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12 11 2002 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, December 11, 2002 @ 9:00 a.m. Robinson Room Present: Staff Present: Also Present: Mayor J. Neil Craig Deputy MaYor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Jennifer Zieleniewski, CAO; Madlyn Pennycook, Clerk; Joe Casey, Deputy Fire Chief; Andria Leigh, Senior Planner; Chris Carter, Recreation Co-ordinator; Paul Gravelle, Treasurer; Keith Mathieson, Director of Engineering and Environmental Services; Jerry Ball, Public Works Superintendent; Ron Kolbe, Director of Building/Planning; Nick McDonald, Meridian Planning Consultants John Waugh (Lite FM), Bruce Porter, Bill Soles 1. ADOPTION OF THE AGENDA: Motion No. CW-1 Moved by Hough, Seconded by Bell It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, December 11, 2002 be received and adopted with the following additions: 5. CORRESPONDENCE: h) Bell Canada, correspondence re: Bell Canada Charity Sno-Pitch Tournament, February 1, 2003. i) Councillor Hough - Big Cedar re: Stewart Pit. j) Councillor Hough - update on CMX. k) Councillor Hough - update re: Bill 30. 6. FINANCE, ADMINISTRATION AND FIRE: g) Councillor Bell - Pearce deputation. 12. IN-CAMERA: d) Jennifer Zieleniewski, CAO, Legal matter. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" a) Mayor J. Neil Craig declared a pecuniary interest regarding Item 8b) on the agenda (Planning Advisory Committee meeting minutes of December 3, 2002). Mayor Craig and his wife own lands that could relate to two of the matters dealt with in the Planning Advisory Committee minutes. The Mayor left the room and did not participate in any discussion or vote with respect to this matter. b) Councillor Hughes declared a pecuniary interest regarding Item 6g) on the agenda (Councillor Bell re: Pearce deputation) as it deals with property (Pod's Lane) in his son's neighbourhood. Councillor Hughes left the room and did not participate in any discussion or vote with respect to this matter. 3. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of November 2002. Motion No. CW-2 Moved by Dickie, Seconded by Hough It is recommended that the Statement of Accounts for the month of November, 2002 totaling $1,357,454.76 be received. Carried. 4. DEPUTATIONS: None. 5. CORRESPONDENCE: a) Ontario Provincial Police, third quarter 2002 statistics. Motion No. CW-3 Moved by Bell, Seconded by Hough It is recommended that the third quarter 2002 statistics from the Ontario Provincial Police be received. Carried. b) Brian Lawrance, correspondence re: 100% Anti-Smoking By-law. Motion No. CW-4 MoVed by Dickie, Seconded by Hough It is recommended that the correspondence dated December 3, 2002 from Mr, Brian Lawrance re: 100% Anti-Smoking By-law be received. Carried. 2 c) The Lung Association, correspondence re: Proclamation of December as Lung Awareness Month, Motion No. CW-5 Moved by Dickie, Seconded by Hough It is recommended that the correspondence dated November 28, 2002 from The Lung Association re: Proclamation of December as Lung Awareness Month be received. Carried. d) Oro-Medonte Community Policing Committee, correspondence re: Incorporating as a Committee of Council re: insurance coverage. Motion'No. CW-6 Moved by Bell, Seconded by Dickie It is recommended that the correspondence dated December 1, 2002 from the Oro-Medonte Community Policing Committee re: Incorporating as a Committee of Council re: insurance coverage be received and referred to staff for a report. Carried. e) Oro Agricultural Society, correspondence re: appreciation for use of garage, etc. for the 2002 Oro World's Fair. Motion No. CW-7 Moved by Dickie, Seconded by Bell It is recommended that the correspondence dated October 21,2002, received in the office on December 4, 2002 from the Oro Agricultural Society re: appreciation for use of garage, etc. for the 2002 Oro World's Fair be received. Carried. f) Barrie Public Library Board minutes of Board meeting held on September 26, 2002. Motion No. CW-8 Moved by Bell, Seconded by Dickie It is recommended that the minutes of the Barrie Public Library Board meeting held on September 26, 2002 be received. Carried. 