11 13 2002 COW Minutes TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 13, 2002 @ 9:10 a.m.
Robinson Room
Present:
Regrets:
Staff Present:
Also Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Councillor Don Bell (funeral)
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Chris
Carter, Recreation Coordinator; Keith Mathieson, Director of
Engineering and Environmental Services; Jerry Ball, Public Works
Superintendent; Paul Gravelle, Treasurer; Ron Kolbe, Director of
Building/Planning; Andria Leigh, Township Planner; Paul
Eenhoorn, Fire Chief
Mike Tenszen (Packet & Times), John Waugh (Lite FM), Tom
Beaton, John Graham
Councillor Fountain presented Mayor Craig with a plaque from Ontario's Lake Country.
1. ADOPTION OF THE AGENDA:
Motion No. CW -1
Moved by Marshall, Seconded by Hughes
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 13, 2002 be received and adopted with the following additions:
5. CORRESPONDENCE:
k) Oro-Medonte Chamber of Commerce update.
I) Lake Simcoe Regional Airport, correspondence re: staff training and
development.
...con't
...con't
6. FINANCE, ADMINISTRATION AND FIRE:
d) Chris Carter, Recreation Co-ordinator, memorandum to Jennifer Zieleniewski,
CAO, re: request to waive the fee for the Oro-Medonte Chamber of Commerce
for Thursday, November 14, 2002.
7. PUBLIC WORKS:
b) Report No. PWS2002-13, Jerry Ball, Public Works Superintendent, re: Jim Bell,
423 Line 2 North, driveway and drainage repairs.
c) Report No. PWS2002-14, Jerry Ball, Public Works Superintendent, re: Shanty
Bay Boat Launch repairs.
d) Report No. PWS2002-15, Jerry Ball, Public Works Superintendent, re: speed
reduction, 3r~ Line, Horseshoe Valley.
e) Keith Mathieson, Director of Engineering and Environmental Services, verbal
report re: Moonstone Water System.
f) Councillor Fountain, request for an update on 10th Line.
g) Councillor Hughes, discussion re: leaf collection.
12. IN-CAMERA:
b) Report No. ADM2002-55, Jennifer Zieleniewski, CAO, re: Maternity Leave
Replacement.
c) Councillor Marshall, property matters.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
3. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of October, 2002.
Motion No. CW-2
Moved by Fountain, Seconded by Marshall
It is recommended that the Statement of Accounts for the month of October, 2002
totaling $1,121,926.45 be received.
Carried.
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4. DEPUTATIONS:
a) 9:00 a.m. Mr. Tom Beaton, Canadian Motocross Racing Club, re: motocross
event in the Township of Oro-Medonte.
Motion No. CW-3
Moved by Fountain, Seconded by Hughes
It is recommended that the information presented by Mr. Tom Beaton and Mr. John
Graham, CMX Canadian Motocross Racing, be received and referred to staff for a
report.
Carried.
5. CORRESPONDENCE:
a) Orillia Public Library, minutes of meeting held September 25, 2002.
Motion No, CW-4
Moved by Marshall, Seconded by Hughes
It is recommended that the minutes of the Orillia Public Library meeting held September
25, 2002 be received.
Carried.
b) Midland Public Library, minutes of meeting held September 12, 2002.
Motion No. CW-5
Moved by Hughes, Seconded by Marshall
It is recommended that the minutes of the Midland Public Library meeting held
September 12, 2002 be received.
Carried.
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c) Lake Simcoe Region Conservation Authority, minutes of meeting held September
27, 2002.
Motion No. CW-6
Moved by Fountain, Seconded by Hughes
It is recommended that the minutes of the Lake Simcoe Region Conservation Authority
meeting held September 27, 2002 be received.
Carried.
d) Township of Tay, Notice of Public Meeting, November 21, 2002 re: changes to By-
law 1767.
Motion No. CW-7
Moved by Marshall, Seconded by Fountain
It is recommended that the Notice of Public Meeting from the Township of Tay
scheduled for November 21, 2002 re: changes to By-law 1767 be received.
Carried.
e) Ministry of Environment and Energy, report re: Municipal Use of Pesticides.
Motion No. CW-8
Moved by Fountain, Seconded by Marshall
It is recommended that the report from the Ministry of Environment and Energy re:
Municipal Use of Pesticides be received.
Carried.
f) Ontario Heritage Foundation, correspondence re: nominations for Young Heritage
Leaders Program 2002.
Motion No. CW-9
Moved by Hughes, Seconded by Fountain
It is recommended that the correspondence from the Ontario Heritage Foundation re:
nominations for Young Heritage Leaders Program 2002 be received and referred to the
Recognition Committee for consideration.
Carried.
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g) Blackberry Hill Farm, correspondence re: Rezoning Application.
