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07 15 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING MINUTES TownsI )Council Chambers Prond Heritage, Exciting Future Wednesday, July 15, 2009 TIME: 9:07 a.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Deputy Mayor Ralph Hough Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Jerry Ball, Director of Transportation and Environmental Services; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services; Richard Playfair, Acting Fire Chief; Hugh Murray, Fire Prevention Officer; Tamara Obee, Human Resources Officer; Debra Anderson; S/Sgt. Andy Mayo, Detachment Commander, Barrie Detachment, OPP Also Present: Tom Kurtz, Brenda Houben, Ross Harvey, Lori Harvey, Murray McDonnell, Jim Crawford, Brian Ambeau, Kurt Allenhoff, Tibor Haasz, Steve Moreland, Noah Moreland, Rick Yule Page 1 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 1. NOTICE OF ADDITIONS a) Motion for Additions Motion No. CW090715-1 Moved by Evans, Seconded by Crawford It is recommended that the following items be added to the agenda for consideration: 5. CONSENT AGENDA: h) Garfield Dunlop, MPP, Simcoe North, correspondence dated July 6, 2009 re: Public Salary Disclosure, County of Simcoe Area Wide Growth Plan and the Provincial Harmonized Sales Tax. Staff Recommendation: Receipt. 6. COMMUNICATIONS f) Correspondence dated July 8, 2009 from Martin Kimble, Executive Vice President, Operations & Activities, Horseshoe Resort, re: Skyline Request, Water Tower. 7. REPORTS OF MEMBERS OF COUNCIL: e) Councillor Coutanche, re: Request for Fee Waiver. 10. DEVELOPMENT SERVICES: h) Report No. DS 2009-52, Andria Leigh, Director of Development Services, re: Houben Pre-Servicing Agreement Draft Plan 43-OM-94003. 13. IN-CAMERA j) Robin Dunn, Chief Administrative Officer, re: Property Matter (TRY Recycling). Carried. 2. ADOPTION OF AGENDA a) Motion for Adoption Motion No. CW090715-2 Moved by Coutanche, Seconded by Allison It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, July 15, 2009 be received and adopted, as amended, to withdrawn Item 10d), "Andria Leigh, Director of Development Services, memorandum correspondence dated July 15, 2009 re: Hillway Equipment Ltd., Draft Zoning By- Law Application, 2008-ZBA-02, Part Lots 8 and 9, Concession 12, West of Line 12 North." Carried. Page 2 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: a) Noah Moreland, re: Request to Designate Event as a Community Festival Event, Request for Noise By-Law Exemption and Request for Temporary Use By-Law Exemption Refund, Suncrash Event, August 1, 2009 [Refer to Item 10c)]. Motion No. CW090715-3 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated July 6, 2009 from Noah Moreland, re: Request to Designate Event as a Community Festival Event, Request for Noise By-Law Exemption and Request for Temporary Use By-Law Exemption Refund, Suncrash Event, August 1, 2009 be received and considered in conjunction with Item 10c), Report No. DS 2009-39, Andria Leigh, Director of Development Services, re: Temporary Use By-law Application 2009-ZBA-011, Kearey/Moreland, 2520 Bass Lake Sideroad East, Lot 19 of Registered Plan 794 and Part of Lots 5 and 6, Concession 14, Township of Oro-Medonte. Carried. Motion No. CW090715-4 Moved by Evans, Seconded by Crawford It is recommended that we do now go In-Camera at 10:01 a.m. to discuss a Personnel Matter. Carried. Motion No. CW090715-5 Moved by Crawford, Seconded by Evans It is recommended that we do now Rise and Report from In-Camera at 10:14 a.m. Carried. Please refer to Item 13g). Page 3 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 5. CONSENT AGENDA: a) Lake Simcoe Region Conservation Authority, minutes of meeting held on May 22, 2009 and highlights of meeting held on June 26, 2009. Staff Recommendation: Receipt. b) Orillia Public Library Board minutes, meeting held on May 27, 2009. Staff Recommendation: Receipt. c) Dalton McGuinty, The Premier of Ontario, correspondence dated June 24, 2009 re: Simcoe Area Growth Plan. Staff Recommendation: Receipt. d) Dalton McGuinty, The Premier of Ontario, correspondence dated July 2, 2009 re: Public Salary Disclosure. Staff Recommendation: Receipt. e) Dalton McGuinty, The Premier of Ontario, correspondence dated July 2, 2009 re: Exemption for Minor Sports Under the Proposed Harmonized Sales Tax. Staff Recommendation: Receipt. f) Anne Arksey, Principal, W.R. Best Memorial Public School, correspondence dated June 29, 2009 re: Letters of Appreciation. Staff Recommendation: Receipt. g) Len Leach, President, Lake Simcoe Regional Airport Commission, correspondence dated June 29, 2009 re: LSRA Letter of Appreciation. Staff Recommendation: Receipt. h) Garfield Dunlop, MPP, Simcoe North, correspondence dated July 6, 2009 re: Public Salary Disclosure, County of Simcoe Area Wide Growth Plan and the Provincial Harmonized Sales Tax. Staff Recommendation: Receipt. Page 4 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 Motion No. CW090715-6 Moved by Allison, Seconded by Coutanche It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: Lake Simcoe Region Conservation Authority, minutes of meeting held on May a) 22, 2009 and highlights of meeting held on June 26, 2009. Received. Orillia Public Library Board minutes, meeting held on May 27, 2009. b) Received. Dalton McGuinty, The Premier of Ontario, correspondence dated June 24, 2009 c) re: Simcoe Area Growth Plan. Received. Dalton McGuinty, The Premier of Ontario, correspondence dated July 2, 2009 re: d) Public Salary Disclosure. Received. Dalton McGuinty, The Premier of Ontario, correspondence dated July 2, 2009 re: e Exemption for Minor Sports Under the Proposed Harmonized Sales Tax. Received. f) Anne Arksey, Principal, W.R. Best Memorial Public School, correspondence dated June 29, 2009 re: Letters of Appreciation. Received. g) Len Leach, President, Lake Simcoe Regional Airport Commission, correspondence dated June 29, 2009 re: LSRA Letter of Appreciation. Received. h) Garfield Dunlop, MPP, Simcoe North, correspondence dated July 6, 2009 re: Public Salary Disclosure, County of Simcoe Area Wide Growth Plan and the Provincial Harmonized Sales Tax. Received. Carried. Page 5 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 6. COMMUNICATIONS: a) Correspondence dated June 29, 2009 from Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re: Bill 196, Proposed Barrie-Innisfil Boundary Adjustment Act, 2009. Motion No. CW090715-7 Moved by Evans, Seconded by Crawford It is recommended that the correspondence dated June 29, 2009 from Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re: Bill 196, Proposed Barrie-Innisfil Boundary Adjustment Act, 2009 be received. Carried. b) Correspondence dated July 2, 2009 from Ross and Lori Harvey, re: Request for Parking Exemption at Harbourwood Pumphouse. Council consented to allow ross Harvey speak on the matter. Motion No. CW090715-8 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated July 2, 2009 from Ross & Lori Harvey re: Request for Parking Exemption at Harbourwood Pumphouse be deferred pending further information. Carried. Motion No. CW090715-9 Moved by Coutanche, Seconded by Allison It is recommended that 1. The correspondence dated July 2, 2009 from Ross and Lori Harvey, re: Request for Parking Exemption at Harbourwood Pumphouse be received. 2. That the correspondence request dated July 2, 2009 from Ross and Lori Harvey for permanent parking exemption at the Harbourwood Pumphouse be denied. 3. And Further That the applicant be notified of Council's decision. Deferred. Page 6 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 c) Correspondence dated July 9, 2009 from Joanne McPhail re: Request for Parking Exemption, United Way of Greater Simcoe County 50th Anniversary Designer Showcase, September 10, 12-13, 18-20, 2009. Motion No. CW090715-10 Moved by Crawford, Seconded by Evans It is recommended that 1. The correspondence dated July 9, 2009 from Joanne McPhail re: Request for Parking Exemption, United Way of Greater Simcoe County 50th Anniversary Designer Showcase, September 10, 12-13, 18-20, 2009 be received. 2. That the applicants be granted a temporary parking exemption on one side of Barrie Terrace on September 10, 12-13, 18-20, 2009. 3. That the applicants notify the Township's Fire & Emergency Services and the Ontario Provincial Police. 4. That the Chief Municipal Law Enforcement Officer liaise with the applicant. 