10 22 2003 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
. Wednesday, October 22,2003 @ 9:05 a.m.
Robinson Room
Present: Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Don Bell
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Nick
McDonald, Meridian Planning Consultants Inc.; Paul Eenhoorn,
Fire Chief; Jerry Ball, Public Works Superintendent; Keith
Mathieson, Director of Engineering and Environmental Services;
Paul Gravelle, Treasurer
Also Present:
Glen Stewart, Ian Rowe, Martin Kimble, Kris Menzies, Mel
Coutanche
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1. NOTICE OF ADDITIONS TO AGENDA:
Motion No. CW-1
Moved by Marshall, Seconded by Hughes
It is recommended that the following items be added to the agenda for consideration:
7. FINANCE, ADMINISTRATION AND FIRE:
a) Request from History Committee, re: Funding of "Medonte" book.
b) Councillor Hughes, re: Discussion re: Plan 626 Promenade.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
c) Report No. EES 2003-53, Keith Mathieson, Director of Engineering and
Environmental Services, re: Ukrainian Private Water System - Village of
Hawkestone.
e
Carried.
2. ADOPTION OF THE AGENDA:
Motion No. CW-2
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Moved by Fountain, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 22, 2003 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
4. RECEIPT OF ACCOUNTS:
None.
s. DEPUTATIONS:
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a) Mr. Ian Rowe, Burgar Rowe LLP, re: Hillway Equipment.
Motion No. CW-3
Moved by Hughes, Seconded by Fountain
It is recommended that the information from Mr. Ian Rowe, Burgar Rowe LLP, re:
Hillway Equipment be received.
Carried.
Motion No. CW-4
Moved by Hough, Seconded by Bell
It is recommended that we do now go In-Camera at 9:20 a.m. to discuss a Legal
Matter.
Carried. e
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Committee of the Whole Meeting - October 22, 2003
Motion No. CW-S
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Moved by Dickie, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 10:10 a.m.
Carried.
Refer to Item 11 a).
6. CORRESPONDENCE:
a) Canadian Public Health Association, correspondence dated October 9,2003 re:
Proclamation Request, Canadian HIV/AIDS Awareness Week 2003 (November 24-
December 1) and World Aids Day (December 1).
Motion No. CW-6
Moved by Marshall, Seconded by Fountain
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It is recommended that the correspondence dated October 9, 2003 from The Canadian
Public Health Association, re: Proclamation request be received; that the Township of
Oro-Medonte proclaim the week of November 24-December 1, 2003 as "Canadian
HIV/AIDS Awareness Week" and December 1, 2003 as "World Aids Day"; and further
that the Proclamation be declared on the Township's website.
Carried.
b) Nottawasaga Valley Conservation Authority, correspondence dated October 10,
2003 re: NVCA Highlights, Fall 2003.
Motion No. CW-7
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence dated October 10, 2003 from Nottawasaga
Valley Conservation Authority, re: NVCA Highlights, Fall 2003 be received.
Carried.
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Committee of the Whole Meeting - October 22, 2003
c) Town of Markham, correspondence dated September 26,2003 re: Wirebury .
Connections Inc.
Motion No. CW-8
Moved by Fountain, Seconded by Hughes
It is recommended that the correspondence dated September 26,2003 from Town of
Markham, re: Wirebury Connections Inc. be received.
Carried.
7. FINANCE, ADMINISTRATION AND FIRE:
a) Request from History Committee, re: Funding of "Medonte" book.
Motion No. CW-9
Moved by Dickie, Seconded by Hough
It is recommended that the correspondence dated October 20, 2003 from Tim
Crawford, Oro-Medonte History Committee be received; and further that Council
authorize the set up of a receivable account for the production and sale of 2000
"Medonte" books.
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Carried.
b) Councillor Hughes, re: Discussion re: Plan 626 Promenade.
Discussion.
8. PUBLIC WORKS:
None.
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Committee of the Whole Meeting October 22, 2003
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9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2003-54, Keith Mathieson, Director of Engineering and
Environmental Services, re: FSP Holdings Inc. (Settler's Ghost Golf Course) - Road
Improvement Agreement.
