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06 29 2009 Council AgendaTOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA -7�--AWIMWW6 COUNCIL CHAMBERS Township of DATE: MONDAY, JUNE 29, 2009 Proud Heritage, Exciting Future TIME: 7:00 P.M. Page 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER /CONTEMPLATION /REFLECTION 3. NOTICE OF ADDITIONS a) Motion for Additions 4. ADOPTION OF AGENDA a) Motion for Adoption 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council meeting held on June 10, 2009. 7. RECOGNITION OF ACHIEVEMENTS: a) Neil and Jean McNiven, 2009 Seniors of the Year. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 7 -10 a) Report No. HR 2009 -03, Tamara Obee, Human Resources Officer, re: Holiday Shutdown. 11 -14 b) Report No. Fl 2009 -14, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Renewal of Insurance Coverage. Page 1 of 412 Page 10. REPORTS OF MUNICIPAL OFFICERS: 15 -16 c) Report No. TES 2009 -21, Jerry Ball, Director of Transportation and Environmental Services re: Barrie Terrace Reconstruction. 17 -18 d) Report No. TES 2009 -22, Jerry Ball, Director of Transportation and Environmental Services re: Warminster Sideroad Signage. 19 -42 e) Report No. TES 2009 -23, Jerry Ball, Director of Transportation and Environmental Services re: Bass Lake Water Quality. 43 -45 f) Andria Leigh, Director of Development Services, memorandum correspondence dated November 19, 2008 re: Site Inspections for Committee of Adjustment Applications [deferred from June 17, 2009 meeting]. 46 -51 g) Report No. DS 2009 -15, Andria Leigh, Director of Development Services, re: Zoning By -Law Amendment, 2009- ZBA -01, (Paul Crooks) East Half of Lot 15, Concession 11 [Refer to Item 18h)]. 52 -56 h) Report No. DS 2009 -34, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2008 - SPA -09 (Antonio and Paulo Ribeiro) Lot 3, Plan 51 M -881, 5 Warbler Way (Moon Point Estates) [Refer to Items 18b) and i)]. i) Andria Leigh, Director of Development Services re: Simcoe Area Growth Plan. 57 -268 j) Report No. RC 2009 -11, Shawn Binns, Director of Recreation and Community Services, re: Draft Strategic Facility Plan. 269 -272 k) Report No. CS 2009 -17, Doug Irwin, Director of Corporate Services /Clerk, re: Request for Noise By -Law Exemption - Ukranian Camp. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Coutanche, verbal re: Winter Road Maintenance Parking. b) Councillor Agnew, verbal re: Official Plan Public Meeting Comments. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held on June 17, 2009. 273 -284 b) Minutes of Committee of Adjustment, meeting held on June 18, 2009. 285 -287 c) Minutes of Recreation Technical Support Group, meeting held on June 17, 2009. Page 2 of 412 Page 12. REPORTS OF COMMITTEES: 288 -293 d) Minutes of Oro - Medonte Environmental Group Advisors, meeting held on June 18, 2009. 294 -298 e) Minutes of Planning Advisory Committee, meeting held on June 22, 2009. 13. CONSENT AGENDA: 299 -301 a) Springwater Library Board minutes, meeting held on May 12, 2009. Staff Recommendation: Receipt. 302 -312 b) Barrie Public Library minutes, meeting held on April 23, 2009. Staff Recommendation: Receipt. 313 c) Nottawasaga Valley Conservation Authority Board highlights, meeting held on June 12, 2009. Staff Recommendation: Receipt. 14. COMMUNICATIONS: 314 -318 a) Correspondence dated June 17, 2009 from Bruce Parker, re: Carthew Bay Docks. 319 b) Correspondence received June 23, 2009 from Susan Woods, re: Parking Exemption Request, Bay Street and Line 2 South on July 4, 2009. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN- CAMERA ITEMS: a) Motion to go In- Camera b) Motion to Rise and Report c) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Colborne Street Deviation - Norman Request). d) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Request to Purchase, 8 Orillia Road). Page 3 of 412 Page 17. IN- CAMERA ITEMS: e) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Encroachments - Lakeshore Promenade). f) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Markov and Heatherington, Plan 606 and Plan 798). g) Andria Leigh, Director of Development Services, re: Legal Matter (Ossum). h) Doug Irwin, Director of Corporate Services /Clerk re: Legal Matter (Clean and Clear). i) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport) [from June 17, 2009 meeting]. j) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organization Realignment Update). k) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Line 11 North & 15/16 Sideroad — Part 1, Plan 51 R- 36354). [Addenda] 18. BY -LAWS: 320 -326 a) By -Law No. 2009 -082 Being a By -law to Regulate Municipal Water Systems within The Township of Oro - Medonte and to Repeal By -law No.'s 2003 -25 and 2004 -024. 327 -339 b) By -Law No. 2009 -083 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Antonio Ribeiro and Paulo Ribeiro described as lands as follows: Lot 3, Plan 51 M -881, Roll # 4346- 030 - 012- 42724 -0000, Township of Oro - Medonte, County of Simcoe. 340 -353 c) By -Law No. 2009 -084 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Montgomery William Childs Tracey Elizabeth Childs described as lands as follows: West Half of lot 2, Concession 8, Oro, Except Part 1, 51R- 31876, Oro - Medonte Being all of PIN 58532 -0015 (LT) 3193 Line 7 North, Roll # 4346- 010- 003 - 35400, Township of Oro - Medonte, County of Simcoe. Page 4 of 412 Page 18. BY -LAWS: 354 -369 d) By -Law No. 2009 -086 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Duncor Enterprises Inc. for Slurry Seal (Tender PW2009 -02). 370 -380 e) By -Law No. 2009 -087 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Miller Paving Limited, for Dark Journal Virgin Oil (Tender PW2009 -03). 381 -394 f) By -Law No. 2009 -088 Being a By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Limited, for Hot Mix Paving (Tender PW2008 -01). 395 -406 g) By -Law No. 2009 -090 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Duivenvoorden Haulage Ltd. for the Supply, Haul, Mix and Pile of Winter Sand (Tender PW2009 -04). 407 -408 h) By -Law No. 2009 -091 A By -law to amend the zoning provisions which apply to lands within East Half of Lot 15, Concession 11 (Oro), now in the Township of Oro - Medonte (Crooks 2009- ZBA -01). 409 -410 i) By -Law No. 2009 -092 Being a By -law to remove the Holding symbol applying to lands located at Lot 3, Plan 51 M -881, 5 Warbler Way (4346- 030 - 012 - 42724) (Antonio and Paulo Ribeiro). 411 j) By -Law No. 2009 -094 A By -Law to Amend By -Law No. 2009 -057, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. 19. CONFIRMATION BY -LAW 412 a) By -Law No. 2009 -085 A By -Law to Confirm the Proceedings of the Council Meeting held on Monday, June 29, 2009. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT Page 5 of 412 Page 22. ADJOURNMENT a) Motion for Adjournment Page 6 of 412 Agenda Item # 10a) - Report No. HR 2009 -03, Tamara Obee, Human Resources Officer,... r h, �,f REPORT Proud Heritage, .Exciting Future Report No. To: Prepared By: HR 2009 -03 Council Tamara Obee, CHRP Human Resources Officer Meeting Date: Subject: Motion # June 29, 2009 Holiday Shutdown Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: Report HR 2009 -03 be received and adopted. 2. That the Township Administration Centre and Oro - Medonte Fire Headquarters be closed from 4:30 p.m. December 23`d, 2009 to 8:30 a.m. Monday, January 4t", 2010. 3. And that Staff and the Public be notified accordingly. BACKGROUND: In previous years, Council has approved closing the Municipal Office and Fire Headquarters between Christmas and New Year's Day. ANALYSIS: The Collective Agreement, Article 18 subsection 18.01 states "the Corporation recognizes the following as paid holidays for permanent employees: 1/2 day before Christmas Day, Christmas Day, Boxing Day, 1/2 day before New Year's Day and New Year's Day." This Year Christmas Day falls on a Friday and Boxing Day falls on a Saturday. Employees would be required to draw three days from their 2009 holidays to provide for the office closing for the shut down period (1/2 day December 24t ", December 29t ", December 30tH 1/2 day December 31St). Monday December 28t will be the substitute stat day in observance of Boxing Day falling on a Saturday. Employees with less than the required number of days in their vacation bank for 2009 would have the option of drawing on their 2010 entitlement or taking the time off without pay. The Public Works crews would be on call in the event of inclement weather. The Oro - Medonte Community Arena would be open during the shutdown with the exception of Christmas Eve, Christmas Day, New Year's Eve and New Year's Day. HUMAN RESOURCES June 29, 2009 Report No. 2009 -03 Page 1 of 2 Page 7 of 412 Agenda Item # 10a) - Report No. HR 2009 -03, Tamara Obee, Human Resources Officer,... Attached for Council's consideration is a calendar for the months of December 2009 and January 2010, outlining the dates being recommended for Holiday Shutdown.° In January 2010, a comprehensive report and draft policy will be prepared for Council's consideration for the 2010 and subsequent years holiday shutdown periods. It is recommended that Council give favourable consideration to the Holiday Shutdown. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Collective Agreement CONSULTATIONS: Chief Administrative Officer Senior Management Team Simcoe County Member Municipalities and Separated Cities ATTACHMENTS: December 2009 and January 2010 calendars. CONCLUSION: It has been the Township's past practices to give employees the opportunity to spend time with their family and loved ones during the holiday season. In keeping with past practice, it is recommended that Council give favourable consideration to the closure of the Township Administration Centre and Oro - Medonte Fire Headquarters from 4:30 p.m. December 23d, 2009 to 8:30 a.m. Monday, January 4th, 2010. Fectfully submitted: Tamara Obee, CHIRP Human Resources Officer SMT Approval / Comments: n UIVIAIV RG.7vUR11CJ June 29, 2009 Report No. 2009 -03 Page 2 of 2 Page 8 of 412 v (Q CD O h N cc CD v CD 0 v cD 70 O z O N O O O W 3 0 cr CD CD 2 C 3 ;l 0 N p CD C7 C 0 CD v (Q CD O O N cc CD v CD 0 v cD 70 O z O N O O O W 3 0 cr CD CD 2 C 3 0 N p C7 C CD 0 CD Agenda Item # 10b) - Report No. FI 2009 -14, Paul Gravelle, Director of Finance /Tr Township a)' REPORT �= Proud Heritage, Exciting Future Report No. F12009 -14 To: Council Prepared By: Paul Gravelle Meeting Date: June 29, 2009 Subject: Renewal of Insurance Coverage Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action ❑ For Information Only It is recommended that: 1. Report No. F12009 -14 be received and adopted. 2. The Township of Oro - Medonte renews its insurance coverage for the period of July 1, 2009 to July 1, 2010 with Frank Cowan & Company at the quoted premium of $233,304 including PST. 3. The present limit of liability be increased from $20,000,000 to $25,000,000 with respect to Municipal Liability, Errors & Omissions, Non -owned Automobile and Owned Automobile policies at the quoted additional premium of $4,093 including PST. BACKGROUND: The municipality's present coverage expires on July 1St, 2009. Our present insurers, Frank Cowan Company Limited, have provided the municipality with a renewal proposal. ANALYSIS: All coverage and deductible levels remain constant with our current coverage. The proposed premiums including PST are $233,304. 2008 premiums including PST were $213,007. The proposed premiums therefore represent a 9.5% increase from 2008 premiums. Please note that we experienced premium decreases of 3.04% in 2008 and 4.50% in 2007. Report No.F12009 -14 June 29, 2009 Page 1 of 3 Page 11 of 412 Agenda Item # 10b) - Report No. FI 2009 -14, Paul Gravelle, Director of Finance /Tr Please note that the 2009 budget reflects total insurance premiums of $234,650. As such, the proposed premiums would result in an under expenditure of $1,346. Proposals were last requested in 2004. Quotes received from other insurers at that time were significantly higher than Cowan's. Premium increases since then have been reasonable in relation to market conditions including decreases the last two years as stated above. We would therefore recommend renewing the municipality's insurance coverage with Frank Cowan & Company. Cowan is also recommending the following program options: 1. With respect to Crime insurance, coverage may be extended to include a Third Party Bond extension. 2. To Increase the present limit of liability from $20,000,000 to $25,000,000 with respect to the Municipal Liability, Errors & Omissions, Non -owned Automobile and Owned Automobile policies. An example of a situation where the Third Party Bond extension would apply would be a municipal employee entering a residence to conduct an inspection and subsequently being accused of being responsible for some item therein having gone missing. Cowan can provide us with a cost quotation for this coverage if we are interested. I would respectfully suggest that the municipality not add this coverage at the present time. Please find attached an extract from Cowan's proposal that provides their reasons for increasing coverage limits from $20,000,000 to $25,000,000. The additional premium to increase coverage limits would be $4,093. For the reasons provided by Cowan, we would respectfully recommend increasing the coverage limits. Doing so would result in an over expenditure relating to insurance premiums in comparison to the 2009 budget of $2,747. 3tLT -1 Lo3T1 As detailed in analysis POLICIES /LEGISLATION: None Finance Report No.F12009 -14 June 29, 2009 Page 2 of 3 Page 12 of 412 Agenda Item # 10b) - Report No. FI 2009 -14, Paul Gravelle, Director of Finance /Tr CONSULTATIONS: Proposal reviewed with local broker, Wayne Dusome of Dusome Financial ATTACHMENTS: Extract from Frank Cowan renewal proposal (Page 11) "The Importance of Adequate Municipal Liability Limits" CONCLUSION: We respectfully recommend renewing our insurance coverage with Frank Cowan & Company for the period of July 1, 2009 to July 1, 2010 and increasing coverage limits from $20,000,000 to $25,000,000. Respectfully submitted: Paul Gravelle Director of Finance/Treasurer SMT Approval / Comments: I C.A.O. Approval / Comments: mnance Report NoY12009 -14 -1 ��� June 29, 2009 Page 3 of 3 Page 13 of 412 Agenda Item # 10b) - Report No. FI 2009 -14, Paul Gravelle, Director of Finance /Tr THE IMPORTANCE OF ADEQUATE MUNICIPAL LIABILITY LIMITS As part of your renewal process, you should consider the following: • Some of the key municipal services that can lead to catastrophic injuries are: Road Maintenance, Building Inspection, Fire & Emergency Response, Water Treatment, and services that can expose you to abuse allegations. • Since early 2007, Canadian courts have granted at least four large bodily injury awards, each in excess of $11,000,000. • In cases of severe bodily injury, the courts are awarding significantly higher amounts than they were five years ago, and awards are likely to continue to increase. • The cost of long -term care is expected to increase due to a broader range of treatment options available to the injured claimants and advances in medical care that allow people to live longer. ■ Inflation on the cost of health care is rising faster than general inflation rates due to the greater utilization of technology, medication costs, and increasing pay scales for healthcare providers. • The quality of life expectations of catastrophically injured claimants have changed. Where before the courts may have determined an award based on institutionalized care, they are now basing awards on the injured claimant's desire for twenty-four hour nursing care and support services in their home. ■ Municipalities have significant assets and are perceived as having deep pockets. Therefore they are often named in lawsuits due to Joint & Several Liability (also known as the 1% Rule) where a defendant who is held just 1% liable for a plaintiff's injuries or damages, may have to pay the share of any other defendant who cannot pay. • Severe bodily injury cases typically take five to ten years to settle. Will the limit of your current liability policy be adequate to cover the escalating damages awarded five to ten years from now? In view of the above, we are providing the following quotations on higher limits for your consideration. Frank Cowan Company Page 14 of 412 Agenda Item # 10c) - Report No. TES 2009 -21, Jerry Ball, Director of Transportati... Township of REPORT �+P� Proud Heritage, Exciting Future Report No. TES2009 -21 To: Council Prepared By: Jerry Ball Meeting Date: June 29, 2009 Subject: Barrie Terrace Reconstruction Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Council receives and adopts Report TES2009 -21; 2. That Barrie Terrace be reconstructed and paved from Colbourne Street westerly to the dead end. 3. That this expenditure be considered an overrun to the budget. 4. That the residents of Barrie Terrace west of Colbourne Street be notified of Council's decision. BACKGROUND: In 2004 the six (6) existing residents on Barrie Terrace west of Colbourne Street deeded the rail bed to the Township for the purpose of constructing a road. Staff at the time agreed with to the transfer and also committed to upgrades to provide a municipally assumed road for the residents. Hydro One has removed the existing pole live off private property and buried a new under ground service to the six (6) at their cost. All existing lots have now been developed and residents are requesting that the municipality now complete the necessary construction work and require year round maintenance. Transportation and Environmental Services June 29, 2009 Report No. TES2009 -21 Page 1 of 2 Page 15 of 412 Agenda Item # 10c) - Report No. TES 2009 -21, Jerry Ball, Director of Transportati... ANALYSIS: A budget and detail cost of $28,500.00 has been prepared for this construction work. This work will include sub excavation, ditching, gravel and pavement as well as removal of the fence located at the intersection of Colbourne Street and Barrie Terrace west. FINANCIAL: $28,500.00 POLICIES /LEGISLATION: None. CONSULTATIONS: Manager of Transportation ATTACHMENTS: None. CONCLUSION: Complete the construction and paving in order to bring Barrie Terrace up to municipal standards for maintenance purposes. Respectfully submitted: Jerry Ball, CRSS Director or Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2009 -21 ne 29, 2009 Page 2 of 2 Page 16 of 412 Agenda Item # 10d) - Report No. TES 2009 -22, Jerry Ball, Director of Transportati... Township of REPORT Proud Heritage, Exciting Future Report No. TES2009 -22 To: Council Prepared By: Jerry Ball Meeting Date: June 29, 2009 Subject: Warminster Side Road Sign age Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Council receives and adopts Report TES2009 -22; 2. That additional 50 km signs be erected, 30 km speed signs be erected on existing curve signs and delineator markers be erected on the north and south side of Warminster Sideroad within the horizontal curve. 3. That Mary Sheppard be notified of Council's decision. 4. That the OPP be requested to provide additional patrol on the Warminster Sideroad. BACKGROUND: Correspondence was received from Mary Sheppard requesting for additional safety measures for the horizontal curve on Warminster Sideroad between Highway 12 and Townline Road. Presently, this road section is signed and regulated by by -law as a 50 km speed zone. Also, there are advanced warning curve signs and children play signs erected to advise of the curve, and also notice for the park and play ground area. ANALYSIS: Upon review and site inspections, it was determined that a guildrail system fronting the Sheppard property is not warranted. It was also determined that additional 50 km speed signs should be erected within the section of Warminster Sideroad from Highway 12 to Townline Road. It was further determined to add a 30 km suggested speed tab to both the existing curve signs as well as placing delineator signs on both the north and south sides of the road within the limits of the curve to provide additional delineation. Transportation and Environmental Services June 29, 2009 Report No. TES2009 -21 Page 1 of 2 Page 17 of 412 Agenda Item # 10d) - Report No. TES 2009 -22, Jerry Ball, Director of Transportati... Also, that the OPP be requested to provide additional patrol for the Warminster Sideroad. FINANCIAL. Purchasing and placing signs. POLICIES /LEGISLATION: None. CONSULTATIONS: Manager of Transportation ATTACHMENTS: None. CONCLUSION: That the additional signage be erected on Warminster Sideroad to provide additional delineation. Respectfully submitted: %Jerry Ball, CRSS ( Director or Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2009 -21 ne 29, 2009 Page 2 of 2 Page 18 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... TC}Ltlf25 h' b REPORT i( Proud Heritage, Exciting Future Report No. To: Prepared By: TES2009 -23 Council L.McNiven Meeting Date: Subject: Motion # June 29, 2009 Bass Lake Water Quality Roll #: R.M.S. File #: P08 -37175 RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That report TES2009 -23 be received and adopted; 2. That no further action be required with regard to Bass Lake Water Testing. BACKGROUND: During the summer of 2005, the owner of 26 Bass Line requested that excess fill from the Township road re- construction on Broadview Avenue be placed on his property. The Township requested confirmation from the land owner verifying that all appropriate permits were in place prior to placing the excess fill onto private property. The Transportation & Environmental Services Department contacted the Nottawasaga Valley Conservation Authority (NVCA) who confirmed that no permit was required from them and Transportation Division staff later confirmed with the Ministry of Natural Resources (MNR) that the fill placed would not have required a work permit from the MNR. At the request of the NVCA, Ministry of the Environment (MOE) staff attended the site in the fall of 2006. Correspondence from the Director of Planning at NVCA to Councillor Agnew dated September 28th, 2007, confirmed that MOE staff had "made a determination at that time (fall 2006) that there was no evidence of adverse conditions from the materials that had been placed on this property and that they would not require the removal of the fill material." Transportation and Environmental Services Department June 29, 2009 Report No. TES2009 -23 Page 1 of 4 Page 19 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... On July 16, 2008, Oro - Medonte Council Motion no. CW080716 -17 directed staff to investigate and report back on testing options for Bass Lake that could be used if required to confirm that no adverse impact had resulted from fill placed at a property located at 26 Bass Line. In cases where fill is being placed on private property, the legal onus is on the land owner to ensure that the fill being placed is clean fill. ANALYSIS: As directed by Council, staff undertook an investigation into the options available for testing contamination of the Bass Lake in proximity to the property located at 26 Bass Line. Staff investigated three (3) possible options which are outlined below and proceeded with preliminary testing under Option 3. Option 1 According to the Ministry of Environment, one of the ways to determine the health of an inland lake is through the analysis of the fish health, the composition of the fish community and the content of the bug community of the bottom of the lake. "In regard to this, the Ministry of the Environment document entitled "Guide to Eating Ontario Sport Fish, 2007/2008" includes data collected from Bass Lake. This publication is compiled and released every two years (i.e. every other year). More specifically, selected fish were analyzed for mercury, PCB, pesticides and mirex/photomirex and corresponding consumption values tabulated (consumption relative to fish length) using guidelines developed by Health Canada. The publication subsequently reported that the maximum number of meals of sport fish is eight per month, regardless of location. Likewise, the fish tested from Bass Lake correspondingly reported eight meals per month for the general population, inferring a reasonable water quality of Bass Lake. "' A representative from the MOE was contacted and verified that nothing additional would be achieved by completing a Township study of bioaccumulations in the fish community of Bass Lake or a study of the water quality unless a major polluter (such as a big industry) had moved onto the lake, as the tests are very expensive as well as difficult to interpret. Based on the information provided by MOE staff and because the MOE have already determined that the fill in question had caused no evidence of adverse conditions, this option is not recommended. Option 2 The second option for testing to determine if contamination is present is to conduct soil sampling on site and complete an analysis of metals and petroleum product levels. Transportation and Environmental Services Department June 29, 2009 Report No. TES2009 -23 Page 2 of 4 Page 20 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... These would then be compared to the MOE standards listed in their "Guideline for use at Contaminated Sites" and any exceedances determined. In order to obtain soil samples, the Township or another regulatory body would have to have either permission from the land owner or reason to believe that a significant environmental risk was occurring. MOE staff stated that based on the amount of fill placed, the origin of the fill, the use of the placed fill and a site inspection; it is their determination that the fill material itself did not represent a significant concern for contamination. Therefore this option is not recommended. Option 3 Option 3 would involve the testing of water quality parameters. The following list of parameters were identified that could facilitate determining if contamination of the lake had occurred, or was occurring, from the fill that was placed on the subject site: • Petroleum Hydrocarbons (Fractions 1 to 4, Benzene, Toluene, Ethyl benzene, Xylene) • Inorganics (including metals and general inorganics) • Polychlorinated Biphenyls (PCBs) • Volatile Organic Compounds • Semi Volatile Organic Compounds It should be noted that the water quality results are extremely difficult to interpret due to the multiplicity of factors that can affect the sample results. A small set of samples was gathered just off shore of the site to establish a baseline for water quality in this area of the Lake and "based on the analytical data received from Parcel Laboratories and the referenced documents, the sample set obtained did not reveal any parameter exceedances above those in the referenced documents." " The full results of the set of samples analyzed can be reviewed in the Geospec Engineering Ltd. "Surface Water Analysis Bass Lake" report attached. FINANCIAL: The cost for analysis for the set of samples taken and tested for the parameters listed in Option 3 including a report detailing the results of the analysis was $5800.00. POLICIES /LEGISLATION: Township By -law 98 -134 Conservation Authorities Act Transportation and Environmental Services Department June 29, 2009 Report No. TES2009 -23 Page 3 of 4 Page 21 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... Environmental Protection Act CONSULTATIONS: Geospec Engineering Ltd., Azimuth Environmental Consulting Inc., L.McNiven, Manager of Engineering and Environmental Services B.Roubos, Manager of Transportation Services G.Skelding, By -law Officer N.Bazinet and B.Allen Ministry of Environment B.Perreault, NVCA ATTACHMENTS: Geospec Engineering Ltd. "Surface Water Analysis Bass Lake" Report - June 2009. CONCLUSION: Based on the correspondence from the NVCA and on conversations between Township staff and both the NVCA and MOE confirming that the soil used for fill was determined by the MOE to not have resulted in adverse conditions and based on the fact that the MOE at the time determined that there was not a requirement that the fill be removed, there is no further action required by the Township at this point in time. Respectfully submitted: C L.McNiven, B.Sc., C.E.T. Manager of Engineering & Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: ' M.Jakobi, Geospec Engineering Ltd. Bass Lake Water Quality, June 2009 " M.Jakobi, Geospec Engineering Ltd. Bass Lake Water Quality, June 2009 Transportation and Environmental Services Department June 29, 2009 Report No. TES2009 -23 Page 4 of 4 Page 22 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... �FAS I C ENGINEERING LTD. 287 Tiffin Street, Unit 10, Barrie, Ontario L4N 7R8 TEL: (705) 722 -4638 FAX, (705) 722 -4958 June 16, 2009 The Township of Oro - Medonte P.O. Box 100 Oro, Ontario LOL 2X0 Attn: Ms. Lisa McNiven, B.Sc., C.E.T Re: Surface Water Analysis Bass Lake, Township of Oro - Medonte 08 -1501 Dear Ms. McNiven, As requested, on February 2, 2009 a set of surface water samples were collected by our office from Bass Lake and submitted for quantitative chemical analysis by an accredited licensed laboratory. The sample was acquired in an effort to assist the Township of Oro - Medonte in determining the base water quality of the lake as a result of a municipal complaint related to a residence at 26 Bass Line. Field Sampling As instructed, a water sample set was obtained on February 2, 2009. Since Bass Line does not border Bass Lake, the surface water samples were acquired opposite 6 Ward Avenue, approximately 20 metres from the shore line. Given the time of year and the frozen condition of the lake the sample set was acquired through an augured sample hole, advanced through the ice layer. As directed, only one (1) sample set was acquired from the single test location. More specifically, the surface water sample set was obtained approximately 15 cm below the lake surface and as such is considered a near surface "grab" sample. The sample set was subsequently submitted for the following predetermined analyses as outlined in our October 9, 2008 quotation: • Petroleum Hydrocarbons (Fractions 1 to 4, Benzene, Toluene, Ethyl benzene, Xylene) • Inorganics (including metals and general inorganics) • Polychlorinated Biphenyls (PCBs) • Volatile Organic Compounds • Semi Volatile Organic Compounds Geospec Engineering Ltd. 08- 1501.Bass Lake Water Quality Page 23 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... The sample set was subsequently stored in a cooler and forward to Paracel Laboratories Ltd. for chemical analysis. The laboratory subsequently preserved the samples, as the analyses dictated. It is important to note that Paracel Laboratories is considered licensed by the Ministry of the Environment (MOE) to perform specific drinking water analyses in accordance with the Safe Drinking Water Act, 2002 (SDWA) and Regulation 170/03. Paracel is also accredited by the Canadian Association for Laboratory Accreditation Inc. (CALA) and the National Institute of Standards and Technology (KIST), Standard Services Division. Discussion of Analytical Results As originally discussed in October 2008 in conjunction with the preparation of our quotation, we remind you that given the changing biology of an inland lake, near surface grab samples are subject to inherent limitations. In addition, the comparison data for surface water management is very difficult to interpret as most values are dependent on other factors (including but not limited to water temperature, pH, mixing zones). The available 1994 Ministry of the Environment document entitled, "Water Management- Policies, Guidelines, Provincial Water Quality Objectives" also suggests consideration be given to habitat, sedimentation and ecosystem health in addition to water quality when determining the condition of surface water. More specifically, scientific data suggests that the true water quality and health of a lake is more accurately determined through analysis of the fish quality (through tissue analysis) as fish are long term bioaccumulators of a lake. In other words, if contaminants are present in a lake the fish will accumulate these toxins directly from the water and their diet. As a result, it is our opinion that the fish quality in Bass Lake should be reviewed and be used as the Prima ry indicator of water quality. In this regard, The Ministry of the Environment document entitled "Guide to Eating Ontario Sport Fish, 2007 - 2008" includes data collected from Bass Lake. This publication is compiled and released every two years (i.e. every other year). More specifically, selected fish were analysed for mercury, PCB, pesticides and mirex /photomirex and corresponding consumption values tabulated (consumption relative to fish length) using guidelines developed by Health Canada. The publication subsequently reported that the maximum number of meals of sport fish is eight per month, regardless of location. Likewise, the fish tested from Bass Lake correspondingly reported eight meals per month for the general population, inferring a reasonable water quality of Bass Lake. Of course, it is prudent to review the entire document (including limitations and disclaimers) prior to formulating a full opinion on this matter. Geospec Engineering Ltd. 08- I50I.Bass Lake Water Quality Page 24 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... In regard to quantitative water quality data, the most prudent comparison document is the 1994 MOEE Document entitled, "Water Management- Policies, Guidelines, Provincial Water Quality Objectives ". Included in this document is the Provincial Water Quality Objectives (PWQO), which was formulated in 1999. Documentation suggests that the PWQO's are set at a level to protect all forms of aquatic life and aquatic lifestyles during exposure to water. Nevertheless, in order to provide an overall review the results from this sample set, the following documents were utilized as a guideline for interpretation of the analytical results: • Surface Water Provincial Water Quality Objectives- PWQO (Publication Year 1999) • Groundwater Ontario Regulation 153/04. More specifically the Soil, Ground Water and Sediment Standards for Use Under Part XV.1 of the Environmental Protection Act, Table 2- Full Depth Generic Site Condition Standards in a Potable Ground Water Condition (Publication Year 2004) • Drinking Water Ontario Regulation 170/03 (amended to 326/08) for Drinking Water (Publication amended 2008). This document references the Ontario Drinking Water Quality Standards (ODWQS), Regulation 169/03 (Publication Year 2003) Based on a comparison of the analytical data received from Paracel Laboratories and the referenced documents, the sample set obtained did not reveal any parameter exceedences above those in the referenced documents. To reiterate, the sample set was analyzed for the following predetermined parameters: • Petroleum Hydrocarbons (Fractions 1 to 4, Benzene, Toluene, Ethyl benzene, Xylene) • Inorganics (including metals and general inorganics) • Polychlorinated Biphenyls (PCBs) • Volatile Organic Compounds • Semi Volatile Organic Compounds It is important to note, however, that only those parameters listed in each document could be reviewed for compliance and not all documents included comparisons for all parameters. The complete Certificate of Analyses are appended. Geospec Engineering Ltd. 08- 1501.Bass Lake Water Quality Page 25 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... Disclaimer The comments, conclusions and recommendations provided in this letter are intended only for the guidance of the reader. It is important to note that only one sample location was investigated and water quality conditions may vary from time to time and as such conditions may currently exist which could not be detected or anticipated at the time of sampling. Moreover, in no way should the reader interpret one sample set as a definite overall water quality of the body of water. We trust the above information meets with your approval and has been completed within the scope of work outlined in our October 9, 2008 proposal. Geospec Engineering Ltd. and its employees shall not be held liable for any special, indirect, incidental, consequential (including loss of profit), exemplary or punitive damages whatsoever arising out of or in connection with our services to you or this agreement whether in contract, tort or other theories of law even if Geospec Engineering Ltd. has been advised of the possibility of those damages. Except as set forth herein, Geospec Engineering Ltd. makes no warranties, express or implied, with respect to any services or deliverables provided hereunder, including, without limitation, any implied warranties of merchantability or fitness for a particular purpose. All such other warranties are hereby disclaimed. Should you have any questions or require clarification on any aspect of this letter, please do not hesitate to contact our office. Respectfully, GEOSPEC ENGINEERING LTD. Michelle Jakobi, B.E.S.,C.E.T. Geospec Engineering Ltd. 08- 1501.Bass Lake Water Quality Page 26 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... P A R A C E L T R U S T E D. 19 t, Laurent Blvd . Otlaw Ontario K1G4J8 RESPONSIVE • p' 1-8 00 - 749.1947 a: paracel®parecellabs.com LABORATORIES LTD. RELIABLE. www.peracellabs.eem OTTAWA J NIAGARA FALLS * MISSISSAUGA * SARNIA Certificate of Analysis Geospec Engineering Ltd. 287 Tiffin St. 10 Barrie, ON L4N 7R8 Attn: Michelle Jakobi Phone: (705) 722 -4638 Fax: (705) 722 -4958 Client PO: Report Date: 10- Feb -2009 Project: 08 -1501 Order Date: 4- Feb -2009 Custody: 52318 Revised Repo ll'-- r � Q90607 This Certificate of Analysis contains analytical data applicable to the following samples submitted: Paracel ID Client ID 0906076 -01 BASSLAKE- SURFACE Mark Foto, M.Sc. For Dale Robertson, BSc Approved By: Laboratory Director Any use of these results implies your agreement that our total liabilty in connection with this work, however arising shall be limited to the amount paid by you for this work, and that our employees or agents shall not under circumstances be liable to you in connection with this work Page 1 of 12 Page 27 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... 04PARACEL rder # LAEORAf URILS LID, ,...t „��906076 Certificate of Analysis Report Date: 10- Feb -2009 Order Date:4- Feb -2009 Client: Geospec Engineering Ltd. Client PO: Project Description: 08 -1501 Analysis Summary Table Analysis Method Reference /Description Extraction Date Analysis Date Anions EPA 300.1 - IC 4- Feb -09 5- Feb -09 CCME PHC F1 CWS Tier 1 - P &T GC -FID 6- Feb -09 10- Feb -09 CCME PHC F2 - F4 CWS Tier 1 - GC -FID, extraction 4- Feb -09 4- Feb -09 Chromium, hexavalent MOE E3056 - colourimetric 6- Feb -09 6- Feb -09 Conductivity EPA 120.1 - probe 6- Feb -09 6- Feb -09 Cyanide, free MOE E3015 - Auto Colour 5- Feb -09 5- Feb -09 Mercury EPA 245.1 - Cold Vapour AA 5- Feb -09 5- Feb -09 Metals, low level EPA 200.8 - ICP -MS 5- Feb -09 5- Feb -09 PCBs, total EPA 608 - GC -ECD 5- Feb -09 10- Feb -09 pH EPA 150.1 - pH probe 4- Feb -09 4- Feb -09 VOCs EPA 624 - P &T GC -MS 6- Feb -09 10- Feb -09 F: 1.800. OTTAWA _ 749 -1947 30Gz3195:. Uu�en�aWd� NI AGA RA! FLLS GI -1C"'” .15 mo.nng A f: PARACELQPARACELLABS.COM 0—. ON k1G 4JB Nie9ere Fair., ON L2J 0" WWW.PARACELLARS.COM M[.SSI55AUGA 6W5K[ tRd. U -.27 SARNIA__ In L-11 N. M'.YeiRSauQd, ON LSN GJ3 S81— ON N7T 51-7 Page 2 of 12 Page 28 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... A AT A C E L L orders osaso s ABQ RAi OR EES LID. Certificate of Analysis Report Date: 10- Feb -2009 Client: Geospec Engineering Ltd. Order Date:4- Feb -2009 Client PO: Project Description: 08 -1501 Client ID Sample Date: Sample ID: MDL/Units BASSLAKE- SURFAC E 02- Feb -09 0906076 -01 Water - - - - - Cyanide, free 2 ug /L General Inorganics - - - pH 0.05 pH Units 7 gg - - - Arsenic 1 ug /L <1 - - - Barium 5 ug /L 58 Beryllium 0.5 ug /L <0.5 - - Anions Boron 10.0 ug /L <10.0 - - - Cadmium 0.1 ug /L <0.1 - - - Chromium 1 ug /L 1 Cobalt 0.5 ug /L <0.5 - - - Copper 0.5 ug /L Metals - - - Iron 100 uglL <100 - - - Lead 0.1 ug /L <0.1 - - - Magnesium 200 ug /L 11000 - - - Manganese 5 ug /L <5 - - - Molybdenum 1 ug /L <1 - - - Nickel 1 ug /L 2 Selenium 1 ug /L <1 - - - Silver 0.1 ug /L <0.1 - - - Sodium 200 ug /L 5570 - - - Thallium 0.1 ug /L <0.1 - - - Vanadium 1 ug /L 3 Zinc 10 ug /L <10 - - - OTTAWA NA AGARA FALLS 1 -a00- 749 -1947 30a23�9 Se: �.,,en�Ri� S1ffi M-1411 Gi vcg"3 f; PAR ACELePARACELLABS.COM Otiawe, ON V, 1 G Me Niega�e F�ilg. ON lZ1 OA3 HI SSI SSAU §A SARNIA_ __ WYtW.PA HACEL�AB3. COM 6w -1 -1ROV -127 123C--- 51N� Mlp9lsaeu90. ON LSN 613 Snrnia, ON N]T 5T] Page 3 of 12 Conductivity 5 u5 /cm 282 - - - Cyanide, free 2 ug /L <2 - - - pH 0.05 pH Units 7 gg - - - Chloride 1 mg /L g - - - Nitrate as N 0.1 mg /L 0 2 - - - Nitrite as N 0.05 mg /L <0.05 - - - Chromium (VI) 10 ug /L <10 - - - Mercury 0.1 ug /L <0.1 - - - Antimony 0.5 ug /L <0.5 - - - Arsenic 1 ug /L <1 - - - Barium 5 ug /L 58 Beryllium 0.5 ug /L <0.5 - - - Boron 10.0 ug /L <10.0 - - - Cadmium 0.1 ug /L <0.1 - - - Chromium 1 ug /L 1 Cobalt 0.5 ug /L <0.5 - - - Copper 0.5 ug /L 2.5 - - - Iron 100 uglL <100 - - - Lead 0.1 ug /L <0.1 - - - Magnesium 200 ug /L 11000 - - - Manganese 5 ug /L <5 - - - Molybdenum 1 ug /L <1 - - - Nickel 1 ug /L 2 Selenium 1 ug /L <1 - - - Silver 0.1 ug /L <0.1 - - - Sodium 200 ug /L 5570 - - - Thallium 0.1 ug /L <0.1 - - - Vanadium 1 ug /L 3 Zinc 10 ug /L <10 - - - Page 29 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... 0PA RAC E L n �/ LA50RATCRIES Llll. Certificate of Analysis Report Date: 10- Feb -2009 Client: Geospec Engineering Ltd. Order Date:4- Feb -2009 Client PO: Project Description: 08 -1501 Client ID Sample Date: Sample ID: MDLlUnits BASSLAKE- SURFAC E 02- Feb -09 0906076 -01 Water - - - - Volatiles Benzene 0.5 uglL <0.5 - - - Bromodichloromethane 0.4 ug /L <0.4 - - - Bromoform 0.5 uglL <0.5 - - - Bromomethane 0.7 uglL <0.7 - - - Carbon Tetrachloride 0.5 ug /L <0.5 - - - Chlorobenzene 0.4 uglL <0.4 - - - Chloroethane 1.0 uglL <1.0 - - - Chloroform 0.5 ug /L <0.5 - - - Chloromethane 3.0 ug /L <3.0 - - - Dibromochloromethane 0.5 ug /L <0.5 - - - 1,2- Dibromoethane 1.0 ug /L <1.0 - - - 1,2- Dichlorobenzene 0.4 ug /L <0.4 - - - 1,3- Dichlorobenzene 0.4 ug /L <0.4 - - - 1,4- Dichlorobenzene 0.4 uglL <0.4 - - - 1,1- Dichloroethane 0.5 ug /L <0.5 - - - 1,2- Dichloroethane 0.5 ug /L <0.5 - - - 1,1- Dichloroethylene 0.5 ug /L <0.5 - - - .4 ug /L <0.4 cis -1,2- Dichloroethylene 0.4 uglL <0.4 - - - - - trans -1,2- Dichloroethylene 1.0 uglL <1.0 - - - - Tetrachloroethylene 1,2- Dichloropropane 0.5 ug /L <0.5 - - - 0.5 ug /L <0.5 cis- 1,3- Dichloropropylene 0.4ugIL <0.4 - - - - - trans -1,3- Dichloropropylene 0.5 ug /L c0.5 - - - Ethylbenzene 0.5 ug /L <0.5 - - - Methylene Chloride 4.0 ug /L <4.0 - - - Styrene 0 OTTAWA NIAGARA FALLS i': 1- 800 -749 -1947 300, - 2319$1 -r -Blvd- Bd M Morning Glo" C"�. - f: PAR ACELBPARACELLABS.CON 0-.ON KlG.1Je N'eO -Fans, ON t-4J OA3 M]SS ISSAII GA SARNIA WWW. PARACELLABS.COM G" K 1Rd.0 ease 2a Clu+cuno StN MI55�94i�pe. ON'e . 613 Soma. ON N]T 5TH Page 4 of 12 Page 30 of 412 .4 ug /L <0.4 - - - 1,1,1,2- Tetrachloroethane 0.5 ug /L <0.5 - - - 1,1,2,2- Tetrachloroethane o.s ug /L <0.6 - - - Tetrachloroethylene 0.5 ug /L <0.5 - - - Toluene 0.5 ug /L <0.5 - - - 1,1,1- Trichloroethane 0.4 ug /L <0.4 - - - Page 30 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... O*PA RAC E L p LABORATORIES LTD, Order #D�L� Certificate of Analysis Report Date: 10 -Feb -2009 Client: Geospec Engineering Ltd. Order Date:4- Feb -2009 Client PO: Project Description: 08 -1501 Client ID Sample Date: Sample ID: MDL/Units BASSLAKE - SURFAC E 02- Feb -09 0906076 -01 Water - - - - - - 1,1,2- Trichloroethane 0.6 ug /L <0.6 - Trichloroethylene 0.4 ug /L <0.4 - Trichlorofluoromethane 1.0 ug /L <1.0 - 1,3,5- Trimethylbenzene 0.5 ug /L <0.5 - Vinyl chloride 0.4 ug /L <0.4 - m,p- Xylenes 0.5 ug /L <0.5 - o- Xylene 0.5 ug /L <0.5 - Dibromofluoromethane Surrogate 97,2% Toluene -d8 Surrogate 109% nyarocarnons F1 PHCs (C6 -C10) 200 ug /L <200 F2 PHCs (C10 -C16) 100 uglL <100 F3 PHCs (C16 -C34) 100 ug /L <100 F4 PHCs (C34 -050) 100 ug /L <100 runs 'CBs, total 0.05 ug /L <0.05 Decachlorobiphenyl I Surrogate I 96.1% UTTAXA NIAGARA FALLS 1- 800 -749 -1947 - - -- _ _.. _. 300 -8310 $i, IG -"R ehd —0 Morning Glory Orl. [: PA RACE LWPAR ACE LLA BS.COM Oaawa, ON K1G BUR NtaOare Fans, ON 1.7J 043 MI SA 1, SSA U a A SARMIA S.COM 66.:5 Krma[Rd U- a27 23 Oh'-lna 5l. N. MfaS�asa�9a, ON L5N 613 Sarnia, ON IT 5T) Page 5 of 12 Page 31 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... CiPA RACE L ©�dei�# 09U60 ?6 LABORATORIES L ?D� Certificate of Analysis Report Date: 10- Feb -2009 Order Date:4- Feb -2009 Client: Geospec Engineering Ltd. Client PO: Project Description: 08 -1501 Method Quality Control; Blank Reporting Source %REC RPD Analyte Result Limit Units Result %REC Limit RPD Limit Notes Anions Chloride ND 1 mg /L Nitrate as N ND 0.1 mg /L Nitrite as N ND 0.05 mg /L General Inorganics Conductivity ND 5 US/cm Cyanide, free ND 2 ug /L Hydrocarbons F1 PHCs (C6 -C10) ND 200 ug /L F2 PHCs (C10 -C16) ND 100 ug /L F3 PHCs (C16 -C34) ND 100 ug /L F4 PHCs (C34 -050) ND 100 ug /L Metals Chromium (VI) ND 10 ug /L Mercury ND 0.1 ug /L Antimony ND 15 ug /L Arsenic ND 1 ug /L Barium ND 5 ug /L Beryllium ND 0.5 ug /L Boron ND 10.0 ug /L Cadmium ND 0.1 ug /L Chromium ND 1 ug /L Cobalt ND 0.5 ug /L Copper ND 0.5 ug /L Iron ND 100 ug /L Lead ND 0.1 ug /L Magnesium ND 200 ug /L Manganese ND 5 ug /L Molybdenum ND 1 ug /L Nickel ND 1 ug /L Selenium ND 1 ug /L Silver ND 0.1 ug /L Sodium ND 200 ug /L Thallium ND 0.1 ug /L Vanadium ND 1 ug /L Zinc ND 10 ug /L PCBs PCBs, total ND 0.05 ug /L Surrogate: Decachlorobipheny/ 0.474 ug/L 94.8 37 -130 Volatiles Benzene ND 0.5 ug /L Bromodichloromethane ND 0.4 ug /L Bromofonn ND 0.5 ug /L Bromomethane ND 0.7 ug /L Carbon Tetrachloride ND 0.5 ug /L Chlorobenzene ND 0.4 ug /L Chloroethane ND 1.0 ug /L Chloroform ND 0.5 ug /L Chloromethane ND 3.0 ug /L Dibromochloromethane ND 0.5 ug /L 1,2- Dibromoethane ND 1.0 ug /L 1,2- Dichlorobenzene ND 0.4 ug /L 1,3- Dichlorobenzene ND 0.4 ug /L p: 1- 800 -749 -1947 OTTANA _ 300-2319 SG Ge�rant Blvd NIAGARA FALLS.._ E+16 Morning Gl ­ Crc_- PARACELBPARACELLABS.CoM 0--ON K1G a.ru Napa a F0,. ON L2J OA3 WWW.PARACELLABS.COM M15st SSAU GA 6s "l I- -1.21 SARNfA _ tz3 cnnarma Sl. N. Mississauga. ON L— 613 Sarnia. ON N7T ST7 Page 6 of 12 Page 32 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... QePARACEL LABORATORIES LTD. Certificate of Analysis Report Date: 10- Feb -2009 Order Date :4 - Feb -2009 Client: Geospec Engineering Ltd. Client PO: Project Description: 08 -1501 Method Quality Control; Blank Reporting Source %REC RPD Analyte Result Limit Units Result %REC Limit RPD Limit Notes 1,4- Dichlorobenzene ND 0.4 ug /L 1,1- Dichloroethane ND 0.5 ug /L 1,2- Dichloroethane ND 0.5 ug /L 1,1- Dichloroethylene ND 0.5 ug /L cis- 1,2- Dichloroethylene ND 0.4 ug /L trans -1,2- Dichloroethylene ND 1.0 ug /L 1,2- Dichloropropane ND 0.5 ug /L cis -1,3- Dichloropropylene ND 0.4 ug /L trans -1,3- Dichloropropylene ND 0.5 ug/L Ethylbenzene ND 0.5 ug /L Methylene Chloride ND 4.0 ug /L Styrene ND 0.4 ug /L 1,1,1,2 - Tetrachloroethane ND 0.5 ug /L 1,1,2,2- Tetrachloroethane ND 0.6 ug /L Tetrachloroethylene ND 0.5 ug /L Toluene ND 0.5 ug /L 1,1,1 - Trichloroethane ND 0.4 ug /L 1,1,2 - Trichloroethane ND 0.6 ug /L Trichloroethylene ND 0.4 ug /L Trichlorofluoromethane ND 1.0 ug /L 1,3,5- Trimethylbenzene ND 0.5 ug /L Vinyl chloride ND 0.4 ug /L m,p- Xylenes ND 0.5 ug /L c- Xylene ND 0.5 ug /L Surrogate :4- Bromolluorobenzene 79.6 ug,1L 99.4 83 -134 Surrogate: Dibromoliuoromethane 71.6 ug1L 894 78 -124 Surrogate: Toluene -d8 73.6 ug/L 92.0 76 -118 P. 1- 800- 749.1947 OTTAWA 300- 29le5i- i- -'e14 - NIAGARA FALLS 6416M -i1 UttvCri. E.: PARACELQPARACELLASS.COM 011—, ON KlG"S Ninparo Falls, ON t. ?J GA,A WWW,PARACELLABS.COM MI SSISSAUGA _ cc's -i— Rd, Umt •2T SARNIA .. ._..._._. 1 29 St N Mipalyse� ga. ON L5N 619 S.—, ON IT 6T1 Page 7 of 12 Page 33 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... Qi P A R A C E L LABORATORIES LTD. Certificate of Analysis Report Date: 10- Feb -2009 Order Date:4- Feb -2009 Client: Geospec Engineering Ltd. Client PO: Project Description: 08 -1501 Method Quality Control. Duplicate Reporting Source %REC RPD Analyte Result Limit Units Result %REC Limit RPD Limit Notes Anions Chloride 27.5 1 mg /L 27.8 1.1 10 Nitrate as N 0.47 0.1 mg /L 0.48 2.5 20 Nitrite as N ND 0.05 mg /L ND 20 General Inorganics Conductivity 313 5 us/cm 317 1.3 11 Cyanide, free ND 2 ug /L ND 20 pH 7.27 0.05 pH Units 7.19 1.1 10 Hydrocarbons 171 PHCs (C6 -C10) ND 200 ug /L ND 32 Metals Chromium (VI) ND 10 ug /L ND 13 Mercury ND 0.1 ug /L ND 20 Antimony 0.81 0.5 ug /L ND 26 QR -01 Arsenic ND 1 ug /L ND 29 Barium 22.4 5 ug /L 22.2 1.2 34 Beryllium ND 0.5 ug /L ND 25 Boron 33 10.0 ug /L 26 20.9 33 Cadmium ND 01 ug /L ND 33 Chromium 3.0 1 ug /L 2.6 13.1 32 Cobalt ND 0.5 ug /L ND 32 Copper 1.08 0.5 ug /L 1.00 7.4 32 Iron ND 100 ug /L ND 32 Lead ND 0.1 ug /L ND 32 Magnesium 9380 200 ug /L 8770 6.8 30 Manganese ND 5 ug /L ND 29 Molybdenum 1.5 1 ug /L 1.3 16.0 29 Nickel 1.7 1 ug /L 1.8 6.3 29 Selenium ND 1 ug /L ND 28 Silver ND 0.1 ug /L ND 28 Sodium 16400 200 ug /L 15600 4.9 27 Thallium ND 0.1 ug /L ND 27 Vanadium ND 1 ug /L ND 27 Zinc ND 10 ug /L ND 27 Volatiles Benzene ND 0.5 ug /L ND 20 Bromodichloromethane 2.51 0.4 ug /L 2.62 4.3 25 Bromoform ND 0.5 ug /L ND 25 Bromomethane ND 0.7 ug /L ND 25 Carbon Tetrachloride ND 0.5 ug /L ND 25 Chlorobenzene ND 0.4 ug /L ND 25 Chloroethane ND 1.0 ug /L ND 25 Chloroform 5.09 0.5 ug /L 4.56 11.0 19 Chloromethane ND 3.0 ug /L ND 25 Dibromochloromethane 1.89 0.5 ug /L 1.65 13.6 25 1,2- Dibromoethane ND 1.0 ug /L ND 25 1,2- Dichlorobenzene ND 0.4 ug /L ND 25 1,3- Dichlorobenzene ND 0.4 ug /L ND 25 1,4- Dichlorobenzene ND 0.4 ug /L ND 25 1,1- Dichloroethane ND 0.5 ug /L ND 21 1,2- Dichloroethane ND 0.5 ug /L ND 25 1,1- Dichloroethylene ND 0.5 ug /L ND 21 p: 1-800-749 -1947 OT TAYIA 30a23wsl to -'Btld N I AGe�Ft A FALLS_..._ se i6 Morn;re GOry cn. F: PARACELAPARACELLABS.COM O11-ON k1G 1. ON L2J 444 WWW.PARACELLAES,COM MISSISSANGA ayK Rd U Y2� SARNIA 123 CN-tw, Gi N. Mi55ifxZ., ON LvN Gd3 S.- ON - 5TI Page 8 of 12 Page 34 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... 04PARAC E L order #., „Q9osa7s E. A BO RA T01 #IES LT17, Certificate of Analysis Report Date: 10- Feb -2009 Order Date:4- Feb -2009 Client: Geospec Engineering Ltd. Client PO: Project Description: 08 -1501 Method Quality Control: Duplicate Reporting Source %REC RPD Analyte Result Limit Units Result %REC Limit RPD Limit Notes cis -1,2- Dichloroethylene ND 0.4 ug /L ND 20 trans -1 ,2- Dichloroethylene ND 1.0 ug /L ND 25 1,2- Dichloropropane ND 0.5 ug /L ND 25 cis -1,3- Dichloropropylene ND 0.4 ug /L ND 25 trans -1,3- Dichloropropylene ND 0.5 ug /L ND 25 Ethylbenzene ND 0.5 ug /L ND 35 Methylene Chloride ND 4.0 ug /L ND 25 Styrene ND 0.4 ug /L ND 25 1,1,1,2 - Tetrachloroethane ND 0.5 ug /L ND 25 1,1,2,2 - Tetrachloroethane ND 0.6 ug /L ND 25 Tetrachloroethylene ND 0.5 ug /L ND 31 Toluene ND 0.5 ug /L ND 30 1,1,1- Trichloroethane ND 0.4 ug /L ND 25 1,1,2- Trichloroethane ND 0.6 ug /L ND 25 Trichloroethylene ND 0.4 ug /L ND 30 Trichlorofluoromethane ND 1.0 ug /L ND 25 1,3,5- Trimethylbenzene ND 0.5 ug /L ND 20 Vinyl chloride ND 0.4 ug /L ND 25 m,p- Xylenes ND 0.5 ug /L ND 34 o- Xylene ND 0.5 ug /L ND 32 Surrogate :4- Bromofluorobenzene 138 ug/L ND 172 83 -134 Surrogate: Dibromoffuoromethane 74.9 ug /L ND 93.6 78 -124 Surrogate: Toluene-d8 87.8 ug/L ND 110 76 -118 P- 1 -so,,- 7p49.1947 OTTAMA 30o-M9 St.1 --aW,i NIAGARA FALLS _ eai5Mo in Gio,yCri- F: PARA.@P A RACELLASS.COM 0—'ON X10 Le N,egare('.1K ON L1J n13 WWW.PARACELLAHS.COM MI SSi SSAUGA anA5 X, 1111 Rd U- P21 SARNIA ___ 23 0111.11 -$IN MiFS�—v ON "N 813 Sprnia. ON NIT 5T> Page 9 of 12 Page 35 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... C* P A RACE L order # ososc�7s LABORATCRIES LID, Certificate of Analysis Report Date: 10- Feb -2009 Order Date:4- Feb -2009 Client: Geospec Engineering Ltd. Client PO: Project Description: 08 -1501 Method Quality Control: Spike Reporting Source %REC RPD Analyte Result Limit Units Result %REC Limit RPD Limit Notes Anions Chloride 9.27 1 mg /L ND 92.7 78 -112 Nitrate as N 0.99 0.1 mg /L ND 99.2 81 -112 Nitrite as N 0.901 0.05 mg /L ND 90.1 76-107 General Inorganics Cyanide, free 24.0 2 ug /L ND 72.8 50 -137 Hydrocarbons F1 PHCs (C6 -C10) 1850 200 ug /L ND 92.6 68 -117 F2 PHCs (C10 -C16) 1020 100 ug /L ND 63.7 61 -129 F3 PHCs (C16 -C34) 4290 100 ug /L ND 107 61 -129 F4 PHCs (C34 -050) 2520 100 ug /L ND 105 61 -129 Metals Chromium (VI) 186 10 ug /L ND 93.0 75 -120 Mercury 3.18 0.1 ug /L ND 106 78 -137 Antimony 46.8 ug /L 0.33 92.9 78 -126 Arsenic 55.6 ug /L 0.6 110 83 -119 Barium 73.7 ug /L 22.2 103 83 -116 Beryllium 63.0 ug /L 0.00007 126 72 -132 Boron 61 ug /L ND 121 71 -128 Cadmium 50.2 ug /L 0.02 100 78 -119 Chromium 52.2 ug /L 2.6 99.2 80 -124 Cobalt 52.3 ug /L 0.06 104 78 -125 Copper 49.7 ug /L 1.00 97.3 75 -123 Iron 1050 ug /L ND 105 66 -119 Lead 50.4 ug /L ND 101 77 -126 Magnesium 10100 ug /L 8770 130 75 -131 Manganese 53.4 ug /L 1.2 104 79 -123 Molybdenum 51.6 ug /L 1.3 101 82 -119 Nickel 51.1 ug /L 1.8 98.7 78 -119 Selenium 61.5 ug /L 0.8 121 81 -125 Silver 47.6 ug /L 0.03 95.2 70 -128 Sodium 1110 ug /L ND 111 67 -132 Thallium 53.0 ug /L ND 106 82 -127 Vanadium 51.3 ug /L 0.8 101 82 -123 Zinc 56 ug /L 2 108 78 -130 PCBs PCBs, total 1.17 0.05 ug/L ND 117 54 -137 Surrogate: Decachlorobiphenyl 0.476 ug /L 95.2 37 -930 Volati les Benzene 33.7 0.5 ug/L ND 84.4 55 -141 Bromodichloromethane 33.5 0.4 ug/L ND 83.8 52 -139 Bromoform 36.1 0.5 ug/L ND 90.3 52 -170 Bromomethane 34.8 0.7 ug /L ND 87.0 32 -138 Carbon Tetrachloride 38.0 0.5 ug /L ND 95.1 49 -149 Chlorobenzene 34.8 0.4 ug /L ND 87.1 64 -137 Chloroethane 34.2 1.0 ug /L ND 85.5 39 -152 Chloroform 34.5 0.5 ug /L ND 86.3 58 -138 Chloromethane 37.1 3.0 ug /L ND 92.8 24 -163 Dibromochloro methane 36.5 0.5 ug /L ND 91.2 61 -153 1,2- Dibromoethane 37.1 1.0 ug /L ND 92.6 61 -145 1,2- Dichlorobenzene 32.7 0.4 ug /L ND 81.8 60 -150 1,3- Dichlorobenzene 32.2 0.4 ug/L ND 80.5 62 -149 1,4- Dichlorobenzene 32.4 0.4 ug /L ND 81.1 63 -132 Pt 1 -800- 749 -1947 OTTAWA 30Q"19 5r. in��a�a alga NIA6A ,9A FALLS 516PA.�,i� GIB, Ca f: PA R ACELePARACELLABS.CON 011e ON KIGa 0 10,, ON LZJ OA3 WWW. PA RACE LLABS.COM M[5S[SS�UGA- Oea5K rRd.u2Y77 _ _ SA RNIj Z3Che -od __ tN_� MISOifsau00. oN LSN WO Sarnia. ON N7T ST7 Page 10 of 12 Page 36 of 412 Agenda Item # 1Oe) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... 04PARACEL µ {{�� C�rtler� �.O '? LABORATORIES LTD, .7�O Certificate of Analysis Report Date: 10- Feb -2009 Order Date:4- Feb -2009 Client: Geospec Engineering Ltd. Client PO: Project Description: 08 -1501 Method Quality Control: Spike Reporting Source %REC RPD Analyte Result Limit Units Result % REC Limit RPD Limit Notes 1,1- Dichloroethane 32.4 0.5 ug /L ND 81.0 51 -156 1,2- Dichloroethane 25.5 0.5 ug /L ND 63.8 50 -140 1,1- Dichloroethylene 34.4 0.5 ug /L ND 86.0 43 -153 cis -1,2- Dichloroethylene 30.8 0.4 ug /L ND 76.9 58 -145 trans -1,2- Dichloroethylene 33.6 1.0 ug /L ND 84.1 51 -145 1,2- Dichloropropane 31.0 0.5 ug /L ND 77.4 56 -136 cis -1,3- Dichloropropylene 26.4 0.4 ug /L ND 66.0 54 -141 trans -1,3- Dichloropropylene 27.5 0.5 ug /L ND 68.8 61 -140 Ethylbenzene 33.8 0.5 ug /L ND 84.6 61 -139 Methylene Chloride 38.3 4.0 ug /L ND 95.8 58 -149 Styrene 37.0 0.4 ug /L ND 92.5 63 -143 1,1,1,2 - Tetrachloroethane 37.8 0.5 ug /L ND 94.5 61 -148 1,1,2,2- Tetrachloroethane 20.1 0.6 ug /L ND 50.2 50 -157 Tetrachloroethylene 36.9 0.5 ug /L ND 92.2 51 -145 Toluene 30.8 0.5 ug /L ND 77.0 54 -136 1,1,1 - Trichloroethane 29.1 0.4 ug /L ND 727 55 -140 1,1,2 - Trichloroethane 31.4 0.6 ug /L ND 78.5 63 -144 Trichloroethylene 42.4 0.4 ug /L ND 106 52 -135 Trichlorofluoromethane 42.0 1.0 ug /L ND 105 37 -155 1,3,5- Tdrnethylbenzene 29.9 0.5 ug /L ND 74.6 61 -151 Vinyl chloride 34.0 0.4 ug /L ND 85.0 31 -159 m,p- Xylenes 681) 0.5 ug /L ND 84.9 61 -139 o- Xylene 32.0 0.5 ug /L ND 80.0 60 -142 Surrogate:4- Bromofluorobenzene 78.0 ug/L 97.5 83 -134 Surrogate: Dibromofluoromethane 85.1 ug /L 106 78 -124 Surrogate Toluene -0 73.1 ug /L 91.4 76 -118 9-RAC7 OTTAWA 11 i�81vd NIAGARA FALLS _ 64th Morning Glo,v CO T-= PARAC EL9PA RACE LLAHS•COM al -,t0$ G li Ouewe, ON k1G nJS N:aq{,re rtnns. QN l3J OA3 WWW.PARACELLABS.COM MISSISSAUGA 6645K, I Ad- Un't ♦22 SARWIA 123 StN rv+isszsewe. ON "N" ON - SW Page 11 of 12 Page 37 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... 04 P A R A C E L C)rder # �osasos LABORATORIES LID, Certificate of Analysis Report Date: 10- Feb -2009 Client: Geospec Engineering Ltd. Order Date :4 - Feb -2009 Client PO: Project Description: 08 -1501 Sample and QC Qualifiers Notes 1- QR -01 : Duplicate RPD is high, however, the sample result is less than 10x the MDL. Sample Data Revisions None Work Order Revisions /Comments: None Other Report Notes: n /a: not applicable MDL: Method Detection Limit Source Result: Data used as source for matrix and duplicate samples %REC: Percent recovery. RPD: Relative percent difference. CCME PHC additional information: - The method for the analysis of PHCs complies with the Reference Method for the CWS PHC and is validated for use in the laboratory. All prescribed quality criteria identified in the method has been met. F1 range corrected for BTEX. F2 to F3 ranges corrected for appropriate PAHs where available. The gravimetric heavy hydrocarbons (F4G) are not to be added to C6 to C50 hydrocarbons. In the case where F4 and F4G are both reported, the greater of the two results is to be used for comparison to CWS PHC criteria. O', AMA _ NIAGARA FALLS 1- 806 - 749 -19Ni 3oa2318 St. [e�.a,t BI.a. 5415 rn —m Gorvc.[_ r: PAR ACELQPA RACELLASS.CON OI[—ON k13 4J8 Nieq —1a ON iRJ 0" MISSISSAUGA SARNIA WWW.PA RACE LlABS.COM " " "" _ " " " " " " "' 8&16 K�[�met Rd_ U���[ w» 23 Che,vtino G[. N, nAias�as. ape. ON L5N aja S-- ON N>. 5T7 Page 12 of 12 Page 38 of 412 Agenda Item # 10e) - Report No. TES 2009-23, Jerry Ball, Director of Transportati... TRUSTED. Q'PARACEL RESPONSIVE. L A B 0 R A'i 0 R I F S Li ©. RELIABLE, OTTAWA C NIAGARA FALLS MISSISSAUGA & SARNIA 300-2319 St Laurent Blvd, Ottawa, Ontario Kl G 4,18 it 1-800-749-1947 t. parace4paracellabs.com www.paracellabs.com Ch* lit ClrAbd R' ird - Pg , --of Company Name: iY4—e—C "J"11 �k Contact Name: f11 ulie ilif _;(' t G41 address: '191'A 5j Y((1 (trq4 01 &Y! e -P Cl Pot, Quote 4 ENot Quoted I I'm ATow)d Lim: 1 Cell: -7b Cmail: ff, tt'� t n kr 11"' Preservative to be added by Paricel? BVes nNo- Matrix fvpcs S-Soil,Sed GW-Ground Water SW-Surface Water SS-Storm!Sanitary SeNver A-Air 0-Other , RDW-Regulated Drinkim b - Water Sample Information Analysis Required Purace) On der ,", 2 3 6 7 ('0111111ents Rull;ouw d t' )xw 69k&��4 Please refer to the Identification - 1(cowd Cz NcIvi R n 1,ttw) and Sample Preservation, Container and Hold Time Requirements. 1? WHITE -Lab Copy, PINK - Client Copy Page 39 of 412 Agenda Item # 10e) - Report No. TES 2009 -23, Jerry Ball, Director of Transportati... Date: Feb. 10, 09 Attn: Michelle Jakobi Company: Geospec Engineering Ltd. From: Dale Robertson re: Subcontracted Analysis, Paracel Order 0906076 The samples for your project, identified below, were subcontracted for the listed parameters. A copy of the subcontractor's report is attached. Project Reference 08 -1501 Parameter SVOC Sample Date Feb 2, 2009 Chain of Custody # 52318 Originating Office: [X] - Ottawa [ ] — Niagara Falls orrArrA ('. 1= 90i4] °1UF 3 Srra: .:?fS9i �i.ry PAHACELP-PA.R.ACELLARS.COM i prr .. *J!_i f': +I.IR ( 1!EFS�t SSAEI CiA _ 4f WiW. PF,. €?ACEL.LABS. GGM [ ] — Mississauga [ ] - Sarnia NIAGARA FALLS SA A7i:3A s.jM afj Y71 Si? \..