5. And Further That the applicant be advised of Council's decision. Carried. d) Correspondence dated July 4, 2009 from Robert Liscombe, re: Parking By- Law. Motion No. CW090715-11 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated July 4, 2009 from Robert Liscombe, re: Parking By-Law be received. Carried. e) Correspondence dated June 30, 2009 from Ron Hunt, President, The Orillia Fish and Game Conservation Club, re: By-Law Restricting Fall and Winter Parking. Motion No. CW090715-12 Moved by Agnew, Seconded by Evans It is recommended that the correspondence dated June 30, 2009 from Ron Hunt, President, The Orillia Fish and Game Conservation Club, re: By-Law Restricting Fall and Winter Parking be received. Carried. Page 7 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 f) Correspondence dated July 8, 2009 from Martin Kimble, Executive Vice President, Operations & Activities, Horseshoe Resort, re: Skyline Request, Water Tower. Motion No. CW090715-13 Moved by Agnew, Seconded by Crawford It is recommended that the correspondence dated July 8, 2009 from Martin Kimble, Executive Vice President, Operations & Activities, Horseshoe Resort, re: Skyline Request, Water Tower be received. Carried. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Review of Mileage Rates. Motion No. CW090715-14 Moved by Coutanche, Seconded by Crawford It is recommended that the verbal information presented by Mayor H.S. Hughes, re: Review of Mileage Rates be received; and that the Township Per Kilometre Rate, per Policy POL-TR-03, be frozen at the 2009 rate from July 15, 2009 to June 30, 2010. Carried. Council recessed at 12:10 p.m. and reconvened at 1:09 p.m. b) Councillor Coutanche, correspondence dated July 3, 2009 from Deborah Price Sherman, Administrator for the Board of Directors and Equity Members of the Indian Park Association re: Indian Park Association (IPA). Motion No. CW090715-15 Moved by Coutanche, Seconded by Allison It is recommended that the correspondence dated July 3, 2009 from Deborah Price Sherman, Administrator for the Board of Directors and Equity Members of the Indian Park Association and presented by Councillor Coutanche, re: Indian Park Association (IPA) be received. Carried. Page 8 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 c) Councillor Allison, re: correspondence dated June 25, 2009 from Michele Locke, Severn Sound Environmental Association (SSEA) re: Ontario Drinking Water Stewardship Program Maps. Motion No. CW090715-16 Moved by Crawford, Seconded by Agnew It is recommended that the correspondence dated June 25, 2009 from Michele Locke, Severn Sound Environmental Association (SSEA) re: Ontario Drinking Water Stewardship Program Maps and presented by Councillor Allison be received. Carried. d) Councillor Crawford, re: Oro-Medonte Fire & Emergency Services, Orillia Air Show and Festival, Canadian Forces Snowbirds and CF-18 Hornet, The Community Foundation of Orillia & Area, Wednesday, June 24, 2009. Motion No. CW090715-17 Moved by Crawford, Seconded by Evans It is recommended that 1. The verbal information presented by Councillor Crawford, re: Oro-Medonte Fire & Emergency Services, Orillia Air Show and Festival, Canadian Forces Snowbirds and CF-18 Hornet, The Community Foundation of Orillia & Area, Wednesday, June 24, 2009 be received. 2. And Further That the Fire & Emergency Services Department liaise with the City of Orillia on this matter and report back to Council on August 12, 2009. Carried. e) Councillor Coutanche, re: Request for Fee Waiver. Motion No. CW090715-18 Moved by Coutanche, Seconded by Allison It is recommended that the verbal information presented by Councillor Coutanche re: Request for Fee Waiver for Garfield Dunlop's booking of Vasey Ball Field for the Annual Farm Appreciation event on August 30, 2009 be received and approved. Carried. Page 9 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Robin Dunn, Chief Administrative Officer, re: Use of Township of Oro-Medonte Administration Building as Command Centre for Burl's Creek Family Event and Live Nation Music Festival, August 29-30, 2009. Motion No. CW090715-19 Moved by Allison, Seconded by Coutanche It is recommended that 1. The verbal information presented by Robin Dunn, Chief Administrative Officer, re: Use of Township of Oro-Medonte Administration Building as Command Centre for the Virgin Festival at Burl's Creek Family Event Park, August 28-30, 2009 be received. 2. That the Ontario Provincial Police be authorized to utilize the Township Administration Building as a Command Post for the Virgin Festival at Burl's Creek Family Event Park on August 28-30, 2009. 