Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
08 12 2009 COW Agenda
TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE ~ MEETING AGENDA 74s COUNCIL CHAMBERS Township vt~ Proud Heriti~ge, Excithtl Fimnre DATE: WEDNESDAY, AUGUST 12, 2009 TIME: 9:00 A.M. Page 1. NOTICE OF ADDITIONS a) Motion for Additions 2. ADOPTION OF AGENDA a) Motion for Adoption 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: 6-9 a) 9:00 a.m. Carol Benedetti, Oro-Medonte Chamber of Commerce, on behalf of Oro African Church "Raise the Spirit" Organizing Committee, re: 160th Oro African Church Anniversary. b) 9:10 a.m. Jim Woodford, re: Alternate Site, TRY Recycling. 5. CONSENT AGENDA: 10-22 a) Lake Simcoe Region Conservation Authority, minutes of meeting held on June 26, 2009 and highlights of meeting held on July 24, 2009. Staff Recommendation: Receipt. 23-25 b) Correspondence dated July 13, 2009 from George Smitherman, Deputy Premier, Minister of Energy and Infrastructure, re: Request for Extension for Township Conformity to Growth Plan for the Greater Golden Horseshoe Conformity. Staff Recommendation: Receipt. 26-41 c) Barrie Public Library, minutes of meetings held on May 28 and June 5, 2009. Staff Recommendation: Receipt. 42 d) Correspondence dated July 24, 2009 from Tony Guergis, Warden, County of Simcoe to Jim Watson, Minister of Municipal Affairs and Housing and George Smitherman, Minister of Energy and Infrastructure: "Simcoe Area: A Strategic Vision for Growth", Bill 196, Barrie-Innisfil Boundary Adjustment Act, 2009. Staff Recommendation: Receipt. Page 1 of 193 Page 6. COMMUNICATIONS: 43 a) David A. Johnston, correspondence dated July 15, 2009 re: Parking By-Law Exemption Request, 5 Lakeshore Road East (Line 7 South), Saturday, August 29, 2009. 44-46 b) Petition received July 27, 2009 re: Speed Reduction, Line 4 North from the 15/16 Sideroad to Hwy. 11 South. 47 c) Petition received July 30, 2009, Speed Reduction, Line 13 North between 15/16 Sideroad and Old Barrie Road. 48-51 d) Correspondence dated July 7, 2009 from Shannon Stephens, Healthy Waters Program Co-ordinator, Nottawasaga Valley Conservation Authority, re: Ontario Drinking Water Stewardship Program 2009 Landowner Outreach [additional information available in the Clerk's office]. 52 e) Correspondence dated July 30, 2009 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, re: Lake Simcoe Protection Plan. 53 f) Correspondence dated July 28, 2009 from Edmond Peloquin re: Parking By-Law. 54-59 g) Correspondence dated June 5, 2009 from Velma Shewfelt for RIDE 24/7 re: Safe Roads Your Call in your Municipality. 60-61 h) Memorandum dated July 24, 2009 from Ian Sugden, Director of Planning and Development, City of Orillia re: Application for Site Plan Approval, City of Orillia - West Orillia Sports Complex Project, 100 University Avenue [site plan distributed under separate cover]. 7. REPORTS OF MEMBERS OF COUNCIL: 62 a) Deputy Mayor Hough, correspondence dated July 14, 2009 from Haldimand County Disaster Relief Committee re: Donation Request - Grand River Flood 2009. 63 b) Councillor Agnew, re: Draft Media Release, Oro-Medonte Council Supports Local Food Procurement Policy. 64-66 c) Councillor Agnew, re: correspondence dated July 16, 2009 from Township of Tiny re: County of Simcoe Landfill Site 41. 67-69 d) Mayor H.S. Hughes, re: Chief Administrative Officer 2009 Work Objectives - Mid Year Update. [Addenda] Page 2 of 193 Page 7. REPORTS OF MEMBERS OF COUNCIL: e) Councillor Coutanche, re: Oro-Medonte Policing Committee. [Addenda] 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: 70-74 a) Doug Irwin, Director of Corporate Services/Clerk, re: correspondence dated July 2, 2009 from Ross and Lori Harvey, re: Request for Parking Exemption at Harbourwood Pumphouse [from July 15, 2009 meeting]. 75-83 b) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2009-104, Being a By-law to Authorize the Execution of a Pre-Servicing Agreement 2189952 Ontario Limited -West Part of lot 10, Concession 10, RP 51 R-26822, Part 1, being all of PIN # 58537-0088 (LT), Township of Oro-Medonte, County of Simcoe. c) Doug Irwin, Director of Corporate Services/Clerk, re: Refreshment Vehicles. 84 d) Public Meeting Minutes, July 28, 2009 re: Proposed Development Charges By- Law. 85-91 e) Report No. CAO 2009-01, Robin Dunn, Chief Adminstrative Officer, re: Mid Year Variance Report [to be distributed at meeting]. 92 f) Robin Dunn, Chief Administrative Officer, re: Draft 2010 Budget Timetable. [Addenda] 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: 93-95 a) Report No. TES 2009-25, Jerry Ball, Director of Transportation and Environmental Services, re: Upgrade of Existing Watermain on County Road #19 and Line 8 North in the Robincrest Water System. 96-98 b) Report No. TES 2009-26, Jerry Ball, Director of Transportation and Environmental Services, Water Billing - Amendment to Fees and Charges By-Law No. 2009-056. 99-101 c) Report No. TES 2009-27, Jerry Ball, Director of Transportation and Environmental Services, Optional Collection Dates for Christmas Trees and Leaf and Yard Waste for 2010. 102-108 d) Report No. TES 2009-28, Jerry Ball, Director of Transportation and Environmental Services, re: Burl's Creek - Live Nations Music Fesitval [Refer to Item 11 b)]. 10. DEVELOPMENT SERVICES: 109-129 a) Report No. DS 2009-53, Andria Leigh, Director of Development Services, re: Bachly Investments Inc. - Amended Subdivision Agreement, Plan M-679, Heights of Moonstone Stage II. Page 3 of 193 Page 10. DEVELOPMENT SERVICES: 130-134 b) Report No. DS 2009-54, Andria Leigh, Director of Development Services, re: Edgar Estates, Registered Plan M-723 -Certificate of Maintenance and Final Acceptance (Municipal Underground Services). 135-153 c) Report No. DS 2009-55, Andria Leigh, Director of Development Services, re: Proposed Plan of Subdivision Application 2004-SUB-02, Robert White (Thatcher) - Moonstone Road East, Part of Lot 15, Concession 9 (Medonte), Township of Oro-Medonte. 154-162 d) Committee of Adjustment minutes, meeting held on July 16, 2009. 11. EMERGENCY SERVICES: 163 a) Richard Playfair, Director of Fire & Emergency Services, re: Orillia Air Show and Festival, Canadian Forces Snowbirds and CF-18 Hornet, The Community Foundation of Orillia & Area, Wednesday, June 24, 2009 [from July 15, 2009 meeting]. 164-169 b) Report No. FD 2009-29, Richard Playfair, Director of Fire & Emergency Services, re: Burl's Creek - Live Nations Music Festival. 12. RECREATION AND COMMUNITY SERVICES: 170-176 a) Shawn Binns, Director of Recreation and Community Services re: Line 4 Park Development [from July 15, 2009 meeting]. 177-187 b) Report No. RC 2009-14, Shawn Binns, Director of Recreation and Community Services, re: Ontario SPCA Subsidy Request, Vasey Ball Diamond. 188-190 c) Report No. RC 2009-15, Shawn Binns, Director of Recreation and Community Services, re: Draft Policy POL-RC 2009-101 Credit Card Payments. 191-193 d) Report No. RC 2009-16, Shawn Binns, Director of Recreation and Community Services, re: Springwater Township Library Contract. 13. IN-CAMERA: a) Motion to Go In-Camera b) Motion to Rise and Report c) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Request to Purchase, Part of Unopened Road Allowance Between Conc. 4 and 5, Part 2, 51 R- 17464). Page 4 of 193 Page 13. IN-CAMERA: d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Request to Purchase, 8 Orillia Road). e) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Poplar Crescent). f) Andria Leigh, Director of Development Services, re: Property Matter (TRY Recycling). g) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organization Realignment). h) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Tax Registration). i) Robin Dunn, Chief Administrative Officer, re: Legal Matter (2109 20/21 Sideroad West). j) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachments, Plan 626). k) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter (Municipal Law Enforcement). I) Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Plan 952). 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion for Adjournment Page 5 of 193 Agenda Item # 4a) - 9:00 a.m. Carol Benedetti, Oro-Medonte Chamber of Commerce,... August 5t' 2009 To: Mayor Hughes and Members of Council. On behalf of "Raise the Spirit"; a Celebration of the 160th Anniversary of the Oro- Medonte African Church and the Oro-Medonte Chamber of Commerce, I would like to extend a special advance invitation to attend this historic event. Tickets for the gala concert at Trinity are $30.00 and the spiritual celebration at the African Church is free. Please let me know how many tickets you would like to reserve. It is a great pleasure to be working closely with the Township and the history Association on the significant and exciting project. Sincerely, Carol Benedetti Executive director Oro-Medonte Chamber of Commerce "Raise the Spirit" Committee. Page 6 of 193 Agenda Item # 4a) - 9:00 a.m. Carol Benedetti, Oro-Medonte Chamber of Commerce,... "Raise the ,Spirit" Join. us in celebrating the 160'h Anniversary of The Oro African Methodist Episcopal Church ,Saturday, October 3rd, 2009 Church Service & Spiritual Celebration Noon to 1:00pm Oro African Methodist Episcopal Church Dine 3 & Old Barrie Road t Gala Concert 3:30pm. to 5:30pm. Trinity Community Presbyterian Church, 7'' line south, Oro. Tickets $30.00 ---,Special Guests The Nathaniel Dett Chorale Canada's premier choral group dedicated to Afro centric music of all styles Fresh from their triumphant tour of the USA, where they performed at the Canadian Embassy in Washington for Barack Obarna's inauguration I iki Mercury-Clarke The great Canadian jazz artist & keeper of African ancestral wisdom Also featuring drumming, dance and the Hawkestone Singers TO RESERVE YOUR TICKETS CALL 705-487-7337 Presented by the Oro-Medonte History Association in cooperation with the Oro- Medonte Chamber of Commerce and the Township of Oro-Medonte Check often at vi-mcdonte.ca/co u °tyinfor/history for updates Page 7 of 193 Agenda Item # 4a) - 9:00 a.m. Carol Benedetti, Oro-Medonte Chamber of Commerce,... 1601'' Anniversary Celebration Plan Report to Council August 1211, 2009 "Raise the Spirit" I am pleased to report that plans are proceeding well for the celebrations on October 3rd 2009. The committee which is comprised of the Oro-Medonte History Association, The Chamber of commerce and our Musical Director, Roy Menagh, have been meeting regularly and the final plans are detailed on the attached document; a. spiritual/musical service at the African Church at 12:00 noon to be followed by a 3:30 gala concert at Trinity Presbyterian Church. We are honoured to be welcoming The Nathaniel Dett Chorale and Tiki Mercury Clarke as our featured performers as well as Oro-Medonte's community choir, The Hawkestone Singers. Rogers cable is filming a documentary on the event and Ontario's Lake Country is including "Raise the Spirit" in their fall promotions package at no charge. ( all other participants are subject to a $250.00 buy-in) So tar we have 275 tickets sold on a pre-order basis and requests continue to come in daily. 400 tickets are available and I anticipate that we will be fully sold out by September. Our budget to date is as follows; Income Projected in come from ticket sales Expenses Trinity rental and Sound Tech support Tickets and Programs, Graphics and Production Posters Food & Beverages for 80 performers, am to pm. Transportation Dett Chorale round trip from Toronto Performers and pastors fees Piano rental and delivery Special guest invitations and gifts $11,700.00 300.00 400.00 100.00 2000.00 900.00 6300.00 800.00 600.00 Page 8 of 193 Agenda Item # 4a) - 9:00 a.m. Carol Benedetti, Oro-Medonte Chamber of Commerce,... Flowers 300.00 Logistical expenses for African Church service (shuttle service to the church if needed, stage set-up) 1,000.00 Contingency fund 500.00 Subtotal Expenses 13,200.00 Committed in kind donations ( 800.00) Projected in kind donations (900.00) Total Expenses 11,500.00 Anticipated profit before donations $200.00 "Please note that expenses are based on the maximum amount. Additional in kind donations are very likely, as well as donations at the service and the concert. Also, the volunteer contributions of the Hawkestone Singers, our Musical Director and the History Association are very significant. All proceeds will go towards the African Church. Any additional support that Council may wish to contribute would be appreciated, it is a pleasure to work on this event and 1 hope everyone buys lots of tickets! Carol Benedetti Oro-Medonte Chamber of Commerce "Raise the Spirit" Committee. Page 9 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... LAKE SIMCOE REGION CONSERVATION AUTHORITY Board Members Present: V. Hackson, Chair Councillor B. Drew, Vice-Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor K. Ferdinands Mayor R. Grossi Councillor B. Huson Councillor J. McCallum Councillor J. O'Donnell Councillor J. Rupke Deputy Mayor G. Wauchope Mayor J. Young Regrets: Regional Councillor J. Grant Regional Councillor H. Herrema Councillor E. MacEachern Councillor A. Nuttall Regional Councillor J. Taylor Mayor R. Stevens Friday, June 26 th 2009 , MEETING NO. MINUTES BOD-06-09 Stephen Leacock Museum 50 Museum Drive Orillia, ON Staff Present: D. Gayle Wood, C.A.O./Secretary-Treasurer B. Kemp, Director, Conservation Lands K. Neale, A/Director, Corporate Services M. Walters, Director, Watershed Management R. Baldwin, Manager, Watershed Science T. Hogenbirk, Manager, Engineering & Technical Services K. Christensen, Coordinator, Human Resources K. Kennedy, Land Securement Officer G. Casey, Coordinator, Board/CAO, Projects & Services Guests: M. Geist, UDI Representative DECLARATIONS OF PECUNIARY INTEREST Deputy Mayor Gord Wauchope and Mr. Eric Bull declared a conflict of interest in relation to item VIII (10). If this Staff Report (No. 40-09-BOD regarding Bill 196: Proposed Barrie- Innisfil Boundary Adjustment Act, 2009) is identified for discussion neither will participate in the discussion. II APPROVAL OF AGENDA Chair Hackson requested approval to move item VI 11 (5) - Sheppard's Bush Conservation Area Management Plan forward to Presentations and further recommended that the Closed Session discussion be handled following the Announcements. Moved by: J. Young Seconded by: J. O'Donnell BOD-088-09 RESOLVED THAT the content of the Agenda for the June 26th, 2009, meeting of the Board of Directors be approved as amended. CARRIED Page 10 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 2 of 10 III ADOPTION OF MINUTES (a) Board of Directors Moved by: G. Wauchope Seconded by: R. Grossi BOD-089-09 RESOLVED THAT the minutes of Board of Directors Meeting No. BOD-05-09, held on May 22"d, 2009, be adopted and approved as printed and circulated. CARRIED (b) Administrative Committee Moved by S. Agnew Seconded by: B. Drew BOD-090-09: RESOLVED THAT the minutes of Administrative Committee meeting No. AC-05-09, held on June 10`h, 2009, be adopted and approved as printed and circulated. CARRIED (c) Conservation Ontario - Council Meeting. Moved by: G. Wauchope Seconded by: J. O'Donnell BOD-091-09: RESOLVED THAT the minutes of the April 27th, 2009 meeting of Conservation Ontario's Council be received for information. CARRIED IV ANNOUNCEMENTS (a) LSRCA Annual Conservation Awards Chair Hackson advised that the LSRCA Annual Conservation Awards will be held on October291h, 2009, at Madsen's Greenhouse in Newmarket. Chair Hackson requested the Board Members to look within their respective municipalities for watershed heroes and submit nominations for consideration. (b) Staff Awards - Ontario Municipal Manaaement Institute Chair Hackson extended congratulations to Ken Neale, A/Director, Corporate Services on achieving the designation of CMM II and Keri Christensen, Coordinator, Human Resources for achieving the designation of CMM with the Ontario Municipal Management Institute. (c) Shoreline Workshoo and Stormwater Presention - Oro-Medonte Councillor Agnew extended thanks to Authority staff, Andrea Gynan, for organizing the Shoreline Workshop in Oro-Medonte which was well attended and very educational. Page 11 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 3 of 10 In addition, Councillor Agnew extended thanks to Authority staff Brook Piotrowski and Nadine Abrams, for providing a presentation to the Oro-Medonte Environmental Advisory Committee on stormwater management issues in Oro-Medonte. (d) Dedication Ceremonv - Arnold C. Matthews Nature Reserve Chair Hackson reminded the Board that a dedication ceremony is being held on July 11th 2009 at Roches Point for the Arnold C. Matthews Nature Reserve. (e) Georae R. Richardson Dedication Councillor John McCallum thanked Authority staff for the very well organized dedication event honouring George and Doris Richardson. The family dedicated a bench which has been placed at Scanlon Creek in a lookout area which was developed by staff. Councillor McCallum noted that the Richardson family was very pleased with this event as well. (f) Reoort on Phosohorus Loads to Lake Simcoe 2004-2007 A copy of the final report was tabled for the Board Members. This was dealt with in draft and approved at their May 2009 meeting. More copies are available by contacting the Authority's Office. XII CLOSED SESSION Moved by : J. Rupke Seconded by: E. Bull BOD-092-09: RESOLVED THAT the Authority's Board of Directors move to Closed Session to discuss confidential legal and land matters. CARRIED Moved by: G. Wauchope Seconded by: R. Grossi RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. CARRIED (a) Appointments - Lake Simcoe Conservation Foundation's Board of Directors Moved by: G. Wauchope Seconded by: J. Young BOD-093-09: RESOLVED THAT Confidential Staff Report No. 42-09-BOD regarding the recommended appointments to the Lake Simcoe Conservation Foundation be approved and the Foundation be so advised. CARRIED Page 12 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 4 of 10 (b) Leaal Status Uodate Moved by: J. McCallum Seconded by: R. Grossi BOD-094-09: RESOLVED THAT the Legal Services Status Report for the five month period ending May 31, 2009, be received for information. (c) Legal Ooinion Moved by: S. Agnew Seconded by: B. Huson BOD-095-09: THAT Staff Report No. 44-09-BOD regarding a confidential legal opinion be received and the recommendation contained therein be approved. CARRIED (d) Land Securement Initiatives Moved by: R. Grossi Seconded by: B. Drew BOD-096-09: RESOLVED THAT Confidential Staff Report No. 45-09-BOD regarding land securement matters be received; and FURTHER THAT the recommendations contained within this report be approved. CARRIED (e) Land Disoosition Initiatives Moved by: E. Bull Seconded by: G. Campbell BOD-097-09: RESOLVED THAT Confidential Staff Report No. 46-09-BOD regarding land disposition initiatives be received; and FURTHER THAT the recommendations contained within this report be approved. CARRIED V PRESENTATIONS (a) Sheooard's Bush Conservation Area Manaaement Plan Scanlon Creek Conservation Area The Director, Conservation Lands extended his thanks to Councillor John McCallum, Council and the staff of the Town of Bradford West Gwillimbury for their continued assistance with Scanlon Creek Conservation Area. Most recently they have extended an offer to assist with the repairs required for the Gate House. Page 13 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 5 of 10 Sheooard's Bush Conservation Area Manaaement Plan The Director, Conservation Lands supported Staff Report No. 35-09-BOD with a presentation related to the Sheppard's Bush Conservation Area Management Plan and associated Business Plan. The Management Plan was developed with broad based public consultation through which a number of issues were identified including, trails, lack of public programs; forest management, property maintenance and off-leash dogs. The costs to implement the recommendations included in the Management Plan have an estimated cost of $250,000 over the next five years. Chair Hackson congratulated Councillor Evelina MacEachern who Chairs this Committee and the Director for the work done. In turn, the Director extended thanks and appreciation to Bill Thompson, Conservation Lands Planner, LSRCA, for the incredible work he has done on all the Conservation Area Management Plans. The Board approved the recommendation contained within Staff Report No. 35-09- BOD. Moved by: G.Wauchope Seconded by: K. Ferdinands BOD-098-09 THAT Staff Report No. 35-09-BOD regarding the Sheppard's Bush Conservation Area Management Plan be received; and THAT the Management Plan and associated Business Plan be approved; and FURTHER THAT Conservation Authority staff continue to pursue funding and in-kind support to implementthe recommendations of the Management Plan. CARRIED VI HEARINGS There were no Hearings scheduled for this meeting. VII DEPUTATIONS There were no Deputations scheduled for this meeting. VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 7, 8, 9 and 10 were identified for separate discussion. Page 14 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 6 of 10 IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: B. Drew Seconded by: E. Bull BOD-099-09: RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Reaulation 179106 BOD-100-09: RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Corresoondence BOD-101-09: RESOLVED THAT the correspondence listed in the agenda as item 2(a) be received. 3. Monthly Communications Update BOD-102-09: RESOLVED THAT the Monthly Communications Update -Summary, for the period May 1-31, 2009 be received for information. 4. Budaet Status Update BOD-103-09: RESOLVED THAT Staff Report No. 34-09-BOD regarding the Authority Budget Status for the five month period ending May 31, 2009, be received. 6. Federal/Provincial Infrastructure Funding Scanlon Creek Conservation Area BOD-104-09: RESOLVED THAT Staff Report No. 36-09-BOD regarding funding opportunities under the Federal / Provincial Recreational Infrastructure Canada funding be received; and FURTHER THAT the Board endorse an application to this funding source for $396,000 over the 2009 and 2010 fiscal years, including $132,000 each from the Provincial and Federal governments, and up to $86,000 from the Conservation Area Maintenance and Development budget. Page 15 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 7 of 10 11. Communications Plan Arnold C. Matthews Nature Reserve BOD-105-09: RESOLVED THAT Staff Report No. 41-09-BOD regarding the Communications Plan for the Arnold C. Matthews Nature Reserve be received; and FURTHER THAT staff be directed to continue to work with the land owners, the Region of York, the Nature Conservancy of Canada and other municipal agencies to implement the dedication event plans. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7. Innisfil Beach Road - Alcona Two-Zone Aaaroach The Board dealt with Staff Report No. 37-09-BOD regarding a request from the Town of Innisfil to implement the two zone floodplain management approach at Innisfil Beach Road in Alcona. This request was put forward in the interest of public safety given that the 1:100 year level of protection for an urban area is not deemed to be sufficient. The Board suggested giving some thought to changing the term 1:100 year storm given that every 2-3 years a 1:100 year event is experienced, The Authority's Manager, Engineering and Technical Services provided clarification related to the two tier floodplain system advising that the flood fringe is shallow while the flood way is deeper water and considered more hazardous. Moved by: S. Agnew Seconded by: B. Drew BOD-106-09: RESOLVED THAT Staff Report No. 37-09-BOD regarding a request from the Town of Innisfil to implement a two zone approach at Innisfil Beach Road be received; and FURTHER THAT a two zone floodplain management approach be applied to the Watercourse 4 floodplain from the inlet to the trunk storm sewer (west of Thompson Street) to the outlet of the trunk storm sewer immediately east of 25`h Sideroad on Innisfil Beach Road in Alcona subject to the following conditions: 1) That any significant increase in flood levels or velocities be contained within municipally owned lands; and 2) That additional or new flood waters not be directed on to privately owned lands. CARRIED Page 16 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 8 of 10 8. Ministry of Natural Resources Fish Die-Off Protocol The Board received Staff Report No. 38-09-BOD regarding the Fish Die Off Protocol as established by the Ministry of Natural Resources-Aurora District. A copy of the Protocol was included with the Staff Report. Mayor Grossi indicated that while it is helpful the have a Protocol in writing, the Province will now need to stand behind it adding that it is a disappointment to not see any reference in the document to the province providing financial assistance to help with the clean up of dead fish. Moved by: R. Grossi Seconded by: G. Wauchope BOD-107-09: RESOLVED THAT Staff Report No. 38-09-BOD regarding the Fish Die-off Response Protocol Aurora District dated May 2009, as issued by the Ministry of Natural Resources, be received for information. CARRIED 9. Lake Simcoe Protection Plan Aaaroval to Sian Aareements/Contracts The Board dealt with and approved Staff Report No. 39-09-BOD regarding the signing of agreements and contracts related to the Lake Simcoe Protection Plan. The Board expressed concern with staff resources to undertake additional work. The CAO advised that staff are working at capacity however as requests are received they will be evaluated to ensure the work can be completed without any negative impact on staff as well as on the services provided to our municipal partners. In addition, staff will be seeking funding from the province for staff resources. Moved by: J. O'Donnell Seconded by: E. Bull BOD-108-09: RESOLVED THAT Staff Report No. 39-09-BOD regarding Provision of Purchasing, Tendering and Consulting Services Authorization to the Authority's Chair or Vice-Chair and Chief Administrative Officer/Secretary-Treasurer for projects funded by the Province of Ontario for the Implementation of the Lake Simcoe Protection Plan be received; and FURTHER THAT the Authority's Chair or Vice Chair and Chief Administrative Officer/Secretary Treasurer be authorized to approve Purchasing, Tendering and Consulting Services for projects funded by the Province of Ontario for the Implementation of Lake Simcoe Protection Plan. CARRIED Page 17 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26`h, 2009 - Minutes Page 9 of 10 10.Bill 196 - Proposed Barrie - Innisfil Boundarv Adiustment Act. 2009 (Pages 101-110) The Board dealt with Staff Report No. 40-09-BOD regarding Bill 196-Proposed Barrie- Innisfil Boundary Adjustment Act, 2009. The Board dealt with and approved Staff Report No. 40-09-BOD regarding Bill 196: Proposed Barrie-Innisfil Boundary Adjustment Act, 2009. The Staff Report deals with the environmental impact of the boundary adjustment and contains the LSRCA's comments on what the impact will potentially be on Lake Simcoe, the Lake Simcoe Protection Plan and the environment. The CAO advised that the Staff Report, as written, is consistent with the Board of Director's position as it relates to the results of the Assimilative Capacity Studies(ACS). The Board commended staff for the content of the Staff Report and requested that is be provided to the province and all watershed municipalities. Moved by: B. Drew Seconded by: S. Agnew BOD-109-09 RESOLVED THAT Staff Report No. 40-09-BOD regarding a review of Bill 196: Proposed Barrie-Innisfil Boundary Adjustment Act, 2009 be approved; and THAT the Lake Simcoe Region Conservation Authority recommend that Bill 196 only be considered after it can be demonstrated that growth is environmentally sustainable and does not further negatively impact on the health and quality of Lake Simcoe and its watershed in accordance with the Lake Simcoe Protection Plan; and FURTHER THAT Staff Report No. 40-09-BOD be circulated to the Province and all watershed municipalities for their review and consideration. CARRIED XI OTHER BUSINESS (a) Lake Simcoe Protection Plan The CAO provided a brief update on the release of the final Lake Simcoe Protection Plan on June 2, 2009, advising that staff are currently reviewing the Plan in order to determine what comments provided by the LSRCA have been included. A meeting with the Senior Policy Advisor, Minister Gerretsen's Office, was held with LSRCA Chair and Senior Staff, the CAO of York Region and the General Manager, Conservation Ontario to review the LSRCA's Watershed Showcase. Page 18 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-09 June 26th, 2009 - Minutes Page 10 of 10 Staff are requesting a meeting with the Provincial Lake Simcoe Protection Staff Team to discuss the LSRCA's roles and responsibilities as they relate to implementation of the Plan and timelines. Staff will be preparing a document in response to the Plan which will be presented to the Board at their July 2009 meeting for consideration. This will address what the LSRCA will be doing in response to the Plan and will be based largely on the information provided in the LSRCA's Integrated Watershed Management Plan which was completed by the LSRCA prior to the Lake Simcoe Protection Plan. (b) Announcements & Updates Chair Hackson advised that both the July 24 and August 28th, 2009, Board Meetings will be held as scheduled. XIII ADJOURNMENT Meeting adjourned at 12:40 p.m. on a motion by Mayor Young. original signed by: Councillor Virginia Hackson Chair original signed by: D. Gayle Wood, CMM III Chief Administrative Officer Page 19 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Announcements (a) 2009 Annual Conservation Awards A reminder to the Board of Directors that nominations are due on August 7, 2009. (b) Lake Simcoe Protection Plan - Update • The CAO advised that staff continue to have discussions with the Province and recently met to review the roles and responsibilities related to the implementation of the Plan. A subsequent meeting will be held the week of August 10 to finalize some details. • The CAO advised that a full report will be presented to the Board at their August 28th meeting and Chair Hackson added that she will be inviting the Assistant Deputy Minister of the Environment to attend this meeting as well to address the Board and any questions they may have. • The Board requested that a letter be sent to the Ministry of the Environment inviting them to the August 28th Board Meeting and to further encourage all municipal Councils to invite the Province to their meetings to address questions related to the implementation of the Lake Simcoe Protection Plan. • The CAO advised that the Province intends to host a workshop in August for CA and municipal Planners to review the Plan and the implementation. (c) Thiess International Riverprize Chair Hackson announced that the Lake Simcoe Region Conservation Authority has been shortlisted for the International Riverprize Award. As the symposium will be held the week of September 21-24, 2009 the September 24th meeting of the Authority's Board will be cancelled. (d) LSRCA Staff Appreciation Breakfast Chair Hackson advised that the Board will be hosting a LSRCA Staff Appreciation Breakfast on Friday, August 281h, 2009, prior to the scheduled Board meeting. The event will be held at Madsen's Greenhouse beginning at 7:45 a.m. (e) Delectation from Trinidad Tobaeo The Manager, Engineering and Technical Services advised the Board that he hosted a session with staff from Trinidad Tobago. They were interested in learning more about the work the Authority does in the Flood Forecasting/Warning area, Integrated Watershed Management and Stewardship Work. They were very impressed with the work of the Authority and they are interested in establishing a similar agency in Trinidad Tobago to undertake this work. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 aH infoCa lsrca.on.ca Web site: www.Isrca.on_a Page 20 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Presentation: (a) Draft 2009-2013 Business Plan • The A/Director, Corporate Services provided an overview presentation related to the Authority's Draft 2009-2013 Business Plan. • The Board endorsed the Business Plan as a guiding document for staff to use in their day to day business and for budget discussions with municipalities. • The Board requested that additional information be provided at their August 28`h meeting regarding a consolidated report related to the staffing plan and the projected impact this will have on the budget. Staff Reports: The Board dealt with Staff Report No. 48-09-BOD regarding the water levels of Lake Simcoe and approved the recommendation of staff that Parks Canada be requested to re-examine the rule curve for Lake Simcoe; study the overall hydrology/hydraulics of the Severn River Watershed; and review the potential for increasing the capacity of the dams at Washago. The Board dealt with and approved Staff Report No. 49-09-BOD regarding the monitoring of planning and development applications. It was noted that text was dropped from page 2 of the Staff Report. (Impact on Authority Finances) the paragraph should have read : A significant reduction in the number of applications could result in lower fee generation that would negatively affect the 2009 budget for the planning program. This situation was anticipated by staff and the 2009 budget was prepared with this situation in mind. Staff will continue to monitor the situation closely. The Director, Watershed Management advised that currently there are no immediate concerns with this matter. The Board dealt with and approved Staff Report No. 50-09-BOD regarding the preliminary analysis of the Authority's infrastructure challenges. Given the September Board meeting is now cancelled, staff will bring the comprehensive report forward in October. The Board approved Staff Report No. 51-09-BOD regarding the Scanlon Creek Subwatershed Stewardship Plan. A copy of the Plan is available by contacting the Authority's Office. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 aA info01srca.on.ca Web site: www.Isrca.on_a Page 21 of 193 Agenda Item # 5a) - Lake Simcoe Region Conservation Authority, minutes of meetin... Other Business Peat Farming • Councillor Jack Rupke requested an update on the use of peat soils for agricultural activities. • The CAO responded that Chair Hackson, Councillor McCallum, representative from the Growers' Association and the CAO met with Minister Cansfield, Ministry of Natural Resources and her staff to discuss the presence of conflicting legislation. • This was an excellent meeting which has led to the establishment of a Peat Working Group. A Terms of Reference has been established and forwarded to MNR staff for review and approval. • The CAO indicated she is awaiting approval to move forward with the Committee. Site Visits - Ramara • Councillor O'Donnell thanked Rob Baldwin, Manager, Watershed Science, for attending site visits in Ramara with Town staff. Red Barn Theatre • Mayor Rob Grossi advised that the Red Barn Theatre (after a damaging fire) is now back in business out of their temporary location at the Stephen Leacock Theater, Town of Georgina. Mayor Grossi asked Members to support the Theatre which delivers great shows by attending some of the events. • In addition, Chair Hackson suggested that if any municipalities are looking for prizes (ie golf prizes, staff prizes, gifts, etc.) to consider purchasing Red Barn theatre tickets. Arnold C. Matthews Nature Reserve • The Board viewed a video taken at the Arnold C. Matthews Nature Reserve dedication ceremony. This event was attended by approximately 200 guests including Minister Cansfield, Ministry of Natural Resources, Julia Munro, MPP, York Simcoe, and Mayor Rob Grossi, Town of Georgina, LSRCA Board Member. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 ai - infoalsrca.on.ca Web site: www.lsrca.on_a Page 22 of 193 Agenda Item # 5b) - Correspondence dated July 13, 2009 from George Smitherman, D... Minister of Energy Ministre de I'Energie AV Is and Infrastructure et de I'Infrastructure Office of the Deputy Premier Bureau du vice-premierministre Of 4'" Floor, Hearst Block 4e etage, ed'rfice Hearst 900 Bay Street 900, rue Bay Ontario Toronto ON M7A 2E1 Toronto ON M7A 2E1 Tel.: 416-327-6758 Tel.: 416 327-6758 Fax: 416-327-6754 Te1ec.: 416 327-6754 www.ontario.ca/MEI www.ontario.ca/MEI $ k `t MEI1826MG2009-193 Jul- J 13 2099 N1 r~~ His Worship Harry S. Hughes Mayor The Township of Oro-Medonte PO Box 100 148 Line 7 South Oro ON LOL 2X0 Dear Mayor Hughes: I received the letter from Director of Development Services Andria Leigh requesting an extension to the deadline to bring the Township of Oro-Medonte's Official Plan into conformity with the Growth Plan for the Greater Golden Horseshoe, 2006. The Growth Plan for the Greater Golden Horseshoe, 2006 was prepared and approved under the Places to Grow Act, 2005, and took effect on June 16, 2006. Section 12(2) of the Places to Grow Act, 2005 requires that a municipal official plan be amended to conform with a growth plan within three years of a growth plan coming into effect. The act also provides me the authority under Section 12(3) to provide a different date for this requirement. I recognize that you are facing circumstances which result in the Township of Oro- Medonte being unable to achieve conformity by June 2009. Under the authority granted to me in Section 12(3) of the Places to Grow Act, 2005, I am pleased to provide a new deadline of June 16, 2010 for the Township of Oro-Medonte to amend its official plan to conform with the Growth Plan. /2 Page 23 of 193 Agenda Item # 5b) - Correspondence dated July 13, 2009 from George Smitherman, D... His Worship Harrv S. Hughes I have also received your proposed work plan that will bring your Official Plan into conformity by June, 2010, and I look forward to continuing to work with you to implement the Growth Plan for the Greater Golden Horseshoe, 2006. Sincerely, Geo -th man Deputy Premier, Minister c: Hon. Jim Watson, Minister of Municipal Affairs and Housing Tony Guergis, Warden, County of Simcoe Andria Leigh, Director of Development Services, Brad Graham, Assistant Deputy Minister, Ministry of Energy and Infrastructure Page 24 of 193 Agenda Item # 5b) - Correspondence dated July 13, 2009 from George Smitherman, D... June 5, 2009 Honorable George Smitherman, Deputy Premier, Minister of Energy and Infrastructure 0 Floor, Hearst Block 900 Bay Street Toronto ON M7A 2E1 Dear Mr. Smitherman: REF: Request for Extension for Township Conformity to Growth Plan for the Greater Golden Horseshoe Conformity Further to your correspondence dated March 26, 2009, please consider this correspondence a formal request for an extension for the Township of Oro-Medonte to bring our lower-tier Official Plan into conformity with the Growth Plan. Enclosed please find a copy of the staff report (DS2009-019) and work plan which was endorsed by Council for the Corporation of the Township of Oro-Medonte on May 13, 2009. While the Township anticipates completion of an Amendment to the Official Plan and Council consideration by March 2010; given that additional planning work may be required by the County of Simcoe in regards to their adopted Official Plan (November 2008), we would respectfully request a one year extension until June 2010 to provide sufficient flexibility to ensure completion of the Township's conformity exercise and consideration by the County of Simcoe. We appreciate the opportunity to request such an extension, and that you will find the attached documents in order to grant this request. If you require any further documents, please contact the undersigned at your convenience. Yours truly, --Y Andria Leigh, MCIPR, RPP Director of Development Services C.C. Members of Council R. Dunn CAO B. MacKell, County of Simcoe Xrte,/. 6,~37"f iso Page 25 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... LLLLi _LL BARRIE PUBLIC LIBRARY MINUTES BOARD MEETING #09-05 THURSDAY MAY 28, 2009 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C.Virgo (Chair), L.McClean (Vice-Chair), R.Duhamel, S.Kastner, A.Davis (Director), T.Latimer (Recorder) ABSENT: A. Prince, L.Strachan, V.DeCecco, M. Meads Call to Order The meeting was called to order at 7:32pm. No quorum to pass motions, the meeting continued as discussion only. 2 Confirmation of Agenda The agenda was confirmed. Conflict of Interest None declared. 4. Capital Campaign Update 4.1 Tim Johnson (Capital Campaign Chair) introduced Kelly Hastings from BMO MasterCard. Kelly gave a brief presentation on a possible partnership with the library. For every approved BMO MasterCard Application, BMO will donate an amount back to the library in support of the Capital Campaign to build a new library branch. 4.2 Chris Vanderkruys from the Development Office gave an update on the Capital Campaign. Among numerous small fundraising events there will be a Gala at the library in October. 5. Minutes of Meeting 5.1 Minutes of Board Meeting #09-04 dated Thursdav April 23, 2009 - Motion deferred to next meeting Business Arising For the motions that are time sensitive, a meeting has been set for June 5th Report of the Chair Nothing new to report Page 26 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... 8. Committee Reports 8.1 Financial Statements for April 2009 - Motion deferred to next meeting 8.2 Corporate Report 8.2.1 Minutes of Corporate Committee Meeting #CR09-01 dated Tuesday April 14. 2009 - Motion deferred to next meeting 8.3 Communitv Report 8.3.1 South End Branch Survey Chris gave a summary of the results of the survey that was distributed by mail to homes in the Painswick area near the proposed branch location. 8.3.2 BMO MasterCard Applications - Motion deferred to meeting on June 5 8.3.3 Update on Council Community meetings Sarah met with Al to discuss how the community meetings would be initiated. There will be three meetings in total at different locations in Barrie to cover all of the wards. They will be initiated in September after Council has been approached. The meetings will include background on the current library services and proceed to a discussion based on predetermined focus questions for future library services. 9. Director of Library Services Report April 2009 Highlights of the report were discussed 10. Other Business 10.1 Liquor License Approval - Motion deferred to meeting on June 5 11. Committee Meeting Dates At the Call of the Chair 12. Date of Next Board Meeting Friday June 5, 2009 at 11:45am in the Consumers Gas Board Room. Thursday June 25, 2009 at 7:30pm in the Consumers Gas Board Room. 13. Adioumment The meeting was adjourned at 9:06pm CHAIR (~V'RETARY DATE DAT Page 27 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... r LLL LLL C~YI~' ~ . l_ Lr' BARRIE Pui3uc LIBRARY MINUTES BOARD MEETING #09-06 FRIDAY JUNE 5, 2009 AT 11:45AM CONSUMERS GAS BOARD ROOM PRESENT: C.Virgo (Chair), L.McClean (Vice-Chair), R.Duhamel, L.Strachan, V.DeCecco, A.Davis (Director), H. Betz (Recorder) ABSENT: A. Prince, M. Meads, S.Kastner 1. Call to Order The meeting was called to order at 11:45am 2 Confirmation of ALenda Add Item 4. Minutes of Board Meeting #09-04 dated Thursday April 23, 2009 - Motion to adopt the minutes. The remaining agenda renumbered in sequence. 3 Conflict of Interest None declared. 4. Minutes of Board Meetina #09-04 dated Thursdav April 23, 2009 #09-14 DUHAMEL - STRACHAN THAT the Minutes of Board Meeting #09-04 dated Thursday April 23, 2009 be adopted. CARRIED 5. BMO MasterCard Applications 409-15 DECECCO - MCCLEAN THAT the Barrie Public Library Board agrees to the partnership with BMO to distribute BMO MasterCard Applications to raise funds for the new branch library as set out by the terms of the agreement with BMO. CARRIED 6. Liquor License Approval #09-16 DECECCO - KASTNER THAT the Barrie Public Library Board apply for a Liquor License for the application for endorses a special event liquor license permit for the Oro Chamber of Commerce After Five event. CARRIED Page 28 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... Date of Next Board Meetina Thursday June 25, 2009 at 7:30pm in the Consumers Gas Board Room. 8. Adiournment The meeting was adjourned at 12:00pm by Vince DeCecco. CHAIR / DATE SECRE CRY DATE Page 29 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... DIRECTOR'S REPORT June 25, 2009 for May, 2009 I PERSONNEL 1. May 13 " Shonna Froebel and the Director met with the City to evaluate the RFPs provided by the architects short-listed against the agreed upon criteria for the building of the Painswick branch library. May 20th, Shonna met with City staff to interview each of the architects after hearing their presentations. 2. May 21St, the Board Chair attended the High School Coop Employers Appreciation. 3. May 27 and 28`h, the Director participated in the Rotary Club of Barrie's Fun Run. 4. Robyn Zuck, Adult Information Services, returned from sick leave May 8`h. 5. Jennifer Henderson, Circulation Services, currently on a one year maternity/parental leave, tendered her resignation. 6. Carol Prescott, Circulation Services, started an 8 week sick leave in May. 7. Andrew Rogers has joined the Information Technology Department as a co-op student programmer analyst. 8. Ann Andrusyszyn attended the annual ESAO Health and Safety Conference on behalf of the Library. Ann attended sessions on ergonomic measurements to reduce injury risk, wellness, emergency preparedness as well as how to work with difficult people. Ann also received training on behalf of the Library on ESAO Audit procedures and Proper Accident Investigation Reporting. 9. Ann Andrusyszyn attended the Annual General Meeting of the Association of Fundraising Professionals to receive Chapter recognition for achieving her standing as a Certified Fundraising Executive (CFRE). 10. The Director attended the Canadian Library Association's Annual National Conference in Montreal May 29th to June I" and the Canadian Urban Libraries Council Annual General Meeting June 2-3`a. Report Attached. II INFORMATION SERVICES Adult Services 1. As part of an effort to improve the Library's efficiency in placing orders for the collection, Cindy Madden and Mary McAlpine have received training from Library Services Centre. This is being done in response to the reduction in the number of suppliers no loner using book catalogues and to reduce the number of times the Library needs to visit a selection before an order is actually placed. 2. Cathy Bodle attended the InformOntario Conference May 5th and 6`h where the new Ontario-Wide Style Guide for Data Entry was unveiled. 3. Adult Information Services will be taking responsibility for the microfilming of the Barrie Examiner. The Library is the only organization storing this material. 4. Lynn Hougham added 139 donated items to the Library's collection in May. This is a significant reduction from previous months. 5. Working with the Visiting Library Service, Cindy Madden was able to assist Marge Osborne by providing health related material on neuropathy, foot and leg anatomy as well as living with chronic pain material for people using the service. 6. Elizabeth Bufton created the following displays in May: Page 30 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... Birdwatching@Your Library Laugh Out Loud@Your Library 7. Elizabeth Bufton, Janet Graham, Mary McAlpine and Shonna Froebel created a recommended reading list for the Summer Adult Reading Program. 8. Robyn provided 5 e-mail genealogy requests in May and received a cheque as well as an online donation for her help. 9. In addition to Ask A Librarian, the Business Librarian's 30 MinutesPlus reference service used the Million Dollar Directory, PCensus and Census Tracts to respond to a number of business questions from local organizations such as the Self Employment Association (SEA), Liaison College and individual entrepreneurs starting local businesses. 10. Shonna Froebel provided articles for the Barrie Life and Times as well as the North Simcoe County News. 11. Shonna was inducted into Business Network International at her first meeting in May. 12. Cindy Madden provided 100 library bookmarks introducing Cindy as the Library's Consumer Health Librarian to the Crohn's and Colitis Foundation of Canada. The group is included in the Library's Information Barrie database and also enters a Dragonboat team in the Library's festival. 13. Cindy Madden met with the Barrie Community Health Centre providing an electronic copy of the Library's Health Concerns? Handout to be included in the Centre's newsletter. 14. Simcoe County Social Services Book Club met May 21'C with the theme this week of Bubbles. 15. Alison Brumwell provided a tour for approximately 18 Grade 12 English students from the Barrie Learning Centre and performed a demonstration on how to use the Library's electronic databases. 16. Janet Graham and Elizabeth Bufton provided materials to 13 Nursing/Retirement Homes in May. 17. Elizabeth provided a tour and internet session for Grandparents parenting their Grandchildren from the Early Years Centre. 18. The program coordinator at Waterford arranged for a tour of the Library to explain all that is available for seniors and to learn how to use the catalogue as well as the coming events calendar remotely. 19. Janet Graham provided the Master Gardeners with a copy the bibliography she prepared for the vegetable gardening workshop presented by the Library. The Library's logo will remain on the bibliography when the Master Gardeners reproduce it for their membership. 20. Janet presented a "What's At The Library for Seniors" session at Roberta Lodge in May. 21. Janet provided a monthly book review for Focus 50+ community seniors' paper plus current library programs for adults/seniors. 22. Janet created a cabinet display in the lobby of the Library for Ontario Seniors Month as well as a poster. 23. Janet created flyers for Seniors Month programs and sent out the usual press releases including one for Cable 10 that is watched by seniors. 24. Robyn Zuck provided a presentation to the Ontario Association of Library Technicians on GenealogicalResearch in Public Libraries, May 8th 25. Anne Dorsey presented at the Saskatchewan Library Association annual conference May 2nd The topic was "Library Services for People with Developmental Disabilities." Anne Page 31 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... presented again May 7tz at the annual Ontario Association of Library Technicians conference. 26. Anne presented "Setting Up Article Alerts to Keep Your Business Up-to-Date" at the Kempenfelt Rotary Club on May 6`h. 27. May 13`h, Anne Dorsey attended the Annual Self Employment Assistance Conference. 28. Anne also attended the University Partnership announcement of the MBA program starting in Barrie September 2009. 29. Anne attended the Greater Barrie Chamber of Commerce Board meeting, May 19th, Oro- Medonte Chamber of Commerce BA5, May 19th and the Women in Networking Going Strong (WINGS), May 27th 30. Anne met with Michelle Lawson from the Huronia Business Times for an article on the current employment situation. Michelle was interested in the Library's April session on legal issues when an employee has been terminated. 31. In May, 30 programs including computer/data base instruction, tours, book clubs, outreach and programs were delivered to 316 individuals. Programs such as "Estate Responsibilities," "'Searching Smart and Social Networking Tools for Your Business" and "Save Money, Save the Planet" were provided at the Library in May. Anne also presented the "Social Networking Tools for Your Business" May 28th at Suite Works. Children and Youth Services 1. May 13th, Debra Smith attended the Southern Ontario Library Services (SOLS) workshop on Teen Collection Development for Every Budget called "Angst, Anarchy and Adventure." 2. 25 Storytime Kits were circulated in May. 3. May 1St, at City Hall Council Chambers, The Grand Battle of the Battle of Books occurred. St. Catherine of Siena took gold, Monsignor Clair, silver and Algonquin Ridge, bronze. Ferndale Woods, Ste. Bernadette, Good Shepherd, Kempenfelt Bay and Allandale Heights/Hewitt Creek were the other finalists. Over-all 22 schools participated. 4. Laura LaFleshe started the Spring Zehrs storytime session. Even though the Library must now pay for the use of the room, it is still the best location. A letter expressing the Library's disappointment over the new charges has been sent to Head Office where the decision to charge was made. 5. May 4th, Laura provided a tour for children from Seeds Nursery School. 6. May 13th, Laura attended the Welcome Wagon Bay Show on behalf of the Library providing information and newsletters to the 85 people in attendance. 7. May 26th, Kym McOuat provided a tour for Steele Street School grade one students. 8. May 27th, Jane Salmon attended a Simcoe County Best Start meeting. The RVH Speech and Language program has been given an enhanced literacy mandate by the province and is looking to strengthen partnerships with libraries. 9. May 28th, Ruby Meijers provided a story and tour for children from the Codrington After School Daycare. 10. Cindy Pomeroy-White, as one of the main organizers of National Youth Week, had the Teen Advisory Board (TAB) members host the Pizza Challenge at Holly Community Centre where all Youth Week events were located. Cindy also arranged for Drive Wise to attend with their simulator and assisted with the "Much Music" dance afterwards. Cindy Page 32 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... also arranged the Guitar Hero held May 2"° with Wal-Mart North donating S 150 in prizes. Julie Ross assisted Cindy with the job fair portion of National Youth Week. 11. The Source will be donating a portable DVD player to the Teen Survivor program with PizzaHut donating the weekly pizza prizes. Cindy requested that the Rotary Club of Barrie donate an IPOD for Survivor. 12. Cindy Pomeroy-White provided photos and information on the Creative Arts contest and National Youth Week to the Barrie media for publication. 13. TAB recorded "Survivor" promotional material to be sent to schools for announcements and Debra Smith created a PowerPoint presentation about Teen Survivor to send with the material. 14. In May, 53 children programs were delivered to 1,416 attendees. Programs included storytimes, tours, community outreach as well as teen programs. 15. Ruby Meijers hosted the final Marvin's Marvellous Readers Book Club meeting May 7m with all members attending. 16. Vicki Nicholls provided a final Bedtime Tales program May 20th. The next session will be in the fall. 17. Patricia Roebuck has contacted all French-language schools to offer the TD summer reading program. The job posting for the Children's Program Assistant as well as information about the summer programs was sent to the county wide Francophone network, La Cle d'la Baie, as well as to the high schools. This raised awareness with the Fancophone community about the Library's collections, programs and services. 18. Cindy Pomeroy-White located a sponsor to print the pictures from the Teen Photography workshop and these will be displayed in the YA area of the Library. 19. The Teen Book Club held its final meeting for the year with Cindy and Debra Smith attending the meeting. 20. The OSAP and Scholarship Assistance Night May 7`h, was successful with parents and teens receiving individual attention to their questions. III CIRCULATION SERVICES 1. Catherine Truax has compiled an updated inventory procedure to enable the Library to more easily maintain the current collections inventory record. This is an essential requirement to meet the new collection valuation required under provincial audit legislation. 2. Catherine has also completed new signage for the adult non-fiction collection incorporating the changes to reflect the shift in the collection. 3. Marge Osborne reports that there were 40 Visiting Library Service deliveries in May requiring 33 volunteer hours. 4. Marge has also worked miracles with the weekday and Saturday schedules to increase the amount of time Linda Beazley and Melinda Walley can direct to meeting the Library's technical service requirements. IV INFORMATION TECHNOLOGY SERVICES 1. In addition to the usual database maintenance associated with the withdrawing or adding material to the Library's collection, ordering and verification of orders received, loading records and authority records, technical services staff have started maintenance of the Library's patron database to purge inactive users. Page 33 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... 2. The Library has been required to acquire two special book bin trucks to receive collection material returned through the book drop. However, the carts are difficult for staff to empty without sustaining stress to their back. Khuan Scow, Manager, Information Technology Services, is having the book bins designed to receive a special scissor-arms lift. 3. Khuan has now completed 5 courses on basic Horizon administration as she becomes more familiar with out library computer system. 4. Laurie Wright continues to work with Spyders Wireless to report usage statistics. 5. Certain errors on the Library's Horizon library computer system have been re-occurring because the Library had not been making adequate backup to the database. Laurie Wright and Freida Lund are receiving training on the procedure. 6. Khaun has been successful in working with the City to make the necessary changes to their firewall so the Library's Online Public Access Catalogue (OPAL) can display thumbnails. 7. Khaun continues to work on special reports for the rest of the Library to help improve work processes (excess holds, fast track, etc). 8. At present, Khaun is looking at new software applications including special search software that can capture MARC cataloguing over the internet. V COMMUNITY DEVELOPMENT 1. To date 43 teams (48 this time last year) have registered for the Barrie Dragon Boat Festival and work continues organizing the event, sponsorships and media. Kings Buffet is our major sponsor again this year. 2. Ann Andrusyszyn continues to attend the monthly Executive Counsel meetings of the Planned Giving Counsel of Simcoe County. Ann and Chris Vanderkruys attended the Counsel's Symposium on Planned Giving in May. The guest speaker addressed philanthropic outlook and explained why he gave to the Library's capital campaign. 3. The Library continued the Association of Fundraising Professional (AFP) Webconference initiative in May offering the following sessions to other fundraisers in the area: Weaving Ethics into your organization's fundraising Giving Circles and fundraising in the new philanthropy environment 4. Ann and Chris recorded "KOOL Cares" ads for KOOL FM radio thanking the radio station and promoting the Barrie Dragon Boat Festival. The ads will be aired in June and July. 5. Ann continues working as a Board member on the Barrie Community Foundation (BCF). 6. Ann Andrusyszyn, Chris Vanderkruys and the Director attended a meeting with the Department of Culture from City Hall in May to discuss collaborative and support opportunities. 7. Ann attended the Celebrate Barrie finalization meeting at City Hall in May. 8. Ann attended a special meeting of the Georgian College Advisory Committee for the postgraduate Fundraising and Resource Development program to discuss how best to raise awareness of the program. 9. Chris started to attend the regular weekly meeting of the Business Network Initiative in May and also attended the monthly Barrie Chamber BA5 event with Anne Dorsey. 10. The Barrie Folk Society held another Unplugged Saturday Night May 9`h with more than 30 people in attendance. Page 34 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... 11. Two monthly columns plus a"Campaign Comer" feature were provided for the Barrie Life and Times in May. 12. Ann also submitted a column for the June issue of the North Simcoe County News in May. 13. Chris has started planning for the Capital Campaign Gala event with two members of the campaign team. The event is planned for October. 14. Ann and Chris managed a booth at the "Gryphon at the Garage" event to promote awareness of the upcoming Branch Library. 15. Chris attended the Bowl for Books May Stn event. The event raised $3,300 for the capital campaign. The Whispering Pines Card Tournament raised $241. 16. Chris met with "Mr. Bob" to discuss a third party event proposal to host a golf tournament June 18`h with a portion of proceeds donated to the capital campaign. Chris is also collaborating with "Rita's Place" and "Putting Edge" for another July event to benefit the capital campaign. 17. In May, Ann Andrusyszyn presented at the Ontario Association of Library Technicians (OALT) Conference held at Georgian College. The session was on starting marketing for libraries. Ann has been asked to present two sessions at the 2010 conference in Hamilton. 18. Ann is also involved in planning a pre-conference day on fundraising at the Ontario Library Association Superconference. VI VOLT NTEER PROGRAM 1. May 7 , Julie Ross with Cathy Barlow of the United Way, presented a session called "Volunteer Management: Best Practices in Action" at the annual Ontario Association of Library Technicians conference at Georgian College. 2. Julie participated in the Volunteer Job Fair for Youth at the Holly Recreation Centre May 4th providing information on Library programs and summer jobs for students. 3. May 10-21, Julie attended the annual conference of the Professional Association of Volunteer Administrators - Ontario (PAVR-O). At the conference, Julie received her certificate from PAVR-O as a re-certified Volunteer Resource Manager (CVRM). Julie also attended the PAVR-O Association of Volunteer Administrators Network (AVA) meeting representing the Barrie Association of Volunteer Administrators (BAVA). 4. Julie also attended the "Social Networking Tools for Your Business" presented at the Library by our own Anne Dorsey. 5. May 7`h, a "Fair Trade" event was held at the Library designed to create awareness around Fair Trade products which are produced in an environmentally sustainable manner and which improve the quality of life for people throughout the world. The Kozlov Caf6 provided free coffee for the duration of the event. VIII BUILDING 1. Still awaiting the report for the auditor. 2. Completed statistical survey from the province in compliance with Public Libraries Act and provincial library operating grant requirements. 3. Heather is continuing to work with the City to restore room set-up as part of regular custodial duties. Page 35 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... PREPARED BY A. Davis DATE June 25, 2009 Page 36 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... LIBRARY USAGE FOR THE MONTH OF: MAY 2009 SAME MTH CURR PREV YR MTH 1 CIRCULATION Adult 72,907 76,169 Children 48,092 50,091 TOTAL CIRCULATION 120,999 126.260 2 HOLDS PLACED 10,904 11,587 3 INTERLIBRARY LOAN Borrowed Lent 4 MEMBERSHIP New members Active Members In Person Visits 5 INFORMATION REQUESTS a) Main Floor Information b) Second Floor Information TOTAL INFORMATION REQUESTS 6 ON-LINE DATA BASE SEARCHES 7 COMMUNITY INFORMATION a) Database records created b) Database records updated a) Events records created b) Events records updated 8 COMMUNITY SERVICES Programs & Tours a) Adult b) Children/Young Adult TOTALPROGRAMS Attendance a) Adult b Children/Young Adult TOTAL ATTENDANCE VISITS TO LIBRARY WEBSITE 9 (remote and in house) 10 COMPUTER RESERVATIONS 11 NEW ITEMS a) Adult b) Children/Young Adult Collection size 12 VOLUNTEER HOURS 13 ROOM BOOKINGS PREV CURR %+I- YTD YTD 4.47% 366,686 384,730 4.92% 4.16% 249,894 250,408 0.21% 4.35% 616,580 635,138 101% 6.26% 56,837 59,711 5.06% 221 226 2.26% 1,144 1,007 -11.98% 181 172 -4.97% 893 940 5.26% 494 508 2.83% 2,707 2,887 6.65% 56,007 52,183 -6.83% 56,007 52,183 -6.83% 61,439 43,179 -29.72% 326,096 244,024 -25.17% 2,794 2,509 -10.20% 15,516 15,082 -2.80% 1,139 1,141 0.18% 6,419 5,912 -7.90% 3,933 3,650 -7.20% 27,116 20,994 -22.58% 6,674 8,382 25.59% 33,610 40,308 19.93% 4 14 250.00% 51 109 113.73% 187 179 -4.28% 881 1,153 30.87% 164 128 -21.95% 752 693 -7.85% 93 78 -16.13% 328 519 58.23% 31 30 -3.23% 125 128 2.40% 46 55 19.57% 29.0 278 -4.14% 77 85 10.39% 415 406 -2.17% 198 316 59.60% 1,251 1,591 27.18% 1,376 1,658 20.49% 7,762 8,430 8.61% 1,574 1,974 25.41% 10,876 10,021 -7.86% 142,399 169,616 19.11% 532,088 872,890 64.05% 5,257 5,324 1.27% 27,453 27,204 -0.91% 1,222 849 -30.52% 7,145 6,560 -8.19% 996 795 - 0.201807 4,395 5,917 34.63% 242,951 251,053 3.33% 242,951 251,053 3.33% 648.0 736.5 13.66% 3,457 3,753 8.56% 128 149 16.41% 819 733 -10.50% Page 37 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... CANADIAN LIBRARY ASSCIATION 2009 NATIONAL CONFERENCE May 29-June 1" Rethinking the Library: Dr. Joseph Janes Assoc. Prof. at the Washington Information School • All people like their libraries as a warm and busy space in their community • Libraries are the "heart of the community" • Need to survey information needs of the community and design a diverse strategy to: o Manage change o Evolve to remain "viable" following wave after wave of the way information and delivery is reinvented • Challenge: o Volatile o More information in fewer hands o Technology (face book, etc.) delivery o Changing information delivery (private sector) ■ Cheap and convenient ■ Economy changing ■ Political environment changing (copyright, trade) Local Libraries, Universal Libraries -Quebec Library Community o Libraries as means toward knowledge economy vs cultural institutions (national direction) o Quebec/Montreal - history of public library development and need to catch up to rest of Canada o Need to rethink delivery of services within a larger strategy of municipal funding Core Services Review: Susan Wright, Management Consult and Adele Kostiak, Brampton CEO o Evaluation of all programs and activities in terms of "weight" bring to organizational mandate vs library as "all things to all people" without adequate resources to sustain o Need to communicate to staff o Fear, criteria for evaluation of data and subjectivity are challenges From Awareness to Funding OCLC George Needham (U.S.) o 3 environment scan trends: o Self service confidence o Disaggregation of information (Google) o Collaboration (library strength) o How use libraries affects perception of public (is it the library or the search engine that is used) o Awareness disconnect to local funding source (tax base) Page 38 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... o Need to link awareness to support by crafting the message of libraries as fund, kid driven, office, greater good, community builder, etc. o No correlation between support and use of library o Not a "frill" but a necessity o Not a donation but an investment o Information to transformation Customer Centred Classification Markham o Copyrighted by Markham but can purchase o Alternate to Dewey that more closely relates to what a book store uses o Public does not understand Dewey o Subject approach to Dewey vs classification o Easy for public to use and easier/faster to re-shelve material o Issue of system maintenance and flexibility to change (libraries keep their material) o Must implement "in house" and can't purchase pre-processed material o Good for "small" branch but not a large library Open to All; Building Accessible Library Services (Calgary, Ottawa, Surrey) o Calgary o Diversity challenge as well as disabilities o Assess barriers, evaluate options and work with staff to implement o Adaptive technology o Partnerships o Surrey o Language barriers o Talking book club partnership for funding o Visual signage o Ottawa o Bilingual library challenge o Partnerships inclusion CNIB HR Summit: CLA, CULC, CARL, etc. o Next steps focus on "librarian" component 0 4 Are as: o Leadership o Shortage of graduates o Ongoing professional development o MLS education itself o What can do: o Mentorship o Professional development o Leadership instruction o Develop professional competencies o Recognize foreign credentials o Training/rewards Page 39 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... o Internships 2009 CANADIAN URBAN LIBRARIES COUNCIL Annual General Meeting June 2 - 3 1. Copyright o K-12 decision pending o SOCAN - sign agreement for another year o Need to better define fair use and performance rights o GOOGLE-will restrict American information by digital format to rest of world under copyright and trade 2. Social Inclusion Audit Tool o Audit and test against four (Brampton, Hamilton, Toronto and Vancouver) libraries discussed before "rolling out" o Next stage to establish standards and practices o Different for different libraries and need to adjust scores 3. Strategic Planning (con't from last meeting) o Retain 3 strategic priorities and results (research, capacity building and knowledge transfer) o Retain vision: "Great Libraries... Great Cities!" o Need to be on national agenda and therefore need strategic intelligence to be on agenda in relevant way o Results/outputs: Research Key performance indicators Key trends Research agenda and funding Capacity Building Coordinate with other conferences Coordinate with training sessions Assess collaborative opportunities, projects, and grants Knowledge Transfer Online space CULC as national issue voice Interactive CULC meetings Internet collaboration opportunity Communication plan HR Summit Follow-up Planning around mentorship with Canadian Association of Research Libraries (CARL) Plan to develop set of management competencies Research KPI indicators/statistical progress Page 40 of 193 Agenda Item # 5c) - Barrie Public Library, minutes of meetings held on May 28 an... Salary survey of 14 non CEO positions progress 4. House Keeping o Financial report o 2010 conference in Vancouver o Translation strategy o `Vebsite completion Page 41 of 193 Agenda Item # 5d) - Correspondence dated July 24, 2009 from Tony Guergis, Warden... g COUNTY OF C E County of Simcoe Office of the Warden 1110 Highway 26 Midhurst, Ontario LOL 1X0 Main Line (705) 726-9300 Toll Free 1 (866) 893-9300 Fax (705) 725-1285 simcoe.ca 414 2 2009 3 . July 24, 2009 Hon. Jim Watson Minister of Municipal Affairs and Housing 17th Flr 777 Bay St Toronto, ON M5G2E5 Dear Ministers: Hon. George Smitherman Minister of Energy and Infrastructure Hearst Block, 41h Floor 900 Bay Street Toronto, ON M7A 2E] SUBJECT: "Simcoe Area: A Strategic Vision for Growth", Bill 196, Barrie-Innisfil Boundary Adjustment Act, 2009 On April 24, 2007 the Ministers of Municipal Affairs and Housing and Public Infrastructure and Renewal personally delivered the message to all political representatives of this region to work together on the area wide growth plan. Given the impact that Bill 196 will have on this region we believe it is imperative to continue the open dialogue that began more than two years ago between our levels of government. As a result of recent growth discussions, the Council of the County of Simcoe invites you both to attend a meeting of our Council to discuss the opportunities and challenges of Bill 196 on this region. The next scheduled meeting is Tuesday, August 25`', 2009. Council meetings begin at 9:00 a.m. in our Council Chambers at the County of Simcoe Administration Centre, 1110 Highway 26, Midhurst. I would appreciate it if you would contact my office (Ext. 1226) to discuss this date or an alternate date that might work better for you. Respectfully, Tony Guergis, Warden. Garfield Dunlop, MPP, Simcoe-North Jim Wilson, MPP, Simcoe-Grey Julia Munro, MPP, York Simcoe Hon. Aileen Carroll, MPP, Barrie Mayor and Members of Council, Simcoe County Member Municipalities and the Cities of Barrie and Orillia Page 42 of 193 Agenda Item # 6a) - David A. Johnston, correspondence dated July 15, 2009 re: Pa... From: johnston Sent: Wednesday, July 15, 2009 3:13 PM To: Irwin, Doug Subject: Parking By -Law Exemption for D. Johnston Hello Doug, I am a resident of 5 Lakeshore Road East ( at the 7t" line). I need a temporary exemption to the parking by-law. I was told at the township office that council needs to approve this and they are only meeting today for this month. I have two family and friends parties scheduled for Saturday July 25 and Saturday August 29 at our house. The drive way is not large enough to accommodate everyone's cars. Unfortunately we live in the zone designated as no parking on both sides of the street for half a kilometer. Each party would involve a maximum of 30 people and around 8 cars between the period 2:00pm till at the latest 10:00pm. What can you do for me? David A. Johnston Page 43 of 193 Agenda Item # 6b) - Petition received July 27, 2009 re: Speed Reduction, Line 4 PETITION J!jL I `0H CONCERN FOR THE SAFE OF THE PEOPLE USING THIS ROAD H ARE: 1) CHILDREN 2) PEOPLE WALKING ALONE AND/OR WALKING THEIR DOGS 3) PEOPLE RIDING BICYCLES ) HORSEBACK RIDERS SIGNATURE EMERG. 50 6® # - KM KM Aid Z~ - Page 44 of 193 Agenda Item # 6b) - Petition received July 27, 2009 re: Speed Reduction, Line 4 Page 45 of 193 Agenda Item # 6b) - Petition received July 27, 2009 re: Speed Reduction, Line 4 SIGNATURE L EMERG. 10, '50 60 107 KM KM L Page 46 of 193 Agenda Item # 6c) - Petition received July 30, 2009, Speed Reduction, Line 13 No... h 5 Petition Line 13 Oro-Medonte We are the concerned residence of Line 13 North, Oro -Medonte, between the 15th/16th Side Road and the Old $arrie Road. Our concern is the safety of our residence due to the speed of vehicles on our road, which has alot of hills and hidden driveways. Line 13 is used for the following by our families to -walk -bicycle -jog -horseback ride, daily. We are asking for the Township of Oro-Medonte Council to approve the speed limit to be posted at 60kim, as soon as possible, before a member of our community comes to harm. Signatures of Residence: f n LAY .