09 10 2003 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 10,2003 @ 9:05 a.m.
Robinson Room
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Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Regrets:
Councillor Don Bell
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering/Environmental Services; Paul
Gravelle, Treasurer; Chris Carter, Recreation Co-ordinator; Jerry
Ball, Public Works Superintendent; Paul Eenhoorn, Fire Chief; Nick
McDonald, Meridian Planning Consultants Inc.
Also Present:
Diana Gerrard, John Waugh, Wayne Wilson, Bill & Barb Read,
John Gilbert, Keith Sherman
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1. NOTICE OF ADDITIONS TO AGENDA:
Motion No. CW-1
Moved by Hough, Seconded by Dickie
It is recommended that the following items be added to the agenda for consideration:
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6. CORRESPONDENCE:
b) Eileen and Albert Schwartz, correspondence dated August 28,2003 re: Response to Letter of
August 8,2003, Official Plan Amendment, Item 3.12 Shoreline Development (Item #17 of OPA).
c) Roy Bridge, Chair, Lake Simcoe Region Conservation Authority, correspondence dated August
27,2003 re: Ministry of the Environment Services.
d) City of Orillia, Notice of Public Meeting dated September 5, 2003 re: Comprehensive Zoning By-
law.
e) G. Baldock, correspondence received September 9,2003 re: Plan 626 Promenade.
f) Dr. Ron Golden, Chairman, Oro Ratepayer's Association, correspondence dated September 3,
2003 re: P-115/01, UCCI Consolidated Companies Inc. Application.
7. FINANCE, ADMINISTRATION AND FIRE:
b) Report No. ADM 2003-39, Marilyn Pennycook, Clerk, re: Remembrance Day Ceremony - Old
Town Hall.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Councillor Hughes, re: Leaf & Yard Waste Pick-Up.
11. IN-CAMERA:
c) Jennifer Zieleniewski, CAO, re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA:
Motion No. CW-2
Moved by Hough, Seconded by Dickie
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It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
September 10, 2003 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:-
"IN ACCORDANCE WITH THE ACT"
None.
4. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of August, 2003.
Motion No. CW-3
Moved by Hough, Seconded by Dickie
It is recommended that the Statement of Accounts for the month of August, 2003 totalling
$1,239,380.81 be received.
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Carried.
5. DEPUTATIONS:
a) Keith Sherman, Co-ordinator, Severn Sound Environmental Association, re: Renewal of the
Severn Sound Environmental Association Agreement.
Motion No. CW-4 (Amendment)
Moved by Hough, Seconded by Hughes
It is recommended that the following be added to the recommendation with respect to Severn
Sound Environmental Association "and further be it resolved that the Township of Oro-Medonte
is prepared, in-principle, to renew the Severn Sound Environmental Association Agreement for
a five year period starting April 1, 2004 and to financially support the Severn Sound
Environmental Association subject to a suitable business plan being provided to the Partner's,
continued support being provided by the Federal Government, financial support being provided
by the other benefiting Municipalities in Severn Sound, and subject to budget approval as part .
of the preparation of the Township of Oro-Medonte's 2004 operating budget".
Carried.
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Committee of the Whole Meeting - September 10, 2003
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Motion No. CW-5
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Moved by Hough, Seconded by Dickie
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It is recommended that
Whereas the Township of Oro-Medonte has benefited from the establishment of the
Severn Sound Remedial Action Plan (RAP);
And Whereas, the current Severn Sound Environmental Association Agreement expires
on March 31,2004;
And Whereas, the Township of Oro-Medonte has extended its membership with the
Nottawasaga Valley Conservation Authority to include the northern portion of the
Township;
Be it resolved that the information presented by Keith Sherman, Co-ordinator, Severn
Sound Environmental Association, be received;
And that staff be authorized to initiate discussions between Severn Sound
Environmental Association and Nottawasaga Valley Conservation Authority to
determine potential roles and responsibilities with respect to the environmental services
being delivered in the northern portion of the Township of Oro-Medonte;
And that staff present a report to Council with recommendations for service delivery;
And that the Severn Sound Environmental Association and Nottawasaga Valley
Conservation Authority be notified of Council's decision accordingly;
And further be it resolved that the Township of Oro-Medonte is prepared, in-principle, to
renew the Severn Sound Environmental Association Agreement for a five year period
starting April 1, 2004 and to financially support the Severn Sound Environmental
Association subject to a suitable business plan being provided to the Partner's,
continued support being provided by the Federal Government, financial support being
provided by the other benefiting Municipalities in Severn Sound, and subject to budget
approval as part of the preparation of the Township of Oro-Medonte's 2004 operating
budget.
Carried As Amended.
Recorded Vote Requested by Councillor Hough
Councillor Hough Yea
Councillor Hughes Yea
Councillor Marshall Yea
Councillor Bell Absent
Deputy Mayor Dickie Yea
Councillor Fountain Yea
Mayor Craig Yea
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Committee of the Whole Meeting September 10, 2{)03
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b) Diana Gerrard re: Plan 626 Promenade.
Motion No. CW-6
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Moved by Hough, Seconded by Dickie
It is recommended that the information from Diana Gerrard re: Plan 626 Promenade be
received.
Carried.
c) Jim Woodford, re: OPA 16.
Motion No. CW-7
Moved by Marshall, Seconded by Hughes
It is recommended that the correspondence dated September 10, 2003 from Jim
Woodford re: Official Plan Amendment #16 be received and referred to staff for a
response.
