11 27 2002 COW Minutes TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 27, 2002 @ 9:10 a.m.
Robinson Room
Present:
Staff Present:
Also Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Don Bell
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Jennifer Zieleniewski, CAO; Madlyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Chris Carter, Recreation Co-ordinator; Jerry
Ball, Public Works Superintendent; Paul Eenhoorn, Fire Chief;
Andria Leigh, Senior Planner; Ron Kolbe, Director of
Building/Planning
John Waugh (Lite FM), Dr. Geo. Pasut (Medical Officer of Health,
Simcoe County District Health Unit), Shawna Frolick (Simcoe
County District Health Unit), Jack Pearce, Nick Pidlysny, Brian A.
Emms, Betty Shannon, Helen Corbett, Bobby Nesbitt, John E.
Newell, Alia Hawrysch, Nick Hawrysch, B. Sidoruk, Alia Ssidoruk,
John Elsey, E. VanWinkel, Howie Rogers, Barb Rogers, Bill
Pidlysny, Colin McKim, Rick Dory, Shaw, Bruce Chappell (Oro-
Medonte Chamber of Commerce), Donna Snider (Oro-Medonte
Chamber of Commerce), Lisa Groves (Oro-Medonte Chamber of
Commerce), Judy Kern (Oro-Medonte Chamber of Commerce)
1. ADOPTION OF THE AGENDA:
Motion No. CW -1
Moved by Marshall, Seconded by Hughes
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 27, 2002 be received and adopted with the following additions:
.... con't
Motion No. CW-1 (con't):
5. CORRESPONDENCE:
p) Edna Caldwell, correspondence re: Remembrance Day Service at Old Town Hall,
Use of Flags.
q) Councillor Hughes re: COmmunications.
6, FINANCE, ADMINISTRATION AND FIRE:
d) Discussion re: Smoking in the Workplace (subsequent to deputation by Dr. Pasut,
Medical Officer of Health, Simcoe County District Health Unit).
e) Councillor Marshall, verbal re: 9'h Annual A. D. Latornell Conservation Symposium,
November 13- 15, 2002.
f) Mayor Craig re: update, County Council.
12. IN-CAMERA:
b) Jennifer Zieleniewski, CAO, re: Personnel matter.
c) Jennifer Zieleniewski, CAO, re: Legal matter.
d) Councillor Hughes, updates on legal matters.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: -
"IN ACCORDANCE WITH THE ACT"
a)
Mayor Craig declared a pecuniary interest with respect to item 8c), Application No. B-39/02,
Concession 1, Lot 44 and 43 as the application was made by the Mayor and his wife.
Mayor Craig left the Robinson Room and did not participate in any discussion or vote with
regard to this item.
b)
Councillor Hughes declared a pecuniary interest with respect to item 4b), Jack Pearce's
deputation re: Pod's Lane as Councillor Hughes' son lives in close proximity to the subject
property. Councillor Hughes left the Robinson Room and did not participate in any
discussion or vote with regard to this item.
3. RECEIPT OF ACCOUNTS:
None.
4. DEPUTATIONS:
a) 9:00 a.m.
Dr. George Pasut, Medical Officer of Health, Simcoe County
District Health Unit, re: regulation of smoking in the workplace
Motion No. CW-2
Moved by Hughes, Seconded by Marshall
It is recommended that the information presented by Dr. George Pasut, Medical Officer of
Health, Simcoe County District Health Unit, re: regulation of smoking in the workplace be
received.
Carried.
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b) 9:20 a.m. Mr. Jack Pearce re: contents of letter from Azimuth Environmental
Consulting, October 7, 2002.
Councillor Hughes left the room and did not participate in any discussion or vote with
regard to this matter.
Motion No. CW-3
Moved by Fountain, Seconded by Marshall
It is recommended that the information presented by Mr. Jack Pearce re: contents of
letter from Azimuth Environmental Consulting, October 7, 2002 be received.
Carried.