~Z 'w 73.. ui J c v Y/ A r yin QU Itj 10 -761 q3 e 7- Page 47 of 193 ~~S Agenda Item # 6d) - Correspondence dated July 7, 2009 from Shannon Stephens, Hea... pSAGe 9 Z,~ I. II July 7, 2009 o 2s~" P APJ TION & Council Mayor Hughes The Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mayor Hughes & Council: Member Municipalities Re: Ontario Drinking Water Stewardship Program 2009 landowner Outreach Adj a I a= I osoron ti o Amaranth The Nottawasaga Valley Conservation Authority would like to extend our thanks to all our member municipalities for supporting the Ontario Drinking Water Stewardship Barrie Program with your municipal resolution. Your support allows your residents with The Blue Murrains property touching the 2-year time-of-travel wellhead protection areas, or roughly within Bradford-West Gwillimbury 1 km of surface water intake protection zones, to be eligible for grants to do projects Clearview that help safe-guard municipal water sources. Collingwood This year's Ontario Drinking Water Stewardship Program landowner contact is underway Essa and includes: If1f71 it • A targeted mailing to all eligible landowners (see attached) Melancth°" . Workshops for landowners Mono • Workshops for contractors Mnlmor . Informational site visits to eligible landowners NewTecumseth • Up-to-date website information on Source Water Protection Oro-Medonte Grey, Highlands How you can help encourage municipal source water protection with your residents: Shelburne Springv✓ater 1. Promoting the program to your residents: Some municipalities have indicated an interest in helping to promote the program. Wasaga Beach Promotion on your website or in your newsletter would help get the word out to eligible residents. Watershed Counties Also, we hope that information about the program could be passed onto your municipal Simcoe staff who have regular contact with residents regarding eligible projects types (i.e. Dufferin septics, wells, business pollution prevention, runoff/erosion protection, and fuel/chemical storage improvements). Grey Member of Conserving our Healthy Waters -~1 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Conservation John Hix Conservation Administration Centre > Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1 TO ONTARIO N,,,,~,u mn;o s Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.( a Email: admin@)nvca.on.ca Page 48 of 193 Agenda Item # 6d) - Correspondence dated July 7, 2009 from Shannon Stephens, Hea... In order to ensure a consistent, accurate and clear message to the public, the NVCA would appreciate being informed before any promotional materials/techniques are used. This is critical because only a relatively small number of residents are close enough to the municipal water supplies to be eligible for the grants. NVCA staff will be happy to work with your municipality to prepare needed promotional materials. To see currently available information (and possible sites to link your residents to) please visit the following sites: • South Georgian Bay Lake Simcoe - Source Protection Region www.ourwatershed.ca is the website for our region and news on upcoming events and meetings. Maps displaying the eligible grant areas are posted under the funding available tab. • NVCA - Ontario Drinking Water Stewardship Program www.nvca.on.ca/OurProgramsandServices/EngineerinRTechnicalServices/SourceWaterProtecti on/OntarioDrinkinF-WaterStewardshir)Proaram/index.htm Grant program details and application forms. 1. Help us direct NVCA staff efforts for site visits: NVCA stewardship staff will only be able to visit a portion of the 5000+ eligible properties this year. Consequently, we would like to focus our visits to areas that will have the most benefit to source water protection. Any guidance your staff can provide would be appreciated. Particularly we are focusing on eligible properties that have: • The ability to hook-up to municipal sewer and water services • Older septic systems • Small business with waste-streams and/or chemical storage that would benefit from a pollution prevention review. Once again I would like to thank our member municipalities for their continued support and our joint efforts to protect our shared water resources. If you have any comments, suggestions or questions, please contact me at 705-424-1479 ext. 239 or sster)hensPnvca.on.ca. Yours truly, Shann n Stephe s Healthy Water Program Coordinator Attached: 1. Ontario Drinking Water Stewardship Program Grant Brochure 2. Information letter sent to resident eligible for the Ontario Drinking Water Stewardship Program C: Wayne Wilson, NVCA CAO/Secretary-Treasurer Lynn Dollin, Chair-South Georgian Bay Lake Simcoe Source Protection Committee Ryan Post, NVCA Hydrogeologist /Source Water Protection Coordinator Don Goodyear- Manager, Source Water Protection Town CAO and/or Clerk Director of Planning Chief Building Official Director of Public Works Page 49 of 193 Agenda Item # 6d) - Correspondence dated July 7, 2009 from Shannon Stephens, Hea... Help Protect Ontario's Municipal Drinking Water Ontario Drinking Water Stewardship Program Residents near municipal drinking water sources are eligible for grants to do projects that will help safe-guard municipal drinking water sources. The grants are part of the Ontario Drinking Water Stewardship Program which is funded by the Province of Ontario and delivered by the Nottawasaga Valley Conservation Authority. Member Municipalities Adj a l a-Tosoront i o Amaranth Who's eligible? If you have received eligible property. El touch a municipal w( time-of-travel zone; i Barrie What projects are eligible for funding? The Blue Mountains Bradford-West Gwillimburv r c It s. Grant Rate Funding Cap Clearview wells: 80% $4,000 • Connect to municipal services* Collingwood • Upgrade existing wells Essa • Decommission unused wells Innisfil Septic Systems: 80% $7,000 Melancfhon • Connect to municipal sewage line* • Pump-outs with visual inspection Or $15,000 Mono • Upgrade or repair existing septic systems For Advanced SYstems Mulmur Improved Fuel and Chemical Storage Practices I Call for details NewTecnnseth Runoff & Erosion Protection 25-70% $1,000 to $30,000 Oro-Medonte (primarily for agriculture properties**) Grey Highlands I Business Pollution Prevention Review I 100% I $12,000 Shelburne *If the property is able to connect to municipal services, they are ineligible for upgrades/repairs **Farmers can access these grants through the 1VVCA or the Environmental Farm Plan 5 pr ingwater Wasaga Beach When are the deadlines? Projects need to be fully completed by September 30, 2009, or until funding is fully allocated (so pre-apply to reserve your grant). Retroactive funding may be available for Watershed projects completed after September 19, 2006. Counties Simcoe Why am I eligible? You own property that is very close to a municipal well. What you do on your property Duffer in can potentially impact the quality of your own and your community's drinking water. Grey Source Water Protection uses a multi-barrier approach to safe-guard our drinking water. The first safety-barrier involves reducing the risk of contamination. Since 90% of the land in Southern Ontario is privately owned, individual citizens need to be a big part of the solution. Only together can we protect our common drinking water. Member of Conserving our Healthy Waters NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Conservation ON A John Hix Conservation Administration Centre Tffin Conservation Area 8195 8th Line Utopia, On LOM 1TO T RIO /-,1 Cho plne~ Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin@nvca.on.ca l of 2 Page 50 of 193 Agenda Item # 6d) - Correspondence dated July 7, 2009 from Shannon Stephens, Hea... Can I cotnbine this grant with others? This grant can be combined with other programs up to 100%. Might I suggest looking into the 2009 federal Home Renovation Tax Credit? What's the catch? You will need to fill out a four-page application and get a at least two competitive quotes from registered and/or licensed companies (e.g. not your Uncle Bob who's good with tools). Staff will help you fill it out, and even help you find licensed contractors if needed. You also need to save all your receipts, proofs of purchase, permits, inspection reports and records. Where can I get an application? For more information and to receive an application form: • 705-424-1479 ext 239 • sstephens@nvca.on.ca Yours ttrruly, Shannon Stelhens Healthy Waters Program Coordinator What is Sour Ater Protection? It's about protecting our municipal sources of drinking water from contamination and overuse. While municipal water is treated and subject to very strict standards, it is a better approach to first prevent contamination and overuse. Source water protection aims to prevent pollution and overuse in the first place, thus saving money by reducing the costs of water treatment. Focusing on prevention was one of the key recommendations of the Walkerton Inquiry Reports released in 2002. Get involved in source. water protection planning and have a say in the work that's being done now. Attend a source water protection meeting or come out to one of our events. For details visit: www.ourwatershed.ca News froin the Nottawasaga Valley Conservation Authority (NNVCA) The NVCA is your public agency dedicated to the preservation of a healthy and safe environment. As your partner, the NVCA provides the expertise to help protect our water, our land, our future. Receive the NVCA E-newsletter Stay up to date about NVCA activities like upcoming workshops, new grant opportunities and the many ways you can get involved in making our watershed a cleaner, greener place. Join our electronic mailing list by sending kgarrawav@nvea.on.ca your email address. NVCA Forestry Program The NVCA's Forestry Program provides tree seedlings and spring planting services to private landowners. Since 1964, we've planted more than 2 million trees in the watershed! We can help people with more than 10 acres of forest to enrol in the Managed Forest Tax Incentive Program. NVCA Healthy Waters Grant Program Technical and financial assistance is available to all NVCA watershed residents, community groups and other stakeholders for a variety of water quality improvement projects. Financial grants are subject to approval and available funding. For details visit: www.nvea.on.ca 2of 2 Page 51 of 193 Agenda Item # 6e) - Correspondence dated July 30, 2009 from Gayle Wood, CAO, Lak... Tel: 905.895.1281 1.800.4650437 Fax: 905.853.5881 Copy to &Mail: info®lsrca.on.ca Web: wwwlsrca.on.ca 120 BaMew Parkway Sox 282 Newmarket, Ontario L3Y 4X1 A Sent via email July 30'h, 2009 Chief Administrative Officers Lake Simcoe Watershed Municipalities Memo to: Clerks Lake Simcoe Watershed Municipalities Lake Simcoe Protection Plan Subject: The Lake Simcoe Region Conservation Authority's Board of Directors, at their meeting held on Friday, July 24'x', 2009, passed the following resolution: Moved by: R. Gross! Seconded by: G. Wauchope BOD-113-09 RESOLVED THAT the LSRCA Board of Directors invite the Ministry of the Environment to the August 28th, 2009, Board Meeting to discuss the Lake Simcoe Protection Plan; and FURTHER THAT the Authority advise the watershed municipalities of this resolution and highly recommend that each municipal council request the Ministry of the Environment attend a meeting of their Council in order to discuss the implementation of the Lake Simcoe Protection Plan, the impact on each municipality and the delivery of the provincial priorities identified in the Plan. CARRIED The members of the Authority's Board are strongly recommending that each municipality request the Ministry of the Environment to attend a Council meeting in order to answer any questions/concerns as they relate to the Lake Simcoe Protection Plan, its implementation and potential impact (including financial) on the affected municipalities. For your information and further action. Yours truly, ~J Watershed D. Gayl Wood, CMM III Chief Administrative Officer For Life c: LSRCA Board of Directors Page 52 of 193 Agenda Item # 6f) - Correspondence dated July 28, 2009 from Edmond Peloquin re:... 7 v i 1C1d 0 2009 ,J Y G;tCJ' L'x-t.lOl /R' 'mil/.r{.-•~2;~ 9'1 ~ L'iiJ22. / t! R ~'-/e J ~yr~=tom tcF ;2~I 7 .C (C f~c zsL f' J yi> 2vc G~ rerr mss? e~ of =~GuGr 61- Page 53 of 193 Agenda Item # 6g) - Correspondence dated June 5, 2009 from Velma Shewfelt for RI... RECEIVED Safe Roads ...Your Call was designed to enhance road safety through increased detection and apprehension of impaired drivers, by encouraging citizens to call 9-1-1 to report suspected impaired driving. Safe Roads ...Your Call was developed and implemented by the York Regional Police in 2007. Since then, York has experienced overwhelming success in increased calls to 9-1-1, leading to increased arrests of impaired drivers Safe Roads ...Your Call was launched in Simcoe County on April 22, 2008, following its adoption by County council. This was the result of work by 3 partners: The County of Simcoe; MADD - Barrie Simcoe Branch; and RIDE 24/7 (a coalition of community partners with particular interest in road safety, including all 6 police agencies who serve Simcoe County). This partnership provided 115 road signs displayed on county roads. MADD and RIDE 24/7 equally shared the cost of purchasing the signs and the County installed them at its own expense. Generally, signs were installed at major intersections and at County boundaries. In the summer of 2008, the city of Orillia also adopted Safe Roads ...Your Call, and 10 additional signs were installed in that community. The cost of the signs was covered by RIDE 2417, and installation was handled by the municipality. Since the implementation of Safe Roads ...Your Call in the County of Simcoe and the City of Orillia there has been a significant increase in the number of phone calls to 9-1-1 to report impaired driving. The OPP 9-1-1 Communication Centre has received 3,142 calls reporting possible impaired drivers between May 2008 and May 2009. As a direct result of these calls, many potentially dangerous drivers have been taken off our roads, making them safer for us all! The Safe Roads ...Your Call committee's goal is to implement this life-saving initiative in all of the municipalities of Simcoe County. MADD-Barrie Simcoe and RIDE 24/7 have made funds available to cover the cost of printing the signs for your municipality to adequately promote the message in your area, In turn, we ask that your municipality covers the expense of a sign post and installation. The signs are made of metal, and are imprinted with reflective materials. Signs come in two sizes: standard signs, measuring 60cm x 60cm (2' x 2') and large signs, measuring 120 cm x 120 cm (4' x 4'). There is a picture of the sign on the following page. Your municipal logo will take the place of the County of Simcoe's logo as seen on the sample. How many signs are needed and where the signs will be best placed for maximum public exposure in your municipality will be left up to you. If your municipality would like to support the Safe Roads ...Your Call initiative with these visual reminders, please let us know. Complete the order form attached to this document. Thank-you in advance for considering this opportunity to help Simcoe County in the fight against impaired driving. Please keep us updated in the process of seeing this program approved through the contact information below, and do not hesitate to contact us if you have questions or need further information. Safe Roads Your Call looks forward to partnering with you! Contact - Velma Shewfelt for RIDE 24/7 Email - velma.shewfelt(a)smdhu.orq Phone - (705) 721-7520 x 752 Fax - (705) 721-1495 Page 54 of 193 Agenda Item # 6g) - Correspondence dated June 5, 2009 from Velma Shewfelt for RI... Safe Roads ...Your Call FAX-BACKORDER FORM To: Velma Shewfelt for RIDE 24/7 Fax: 705-721-1495 From: Date: qM1 M1 1 swndr ti ®-M-AMRIDE24/1 ❑ Yes! We would like to help in the fight against impaired driving by becoming a Safe Roads ...Your Call community! ❑ Safe Roads ...Your Call was formally adopted by our municipality on (date): ❑ Please send us the following signs that we will install on local roads: Sign Size I Number of Signs 60cm x 60cm 120cm x 120cm ❑ Our municipal logo has been emailed to Velma.Shewfelt@smdhu.org as a Jpeg ❑ or pdf ❑ Municipality/City Name: Contact Name: Contact Phone: Contact Email: Please return this form using 1 of the following methods: 1) Fax - (705) 721-1495 2) Email - veima.shewfelt(a)smdhu.ora 3) Mail - Velma Shewfelt c/o The Simcoe Muskoka District Health Unit 15 Sperling Drive Barrie, ON 1-41M 61<9 Page 55 of 193 Agenda Item # 6g) - Correspondence dated June 5, 2009 from Velma Shewfelt for RI... SIMCOE4 R4AM+ Mothers 1Zaimt Drank Driving' Fact Sheet June 2009 • Impaired driving remains the number one criminal cause of death in Canada • Four Canadians are killed and another 187 are injured in alcohol and drug- related crashes each and every day! • More than 70,000 Canadian men, women and children are killed or seriously injured in impaired driving crashes annually Safe Roads ...Your Call Background Safe Roads ...Your Call is a road safety initiative that encourages citizens to report potential impaired drivers by calling 9-1-1. The program was developed and implemented by York Regional Police in 2007. In the first year after the launch of the program they received a 62% increase in calls to 9-1-1 to report impaired driving and a 108% increase in impaired driving arrests (June 2007 - March 2008). Simcoe County The County of Simcoe, MADD Barrie/Simcoe and RIDE 24/7 had the vision to bring Safe Roads... Your Call to Simcoe County in October 2007. The initiative gained momentum with the unanimous support of Simcoe County Council in March 2008. The program was launched in April 2008 and 115 road signs were placed across the county along busy roadways and at major intersections. RIDE 24/7 and MADD equally shared the cost of purchasing the signs and the County installed them at its own expense. In the summer of 2008, the city of Orillia also adopted Safe Roads...Your Call, and 10 additional signs were installed in that community. The cost of the signs was covered by RIDE 24/7, and installation was handled by the municipality. Since the launch of Safe Roads ...Your Call, the Simcoe County OPP 9-1-1 Communication Centre reports receiving 3,142 calls to report impaired driving. Calls from the Public re: Impaired Drivers in Simcoe County by Detachment 01 May 2008 to 31 May 2009 Detachment Ani/ali (911) I Cell Total Barrie 272 88 429 Nottawasaga 320 95 525 Dufferin 191 66 I 335 Huronia West 382 129 I 619 Collingwood 106 50 235 Orillia 458 135 703 Southern Georgian Bay 191 47 296 Note: The Total column is the total calls from ICAD and not the total of the 911 (ANI/ALI) and Cell calls. Page 56 of 193 Agenda Item # 6g) - Correspondence dated June 5, 2009 from Velma Shewfelt for RI... MEDIA RELEASE Date: Apr 20, 2009 Released by: Staff Sergeant S. Wilson Safe Roads... Your Call April 22nd will mark the one-year anniversary of the Safe Roads... Your Call initiative in Simcoe County. Last spring, twenty municipalities from across Simcoe County came together united in the fight against Impaired Driving by launching the program. The campaign which is supported by all six police agencies in the County encourages motorists to call 9-1-1 if they see a suspected Impaired Driver. Since the launch one year ago, the South Simcoe Police Communication Centre has received five hundred and twenty eight (528) calls from citizens reporting suspected impaired drivers. These calls have resulted in ninety-one (91) Impaired Driving or Driving Over 80 Milligram charges and six (6) twelve-hour licence suspensions. "I am overwhelmed at the success of this program" according to Staff Sergeant Steven Wilson from the South Simcoe Police. "This is a great example of the police working in partnership with our community stakeholders to keep our roads safe" The County-wide program was made possible through generous funding from the County of Simcoe, MADD Barrie/Simcoe and the Simcoe-Muskoka Health Unit's RIDE 24/7 program. The success of the program has also been recognized by the Provincial Government. On April 24, representatives from the MADD Barrie/Simcoe Chapter, the County of Simcoe and South Simcoe Police will travel to Toronto to be awarded with the "June Callwood Outstanding Achievement Award" for their role in implementing the Safe Roads... Your Call program across Simcoe County . "As Warden of the County of Simcoe, I am proud that we are being recognized with the June Callwood Achievement Award for the Safe Roads - Your Call program, a strong community partnership that has improved public safety in this region," stated County of Simcoe Warden Tony Guergis. "However, the biggest and most important achievement has been made by motorists empowered to call 911 to report suspected impaired drivers. Safe Roads - Your Call has made our roadways safer and we are pleased to continue working with our local police services, MADD Canada and RIDE 24/7." You can play a role in keeping our roadways safe. If you see a suspected impaired driver, you are encouraged to call 9-1-1 and report the incident to police. Police will ask you to provide your location, a description of the vehicle and the last known direction of travel. Impaired Driving remains the leading cause of criminal death in Canada . Every day, 4 people are killed and 207 are injured across this country by Impaired Drivers. A statistic that Simcoe County police agencies are committed to reducing through programs like Safe Roads... Your Call. The program is also supported by the Ontario Provincial Police, Barrie Police Service, Midland Police Service, Rama First Nation Police Service and the Anishinabek First Nation Police Service. Page 57 of 193 Agenda Item # 6g) - Correspondence dated June 5, 2009 from Velma Shewfelt for RI... c/o Simcoe Muskoka District Health Unit 15 Sperling Drive Barrie, Ontario L4M 6K9 (705) 721-7520 X 7527 The R.I.D.E. 24/7 committee is a coalition led by THINK CLEAR working together to ensure safer roads for all. We are committed to the prevention and intervention of impaired driving in Simcoe County by providing awareness, education and promotion to the public. R.I.D.E. 24/7 is a proud partner of the Safe Roads... Your Call initiative. Safe Roads... Your Ca// encourages the public to treat suspected impaired driving as the emergency that it is, and report potentially impaired drivers by calling 9-1-1. R.I.D.E. 24/7 will continue to plan and implement innovative prevention strategies to eliminate impaired driving, making Simcoe County a healthier and safer place to live. RIDE 24/7 Committee Members: - THINK CLEAR! - Simcoe Muskoka District Health Unit - Centre for Addiction & Mental Health - Ontario Ministry of Transportation - Ontario Provincial Police - Central Region, Traffic Division - Midland Police Service Barrie Police Services South Simcoe Police Service Rama Police Service Anishinabek Police Service Canadian Forces Base Borden Military Police, Traffic Division Mothers Against Drunk Driving (MADD) - Simcoe County Chapter Paramedic Services of Simcoe County Concerned community members Page 58 of 193 Agenda Item # 6g) - Correspondence dated June 5, 2009 from Velma Shewfelt for RI... F!, AALBarrie/Simcoe Chapter P.O. Box 511 Barrie, Ontario L4M 4T7 www.madd.ca/barriesimcoe maddbarriesimcoe(a roaers.com 1-866-466-5310 President: Jason Larkin • There are over 100 MADD chapters and community leaders with approximately 7,500 volunteers across Canada • There are over 4 million red ribbons distributed each year • There are more than 1,000,000 hits on the website each year • 750,000 school-aged kids will get the opportunity to see our multi-media in-school assembly program detailing the dangers and consequences of impaired driving • About 200 Canadians call our Victim Services Lines each month for emotional, physical and legal support • Over the last 20 years, with the help of our supporters, MADD Canada has been instrumental in saving more than 25,000 lives • MADD Canada supports more than 20,000 victims each year by training over 300 victim services volunteers and by delivering death notification training to more than 15,000 medical, police, firefighter and victim service personnel Page 59 of 193 Agenda Item # 6h) - Memorandum dated July 24, 2009 from Ian Sugden, Director of I- A CTIV Of _~...r ERUGRE 5 ORILLIA CITY CENTRE TELEPHONE 50 ANDREW ST. S. SUITE 300 (705) 329-7256 ORILLIA, ON. FACSIMILE L3V 7T5 (705) 329-2670 EMAIL isugden@city.ori11ia.on.ca DEPARTMENT OF PLANNING & DEVELOPMENT MEMO TO: Peter Dance, Director of Public Works Ralph Dominelli, Fire Chief Ray Merkley, Director of Parks & Recreation Kelly Smith, Chief Building Official Glen Harriss, Manager of Development Ken MacKinnon, Superintendent of Parks Julia Montgomery, Accessibility Advisory Committee Kathy Suggitt, County of Simcoe JUL 2 ? 7009 Doug Irwin, Township of Oro-Medonte Chris Smith, Canada Post ORO-M DC)iy4T~ j Ritchie Udell, Orillia Power Distribution Corporation TO--------> _IP_ Insp. Terry Wright, O.P.P. Detachment y Lands Department, Union Gas John LaChapelle, Bell Canada Paula Wilson, Rogers Communications Doug Daniels, SCBN Telecommunications Inc. Holly Spacek, Simcoe Country District School Board Jennifer Sharpe, Simcoe Muskoka Catholic District School Board Megan Williams, Simcoe Muskoka District Health Unit CC: Ian Brown, City Manager FROM: Ian Sugden, Director of Planning and Development DATE: July 24, 2009 SUBJECT: Application for Site Plan Approval City of Orillia - West Orillia Sports Complex Project 100 University Avenue File No. 1311-173 The Department of Planning and Development has received a Site Plan Approval application from the City's consultants for the above noted recreation facilities construction project. The subject lands are located on the west side of University Avenue (currently under construction), approximately 250 metres north of Old Barrie Road. The site has a total area of 14.9 hectares (36.9 acres), which is comprised of the proposed recreation H:\D11 Site Plan Control\2009\D11-173 West Orillia Sports Complex_100 University Avenue\CI RC#1_GENERAL_July_24_2009(West_Orillia_Sports_Complex).doc Page 60 of 193 Agenda Item # 6h) - Memorandum dated July 24, 2009 from Ian Sugden, Director of facilities (occupying approximately 10.5 hectares (26 acres)), and a new stormwater management pond (occupying approximately 4.4 hectares (10.9 acres)). The West Orillia Sports Complex will include a twin pad ice hockey arena building, one natural turf regulation-size soccer pitch, one artificial turf regulation-size soccer pitch, two natural turf practice-size soccer pitches, four asphalt surfaced tennis courts, a detached washroom I changeroom building, and 409 parking spaces. The subject lands are designated "Employment Area" in the City's Official Plan. The property is zoned "Special Industrial Exception One (M1-1) under Zoning By-law 2005- 72 as amended by By-law 2009-75. "Public Uses" such as publicly owned and operated recreation facilities are permitted uses. Entrances are proposed off of both University Avenue (the main entrance) and Line 15 (the secondary entrance). The site will be serviced off of University Avenue. The City has retained the services of Ellis Don to design and construct the planned recreation facilities, and anticipates that the arena building will be constructed and open by September 2010. Please provide your comments on the application by Friday. August 14, 2009. If you have any questions, please contact me at 329-7256. Thank you. PLAN CIRCULATION DIRECTOR OF PUBLIC WORKS FIRE CHIEF DIRECTOR OF PARKS AND RECREATION CHIEF BUILDING OFFICIAL MANAGER OF DEVELOPMENT ACCESSIBILITY ADVISORY COMMITTEE COUNTY OF SIMCOE TOWNSHIP OF ORO-MEDONTE OPDC CANADA POST O.P.P. UNION GAS BELL CANADA SCBN ROGERS COMMUNICATIONS SMCDSB SCDSB SMDHU Site Plan X 2/Sedimentation & Erosion Control, Removal & Tree Protection Plan X 2 / /Landscape Details X 2 Site Plan/Building Elevations X 211-andscape Details x 2 Site Plan/Sedimentation & Erosion Control, Removal & Tree Protection Plan/Landscape Details Site Plan/Building Elevations Site Plan/Sedimentation & Erosion Control, Removal & Tree Protection Plan/Landscape Details / Covering Letter Site Plan/Building Elevations Site Plan (Reduced) Site Plan (Reduced) Site Planl/Landscape Details/Building Elevations Site Plan (Reduced) Site Plan (Reduced) Site Plan (Reduced) Site Plan (Reduced) Site Plan (Reduced) Site Plan (Reduced) Site Plan (Reduced) Site Plan (Reduced) Site Plan (Reduced), Building Elevations NOTE: The Sedimentation & Erosion Control, Removal & Tree Protection Plan also includes a Site Servicing Plan, a Site Grading Plan, and a Details Drawing. The Building Elevations Plan also includes the Ground Floor Plan, Second Floor Plan, Roof Plan, Soccer Storage Plans, and the Soccer Storage Elevations and Sections Plan. H:\D11 Site Plan Control\2009011-173 West Orillia Sports Complex-100 University Avenue\CIRC#1_GENERAL_July_24_2009(West_Orillia_Sports_Complex).doc Page 61 of 193 Agenda Item # 7a) - Deputy Mayor Hough, correspondence dated July 14, 2009 from Haldimand County Disaster Relief Committee 111 Broad Street East Dunnville, ON N1A 1E8 Memo Date: July 14, 2009 To: Head of Council Administrator/Clerk Cc: RECEIVED JUL 2 2 2009 ORO-MEDONTE TOWNSHIP From: Bernie Corbett, Chair RE: Donation Request - Grand River Flood 2009 On February 13, 2009 ice began to accumulate in the mouth of the Grand River. The ice created a natural dam and the river, which had been flowing into Lake Erie began to rise. As the river rose, the lives of families who lived along the river were drastically changed forever. Flood waters spilled over the banks of the Grand and flowed through the communities of Dunnville, Cayuga and points in between. Homes were destroyed, lives were devastated and families impacted beyond their ability to recover without help. Estimates have pegged the financial loss at more than $1,800,000! Haldimand County asked the province to view the chaos and as a result the Minister of Municipal Affairs and Housing declared the region a "Disaster Area". The Haldimand County Disaster Relief Committee was struck and the task before the committee is significant. Our committee can do little to help people rebuild lives but we can try to mitigate the financial hardships facing many families. On behalf of that committee, I would ask that your municipality, consider contributing to our relief efforts. Respectfully, we are asking if your community could assist our community with a donation of $250.00. Every dollar raised will be matched by the province on an up to 2:1 ratio. Your consideration of our request would be greatly appreciated. Sincerely, Bernie Corbett Chairman Haldimand County Disaster Relief Committee (905) 774-6717 DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Page 62 of 193 Agenda Item # 7b) - Councillor Agnew, re: Draft Media Release, Oro-Medonte Counc... DRAFT Media Release Oro-Medonte Council Supports Local Food Procurement Policy Recognizing the importance of environmental and agricultural sustainability and Oro-Medonte's rural heritage, 'Township Council is ensuring that more of its food is locally produced. Oro-Medonte Township has adopted a food procurement policy which provides guidance for the purchase of food for Township controlled functions. "We are trying to provide support for local agriculture. As far as we know this is the first such local food procurement policy in Simcoe County so we are breaking new ground here" said Mayor Harry Hughes. The Local Food Procurement Policy contains provisions which target 10% of food sourced from local farmers in its first year, with increases of 5% per year in subsequent years. It also contains a Zero Waste component to eliminate all waste produced from the food service part of Township functions. Other groups within the Township will be encouraged through education to also consider a similar policy. Oro-Medonte Township is encouraging other municipalities to adopt Local Food Procurement policies of their own. -30- For more information call Mayor Harry Hughes/Samah Othman 705-487-2171 Page 63 of 193 Agenda Item # 7c) - Councillor Agnew, re: correspondence dated July 16, 2009 fro... MUNICIPALITE DU CANTON DE TINY MUNICIPALITY OF THE TOWNSHIP OF TINY www.tiny.ca July 16, 2009 The Hon. Dalton McGuinty Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A IAl Dear Premier McGuinty: Re: County of Sitncoe Landfill Site 41 Township, of Tiny, County of Simcoe 130 BALM BEACH ROAD WEST R.R. #1, PERKINSFIELD, ONTARIO LOL 2,10 (705) 526-42041526-3706 1-866-939-8469 FAX (705) 526-2372 JUL 2 1 2009 ORO-1VlI DONTE ______T0Vtf fV S H t PThe Council for the Corporation of the Township of Tiny recently passed the attached resolution requesting that your Government declare a one-year moratorium on the construction of the Landfill Site known as Site 41 located in the Township of Tiny, County of Simcoe. As the resolution outlines, Council is concerned regarding the outstanding environmental issues related to the protection and conservation of groundwater at this site. Numerous other organizations (Appendix 1) have expressed their concerns over the process that led to the approval of the site as well as its future safety. There also remains a community wide concern over the integrity of the site design. As a result, we respectfully request your consideration of Council's resolution and declaring a one-year moratorium on the construction of Landfill Site 41. Sincerely, T CORPO ATION OF THE TOWNSHIP OF TINY oug Luker Chief Administrative Officer/Clerk /sw Encl. C.C. Mr. Bruce Stanton, M.P., Simcoe North Mr. Garfield Dunlop, M.P.P., Simcoe North County of Simcoe Association of Municipalities of Ontario Organizations Opposing Landfill Site 41 Project Recycled Material Page 64 of 193 Agenda Item # 7c) - Councillor Agnew, re: correspondence dated July 16, 2009 fro... Motion 462 /09 THE CORPORATION OF THE TOWNSHIP OF TINY Meeting Date: July 13, 2009 s•~~.dta Moveel by: Carried: 5 Sid by:/:a-~.z _ Defeated: Y Signed: WHEREAS the Council of the Township of Tiny supported by its residents and local organizations has already expressed its opposition to the development of the Landfill site known as Site 41; AND WHEREAS a pending appeal by the previous chair of the Community Monitoring Committee (CMC) to the Ontario Ombudsman is still in effect; AND WHEREAS numerous other organizations (Appendix 1) have expressed their extreme concerns on the process that drove to the approval of the site as well as the future safety of this site; AND WHEREAS the Council of the Township of Tiny is still concerned regarding outstanding environmental issues on the protection and conservation of groundwater at this site in respect of the Township's Environment First Official Plan and further that there remains a community wide concern regarding a number of unsatisfactorily answered site design questions. THEREFORE LET IT BE RESOLVED - 1. That the Council of the Township of Tiny request that the Premier of Ontario declares a one-year moratorium on the construction of the Landfill site known as Site 41 located in the Township of Tiny, County of Simcoe. 2. That a copy of this resolution be sent to the attached organization list, the Ministry of the Environment and local Provincial and Federal elected representatives. 