3. And Further That the Fire Chief be the Township's contact and liaise accordingly. Carried. b) Robin Dunn, Chief Administrative Officer, re: Association of Municipalities of Ontario (AMO) Delegations. Motion No. CW090715-20 Moved by Agnew, Seconded by Evans It is recommended that the correspondence presented by Robin Dunn, Chief Administrative Officer, re: Association of Municipalities of Ontario (AMO) Delegations be received and further that staff be authorized to proceed accordingly as directed by Council. Carried. Page 10 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 c) Robin Dunn, Chief Administrative Officer, re: Meeting with Nottawasaga Valley Conservation Authority (NVCA) and Severn Sound Environmental Association (SSEA). Motion No. CW090715-21 Moved by Coutanche, Seconded by Allison It is recommended that the verbal information presented by Robin Dunn, Chief Administrative Officer, re: Meeting with Nottawasaga Valley Conservation Authority (NVCA) and Severn Sound Environmental Association (SSEA) be received; and further that Deputy Mayor Hough and Councillors Coutanche and Allison, as the Township's Council representatives to NVCA and SSEA, be authorized to attend the meeting of July 21, 2009. Carried. d) Report No. FI 2009-14, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts, June 30, 2009. Motion No. CW090715-22 Moved by Evans, Seconded by Crawford It is recommended that Report No. Fl 2009-14, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts, June 30, 2009 be received; and further that the accounts for the month of June, 2009 totalling $7,499,104.05 be received. Carried. Page 11 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 e) Report No. CS 2009-19, Doug Irwin, Director of Corporate Services/Clerk, re: Request for Noise By-Law Exemption - Vince and Tracy Talon. Motion No. CW090715-23 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report No. CS 2009-19, Doug Irwin, Director of Corporate Services/Clerk, re: Request for Noise By-Law Exemption - Vince and Tracy Talon be received and adopted. 2. That Council grants an exemption for Vince and Tracy Talon of 28 Owen Road to the Township Noise By-Law for the event scheduled for August 1, 2009 on the provision that all activities at the party conclude at 12:00 (midnight). 3. That the property owners provide the Township with the names and numbers of individuals who will be in charge during the event, to allow the Township to contact them should issues arise. 4. That all vehicles parked in the area are parked as far to the right of the roadway as possible and on one side of the road only. 5. That the applicant notify The Township of Oro-Medonte Fire and Emergency Services Department and the Ontario Provincial Police accordingly. 6. And that the Chief Municipal Law Enforcement Officer liaise with the applicant accordingly. Carried. f) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-law No. 2009-095, A By-Law to Permanently Close and Sell Part of the Road Allowance on Part of the West Half of Lot 16, Concession 12 (Part of PIN #58548-0001 (LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Part 1, Plan 51 R-36354, Township of Oro-Medonte, County of Simcoe. Motion No. CW090715-24 Moved by Crawford, Seconded by Evans It is recommended that the draft By-law No. 2009-095, "A By-Law to Permanently Close and Sell Part of the Road Allowance on Part of the West Half of Lot 16, Concession 12 (Part of PIN #58548-0001 (LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Part 1, Plan 51 R-36354, Township of Oro-Medonte, County of Simcoe" presented by Doug Irwin, Director of Corporate Services/Clerk be received; and further that the by-law be brought forward for Council's consideration. Carried. Page 12 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 g) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2009- 099, A By-law to Regulate Fencing around Private Outdoor Swimming Pools within the Township of Oro-Medonte and to Repeal By-law No. 2005-138. Motion No. CW090715-25 Moved by Coutanche, Seconded by Allison It is recommended that the draft By-Law No. 2009-099, "A By-law to Regulate Fencing around Private Outdoor Swimming Pools within the Township of Oro- Medonte and to Repeal By-law No. 2005-138" presented by Doug Irwin, Director of Corporate Services/Clerk, be received; and further that the by-law be brought forward for Council's consideration. Carried. h) Oro-Medonte Environmental Group Advisors minutes, meeting held on June 18, 2009, re: OMEGA Motion 090618-04, Remediate Surface Water Run-Off in Shanty Bay; and OMEGA Motion 090618-09, Local Food Procurement Policy. Motion No. CW090715-26 Moved by Crawford, Seconded by Evans It is recommended that Whereas the Oro-Medonte Environmental Group Advisors (OMEGA), at its meeting of June 18, 2009, considered the following recommendation, "It is recommended that OMEGA: 1. Submits the LSRCA's presentation re: Remediate Surface Water Run-off in Shanty Bay to Council. 