5. CORRESPONDENCE:
a) Township of Springwater, Notice of Public Meeting re: amendment to Vespra
General Zoning By-law No. 83-15, Part Lots 1 and 2, Concession 3, former
Township of Vespra.
Motion No. CW-4
Moved by Marshall, Seconded by Fountain
It is recommended that the Notice of Public Meeting (December 9, 2002) from the
Township of Springwater re: amendment to Vespra General Zoning By-law No. 83-15,
Part Lots 1 and 2, Concession 3, former Township of Vespra be received.
Carried.
b) Couchiching Jubilee House, correspondence re: financial assistance.
Motion No. CW-5
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from the Couchiching Jubilee House re:
financial assistance be received and referred to the 2003 budget deliberations for
consideration.
Carried.
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c) Minister of Foreign Affairs, correspondence re: Proposed Dredging Operations
within St. Lawrence Seaway System.
Motion No. CW-6
Moved by Fountain, Seconded by Hughes
It is recommended that the correspondence from the Minister of Foreign Affairs re:
Proposed Dredging Operations within St. Lawrence Seaway System be received.
Carried.
d) Simcoe County District Health Unit, correspondence re: Beach Sampling Results.
Motion No. CW-7
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence from Simcoe County District Health Unit re:
Beach Sampling Results be received.
Carried.
e) Crime Stoppers, correspondence re: January, "Crime Stoppers Month".
Motion No. CW-8
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from Crime Stoppers re: January, "Crime
Stoppers Month" be received.
Carried.
f) Lake Simcoe Region Conservation Authority, minutes of meeting held October 25,
2002.
Motion No. CW-9
Moved by Marshall, Seconded by Fountain
It is recommended that the minutes of the Lake Simcoe Region Conservation Authority
meeting held October 25, 2002 be received.
Carried.
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g)
Orillia & District Safe Community Committee, correspondence re: SCIP Graduation
2002, 10% Contribution of SCIP Rebate, and certificates from Paul DeVillers, MP
Simcoe North and Garfield Dunlop, MPP Simcoe North.
Motion No. CW-IO
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence from the Orillia & District Safe Community
Committee re: SCIP Graduation 2002, 10% Contribution of SCIP Rebate, and "Safe
Communities Incentive Program" certificates from Paul DeVillers, MP Simcoe North and
Garfield Dunlop, MPP Simcoe North be received.
Carried.
h) Peter and Margaret Kells, Blackberry Hill Farm, correspondence re: rezoning
application (refer to November 13, 2002 Committee of the Whole, Motion No. CW-
28 and November 20, 2002 Council meeting, Motion No. 3).
Motion No. CW-ll
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence from Peter and Margaret Kells, Blackberry
Hill Farm re: rezoning application be received and the request for a full refund of the fee
be denied.
Carried.
i) Innisfil Fire and Rescue, invitation to grand opening of Station No. 3 (Stroud),
December 2, 2002.
Motion No, CW-12
Moved by Marshall, Seconded by Hughes
It is recommended that the invitation from Innisfil Fire and Rescue to the grand opening
of Station No. 3 (Stroud), December 2, 2002 be received.
Carried.
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J)
Oro-Medonte Chamber of Commerce, correspondence re: appreciation to Council
regarding November 14'h Septic System, Biosolids and Nutrient Management
meeting.
Motion No. CW-13
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence from the Oro-Medonte Chamber of
Commerce re: appreciation to Council regarding November 14'h Septic System,
Biosolids and Nutrient Management meeting waiver of fee be received.
Carried.
k) The Elizabeth Fry Society of Simcoe County, invitation to grand opening of the
Joyce Kope House, December 5, 2002.
Motion No. CW-14
Moved by Hughes, Seconded by Fountain
It is recommended that the invitation from The Elizabeth Fry Society of Simcoe County
to grand opening of the Joyce Kope House, December 5, 2002 be received.
Carried.
I) Greg Price, Richmond Hill, correspondence re: signage on Line 13 South.