3. That this resolution be sent to AMO asking for support and action on Provincial Waste Management. Page 65 of 193 Agenda Item # 7c) - Councillor Agnew, re: correspondence dated July 16, 2009 fro... Motions !09 APPENDIX 1 List of Organizations Opposing the Landfill Site 49 Project Provincial and National Grouns Nature Canada The Green Party of Canada The First Nation (Chiefs of Ontario) The Dairy Farmers of Ontario The Ontario Federation of Agriculture The Simcoe County Federation of Agriculture The Ontario Secondary School Teachers Federation Member of Parliament for Simcoe North, Bruce Stanton Member of Provincial Parliament for Simcoe North, Garfield Dunlop The Environment Commissioner of Ontario Senior Advisor on Water to the President of the United Nation General Assembly, Maude Barlow The Council of Canadians (one of the largest civil society group in Canada) United Church of Canada The Native Women's Association of Canada The Beausoleil First Nation The David Suzuki Foundation Townshins. Town. Local Associations and Kev Individuals Township of Tiny Township of Oro-Medonte Township of Tay Town of Midland Tiny's Residents Working Together (Ratepayers Association) The Federation of Tiny Township Shoreline Associations The Honourable David Crombie P.C.O.C. Leader of the NDP Party, Andrea Horwath Page 66 of 193 .TOWnshIP of Oro.ttedonte Performance Cpo Application, Exhibit Number: 1.1 Prioritized Responsibility (Prioritized for 2009) ,,e., 1. reports provision of leadership to direct & Environmental Engineering Superintendent, Director public Works Services, services, & Community Director Manager Recr8, gmergency Services Corporate Director Eire Director CAd, and gunding & planning, & Deputy overail Services/Clerk, Treasurer ~ificer); and Human Resourc the administration management of ons of the Township' vision and operati with Council of the periodic Estabiishrnent for the Township; direction plan with updating Council. strategic of the strategic Management program V, Ovieotives Approved 2009 Wor Title: cD HpULNE & ASSOCIATES INC. GAxDA, T W eight 3.0 2009 Obiecttves ring the year anagementTea co junction with of the Senio members, in for each and strengthening for team ment plans Building on-one coaching of completion of il the one. st uarter; monitoring ort to Counc through s d CAO coaching, establishment ofof hieiduagPersonal Dand Rep member by the end ember wlth a Y • plan for the council on ions by each SMT m SMT i ndividual p including mltial Succession received by eXerci se. achieved comments to be the results ositive sets and the initial Succession Planning Director level positions, sktlt[competency g 2.0 stage it in the next ort to count on the work and supP Plan building o technical assistance s Strategic n d ooordmatlon of tw arters) to. 1} Provision of Town efiPition; preparation wand e qu lenient mentation of the Goal D i for the 3 in 2006 Seminars with Count t strategic ini tiatives to imp implecompfeted 2 develop and 4} "Jentlily Strategic Planning Statement, ) Ic initiatives, to be comp establish a Mission rioritize strateg ob ective k on this i Goals, 3) p wor un the Corporate vision by Cocil. stconst ituo / and implementation of a Township stakeholder i dificatnre Ide,iconsfituent a or mo men, on time without m 1 in uarter, develop stakeho plan', The 4 q , from key strategic At the beginning of the Township's results with 3. ram to obtain init'aI fieedbac feedback planned Prog on the priorities for at end on Council by Y value of the exercise. representatives ort to Preparation of a rep from Council on the favourable comm submission of the 2010 ration and on"schedule su nIncorporating any prep for the Township rocess; provision of of the budgets budget p (heir review of Overall direction ital he 2009 :,;,ate completion status comments 2„,i Quarter dule for Development Personal ared for on sche letion by comp plans prep CAO, all Directors year-end or in ession Pian d Succ l 2"d qua ter 2010 Strategic planning Close to Seminars to be conducted with Council schedletion r uarter come in 4`" q 3'd quarter lnitlal with eting To be 1.5 completed on d planning me Ministry of Tourism,d Ai{airs an schedule Municipal Community dousing, Putures Development Corporation timetable Accelerated on schedule tot in place to enable 30 completion by Council to review capital nd year-end a operating 4 ts In the " budge quarter annual 4 Cap ent from t ape rating of the operating and improvem hers of Gouncil to fn ithe 2010 review suggestions incorporation review; j service and budgets (operating and business advice to meet , level of the Consotidati fans and Departments sound and consequence f a comprehensive intro uct budgets, item choices Overall buds business p ared by the is direction, budget the resultbud9et for 2ot0 with the 2. 10 0 capital) p the Township's strateg and budget budget submissio he capital ement Plan. both operating y anag a roved operating and and capital on Q linked to of the business pianCouncil. IMProvem s initial formal Asset M of timely 0 leadershp with Township Township of the Township's PP target through rocess monitoring of variance reports with initiation approval p on a monthly basis, review et by Year"end. dune a) 2009~ ofthe , 5• capital budgets for achlchieeve a balanced budget -4 Departments performance of review ~ Monitoring fans/budgets, corrective co r Against busin,.s and initiation of - Presentation of motto year vanancugt 2009 Counctl Aug (Q (D D7 OD O W Township of Oro-Medonte CAO Application, Performance Management Program Exhibit Number: 1.2 Prioritized Responsibility (Prioritized for 2009) Recommendations to Council covering the attraction and retention of talent through policies/practices on recruitment/selection, compensation/benefits, training/ development and the working conditions for the Township's employees; recommendations to Council re: corporate position/guidelines for contract negotiations covering the Township's collective agreements. Title: Approved 2009 Work Objectives 2009 Objectives Completion of the phased implementation of the Performance Management Program for Manager Level and Supervisor Level employees with skill- based and performance-based pay fully in place by the end of the 3`d quarter for all management and professional/technical staff as well as position mandates that increase value delivered to the Township by each role; extension of the Performance Management Program application as feasible to the union positions during the quarter and into 1s` quarter 2010; submission of a report to Council by year-end on the results achieved to date; favourable comments from Council on progress made in 2010. GAZDA, HOULNE & ASSOCIATES INC. Completion Status Weight 2"d Quarter 2.0 On schedule for completion by year-end Comments Through god and 3`d quarter, '09 objectives in place for Directors, Managers and Supervisors; skills assessments completed and calibrated for Directors, Managers to support application of skilled-based pay 7, By the end of the 3m quarter, development and implementation of a 2.0 Completed Week of August 171h corporate-wide Health & Safety program with up-to-date policies and ahead of WSIB Officer on site procedures to reduce or eliminate risks for workplace wellness and safety; schedule program to be implemented within the established budget and according to plan (i.e., without major modification or revision). Implementation of Council directives and 8. Overall direction for the completion of special projects and improvement 2.0 1. Initial development 41h decisions; follow-up on implementation with initiatives mandated by Council including: 1) Corporate Communications quarter Implementation initiation of corrective action where required. and Marketing Plan, 2) plan for action for Economic and Tourism 1 "/2nd quarter of 2010 Development, and 3) improved tracking and reporting (e.g., summary To be incorporated in spreadsheet) on the status of implementation of Council directives and 2. Strategic Planning outstanding issues; work on this objective to be completed on or before exercise; Initial established target dates and approved by Council without major d meetings 2nd / 3` modifications/revisions. quarter with Ministry of Tourism, and Community Futures Development Corporation 3. Targeted completion for reporting 4m quarter Input to, and approval of quality assurance 9. Development and initial launch by the and of the 4'h quarter of a Quality 1.5 Deferred to Objectives revised to programs covering the delivery of service to Assurance Program for each Department covering operations and service 2010 cover initial the public by various Township Departments; delivery to customers/clients; favourable comments from Council on the development with review of re-occurring customer complaints. design of the program including the quality measurements. program launch/ implementation through end of 2010 Ship of pro-Medonte ement Program' Town Manag t~1 licatjon~ Performance vQo App Work Objectives Title: ApprOVed 2009 Exhibit Number 13 prioritized Responsibility (prioritized for 2009) encies at the 10. °fflcipal levels- Liaison with regulatory i federal, provincial and muncip cD ~ & ASSOCIATES IN C. GAZDA, HOULNE J 2009 Objectives in 2008 to establish program started level in order to 009 of the proactive oiicy and working Service the P administration an available Continuation in 2 Township operations, otentially federal and provin acial contacts at ffecting rantstsubmissions P influence polices itatizing on 9 delivery as well as cap to the Township, Completion Comments status Nleight 2^a Quarter elopment of Ongoing dev f 5 pn schedule, contact network aration of S MPP, MP, prep a year-end meeting ;n and Ministry of report to Gouncil i strietnes: Minis Economime &Trade, ng summariz pevelop t d f Energy an action undertaken lt Ministry o i Infrastructure', Mnistry Affairs & s and resu achieved', al of M0niciP rant Housing, s climate of overnmental ch a applications su ilding Canada Fund, Bu g to be timulus relations intrastructure mc0e Lake assessed by d t Council as ositive and . y Fun Shan Regional Airp ort, Fire Hall, Bay p continuing to Recreation Facility improve. Upgrades: Tennis tamonds. Courts, Ball U ntent Tourism 17evelop Inifiative - Georgian valley Skyline(Horseshoe valley Resort. 12.08.~OU9 6) r9 O CO Agenda Item # 8a) - Doug Irwin, Director of Corporate Services/Clerk, re: corres... From: Ross and Lori Harvey Sent: Friday, July 03, 2009 8:51 AM To: Irwin, Doug Subject: request to Council July 2, 2009 Mayor Harry Hughes Township Of Oro-Medonte 148 Line 7 South Oro. ON LOL 2X0 Dear Mayor Hughes and Members of Council, ORO-MEDON it I Cwt N110TICN#_" 1 JUL 1 5 2009 MEETING: COUNCIL❑ C. OF W. IV I am writing this letter in regards to a parking issue that occurred on Sunday, June 7, 2009. 1 live at 42 Shelswell Boulevard next to the Harbourwood pumphouse. This pumphouse has a fairly long driveway and a green area between it and my property. This area has afforded me an area for people to park when visiting my house should my driveway be full. I have been doing this for the 17 years that I have lived there with the knowledge of township employees and with no issues or complaints from them or my neighbours. However, on June 7th a Bylaw officer came by and ticketed 3 cars that were parked there. It was not due to any complaints, but the fact that he, as stated by him, decided to take Shelswell that day instead of Lakeshore. This letter is not to argue the tickets but to ask Council's permission to use that area in the future to park should the need arise. As mentioned I have been using this area for 17 years with no complaints. While convenient, it provides an area to place cars without creating a hazard on the roadway. Based on my location this is necessary due to the pedestrian traffic. Since the path leading to the playground and the lake runs through the park and across Shelswell Boulevard by eliminating parked cars on the road I reduce the risk to the children, and adults, that would have to cross the road from between parked cars. Also, Shelswell has no street lighting and this safety issue only gets worse at dark. I am also able to eliminate cars on the road that make it difficult for other cars to navigate. Since the use of this area interferes with no one and its use causes no damage to property I see no harm in using it. I am the only one who has used this area and its use has not brought in others trying to do the same. Also, due to my use 1 have maintained the grass there, as well as snow blow the area and around the pumphouse door for the township employees that monitor the water. There are currently no 'No Parking' signs so I am not asking for any alterations to current bylaws. I am just asking for council's approval to use this area and avoid any ticketing issues in the future. I have included some pictures of the area to give you a better feel for what I am asking. As mentioned this use is only on occasions that my driveway is full and is not intended as a permanent parking location. Please do not hesitate to contact me should you have any questions or need any clarification. I thank you in advance for your time and consideration. Sincerely, Ross and Lori Harvey Page 70 of 193 D v c0 (D 0 w cc N Q v CD 3 00 0 0 0 C c0 O (D a 0 1 0 0 0 0 0 cn 0 0 n CD 0 0 0 cn Agenda Item # 8a) - Doug Irwin, Director of Corporate Services/Clerk, re: corres... Page 72 of 193 Agenda Item # 8a) - Doug Irwin, Director of Corporate Services/Clerk, re: corres... Tou>nship cf MEMORANDUM Proud Heritage, Exciting Future To: Mayor H.S. Hughes and Members of Council From: Gary Skelding, Chief Municipal Law Enforcement Officer Date: August 11, 2009 Subject: Request for Permanent Parking Exemption, Harbourwood Pumphouse At the July 15, 2009 Committee of the Whole meeting, Council deferred the above- noted matter pending further information. The Harvey family have used the Township's property at the Harbourwood Park pumphouse for the parking of their vehicles. Staff have the following concerns: (1) A bridge has been constructed by the applicant to connect the residential property to the Harbourwood Park at the pumphouse. This bridge provides access for the family and its guests to park at the pumphouse and walk directly from there to the residence without walking out to the road. This bridge is an encroachment on municipal lands that creates liability issues. (2) The drainage ditch is largely located on Township property. Staff have confirmed that the Township and its contractors are responsible for cutting the grass and snow removal. Staff have observed that a cable has been placed from a tree on the applicant's property to a metal vent on municipal property. This cable creates a safety hazard for Township staff, contractors and the general public. .../2 Page 73 of 193 Agenda Item # 8a) - Doug Irwin, Director of Corporate Services/Clerk, re: corres... Page 2 Subject: Request for Permanent Parking Exemption, Harbourwood Pumphouse (3) By-Law No. 2009-025 establishes regulations with respect to Municipal Parkland is applicable in these instances as the pumphouse is within the Harbourwood Park. Section 2s) of the By-Law states "No Person shall operate a motor vehicle on parklands unless in a designated parking area". Section 11.3 of the Township's Parking By-law 2009-022 states "No person shall park or leave a vehicle on property owned or occupied by The Township of Oro- Medonte or any local board thereof without first having obtained written consent from The Township of Oro-Medonte or the local board unless authorized signs have been posted indicating parking is permitted." The area around the Harbourwood pumphouse has not been established as a designated parking area and no signs have been erected in this area to authorize parking. Should Council grant the requested permanent parking exemption at the Harbourwood pumphouse for the Harvey residence, Council would be establishing a precedent that would be applicable to other municipal parklands and pumphouses. A precedent of this nature could create extreme difficulties both in the enforcement of the Township's By- laws and incidences where more than one party is seeking an exemption at a single location. Therefore, it is recommended that the request for a permanent parking exemption at the Harbourwood Pumphouse be denied; and further that the applicant be required to remove the bridge encroachment and cable from Township lands to minimize both liability and safety issues. i Gary k<e ng Cic,W Municipal Law E rcement Officer -2- Page 74 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft THE CORPORATION OF THE TOWNSHIP OF OR NTE BY-LAW NO. 2009-104 Being a By-law to Authorize the Execution of a Pre-Servicing Agree en 952 Ontario Limited -West Part of lot 10, Concession 10, RP 51R-26822, Par being all of PIN # 58537-0088 (LT), Township of Oro-Medonte, County of Simcoe WHEREAS, Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS the Council of the Township of Oro-Medonte deems it advisable to enter into a Pre-Servicing Agreement with the Owner of 2189952 Ontario Limited for the following Description of Lands: West Part of lot 10, Concession 10, RP 51 R-26822, Part 1, being all of PIN # 58537-0088 (LT), Township of Oro-Medonte, County of Simcoe NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of Oro-Medonte, a Pre-Servicing Agreement, a copy of which is attached hereto and forms part of this By-law as Schedule 'A'. 2. That the Township of Oro-Medonte shall be entitled to enforce the provisions of the Pre-Servicing Agreement against the owners of the land; 3. That this By-Law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF AUGUST, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF AUGUST, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 75 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft PRE-SERVICING AGREEMENT - between - 2189952 Ontario Limited - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Plan of Subdivisio of West Part of Lot 10 Concessio 10 RP 51 R-26 22, Part 1, Township of Oro Medonte7Geoaraphictownshin of Oro.. County o SImcoe. TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE July, 2009 By-Law No. 2009- Page 76 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft PRE-SERVICING AGREEMENT THIS AGREEMENT MADE BETWEEN: Township of Oro-Medonte (hereinafter called the "Township") - and - 2189952 Ontario Limited (hereinafter called the "Developer") WHEREAS the Developer is the registered owner of the lands described in Schedule "A" attached (the "Subdivision Lands"); AND WHEREAS the Developer desires to commence installing municipal services within the Subdivision Lands, prior to the registration of the Plan of Subdivision and the execution of the Subdivision Agreement with the Township; NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS: ASSUMPTION OF RISK BY DEVELOPER 1.1 The Developer agrees to assume all risk in commencing installation of Township services, as defined in Article 1.4 hereof, on the Subdivision Lands, prior to the execution of a Subdivision Agreement with the Township and the registration of the Plan of Subdivision. The Developer hereby releases the Township, its agents, servants and employees from and against all actions, suits, claims and demands whatsoever, which may arise either directly or indirectly as a result of the installation of Township services by the Developer. 1.2 The Developer acknowledges and agrees that, in the event that a Subdivision Agreement with the Township is not finalized for any reason and the Plan of Subdivision is not registered as a result, pre-servicing of the Subdivision Lands shall cease immediately. 1.3 The Developer acknowledges and agrees that Engineering design plans and specification for the Township services to be installed by the Developer, as submitted to the Township, in accordance with the terms of this Agreement, may require further amendment as a result of requirements imposed by the Township under the terms of the Subdivision Agreement to be entered into for the Subdivision Lands. The Developer covenants and agrees to assume all risk and responsibility for the cost of required revisions to the Engineering design drawings and specifications for the Township services, together with the costs of modifying, reconstructing, removing and/or replacing the Township services installed by the Developer, pursuant to the terms of this Agreement, in order to satisfy the requirements finally imposed by the Township at the time that the Subdivision Agreement is entered into. 1.4 The Developer acknowledges and agrees that this Agreement relates to and permits the installation of the following Township services on the Subdivision Lands: 1. Road construction of Houben Crescent and Key Court; 2. Stormwater conveyance site alteration and structures 3. Stormwater pond site alteration and structures; 4. Lot grading as a result of the above listed installations; 5. Installation of electrical services and secondary utilities. Page 77 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft 1.5 The Developer acknowledges and agrees that no work shall be carried out on any existing Township right-of-way, and that there shall be no connection to services on any Township right-of-way. 1.6 The Developer acknowledges and agrees that no work shall be carried out on lands not owned by the Developer, without the written consent of the owner to be filed with and approved by the Township. 1.7 The Developer acknowledges and agrees that all Servicing Plans must comply with Federal, Provincial and Township laws, By-laws, standards and policies. 2. REQUIREMENTS PRIOR TO THE COMMENCEMENT OF WORK 2.1 The Developer agrees to submit the following to the Township, in a form satisfactory to the Township, prior to the commencement of the installation of Township services on the Subdivision Lands: a) A letter from a qualified Engineer experienced in the field of Township services confirming: 1. Retainer - That their firm has been retained by the Developers to act as Consulting Engineers for 2. Terms of Retainer - The terms of their retainer with the Developer as follows: a) Plans and Specifications - Prepare plans and specifications for the construction of Township services; b) Cost Estimates - Prepare cost estimates for the Township services to be constructed from the drawings; c) ADDrovals - Obtain all necessary approvals to construct; d) Co-ordination - Co-ordinate the installation of Township services to avoid conflicts with regards to telephone, cable T.V., and Township services; e) On-Site Inspections - Ensure that all on-site inspections of Township service installations are conducted by the Developer's Consulting Engineers at all times during construction; f) As-Constructed Drawinas - Submit certified "as-constructed" drawings after acceptance of the Township services; g) Chanae in Retainer - If at any time during the project: i) The terms of their retainer are changed by the Developer, or; ii) If they become aware that they will not be able to provide "as constructed" drawings, they will notify the Township within twenty-four (24) hours; h) Erosion and Siltation Control - Ensure all necessary precautions are taken to prevent erosion and sedimentation of sewers, ditches, culverts, slopes, etc., both within the subdivision and downstream, prior to and during construction. b) Confirmation letters are to be filed with the Township Clerk, confirming the following: 1) The Township Engineer has no objection to the pre-servicing; 2) The Planning Department has no objection to the pre-servicing; 3) The Township Solicitors have no legal objections to the pre-servicing. Page 78 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft Payment of cash or certified cheque required to cover the cost of the Township's lawyer and Planner for all costs involved in processing the Pre- Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspection on behalf of the Township for the sum of Ten Thousand Dollars ($10,000). As accounts are received from the Township Planner, lawyer, and Engineer, they will be paid by the Township and then submitted to the Developer for reimbursement within thirty (30) days. In the event that the deposit is drawn down to a level of Five Thousand Dollars ($5, 000) or less, and the Developer does not pay the accounts within thirty (30) days, it is hereby understood and agreed that the Developer is in default of this Agreement and all work must cease; d) A Letter of Credit, as per Schedule "C", in the amount set out in Schedule "B", attached, as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands. The said Letter of Credit shall provide that if in the sole opinion of the Township, default under the terms of this Agreement has taken place, the said Letter of Credit may thereupon be drawn upon in whole or in part; e) A certified copy of an insurance policy, or a certificate of insurance, confirming comprehensive general liability in the amount of Five Million Dollars ($5,000,000.00), naming the Township as co-insured, and containing the following additional provisions or endorsements: 1) Products/Completed Operations provisions; 2) Cross-liability clause; 3) Blasting included, only if done by an independent contractor; 4) Notice of Cancellation - a provision that the insurance company agrees to notify the Township within fifteen (15) days, in advance, of any cancellation or expiry of the said insurance policy. f) All Servicing Plans shall be submitted to and accepted by the Township Engineer; g) The Ministry of the Environment and Energy has given technical approval to the Servicing Plans. 3. INSPECTION BY THE TOWNSHIP 3.1 The Developer agrees to permit unrestricted access to the Subdivision Lands to the Township and its agents for the purpose of inspection of the Township services to be installed by the Developer. Notwithstanding that inspections may be conducted by the Township or its agents, the Developer shall bear sole responsibility for the soundness of the Engineering design of the Township services, and for ensuring that the Township services to be installed will function, as intended, and will be compatible with the final Plan of Subdivision when and if such Plan of Subdivision is approved. 3.2 If, in the opinion of the Township, there is an emergency situation as a result of any work undertaken by the Developer or its servants, or agents, which requires immediate attention to avoid damage to private or public property or services owned by the Township or to eliminate a potential hazard to persons, such work may be done immediately by the Township at the expense of the Developer, but notice shall be given to the Developer at the earliest possible time. Page 79 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft 4. APPLICATION OF SECURITY 4.1 In the event of default by the Developer under the terms of this Agreement, or if the Township is required to enter onto the Subdivision Lands or the abutting Township lands to conduct any work on the Township services or the connection of the Township services to facilities due to an emergency, the Township shall be entitled to draw upon the security posted by the Developer pursuant to the terms of this Agreement, in whole or in part, to cover the costs incurred by the Township in remedying the default on the part of the Developer, or in addressing the emergency situation. 5. NO REDUCTION OF SECURITY 5.1 The Developer acknowledges and agrees that no reduction in the amount of security filed by the Developer with the Township, in accordance with the terms of this Agreement, shall be permitted until such time as the Developer has entered into the Subdivision Agreement for the Subdivision Lands with the Township. Thereafter, any reductions in the security posted by the Developer shall be completed in accordance with the terms of the said Subdivision Agreement. 6. NO ASSUMPTION OF TOWNSHIP SERVICES 6.1 The Developer acknowledges and agrees that the Township shall not be required to assume the Township services to be constructed by the Developer, pursuant to the terms of this Agreement, until such time as the Developer has entered into a Subdivision Agreement with the Township for the Subdivision Lands, and the Township services have been completed, inspected, and approved. 7. NOTICE 7.1 Any notice required to be given pursuant to this Agreement may be given by prepaid registered post to the Developer at the following address: 2189952 Ontario Limited 912 Old Barrie Road East R. R. #2 Hawkestone, ON LOL 1 TO and such notice shall be deemed to have been given and received on the third day after mailing. 8. NO ASSIGNMENT 8.1 The Developer shall not assign or otherwise transfer the benefit of this Agreement without the written consent of the Township, which may be unreasonably withheld. IN WITNESS WHEREOF the Developer has hereunto set its hands and seals this day , 2009. Per: Developer IN WITNESS HEREOF the Township has hereunto sets its hands and seals this day of 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: H.S. Hughes, Mayor Per: J. Douglas Irwin, Clerk Page 80 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft SCHEDULE "A" DESCRIPTION OF LANDS: Plan of Subdivision of West Part of Lot 10, Concession 10, RP 51 R-26822, Part 1, Township of Oro-Medonte (Geographic Township of Oro), County of Simcoe. Page 81 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft SCHEDULE"B" CASH DEPOSITS TO BE FILED WITH THE TOWNSHIP: 1. Township's lawyer and Planner for all costs involved in processing the Pre- Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspection on behalf of the Township. $10,000 TOTAL CASH DEPOSITS TO THE TOWNSHIP $ 10,000 2. A Letter of Credit as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands. SECURITY TO BE DEPOSITED WITH THE TOWNSHIP $ 20,000 Page 82 of 193 Agenda Item # 8b) - Doug Irwin, Director of Corporate Services/Clerk, re: Draft SCHEDULE"C" SUBDIVISION AGREEMENT - STANDARD FOR THE TOWNSHIP "STANDBY" LETTER OF CREDIT IRREVOCABLE LETTER OF CREDIT DATE OF ISSUE: NAME OF BANK: ADDRESS OF BANK: LETTER OF CREDIT NO.: AMOUNT: $ 20,000 Except as otherwise expressly stated, this Letter of Credit is issued subject to the Uniform Customs and Practices for Documentary Credits (1993 Revision), being ICC Publication No UCP 500. TO: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE P.O. Box 100, Oro Ontario, LOL 2X0 We hereby authorize you to draw on the Bank of Ontario, , for the account of , up to an aggregate amount of which is available on demand. Pursuant to the request of our said customer, we, the Bank of , Ontario, hereby establish and give to you an Irrevocable Letter of Credit in your favour, in the above amount, which may be drawn on by you at any time and from time to time, upon written demand for payment made upon us by you which demand we shall honour without enquiring whether you have the right as between yourself and our said customer to make such demand and without recognizing any claim of our said customer or objection by them to payment by us. Demand shall be by way of a letter signed by an authorized signing officer of the Corporation of the Township of Oro-Medonte. The original Letter of Credit must be presented to us at : Bank of , Ontario, . The Letter of Credit, we understand, relates to a Subdivision Agreement between our said customer and the Corporation of the Township of Oro-Medonte, with Mortgage Comoany, as a third party, regarding subdivision of (property description) The amount of this Letter of Credit may be reduced from time to time, as advised by notice in writing, given to us by an authorized signing officer of the Corporation of the Township of Oro- Medonte. Partial drawings shall be permitted. We hereby agree that partial drawings under this Letter of Credit will be duly honoured upon demand. This Letter of Credit will continue in force for a period of one year, but shall be subject to the condition hereinafter set forth. It is a condition of this Letter of Credit that it shall be deemed to be automatically extended without amendment from year to year, from the present or any future expiration date hereof, unless at least thirty (30) days prior to the present, or any future expiration date, we notify you in writing by registered mail that we elect not to consider this Letter of Credit to be renewable for any additional period. Dated at Ontario, this day of 20 Authorized Signature Authorized Signature Bank of Page 83 of 193 Agenda Item # 8d) - Public Meeting Minutes, July 28, 2009 re: Proposed Developme... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PUBLIC MEETING MINUTES (Proposed Development Charges By-Law) July 28, 2009 @ 5:03 p.m. Municipal Council Chambers Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services; Richard Playfair, Director of Fire and Emergency Services; Janette Teeter, Deputy Clerk; Gary Scandlan, Watson & Associates Economists Ltd. Also Present: Ivano Manias, Galem Lam, Steven Fielder, Shirley Fielder, Jerry Young, Susan Faulkenham Deputy Mayor Ralph Hough called the meeting to order and explained the Public Meeting has been called under the authority of the Development Charges Act, 1997, S.O. 1997, c.27, as amended, to obtain public comment with respect to a proposed updated Development Charges By-law that would apply to all lands in the Township. The Act requires the Township to complete a Background Study and recalculate Development Charges based on current programs and future capital needs. Notice of the Public Meeting was posted in the Barrie Examiner and Orillia Packet & Times newspapers on July 6, 2009 and the Midland Free Press newspaper on July 8, 2009; and posted on the Township's website and on the front and rear Township's bulletin boards on July 8, 2009. The 2009 Development Charge Background Study was posted on the Township's website by July 14, 2009. The following correspondence was received at the meeting: None. Gary Scandlan, Watson & Associates Economists Ltd., explained the purpose and effect of the proposed by-law. A Power Point presentation was presented. The following public persons offered verbal comments with respect to the proposed by-law: Galem Lam. Deputy Mayor Hough advised that Council is to consider the proposed development charges by-law at a Special Council meeting on August 10, 2009. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 5:46 p.m Page 84 of 193 Agenda Item # 8e) - Report No. CAO 2009-01, Robin Dunn, Chief Adminstrative Offi... 011111) of, REPORT x r "09 Proud Heritage, Ex6ting Future Report No. To: Prepared By: CAO 2009-10 Committee of the Whole Senior Management Team/Paul Gravelle/Robin Dunn Meeting Date: Subject: Motion # August 12, 2009 2009 Mid Year Variance Report Roll R.M.S. File RECOMMENDATION(S): Requires Action For Information Only ~X It is recommended that: 1. Report CAO 2009-10 be received for Council's information. 2. And That staff report back to Council in October with an updated year-end projection. BACKGROUND: The August 12, 2009 Council package includes a mid year corporate financial summary indentifying cost excess and savings using a threshold of $5000.00. Please refer to Appendix 1 2009 Mid Year Variance Report with identified favourable and unfavourable variances. Total Year-end Projected Favourable Variance $435,148.86 FINANCIAL: POLICIES/LEGISLATION: N/A CONSULTATIONS: N/A CAO Report No. CAO 2009-10 August 12, 2009 Page 1 of 2 Page 85 of 193 Agenda Item # 8e) - Report No. CAO 2009-01, Robin Dunn, Chief Adminstrative Offi... ATTACHMENTS: 1. Appendix 1 - 2009 Mid Year Variance Report CONCLUSION: It is recommended that the 2009 Mid Year Variance Report be received for information. Respectfully submitted: t Robi Dunn Paul Gravelle Chie Administrative Officer Director Finance//Treasurer/Deputy CAO SMT Approval / Comments: C.A.O. Approval / Comments: CAO August 12, 2009 Report No. CAO 2009-10 Page 2 of 2 Page 86 of 193 (Q (D 00 4 O W 11 APPENDIX 1 2009 Mid Year Variance Report ~I Projected Year-End Comments Department Page Description Account Number Mid-Year Variance Favourable/ Number Favourable/(Unfavourable) (Unfavourable) Variance iNon-Departmental ($21,247.84) ( ($71,247.84) ) 1 Tax Cancellations 1-31-311-103-712 ($25,218.56) ($25,218.56) Significant MOS for one property 2006-2008 1 1 (Penalty and interest on Taxes 1-31-315-115-482 $26,658.37 ' $50,000.00 ]Level of arrears higher than anticipated 2 linterest on Bank Accounts 1-31-315-117-484 ($26,603.55) ($50,000.00) Interest rate budget 2% actual.50% Supplementary Levy 1-31-311-103-453 $0.00 ($50,000.00) Two batches from MPAC rather than three ~CAO's Office I 1 ($55,803.79) ($73,528.05) 1 3 Legal 1-61-611-221-654 $9,600.00 $0.00 4 1Lega1 1-61-612-221-654 ($12,016.02) ($12,016.02) HR Legal fees as per in camera motion 4 Consultant Fees 1-61-612-221-660 ($7,252.38) ($12,000.00) ~ Pay equity analysis and preparation 4 Human Resources - Other 1-61-612-221-849 ($54,783.50) ($54,783.50) As per Special Council Meeting January 28/09 Motion No.SC090128-7 5 Education/Training 1-61-665-211-669 ($6,623.36) ($10,000.00) Accessibility training approved by Council - Resolution Finance ( $150,662.89 $150,662.89 1 5 10therRevenue 1 1-62-621-111-499 $145,836.78 $145,836.78 ITax Sale proceeds Corporate Services I I 1 1 $116,768.98 $181,768.98 1 1 7 Sale of Land 1-63-631-111-550 $120,000.00 $185,000.00 Sale of Land not budgeted revenue 8 Other 1-63-631-221-849 ($5,148.71) ($5,148.71) Condition of real estate sale - water connection Council I 1 $13,535.55 $6,506.75 ( 10 Grants Donations 1-65-651-224-700 $7,028.80 $0.00 Shared Costs/Admin 1 ($983.21) ($983.21) 10 Transfer from Reserves 1-66-664-111-574 $26,391.23 $26,391.23 Additional transfer approved by Council - see next 2 items 12 Compensation & Review 1-66-664-229-862 ($14,212.50) 1 ($14,212.50) Additional funding approved by Council 12 Office Reconfiguration 1-66-664-231-859 ($12,482.31) ($12,482.31) Additional funding approved by Council History Association ) $1,419.36 $1,419.36 Emergency Services ($63,175.39) ($65,972.88) 15 Other Revenue 1-69-690-111-499 ($10,402.56) ($10,000.00) Timing/staging - due to slow season 15 Gain (Loss) Sale of Asset ( 1-69-690-111-551 ($6,166.67) ($6,166.67) lNet loss upon disposal of airboat 15 Equipment Repairs ( 1-69-690-211-682 I ($11,396.19) ($15,000.00) Ground pumps and air packs Page 1 of S D CD Q O r=o- (D 3 W CD CD O Z O n D 0 N O O co O O CT 0 n CD D CZ 3 N CD 0 c~ (D 00 00 O W ~I APPENDIX 1 Department Page Number Description 1 16 (Equipment Replacement JAirpacks 1 16 Consulting Fees 16 Training 16 Fire prevention/Education 22 Transfer from Reserves 22 Airboat Replacement 22 (Auto Extrication Equipment 22 Replacement - Rescue #2 1Police 1 1 23 JPOA Revenues 1 1 23 JAdjustment to prior year levy 1 23 ITransferto Reserve Crossing Guards Building ( 1 24 Other Revenue 1 24 Building Permits 24 (Septic 27 Transfer from Reserves 27 Vehicle Purchase Municipal Law Enforcement Municipal Law Enforcement 27 Dog Tags Municipal Law Enforcement 28 Tickets, Fines 2009 Mid Year Variance Report Projected Year-End Comments Account Number Mid-Year Variance Favourable/ Favourable/(Unfavourable) (Unfavourable) Variance 1-69-690-217-683 $5,474.61 $0.00 1-69-690-217-858 $0.00 $11,000.00 toff-set repair costs 1-69-690-221-660 ($5,865.00) ($5,865.00) JGazda - Department/Organizational Review 1-69-690-232-606 ($7,707.88) ($7,707,88) New recruits: basic fire training and regular firefighters taking officer program 1-69-690-232-608 ($4,596.24) ($5,000.00) 2-69-690-150-574 $31,334.79 $31,334.79 Transfer from Reserve to Finance Airboat / Rescue #2 over-run 2-69-690-281-893 ($28,965.60) ($28,965.60) Over-run of$15,000 approved by Council, PST of $12,000 not included in estimate 2-69-690-217-873 ( $9,363.64 I $9,363.64 2-69-690-281-918 ($11,742.83) ($11,742.83) $1,837.33 $16,808.30 1-72-316-111-481 ( ($29.03) $15,000.00 1-72-721-209-750 ($133,072.00) ($133,072.00) 12008 Actual higher than estimated 1-72-721-209-851 $133,072.00 $133,072.00 JTo off-set above as per Township Policy $319.52 $319.52 1 ($10,716.12) ($28,186.73) 1 1-75-751-111-499 $5,615.50 $5,615.50 Deposits attempted to be refunded - cannot locate 1-75-751-111-504 ( ($36,606.89) ($50,000.00) Low permit activity 1-75-751-111-509 ($5,922.50) ($10,000.00) Low permit activity 2-75-751-150-574 $9,884.00 $9,884.00 Transfer from Reserve to off set vehicle purchase ( 2-75-751-281-910 ( ($9,884.00) ( ($9,884.00) 12 vehicle purchases rather than 1 $7,441.13 $5,591.13 1-76-761-111-506 $5,846.00 ($3,000.00) 1-76-761-111-508 $50.00 $6,000.00 Page 2 of 5 D CD Q O CD 3 W CD i CD O Z O n D 0 N O O co O_ O CT 0 n CD D 3 N CD 0 !y (D OD (O O W APPENDIX 1 2009 Mid Year Variance Report Page Mid-Year Variance Department Number Description Account Number Favourable/(Unfavourable) Environmental Services $5,684.50 Planning $42,351.26 31 Planning 1-78-781-234-761 $6,585.00 31 Legal 1-78-781-236-654 $14,874.95 Economic Development $1,323.66 31 Lake Country Funding 1-79-791-211-881 $0.00 Roadways $88,293.52 32 Snowplowing & Sanding 1-80-471.111-512 ($10,500.00) 35 Materials 1-80-803-332-653 ($17,798.17) 36 Materials 1-80-803-339-653 $8,551.33 36 Materials 1-80-803-351-653 ($23,722.23) 36 Contract 1-80-803-351-688 ($53,091.29) 37 Materials 1-80-803-353-653 ($34,348.78) 37 Equipment Rentals - external 1-80-803-353-687 $11,940.00 37 Materials 1-80-803-363-653 $14,687.77 Dust Control - Costs not incurred at 2009/06/30 $0.00 38 Transfer from Reserves 2-80-801-150-574 ($24,476.29) 38 Vehicle Purchase 1 2-80-801-281-910 $28,313.00 39 Materials 1 2-80-802-400-653 $23,294.65 Public Works Fire Facility U pgrades $20,000 to be off-set by Transfer from Reserves Page 3 of 5 Projected Year-End Comments Favourable/ (Unfavourable) Variance $5,684.50 $39,476.31 $0.00 IDelayedexpenses - OP Conformity $12,000.00 $16,323.66 2009 contribution paid in 2008. 