2. And That Council consider a feasibility study." And Whereas the recommendation was defeated by the Oro-Medonte Environmental Group Advisors as documented by Motion No. OMEGA-090618- 04; Now Therefore, Council endorses the Oro-Medonte Environmental Group Advisors' recommendation to defeat the aforementioned recommendation. Carried. Page 13 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 Motion No. CW090715-27 Moved by Allison, Seconded by Agnew It is recommended that 1. The correspondence dated June 17, 2009 re: Local Food Policy - OMEGA AG Committee; the correspondence dated April 22, 2009 re: Canadian Planners Call for Local and Sustainable Food Systems; and the eatrealeatlocal.ca clip be received. 2. And Whereas OMEGA, at its meeting of June 18, 2009, endorsed the following recommendation, through agenda item 7e), Sustainable Agricultural Working Group Update and Motion No. OMEGA 090618-09: "That Oro-Medonte Township commits to using local produce from local farmers at Township functions where food is served. In the first year, Oro-Medonte Township commits to using a minimum of 10 per cent (by price), and increasing this by 5 per cent each subsequent year. This policy will apply to all events which the Township of Oro-Medonte controls, and will be encouraged in other areas through education. And that the Township of Oro-Medonte introduce a Zero Waste program which will implement features such as: 1. Reusable, recyclable or bio-degradable kitchenware, 2. Minimum 10% recycled paper products, 3. Elimination of plastic water bottles for water jugs and glasses, and 4. Elimination of polystyrene food ware. 5. Use of the green bin/composting and other programs designed to reduce waste into landfills. And that the Township of Oro-Medonte forward this resolution to other municipalities within Simcoe County, including the County, and the cities of Barrie and Orillia, and to other municipalities in Ontario encouraging them to implement their own local food policies." Now Therefore, Council endorses OMEGA's recommendation, in principle, to adopt the above-noted local food policy and zero waste program. Carried. Page 14 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Report No. TES 2009-24, Jerry Ball, Director of Transportation and Environmental Services re: Drinking Water Quality Management System. Motion No. CW090715-28 Moved by Agnew, Seconded by Allison It is recommended that Report No. TES 2009-24, Jerry Ball, Director of Transportation and Environmental Services re: Drinking Water Quality Management System be received for information. Carried. b) Jerry Ball, Director of Transportation and Environmental Services, re: Stormwater Management Pond Report, C.C. Tatham & Associates. Motion No. CW090715-29 Moved by Agnew, Seconded by Crawford It is recommended that the correspondence dated July 10, 2009 from Dan Hurley, C.C. Tatham & Associates Ltd. and presented by Jerry Ball, Director of Transportation and Environmental Services, re: Oro-Medonte Stormwater Management (SWM) Facility Inventory be received. Carried. c) Jerry Ball, Director of Transportation and Environmenal Services, re: Temporary Signage, Burl's Creek. Council consented to add an Item 9c), Jerry Ball, Director of Transportation and Environmental Services re: Temporary Signage, Burl's Creek. Motion No. CW090715-30 Moved by Coutanche, Seconded by Allison It is recommended that 1. The verbal information presented by Jerry Ball, Director of Transportation and Environmental Services, re: Temporary Signage, Burl's Creek be received. 2. That the Director of Transportation and Environmental Services be authorized to proceed accordingly. 3. And that the Event Promoter/Convener be invoiced for the costs associated with the Temporary Signage for the event at Burl's Creek August 28-30, 2009. Carried. Page 15 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 10. DEVELOPMENT SERVICES: a) Report No. DS 2009-36, Andria Leigh, Director of Development Services, re: Moon Point Corporation, Registered Plan M-881 - Certificate of Substantial Completion and Acceptance (Municipal Underground Services). Motion No. CW090715-31 Moved by Allison, Seconded by Evans It is recommended that 1. Report No. DS 2009-36, Andria Leigh, Director of Development Services, re: Moon Point Corporation, Registered Plan M-881 - Certificate of Substantial Completion and Acceptance (Municipal Underground Services) be received and adopted. 