Motion No. CW-15
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence from Mr. Greg Price, Richmond Hill re:
signage on Line 13 South be received and referred to staff for a response under the
Mayor's signature.
Carried.
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m) Linda M. Gray, Hawkestone, correspondence re: booking at Hawkestone
Community Hall.
Motion No. CW-16
Moved by Bell, Seconded by Dickie
It is recommended that the correspondence from Linda M. Gray, Hawkestone re:
booking at Hawkestone Community Hall be received and referred to staff for a response
to Ms. Gray and the Flynn family under the Mayor's signature.
Carried.
n) Judy Catania, Hawkestone, correspondence re: booking at Hawkestone Community
Hall.
Motion No. CW-17
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence from Ms. Judy Catania, Hawkestone re:
booking at Hawkestone Community Hall be received and referred to staff for a response
under the Mayor's signature.
Carried.
o) Oro Lea Beach Association, correspondence re: notification of New Block "A", Block
"B" and Block "C", Plan 709.
Motion No. CW-18 (AMENDMENT)
Moved by Hughes, Seconded by Hough
It is recommended that the recommendation re: correspondence from Oro Lea Beach
of November 18, 2002 which reads "the correspondence from the Oro Lea Beach
Association re: notification of New Block "A", Block "B" and Block "C", Plan 709 be
received and referred to staff for a response", be amended to include "and that an
extension to the deadline for Oro Lea Beach Association to March 30, 2003 be made;
and that property owners be advised of the extension by registered mail; and that
property owners be given the opportunity to revise options selected".
...con't
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Motion No. CW-18 (AMENDMENT)- con't:
Recorded Vote Requested by Councillor Hughes
Councillor Bell Nay
Deputy Mayor Dickie Nay
Councillor Fountain Nay
Councillor Hough Yea
Councillor Hughes Yea
Councillor Marshall Nay
Mayor Craig Nay
Lost.
Motion No. CW-19 (AMENDMENT)
Moved by Dickie, Seconded by Marshall
It is recommended that the recommendation re: correspondence from Oro Lea Beach
of November 18, 2002 which reads "the correspondence from the Oro Lea Beach
Association re: notification of New Block "A", Block "B" and Block "C", Plan 709 be
received and referred to staff for a response", be amended to include "and that the
response date of December 9, 2002 for Oro Lea Beach Association (Plan 709) be
extended to January 31, 2003, and that the CAO schedule two meetings with the
Township Solicitor, one at 7:00 p.m. and one at 10:00 a.m. Saturday morning, and
further that the residents be notified by registered mail."
Carried.
Motion No. CW-20
Moved by Bell, Seconded by Dickie
It is recommended that the correspondence from the Oro Lea Beach Association re:
notification of New Block "A", Block "B" and Block "C", Plan 709 be received and
referred to staff for a response; that the response date of December 9, 2002 for Oro
Lea Beach Association (Plan 709) be extended to January 31, 2003; that the CAO
schedule two meetings with the Township Solicitor, one at 7:00 p.m. and one at 10:00
a.m. Saturday morning; and further that the residents be notified by registered mail.
Carried As Amended,
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p) Edna Caldwell, correspondence re: Remembrance Day Service at Old Town Hall, Use of '
Flags.
Motion No. CW-21
Moved by Dickie, Seconded by Hough
It is recommended that the correspondence from Ms. Edna Caldwell re: Remembrance Day
Service at Old Town Hall, Use of Flags be received and referred to staff for a response.
Carried.
q) Councillor Hughes re Communications.
Motion No. CW-22
Moved by Hughes, Seconded by Marshall
It is recommended that Council be provided with a list of outstanding items that have been
referred to staff the last meeting of each month beginning the month of December 2002.
Recorded Vote Requested by Councillor Hughes
Councillor Marshall Yea
Councillor Bell Yea
Deputy Mayor Dickie Yea
Councillor Fountain Yea
Councillor Hough Yea
Councillor Hughes Yea
Mayor Craig Yea
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Councillor Bell, verbal report re: AMO Counties and Regions Conference, Sudbury, October
20 - 23, 2002 (deferred from November 13, 2002 Committee of the Whole).