2009 allocation not $15 000.00 required or 2010 could be paid from 2010 reducing , the 15,000 from 2010 budget $206,154.49 Invoice for County re: Sanding still outstanding Recovery from Simcoe County Sand & Salt $0.00 ($7,000.00) $10,000.00 (Weather conditions ($23,700.00) Increase in steel prices ($53,091.29) Associated with late invoices from 2008 paid in 2009 $0.00 Stock pile of materials in place to 2010 $11,000.00 Savings due to weather conditions $14,687.77 Depends on replacement cycle and sign damage $85,000.00 IDustcontrol - favourablebyyear-end Transfer from Reserve less than anticipated due to ($24,476.29) lower actual costs of reserve funded projects $28,313.00 Actual costs less than anticipated $0.00 1 As per May 6th report to Council D CD Q r=o- CD 3 CC) CD CD O Z O n D O N O O CO O_ O CT 0 n CD D Q 3 N CD 0 (Q (D O O W APPENDIX 1 2009 Mid Year Variance Report Projected Year-End Comments Department Page Description Account Number Mid-Year Variance Favourable/ Number Favourable/(Unfavourable) (Unfavourable) Variance LSRA ($8,489.43) ($16,978.86) 43 LSRA 1-82-821-223-727 ($8,489.43) ($16,978.86) Revised cost sharing with City of Barrie and 0-M Trans. & Env. Services Administration $17,396.64 $13,304.93 44 Consultant Fees 1-83-831-221-660 ($5,908.29) ($10,000.00) Bass Lake Water Testing Rec & Comm. Services Administration $12,084.28 $17,276.28 53 Rental Subsidies 1-90-900-223-561 $9,808.00 $15,000.00 Equally unfavourable under Arena Rec & Comm. Services Facilities $28,517.61 $28,517.61 HSV Line 4 Park -not shown in fina ncials $0.00 $0.00 Approved at July 15th CoW Meeting $62,000 cost to be recovered from reserves Bayview Memorial Park $5,000.00 Completed under budget Arena ($1,270.76) ($1,654.31) 62 Ice Rental Subsidies 1-92-915-111-561 ($9,808.00) ($15,000.00) 63 Maintenance 1-92-915-231-667 $9,808.45 $5,000.00 Less maintenance to date than anticipated Programs 1 $475.51 $4,541.77 63 jDay camp Registration Fees 1-93-916-111-534 ($8,058.96) ($5,000.00) Due to economic times - less enrollment 64 (Registered Program Fees 1-93-917-111-537 $9,007.30 $10,000.00 Libraries $0.00 $0.00 Halls - Township Borne ($655.74) ($655.74) Fire deficiencies for all community facilities Various Halls ($50,000.00) including OPP and Admin. Building to be recovered from reserves Carley and Edgar Community Hall Revenue Shortfall Community Halls Revenue ($7,000.00) Tax Levy Borne $325,770.06 Surplus/Deficit - Page 4 of 5 D c~ CD Q CD 3 CC) CD CD O Z O n D 0 N O O co O_ ~!J O CT 0 n CD D Q 3 N CD 0 (D O W II APPENDIX 1 2009 Mid Year Variance Report Projected Year-End Comments Department Page Description Account Number Mid-Year Variance Favourable/ Number Favourable/(Unfavourable) (Unfavourable) Variance (Water Systems $21,421.60 ( $0.00 lClose to reserve at year-end 45 OSWAP Funding 1-84-510-111-469 $25,000.00 $25,000.00 Funding announced subsequent to budget approval 45 Interest on Bank Accounts 1-84-510-111-484 ($15,018.69) ($30,000.00) 11-ower interest rates 45 1Penalty on Water Billings 1-84-510-111-483 ($3,140.84) ( ($6,000.00) (Penalty rate from 10% to 5% 1 45 Billings 1-84-510-111-522 & 5261 ($22,806.00) ( ($22,806.00) Consumption charge to commence April 2009 46 Wireless Communications 1-84-840-211-677 ($4,008.00) ($8,000.00) Public Station - Point 2 Point : Budget Underestimate 46 Software Support ( 1-84-840-221-661 ($3,526.58) ($7,300.00) PLC's software support 1 1 47 lWater Meters 1-84-840-402-667 ( , $6,425.52 $5,000.00 Meter repair timing 1 47 Materials, Supplies - Maint. 1-84-840-404-667 $8,196.81 $0.00 Based on damage 47 Rentals - Twsp Vehicles 1-84-840-404-686 $5,648.00 Jerry to clarify and follow-up, amount does not seem correct 48 Main./Repairs/Contracted Services 1-84-840-405-(667-688) $7,500.00 $0.00 48 (Water Testing 1-84-840-406-789 $12,458.04 $0.00 Timing of invoices 1 50 Transfer from Reserve 2-84-510-150-524 ($13,875.04) ( ($13,875.04) Transfer less than anticipated - see below 50 Vehicle Purchase I 2-84-840-281-910 $13,841.04 $13,841.04 Vehicle cheaper than anticipated Halls - Hall Borne I 1 I ($2,677.46) $0.00 Close to reserve at year-end Street Lighting I 1 ( $5,725.91 $0.00 Close to reserve at year-end (Communal Tile Beds ( ( ($6,506.29) $0.00 CCoose to reserve at year-end 'Waste Management ($4,306.99) 1 $0.00 Close to reserve at year-end Surplus Levy per $339,426.83 June 30/09 F/S Projected Year-End $435,148.86 Surplus/Deficit Page 5 of 5 D CD Q r=o- CD 3 CC) CD CD O Z O D O O O CO O O 0 n CD D C2 3 N CD 0 Agenda Item # 8f) - Robin Dunn, Chief Administrative Officer, re: Draft 2010 Bud... DRAFT 2010 BUDGET TIMETABLE July 16t" - SMT All Day Offsite Budget Meeting August 13th - Budget Starts August 11 m - Confirm Template for Vendors August 12th - Consolidated Variance Report to Council August 14th - Memo to SMT re: Budget Targets Budget Call Letters to Vendors September 7th - 11 th - Robin to meet 1 xi with SMT re: Budget September 29th - All Draft Budget Material to Paul Gravelle October 2nd - All Presentation Material to Sam October 13th - SMT Review of Draft 2010 and 2011 Budget Materials and 2010 Budget Presentation to Council October 12th -16th - SMT Review of Budget Overview Presentation to Council (Draft) November 6th - Budget Materials to Council November 12th -1 pm Special Council Meeting: Review of 2010 Operating and Capital Budgets Presentations and 2011 November 18th -1 pm Special Council Meeting: Review of Review of 2010 Operating and Capital Budgets Presentations and 2011 December 2nd - 1 pm Special Budget Meeting Following CoW December 9th - Distribution to Council & SMT Second Draft of 2010 Operating & Capital Budgets and 2011 ***Continuation of December 2nd meeting with revisions and recommendations resulting from Dec. 2"d*** December 9th - 1 pm Special Budget Session before Council Meeting December 16th - Budget Approval and Budget Ratification December 17th - Press Release Page 92 of 193 Agenda Item # 9a) - Report No. TES 2009-25, Jerry Ball, Director of Transportati... /0 Township of (z- REPORT i Proud Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2009-25 WHOLE L. McNiven Meeting Date: Subject: Motion # August 12, 2009 Upgrade of Existing Watermain on County Road Roll #19 and Line 8 North in the R.M.S. File Robincrest Water System RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2009-25 be received and adopted. 2. THAT staff proceed with the design and construction of the proposed upgrades to the watermain on County Road #19 and Line 8 North located within the Robincrest water system, in conjunction with the County of Simcoe's reconstruction of County Road #19. 3. AND THAT this capital project be funded by the Water Reserves. BACKGROUND: The distribution system for the Robincrest water system includes a section of 75 mm watermain along County Road #19, between Line 8 North and Ellen Drive, and a section of 38 mm watermain on Line 8 North, north of County Road #19. During the 2009 budget deliberations, staff identified these sections of watermain as deficient and prioritized them in the water system's infrastructure renewal program. The County of Simcoe had scheduled road reconstruction in 2010 for County Road #19, between Line 7 North and Highway #400. Staff anticipated allocating capital funds for 2010 for the design and construction of the watermain replacement project on County Road #19 and Line 8 North. The County of Simcoe recently received a grant for the reconstruction of County Road #19 and has instructed their consultant to prepare tender documents as soon as possible in order for the road reconstruction on County Road #19 to start prior to the end of September, 2009. TRANSPORTATION AND ENVIRONMENTAL SERVICES August 12, 2009 Report No. TES2009-25 Page 1 of 3 Page 93 of 193 Agenda Item # 9a) - Report No. TES 2009-25, Jerry Ball, Director of Transportati... ANALYSIS: The existing 75 mm and 38 mm watermain is a thin-walled pipe that is in poor condition. Environmental Services have repaired numerous watermain breaks and service leaks on both of these sections of watermain in the last five years. As well, several of the service laterals do not have curbstops, making it impossible for Township staff to shut off individual home services at the road if a leak occurs within the homes. Having identified that both of these sections of watermain need to be replaced in 2010 and with the County proceeding with road reconstruction on County Road #19 in September, 2009, staff are recommending that the watermain upgrades be moved ahead to 2009. By combining the watermain upgrades with the County Road reconstruction, staff anticipates construction cost savings for the Township, as well as avoidance of damage to the County Road (road cuts) shortly after the road reconstruction is complete. Preliminary cost estimates for the project are $290,000.00, including Engineering fees. The work would include upgrading of the mains to 150 mm, connection to existing services, and the installation of curbstops, hydrants and valves. The work will also include the extension of the watermain from Ellen Drive to the entrance of the proposed Thatcher Subdivision. This extension is in part to provide upgraded watermain to service the existing properties on the north side of County Road #19 (County of Simcoe Works Yard, the Township North Yard and the property at #372 County Road #19) and to provide future servicing to the Thatcher Subdivision. FINANCIAL: The estimated project cost is $290,000.00, including the cost to extend the watermain past Ellen Drive to the future subdivision - approximately $52,000.00. A portion of the cost to extend the watermain from Ellen Drive to the future Thatcher Subdivision may be charged back to the Thatcher development at the time of the Subdivision agreement. As this is a capital project, funding would come from the Water Reserves. Currently, the water reserve is $2,747,202.84. POLICIES/LEGISLATION: CONSULTATIONS: County of Simcoe AECOM Director of Transportation and Environmental Services Director of Finance TRANSPORTATION AND ENVIRONMENTAL SERVICES August 12, 2009 Report No. TES2009-25 Page 2 of 3 Page 94 of 193 Agenda Item # 9a) - Report No. TES 2009-25, Jerry Ball, Director of Transportati... ATTACHMENTS: CONCLUSION: Staff previously identified the need to upgrade the watermains in 2010. With the County Road reconstruction being moved ahead to September, 2009, staff recommend that the funds be approved to complete the watermain upgrades in 2009 in order to realize increased cost savings and eliminated future damage to County Road #19. Respectfully submitted: f Lisa McNiven, B.Sc., C.E.T. Manager of Engineering & Environmental Services SMT Approval / Comments: d~Z C.A.O. Approval / Comments: TRANSPORTATION AND ENVIRONMENTAL SERVICES Report No. TES2009-25 August 12, 2009 Page 3 of 3 Page 95 of 193 Agenda Item # 9b) - Report No. TES 2009-26, Jerry Ball, Director of Transportati... 'I'cy asnsh - v, f REPORTS + Proud Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2009-26 WHOLE L. McNiven Meeting Date: Subject: Motion # August 12, 2009 Water Billing - Amendment to Fees and Charges By-law No. Roll 2009-056 R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2009-26 be received and adopted. 2. THAT By-law No. 2009-056, the Fees and Charges By-law, be amended to include the following addition under Section 3 - "Water Rates and Charges" - of Schedule J: "Where no quarterly water meter reading can be obtained, the unit shall be automatically charged a consumption charge of $100.00, per quarter, until the meter reading is obtained or the requirements under Section 3.3 have been completed by the municipality". 3. AND THAT this amendment be effective as of April 1, 2009. BACKGROUND: The current Fees and Charges By-law lists the Water Rates and Charges related to municipal water services. The first quarter for water billing using the new consumption charges started April 1, 2009 and ended June 30, 2009. Water meters were read by staff during the first two weeks of July and bills were generated and sent out August 6cn During the said quarter, 63 of the 1,643 (4%) meters showed an error or no change in the reading for the quarter. TRANSPORTATION AND ENVIRONMENTAL SERVICES August 12, 2009 Report No. TES2009-26 Page 1 of 3 Page 96 of 193 Agenda Item # 9b) - Report No. TES 2009-26, Jerry Ball, Director of Transportati... It is common for meter remotes (located on the outside of the home) to be accidentally disconnected by the homeowner, which would account for a large portion of the meters where no reading was obtained. Staff in the Environmental Services Department is working to repair the 63 meters prior to the end of the next quarter - September 30, 2009. The current Fees and Charges By-law, Section 3.3 of Schedule J - Water Rates and Charges, states that after three notices to the owner of the unit requesting access to repair the meter, the Township can change the billing to a flat rate of $1,200, per year, until such time as access is granted to make the repair. ANALYSIS: The current Fees and Charges By-law includes provision for charging a flat rate to properties that have a meter that is not functioning after three notices to the homeowner, but no provision regarding the charges to be applied during the time period between when no reading can be obtained and the Township providing the three notices. Staff are recommending that a flat fee of $100.00 for the consumption charge be implemented in cases where the meter is unable to be read due to stopped, faulty or damaged meters until either the meter is repaired, a reading is obtained, or the Township has provided three notices to the owner and the billing is changed to the $1,200 per year flat rate. FINANCIAL: Loss of the ability to read the meter will result in loss of billing revenue. The $100.00 consumption charge would equate to 52 cubic meters over a three month period. No refunds will be provided unless, upon investigation, staff can verify that less water was used during the time which a reading could not be obtained. POLICIES/LEGISLATION: CONSULTATIONS: Director of Finance ATTACHMENTS: TRANSPORTATION AND ENVIRONMENTAL SERVICES August 12, 2009 Report No. TES2009-26 Page 2 of 3 Page 97 of 193 Agenda Item # 9b) - Report No. TES 2009-26, Jerry Ball, Director of Transportati... CONCLUSION: It is recommended that the Fees and Charges By-law be amended to include a consumption charge of $100.00, per quarter, for properties where meter readings are unable to be obtained, until such time as the reading is obtained or the Township completes the requirements under Section 3.3, Schedule J of the current Fees and Charges By-law and moves that property to a flat rate of $1,200 annually. Resp,,gctfully submitted: Lisa McNiven, B.Sc., C.E.T. Manager of Engineering & Environmental Services SMT Approval / Comments: C.A.O. ADDroval / Comments: TRANSPORTATION AND ENVIRONMENTAL SERVICES Report No. TES2009-26 oxl~ August 12, 2009 Page 3 of 3 Page 98 of 193 Agenda Item # 9c) - Report No. TES 2009-27, Jerry Ball, Director of Transportati... Township c)f REPORT Proud .Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2009-27 WHOLE L. McNiven Meeting Date: Subject: Motion # August 12, 2009 Optional Collection Dates for Christmas Trees and Leaf and Roll Yard Waste for 2010 R.M.S. File RECOMMENDATION(S): Requires Action x❑ For Information Only It is recommended that: 1. THAT Report No. TES2009-27 be received and adopted. 2. THAT the optional collection dates for 2010 be approved as follows: Leaf and Yard Waste Collection - May 17, 2010 and October 25, 2010 Christmas Tree Collection - January 4, 2010 and January 3, 2011 3. AND THAT the County of Simcoe be notified of Council's decision. BACKGROUND: In 2006, the County of Simcoe entered into a five (5) year contract for the collection of household waste within the Township of Oro-Medonte. As part of this contract, the Township has three optional collections, being leaf and yard waste (two (2) times/year); combined bulky and metal item collection (maximum limit of five (5) bulky items and five (5) metal items once/year); and Christmas tree collection. Attached for Council's perusal is correspondence dated July 14, 2009 from the County of Simcoe requesting finalization of the optional collection dates for 2010. ANALYSIS: The proposed dates by the County of Simcoe are consistent with the dates of previous optional collection for the past three (3) years. Township staff has not received any negative concerns from residents with respect to these dates. TRANSPORTATION AND ENVIRONMENTAL SERVICES August 12, 2009 Report No. TES2009-27 Page 1 of 2 Page 99 of 193 Agenda Item # 9c) - Report No. TES 2009-27, Jerry Ball, Director of Transportati... The dates for bulky item collection have not been provided by the County. County staff is preparing a report for County Council on options for maximizing diversion in future bulky item collections and have not yet confirmed dates for 2010. A subsequent report for the bulky item collection will be brought to Council once the County report is available. FINANCIAL: ATTACHMENTS: County of Simcoe correspondence dated July 14, 2009 regarding Optional Collections - 2010. Respectfully submitted: f,F1 , Lisa McNiven, B.Sc., C.E.T. Manager of Engineering & Environmental Services SMT Approval / Comments a4)- C.A.O. ADoroval / Comments: TRANSPORTATION AND ENVIRONMENTAL SERVICES Report No. TES2009-27 0/ August 12, 2009 Page 2 of 2 Page 100 of 193 Agenda Item # 9c) - Report No. TES 2009-27, Jerry Ball, Director of Transportati... County of Simcoe Main Line (705) 726 9300 A COUNTY OF Environmental Services Toll Free 1 866 893 9300 ENVIRONMENTAL f• ~t 7E CO " 1110 Highway 26, Fax 726 9832 SERVICES t iii Midhurst, Ontario io LOL 1X0 Web simc simcce.ca CE. t`r July 14, 2009 Doug Irwin JUL 16 20 9 Clerk Oi;JAAEDONTE Township of Oro Medonte TOWNSHIP Box 100, 148 Line 7 South Oro, ON LOL 2X0 Dear Mr. Irwin, RE: Optional Collections - 2010 We are writing to finalize the optional collection dates for 2010 and list below the dates provided by the contractor for the optional collections in the Township of Oro-Medonte. Christmas Tree Collection • January 4, 2010 • January 3, 2011 Leaf and Yard Waste Collection • May 17, 2010 • October 25, 2010 We would request your confirmation of the above dates by August 24th, 2009, along with any additional optional collections that the Township may require, in order that these collections and dates can be incorporated into the 2010 County of Simcoe Curbside Collection Calendar. We will again be incorporating 13 months into the calendar (January 2010-January 2011, inclusive), and delivery of this calendar will occur in the early part of January 2010 using Canada Post unaddressed mail. With respect to bulky item collection, we note that County Council previously directed staff to provide a report to present options for maximizing diversion in future bulky item collections. We expect this report to be presented shortly and will provide you with County Council's direction on the matter. Yours sincerely, Willma Bureau Contract & Collections Supervisor Page 101 of 193 Agenda Item # 9d) - Report No. TES 2009-28, Jerry Ball, Director of Transportati... Tufnsh' vhf' REPORT Proud Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2009-28 WHOLE Jerry Ball Meeting Date: Subject: August 12, 2009 Burls Creek - Live Nations Music Festival Roll RECOMMENDATION(S): It is recommended that: Requires Action Motion # R.M.S. File For Information Only 1. THAT Report No. TES2009-28 be received and adopted. 2. AND THAT the Mayor and Clerk be authorized to execute the Memorandums of Understanding with Burl's Creek Family Event Park and the Ontario Provincial Police regarding the Virgin Fest Music Festival scheduled for August 28, 29 and 30, 2009. BACKGROUND: Burl's Creek, together with Live Nations, will be hosting the Virgin Fest Music Festival on August 28, 29 and 30, 2009. Last year, these two organizations hosted the Jack Johnson concert on August 2, 2008, in which approximately 25,000 people attended the one (1) day event. With the exception of traffic flow and parking issues, the concert was a success. The Virgin Fest Music Festival scheduled for late August, 2009 is anticipating a larger and younger crowd for the three (3) day event. As such, various staff from Burl's Creek, Live Nations, County of Simcoe, the O.P.P. and the municipality have been meeting to prepare an operational plan to address issues of traffic flow, parking, medical attention and an emergency detour route. ANALYSIS: At the information meeting held on July 27, 2009 at Barrie O.P.P. headquarters, Detachment Commander Andy Mayo advised that there would be 97 "on duty" or "paid duty" officers assigned to this event. Emergency Medical Services and Oro-Medonte Transportation and Environmental Services August 12, 2009 Report No. TES2009-28 Page 1 of 3 Page 102 of 193 Agenda Item # 9d) - Report No. TES 2009-28, Jerry Ball, Director of Transportati... Fire and Emergency services advised that there would be five (5) units and four (4) manned units, respectively, on site during the event. Transportation and Environmental Services will be purchasing and installing "No Parking" signs on the east and west sides of Lines 7, 8 and 9, from Highway #11 to the Ridge Road. Also included in this no parking zone will be the Canterbury Subdivision. Since the July 27th meeting, the County of Simcoe Engineering Department has advised that upon Council approval, "No Parking" signs will be installed on Ridge Road, from Line 7 easterly to Line 9. As indicated within the MOU for traffic and parking, the O.P.P. will enforce the NO PARKING zone on Lines 7, 8 and 9 from Highway #11 to the Ridge Road. The Township Municipal Law Enforcement division will patrol and enforce all parking issues outside of the special event area. In the event of an accident or highway shut down on Highway #11, an Emergency Detour Route has been developed to detour traffic to the north side of Highway #11 and along 15/16 Sideroad, and then south to the Burl's Creek. This will reduce traffic volume along the Ridge Road and eliminate congestion for local residents. FINANCIAL: The cost to purchase the "No Parking" signs, including "u" channel posts, hardware and installation, is estimated at $12,000.00. These costs, including a yearly maintenance fee, are to be recovered from Burl's Creek Family Event Park. POLICIES/LEGISLATION: No Parking By-law to correspond with signage along Lines 7, 8 and 9, from Highway 411 to Ridge Road. CONSULTATIONS: Director of Fire and Emergency Services Chief Municipal Law Enforcement Officer ATTACHMENTS: Memorandum of Understanding for No Parking Zone and signage Memorandum of Understanding authorizing the O.P.P. to enforce No Parking Zone on Lines 7, 8 and 9. Transportation and Environmental Services August 12, 2009 Report No. TES2009-28 Page 2 of 3 Page 103 of 193 Agenda Item # 9d) - Report No. TES 2009-28, Jerry Ball, Director of Transportati... CONCLUSION: The Virgin Fest Music Festival appears to be well organized and has the support and co-operation of all agencies involved to control and address issues that have occurred at past events. Respectfully submitted: lc"Zl~o Jerry Ball,C.R.S.S. Director of Transportation and Environmental Services SMT Aooroval / Comments: C.A.O. Approval / Comments: 1 Transportation and Environmental Services August 12, 2009 Report No. TES2009-28 Page 3 of 3 Page 104 of 193 Agenda Item # 9d) - Report No. TES 2009-28, Jerry Ball, Director of Transportati... MEMORANDUM OF UNDERSTANDING made this day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (the "Township") OF THE FIRST PART - and - BURL'S CREEK FAMILY EVENT PARK (the "Burl's Creek") OF THE SECOND PART WHEREAS it is understood that BURL'S CREEK is a registered corporation in its own right and operates independently from the Corporation of the Township of Oro-Medonte; AND WHEREAS both parties are desirous in forming a partnership to ensure proper parking sign placement as well as the maintenance and location of information signs for all special events held at Burl's Creek Family Event Park; AND WHEREAS it is mutually understood that the ownership of said parking signs will remain the property of the Township; THEREFORE the parties here signed do agree to the following conditions: 1. Term of the Memorandum of Understanding ("MOU" ) 1.1 The term of the MOU shall commence on August 1, 2009 and expire within 30 days of written notice from either party. 1.2 If the Township or Burl's Creek fail to perform or observe any covenant, condition or agreement to the performed or observed herein and such default continues unremedied after written notice from either party, then either party may terminate this agreement within 30 days of receipt of written notice of such intent to terminate without prejudice to any other rights it may have in law or equity. 2. Conditions: 2.1 The Township will be responsible for the following: Page 105 of 193 Agenda Item # 9d) - Report No. TES 2009-28, Jerry Ball, Director of Transportati... Purchase the provincial standard "No Parking" signs, including U Channel Sign Post and all associated hardware. Ensure signs are placed at the proper spacing and location as set out in the Manual of Uniform Traffic Control Devices. To ensure that all "No Parking" signs are maintained throughout the year to assist with legal enforcement. 2.2 Burl's Creek will be responsible for the following: Cost of signs at no more than $120.00 (each). Cost will include materials and labour. Cost of signs to be paid within two (2) years or four (4) special events held at Burl's Creek, whichever occurs first. A yearly maintenance fee of $500.00 to be paid by June 1 of each year. IN WITNESS WHEREOF the parties have hereto executed this memorandum of understanding: Township of Oro-Medonte: Mayor H.S. Hughes J. Douglas Irwin, Clerk We have the authority to bind the Corporation Burl's Creek: Page 106 of 193 Agenda Item # 9d) - Report No. TES 2009-28, Jerry Ball, Director of Transportati... MEMORANDUM OF UNDERSTANDING made this day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (the "Township") OF THE FIRST PART - and - ONTARIO PROVINCIAL POLICE (the "OPP") OF THE SECOND PART WHEREAS both parties are desirous in forming a partnership to ensure proper enforcement of the Township's Parking By-law; AND WHEREAS it is mutually understood that the THEREFORE the parties here signed do agree to the following conditions: 1. Term of the Memorandum of Understanding ("MOU" ) 1.1 The term of the MOU shall commence on August 1, 2009 and expire within 30 days of written notice from either party. 1.2 If the Township or OPP fail to perform or observe any covenant, condition or agreement to the performed or observed herein and such default continues unremedied after written notice from either party, then either party may terminate this agreement within 30 days of receipt of written notice of such intent to terminate without prejudice to any other rights it may have in law or equity. 2. Conditions: 2.1 The Township will be responsible for the following: • Purchase and install of "No Parking" signs on Line 7, 8 & 9 from Highway 11 to Ridge Road and to pass a By-law to reflect the "No Parking" Zone. Page 107 of 193 Agenda Item # 9d) - Report No. TES 2009-28, Jerry Ball, Director of Transportati... • The Township's Municipal Law Enforcement Division shall enforce the "No Parking" Zone at all times with the exception of Special Events at Burl's Creek Family Event Park as stipulated in Section 2.2 of the MOU. 2.2 OPP will be responsible for the following: • To enforce the Township's Parking By-law, ticketing and towing all illegally parked vehicles on Line 7, 8 & 9 from Highway 11 to Ridge Road for Special Events held at Burl's Creek Family Event Park. IN WITNESS WHEREOF the parties have hereto executed this memorandum of understanding: Township of Oro-Medonte: Mayor H.S. Hughes J. Douglas Irwin, Clerk We have the authority to bind the Corporation OPP: Page 108 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... 7' h REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS 2009-053 Andria Leigh, Director of Committee of the Whole Development Services Meeting Date: Subject: Motion # August 12, 2009 Bachly Investments Inc. - Roll Amended Subdivision Agreement R.M.S. File 020-005-044-18,020- Plan M-679, Heights of D12 12532 005-044-32, 020-005- Moonstone Stage II 044-42,020-005-044-76, and 020-005-044-86 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2009-053 be received and adopted; 2. THAT the Township of Oro-Medonte enters into an amended Subdivision Agreement with Bachly Investments inc. as described in Schedule "A" of the amended Subdivision Agreement; 3. THAT the Township approve the by-law to exempt Blocks 65-69, Plan M-679 from the provisions of Part Lot Control; 4. THAT the Clerk bring forward the appropriate By-laws for Council's consideration; and 5. THAT the Developer be notified of Council's decision. BACKGROUND: The Township entered into a Subdivision Agreement in June 2000 (By-law 2000-058) for the construction of the Heights of Moonstone Stage I development which consisted of a total of 59 lots which are serviced by municipal water and private sewage disposal systems. The subject lands are located in Part of Lot 15, Concession 8 (Medonte) southeast of the intersection of County Road 19 and Line 7 North. The lands subject to this report are described as Blocks 65- 69, Registered Plan M-679 and have access and frontage on Brechin Crescent, Jennett Drive, and Bachly Avenue within the existing subdivision. The five blocks have a total area of approximately 9.09 hectares (22.5 acres). A number of technical report were completed in support of the both the original subdivision and have been updated to support the Stage II development. The Planning Act permits Council, pursuant to Section 50(7) the authority to pass a by-law to permit the re-subdivision of lands within a registered plan of subdivision where all the roads and services are already provided (referred to as Part Lot Control). The process for the part lot control by-law would be as follows: DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 1 of 21 Page 109 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... 1. Developer completes technical reports to support re-subdivision of blocks and submits draft survey (completed); 2. Township approves reports and draft survey and prepares development agreement (completed through this report); 3. Agreement registered and Township passes Part Lot Control By-law and registers on title (completed through this report); 4. Developer registered reference plan re-subdividing blocks(pending); and 5. Township passes by-law re-instating part lot control and registers on title. In December 2003 Council approved a staff report (PD2003-023) approving the use of Part Lot Control Provisions of the Planning Act for the Stage II Heights of Moonstone development. The developer is now planning on proceeding with the second/final Stage (II) of the subdivision consisting of 37 residential lots all of which are located on existing streets within the development. ANALYSIS: The Developer proceeded with the completion of the revised engineering drawings for the Stage II lands and these were approved by TSH Associates in October 2007. The Developer is now requesting that the Township enter into an amended Subdivision Agreement with Bachly Investments Inc. as it relates to the Stage II development. The amended Subdivision Agreement has been signed by the Developer and the required securities identified in Schedule "D" of the Agreement have been posted by the Developer. FINANCIAL: N/A POLICIES/LEGISLATION: CONSULTATIONS: Bachly Investments Inc. Aecom ATTACHMENTS: Attachment #1 - Location Map Attachment #2 - Amended Subdivision Agreement and By-law Attachment #3 - Part Lot Control By-law DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 2 of 21 Page 110 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... CONCLUSION: It is recommended that the Township enter into the Amended Subdivision Agreement with Bachly Investments Inc. for the Heights of Moonstone Stage II and approve the by-law to exempt Blocks 65-69 from the provisions of Part Lot Control of the Planning Act. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT AoDroval / Comments: C.A.O. ADDroval ! Comments: DEVELOPMENT SERVICES Meeting Date August 12, 2009 Report No. DS 2009-053 Page 3 of 21 Page 111 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... ATTACHMENT 1: LOCATION MAP A, P-- LU z -J 0 DEVELOPMENT SERVICES Report No. DS 2009-053 i OOONS~ySTONE_ROAD- K~ 4 C.r~ ' f I B,-)D,CI S_I ENT ~ I _IALLEY1-V1E1N CDRI%( 11 IM SUBJECT LANDS 0 2550 100 150 200 Meters Meeting Date August 12, 2009 Page 4 of 21 Page 112 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... ATTACHMENT 2: AMENDED SUBDIVISION AGREEMENT AND BY-LAW THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-107 Being a By-law to Authorize the Execution of an Amended Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Bachly Investments Inc. WHEREAS, Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies being Stage II of the Heights of Moonstone Development (Plan M-679), Township of Oro-Medonte, County of Simcoe. AND WHEREAS Council of the Corporation of the Township of Oro-Medonte authorized the execution of a Subdivision Agreement with Bachly Investments Inc. By By-law 2000-058 in June 2000; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of Oro-Medonte, an Amended Subdivision Agreement, a copy of which is attached hereto and forms part of this By-law as Schedule "A"; 2. That the Amended Subdivision Agreement, a copy of which is attached hereto and forms part of this By-law as Schedule "A", be registered on title against the lands described therein; 3. That the Township of Oro-Medonte shall be entitled to enforce the provisions of the Amended Subdivision Agreement against the owners and any and all subsequent owners of the land; 4. That this By-Law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF AUGUST, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF AUGUST, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H. S. Hughes Clerk, J. Douglas Irwin DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 5 of 21 Page 113 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... 