This item was considered "In-Camera" as a Legal matter.
h) Township of Severn, correspondence re: Coldwater & District Community Centre
Five Year Forecast.
Motion No. CW-10
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from the Township of Severn re: Coldwater
& District Community Centre Five Year Forecast be received and that Deputy Mayor
Walter Dickie be appointed as the Township of Oro-Medonte's representative on the
Coldwater and District Community Centre Five Year Capital Forecast Subcommittee.
Carried.
i) Meridian Planning Consultants Inc., correspondence re: meeting of October 18,
2002 - Oro Moraine / Aggregate Working Groups.
Motion No. CW-11
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence from Meridian Planning Consultants Inc re:
meeting of October 18, 2002 - Oro Moraine / Aggregate Working Groups be received.
Carried.
j) ROMA/OGRA Combined Conferences, February 23 - 26, 2003, Fairmont Royal
York Hotel, Toronto.
Motion No. CW-12
Moved by Dickie, Seconded by Hough
It is recommended that the information provided re: ROMA/OGRA Combined
Conferences, February 23 - 26, 2003, Fairmont Royal York Hotel, Toronto be received
and that Councillor Bell, Councillor Fountain, Councillor Marshall, and Councillor
Hughes be authorized to attend.
Carried.
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k) Oro-Medonte Chamber of Commerce update.
Motion No. CW-13
Moved by Dickie, Seconded by Hough
It is recommended that the update re: the Oro-Medonte Chamber of Commerce be
received.
Carried.
I) Lake Simcoe Regional Airport, correspondence re: staff training and development.
Motion No. CW-14
Moved by Hough, Seconded by Marshall
It is recommended that the correspondence from the Lake Simcoe Regional Airport re:
staff training and development opportunities be received, and that Mr. Mike Drumm,
Airport Manager, be offered the opportunity to participate in training activities that the
Township takes part in, and that the Lake Simcoe Regional Airport be responsible for
the cost of Mr. Drumm's course registration, and further that the Airport Commission be
so advised.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. BD2002-15, Ron Kolbe, Director of Building/Planning, re: Building
Report for the month of October, 2002.
Motion No. CW-15
Moved by Dickie, Seconded by Hough
It is recommended that Report No. BD2002-15 by Ron Kolbe, Director of
Building/Planning, re: Building Report for the month of October, 2002 be received.
Carried.
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b) Councillor Bell, verbal report re: AMO Counties and Regions Conference, Sudbury,
October 20 - 23, 2002.
Motion No. CW-16
Moved by Dickie, Seconded by Hough
It is recommended that the verbal report by Councillor Bell re: AMO Counties and
Regions Conference, Sudbury, October 20 - 23, 2002 be deferred.
Carried.
c) Discussion regarding regulation of smoking in the workplace (Councillor Hughes).
Motion No. CW-17
Moved by Dickie, Seconded by Hough
It is recommended that the information provided during the discussion regarding
regulation of smoking in the workplace be received.
Carried.
Motion No. CW-18
Moved by Hughes, Seconded by Marshall
It is recommended that the recommendation with regard to no consideration of a by-law
to regulate smoking in the workplace be deferred until such time as a deputation is
heard by the Medical Officer of Health.
Recorded Vote Requested by Councillor Hughes
Councillor Marshall Yea
Deputy Mayor Dickie Nay
Councillor Fountain Nay
Councillor Hough Yea
Councillor Hughes Yea
Mayor Craig Yea
Carried.
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Motion No. CW-19
Moved by Fountain, Seconded by Dickie
It is recommended that Council not consider at this time a by-law to regulate smoking in
the workplace.
Deferred.
d)
Chris Carter, Recreation Co-ordinator, memorandum to Jennifer Zieleniewski, CAO,
re: request to waive the fee for the Oro-Medonte Chamber of Commerce (Thursday,
November 14, 2002).
Motion No. CW-20
Moved by Dickie, Seconded by Hough
It is recommended that the memorandum from Chris Carter, Recreation Co-ordinator to
Jennifer Zieleniewski, CAO, re: request to waive the fee for the Oro-Medonte Chamber
of Commerce for Thursday, November 14, 2002 be received and that Council authorize
that the fee be waived for the Chamber of Commerce for November 14, 2002.
Carried.
7. PUBLIC WORKS:
a) Report No. ES2002-62, Keith Mathieson, Director of Engineering and Environmental
Services re: Double R Performance, Site Plan Agreement.
Motion No. CW-21
Moved by Hough, Seconded by Dickie
It is recommended that Report No. ES2002-62 by Keith Mathieson, Director of
Engineering and Environmental Services re: Double R Performance, Site Plan
Agreement be received and adopted and that the Township enter into a Site Plan
Agreement with Double R Performance, Pt. Lot 20, Concession 9, being all of PIN
#58547-0045 (Lt), Township of Oro-Medonte, to construct a 60' x 100' storage shed,
and further that the appropriate by-law be brought forward for Council consideration.
