09 24 2003 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 24, 2003 @ 9:07 a.m.
Robinson Room
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Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Don Bell
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering/Environmental Services; Paul
Gravelle, Treasurer; Chris Carter, Recreation Co-ordinator; Jerry
Ball, Public Works Superintendent; Joe Casey, Deputy Fire Chief;
Nick McDonald, Meridian Planning Consultants Inc.
Also Present:
Dave Morris, Paul Daoust, Etti Mountain, Norma Fournier, Jim
Edwards, Lauren & Domenic Natale, Bryan & Andrea Davidson,
Rick Jones, Heather Black, David White, Greg Howard, John
Waugh
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1. NOTICE OF ADDITIONS TO AGENDA:
Motion No. CW-1
Moved by Dickie, Seconded by Hough
It is recommended that the following items be added to the agenda for consideration:
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7. FINANCE, ADMINISTRATION AND FIRE:
c) Report No. ADM 2003-040, Marilyn Pennycook, Clerk, re: Remuneration and Rates
for Personnel and Facility Rental, 2003 Election.
d) Deputy Mayor Dickie, re: Request for OPP Presence.
8. PUBLIC WORKS:
a) Report No. PW 2003-11, Jerry Ball, Public Works Superintendent, re: Tender
Contracts for a Replacement Grader.
b) Report No. PW 2003-12, Jerry Ball, Public Works Superintendent, re: Washout of
O'Brien Street - Shanty Bay.
c) Report No. PW 2003-13, Jerry Ball, Public Works Superintendent, re: "Spooky
Seneca" - Request for Road Closure and Road-Side Parking for Event on October
31,2003.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Deputy Mayor Dickie, re: Taking of Surface Water.
Carried.
2. ADOPTION OF THE AGENDA:
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Motion No. CW-2
Moved by Hough, Seconded by Dickie
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It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
September 24,2003 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: -
"IN ACCORDANCE WITH THE ACT"
None.
4. RECEIPT OF ACCOUNTS:
None.
5. DEPUTATIONS:
a) Mr. Rick Jones, Principal, The Jones Consulting Group Ltd., re: UCCI Consolidated
Companies Inc. Application, P-115/01.
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Motion No. CW-3
Moved by Dickie, Seconded by Bell
It is recommended that the information from Mr. Rick Jones, Principal, The Jones Consulting
Group Ltd., re: UCCI Consolidated Companies Inc. Application, P-115/01 be received.
Carried.
6. CORRESPONDENCE:
a) Orillia Public Library, correspondence dated September 11, 2003 re: Proclamation Request,
Ontario Public Library Week, October 20-26, 2003.
Motion No. CW-4
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence dated September 11, 2003 from Orillia Public
Library, re: Proclamation Request, Ontario Public Library Week be received, that the Township
of Oro-Medonte proclaim the week of October 20-26, 2003 as Ontario Public Library Week and .
further that the Proclamation be declared on the Township's website.
Carried.
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Committee of the Whole Meeting - September 24, 2003
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b) The Family of Marilyn Birch, correspondence dated September 10, 2003 re: letter of
appreciation.
Motion No. CW-S
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence dated September 10, 2003 from The
Family of Marilyn Birch, re: letter of appreciation be received.
Carried.
c) Karen Penrose, correspondence dated September 16, 2003 re: Playground Request
for Harbourwood Estates Subdivision.
Motion No. CW-6
Moved by Hough, Seconded by Dickie
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It is recommended that the correspondence dated September 16, 2003 from Karen
Penrose, re: Playground Request for Harbourwood Estates Subdivision be received
and referred to staff for a report.
Carried.
d) Etti Mountain, Ice Convenor, Oro Minor Hockey, correspondence dated September
11, 2003 re: Ice Time.
Motion No. CW-7
Moved by Bell, Seconded by Hough
It is recommended that the correspondence dated September 11, 2003 from Etti
Mountain, Ice Convenor, Oro Minor Hockey, re: Ice Time be received.
Carried.
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Committee of the Whole Meeting - September 24, 2003
7. FINANCE, ADMINISTRATION AND FIRE:
a) Councillor Hughes, Discussion re: Oro-Medonte Community Arena Ice Time .
(Council Meeting, September 17, 2003). Presentation by P. Daoust, President, Fire
Fighters Hockey Association.
Motion No. CW-8
Moved by Dickie, Seconded by Hough
It is recommended that the information from Councillor Hughes and the correspondence
and presentation from Mr. P. Daoust re: Oro-Medonte Community Arena Ice Time be
received.
Carried.
b) Oro-Medonte Recreation Advisory Committee, minutes of September 11, 2003
meeting.
Motion No. CW-9
Moved by Hough, Seconded by Bell
It is recommended that the minutes of September 11, 2003 meeting of Oro-Medonte .
Recreation Advisory Committee be received.
Carried.
c) Report No. ADM 2003-040, Marilyn Pennycook, Clerk, re: Remuneration and Rates
for Personnel and Facility Rental, 2003 Election.
Motion No. CW-10
Moved by Bell, Seconded by Hough
It is recommended that Report No. ADM 2003-040, Marilyn Pennycook, Clerk, re:
Remuneration and Rates for Personnel and Facility Rental, 2003 Election be received
and adopted, and further that the rates for the 2003 Election be established as:
Voting Places
Deputy Returning Officers
Election Officials (Poll Clerks)
Standby DRO and Election Officials
Election Assistant
$85.00 (plus $20.00 for each additional poll)
$200.00 (plus mileage for pick-up of ballot boxes)
$150.00 (all inclusive)
$90.00 (all inclusive)
$175.00.