0 TZ I' Proud Heritage, Fwhing Parure ADDENDUM TO SUBDIVISION AGREEMENT BY-LAW 2000-58 - between - BACHLY INVESTMENTS INC. HEIGHTS OF MOONSTONE STAGE II -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Block 65, Plan 51M-679 Being all of PIN #58523-0479 (Lt) Block 66, Plan 51M-679 Being all of PIN #58523-0480 (Lt) Block 67, Plan 51M-679 Being all of PIN #58523-0481 (Lt) Block 68, Plan 51M-679 Being all of PIN #58523-0482 (Lt) Block 69, Plan 51M-679 Being all of PIN #58523-0483 (Lt) TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE August 2009 By-Law No. 2009- DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 6 of 21 Page 114 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... TOWNSHIP OF ORO-MEDONTE THIS SUBDIVISION ADDENDUM AGREEMENT made as of the day of August, 2009. BETWEEN: AND BACHLY INVESTMENTS INC. HEIGHTS OF MOONSTONE STAGE II (hereinafter called the "Developer") OF THE FIRST PART THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called the "Township") OF THE SECOND PART WHEREAS the Developer and the Township entered into a Subdivision Agreement dated the 28ffi day of June, 2000 and registered July 25, 2000 as Instrument No. 442688 (the "Subdivision Agreement") in respect to the lands legally described as Lots 1-59 both inclusive, Blocks 60-70 both inclusive, and Blocks 71,72,73,74,75,76,77, and 83, Plan M-679, Township of Oro-Medonte, County of Simcoe; and AND WHEREAS the Developer and the Township wish to prepare an addendum to the Subdivision Agreement for the lands described on Schedule "A" hereinafter known as the "said lands" and attached hereto on the terms and conditions hereinafter set forth; and AND WHEREAS the said lands are subject to a Registered Plan of Subdivision 51 M- 679 and Council support for Part Lot Control in December 2003, which requires that the Developer must satisfy all the requirements financial and otherwise of the Township, including the provisions of certain Municipal Services; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and for other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada now paid by the Township to the Developer (the receipt whereof is hereby acknowledged), THE DEVELOPER AND THE TOWNSHIP HEREBY COVENANT AND AGREE WITH ONE ANOTHER AS FOLLOWS: DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 7 of 21 Page 115 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... 1. Parts 1-10 of the Subdivision Agreement adopted by By-law 2000-58 shall apply to the Stage 2 lands subject to the revisions as noted in this addendum. 2. That Schedules A-K attached hereto apply to the Stage 2 lands and form an addendum to the Subdivision Agreement. There shall be no changes in the Schedules attached hereto, or in any Plan accepted by the Township or others, unless such proposed changes have been submitted to, and approved by, the Township and the Township Engineer. 3. Prior to signing the Subdivision Agreement, the Developer will deposit with the Treasurer of the Township to cover the faithful performance of the contract for the installation of the said services and the payment of all obligations arising thereunder, the securities identified in the Schedules to this Addendum Agreement. 4. The works to be installed are set out in Schedule "C" to this Agreement. This schedule is to set out the works in general terms only and shall not be construed as covering all items in detail. The works are to be designed and constructed in accordance with the current Engineering Standards adopted by By-law by the Township at the time of signing of the Subdivision Agreement. A copy of these standards is available at the Municipal Office. If at any time, and from time to time during the development of the subdivision, the Township Engineer is of the opinion that additional works are necessary to provide adequately any of the public services required by the Plan, the Developer shall construct, install or perform such additional works at the request of the Township Engineer. 5. The parties hereto ratify and confirm that all other terms of the Subdivision Agreement remain the same and continue in full force and effect. 6. This Agreement shall enure to the benefit of and be binding on the parties hereto and their respective permitted successors and assigns. IN WITNESS WHEREOF the parties hereto have executed this Agreement and have hereunto caused to be affixed the corporate seals, duly attested to by the proper signing officers. SIGNED, SEALED AND DELIVERED this day of August A.D. 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per H.S. Hughes Title Mavor Per J. Douglas Irwin Title Clerk BACHLY INVESTMENTS INC. Per Title Per Title DEVELOPMENT SERVICES Meeting Date August 12, 2009 Report No. DS 2009-053 Page 8 of 21 Page 116 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC. DESCRIPTION OF LANDS AFFECTED BY THIS AGREEMENT: ALL AND SINGULAR that certain parcel or tract of premises, situate, lying, and being in the Township of dro-Medonte (formerly Township of Medonte), in the County of Simcoe, and being composed of the whole of the lands described as follows: on DEVELOPMENT SERVICES Report No. DS 2009-053 of Meeting Date August 12, 2009 Page 9 of 21 Page 117 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE"B" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC. PLAN OF SUBDIVISION West Half of Lot 15, Concession 8, being Blocks 65,66, and 69, Part of Blocks 67 and 68, and Part of Lots 7, 8, 9, 10, and 11 on Registered Plan M-679, being Parts 1 through 64 on RP 51R-36876, Township of Oro-Medonte (formedy Township of Medonte), County of Simcoe. DEVELOPMENT SERVICES Report No. DS 2009-063 Meeting Date August 12, 2009 Page 10 of 21 Page 118 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE"C" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Aggreement between the TOWNSHIP OF ORO-MEDONTE and BACHLYCESTMENTS INC. WORKS TO BE CONSTRUCTED Roadway construction complete including fine grading, granular road base materials and two lifts of asphalt on Brechin Crescent, Jennett Avenue, Boyd Crescent, and Bachiy Avenue including excavation, granular roadbed materials, curb and gutter as required, two lifts of asphalt, topsoil and seeded boulevards with sod and erosion control measures as required; Complete water works including mains, valves, hydrants, services and water storage; Storm drainage works including ditches, culverts, stormwater management pond outlets, drainage swales, topsoil, see, mulch, geoweb, rip rap, ditching culverts, and siltation and erosion control measures Street and traffic signs; Underground hydro, telephone, and street lighting; Parkland - Cash in Lieu of All of the above works are incorporated on to the following engineering drawings prepared by W.R. Hodgson and Associates, Project No. 95324, Municipal Affairs No. 43T-89029. The above referenced drawings were stamped as accepted by the Township Engineers, Totten Sims Hubickl, on October 31, 2007. Drawino No. 1 QpscMipr~(I denotes revised/new drawings for Stage 2) G tt N 1A o as enera General Plan -North (Stage 2)* 12, General Plan South P1 Station 0+D00 to 0+300.00 Bachly Avenue P2 Station 0+300 to 0+580.00 Bachly Avenue P3 Station 0+580-0+801.949 BachlyAvenue* P4 Staten 0+000 - 0+288.175 Jennett Drive* P5 Station 0+000 - 0+300 Brechin Crescent: P6 Station 0+300 - 0+464.034 Brechin Crescent: P7 Station 0+000 to 0+300.00 Boyd Crescent P8 Station 0+300 to 0+510.00 Boyd Crescent P9 Station 0+510 to 0+600.00 Boyd Crescent P10 Station 0+600 to 0+838.366 Boyd Crescent* P11 External watermain Station 0+000 to 0+290 P12 External watermain Station 0+290 to 0+580 P13 External watermain Station 0+580 to 0+750.054 GR1 Grading Plan GR2 Grading Plan GR3 Grading Plan (Stage 2)* GR4 Grading Plan (Stage 2)* GR5 Grading Plan (Stage 2)* GR6 Grading Plan (Stage 2)* ST1 Storm Drainage Plan - North (Stage 2)* ST2 Storm Drainage Plan -South U1 Utility Coordination Plan - North (Stage 2)* U2 Utility Coordination Plan - South D1 Detail Drawing: D2 Detail Drawing* D3 Detail Drawing 04 Detail Drawing* SWM1 SWM Pond Detail Stage 2* SWM2 Overflow Channel Stage 2* SWM3 Ditch Crossections Stage 2* SWM4 Pond Outlet Channel Stage 2* SWM5 Internal Storm Drainage Areas for Swale and Culvert Capacity Analysis*, ES1 Erosion & Sedimentation Control Plan* DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 11 of 21 Page 119 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE"D" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS The following list summarizes the cost estimate of the major works but is not necessarily inclusive: A) Roadway construction complete including clearing and grubbing, excavation, granular road base materials and two lifts of asphalt 141,252.00 B) Water Works $ 33.050.00 C) Storm Drainage works $ 161,456.00 D) Miscellaneous Items such as street name and regulatory signs. 1,500.00 E) Electrical Supply including street lights, control panels and duct crossings..... - $ .......34,893.00 F) Parkland works including grading, trees, fence and park sign NIA G) Allowance for Engineering and supervision. 37,215.00 SUB-TOTAL $ 372,151.00 5% G.S.T. $ 20,468.00 TOTAL COST $ 429.834.00 To be retained by Township $ 134,275.00 7 DEVELOPMENT SERVICES Meeting Date August 12, 2009 Report No. DS 2009-053 Page 12 of 21 Page 120 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE "E" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC. LIST OF LOTS UNSUITABLE FOR BUILDING PURPOSES & LIST OF LOTS REQUIRING SPECIAL ATTENTION See Clause 8.1 which sets out specific requirements for all lots on the Plan in order to obtain a building permit for each and every lot. References to the Simcoe County Health Unit Approval are amended to reference the Township of Oro-Medo nte. DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 13 of 21 Page 121 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE "F" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC. Development Charaes The Developer acknowledges and agrees that prior to the issuance of any building permits, the Developer shall pay all development charges in accordance with the rates established in the applicable development charge by-law. The Developer acknowledges that a development charge may be payable pursuant to by-laws enacted under the Development Charges Act, 1997 or subsequent legislation by other bodies, including the County of Simcoe, any public utility commission and board of education, who have enacted by-laws under s.257.53 of the Education Act. The Development Charges Act Levy is to be paid in full on a per lot basis, prior to issuance of a Building Permit, until levies have been paid for all lots. NOTE: In addition to the Municipal Development Charges, the lots may be subject to County Development Charges, Education Development Charges and applicable development charges of any Public Utility Commission at time of issuance of Building Permit. DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 14 of 21 Page 122 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE"G" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC., HEIGHTS OF MOONSTONE. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Developer. All documents to be registered, shall be prior approved by the Solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP 1.1 Part 56 Stormwater Management Plan 51 R-36876 1.2 Part 49 Turning Circle Plan 51 R-36876 1.3 Part 57 Turning Circle Plan 51 R-36876 1.4 Part 58 Widening Plan 51R-36876 1.5 Part 59 0.3 m Reserve Plan 51 R-36876 1.6 Part 48 6.Om Widening Plan 51 R-36876 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP 2.1 3.5m Storm Drainage Easement abutting the north limit of Part 7, being Part 8 on Plan 51 R-36876 2.2 3.5m Storm Drainage Easement abutting the south limit of Part 10, being Part 9 on Plan 51 R-35876 2.3 7.Om Storm Drainage Easements being Parts 51,53, and 55 on Plan 51 R-36876 2.4 7-Om Storm Drainage Easement/Maintenance Access on the north limit of Lots 7,8,9,10,11 Plan 51M-679, being Parts 32,34, 60,61,62,63,64,36,38,40,41,and 44 on Plan 51R-36876 3.0 WATERMAIN EASEMENTS TO BE CONVEYED TO THE TOWNSHIP 3.1 6.0 m Easement being Part 48 on Plan 51 R-36876 10 DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 15 of 21 Page 123 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE"H" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC. PARKLAND $ 8000.00 Cash In-Lieu of Parkland 11 DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 16 of 21 Page 124 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE "I" TOWNSHIP OF ORO-MEDONTE DECLARATION OF PROGRESS AND COMPLETION SUBDIVISION DEVELOPER CONSULTING ENGINEER As required by the Agreement between the Corporation of the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC., HEIGHTS OF MOONSTONE The Developer(s) dated 1. The Developer hereby agrees and undertakes to complete the construction of the Works as required by the above-mentioned agreement in accordance with the time schedule for the completion of services as approved by the Township Engineer and more specifically in accordance with the following schedule and conditions: a) Before any building erected on the lots or blocks in the Plan are occupied all the Requirements for Occupancy as set out in Clause 8.5 shall be complied with. b) Granular " U and Granular 'Won or before c) Grading, topsoiling and seeding of private blocks and parks on or before d) Boulevard sodding on all roads on or before e) Hot asphalt on or before f) Planting of trees on or before 2. The Developer further agrees that the Township is hereby authorized to carry out, at his expense, any of the work set out in this Declaration not finished on or before the completion dates, to be commenced not sooner than one week following such completion date, it being understood and agreed that the Township's authorization is limited only to that work required under the Declaration. 3. The Developer undertakes to properly maintain the gravel road base at all times and to keep all roads in a mud-free and dust-free condition until such times as the roads, including boulevards, have been completed. 4. The Developer further agrees and the Township is hereby authorized to undertake any of the maintenance work as set out under Item 3 hereof, not completed by him within 24 hours after receipt of such request for maintenance, at his expense, and without limiting the generality of the foregoing, the Township's cost shall be the cost of materials, equipment rental, labour, payroll burden, plus 20% for overhead. 12 DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 17 of 21 Page 125 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... 5. It is understood and agreed that should the Developer fail to construct the remaining services to carry out the requirements of Item 3 as stipulated, and by such dates and within such time limits as provided by this undertaking the Developer notwithstanding the costs noted in Section 4, shall pay to the Township, as predetermined liquidated damages, the sum of fifty Dollars ($50.00) for each and every calendar day the said services are behind schedule of construction provided such delay is not caused by strikes or acts of God or additional work being required by the Township. BACHLY INVESTMENTS INC., DEVELOPER SEAL OR WITNESS DATE 13 DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 18 of 21 Page 126 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE "J" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE and BACHLY INVESTMENTS INC. PROCEDURE GENERAL LOCATION AND LOT GRADING PLANS After the General Location and Lot Grading Plan have been approved by the Township, then: a) six copies to be delivered to the Solicitor for the Township; b) six copies to be delivered to the Township; c) mylars for each Plan incorporated into the Subdivision Agreement shall be delivered to the Solicitor for the Township. ,14 DEVELOPMENT SERVICES Report No. DS 2009-053 Meeting Date August 12, 2009 Page 19 of 21 Page 127 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... SCHEDULE"K" SUBDIVISION AGREEMENT - STANDARD FOR THE TOWNSHIP "STANDBY" LETTER OF CREDIT IRREVOCABLE LETTER OF CREDIT DATE OF ISSUE: NAME OF BANK: ADDRESS OF BANK: LETTER OF CREDIT NO.: AMOUNT: $ Except as otherwise expressly stated, this Letter of Credit is issued subject to the Uniform Customs and Practices for Documentary Credits (1993 Revision), being ICC Publication No. UCP 500. TO: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE P.O. Box 100, Oro Ontario, LOL 2X0 We hereby authorize you to draw on the Bank of Ontario, , for the °c=auuJ ^f . uo to an angregate amount of Wifi a ;.3b remand. Pursuant to the request of our said customer, we, the Flank of Ontario, , hereby establish and give to you an Irrevocable Letter of Credit in your favour, in the above amount, which may be drawn on by you at any time and from time to time, upon written demand for payment made upon us by you which demand we shall honour without enquiring whether you have the right as between yourself and our said customer to make such demand and without recognizing any claim of our said customer or objection by them to payment by us. Demand shall be by way of a letter signed by an authorized signing officer of the Corporation of the Township of Oro-Medonte. The original Letter of Credit must be presented to us at : Bank of , Ontari-, . The Letter of Credit, we understand, relates to a Subdivision Ap(eement between our said customer and the Corporation of the Township of Oro-Medonte. with Mo age Comoanv. as a third party, regarding subdivision of (property description The amount of this Letter of Credit may be reduced from time to time, as advised by notice in writing, given to us by an authorized signing officer of the Corporation of the Township of Oro- Medonte. Partial drawings shall be permitted. We hereby agree that partial drawings under this Letter of Credit will be duly honoured upon demand. This Letter of Credit will continue in force for a period of one year, but shall be subject to the condition hereinafter set forth. It is a condition of this Letter of Credit that it shall be deemed to be automatically extended without amendment from year to year, from the present or any future expiration date hereof, unless at least thirty (30) days prior to the present, or any future expiration date, we notify you in writing by registered mail that we elect not to consider this Letter of Credit to be renewable for any additional period. Dated at Ontario, this day of 19 authorized sianature authorized sionature Bank of 15 DEVELOPMENT SERVICES Meeting Date August 12, 2009 Report No. DS 2009-053 Page 20 of 21 Page 128 of 193 Agenda Item # 10a) - Report No. DS 2009-53, Andria Leigh, Director of Development... ATTACHMENT 3: PART LOT CONTROL BY-LAW THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-108 Being a By-law of the Corporation of the Township of Oro-Medonte to exempt Blocks 65, 66, 67, 68, and 69 of Plan M-679, in the Township of Oro-Medonte, County of Simcoe, from Part Lot Control imposed by Section 50 (3) of the Planning Act R.S.O. 1990, c. P. 13. WHEREAS, Section 50, Subsection (7) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that notwithstanding the provisions of Subsection 5, the Council of a municipality may by by-law provide that plans of subdivision or parts thereof as is or are designated in the by-law are not subject to Subsection 5 of Section 50; AND WHEREAS Bachly Investments inc., has applied to the Council of the Corporation of the Township of Oro-Medonte requesting that a by-law be enacted under the provisions of Subsection 7 of Section 50 of the Planning Act, R.S.O. 1990, c.P. 13; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: That Subsection 5 of Section 50 of the Planning Act R.S.O. 1990, c.P.13 does not apply to Blocks 65,66,67,68, and69 of Plan M-679, in the Township of Oro- Medonte, County of Simcoe. And 2. That this By-Law shall come into force and take effect from and after the final approval of the Corporation of the Township of Oro-Medonte. BY-LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF AUGUST, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin DAY OF AUGUST, DEVELOPMENT SERVICES Meeting Date August 12, 2009 Report No. DS 2009-053 Page 21 of 21 Page 129 of 193 Agenda Item # 10b) - Report No. DS 2009-54, Andria Leigh, Director of Development... °'~$2 REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2009-054 Committee of the Whole Andria Leigh Meeting Date: Subject: Motion # August 12, 2009 Edgar Estates, Registered Roll Plan M-723 -Certificate of Maintenance and Final Acceptance (Municipal Underground Services) RECOMMENDATION(S): Requires Action It is recommended that: R.M.S. File D12 12053 and L0412054 For Information Only 1. THAT Report No. DS2009-054 be received and adopted; 2. THAT the Township issue the Certificate of Maintenance and Final Acceptance (Aboveground and Underground Works) for Edgar Estates (BestPro Corporation) dated July 22, 2009, Registered Plan M-723; 3. THAT the Clerk bring forward the By-law for Council's consideration; and 4. THAT the Developer be notified of Council's decision. BACKGROUND: The Township of Oro-Medonte entered into a Subdivision Agreement with BestPro Corporation in June 2002 (By-law 2002-080), consisting of thirty (30) lots on Lauder Road located at Line 4 North and the Old Barrie Road. ANALYSIS: In October 2005 the Township issued Certificates of Substantial Completion and Acceptance for both the Aboveground and Underground Works which included the construction of Lauder Road, the Municipal Park, the Fire Reservoir, and the construction of the storm drainage works including the SWM facility. With the issuance of those certificates the Developer's two (2) year maintenance period began. The developer has now completed the required two (2) year maintenance period and satisfied all conditions of the Subdivision Agreement. The Township's Engineering Consultant, Aecom, completed an inspection of the development on July 8, 2009 and is now recommending the issuance of the Certificate of Maintenance and Final Acceptance (Attachment #1 -Aboveground and Underground Works). Upon the issuance of this Certificate, the Township will be assuming responsibility for the development. DEVELOPMENT SERVICES Report No. DS2009-054 August 12, 2009 Page 1 of 5 Page 130 of 193 Agenda Item # 10b) - Report No. DS 2009-54, Andria Leigh, Director of Development... Based on the Township's assumption of the subdivision the Township's engineering consultant is also recommending the reduction/release of the balance of the letter of credit currently being held by the Township in the amount of $ 48,497.84 (see Attachment #2) FINANCIAL: n/a CONSULTATIONS: Director of Finance/Treasurer/Deputy CAO Director of Transportation and Environmental Services AECOM ATTACHMENTS: # 1 - Certificate of Maintenance and Final Acceptance (Aboveground and Underground Works) #2 - By-law Authorizing the Issuance of Certificate of Maintenance and Final Acceptance CONCLUSION: The above noted certificate is in compliance with the subdivision agreement and therefore the issuance of the certificate is considered appropriate. With the issuance of this Certificate, the Township will be responsible for all maintenance of the Edgar Estates development. Respectfully submitted: r Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES August 12, 2009 Report No. DS2009-054 Page 2 of 5 Page 131 of 193 Agenda Item # 10b) - Report No. DS 2009-54, Andria Leigh, Director of Development... Attachment #1 -Certificate of Maintenance and Final Acceptance AECOM 10 Checkley Street, Barria, ON, Canada L4141 W7 T705.721.9222 F705,734.0794 www.aecom.com TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE (ABOVEGROUND AND UNDERGROUND WORKS( MUNICIPALITY Townshio of Oro-Medonte PROJECT Edaar Estates Develooment Plan 51M - 723 DEVELOPER BESTPRO CORPORATION FILE NO. 12-89115-51 IMMA 43T-930161 AECOIN 1 Description of the Works: Roadway and facilities in the Edgar Estates Subdivision consisting of: • Lauder Road from County Road No. 11 to 0 Line of Oro-Medonte, a distance of 967 metres (3,172 feet). • James Clavdon Municioaf Park in Block 31. • Fire Reservoir in Block 33. • SWM Facility in Blocks 32 and 40 We, AECOM, notify the Municipality that the above mentioned works were inspected on July 8, 2009, and to the best of our knowledge and judgement are complete in accordance with the Subdivision Agreement, except for the deficiencies below: • NIL We, AECOM, notify the Municipality that to the best of our knowledge and judgment 1. The Developer named herein has completed the required maintenance work, has rectified known deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agreement expires on the issuance of this Certificate. Date: ^ L21 7 Signature: DEVELOPMENT SERVICES August 12, 2009 Report No. DS2009-054 Page 3 of 5 Page 132 of 193 Agenda Item # 10b) - Report No. DS 2009-54, Andria Leigh, Director of Development... Attachment #2 -By-law THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-106 Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptable (Aboveground and Underground Works) for Edgar Estates (BestPro Corp.), Registered Plan 51 M-723 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with BestPro Corp. in June 2002 to construct a residential development consisting of thirty (30) lots on Lauder Road. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground and underground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: That the Certificate of Maintenance and Final Acceptance (Aboveground and Underground Works) for BestPro Corp., Registered Plan M-723 may now be issued by the Township Engineers (Aecom) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and BestPro Corp. 2. That the attached Schedule "A", Certificate of Maintenance and Final Acceptance (Aboveground and Underground Works) shall form part of this By-Law. 3. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF AUGUST, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS TH DAY OF AUGUST, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin DEVELOPMENT SERVICES August 12, 2009 Report No. DS2009-054 Page 4 of 5 Page 133 of 193 Agenda Item # 10b) - Report No. DS 2009-54, Andria Leigh, Director of Development... SCHEDULE "A" ME C ki AECOM 10 checkley Street, Barrie, ON, Canada L4N 1W1 T705,721.9222 F705.734.0764 www.aecom.wm TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE tABOVEGROUND AND UNDERGROUND WORKS), MUNICIPALITY Townshin of Oro-Medonte PROJECT Edoar Estates Develonment Plan 51M -723 DEVELOPER BESTPRO CORPORATION FILE NO. 12-39115-51 (MMA 43T-930161 Description of the Works: Roadway and facilities in the Edgar Estates Subdivision consisting of: • Lauder Road from County Road No. 11 to 4m Line of Oro-Medonte, a distance of 0,67 metres (3,172 feet). • James Clavdon Municipal Park in Block 31. • Fire Reservoir in Block 33. • SWM Facilitv in Blocks 32 and 40 We, AECOM, notify the Municipality that the above mentioned works were inspected on July 8, 2D09, and to the best of our knowledge and judgement are complete in accordance with the Subdivision Agreement, except for the deficiencies below: NIL We, AECOM, notify the Municipality that to the best of our knowledge and judgment 1. The Developer named herein has completed the required maintenance work, has rectified known deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agreement expires on the issuance of this Certificate. Date: r^ I y L2 i Signature: An-, "77 DEVELOPMENT SERVICES August 12, 2009 Report No. DS2009-054 Page 5 of 5 Page 134 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... Report No. DS 2009-055 Meeting Date: August 12, 2009 Roll 4346-020-005-11601 TOWNSHIP OF ORO-MEDONTE REPORT To: Committee of the Whole Subject: Proposed Plan of Subdivision Application 2004- SUB-02, Robert White (Thatcher) - Moonstone Road East, Part of Lot 15, Concession 9 (Medonte), Township of Oro-Medonte Prepared By: Glenn White, Manager of Planning Services Motion # R.M.S. File D12-13694 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2009-055 Re: Draft Plan of Subdivision Application 2004-SUB-02 for Robert White (Thatcher), Part of Lot 15, Concession 9, (Medonte), Township of Oro-Medonte, be received and adopted; 2. THAT cash-in-lieu of parkland as part of the subdivision approval process be accepted; 3. THAT Draft Plan Approval to the lands proposed to be subdivided by Robert White (Thatcher) and the draft plan conditions set out in Attachment #2 to this report be received and be considered for adoption after Council has considered the applicant's request regarding a possible refund of application charges and submission of the outstanding account fees; and 4. THAT the applicant be advised of Council's decision. BACKGROUND: The purpose of this report is to consider the proposed Draft Plan of Subdivision application submitted by Jones Consulting on behalf of Robert White (old file name- Thatcher), and to make recommendations as to the disposition of the planning matters. This report reviews the comments made by agencies with respect to this proposed subdivision development and provides recommendations on the application for development. DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Pagel of 19 Page 135 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... The application applies to lands on the south side of Moonstone Road within the Moonstone Settlement Area being Lot 15, Concession 9 (former Township of Medonte) as identified on Attachment #1. The Plan of Subdivision proposes a 17 lot residential subdivision as identified on Attachment #2. In 2003 Consent applications for 9 residential lots were approved by the Committee of Adjustment, these were approved with a condition that required a zoning by-law amendment to be approved by Council to rezone the lands to the appropriate Residential zone. In July 2003 the zoning by-law amendment was brought before Council for consideration and defeated. In accordance with the Planning Act, the applicant appealed the non-decision/refusal of the zoning by-law amendment to the Ontario Municipal Board. Since that time, the applicant has submitted the plan of subdivision application to address the Township's concerns with the previous development by Consent. The draft plan has been reviewed by the appropriate agencies and has been revised to address their comments. The zoning by-law appeal has been held in abeyance by the OMB awaiting consideration of the draft plan and a potential revised zoning by-law amendment. The application for Plan of Subdivision was submitted by the applicant, given the Township's refusal to adopt a Zoning By-law that would support the development of the 9 residential lots approved through the Consent applications. It was the position of the municipality at the time that a more compact form of development that was accessed by an internal road was more appropriate in a settlement area notwithstanding the County's support for the original development of the lands by consent application in 2003. ANALYSIS: It is proposed that 6 of the lots (Lots 12 to 17) back onto Moonstone Road and have their direct access from the internal cul-de-sac which will be owned and maintained by the Township. The County has requested and the draft plan conditions will restrict access for these lots to the County Road through the dedication of a reserve to the County along the entire County Road 19 boundary. All of the buildings located on these lots will also be required to be setback a minimum of 30 metres from the County Road in accordance with the County's by-law. The proposed lot sizes range from 2100 square metres (0.21 ha) to 32900 square metres (3.29 ha) with lot frontages ranging from 22 metres to 33.5 metres. The lot frontages proposed are consistent with other developments within the Moonstone settlement area. Each of the lots will be accessed by an internal road that intersects with Moonstone Road (County Road 19) on the eastern side of the property. Each of the proposed lots DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 2 of 19 Page 136 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... will also be serviced by private septic systems and are proposed to be connected to the existing municipal water supply system. The Moonstone Settlement Area is serviced by the Robincrest water system. The system is currently designed to service 26 existing lots, 81 lots within the Robincrest subdivision, 100 lots in the Bachly subdivision, the Moonstone Public School and the Fire Hall. The system is serviced by two wells and two reservoirs. The system will be required to be expanded/extended to accommodate the proposed development which will be the responsibility of the developer and will be identified in the draft plan conditions. The Township's Official Plan supports additional development within the Moonstone settlement area on the subject lands; it has been the historical position of the Township on the subject lands that development should be proposed in a manner that is efficient and compact, as proposed through the plan of subdivision (Attachment 2). The draft plan has been revised in order to satisfy comments made by the Township, NVCA, and the County of Simcoe. In July 2004 the required public meeting was held to review the draft plan which at that time was a proposal for 22 residential lots. Comments were received regarding the lot configuration, the cul-de-sac, and access to the County Road. The plan was subsequently amended to include a stormwater management block (Block 20), a setback buffer (Block 19), and to reduce the number of lots proposed from 22 to 17. The revised plan has satisfied the comments made by the NVCA, the County, and NVCA. Given the topography of the site and surrounding lands to the west, a road connection between the proposed plan and the existing development to the west is not possible. The lots have been designed and located so as to be located on the top of a significant bluff that slopes downwards towards the property's southern boundary. As a result, many of the homes will have attractive views of the surrounding rural area. The southern two-thirds of the property are not proposed to be developed and are instead proposed to be incorporated within one of the proposed new lots. Given the sites topography, no parkland has been proposed to be dedicated to the Township as part of the draft plan and therefore cash-in-lieu of parkland will be required. The refusal of the zoning application was to be the subject of an Ontario Municipal Board hearing in February 2004. At that hearing, both the Township and the applicant agreed to request the OMB to adjourn the hearing until the applicant could proceed with the consideration of pother development options for the property. The plan of subdivision application that is the subject of this report represents the result of those further considerations and is supported by the appropriate agencies. The approval of DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 3 of 19 Page 137 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... the plan of subdivision will permit the current OMB appeal to be withdrawn by the applicant. FINANCIAL: In June 2007 the Township received a letter from the landowner/applicant, Robert White, indicating concerns with the invoicing charges associated with the proposed draft plan of subdivision (Attachment #3). It was their opinion that a previous Township Council had indicated the proposed subdivision application would be expedited in regard to the process/timeline and reduced expenses given that a previous consent approval had been given by the Committee of Adjustment but the associated rezoning was not approved by the Township Council. While it is acknowledged that a planning process in regards to a consent application for the creation of a series of residential lots and associated rezoning had occurred historically, Council of the day denied the rezoning application thereby leaving the consents in a position of lapsing. This necessitated the requirement for consideration of a plan of subdivision submission and further consideration of that revised submission. There was consideration that all efforts should be made to expedite the process for review and consideration of the plan of subdivision application, there is no documentation regarding Council's authorization for any reduction of application fees for reviewing the proposed subdivision submission. In June 2004, the applicant submitting the necessary Subdivision application and fee including the required deposit in the amount of $ 5500.00 that is required to be maintained for continued work on an application. A response to the applicant's June 2007 correspondence has not been located in the Township's files. A subsequent letter was sent to the applicant by Keith Mathieson, Director of Engineering and Environmental Services, dated April 2008 (Attachment #4) stating that the application deposit in the amount of $ 12,331.00 (including the replenishing of the required $ 5500.00 deposit) was outstanding and required to be paid to the Township prior to additional work being completed on the development application. At that time no additional correspondence or payment was received from the applicant. A subsequent request for consideration of a reduction in the invoice amount was received from Mr. White by email dated August 5, 2009 (Attachment #5) requesting Council's consideration in regard to their outstanding account and the history associated with the applications. DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 4 of 19 Page 138 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... Since the original request in June 2007 for review of deposit fees, the following have been the charges on the account: Invoiced amount for consulting services $ 5666.81 (including complete reviewing of engineering drawing And stormwater management report) Interest charge on outstanding account balance $ 1528.71 Since the original application submission in June 2004 in the amount of $ 5500.00, no additional payments have been received from the applicant. The current outstanding work to be completed by the Township includes the approval of the draft plan and associated draft plan conditions and the issuance of the Notice of Decision on draft plan approval, as discussed in this report. Direction from Council is required in regard to any reduction in the outstanding balance owing to the Township. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: The subject lands are presently designated Rural Settlement Area by the Township of Oro-Medonte Official Plan. The Rural Settlement Area designation provides for limited residential growth by Plan of Subdivision on municipal water and private septic services, as proposed by this application. Moonstone is a rural service centre and is serviced by a municipal water system that is capable of being expanded. Both the County of Simcoe Official Plan and the provincial Places to Grow Plan states that new residential development shall be within the settlement areas. This plan of subdivision (Subdivision Application 2004-SUB-02) conforms with this policy direction. Zonina By-law Council passed By-law 2009-44 on April 8, 2009, which zoned this plan of subdivision Residential One Holding (R1 (H)) Zone. The Holding provision shall not be lifted until the appropriate Subdivision Agreement has been entered into between the Township of Oro-Medonte and developer. This zoning by-law amendment was not appealed but is DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 5 of 19 Page 139 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... awaiting the withdrawal of the original zoning by-law amendment appeal at the OMB to be in full force and effect. Plan of Subdivision A comprehensive review of all of the supporting reports and the agency comments has been undertaken as part of the process of developing a series of draft plan conditions that would apply to the property. While many of the draft plan conditions are standard conditions that would apply to any subdivision in the Township, there are a number of unique conditions that are intended to ensure that the specific recommendations of the NVCA and County of Simcoe are implemented. If the application is approved, a Subdivision Agreement will also be required prior to removal of the holding provision and registration of the subdivision. The necessary permits from NVCA and the County of Simcoe will be required to be obtained prior to the final approval of the Draft Plan of Subdivision being obtained. It should be noted that the conditions require either a 5% land dedication for parkland or cash-in-lieu of parkland. The draft plan does not show a parkland block. It is Planning staff's opinion that it would be more appropriate for the Township to collect cash-in-lieu of parkland in this case since the siting of a park for public use on the lands to be subdivided is not necessary or in the public interest. CONSULTATIONS: Documentation and technical reports were submitted in support of the proposed development and circulated to internal Township Departments and relevant external agencies. Nottawasaga Valley Conservation Authority -The Authority has reviewed the plan of subdivision and agrees with the proposed plan of subdivision in principal and noted that a permit required from NVCA prior to final approval of the subdivision. The Nottawasaga Valley Conservation Authority (NVCA) standard draft plan conditions are contained in the proposed draft plan conditions attached to this report. County of Simcoe - As the proposed development fronts on and is proposed to be accessed from Moonstone Road East (County Road 19), the County of Simcoe has review the plan subdivision and provided draft plan conditions which are required from the County in support of the proposed plan subdivision. On the basis of the County and NVCA comments and their recommendations respecting the Draft Plan of Subdivision, it is Planning staff's opinion that the DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 6 of 19 Page 140 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... development can proceed as proposed. All items discussed above have been included within the Draft Plan Conditions, as required. ATTACHMENTS: Attachment #1 - Draft Plan Attachment #2 - Proposed Draft Plan Conditions Attachment #3 -June 5, 2007 Robert White Letter Attachment #4 - April 24, 2008 K. Mathieson Letter Attachment #5 - August 5, 2009 Robert White email CONCLUSION: The lands are located within the Moonstone settlement area and were identified in the Township's Official Plan for residential development. The subdivision application was submitted and reviewed in order to address the Township's concerns regarding complete and appropriate development of the subject lands notwithstanding the Consent applications which were previously approved for the lands. The plan of subdivision now before Council will assist in resolving the current OMB appeal of Council's previous non-decision on the zoning by-law amendment related to the consent applications, which have now lapsed. The approval of the draft plan of subdivision is in conformity with the Township's Official Plan and will permit the withdrawal of the applicant's zoning by-law appeal at the Ontario Municipal Board. The approval of the draft plan of subdivision is conditional on a decision by Council regarding the applicant's request for consideration or a reduction in the application review costs and the submission of the outstanding balance to the Township. Respectfully submitted: V Andria Leigh, MCIP, RPP Director of Development Services )4- ~~7 Glenn White, MCIP, RPP Manager of Planning Services C.A.O. Comments: C.A.O. Approval. Date: 2x °Y/ f06 DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Page 7 of 19 Page 141 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... ATTACHMENT 1: DRAFT PLAN 2004-SUB-02 Robert White (Thatcher) i.7 i, v vxC~ASiON 2 - { Y v L~GtlM..Rtvat ~gw"MtlF't4Hi.ViBCAAO'R Cq Ptl+6 .s..k 5 t y _ olaR PtanPmK,sed 9uIXfvrs'nn 12 19 14 5 16 j 17 7o-mska MtNaMeda~te u { : R~ L 1 I ~ ~ ~ ~ • _ w.xx rmarF - ^ 1 ~ ; xra ~ w aww,re aa~w~z .=aa a d'REb: R' r jWA THATCHER DRAFT PLAN OF SUBDIVISION TOWNSHIP OF ORO-MEDONTE DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 8 of 19 Page 142 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... ATTACHMENT 2: PROPOSED DRAFT PLAN CONDITIONS Applicant: Robert White (Thatcher) Date of Decision: Subdivision File No: 2004-SUB-02 Date of Notice: Municipality: Township of Oro-Medonte Last Date of Appeal: Subject Lands: Part Lot 15, Concession 9, former Medonte Township of Oro-Medonte The Township of Oro-Medonte's conditions to final plan approval for registration of this Plan of Subdivision are as follows: 1. That this approval applies to the draft plan of subdivision prepared by Jones Consulting Group Ltd, Ontario Land Surveyors, dated January 4, 2007, which identifies a total of 17 lots for single detached dwellings (Lots 1-17), Two blocks for open space (Blocks (18 & 19), One block for a road widening (Block 23), Two blocks for 0.3m reserves (Blocks 21 & 22), and One storm water management block (Block 20). 2. That the road allowances included within this draft plan of subdivision shall be dedicated as a public highway without monetary consideration and free of all encumbrances. 3. That the 0.3 metre reserves included within this draft plan of subdivision shall be conveyed to the Township of Oro-Medonte without monetary consideration and free of all encumbrances. 4. That the road allowances within this draft plan of subdivision shall be named to the satisfaction of the Township of Oro-Medonte. 5. That prior to final approval, the appropriate zoning be in effect for this subdivision, in accordance with the provisions of the Planning Act, R.S.O. 1990, c. P. 13, as amended. 6. That the Owner agrees to satisfy all requirements, financial or otherwise, of the Township of Oro-Medonte. 7. That the Subdivision Agreement between the Owner and the Township of Oro- Medonte shall be registered by the Township against the land to which it applies once the Plan of Subdivision has been registered. 8. That the owner agrees to pay cash-in-lieu of parkland to the Township of Oro- Medonte in accordance with the Planning Act. DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 9 of 19 Page 143 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... 9. That the draft plan approval of the development is for a period of three (3) years. The owner shall apply for any extension at least sixty (60) days prior to the lapsing date. 10. That the owner include in all offers of purchase and sale a clause advising prospective purchasers that pupils from this development attending educational facilities operated by the Simcoe Muskoka Catholic District School Board may be transported to/ accommodated in temporary facilities out of the neighbourhood school's area. 11. That the owner agrees to include in all offers of purchase and sale a statement that advises the prospective purchasers that the public schools on designated sites in the community are not guaranteed. Attendance at schools in the area yet to be constructed is also not guaranteed. Pupils may be accommodated in temporary facilities and/or directed to schools outside the area. 12. That the owner agrees to include in all offers or purchase and sale a statement that advises the prospective purchaser that schools busses will not enter cul-de-sacs and pick up points will generally be located on through streets convenient to the Board. Additional pick up points will not be located within the subdivision until major construction activity has been completed. 13. That such easements as may be required for utility or drainage purposes shall be granted to the appropriate authority. 14. That prior to final approval, an amended Certificate of Approval from the Ministry of Environment be obtained with respect to ownership and operation of the storm water facilities, if required. 15. That prior to final approval, an amended Certificate of Approval from the Ministry of Environment be obtained with respect to ownership and operation of the water works facilities. 16. That the owner enters into an agreement acknowledging their responsibility for the extension of the piped water supply system required to service this subdivision including the following: update of hydrogeological report for wells, new design brief for applications (PTTW and Amending C of A), drill new well, upsize existing pumps with VFD, install reservoir baffling, mechanical and electrical, contract preparation, administration, and inspection, and contingency. 17. That the Ministry of Environment receives a fully executed copy of the subdivision agreement to ensure that conditions are being fulfilled. 18. That prior to any site alteration, the following shall be prepared to the satisfaction of the Nottawasaga Valley Conservation Authority, the Township of Oro-Medonte and the County of Simcoe: I DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 10 of 19 Page 144 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... 1. A detailed Stormwater Management Report 2. An Erosion Control Plan; and 3. A detailed grading plan showing existing and proposed elevations and building envelopes. 19. That the Owner shall agree in the subdivision agreement, in wording acceptable to the Nottawasaga Valley Conservation Authority, to ensure that all applicable storm water management facilities and sediment and erosion control measures will be in place prior to any site alteration. 20. That the owner shall agree in the Subdivision Agreement, in wording acceptable to the Nottawasaga Valley Conservation Authority, to carry out or cause to be carried out the recommendations and measures contained within the plans and reports set out above. 21. That the Owner shall agree in the subdivision agreement, to engage a qualified professional to certify in writing that the required works were constructed in accordance with the plans, reports and specifications, as approved by the Conservation Authority. 22. That easements required for storm water management purposes be granted to the Township of Oro-Medonte. 23. That the owner shall obtain a permit, under the Conservation Authorities Act from the NVCA prior to any grading or construction in the regulated area. 24. That the owner shall agree, prior to final plan approval, to pay all development fees to the conservation authority as required in accordance with the NVCA's fees policy, under the powers of the Conservation Authorities Act. 25. That prior to final approval, the Storm Water Management Report shall be prepared and implemented to the satisfaction of the Nottawasaga Valley Conservation Authority and County of Simcoe. The reports shall be prepared in accordance with the provincial (MOE), watershed (NVCA), and local (Township & County) storm water management standards and criteria. The Storm Water Management Plan/Report shall ensure that post development surface drainage rates do not exceed pre development rates. 26. That the drainage and grading plan shall ensure surface drainage does not impact the County Road. 27. That prior to final approval, an entrance permit application for the proposed road onto County Road 19, including engineering drawings (Plan and Profile) of the proposed roads including the related drainage and grading affecting the existing County road system, be submitted as part of the entrance application to the satisfaction of the County of Simcoe. DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Pagel 1 of 19 Page 145 of 193 Agenda Item # 1Oc) - Report No. DS 2009-55, Andria Leigh, Director of Development... 28. The Owner shall agree in the Subdivision Agreement in insert the following warning clauses within all Offers of Purchase and Sale Agreements for prospective purchasers of the Lots abutting County Road 19 (Moonstone Road): "The County uses a 0.3 metre reserve to restrict access to the County Road. Purchasers of lots abutting County Road 19 are hereby advised that these lots are subject to the 0.3 metre reserve and access to County Road 19 across the reserve will not be permitted by the County." "County of Simcoe Road setback By-law No. 5604 regulates the location of buildings and other structures on lands adjacent to County Roads. All lot development adjacent to County Road 19 is subject to the requirements of the County Road Setback By-law, or its successor." 29. That prior to final approval, the Owner transfer a 2.5 metre road widening, daylight triangles measuring 15.Om by 15.Om and a 0.3 metre reserve adjacent to the road widening and daylight triangles, save and except the entrance, as shown on the draft plan as Blocks 20, 21 and 22, at no costs, free and clear of all encumbrances to the County of Simcoe in accordance with the standard land transfer conditions as set out by the Corporation of the County of Simcoe. 30. That a copy of the proposed M-plan is to be forwarded to the County of Simcoe for its review and approval which identifies the road widening, daylighting triangles and reserves blocks to be transferred to the County 31. That the Owner shall agree in the Subdivision Agreement that such easements and land dedications as may be required for open space, conservation, access, utilities, servicing, drainage, construction purposes and storm water management shall be granted to the appropriate agencies, authorities, or Township of Oro-Medonte to their satisfaction, at no cost, free and clear of all encumbrances. 32. That a copy of the proposed M-plan is to be forwarded to the Township of Oro- Medonte for its review and approval. 33. That the Owner agree in the Subdivision Agreement to make satisfactory arrangements for the construction of a mail facility, if required, to the satisfaction of the Township of Oro-Medonte with confirmation received from Canada Post. 34. That the Owner carries out an appropriate archaeological assessment to the satisfaction of the Ministry of Citizenship, Culture and Recreation. 35. That such easements as may be required for utility or drainage purposes shall be granted to the appropriate authority. 36. That prior to the final approval of this plan, the Township is advised in writing by the Simcoe Muskoka Catholic Separate School Board how condition 10 has been satisfied. DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 12 of 19 Page 146 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... 37. That prior to the final approval of this plan, the Township is advised in writing by the Simcoe County District School Board how conditions 11 & 12 have been satisfied. 38. That prior to the final approval of this plan, the Township is advised in writing by the Nottawasaga Valley Conservation Authority how conditions 18 through 21, and 23 through 25 have been satisfied. 39. That prior to the final approval of this plan, the Township is advised in writing by the County of Simcoe how conditions 25 through 30 have been satisfied. 40. That prior to the final approval of this plan, the Township is advised in writing by the Ministry of the Environment how conditions 14 through 17 have been satisfied. 41. That prior to the final approval of this plan, the Township is advised in writing by the Ministry of Citizenship, Culture and Recreation how Condition 34 has been satisfied. 42. That prior to the final approval of this plan, the Township is advised in writing by Canada Post how condition 33 has been satisfied. NOTES: 1. It is the applicant's responsibility to fulfill the conditions of Council's approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the Township of Oro-Medonte, Planning Department, Administration Centre, 148 Line 7 South, Box 100, Oro, ON LOL 2X0, quoting Township File Number 2004-SUB-02. 2. The Land Titles Act requires all new plans be registered in a Land Titles system if the land is situated in a land titles division and there are certain exceptions. 3. The Township of Oro-Medonte uses a 0.3 metre reserve to notify the public that access to the Municipal highway will not be granted across the reserve. It should be shown as a block on the final plan outside the road allowance. Deeds in triplicate conveying this reserve to the Corporation of the Township of Oro-Medonte together with the proposed final plan should be sent to the municipal Clerk. 4. Inauguration, or extension of a piped water supply, or a storm drainage system, is subject to the approval of the Ministry of Environment under sections 23 and 24 of the Ontario Water Resources Act, R.S.O. 1980. 5. Hydro One wishes to advise the developer of the following: (a) the costs of any relocations or revisions to Hydro One facilities which are necessary to accommodate this subdivision will be borne by the developer (b) any easement rights of Hydro One are to be respected DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Page 13 of 19 Page 147 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... (c) the developer should contact the local Hydro One Area Office to verify if any low voltage distribution lines may be affected by the proposal 6. The final plan approved by the Township must be registered within 30 days or the Township may withdraw the approval under Section 51(59) of the Planning Act, R.S.O. 1990 7. All measurements in the subdivision final plan must be presented in metric units. 8. Clearances are required from the following agencies: Corporation of the Township of Oro-Medonte Box 100 Oro Station, Ontario LOL 2X0 Simcoe County District School Board 1170 Highway 26 Midhurst, ON LOL 1 XO Simcoe Muskoka Catholic District School Board 46 Alliance Blvd. Barrie, ON L4M 5K3 County of Simcoe 1110 Highway 26 Administration Centre Midhurst, ON LOL 1 XO Nottawasaga Valley Conservation Authority 8195 8t" Line Utopia, Ontario LOM 1 TO Ministry of Culture 400 University Ave. 4th Floor Toronto, ON M7A 2R9 Ministry of Environment 54 Cedar Pointe Drive Unit 1203 Barrie, ON L4N 5R7 DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 14 of 19 Page 148 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... If the agency conditions concern conditions in the Subdivision Agreement, a copy of the relevant section of the agreement should be sent to them. This will expedite clearance of the final plan. 9. If final approval is not given to this plan within three years of the draft approval date, and no extensions have been granted, draft approval shall lapse under subsection 51(32) of the Planning Act, R.S.O. 1990, as amended. If the Owner wishes to request and extension to draft approval. a written explanation, must be received by the Township of Oro-Medonte Prior to the lapsing date. Please note that an updated review of the plan, and revisions to the conditions of approval, may be necessary if an extension is to be granted. 10. When the Zoning By-law is being prepared, reference to this subdivision application OM-file number should be included in the explanatory note. This will expedite the Township's and other agencies' consideration of the by-law. Please be advised that the approval of this draft plan will lapse on 2012. This approval may be extended pursuant to subsection 51(33) of the Planning Act, but no extension can be granted once the approval has lapsed. If final approval is not given to this plan within three years of the draft approval date, and no extensions have been granted, draft approval will lapse under Section 51(32) of the Planning Act, R.S.O. 1990. If the owner wishes to request an extension to draft approval, a written explanation, must be received by the Township of Oro-Medonte sixty (60) days prior to the lapsing date. Subject to the conditions set forth above, this Draft Plan is approved under Section 51 of the Planning Act R.S.O. 1990, Chapter13, as amended. This day of 2009. Andria Leigh, MCIP, RPP Director of Development Services, Township of Oro-Medonte DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Page 15 of 19 Page 149 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... ATTACHMENT 3: WHITE JUNE 5, 2007 LETTER 705 734 1056 THE JONF5 GONSUITl. 10.44.59 a m, 06-05.2007 1 ft June 5, 2007 BY FAX W-tlrifWf{oppts Director of Pkanning Township Of Oro-Medonte 148 Una 7 South, Oro Station PO Box 100 Oro, ON LOL I )M Dear Sc Re. Proposed Dnalt Plan of Subdvision by Robert Wh>ts - Cwnmunly of Moonstone (received a statement of Account dated April 25, 2007 referring to consulting charges accumulated since 2004 involving our 17 lot, proposed Draft Akan of Subdivision In Moonstone, The payment required In this regard Is $ 6. 241.42. The subject lands are owned jointly by myself and Rick Jones. Originally, and under a different ownership, the subject lands were approved for severance into nine. residential lots. However. Township Council, In 2004, denied the rezoning application giving recognition to this proposed development. Instead Township Council recommended a Plan of Subdivision, an approval action which we have been pursuing since 2004. Become the objection to the razordng application was In many respects, on eleventh hour action, (please be advised that the township planer at the time fudty supported the severance action to the Committee of Adjusfinent):Township Council indicated that the subdivision pion would be expedited and the costs associated wlth some would be affevlated. On that note. I am of the opinion that the charges reflected In the Statement of Account do not accord with Council's wish, and t would ask that you review the Statement with a critic-at eye because the changes In my opinion have not been entirely productive or helpful. For your Information a final engineering submission will be made this week and hopefully we can realize draft approval in the not too distant future of the draft plan and our rezoning application which as you know Is before the Ontario Municipal Board. Sincerety. Robert White cc Mayor Hwy Hughes DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Page 16 of 19 Page 150 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... ATTACHMENT 4: TOWNSHIP APRIL 24, 2008 LETTER DIz-i'1vhr. of on THE CORPORATION OF THE 148 Line 7 S-. Box 100 O s '~00 _T O ~XT N c ~I I P F, o,.~,~,~~~ (705)487-0173 auc (705)487-0 1 33 April 24, 2008 Mr. Bob White 185 Wildwood Trail BARRIE, Ontario L4N 7Z4 Re_ Outstandino Account - Thatcher Development We refer to the attached copy of the recently issued Statement of Account. As the outstanding balance is presently at a level unacceptable to the municipality, the Township has no other option but to cease further work on this development until the outstanding balance has been paid in full. If you require any further information with respect to this matter, please contact the undersigned at (705) 487-2171. Sincerely, TOWNS4P OF ORO-MEDONTE Keith Mathieson, C.R.S.I. Director of Engineering and Environmental Services KM/ps Attachment c.c. Paul Gravelle, Treasurer Robin Dunn, C.A.O. Bruce Hoppe, Director of Building and Planning Services Al Lees, Totten Sims Hubicki Associates DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Page 17 of 19 Page 151 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... ATTACf 3 04 01110.~~ax M CC~ -IMENT 4: TOWNSHIP APRIL 24, 2008 LE THE CORPORATION OF THE TOWN8HIP 6~ F~ea Statement of Account In Account With: Date: Bob White ie5 Wiidwood Trail BARRIE ON t-4N 7Z4 Date Description 128-Jan-08 Arrr~~4y~1t revgyy,~ ly requested 28-Jan-08 Uu r.4yng mllerest previously requested Januaryi erest February and March interest Invoices Paid on Applicants Behalf. t f Application Number. General Ledger: File Number: ETTER (cont.) 148 lute 7 5.. Box 100 Oro, Ontario LOL 2X0 Phone (709)487-2171 Fax (705) 487-0133 -'o- 0-Apr-08 1 2004-Sub-02 1.18.181.067.235 F02-14002 T'ntai l $12.041.65 ! $106.49 t $19.32 1 $163.54 t ' f Total $12.391.00 paument aue : immediateiv $12,331.0011 Paument due: (/n ~iimpt ediate3u f $0.00 Authorized by: Paul Gravelle, reasurer Full payment required by due date. Interest ata rate of1.25%per month will be charged on the expenditures in excess of the required deposit. hArnount subject to interest charges as of: April 30, 2008 56,5410 I~Arnount subject to in j Brest charges as of: April 30. 2008 $6.541. - - In accordance with the terms of the Subdivision application, a $5,5400100 deposit is to be maintained wish the municipality. DEVELOPMENT SERVICES DEPARTMENT Meeting Date: August 12, 2009 Report No. DS 2009-055 Page 18 of 19 Page 152 of 193 Agenda Item # 10c) - Report No. DS 2009-55, Andria Leigh, Director of Development... ATTACHMENT 5: WHITE AUGUST 5, 2009 EMAIL Lefgh, Andria From: White, Glenn sent; August 5, 2009 9:18 AM To: Leigh, Andria subject" FW: Thatcher Subdivision Andria, please see below, Robert White's new email regarding their account for the Thatcher subdivision. Glenn Glenn White Manager of Planning Township of Oro-Medonte From: ROBERT WMFrE [mailto:robert.whlte@rogers com] Sent: Wednesday, August 05, 2009 12:13 AM To: White, Glenn Subject: Thatcher Subdivision Hello Glenn: I was forwarded the letter you sent to Rick Jones dated July 29, 2009---thank-you. From the time we purchased the property in 20041 was of the understanding there was some history with the property which was outlined in the letter to Bruce Hoppe dated June 5 2007. Because of that our account is not up to date and interest and penalities have compounded. We are requesting that Council consider the history of the property and we would certainly agree to a compromise in regards to the account Our number one priority is the completion of the Draft Plan procedure. Thank-you for your time and if there are any questions please contact me. Robert White DEVELOPMENT SERVICES DEPARTMENT Report No. DS 2009-055 Meeting Date: August 12, 2009 Page 19 of 19 Page 153 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... TOWNSHIP OF ORO-MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES T,°u'hsaf Council Chambers Proud HeritaXe, EseithaZ Future July 16, 2009 9:34 a.m. Present: Rick Webster, Chair Bruce Chappell, Garry Potter Regrets: Lynda Aiken, Michelle Lynch Staff Present: Steven Farquharson, Intermediate Planner/Secretary Treasurer; Meghan Keelan, Planner; Marie Brissette, Committee Coordinator/Deputy Secretary Treasurer 1. OPENING OF THE MEETING BY THE CHAIR Rick Webster assumed the Chair and called the meeting to order at 9:34 a.m. 2. ADOPTION OF AGENDA a) Motion to adopt the agenda. CA090716-01 Moved by Chappell, Seconded by Potter It is recommended by the Committee of Adjustment that the agenda for the meeting of Thursday, July 16, 2009, be received and adopted. Carried. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 4. ADOPTION OF MINUTES a) Minutes of June 18, 2009 meeting. CA090716-02 Moved by Potter, Seconded by Chappell It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, June 18, 2009, be adopted as printed and circulated. Carried. Page 1 of 9 Page 154 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. 5. PUBLIC MEETINGS: a) 2009-B-24 - Terence and Mary Hunter 5696 Concession 4 North Creation of a new lot. Mrs. Mary Hunter, Applicant, and Mr. Brad Robinson were present. CA090716-03 Moved by Chappell, Seconded by Potter It is recommended that the Committee of Adjustment defers Application 2009-B-24, Terence and Mary Hunter, Lot 17, Concession 14 (Former Township of Medonte), in order to attain comments from the Nottawasga Valley Conservation Authority, at per the request of the Applicants. Carried. Page 2 of 9 Page 155 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. b) 2009-B-18 - Dr. David and Darcy Campbell 4335 Vasey Road, Lot 24, Concession 7 Boundary adjustment. Mr. Ross Heacock, Agent, was present on behalf of the Applicants. CA090716-04 Moved by Chappell, Seconded by Potter It is recommended that the Committee of Adjustment approves Application 2009-B-18, being to permit a lot addition/boundary adjustment, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the severed lands be merged in title with 4325 Vasey Road, and that the provisions of Subsection 3 or 5 of Section 50 of the Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 3. That the applicants' solicitor prepare and submit a copy of the proposed conveyance for the parcel severed for review by the Municipality; 4. That the applicants' solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 3 of 9 Page 156 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. c) 2009-B-20 to 2009-B-23 - Tom Obradovich and Kathy Reid Lot 1, Concession 5 (Oro), south-west corner of Horseshoe Valley Road and Line 4 Creation of four (4) lots. 2009-A-18 - Tom Obradovich and Kathy Reid Lot 1, Concession 5 (Oro), south-west corner of Horseshoe Valley Road and Line 4 Variance for Lot 1 for minimum required lot area. Mr. Dan Amadio, Agent, was present on behalf of the Applicants. CA090716-05 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment approves applications 2009-B-20, 2009-B-21, 2009-B-22 and 2009-B-23, being to permit the creation of four new residential lots fronting on Line 4 North, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcels be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the applicants' pay $ 2,000.00 for each lot created as cash-in-lieu of a parkland contribution; 3. That the applicants' solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That all municipal taxes be paid to the Township of Oro-Medonte; 5. That the applicants enters into an agreement with the Township to provide hydrant installation and services from the water main to property line, with all cost being paid by the applicant; 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 4 of 9 Page 157 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. CA090716-06 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2009-A-18, being an application for relief from the minimum lot area of Lot 1, subject to the following condition: 1. That the minimum lot area for Lot 1 (2009-B-20) be no less than approximately 0.84 hectares. Carried. Page 5 of 9 Page 158 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. d) 2009-B-19 - Horseshoe Valley Lands Ltd 1101 Horseshoe Valley Road, Lots 1 & 2, Concession 4 Boundary adjustment. Mr. Dan Amadio, Agent, was present on behalf of the Applicant. CA090716-07 Moved by Chappell, Seconded by Potter It is recommended that the Committee of Adjustment approves Consent Application 2009-B-19, being a boundary adjustment, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the severed lands be merged in title with Con 3, PT Lots 1 and 2, PT ORA, RP 51 R32830, Part 2, 8, 9, 14 to 16, 18 to 30, 35 to 40, 42 to 45, 47, 48 and 50 (the former road allowance and assessment number 4346-020- 010-004) and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicant's solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 6 of 9 Page 159 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. e) 2009-A-15 to 2009-A-17 - 206334 Ontario Inc (Homire Subdivision) 1885 Warminster Sideroad Variance for three (3) additional model homes. Mr. Galem Lam, Agent, was present on behalf of the Applicant. Mr. Neil Warburton questioned whether the Township had received the appropriate documentation for the subdivision agreement. Mr. Tom de Munnik questioned whether it was one house per lot. CA090716-08 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Applications 2009-A-15 to 2009-A-17, inclusive, subject to the following conditons: 1. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding; 2. That the setbacks be in conformity with the dimensions as set out in the application and on the sketch submitted with the application and approved by the Committee. Carried. Page 7 of 9 Page 160 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. f) 2009-A-19 - Margaret Arnold 227 Bass Line, Concession 1, Part Lot 3 (Orillia) Variance for front and rear yard setback for a deck. Ms. Jamie Jacobs and Mr. Don Faiers, agents for the Applicant were present. CA090716-09 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2009-A-19, being to grant a reduction for the front yard setback from 7.5 metres to 5.4 metres and rear yard setback from 7.5 metres to 0.2 metres for the construction of a deck having a floor area of approximately 22 square metres, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report so that: a) the deck be located no closer than approximately 5.4 metres from the front lot line; b) the deck be located no closer than approximately 0.2 metres from the rear lot line 2. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 3. That applicant to verify that sewage system meets minimum required setbacks as per Part 8 of the Ontario Building Code. Carried. Page 8 of 9 Page 161 of 193 Agenda Item # 10d) - Committee of Adjustment minutes, meeting held on July 16, 20... Minutes of the July 16, 2009, meeting of the Committee of Adjustment. 6. NEW BUSINESS: a) Correspondence from Ann Budge dated June 21, 2009, re: Indian Park Association Applications for Creation of New Lots. CA090716-10 Moved by Chappell, Seconded by Potter It is recommended that the correspondence from Ann Budge dated June 21, 2009, re: Indian Park Association Applications for Creation of New Lots, be received. Carried. b) OMB Appeal of 2008-A-51 (Mike Gannon), 6 Catherine Street CA090716-11 Moved by Chappell, Seconded by Potter It is recommended that the OMB Appeal of 2008-A-51 (Mike Gannon), 6 Catherine Street, be received. Carried. 7. NEXT MEETING DATE 8. ADJOURNMENT a) Motion to adjourn. CA090716-12 Moved by Chappell, Seconded by Potter It is recommended that we do now adjourn at 11:58 a.m. Carried. Steven Farquharson, Secretary Treasurer Rick Webster, Chair Page 9 of 9 Page 162 of 193 Agenda Item # 11 a) - Richard Playfair, Director of Fire & Emergency Services, re:... 