3 g) Midland Public Library minutes of Board meeting held on October 10, 2002. Motion No. CW-9 Moved by Dickie, Seconded by Bell It is recommended that the minutes of the Midland Public Library Board meeting held on October 10, 2002 be received. Carried. h) Bell Canada, correspondence re: Bell Canada Chadty Sno-Pitch Tournament, February 1, 2003. Motion No. CW-10 Moved by Hough, Seconded by Bell It is recommended that the correspondence dated December 5, 2002 from Bell Canada re: Bell Canada Charity Sno-Pitch Tournament, February 1,2003, be received and referred to staff for a report. Carried. i) Councillor Hough - request for update re: Big Cedar re: Stewart Pit. Discussion. j) Councillor Hough - request for update on CMX. Discussion. k) Councillor Hough - update re: Bill 30. Discussion. 6. FINANCE, ADMINISTRATION AND FIRE: a) Mayor J. Neil Craig, discussion re: Oro Moraine Land Use Strategy and Aggregate Resources Management Plan Working Groups. Motion No. CW-11 Moved by Bell, Seconded by Dickie It is recommended that the verbal information presented by Mayor J. Neil Craig re: Oro Moraine Land Use Strategy and Aggregate Resources Management Plan Working Groups be received. Carried. 4 b) Report No. ADM2002-57, Jennifer Zieleniewski, CAO, re: Response to Chamber of Commerce Presentation of October 9, 2002. Withdrawn. c) Report No. ADM2002-58, Paul Gravelle, Treasurer, re: Transfer to Reserve for Road Construction. Motion No. CW-12 Moved by Bell, Seconded by Hough It is recommended that Report No. ADM2002-58 by Paul Gravelle, Treasurer re: Transfer to Reserve for Road Construction be received and adopted, and that an amount of $43,862.22 be transferred to the Reserve for Road Construction; Carried. d) Marilyn Pennycook, Clerk, discussion re: Site Plan Control Committee membership. Motion No. CW-13 Moved by Fountain, Seconded by Dickie It is recommended that that Councillor Marshall and Councillor Hughes be appointed as members of the Site Plan Control Committee for the year 2003, effective as of January 1, 2003. Carried. e) Fire Report No. 2002-15, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for October, 2002. Motion No. CW-14 Moved by Hughes, Seconded by Fountain It is recommended that Fire Report No. 2002-15 by Paul Eenhoorn, Fire Chief re: Monthly Fire Report for October, 2002 be received. Carried. 5 f) Marilyn Pennycook, Clerk, discussion re: Procedural By-law. Motion No. CW-15 Moved by Hughes, Fountain It is recommended that the information presented by Marilyn Pennycook, Clerk re: the Draft Procedural By-law be received and that this by-law, as amended, be brought forward for Council's consideration. Carded. Council recessed for lUnch at 12:50 p.m. and reconvened at 1:55 p.m. Items 8c) and 12a) were brought forward at this time (See CW-26 and CW-29.) g) Councillor Bell, discussion re: Pearce deputation. Councillor Hughes left the room and did not participate in any discussion or vote with respect to this matter. Motion No. CW-16 Moved by Dickie, Seconded by Marshall It is recommended that Mr. J. Pearce's issues having been considered, as presented on November 27, 2002, it is Council's direction that the construction of the Pod's Lane Neighbourhood Park proceed. Carried. 7. PUBLIC WORKS: a) Report No. ES2002-66, Keith Mathieson, Director of Engineering and Environmental Services, re: Crc Design and Manufacturing Ltd., request for Release of Securities, Part of Lot 16, Conc. 14, Designated as Part 9, 51R-19270. Motion No. CW-17 Moved by Fountain, Seconded by Hughes It is recommended that Report No. ES2002-66 by Keith Mathieson, Director of Engineering and Environmental Services, re: Crc Design and Manufacturing Ltd., request for Release of Securities, Part of Lot 16, Conc. 14, Designated as Part 9, 51 R-19270 be received and adopted, and that the Treasurer be authorized to release the $2,000.00 security deposit and the balance of the refundable deposit in the amount of $854.40. Carried. 