2. That the Township approve a Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Moon Point Corporation subdivision, dated June 25, 2009. 3. That the Clerk prepare a By-law for Council's consideration. 4. And Further That the Developer be notified of Council's decision. Carried. b) Report No. DS 2009-37, Andria Leigh, Director of Development Services, re: Second Quarter Building Division Report. Motion No. CW090715-32 Moved by Crawford, Seconded by Agnew It is recommended that Report No. DS 2009-37, Andria Leigh, Director of Development Services, re: Second Quarter Building Division Report be received for information. Carried. Page 16 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 c) Report No. DS 2009-39, Andria Leigh, Director of Development Services, re: Temporary Use By-law Application 2009-ZBA-011, Kea rey/M ore land, 2520 Bass Lake Sideroad East, Lot 19 of Registered Plan 794 and Part of Lots 5 and 6, Concession 14, Township of Oro-Medonte. Motion No. CW090715-33 Moved by Crawford, Seconded by Allison It is recommended that 1. Report No. DS 2009-39, Andria Leigh, Director of Development Services, re: Temporary Use By-law Application 2009-ZBA-011, Kearey/Moreland, 2520 Bass Lake Sideroad East, Lot 19 of Registered Plan 794 and Part of Lots 5 and 6, Concession 14, Township of Oro-Medonte be received and adopted. 2. That a Temporary Use By-law Application 2009-ZBA-011 for Kearey/Moreland, 2520 Bass Lake Sideroad East, Lot 19 of Registered Plan 794 and Part of Lots 5 and 6, Concession 14, on Schedule A18 of Zoning By-law 97-95, as amended, to permit a one day music festival occurring on August 1, 2009 to August 2, 2009 be received. 3. And Further That the Clerk bring forward the appropriate By-law for Council's consideration only when all necessary information has been received for Council's consideration. Carried. Page 17 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 Motion No. CW090715-34 Moved by Evans, Seconded by Agnew It is recommended that 1. The Council of the Township of Oro-Medonte designate the Suncrash Event at 2520 Bass Lake Sideroad East, Lot 19 of Registered Plan 794 and Part of Lots 5 and 6, Concession 14, Township of Oro-Medonte on August 1, 2009 as a "Community Festival Event". 2. That Council Grants an exemption for the Suncrash Event to the Township Noise By-law for the event scheduled on August 1, 2009 on the provision that all activities at the location be concluded promptly at 12:00 am (midnight). 3. That the request for the Temporary Use By-Law Exemption Refund in the amount of $2,450 be approved contingent on submission, by the applicant, of satisfactory compliance of the Township's requirements. 4. That the applicant provide the Township with the names and numbers of individuals who will be in charge during the events, to allow the Township to contact them should issues arise. 5. That the applicant receive approvals from the Fire and Emergency Services Department and notify the Ontario Provincial Police. 6. That the Chief Municipal Law Enforcement Officer liaise with the applicant accordingly. 7. And Further That the applicant be notified of Council's decision. Carried. d) Andria Leigh, Director of Development Services, memorandum correspondence dated July 15, 2009 re: Hillway Equipment Ltd., Draft Zoning By-Law Application, 2008-ZBA-02, Part Lots 8 and 9, Concession 12, West of Line 12 North. This item was withdrawn. Page 18 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 e) Report No. DS 2009-49, Andria Leigh, Director of Development Services, re: Site Plan Agreement, 2009-SPA- 07, Paul Mario Pobega & Simone Jeanette Bakker, Part of Lot 8, Concession 14, as in R0749098, Being all of PIN 58521- 0071 LT, 3040 Townline, Township of Oro-Medonte, County of Simcoe. Motion No. CW090715-35 Moved by Allison, Seconded by Agnew It is recommended that 1. Report No. DS 2009-49, Andria Leigh, Director of Development Services, re: Site Plan Agreement, 2009-SPA- 07, Paul Mario Pobega & Simone Jeanette Bakker, Part of Lot 8, Concession 14, as in R0749098, Being all of PIN 58521-0071 LT, 3040 Townline, Township of Oro-Medonte, County of Simcoe be received and adopted. 2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Paul Pobega and Simone Bakker to permit the development of an accessory building associated with their existing kennel to be utilized for storage and dog training. 