\ Forms\ G:\ PARACEL \FORMSVAdminl_Subcontractor Report Cover Page Rev 1.O.doc_Subcontractor Report Cover Page Rev 1.0.doc Page 40 of 412 (Q (D O N ACCUTEST LABORATORIES - A New Bodycote Company REPORT OF ANALYSIS Client: Paracel Laboratories Ltd. Report Number: 2902055 300 -2319 St. Laurent Blvd. Date: 2009 -02 -09 Ottawa, ON Date Submitted: 2009 -02 -04 K1G 4,18 Attention: Mr. Dale Robertson Project: 0906076 P.O. Number: rr,al., „r rn<t„r1" nh,,,,tio�• �onaao LAB ID: 689801 GUIDELINE 2009 -02 -02 Sample Date: Sample ID: BASSLAKE- SURFACE PARAMETER UNITS MRL TYPE LIMIT UNITS EPA 625 2,4,64richlorophenol ug /L 1.0 <1.0 2,4,6- tHchiorophenol ug /L 1.0 <1.0 2,4- dichlorophenol ug /L 0.9 <0.9 2,4- dimethylphenol ug /L 0.5 <0.5 2,4- dinitrophenol ug /L 0.6 <0.6 2- chlorophenol ug /L 0.3 <0.3 Pentachlorophenol ug /L 0.4 <0.4 Phenol ug /L 0.7 <0.7 1- methylnaphthalene ug /L 0.2 0.2 2- methylnaphthalene ug /L 0.2 <0.2 Acenaphthene ug /L 0.2 <0.2 Acenaphthylene ug /L 0.2 <0.2 Anthracene ug /L 0.2 <0.2 Benzo(a)anthracene ug /L 0.2 <0.2 Benzo(b)fluoranthene ug /L 0.2 <0.2 Benzo(g,h,i)perylene ug /L 0.2 <0.2 Senzo(k)fluoranthene ug /L 0.2 <0.2 Biphenyl ug /L 0.6 <0.6 Sis(2- chloroethyl)ether ug /L 0.8 <0.8 Sis(2- chloroisopropyl)ether ug /L 0.5 <0.5 Bis(2- ethylhexyl)phthalate ug /L 0.4 <0.4 Chrysene ug /L 0.2 <0.2 Dibenzo(a,h)anthracene ug /L 0.2 <0.2 Fluoranthene ug /L 0.2 <0.2 Fluorene ug /L 0.2 <0.2 1ndeno(1,2,3- c,d)pyrene ug /L 0.2 <0.2 Naphthalene ug /L 0.2 <0.2 Phenanthrene ug /L 0.2 <0.2 P rene ug /L 1 0.2 1 <0.2 MRL = Method Reporting Limit INC = Incomplete AO =Aesthetic Objective OG =Operational Guideline MAC =Maximum Allowable Concentration IMAC= Interim Maximum Allowable Concentration Comment: 8 -146 Colonnade Road, Ottawa, ON, K2E 7Y1 608 Norris Court, Kingston, ON, K7P 2R9 APPROVAL: Mina Nasirai Organic Lab Supervisor 1 of 2 Results relate only to the parameters tested on the samples submitted for analysis. D (Q (D Z3 Q r--r (D O (D t (D 70 O z O M U) N O O 90 t N W L (D W (D 0 O 1 O to O r-r v t.Q (D N O N ACCUTEST LABORATORIES -A New Bodycote Company REPORT OF ANALYSIS Client: Paracel Laboratories Ltd. Report Number: 2902055 300 -2319 St. Laurent Blvd. Date: 2009 -02 -09 Ottawa, ON Date Submitted: 2009 -02 -04 K1G 4,18 Attention: Mr. Dale Robertson Project: 0906076 P.O. Number: rt stn �+ n �+ a„ w r e.• »nano ..._.... LAB ID: 689801 GUIDELINE 2009 -02 -02 Sample Date: Sample ID: BASSLAKE- SURFACE PARAMETER UNITS MRL TYPE LIMIT UNITS Benzo(a)pyrene ug /L 0.01 <0.01 2,4- dinitrotoluene ug /L 0.3 <0.3 3,3'- dichlorobenzidene ug /L 0.8 <0.8 Diethyl Phthalate ug /L 0.2 <02 Dimethyl Phthalate ug /L 0.2 <0.2 1,2,44richlorobenzene ug /L 0.5 <0.5 Hexachlorobenzene ug /L 0.1 <0.1 Hexachlorobutadiene ug /L 0.5 <0.5 Hexachloroethane ug /L 0.3 <0.3 MRL = Method Reporting Limit ING - Incomplete AO - Aesthetic Objective OG = Operational Guideline MAC = Maximum Allowable Concentration MAC = Interim Maximum Allowable Concentration Comment: APPROVAL: Mina Nasirai Organic Lab Supervisor 8 -146 Colonnade Road, Ottawa, ON, K2E 7Y1 608 Norris Court, Kingston, ON, K7P 2R9 2 of 2 Results relate only to the parameters tested on the samples submitted for analysis. D (Q Z3 Q r-r (D CD (D r (D 70 O z O M N CD CD r N W L (D W (D 0 O 1 O O r-r Agenda Item # 1 Of) - Andria Leigh, Director of Development Services, memorandum c... To: Committee of Adjustment Members cc: Robin Dunn, CAO Township of u� Proud Heritage, Exciting Future From: Andria Leigh, Director of R.M. File #: Development Services Date: November 19, 2008 Roll #: Subject: Site Inspections for Committee of Adjustment Applications An evaluation of the current procedures for review of Committee of. Adjustment applications, site inspections, and hearings has been conducted to ensure compliance with the Planning Act, the Township's Planning First philosophy approved for the Development Services Department in 2008 and Council's mandate with regard to customer service excellence. Currently. the Committee of Adjustment, with the Secretary- Treasurer, completes site inspections as a whole. Given this practice, the site inspection would constitute a meeting and the applicant/agent, and all persons notified of the hearing should also be notified of the timing for the site inspection and provided the opportunity to attend as well. Any discussions which occur during the site visit should be documented in the application file for the public, record in the event of an appeal to the application. A review of surrounding municipalities and their site inspection procedures has been completed and is summarized in the table below. Of the surrounding municipalities, only one currently conducts collective Committee site visits. The consistent comment from all municipalities was the confirmation'that the Committee of Adjustment members should not meet collectively on any of the sites subject to applications, nor discuss the applications collectively prior to the hearing. Any such discussions could potentially be the subject of debate at an OMB hearing. Site Visit Municipality Completed Other Notes: Township of Springwater No Paid mileage for individual site visits Planner attends site and posts required signage City of Orillia No Not paid for individual site visits Township of Severn No Not paid for individual site visits Staff conduct site visit ...continued on next page Page 43 of 412 Agenda Item # 1 Of) - Andria Leigh, Director of Development Services, memorandum c... Site Visit Municipality Completed Other Notes: Township of Tay No Paid mileage for individual site visits Staff conduct site visit Town of Midland No Not paid for individual site visits S -T visits each site Township of Tiny Yes Not paid for individual site visits Township of Ramara No Paid mileage for individual site visits City of Barrie No Not paid for individual site visits S -T attends site and posts signage In order to minimize the Township's potential exposure at an OMB hearing, ensure a consistent approach is adhered to for Council and its committees/technical support groups, and to operate in a cost effective manner, the Committee of Adjustment collective site inspections will be discontinued effective January 2009. Individually, Committee members will continue to have the opportunity to view the site on their own prior to any hearing. Each member will be required to. identify themselves through their photo identification card provided by the Township. The applicant will also be advised that site visits by the Planning Staff and Committee members may occur prior to the hearing date. Staff will be obtaining additional site photos to be appended to staff reports and included in the hearing presentation to provide a complete overview of the site to Committee members prior to their consideration of the application. Committee members who choose to attend sites will do so on their own accord and will not be paid for such attendance. The Secretary- Treasurer /Planning Division staff will attend all sites and post the required signage related to the Planning Act application. The above procedures regarding site visits will ensure consistency with Council and its appointed , committees /technical support groups. Members of Council and members of the Planning Advisory Committee have the ability to attend sites, but are not paid for such attendance. The Committee of Adjustment Schedule for 2009 has been amended accordingly and is attached for the Committee's reference. Page 44 of 412 Agenda Item # 1 Of) - Andria Leigh, Director of Development Services, memorandum c... Committee of Adjustment Schedule — 2009 Last Day for Reports Delivered .to Hearing Applications Committee January 5 January 16 January 22 January 30 February 13 February 19 February 27 March 13 March 19 March 27 April 10 April 16 May 1 May 15 May 21 May 29 June 12 _ June 18 June 26 July 10 July 16 July 31 August 14 August 20 August 28 September 11 September 17 September 25 October 9 October. 1 December 11 December 17 Page 45 of 412 5 October 30 November 13 November 19 November 27 December 11 December 17 Page 45 of 412 Agenda Item # 10g) - Report No. DS 2009 -15, Andria Leigh, Director of Development... �tYJ ����Y.CI.tI/l�i 11 ",d x„ <,,e<, ra., mg F,,­' TOWNSHIP OF ORO- MEDONTE REPORT Report No. To: Council Prepared By: DS 2009 -015 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Zoning By -law Motion # June 29, 2009 Amendment 2009 - ZBA -01 (Paul Crooks) East Half of Lot 15, Roll #: R.M.S. File #: 4346 - 010- 004 -21900 Concession 11 D14 038862 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2009 -015 be received and adopted; 2. THAT Zoning By -law Amendment Application 2009 - ZBA -01 for Paul Crooks, East half of Lot 15, Concession 11, Township of Oro - Medonte, (Former Township of Oro) on Schedule A13 on the Zoning By -law 97 -95 (as amended) from Agricultural /Rural (A/RU) Zone to Residential One * Hold (Ri *H)) Zone and Residential One (R1) Zone and Environmental Protection (EP) Zone be approved; and 3. THAT the Clerk brings forward the appropriate By -law for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Zoning By -law Amendment Application submitted by Paul Crooks. This rezoning application has been submitted to fulfill a condition of approval for Consent Applications 2008 -B -24 to 2008 -B -31, which was granted by the Committee of Adjustment on July 17, 2008. The applicant's lands are located at, East Half of Lot 15, Concession 11, on the west side of Line 11 North, to the north of 15/16 Sideroad. ANALYSIS: As part of the Committee of Adjustment Provisional Consent approval, the applicant was required to apply for and obtain a rezoning for the newly created seven lots by way of consent and the lot addition to convey 0.09 hectare to 1472 15/16 Sideroad. The conveyed 0.09 hectares of land is currently zoned Agricultural/ Rural (A/RU) Zone, and is required to be rezoned Residential One (R1) Zone consistent with the enhanced lands. This portion of the application does not require a Holding provision to be placed on the subject lands due to it being added onto an existing residential lot. The portion of the lands that are on the retained lands as a result of the seven lots being created is Development Services Meeting Date June 29, 2009 Report No. DS 2009 -015 Page 1 of 6 Page 46 of 412 Agenda Item # 10g) - Report No. DS 2009 -15, Andria Leigh, Director of Development... proposed to be rezoned Environmental Protection (EP) Zone to protect the wetland to the rear. The zoning of the approved seven lots is proposed to be Residential One Hold (R1 *H) Zone. A public meeting was held on February 11th, 2009 to receive comments from members of the public and relevant agencies. No comments have been received as a result of the public meeting. FINANCIAL. Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The proposed area in which the applicant is proposing to create the 7 new residential lots and the lot addition are all located in the "Rural Settlement Area" designation. Section C3.2 Permitted Uses of the Official Plan lists the uses permitted in the Rural Settlement Area Designation: "low density residential uses, small scale commercial uses that serve the needs of the settlement area and the surrounding rural area ... etc ". There was some discussion both at the Committee of Adjustment meeting and the Public Meeting as to why the application was not considered to be a Plan of Subdivision. It is determined that under Section D2.1 of the Official Plan that a Plan of Subdivision is only required when the applicant is extending an existing public road or developing a new public road to access the lots. Due to the applicant proposing for all the lots to have frontage on 15/16 Sideroad there will be no need to alter the existing roadway or create a new road, also there are no municipal services being proposed as part of the application. In terms of the issue of servicing, the applicant is proposing that the new lots will be serviced by private well and septic. Section A5.2 of the Official Plan addresses the issues of servicing in the East Oro settlement area. This section of the Official Plan also states that when more than five lots are being created a hydrogeological assessment must be completed. The requirement of a hydrogeological assessment will be a condition of approval. The applicant has completed and submitted a hydrological evaluation report. The "Hydrogeological Evaluation" prepared by Azimuth Environmental Consulting Inc. stated "with respect to the issue of interference, the addition of a small number of private residences will have no measureable impact on the available water volumes or sustainable yield from nearby wells." The report also concluded that: "Given the local hydrogeological conditions, there are no impediments to the use of private ground water wells for the provision of drinking water. To ensure appropriate protection from surface sources of contamination, the wells should be drilled wells and must comply with O.Reg 903." Further, the report concluded that: "No significant net degradation to the overburden ground water quality down gradient of the site would be anticipated." The Director of Engineering and Environmental Services has reviewed the report and has no comment. As such, the application to create 7 new residential lots and lot addition Development Services Meeting Date June 29, 2009 Report No. DS 2009 -015 Page 2 of 6 Page 47 of 412 Agenda Item # 10g) - Report No. DS 2009 -15, Andria Leigh, Director of Development... constitutes a permitted use in accordance with the Rural Settlement Area policies of the Official Plan. Zoning By -law 97 -95: The proposed lots are zoned Agricultural /Rural Zone (A/RU), however the proposed lot sizes that the applicant has submitted reflect the Residential One (1711) Zone standards. It was determined by through the Consent process, that the applicant rezones the property to the Residential One (R1) Zone to reflect the new residential use. With respect to the requirements of the Residential One (R1) Zone, the minimum frontage required for a single detached dwelling use is 30 metres, and the minimum lot area is 0.2 hectares. As such, the proposed lots comply with the requirements of the Residential One (R1) Zone. At the rear portion of the property behind the proposed lots, is a Locally Significant Wetland. On July 8, 2008, a site inspection was conducted by Township staff and Lake Simcoe Region Conservation Authority. The main purpose of the site inspection was to ensure that the proposed lots maintained a 30 metre setback from this wetland. Due to the proposed residential lots being in close proximity to the Locally Significant Wetland and comments received from Lake Simcoe Region Conservation Authority (LSRCA) and the public, the Committee of Adjustment placed a condition of consent that the applicant apply and obtain a rezoning with a Holding provision. The Holding provision would require at the time of submitting a building permit that the applicant identify the building envelopes and to ensure that septic systems are not located adjacent to the wetland area. The LSRCA have also commented that an Environmental Protection (EP) Zone by placed on the retained lands to protect the Locally Significant Wetland. The enhanced lot, as a result of application 2008 -B -31 should be zoned Residential One (R1) Zone. The lands being added are presently zoned Agricultural /Rural (A/RU) Zone. The minimum lot size in the Residential One (R1) Zone is 0.2 hectares (0.45 acres), which the resulting lot will meet. It would be appropriate that the land to be conveyed be rezoned to Residential One (R1) Zone to reflect the proposed lot size and is in keeping with the character of the surrounding residential land uses. This portion of the application does not require a Holding provision due to the land being added to an existing residential lot. The subject lands will comply with the minimum lot frontage and minimum lot area of the Residential One (R1) Zone as required by the Comprehensive Zoning By -law 97 -95. County Official Plan In analyzing this Zoning By -law Amendment application, Township staff reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. Section 4.1.6, of the current County Official Plan, states that development within settlement designations should be compatible with the character and features of the existing community. The East Oro Settlement area currently encompasses a number of residential dwellings which surround the subject lands. The proposed residential use would be compatible with the character of the surrounding Development Services Meeting Date June 29, 2009 Report No. DS 2009 -015 Page 3 of 6 Page 48 of 412 Agenda Item # 10g) - Report No. DS 2009 -15, Andria Leigh, Director of Development... area. Given the natural features of this site, it would be appropriate to ensure its preservation with a suitable setback to the Local Significant Wetland located to the north. This is achieved by this application. The County Plan also contains General Development Policies and Guidelines which are found in Section 4.3. These policies are focused more on the design and layout of proposed developments. The policies require that proposed developments consider: the minimization of removal of natural vegetation, and the scale and pattern of development being compatible with the character of the existing area. The proposed development has considered the policies and has been designed to conform to these policies of the County Plan. The adopted County Plan continues to include the policies discussed above and therefore, it is our opinion that the proposed development general conforms to the policies of both County Official Plans (approved and adopted). Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Policy 1.1.3.1 states that settlement areas shall be the focus of growth and their vitality and regeneration shall be promoted. Since the lands are located within the East Oro Settlement Area, the growth is being directed to an area in which the PPS encourages growth to occur. In Policy 1.6, "Infrastructure and Public Service Facilities ", addresses issues such as the use of existing infrastructure and public service facilities should be optimized, wherever feasible, before consideration is given to developing new infrastructure and public service facilities. The applicant is proposing to have the individual lots serviced by individual wells. This proposal is supported by the Hydrogeological evaluation, which the applicant submitted. The proposed Amendment to the Zoning By -law is considered to be consistent with the Provincial Policy Statement. Places to Grow The application has been reviewed with reference to the Place to Grow policies that have been in place since 2006. In Policy 2.2.2 Managing Growth subsection (i) states that development should be directed to settlement areas. As stated above, East Oro has been identified through the County and Township's Official Plans as a settlement area and therefore the proposed residential development would be within a settlement area as required by Places to Grow. The Township of Oro - Medonte has been identified as a Rural Area in the Places to Grow legislation. In Section 2.2.9 Rural Areas subsection (3), states that new multiple lots and units for residential development will be directed to settlement areas and may be allowed in rural areas in site - specific location with approved zoning or designation that permits this type of development. Given that the proposed residential development is located within a settlement area, the application would satisfy this policy. Based on the above, the application to amend the Zoning By -law, would generally conform with the Place to Grow legislation. Development Services Meeting Date June 29, 2009 Report No. DS 2009 -015 Page 4 of 6 Page 49 of 412 Agenda Item # 10g) - Report No. DS 2009 -15, Andria Leigh, Director of Development... CONSULTATIONS: County of Simcoe- No Comment Simcoe County District School Board- No Objection Lake Simcoe Region Conservation Authority- see attached ATTACHMENTS: Schedule 1: Proposed Zoninq Map CONCLUSION: Planning staff support the proposed Zoning By -law Amendment to rezone the subject lands from Agricultural /Rural (A/RU) Zone to Residential One Hold (R1 *H) and Residential One (R1) Zone. The Zoning By -law amendment will allow for the intended residential uses as a site specific zoning, which will require the owner to enter into a Site Plan Agreement before the issuance of a building permit. Planning staff support the Zoning by -law Amendment to rezone the subject lands from Agricultural /Rural (A/RU) Zone to Environmental Protection (EP) Zone as per comments received from the Lake Simcoe Region Conservation Authority. Planning staff have no objection to proposed Zoning Amendment (2009- ZBA -01) applications. On this basis, it is recommended that Zoning By -law Amendment Application 2009 - ZBA-01 be approved and adopted by Council. Respectful" mitted: -- S arquharson Intermediate Planner Reviewed by: Glenn White, MCIP, RPP Manager, Planning Services Development Services Meeting Date June 29, 2009 Report No. DS 2009 -015 Page 5 of 6 Page 50 of 412 Agenda Item # 10g) - Report No. DS 2009 -15, Andria Leigh, Director of Development... SCHEDULE 1: LOCATION MAP 2009- ZBA -01 (Crooks) 15116 SIDER€}AD ® Res dential One 'Hold (R1'H) Zone ®Res dential One (R1)Zone Env 0 35 7 1�0 210 280 ron reental Protection (EP) Zane Meters Development Services Meeting Date June 29, 2009 Report No. DS 2009 -015 Page 6 of 6 Page 51 of 412 Agenda Item # 1 Oh) - Report No. DS 2009 -34, Andria Leigh, Director of Development... oa a f We REPORT Proud Heritage, Exciting future Report No. DS 2009 -034 To: Council Prepared By: Glenn White, MCIP, RPP Meeting Date: Subject: Site Plan Motion # June 29, 2009 Agreement 2008 - SPA -09 (Antonio and Paulo Ribeiro) Roll #: R.M.S. File #: D11 38853 4346 - 030 - 012 -42724 Lot 3, Plan 51 M -881, 5 Warbler Way (Moon Point Estates RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2009 -034 be received and adopted. 2. THAT the Township of Oro - Medonte enter into a Site Plan Agreement with Antonio and Paulo Ribeiro to construct a single detached dwelling on Lot 3 of Plan 51 M -881, Warbler Way. 3. THAT the Clerk prepares a By -law for Council's consideration to enter into a Site Plan Agreement with Antonio and Paulo Ribeiro to construct a single detached dwelling on Lot 3 of Plan 51 M -881, 5 Warbler Way, Roll No. 4346- 030 - 012 - 42724. 4. That the Clerk prepare a By -law to remove the Holding (H) symbol from Lot 3, Plan 51M -881, 5 Warbler Way, Roll No. 4346- 030 - 012- 42724. 5. AND THAT the owners be notified of Council's decision. BACKGROUND: The owner is proposing to construct a new 317.7 square metre single detached dwelling on Lot 3 of Plan 51 M -881, being 5 Warbler (Moon Point Estates). ANALYSIS: The subject lands are designated "Shoreline" by the Official Plan Amendment 21. OPA 21 allowed a Plan of Subdivision of no more than 14 lots could be developed. In order to maximize the tree retention on the lands, the Official Plan Amendment contained policies for a Tree Preservation and Shoreline Access Plan to be developed to the satisfaction of the Lake Simcoe Region Conservation Authority and the Township of Oro - Medonte. OPA No. 21 contains policies requiring development envelope limits, DEVELOPMENT SERVICES Meeting Date June 29, 2009 Report No. DS 2009 -034 Page 1 of 5 Page 52 of 412 Agenda Item # 1 Oh) - Report No. DS 2009 -34, Andria Leigh, Director of Development... including septic system, driveway access, shoreline access and outdoor lining space to be defined and assessed. Development envelopes would permit the alteration of approximately 40% of each lot, retaining approximately 60% of the existing vegetation and 60% of the existing tree cover. Vegetation removal within the 20 metre setback area from the shoreline of Lake Simcoe would be a maximum of 12 metres of shoreline width. The policies of the Official Plan Amendment were implemented by the amending Zoning By -law and a Holding provision to be lifted once a Site Plan Agreement had been entered into. The subject land is zoned Shoreline Residential and subject to Exception SR *162 and SR *171. Exception SR *162 permits a maximum of 14 lots, minimum lot frontage of 18.8 metres and a maximum gross floor area for a single detached dwelling to be no more than 557.4 square metres. Exception SR *171 represents an area adjacent to the shoreline of Lake Simcoe where building and structures are prohibited and the maximum width of an access /view corridor extending from the water's edge to the zone boundary between the SR *162 and SR *171 Zone is 12 metres. The policies of OPA 21 regarding development of 40% of the lot and retention of 60% of the existing vegetation and existing tree cover was implemented by the site plan agreement. The proposed dwelling footprint will be 317.7 square metres representing lot coverage of 7% and the lot retains 61% of the existing vegetation and trees. The remaining 32% of the lot contains the areas for the driveway, septic system, area around the dwelling and the 12m wide access /view corridor extending to Lake Simcoe. The proposed site plan meets the required setbacks for a dwelling in a Shoreline Residential Zone. FINANCIAL: N /A. I POLICIES /LEGISLATION: I Township of Oro - Medonte Official Plan Township of Oro - Medonte Zoning By -law 97 -95 CONSULTATIONS: The site plan has been reviewed by the Lake Simcoe Region Conservation Authority and the Township consulting engineer to their satisfaction. The site plan attached to this report is the site plan reviewed and approved by LSRCA and AECOM. A Site Plan Control Technical Committee Meeting was held on August 26, 2008, and was attended by the applicant and applicant's consultant. No concerns were raised by staff or Committee members at this meeting. DEVELOPMENT SERVICES Meeting Date June 29, 2009 Report No. DS 2009 -034 Page 2 of 5 Page 53 of 412 Agenda Item # 1 Oh) - Report No. DS 2009 -34, Andria Leigh, Director of Development... ATTACHMENTS: Schedule 1: Location Map Schedule 2: Site Plan Attachment 3: Site Plan Agreement CONCLUSION: The owner is proposing to construct a new 317.7 square metre single detached dwelling on Lot 3 of Plan 51 M -881. The proposed site plan conforms to the policies of the official plan and meets the requirements of the Zoning By -law. It is recommended that Site Plan Application 2009 - SPA -09 be approved. With the approval of this Site Plan and agreement, it is recommended that the Holding (H) symbol be removed from the subject lands. Respectfully submitted: Glenn White, MCIP, RPP Manager, Planning Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES Meeting Date June 29, 2009 Report No. DS 2009 -034 Page 3 of 5 Page 54 of 412 Agenda Item # 1 Oh) - Report No. DS 2009 -34, Andria Leigh, Director of Development... SCHEDULE 1: LOCATION MAP 2008 - SPA -09 (Antonio and Paulo Ribeiro) A I 3 MOON POINT - ... ............... ,r f 1 � f 0 r' i r. 1' SUBJECT LANDS Jdi%IV ��p� 0 60 120 240 360 480 i Meters DEVELOPMENT SERVICES Meeting Date June 29, 2009 Report No. DS 2009 -034 Page 4 of 5 Page 55 of 412 Agenda Item # 1 Oh) - Report No. DS 2009 -34, Andria Leigh, Director of Development... SCHEDULE 2: SITE PLAN 2008 - SPA -09 (Antonio and Paulo Ribeiro) x b Y e f IT p �° j L x IN i pr iW :€ tb � to N. k � 4 DEVELOPMENT SERVICES Report No. DS 2009 -034 I � i',• 0- I h+ f p I I Irll #I5 -111, I�111 €° €I � •I � I Q� 1 Meeting Date June 29, 2009 Page 5 of 5 Page 56 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... T hip of REPORT Proud Heritage, Exciting Future Report No. RC2009 -11 To: Council Prepared By: Shawn Binns Meeting Date: June 29, 2009 Subject: Draft Strategic Facility Plan Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report RC2009 -11 be received 2. The recommendations outlined in the Draft Strategic Facility Plan be approved in principle 3. Staff report back in the third quarter with a final draft of the Strategic Facility Plan for Council's consideration BACKGROUND: In 2008 Council approved the development of a Strategic Facility Plan to develop a sustainable twenty year plan for the provision of Recreation and Cultural facilities. Over the past year a great deal of research and consultation has occurred to develop a draft plan for Council's consideration. ANALYSIS: The comprehensive Township -wide strategy prepared by the team of the Rethink Group, AECOM Architects Canada Ltd and the Tourism Company builds upon and integrates the individual provision strategies that have been developed for each type of facility. Key elements and themes include: measures to reduce facility and service deficiencies in some parts of the Township; some consolidation and clustering of facilities to improve efficiency and effectiveness; strengthening the three - tiered hierarchy of parks and facilities (local, community and Township- wide); partnerships and strategic alliances with other public entities, and the non - profit and commercial sectors; and a gradual and steady increase in the direct and indirect role of the Municipality in the provision of leisure services, including increased emphasis on leisure interests that are growing in popularity. Fundamental to the Strategic Facility Plan are the planning and provision principles, which define key policy direction and provide tools to help adjust and refine the strategy over time. Recreation and Community Services June 29, 2009 Report No. RC2009 -11 Page 1 of 3 Page 57 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... The strategy was based on certain assumptions about growth and development, as well as trends in leisure demand that will have to be regularly monitored. If conditions change and /or development proceeds differently/ and or partnership opportunities arise, the Strategy will have to be adjusted in response. For that reason, a good deal of flexibility was built into the Plan. FINANCIAL: To maintain or increase the current level of service provision for Recreation and Community Service Facilities, partnerships will be essential. Additionally, increased investment in capital financing and contribution to reserves will be required to manage and maintain current and future capital assets over the next twenty year cycle. POLICIES /LEGISLATION: • N/A CONSULTATIONS: Significant public input has already been received through an extensive public consultation process which included a stakeholder survey, written submissions and briefs, a community search conference, focus groups, and a community forum which comments have been incorporated into the draft plan. Comments from the Recreation Technical Support Group have also been incorporated. There has also been an opportunity for the public to comment on the draft plan, a summary of the comments received will be provided on June 29, 09. The plan has also received significant input from key stakeholders and the Township of Oro - Medonte Senior Management Team. ATTACHMENTS: • Draft Strategic Facility Plan • Summary of Public Comment (To be distributed at meeting) CONCLUSION: It is recommended that the draft Strategic Facility Plan be received with by Council with consideration given to approving the recommendations in principle. The report will remain a draft until the feasibility study of the Township -wide recreation centre is completed. Once the feasibility study is completed and inserted as Chapter Six of the draft report, some integration and modifications will be required to various parts the Strategic Facility Plan. Upon completion of the final plan the complete Strategic Facility Plan will be forwarded to Council for consideration to adopt the plan, which would then be utilized to help support and guide decisions and be incorporated into other Municipal documents such as the Official Plan. Recreation and Community Services June 29, 2009 Report No. RC2009 -11 Page 2 of 3 Page 58 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... Respectfully submitted, 1 . Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: FA Ulm Recreation and Community Services Report No. RC2009 -11 C.A.O. Approval / Comments: une 29, 2009 Page 3 of 3 Page 59 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Dillh , June 24, 2009 Shawn Binns, Manager Recreation and Community Services Department Township of Oro - Medonte 148 Line 7 South Box 100, Oro LOL 2X0 Dear Mr. Binns: The RETHINK GROUP is pleased to submit this Draft Report of the Strategic Facility Plan for the Township of Oro- Medonte. The Strategy researched and evaluated most types of leisure facilities and offers recommendations that are aligned to broad time frames, looking out twenty years. The comprehensive township -wide strategy builds upon and integrates the individual provision strategies that have been developed for each type of facility. Key elements and themes include: measures to reduce facility and service deficiencies in some parts of the Township; some consolidation and clustering of facilities to improve efficiency and effectiveness; strengthening the three- tiered hierarchy of parks and facilities (local, community and township- wide); partnerships and strategic alliances with other public entities, and the non -profit and commercial sectors; and a gradual and steady increase in the direct and indirect role of the Municipality in the provision of leisure services, including increased emphasis on leisure interests that are growing in popularity. Fundamental to the Strategic Facility Plan are the Planning and Provision Principles, which define key policy direction and provide tools to help adjust and refine the strategy over time. The strategy was based on certain assumptions about growth and development, as well as trends in leisure demand that will have to be regularly monitored. If conditions change and/or development proceeds differently, the Strategy will have to be adjusted in response. For that reason, a good deal of flexibility was built into the Plan. Once the feasibility study of the proposed township -wide recreation centre is completed and inserted as Chapter Six of this report, some integration and modifications will be required to various parts the Strategic Facility Plan. It was a pleasure to work with Township Council, municipal staff and the citizens of the Township to help shaping the best possible leisure services system. Respectfully submitted, The RETHINK GROUP Robert Lockhart Robert Lockhart, Partner The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 1 Page 60 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Acknowledgments The RETHINK GROUP team would like to acknowledge the significant contributions made by the following individuals and entities. Township of Oro - Mcdonte Council (2006 -2010) ❑ Harry Hughes, Mayor ❑ Ralph Hough, Deputy Mayor ❑ Mel Comanche, Councilor, Ward 1 ❑ Terry Allison, Councilor, Ward 2 ❑ Sandy Agnew, Councilor, Ward 3 ❑ John Crawford, Councilor, Ward 4 ❑ Dwight Evans, Councilor, Ward 5 The Recreation Technical Support Group (2006 -2010) ❑ Councilor Mel Comanche ❑ Councilor John Crawford ❑ Councilor Sandy Agnew ❑ Ted Duncan ❑ Reta Regelink ❑ Carolyn Tripp ❑ Kelly Meyer ❑ Bob Gregory ❑ Phillip Patchell ❑ Linda Murray ❑ John Thornton Municipal Staff ❑ Robin Dunn, CAO ❑ Shawn Binns, Director, Recreation and Community Services ❑ Andria Leigh, Director, Development Services ❑ Paul Gravelle, Director, Finance ❑ Jerry Ball, Director, Transportation and Environmental Services ❑ Margaret Prewer, Recreation and Community Services Assistant ❑ Rick Yule, Supervisor, Parks and Facility Operations We would also like to acknowledge members of the Community Hall Boards, the Accessibility Advisory Committee, various other stakeholder groups, other members of Oro - Medonte staff, and the citizen of Oro - Medonte Township who contributed to the preparation of this report through the Community Group Survey, submissions and briefs, the Search Conference, and the Community Forum. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 2 Page 61 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Table of Contents Letterof Transmittal ........................................................ ............................... 1 Acknowledgements........................................................... ............................... 2 Tableof Contents ............................................................. ............................... 3 Summary of Recommendations The Township -wide Provision Strategy .................... ............................... 6 Overview of the Facility- Specific Provision Strategies .. ............................... 8 Implications for the Proposed Multi -use Recreation Complex ...................... 12 Capital Cost, Phasing and Financing Strategy ......... ............................... 14 Chapter 1: Introduction 1.1 Scope of Work .................................... ............................... 16 1.2 Report Format ..................................... ............................... 16 Chapter 2: Community Profile 2.1 Introduction ........................................ ............................... 18 2.2 The Market Area .................................. ............................... 18 2.3 Community and Planning Context .............. ............................... 19 2.4 Current Population (age structure, socio - demographic characteristics) .. 21 2.5 Looking to the Future ............................. ............................... 28 Chapter 3: Delivery of Leisure Services 3.1 Introduction ........................................ ............................... 35 3.2 Department of Recreation and Community Services ........................ 36 3.3 Private /Community -based Parkland and Open Space ...................... 41 3.4 Libraries ............................................ ............................... 42 3.5 The County of Simcoe ........................... ............................... 42 3.6 Ontario Ministry of Natural Resources ......... ............................... 43 3.7 Conservation Authorities ........................ ............................... 43 3.8 The Simcoe County District School Board .... ............................... 44 3.9 The Simcoe Muskoka Catholic District School Board ...................... 44 3.10 Federal Resources ................................. ............................... 45 3.11 The Couchiching Conservancy ................. ............................... 45 3.12 Trails ............................................... ............................... 45 3.13 The Private /Commercial Sector ................. ............................... 46 3.14 Other Non - Commercial Sites .................... ............................... 47 3.15 Voluntary Groups, Associations, Clubs, Hall Boards ....................... 48 3.16 Affordability ....................................... ............................... 50 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 3 Page 62 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter 4: Facilities - Analysis and Provision Strategies 4.1 Introduction ........................................ ............................... 52 4.2 Broad Indicators of Current Unmet 147 A.3 and Future Demand for Leisure Services ...... ............................... 52 4.3 Arenas .............................................. ............................... 59 4.4 Indoor Multi- purpose Space (including public and other community halls) ........................... ............................... 72 4.5 Fitness Facilities ................................... ............................... 91 4.6 Aquatic Facilities ................................. ............................... 93 4.7 Ball Diamonds .................................... ............................... 94 4.8 Soccer Facilities ................................. ............................... 104 4.9 Multi- purpose Sport Pads ...................... ............................... 109 4.10 Tennis Courts .................................... ............................... 112 4.11 Older Adult Facilities ........................... ............................... 114 4.12 Cultural Facilities ................................ ............................... 114 4.13 Curling Facilities ................................ ............................... 120 4.14 Library Facilities /Services ..................... ............................... 120 4.15 Wharfs and Boat Launches .................... ............................... 122 4.16 Neighbourhood /Community Parkland Planning and Development..... 125 Chapter 5: Township -wide Provision Strategy for Leisure Facilities 5.1 Introduction ........... ............................... ............................126 5.2 Summary of System -wide Findings and Conclusions ..................... 226 5.3 Planning and Provision Principles ............ ............................... 130 5.4 Overview of the Way Facilities are Recommended to be Provided Across the Township ............................. ............................... 134 5.5 Overview of the Facility- Specific Strategies ............................... 136 5.6 Implications for the Proposed Multi -use Recreation Complex ........... 140 5.7 Capital Cost, Phasing and Financing Strategy .............................. 142 Chapter 6: Feasibility Analysis of the Multi -use Recreation Complex (to be inserted upon completion of the feasibility study - Part Two of this Strategic Facility Plan) 6.1 Introduction ...................................... ............................... 146 6.2 Evolving Facility Concept and Location 6.3 Facility Objectives, Values and Guiding Principles 6.4 Space Program and Capital Cost Estimate 6.5 The Management Plan 6.6 The Implementation Strategy Appendix A: The Benefits of Improved Parks, Open Space and Leisure Facilities A.1 Introduction ............................................................. ............................... 147 A.2 Personal Benefits .................................................... ............................... 147 A.3 Social Benefits ........................................................ ............................... 148 A.4 Economic Benefits .................................................. ............................... 148 A.5 Environmental ............................. ............................... ............................149 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 4 Page 63 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 A.6 Conclusion .............................................................. ............................... 149 Appendix B: The Community Consultation Program B.1 Introduction ...................................... ............................... 150 B.1 The Search Conference ......................... ............................... 150 B.2 Focus Group Workshops ........................ ............................... 165 B.3 The Community and Recreation Group Survey ............................ 165 B.4 Submissions and Briefs ......................... ............................... 169 B.5 The Community Forum ......................... ............................... 170 Appendix C: Future Demand for Leisure Services and Other Key Trends ................. 177 Appendix D: High Level Analysis of Options for the Provision of Indoor Ice Facilities, Township of Oro - Medonte, 2009 ..................... ............................... 187 Appendix E: Building Condition Assessments and Fire Safety Inspections Introduction to the Building Condition Assessments ............................... 194 Fire Safety Inspection Report ........................... ............................... 195 Oro- Medonte Community Arena (numbered separately as individual report) Hawkestone Hall (numbered separately as individual report) Jarratt Hall (numbered separately as individual report) Eady Hall (numbered separately as individual report) Old Town Hall (numbered separately as individual report) Edgar Hall (numbered separately as individual report) Carley Hall (numbered separately as individual report) Craighurst Hall (numbered separately as individual report) Warminster Hall (numbered separately as individual report) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 5 Page 64 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Summary of Recommendations The Township -wide Provision Strategy The Township -wide leisure facilities strategy establishes the foundation, philosophy and broad direction for the facility - specific and other recommendations contained in the Strategic Facility Plan. Fundamental to the Township -wide and facility- specific strategies are Planning and Provision Principles (see Section 5.3). The township -wide strategy integrates all of the strategies for each individual type of facility (Chapter Four) and any recommendations regarding the leisure delivery system (Chapter Three). The recommendations are founded on a number of principles that are intended to provide the guiding philosophy for planning and decision making for now and into the future. Some of the principles are based on the personal, social, economic and environmental benefits of parks, recreation, culture and the arts. Others reflect contemporary planning principles for the provision of leisure facilities and related programs, activities and services, adapted to the Township of Oro - Medonte. The recommendations contained within Chapter Three regarding the leisure delivery system and the role of the Municipality, as well the recommendations that relate to specific types of facilities in Chapter Four are based on these principles. Principle One: The Benefits of Parks, Recreation, Culture and the Arts The personal, social, economic and environmental benefits of parks, recreation, culture and the arts are becoming increasingly well documented and widely known, and have become the foundation of contemporary leisure delivery systems. The benefits are summarized in Appendix A and have been translated into the following `belief statement, tailored to the Township of Oro - Medonte. We believe that an investment in parks, recreation, arts and culture in the Township of Oro - Medonte is an investment in the beauty and appeal of our community; and the growth and development of our citizens, our community, our economy and our environment. Planning and Provision Principles and Guidelines Research indicates that the results of this investment will include: ❑ Improved personal health and well being for our citizens. ❑ Greater citizen engagement. ❑ Proud and confident leaders. ❑ Strong neighbourhoods. ❑ Reduced crime and lower costs for policing and justice. ❑ A cleaner and healthier environment. ❑ Economic growth and prosperity. ❑ Building strong families. ❑ Balanced human development - mind, body and spirit. ❑ Preservation and celebration of our cultural heritage and diversity. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 6 Page 65 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 The following are the remainder of the planning and provision principles. Please refer to Chapter Five for a more advanced version of each. Principle 2: Support the concept of `Communities within a Community' — recognizing both historical and emerging residential areas. Principle 3: Establish a Three - Tiered System for Parks and Facilities: i) Township- wide/Regional (e.g., Bayview Memorial Park, the Oro - Medonte Community Arena/the Guthrie site) ii) Community (e.g., the community halls, Sweetwater Park, Vasey Park, Warminster Park, a new Craighurst Park) iii) Neighbourhood /Local (e.g., Ravines of Medonte Park, Shelswell Park, Barrilla Park) A key element of the three - tiered system is to increase the linkage among the various open space components via a network of trails and open space greenways. Principle 4: Cluster — community and Township - wide /regional levels Principle 5: Locate for Visibility and Prominence Principle 6: Gradually Lessen Dependence on Surrounding Communities Principle 7: Complement Rather than Compete Principle 8: Continue to Evolve Partnerships between the Municipality, the Voluntary Sector and Others Principle 9: Optimize Facility Use Principle 10: Ensure Physical Accessibility Principle 11: Be Environmentally Responsible Principle 12: Be Fiscally Responsible Three Broad Themes of Enhancement are Recommended: The strategy to improve leisure facilities is based, in part, on the following three themes: i) Upgrade /improve /replace /add to many existing facilities; ii) Consolidate some existing facilities; and iii) As demand increases and evolves, add some types of facilities that are currently not provided by the Township (as the Municipality can afford and through partnerships). The following describes the recommended changes in the role of the Municipality as a provider of public open space and leisure services over next decade and beyond. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 7 Page 66 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Continue to increase the community development role of the Municipality — nurturing and enhancing community /sports /arts groups and volunteer resources. ❑ Encourage more partnerships. ❑ Continue to increase direct programming. ❑ Increase the role of the Department of Recreation and Community Services in facility planning and operation. ❑ Increase the role of the Department of Recreation and Community Services in park planning, design and development. ❑ Gradually move toward higher levels of service provision (parks, facilities and programming). Partnerships of many kinds with other public entities, and the quasi - public and the commercial sectors are essential to making significant improvements to parks, open space, facilities and leisure services in the Township of Oro- Medonte over the next decade and beyond. Continue to maintain and enhance partnerships with: ❑ surrounding municipalities regarding library services — agreements to be improved; ❑ the Township of Severn regarding access to the Coldwater Arena; ❑ the Coldwater and District Curling Club; ❑ hall boards and community associations; ❑ service clubs (e.g., Orillia Kinsmen and Lions); ❑ the Province and the County re: county forests and the Copeland Forest; and ❑ the school boards. Pursue potential partnership /strategic alliance opportunities with Horseshoe Valley Resort, the City of Orillia (MURF), the City of Barrie, and Springwater Township /new Midhurst recreation centre — particularly for expanding access to aquatic, fitness, arts and heritage facilities. Pursue partnerships re: naming rights and sponsorship to help finance major capital projects and programming. Overview of the Facility- Specific Provision Strategies Below is an overview of the strategies and related recommendations specific to the culture and recreation facilities included in the Strategic Facility Strategy. Indoor Ice Facilities It is recommended that a second ice pad not be provided for at least ten years. Two options are proposed to continue to provide indoor ice facilities. Option One would maintain the existing arena and associated second floor banquet hall for up to twenty years at an estimated cost of approximately $4 million. The focus of the anticipated repairs and replacements would be on accessibility, and life and fire safety, with few improvements to amenities and functionality. Option Two would replace the existing facility with a new, energy - efficient and much more functional facility to be located elsewhere on the enlarged Guthrie site. The new facility, which would be around 10,000 square feet larger, would cost approximately $10 million. Increased The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 8 Page 67 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 revenue and lower operating costs would help offset debenture costs. In May, 2009, Oro - Medonte Council recommended that Option Two be studied in detail through a feasibility study of township -scale facilities that could be suitable for the Guthrie site over the next twenty years. Community Halls A strategy is recommended to establish six or seven `settlement clusters' that incorporate a number of historical and emerging former hamlets and residential areas, and cover the entire Township. In each settlement cluster, one or more venues (either Municipal or otherwise publicly available) would be available so that residents can meet and participate in a variety of indoor and outdoor leisure /community activities. This strategy recognizes and supports: ❑ the need to maintain a `sense of community', and ❑ equitable distribution across the Township, based on the philosophy of `communities within a community'. Based on the results of the building condition assessments and the fire safety inspections, as well as use patterns and the projected cost to maintain the halls as viable and safe public use facilities, it is recommended that Warminster Hall and Carley Hall be retired immediately as public use facilities. (Oro - Medonte Council accepted the recommendation to close Warminster Hall via a resolution of Council dated May 13, 2009). It is recommended that Craighurst Hall be closed when a suitable replacement hall is provided either in a future community park in Craighurst (hopefully associated with an adjacent school facility) or within the expanding residential community at Horseshoe Valley Resort. Edgar Hall also needs more investment over the next twenty years to maintain than to replace, with a good deal of the investment required in the next five years. Criteria were provided (page 85 and 86) to assist with the decision about when to build a new facility, and when to invest in or divest an existing facility. Serious consideration should be given to the retirement of Edgar Hall as public use facilities within the next five years. Although Eady Hall is in above average condition, its isolated location, limitations on winter use, the relatively high estimate of repair over the next twenty years, and the strategy to provide a new and larger community centre in the nearby area, Eady Hall should be considered for eventual retirement. Although most of the major repairs are not anticipated until the after 2024, use of the hall should be monitored, once the new hall is operational and the use pattern of both facilities has been established. In the near term, additional use may be able to be directed to this facility, especially if Warminster and Carley halls are retired as public use facilities. To determine when to retire this hall as a public facility, utilize the `divestment' criteria that are recommended in Section 4.4 (page 86). If the arena is rebuilt and repositioned on the Guthrie site, and new multi- purpose program space is provided, Municipal and community programming at Old Town Hall can be gradually reduced, especially in the winter season, to provide a more suitable venue and reduce the annual operating cost of the facility. Other groups (e.g., the Oro Agricultural Society, the Oro- Medonte Horticultural Society, and the History Association) consider Old Town Hall their `home'. These uses can still be supported since of this use takes place in the warm seasons. Fortunately, most of the anticipated capital investment for this hall will not have to be made until the final five years of the twenty year cycle. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 9 Page 68 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 It is recommended that two new 2,000 -3,000 square foot community centres be built in the settlement cluster serving Moonstone /Eady /Vasey /Carley /Ravines of Medonte, and either the Craighurst community or further east along the Horseshoe Valley Road corridor. The northern facility would have priority. A 4,000 square foot multi -use facility is also recommended as part of the new arena complex. If the fire hall in Shanty Bay is enlarged, consider including a multi- purpose room to support training and community programming - larger than the Ian Arthur Beard community room. Recommendations were provided to improve the promotion of community facilities, to better co- ordinate rentals, to set rental rates that are appropriate to each facility, to define the respective roles of Municipality and the boards in the operation of community halls, to deal with the requirement for atypical capital investment and operating costs, and to consider all feasible options to retain as community assets, the halls that have been retired as public use facilities. New community centres should be operated by the Municipality, working closely with local recreation/community associations to help support programming and special events. Gymnasia If a new elementary school is built anywhere within the Township, explore the opportunity to partner with the school board to provide a full -size single gymnasium for school and community use — separate facility linked by a lockable corridor. The market for and feasibility of a gymnasium should be examined as a possible component of the Township -wide multi -use recreation centre, proposed for the Guthrie site, if the option to partner with a school board does not materialize. Fitness Facilities In new multi - purpose community centres, provide floors that will support a wide range of uses, including floor -based wellness /fitness programs. The market for and feasibility of a limited to full- service fitness facility (including a gymnasium) should be examined as a possible component of a Township -wide multi -use recreation centre. Also explore partnership opportunities to provide a fitness facility elsewhere in the Township, or to access municipal fitness facilities and associated programming in Barrie and Orillia at `resident' rates. Aquatic Facilities The market for, and nature and feasibility of an indoor aquatic facility should be examined as a possible component of a Township -wide multi -use recreation centre. Also explore partnership opportunities to provide an aquatic facility elsewhere in the Township, or to access municipal aquatic facilities and associated programming in Barrie and Orillia at `resident' rates. Continue to upgrade the beach and associated facilities at Bayview Memorial Park. Ball Diamonds Add a third lit softball diamond at the Lions Sports Field — recreation quality initially. Re -align and re -build Diamond #2 at Vasey Park, including bleachers, but not lit - encourage greater use. Upgrade Warminster diamond as required. If part of Shanty Bay Park is required for The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 10 Page 69 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 expansion of the adjacent fire hall, convert the ball diamond into a junior facility. Retire Craighurst Park ball diamond. Accommodate the adult use from these two diamonds at the additional senior lit softball diamond proposed to be located at the Guthrie site. Soccer Fields Develop soccer fields at the Guthrie site in phases: ❑ Initially: develop a 15 acre unstructured turfed area to support: 2 full -size fields, 5 large mini fields, and 4 small mini fields — all unlit - to support a local junior recreational program. ❑ Test the market for competitive youth and adult programs. ❑ If the soccer facility evolves into a major venue, regional use and tournaments can be promoted and accommodated. Given the current situation at Richelieu Park (as noted in Chapter Four), it cannot be recommended that a significant investment be made to upgrade or rebuild the fields. Monitor the Orsi proposal to provide a soccer centre in Severn Township and the use of the new facilities being built in Orillia, near the eastern boarder of the Township at Highway 11, and, if required, adjust recommendations, particularly for the Guthrie site. Multi- purpose Sport Pads No new sports pads are recommended at this time. Tennis Courts It is recommended that consideration be given to provide a double unlit court in Line Four Park. It is also recommended that the Township continue discussions with Horseshoe Valley Resort re: the opportunity for a joint venture to provide publicly available facilities within their emerging year -round residential community. If that opportunity does not materialize, consideration should be given to providing two lit courts at the arena/Guthrie site, with room to expand if demand warrants in future. Older Adult Facilities Support programming and associated recreational, social, health and educational uses for older adults in existing and proposed municipal multi -use facilities. Encourage the formation of older adult clubs and associations. Cultural Facilities Continue to expand festivals and cultural events; visual arts and crafts programming; as well as dance and other performing arts for all age groups (directly and indirectly). Encourage the further development of `heritage' (folkloric arts, material arts and built heritage, as well as archives, museums, historic sites and monuments, and heritage properties). In particular, encourage and support the protectors (Township of Oro - Medonte History Association) of the African Methodist Episcopal Church to maintain this important national historic site. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 11 Page 70 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Ensure that as new multi - purpose community facilities are provided, they are designed to support programming in the visual, media and performing arts (particularly dance). It will be crucial that natural and artificial lighting is suitable to the creative arts and that storage is provided to support multiple programming per multipurpose room. It is also crucial that a `sprung' floor is available for dance programs. Support Horseshoe Valley Resort in its interest to possibly provide a `cultural centre' within the planned residential community. Curling Facilities It is not recommended that the Municipality play a direct role in providing a curling facility. If a private /non -profit club was to form and raise funds to build and operate a facility, it may be feasible for the Municipality to provide a site, ideally associated with or adjacent to the arena on the Guthrie site. An initial investigation of the need for a curling facility could be included in the feasibility analysis of township -wide a multi -use community facility. Library Facilities /Services It is recommended that the service agreement with Springwater Township be terminated as soon as possible. It is essential that accurate and supportable records of Oro- Medonte memberships are maintained for the other four library services. Closely monitor membership levels and associated costs at the Severn Township and Midland facilities. Wharfs and Boat Launches Since Line 9 wharf and boat launch is the only site with even minimal space for parking, there may be an opportunity to improve the dock and possibly install a break wall and dredge to increase the depth at the boat launch. Revise signage at the wharfs that have been conveyed to the Township. As opportunities arise, consider acquiring waterfront lands adjacent to boat launch areas, or in other areas to create boat launch facilities. Parks and Open Space Although a comprehensive review of parks and publicly available open space was not completed as a component of this Strategic Facility Plan, a separate analysis is currently underway. Some of the recommendations from that review may be included in the final version of this document, particularly if there are specific recommendations to acquire public open space to support any facility recommendations. It is recommended that the Municipality, through the Department of Recreation and Community Services (and guided by this Strategic Facility Plan) be much more proactive in the process of planning for and developing all Municipal parkland, including neighbourhood and community level parks. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 12 Page 71 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Implications for the Proposed Multi -use Recreation Complex The terms of reference for this strategy included an assessment of the need for and feasibility of a multi -use recreation facility that would be township - wide /regional in appeal and scale. The recommendation for a three - tiered system to classify open space and leisure facilities included a township - wide /regional level into which this type of facility would be placed. The 85 acre Guthrie site is only Township -owned land within the Municipality that is large enough to accommodate such a facility. This property is currently the site of the Oro- Medonte Arena and Banquet Hall, as well as the two top senior lit softball diamonds. All of these facilities are township- wide /regional in scale and would associate well with a township -scale multi -use recreation centre. This site matched up quite well with the location criteria identified by the community at Search Conference. It is recommended that the following facilities and components be most seriously considered for the second phase of this strategy - the feasibility study to examine demand more closely, and estimate the cost to build and operate a Township -scale multi -use recreation centre. The research has indentified both indoor and outdoor facilities that should be most suitable for this site. As such, the follow -up study should provide guidance for both the proposed community centre as well as the park in which the principle facility is to be located. ❑ Single indoor ice pad (new and repositioned or renovated existing - with space allowance to twin in future if demand warrants — but that opportunity only exists for a new and repositioned facility); ❑ Multi- purpose program space (to support a wide range of uses to meet many of the needs of all age groups, including older adults); ❑ Meeting room(s); ❑ Washrooms and change rooms to support both indoor and outdoor facilities; ❑ Indoor running /walking track; ❑ Commercial uses (from a pro shop to related health services); ❑ Third lit senior softball diamond; ❑ Outdoor soccer pitches — initially to support recreational children/youth program: ❑ Outdoor trails; ❑ Picnic area with playground; ❑ Food services to support indoor and outdoor activities; and ❑ Storage to support indoor and outdoor activities. Several other facility components have been identified that could be examined as potential future phases of this complex (or could be provided elsewhere, possibly through partnerships with others): ❑ Fitness centre (strength, conditioning and stretching gym plus aerobic /spinning /dance studio); ❑ Aquatic centre — investigate the full range of types of uses and pools (from therapeutic to leisure and lane swimming); The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 13 Page 72 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Gymnasium (if a full -size gym is not provided through a partnership with a school board); ❑ Curling rink (public /private partnership); ❑ Second indoor ice pad; and ❑ Tennis courts. Refer to Chapter Six for the analysis of the proposed Township -scale multi -use recreation centre. Capital Cost, Phasing and Financing Strategy The Municipality, with its limited ability to invest in public infrastructure will have to increasingly rely on other sources of funding for the culture and recreations system to be improved; for example: community and corporate fundraising and partnerships with community groups, other public entities and the commercial sector. And the ongoing operating and maintenance costs associated with existing, new and improved facilities will have to be sustainable. A serious issue is the relatively poor state of repair of many indoor and outdoor recreation facilities which will require millions of dollars of investment to maintain in a safe and functional condition over the next ten to twenty years. Within the timeframe of 2009 and 2010, the Municipality may be able to access federal and provincial infrastructure grants to support one or more capital projects. Capital costs estimates have been allocated to four time frames to provide guidance regarding priorities, phasing and implementation. In some cases, where the best solution is currently not clear, options are recommended to provide flexibility to determine the optimum strategy after further investigation, when additional information becomes available, and /or when other decisions are made that will impact the choice of options. The estimates are `order of magnitude' and based on recent costs for facility construction in Southern Ontario. The estimates do not account for inflation. Future circumstances and local site conditions can influence these generic costs. The following represents the total estimated capital cost for each of the four time frames. These figures do not factor in the unknown potential for funding assistance from senior levels of government, fundraising, sponsorships, or partnerships. The contributions from senior levels of government could be in the order of $7.0 -7.5 million to help off -set costs in the 2009/10 period. The results of the feasibility study for the township -wide multi -use recreation complex (Part Two of this Strategy) will result in an adjustment to these figures, as more is determined about what could be included in the complex and preferred timing. When the feasibility study is completed, adjustments may be made to other recommendation, with associated implications for timing and costs per time period. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 14 Page 73 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Overview of Estimated Capital Costs Figure 1 Year /time Period Total Capital Cost Estimated Per Time Period (see note below) Average Cost/Year for Each Time Period (see note below) 2010 $168,500 $168,500 2011 -2014 $6,220,000 - $14,478,000 $1,244,000 - $2,895,600 2015 -2019 $1,566,000 - $2,500,000 $313,200 - $500,000 2020 -2029 $2,988,000 - $14,930,000 $298,800 - $1,493,000 Note: These cost estimates are net of any senior government grants, fundraising, sponsorship or partnership assistance, and do not include an annual contribution to a capital reserve account, or the estimated cost ofparkland acquisition and upgrades to wharfs and boat launches. Capital Reserve Account It is a prudent practice to establish and annually contribute to a reserve account to cover the cost of major repairs and facility replacement. The annual contribution is often calculated as the amount required to fund 100% of the estimated replacement cost of all public Municipal facilities in 2030, based on assumed average interest earned on the reserve fund of 3% annually. Sources of capital funding include the following broad categories. ❑ Municipal taxes — annual allocation to capital projects, ❑ Municipal debenture, ❑ Fundraising, ❑ Sponsorships, ❑ Naming rights (entire facility and individual components), ❑ A capital surcharge on hourly rental rates for new facilities, ❑ Contributions from senior levels of government, and ❑ Contributions from partners (via joint ventures). The most significant potential contributions from senior levels of government are expected in the 2009 -2010 period. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 15 Page 74 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter One: Introduction 1.1 Scope of Work The intent of this project has been to produce a long range strategy for the provision of municipal culture and recreation facilities that are expected to be required to meet the needs of the community over the next twenty years as the Township grows and evolves. In addition to a provision strategy for each type of culture and recreation facility, a comprehensive, township - wide provision strategy has been provided, including opportunities for consolidation and clustering of certain facilities. The strategy also includes planning and provision principles and guidelines. The planning process involved research regarding the nature of the community and anticipated growth and change over the next twenty years; an analysis of how culture and recreation facilities and services are provided in the Township and the region (including the leisure services role of the Municipality); an inventory of culture and recreation facilities; a facility condition assessment and fire safety inspections of the eight public community halls and the arena; an analysis of the utilization of municipal culture and recreation facilities; research into future demand for leisure in the Township; an assessment of the ability of the Municipality to afford improvements to culture and recreation services; and an investigation of the potential for partnerships and capital funding. Community engagement was crucial to the process. To that end, a web site presence was maintained; a survey of recreation and community groups was administered; sessions were held with specific interest groups; a community -wide Search Conference was hosted; briefs and submissions were received; and a community -wide Forum was hosted In addition, several sessions were held with Township Council, municipal staff, the Recreation Technical Committee, and a broader `sounding board' group of representatives of Municipal Council, municipal staff, the Recreation Technical Committee, the Accessibility Advisory Committee, and representatives from specific recreation groups. 1.2 Report Format Chapter Two comprises a definition of the market area, a description of the planning context, a description of the current population, and predictions about future population growth and potential change, and broad implications of the changing age profile on demand for leisure activities. Chapter Three contains an overview description of culture, recreation and open space resources, and the principle service provides. Particular attention is paid to the role and resources of Municipality and the Recreation and Community Services Department. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 16 Page 75 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter Four focuses on each of the types of leisure facilities included in the facility strategy, including a description of current supply, utilization, projected needs and the specific provision strategy for each. Also included in Chapter Four is a summary of the leisure trend analysis which is provided in more detail in Appendix C. In Chapter Five, the Township -wide Provision Strategy for Leisure Facilities is described, including an overview of system -wide findings and conclusions, planning and provision principles, planning and provision guidelines, the comprehensive township -wide provision strategy, a summary of the provision strategy for each type of facility, the implications for the township -wide multi -use recreation complex, capital cost estimates, phasing, and the financing strategy. Chapter Six contains the detailed feasibility study of the proposed township -wide multi -use recreation complex. (to be completed as Part Two of the Strategic Facility Plan) Appendix A provides an overview of the personal, social, economic and environmental benefits of improved parks, open space and leisure facilities. Appendix B contains the details of the community consultation program. Appendix C provides additional detail about leisure trends. Appendix D comprises a May, 2009 report to Township Council regarding a High Level Analysis of Options for the Provision of Indoor Ice Facilities. Appendix E contains the building condition assessment and the fire safety inspection reports. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 17 Page 76 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter Two: Community Profile 2.1 Introduction This chapter contains a description of the market area for this study, provides some key context information about the community and leisure services, describes the current population, and looks to the future to predict likely population growth and change. 2.2 The Market Area The principal market area for this facility strategy is the Township of Oro - Medonte, with a 2006 population of 20,031 (an increase of 9.4% between 2001 and 2006). Since customers freely travel across municipal boundaries to visit facilities and participate in programs and events, the immediately surrounding communities will comprise the secondary market area. Those communities include: ❑ The City of Barrie; ❑ The City of Orillia; ❑ The Town of Midland; ❑ The Township of Springwater (including Midhurst, Elmvale and Hillsdale); ❑ The Township of Tay (including Port McNicoll, Victoria Harbour, Waubaushene); ❑ The Township of Tiny (including Wyevale, Wyebridge, Perkinsfield, and Lafontaine); and ❑ The Township of Severn (including Coldwater, Washago, Port Severn, Marchmont, Bass Lake and Fesserton). The 2006 population of these six municipalities was: ❑ The City of Barrie 128,430 (23.8% population change 2001 - 2006) ❑ The City of Orillia 30,259 (3.9% population change 2001 - 2006) ❑ The Township of Springwater 17,456 (8.4% population change 2001 - 2006) ❑ The Township of Tay 9,748 (6.4% population change 2001 - 2006) ❑ Township of Tiny 10,784 (19.4% population change 2001 - 2006) ❑ The Township of Severn 12,030 (8.0% population change 2001 - 2006) ❑ Total population 208,707 (17.1% average population change 2001 - 2006) Oro - Medonte is linked to Barrie and Orillia principally via Highway 11. The eastern boarder of the Township relates south to Orillia and north to Coldwater via Highway 12. County Road 22 /Horseshoe Valley Road runs east -west through the Township near the midpoint and links to Highway 400 to the west via an interchange. Highway 400 parallels the western border from Barrie to the midpoint in the Township and then traverses northeast through the Township to Coldwater and points north. Highway 93/Penetanguishene Road, which links Barrie to Penetanguishene, parallels the entire western border of the Township and connects to all of the key east -west roads that traverse the Township (County roads 19, 11 and 20; and Mount St, Louis Road, Bass Lake Side Road, 15/16 Side Road and Ridge Road). The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 18 Page 77 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Residents who live in the northern third of Township travel to Coldwater, Midland and Penetanguishene for many of their recreation activities. Residents who live in the Warminster/Price's Corners area, orient to both Coldwater and Orillia. Residents along the Lake Simcoe shoreline orient either to Barrie or Orillia. Residents who live in the southwestern part of the Township orient toward Barrie for many of their recreation activities. 2.3 Community and Planning Context The Township of Oro - Medonte comprises 586.65 square kilometers, with a population density of 34.1 persons per square kilometer. Total private dwelling units in 2006 totaled 8,382. The Township comprises 15 recognized settlement areas. In 1994, the former townships of Oro and Medonte, as well as portions of the Townships of Flos, Vespra and Orillia amalgamated in the Township of Oro- Medonte. The area has been inhabited for around 2,000 years, first by native Indians, mostly Hurons. French explorers, missionaries and fur traders travelled through the region from around the 1,600s. Immigrants from England, Ireland and Scotland began to settle the area in the 1920s. In 1819, a Black settlement was established by government decree along Line 1. The excellent quality of life that residents cherish is said to be what makes the Township a desirable place to live. According to the community vision that is the basis of the Township Official Plan, residents have expressed that this high quality of life is created in large part by the rural character, the open county side, farmland, extensive wooded areas, the Oro Moraine, Lake Simcoe and Bass Lake, as well as the large number of small settlement areas. In fact, there is no one dominant settlement area in the Township, although there is a grouping of settlement areas along the Lake Simcoe shoreline and three clusters of settlement within the heart of the Oro Moraine in the central part of the Township. The open and relatively natural and rural character are qualities that contribute to the identity of the community that is of greatest importance to residents. The Township contains a number of significant environmental and topographical features that comprise the extensive natural heritage system, including the rolling upland areas that recharge groundwater to the headwaters of six watersheds, the vast forest tracts and the healthy wetland areas that support diverse wildlife communities, and the stream and valley systems. The main geological feature of the Township is the Oro Moraine which extends east -west through the centre of the Municipality and extends west into Springwater Township. The moraine is an area of resource competition with its topography attractive to recreational uses, its natural features attractive to housing, and its mineral aggregate resources sought after by the aggregate industry. The moraine is also one of the major groundwater recharge areas in Simcoe County. The Township is also blessed with a large number of provincially significant and other less significant wetlands, as well as provincially significant and other less significant ANSIs (Areas The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 19 Page 78 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 of Natural and Scientific Interest). There are also many large tracts of woodlands, particularly in the northern third of the Township and along the Lake Simcoe shoreline. Significant tracks of Provincially Significant Wetland and the Oro Moraine and the Copeland Forest and Wetland are publicly owned ( Simcoe County, Ontario Ministry of Natural Resources). Bass Lake Provincial Park is located on the southeast shore of Bass Lake. Schedule B of the Oro - Medonte Official Plan maps the above described and other natural features of the Township. The protection of these natural attributes is a key underlying principle of the Official Plan and is the basis for the `environment - first' philosophy that permeates the Plan. This philosophy "is to be considered in making all planning decisions whereby the importance of maintaining, restoring, and where possible, enhancing and improving natural features and ecological functions is recognized and promoted as a Township priority, to be considered with other interests in accordance with Provincial Policy and legislation ". The Official Plan "recognizes and enshrines the concept of `landform permanence' and the need to permanently protect certain landforms. These include the extensive natural heritage system, and other lands to be preserved in large measure so that they will always form part of the Township's landscape including the rural area, significant woodlands and major open space areas ". The Official Plan "includes a comprehensive policy framework which directs development away from significant natural heritage features and from aggregate resource areas in the Moraine ". The Official Plan "will make every effort to promote economic activity that does not negatively impact the Township's attributes ", with "additional economic activity encouraged on the lands in the vicinity of the Lake Simcoe Regional Airport and the Highway 11 17th Line interchange ". Fifteen small settlement areas have been identified in the Official Plan. From north to south, they include: (the largest are in italic) ❑ Moonstone, ❑ Rugby, ❑ Warminster, ❑ Forest Home, ❑ Prices Corners, ❑ East Oro, ❑ Craighurst, ❑ Guthrie, ❑ Horseshoe Valley, ❑ Hawkestone, ❑ Sugarbush, ❑ Oro Station, and ❑ Jarrett, ❑ Shanty Bay. ❑ Edgar, Most of the residential development is contained along the Lake Simcoe shoreline and in a number of clusters in the central area of the Township. In general terms, the Official Plan "anticipates that the existing pattern of development will remain unchanged in the future ". Hawkestone, Craighurst, Horseshoe Valley Resort, Sugarbush and Warminster are the only settlement areas where significant growth will be allowed by the policies of the Official Plan. Additional growth in Hawkestone and Craighurst will require The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 20 Page 79 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 secondary plans and a master servicing plan will be required in Hawkestone. A new rural residential area called Buffalo Springs is in the planning stages. This development area, which is projected to reach 500 people, is located on the north side of Horseshoe Valley Road, between Lines 8 and 9. 2.4 Current Population Interest in leisure pursuits is influenced by many factors, including demographic characteristics, the most influential of which are age, income, education, and ethno - cultural background. Future trends in participation in leisure will be influenced by growth in the population and changes in the profile of the community. The number and origin of new residents moving into a community can greatly impact demand, particularly if the new residents bring different values, interests and expectations. Increased requests are often made for higher quality leisure opportunities and facilities and programs than have not been offered to date. However, in a fast growing community, the overall growth in population usually has the greatest impact on future demand. The community profile will focus on: ❑ the current and past population and distribution pattern; ❑ the anticipated growth and future distribution pattern; ❑ current and projected future age profile; ❑ household composition, household size and family structure; ❑ education; ❑ income; ❑ employment and travel to work; and ❑ diversity and ethnicity. The analysis of the current population will primarily cover the 2006 period, with limited reference to the 2001 population. The data sources include the 2001 and 2006 Canada Census, as reported by Statistics Canada. Total Population The 2006 population for the Township of Oro - Medonte was reported by Statistics Canada to be 20,031, an increase of 9.4% from 2001. In 2001, the population of the Municipality was reported by Statistics Canada to be 18,315. By comparison, the Ontario population increased by 6.1% during the 2001 -2006 period, and the increase in the County of Simcoe was double that at 12 %. Statistics Canada indicated that most of the growth that was reported in the 2006 Census took place in the first half of the 2001 -2006 period. Current Age Structure The age profile of Oro - Medonte residents is different from Ontario as a whole and the County of Simcoe. The local population is considerably older than the provincial average with a 2006 median age of 42.5 years compared to a much lower 39 years for Ontario and 39.8 years for Simcoe County. Although the 65+ age group was similar in percentage to both the province and the County in 2006, the percentages for the age 45 -54 and 55 -64 groups were considerably larger The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 21 Page 80 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 in the Township than either the province or the County (17% and 25% larger respectively for the two age groups combined). Although the proportion of the child and youth population in the Township was similar to the province and the County, the pre - school age population in the Township was almost 13% lower than the provincial average, and only slightly lower than the County average. The young adult population (age 20 -35) was considerably lower in percentage (27.1% and 17.7% lower respectively). The 25 -29 age group was considerably smaller at 3.7 %, compared to the provincial average of 6.1% and the County average of 5.2 %. The mid -age adult population (age 35 -54) in the Township was similar, although slightly higher in percentage compared to the province and the County (6.1% and 5.1% higher respectively). The lower proportion of age 80+ residents reflects to need for a higher level of housing, medical and other services that are much more available in urban areas like Barrie and Orillia. Part of the explanation for the atypical population profile is the pattern of in- and out - migration in Oro - Medonte Township. Statistics Canada reported that there is a high out - migration of 18 -28 year old residents, with the peak being age 22 -25. Conversely, the most significant in- migration is for ages 0 -17 and 29 -40, representing young, family- forming adults and their children. A small out - migration pattern was noted for age 43 -53 residents, while a net in- migration pattern was noted for the 54 -65 age group. The period examined was 2004 -2007. The larger than typical 50 -69 age group in Oro - Medonte is likely the result of an above average number of mid -aged and empty - nester residents who have been attracted to waterfront and recreation- oriented communities. Some of these residents will still be working and others will have taken early retirement. It is also likely that an above average proportion of these residents are in an above average income group. The considerably lower proportion of young adults may result from an above average proportion having left the community to seek higher education and employment opportunities, as well as a more exciting lifestyle afforded by larger and urban communities, and lower cost housing. Population Change, Township of Oro - Medonte, 2001 -2006 Figure 2 Age Category (Male and female) 2001 2006 Number % Number % 0 -4 955 5.2 965 4.8 5 -9 1,265 6.9 1,190 5.9 10 -14 1,390 7.6 1,455 7.3 15 -19 1,340 7.3 1,450 7.2 20 -24 900 4.9 1,050 5.2 25 -29 735 4.0 745 3.7 30 -34 1,045 5.7 1,015 5.1 35 -39 1,525 8.3 1,325 6.6 40 -44 1,630 8.9 1,740 8.7 45 -49 1,595 8.7 1,845 9.2 50 -54 1,430 7.8 1,735 8.7 55 -59 1,185 6.5 1,575 7.9 60 -64 930 5.1 1,245 6.2 65 -69 765 4.1 955 4.8 70 -74 670 3.7 690 3.4 75 -79 515 2.8 520 2.6 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 22 Page 81 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 80 -84 290 1.6 335 1.7 85+ 140 0.8 210 1.1 0 -19 4,950 27.0 5,060 25.3 20 -34 2,680 14.6 2,810 14.0 35 -44 3,155 17.2 3,065 15.3 35 -54 9,335 33.7 6,615 33.0 45 -54 3,025 16.5 3,580 17.9 55 -64 2,115 11.6 2,820 14.1 55+ 4,495 24.6 5,530 27.6 65+ 2,380 13.0 2,710 13.5 Totals 18,305 100.0 20,031 100.0 Source: Statistics Canada, 2001 and 2006 Census Key Observations: 2001 to 2006: ❑ Overall, the population was older in 2006 compared to 2001. ❑ As the Echo generation (age 12 -27 in 2006) continued to age out of the 0 -19 age group, the proportion of children and youth declined by 6.3 %. ❑ As the Baby Boom generation aged five years (from age 36 -55 to age 41 -60 in 2006), the 35 -44 age group declined significantly in percentage (11 %), and the 45 -64 age group increased significantly (13.8 %). ❑ Most of the growth in the older adult population was in the younger portion (age 55 -69). By 2006, the 55+ age group represented over one quarter of the total population, and exceeded the 0 -19 age group, which slipped to less than one quarter of the total population. Age Characteristics, Oro - Medonte, Simcoe County and Ontario, 2006 Figure 3 Age Category (male and female) Oro - Medonte % Ontario % Difference (Oro - Medonte Compared to Ontario) Simcoe County % Difference (Oro - Medonte Compared to Simcoe County) 0 -4 4.8 5.5 ♦ b 12.7% 5.4 similar 5 -9 5.9 5.9 same 6.2 ♦ by 4.8% 10 -14 7.3 6.7 A by 8.2% 7.4 similar 15 -19 7.2 7.3 similar 7.2 same 20 -24 5.2 6.6 ♦ by 21.2% 5.8 ♦ by 10.3% 25 -29 3.7 6.1 ♦ by 39.3% 5.2 ♦ by 28.9% 30 -34 5.1 6.5 ♦ by 21.5% 6.0 ♦ by 15% 35 -39 6.6 7.3 ♦ by 9.6% 7.1 ♦ by 7.1% 40 -44 8.7 8.5 similar 9.0 similar 45 -49 9.2 8.2 ♦ by 12.2% 8.4 ♦ by 9.5% 50 -54 8.7 7.1 ♦ by 22.5% 6.9 ♦ by 26.1% 55 -59 7.9 6.4 ♦ by 23.4% 6.3 ♦ by 25.4% 60 -64 6.2 4.5 ♦ by 37.8% 5.1 ♦ by 21.6% 65 -69 4.8 3.8 ♦ by 26.3% 4.1 ♦ by 17.1% 70 -74 3.4 3.3 similar 3.5 similar 75 -79 2.6 2.8 similar 2.9 ♦ by 10.3% 80 -84 1.7 2.1 ♦ by 23.5% 2.0 ♦ by 15% 85+ 1.1 1.6 ♦ by 31.3% 1.5 ♦ by 26.7% 0 -19 25.3 25.0 similar 26.2 ♦ by 3.4% 20 -34 14.0 19.2 ♦ by 27.1% 17.0 ♦ by 17.7% 35 -44 15.3 15.8 similar 16.1 ♦ by 5% 35 -54 33.0 31.1 ♦ by 6.1% 31.4 ♦ by 5.1% The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 23 Page 82 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 45 -54 17.9 15.3 ♦ by 17.0% 15.3 ♦ by 17.0% 55 -64 14.1 11.2 ♦ by 25.9% 11.3 ♦ by 24.8% 55+ 27.6 24.7 ♦ by 11.7% 25.3 ♦ by 9.1% 65+ 13.5 13.6 similar 14.0 ♦ by 3.6% Median Age 42.5 39.0 ♦ by 9.0% 39.8 ♦ by 6.8% Source: Statistics Canada, 2006 Census Key Observations about the 2006 population: ❑ The population profile of Oro - Medonte is significantly different than average Ontario. ❑ Overall, the population of Oro - Medonte was older than both the province and the County (note the median age). ❑ The pre - school population (age 0 -4) is notably below the Ontario average. ❑ The proportion of young adults is well below the Ontario and Simcoe County averages, particularly age 25 -29 - reflecting a significant out - migration pattern. ❑ The population of middle -age adults and young seniors is well above average Ontario and Simcoe County, particularly age 60 -64 compared to Ontario, reflecting the attractiveness of the area as a retirement community and also reflective of the high cost of housing which is more easily afforded by many middle -age and older adults. ❑ The proportion of the Township population that is age 80 and older is well below average Ontario and also below the average for Simcoe County (which contains Barrie and Orillia), as a result of older seniors choosing communities with required services and suitable housing opportunities. Selected Social- Demographic Characteristics There are a number of notable differences in the socio- demographic characteristics of Township residents and families, when compared to averages for the provincial and Simcoe County. The Township is more affluent, with better educated and fewer disadvantaged residents. Most residents travel outside of the Township to work and most drive their own vehicle to work. The population is not ethnically diverse. Refer to Figure 4 and the following text for more information. Family and Household Characteristics At 35.9 %, the percentage of families with children is above the provincial and County averages (31.2% and 32.7% respectively). In the Township, there was an average or above average proportion of 5 -19 year olds and a below average proportion of pre - school age children in 2006. There was an above average proportion of 40 and older adults, but a below average percentage of 20 -39 year olds (especially 24 -29 year olds). With a below average proportion of young adults and very young children, this suggests that a good number of families with children may have moved to the Township from elsewhere. The other significant difference is that in Oro - Medonte, the proportion of families that are `one parent' is half of the provincial and Simcoe County average (7.9 %, compared to 15.8% and 14.3% respectively). Not surprisingly, the percentage of one - person households is also lower in Oro - Medonte (16 %, compared to 24.3% and 20.6% for Ontario and Simcoe County). Education Township residents have attained a slightly higher level of education compared to provincial averages. Only for completion of university, is the Township percentage a little lower. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 24 Page 83 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 However, the proportion of Township residents with a trade or college diploma is higher than the provincial average. In all categories, educational attainment was higher in Oro - Medonte than the averages for Simcoe County in 2006. Occupation In Oro - Medonte, an above average proportion of the working population is employed in trades, transportation and equipment operation and related occupations (18% compared to the provincial average of 14.1 %). Compared to provincial averages, the percentages were lower in the Township for: ❑ Business, finance and administration occupations; ❑ Occupations unique to processing, manufacturing and utilities; and ❑ Natural and applied sciences and related occupations. In all other categories, the proportions were similar to the provincial averages in 2006. Overall, the employment profile in Oro - Medonte is closer to that of the County, although a little higher in management occupations; social science, education, government service and religion; and occupations in art, culture, recreation and sport. In the Township, the percentage for occupations unique to processing, manufacturing and utilities; and natural and applied science and related occupations were a little lower than in the County. In 2006, the labour force employment rate was higher in the Township than the provincial average and the County of Simcoe. Not surprisingly, the unemployment rate was lower, especially compared to the provincial average. Income In all categories, except for lone- parent families, family, household and personal income was considerably higher in Oro - Medonte in 2005 than provincial averages and figures in Simcoe County (same pattern in 2001). The median income for lone - parent families was similar. The percentage of Township residents in the `low income' category was about one third of the provincial average, and almost half of the Simcoe County average. The percentage of residents receiving government assistance was also lower than the provincial average and that of the County. This suggests that `affordability' for the purchase of leisure services will be less of an issue in Oro - Medonte than in most communities. Given the relatively limited supply of typical leisure opportunities in the Township, there may also be an above average appetite for expanded and improved leisure services. Place of Work The `place of work' pattern in Oro - Medonte is very atypical_ In 2006, only 7.3% of the workforce was employed within the Township, compared to the provincial average of 49.6% and the County average of 33.1 %. The vast majority (57 %) worked in Simcoe County, and an above average proportion (14.6 %) had no fixed workplace address. Also, an above average percentage worked at home (11.7% compared to the Ontario average of 7.1% and 7.5% for Simcoe County). This figure is surprising, given the poor Internet service in the Township. However, this speaks to the opportunity to further increase home -based employment with improved Internet service. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 25 Page 84 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 The high proportion of the workforce that commutes each day impacts the willingness and availability of especially families with children to participate in weekday evening leisure programming. That is further magnified by the large size of the municipality and the above average time that it takes many residents to travel to a leisure serve venue. Given the limited time that people have to get home from work and travel to a recreation facility provides an above average opportunity exists for food services at or near major leisure service venues. An above average proportion of the Township workforce drive their vehicle to work, and, due to very limited opportunity, a very small percentage of the workforce utilizes public transit (0.62 %, compared to 2.4% in the County and the provincial average of 12.9 %). Two percent of the Township workforce walk or bicycle to work. Diversity and Ethnicity The 2006 census described a Township with very few residents of visible minority and very few French - speaking residents. The total visible minority population was 265 (1.32 %), compared to provincial average of 22.8% and the County average of 4 %. Please refer to Figure 4 for the details. The aboriginal population was greater at 390 residents or 1.9% of the population. That percentage was similar to the provincial average, but lower than Simcoe County with a figure of 3.1 %. Selected Socio- demographic Characteristics, Township of Oro - Medonte, County of Simcoe and the Province of Ontario, 2006 Figure 4 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 26 Page 85 of 412 Township of County Demographic Characteristics Oro - Medonte of Ontario Simcoe Family and Household Characteristics Total number of census families 6,160 122,655 3,422,315 Number of persons per family in all census families 2.9 3.0 3.0 Lone parent families 485(7.87%) 14.3% 15.8% Number of persons per family in lone parent families 2.4 2.5 2.5 Total private households 7,320 156,655 4,555,025 Households containing a couple with children 2,630 (35.9 %) 32.7% 31.2% Households containing a couple without children 2,835 (38.7 %) 31.6% 28.3% One - person households 1,170 (16.0 %) 20.6% 24.3% Average household size (persons /household) 2.7 2.6 1 2.6 Education No certificate, diploma or degree 3,270 (19.9 %) 25.3% 22.2% High school certificate or equivalent 4,390 (26.8 %) 28.7% 26.8% Apprenticeship of trades certificate or diploma 1,820 (11.1 %) 10.4% 8.0% College, CECEP or other non - university certificate or diploma 3,760 (22.9 %) 21.6% 18.4% University certificate or diploma below the bachelor level 585(3.6%) 2.9% 4.1% University certificate, diploma or degree 2,580 15.7% 11.9% 20.4% Income (2005) Median income - all census families $73,962 $69,263 $69,156 Median income - all private households $69,274 $62,328 $60,455 Median income - lone- parent families $37,935 $37,932 $38,448 Persons 15 years and over with income 15,860 322,665 9,340,020 Median income - persons 15 years and over $30,288 $27,838 $27,256 Government transfers as a % of total income 8.6% 10.6% 9.8% % in low income before taxes - all persons 5.5% 9.3% 14.7% The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 26 Page 85 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Employment Labour force participation rate 70.6% 68.5% 67.1% Labour force unemployment rate 5.3% 5.7% 6.4% Occupation Sales and Service occupations 2,765 (24.1 %) 22.2% 23.5% Trades, transport and equipment operators & related occupations 2,060 (18.0 %) 17.8% 14.1% Business, finance & administration occupations 1,755 (15.3 %) 15.5% 18.6% Management occupations 1,350 (11.8 %) 9.9% 10.3% Occupations in social science, education, government service & 1,100 (9.6 %) 7.5% 8.4% religion 650(5.7%) 5.3% 5.3% Health occupations 615(5.4%) 7.7% 7.2% Occupations unique to processing, manufacturing & utilities 430(3.7%) 2.8% 2.6% Occupations unique to primary industry 375(3.3%) 4.1% 7.0% Natural & applied sciences & related occupations 365(3.2%) 2.3% 3.1% Occupations in art, culture, recreation &sort Place of Work Work athome 1,285 (11.7 %) 7.5% 7.1% Work outside of Canada 45(0.41%) 0.34% 0.6% No fixed workplace address 1,595 (14.6 %) 11.9% 9.7% Work in Oro - Medonte (or municipality of residence) 805(7.3%) 33.1% 49.6% Work in another municipality within Simcoe County (or in a different 6,250(57%) 27.0% 12.9% census subdivision within the same census division /county) Work outside of County of Simcoe but within Ontario (or in different 965(8.8%) 19.9% 19.7% census division/county) Work in a different province 15(0.14%) 0.18% 0.51% Travel to Work Car, truck or van - as driver 8,440 (87.6 %) 81.2% 71% Car, truck or van - as passenger 850(8.8%) 9.4% 8.3% Public transit 60(0.62%) 2.4% 12.9% Walk or bicycle 190(2.0%) 5.7% 6.8% All other modes 90(0.93%) 0.51% 1.0% Diversity and Ethnicity Mother Tongue English only 91.9% 87.9% 68.4% French only 1.2% 2.6% 4.1% English and French 0.17% 0.25% 0.27% Other languages 6.7% 9.2% 27.2% Language Most Often Spoken at Home English 97.6% 95.5% 80.3% French 0.2% 0.85% 2.4% Non - official language 2.1% 2.9% 15.1% English and French 0.05% 0.10% 0.22% English and non - official language 0.12% 0.62% 2.0% Visible Minority Characteristics Total visible minority population 265(l.32%) 4.0% 22.8% Black 55(0.27%) 0.88% 3.9% Chinese 50(0.25%) 0.44% 4.8% Korean 35(0.17%) 0.18% 0.58% Filipino 30(0.15%) 0.14% 1.7% Latin American 20(0.10%) 0.21% 1.2% Japanese 20(0.10%) 0.14% 0.23% South Asian 15(0.07%) 0.41% 6.6% Southeast Asian 0.24% 0.92% West Asian 0.12% 0.80% The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 27 Page 86 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Arab - 0.10% 0.93% Other 15(0.07%) 0.12% 0.47% Multiple 20(0.10%) 0.17% 0.64% Aboriginal Population 390(l.9%) 3.1% 2.0% Source: Statistics Canada, 2006 Census 2.5 Looking to the Future The County of Simcoe is preparing a growth management strategy called the Simcoe Area Growth Plan. The Plan responds to shifting public perceptions about growth and the effects of urban development on the environment and the quality and sustainability of the communities in the County and area. The Plan also responds to a number of new Provincial policy directions regarding long -range planning and growth management. The population of the County has nearly doubled since 1981 from 240,000 to almost 440,000 in 2006, with a good deal of that growth (in population and employment) taking place in the past decade. The expectations of the development community are for a County population of nearly one million by 2031, which would represent a significant acceleration in growth, compared to the past. Much of that growth in employment and population is targeted for the southern third of the County, along the Highway 400 corridor. The Provincial Growth Plan has determined the 2031 population allocation for Simcoe County and the separated cities of Barrie and Orillia at 667,000. The Provincial Growth Plan also has provided guidelines for the 2031 population of the cities of Barrie and Orillia. The Simcoe Area Growth Plan has recommended the distribution of the remaining unallocated population to the other municipalities comprising the County. Refer to Figure 5 for the 2006 population of Oro - Medonte and the municipalities included in the secondary market area identified for this Strategic Facility Plan. Distribution of Population for Oro - Medonte and the Municipalities Within the Primary and Secondary Market Areas Identified for this Strategic Facility Plan, as Determined by the Simcoe Area Growth Plan, 2008 Figure 5 Community 2006 Census Total Population 2031 Proposed Total Population Potential Population Growth 2006 -2031 Oro - Medonte (primary market area) 20,800 28,100 7,300 (35.1 %) City of Barrie 133,500 185,000 51,500 (38.6 %) City Orillia 31,400 41,000 9,600 30.6% Town of Midland 16,900 19,700 2,800 (16.6 %) S rin water Township 18,100 26,500 8,400 46.4% Tay Township 10,100 11,300 1,200 (11.9 %) Tiny Township 11,200 13,900 2,700 (24.1 %) Severn Township 12,500 20,300 7,700 (61.6 %) Total 254,500 1 354,800 91,200 35.8% Source: Simcoe Area Growth Plan, Hemson Consulting Ltd., 2008 Note: The 2006 total population was adjusted upward within the Simcoe Area Growth Plan to include an approximately 4% Census under - coverage. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 28 Page 87 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Based on either the official Statistics Canada number of 20,031 or the adjusted 2006 census population as noted in Figure 5, it is predicted that the primary market area (Township of Oro - Medonte) will increase in population by between 7,300 (35.1 %) and 8,000 (39.9 %) between 2006 and 2031. Utilizing the adjusted 2006 figures noted above, the secondary market area is predicted to increase by 91,200 (35.8 %) during the same period, resulting in a primary and secondary market area population of 354,800 by 2031. Note that predicted growth in Oro - Medonte is similar to Barrie, Orillia and the average for the market area. The growth rate is expected to be lowest in Tay Township followed by the Town of Midland, and highest in Severn Township, followed by Springwater Township. The Simcoe Area Growth Plan made the following additional recommendations that will influence the Township of Oro - Medonte and this Strategic Facility Plan. ❑ Employment for Oro - Medonte is projected to increase by 1,500 between 2006 and 2031 (an increase of 31.9 %). ❑ Employment for the secondary market area is projected to increase by 34,500 between 2006 and 2031 (an increase of 30.6 %). ❑ Recreation -based housing should be limited to specific locations associated with identified natural creation attractions and where the following conditions are met: • The housing is adjacent to and has good accessibility to an identified natural recreation attraction (e.g., waterfront, ski resorts, golf courses); • The housing is not adjacent to or abutting an existing designated settlement area boundary; • The housing development is of a scale considered appropriate relative to the scale of the natural recreation attraction; • The housing development would not have any negative impacts on nearby agricultural activities, rural resources or the rural `aesthetic'; • There would be no negative impacts on the Natural Heritage System, including hazard lands, water bodies or water courses, or cultural or architectural resources; ■ There would be no negative impacts on existing shoreline areas; ■ The housing development is serviced with full municipal or communal services; and ■ There would be no negative impacts to the County or municipality with respect to the cost to provide and maintain the necessary infrastructure. ❑ The Growth Plan density and intensification targets should be applied to the larger urban areas, and as a result, the small -town character of rural locations would be maintained. Discussions with the staff in the Department of Development Services and Building, Township of Oro - Medonte, identified the following anticipated growth pattern for the Township, looking ahead to 2031 and beyond. This projection is based on policies in the Township Official Plan and current development proposals. See Figure 6 below. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 29 Page 88 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Residential Growth Potential, Township of Oro - Medonte, 2009 -2031 and Beyond Figure 6 Area of the Township Seasonal Po ulation Permanent Population Crai hurst 2,200 Hawkestone Potential, but no current demand identified Shanty Bay 700 Remainder of the Lake Simcoe Waterfront 800 -1,000 Horseshoe Valley 2,200 2,500 (may be higher) Warminster 300 Price's Corners 50 Buffalo Springs 500 Moonstone 300 Small estate residential developments 150 Severances 3,000 -4,000 Totals 2,200 10,500 - 11,700 2006 Census (Statistics Canada) 20,031 Allocation of permanent population to the Township to 2031 by the Simcoe Area Growth Plan 28,100 (8,069) Source: Oro - Medonte Department of Development Services and Building, 2008 Based on the 2031 population allocation for Oro - Medonte that is proposed in Simcoe Area Growth Plan, and other factors, patterns, and assumptions; age - specific population projections were prepared by demographer John Kettle for the years 2011, 2016, 2021, 2026 and 2031. The population projections are based on Statistics Canada's final census figures for 2001, current 2006 census data, and Statistics Canada population estimates for 2004 -2007 for the Township of Oro - Medonte. The projections use the `cohort component' method, which is the demographic standard. The calculations begin with the base -year population distributed by age and sex. Age- and -sex- specific survival ratios and age- specific fertility rates are applied to this distribution, making allowance for immigration and emigration. (Statistics Canada, Population Projections for Canada, Provinces and Territories, Catalogue 91 -520). The projection incorporates the current Ontario age- and - sex - specific mortality rates and the trends of these rates. Trends in the total fertility rate were calculated from Statistics Canada's population estimates for the Township for 2004 -07. The distribution pattern of fertility rates among the fertile women's age groups is that which is current for Ontario. The broad pattern is for the highest number of births each year to be moving slowly from younger to older women. The projections start with a total fertility rate of 1.53 in 2008 (TFR = total lifetime births for a woman who cumulatively experienced the current age- specific rates), and ends at 1.3 in 2031. The initial figure is higher than in other parts of the province, but the final figure is about equal to what is anticipated in Ontario and Canada generally, a quarter - century ahead. These TFRs produce about 155 births in 2008 and are projected to result in 225 births in 2031. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 30 Page 89 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Net in- migration for the period 2004 -07 showed a sharp annual decline from immediate previous years. Because Township officials believe this trend will be reversed in the future, a theoretical pattern of future in- migration was developed, based on an increasing development of new housing during the period 2008 -2031. For the population projection, the increase in new housing begins slowly but accelerates in the later years of the projection. In the final year of the projection, it was assumed that the Township will experience a net in- migration of 1,080, or nearly 4% of the population. The age distribution of newcomers was based on southern Ontario intra- provincial migration patterns with a small admixture of international immigrants, but with a significant addition of people over 50 years of age. The age distribution in the last year of the projection shows the population that would be aged 60+ as 38% of the total, compared with 18% in 2001. The 2006 census showed an unusually skewed population distribution in Oro - Medonte, with large peaks in the 8 -18 and 35 -60 age groups, a marked valley in the 19 -34 age group comparable to that experienced in some European countries after World War I, and also a notable fall -off in the youngest part of the population, with populations for each year under the age of 8 markedly lower than the older ones. These demographic characteristics, combined with the noted decline in new housing development in recent years, led to the production of an initial projection that showed no increase, in fact a slight decline, in population over the projection period 2008 -31. However, because of the belief of Township officials that increasing development and therefore population growth is likely, this projection has not been presented. Refer to Figures 7 and 8 below for the age- specific projections (numbers and percentages) by five -year age groupings and lifestyle grouping for 2011, 2016, 2021, 2026 and 2031. Also included are the census figures for 2001 and 2006. The light shading represents the approximate Echo generation and the darker shading represents the approximate Baby Boom generation. Age - Specific Population Projections for the Period 2011- 2031by Five -year Age Groupings (including 2001 and 2006 Census Figures) for the Township of Oro - Medonte Figure 7 Age 2001 2006 2011 2016 2021 2026 2031 Group # % # % # % # % # % # % # % 0 -4 950 5.19 971 4.85 859 4.17 863 4.04 1,030 4.49 1,233 4.89 1,341 4.77 5 -9 1,255 6.85 1,174 5.86 1,080 5.25 948 4.44 999 4.35 1,205 4.78 1,452 5.17 10 -14 1,395 7.62 1,396 6.97 1,221 5.93 1,133 5.93 1,041 4.54 1,119 4.43 1,351 4.81 15 -19 1,335 7.29 1,466 7.32 1,438 6.98 1,282 6.01 1,235 5.38 1,172 4.64 1,279 4.55 20 -24 900 4.91 1,186 5.92 1,320 6.41 1,317 6.17 1,223 5.33 1,232 4.88 1,223 4.35 25 -29 740 4.04 842 4.2 1,024 4.97 11226 5.74 1,283 5.59 1,256 4.98 1,326 4.72 30 -34 1,045 7.71 1008 5.03 874 4.25 1,114 5.22 1,371 5.98 1,477 5.85 1 1,514 5.39 35 -39 1,540 8.41 1,352 6.75 1,093 5.31 962 4.51 1,260 5.49 1,553 6.15 1,702 6.06 40 -44 1,625 1 8.87 1,766 8.82 1,410 6.85 1,146 5.37 1,061 4.62 1,393 5.52 1,718 6.11 45 -49 1,590 8.68 1,731 8.64 1,783 8.66 1,446 6.78 1,234 5.38 1,192 4.72 1,567 5.58 50 -54 1,440 7.86 1,670 8.34 1,737 8.44 1,818 8.52 1,543 6.73 1,390 5.51 1,415 5704 55 -59 1,185 6.47 1 1,507 1 7.52 1,665 1 8.09 1,765 8.27 1,905 8.3 1,697 6.73 1,618 5.76 60 -64 925 5.05 1,287 6.43 1,527 7.42 1,694 7.94 1,854 8.08 2,053 8.14 1,920 6.83 65 -69 765 4.18 964 4.81 1,282 6.23 11535 7.19 1,762 7.68 1,971 7.81 2,225 7.92 70 -74 670 3.66 678 3.38 919 4.46 1,237 5.8 1,530 6.67 1,794 7.11 2,043 7.27 75 -79 520 2.84 540 2.7 605 2.94 849 3.98 1,183 5.16 1,487 5.89 1,768 6.29 80 -84 295 1.61 333 1.66 434 2.11 515 2.41 752 3.28 1,057 4.19 1,332 4.74 85+ 140 0.76 160 0.8 316 1.53 491 2.3 675 2.94 951 3.77 1308 4.65 Totals 18'315 20,031 20,587 21,341 22,941 25,232 28,100 Source: Statistics Canada Census (2001, 2006); John Kettle, November, 2008 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 31 Page 90 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strate0c Facility Plan, Township of Oro - Medonte June, 2009 Population Projections by Lifestyle Categories for the Period 2011 -2031 (including 2001 and 2006 Census Figures) for the Township of Oro - Medonte Figure 8 Lifestyle 2001 2006 2011 2016 2021 2026 2031 Category # % # % # % # % # % # % # % Pre - school 950 5.2 971 4.9 859 4.2 863 4.0 1,030 4.5 1,233 4.9 1,341 4.8 0 -4 Elem. School 2,650 14.5 2,572 12.8 2,301 11.2 2,081 9.8 2,040 8.9 2,324 9.2 2,802 10.0 5 -14 Sec. School 1,335 7.3 1,467 7.3 1,439 7.0 1,282 6.0 1,235 5.4 1,172 4.6 1,279 4.6 15 -19 Young Adults 2,685 14.7 3,036 15.2 3,217 15.6 3,656 17.1 3,878 16.9 3,966 15.7 4,063 14.5 20 -34 Mid -life Adults 6195 33.8 6,517 32.5 6,024 29.3 5,373 24.2 5,098 22.2 5,528 21.9 6,401 22.8 35 -54 Empty Nesters 2,110 11.5 2,795 14.0 3,192 15.5 3,464 16.2 3,760 16.4 3,750 14.9 3,538 12.6 55 -64 Older Adults 2,390 13.0 2,674 13.3 3,557 17.3 4,627 21.7 5,902 25.7 7,260 28.8 8,676 30.9 65+ Older Adults 4,500 24.6 5,469 27.3 6,749 32.8 8,088 37.9 9,662 42.1 11,010 43.6 12,214 43.5 55+ Older Adults 955 5.2 1,033 5.2 1,356 6.6 1,854 8.7 2,610 11.4 3,495 13.8 4,408 15.7 75+ Totals 1 18,315 1 1 20,031 1 1 20,587 1 1 21,341 22,941 1 1 25,232 1 28,100 Source: Statistics Canada Census (2001, 2006); John Kettle, November, 2008 Key Observations about the Population Projections ❑ The total population is projected to increase slowly in the first five years of the projection and then gradually accelerate, with the fastest growth in the 2026 -2031 period. ❑ The shifts in population profile will be most influenced by three factors: i) the aging of the Echo generation (age 15 -30 in 2009), ii) the aging of the Baby Boom generation (age 44- 63 in 2009), iii) and the anticipated growth in the total population. ❑ In the projection, the pre - school age group is expected to decline in percentage to around the years 2016 and then increase, but not back to the 2001 level until after 2031. The number of 0-4 year olds is projected to decline between 2006 and 2016 and then rapidly increase to exceed the 2001 level by 2021 and continue to increase to 2031 and beyond. ❑ The elementary school population (age 5 -14) is expected to decline from the 2001 level until around 2021 when both the number and percentage is projected to increase. The proportion of the population that this age comprises is expected to decline from 14.5% in 2001 to 8.9% by 2021. The number is projected to decline by 530 between 2006 and 2021. ❑ The secondary school population (age 15 -19) peaked around 2006 and is projected to decline through 2026, and then increase toward 2031 and beyond. However, the percentage that this group comprises is expected to decline steadily from 7.3 in 2006 through to at least 2031 when the percentage is expected to be 4.6. ❑ Even with the out - migration of 18 -28 year olds, young adults (age 20 -34) are projected to increase significantly in number through 2031 (1,027 or 33.8% between 2006 and 2031). Although the percentage will increase through 2016 to 17. 1, it will begin to decline after that date back to near the 2001 figure of 14.7 %. The aging of the large Echo generation will be influencing this age demographic. ❑ After peaking around 2006, the mid -life generation (age 35 -54) is projected to decline by 21.9% or 1,419 by 2021 and then gradually increase through 2031 and beyond. The percentage that this age group comprises is anticipated to decline steadily from 33.8 in 2001 to around 22.2 by 2021, when it will begin to increase, but on to 22.8 by 2031. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 32 Page 91 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ The empty nester market (age 55 -64) is expected to increase by around 1,000 and also in percentage until 2021, hold steady through 2026 and then begin to decline. ❑ The older adult market (age 65 +) is projected to experience the greatest increase in number and percentage of any age group. The number is projected to increase from 2,674 in 2006 to 8,676 by 2031 (an increase of 6,002 or 224.5 %). The percentage is expected to more than double from 13.3 in 2006 to 30.9 by 2031. Broad Implications of the Changing Age Profile for Demand for Leisure Activities The aging of the large Echo generation (age 15 -30 in 2009) and the smaller population of the child and youth population that is following the Echo generation and now comprises almost all of the minor sports age profile will result in fewer children being available over the next fifteen years to participate in all sports and leisure activities of interest to children and youth. In all communities, the participation rate (the percentage of a particular age group that participates regularly in an activity, and the number of hours of participation per person per season) for sports begins to decline at around age 12 and drops off considerably after age 20. It is projected that the 4 -12 age group will decline from 2,305 in 2001 and 2,198 in 2006, to a low of 1,800 by 2016 and 2021, (398 or 18 %) and then slowly rebound back to around the 2006 level by around 2026, and increase to 2,561 by around 2031. This age group is projected to decline as a percentage of the total population from 12.6% in 2001 and 11% in 2006, to a low of 7.8% by 2021 and rebound a little to just 9.1% by 2031. If total population growth does not accelerate in the later years of the projection as expected, then the number and percentage of the principle participants in minor sports will not increase much, even after 2021. The 13 -17 age group is expected to show the greatest and most sustained decline in number and percentage. This age group peaked around 2006 at 1,461 (7.3 %), but, even as the Township is expected to grow, this age group is projected to decline steadily through 2026 to a low of 1,123 (4.5 %), before rebounding slightly to 1,301 (4.6 %) by 2031. The number of potential participants available for adult sports is also projected to decline a little. After peaking in 2006, growth in the combined young and middle -age adult market (age 18 -54) is projected to decline over the next 12 -15 years, even as the population of the Township is projected to grow. It is anticipated that the 18 -54 age group will decline by 5.6% or 566 between 2006 and 2021 (10,130 to 9,468), gradually increase back to the 2006 level by around 2027, and then increase to 10,969 by 2031. And although the crucial 18 -34 age group is projected to steadily increase in number from 3,613 in 2006 to 4,567 by 2031 (an increase of 954 or 26 %), most of that growth will be in the next ten years as the Echo generation moves through, after which growth will slow. In most communities, the aging of the Echo generation (age 15 -30 in 2009) is `feeding' the young adult market and increasing demand for individual and team sports. However, a dominant phenomenon of Oro - Medonte Township is the above average out - migration of young adults seeking high education, employment, excitement and lower cost housing. This out - migration is muting some of the potential for increasing demand for leisure activities of interest to this young The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 33 Page 92 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 adult market (e.g., hockey, tennis, cycling, fitness programs, soccer, slow -pitch baseball, etc.) and the pattern is not anticipated to change until more significantly lower cost housing becomes available and local employment opportunities improve. With the aging of the Baby Boom generation and the likelihood of most new residents being middle age or young seniors, the middle age and older adult markets will increase, as will the demand for all of the activities of interest to the adult market. By 2031, the Baby Boom generation will be age 66 -85 and is projected to represent 27% of the total population. The adult market age 20 -84 is projected to increase steadily from 13,240 in 2001 and 14,864 in 2006 to 21,372 by 2031 (an increase of 6,508 or 43.8% since 2006, with most of the increase in the older ages groups). This age group is projected to also increase as a percentage of the total population from 72.3% in 2001 to peak at 78.3% by around 2021, and then slowly decline to 76.1% by 2031, as the Baby Boom generation gradually ages into the older years of the adult market. Between 2006 and 2031, the 55+ age group is projected to increase by 6,745 or 123% (from 5,469 to 12,214). The increase in the proportion of the population for this age group is projected to be from 27.3% in 2006, peak at 43.6% in 2026 and decline slightly to 43.5% by 2031. As noted above, the age 65+ market is projected to increase by over 6,000 or 225% between 2006 and 2031. Refer to Section 4.2 and Appendix C for more information on anticipated local trends in leisure demand and related factors. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 34 Page 93 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter Three: Delivery of Leisure Services 3.1 Introduction Due to the rural nature of the Township, its large size, the low density and spread -out nature of the population, and the close proximity of Barrie, Orillia and Midland with their well developed leisure facility and park systems, the Township has not had to provide many of the types of facilities that are typical of communities with a population of 20,000. As a result, the variety of providers of leisure services, as well as the range and quality of facilities, parks and other open space is less developed in Oro - Medonte. The principle provider of parks, facilities and other leisure services is the Municipality through the Department of Recreation and Community Services. Other providers with facilities, and who provide leisure opportunities within the Township include: ❑ The voluntary /non - profit sector (e.g., sports groups, community associations, hall boards, and clubs); ❑ The County of Simcoe; ❑ Ontario Ministry of Natural Resources; ❑ The Simcoe County District School Board; ❑ The Simcoe Muskoka Catholic District School Board; and ❑ The commercial sector. Neighbouring Communities The types of facilities in the surrounding communities that receive significant amounts of use from Township residents include: arenas, indoor aquatic facilities, fitness facilities, gymnasia, large halls, higher level soccer facilities, the Barrie Sports Dome (indoor soccer, golf, etc.), three YMCAs, movie and performance theatres, art galleries, museums, libraries, youth centres, older adult centres, and curling rinks. There are plans to expand and otherwise improve facility provision in the City of Barrie, the City of Orillia and Springwater Township, with major complexes planned. Facilities under consideration for the near term include: at least two additional arenas, at least two indoor aquatic facilities, a fitness centre, gymnasia, multi - purpose program facilities, an indoor running /waking track, an older adult centre, an outdoor ball hockey facility, and outdoor and indoor soccer facilities. Three specific proposals include Orillia's twin pad arena and soccer facility, the Multi -Use Recreation Facility in Orillia, the YMCA -by- the -Bay in Barrie, and the Multi -Use Recreation Complex for the Midhurst area in Springwater Township. The Orsi Group of Companies is exploring the market for and feasibility of a soccer and arena facility to be located in Severn Township, near Orillia and Oro - Medonte. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 35 Page 94 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 3.2 The Department of Recreation and Community Services Over the years, the Municipality has adopted a philosophy for the provision of leisure services (parks, facilities and programming) whereby the Township has focused primarily on the `base' and `recreational' level of provision, relying on Barrie, Orillia (and to a lesser extent Midland) to provide higher level programming and more specialized and higher level indoor and outdoor facilities. Examples would include: competitive youth and adult soccer, indoor soccer, competitive ball facilities and programs, tennis facilities, curling rinks, libraries, indoor aquatic facilities and programs, fitness facilities and programs, arts facilities and programs, museums, large multi- purpose and social event space, and facilities and programs for older adults. As a result of this philosophy, which is typical of rural communities with a large geographic area, low population density and a below average commercial and industrial tax base, the Municipality provides a limited range of facilities, parks and leisure programming, either through direct public ownership and operation or via various indirect arrangements with others. The types of facilities that the Municipality directly provides include indoor artificial ice, recreational -level softball diamonds, recreational -level soccer fields, trails, playgrounds, outdoor multi - purpose sport pads, picnic areas, a beach, a boat launch, and mostly small indoor multi- purpose spaces (the arena banquet hall, the Ian Arthur Beard program /seminar room and eight small community halls — seven of which are managed by volunteer boards). The Municipality provides recreation facilities, parks and programs through the Department of Recreation and Community Services. In addition to providing and maintaining a number of indoor and outdoor recreation facilities, the Department assists community -based volunteer and non -profit groups to provide facilities, programming and events, through the community development and volunteer engagement roles. If no group is available to provide a program that is in sufficient demand, if there is excess demand, or if an available program is not of a high enough quality or is too expensive, the Department could step in to offer that program. Regularly, the Department offers programs on a `trial' basis to test demand. Although the historical role of the Municipality has been mainly as an indirect provider and to support others, an increased direct programming role has been assumed over the past two years. Additional detail about specific Department roles is provided in Figure 9 and structure in Figure 10. Also see below for the Department's Mission Statement and organizational chart. The Mission Statement of the Department of Recreation and Community Services is to strengthen Community through programs, services, parks and facilities that promote healthy lifestyles, connect families and neighbours, recognize culture and heritage; thereby enriching the quality of life in Oro - Medonte. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 36 Page 95 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Range of Services of the Department of Recreation and Community Services Township of Oro - Medonte, 2009 Figure 9 People Places Parks Social Recreation and Cultural Community Facilities Parks Development and Preservation Programs Development, Management, and • Management of construction and • Recreation programs for all ages Operation of: development projects for parkland throughout the Township • Community halls, in partnership and facilities • Summer and March Break camps with community hall boards • Public parkland and open space • Community special events • Township Administration Centre • Planning and development • Oro - Medonte Community Arena • Natural and environmentally • Old Town Hall sensitive areas preservation Community Development • Ian Beard Community Centre • Historic and Heritage Sites • Support of communities efforts to Oro African Church Operations and Maintenance of Parks identify and address their needs, Historic Plaques and and Open Spaces including partnerships, Monuments organizational, and leadership • Contract Administration for turf development maintenance • Foster and enhancement of Library Services • Sports fields Volunteer programs and • Playgrounds opportunities • Management of library service • Parks and open space • Leadership and community contracts • Swimming areas and wharfs development to enhance grassroots community initiatives Township Administration Office Trail Development and Management Township Support • Facility management • Oro - Medonte Rail Trail • Trail linkages • Support to community hall boards, • Partnership with local trail History Association, Horticultural organizations, County of Simcoe, Society, Sports and other surrounding municipalities to community service organizations enhance trails and develop linkages • Public information and production • Promotion of trails of Recreation and Community Services Brochure • Administration of grants and facility subsidies • Assistance with community led programming and events Strategic and Business Applications • Ontario's Lake Country • Marketing and Contracts • Assistance in Economic Development Strategies • Long Term Planning and Strategy Development for Recreation and Community Services The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 37 Page 96 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Organization Chart for the Department of Recreation and Community Services Figure 10 LDirector of Recreation and Community Services Recreation and Community Services Assistant Supervisor of Parks and Facility Community Recreation Operations Coordinator Program and Day Camp Parks and Facility Instructors Operators (4) (Numerous) ,,. Facility Maintenance Custodian (1) Part -Time Custodial Staff (1) Senior Manager /Supervisor Bargaining Unit I Bargaining Unit Management Excluded J The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 38 Page 97 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 The Township owns 117 hectares (290 acres) of parkland, 60% of which is undeveloped land. There are 11 waterfront properties, ten of which are small and undeveloped. That is in addition to Shanty Bay and Carthew Bay wharfs which are small, but developed. Bayview Memorial Park is a 3.23 hectare waterfront park with a beach, picnic facilities (including two shelters), a playground, a basketball half court, a garden and sitting areas. Over half (38 of 54) of the parks are under two hectares in size, ten are between two and five hectares in size and only five are larger than five hectares. The largest park, at 34.43 hectares, is the recently enlarged arena/Lions sports park site, often referred to as the Guthrie site. Eight parks contain one or more ball diamonds and /or soccer fields. Eleven of the 54 parks have minimal frontage and are thus difficult to access and not sufficiently visible. When a community or sports group requests a new facility or improvements to an existing facility or public park, the current policy is that the Municipality can enter into a 50150 partnership with the group to cover the capital cost, if the facility is deemed `required'. If a new facility or improvements are initiated by Council, the project is funded 100% from the Municipal Recreation Capital Projects Fund. If improvements to facilities on private /communal parkland are requested, all requests for funding must be directed to Township Council. The Department is assisted by the Recreation Technical Support Group, comprised of community members and Council representatives. This group acts in an advisory and planning capacity. Throughout the year, the Department and community -based groups offer a variety of leisure and related programming, utilizing municipal halls, schools and outdoor venues. Programs are available for: ❑ infants and pre - school age children (e.g., the Ontario Early Years Program, dance programs, Red Cross Swim, parent and tot programs); ❑ children and youth (age 6 -15) (e.g., dance, guitar lessons, baby sitting courses, summer day camp, Red Cross swim); and ❑ adults and older adults (e.g., recreational co -ed volleyball, a variety of types of dance, health and wellness programs, sports coaching clinics, introductory computer and Internet training, sea kayaking, art and craft programs, theatre arts, singing, cooking/baking classes, Scouts, Beavers, Venturers, card and table games, Canada Day celebrations, New Year's Eve dances, music concerts, Halloween parties, and bicycle safety clinics. Over the past two years, recreation program participation rates have increased dramatically through increased focused programming, and enhanced marketing and promotion. A recent re- structuring of the Recreation and Community Services Department (see Figure X) has enabled it to focus additional efforts in programming and community development, as well as parks management and operations. Community Halls and Hall Boards Seven of the eight municipally -owned community halls are managed by a volunteer board. Each board is responsible for the operation and maintenance of `their' facility, guided by Municipal The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 39 Page 98 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 policies and procedures, including fire safety and building inspections, as well as health and safety regulations. Each board must generate sufficient financial resources via facility rental, donations and fundraising to cover annual operating costs and their share of capital improvements as required. Boards must prepare a five -year capital plan and participate in the annual review and update of their plan. The boards are also responsible for promoting and booking their hall; recruiting and co- ordinating volunteer resources to assist with carrying out responsibilities; and hosting an annual public meeting to select a chair, secretary, treasurer and directors. The Old Town Hall community facility is managed by the Department of Recreation and Community Services, as is the second floor hall associated with the arena and the small program room associated with the Ian Arthur Beard Complex. Most of the events that are initiated by the hall boards are fundraising in nature rather than leisure programs of interest to the community. Some of the halls are rented by others to offer scheduled programs and events or one -time, often annual events. The exception is Hawkestone Hall, operated by the Hawkestone Hall Board and programmed by the Hawkestone Community Association. In addition to events initiated by the hall board, the hall supports a variety of leisure /community programs and events such as: Area Art Appreciation Day, the Young Gourmet Club, Books and Baking, the Weight -loss Support Group, a painting seminar, the Hawkestone Singers, Scottish Dance (including the Scottish festival Youth Dance Workshop and Summer Camp), Scouts, Beavers, Venturers, Euchre, Canada Day celebrations, Easter Egg Hunt in the Park, New Year's Eve Dance, music concerts, Halloween parties, bicycle safety clinics, and the Hawkestone Theatre Camp. In addition, a small library of popular adult and children's books is provided at the hall, along with Internet service via several on -site computers. The Municipality is increasing at risk regarding substandard facilities (fire safety, accessibility, and insurance requirements; as well as security, and LCBO and Ontario Building Code regulations). There is also risk associated with volunteers operating public buildings; for example: compliance with Township and other policies and regulations regarding type of use, compliance with regulations, Occupiers Liability Act, etc. Please refer to Section 4.4 for more on community halls and the recommended provision strategy for indoor multi - purpose facilities. The Oro - Medonte Minor Sport Association One of the strategic priorities identified in 2007 by the Recreation Technical Support Group was to help promote minor sports in Oro - Medonte and to assist in `capacity building' and to `strengthen the relationship between the Township and the minor sports organizations'. In February, 2008, a `think tank' session was held with representatives from all Oro - Medonte minor sports groups to discuss the possibility of collaborating to establish a partnership in the form of an `umbrella' organization that would work collaboratively to promote and enhance minor sports in the Township. The group identified common issues such as volunteer recruitment and retention, community awareness, rising costs and risk management. Through the review the issues, it was evident that there were a number of opportunities that could be realized by forming an association as noted below: ❑ development of common policies; The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 40 Page 99 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ training for coaches and volunteers; ❑ collaborative purchasing to decrease costs; ❑ enhance community awareness — development of a website that would promote minor sports and information across the Township, have the capability to provide on -line registration, and provide event and volunteer information - combined registration events and advertisements were also identified; ❑ to represent the interests of minor sports group — i.e. address issues of facility allocation and provide a link to the Township for facility- related issues; and ❑ combine resources to allow for administrative support and coordination of volunteer management and registrations. As a result, the Oro - Medonte Minor Sport Association ( OMMSA) was formed. In June, 2008 a collaborative application was submitted (with Oro Minor Hockey being the lead applicant) to the Ontario Trillium Foundation to build the internal capacity of the OMMSA, and to ensure programs and services are accessible through ease of service, communication and marketing to better meet the needs of the community. The application involved funding to provide for administrative support and related capital requirements, website development and on -line registrations. On November 6th, 2008, the Ontario Trillium Foundation awarded the OMMSA a grant in the amount of $94,200 over 24 months. The Association consists of: ❑ Vasey Minor Ball, ❑ Oro - Medonte Minor Ball, ❑ Oro - Medonte Minor Soccer, ❑ Oro Minor Hockey, ❑ Oro - Medonte Skating Club, and ❑ the Township of Oro - Medonte. Warminster Soccer has been reluctant to join the association. The OMMSA has recently hired an administrator and is currently working on a number of initiatives, including an enhanced website for all member associations. 3.3 Private Community -Based Parkland /Open Space Within the Township, there are thirty sites that are located within rural residential communities that function much like municipal parkland, but are owned communally by the property owners within the development. Most sites are undeveloped, some support a water course or small wetland, some are small waterfront lots, two are the sites that contain private community halls (Oro Station and Rugby), two are sites of private tennis courts, and several have little to no frontage /access. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 41 Page 100 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 One of the ownership groups was the Indian Park Association, which had been operating for about thirty years as a non -profit capital corporation dedicated to providing recreational facilities, programs and other benefits to its members in the Sugar Bush community. Until recently, the Association, with 50 family members, owned a 1.21 hectare and a 5.26 hectare site with recreational facilities (club house with an outdoor swimming pool, a tennis court, a basketball court and a playground, and some of the larger greenbelt areas). The Indian Park Association recently dissolved and sold its land and facility assets. The Municipality cannot influence the sale of communal open space and /or recreation facilities, even if the disposition of these assets results in a deficiency of parkland and community resources within a neighbourhood or cluster of neighbourhoods. The two small private halls (Oro Station and Rugby) operate on the proceeds of rentals and non - municipal grants. St. Thomas Anglican Church provides a 1.3 hectare site with a ball diamond backstop and a junior playground. The site, which is named Village Green, is located in the Shanty Bay community. 3.4 Libraries Library services are provided municipalities. ❑ Barrie Public Library, ❑ Coldwater Public Library, ❑ Orillia Public Library, ❑ Midland Public Library, and ❑ Springwater Public Library. through service agreements with the following adjacent A small library, which stocks mostly novels, is provided in the Hawkestone Community Hall, operated by community volunteers. The County of Simcoe Library Co- operative is the only library co- operative in the province and is officially recognized under the Public Libraries Act. The majority of funding comes from the County of Simcoe, although the library service receives a modest annual operating grant from the Ministry of Culture. Membership in the Co- operative is restricted to public library boards in the County of Simcoe, with the exception of the separated cities of Barrie and Orillia. All municipalities in the County contribute to the support of the County Library Co- operative through the general County levy; therefore, all municipal public libraries in Simcoe County are eligible to use the services of the Co- operative. Participation in any program or service of the Co- operative is strictly voluntary. Please refer to Section 4.14 for more on library services and the recommended service provision strategy. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 42 Page 101 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 3.5 The County of Simcoe The most significant leisure /open space assets provided by Simcoe County are the County forests. Throughout the County, there are over 30,000 acres under active management. Established in 1922, the lands comprise the largest municipally -owned forest in Ontario. Within Oro - Medonte Township, the County has named 35 forest tracts, comprising 2,347 hectares. The total does not include two recent acquisitions comprising 35 hectares. Many of the forest tracts contain multi -use recreational/nature trails, many on old logging roads. Most blocks are open to the public. The Sandford Block is used by Hardwood Hills Nordic Ski and Mountain Bike Centre as a site for some of their trails. Six blocks are zoned Mineral Aggregate Resources. The remaining blocks are zoned Agricultural, Rural or Environmental Protection. 3.6 Ontario Ministry of Natural Resources The 1,787.23 hectare Copeland Forest Resource Management Area is located in the central west part of the Township. It is classified as an Area of Natural and Scientific Interest and is `Regional' in significance. The property contains steep valley slopes of the Oro Hills and a wetland that forms the headwaters of the Coldwater and Sturgeon Rivers. The Copeland Forest, which is managed by M.N.R., contains a network of forestry roads and trails, as well as reforested areas. The 62 hectare Bass Lake Provincial Park is located on the south shore of Bass Lake in the central eastern part of the Township. The park contains 182 camp sites (92 of which have electrical services); three group camping areas; picnic and day use areas with shelters, BBQs, and a playground; a boat launch and four- season non - motorized trails. Located west of Bass Lake, there are four parcels of provincial crown land, comprising 184.82 hectares. The lands are zoned Environmental Protection, Agricultural and Rural. 3.7 Conservation Authorities Although about two thirds of the Township is within the jurisdiction of the Nottawasaga Conservation Authority, with the remaining area within the influence of the Lake Simcoe Region Conservation Authority and their policies, neither agency owns or controls a `conservation area' or other lands within Oro - Medonte. The Nottawasaga Conservation Authority owns /controls the most `conservation areas' within the region, principally to the west and south of the Township. All but two of the `conservation areas' owned /controlled by the Lake Simcoe Region Conservation Authority are located east and south of Lake Simcoe. The other two sites are located south of Barrie on the west side of Cook's Bay. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 43 Page 102 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 3.8 The Simcoe County District School Board Although the Simcoe County District School Board has six elementary schools, there are no public secondary schools within the Township. The closest secondary schools are the five in Barrie, the three in Orillia, the one in Midland and the one in Elmvale. The five elementary schools include: ❑ Warminster Elementary School, ❑ Moonstone Elementary School, ❑ Guthrie Elementary School (Oro Station), ❑ Shanty Bay Public School, ❑ W. R. Best Memorial Public School, and ❑ East Oro Elementary School (Hawkestone). Nearby, there is a public elementary school located in Elmvale and another in Coldwater, as well as Public Schools in Barrie and Orillia. Each elementary school in Oro - Medonte contains a small gymnasia, 1 -2 ball diamonds, 1 soccer field (except for Guthrie), and a playground. Shanty Bay, Warminster and Guthrie schools have a basketball pad. Moonstone school has a multi - purpose pad and Guthrie school has a volleyball court. Community use comprises one to three nights per week for youth programs, Township programming and one adult group. The cost of custodial supervision that is passed on to user groups can be a deterrent to community programming. The Township of Oro - Medonte maintains a joint use agreement with the SCDSB which provides a reciprocal agreement for facility use under the community use of schools program. This agreement has enabled the Township to provide a number of recreational programs and camps. 3.9 The Simcoe Muskoka Catholic District School Board Located along the eastern boundary, just south of Price's Corners, Notre Dame Elementary School is the only Catholic school within the Township. Three Catholic elementary schools are located in Barrie, four in Orillia and one in Midland. The school board also has an elementary school in Elmvale and Victoria Harbour, and two in Midland. Facilities at Notre Dame include: a soccer field with soccer /football nets, two junior baseball diamonds, a multipurpose pad, a playground, a gym and a picnic shelter. There is room to accommodate at least one more soccer field near the entrance to the school property. Youth and sports groups are typical users of the facilities. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 44 Page 103 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 3.10 Federal Resources The Department of Fisheries and Oceans Canada owns Hawkestone wharf that extend into Lake Simcoe, but no associated land. There is a boat mediocre launch with poor access associated with the Carthew Bay wharf. The DFO is currently completing work to the Hawkestone Wharf and will be conveying the site to the Township. 3.11 The Couchiching Conservancy The Conservancy is a non - profit, non - government organization with goals to accept donations of land to manage as nature preserves; to enter into conservations easements with willing owners to legally restrict future development; to work co- operatively with other organizations to acquire or manage ecological lands; to engage private landowners and volunteers in positive conservation actions; and to increase local knowledge and awareness about natural heritage conservation. The Conservancy owns one block of land in the Hawkestone area; has one conservation easement north of the Oro Moraine; a site called Church Woods, which is a 25 acre parcel of mature hardwood trees located within the village of Shanty Bay, to the west of the historic St. Thomas Anglican Church and close to Kempenfelt Bay; and manages two areas for others (one area within Oro Moraine and another near where Highway 400 intersects with Highway 12). 3.12 Trails The Ganaraska Hiking Trail The Ganaraska Hiking Trail was officially opened in 1968. The trail begins in Port Hope, on the north shore of Lake Ontario, and passes through a variety of scenery from Lake Ontario, north through the Ganaraska Forest within the Oak Ridges Moraine, past the lakes and drumlin fields of the Kawarthas to the rugged wilderness of the Canadian Shield, then west through the rolling hills of Simcoe County (and the Oro Moraine) and the shores of Georgian Bay to the edge of the Niagara Escarpment, where the Ganaraska Trail meets the Bruce Trail. Including some branch trails, the total length exceeds 500 kilometres, approximately 300 of which are within Simcoe County. The trail is entirely maintained by the volunteers of various clubs, such as the Pine Ridge, Kawartha, Wilderness Wildland, Orillia, Barrie, Mad River, Midland, Oro - Medonte and Wasaga Beach clubs. Within Oro - Medonte, there are 57.7 kilometers of trails associated with the Barrie, Orillia and Midland sections. The Lake Country Oro - Medonte Rail Trail This Township -owned 30 kilometre multi -use trail which supports walking, hiking, bicycling and snowmobiling, parallels the Lake Simcoe shoreline from south of the lakefront in the City Orillia to within 1.5 kilometres of the border with the City of Barrie. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 45 Page 104 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Ontario Federation of Snowmobile Clubs The OFSC manages 84.43 kilometers of trails private and public land. Commercial Venues Horseshoe Valley Resort and Hardwood Hills trails for skiing and cycling, as described below. throughout the Township on various parcels of Nordic Ski and Mountain Bike Centre provide The trail networks are largely isolated from one another, and as a whole are not adequately promoted as recreation resources in the Township. The Ganaraska Trail and the commercial venues rely on tracts of County of Simcoe forest and the Copeland Forest. Increased marketing, long term agreements and increased connectivity would greatly enhance the `trail' resource. 3.13 The Private /Commercial Sector The private /commercial sector provides a variety of recreational opportunities within the Township, ranging from golf to skiing, boating, curling, camping, an education/recreation centre, equestrian facilities and special events. In total, there are 22 properties ranging in size from 1.63 hectares to 208.13 hectares. Key among the assets are the following. Golf Courses There are 18 courses within the Barrie- Orillia area and another four within the Midland - Penetanguishene area. There are seven golf courses located within Oro - Medonte Township as noted below: ❑ Shanty Bay Golf and Country Club (3 x 9 holes - public) — 110.38 hectares, ❑ Horseshoe Valley Resort (Highlands and The Valley, both 18 holes, and a driving range — semi private) — 30.3 hectares and 51.21 hectares, ❑ Settlers Ghost Golf Club (18 holes - public), ❑ Heritage Hills Golf Club (18 holes — public), ❑ Orillia Golf and Country Club (18 holes — semi - private) — 60.71 hectares, ❑ Treehaven Golf and Country Club (18 holes — public) — 37.34 hectares, and ❑ Simoro Golf Links (18 holes — semi - private) — 82.28 hectares. Resorts ❑ Horseshoe Valley Resort (36 hole golf course, driving range, full service spa, tennis, indoor swimming pool, fitness facility, dining room, alpine skiing (23 runs and 8 chair lifts), snowboarding, and cross - country skiing on 35 kilometres of trails — pool and fitness facilities available to the public on an annual, quarterly, monthly and daily fee basis) ❑ Mount St. Louis Moonstone (alpine skiing with 40 runs and 12 lifts and two base lodges) ❑ Carriage Hills /Carriage Ridge Resort (indoor and outdoor swimming pools — not available to the public) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 46 Page 105 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facilitv Plan. Township of Oro - Medonte June. 2009 Burl's Creek Family Event Park This 49.28 hectare facility provides family camping, concerts, the Spring and Fall Barrie Automotive Flee Market, Canadian All Truck Nationals, and an area to support temporary soccer fields (leased to the Township of Oro - Medonte). Barrie Speedway The speedway, which operates May through September, has a one -third mile paved track with a covered and heated grand stand. It is located next to Burl's Creek Family Event Park (Highway 11 and 8a` Line South). Hardwood Hills Nordic Ski and Mountain Bike Centre This is the first private Nordic ski centre in Canada with 88 kilometers of ski trails (5 routes), 80+ kilometers of mountain bike trails (6 routes), and 15+ kilometers of snowshoeing trails arranged on 163.33 hectares plus the 39.26 hectare Sandford block of the Simcoe County forest. Equestrian Facilities In recent years, the number of commercial equestrian operations has greatly increased as traditional farms have been transformed into these specialized facilities. Pine Ridge Ski Club — a member -owned and family- oriented alpine ski club, located adjacent to the Copeland Forest on the south side. The Oro - Medonte Department of Recreation and Community Services operates a summer camp at this facility. Hawkestone Yacht Club This is a small private club that caters to sailing craft under 35 feet in length. The facility is full and has a waiting list of potential customers. Golden Medonte Powerboat Club This 53 slip private marina accommodates pleasure craft up to 30 feet in length and contains a launch ramp, and fuel and pump out facilities. 3.14 Other Non - Commercial Sites The Orillia Fish and Game Club owns two properties in Oro - Medonte totaling 60.08 hectares. The Oro Fairgrounds site comprises 6.54 hectares and contains five exhibit buildings, a track with bleachers and a judges viewing platform. The site is owned by the Oro Agricultural Society. Five other non - commercial sites include: ❑ The Ukrainian Federation Village Park (31.7 hectares), ❑ The Bonita Glenn Girl Guide Camp (8.29 hectares), ❑ Youth Leadership Camps Canada (25.08 hectares), ❑ The George Langman Bird Sanctuary, and The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 47 Page 106 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Big Cedar Estates. 3.15 Voluntary Groups, Associations, Clubs, Hall Boards There are close to one hundred volunteer clubs, associations and other non - profit and for - profit groups providing agricultural, historical, arts and culture, and recreation and sport facilities, programs and other services to the residents of Oro - Medonte Township and area. Several that are based in Barrie and Orillia serve the Oro - Medonte community as well. The emphasis is on traditional sports. Below is a partial list of groups to illustrate the range of interests and groups. ❑ Agricultural and historical organizations (5) ■ Oro African Church National Historic Site ■ Oro - Medonte Agricultural Society ■ Oro - Medonte Horticultural Society ■ 4 H Ontario ■ Oro - Medonte History Association ❑ Sports and recreation groups (24 +) ■ Oro - Medonte Men's Recreational Slow Pitch League ■ Vasey Countrymen (recreational men's ball) ■ Valey Minor Ball League ■ Warminster Ball League (men's) ■ Oro - Medonte Minor Ball ■ Coldwater Minor Ball League (girls and boys) ■ Oro - Medonte Minor Soccer League ■ Warminster Soccer League ■ Oro Minor Hockey Association (includes girls) ■ Coldwater and District Minor Hockey Association ■ North Simcoe Girls Hockey Association ■ Barrie Women's Hockey ■ Barrie North Hockey ■ Oro - Medonte Adult Skating Club ■ Oro - Medonte Skating Club and Power Skating /Canskate Program ■ Coldwater and District Figure Skating Club ■ Oro - Medonte Junior 77s (Junior `A' hockey) ■ Barrie Ringette Association ■ Oro Swords Fencing Club ■ Barrie - Orillia Christian Co -ed and Men's hockey and ball (based in Oro - Medonte) ■ Many small to medium -size men's hockey groups ■ Horseshoe Valley Tennis Club ■ Kaos Sports ■ Oro - Medonte Minor Sports Association ❑ Service clubs (3) ■ Oro District Lions Club ■ Oro Lioness Club ■ Orillia Kinsmen The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 48 Page 107 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Seniors groups (3) ■ Big Cedar Estates ■ Oro Marigold Jolly Elders ■ Shanty Bay Seniors ❑ Trail groups (3 hiking, 1 ski and 3 snowmobile) ■ Ganaraska Hiking Trail Association ■ Oro - Medonte Club of the Ganaraska Trail Association ■ Huronia Trails and Greenways ■ Orillia and District Snowmobile Club ■ Mid Ontario Snowmobile Trails ■ Pine Ridge Ski Club ■ Bass Lake Snow Riders ❑ Resident Associations (12) ■ Moon Point Residents Association ■ Shanty Bay Community Centre ■ Moonstone Recreation Committee ■ Jarratt, Coulson and Community Group ■ Vasey Park Committee ■ Vasey Recreation Association ■ Ravines of Medonte Recreation Committee ■ Harbourwood Recreation Committee ■ Horseshoe Valley Property Association ■ Big Cedar Residents Association ■ Line 4 Park Committee ■ Sokil Property Owners Association ❑ Community Hall Boards (7) ■ Warminster ■ Hawkestone ■ Craighurst ■ Eady ■ Jarratt ■ Carley ■ Edgar ❑ Private Community Halls /boards (2) ■ Rugby ■ Oro Station ❑ Women's Institutes (13) ■ Clowes ■ Coulson ■ Craighurst ■ Crown Hill ■ Dalston ■ Eady - Genard ■ Guthrie ■ Harvie Settlement The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 49 Page 108 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ■ Hawkestone ■ Jarratt- Creighton ■ Mitchell Square ■ Rugby ■ Vasey ❑ Culture and Arts Groups and Associated Business (8) ■ Hawkestone Singers ■ Images Studio Tour ■ Oro - Medonte Craft Sale ■ Village Players ■ Brieley Pottery (Oro Station) ■ Judith Smith `Crafts with Class' (Warminster) ■ Esa's Fine art Studio (Hawkestone) ■ Richard VanderMeer Fine art Studio Gallery (Warminster) ❑ Other Groups (7) ■ I.B.E.W. ■ Beavers, Cubs and Scouts ■ Sparks, Brownies, Guides and Pathfinders ■ Barrie Amateur Radio Club ■ Hawkestone and Area Community Association ■ Eady Community Association ■ Couchiching Conservancy 3.16 Affordability Although similar to many rural communities of similar character, the annual capital and operating investment in parks and recreation has been below the norm for a community of 20,000 people. However, in recent years, this investment has been gradually increasing with a larger role being assumed by the Municipality through the Recreation and Community Services Department in community development, direct programming, facility maintenance, promotion, and partnerships with community groups and others for facility upgrading and new facility development, as well as operations. Over the years, the most significant capital investments have been made in the Oro - Medonte Community Arena and Banquet Hall (built in 197 1) and the two lit ball diamonds adjacent to the arena. With the assistance of community and sports groups, smaller investments have also been made in other ball diamonds, soccer fields, sports pads, playgrounds, the rail trail, and Ramey Memorial and Bayview Memorial parks. The most recent significant community partnership has been the development of Sweetwater Park. However, the level of capital investment that will be required to make significant improvement to parks and facilities, as well as to develop new outdoor and indoor facilities and parks will be much greater than historical levels. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 50 Page 109 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 The Municipality is limited in its ability to invest in public infrastructure due to the relatively small population spread relatively thinly over a large geographic area. Compounding this servicing challenge is the above average dependence on the residential tax base and the above average investment required to maintain and improve the many kilometers of roads. Therefore, it is clear that other sources of funding will be required for the culture and recreations system to be improved. An increasing reliance on community and corporate fundraising and partnerships with community groups, other public entities and the commercial sector will be required for moderate and major initiatives. And the ongoing operating and maintenance costs associated with existing, new and improved facilities will have to be sustainable. A serious issue is the relatively poor state of repair of many indoor and outdoor recreation facilities which will require millions of dollars of investment to maintain in a safe and functional condition over the next ten to twenty years. Within the timeframe of 2009 and 2010, the Municipality may be able to access federal and provincial infrastructure grants to support one or more capital projects. Refer to Section 5.8 in Chapter Five for the recommended capital cost, phasing and financing strategy. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 51 Page 110 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter Four: Facilities — Analysis and Provision Strategies 4.1 Introduction This chapter describes the types of leisure facilities that are within the scope of this Leisure Facilities Strategy. Trails and playgrounds are not included. For each category of facility, current supply is described, along with available information about type and level of use. Known demand is documented along with predictions about likely future demand. For each category of facility, a provision strategy is also recommended. In Chapter Five, the individual facility strategies are integrated into a Township -wide Strategy. Planning and Provision Principles and Guidelines are also included in Chapter, which have influenced the individual facility strategies. As introduced in Chapter Three, Oro - Medonte residents rely heavily on the facilities provided in surrounding and nearby communities, especially: arenas, indoor aquatic facilities, fitness facilities (municipal to commercial), school and municipal gymnasia, large halls (municipal to commercial), higher level soccer pitches, the Barrie Sports Dome (indoor soccer, golf, etc.), YMCAs, movie and performance theatres, art galleries, museums, older adult centres, youth centres, and curling rinks. This is due to the `basic' and `recreational' role/level of provision that the former townships and Oro - Medonte Township have adopted over the years. Because of the unique topography found in Oro - Medonte, alpine ski and snowboard facilities, as well as equestrian centres and trails, nature- oriented recreation, and lake -based facilities are available to local and regional residents as well as visitors to the Township. 4.2 Broad Indicators of Current Unmet and Future Demand for Leisure Services The profile of the community provides important clues about leisure activity interests and participation tendencies. The average age of Oro - Medonte residents is considerably older than the provincial average due, in part to the below average proportion of pre - school age children as well as young adults age 20 -39. The proportion of middle age adults and young seniors are both considerably above the provincial average, as is the case for high school -age children. The proportion of adults over the age of 80 is below the norm. Compared to the provincial averages, township residents are more affluent, better educated and there are fewer disadvantaged residents. The population is not ethnically diverse. Most residents travel outside the Township to work and most drive their own vehicle. This community profile suggests above average interest in individual rather than group activities; fitness and holistic wellness; swimming; sailing and other types of boating; arts and culture, including fine arts, performing arts, and museums; outdoor and nature- oriented activities The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 52 Page 111 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 such as bicycling, walking for pleasure and exercise, hiking, tennis, cross - country skiing and bird watching; and high -priced pursuits such as alpine skiing, golf and boating. The large percentage of the permanent population that commutes on a daily basis impacts on the ability of children to participate in weekday evening activities outside of the home. The existing pattern of concentrating the recreational soccer and ball programs into one or two nights per week reflects this constraint. Participants at the Search Conference indicated the strongest preference for the following types of facilities: ❑ an indoor aquatic centre, ❑ improved indoor ice, ❑ more and better program and meeting rooms, ❑ improved baseball facilities (a third quality diamond), ❑ more multi- purpose outdoor sports pads, ❑ a gymnasium ❑ a fitness /wellness facility, ❑ expanded multi -use trails, ❑ improved outdoor soccer facilities, ❑ improved library facilities, ❑ a curling rink, ❑ improved facilities for older adults, and ❑ a large multi -use facility to support big events and conferences. Delegates at the Search Conference also indicated a preference for a three- tiered facility provision model. At the top of the three - tiered system would be one (primary) major multi -use site that would contain high level indoor and outdoor facilities that only need to be provided in one location within the Township. The second tier of facilities would be intermediate in scale and strategically located in areas of the Township where there are sufficient clusters of population. Two of the seven groups suggested that a significant multi -use facility be provided in the northern portion of the Township (former Medonte Township) in addition to a primary facility in the south. The third tier would comprise close -to -home parks and smaller scale facilities located within individual clusters of residential development. Most delegates implied that the community halls are third tier facilities, although only eight residential areas have a municipally -owned hall, and two communities are served by small, privately -owned halls that are similar in size to public halls. The respondents to the recreation and community group survey indicated the most support for the following types of what should be considered as components of a major multi -use recreation complex: ❑ a large, divisible multi- purpose room, ❑ another indoor ice pad, ❑ an indoor swimming pool, ❑ a gymnasium, ❑ meeting rooms, ❑ a fitness centre, The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 53 Page 112 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ a curling rink, ❑ a facility to support indoor soccer, ❑ a library, and ❑ an indoor walking /running track. Survey respondents indicated the strongest support for the following outdoor facilities to be considered at the 85 acre Guthrie Road site: ❑ soccer fields, ❑ a third ball diamond, ❑ tennis courts, ❑ an open sided, but covered outdoor rink, ❑ lawn bowling facility, ❑ a ball hockey rink, ❑ an outdoor swimming pool and /wading pool, ❑ a lacrosse bowl, ❑ a skateboard facility, ❑ an outdoor running track, ❑ a multi - purpose sports pad, and ❑ a basketball court. Survey respondents also indicated the strong support for the following facilities to be located elsewhere in the Township: ❑ more major to intermediate scale facilities located in the west central part of the Township, along the Horseshoe Valley corridor (arena, indoor swimming pool, multi- purpose building /recreation centre), ❑ provide /maintain neighbourhood -based facilities (upgraded community halls, beach volleyball, tether ball, soccer fields, unstructured facilities), ❑ a facility closer to the northern part of the Township, ❑ upgrade many existing facilities (band shell, Bayview Memorial Park, Vasey Park ball diamonds, Warminster Park ball diamond), ❑ improve tennis facilities, and ❑ more trails and bike lanes on roads — improve the linkage among trail systems. Submissions Five submissions were received from individuals and one was sent by 111 residents of Simcoe Estates. Township -wide Facilities: ❑ trails in public open space areas — better linked together ❑ 5 -6 foot wide bike lanes located along appropriate country roads ❑ indoor swimming pool ❑ lit multiple tennis courts with club house ❑ gymnasia for court sports ❑ facility for indoor soccer ❑ indoor tennis ❑ twin pad ice rink The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 54 Page 113 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ indoor running track Local facilities: ❑ playground equipment ❑ walking trails with benches ❑ soccer field ❑ outdoor ice rink ❑ tether ball ❑ beach volleyball ❑ skateboard facility ❑ shuffleboard court ❑ tennis courts ❑ create a park that could be shared with the emerging Craighurst development ❑ reconsider the value of Craighurst Hall (too small, dangerously close to the highway, old) Overview of Leisure Trends As noted in Chapter Two, the Oro - Medonte population is considerably older than the provincial average due, in part to the below average proportion of pre - school age children as well as young adults age 20 -39. The proportion of middle age adults and young seniors are both considerably above the provincial average, as is the case for high school -age children. The proportion of adults over the age of 80 is below the norm. Compared to the provincial averages, township residents are more affluent, better educated and there are fewer disadvantaged residents. The population is not ethnically diverse. Although the total population is projected to increase by 40% between 2006 and 2031, it is projected that the following markets will decline over the next 15 -20 years and then begin to increase: ❑ 4 -12 (by 400 or 18 %) ❑ 13 -17 (by 340 or 23 %) ❑ Mid -life adult (age 35 -54) (by 1420 or 22 %) The following markets are projected to increase over the next 25 years: ❑ Pre - school (age 0 -4) (369 or 38 %) — decline between 2006 and 2016 and then increase ❑ Young adult (age 18 -34) (954 or 26 %) ❑ Empty nester adult (age 55 -64) (955 or 34 %) ❑ Older adult (age 65 +) (6,000 or 224 %) The large Echo generation (the children of the Baby Boom generation age 15 -30) is aging out of the child and youth markets and into the young adult market. With the child and youth market expected to remain static over the next 25 year, demand for the types of activities and facilities of interest to this age group should not increase, especially in the next 15 years when this age group is projected to decline in number from 4,039 to around 3,275. The Baby Boom market (now age 44 -63) is aging into the late mid -life and early older adult markets. This generation still accounts for around one third of the Ontario population. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 55 Page 114 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Therefore, although the generic /provincial leisure trends will generally apply, the downward trends in demand for individual activities that will be felt most in slow - growing communities may be more pronounced in Oro - Medonte. The activities that are expected to grow in popularity due, in part to the aging of the population, may be accelerated locally. And, it is important to remember that the influence of the values and interests of the big Baby Boom generation and the smaller, but still quite large Echo generation will dominate demand for leisure. Additional influences will come from the above average income and education levels of the population, as well as the low level of ethnic diversity. Other trends are combining with the gradual aging of the population to influence choices and participation in leisure. Chief among them are: ❑ shifting personal and societal values, attitudes and issues; ❑ economic factors and trends; ❑ gender; ❑ increased understanding of the personal, social, economic and environmental benefits of parks and recreation; ❑ an increasingly time - stressed society; ❑ increasing disparity between rich and poor; ❑ more aggressive public user pay policies; ❑ increasing ethnic diversity and the increasing proportion of the population that is foreign - born; ❑ increased inclusion and integration of those with special needs; ❑ an increasingly better educated population; ❑ changing work and workplace patterns; ❑ the environmental imperative; ❑ greatly increasing energy costs; ❑ social malaise and the prevention paradigm; ❑ the decline of institutions; and ❑ the crisis in traditional leadership. Table 11 below provides a summary of the upward and downward trends in leisure activities that are expected over the next decade. Both the upward and downward trends are expected to be more noticeable in Oro - Medonte, due mainly to the older than average age of the current and future population. Refer to Appendix C for more information on generic leisure and related trends, and their application to Oro - Medonte. Technical Analysis and Local Perceptions Technical data relating to character, quality and use of facilities, as well as other technical analysis will also influence future demand for each activity and facility, as well as unique local participation patterns and public perspectives. Whenever this type of information is available, it has been incorporated into the specific documentation under each facility type. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 56 Page 115 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Summary of Leisure Activities that are Trending Upward and Downward, based on Generic Trends and the Characteristics of the Local Population Figure 11 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 57 Page 116 of 412 Leisure Activities that are Trending Downward Leisure Activities that are Trending Upward ❑ most arena activities - especially minor hockey ❑ nature appreciation/nature study activities, orienteering /adventure travel and eco- and figure skating as the Echo generation tourism, ages into their young adult years, and ❑ gardening, eventually older adult hockey as the Baby ❑ visiting botanical /display gardens and related facilities, Boom generation ages — however, there ❑ reading, should continue to be an increase in girls ❑ walking, hiking and backpacking, hockey until the participation rate peaks (but ❑ tennis (although the trend has been down for a decade or two, if the Echo the numbers will be relatively small compared generation is encouraged to take up tennis and facilities are provided and to the decline in child and youth male promoted, demand could grow), participation) — and there should be an ❑ racquetball (although the trend has been down for a decade or two, if the Echo increase in young adult hockey as the Echo generation is encouraged to take up racquetball and facilities are provided and generation ages into their young adult years — promoted, demand could grow), but their participation rate will be lower than ❑ cross - country skiing on shorter and gentler trails, for minor hockey ❑ alpine skiing (although the trend has been down for a decade or two, if the Echo ❑ hardball generation is encouraged to take up alpine skiing, demand could grow), ❑ child and youth softball ❑ going on self - guided/directed tours (local and travel - oriented), ❑ squash (although the trend has been down for ❑ golf (especially for women), a decade or two, if the Echo generation is ❑ lacrosse (influenced by recent increasing interest in professional lacrosse), encouraged to take up squash, demand could ❑ fitness and related activities that support health and holistic wellness — mental grow a little) and physical well - being, ❑ children's camps (except for specialty camps) ❑ fitness /physical well -being programs tailored specifically to older adults, ❑ Scouting and Guiding ❑ swimming for pleasure, ❑ swimming lessons for children ❑ therapeutic and health - related aquatic programs, ❑ badminton ❑ outdoor soccer (across Canada, the participation rate is peaking — youth ❑ volleyball participation appears to have peaked, but there is still some growth in girls and ❑ basketball women's soccer and participation by men), ❑ mountain biking ❑ indoor soccer (demand is increasing dramatically from competitive youth and ❑ long distance bicycling adults, house league children and youth, and adult recreational, especially ❑ water skiing women — demand will be driven by the availability of local indoor soccer ❑ tobogganing facilities), ❑ snowmobiling (unless the sport can find ways ❑ Ultimate Frisbee (a relatively new sport with growing interest — demand will be to retain enough of the aging market through driven by the availability of local indoor soccer facilities and excess time at sled design and other attractions) suitable outdoor fields), ❑ hunting ❑ in -line hockey (relatively new sport with growing interest), ❑ attending sporting events (except for horse ❑ recreational in -line skating (relatively new sport with growing interest), racing which will be driven by the growing ❑ attending theatre and concerts, appetite for gambling) ❑ participating in creative art and hand craft activities, ❑ watching sporting events on TV ❑ attending multi - cultural events /festivals, ❑ volunteering (the Baby Boom generation is ❑ attending handcraft exhibitions /shows, less likely to participate in the way that the ❑ visiting art galleries /attending art shows, current older adult market has, and they will ❑ visiting museums and historic sites, participate less than when they were younger). ❑ attending historic re- enactments and heritage festivals, ❑ curling, ❑ bowling (if up- scaled and packaged with other complimentary facilities /activities that also appeal to people in their 40s and 50s), ❑ casual /recreational skating, especially in attractive, amenity -rich outdoor settings, ❑ dancing (ballroom, line, square, etc.), ❑ bicycling, ❑ fishing and fishing tournaments, ❑ camping, ❑ boating, ❑ eating out, ❑ driving for pleasure, ❑ computer and Internet use, and ❑ gambling. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 57 Page 116 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strate0c Facility Plan, Township of Oro - Medonte June, 2009 Figure 12 Key Culture and Recreation Facilities, Parks and other Open Space Township of Oro- Medonte, 2009 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 58 Page 117 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 4.3 Arenas The Oro - Medonte Community Arena is the only indoor ice surface in the Township. The facility, which is located at Line 4 North and Highway 11, was constructed in 1972, with a 1989 addition and renovation. The facility, with a gross floor area of 35,000 square feet, includes a 80' x 180' ice pad, accommodation for 265 in the stands (225 seated and 40 standing) and 75 in the lobby (35 seated and 60 standing), a 2,850 square foot second floor banquet hall /multi- purpose room (with an elevator), six change rooms, a concession in the main floor lobby, washrooms and support functions. Arenas in the region and plans for more facilities include: ❑ Barrie (eleven ice surfaces in seven facilities — one twin pad is commercial — no reported plans for additional public ice surfaces) ❑ Orillia (the Orillia Community Centre was closed in January, 2009 — leaving one ice surface plus plans for a new twin pad in the near future (NHL -size ice surfaces, seating for 700 and 200, 12 change rooms) — the useful life of the Brian Orser /Twin Lakes Arena is reported to be about seven years — the Orillia Community Centre will be repaired for the 2009/10 season to provide a `time bridge' to the new twin pad facility) ❑ Midland (one twin pad - the second pad was added recently) ❑ Severn Township (one single pad — Coldwater Arena under agreement to be also used by Oro - Medonte residents) ❑ Springwater Township (one single pad— one to two ice surfaces planned) ❑ Penetanguishene (one single pad) ❑ Mnj ikaning Rama First Nation (Olympic size single ice pad) Figure 13: Oro - Medonte Community Arena The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 59 Page 118 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Figure 14: Oro - Medonte Community Arena Figure 15: Oro - Medonte Community Arena The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 60 Page 119 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Facility Condition In October, 2008, a facility condition assessment was completed by AECOM Canada Architects Ltd. In general, building systems were found to be in `fair' condition. One notable issue that will require further investigation is the movement observed between the change room floor and the main arena enclosure. Recommended repairs and replacement over the next twenty years are estimated to cost (in 2008$) $3,765,500, not including what could be required to repair the movement between the building components and any improvements to the functionality of the facility. Over the next ten years, anticipated large expenditures include: roof replacement, refrigeration components, improvements to dressing rooms, replace ice slab /refrigeration distribution piping /under -slab heating system /related components, electrical upgrades and exterior cladding. The estimated total cost for each time period is as follows. These amounts include design, engineering, approvals, construction, contingency and GST; but do not include non -fixed costs such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems. Year Capital Cost Estimate 2009 $ 133,500 2010 -2014 742,000 2015 -2020 825,000 2021 -2025 920,000 2026 -2030 1,145,000 Total $3,765,500 Additional recommendations regarding accessibility, energy and environmental considerations were offered, including adaptations to create barrier -free dressing rooms. The total cost of repair and retrofits over the next 20 years represents 68% of replacement cost. Recreation facilities with repair budgets in the order of 65% of the replacement cost and greater normally are subject to replacement due to the operating savings realized over the next life cycle. Functional updates such as features to address accessibility and male /female requirements, in addition to greater resource efficiency and environmental performance are also realized in new facilities with integrated systems. Fire safety deficiencies were also found in the April, 2009 inspection by the Oro - Medonte Fire Department. Refer to Appendix E for the full reports. Operating Cost Over the past five years, the facility has operated at a slight, but declining annual deficit ranging from $22,637 in 2004 to $5,675 in 2008. The increase in revenue has out -paced increases in expenses, even as energy costs have risen for $72,131 in 2004 to $94,365 by 2008. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 61 Page 120 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Utilization of the Ice Surface Available hours of use are divided into two categories as noted below. Prime time: 4pm -12pm Monday- Friday 6am -12pm Saturdays, Sundays and holidays Total hours /week = 76 hours /week Non -prime time 6am -4pm Monday- Friday = 36 hours /week Total time available = 126 hours /week Depending on the year, the length of the winter season can vary. However, a typical winter `ice - in' season is 32 weeks. Total prime and non -prime time for a 32 week winter season is as follows. ❑ Total prime time hours 2,432 ❑ Total non -prime time hours 1,600 ❑ Total hours 4,032 ❑ In the 2007 `ice -in' winter season, 3,079.25 hours were rented, which equates to 76.4% of total available `ice -in' time. ❑ In the 2008 `ice -in' winter season, 3,065 hours were rented, which equates to 76% of total available `ice -in' time. ❑ In 2008, typically 73 of 76 available hours of prime time per week were rented, which equates to 96% of total available prime time. Early morning and late evening on Sundays typically represented two of the three unrented hours each week. ❑ In 2008, typically 33.5 of 50 available hours /week of non prime time were rented, which equates to 67% of total available non -prime time. Ice - related Use of the Oro - Medonte Arena by Major Group, 2007 and 2008 Figure 16 User Groups 2007 2008 Children and youth 1,504.25 hours (48.9 %) 1,519.0 hours (49.6%)* Adult 1,145.0 hours (37.2 %) 1,169.5 hours (38.2%)* Schools 144 hours (4.7 %) 145.0 hours (4.7 %) Township programs 286 hours 9.3% 231.5 hours (7.6%)* Totals 3, 079.25 hours (100 %) 3,065.0 hours (100 %) * hours adjusted to more accurately allocate users and to remove the summer camp hours from the `ice -in' uses. Other Key Use Statistics for 2008 ❑ Oro Minor Hockey and the Oro (figure) Skating Club used 1,477.5 hours (97.3% of all hours booked by minor age groups). The Barrie North Minor Hockey league was the largest out - of- township minor sport group, utilizing 29 hours. ❑ 77.9% of school group use was by out -of- township schools. ❑ Over half of adult rentals were by out -of- township groups. ❑ Approximately 950 hours or approximately 30% of the total time used is allocated to adult hockey groups that ranged from a few hours per season to 117 hours in 2008. In 2007, the comparable figure was approximately 980 hours or 32% of the total time used. ❑ Although the Barrie Women's Hockey League rented 81 hours in the 2007/80 season, no women's groups rented ice time for hockey for the 2008/09 season. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 62 Page 121 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ The overall utilization of the ice surface and the allocation to various broad age categories and user groups remained relatively constant between 2007 and 2008 Access to and Use of the Coldwater and District Community Centre by Oro - Medonte Residents In February, 1997, the Township of Oro - Medonte entered into an agreement with the Township of Severn to participate in the affairs of the then Board of Management to oversee the operation of the Coldwater and District Community Centre and the Coldwater Fairgrounds (arena, fairground, ball diamond, race track). Recently, the Board of Management was dissolved and the arena is now managed by the Township of Severn through the Public Works Department. An annual grant provided by the Township of Oro - Medonte to Severn Township guarantees equal access by Oro - Medonte residents to all recreational and cultural programs provided at the Coldwater and District Community Centre and the Coldwater Fairgrounds. It is the mandate of the Municipality to achieve recovery of its annual operating expenses through revenues derived from users of the facility. A Capital Reserve Fund, to which each municipality contributes annually, has been established. The Township of Oro - Medonte may annually contribute a non- refundable amount equal to $2.00 x 10% of the total registered electors, as defined by the Regional Assessment Office. The amount is renegotiated every three years. For the 2007/08 season, 35.2% of ice users at the Coldwater and District Community Centre were reported to be Oro - Medonte residents, all registered within Severn Township groups such as Coldwater and District Minor Hockey and Coldwater and District Figure Skating. That 2007/08 percentage was an increase from 16.4% in 2006/07, 26.3% in 2005/06, 25.4% in 2003 and 23% in 2002. For 2008, at least 159 Oro - Medonte residents were reported to be registered with groups using this arena, mostly in the Coldwater and District Minor Hockey League (103 registrants). Where a minor hockey player lives within the Township determines which minor hockey association they can join. Based on Ontario Minor Hockey Association Rules, most players who live north of Horseshoe Valley Road must join minor hockey associations in Coldwater, Elmvale and Midland. Pattern of Use over the Past Three Winter `Ice -in' Seasons In examining the 2006/07, 2007/08 and 2008/09 winter `ice -in' seasons, the following use patterns were noted. In the case of the 2008/09 season, the numbers are as of the October, 2008 and are expected to increase by about 100 hours for uses such as school rentals and incidental adult hockey rentals and holiday rentals. Ice Rental Patterns for Principle User Groups, Oro - Medonte Community Arena, 2006/07, 2007/08 and 2008/09 Figure 17 Principle User Groups Hours Rented per Season 2006/07 2007/08 2008/09 Oro Minor Hockey 1,200.25 1,260.5 1,391.5 Oro (figure) Skating Club 161.5 162.0 159.0 Township Programs 260.0 312.5 310.0 School Rentals 150.0 175.0 97.0 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 63 Page 122 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 North Simcoe Girl's Hockey Association 22.0 9.0 9.0 Barrie North Hockey (minor) 28.0 30.0 29.0 Barrie Women's Hockey 66.0 81.0 Rob Taylor (men's hockey) 83.0 78.0 117.0 Rob Drury (Men's Recreational Hockey) 73.5 78.0 87.0 Rob Sutherland (Men's Pick -up Hockey) 81.0 81.0 75.0 Oro - Medonte 77s 74.0 Bert Logan - OPP men's hockey) 79.5 80.0 64.0 John Gray (men's hockey) 47.0 59.0 58.0 I. B. E.W. (men's hockey) 48.0 50.0 48.0 Jim Partridge (Adult Hockey - men's) 40.0 41.5 44.0 Zambonies (men's hockey) 43.5 46.5 42.0 Simcoe County Paramedics (men's hockey) 36.0 42.0 40.5 David King (men's hockey) 36.0 Paul Duncan men's hockey) 28.0 29.0 31.0 Dan Coates (men's hockey) 26.0 29.0 30.0 The Mountain League (men's hockey) 30.0 Paul Daoust- Oro - Medonte Fire (men's hockey) 27.0 30.0 25.5 Shanty Bay Old Boys (men's hockey) 28.0 29.0 28.0 The Green Team men's hockey) 27.0 29.0 Barrie - Orillia Christian Sports (men's hockey) 28.0 The Bickle League men's hockey) 18.0 26.0 28.0 Nick Harvie League (men's hockey) 27.0 28.0 27.0 Oro - Medonte Adult Skating Club (Dave Caldwell) 27.0 27.0 27.0 Andy Bowers (men's hockey) 26.0 28.0 22.0 Tom Kennett (men's hockey) 25.0 21.0 Barrie Police men's hockey) 25.0 24.0 23.0 Larry Maw League (men's hockey) 20.0 31.0 22.0 John Cu a e men's hockey) 24.0 24.0 23.0 Wilkinson (men's hockey) 26.0 15.0 Observations: ❑ Oro - Medonte Minor Hockey is by far the largest user of ice time at 1,391.5 hours in 2008/09, has been renting an increasing amount of ice over the past three seasons - an increase of almost 200 hours or 16 %. ❑ The amount of ice time rented for Township programs increased a great deal between the 2006/07 season and 2007/08 and leveled off for the 2008/09 season. The Township is now the second largest user of ice time. ❑ The ice time rented by the Oro Figure Skating Club has been relatively constant over the past three years at 159- 162 hours. The club is the third largest renter of ice time. ❑ The fourth largest use of ice time is school rentals which were up in 2007/08 over 2006/07, but for this season, have dropped well below the 2006/07 level. However, an additional 56 hours of rental is anticipated to be allocated to schools before the end of the 2008/09 winter season, which will bring the total up to the 2006/07 allocation. ❑ The amount of ice time rented by the Barry North Minor Hockey League has been consistent over the past three years at 28 -30 hours. ❑ The amount of time rented by North Simcoe Girl's Hockey `A' has declined over the last three seasons from 22 to 9 hours, in part due to the inclusion of the Oro - Medonte 77s. ❑ Barrie Women's Hockey did not rent any time this season, after renting 81 and 66 hours in the previous two seasons. They had to relinquish their hours because they did not meet the Township criteria for the minimum proportion of Township residents registered in their group. This was also influenced by the inclusion of the Oro - Medonte 77s. ❑ The four men's hockey groups who rent the most ice are: Robert Taylor, Men's Recreational Hockey, Robert Sutherland and Bert Logan (OPP), ranging from 64 to 117 hours. For the 2008/09 season, the total hours rented by men's groups who rent at least one hour per week was 575.5 hours. For these regular users, the amount of The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 64 Page 123 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ice time rented has been relatively consistent over the past three seasons (567.5, 556, and 575.5 hours respectively). Based on the address of the person who rented the ice, at least 425 hours of ice time allocated to adult hockey is by an out -of- township group (74 %). However, some of the participants in the out -of- township groups could be local residents. Issues with the Oro - Medonte Community Arena Although some of the groups who responded to the Facility Needs Survey considered the arena and banquet hall adequate, the following groups identified concerns. ❑ Shanty Bay Old Boys adult hockey — water temperature in showers fluctuates from cold to scolding hot; rate the facility as a `B' ❑ Oro - Medonte (figure) Skating Club — ice is sometimes very rough due to heavy use by hockey, especially during try-outs; some of the small appliances are dated; kitchen cupboards are not always clean (mouse droppings) ❑ Oro - Medonte Fire adult hockey — dressing rooms are too small for adults, as are the showers; water temperature controls are dangerous; hallways are narrow for adults with equipment; support facilities are lacking (e.g., pro shop, skate sharpening service, tape, sticks, laces, etc.) ❑ Oro Minor Hockey - need for a meeting room; storage room needs to be twice the size, be insulated and have adequate air circulation to keep equipment and jerseys from molding; trophy case is too small; sound system needs upgrading; no separate change room for girls (an OMHA requirement for girls over the age of eight) Staff noted the arena floor sweats during the summer which limits use. The following issues were noted from the 2008 condition audit and other available technical information about the facility. ❑ Movement between the floor areas is evident along the west wall of the main arena enclosure adjoining the dressing rooms. ❑ The roofing is due for replacement and the joint between the high roof area of the main arena enclosure and the lower adjacent roof area over the dressing rooms has experienced leaking due to movement between the two floor areas. ❑ The prefinished siding along the east elevation is exhibiting de- lamination of the coloured coating. The undercoating appears to be galvanizing which continues to protect the metal. ❑ Recessed, sloped glazing details at the south elevation of the lobby addition/renovation exhibit water penetration to be addressed. ❑ Swing doors, overhead doors and hardware are being maintained but are due for ongoing maintenance regarding hardware and weather sealing. ❑ Banquet, concession, office and staff areas are finished with painted block, lay -in ceiling tile and vinyl /wood flooring and are in poor to fair condition. ❑ The dasherboard system, glazing and related components are 10 years old and are in fair condition. ❑ Plumbing and drainage for washrooms, dressing rooms and the concession areas are in fair condition but beyond their useful life ❑ Exhaust fans are provided in the dressing rooms and are functional but exhibit damage, likely due to their being within reach of hockey sticks. The warm, moist air exiting via the exhaust systems has resulted in ice build -up at the exterior vents. ❑ One of the dehumidifier units is over 30 years old and due for replacement. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 65 Page 124 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Except of the lighting over the ice pad, which is 5 years old and in good condition, the balance of electrical components, although reasonably maintained, are beyond their useful life and are within 5 -10 years of replacement. ❑ The compressors are reaching the end of their life expectancy. ❑ Although new in 2002, the 20 hp brine pump is under -sized and runs continuously. ❑ The 17 year old condenser tower is showing signs of deterioration and water leaks. ❑ The de -supra heater used to recover heat for domestic water is about 22 years old and is reaching its useful life expectancy. ❑ The controls are original and are reaching their useful life expectancy. ❑ The ice slab, refrigeration piping, under -slab heating system and related components are nearing the end of their life expectancy (5 -10 years). ❑ The electrical power panels, distribution and related components in the original building are nearing the end of their life expectancy (5 -10 years). Demand and Supply Indicators Although residents and visitors from age 2 to 90 utilize the Oro - Medonte Community Arena, the principle ice users are age 4 to 12. In all communities, the participation rate for sports (the percentage of a particular age group that participates regularly in an activity, and the number of hours of participation per person per season) begins to decline at around age 12 and drops off considerably after age 20. Although, according to local sports groups, all current demand cannot be completely accommodated for minor hockey, figure skating and some adult hockey groups, it is anticipated that local demand, especially for minor hockey and figure skating, but also for the older adult hockey groups (with participants over age 35), will decline over the next 15 -20 years. The age- specific population projection completed for this study anticipates that the 4 -12 age group decline from 2,305 in 2001 and 2,198 in 2006, and will decline to a low of 1,800 by 2016 and 2021, (398 or 18 %) and then slowly rebound back to around the 2006 level by around 2026, and reach 2,561 by around 2031. This age group is projected to decline as a percentage of the total population from 12.6% in 2001 and 11% in 2006, to a low of 7.8% by 2021 and rebound a little to just 9.1% by 2031. If total population growth does not accelerate in the later years of the projection as expected, then the number of the principle users of the arena will not increase much even after 2021. The 13 -17 age group is expected to show the greatest and most sustained decline in number (338) and percentage (23 %). This age group peaked around 2006 at 1,461 (7.3% of the total population). But, even as the Township grows, this age group is projected to decline steadily through 2026 to a low of 1,123 (4.5% of the total population), before rebounding slightly to 1,301 (4.6 %) by 2031. The number of potential participants available for adult hockey is also projected to decline. After peaking in 2006, the young and middle -age adult market (age 18 -54) is projected to decline over the next 12 -15 years, even as the population of the Township grows. Based on the age - specific population projection completed for this study, it is anticipated that the 18 -54 age group will decline by 5.6% or 566 between 2006 and 2021 (10,130 to 9,468), gradually increase back The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 66 Page 125 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 to the 2006 level by around 2027, and then increase to 10,969 by 2031. And although the crucial 18 -34 age group is projected to steadily increase in number from 3,613 in 2006 to 4,567 by 2031 (an increase of 954 or 26 %), most of that growth will be in the next ten years as the Echo generation moves through, after which growth will slow. In most communities, the aging of the Echo generation (now age 15 -30) is `feeding' the young adult market and increasing demand for individual and team sports. However, a dominant phenomenon of Oro - Medonte Township is the above average out - migration of young adults seeking high education, employment, excitement and lower cost housing. This out - migration is muting the potential for increasing demand for leisure activities of interest to this young adult market (e.g., hockey, tennis, cycling, fitness programs, soccer, slow -pitch baseball, etc.) and the pattern is not anticipated to change until more significantly lower cost housing becomes available and local employment opportunities improve. As indicated below under each type of user, the amount of estimated unmet prime time per season appears to be between 800 and 1,000 hours, which would represent only 33 and 41% of total prime ice time available in a second ice pad. With the anticipated decline in demand for minor hockey and figure skating over the next 15 -20 years and some increase in demand for young adult hockey (mostly over the next ten years), there will be very little if any opportunity for overall demand to increase until the number of children and youth begins to increase in 15 -20 years. Supply of ice surfaces in the region appears to be in the increase over the next few years. The City of Orillia will increase the supply of indoor ice surfaces by a net of one through the construction of a new twin -pad arena and the eventual retirement of its oldest arena (which will be refurbished enough to open again for the next few years), some of the excess demand for prime ice time from Orillia and area residents will be absorbed. The appeal of new facilities will likely attract additional use from older, less appealing arenas in the area, including Oro - Medonte. The Orsi Group is considering including a twin -pad arena as part of a proposed indoor /outdoor soccer complex that could be built south of Price's Corners in Severn Township. Springwater Township is planning to include an indoor ice surface (with potential to twin) in a new multi -use recreation complex proposed to be built in the development area west of Midhurst. Barrie has recently completed the Holy Community Centre which includes two ice pads and other facilities. A Parks and Recreation Master Plan is currently underway which will examine the need for all types of leisure facilities. However, given the recent increase in the number of indoor ice surfaces, it is unlikely that any more will be added in the next ten years. The recent addition of an ice surface to the North Simcoe Sports and Recreation Centre in Midland has increased supply to the area to the north of Oro - Medonte. This facility will be attractive to residents living in the northern part of Oro - Medonte, who already use facilities in Midland. No additional indoor ice facilities are planned for the other municipalities in the immediate area. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 67 Page 126 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Minor Hockey ❑ The Oro Minor Hockey Association increased their ice rental by 16% (or about 200 hours) over the past three seasons from 1,200.25 to 1,391.5 hours. ❑ The organization has requested an additional 20 hours /week of prime ice time to support one full practice /week for local teams, two full practices /week for representative teams, offer an ongoing power skating and skills program, and more tournaments. That would total about 640 hours of prime time per season. ❑ For the 08/09 season, the ice rental rate was subsidized by $40/hour. The subsidy for the 09/10 season will be $35/hour. ❑ In 2008 /09, there were 350 registered with Oro Minor Hockey and that number is reported to be down from around 500 in the recent past. ❑ Oro Minor Hockey currently receives about 57% of the available prime ice time and has ice time seven days /week. ❑ The 103 registrants for the 2007/08 season represented was an increase in the number of Oro - Medonte residents participating with the Coldwater and District Minor Hockey Association. ❑ Based on the age- specific population projection completed for this study, unless the participation level increases, demand for minor hockey should continue to be in decline over the next 15 -20 years. The 4 -12 age group is expected to decline by 18% or 400 between 2006 and 2021 (from 2109 to 1,800) and then slowly increase back to the 2006 level by around 2029 and continue to increase to 2,561 by 2031. The 13 -17 age group is expected to decline by 23% or 338 between 2006 and 2026 (from 1,461 to 1,186) and then slowly increase back to the 2006 level after 2031. Figure Skating ❑ For at least the past three seasons, the Oro - Medonte Skating Club has been restricted to around 160 hours per season or two nights per week for 5 -6 hours per night. ❑ Current registration is around 100 -120 and is limited by available ice time. ❑ For the 08/09 season, the ice rental rate was subsidized by $40/hour. The subsidy for the 09/10 season will be $35/hour. ❑ Local skaters and coaches either regularly leave or do not even consider the local club due to the shortage of ice time and especially, the lack of ice time on weekends. The larger and more developed clubs in Barrie and Orillia attract significant numbers of Oro - Medonte residents. In 2007/08, it was reported that there were 16 township residents registered with the Coldwater and District Figure Skating Club. ❑ The Oro - Medonte Skating Club reports that they could use 3-4 more hours and one more night per week to expand their program and attract more local skaters and coaches. ❑ Based on the age- specific population projection completed for this study, the number of Oro - Medonte residents available to participate in figure skating will be in decline over the next 15 -20 years, beginning immediately. The 3 -19 age group is expected to decline by 17% or 752 between 2006 and 2021 (from 4,436 to 3,684) and then slowly increase back to the 2006 level by around 2029 and continue to increase to 4,646 by 2031. Girls Hockey ❑ Oro Minor Hockey reports that 20% of registrants are female or approximately 100. North Simcoe Girls Hockey reports a membership of 136 in the 4 -18 age range. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 68 Page 127 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Although interest in girls hockey continues to increase across Canada, the number of participants remains relatively small, compared to male participation. ❑ Based on the age- specific population projection completed for this study, the number of Oro - Medonte residents available to participate in girls hockey will be in decline over the next 15- 20 years, beginning in the next year or so. The 4 -17 age group is expected to decline by 16.4% or 291 between 2006 and 2021 (from 1,770 to 1,479) and then slowly increase back to the 2006 level by around 2028 and continue to increase to 1,904 by 2031. Adult Hockey ❑ The age range of most adult hockey players is between 18 and 55, with a few participants playing into their late 60s and most of the players in the 18 -34 age group. ❑ Most of the smaller groups who use the Oro - Medonte arena report that demand is either holding steady or has declined somewhat recently, while some of the larger groups indicate significant growth in the past five years (in the range of 15 -30 %), and project similar growth in the next five years. ❑ The 18 -54 age group increased by almost 8% or 740 (9,390 to 10,130) between 2001 and 2006. Since almost 40% of the growth was in the 20 -24 age group and there was growth in most age categories (all but age 30 -39) during that period, that could account for some of the recent spike in demand for adult hockey. However, growth across this age group will not be sustained over the next decade and a half. ❑ After peaking in 2006, growth in the young and middle -age adult market (age 18 -54) is projected to decline over the next 12 -15 years, even as the overall population of the Township grows. Based on the age- specific population projection completed for this study, it is anticipated that the 18 -54 age group will decline by 5.6% or 566 between 2006 and 2021 (10,130 to 9,468), gradually increase back to the 2006 level by around 2027, and then increase to 10,969 by 2031. ❑ And although the crucial 18 -34 age group is projected to steadily increase in number from 3,613 in 2006 to 4,567 by 2031 (an increase of 954 or 26 %), most of that growth will be in the next ten years, after which growth will slow. As a percentage of the growing population of the Township, this age group is projected to increase slightly from 18% in 2006, peak at 19.6% by 2016, and then decline to 16.3% by 2031, as the Echo generation moves through and ages out of this age group. ❑ Therefore, some teams, especially the over age 35 group, may not be able to sustain their minimum numbers and will have to cancel their ice time, while the larger groups should soon stabilize and therefore, not require additional ice time. ❑ There appear to be few women participating in organized hockey in Oro - Medonte. Adult Pleasure Skating ❑ An adult pleasure skating club exists in Oro- Medonte, but comprises only around two dozen regular members, with an additional 60 participants for special occasions. ❑ Gender is close to 50150 and the age range of participants is currently 19 to 90. ❑ Participation has been steady over the past five years, but has fluctuated over the 35 years of the club. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 69 Page 128 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ 27 hours /season are utilized by the club. And 21 hours /season are also booked by the Municipality for senior skating and 185 hours /season was booked in 2008 for general (all ages) public skating (including holidays). ❑ With the aging of the Baby Boom generation and the likelihood of most new residents being middle age or young seniors, the potential market for adult pleasure skating will increase, if skating groups market effectively to this age group, and venues and associated programming are sufficiently attractive to this increasingly demanding and independent market. By 2031, the Baby Boom generation will be age 66 -85 and is projected to represent 27% of the total population. Based on the age - specific population projection completed for this study, the adult market age 20 -84 is projected to increase steadily from 13,240 in 2001 and 14,864 in 2006 to 21,372 by 2031 (an increase of 6,508 or 43.8% since 2006, with most of the increase in the older ages groups). This age group is projected to also increase as a percentage of the total population from 72.3% in 2001 to peak at 78.3% by around 2021, and then slowly decline to 76.1% by 2031, as the Baby Boom generation gradually ages into the older years of the adult market. Between 2006 and 3031, the 55+ age group is projected to increase by 6,745 or 123% (from 5,469 to 12,214). The increase in the proportion of the population for this age group is projected to be from 29.9% in 2006, peak at 43.6% in 2026 and hold steady at around that figure through to 2031. School Use School rentals have varied between 150 and 175 hours of non -prime time per season. However, the new rule requiring helmets on all students reduced demand in the 08/09 season. It is uncertain if this drop in demand will continue in coming years if the effect of the helmet rule lessens. Each school receives eight free hours of non -prime time ice rental per season. Summer `Ice -out' Season The summer camp program offered by the Department of Recreation and Community Services utilized 240 hours, all between 8:00 am and 6:00 pm Monday to Friday. The arena floor was rented in 2007 and 2008 by the Oro District Lions Club and by the Navy League of Canada (Barrie) for fund raising events. Oro Minor Hockey rents the arena floor annually for their banquet. The Hawkestone Singers have rented the floor for a concert and Oro Minor Soccer has rented the floor for a referee clinic. Occasionally, the arena floor is rented for a wedding reception. The process of building ice begins the last week in August. If the floor did not sweat during the summer months, considerably more use could be made of the facility; for example, ball hockey, lacrosse and inline skating. Provision Strategy Although prime time is fully utilized and two thirds of non -prime time is utilized, and all of the demand for ice time cannot currently be met at the Oro - Medonte Community Arena, local demand is expected to wane somewhat over the next 10 -15 years. To help alleviate any current The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 70 Page 129 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 unmet demand and to accommodate the growth in the communities in the region, a number of new indoor ice surfaces are planned for the immediate area. During the next ten years, local and regional demand should continue to be monitored to determine if excess demand continues to exist in Oro - Medonte and the immediate area. Even though Oro Minor Hockey believes that many of their parents would be willing to pay for additional ice time per week to provide more hours per child, their request for an additional 640 hours per season falls far short of the 2,432 hours of prime time that would be available in a second ice surface. As noted above, even with the addition of the estimate of excess demand for prime ice time from figure skating and adult hockey, the total would be between 800 and 1,000 hours. Even if there continues to be excess demand for ice time from minor hockey and figure skating (which is doubtful) and demand grow for young adult hockey, there is insufficient unmet demand for prime time and non -prime time ice to justify a second ice surface in Oro - Medonte in the next ten years. The additional indoor ice surfaces planned for the region are likely to have excess capacity for at least the next decade. There are two options to continue to provide indoor ice in Oro - Medonte Township. One is to invest in the existing arena over the next ten to twenty years. The other is to build a new single pad arena in the near future. Although the existing arena could remain viable for another twenty years with an estimated investment of $3.8 million (in 2009 $) plus inflation, the cost to address fire safety issues, and the unknown cost to address the movement between the change room floor and the main arena enclosure, a reasonable rationale can be made to consider replacing and repositioning the facility in the near future. ❑ The estimate of $3.8 million plus inflation represents over 65% of the replacement cost for exactly the same facility, which is the point where a new facility is typically considered. ❑ A projected investment of almost $900,000 is required in next 3 -5 years and almost $1.7 million over the next ten years. ❑ A new facility would include improved change rooms; total accessibility throughout the structure for persons with disabilities; and contemporary design, engineering and features to improve energy efficiency and functionality. ❑ Due to lower energy costs that would result from a more energy - efficient building, and lower regular maintenance costs, as well as the potential to generate higher revenues from a more attractive and functional building, a new facility would be less expensive to operate and maintain. ❑ A new facility would have a life expectancy of at least 30 years. ❑ A new facility could be re- located on the recently expanded Guthrie site and designed to be able to accommodate other facility components and support outdoor sues in the park. ❑ Due to site restrictions, the existing arena cannot be enlarged to allow twinning or the addition of other facility components. Due to improvements in design, features, functionality and energy efficiency measures, a typical new single ice pad could not be constructed for the estimated $5.6 million replacement cost of the existing facility. It is estimated that a new, contemporary single ice pad would cost between The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 71 Page 130 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 $8 and $10 million, depending on size, features, quality and degree of energy efficiency. If a 4,000 square foot ground floor multi- purpose community hall was attached, along with a meeting room, offices for staff and sports groups and a pro shop, the cost would be in the $10 million range. If the annual debenture cost can be kept in the $300,000 range and factoring in higher revenue (estimated at $70,000 /year) and lower operating costs (in the range of $25- 30,000 /year), the total cost annual cost associated with a new, larger and more functional arena/community hall facility would be similar to or lower than the anticipated average annual cost to maintain and repair the existing facility over the next twenty years. For a detailed assessment of the two options, see Appendix E. It is recommended that the Township continue to maintain the partnership with the Township of Severn re: the Coldwater Arena. In May, 2009, Oro - Medonte Council recommended that Option Two be studied in detail through a feasibility study of township -scale facilities that could be suitable for the Guthrie site over the next twenty years. 4.4 Indoor Multi- purpose Space Quantity, Size and Distribution Indoor multi - purpose space comprises ten small community halls (eight public and two private, but publicly available), the second floor hall at the Oro - Medonte Community Arena, the small program room associated with the fire hall located at Line 4 North and Horseshoe Valley Road (the Ian Arthur Beard Complex), and the seven small gyms located at elementary schools within the Township. Other available facilities include church halls; the Warminster Legion; the club house associated with the Pine Ridge Ski Club; and facilities at Horseshoe Resort, Heights of Horseshoe, Carriage Ridge Resort and Carriage Hills Resort. The ten community halls are small and vary in size from 700 to 1,150 square feet on their main floors (five halls have a usable basement). The second floor hall associated with the arena is 2,850 square feet in size and is accessed by an elevator. The size of the small program room at the Ian Arthur Beard Complex is 770 square feet. The school gymnasia range in size from 2,046 to 2,490 square feet. The halls were built between 1877 and 1950, with most prior to 1930. Although there are three community halls between Horseshoe Valley Road and Highway 400 (Warminster, Carley and Eady), there are no halls north of Highway 400. The only available public -use facilities in this part of the Township are Moonstone Elementary School and a small room associated with the fire hall in Moonstone (which has not been used to date for community events). Another part of the Township with a substantial population base that lacks a community hall or similar facility is Shanty Bay. The area that comprises the Horseshoe Valley Resort community and the Sugar Bush community is another under - served part of the Township with a sizable and growing population. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 72 Page 131 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility- Plan, Township of Oro - Medonte June, 2009 Figure 18: Hawkestone Hall Figure 19: Carley Hall The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 73 Page 132 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Figure 20: Craighurst Hall Figure 21: Eady Hall The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 74 Page 133 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility- Plan, Township of Oro - Medonte June, 2009 Figure 22: Jarratt Hall Figure 23: Warminster Hall The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 75 Page 134 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Figure 24: Old Town Hall Figure 25: Edgar Hall The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 76 Page 135 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Quality and Condition The quality and functionality of these multi -use facilities varies from poor for three of the small community halls (Warminster, Craighurst and Carley), to reasonably high for two of the halls ( Hawkestone and Jarratt), to quite high for the school facilities, the arena hall, the Ian Arthur Beard Complex, most church halls and the resort facilities. In recent years, and excluding Old Town Hall, the cost of energy to heat the remaining public halls has been increasing, as has the need for capital repairs. Over the past five years, the total expenditure for these halls has varied between $40,500 and $53,350. Total revenue has varied between $58,242 and $36,853. In 2004 and 2006, there was an overall deficit of $751 and $3,997 respectively. In each of years, at least two of the halls ran a deficit. In 2004, six of halls were is deficit. In the past five years, Warminster Hall has been in deficit four times, and Carley and Edgar halls have been in deficit three times. Deficits are carried over from year to year, unless written off by the Municipality. At the 2008 year end, Eady, Hawkestone and Warminster halls were carrying a cumulative deficit of between $983 and $4,223. For those halls, their reserves had also been depleted. At 2008 year end, Craighurst and Jarratt halls had the largest reserves (between $11,500 and $12,500). For most of the halls, a very strong sense of attachment and `ownership' has been cultivated over the years through caring for the facilities and the use by the nearby community. In many ways, the remaining halls are the remaining symbols of some of the hamlets that comprised the former townships of Oro and Medonte. In October, 2008, Ted Wilson, Architect with AECOM Architects Canada Ltd. completed a building condition assessment for each of the eight municipal community halls. The on -site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Identified repairs responded to life safety and accessibility deficiencies, based on the requirements of A2 occupancy under the Ontario Building Code for public use facilities, the Ontarions with Disabilities Act and the requirement for an asbestos survey under Ontario Regulation 278/05. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life of each structure. The analysis examined the building structure, envelop and interior, as well as the mechanical, and electrical systems, and offered recommendations over twenty year period. Recommendations were also offered regarding accessibility, and energy and environmental recommendations (water conservation, energy, materials, indoor environmental quality). Replacements are recommended as systems /components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 77 Page 136 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: ❑ published construction industry systems replacement data; ❑ historical data on tendered projects of similar scope, construction type and finish; and ❑ adjustments based on site - specific conditions. The recommended repairs, upgrades and replacements and associated capital cost estimates did not include many upgrades to improve functionality or aesthetic quality. Many of the recommended repairs /upgrades /replacements will not be noticed by most customers. Although what was recommended for each facility was unique, there were a number of common themes for repair /replacement/upgrade over the next 20 years. Common items included: surveying for asbestos - containing material, ❑ asbestos survey (immediate); ❑ adding CO detectors, ❑ install fire suppression hoods over stoves and other cooking equipment (if required by local regulations), ❑ weather stripping, ❑ replacement of doors and windows, ❑ modifications to meet provincial requirements for accessibility (including barrier -free washrooms), ❑ roof repairs /replacement, ❑ heating system repairs /replacement, ❑ plumbing and water supply system improvements /repair /replacement, ❑ replacement of septic systems, ❑ ongoing maintenance of interior walls and floor finishes, ❑ improvements and repair to electrical systems, and ❑ replacement of emergency systems. The estimated budget for each facility includes design, engineering, approvals, construction, contingency and GST. Replacements are recommended as systems /components reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. See Appendix D for more information about how costs were derived and the individual report for each hall. Edgar, Warminster, Eady and Carley halls are particularly high maintenance and require regular and costly repair to brickwork and /or stucco finish. The estimate for recommended repair /replacement and upkeep over the next 20 years varied from $235,000 for Craighurst Hall to $534,000 for Carley Hall. Hall board members indicated that many of the The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 78 Page 137 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 repairs /upgrades /replacements could be completed for less that the amount indicated, with the some volunteer labour, local connections, donations and discounts and lower quality components where allowable. The estimate for capital improvements assumed materials and equipment of a quality suitable for a contemporary public use facility (A2 occupancy), with the work tendered and completed by bonded contractors. Ultimately, the completion of each task is intended to enable the Municipality to meet its obligation to continue to maintain each public facility over the next life cycle. For each facility, the cost to replace the hall in its current size, configuration, style and construction characteristics was estimated, along with the cost to replace each facility at the same size, but utilizing a single -floor design and a construction style and materials more consistent with conventional community facilities of this nature. The estimated cost to replace the halls as they are currently configured ranged from $246,000 for Craighurst Hall to $652,500 for Hawkestone Hall. Refer to Figure X for the cost per facility and to Appendix E for the details. At $240 /square foot, the cost to replace the facilities in the general style and construction method noted above varied from $168,000 for Warminster Hall to $549,200 for Jarratt Hall. The cost to replace each facility was lower than to repair for all but Craighurst, Old Town, Eady, Jarratt and Hawkestone halls. Jarratt and Hawkestone halls are in considerably better condition than the others and are lower maintenance facilities. When repair budgets exceed 65% of replacement cost, facilities are generally replaced with more functional, and energy- and cost - efficient facilities. New facilities would be much more efficient, functional and appealing; would generate increase revenues; and could allow for the consolidation of some halls and volunteer resources. Carley Hall requires the most investment, with almost half of it anticipated in the next five or so years. In March, 2009, the Oro - Medonte Township Fire Department conducted Fire Safely Inspections of the community halls and the Oro - Medonte Arena. Refer to Appendix E for the details of those reports. An estimate of costs associated with addressing the inspections were prepared by the Municipality. The fire regulations must be met to allow for public occupancy. Utilization ❑ Use of the eight small public halls varies from very low (e.g., Warminster, Craighurst, Eady, and Carley) to quite high on weekday evenings (e.g., Hawkestone, Jarratt, Edgar and Old Town Hall). Overall, daytime use is extremely low. Uses and programs are limited to those that can be accommodated in small venues, the ability or inability to heat the facility, the inability to clear snow so vehicles can be parked, adequate washroom facilities, overall aesthetic appeal, the nature of the floor and the lack of change rooms and showers to support fitness programs, low ceilings (in some cases), and accessibility for persons with disabilities into and within the facilities (especially the lower levels). The capacity of the upper and /or lower halls of the eight municipal halls ranges from 70 to 130 people depending on configuration. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 79 Page 138 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ The Ian Arthur Beard program room, which can accommodate 40 -50 people. It is booked four nights /week for between 2 and 3.5 hours. It is also booked four days /week during the daytime for between one and 3.5 hours. Total scheduled use in 2008 for meetings, recreation and fitness programs and seasonal events was 994.5 hours, including 184.25 hours of Municipal programming. ❑ The arena hall is used for a wide variety of purposes from meetings, seminars and training sessions; to parties, social events and receptions; as well as fitness and seasonal programming. Although most of the use is generated by groups in the community, most of the recreation and fitness programming is offered by the Recreation and Community Services Department. Over the past three years, total annual use has varied a great deal from 1,091 hours in 2006 to 1,410 hours in 2007, and 821 hours in 2008. With a minimum of 4,212 hours per year available for use, this facility is operating at only 20 % -33% of capacity. Reasonable hours determined to be available are 8 a.m. to 10 p.m. Monday to Thursday and Sunday, plus 8 a.m. to 2 a.m. for Fridays and Saturdays. The capacity of the hall is 160 — 250 depending on configuration. ❑ Limited use is made of the school gymnasia by community -based groups. The Department of Recreation and Community Services uses school gymnasia on occasion for regularly scheduled programming. Weekday evening use varies from one to three nights. The Township uses four of the schools one night per week. Low use is due in part to the cost of additional custodial time required to supervise the schools after regular maintenance hours. When these costs are added, the recovery cost of the programs make them too expensive to offer. The public school board is looking into ways to schedule custodial work to minimize costs to the community. Issues A top issue is the small size and marginal quality of most facilities that are available for community use which limits the types of uses that can be accommodated and therefore the breath of leisure and related programming that can be offered by community and sports groups, as well as the Department of Recreation and Community Services. Another top issue is the poor physical condition of many of the community halls, and the deficiencies of many facilities. For example, Craighurst Hall lacks a water supply and a septic system, and Edgar Hall has poor well water. The heating system and condition of the Carley Hall makes winter use unfeasible. The recent condition audit of the halls that was noted above, revealed that over the next twenty years, each of the facilities will require a great deal of investment. The total estimated capital investment was close to $3 million. And that did not include any investment to improve the functionality and appeal of these facilities. See Figure 26 for a summary for each facility and Appendix D for the condition audit reports. There is no barrier -free access to the main floor of Carley Hall or the unfinished basement. None of the halls with a useable basement provide barrier -free access to the lower level. Most halls require some upgrades to the entry access and some require modifications to create a barrier -free washroom. For most of the community halls, there is either no opportunity or very limited opportunity to expand the buildings, due to the small size of the sites. For Eady, Carley and Craighurst halls, The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 80 Page 139 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 there is not enough room on site to provide adequate or any parking. The site sizes vary from 0.1 for Eady Hall to 1.07 hectares at Old Town Hall. Five of the halls are located on sites of 0.2 hectares and smaller. The issue of inadequate distribution of indoor multi - purpose facilities was noted earlier. There is no consistent or centralized system for booking use of the halls. Except for Old Town Hall which is operated by the Municipality, a potential user has to find a phone number and then call someone on the hall board who may not be readily available to take the booking. There is no centralized data base that tracts availability for all of the halls, so referrals can be made to prospective customers. There is also no consistency in rental rates and no mechanism to establish rates, based on the quality and functionality of each facility. Beyond the Recreation and Community Services brochure, which simply lists the halls with a photo and booking information, there is no marketing strategy. No pertinent information (features, capacity, rates, range of possible uses, etc.) about each of the halls is provided. In the Township web site, there is no mention the community halls. Given the estimated cost to repair and upgrade each of the community halls, it will not be possible for the hall boards to cover their portion of cost sharing, if the current 50150 arrangement with the Township remains the policy. One of the biggest issues for the Municipality is the inability to afford to finance the high cost of repairs and upgrades that will be required at many of the aging community halls. Given increasing energy costs, and the poor condition of most of the buildings that contributes to increasing repair costs, and high heat and cooling loss, it is increasingly difficult for the hall boards to balance their annual operating budget, especially with the limited ability to generate sufficient revenue at most facilities. As introduced in Chapter Three, the Municipality is increasing at risk regarding substandard facilities (fire safety, accessibility, and insurance requirements; as well as security, and LCBO and Ontario Building Code regulations). There is also risk associated with volunteers operating public buildings; for example: compliance with Township and other policies and regulations regarding type of use, compliance with regulations, Occupiers Liability Act, etc. For the management boards, it is increasingly difficult to recruit and maintain sufficient volunteers with the required skills. Most of the activity of the management boards is focused on hosting activities that are intended to raise funds to help off -set annual operating costs and build a reserve to pay for some of the repairs. For Hawkestone and Eady, there is a community association that organizes social, recreational and fitness programming and annual events to provide leisure activities for the community, supplement the activities of the hall boards, and sometimes assist with operating and capital costs. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 81 Page 140 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Demand Indicators Over the years, it appears that township residents have been relatively satisfied with the level of service supported by the small community halls and provided by the boards of management that operate them and the community associations that exist in some areas. However, what is not known is the degree to which the halls are being ignored or passed over by prospective customers who know they are inadequate for their use. Residents of all ages are interested in leisure and social activities that cannot be either accommodated adequately or at all by available multi -use facilities in the Township. Looking ahead, it is anticipated that many of the leisure, wellness and social activity needs and aspirations of especially the aging Baby Boom generation who have grown up in the Township and many of the new residents who have and will in future make the Township home, will not be able to be accommodated in the types of facilities currently available. Examples of activities that cannot be accommodated or accommodated adequately include: ❑ Medium size and larger social gatherings (most community halls cannot accommodate even 100 people and the banquet hall at the arena accommodates between 160 and 250 people, depending on the configuration); ❑ Floor- based /aerobic fitness /wellness activities that require a sprung floor and ideally change rooms and showers; ❑ Dance programs that require a sprung floor and ideally change rooms and showers; ❑ All gym sports (there are no full -size single gymnasia in the Township — all of the gyms are school -based and under 2,500 square feet in size — none of the halls are suitable for these activities); ❑ Indoor soccer (a minimum size pitch of 80 x 200 feet with adequate artificial turf is required — gyms are currently used for a minimum soccer program); ❑ Creative arts programming (requiring adequate natural light, storage and a water source); ❑ Performing arts events (including music); and ❑ Programs for older adults, especially those who require barrier -free access into and throughout the facility. For many programs to be economically viable, a floor area of over 1,000 square feet is required to accommodate sufficient participants. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 82 Page 141 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Overview of Municipally -owned Community Halls, Township of Oro - Medonte, 2008 Figure 26 Facility and Components Usability Type and Level of Room to General Barrier -free Use Expand Condition Access Hawkestone Main -floor Small open hall suitable Used regularly & 0.89 ha. Good Exterior ramp Hall multi - purpose for a variety of often (4 nights /wk. to main floor 2,175 sq. ft. room; programs & uses; & on weekends May be (modifications (including resource inadequate accessibility Sept. -June for able to required); none basement) centre /library to basement library; no community & family expand to basement 120 cap. in basement; air conditioning events programs & behind washrooms; events + library uses kitchen Jarratt Hall Multi- purpose Moderate size open hall Used five days /wk. 0.15 ha. Good Exterior ramp 2,290 sq. ft. room on each suitable for a variety of most of year - to main floor (including floor; new programs & uses; meetings, Girl No (modifications basement) kitchen in inadequate accessibility Guides, private required); none 130 cap. basement; to basement limits use recreation programs, to basement washrooms community events, occasional rentals Old Town Multi- purpose Small open hall & Managed by Twp.; 1.07 ha. Fair -good Exterior ramp Hall room on each basement room suitable Used regularly for to main floor 1,988 sq. ft. floor; kitchen; for a variety of Twp. programs, Possibly (modifications (including washrooms programs & uses; meetings 4 required); none basement) inadequate accessibility nights /wk. & some to basement 110 cap. places some limits on weekend use + other use occasional uses Eady Hall Multi- purpose Small open hall with Used 10 -15% on wk. 0.10 ha. Fair -good Exterior ramp 1,876 sq. ft. room on each stage & basement room nights & less than to main floor (including floor; newer suitable for a variety of 10% on weekends - Possibly (modifications basement) kitchen; programs & uses; Women's Institute, required); none 110 cap. washrooms; inadequate accessibility church groups, to basement air (especially in winter) community & family conditioned; limits use events, Coldwater sound system Players (practices x3 /wk.; prop storage) Warminster Multi- purpose Very small open hall & Used rarely — main 0.2 ha. Poor Exterior ramp Hall room (55) on basement room + user is Orillia to main floor 700 sq. ft. each floor; inadequate accessibility Kinsmen once /wk. + No (modifications (including small kitchen; to basement limits use the odd rental required); none basement) washrooms to basement 70 cap. Craighurst Multi- purpose Small open hall, lack of Women's Institute, 0.2 ha Poor; Exterior ramp Hall room; water supply & private Karate no water to main floor 1,025 sq. ft. washroom; unconventional toilet program No supply or (modifications 120 cap. kitchenette limits use septic required) system Edgar Hall Multi- purpose Small open hall & small Used regularly — 0.3 ha. Poor Exterior ramp 1,600 sq. ft. room (60 -70) basement room + seniors Euchre, to main floor (including on each floor; inadequate accessibility Women's Institute, Could (modifications basement) kitchen in to basement; needs community & family possibly required); none 110 cap. basement; kitchen upgrades & events, fundraisers, add a to basement washrooms poor well water assorted rentals little Carley Hall Multi- purpose Very small open hall Used rarely — 0.42 ha. Poor No barrier -free 700 sq. ft. room; with small stage + occasional rec. access is (main floor washroom; inadequate accessibility; programs, a few Yes, provided to the only) kitchen; no winter use due to community & family 50% building or the 80 cap. unfinished heat loss & inability to events —no use bigger, basement basement park due to snow; new during winter rear yard road surface has helped use The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 83 Page 142 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Capital Replacement Costs and Estimate of Minimum Repairs /Replacement/Upgrades by Milestone Years (Beginning in 2010), Municipally -owned Community Halls, Township of Oro- Medonte, 2008 Figure 27 Facility Capital Replacement Year 1 Year 5 Year 10 Year 15 Year 20 Total Cost (2008$) Hawkestone Hall $652,500 ($300 /sq. ft.) $6,000 $9,000 $30,000 $25,000 $234,000 $304,000 2,175 sq. ft. $522,000 ($240 /sq. ft.) (including basement) 46% Jarratt Hall $641,200 ($280 /sq. ft.) $6,000 $46,000 $26,000 $44,000 $185,000 $307,000 2,290 sq. ft. $549,000 ($240 /sq. ft.) (including basement) 48% Old Town Hall $596,400 ($300 /sq. ft.) $10,000 $78,000 $10,000 $29,000 $187,000 $314,000 1,988 sq. ft. $477,120 ($240 /sq. ft.) (including basement) 52% Eady Hall $600,320 ($320 /sq. ft.) $7,000 $58,000 $59,000 $39,000 $197,000 $360,000 1,876 sq. ft. $450,240 ($240 /sq. ft.) (including basement) 60% Warminster Hall $336,000 ($480 /sq. ft.) $13,000 $117,000 $28,000 $29,000 $80,000 $267,000 700 sq. ft. $168,000 ($240 /sq. ft.) (including basement) 79% Craighurst $246,000 ($240 /sq. ft.) $7,000 $124,000 $12,000 $43,000 $49,000 $235,000 Hall $246,000 ($240 /sq. ft.) 1,025 sq. ft. 95% Edgar Hall $448,000 ($280 /sq. ft.) $6,000 $118,000 $46,000 $102,000 $177,000 $449,000 1,600 sq. ft. $384,000 ($240 /sq. ft.) (including basement) 100% Carley Hall $406,000 ($580 /sq. ft.) $16,000 $242,000 $94,000 $38,000 $144,000 $534,000 700 sq. ft. $336,000 ($240 /sq. ft.) (not incl. basement) 132% Totals $3,925,420 1 $71,000 $792,000 $305,000 $349,000 $1,2539000 $2,770,000 1. The first figure under capital replacement cost represents the cost to replace the facility in its current style and construction technique. The second figure represents replacement cost for a contemporary facility (style and construction methods) with the total square footage on one floor. 