Carried.
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6. CORRESPONDENCE:
a) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated August 21, 2003 re: Request for Municipal Support
of the Watershed Based Source, Protection Advisory Committee Report.
Motion No. CW-8
Moved by Dickie, Seconded by Hough
It is recommended that the correspondence dated August 21,2003 from Wayne
Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re:
Request for Municipal Support of the Watershed Based Source Protection Advisory
Committee Report be received and referred to staff for a report, and that N.V.C.A. be
invited to present this information to Council.
Carried.
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Committee of the Whole Meeting - September 10, 2003
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b) Eileen and Albert Schwartz, correspondence dated August 28, 2003 re: Response
to Letter of August 8, 2003, Official Plan Amendment, Item 3.12 Shoreline
Development (Item #17 of OPA).
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Motion No. CW-9
Moved by Dickie, Seconded by Hough
It is recommended that the correspondence dated August 28, 2003 from Eileen and
Albert Schwartz, re: Response to Letter of August 8, 2003, Official Plan Amendment,
Item 3.12 Shoreline Development (Item #17 of OPA) be received and referred to staff
for a response.
Carried.
c) Roy Bridge, Chair, Lake Simcoe Region Conservation Authority, correspondence
dated August 27, 2003 re: Ministry of the Environment Services.
Motion No. CW-10
Moved by Hough, Seconded by Dickie
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It is recommended that the correspondence dated August 27, 2003 from Roy Bridge,
Chair, Lake Simcoe Region Conservation Authority, re: Ministry of the Environment
Services be received, that Council of the Township of Oro-Medonte support the position
of the Lake Simcoe Region Conservation Authority that the Province be requested to
consider the services of the Ministry of the Environment as an "essential service in
emergency situations" and further that the Premier and MPP be advised of the
Township's support.
Carried.
d) City of Orillia, Notice of Public Meeting dated September 5, 2003 re: Comprehensive
Zoning By-law.
Motion No. CW-11
Moved by Marshall, Seconded by Hughes
It is recommended that the Notice of Public Meeting dated September 5, 2003 from The
City of Orillia, re: Comprehensive Zoning By-law be received for information.
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Carried.
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Committee of the Whole Meeting - September 1{), 2003
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e) G. Baldock, correspondence received September 9,2003 re: Plan 626 Promenade.
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Motion No. CW-12
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated September 9,2003 from G. Baldock,
re: Plan 626 Promenade be received.
Carried.
f) Dr. Ron Golden, Chairman, Oro Ratepayer's Association, correspondence dated
September 3,2003 re: P-115/01, UCCI Consolidated Companies Inc. Application.
Motion No. CW-13
Moved by Hughes, Seconded by Fountain
It is recommended that the correspondence dated September 3,2003 from Dr. Ron
Golden, Chairman, Oro Ratepayer's Association, re: P-115/01, UCCI Consolidated
Companies Inc. Application be received and referred to staff for a response. .
Carried.
7. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. FD 2003-10, Paul Eenhoorn, Fire Chief, re: Monthly Report - July.
Motion No. CW-14
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. FD 2003-10, Paul Eenhoorn, Fire Chief, re: Monthly
Fire Report for July, 2003 be received.
Carried.
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Committee of the Whole Meeting - September 10, 2003
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b) Report No. ADM 2003-39, Marilyn Pennycook, Clerk, re: Remembrance Day
Ceremony - Old Town Hall.
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Motion No. CW-15
Moved by Hughes, Seconded by Marshall
It is recommended that Report No. ADM 2003-39, Marilyn Pennycook, Clerk, re:
Remembrance Day Ceremony - Old Town Hall be received and adopted, that Council
approve a policy of providing an amount of $300.00 annually to the Women's Institute
responsible for the Remembrance Day Ceremony at the Old Town Hall; and once
expenses have been met, that the Women's Institute donate any surplus funds to the
Royal Canadian Legion Poppy Fund, and further that the Women's Institutes of the
Township be notified of Council's decision and thanked for their continued support.
Carried.
8. PUBLIC WORKS:
None.
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9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Councillor Hughes, re: Leaf & Yard Waste Pick-Up.
Discussion.
10. BUILDING, PLANNING AND DEVELOPMENT:
None.
11.IN-CAMERA:
Motion No. CW-16
Moved by Fountain, Seconded by Hughes
It is recommended that we do now go In-Camera at 11 :35 a.m. to discuss Personnel
and Legal Matters.
Carried.
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Committee of the Whole Meeting - September 10, 2003
Motion No. CW-17
Moved by Marshall, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 1 :00 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-18
Moved by Hughes, Seconded by Marshall
It is recommended that the information from Jennifer Zieleniewski, CAO, re: Personnel
Matter (Smith) be received with regret.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-19
Moved by Fountain, Seconded by Hughes
It is recommended that the information from Jennifer Zieleniewski, CAO, re: Personnel
Matter (Chaloux) be received.
Carried.
c) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-20
Moved by Marshall, Seconded by Fountain
It is recommended that the verbal information from Jennifer Zieleniewski, CAO, re:
Legal Matter (UCCI) be received.
Carried.
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Committee of the Whole Meeting - September 10, 2003
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12.ADJOURNMENT:
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Motion No. CW-21
Moved by Hughes, Seconded by Marshall
It is recommended that we do now adjourn at 1 :05 p.m.
Carried.
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Committee of the Whole Meeting - September 10, 2003