6 b) Report No. ES2002-67, Keith Mathieson, Director of Engineering and Environmental Services, re: Certificate of Maintenance and Final Acceptance (Aboveground Works) for Horseshoe Highlands, Phase II, 51 M-447. Motion No. CW-18 Moved by Fountain, Seconded by Hughes It is recommended that Report No. ES2002-67 by Keith Mathieson, Director of Engineering and Environmental Services, re: Certificate of Maintenance and Final Acceptance (Aboveground Works) for Horseshoe Highlands, Phase II, 51 M-447 be received and adopted, and that the Township of Oro-Medonte issue the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Horseshoe Highlands, Phase II, and that the appropriate by-law be brought forward for Council consideration, and further that the Treasurer be authorized to release the Letter of Credit in the amount of $55,330.00 and upon confirmation that all outstanding accounts have been paid, the balance of the development account may be released. Carried. c) Report No. ES2002-68, Keith Mathieson, Director of Engineering and Environmental Services, re: Certificate of Maintenance and Final Acceptance (Aboveground Works) for Horseshoe Highlands, Phase liB, 51M-553. Motion No. CW-19 Moved by HugheS, Seconded by Fountain It is recommended that Report No. ES2002-68 by Keith Mathieson, Director of Engineering and Environmental Services, re: Certificate of Maintenance and Final Acceptance (Aboveground Works) for Horseshoe Highlands, Phase liB, 51 M-553 be received and adopted, and that the Township of Oro-Medonte issue the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Horseshoe Highlands, Phase liB, and that the appropriate by-Iaw be brought forward for Council consideration, and further that the Treasurer be authorized to release the Letter of Credit in the amount of $10,603.70 and upon confirmation that all outstanding accounts have been paid, the balance of the development account may be released. Carried. 7 d) Report No. ES2002-69, Keith Mathieson, Director of Engineering and Environmental Services, re: Certificate of Maintenance and Final Acceptance (Aboveground Works) for Hastings (White Bros.) Subdivision, 51M-593. Motion No. CW-20 Moved by Fountain, Seconded by Hughes It is recommended that Report No. ES2002-69 by Keith Mathieson, Director of Engineering and Environmental Services, re: Certificate of Maintenance and Final Acceptance (Aboveground Works) for Hastings (White Bros.) Subdivision, 51M-593 be received and adopted, and that the Township of Oro-Medonte issue the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Hastings (White Bros.) subdivision and that the appropriate by-law be brought forward for Council consideration, and further that the Treasurer be authorized to release the Letter of Credit in the amount of $45,532.50 and upon confirmation that all outstanding accounts have been paid, the balance of the development account may be released. Carried. e) Report No. PWS2002-17, Jerry Ball, Public Works Superintendent and Paul Gravelle, Treasurer, re: General Liability Insurance Coverage, Contract Snow Operators. Motion No. CW-21 Moved by Hughes, Seconded byFountain It is recommended that Report No. PWS2002-17 by Jerry Ball, Public Works Superintendent and Paul Gravelle, Treasurer, re: General Liability Insurance Coverage, Contract Snow Operators be received and adopted, and that the municipality's requirement that contract plow operators obtain general liability coverage be waived. 8. PLANNING AND DEVELOPMENT: a) Carried. Report No. BD2002-16, Ron Kolbe, Director of Building/Planning, re: Building Report, November, 2002. Motion No. CW-22 Moved by Fountain, Seconded by Hughes It is recommended that Report No. BD2002-16 by Ron Kolbe, Director of Building/Planning, re: Building Report, November, 2002 be received. Carried. 