8355884 Oro-Medonte Fire Depart 11:04:48 a.m. 08-06-2009 313 7 Township of (A r- MEMORANDUM TO MAYOR &COUNCIL Proud Heritage, Exciting Future To: Mayor Hughes & Council C.C. Date: August 5, 2009 From: Richard Playfair/ Fire Chief Action: Receive As Information Sub eat: Orillia Air Show Discussions Dear Mayor Hughes and Council, As directed by Council to arrange an inter-departmental meeting and contact Orillia Fire Department to discuss the Orillia Air Show and support events by the affected fire Departments took place on August 5, 2009. The meeting took place with Deputy Fire Chief Jeff Kirk and myself as the Fire Chief of the Township of Oro-Medonte, discussions on issues took place with some very positive outcomes to be pursued at our next scheduled meeting within the next Month. Topics included the following; • Mutual Agreement in a process to handle the Orillia Air Show by both departments. • A method of determining a resource requirement to support the Military in any future shows. • A clear process to be developed for requesting Emergency standby's. • Criteria to be developed for carrying out response to support each other. • Means of accessing the requirements by Municipalities and Military. • A method of remuneration for standby support. The meeting managed to surface a number of bridge building initiatives for both Departments, items such as : • Airboat Automatic Aid Agreement • Common response Areas • Tanker Water Shuttle arrangements • Standardizing of Tanker appliances This meeting has proven to be the openings of a spirit of cooperation between both Departments, and a further meeting with Chief Domminelli and Deputy Chief Kirk will be scheduled for the 3`d week in August to commence discussions on all the above issues. If you have any questions or queries please feel free to email at rolavfair@oro- medonte.ca or phone 835-5568 Respectfully submitted by, Az~ - - Richard Playfair / Fire Chief Oro-Medonte Fire & Emergency Services Page 163 of 193 Agenda Item # 11 b) - Report No. FD 2009-29, Richard Playfair, Director of Fire & 8355884 Oro-Medonte Fire Depart 03:33:31 p.m. 08-06-2009 1 13 (WT wnsZ)f REPORT ffet&nZe.,, Proud Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: FD 2009-29 WHOLE Richard Playfair Meeting Date: Subject: Motion # August 12, 2009 Burl's Creek - Live Nations Music Festival Roll R.M.S. File*: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: FO 1. THAT Report No. 1E62009-29 be received and adopted. 2. AND THAT the Mayor and Clerk be authorized to execute the Memorandum of Agreement with Live Nations Virgin Festival and the Oro-Medonte Fire & Emergency Services regarding the Virgin Fest Music Festival scheduled for August 28, 29 and 30, 2009. BACKGROUND: Burl's Creek, together with Live !Nations, will be hosting the Virgin Fest Music Festival on August 28, 29 and 30, 2009. Last year, these two organizations hosted the Jack Johnson concert on August 2, 2008, in which approximately 25,000 people attended the one (1) day event. With the exception of traffic flow and parking issues, the concert was a success. The Virgin Fest Music Festival scheduled for late August, 2009 is anticipating a larger and younger crowd for the three (3) day event. As such, various staff from Burl's Creek, Live Nations, County of Simcoe, the O.P.P. and the municipality have been meeting to prepare an operational plan to address issues of traffic flow, parking, medical attention and Emergency Fire Services and an emergency detour route. ANALYSIS: At the information meeting held on July 27, 2009 at Barrie O.P.P. headquarters, Detachment Commander Andy Mayo advised that there would be 97 `on duty' or "paid duty' officers assigned to this event. Emergency Medical Services and Oro-Medonte Fire and Emergency services advised that there would be five (5) units and four (4) FD 2009-29 Page 164 of 193 Agenda Item # 11 b) - Report No. FD 2009-29, Richard Playfair, Director of Fire & 8355884 Oro-Medonte Fire Depart 03:33:46 p.m. 08-06-2009 2 /3 manned units, 12 Fire & Emergency Services personnel respectively, on site during the event. Transportation and Environmental Services will be purchasing and installing "No Parking" signs on the east and west sides of Lines 7, 8 and 9, from Highway #11 to the Ridge Road. Also included in this no parking zone will be the Canterbury Subdivision. Since the July 27th meeting, the County of Simcoe Engineering Department has advised that upon Council approval, "No Parking" signs will be installed on Ridge Road, from Line 7 easterly to Line 9. As indicated within the MOU for traffic and parking, the O.P.P. will enforce the NO PARKING zone on Lines 7, 8 and 9 from Highway #11 to the Ridge Road. The Township Municipal Law Enforcement department will patrol and enforce all parking issues outside of the special event area. In the event of an accident or highway shut down on Highway #11, an Emergency Detour Route has been developed for Rescue 7 to detour traffic to the north side of Highway #11 and along 15/16 Sideroad, and then south to the Burl's Creek. This will reduce traffic volume along the Ridge Road and eliminate congestion for local residents. FINANCIAL: The cost to provide adequate Emergency vehicles and a 24 hr. Emergency personnel standby for 3 days is $24,750. These costs, shall be paid to the Township of Oro- Medonte by the Event organizer Live Nations Virgin Festival before the conclusion of the Event.. POLICIES/LEGISLATION: The Oro-Medonte Fire & Emergency Services will ensure compliance to the Ontario Fire Code during the event. CONSULTATIONS: Director of Fire and Emergency Services Chief Municipal Law Enforcement Officer ATTACHMENTS: Memorandum of Agreement for Emergency Services CONCLUSION: FD 2009-29 Page 165 of 193 Agenda Item # 11 b) - Report No. FD 2009-29, Richard Playfair, Director of Fire & 8355884 Oro-Medonte Fire Depart 03:34:00 p.m. 08-06-2009 313 The Virgin Fest Music Festival appears to be well organized and has the support and co-operation of all agencies involved to control and address issues that have occurred at past events. Respectful submitted: Richard PI r CFEI, CF11, CFF, CEMC Director of Fire & Emergency Services SUIT Approval / Comments: C.A.O. Approval / Comments: FD 2009-29 Page 166 of 193 Agenda Item # 11 b) - Report No. FD 2009-29, Richard Playfair, Director of Fire & MEMORANDUM OF AGREEMENT made this . day of August, 2009 BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ("the Township") OF THE FIRST PART -And- LIVE NATIONS VIRGIN FESTIVAL OF THE SECOND PART WHEREAS it is understood that LIVE NATIONS VIRGIN FESTIVAL is a registered corporation in its own right and operates independently from the Corporation of the Township of Oro-Medonte; AND WHEREAS both parties are desirous in forming a partnership to ensure Fire Protection and Fire Safety is provided at an optimum level during the Virgin Festival event to be held at Burl's Creek Family Event Park in the Township of Oro-Medonte; AND WHEREAS it is mutually agreed to that The Oro-Medonte Fire & Emergency Services will provide Fire Protection standby and Fire Safety response during the event to be held August 28. 29, 30 to Live Nations Virgin Festival for fees for services. THEREFORE the parties here signed do agree to the following conditions: 1. Term of the Memorandum of Aareement ("MOA") 1.1 The term of the Memorandum of Agreement ("MOA") shall commence on August 1, 2009 and shall expire upon payment received in full of the fees outlined in this agreement. 2. Conditions: 2.1 The Township of Oro-Medonte will be responsible for the following: • Providing an immediate response to any fires at the Event. • Providing any Fire Safety assistance to the vendors, bands or general public in attendance. • Providing Fire Code Inspections and ensuring compliance. • Ensuring that 12 emergency personnel are available on site in a readiness position • Ensuring that a Pumper, Rescue, Rehab Unit, ATV and are in the readiness position to be used if required. • Ensuring that the Emergency Operations Center is operating for the duration of the event. Page 167 of 193 Agenda Item # 11 b) - Report No. FD 2009-29, Richard Playfair, Director of Fire & 2.2 Live Nations Virgin Festival will be responsible for the following: • Ensuring that all Fire & Emergency Personnel are supplied with 1 lunch and supper per day per person along with drinks for the 3 days of the event. • Ensuring that a means of egress is cleared for rapid response to Highway 11 by all Fire Emergency Vehicles. • Ensure that no campfires or BBQ's are allowed to be utilized at the event on Burl's Creek property. • Must provide an announcing system in order to facilitate an evacuation of persons in attendance. • NO Pryo Techniques, devices or Displays of any kind including fireworks are allowed to be used on the site during the event. • Ensure that NO open flame is being utilized anywhere in the Park. • To ensure that NO bonfires are to be lit in the Park during the event. • Ensure that Security personnel are briefed by the Fire & Emergency Procedures before the event commences. • Ensure that all vendors comply with the Fire Inspections provided by the Fire & Emergency Services Fire Inspector... • Report any contraventions to the Fire Inspector. 2.3 Fees for Services: • A total of 12 Emergency Services personnel will be continually be on stand-by during the event on August 28. 29. 30th 2009. • The requirement of 12 personnel for 24 hours per day will be supplied for Fire Services response only. • The costing of personnel is at the rate of $25.00 per person per hour, per day X 3 days. • Vehicle costing per day is a flat rate of $350 per vehicle per day. • All fees for services must be paid in full before the conclusion of the event. • Then total fees for services to be made payable to the Township of Oro- Medonte and will be the responsibility of Live Nations Virgin Festival to be paid before the conclusion of the e3vent. • Total fees for services of Emergency Personnel $21,600.00 • Total fees for Emergency Vehicles $3.150.00 • Total fees for Fire & Emergency Services $24,750.00 Page 168 of 193 Agenda Item # 11 b) - Report No. FD 2009-29, Richard Playfair, Director of Fire & IN WITNESS WHEREOF the parties have hereto executed this Memorandum of Agreement: Township of Oro-Medonte: Mayor H.S. Hughes J. Douglas Irwin, Clerk We have the authority to bind the Corporation Live Nations Virgin Festival: Page 169 of 193 Agenda Item # 12a) - Shawn Binns, Director of Recreation and Community Services r... MEMORANDUM To: Council cc: From: Shawn Binns, Paul Gravelle Date: August 5, 2009 Township of Proud Heritage, Exciting Future R.M. File Roll Subject: Line 4 Park Development At the committee of the Whole Meeting of July 15", 2009 Council received staff RC2009-12 (Attached) and provided staff with direction to begin the required site work to develop a Multi-Purpose Pad at the Line 4 Park and to report back to Council with a recommendation to source the required project funding of $57,300. After consultation with the Director, Finance, staff is recommending that the required funding of $57,300 for the site works and development of a Multi-Purpose Pad identified in staff report RC2009- 12 be approved and funded through the Development Charges Reserve Fund ($22,825) and the Recreation Reserve Fund ($34,475). Respectfully, Shawn Binns Director, Recreation and Community Services r: f± Y / Paul Gravelle, Director, Finance / Treasurer/ Deputy CAO Page 170 of 193 Agenda Item # 12a) - Shawn Binns, Director of Recreation and Community Services r... Township of O~/' REPORT Proud Heritage, Exciting Future Report No. To: Committee of the Whole Prepared By: RC2009-12 Shawn Binns Meeting Date: Subject: Line 4 Park Motion # July 15, 2009 Development C ~,x~~U l - k/ Roll R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report RC2009-12 be received and adopted 2. Council provide direction to staff on the degree of development and associated funding allocation in order for staff proceed 3. The conceptual design be approved in principle and that any future development be subject to Council approval and reviewed as part of the annual budget deliberations 4. Staff continue to work in partnership with the HVPOA. on possible future development 5. The HVPOA be notified of Councils decision ' BACKGROUND: At the Committee of the whole meeting of June 3, 2009 Council received a deputation from the Horseshoe Valley Property Owners Association (HVPOA). The organization requested the development of the Line 4 Park to include a 60'x120' Multi-Purpose Pad, which could be covered and lighted. Council approved the development in principle, and directed staff to proceed with a community consultation and report back to Council with a detailed report. ANALYSIS: The HVPOA request proposed the development of the multi-purpose pad in the area adjacent to Ian Beard Complex. To facilitate the development of a temporary outdoor rink this area was cleared and a water line through donations in kind and funding provided by the HVPOA. At that time, there was no direction from Council to pursue a permanent multi-purpose pad, therefore these efforts were facilitated in the said area where adequate parking was available. Upon receiving direction to review a 60'x120' multi-purpose concrete pad which could be covered and lighted, a review of the site was conducted and determined the following: Recreation and Community Services July 15, 2009 Report No. RC2009-12 Page 1 of 4 Page 171 of 193 Agenda Item # 12a) - Shawn Binns, Director of Recreation and Community Services r... The area adjacent to Ian Beard Complex was too small to appropriately develop 60' x 120' pad. A long term plan outlining possible future development also needed to be completed as Council authorized the submission of a grant for the possible development of tennis courts at the Line 4 Park as part of the Recreation Infrastructure Canada program. In reviewing the site and possible future development, staff worked with the HVPOA and Heather Williams (Landscape Architect- Landscaping and Design by Michael Scott) to develop a conceptual plan and vision for the Line 4 Park (Attachment#1). To solicit community input notices were sent out to all property owners in Horseshoe Valley requesting input on the conceptual plan and the proposed development of the Multi-Purpose Pad. Plans were posted on the Townships website and a community open house was held on July 91h, 2009. The public responsive has been very positive with only one request which questioned the need for any additional development with all of the natural and recreational amenities present within the Horseshoe Valley Community. Feedback also identified Tennis Courts as a desired priority. Fipancial Analysis for Phase 1 - {Partial Site Clearinq, Multi-Purpose Pad and Site Works. Landscapina of Fitness Park1 Site Work- $22,000 Driveway - $12,000 Waterline $ 8,000 Multi-Purpose Pad $35,000 Engineering and Inspection $ 6,000 Contingency (10%) $ 8,300 Total $91,300 Note: $8,000 has been allocated to complete the landscaping in the fitness area of the park. The HVPOA currently has $34,000 raised towards the project to develop the Multi- Purpose Pad, Another $15,000 from a donor is committed in stock which the Township is unable to accept and issue a charitable receipt. Should Council proceed with the development of a Multi-Purpose Pad it would be recommended that the expenses for the related site works $57,300 be borne by the Municipality and the HVPOA would cover the expense for the development of the Multi- Purpose Pad as the association has made significant contributions to the fitness area of the park. Additional options are outlined below for Councils consideration, to pursue the options additional Township funding would be required. Additional Options Refrigeration Option • To include piping and insulation for future refrigeration $68,000 • Chillers and Associated Equipment additional $110,000 (Electrical Serving would be an additional expense) This would prolong the use of the pad to 4 months, and increase annual operating expenditures. Recreation and Community Services July 15, 2009 Report No. RC2009-12 Page 2 of 4 Page 172 of 193 Agenda Item # 12a) - Shawn Binns, Director of Recreation and Community Services r... Development of Double Tennis Courts The expense to develop Tennis Courts while the equipment and work is being performed is more cost effective, the expense could also be reduced dramatically should a donation of granular materials become a reality, It is anticipated that through donations that the courts could be developed for an additional $70,000. Proceeding with the development would require additional expenses of approximately $20,000 as a commitment in the 2010 for site finishing and landscaping. It would be recommended that should Council decide to proceed that a written commitment be obtained from the HVPOA outlining the partnership to complete the site finishing and landscaping in 2010. Any future development would be subject to Council approval and reviewed annually as part of the budget deliberations. To further develop the site continued and expanded partnerships will be essential. FINANCIAL: The development would require additional operating funding of approximately $7,000 / year. POLICIES/LEGISLATION: Parkland Development Policy CONSULTATIONS: Horseshoe Valley Community HVPOA I ATTACHMENTS: Line 4 Park Conceptual Plan CONCLUSION: This report outlines a review of the proposed development of a Multi-Purpose Pad and other possible recreational facilities for the Line 4 Park. Further direction on the degree of development and associated funding allocation is required in order for staff proceed. Recreation and Community Services July 15, 2009 Report No. RC2009-12 Page 3 of 4 Page 173 of 193 Agenda Item # 12a) - Shawn Binns, Director of Recreation and Community Services r... Respectfully submitted, Shawn Binns Director, Recreation and Community Services SMT Aonroval / Comments: C.A.O. Approval / Comments: Recreation and Community Services July 15, 2009 Report No. RC2009-12 Page 4 of 4 Page 174 of 193 Agenda Item # 12a) - Shawn Binns, Director of Recreation and Community Services r... (I o\~ 0 Ink i~ y ~ ~ ~ecm e2 11 F E F 0 o I Page 175 of 193 {1 1 I u kr•°' I 2 ~ -.1 rw+NU..or 'Elit~refe, , , EBBS V w~ u sv LAA~~%~e~G i ~ ~~µ~R ~y1LL1AMS OR~-MFA4NTE 4'fFILINS~~PREA PR~PD lAY6Ut ro~,~sm oai~tw~ axEn T DRAYJfN~I~ ~P a~~ ~p04 ~LC4 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: RC2009-14 Committee of the Whole Shawn Binns Meeting Date: Subject: Motion # August 12, 2009 OSCPA Subsidy Request Roll R.M.S. File RECOMMENDATION(S): Requires Action X❑ For Information Only It is recommended that: 1. Report No. RC2009-14 be received 2. The Ontario SPCA be requested to submit the applicable fee of $156 for ball diamond rental permit #2438, in accordance with the Township policy. BACKGROUND: The SPCA is a very well-known organization committed to the welfare of domestic and wild animals and the promotion and prevention of animal cruelty. The organization is a registered charity (No. 889691044RR0002) The Ontario SPCA Wildlife Centre provides wildlife rehabilitation for all native Ontario species. They provide human wildlife conflict resolutions and public education about wildlife and the environment - wildlife habitats. ANALYSIS: As this event has occurred in July, the OSPCA is requesting reimbursement of $156.00 for the facility rental fees paid to rent the Vasey Ball Diamond. The reimbursement if facility rental fees would provide additional fundraising revenues which would be contributed to running the Ontario SPCA Wildlife Centre in Tay Township. It has been Council's practice/policy that requests from individuals or organizations for grant/subsidies are requested to submit the applicable fee and a grant/subsidy application be submitted for Council's consideration. Recreation and Community Services August 12, 2009 Report No. RC2009-14 Page 1 of 2 Page 177 of 193 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... FINANCIAL: The financial impact would be $156.00 for permit #2438 ATTACHMENTS: 1. Application for Grant/Subsidy document 2. Pamphlet for the Wildlife Centre 3. Facility Rental Permit CONCLUSION: It is recommended that Ontario SPCA be requested to submit the applicable fee of $156 for ball diamond rental permit #2438, in accordance with the Township policy. Shawn Binns Director, Recreation and Community Services SMT Aaaroval / Comments: C.A.O. Atmroval / Comments: Recreation and Community Services Report No. RC2009-14 August 12, 2009 Page 2 of 2 Page 178 of 193 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 (705) 487-2171 TOWNSHIP Faxne (7 05) 487-0133 _/6"T_ OF www.oro-medonte.ca APPLICATION FOR GRANT/SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name 0, rv7 (Na SPC_k,-N lJt- -C~ Ll<-- iZ Address ) 'S 9_T- 9 y---' '3 \ 'z F Rcz d-I City k VICV"J ~ << Prov. Contact I Postal Code Lcr- i Ro Telephone '445 5- 4 L 1 E-mail rY,c~kCi>. Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Residents If Applicable Geographic Area Date Served ~-l\ f~3t av.i-o Formed 3 Outline the mission, purpose and objectives of your organization. '~b ~r• c: (_i.Ru r"' _c~ ,D-""I Q -to r-~ YJt~C,v ~•n c..t - L-.1~0~ 2 \~S~TC~Qy~ c, u~~ c~ w~ D ~-0 1c~T try kc, J J L> Page 179 of 193 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. U Indicate the products / services / benefits provided to the Township of Oro-Medonte by your organization: tr7gCy"C"'~c -..r.t ec_. CP6._ mss=~~!~Yt, ".a 4:r,k 2_ tr"1 ~A \ l : L..~.:h Lia.S'_C ~.C:.o~. {}..K'tiC_~.-~ \ l..~&...Vi 3c t{ l~.t!'~ g t 2_ G`'• F.a l # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidv is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: ('~•v~-; _i\` l7tc~w,~\ t~-c Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). ~tsee-~-~ c~ ~ x s..~ o~ ~-i,-.~_._ f?~~1\ • l~: c~~<-,.-e c„-.a1_ t-e ,.--.~c, Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). rllx ~ Page 180 of 193 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... Previous grants/subsidies from the Township? Amount Requested: $ / Amount Approved: $ / r PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S). Year of Request: Year of Approval: Date: 1 Q Q Name & Position c> I a ~ (DQ-V* Name & Position Date: For office use only Approved: Amount $ Denied: Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 181 of 193 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: ©-,S S ~J~ Grp Page 182 of 193 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... CURRENT FISCAL YEAR: Year: REVENUE: Source: Amount: TOTAL: EXPENDITURES: Itern: Amount: TOTAL: SUM MARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: Signature: NEXT YEAR PROPOSED: Year: REVENUE: Source: Amount: TOTAL EXPENDITURES: I'tern: Amount: TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Date: Page 183 of 193 (Q (D O O h w HOW Can You Help? Donating The lifesaving efforts of the Ontario SPCA Wildlife Centre depend on your generosity. We do not receive any form of government funding for the care and rehabilitation of wildlife. Essential elements of care - food, specialized formulas, medical treatment and transportation - can be extremely costly. Here are some examples of how your donation can help: $50.00 will provide essential care for a week for songbirds and small mammals like the Eastern Grey squirrel or cottontail rabbits. $75.00 will provide care including medical attention for a week for larger mammals like the porcupine, red fox and striped skunk. $ 100 will provide care including medical attention for a week for birds of prey like the red-tailed hawk or great-horned owl. To donate, visit our website at: www.wi Idl ifecentre.ontariospca.ca or mail your contribution to: Ontario SPCAWildlife Centre, 15979 Highway 12E RR #I, Port McNicoll, Ontario LOK I RO Volunteering Your volunteer efforts can help save lives! Our volunteer opportunities include: • Providing daily care to wildlife • Transporting wildlife to our centre from various locations • Organizing fundraising events in your community For more information on volunteering at The Ontario SPCAWildlife Centre, please call us at 705-534-4350 or email us at: wi ld l ife ce ntre@ospca.on. ca The Ontario Society for the Prevention of Cruelty to Animals - > was founded in 1873 and is a registered charity. The mission of the Ontario SPCA is to facilitate and provide for province-wide leadership on matters relating to the prevention of cruelty to animals and the promotion of animal welfare. The Ontario SPCA Wildlife Centre demonstrates our commitment to wildlife in Ontario. ONTARIO T' SPCA PROTECTING AN1 MALS SINCE 1873 Wildlife Centre h , Ontario SPCA Charitable Business Number 88969 1044 RR0002 0 NTAR 10 SPCA PROTECTING ANIMAIS SINCE 1873 Wildlife Centre e UI n N O O O Cn W (n CD n O O ;7 CD n CD 0 a) su c0 (D 00 U1 0 h w The Wildlife Centre provides care and treatment to over 1500 animals each year, comprised of more than 120 species of mammals, birds and reptiles, with the goal of rehabilitating these animals for release into their natural habitat.To meet the needs of the broad spectrum of wildlife, the Wildlife Centre is equipped with an admissions area, medical treatment room, x-ray room, nursery, isolation rooms, education room and indoor and outdoor enclosures.The Wildlife Centre recognizes the importance of habitat to wildlife and in response, has initiated a wetland rehabilitation project at our Provincial site. 705-534-4350 Hotline The Wildlife Centre Hotline enables us to respond to your concerns regarding injured, sick and orphaned wildlife. We also provide advice on humane solutions to resolve conflicts between people and wildlife. ResCUe If you are attempting to rescue wildlife that appears to be in distress, call us first! We can offer guidance to determine what response is required, as well as advice on the proper method of handling and transporting to ensure your safety and the safety of the animal. At the Wildlife Centre, all animals receive a physical examination to determine the best course of treatment. With the diversity of wildlife found in Ontario, a treatment program including nutritional requirements, enclosure features and environmental enrichment is developed specific to each animal. The length of stay depends on the complexity of the treatment and can range from a few days to several months. Orphaned wildlife often requires extended care, depending on the species, until they have learned the skills necessary to survive in the wild. At the Wildlife Centre, the most satisfying aspect of our efforts is to see a rehabilitated animal released into its natural habitat. Prevention A significant number of animals are admitted to the Wildlife Centre as a result of unintentional human interference. Through humane education efforts, we seek to provide the public with information regarding wildlife- friendly habits, including how to recognize when a wild animal is truly in distress. The Wildlife Centre offers seminars that can be tailored to suit specific audiences. We also provide work placements and internships to those studying wildlife biology, animal care or veterinary medicine. n N O 0 CD Cn v W 5CD 0 0 01, Z7 CD 0 CD v 0 to Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... Printed 17-Jul-09, 10:44 AM Page 1 of 2 Township of Oro-Medonte Acct 11D: 148 Line 7 S., Box 100 Phone: (705) 487-2171 Oro-Medonte, ON LOL 2X0 Fax: (705) 487-0133 Customer Schedule Permit Number: 2438 The K. Connor Tournament Kevin Connor Kevin Connor Home Phone: 705-534-7824 1812 Gervais Road RR# 1 Wabaushene, ON LOK 2CO Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 25-Jul-09 Sat VASEY Vasey 1 (lights) Tournament 8:30 AM 8:30 PM 720 13.00 0.00 156.00 12.0 (hrs) Sub Total $156.00 Tax $0.00 Grand Total $156.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO-MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office Cancellation in writing more than 7 days in advance of rental date: $20.00 administration charge Full (100%) refund of rental fee Cancellation in writing within 7 days of rental date: $20.00 administration charge - Full (100%) refund of rental fee if rental time is used by another renter 500/c refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ("no-show"): - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks & Recreation Department. NOTE: Failure by any renter/group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters/groups entire booking. * Indicates event spans multiple days. Powered by MaxEnterpriseO, a product of Maximum Solutions, Inc. Page 186 of 193 Agenda Item # 12b) - Report No. RC 2009-14, Shawn Binns, Director of Recreation a... Printed 17-Jul-09, 10:44 AM Page 2 of 2 WAIVER: The permit applicantlorganization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro-Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my/their person or property, however caused, which may occur as a result of my/their participation in the use/uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro-Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro-Medonte, its officers and employees. SIGNATURE: DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing x Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 187 of 193 Agenda Item # 12c) - Report No. RC 2009-15, Shawn Binns, Director of Recreation a... Township of REPORT'''' _ ~.~►f2 Proud Heritage, Exciting Future Report No. To: Prepared By: RC2009- 15 Committee of the Whole Shawn Binns Meeting Date: Subject: Motion # August 12, 2009 Draft Policy POL- RC2009-010 Credit Card Payments Roll R.M.S. File RECOMMENDATION(S): Requires Action X❑ For Information Only It is recommended that: 1. Report No. RC2009-15 be received and adopted 2. Policy POL- RC2009-010 be approved and implemented immediately BACKGROUND: In an effort to improve customer service and streamline the process for Recreation and Community Service program registrations and facility rentals the feasibility of accepting credit card payments was reviewed. A draft policy has been prepared for Council's consideration. ANALYSIS: The ability to accept credit card (Visa and Mastercard) payments would have the following benefits: 1) The ability to register for programs and book facilities instantaneously 2) Residents would not be required to drive to and from the Township office 3) Immediate confirmation and payment of bookings, reducing the amount staff time required to reconcile overdue accounts and processing cheques 4) Payment options available to customers which are available in other municipalities The draft policy sets an upward limit of $500.00 per permit / registration for Recreation and Community Service programs and facility rentals. Payments will not be accepted for transactions over $500.00 or for any other Township service or fee at this time, to reduce the financial impact of service fees. The payments will be administered through the Recreation and Community Services Department in conjunction with the Finance Department. Recreation and Community Services August 12, 2009 Report No. RC2009-14 Page 1 of 2 Page 188 of 193 Agenda Item # 12c) - Report No. RC 2009-15, Shawn Binns, Director of Recreation a... The required license to process credit card transactions through TD Canada Trust would enable the Township to accept both Visa and Mastercard. The license fee is approximately $250.00 FINANCIAL: The financial impact would be 2.18% and 2.07% of transactions for Visa and Mastercard respectively. The related fees would be recovered through Recreation and Community Service fees and charges. ATTACHMENTS: 1. Draft Policy POL- RC2009-010 CONCLUSION: The ability to accept credit card payments (Visa and Mastercard) for program registrations and facility rentals will improve customer service by streamlining the process to register in a program or book a facility and reduce the amount of staff time required to reconcile overdue accounts by ensuring immediate payment is received. It is recommended that Council approve draft Policy POL-RC2009-010 for immediate implementation. Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Aaaroval / Comments: Recreation and Community Services August 12, 2009 Report No. RC2009-14 Page 2 of 2 Page 189 of 193 Agenda Item # 12c) - Report No. RC 2009-15, Shawn Binns, Director of Recreation a... Department/Section Policy # Recreation and Community Services RC2009-010 Subject Enacted by Council: Credit Card Payment Option for Meeting Date Recreation Program Registration and Motion # Facility Rentals PURPOSE AND SCOPE The purpose of policy RC2009-010 is to enhance customer service by streamlining the process for registering and paying for recreation programs and facility rentals by accepting credit card payments. The Township of Oro-Medonte will accept credit card payments (Visa and Mastercard) for Recreation and Community Service programs and facility rentals to a maximum of $500.00 per permit / registration. Credit card payments will not be accepted for transactions over $500.00. Transactions will be administered by the Recreation and Community Services Department in conjunction with the Finance Department. This policy will be reviewed on an annual basis Page 1 of 1 Page 190 of 193 Agenda Item # 12d) - Report No. RC 2009-16, Shawn Binns, Director of Recreation a... Tou~nsI , o)f REPORT Proud Heritage, Exciting Future Report No. To: Committee of the Whole Prepared By: RC2009-16 Shawn Binns Meeting Date: Subject: Springwater Motion # August 12, 2009 Township Library Contract Roll R.M.S. File RECOMMENDATION(S): Requires ActionFX For Information Only It is recommended that: 1. Report RC2009-16 be received and adopted 2. Council terminate the contract for library services with the Springwater Library effective December 31, 2009 3. The Springwater Library be notified of Council's decision BACKGROUND: During the 2009 Budget deliberations Council requested a thorough review of Library Services. During the budget discussions Council raised concern regarding the value for dollar of the fee for service agreement with the Springwater Library. At that time a decision was deferred pending completion of the Strategic Facility Plan which included an extensive community consultation program. ANALYSIS: The following table provides an overview of usage provided by the respective libraries and a financial analysis of the Township's Library Service agreements: Municipality Contract / 2008 2009 # of OM Membership Expense per and Library Fee per Expense Expense resident fee for Non current member members and resident member related 2009 statistics Township of Contract $15,000 Severn - Coldwater Library Springwater Fee per $6,230 $18,000 2008 $ 25 711 Adults 207c increase 246 Juveniles 957 Total 30% of total membership $8,025 Ministry of $75 $19 $75 Recreation and Community Services Report No. RC2009-16 August 12, 2009 Page 1 of 3 Page 191 of 193 Agenda Item # 12d) - Report No. RC 2009-16, Shawn Binns, Director of Recreation a... Township - member $70 Culture Libraries in houseshold 89 29% increase Current Midhurst and housesholds Member last 2 Elmvale years 107 housesholds Current 40 households Midhurst and 69 Elmvale Could not provide any stats age break down. Town of Contract $4,150 $4,500 2008 $110 $17 Midland - 230 Adults Midland Public 8% increase 40 juveniles Library 270 Total City of Barrie Contract $111,228 $116,858 2830 $60 $ 41 Barrie Public 5% increase Library City of Orillia Contract $90,000 $92,700 Adult $100 $ 41 - 1852 Orillia Public 3% increase Children Library 417 Total 2269 The draft Strategic Facility Plan approved in principle by Council in June 2009 provided recommendations related to Library Service. The plan identified good value for dollar and usage of all contracted libraries with the exception of Springwater Township. A specific recommendation was provided to terminate this contract as soon as possible. The termination of the agreement with Springwater Library effective December 31, 2009 would provide sufficient time for the Springwater Library Board to address any impact to their 2010 operating budget. Use of this Library Service would be adequately accommodated through the contracts with the other four Municipalities. It is also recommended that upon notification to the Springwater Library a discussion ensue to ensure appropriate correspondence is distributed to notify the existing 107 members. FINANCIAL: Annual cost savings of approximately $8,000 per annum CONSULTATIONS: • Recreation Technical Support Group and Community through Strategic Facility Plan • Director, Finance Recreation and Community Services August 12, 2009 Report No. RC2009-16 Page 2 of 3 Page 192 of 193 Agenda Item # 12d) - Report No. RC 2009-16, Shawn Binns, Director of Recreation a... CONCLUSION: After a thorough review and public consultation regarding Library Services it is recommended that Council consider the termination of the Fee for Service Agreement with Springwater Township effective December 31, 2009. Respectfully submitted, Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: eKx-'~ Recreation and Community Services August 12, 2009 Report No. RC2009-16 Page 3 of 3 Page 193 of 193