Motion No. CW-10
Moved by Bell, Seconded by Dickie
It is recommended that Report No. EES 2003-54, Keith Mathieson, Director of
Engineering and Environmental Services, re: FSP Holdings Inc. (Settler's Ghost Golf
Course) - Road Improvement Agreement be received and adopted; that the Township
of Oro-Medonte enters into a Road Improvement Agreement with FSP Holdings Inc. to
upgrade Line 1 North; that the appropriate By-law be prepared for Council's
consideration; and further that the owner be notified of Council's decision.
Carried.
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b) Report No. EES 2003-55, Keith Mathieson, Director of Engineering and
Environmental Services, re: Warminster Pump House Upgrades.
Motion No. CW-11
Moved by Hough, Seconded by Dickie
It is recommended that Report No. EES 2003-55, Keith Mathieson, Director of
Engineering and Environmental Services, re: Warminster Pump House Upgrades be
received and adopted; that Brookside Contracting be awarded Part "A" of the tender to
upgrade the Warminster Water System; that Brookside Contracting be awarded the
portion of Part "B" of the tender as determined by the Director of Engineering and
Environmental Services; that any over-run be transferred from the Warminster Water
Reserve Fund; and further that Brookside Contracting be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - October 22, 2003
c) Report No. EES 2003-53, Keith Mathieson, Director of Engineering and
Environmental Services, re: Ukrainian Private Water System - Village of
Hawkestone.
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Motion No. CW-12
Moved by Bell, Seconded by Hough
It is recommended that Report No. EES 2003-53, Keith Mathieson, Director of
Engineering and Environmental Services, re: Ukrainian Private Water System - Village
of Hawkestone be received and adopted; that the Township of Oro-Medonte not
assume the municipal water system owned by the Ukrainian National Federation of
Canada in the village of Hawkestone until a full assessment of the system is completed
by the Township Engineers, and all upgrades are completed by the Owner to bring the
system to Township standards; that the Ukrainian National Federation of Canada be
advised that the Township is not in a position, at this time, to collect fees for their water
system; that the request for monitoring services from the Ukrainian National Federation
of Canada be denied; and further that Mr. Gregory and Mr. Didulka be advised of.
Council's decision.
Carried.
10.BUILDING, PLANNING AND DEVELOPMENT:
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a) Report to Oro-Medonte Council dated October 16, 2003, Nick McDonald, Meridian
Planning Consultants Inc., re: Heights of Horseshoe Townhouse Project, File
#157103 and S-97-03.
Motion No. CW-13
Moved by Hough, Seconded by Dickie
It is recommended that the Report to Oro-Medonte Council dated October 16, 2003,
Nick McDonald, Meridian Planning Consultants Inc., re: Heights of Horseshoe
Townhouse Project, File #157/03 and S-97-03 be received and adopted; and further
that Council authorize the Planning Department to schedule a public meeting under
Sections 34 and 51 of the Planning Act.
Carried.
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Committee of the Whole Meeting - October 22, 2003
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11.IN-CAMERA:
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Motion No. CW-14
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Moved by Bell, Seconded by Marshall
It is recommended that we do now go In-Camera at 12:00 p.m. to discuss Legal and
Personnel Matters.
Carried.
Motion No. CW-1S
Moved by Hughes, Seconded by Bell
It is recommended that we do now Rise and Report from In-Camera at 1 :00 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-16
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Moved by Marshall, Seconded by Bell
It is recommended that the report dated October 15, 2003 from Nick McDonald,
Meridian Planning Consultants Inc., re: Legal Matter (Hillway) be received and adopted;
and further that the draft By-law be circulated for public input prior to Council's
consideration on November 5,2003.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
Deferred to November 5, 2003.
c) Mayor J. Neil Craig, re: Personnel Matter.
Motion No. CW-17
Moved by Dickie, Seconded by Bell
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It is recommended that the confidential report dated October 15, 2003 from Mayor J.
Neil Craig, re: Personnel Matter (Zieleniewski) be received and adopted.
Carried.
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Committee of the Whole Meeting - October 22, 2003
12.ADJOURNMENT:
Motion No. CW-18
Moved by Hough, Seconded by Bell
It is recommended that we do now adjourn at 1 :05 p.m.
Carried.
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Committee of the Whole Meeting - October 22, 2003
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