Motion No. CW-23
Moved by Hough, Seconded by Dickie
It is recommended that the verbal information provided by Councillor Bell re: AMO Counties and
Regions Conference, Sudbury, October 20 - 23, 2002 be received.
Carried.
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b) Report No. PR2002-14, Chris Carter, Recreation Co-ordinator, re: request from the Oro
District Lions Club to install Distance Markers along the Oro-Medonte Lake Country Railtrail.
Motion No. CW-24
Moved by Bell, Seconded by Fountain
It is recommended that Report No. PR2002-14 by Chris Carter, Recreation Co-ordinator, re:
request from the Oro District Lions Club to install Distance Markers along the Oro-Medonte
Lake Country Railtrail be received and adopted, and that the installation of the 27 Distance
Markers along the lakeshore side of the Oro-Medonte Lake Country Railtrail be approved, that
the Public Works Department begin "marking" the Railtrail, and Simcoe Fence and the Oro
District Lions Club be notified accordingly, and further that Council approve the Kilometer
Numbering showing both directions and the Oro District Lions Club Symbol and the Kilometer
Numbering be "laser" imprinted.
Carried.
c) Report No. ADM2002-54, Jennifer Zieleniewski, CAO, re: Physician Recruitment Program,
request for financial contribution (Barrie).
Motion No. CW-25
Moved by Fountain, Seconded by Bell
It is recommended that Report No. ADM2002-54 by Jennifer Zieleniewski, CAO, re: Physician
Recruitment Program, request for financial contribution (Barrie) be received and adopted, and
that the request for funding for 2003 be considered at the 2003 Budget Deliberations and
further that the decision for funding in 2004 be considered at that time, and that staff prepare a
response under the Mayor's signature advising the Recruitment Committee of Council's
decision with respect to the unfortunate timing of their request for additional funding for the year
2002.
Carried.
d) Discussion re: Smoking in the Workplace (subsequent to deputation by Dr. Pasut, Medical
Officer of Health, Simcoe County District Health Unit).
Motion No. CW-26
Moved by Fountain, Seconded by Dickie
It is recommended that Council not consider at this time a by-law to regulate smoking in the
workplace.
Lost.
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Motion No. CW-27
Moved by Marshall, Seconded by Hough
It is recommended that a by-law to regulate smoking in the workplace in Oro-Medonte
be brought forward for Council consideration after the public meeting process has taken
place.
Carried.
e)
Councillor Marshall, verbal re: 9'h Annual A. D. Latornell Conservation Symposium,
November 13 - 15, 2002.
Motion No. CW-28
Moved by Bell, Seconded by Fountain
It is recommended that the verbal report by Councillor Marshall re: 9'h Annual A. D.
Latornell Conservation Symposium, November 13 - 15, 2002 be received.
Carried.
f) Mayor J. Neil Craig re: update on County Council.
Mayor Craig advised Committee of matters brought forward at County Council.
7. PUBLIC WORKS:
a) Report No. PWS2002-16, Jerry Ball, Public Works Superintendent, re: Drainage
Agreement, Lot 16, Concession 9, L & L Paving and Landscaping.
Motion No. CW-29
Moved by Fountain, Seconded by Hough
It is recommended that Report No. PWS2002-16 by Jerry Ball, Public Works
Superintendent, re: Drainage Agreement, Lot 16, Concession 9, L & L Paving and
Landscaping be received and adopted, and that the appropriate by-law be brought
forward for Council consideration, and further that all parties be advised accordingly by
the Public Works Superintendent.
Carried.
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8. PLANNING AND DEVELOPMENT:
a) Andria Leigh, Township Planner, discussion re: Amendment 14 to the Oro-Medonte
Official Plan, Application P121/01 (Lloyd Squire), Council Resolution No. 30,
November 6, 2002.