Carried.
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Committee of the Whole Meeting - September 24, 2003
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d) Deputy Mayor Dickie, re: Request for Procedure for OPP Presence re: Enforcement
of Speed Limits.
Discussion.
8. PUBLIC WORKS:
a) Report No. PW 2003-11, Jerry Ball, Public Works Superintendent, re: Tender
Contracts for a Replacement Grader.
Motion No. CW-11
Moved by Marshall, Seconded by Hughes
It is recommended that Report No. PW 2003-11, Jerry Ball, Public Works
Superintendent, re: Tender Contracts for the Purchase of a New Grader be received
and adopted, that the five year Lease Agreement with Toromont Cat be accepted at a
cost of $1,840.54, plus taxes, for a Model 160H grader, that the Public Works
Superintendent notifies all contractors accordingly, and further that the Clerk prepares
the appropriate By-law.
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Carried.
b) Report No. PW 2003-12, Jerry Ball, Public Works Superintendent, re: Washout of
O'Brien Street - Shanty Bay.
Motion No. CW-12
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. PW 2003-12, Jerry Ball, Public Works
Superintendent, re: Washout of O'Brien Street - Shanty Bay be received and adopted,
that improvements to both the road surface and drainage on O'Brien Street and Brook
Street be considered in the 2004 budget deliberations, and further that the Public
Works Superintendent advise Mr. and Mrs. Winter accordingly.
Carried.
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Committee of the Whole Meeting - September 24,2003
c) Report No. PW 2003-13, Jerry Ball, Public Works Superintendent, re: "Spooky
Seneca" - Request for Road Closure and Road-Side Parking for Event on October
31,2003.
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Motion No. CW-13
Moved by Hughes, Seconded by Fountain
It is recommended that Report No. PW 2003-13, Jerry Ball, Public Works
Superintendent, re: "Spooky Seneca" - Request for Road Closure and Road-Side
Parking for Event on October 31,2003 be received and adopted, that the Clerk be
authorized to prepare the necessary By-law to temporarily close Seneca Lane from
Huronwoods Drive to the cul-de-sac, from 6:00 p.m. to 10:00 p.m. on October 31,2003,
that the organizers of "Spooky Seneca" notify all emergency personnel of this road
closure, that the Public Works Superintendent provide road closure barricades for this
event, and further that the Public Works Superintendent notifies Ms. Karen McLeod
accordingly.
Carried.
d) Council unanimously agreed to add to the agenda, Councillor Marshall, re: repairs to
the 2nd Line Shanty Bay boat launch.
Motion No. CW-14
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Moved by Marshall, Seconded by Hughes
It is recommended that Jones Construction be presented with an invoice for the amount
of repairs to the 2nd Line Boat Launch not to exceed $10,000.00.
Carried.
Recorded Vote Requested by Councillor Marshall
Councillor Marshall Yea
Councillor Bell Yea
Deputy Mayor Dickie Yea
Councillor Fountain Yea
Councillor Hough Yea
Councillor Hughes Yea
Mayor Craig Yea
9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Deputy Mayor Dickie, re: Jurisdictions re: Taking of Surface Water.
Discussion.
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Committee of the Whole Meeting - September 24,2003
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10. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PD 2003-016, Andy Karaiskakis, Junior Planner, re: Committee of
Adjustment Decisions from September 11, 2003.
Motion No. CW-1S
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. PD 2003-016, Andy Karaiskakis, Junior Planner, re:
Committee of Adjustment Decisions from September 11, 2003 be received.
Carried.
b) Report to Oro-Medonte Council dated September 16, 2003, Nick McDonald,
Meridian Planning Consultants Inc., re: UCCI Application - P115/01.
Motion No. CW-16
Moved by Fountain, Seconded by Marshall
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It is recommended that the Report to Oro-Medonte Council dated September 16, 2003
from Nick McDonald, Meridian Planning Consultants Inc. and the Draft OPA #18, re:
UCCI Application - P115/01 be received and that OPA #18 be brought forward at a
future meeting.
Carried.
c) Report to Oro-Medonte Council dated September 17,2003, Nick McDonald,
Meridian Planning Consultants Inc., re: OPA #15, Oro Centre Secondary Plan.
Motion No. CW-17
Moved by Hughes, Seconded by Fountain
It is recommended that the Report to Oro-Medonte Council dated September 17, 2003
from Nick McDonald, Meridian Planning Consultants Inc., re: OPA #15, Oro Centre
Secondary Plan be received, the suggested modifications to OPA #15 by the County of
Simcoe be incorporated; and further that The County of Simcoe be asked to approve
the Oro Centre Secondary Plan (OPA #15) as soon as possible.
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Carried.
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Committee of the Whole Meeting - September 24, 2003
11.IN-CAMERA:
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None.
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12.ADJOURNMENT:
Motion No. CW-18
Moved by Marshall, Seconded by Hughes
It is recommended that we do now adjourn at 11 :45 a.m.
Carried.
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Committee of the Whole Meeting - September 24, 2003