3. That the Clerk prepare a By-law for Council's consideration to enter into a Site Plan Agreement with Paul Pobega and Simone Bakker. 4. And Further That the owners be notified of Council's decision. Carried. f) Report No. DS 2009-50, Andria Leigh, Director of Development Services, re: Indian Park Association - June 9, 2009 correspondence. Council consented to allow Debra Price-Sherman to speak on this matter. Motion No. CW090715-36 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. DS 2009-50, Andria Leigh, Director of Development Services, re: Indian Park Association - June 9, 2009 correspondence be received. 2. And Further That the Indian Park Association be notified of Council's decision. Carried. Page 19 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 Motion No. CW090715-37 Moved by Evans, Seconded by Crawford It is recommended that Rule 3.6 of Procedural By-law 2008-109 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. g) Report No. DS 2009-51, Andria Leigh, Director of Development Services, re: Proposed Zoning By-law Amendment Application and Related Plan of Subdivision 43-OM-93003, J. Johnson Construction Ltd., Part of Lot 1, Concession 14 (Oro), Township of Oro-Medonte. Motion No. CW090715-38 Moved by Crawford, Seconded by Allison It is recommended that 1. Report No. DS 2009-51, Andria Leigh, Director of Development Services, re: Proposed Zoning By-law Amendment Application and Related Plan of Subdivision 43-OM-93003, J. Johnson Construction Ltd., Part of Lot 1, Concession 14 (Oro), Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application related to Plan of Subdivision Application 43-OM-93003 for J. Johnson Construction Ltd., Part of Lot 1, Concession 14 (Oro), Township of Oro-Medonte on Schedule A18 of Zoning By-law 97-95, as amended, from the Agricultural/Rural (A/RU*15) Exception 15 Zone, Open Space (OS) Zone and Environmental Protection (EP) Zone to Residential One Holding (R1 (H)) Zone, Local Commercial Holding (LC (H)) Zone and Open Space (OS) Zone be approved. 3. And Further That the Clerk bring forward the appropriate By-law for Council's consideration. Carried. Page 20 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 h) Report No. DS 2009-52, Andria Leigh, Director of Development Services, re: Houben Pre-Servicing Agreement Draft Plan 43-OM-94003. Motion No. CW090715-39 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. DS 2009-52, Andria Leigh, Director of Development Services, re: Houben Pre-Servicing Agreement Draft Plan 43-OM-94003 be received and adopted. 2. That the Township of Oro-Medonte enter into a Pre-Servicing Agreement with 2189952 Ontario Limited. 3. That the Clerk prepare a By-law for Council's consideration. 4. And Further That the owner be notified of Council's decision. Carried. 11. EMERGENCY SERVICES: a) S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Statistics. Motion No. CW090715-40 Moved by Allison, Seconded by Evans It is recommended that the verbal information presented by S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Statistics be received. Carried. Page 21 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 12. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2009-12, Shawn Binns, Director of Recreation and Community Services, re: Line 4 Park Development [to be distributed at meeting]. Council consented to allow John Thornton to speak on the matter. Motion No. CW090715-41 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. RC 2009-12, Shawn Binns, Director of Recreation and Community Services, re: Line 4 Park Development be received and adopted. 2. That Council provide direction to staff on the degree of development and associated funding allocation in order for staff proceed. 3. That the conceptual design be approved in principle and that any future development be subject to Council approval and reviewed as part of the annual budget deliberations. 4. That staff continue to work in partnership with the HVPOA on possible future development. 5. And Further That the HVPOA be notified of Councils decision. Carried. b) Report No. RC 2009-13, Shawn Binns, Director of Recreation and Community Services, re: Fire Inspection Update. Motion No. CW090715-42 Moved by Agnew, Seconded by Evans It is recommended that 1. Report No. RC 2009-13, Shawn Binns, Director of Recreation and Community Services, re: Fire Inspection Update be received. 