Carried.
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b) Report No. PWS2002-13, Jerry Ball, Public Works Superintendent, re: Jim Bell, 423 Line 2
North, driveway and drainage repairs.
Motion No. CW-22
Moved by Dickie, Seconded by Hough
It is recommended that Report No. PWS2002-13 by Jerry Ball, Public Works Superintendent,
re: Jim Bell, 423 Line 2 North, driveway and drainage repairs be received and adopted, and that
the Public Works Department be authorized to contract Global Simcoe Paving to pave Mr. Bell's
driveway at 423 Line 2 North to correct the drainage and improve the egress, and that the cost
be shared 50/50 by the Township of Oro-Medonte and Mr. Jim Bell, and further that Mr. Bell be
so advised.
Lost.
c) Report No. PWS2002-14, Jerry Ball, Public Works Superintendent, re: Shanty Bay Boat
Launch repairs.
Motion No. CW-23
Moved by Hough, Seconded by Dickie
It is recommended that Report No. PWS2002-14 by Jerry Ball, Public Works Superintendent,
re: Shanty Bay Boat Launch repairs be received and adopted, and that Jones Construction be
authorized to proceed with the necessary repairs to the boat ramp and installation of a new
utility ramp, that Bev Jones Construction assume the costs of the proposed work including tree
removal, ditch and shoulder work on West side of Line 2, and further that the Public Works
Superintendent notify Jones Construction accordingly.
Carried.
d) Report No. PWS2002-15, Jerry Ball, Public Works Superintendent, re: speed reduction, 3'd
Line, Horseshoe Valley.
Motion No. CW-24
Moved by Dickie, Seconded by Hough
It is recommended that Report No. PWS2002-15 by Jerry Ball, Public Works Superintendent,
re: speed reduction, 3rd Line, Horseshoe Valley be received and adopted, and that the present
speed limit of 80 km/h be reduced to 50 km/h on Line 3 within the two kilometer area from
County Road # 22 to the entrance at Highland Drive, that the Public Works Superintendent
advise Horseshoe Resort accordingly, and further that the appropriate by-law be brought
forward for Council consideration.
Carried.
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e)
Keith Mathieson, Director of Engineering and Environmental Services, verbal report
re: repayment plan for homeowners on Moonstone Water System for costs to
connect to Robincrest Water System.
Motion No. CW-25
Moved by Dickie, Seconded by Hough
It is recommended that staff be authorized to proceed to establish a repayment plan
with the 25 homeowners currently connected to the Moonstone Water System for the
costs of connection to the Robincrest Water System, and that the Moonstone Water
System Corporation and the MOE be advised accordingly.
Carried.
f) Councillor Fountain, request for an update on 10'h Line.
Discussion.
g) Councillor Hughes, discussion re: leaf collection.
Discussion.
8. PLANNING AND DEVELOPMENT:
Nil.
9. COMMUNITY SERVICE:
Nil.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11. ADDENDUM:
Items have been incorporated in the minutes.
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12. IN-CAMERA:
Motion No. CW-26
Moved by Dickie, Seconded by Hough
It is recommended that we do now go In-Camera at 12:09 p.m. to discuss Personnel,
Legal and Property matters.
Carried.
Motion No. CW-27
Moved by Hough, Seconded by Dickie
It is recommended that we do now Rise and Report from In-Camera at 1:45 p.m.
Carried.
5. g) Blackberry Hill Farm, correspondence re: Rezoning Application.
Motion No. CW- 28
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from Blackberry Hill Farm re: rezoning
application be deferred pending an invitation to Peter and Margaret Kells to attend
Council on November 20, 2002.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel matter.
Motion No. CW-29
Moved by Dickie, Seconded by Hough
It is recommended that the information provided by Jennifer Zieleniewski, CAO, re:
Personnel matter (Ice Time Schedule) be received and referred to staff for a response
under the Mayor's signature
Carried.
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b) Confidential Report No. ADM2002-55, Jennifer Zieleniewski, CAO, re: Maternity
Leave Replacement.
Motion No. CW-30
Moved by Dickie, Seconded by Hough
It is recommended that Confidential Report No. ADM2002-55 by Jennifer Zieleniewski,
CAO, re: Maternity Leave Replacement be received and adopted.
c)
Councillor Marshall, property matters.
Discussion.
Carried.
13. ADJOURNMENT:
Motion No. CW-31
Moved by Dickie, Seconded by Hough
It is recommended that we do now adjourn at 1:55 p.m.
Carried.
M~/or, J. Neil Craig
Clerk, I~larilyn
rcook
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