8 b) Planning Advisory Committee meeting minutes of December 3, 2002. Mayor J. Nell Craig left the room and did not participate in any discussion or vote With respect to this matter. Deputy Mayor Dickie assumed the chair during .the Mayor's absence. Mayor Craig resumed the chair upon completion of the discussion and vote on this item. Motion No. CW-23 Moved by Fountain, Seconded by Hughes ~'is-recommended that the minutes of the Planning Advisory Committee meeting held on December 3, 2002 be received. Carried. Motion No. CW-24 Moved by Hughes, Seconded by Fountain It is recommended that the Planning Report regarding the proposed amendments to the Official Plan be received and adopted by Council with the exception of the policy amendments regarding Sections D2.3.2 and D2.3.3 (Bona Fide Farm Lot Creation); that consideration of the policy amendment recommendations regarding Sections D2.3.2 and D2.3.3 (Bona Fide Farm Lot Creation) be deferred until completion of the proposed amendments on the Oro Moraine Land Use Strategy; and that the Senior Planner prepare a draft Official Plan Amendment incorporating the recommendations contained in the report for an upcoming Public Meeting; and that the Senior Planner schedule the formal Public Meeting in accordance with the requirements of the Planning Act for January, 2003. Carried. Motion No. CW-25 Moved by Fountain, Seconded by Hughes It is recommended that the Planning Report regarding Landowner Requests be received and adopted. Carried. c) Meridian Planning Consultants Inc., update re: Oro Centre Secondary Plan. Motion No. CW-26 Moved by Fountain, Seconded by Hughes It is recommended that the update from Meridian Planning Consultants Inc re: Om Centre Secondary Plan be received, and that the Secondary Plan document be received and adopted and circulated to the County of Simcoe. Carried. 9 9. COMMUNITY SERVICE: None. 10. ENVIRONMENTAL TASK FORCE: None. 11. ADDENDUM: Itemshave been incorporated in the minutes. 12. IN-CAMERA: Motion No. CW-27 Moved by Hughes, Seconded by Fountain It is recommended that we do now go In-Camera at 2:44 p.m. to discuss a legal matter. Carried. Motion No. CW-28 Moved by Fountain, Seconded by Hughes It is recommended that we do now Rise and Report from In-Camera at 3:10 p.m. Carried. 12a) Nick McDonald, Meridian Planning Consultants, Legal Matter. Motion No. CW-29 Moved by Marshall, Seconded by Fountain It is recommended that the report from Nick McDonald, Meridian Planning Consultants re: Legal Matter (Buffalo Springs) be received and adopted, and that Meridian Planning Consultants be authorized to proceed with initiating the amendments to the Official Plan and Zoning By-law. Carried. Motion No. CW-30 Moved by Fountain, Seconded by Hughes It is recommended that we suspend rule 21 (d) of Procedural By-law 95-44 in order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m. Carried. 10 Motion No. CW-31 Moved by Marshall, Seconded by Fountain It is recommended that we do now go In-Camera at 4:05 p.m. to discuss legal and personnel matters. Motion No. CW-32 MovedbyDickie, Seconded by Marshall It is recommended that we do now Rise and Report from In-Camera at 4:14 p.m. Carried. Carried. b) Jennifer Zieleniewski, CAO, Legal Matter. Motion No. CW-33 Moved by Hughes, Seconded by Fountain It is recommended that the information presented by Jennifer Zieleniewski, CAO, re: Legal Matter (Rowanwood) be received. Carried. c) Jennifer Zieleniewski, CAO, verbal re Personnel Matter. Motion No. CW-34 Moved by Marshall, Seconded by Fountain Report ADM2002-059, Jennifer Zieleniewski, CAO, re Personnel Matter (Junior Planner) be received and adopted; and that staff be authorized to hold a competition for the position of Junior Planner. Carried. b) Jennifer Zieleniewski, CAO, legal matter. Motion No. CW-35 Moved by Fountain, Seconded by Hughes It is recommended that the verbal information presented by Jennifer Zieleniewski, CAO, re legal matter be received. Carried. 11 13. ADJOURNMENT: Motion No. CW-36 Moved by Fountain, Seconded by Hughes It is recommended that we do now adjourn at 4:15 p.m. Carried. J. Neil Craig lyn Pen~ 12