2. And Further That Council review the options presented in Report No. RC 2009-13 and provide staff with appropriate direction. Carried. Page 22 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 13. IN-CAMERA: a) Motion to Go In-Camera Motion No. CW090715-43 Moved by Evans, Seconded by Allison It is recommended that we do now go In-Camera at 3:05 p.m. to discuss Personnel, Legal and Property Matters. Carried. b) Motion to Rise and Report Motion No. CW090715-44 Moved by Agnew, Seconded by Crawford It is recommended that we do now Rise and Report from In-Camera at 4:20 p.m. Carried. c) Tamara Obee, Human Resources Officer, re: Personnel Matter (Recreation and Community Services). Motion No. CW090715-45 Moved by Allison, Seconded by Agnew It is recommended that the confidential correspondence dated July 8, 2009 and presented Tamara Obee, Human Resources Officer, re: Personnel Matter (Recreation and Community Services-St. John) be received with regret. Carried. d) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Legal Matter (Tax Registration). Motion No. CW090715-46 Moved by Crawford, Seconded by Agnew It is recommended that the confidential verbal information presented by Paul Gravelle, Director of Finance/Treasurer/ Deputy CAO, re: Legal Matter (Tax Registration) be received. Carried. Page 23 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 e) Andria Leigh, Director of Development Services, re: Legal Matter (OMB Hearing, 6 Catherine Street, 2008-A-51). otion No. CW090715-47 Moved by Crawford, Seconded by Allison It is recommended that 1. Confidential Report No. DS 2009-38, Andria Leigh, Director of Development Services, re: Legal Matter (OMB Hearing, 6 Catherine Street, 2008-A-51) be received and adopted. 2. That the Planning Division staff appear on behalf of the Township at the August 11, 2009 Ontario Municipal Board hearing to provide background planning information to assist the Board. 3. And Further that the applicant be advised of the Township representation at the August 11, 2009 OMB hearing to prepare accordingly. Carried. f) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachments - Lakeshore Promenade). Motion No. CW090715-48 Moved by Evans, Seconded by Agnew It is recommended that 1. Confidential Report No. CS2009-020, Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachments - Lakeshore Promenade) be received and adopted. 2. That the Township Solicitor advise all property owners abutting the Lakeshore Promenade of the deadline of Monday, October 12, 2009, for the submission of complete Encroachment and License Agreements or the removal of the encroachment. 3. And Further That any encroachment remaining on the Lakeshore Promenade, effective Tuesday, October 13, 2009, without an Encroachment and License Agreement shall be removed by the Township. Carried. Page 24 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 g) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Director of Fire & Emergency Services). Motion No. CW090715-49 Moved by Allison, Seconded by Agnew It is recommended that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Director of Fire & Emergency Services) be received; and further that Richard Playfair be appointed as Director of Fire and Emergency Services effective immediately. Carried. h) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organization Realignment). Motion No. CW090715-50 Moved by Evans, Seconded by Crawford It is recommended that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organization Realignment) be received; and further that staff proceed accordingly. Carried. i) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Landfill Site 11). Motion No. CW090715-51 Moved by Crawford, Seconded by Allison It is recommended that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (Landfill Site 11) be received; and further that staff proceed as directed by Council. Carried. Page 25 of 26 Committee of the Whole Meeting Minutes - July 15, 2009 j) Robin Dunn, Chief Administrative Officer, re: Property Matter (TRY Recycling). Motion No. CW090715-52 Moved by Crawford, Seconded by Evans It is recommended that the confidential correspondence dated July 9, 2009 and presented by Robin Dunn, Chief Administrative Officer, re: Property Matter (TRY Recycling) be received; and further that staff proceed as directed by Council. Carried. 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT a) Motion for Adjournment Motion No. CW090715-53 Moved by Allison, Seconded by Agnew It is recommended that we do now adjourn at 4:29 p.m. Carried. .S. u es J. uglas rw' , lei c. Page 26 of 26