Motion No. CW-30
Moved by Hough, Seconded by Fountain
It is recommended that Amendment 14 to the Oro-Medonte Official Plan, Application
P121/01 (Lloyd Squire) be received and adopted.
Carried
b)
Report No. PD2002-36, Andria Leigh, Township Planner, re: Ontario Municipal
Board Hearing for an appeal of a proposed Zoning By-law Amendment for Pallets
North, Concession 4, South Part of Lot 8 (Oro), P-105/00.
Motion No. CW-31
Moved by Fountain, Seconded by Hough
It is recOmmended that Report No. PD2002-36 by Andria Leigh, Township Planner, re:
Ontario Municipal Board Hearing for an appeal of a proposed Zoning By-law
Amendment for Pallets North, Concession 4, South Part of Lot 8 (Oro), P-105/00 be
received and adopted, and that the Township Solicitor and Senior Planner/Planning
Consultant be directed to represent the Township at the three day OMB hearing
beginning on January 7, 2003 in support of Council's decision to deny the proposed
Zoning By-law Amendment for Pallets North Incorporated, Concession 4, South Part of
Lot 8 (Oro).
Carried.
c) Report No. PD2002-37, Andria Leigh, Township Planner, re: Committee of
Adjustment Decisions, November 14, 2002.
Motion No. CW-32
Moved by Bell, Seconded by Hough
It is recommended that Report No. PD2002-37 by Andria Leigh, Township Planner, re:
Committee of Adjustment Decisions, November 14, 2002 be received with the
exception of Application No. B-39/02, Concession 1, Lot 44 and 43 (Flos).
Carried.
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Mayor Craig left the room and did not participate in any discussion or vote on this matter.
Deputy Mayor Dickie assumed the Chair at this time due to the conflict of interest for the Mayor.
Motion No. CW-33
Moved by Hough, Seconded by Bell
It is recommended that Report No. PD2002-37 by Andria Leigh, Township Planner, re:
Committee of Adjustment Decisions, November 14, 2002 re: Application No. B-39/02,
Concession 1, Lot 44 and 43 (Flos) be received.
Carried.
Mayor Craig reassumed the chair.
9. COMMUNITY SERVICE:
None.
10. ENVIRONMENTAL TASK FORCE:
None.
11. ADDENDUM:
Items have been incorporated in the minutes.
12. IN-CAMERA:
Motion No. CW-34
Moved by Bell, Seconded by Marshall
It is recommended that we do now go In-Camera at 12:07 p.m.
Carried.
Deputy Mayor Dickie left the meeting at 12:30 p.m. prior to any voting on In-Camera issues.
Motion No. CW-35
Moved by Hough, Seconded by Bell
It is recommended that we do now Rise and Report from In-Camera at 1:10 pm.
Carried.
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a) Confidential Report No. ADM2002-53, Jennifer Zieleniewski, CAO, Property/Legal
matter (Valdor).
Motion No. CW-36
Moved by Bell, Seconded by Hough
It is recommended that Confidential Report No. ADM2002-53 by Jennifer Zieleniewski,
CAO, Property/Legal matter (Valdor) be received and adopted, and that the process as
outlined in the report be followed.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel matter (Junior Planner).
Motion No. CW-37
Moved by Hough, Seconded by Bell
It is recommended that the information presented by Jennifer Zieleniewski, CAO, re:
Personnel matter (Junior Planner) be received.
Carried.
c) Jennifer Zieleniewski, CAO, re: Legal matter.
Item withdrawn.
d) Councillor Hughes, updates on Legal matters.
Motion No. CW-38
Moved by Fountain, Seconded by Marshall
It is recommended that the information presented by Councillor Hughes re: alcohol
policy be received.
Carried.
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13. ADJOURNMENT:
Motion No. CW-39
Moved by Bell, Seconded by Fountain
It is recommended that we do now adjourn at 1:43 p.m.
Carried.
MaWr, J. Neil Craig~
let
Pennycook
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