2. The percentage figure in column two represents the relationship between the cost of required investments compared to replacement cost. When required investments reach approximately 65% of replacement cost, the facility is seriously considered for replacement or divestment. 3. The order of listed facilities represents the relationship between the cost of required investment compared to replacement cost, beginning with the most viable facilities. Provision Strategy Clusters of Settlement Areas The overall aim is to provide a network of various community venues across the Township so that residents can meet and participate in a variety of indoor and outdoor leisure /community activities. This strategy recognizes and supports: ❑ the need to maintain a `sense of community', and ❑ equitable distribution across the Township, based on the philosophy of `communities within a community'. Only facilities that are readily available and affordable for community use will be considered to be part of the network. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 84 Page 143 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Due in part to the disbursed nature and low density of the population, it is not possible to provide a community venue in each historical or emerging settlement area. Over the years, the number of small local halls has diminished to eight. Therefore, more than half of the original hamlets do not have a public hall or similar facility. Under the proposed provision strategy, consideration should be given to provide a facility(s) (either Municipal or others that are available for public use) to support the following seven clusters of settlement areas: i. Moonstone /Eady/Fair Valley/Vasey /Hobart/Mount St. Louis /Carley/Ravines of Medonte; ii. Jarratt /Coulson/Warminster/Price's Corners/Bass/Lake/Buffalo/Springs/Rugby/Knox Corner /; iii. Horseshoe Valley /Sugarbush; iv. Craighurst/Dalston/the Bidwell Road community; V. Hawkestone/ East Oro/Forest Home/Fergus Hill Estate/ Mitchell Square /the eastern Lake Simcoe shoreline community; vi. Guthrie/ Edgar/Momingstar Corner /Oro Station; and vii. Shanty Bay /the western Lake Simcoe shoreline community. For several of the communities/hamlets, the orientation could go in two or more directions, depending on the activities /programs offered at any of the community halls, schools, churches, etc.; for example: Edgar, Mitchell Square, Morningstar Corner, Oro Station, Rugby, Knox Corner, and Fergus Hill Estate. Wherever possible, these community facilities should be directly associated with a park and appropriate outdoor facilities (e.g., playground, picnic area, attractive social gathering space). Factors /criteria to consider when deciding to provide additional or alternative public indoor multi - purpose space: I. If a gap in service is identified or an emerging need in a specific area is identified and the supply of existing facilities is unable to meet the growing and /or evolving need (this could include demand for a new type of facility /activity and /or growth in demand for an existing type of facility /activity); 2. An existing municipal or community -used facility is at the end of its useful life (when the cost to maintain reaches approximately 65% of the cost to replace); 3. An existing facility is no longer suitable for its intended purpose; 4. The development of a new facility will contribute to the outcomes and objectives of a particular planning objective or policy; and 5. No viable partnership or alliance opportunity for meeting community needs has been identified. If research indicates the need to redevelop an existing facility, further detailed analysis should be undertaken to verify and detail needs for the market area of the facility, and to identify and evaluate all potential opportunities for meeting those needs. The primary focus will be on how best to develop it to meet changing needs and demands. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 85 Page 144 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Criteria for redevelopment /renovation /upgrade /expansion of public indoor multi - purpose space /community halls would include: 1. Demand research confirms a localized need for a change or redevelopment of a particular facility; 2. There are relatively high levels of facility use and the facility can no longer meet demand; 3. There is demand or pressure for a facility to meet different or greater levels of needs than are currently addressed; 4. The physical design and size of the facility is unsuitable for the preferred community use, it is unable to meet demand, or is better suited to another use; 5. The condition of the building is good and warrants redevelopment to meet changing and /or growing demand; 6. There is relatively high customer satisfaction with this current facility; 7. The building is of historical value; 8. There are no viable partnership or strategic alliance opportunities to meet emerging new and /or growing needs; and 9. There are major operational issues affecting the viability of the operation such that it is or will be non - competitive (e.g. conflict/competition between commercial use and community use). The following criteria are recommended to help determine when to divest an existing public indoor multi - purpose space /community hall: 1. The facility is unsuitable to meet current and changing future uses (design, size, characteristics, location); 2. The ability of the facility to be easily and satisfactorily be modified to meet additional and /or new uses and expectations for service level; 3. The ability of a facility to be enlarged and to support outdoor facilities, including parking; 4. Very low usage and /or over - supply; 5. Close proximity of similar facilities; 6. Planned development of another public facility(s) which would render the existing facility obsolete or surplus; 7. A facility which requires major capital improvement/repair /upgrade which could not be justified due to the poor condition of the building, low use levels, or other factors (typically, when the cost to maintain the structure reaches approximately 65% of the cost to replace; and 8. The Community Hall Board of Management is unable to meet their obligations for 50% contribution to required capital investments and /or finance 100% of ongoing operating expenses. Divestment options include: 1. Sell the facility for another use; 2. Lease the facility for another use; 3. Convey the facility to another provider to maintain as a viable community -use venue; 4. Seek a strategic alliance with another provider (public, quasi - public, commercial) to help maintain the facility as a public -use venue; and 5. Convert the facility into another public use. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 86 Page 145 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Other General Recommendations A key recommendation for all halls is to define the respective roles of the Municipality and the boards in the operation of community halls. This should be done in close consultation with the hall boards. It is crucial that the Municipality is aware of the uses of the halls and that the boards comply with all rules and regulations regarding fire safety, accessibility, LCBO, the Occupiers Liability Act, etc. Since most halls are under - utilized, minimally promoted, and under increasing financial stress, additional efforts are required to try to increase revenues. It is recommended that most useable halls be much better promoted, including their features, potential for uses /programs and their availability. Increased promotion should be by the individual hall boards and by better utilizing Township resources such as the semi - annual Recreation and Community Services Brochure, and the Township web site. To the extent possible, and in co- operation with the Township, encourage increased utilization through more rentals, community -based programs, Township- driven programs, and annual/seasonal events — that go beyond `fundraising' as the only goal. Consider a booking and referral protocol to make it easier for customers to book a facility and research all opportunities /options. Consider establishing rental fees that are consistent and relate to the characteristics and features of each hall. For the halls that are retired as public use facilities, consider all feasible options to retain them as community assets, including encouraging other entities to assume ownership and operational responsibility. It will be necessary to fully disclose any current and anticipated deficiencies in the buildings that may apply to any new ownership arrangement and uses. For the community halls that are retained, the 50150 capital cost - sharing arrangement with the Municipality will have to be adjusted to account for the large expenditures that are required over the next 20 years. As requirements for investments that exceed typical annual maintenance and repair are identified, it is recommended that these be discussed with the Municipality on a case - by -case basis, and a decision made about how the investment will be financed and the respective responsibilities of the Municipality and the hall board. The current policy for hall boards to balance their annual operating budget may have to be implemented with increasing flexibility as ongoing expenses increasingly exceed revenue. New community centres should be operated by the Municipality, working closely with local recreation/community associations to help support programming and special events. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 87 Page 146 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Craighurst Hall The inadequate Craighurst Hall should be replaced within the next five years with a contemporary community centre which could be located within the future community park that will be provided in one of the growth areas of the Craighurst community. Another option may include a community facility located within the residential area of Horseshoe Valley Resort. Ideally, the replacement facility should be one - storey and comprise 2,000 -3,000 square feet of flexible program space with a ten - twelve foot ceiling, and contain suitable additional space for washrooms, storage, a kitchenette and mechanical equipment. The floor should be suitable for all floor -based fitness /wellness programming, dance programs, junior sports programs, creative arts activities, and other programming for a all ages, including older adults. If the multi - purpose space is directly associated with a full -size gymnasium, the amount of space could be reduced and the requirement for the cushioned floor would also be reduced. If a school is built adjacent to the community park in Craighurst, consider associating this multi- purpose program space with the school. It is recommended below that a full -size single gymnasium be provided with all new elementary schools, through a capital and operational partnership between the Municipality and the school board. The site should be large enough to support parking and some outdoor facilities to complement the activities that the facility will attract. A playground and a picnic area are two example facilities. Before embarking on this initiative to provide a new community centre, it is recommended that a feasibility study /business case be completed to further test the market/interest, determine the full range of uses, refine the nature and size of the building, estimate revenue and operating costs and estimate capital costs. It is further recommended that this facility be operated and programmed by the Municipality, with assistance from the immediate community. Warminster Hall Before any significant additional capital investment is made in the Warminster Hall, it should be retired as a public facility. The condition audit identified up to $13,000 in upgrades in Year One and an additional $117,000 in repairs within five years. Given the small size and limited usability of this facility, it is considered that this 700 square foot hall is not a good candidate for continued service as a public recreational/social facility. The limited programming that takes in the facility should be transferred to nearby facilities (Legion, church, school). Note The recommendation to retire Warminster Hall as a public use facility was accepted by Township Council. On May 13, 2009, a resolution was passed to close the hall. However, since this facility was operational during most of the period that this Strategic Facility Plan was being prepared and was part of the condition assessment of Township buildings and other analysis, it has been included in the descriptions, analysis and recommendations in this section and throughout the report. Carley Hall Since this hall requires the most investment to maintain life and fire safety, especially in the short term, is remote, and receives only seasonal use due to its physical condition and very small site, it is recommended that this facility be immediately retired as a public use facility. It is The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 88 Page 147 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 estimated that a capital investment of around $250,000 will be required in the next five years, which represents almost half of the total estimated investment of $534,000. Also, over $10,000 in additional upgrades are needed immediately to meet fire safety requirements. Public use cannot be allowed until these improvements are completed. Consider a heritage designation for this facility to protect its character, no matter the future use. Edgar Hall Due to the significant investment required to maintain this facility in adequate and safe repair, and its limitations regarding poor well water and accessibility, serious consideration should be given to its retirement as a public use facility within the next five years. An investment of around $125,000 is estimated for the next five years and a total of approximately $450,000 will be required over the next twenty years. Eady Hall Although Eady Hall is in above average condition, its isolated location, limitations on winter use, the relatively high estimate of repair over the next twenty years, and the strategy to provide a new and larger community centre in the nearby area, Eady Hall should be considered for eventual retirement. Although most of the major repairs are not anticipated until the after 2024, use of the hall should be monitored, once the new hall is operational and the use pattern of both facilities has been established. In the near term, additional use may be able to be directed to this facility, especially if Warminster and Carley halls are retired as public use facilities. To determine when to retire this hall as a public facility, utilize the `divestment' criteria that are recommended above. Old Town Hall If the arena is rebuilt and repositioned on the Guthrie site, and new multi - purpose program space is provided, Municipal and community programming at Old Town Hall can be gradually reduced, especially in the winter season, to provide a more suitable venue and reduce the annual operating cost of the facility. Other groups (e.g., the Oro Agricultural Society, the Oro- Medonte Horticultural Society, and the History Association) consider Old Town Hall their `home'. These uses can still be supported since of this use takes place in the warm seasons. Fortunately, most of the anticipated capital investment for this hall will not have to be made until the final five years of the twenty year cycle. Jarratt Hall Although this facility is will require considerable capital investment over the next twenty years, most of the investment will not be required until the final five years of that period. The facility is well used, mostly by community groups. Jarratt Hall is strategically located to serve many of the needs of an area bounded roughly by a line half way between Warminster Road and Mount St. Louis Road on the north, Line 7 on the west, Old Barrie Road on the south and the eastern boundary of the Township. Unfortunately the current site is too small to support an expansion of the facility, parking and to provide a community park at this location. Additional land should be acquired adjacent the site, if the opportunity arises. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 89 Page 148 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Hawkestone Hall This community hall is the busiest of the public halls, supported by the hall board and the local community association. The hall, which also contains a small community library, is heavily scheduled for regular community -based programming and seasonal events. The hall board and the community association operate the hall like a mini - recreation department. Although a capital investment of around $300,000 will be required over the next twenty years, most of that investment will not be required only the final five years of the maintenance cycle. Given that the hall is located on a 0.83 hectare (2 acre) site, there is the opportunity to develop the land behind the hall into a passive recreation area and link it to the Oro - Medonte Rail Trail that passes by the site on the south side. New Community Centre It is recommended that a new contemporary community centre be located in the northern part of the Township, possibly within the Moonstone community to serve the Moonstone /Eady/Fair Valley/Vasey /Hobart/Mount St. Louis /Carley /Ravines of Medonte area. As with the facility proposed for the Craighurst community, this community centre should be a one - storey facility should comprising 2,000 -3,000 square feet of flexible program space with a ten - twelve foot ceiling, and contain suitable additional space for washrooms, storage, a kitchenette and mechanical equipment. The floor should be suitable for all floor -based fitness /wellness programming, dance programs and junior sports programs. If Eady and Carley halls are retired, the facility in Moonstone could be larger, with more than one room created by one or more high quality folding walls. A suitable site will have to be identified and acquired for this facility. The site should be large enough to support parking and some outdoor facilities to complement the activities that the facility will attract. A playground and a picnic area are two example facilities. Before embarking on this initiative, it is recommended that a feasibility study /business case be completed to further test the market/interest, determine the full range of uses, refine the nature and size of the building, estimate revenue and operating costs and estimate capital costs. It is further recommended that this facility be operated and programmed by the Municipality, with assistance from the community. It is recommended that this proposed new community centre be higher in priority than the one proposed for Craighurst/Horseshoe Valley Resort, unless a partnership opportunity arises in the near future to accelerate the Craighurst/Horseshoe Valley Resort facility. Shanty Bay Community If the fire hall in Shanty Bay is enlarged, consider including a multi- purpose room to support training and some community programming, similar to, but larger than the Ian Arthur Beard community room. Multi- purpose Space Associated with the Oro - Medonte Arena If a major multi- purpose recreation facility is provided in association with a rebuilt and relocated arena at the Guthrie site, a suitable amount of flexible, multi - purpose, ground floor program space should be provided. 3,000 -4,000 square feet of space should be considered, along with The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 90 Page 149 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 washrooms, storage and a kitchenette. The ability to divide the space into two or more rooms should be facilitated via a high quality folding wall. If a gymnasium is also provided as part of this facility, the requirement for a cushioned floor in the multi - purpose room could also be reduced. If an aerobic exercise /dance studio is provided, the amount of general multi - purpose space may be reduced. Full -size Single Gymnasia If a new school is built anywhere within the Township, vigorously explore the opportunity to partner with the school board to provide a full -size single gymnasium for school and community use. The gymnasium, with change rooms and possibly one or more smaller multi - purpose program rooms should be designed to be separated from the main school building by a lockable corridor to eliminate the need for after -hours custodial security. If a secondary school is built in the Township, one or more full -size gymnasia would be included. It is also recommended that the market for and feasibility of at least a full -size single gymnasium be examined as a possible component of a township -wide multi -use recreation centre that could be built in Oro - Medonte. A gymnasium would only be considered as a component of this facility if no opportunity to partner with a school board materializes. 4.5 Fitness Facilities Although the Municipality does not provide any formal fitness facilities, a number of facilities that are owned by the Township (the banquet hall at the Oro- Medonte Community Arena and some of the community halls) are used for floor -based fitness programs offered by the Department of Recreation and Community Services, community associations and others. Examples of types of fitness and wellness programs include: Healthy Bones, Get Fit, Total Body Sculpture, Stretch and Relaxation, Pilates, Yoga and Movement Improvisation. A major issue with these facilities is the fact that the floors are not `sprung' or otherwise cushioned, which is a prerequisite for many floor -based fitness activities. Other types of fitness and wellness opportunities such as strength and conditioning, spinning, running, cardio and aqua are not readily available in the community and area, except through a membership at Horseshoe Valley Resort or venues in: ❑ Barrie (four municipal fitness centres, the YMCA with its fitness centre and indoor running track, and commercial entities such as Curves for Women and GoodLife); ❑ Orillia (the YMCA with its fitness centre and indoor running track, and commercial entities such as Genesis and Curves for Women); ❑ Midland (the YMCA and Curves for Women); and ❑ Penetanguishene (Curves for Women). Monthly, quarterly and annual membership for individuals, couples and families are available at Horseshoe Valley Resort (treadmills, ellipticals, recumbent bikes, Universal and free weights). Monthly rates vary from $50 for individuals to $75 for couples and $100 for families. A day rate is also available. Currently, there are approximately 100 family memberships. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 91 Page 150 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 It is likely that many residents enroll at a fitness centre or program outside of the community, and sometimes, near where they work. Interest in fitness and especially wellness programs is increasing, driven in part by the aging Baby Boom generation as this large generation identifies better fitness levels with greater longevity, and improved stamina and mobility. The multi -use recreation facility that the City of Orillia has been planning does not include a fitness centre, nor does the multi -use recreation facility that is planned for Springwater Township, to be built in the Midhurst area. The townships of Tiny, Tay and Severn are not planning for any fitness facilities. In the City of Barrie, the YMCA is planning for a new and substantially enhanced 70,000 square foot facility as part of the Allandale Station lands and Allandale Village project. The facility would include a full - service fitness centre, as well as aquatic facilities, a gymnasium, employment and community services, and child and family services. Provision Strategy The current and future role of the Municipality in the fitness /wellness service area must be defined, especially in relation to any role that the commercial sector and providers in neighbouring communities can play. If, as recommended, new multi -use community centres are provided throughout the Township, consider floors in these facilities that will support a wide range of uses, including floor -based wellness /fitness programs. It is recommended that the market for and feasibility of a limited to full- service fitness facility be examined in more detail as a possible component of a township -wide multi -use recreation centre. As was recommended under multi -use facilities, a full -size single or double gymnasium should also be considered as a component of this potential fitness facility, along with a multi -use aerobic exercise /dance studio. As a component of the investigation into the feasibility of a full- service fitness facility as a township -wide publicly - available facility, continue to discuss with the owners of Horseshoe Valley Resort, the possibility of a strategic alliance between the Municipality and the resort to provide a full service fitness facility at the resort with access to Township all residents via a range of competitively -priced memberships and pay -as -you go fitness program opportunities. If it is not possible to achieve a strategic alliance with the owners of Horseshoe Valley Resort, the Township of Oro - Medonte should contact the cities of Barrie and Orillia to attempt to negotiate an arrangement that would allow Oro - Medonte residents access to municipal fitness facilities and associated programming at rates consistent with the residents of those municipalities. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 92 Page 151 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 4.6 Aquatic Facilities There are no public aquatic facilities in the Township, either indoor or outdoor. However, a quality public beach is available at Bayview Memorial Park. Located at Horseshoe Valley Resort are two outdoor swimming pools and an indoor pool. As noted above under fitness facilities, memberships are available to the public to access the aquatic, fitness, tennis and squash facilities at the resort. There are indoor aquatic facilities located at various other resorts throughout the Township such as the aquatic centre with a small main pool, a children's pool and a whirl pool in the recreation centre at Carriage Ridge Resort in Horseshoe Valley for use by guests and timeshare residents; and the indoor /outdoor pool and hot tubs at Carriage Hills Resort. As introduced in Section 3.1, aquatic facilities are located in neighbouring communities and are available to Oro - Medonte residents through program fees and memberships. In Barrie, there are three municipal indoor aquatic facilities comprising three 25 metre lane -style pools, one leisure - style pool, two smaller therapeutic tanks and one `toddler' pool. Also in Barrie is the YMCA facility with its 20 yard indoor pool and a 20'x20' instructional pool. As noted earlier, the YMCA of Simcoe/Muskoka is planning for a new Y facility in Barrie, which is proposed to include a lane pool, a leisure pool and a therapeutic /children's tank. The YMCA facility in Orillia provides a 25 metre, six lane pool as well as whirlpools and saunas. The old YMCA indoor pool is owned and operated as a commercial venture (Pauline Barratt Aquatics). For some time, the City of Orillia has been planning for a major multi -use recreation centre which is proposed to include an aquatic facility comprising a 25 metre x eight lane swimming pool, a leisure /teaching pool, a therapy pool, a water slide and seating for 150 spectators. Given the recent and unexpected closure of the Orillia Community Centre (single pad arena) and the challenges relating to the site that has been purchased for the new recreation centre, the City may have to delay building the full multi -use recreation facility. The City has decided to construct a twin pad arena on another site as soon as possible. The Midland YMCA contains a small pool, and in Penetanguishene, there is an indoor pool associated with the Oakwood Community Centre. Provision Strategy Determine the current and future role of the Municipality re: aquatic facilities and programming, especially in relation to any role that the commercial sector and providers in neighbouring communities can play. It is recommended that the market for, nature of and feasibility of an indoor aquatic facility be examined in more detail as a possible component of a township —wide multi -use recreation centre. As a component of the investigation into the feasibility of an indoor aquatic facility as a township -wide publicly - available facility, continue to discuss with the owners of Horseshoe Valley Resort, the possibility of a strategic alliance between the Municipality and the resort to provide an indoor aquatic facility at the resort with access to Township all residents via a range of competitively -priced memberships and pay -as -you go aquatic program opportunities. The The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 93 Page 152 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 design of the facility should tend toward a main leisure -style tank with at least four 25 metre lanes and a separate therapeutic tank to support some of the aquafit programs; cardio and other rehabilitation and therapy programs; and other aquatic, fitness and wellness programs that would benefit from warmer, shallow water. It is recommended that discussions between the Municipality and Horseshoe Valley Resort continue regarding a possible new aquatic facility to be built at the resort and possibly shared with Township residents. If it is not possible to achieve a strategic alliance with the owners of Horseshoe Valley Resort, the Township of Oro - Medonte should contact the cities of Barrie and Orillia to attempt to negotiate an arrangement that would allow Oro - Medonte residents access to municipal aquatic facilities and associated programming at rates consistent with the residents of those municipalities. Continue to upgrade the beach and associated facilities at Bayview Memorial Park. Figure 28: The Beach at Bayview Memorial Park 4.7 Ball Diamonds The quality of ball diamonds in Oro - Medonte Township ranges from `fair to excellent'. The best fields are well to very well used, and the worst are extremely under - utilized. Baseball and softball in Oro- Medonte is provided by seven local groups: The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 94 Page 153 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Oro - Medonte Minor Ball registered 230 players between the ages of 4 and 16 in 2008. Male participation represented approximately 60 %. They used the two diamonds at Lion's Sports Field, and the Shanty Ball Park and Craighurst Park diamonds for a total of 264.5 hours per season. ❑ Vasey Minor Ball registered 150 players between the ages of 5 and 19 in 2008 for slow -pitch and fastball. Male participation represented approximately 70 %. They use the two Vasey Park diamonds for a total of 40 hours per season. They use the unlit diamond the most. ❑ Oro - Medonte Men's Recreational Slow -pitch League. They use the two diamonds at the Lion's Sports Field and the diamond in Shanty Bay Park. ❑ Warminster (men's) Ball League use the diamond at Warminster Park. ❑ Shanty Bay Fire Fighters use the unlit diamond in Shanty Bay Park. ❑ Vasey Countrymen (men's) use Diamond #1 in Vasey Park. ❑ Barrie- Orillia Christian Sports Co -ed and Men's Ball registered 200 players between the ages of 16 and 50 in 2008 in a Slow -Pitch league. Many participants are Oro - Medonte residents. Male participation represented approximately 60 %. They use the two diamonds at the Lion's Sports Field. Figure 29: Lion's Sports Field Diamond The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 95 Page 154 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility- Plan, Township of Oro - Medonte June, 2009 Figure 30: Lion's Sports Field Diamond Wit. i Figure 31: Craighurst Park Diamond The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 96 Page 155 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Figure 32: Shanty Bay Park Ball Diamond Figure 33: Vasey Park Ball Diamond #1 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 97 Page 156 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro- Medonte June, 2009 Figure 34: Vasey Park Ball Diamond #2 Figure 35: Warminster Park Ball Diamond The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 98 Page 157 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Quantity, Size and Distribution ❑ There are 19 publicly available ball diamonds in Oro - Medonte. Refer to Figure 36 below for details. ❑ Seven diamonds are located on Township lands and 13 are located at elementary schools. ❑ Six diamonds are categorized as Full -Size, and of those, three are lit. All of the lit diamonds are Township facilities. The outfields range from 215' to 270'. The three lit diamonds are the only facilities with fenced outfields. ❑ There are two intermediate scale diamonds (Craighurst Park and Moonstone Elementary School). ❑ There are 11 junior diamonds, all located at elementary schools. ❑ Except for school facilities, ball diamonds are mainly concentrated in two locations: i) the Lion's Sports Field adjacent the Oro - Medonte Community Arena, and ii) Vasey Park located in the far northern part of the Township. In addition, one municipal ball diamond is located in each of Warminster Park, Shanty Bay Ball Park, and Craighurst Park. ❑ None of the diamonds are tile- drained or irrigated, and as such, take longer to dry in the Spring and after rains, and it is more difficult to maintain quality turf, especially during a dry summer. Quality ❑ The diamonds that are used the most (Lion's Sports Field, Warminster Park and Shanty Bay Park) and are in the best condition. Adjacent to the Lions Sports Field diamonds is a concession building with a small attached picnic shelter and bleachers. Associated with the Warminster diamond are bleachers, a concession building, a playground and parking at the adjacent fire hall. Associated with the Shanty Bay diamond are bleachers. ❑ The Vasey Park diamonds are rated as `good' to `average' condition. For Diamond #2, the infield requires improvement and the bleachers and backstop are in poor condition. In Vasey Park, there is a concession, washrooms, a warm -up pen, bleachers at both diamonds, a picnic shelter, a parking lot and a playground, all adjacent to Diamond #1. ❑ The Craighurst Park diamond is rated as `fair', and the park has very poor physical and visual access from Highway 93. There are bleachers behind the backstop. Along with the very poor access to the park and poor parking, is the close proximity of the diamond to adjacent residences. ❑ The school diamonds are typical (minimum) quality for educational facilities. Utilization ❑ The lit diamonds at the Lion's Sports Field, adjacent the arena are used the most and scheduled six nights /week and sometimes on Saturday afternoons. There is additional time available for daytime weekend use for tournaments. Use of both diamonds is mostly by adult groups, with a good deal of use from out -of- township groups. ❑ At 88 %, the next most used diamond is Shanty Bay, with scheduled use five nights per week. Use is mostly by minor ball, with one night of adult use. ❑ At 70% utilization, the next best used diamond is Warminster, with scheduled use three nights per week, all by adult groups (two thirds of which is the Orillia Slow -Pitch League). ❑ Diamond #1 at Vasey Park is scheduled for use only two nights per week for one time slot. Based on a four -night per week standard, this lit diamond is only used 33% of available The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 99 Page 158 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 hours. Use is by both minor and adult groups, along with a few tournaments. It is reported that a good deal of unscheduled use takes place, where no fee is paid to the Township. That unscheduled use has not been factored into the above utilization figures. ❑ Diamond #2 at Vasey Park and the unlit diamond in Craighurst Park are used only one night per week on a regular basis, but there are other infrequent uses at Vasey #2 (16% utilization for Craighurst and 50% utilization at Vasey diamond #2). Use of these diamonds is by both minor and adult groups, along with a few tournaments. ❑ In 2008, use was up slightly for the Lion's Sports Field diamonds, Diamond #1 at Vasey Park, and Warminster diamond. ❑ In 2008, use was down slightly at Craighurst, and down significantly at Diamond #2 in Vasey Park. Issues ❑ Oro - Medonte Minor Ball noted that the Craighurst diamond could be prepared better. ❑ Craighurst Park has issues of insufficient frontage and visibility which contributes to problems of access and knowledge of the existence of the ball diamond. The small size of the park provides very limited opportunities for parking, and also creates noise conflicts and privacy issues for adjacent residents when the ball diamond is in use. ❑ The unlit diamond in Vasey Park could be re- oriented and enlarged to accommodate older age groups. ❑ Vasey Minor Ball suggested that the lights at the Vasey Park diamond are inadequate and a water well should be provided at the park to support irrigation. (Potable water is supplied via a well that is shared with an adjacent church.) ❑ The Barrie- Orillia Christian Co -ed and Men's Slow -Pitch League noted that the diamonds at the Lion's Sports Fields are not always dragged and the portable chemical toilets should be emptied more often. Demand Indicators ❑ There is interest from the ball community in the northern part of the Township to re -align and enlarge Diamond #2 in Vasey Park, make improvements to Diamond #1 in Vasey Park, and add another adult -size diamond. ❑ To meet current unmet demand for two more teams, Oro - Medonte Minor Ball has requested 1.5 additional hours per week on Tuesdays and Thursday for the first seven weeks of the season and a total of 4.5 additional hours per week for the remaining five weeks of their season. They also would like additional diamonds to support their annual tournament and rainouts. ❑ Oro - Medonte Minor Ball anticipates an increase in participation of 15% over the next five years. Over the past five years, registration has increased by 18 %. ❑ Vasey Minor Ball anticipates an increase in participation of 10% over the next five years. Over the past five years, registration has held steady. ❑ The Barrie - Orillia Christian Co -ed and Men's Slow -Pitch League (which is actually based in Oro - Medonte) indicated that registration has increased by 20% over the past five years and they anticipate that demand could increase by another 25% over the next five years. Due to a shortage of available facilities in Oro - Medonte, they are renting diamond time in Barrie. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 100 Page 159 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 They currently use three hours at each of the Lion's diamonds on Monday and Friday nights and could use 50% more time. Anticipated Changes in the Local Market for Minor Ball Overall, the number of children, youth and adults who regularly play ball is projected to decline in number over the next ten to 15 years and then begin to increase again. ❑ Based on the age - specific population projections completed for this study, the number of potential participants available to play minor ball in Oro - Medonte is projected to decline in number (586 between 2006 and 2021) and percentage (from 15% in 2206 to 10.5% by 2921) through to around the year 2020, after which, it is predicted there will be an increase back to 2006 levels by 2031. The decline for the 5 -19 age group is predicted to be 763 from 2006 to 2021. ❑ The decline in the 5 -16 age group (Oro - Medonte Minor Ball) is predicted to be as follows (the percentage indicated the proportion of the total population that this age group represents and will represent): ■ 3,065 in 2001 (16.7 %), ■ 3,002 in 2006 (15.0 %), ■ 2,727 in 2011 (13.2 %), ■ 2,409 in 2016 (11.3 %), ■ 2,413 in 2021 (10.5 %), ■ 2,664 in 2026 (10.6 %), and ■ 3,194 in 2031 (11.4 %). ❑ The decline in the 5 -19 age group (Vasey Minor Ball) is predicted to be as follows (the percentage indicated the proportion of the total population that this age group represents and will represent): ■ 3,985 in 2001 (21.8 %), ■ 4,038 in 2006 (20.2 %), ■ 3,739 in 2011 (18.2 %), ■ 3,363 in 2016 (15.8 %), ■ 3,275 in 2021 (14.3 %), ■ 3,496 in 2026 (13.9 %), and ■ 4,081 in 2031 (14.5 %). Anticipated Changes in the Local Market for Adult Ball ❑ Based on the age - specific population projections completed for this study, the number of potential participants available to play adult ball in Oro - Medonte is projected to decline by close to 10% (279) over the next 8 -10 years and then slowly increase, but not back to the 2006 level until around 2030. ❑ For the 21 -40 age group (Vasey Countrymen), the number is projected to actually decline a little until around 2016, when the number is expected to continue to increase through to at least 2031. For this age group, the population in 2006 was 2,179. The number is projected to bottom out at 2,016 and then slowly increase to 2,458 by 2031. As a percentage of the The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 101 Page 160 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 population, this age group is expected to decline from 23% in 2001 to 19.8% by 2016 and then fluctuate through to 2031 when it is projected to represent 18.5% of the population. ❑ For the 16 -40 age group (Oro - Medonte Men's Recreational Slow -pitch League), the number is also projected to decline until around 2016 and then increase through to at least 2031. For this age group, the population in 2006 was 2,830. The number is projected to bottom out at 2,681 and then slowly increase to 3,064 by 2031. As a percentage of the population, this age group is expected to steadily decline from 30.7% of the population in 2001 to 23.1% by 2031. Provision Strategy Lions Sports Field Diamonds ❑ Add screening to the infield of both diamonds (20 10) ❑ Add a third full -size lit softball diamond of similar size and quality to create a three - diamond tournament facility. In the design of the park, leave room for a fourth diamond that may be needed in future. ❑ If a new arena is built elsewhere at the Guthrie site, ensure that there is access from outside to washrooms and food services to support outdoor uses of the park. ❑ When three diamonds are available, promote the availability of this tournament facility within the region. Vasey Park Diamonds ❑ Encourage greater use of Diamond #1. ❑ Re -align and re -build Diamond #2, including bleachers and an adequate backstop, but do not add lights. ❑ Encourage greater use of Diamond #2. ❑ More closely monitor the use of both diamonds to ensure that the rental fee to the Township is paid for all regular use. Shanty Bay Park Diamond If the adjacent fire hall is expanded into the park, program the ball diamond as a junior facility. The adult uses that are currently supported by this diamond for one night per week can be accommodated at the proposed three - diamond facility at the Guthrie site (as noted above). Craighurst Park Ball Diamond It is recommended that this substandard facility be retired and the uses that it currently supports be accommodated at the proposed three - diamond facility at the Guthrie site (as noted above). Warminster Park Diamond Maintain this unlit diamond in its current condition. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 102 Page 161 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Inventory and Utilization of Ball Diamonds Township of Oro - Medonte, 2008 Figure 36 Diamond Quantity Outfield Category and Dimensions Utilization Notes Provider Metres Feet Full -Size Lit Arena (Lions #1) 1 Twp 78 260 Scheduled regularly 6 Fenced outfield, lighting on 3 nights /wk. @ 3 -3.5 hrs /night, infield and 4 outfield poles, no mostly adult, a good deal of warning track, picnic area, out -of -town -use, use up canteen, excellent condition slightly from `07 Arena (Lions #2) 1 Twp 81 270 Scheduled regularly 6 Fenced outfield, lighting on 2 nights /wk. (?� 2 -3.5 hrs. /night infield and 2 outfield poles, no & Sat. afternoon, 68% adult, warning track, picnic area, 37% out -of -town, use up canteen, excellent condition slightly from `07 Vasey #1 1 Twp 64.5 215 Scheduled regularly 2 Fenced outfield, lighting on 4 nights /wk. g 1.5 -2 outfield and 2 infield poles, no hrs. /night, adult & minor ball warning track, bleachers, + a few small tournaments washrooms, picnic area, canteen, (32.6% utilization), use up good condition slightly from `07 Full -Size Unlit Vasey #2 1 Twp. 81 270 Scheduled regularly 1 Minimum wooden pole night/wk. (d 2 hrs. /night, backstop, minimum infield, no minor ball + a few small outfield fence, no warning track, tournaments (50.2% washrooms, picnic area, canteen, utilization), use down below average condition significantly from `07 Warminster 1 Twp. 72 240 Scheduled regularly 3 No outfield fence, bleachers, no nights /wk. g 1.5 -2 hrs. /night warning track, storage building, (70% utilization), 79% out- excellent condition of -town groups, all adult, use up slight from `07 Shanty Bay 1 Twp. 78 260 Scheduled regularly 5 No outfield fence, no warning nights /wk. (a, 2 hrs. /night, track, bleachers, good condition mostly minor ball (87.5% utilization), use same as `07 Intermediate Craighurst 1 Twp. 60 200 Scheduled regularly 1 No outfield fence, bleachers, fair night/wk. (a, 2 hrs. /night, condition minor ball (15.8% utilization), use down from `07 Moonstone El. Sch. 1 SCDSB ? ? Not scheduled No outfield fence, fair condition Junior /Scrub Pub. El. schools 9 SCDSB ? ? Not scheduled No outfield fence, fair condition Sep. El. schools 2 SMCDSB ? ? Not scheduled No outfield fence, fair condition Notes: Utilization is based on four nights /days /week x a 19 week season, with lit diamonds available for two 2 -hour time slots and unlit diamonds available for one 2 -hour time slot. So, a lighted diamond would have 304 hours available and an unlighted diamond would have 152 hours available per season. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 103 Page 162 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strate0c Facility Plan, Township of Oro - Medonte June, 2009 4.8 Soccer Facilities Within the Township, the soccer program is provided by three groups, with the assistance of the Township of Oro - Medonte: ❑ The Warminster Minor Soccer League reports approximately 600 participants for their recreational program. Participants range in age from 4 to 14. Male participation represents 55 %. They use the fields at Richlieu Park. ❑ Oro - Medonte Minor Soccer supports just over 400 participants ranging in age from 5 -14, with approximately 60% male. Their program is also `recreational'. They use leased fields at Burl's Creek Family Event Park. ❑ Kaos Sports provides a minor indoor soccer program utilizing a number of school gyms. In the past, the Township has offered an indoor soccer program, also utilizing school gyms. Figure 37: Soccer Fields at Richelieu Park, Warminster Quantity, Size and Distribution The two minor soccer programs serve the Warminster area (eastern half of the former Township of Medonte) and the central southern part of the Township (former Township of Oro). There is no soccer program to specifically support residents north of Highway 400. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 104 Page 163 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 There are 33 publicly available soccer fields in Oro - Medonte. Refer to Figure 38 below for details. There used to be an additional field in Warminster Park, but the facility fell into disuse and goals have been removed. ❑ Seven fields are located on Township lands, seven fields are located at elementary schools, and the remaining 19 are located at Burl's Creek Family Event Park and leased to the Township. ❑ Three fields are close to Full -Size (60x110 metres), and for this study, they have been categorized as Full -Size. ❑ Although 21 fields are categorized as Intermediate or Mini, all are smaller than the optimum 60x75 metres. ❑ The remaining 10 fields are categorized as Micro, although all are smaller than the optimum 2000 metres. ❑ Except for school facilities, soccer fields are concentrated in two locations: i) Richlieu Park in the Warminster area (5 fields), and ii) Burl's Creek Family Event Park (19 fields) in the central south part of the Township. In addition, one municipal soccer field is located in Ramey Memorial Park and Guthrie Park. ❑ For younger players, the larger fields can support several micro games simultaneously, utilizing portable nets. ❑ The only indoor soccer facility in the region is the private Barrie Sports Dome, located on Hammer Street, in the north end of the city. ❑ By 2010, the City of Orillia will be providing two full -size soccer pitches (one with artificial turf) and two three - quarter size practice pitches at a new facility called the West Ridge Sports Complex on the border of Oro - Medonte near Forest Home. Quality ❑ None of the fields are lit, tile- drained or irrigated. ❑ In each category, all fields are under - sized. ❑ Turf quality is moderate to poor. ❑ The fields at Richlieu Park are particularly inadequate (under- sized, sloping, rough turf). ❑ One of the better fields is located in Ramey Memorial Park, but is not scheduled for regular use by either soccer organization. ❑ Since the space occupied by the leased fields at Burl's Creek is used for a variety of large event purposes throughout the summer, the turf cannot be well maintained and as a result, is of marginal quality. In addition, portable nets have to be used. ❑ Due to size limitations and the marginal to poor quality of fields, neither a competitive youth nor an adult soccer program can be supported. Thus, both youth programs only serve children and youth up to age 14 for `introductory' and `recreational' programs. And even for this level of soccer program, facilities are marginal in quality. Utilization Available soccer fields are either used very infrequently or not at all by the community. ❑ Only 18 of the 28 fields are scheduled for regular community use. Two of the seven Township fields receive no scheduled use (Guthrie and Ramey Memorial parks). ❑ Two of the three nearly Full -Size fields are used only one night /week from mid May to early August by Oro - Medonte Minor Soccer for House League play. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 105 Page 164 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ The third nearly Full -Size field, located at Guthrie Park, is not scheduled. ❑ Only seven of the 15 Intermediate/Mini fields are scheduled for use and all are used only one night/week. ❑ The fields at Richelieu Park are used during June and July by the Warminster Minor Soccer League for House League play, and the fields at Burl's Creek are used from mid May to early August by Oro - Medonte Minor Soccer for House League play. ❑ The fields located at schools are only utilized for school programs. Issues The major issue with soccer fields is inadequate overall quality, including the size of the pitches, the quality of the turf and the grade of some of the pitches at Richlieu Park. This discourages an unknown number of potential minor soccer customers. Current fields cannot support a competitive youth soccer program or adult soccer. The two soccer organizations appear motivated to only provide an `introductory' and `recreational' program for children and youth. The second major issue is the soccer facility in Richlieu Park which is extremely unsatisfactory for soccer participants, as well as for adjacent and nearby residents. The Warminster Soccer League identified the following issues. ❑ There is little opportunity to park vehicles on site. ❑ The organization has to provide a storage bin/facility each season to stow equipment. ❑ Washrooms are portable chemical toilets, with no hand washing facilities. Other issues and observations about the facilities at Richlieu Park include: ❑ The adjacent streets are utilized for parking, even though a parking area is available at nearby Warminster Park. ❑ The soccer club is responsible for lining the fields. ❑ The fields are in poor condition and require significant leveling and turf enhancement. Lack of tile drainage and irrigation limits turf management and quality. ❑ Even the three largest fields (at 45x66 metres) are not large enough nor of sufficiently adequate quality for youth over age 14, a competitive minor soccer program or adult play. ❑ At 8.5 acres (4.41 hectares) in size, there is no more room to expand facilities or provide for additional parking in Richlieu Park. About 10% of the park is unavailable for sports fields due to a row of trees. The park is surrounded on two sides by houses, with the only `official' access point being a narrow laneway suitable only for pedestrian access. The park is unofficially accessed via private property off Champlain Crescent at the northwest corner of the park. Richlieu Park is classed as a large neighbourhood park and because there is no alternative in the Warminster community, it has been utilized for a purpose that is unsuitable for this type of park in this location, especially a park with no street frontage. ❑ The number of fields at this location is inadequate to support a minor soccer program with 600 participants that functions only one night per week. However, an associated issue is that the soccer program only operates for one night per week, rather than the typical four nights per week. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 106 Page 165 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 The lease arrangement with Burl's Creek Family Event Park which comprises an annual fee of $5,000, is subject to annual renewal and could be terminated at any time. It does not allow for the development of adequate quality fields to support a broader soccer program (youth 15 -17 for recreational and competitive youth soccer, or adult recreational and competitive soccer). The Oro - Medonte Minor Soccer League identified the following issues relative to the facilities available at the Burl's Creek location, and other issues: ❑ The difficulty to recruit and retain sufficient volunteers. ❑ The inability to offer a program for youth over the age of 14, and to support an adult program. Many Township residents travel to Barrie and Orillia to join their higher level programs. It was reported that in both of those communities, there are often insufficient numbers to form a competitive youth league. Other observations: ❑ Neither the Richelieu Park nor Burl's Creek location are suitable to support soccer tournaments. ❑ With scheduled play only one night per week for 10 and 12 week seasons for the two local clubs and no tournaments, soccer facilities in the Township are extremely under - utilized. Most soccer programs operate on a minimum four night/week schedule and some offer a seven night/week schedule. Most seasons are 15 -20 weeks in duration, with some play extended into September. Demand Indicators ❑ The Warminster Soccer League noted that they do not attempt to attract additional participants since no more can be accommodated via the existing facilities and the one -night per week schedule. They indicate that there is often a waiting list of around 50 children and youth. ❑ With adequate facilities and /or a schedule that is more than one night/week, the soccer programs could be expanded to accommodate additional participants in the minor soccer program and to extend the age of participants to 17. With adequate facilities, the soccer program could also be extended to accommodate adults, and to support tournaments. ❑ There is unmet demand for competitive minor soccer, with many players participating in programs in neighbouring communities. ❑ It is ideal to concentrate each of the two soccer programs at one site for each. ❑ The Township has recently received several requests from Orillia -based adult soccer groups, but cannot accommodate them due to inadequate fields. ❑ Based on the age- specific population projections completed for this study, unless the participation rate increases, demand for minor soccer in Oro - Medonte will decline over the next 15 -20 years, beginning in the very next future. The 4 -14 age group is expected to decline by 19% or 525 between 2006 and 2021 (from 2,769 to 2,244) and then slowly increase back to around the 2006 level by around 2028 and continue to increase to 3,088 by 2031. The proportion of the population that this age group represents is projected to decline from 15.6% in 2001 and 13.8% in 2006 to 9.8% by 2021 and then increase to 11% by 2031. ❑ Oro - Medonte Minor Soccer saw a decline of 80 participants in 2008. Although the organization attributed the decline in numbers to the introduction of on -line registration and The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 107 Page 166 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 severe weather on registration night, it may have been partially a result of the decline in the number of children and youth in the Township (a decline of 96 children and youth between that ages of 4 and 14 was reported by Statistics Canada between 2001 and 2006, and that downward trend will continue). ❑ However, if there were adequate facilities in the Township, demand for adult soccer has the potential to increase, since the age groups typically associated with adult soccer are projected to increase in number over the next 25 years. The 18 -34 age group is projected to increase slowly from 3,613 in 2006 to 4,567 by 2031 (an increase of almost 1,000 or 26 %). The proportion of the population that the 18 -34 age group represents is also projected to increase from 17.4% in 2001 and 18.0% in 2006 to peak at 19.6% by 2016 and then decline to 16.3% by 2031. The 18 -54 age group is projected to increase from 10,130 in 2006 to 10,969 by 3031 (an increase of 839 or 8.3 %), with almost 90% of the growth in the 18 -34 portion of this age group. However, the proportion of the population that the 18 -54 age group represents is projected to decline from 51.1% in 2001 and 50.6% in 2006 to 39% by 2031. Provision Strategy The Arena /Guthrie Site ❑ This site is a logical location to establish a quality soccer facility to support an expanded Oro - Medonte Soccer League as well as to support tournaments for the entire Township and the region. With adequate lit facilities at this location, a township -wide adult program should be able to be established — if the organizational structure can be established to promote and support such a program. ❑ Initially: develop a 15 acre unstructured turfed area to support the equivalent of: 2 full -size fields, 5 large mini fields and 4 small mini fields — all unlit - to initially support a local junior /recreational program. ❑ Test the market for competitive youth and adult programs. ❑ If the soccer facility evolves into a major venue, regional use and tournaments can be promoted and accommodated. Richlieu Park ❑ Given the current situation at Richlieu Park (as noted above), it cannot be recommended that a significant investment be made to upgrade or rebuild the fields. Other ❑ Monitor the Orsi proposal to provide a soccer centre in Severn Township. ❑ Monitor the use of the new soccer facilities to be built nearby in Orillia in 2010, and adjust recommendations for Oro - Medonte soccer facilities, if required. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 108 Page 167 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Inventory and Utilization of Soccer Fields Township of Oro - Medonte, 2008 Figure 38 Notes: None of the fields are lit, tile- drained or irrigated. The annual fee to lease the Burl's Creek fields is currently $5,000. Typical Levels and Optimum Field Sizes: Quantity Dimensions Intermediate /Large Mini 50x75 metres Field Category and Metres Feet Utilization Notes Provider Full -Size /Senior Burl's Creek 1 (leased) 54x96 180x320 1 night/wk. house league (mid May- Moderate condition, early Aug.) portable nets Burl's Creek 1 (leased) 49x96 162020 1 night/wk. house league (mid May- Moderate condition, early Aug.) portable nets Guthrie Park 1 Twp. 48x99 160030 Not scheduled Moderate condition Intermediate/Mini Richlieu Park 3 Twp. 45x66 150x220 1 night/wk. house league Moderate condition, (June /July), infrequent use by Orillia parking issue Soccer & Ultimate Frisbee Richlieu Park 2 Twp. 27x63 90x210 1 night/wk. (June /July) Mod. cond., parking issue Ramey Mem. Pk. 1 Twp. 36x75 120x250 Not scheduled Good condition Burl's Creek 1 (leased) 50x70 166x220 1 night/wk. house league (mid May- Moderate condition, early Aug.) portable nets Burl's Creek 3 (leased) 48x66 160x220 1 night/wk. house league (mid May- Moderate condition, early Aug.) portable nets Burl's Creek 4 (leased) 30x48 100x160 1 night/wk. house league (mid May- Moderate condition, early Aug.) portable nets Pub. El. schools 5 SCDSB ? ? Not scheduled Moderate condition Sep. El. schools 1 SMCDSB ? ? Not scheduled Moderate condition Micro Burl's Creek 5 (leased) 15x24 50x80 1 night/wk. house league (mid May- Moderate condition, early Aug.) portable nets Burl's Creek 4 (leased) 12x19 40x64 1 night/wk. house league (mid May- Moderate condition, early Aug.) portable nets Pub. El. schools 1 ? ? Not scheduled Moderate condition Notes: None of the fields are lit, tile- drained or irrigated. The annual fee to lease the Burl's Creek fields is currently $5,000. Typical Levels and Optimum Field Sizes: Full- size /Senior 60x110 metres Intermediate /Large Mini 50x75 metres Small Mini 40x60 metres Micro /Junior 2000 metres 4.9 Multi- purpose Sport Pads In partnership with resident groups, the Township has developed six outdoor multi - purpose sport pads in the following locations: ❑ Sweetwater Park (50' x 100') — concrete base and lit (used for ball hockey, basketball, and ice skating) ❑ Ravines of Medonte Park (60' x 120') — 10' fence surrounds the concrete surface (used for tennis, ball hockey, basketball and ice skating) ❑ Shanty Bay Park (60'x120') — no boards (used for ball hockey, basketball, and ice skating) ❑ Ramey Memorial Park (60' x 120') — concrete base, boards and lights (used for ball hockey, skateboarding, basketball, ice hockey, ice skating and community picnics) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 109 Page 168 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strate0c Facility Plan, Township of Oro - Medonte June, 2009 ❑ Shelswell Park (50' x 100') — concrete base, no boards (used for ball hockey, basketball and ice skating) ❑ Hawkestone Community Centre and adjacent park (asphalt - surfaced basketball court) In June, 2009, a seventh court was approved in principle by Township Council for Line 4 Park to be constructed in 2009. Figure 39: Ravines of Medonte Park Figure 40: Sweetwater Park The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 110 Page 169 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facilitc Plan, Township of Oro - Medonte June, 2009 Figure 41: Shanty Bay Park Figure 42: Ramey Memorial Park The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 111 Page 170 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Figure 43: Hawkestone Community Hall and Park — outdoor basketball court Provision Strategy At this time, there are no recommendations to provide additional sport pads. 4.10 Tennis Courts The Municipality provides one unlit tennis court at Barilla Park. The facility is only fenced at the ends and is of marginal quality. Two moderate quality lit tennis courts are available via a $30 /month per person membership fee at Horseshoe Valley Resort. There is a private two -court tennis facility at Lakewood Estates located on Line 13 near Lake Simcoe. The courts are owned by the association with a $3,500 one -time initiation fee and an annual maintenance fee. There is a private double -court unlit facility provided by the Eight Mile Point Cottager's Association. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 112 Page 171 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Figure 44: Barrilla Park Tennis Court Figure 45: Barrilla Park Tennis Court The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 113 Page 172 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Provision Strategy It is recommended that consideration be given to provide a double unlit court in Line Four Park. It is also recommended that the Township continue discussions with Horseshoe Valley Resort re: the opportunity for a joint venture with the Municipality to provide publicly - available facilities within the emerging year -round residential community at Horseshoe Valley. If that opportunity does not materialize, consideration should be given to providing two lit courts at the arena/Guthrie site to support a township -wide tennis program, with room to expand if demand warrants in future. 4.11 Older Adult Facilities There are no facilities in the Township that cater exclusively to older adults. However, adult programs are offered at various venues by the Department of Recreation and Community Services (e.g., wellness and exercise, dance, computer training, basketball and volleyball). The facilities utilized for municipal adult programs include: the banquet hall at the Oro - Medonte Community Centre Arena, Guthrie Elementary School gymnasium, Moonstone Elementary School gymnasium, Jarratt Hall, Edgar Hall, Old Town Hall, Carley Hall, the Ian Arthur Beard community room, and the Oro - Medonte municipal offices. The community hall boards and some community associations offer a variety of programs and events, many of which are family and adult- oriented and of interest to older adults (e.g., Scottish Country Dance; social events, dances and dinners; community picnics; garage sales; craft shows, singing groups; card games; practice for theatre; Women's Institute events; church group events; and floor -based exercise activities). Provision Strategy Support programming and associated recreational, social, health and educational uses for older adults in existing community halls, the arena multi -use room and the Ian Arthur Beard community room. Support programming and associated recreational, social, health and educational uses for older adults in new and improved municipal multi -use facilities. Encourage the formation of older adult clubs and associations. 4.12 Cultural Facilities There is only one public cultural arts facility in the Township, that being the African Methodist Episcopal Church in Oro or the `Oro African Church' as it is also called. Built in 1849, this National Historic Site is the last built remnant of an African Canadian community uniquely The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 114 Page 173 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strate0c Facility Plan, Township of Oro - Medonte June, 2009 rooted in the history of the United Empire Loyalists. Between 1830 and 1850, some 24 Negro families who fled from slavery in the United States to freedom in Canada were settled in Oro Township. In 1849, they acquired this piece of land for a burial ground and built the church. There are a few historical plaques throughout the Township identifying significant events and places. There are no other public cultural facilities such as an art gallery, a concert hall or playhouse, an outdoor performance space, public artist studios, or a public garden. Several of the community halls and the small school gymnasia could be utilized for minor performances and rehearsing, although, other than a small stage, there are no support features such as sound, lighting, or green room in these facilities. However, there are approximately a dozen and a half artists and a number of private art galleries; for example: ❑ Woodside Pottery in Craighurst, ❑ Mill Pond Studio Gallery, ❑ Double Doors, ❑ Brierley Pottery in Oro Station, and ❑ Ridge West Gallery in Oro /Shanty Bay. Figure 46: Oro African Church, Built in 1849 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 115 Page 174 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 A limited number of cultural programs are offered by the Municipality including: children's creative dance and drama for age 6 -9, kinder dance for age 3 -5, pre - ballet instruction for age 5 -7, junior ballet for age 5 -7, introduction to guitar for age 8 -15, tap dancing for beginners for adults, movement improvisation for adults, dance lessons for youth and adults, and scrapbooking for adults. A few other programs and events are sponsored by community groups: ❑ Scottish Country Dancing — for adults and youth (Hawkestone Community Hall) ❑ Hawkestone Singers (Hawkestone Community Hall) ❑ Coldwater Players theatre group rehearse at Eady Hall ❑ The annual Coldwater Studio Tour stops at Carley Hall in June ❑ The Christmas Craft Show at Jarratt Hall ❑ Oro- Medonate Christmas Craft Tour (Old Town Hall, Oro Station Community Hall, St. Thomas Church hall) ❑ The annual agricultural fair, which is held in September at the fairgrounds Figure 47: Plaque located at the Oro African Church The City of Barrie In 2007, the City of Barrie established the Department of Culture which is dedicated to cultural development in the City. Significant cultural facilities and activities in Barrie and area include: The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 116 Page 175 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Performance Spaces ❑ Gryphon Theatre for Arts and Entertainment at Georgian College ❑ The Downtown Theatre ❑ Fisher Auditorium ❑ Theatre by the Bay ❑ The Gibson Theatre - Alliston Museums ❑ Simcoe County Museum ❑ Base Borden Military Museum Galleries ❑ The MacLaren Art Centre ❑ Barrie Native Friendship Centre — gallery ❑ Yvette Miller Fine Art Studio /Gallery ❑ Gallery on Queen ❑ Martin House Garden Art Sample of Festivals and Events ❑ Barrie Waterfront Festival and the Festival of Ice ❑ Kempenfelt Festival - arts and crafts ❑ Barrie Jazz and Blues Festival ❑ Roots Music Festival ❑ Barrie Film Festival ❑ Barrie Kiwanis Music Festival ❑ Colours of Music Festival ❑ Barrie Dragon Boat Festival Other ❑ Barrie Public Library ❑ Georgian College School of Design and Visual Art ❑ Barrie Farmers Market (temporary) ❑ Talk is Fine Theatre — an artist- driven company ❑ The Huronia Symphony ❑ The Barrie Concert Series City of Orillia The City of Orillia has established a Department of Culture and Heritage which is responsible for the management of the Orillia Opera House and the Stephen Leacock Museum. Significant cultural facilities and activities in Orillia and area include: Performance Spaces ❑ The Opera House — the Gordon Lightfoot Auditorium (700 seats) plus the Shilling Studio Theatre (104 seats) ❑ Casino Rama — 5000 seat entertainment centre (Mnjikaning Rama First Nations) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 117 Page 176 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Swanmore Hall — Leacock Museum ❑ Couchiching Beach Park Bandstand Museums ❑ Leacock Museum National Historic Site ❑ Orillia Museum of Art and History — showcases the best of Orillia and Lake Country's culture and history through local and national exhibitions ❑ Mnjikaning Fish Weirs (at the Atherley Narrows) — a 5000 year old National Historic Site ❑ Ontario Provincial Police Museum Galleries ❑ Orillia Museum of Art and History ❑ various private galleries, mostly in the downtown Sample of Festivals and Events ❑ Leacock Summer Festival ❑ Annual Orillia Scottish Festival ❑ Orillia Spring Blues Festival ❑ Annual Orillia Jazz Festival ❑ Orillia Comedy Festival ❑ Orillia Beatles Celebration ❑ Mariposa Folk Festival ❑ Mariposa Butterfly Festival ❑ Christmas in July ❑ Orillia Waterfront Festival ❑ Doors Open Orillia ❑ Orillia Canada Day Celebrations ❑ Orillia Santa Clause Parade ❑ Orillia Winter Carnival ❑ Arts with Class Arts and Craft Show ❑ Christmas Arts and Crafts Show ❑ National Aboriginal Day Celebrations — Casino Rama ❑ Arts for Peace Festival ❑ Sunday Evening Band Concert - Couchiching Beach Park Bandstand ❑ Annual Tribute Artists Weekend ❑ Village of the Arts ❑ Annual Orillia and District Fall Fair ❑ Mnjikaning First Nation Annual Thanksgiving weekend and Mother's Day Pow Wows Other ❑ Orillia Farmers Market ❑ Orillia Public Library (local history, local art, public internet, books, video, CDs) Elsewhere in the Region There are other cultural attractions and events in the region including the following examples: The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 118 Page 177 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Ste. Marie Among the Hurons museum - Penetanguishene ❑ Discovery Harbour — Penetanguishene ❑ King's Wharf Theatre - Penetanguishene ❑ Penetanguishene Centennial Museum and Archives ❑ The Martyr's Shrine — Midland ❑ Simcoe County Museum — Midland ❑ Coldwater Gallery — Village of Coldwater ❑ Coldwater and Area Studio Tour (with nine stops in Oro - Medonte) ❑ The Gibson Centre for Community Arts and Culture (theatre, gallery, studios) - Alliston Provision Strategy It is recommended that the Municipality, through the Department of Recreation and Community Services, continue to expand visual arts and crafts programming, as well as dance and other performing arts for all age groups. This should be accomplished directly through municipal programming, as well as through the encouragement and support of community volunteer -based groups. It is recommended that the Municipality also encourage independent /commercial interests who provide culture activities and facilities (such as classes in the visual arts, crafts, and the performing arts), as well as cultural facilities such as galleries, studios and performance facilities. It is also recommended that the Municipality encourage and support festivals and cultural events, both civic and independent. In addition, it is recommended that the Municipality encourage the further development of `heritage' (folkloric arts, material arts and built heritage, as well as archives, museums, historic sites and monuments, and heritage properties). In particular, encourage and support the protectors (Township of Oro - Medonte History Association) of the African Methodist Episcopal Church to maintain this important national historic site. Ensure that as new multi - purpose community facilities are provided, they are designed to support programming in the visual, media and performing arts (particularly dance). It will be crucial that natural and artificial lighting is suitable to the creative arts and that storage is provided to support multiple programming per multipurpose room. It is also crucial that a `sprung' floor is available for dance programs. That is the type of flooring that is also suitable for floor -based fitness /aerobic and stretching programs. Support Horseshoe Valley Resort in its interest in possibly providing a `cultural centre' within the planned residential community. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 119 Page 178 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 4.13 Curling Facilities Although there are no curling facilities in Oro - Medonte, there are fourteen facilities within surrounding and nearby communities (see the list below). The facilities range in size from two to seven sheets of ice. Most facilities have a lounge and some have a dining room and/or banquet hall. Some of the larger facilities are nearby. ❑ Coldwater and District Curling Club (4 sheets, banquet hall) - the Township has an agreement with this Club. ❑ Penetanguishene Curling Club (6 sheets, banquet hall) ❑ Midland Curling Club (5 sheets, lounge, banquet hall) ❑ Orillia Curling Club (6 sheets, associated with the Barnfield Point Recreation Centre at Atherley) ❑ Barrie Curling Club (7 sheets, lounge, dining room) ❑ Elmvale Curling Club (2 sheets) ❑ Stroud (5 sheets, lounge — Innisfil) ❑ Churchill Curling Club (2 sheets, Innisfil) ❑ Bradford Curling Club (4 sheets, lounge) ❑ Cookstown Curling Club (4 sheets) ❑ Alliston Curling Club (4 sheets, lounge) ❑ Collingwood Curling Club (6 sheets, lounge) ❑ Creemore Curling Club (2 sheets) ❑ Stayner Granite curling Club (4 sheets, lounge) Through the Search Conference, some of the group surveys and the Community Forum, there was some interest expressed for a curling facility in Oro - Medonte Township. A more in -depth investigation into the utilization and viability of nearby curling facilities, as well as the degree of any unmet demand would be required to help determine the need for such a facility in the Township. Provision Strategy It is not recommended that the Municipality play a direct role in providing a curling facility. If a private /non - profit club was to form and raise funds to build and operate a facility, it may be feasible for the Municipality to provide a site, ideally associated with or adjacent to the arena on the Guthrie site. An initial investigation of the need for a curling facility could be included in the feasibility analysis of township -wide a multi -use community facility. 4.14 Library Facilities /Services For a variety of reasons, including the widely disbursed nature of the population, the Township does not directly provide library services to Township residents via a Township facility. Instead, The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 120 Page 179 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 the Municipality has negotiated various agreements to allow Township residents to access library facilities in five of the surrounding communities, including: ❑ The City of Barrie ❑ The City of Orillia ❑ The Town of Midland ❑ Springwater Township ( Elmvale and Midhurst branches), and ❑ Severn Township (Coldwater Branch). In 2008, it was reported that there were 6,433 memberships registered through the five libraries. The agreement with the City of Barrie is a service contract, which, in 2008, totaled $111,228 and served an estimated 2,830 Oro - Medonte residents (for an average annual cost per member of $41). The annual fee charged to non - members from other communities was $100. The agreement with the City of Orillia is also a service contract, which, in 2008, totaled $92,700 and served an estimated 2,269 Oro - Medonte residents (1,852 adults and 417 children) (for an average annual cost per member of $41). The annual fee charged to non - members from other communities was $60. The Municipality also has a service contract agreement with the Town of Midland, which, in 2008, totaled $4,500 and served an estimated 270 Oro - Medonte residents (230 adults and 40 juveniles) (for an average annual cost per member of $17). The annual fee charged to non- members from other communities was $110. The agreement with the Township of Severn (Coldwater branch) is a service contract, which, in 2008, totaled $15,000 and served an estimated 957 Oro - Medonte residents (711 adults and 246 juveniles — represented 30% of total membership at this branch) (for an average annual cost per member of $19). The annual fee charged to non - members from other communities was $25. The agreement with the Township of Springwater ( Midhurst and Elmvale branches) is a fee per member arrangement, which, in 2008, totaled $6,230, based on a rate of $70 x a reported 89 households. The Ontario Ministry of Culture estimates that over the past two years, 107 Oro - Medonte households were members (40 at the Midhurst Branch and 69 at the Elmvale Branch). The average annual cost per member in 2008 was $70. The annual fee charged to non - members from other communities is $75. The annual cost per membership was double the average of $35.26 (not including the annual fee to Springwater Township). It is clear that the value of the Springwater Township library service is the lowest in terms of the cost per member and members served. In 2008, the total cost to the Township of Oro - Medonte for library services was $229,308. The three services in Barrie, Orillia and Coldwater (Severn Township) accounted for 94% of all memberships and 95.5% of the annual cost. Factoring in the higher cost of the Springwater service, the average annual cost per membership was $35.65. This represents good value. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 121 Page 180 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 There a small library located in the lower level of the Hawkestone Hall, which was established and is maintained and administered by the Hawkestone and Area Community Association. The library focuses on popular adult reading, as well as a collection for infants and toddlers. Computers and Internet access are also available. The 6,433 memberships registered through the five libraries represents one third of the population of the Township. Although no reliable data is available on average membership levels, library specialist, Jim Morgenstern of dmA Planning and Management Services indicated that it is not unusual for rural and county systems to have a market penetration in the 30-40% range. He also indicated that highly developed urban systems claim membership rates in the 50- 70% range. He also suggested that the local membership rate could be increased with more effective marketing, better services and more remote access. And because the Municipality has five separate agreements, they may be paying more in total than if there were fewer agreements to negotiate. Provision Strategy It is recommended that the service agreement with Springwater Township be terminated as soon as possible. It is essential that accurate and supportable records of Oro- Medonte memberships are maintained for the other four library services. Closely monitor membership levels and associated costs at the Severn Township and Midland facilities. 4.15 Wharfs and Boat Launches There are four public wharfs and three official public boat launches sites along the Lake Simcoe shoreline within the Township, as well as a public boat launch at Southside Bass Lake Park. This 2.5 acre park (including the road allowance) provides some space for parking; however, parking limits the opportunity to develop this park for picnicking and passive recreation. The Hawkestone wharf is federal. None of the Lake Simcoe boat launch facilities are adequate, as noted below. ❑ Line 9 wharf and boat launch — poor condition and poor access —the ramp is too short for the shallow water depth — this is the only facility with adequate parking ❑ Carthew Bay Wharf and boat launch — although the boat launch facility not in good shape and access is poor, it is, by default, one of the better options; however, loose stone /gravel at the entry limits traction, especially for haul -out — there is very limited parking which parallels the adjacent roadway ❑ Line 2 /Shanty Bay wharf and boat launch — old and deteriorated, very steep loading angle ❑ Hawkestone Wharf — wharf only ❑ Shelswell Park (gravel) beach — used by ice fishermen as an important access point to Lake Simcoe with parking The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 122 Page 181 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Figure 48: Hawkestone Wharf Figure 49: Carthew Bay Wharf and Boat Launch The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 123 Page 182 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Figure 50 Line Nine Boat Launch Figure 51: Line Nine Boat Launch Parking Lot The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 124 Page 183 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Provision Strategy Since Line 9 wharf and boat launch is the only site with even minimal space for parking, there may be an opportunity to improve the dock and possibly install a break wall and dredge to increase the depth at the boat launch. Revise signage at the wharfs that have been conveyed to the Township. As opportunities arise, consider acquiring waterfront lands adjacent to boat launch areas, or in other areas to create boat launch facilities. 4.16 Neighbourhood /Community Parkland Planning and Development Historically, neighbourhood and community parks have not been developed based on even a conceptual level site plan which identifies desirable and suitable facilities (type and scale), as well as an optimum layout and phasing strategy. Typically, local residents and /or sometimes a local recreation association have taken the initiative to decide what is desired in the park and where to locate each individual facility within `their' local park. Often, the decision about a type of facility to add to their park and where to locate it was made one facility at a time, without the benefit of an overall plan or experienced advice about the appropriate scale and layout that would be suitable for each park. The result has often been facilities in a small neighbourhood park that are out of scale or character for the type of park (e.g., lighted facilities in a neighbourhood park, surrounded by residences); sports facilities that are aligned in the wrong direction; facilities that have been developed to an inadequate level of quality to support the intended use; facilities that are not required in a particular park (given the overall demand, leisure trends, the existing supply and distribution of similar facilities, etc.); and facilities inappropriately located within the park. In part, this approach has been encouraged by the Township policy that if a community raises enough money to pay for a particular facility, they can locate it in `their' park. Typically, very little analysis has been undertaken to ensure that the decision about the need for the facility, the type and scale of the facility, or its location are all correct. Provision Strategy It is recommended that the Municipality, through the Department of Recreation and Community Services (and guided by this Strategic Facility Plan) be much more proactive in the process of planning for and developing all Municipal parkland, including neighbourhood and community level parks. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 125 Page 184 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter 5: Township -wide Leisure Facility Provision Strategy 5.1 Introduction This chapter is devoted to the township -wide leisure facilities provision strategy which establishes the foundation, philosophy and broad direction for the facility- specific and other recommendations contained in the Strategic Facility Plan. Fundamental to the Township -wide and facility- specific strategies are Planning and Provision Principles and Guidelines (see Sections 5.3 and 5.4). The township -wide strategy integrates all of the strategies for each individual type of facility (Chapter Four) and any recommendations regarding the leisure delivery system (Chapter Three). In Section 5.6, the individual facility- specific strategies are summarized. Section 5.2 summarizes the system -wide findings and conclusions. Section 5.7 reports on the implications for the proposed township -wide multi -use recreation centre. Section 5.8 contains the capital cost estimates, recommended phasing and the financing strategy. 5.2 Summary of System -wide Findings and Conclusions The following is intended to summarize the key findings and conclusions contained in Chapters Two, Three and Four. Key facts about the population of the Township ❑ 2006 population was 20,031 (source: Statistics Canada census). ❑ The population is considerably older than the provincial average. ❑ Considerably more than half of the population lives in the southern half of the Township, particularly in the southwest quadrant. ❑ Overall, Township residents are more affluent, better educated and fewer are disadvantaged than is the average for Ontario. Looking to the Future The population has been projected in five year intervals to 2031 as indicated below and was also projected by age of residents. ❑ 2001 18,315 ❑ 2006 20,031 ❑ 2011 20,587 ❑ 2016 21,341 ❑ 2021 22,941 ❑ 2026 25,232 ❑ 2031 28,100 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 126 Page 185 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 A notable concentration of population is beginning to emerge along the Horseshoe Valley Road corridor (Craighurst, Horseshoe Valley Resort, Sugarbush, Buffalo Springs) — with accommodation for over 5,000 — 6,000 new permanent residents planned. It is projected that the following markets will decline over the next 15 -20 years: ❑ 4 -12 (by 400 or 18 %) ❑ 13 -17 (by 340 or 23 %) ❑ Mid -life adult (age 35 -54) (by 1420 or 22 %) The following markets are projected to increase over the next 25 years: ❑ Young adult (age 18 -34) (954 or 26 %) ❑ Empty nester adult (age 55 -64) (955 or 34 %) ❑ Older adult (age 65 +) (6,000 or 224% Broad Implications for Demand for Leisure Activities Over the next 30 years, there will be a very large increase in demand for all of the activities that a mature Baby Boom market and an adult Echo generation will desire — including increasing expectations for: quality, comfort, value for price, flexibility, focus on the individual, accessibility, and eco- friendly. Over the next 10 -15 years, there will a decline in demand for all activities of interest to children and youth — then a slow increase in demand back to current levels by 2025 -2030. This is due in large part to the aging of the big Baby Boom population (age 44 -63) and the influence of their values and leisure interests; as well as the aging of the Echo generation (the children of the Baby Boom population who are currently age 15 -30). Due to the above average age of the population of the Township, the upward and downward trends in leisure interests will be more pronounced in Oro - Medonte. Implications of Some of the Unique Characteristics of the Township Due to the large size of the Township, the widely disbursed nature and low density of the population with no (current) dominant population centre, and the amalgamation of two former rural townships (and small parts of three others municipalities) with different levels ofprovision, the following has resulted: ❑ an oversupply of some facilities, leaving facilities such as some ball diamonds, soccer fields, and community halls under - utilized or simply unused; ❑ facility provision that is not uniform across the Township, in terms of type, quantity and quality of facilities; ❑ a less than ideal location/distribution of most facilities and parks relative to where people live — with very little in the area of the Township that is north of Highway 400 and the area immediately southeast of the highway. ❑ there is only one of some types of facilities (e.g., arena, large municipal hall, beach), - all of these facilities are located in the southern third of the Township; and The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 127 Page 186 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ A focus on the `base' and `recreational' level of provision with a strong dependence on Barrie, Orillia, Midland, and to a lesser extent, the Township of Severn, to provide many leisure facilities and a good deal of programming and events. The Resource Base and Key Providers of Leisure and Open Space The existence of the Oro Moraine, Lake Simcoe, Bass Lake, and large tracts of forest and wetlands has provided an outstanding inventory of nature- oriented recreation opportunities that greatly exceeds the norm. The existence of two well developed trail systems and pockets of other well developed trail networks is an asset, which would be greatly enhanced (for local and regional recreation and tourism) if the systems and pockets of trail activity were better integrated and promoted. The significant role of other providers in the public, quasi - public and commercial domains has resulted in an array of typical as well as some unique recreation opportunities (e.g., golf courses, marinas and yacht clubs, other water -based opportunities, alpine skiing and snowboarding, cross - country skiing, bicycling, equestrian activities, camping, nature appreciation, exhibitions, and large spectator events). The strong base of volunteers is at the centre of program and facility provision, and defines an essential community development role for the Department of Recreation and Community Services. However, this diminishing asset must be nurtured if volunteers are to continue to play a pivotal role in the future. The existence of a good number of non - public /community -based parks, open space and recreation facilities is unusual. This presents both opportunities and issues. The lack of a secondary school in or near the Township removes some key public facilities and focuses many youth -based activities and communities of interest away from the Township. Parks and Open Space Over the years, the slow and piecemeal nature of residential development and the small size of many residential clusters, as well as inadequate parkland acquisition policies and decisions have resulted in many examples of poorly located, sized and shaped parkland, some of with minimal frontage, and some that are unusable or only marginally useful. The absence of parcels of parkland that are of suitable size, location and setting for the development of modern recreation facilities and clusters of facilities is seriously jeopardizing the ability to find adequate solutions to a number of facility shortfalls. Only ten parks are between two and five hectares in size and only five are larger than five hectares. This deficiency may require the purchase of some additional parkland. By contemporary standards, few parks are well developed, with only Sweetwater and Bayview Memorial parks approaching minimum standards for functionality, layout and attractiveness. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 128 Page 187 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Some parks have been developed and utilized for purposes that are not in keeping with their size and location (e.g., Richlieu and Craighurst). Indoor Facilities Most municipal facilities are in fair to poor condition, requiring large amounts of capital investment in the coming years, if they are to remain viable. In some cases, the cost to maintain these facilities over the next 20 years exceeds the cost to replace each facility with one of similar size, but of higher quality and character, as well as requiring lower annual maintenance and utility costs going forward. Many indoor and outdoor facilities are too small and of marginal quality and character to support the type of leisure programming and uses expected by contemporary society. And the expectations of tomorrow's residents will continue to increase. The northern third of the Township is under - serviced compared to the rest of the Township, with no indoor community facilities north of Highway 400. In 2008, building condition assessments were completed for the eight community halls owned by the Municipality. The estimate for recommended repair and upkeep over the next 20 years varied from $235,000 to $534,000, and totaled $2.8 million. Although the actual cost of individual works could be lower, inflation may more than compensate. Edgar, Warminster, Eady and Carley halls are particularly high maintenance facilities, and will require regular and costly repairs to brickwork and to the stucco finish on the Edgar facility. See Appendix E for details. Fire safety audits were also conducted by the Municipality in 2009 on the community halls and the arena. Deficiencies were identified in each facility, some of which require immediate attention. See Appendix E for details. Identified repairs responded to life safety and accessibility deficiencies, based on the requirements of A2 occupancy under the Ontario Building Code for public use facilities, the Ontarions with Disabilities Act and the requirement for an asbestos survey under Ontario Regulation 278/05. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life of each structure. At $240 /square foot, the cost to replace these facilities using contemporary style, configuration and construction methods varied from $168,000 for Warminster Hall to $546,000 for Jarratt Hall. The cost is higher to repair than to replace Warminster, Carley and Edgar halls, with Craighurst very close. When repair budgets exceed 65% of replacement cost, facilities are generally replaced with more functional, and energy- and cost - efficient facilities. New facilities would be much more efficient, functional and appealing; would generate increased revenues; and could consolidate some halls and diminishing volunteer resources. The Oro- Medonte Community Arena and banquet hall also requires a great deal of repair over the next 20 years and beyond, if the facility is to be retained. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 129 Page 188 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ $875,500 is targeted for the next five years and another $825,000 for Years 6 -10. ❑ Upkeep and repairs are estimated at $3.8 million over the next 20 years in 2009$. ❑ Only a few functional and aesthetic upgrades are included in the recommended initiatives. ❑ High cost items in the next 10 years include roof replacement, refrigeration components, improvements to dressing rooms, replacement of the ice slab /refrigeration distribution piping /under -slab heating system/related components, electrical upgrades, and exterior cladding. A new modern arena, which would cost between $8 million and $10 million, would be more functional and appealing, would more energy - efficient and would cost less to operate and maintain. A new and repositioned facility (on the 85 acre Guthrie site) would also provide the only option to add components to better support existing and future park functions and other indoor activities in the near and longer -term future. Operation of the Community Halls Although volunteers are heavily invested in the management, operation, marketing, scheduling and programming of community halls, the current model is not working as well as it should. Rather than providing essential community programming, a good deal of the volunteer time is invested and many events are hosted simply to raise funds to cover operating costs and support minor capital improvements and upgrades. The Municipality is increasing at risk regarding substandard facilities (fire safety, accessibility, and insurance requirements; as well as security, and LCBO and Ontario Building Code regulations). There is also risk associated with volunteers operating public buildings; for example: compliance with Township and other policies and regulations regarding type of use, compliance with regulations, Occupiers Liability Act, etc. Affordability The relatively small number of residents for the large geographic size of the Township and the above average burden placed on the residential tax base, has made it challenging to adequately finance municipal services, especially parks, recreation and arts /culture. Partnerships with local groups and surrounding communities (in the public, quasi - public and commercial sector) will be essential to significantly improve and add to leisure opportunities. 5.3 Planning and Provision Principles The recommendations of this Strategic Facility Plan for leisure facilities are founded on a number of principles that are intended to provide the guiding philosophy for planning and decision making for now and into the future. Some of the principles are based on the personal, social, economic and environmental benefits of parks, recreation, culture and the arts. Others reflect contemporary planning principles for the provision of leisure facilities and related programs, activities and services, adapted to the Township of Oro - Medonte. The recommendations contained within Chapter Three regarding the leisure delivery system and the role of the Municipality, as well the recommendations that relate to specific types of facilities in Chapter Four are based on these principles. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 130 Page 189 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Principle One: The Benefits of Parks, Recreation, Culture and the Arts The personal, social, economic and environmental benefits of parks, recreation, culture and the arts are becoming increasingly well documented and widely known, and have become the foundation of contemporary leisure delivery systems. The benefits are summarized in Appendix A and have been translated into the following `belief statement, tailored to the Township of Oro - Medonte. We believe that an investment in parks, recreation, arts and culture in the Township of Oro - Medonte is an investment in the beauty and appeal of our community; and the growth and development of our citizens, our community, our economy and our environment. Research indicates that the results of this investment will include: ❑ Improved personal health and well being for our citizens - recreation and active living results in lower costs for health care, improved quality of life, and increased life expectancy. ❑ Greater citizen engagement - involvement in community organizations results in more civic engagement, and ultimately a safer and more democratic community. ❑ Proud and confident leaders - involvement in recreation, parks, and arts and culture builds important social skills and produces leaders that are better able to serve their community. ❑ Strong neighbourhoods - recreation, parks and the arts can be a catalyst for building a strong and self - sufficient community and appealing and safe neighbourhoods. ❑ Reduced crime and lower costs for policing and justice - increased opportunities in recreation, sports and the arts will reduce self - destructive and anti - social behaviour, alienation and racism. ❑ A cleaner and healthier environment - parks and natural areas protect and can enhance ecological integrity, improve air quality, help to purify our water and encourage stewardship ethics. ❑ Economic growth and prosperity - recreation, sports tournaments, festivals, and arts and culture contribute to the positive economic and social environment necessary for business success — stimulating spending and employment, increasing productivity and increasing the attractiveness of Oro - Medonte to new residents, tourists, and existing and new businesses. ❑ Building strong families - families that play together — stay together. Recreation supports and strengthens families. ❑ Balanced human development - mind, body and spirit - involvement in recreation, play, sports, and arts and cultural activity can help children, youth and adults develop their full physical, social, creative, intellectual and spiritual capacity. ❑ Preservation and celebration of our cultural heritage and diversity - helps us to better understand ourselves, our neighbours and newcomers to our community. Principle Two: Support the Concept of `Communities within a Community' The provision of and access to community facilities should support clusters of historical as well as emerging communities. Where current and future population warrants, the Municipality should strive to support `suitable centres of community activity' (either municipally -owned or otherwise available for community use). A few higher level facilities and leisure opportunities that would not be replicated across the Township should be provided to meet the needs of all The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 131 Page 190 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 residents. For all facilities, consider locations that are easy to access by well travelled roads and trails. Principle Three: Establish a Three - Tiered System for Parks and Facilities To help support this concept of `communities within a community', and the very decentralized nature of the population, the following three - tiered system should be established for the provision of culture and recreation facilities and parkland. The `township /regional' tier is intended for facilities and parks that are highly developed and large scale, and attract regular use from across much of the Municipality and beyond. The `community' tier recognizes facilities and parks that regularly attract most of their use from a relatively wide area, but not necessarily the whole township, and as such, are generally developed to an intermediate level or scale, which could involve clustered and lit facilities and provision for parking. Neighbourhood parks and facilities represent the third tier and are intended to mostly meet the `basic /recreational' needs of nearby residents, and as such, should not incorporate even intermediate level facilities. i) Township- wide /regional (Bayview Memorial Park, the Oro - Medonte Community Arena, the Guthrie site, possibly opportunities associated with Horseshoe Valley Resort, golf courses, the Ganaraska Trail, ski areas, etc.) ii) Community (Sweetwater Park, Vasey Park, Warminster Park, a new Craighurst Park, and the community halls) iii) Neighbourhood/Local (Ravines of Medonte Park, Shelswell Park, Barrilla Park, and others) A key element of the three- tiered system is to increase the linkage among the various open space components via a network of trails and open space greenways. Principle Four: Cluster When and where appropriate, new indoor and outdoor facilities should be clustered to optimize efficiency and appeal, as well as to improve programming and marketing potential. Where appropriate, consideration should be given to including education, library and other complimentary facilities along with leisure facilities. Given the decentralized nature of much of the population, this principle cannot be applied as liberally as in more compact communities or one with a major population centre. Principle Five: Locate for Visibility and Prominence Whenever possible, locate major leisure facilities in visible locations to help promote their use and to showcase what the community has to offer. Principle Six: Gradually Lessen Dependence on Surrounding Communities Although the Township has begun to gradually increase its self - sufficiency, the residents of Oro - Medonte rely quite heavily on some of the municipalities in the surrounding area to supply many types of the leisure facilities, programs and related events and services, particularly those for which there is marginal or insufficient local demand, or where there has not been sufficient local investment to date to provide adequate facilities and other services. However, as the Township continues to mature and attract residents from larger centres, and as the population grows toward 25- 30,000 there will be an increasing need for the Municipality to provide more and better The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 132 Page 191 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 leisure programming (directly and indirectly) and related services, and higher quality leisure facilities (some types of which are currently not available in the Township). Principle Seven: Complement Rather than Compete When needs are adequately met for a particular leisure interest, the Municipality should not engage in or increase competition with other providers. However, where there is sufficient unmet demand and /or other providers are not adequately and affordably meeting the leisure needs of a particular market segment, the Municipality should consider providing or expanding service in that area. Municipal involvement could be direct or indirect. Principle Eight: Continue to Evolve Partnerships between the Municipality, the Voluntary Sector and Others As community expectations for parks and leisure services increase and broaden, and the Township expands its leisure services role, the need to partner with the voluntary sector and others will become increasingly important. Opportunities to partner with others in the public, quasi - public and commercial sectors should increasingly be sought, evaluated and established where there are benefits to the Municipality and the community. Also, the role of the Municipality in support of improved volunteer engagement should continue to increase to ensure a strong volunteer presence in leisure service delivery. Principle Nine: Optimize Facility Use Relative to the characteristics of each type of facility, ensure that use is maximized before additional facilities are provided. Facilities at the Township- wide /Regional level of provision should always be programmed for the highest and best use in prime time. Principle Ten: Support Physical Accessibility Ensure that all existing community and new facilities are fully accessible for persons with disabilities and mobility impairments. Principle Eleven: Be Environmentally Responsibility When facilities undergo major renovation, strive to improve energy efficiency where possible and economically feasible. For new construction, provide facilities that, through design and operation, embrace contemporary energy conservation technology and measures. Strive for at least a LEED `Silver' Certification or equivalent for all new facilities, including the site and site development, as well as other factors including support of alternative transportation, light pollution, recycling, optimum energy performance, and low emitting materials. LEED stands for: Leadership in Energy and Environmental Design scoring system, as regulated by the Canadian Green Building Council. Principle Twelve: Be Fiscally Responsibility Ensure that capital and net operating costs associated with existing and planned public facilities are affordable in the short term and are sustainable for the future. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 133 Page 192 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 5.4 Overview of the Way Facilities are Recommended to be Provided across the Township Three Broad Themes of Enhancement are Recommended: The strategy to improve leisure facilities is based, in part, on the following three themes: i) Upgrade /improve /replace /add to many existing facilities; ii) Consolidate some existing facilities; and iii) As demand increases and evolves, add some types of facilities that are currently not provided by the Township (as the Municipality can afford and through partnerships). The Evolving Role of the Municipality and the Recreation and Community Services Department The following describes the recommended changes in the role of the Municipality as a provider of public open space and leisure services over next decade and beyond. ❑ Continue to increase the community development role of the Municipality — nurturing and enhancing community /sports /arts groups and volunteer resources. ❑ Encourage more partnerships. ❑ Continue to increase direct programming. ❑ Increase the role of the Department of Recreation and Community Services in facility planning and operation. ❑ Increase the role of the Department of Recreation and Community Services in park planning, design and development. ❑ Gradually move toward higher levels of service provision (parks, facilities and programming). Partnerships of many kinds with other public entities, and the quasi - public and the commercial sectors are essential to making significant improvements to parks, open space, facilities and leisure services in the Township of Oro- Mcdonte over the next decade and beyond. Continue to maintain and enhance partnerships with: ❑ surrounding municipalities regarding library services — agreements to be improved; ❑ the Township of Severn regarding access to the Coldwater Arena; ❑ the Coldwater and District Curling Club; ❑ hall boards and community associations; ❑ service clubs (e.g., Orillia Kinsmen and Lions); ❑ the Province and the County re: county forests and the Copeland Forest; and ❑ the school boards. Pursue potential partnership /strategic alliance opportunities with Horseshoe Valley Resort, the City of Orillia (MURF), the City of Barrie, and Springwater Township /new Midhurst recreation centre — particularly for expanding access to aquatic, fitness, arts and heritage facilities. Pursue partnerships re: naming rights and sponsorship to help finance major capital projects and programming. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 134 Page 193 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Application of the Three - Tiered System The recommended three - tiered system applies to parks, other open space and facilities in the public, quasi-public and commercial realms, as long as `public access' is available. The following examples of open spaces and facilities are allocated to each of the tier as noted below: Township- wide/Regional -scale Parks, Open Space, Facilities and Clusters of facilities ❑ Bayview Memorial Park ❑ The Oro - Medonte Community Arena ❑ The 85 acre Guthrie site ❑ Potential cultural/community centre (and potentially other facilities) at Horseshoe Valley Resort (if provided at a high enough scale — otherwise, they would be classified as Community - scale) ❑ Copeland Forest and trails ❑ County forests and trails ❑ Bass Lake Provincial Park ❑ Ganaraska Trail and the Rail Trail — trails and nature - oriented recreation - improve linkage ❑ Oro African Church ❑ golf courses ❑ ski facilities ❑ boat launches ❑ equestrian facilities ❑ Oro Fairground ❑ Burl's Creek Family Event Park Community -scale Parks, Open Space and Facilities ❑ The community halls ❑ The future community -scale park in the Craighurst residential development area ❑ Sweetwater Park ❑ Ramey Memorial Park ❑ Vasey Park and ball diamonds ❑ Warminster Park and ball diamond ❑ Shanty Bay Park and ball diamond ❑ The soccer fields in Richlieu Park (although, due to its location, size and original purpose, the park should be classified as a neighbourhood facility) ❑ Craighurst Park and ball diamond (although, due to its location, size and original purpose, the park should be classified as a neighbourhood facility) Neighbourhood/Local Parks, Open Space and Facilities (examples only) ❑ Robin Crest Park and toboggan hill ❑ Medonte Hills Park ❑ Ravines of Medonte Park ❑ Woodland Crescent Park ❑ Huronia Homes Parkland ❑ Northwood Court Park ❑ Cathedral Pines Park The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 135 Page 194 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Joy Avenue Park ❑ Lloyd Scott Memorial Park ❑ Shelswell Park ❑ Barrilla Park ❑ Bachly Subdivision Parkland (private /non - commercial) ❑ Maplewood Waterfront Park (private /non - commercial) 5.5 Overview of the Facility - Specific Strategies The following section summarizes the key facility- specific strategies and related recommendations. Indoor Ice Facilities It is recommended that a second ice pad not be provided for at least ten years. Two options are proposed to continue to provide indoor ice facilities. Option One would maintain the existing arena and associated second floor banquet hall for up to twenty years at an estimated cost of approximately $4 million. The focus of the anticipated repairs and replacements would be on accessibility, and life and fire safety, with few improvements to amenities and functionality. Option Two would replace the existing facility with a new, energy - efficient and much more functional facility to be located elsewhere on the enlarged Guthrie site. The new facility, which would be around 10,000 square feet larger, would cost approximately $10 million. Increased revenue and lower operating costs would help offset debenture costs. Community Halls A strategy is recommended to establish six or seven `settlement clusters' that incorporate a number of historical and emerging former hamlets and residential areas, and cover the entire Township. In each settlement cluster, one or more venues (either Municipal or otherwise publicly available) would be available so that residents can meet and participate in a variety of indoor and outdoor leisure /community activities. This strategy recognizes and supports: ❑ the need to maintain a `sense of community', and ❑ equitable distribution across the Township, based on the philosophy of `communities within a community'. Based on the results of the building condition assessments and the fire safety inspections, as well as use patterns and the projected cost to maintain the halls as viable and safe public use facilities, it is recommended that Warminster Hall and Carley Hall be retired immediately as public use facilities. (Oro - Medonte Council accepted the recommendation to close Warminster Hall via a resolution of Council dated May 13, 2009). It is recommended that Craighurst Hall be closed when a suitable replacement hall is provided either in a future community park in Craighurst (hopefully associated with an adjacent school facility) or within the expanding residential community at Horseshoe Valley Resort. Edgar Hall also needs more investment over the next twenty years to maintain than to replace, with a good deal of the investment required in the next five years. Criteria were provided (page 85 and 86) to assist with the decision about when to The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 136 Page 195 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 build a new facility, and when to invest in or divest an existing facility. Serious consideration should be given to the retirement of Edgar Hall as public use facilities within the next five years. Although Eady Hall is in above average condition, its isolated location, limitations on winter use, the relatively high estimate of repair over the next twenty years, and the strategy to provide a new and larger community centre in the nearby area, Eady Hall should be considered for eventual retirement. Although most of the major repairs are not anticipated until the after 2024, use of the hall should be monitored, once the new hall is operational and the use pattern of both facilities has been established. In the near term, additional use may be able to be directed to this facility, especially if Warminster and Carley halls are retired as public use facilities. To determine when to retire this hall as a public facility, utilize the `divestment' criteria that are recommended in Section 4.4 (page 86). If the arena is rebuilt and repositioned on the Guthrie site, and new multi- purpose program space is provided, Municipal and community programming at Old Town Hall can be gradually reduced, especially in the winter season, to provide a more suitable venue and reduce the annual operating cost of the facility. Other groups (e.g., the Oro Agricultural Society, the Oro - Medonte Horticultural Society, and the History Association) consider Old Town Hall their `home'. These uses can still be supported since of this use takes place in the warm seasons. Fortunately, most of the anticipated capital investment for this hall will not have to be made until the final five years of the twenty year cycle. It is recommended that two new 2,000 -3,000 square foot community centres be built in the settlement cluster serving Moonstone /Eady /Vasey /Carley /Ravines of Medonte, and either the Craighurst community or further east along the Horseshoe Valley Road corridor. The northern facility would have priority. A 4,000 square foot multi -use facility is also recommended as part of the new arena complex. If the fire hall in Shanty Bay is enlarged, consider including a multi- purpose room to support training and community programming - larger than the Ian Arthur Beard community room. Recommendations were provided to improve the promotion of community facilities, to better co- ordinate rentals, to set rental rates that are appropriate to each facility, to define the respective roles of Municipality and the boards in the operation of community halls, to deal with the requirement for atypical capital investment and operating costs, and to consider all feasible options to retain as community assets, the halls that have been retired as public use facilities. New community centres should be operated by the Municipality, working closely with local recreation/community associations to help support programming and special events. Gymnasia If a new elementary school is built anywhere within the Township, explore the opportunity to partner with the school board to provide a full -size single gymnasium for school and community use — separate facility linked by a lockable corridor. The market for and feasibility of a gymnasium should be examined as a possible component of the Township -wide multi -use The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 137 Page 196 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 recreation centre, proposed for the Guthrie site, if the option to partner with a school board does not materialize. Fitness Facilities In new multi - purpose community centres, provide floors that will support a wide range of uses, including floor -based wellness /fitness programs. The market for and feasibility of a limited to full- service fitness facility (including a gymnasium) should be examined as a possible component of a Township -wide multi -use recreation centre. Also explore partnership opportunities to provide a fitness facility elsewhere in the township, or to access municipal fitness facilities and associated programming in Barrie and Orillia at `resident' rates. Aquatic Facilities The market for, and nature and feasibility of an indoor aquatic facility should be examined as a possible component of a Township -wide multi -use recreation centre. Also explore partnership opportunities to provide an aquatic facility elsewhere in the township, or to access municipal aquatic facilities and associated programming in Barrie and Orillia at `resident' rates. Continue to upgrade the beach and associated facilities at Bayview Memorial Park. Ball Diamonds Add a third lit softball diamond at the Lions Sports Field — recreation quality initially. Re -align and re -build Diamond #2 at Vasey Park, including bleachers, but not lit - encourage greater use. Upgrade Warminster diamond as required. If part of Shanty Bay Park is required for expansion of the adjacent fire hall, convert the ball diamond into a junior facility. Retire Craighurst Park ball diamond. Accommodate the adult use from these two diamonds at the additional senior lit softball diamond proposed to be located at the Guthrie site. Soccer Fields Develop soccer fields at the Guthrie site in phases: ❑ Initially: develop a 15 acre unstructured turfed area to support: 2 full -size fields, 5 large mini fields, and 4 small mini fields — all unlit - to support a local junior recreational program. ❑ Test the market for competitive youth and adult programs. ❑ If the soccer facility evolves into a major venue, regional use and tournaments can be promoted and accommodated. Given the current situation at Richlieu Park (as noted in Chapter Four), it cannot be recommended that a significant investment be made to upgrade or rebuild the fields. Monitor the Orsi proposal to provide a soccer centre in Severn Township and the use of the new facilities being built in Orillia, near the eastern boarder of the Township at Highway 11, and, if required, adjust recommendations, particularly for the Guthrie site. Multi- purpose Sport Pads No new sports pads are recommended at this time. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 138 Page 197 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Tennis Courts It is recommended that consideration be given to provide a double unlit court in Line Four Park. It is also recommended that the Township continue discussions with Horseshoe Valley Resort re: the opportunity for a joint venture to provide publicly available facilities within their emerging year -round residential community. If that opportunity does not materialize, consideration should be given to providing two lit courts at the arena/Guthrie site, with room to expand if demand warrants in future. Older Adult Facilities Support programming and associated recreational, social, health and educational uses for older adults in existing and proposed municipal multi -use facilities. Encourage the formation of older adult clubs and associations. Cultural Facilities Continue to expand festivals and cultural events; visual arts and crafts programming; as well as dance and other performing arts for all age groups (directly and indirectly). Encourage the further development of `heritage' (folkloric arts, material arts and built heritage, as well as archives, museums, historic sites and monuments, and heritage properties). In particular, encourage and support the protectors (Township of Oro - Medonte History Association) of the African Methodist Episcopal Church to maintain this important national historic site. Ensure that as new multi - purpose community facilities are provided, they are designed to support programming in the visual, media and performing arts (particularly dance). It will be crucial that natural and artificial lighting is suitable to the creative arts and that storage is provided to support multiple programming per multipurpose room. It is also crucial that a `sprung' floor is available for dance programs. Support Horseshoe Valley Resort in its interest to possibly provide a `cultural centre' within the planned residential community. Curling Facilities It is not recommended that the Municipality play a direct role in providing a curling facility. If a private /non -profit club was to form and raise funds to build and operate a facility, it may be feasible for the Municipality to provide a site, ideally associated with or adjacent to the arena on the Guthrie site. An initial investigation of the need for a curling facility could be included in the feasibility analysis of township -wide a multi -use community facility. Library Facilities /Services It is recommended that the service agreement with Springwater Township be terminated as soon as possible. It is essential that accurate and supportable records of Oro - Medonte memberships are maintained for the other four library services. Closely monitor membership levels and associated costs at the Severn Township and Midland facilities. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 139 Page 198 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Wharfs and Boat Launches Since Line 9 wharf and boat launch is the only site with even minimal space for parking, there may be an opportunity to improve the dock and possibly install a break wall and dredge to increase the depth at the boat launch. Revise signage at the wharfs that have been conveyed to the Township. As opportunities arise, consider acquiring waterfront lands adjacent to boat launch areas, or in other areas to create boat launch facilities. Parks and Open Space Although a comprehensive review of parks and publicly available open space was not completed as a component of this Strategic Facility Plan, a separate analysis is currently underway. Some of the recommendations from that review may be included in the final version of this document, particularly if there are specific recommendations to acquire public open space to support any facility recommendations. It is recommended that the Municipality, through the Department of Recreation and Community Services (and guided by this Strategic Facility Plan) be much more proactive in the process of planning for and developing all Municipal parkland, including neighbourhood and community level parks. 5.6 Implications for the Proposed Multi -use Recreation Complex The terms of reference for this strategy included an assessment of the need for and feasibility of a multi -use recreation facility that would be township - wide /regional in appeal and scale. The recommendation for a three - tiered system to classify open space and leisure facilities included a township - wide /regional level into which this type of facility would be placed. The 85 acre Guthrie site is only Township -owned land within the Municipality that is large enough to accommodate such a facility. This property is currently the site of the Oro- Medonte Arena and Banquet Hall, as well as the two top senior lit softball diamonds. All of these facilities are township - wide /regional in scale and would associate well with a township -scale multi -use recreation centre. At the Search Conference, criteria were identified that were intended to guide the decision about an appropriate site for such a facility. The top ranked location criteria were as follows: 1. Accessibility and Visibility (well out in front in popularity) 2. Proximity to the most residents 3. Central (within the Township) 4. A location that promotes partnership opportunities 5. Large enough to accommodate desired uses 6. Cost /public ownership As note below, the 85 acre Guthrie site relates well to all of the top criteria. ❑ It has excellent access from Highway 11 and Lines 4 and 5, especially given the opportunity to provide an access road directly from the site to Line 5. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 140 Page 199 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ A small portion of the enlarged site has good visibility from Highway 11. ❑ Although not geographically central, the site is increasingly in proximity to the most residents (given the growth node developing in the Craighurst /Horseshoe Valley /Sugarbush /Buffalo Springs area, augmented by Lake Simcoe shoreline development) ❑ The size and visibility of the site are strong assets to attract partners and sponsors. ❑ The site is large enough to support indoor and outdoor facility development for the present and the future ❑ The site is publicly owned, thus there is no cost to purchase land. ❑ As noted above, this site already contains a number of principle recreation facilities. From the research conducted for this Leisure Facility Strategy, it is recommended that the following facilities and components be most seriously considered for the second phase of this strategy - the feasibility study to examine demand more closely, and estimate the cost to build and operate a Township -scale multi -use recreation centre. The research has indentified both indoor and outdoor facilities that should be most suitable for this site. As such, the follow -up study should provide guidance for both the proposed community centre as well as the park in which the principle facility is to be located. ❑ Single indoor ice pad (new and repositioned or renovated existing - with space allowance to twin in future if demand warrants — but that opportunity only exists for a new and repositioned facility); ❑ Multi- purpose program space (to support a wide range of uses to meet many of the needs of all age groups, including older adults); ❑ Meeting /seminar room(s); ❑ Washrooms to support both indoor and outdoor facilities; ❑ Indoor running /walking track; ❑ Commercial uses (from a pro shop to related health services); ❑ Third lit senior softball diamond; ❑ Outdoor soccer pitches — initially to support recreational children/youth program; ❑ Outdoor walkways and multi -use trails; ❑ Picnic area with playground; ❑ Food services to support indoor and outdoor activities; and ❑ Storage to support indoor and outdoor activities. Several other facility components have been identified that could be examined as potential future phases of this complex: ❑ Fitness centre (strength, conditioning and stretching gym plus aerobic /spinning /dance studio); ❑ Aquatic centre — investigate the full range of types of uses and pools (from therapeutic to leisure and lane swimming); ❑ Gymnasium (if a full -size gym is not provided through a partnership with a school board or becomes part of another publicly available recreation complex); ❑ Curling rink (public /private partnership); ❑ Second indoor ice pad; and ❑ Tennis courts. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 141 Page 200 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Refer to Chapter Six for the analysis of the proposed Township -scale multi -use recreation complex. 5.7 Capital Cost, Phasing and Financing Strategy Wherever possible, capital costs associated with facility- specific recommendations for renovation, improvement, expansion or additional facilities have been estimated. The capital costs have been allocated to four time frames to provide guidance regarding priorities, phasing and implementation. In some cases, where the optimum solution is currently not clear, options are recommended to provide flexibility to determine the optimum strategy after further investigation, when additional information becomes available, and /or when other decisions are made that will impact the choice of options. The following estimates (Figure 52) are `order of magnitude' and based on recent costs for facility construction in Southern Ontario. The estimates do not account for inflation, and the totals do not allow for the establishment of a capital reserve account which would receive annual contributions. Future circumstances and local site conditions can influence these generic costs. The results of the feasibility study for the township -wide multi -use recreation complex (Part Two of this Strategy) will result in an adjustment to these figures, as more is determined about what could be included in the complex and preferred timing. When the feasibility study is completed, adjustments may be made to other recommendations, with associated implications for timing and costs per time period. Please refer to the following section re: Financing Strategy for broad indications of potential sources of funding. Recommended Phasing Strategy and Associated Estimate of Capital Costs Figure 52 Recommendations by Facility Category Estimate of Capital Cost and Recommended Implementation Timetable (the figures in brackets represent capital investment that may not be required) 2010 2011 -2014 2015 -2019 2020 -2029 Community Halls These numbers represent the estimated cost to maintain the viability of the halls that are recommended to be retained for at least five years. These costs do not include very much upgrade in appeal or functionality, but do include upgrades /repairs to meet A2 occupancy requirements for public buildings under the Ontario Building Code, accessibility upgrades re: the Ontarions with Disabilities Act, and the requirement for an asbestos survey under Ontario Regulation 278/05. Hawkestone (total: $304,000) $6,000 $9,000 $30,000 $259,000 Jarratt (total: $307,000) $6,000 $46,000 $26,000 $229,000 Eady (total: $65,000- $360,000) $7,000 $58,000 ($59,000) ($236,000) Old Town (total: $98,000 - $314,000) $10,000 $78,000 $10,000 ($216,000) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 142 Page 201 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Edgar (total: $6,000) $6,000 Craighurst (min. investment— est. of $5,000) $5,000 Total $785,000 - $1,296,000 Other Multi- purpose Program Space • New northern community centre $720,000 (assumes 3,000 sf.) • New west - central community centre $720,000 (assumes 3,000 sf.) • Multi- purpose program space added to a new arena $800,000 (assumes 4,000 sf) • Multi- purpose room associated with expanded fire $360,000 hall building in Shanty Bay Arenas Option A: Retain & renovate /upgrade the existing $133,500 ($742,000) ($825,000) ($2,065,000) facility over a twenty year period (total of $3,765,000) Option B: Build a new, contemporary single pad arena $8 -9 million in a different location on the Guthrie site. Cost will be influenced by size, components, features, quality & if the ice surface is associated with other facilities. Does not include the associated multi - purpose space — priced above) Twin Ice Surface (if demand warrants & associated ($7 -9 million) only with Option B Soccer Fields Develop recreational level soccer fields at the Guthrie $600,000 $500,000 $500,000 site, beginning with the creation of an openl4 -15 acre turfed area to support 2 senior, 5 large mini, 4 small mini and 9 micro fields utilizing one of the senior fields (develop the area into designated fields over time, as demand dictates, beginning with the senior fields — which can eventually be lit Ball Diamonds • Develop a 3 d lit senior softball diamond at the $425,000 Guthrie site (assumes adequate power on -site) • Develop a 4th lit senior softball diamond at the ($425,000) Guthrie site (if demand warrants) • Minor improvements to Vasey Diamond 91 $5,000 • Re -align & re -build Vasey Diamond 92, including $250,000 bleachers — but no lights • Remove the diamond in Craighurst Park $2,000 Tennis Courts • Develop a medium quality double unlit tennis $200,000 court at Line 4 Park • In partnership with the owners of Horseshow $200,000 Valley Resort, provide a medium quality double lit court (Option B would be to provide this facility at ($50,000) the Guthrie site — if so, lighting could be a later phase — 2011 -2014) Paved walking /cycling trails — assumes 3 metre wide $500,000 $500,000 $1,000,000 trail $40 /sq. m. ($120,000 /kilometer) Neighbourhood Parkland Development Municipal responsibilities (e.g., turf, landscaping, $500,000 $500,000 $1,000,000 pathways, playground, sun shelter, water fountain, parking, si na e, security lighting, etc. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 143 Page 202 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Wharfs and Boat Launches undetermined undetermined undetermined Land Acquisition Site for proposed northern community centre undetermined Totals $168,500 $6,220,000 - $1,566,000 - $2,988,000 - $14,478,000 $2,500,000 $14,930,000 Capital Reserve Account It is a prudent practice to establish and annually contribute to a reserve account to cover the cost of major repairs and facility replacement. The annual contribution is often calculated as the amount required to fund 100% of the estimated replacement cost of all public Municipal facilities in 2030, based on assumed average interest earned on the reserve fund of 3% annually. Financing Strategy Average cost for capital investment per year for the period 2011 -2014: $1,244,000 - $2,895,600 (not factoring in an annual contribution to a capital reserve account, the unknown potential for funding assistance from senior levels of government, fundraising, sponsorships, or partnerships, or the estimated cost of parkland acquisition and upgrades to wharfs and boat launches). The contributions from senior levels of government could be in the order of $7.0 -7.5 million to help off -set costs in the 2009/10 period. Average cost for capital investment per year for the period 2015 -2019: $313,200 - $500,000 (not factoring in an annual contribution to a capital reserve account, the unknown potential for funding assistance from senior levels of government, fundraising, sponsorships, or partnerships, or the estimated cost of parkland acquisition and upgrades to wharfs and boat launches) Average cost for capital investment per year for the period 2020 -2029: $298,800 - $1,493,000 (not factoring in an annual contribution to a capital reserve account, the unknown potential for funding assistance from senior levels of government, fundraising, sponsorships, or partnerships, or the estimated cost of parkland acquisition and upgrades to wharfs and boat launches) Sources of capital funding include the following broad categories: ❑ Municipal taxes — annual allocation to capital projects, ❑ Municipal debenture, ❑ Fundraising, ❑ Sponsorships, ❑ Naming rights (whole facility and individual components), ❑ A capital surcharge on hourly rental rates for new facilities, ❑ Contributions from senior levels of government, and ❑ Contributions from partners (via joint ventures /strategic alliances). Several examples of current senior government funding programs include: ❑ The Ontario Trillium Foundation, ❑ The Building Canada Fund — Communities Component (one -third assistance for eligible projects - for communities with a population of less than 100,000), The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 144 Page 203 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ The Ontario Recreation program (Ontario REC) — partnering with the Federal Building Canada Fund (one -third assistance for eligible projects - for communities with a population of less than 100,000), and ❑ The Recreation Infrastructure Canada (RInQ program in Ontario (for renovations to existing recreation facilities). The most significant potential contributions from senior levels of government are expected in the 2009 -2010 period. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 145 Page 204 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Chapter 6: Feasibility Study for the Township -wide Recreation Complex (To be inserted upon completion of Part Two of the Strategic Facility Strategy.) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 146 Page 205 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Appendix A: The Benefits of Improved Parks, Open Space and Leisure Facilities A.1 Introduction Beyond the obvious benefits of providing more and better leisure facilities and program opportunities for residents, there are many other important and lasting benefits of parks, recreation and the arts. Below is a summary of the personal, social, economic and environmental benefits of parks and recreation, much of which relate directly to the recommendations in this Strategic Facility Plan for recreation, arts, culture and heritage. It should help put into perspective the value of additional investment in parks, open space, and leisure facilities, programs and services for the Township of Oro- Medonte. These benefit statements have come from a comprehensive study of the benefits of parks and recreation conducted by the RETHINK GROUP and sponsored by the Parks and Recreation Federation of Ontario. The Benefits Catalogue which documents the benefits and the substantial support evidence was published in 1997 and is available from the Canadian Parks and Recreation Association. An update of the Benefits Catalogue is underway. A.2 Personal Benefits i) Physical recreation and fitness contributes to a full and meaningful life. ii) Regular physical activity is one of the very best methods of health insurance for individuals. iii) Relaxation, rest and revitalization through the opportunity of leisure is essential to stress management in today's busy and demanding world. iv) Meaningful leisure activity is an essential source of self- esteem and positive self- image. v) Leisure provides the opportunity to lead balanced lives, achieve our full potential and gain life satisfaction. vi) Children's play is essential to the human development process. vii) Leisure opportunities for youth provide positive lifestyle choices and alternatives to self - destructive behaviour. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 147 Page 206 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 viii) Parks and open space bring beauty to an area while giving people satisfaction and improving their quality of life. A.3 Social Benefits i) Leisure provides leadership opportunities that build strong communities. ii) Community recreation reduces alienation, loneliness and anti - social behaviours. iii) Community recreation promotes ethnic and cultural harmony. iv) Recreating together builds strong families, the foundation of a stronger society. v) Leisure provides opportunities for community involvement, and shared management and ownership of resources. vi) Integrated and accessible leisure services are critical to the quality of life of people with a disability and disadvantaged individuals. vii) Leisure opportunities, facilities and the quality of the local environment are the foundations of community pride. viii) Leisure services enrich and complement protective services for latchkey children through after - school and other recreational services. A.4 Economic Benefits i) Pay now or pay more later! Investment in recreation as a preventative health service makes sense. ii) A fit work force is a productive work force. iii) Small investments in recreation yield big economic returns. iv) Parks and recreation services motivate business relocation and expansion in your community. v) Meaningful leisure services reduce the high cost of vandalism and criminal activity. vi) Recreation and park services are often the catalyst for tourism, a growing sector of our economy. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 148 Page 207 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 vii) Investments in environmental protection through the provision of parks and open spaces pay for themselves. A.5 Environmental Benefits i) Through the provision of parks, open spaces and protected natural environments, recreation can contribute to the environmental health of our communities. This is an essential, life sustaining role. ii) The public is often prepared to pay for environmental protection and rehabilitation in their communities, and to support parks and recreation organizations that play a lead role in that provision. iii) Investing in the environment through parks and the provision of open space in residential areas, leads to an increase in neighbourhood property values through accessibility to environmentally - friendly green spaces and associated recreation opportunities. iv) The trend toward natural environment -based leisure activities is insurance for a new and improved environmental future. A.6 Conclusion What this shows is that the proposed parks, open space, facilities programs and related services further all of the personal, social, economic and environmental benefits. Of particular note are the quality of life and community, health, safety /security and economic benefits that will directly balance the recommended capital and ongoing operating investments outlined in this Strategic Facility Plan for recreation, arts, culture and heritage. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 149 Page 208 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Appendix B: The Community Consultation Program B.1 Introduction The community consultation program was designed to communicate, and solicit opinion and other information about current and future community perspectives, needs and priorities. It was also intended to test the emerging strategy. Progress and results were regularly posted on the Township web site. A community -wide Search Conference was held early in the process. An information survey was sent to all recreation and community groups and agencies. Several focus groups workshops were held to solicit more in -depth opinion and information. Sessions were held with Township Council; the project committee; the Recreation Technical Committee; and an ad hoc group comprised of representatives from Township Council, municipal staff, the community hall boards, the Recreational Technical Committee and sports groups. In the final stages of the process, a community -wide Forum was hosted to present the plan and hear from community and interest group representatives and residents about: i) what they liked, ii) anything they couldn't live with and iii) suggestions to add, subtract and change. B.2 The Search Conference On September 23, 2008, a Search Conference was hosted by the Township of Oro- Medonte to solicit input into the Strategic Facility Plan for culture, recreation, arts and library facilities. Including the group leaders, most of who participated in the discussions, 71 delegates attended from across the Municipality. Delegates represented a wide range of groups, leisure interests, and service providers, as well as municipal and elected officials. The evening began with a presentation of key context information about the project, the community, facilities and trends in leisure. Through the process that was utilized, everyone was encouraged to provide input into the three discussion topics, the results of which are integrated and summarized below. For two of the topics, delegates were asked to `vote' on their top or favourite items that were generated by their group. Requested Types of Recreation, Culture and Arts Facilities (including libraries) Note: All delegates within each of the seven discussion groups were allowed to `vote' for their top /favourite three facilities from the list generated by their group. Delegates were not allowed to vote more than once per facility. The numbers in the `Score' column represent the number of `votes' cast. When there are more than seven numbers in a sequence, it means that two or more similar facility descriptions were combined into one generic facility description. Based on the total scores, the facilities have been ranked as noted below. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 150 Page 209 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Rank Score Facility 1 6 +2 +4 +3 +1 +1 +4 = 21 Indoor aquatic facility (hot tub /sauna/salt water/large viewing area) 2 2 +5 +3 +6 +1 +2 +1 +0 =20 Arena /indoor ice ad(s) — single or double 3 3 +6 +2 +2 +2 +3 +0 =18 Community halls (multi- purpose /local/small rooms for euchre /indoor games room /modernize existing halls /enlarge/handicap accessible /new halls /meeting rooms/lar er halls/community diner) 4 6 +3 +2 +2 +3 = 16 Program /meeting rooms (divisible /licensed /full kitchen/dance floor /accessible /modern/multi- use /programs) 5 2 +2 +1 +4 +1 +2 +1 =13 Baseball diamonds (3 together for tournaments /washrooms/hardball and softball/lighted /local schools) 5 6 +4+ 3 =13 Multi-purpose outdoorsports pads (local) 6 2+ 1 +2 +1 +1 +0 +2 = 9 Gymnasium — divisible (floor -based exercise programs/basketball /full size gym/ball hockey /programs for kids and teens) 7 0+2+0+1+3+0+0+1+1= 8 Fitness /wellness facility (squash courts /spa /indoor running track) 7 2 +2 +0 +1 +3 = 8 Expanded multi -use trails (better linked /walking /cycling /snowmobile /improved rail trails /with e ui ment/ATV/local) 8 1 +0 +2 +2 +0 +2 =7 Outdoor soccer fields /pitches (10 more in the south/ full size) 8 1 +2 +0 +1 +2 +1 =7 Library (mobile around the Township /shared services /family research centre /arts) 9 1+0+2+2+1= 6 Curling rink 10 2 +3 +0 = 5 Senior's Village (in centralized recreation area/older adult social/older adult day programs) 10 3 +2 = 5 Event conference facility (kitchen/rental function) 11 2 +1 +0 +1 = 4 Non - motorized trails (improved links /nature information centre /shaded or sheltered) 11 0 +3 +1 = 4 Theatre (performance centre for music and the arts) 11 4 Outdoor skating rink (artificial and covered) 12 1 +2 = 3 Museum (general heritage interpretive centre/storage/display space for artifacts) 12 0 +1 +0 = 3 Outdoor aquatic facility (pool /splash pads /in community arks /associated washroom facilities) 12 3 Public market (farmer's /crafts) 13 2 Beach volleyball area 13 2 Leash -free dog park 13 0 +0 +1 +0 +1 =2 Tennis court (outdoor) 13 2 Fairground improvement (heritage) 14 1 Emer enc evacuation facilities The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 151 Page 210 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 14 0 +1 +0 = 1 Bike lanes on township roads (paved cycle trails) 14 1 Cross-country ski trails (public/ groomed) 14 1 Paintball facility 14 1 Oro African Church interpretive centre 14 1 Virtual centre/library (computer center /web - based) 14 1 More parks like Sweetwater (newest park just opened) 15 0 Outdoor lawn bowling 15 0 Outdoor basketball 15 0 Horseshoe pitches 15 0 Daycare (children) 15 0 Sidewalks (in residential areas) 15 0 +0 Skateboard park (skateboarding) 15 0 Playgrounds 15 0 Outdoor vegetable garden Response to the Following Concept for Providing Municipal Recreation, Arts and Culture Facilities The concept of providing public indoor and outdoor recreation and culture /arts facilities on two levels is being explored. Facilities that draw most of their use from the nearby area would be strategically located to serve the various pockets ofpopulation throughout the Township. Most facilities that draw regular use from across the Township and sometimes beyond would be clustered into one principle location and possibly several secondary locations. Clustering of major facilities would provide somewhat of a `one- stop- shopping' opportunity; and would improve program offerings, significantly increase cost efficiencies, and greatly improve the ability to attract out -of -town business for tournaments and events. General Response to the Facility Provision Concept Although all groups supported the concept of at least a two- tiered system of facility provision, most suggested or alluded to some form of three- tiered system. At the top of the three- tiered system would be one (primary) major multi -use site that would contain high level indoor and outdoor facilities that only need to be provided in one location within the Township. The second tier of facilities would be intermediate in scale and strategically located in areas of the Township where there are sufficient clusters of population. Two of the seven groups suggested that a significant multi -use facility be provided in the northern portion of the Township (former Medonte Township) in addition to a primary facility in the south. The third tier would comprise close -to -home parks and smaller scale facilities located within individual clusters of residential development. Most delegates implied that the community halls are third tier facilities, although only eight residential areas have a municipally -owned hall, and two communities are served by small, privately -owned halls that are similar in size to public halls. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 152 Page 211 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Primary Site Every group offered comments about this level of site /facility as summarized below. ❑ There was widespread understanding of the value of clustering types of facilities such as ball diamonds, soccer fields and indoor ice surfaces. ❑ There was also broad support for the concept of clustering a number of high level facilities into one site (economy of scale /more cost effective to build and operate, one - stop - shopping, able to support a wider variety of programs and events and larger events, support tournaments, bring communities together /global meeting place/blending of ages and social backgrounds). ❑ A number of points were made about the disadvantages of a larger facility (e.g., fewer will volunteer to help manage and operate, further to travel for most residents, costly to operate a large facility, increased limits on availability, expensive to build) ❑ One group questioned the need for additional large -scale facilities. ❑ Such a facility may be able support a partnership with the commercial sector (e.g., food services) ❑ If the facility is to be located adjacent the arena, better access is required from Highway 11. Intermediate Sites /Facilities A number of points were made about this in- between level of facility that would be suitable for a municipality like Oro - Medonte. ❑ Ideal location for multi - purpose sport pads ❑ If an intermediate scale facility was located in the northern portion of the Township, this area would be much better served. ❑ Locate this scale of facility to serve several clusters of population and include some facilities that are of a scale that is beyond what would be provided in a neighbourhood park. ❑ One example of this level of facility would be to locate one to serve Warminster and Price's Corners. Close -to- home /Neighbourhood Facilities /Parks /Sites The following points were made about this level of facility. ❑ A common theme was the sense of community identity and togetherness that is supported, especially by the eight public and three private community halls. ❑ Another related theme was about pride of ownership and connection to the historical roots of many communities. ❑ Some delegates suggested that the existing halls be improved /upgraded and expanded to support more programming /uses. ❑ Some delegates suggested that more of this scale of facility be provided to serve individual communities of residents. ❑ It was noted that community -based indoor and outdoor facilities are better able to attract and retain volunteers to help with booking and management, and thus reduce operating costs. ❑ It was also noted that the local community has more influence over programming and use of community halls compared to a larger facility that would be shared. ❑ Every group noted the advantage of these facilities being closer to most residents, with some people being able to walk or bicycle to these facilities. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 153 Page 212 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Some people acknowledged that maintaining so many small facilities is more costly than integrating some. ❑ Other concerns about community halls were raised, namely: limited hours of operation, security, allocation of time, and dependence on volunteers. Other comments about facility provision included: ❑ The desirability of seeking out partnerships with the commercial sector and the school board, although some noted drawbacks such as vulnerability, uncertainty and loss of control. ❑ Facilities should be gender neutral (e.g., change rooms). ❑ For all facilities, recognize the aging of the population and therefore, provide for all age groups. ❑ Don't forget about creative and performing arts facilities. ❑ The various trail systems throughout the Township need to be better integrated, with the further suggestion of being supported by a nature centre. ❑ Although not specifically requested, several suggestions were offered under this topic (and via Topic Three) about locations to consider for a major facility. ■ Line 7 and Highway 11 (Oro Centre) ■ Avoid Line 7 due to gravel pits and the airport ■ Coulson area (geographic centre of the Township) ■ Horseshoe Valley corridor (Line 8 to 10 and Line 4) ■ Guthrie ■ Edgar Adult Occupational Centre (Old Barrie Road and Line 4) Criteria for Locating a Major Multi -use Recreation, Arts and Culture Facility in the Township of Oro - Medonte Note: All delegates within each of the seven discussion groups were allowed to `vote' for their top /favourite three site selection criteria from the list generated by their group. Delegates were not allowed to vote more than once per criteria. The numbers in the `Score' column represent the number of `votes' cast. When there are more than seven numbers in a sequence, it means that two or more similar criteria were combined into one generic criterion. Based on the total scores, criteria have been ranked as noted below. Rank Score Criteria 1 6 +7 +6 +6 +4 +5 +3 +1+ Accessible and Visible (good roads /winter 6 +4 +6 +0 +1 +1 +1 +1 =58 plowing /proximity to major roads /year round access /proximity to highways /on a well travelled road /a major artery /easy to find /ability to support good signage /ability to promote facility /potential for public transportation/connectivity to potential public transportation and trails /safety /ease of winter travel/relates well to typical traffic patterns). The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 154 Page 213 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 2 4 +6 +5 +4 +3 +0 +3 =25 Proximity to the most residents (closest to densest population - present and future development/consider future development locations /closer to younger population/research time travel from all parts of the Township). 3 0 +3 +3 +8 +5 = 19 Central location (geographic). 3 7 +0 +4 +1+ 7 = 19 A location that promotes partnership opportunities (municipal/or commercial/Lakehead University and Georgian College /viability for naming rights/public- private). 4 9 +1 +1 +0 +1 = 12 Large enough to accommodate desired uses, including arkin and room for expansion. 5 3 +6 + 2 = 11 Cost of the site and the feasibility to develop the site/ Township ownership of site. 6 4 +4 +2 =10 A location that is not close to competing facilities in neighboring municipalities (influence of Barrie /Orillia/Midland and existing facilities /existing commercial areas). 7 2 +0 +0 +5 =7 Environmental impact - without environmental concerns or impact (no contaminated land /eco friendly). 8 2 +1 = 3 A natural setting (fit into community /natural resources available for programming). 9 1 +0 +1 = 2 Should not negatively impact on adjacent residential areas (minimize impact on neighbors /not in residential area). 9 1+1+0=2 Proximity to existing recreation facilities and schools. 10 1 Reducespeed limit around facility. 10 1 Private ownership 10 1 Appropriate zonin 10 0 +1 = 1 Location in relation to EMS (emergency access). 10 1 Sustainabilit 11 0 Existin services The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 155 Page 214 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Notes from the Community -wide Search Conference Associated with the Township of Oro - Medonte Strategic Facility Plan September 23, 2008 Question/Discussion Topic #1: What types of recreation, culture and arts facilities (including libraries) are needed in the Township? The following is a listing by group of the suggestions for needed and/or improved facilities. GROUP # of Dots ❑ Indoor swimming pool with hot tub / sauna 6 ❑ Meeting room facility with dividing panels / licensed / full kitchen / dance floor 6 ❑ Small rooms for euchre — community halls 3 ❑ Gym with dividing panels / seniors exercise room 2 ❑ Dog park — leash free 2 ❑ Baseball Diamonds (3 together for tournaments / washroom facilities 2 ❑ Arena 2 ❑ Virtual Centre / Library / Computers Centre / Website 1 ❑ Splash pads in community parks / washroom facilities 1 ❑ Soccer facilities 1 ❑ Emergency evacuation facilities 1 ❑ Tennis court 0 ❑ Outdoor lawn bowling 0 ❑ Indoor games room 0 ❑ Horseshoe pitches 0 ❑ Bike lanes on township roads 0 Group 2 # of Dots ❑ Community Halls — modernize — enlarge — handicap accessible 6 ❑ Indoor Ice pad 5 ❑ Outdoor all purpose pad 4 ❑ Modern meeting facilities accessible and modern 3 ❑ Indoor swimming pool (salt water) 2 ❑ Baseball Diamonds 2 ❑ Fairground improvement (heritage) 2 ❑ Trails — no motorized use — improved links 2 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 156 Page 215 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Library (mobile around township) 1 ❑ Gym — indoor (basketball) 1 ❑ Indoor swimming pool ( including large viewing area) # of Dots ❑ Snowmobile — ATV — access trails 1 ❑ Soccer pitch (outdoor) 0 ❑ Curling rink 0 ❑ Sidewalks — residential areas 0 ❑ Tennis courts 0 ❑ Indoor fitness facility / squash courts 0 ❑ Theatre — music & arts 0 Group 3 # of Dots # of Dots ❑ Indoor swimming pool ( including large viewing area) 4 ❑ Double pad ice rinks 3 ❑ Event / conference facilities (with kitchen) 3 ❑ Library 2 ❑ Meeting facilities (accessible) 2 ❑ Gym 2 ❑ Soccer fields (10 more) south 2 ❑ Senior's village (in centralized recreation area) 2 ❑ Fitness centre 2 ❑ Beach volleyball area 2 ❑ Tennis court(s) 1 ❑ Trail / nature information centre 1 ❑ Paintball facilities 1 ❑ Baseball diamonds 1 ❑ Trails 0 ❑ Curling rink 0 ❑ Skateboard park 0 Group 4 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 157 Page 216 of 412 # of Dots ❑ Indoor ice surface 6 ❑ Softball field — lighted 4 ❑ Outdoor rink — covered & artificial 4 ❑ Indoor swimming pool 3 ❑ Curling surface 2 ❑ Multi use rooms (meeting / programs) kitchen facilities 2 ❑ Trails expanding / linked — walking / cycling / snowmobile 2 ❑ Soccer pitch 2 ❑ New community halls 2 ❑ Museum 1 ❑ Gymnasium — full size 1 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 157 Page 216 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Paved cycle trail 1 ❑ Splash pad 0 ❑ Exercise room / fitness centre 0 ❑ Cycle lanes on roads 0 ❑ Tennis court 0 ❑ Shared library services — mobile 0 Group 5 # of Dots ❑ Older adult social # of Dots Public market (farmer's, crafts) 3 Performance — live space (arts) theatre 3 Improved rail trails 2 General heritage interpretive centre — storage /display space for artifacts 2 Meeting rooms — community halls (improved) (larger) 2 Curling 2 Indoor skating 1 Ball parks (lit) 1 Groomed cross country ski trails — public 1 More Sweetwater Parks (newest park - just opened) 1 Indoor swimming pool 1 Tennis courts (outside) 1 Oro African Church interpretive centre 1 Library / family research centre 1 Indoor gym 1 Daycare (children) 0 Squash courts 0 Indoor running track 0 Ball hockey 0 Group 6 ❑ Art / Fac. 1 ❑ Indoor skating rink 1 ❑ Gym 1 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 158 Page 217 of 412 # of Dots ❑ Older adult social 3 ❑ Meeting room 3 ❑ Outdoor pad (skate) 2 ❑ Library 2 ❑ Community dinner 2 ❑ Rental / Functions 2 ❑ Ball diamond 2 ❑ Spa 1 ❑ Fitness 1 ❑ Wellness 1 ❑ Art / Fac. 1 ❑ Indoor skating rink 1 ❑ Gym 1 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 158 Page 217 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Indoor swimming pool 1 ❑ Trails with equipment 0 ❑ Skateboarding 0 ❑ Playground / room 0 ❑ Basketball outdoor 0 ❑ Garden (outdoor) veg. 0 ❑ Outdoor swimming pool 0 ❑ Soccer field 0 ❑ Older adult day programs 0 Group 7 # of Dots ❑ Multi- purpose pads (local) 6 ❑ Indoor swimming pool 4 ❑ Multi -use pads (local) 3 ❑ Multi -use trails (local) 3 ❑ Fitness facilities 3 ❑ Multi- purpose community halls (local) 3 ❑ Gym — kids teens 2 ❑ Soccer fields — full size 2 ❑ Baseball diamonds lit (local — schools) 1 ❑ Library (arts) 1 ❑ Outdoor (shaded or sheltered) parks /trails natural 1 ❑ Curling club 1 ❑ Arena single pad 0 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 159 Page 218 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Question/Discussion Topic #2: What do you think about the following concept for providing facilities? The concept of providing public indoor and outdoor recreation and culture /arts facilities on two levels is being explored. Facilities that draw most of their use from the nearby area would be strategically located to serve the various pockets of population throughout the Township. Most facilities that draw regular use from across the Township and sometimes beyond would be clustered into one principle location and possibly several secondary locations. Clustering of major facilities would provide somewhat of a `one - stop - shopping' opportunity; and would improve program offerings, significantly increase cost efficiencies, and greatly improve the ability to attract out -of -town business for tournaments and events. The following notes capture the essence of the discussion in each group. GROUP ❑ Smaller arenas and outdoor ice pads ❑ Ease of access across Highway 11 — better traffic flow ❑ Primary at Guthrie, secondary in Medonte and tertiary in Community Halls ❑ One major facility at Line 7 and Highway 11 (at the Oro Centre) GROUP2 ❑ Need two levels Location Suggestions ❑ Families use / walk to parks Coulson ❑ So spread out need two levels Horseshoe Valley Corridor ❑ Need to cluster things like ball diamonds Avoid Line 7 (gravel pits & ❑ Two level system to accommodate more seniors airport) ❑ Ownership / volunteers in small "local" facilities Line 8 to 10 at Horseshoe ❑ Sharing / Vulnerability Valley Road ❑ Two clusters 1 south 1 central Guthrie GROUP3 ❑ Cluster together swimming pool, ice rink, gymnasium, fitness centre, and multiple soccer fields/ball diamonds. ■ Allow for tournament play ■ Nature centre (major starting point) of trails system ■ Trail network (throughout township) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 160 Page 219 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ■ Meeting area ■ Multi- purpose facilities ■ Event centre ■ Senior's facility ■ Library ■ Must have multiple uses (including commercial facilities) (including the provision of food services) ■ Viability for partnerships GROUP4 Neighbourhood Facilities ❑ Support existing halls by adding new facilities to existing sites ❑ Support small scale neighbourhood facilities ❑ Both levels important Major Facilities ❑ Should be centrally located ❑ Cluster large facilities ❑ Work with private sector (Horseshoe) ❑ Accessible ❑ Affordability GROUPS ❑ Large facilities need to be accessible (fairly) (geo.) ❑ More smaller (transport — accessibility) community -based — simple ❑ Large facilities — financial benefits (Capital & operational) (one stop shop) ❑ Need both — (small community — no driving needed) — (large — cost efficiencies) ❑ Small — keeps local communities united Warminster vs. Oro Station ❑ Need both — utilize our existing halls more ❑ Multiuse — blending of social / ages in one stop ❑ Communities have personal value! Should be preserved — rural neighbourhoods ❑ Opportunity to group by area/region (Warminster & Price's Corners) ❑ Facilities should be gender neutral — preference should not be given to one gender over another (change rooms in current arena are not suitable for girls) GROUP6 ❑ Nearby neighbourhood < -> clustered ❑ Research how smaller ones are doing. Arena is at its capacity. Will big centre get used? ❑ Population age: older. Partnership with private The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 161 Page 220 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Opinions: pro smaller neighbourhood ❑ Smaller halls -> very important — community feeling ❑ Smaller halls -> need improvement ❑ Distance of travelling ❑ All pro small concept — more affordable ❑ Bigger events toward arenas - two tier facility ❑ Clustering: negative: upkeep / accessibility / availability? ❑ Volunteers? For bigger centre? ❑ Cost factor -> larger centre GROUP? ❑ Local facilities — to serve pockets of populations throughout the township ❑ Clustered facilities — larger facilities to serve greater pockets of the township ❑ Major multi -use facility — designed to serve the entire township Positives for Neighbourhood Facilities Close to home Available / convenient Walk to / active transport Local neighbours — meet & greet Influence (local) More volunteer involvement Enriches community Pride of ownership Partnership with existing facilities (schools) Negatives for Neighbourhood Facilities Expense — to develop many local facilities Hours of operation Security Who gets what? Depends on volunteers Positives for a Clustered Facility Bring communities together Meeting place (global) Larger number of people — more skill sets to offer Cost effective Negatives for a Clustered Facility Driving distance / time Less neighbourhood feeling Positives for a Multi -use Facility Facility options Expense Display art / cultural works Theatre site Negatives for a Multi -use Facility Cost to build Accessibility Focus on recreation (arts /culture ?) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 162 Page 221 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Question/Discussion Topic #3: What are important considerations when deciding where to locate a major multi -use facility? GROUP GROUP2 # of dots ❑ Accessibility — roads — winter plowing 7 ❑ Public / Private partnership 7 ❑ Cost 6 ❑ Population growth area 4 ❑ Facilities close by in other municipalities 4 ❑ Sustainability — future 1 ❑ Room for expansion 1 ❑ Ability to promote 0 ❑ Existing services — water / sewers 0 GROUP3 # of dots ❑ Adequate parking 9 ❑ Good accessible roads 6 ❑ Close to population density (most of people) growth area present/future 6 ❑ Influence of Barrie / Orillia / Midland and existing facilities 4 ❑ Viability for partnerships (naming rights) visible 1 ❑ Central location 0 ❑ Easy to find 0 ❑ Big enough facility to accommodate users 0 ❑ Room for expansion 0 GROUP4 ❑ Partnerships — municipal / or commercial ❑ Easy access — good roads The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 163 # of dots 7 6 Page 222 of 412 # of dots ❑ Accessibility 6 ❑ Good signage 6 ❑ Visible / on well travelled road (major artery) 4 ❑ Cost / feasibility 3 ❑ Without environmental concerns 2 ❑ Private Ownership 1 ❑ Safety / ease of winter travel 1 ❑ Reduced speed limit around facility 1 GROUP2 # of dots ❑ Accessibility — roads — winter plowing 7 ❑ Public / Private partnership 7 ❑ Cost 6 ❑ Population growth area 4 ❑ Facilities close by in other municipalities 4 ❑ Sustainability — future 1 ❑ Room for expansion 1 ❑ Ability to promote 0 ❑ Existing services — water / sewers 0 GROUP3 # of dots ❑ Adequate parking 9 ❑ Good accessible roads 6 ❑ Close to population density (most of people) growth area present/future 6 ❑ Influence of Barrie / Orillia / Midland and existing facilities 4 ❑ Viability for partnerships (naming rights) visible 1 ❑ Central location 0 ❑ Easy to find 0 ❑ Big enough facility to accommodate users 0 ❑ Room for expansion 0 GROUP4 ❑ Partnerships — municipal / or commercial ❑ Easy access — good roads The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 163 # of dots 7 6 Page 222 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Proximity to major roads 4 ❑ Centrally located — population 4 ❑ Centrally located — geographically 3 ❑ Research —time travel 3 ❑ Existing commercial areas 2 ❑ Should not interfere with existing lifestyles 1 ❑ Near schools — boundaries 0 GROUPS # of dots ❑ Major road access 5 ❑ Near major population centres / centralize (proximity) 5 ❑ Central location 3 ❑ Accessible year round 3 ❑ Consider future development locations 3 ❑ Natural setting / fit into community 2 ❑ If Oro - Medonte township already owns land 2 ❑ Public transportation 1 ❑ Consider natural resources for programming 1 ❑ Safe access from roads (traffic patterns) 1 ❑ Appropriate zoning for land 1 ❑ Minimize impact on neighbours 0 ❑ No contaminated land 0 ❑ Location in relation to EMS 0 ❑ Environmental impacts 0 ❑ Locate closer to younger population 0 ❑ Opportunity to partner with others i.e. Lakehead, Georgian, etc. 0 GROUP6 ❑ Guthrie (fix road) Central Hwy 11/ pop density / rentals more Visible / more chance for a private partnership ❑ Edgar Adult Occupational Centre ❑ Main road: Highway 11 ❑ Horseshoe Valley Road / Line 4 ❑ Horseshoe Valley Road / Line 7 Criteria General: easy access — wheelchair access More room to grow — septic (services) Parking visible — population density Banquet facilities — emergency access Food services / accommodation / not in residential area The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 164 # of dots Page 223 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 GROUP? # of dots ❑ Accessibility to all (proximity) 8 ❑ Proximity to highways 6 ❑ Central location 5 ❑ "Eco" friendly 5 ❑ Partnerships 4 ❑ Connectivity to trails — active transportation 1 ❑ Near existing facilities 1 B.3 Focus Group Workshops Community Hall Boards On October 27, 2008, 14 representatives of the community hall board met to hear about the project and to provide information about how each of their hall was being used, as well as issues facing each of the hall boards. The information has been integrated into the report, particularly in Section 4.4. Minor Hockey A meeting was hosted for minor hockey to provide information about population trends, and to hear about needs and issues. The Oro Minor Hockey Association indicated that registration had recently declined from around 500 to approximately 350, which is in line with the declining population of the age 4 -17 market. However, the amount of ice time rented by the association has increased by 16% over the past three years. They indicated that they could likely utilize another 20 hours of prime time per week to support one full practice /week for local teams, two full practices /week for representative teams, offer an ongoing power skating and skills program, and more tournaments. That would total about 640 additional hours of prime time per season. B.4 The Community and Recreation Group Survey A two -page survey was sent to close to two hundred recreation/culture /arts user groups, community groups, stakeholder organizations and institutions in the Township and surrounding area that may have some interest in the preparation of this leisure facilities strategy. The survey was also sent to the parks and recreation departments in the surrounding communities. Forty three surveys were completed. Information was gathered about each organization (e.g., purpose, membership profile, participation information and trends, future expectations). Questions were asked about facilities used and their adequacy, the group's ability to meet the current demand for their program, their facility requirements, suggestions for indoor and outdoor facilities that could be part of a township -wide recreation complex, suggestions for culture and recreation facilities that should be The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 165 Page 224 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 located elsewhere in the township, and ways that their group could help to fundraise for a major complex. Some of this information has been integrated into specific sections of the report, particularly under facility analysis in Chapter Four. Suggestions for indoor and outdoor facilities to be considered for the proposed major multi -use recreation complex, as well as suggestions for facilities to be located elsewhere in the township are summarized below. Su22estions for Indoor Facilities in a Major Multi -use Recreation Complex Frequency Facility/Component 18 Large, divisible multi- purpose room — carpet bowling, archery, banquets, fitness, conferences, music, card games, re- school program, dance classes, shuffleboard 16 Another ice pad 14 Indoor swimming pool 12 Gymnasium 8 Meeting rooms 8 Fitness centre 6 Curling rink 5 Indoor soccer 5 Library 4 Walking/running Walking/running track 2 Indoor tennis 2 Performance facility 1 Rock climbing wall 1 Small ice pad for development of goalies, shooting practice, individualized figure skating practice 1 Handball courts 1 Seniors room 1 Sports hall of fame 1 Storage space for user groups 1 Dedicated change room for females 1 One more family washroom than at the arena 1 Sports equipment shop, skate sharpening 1 Snack bar 1 Ensure entire facility is accessible for physically challenged customers 1 Additional parking 1 Ensure the facility is accessible for mobility challenged The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 166 Page 225 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Suggestions for Outdoor Facilities on the 85 Acre Site that Houses the Oro - Medonte Community Arena, Banquet Hall and Ball Diamonds Frequencyl Facility 15 Soccer fields 8 Ball diamonds — a third diamond to support tournaments 6 Tennis courts 4 Outdoor rink, one suggestion for covered surface, able to be serviced by Zambonie 4 Lawn bowling green 3 Ball hockey rink 2 Outdoor swimming pool, wading pool 2 Lacrosse bowl 2 Skateboard facility 2 Outdoor track (around a sports field) 2 Multi -usesports pad 2 Basketball court 1 Area to support summer day camp 1 Picnic area 1 Outdoor area for fitness training 1 Ability to support summersports cam 1 Shuffleboard court 1 Mini golf 1 Open unstructured area 1 Playground 1 Covered gazebo 1 Concert venue 1 Rollerblade area 1 Rugby field 1 Multipurpose sports field The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 167 Page 226 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Suggestions for the Provision of Culture and Recreation Facilities to be Located Elsewhere in the Township Frequency Suggestions 7 ■ Arena and indoor swimming pool in Horseshoe Valley area around the Line 4 North and Horseshoe Valley Road ■ Arena and multi -use building in the Horseshoe corridor ■ Closer to the middle of the Township — Horseshoe area ■ Horseshoe Valley Road is a `magic line' for residents from the south travelling north, while people from the north will travel south of this point — therefore a central location in this area seems appropriate ■ Sugarbush/Cathedral Pines /Line 4 Park ■ Craighurst area ■ Major recreation centre should be located in Craighurst (accessible for all residents — current arena is not accessible to many residents) 7 ■ Upgrade community halls, especially to support winter programs ■ Have more facilities spread around the Township ■ Prefer neighbourhood -based decentralized facilities ■ Not supportive of the concept of a major facility at Guthrie — prefer smaller facilities spread around the Township ■ Unstructured facilities for teens, families and seniors — decentralized, low maintenance (beach volleyball, tetherball, soccer fields) ■ Could better develop the land around the Hawkestone Community Hall for outdoor use 5 ■ A facility closer to the northern part of the Township ■ Residents from Warminster and the north end of the township will travel to Orillia before they will use a facility in Guthrie. 5 ■ Upgrade many existing facilities (e.g., band shell at the park ? ?), Oro Memorial Park ■ Upgrade Vasey Park (water well, new lights on main ball diamond, upgrade small ball diamond, irrigation of main ball diamond) ■ Better playground equipment in Warminster Park 3 ■ Tennis courts ■ Adequate public tennis facility, ideally in a central location — more than one court — possibly covered for winter use ■ Improve tennis court in Barrilla Park, expand to two courts (this is the only court in Oro) 3 ■ Current location of the arena at Guthrie is adequate ■ Guthrie site is best for large scale facilities, with extensive parking and room to expand 3 ■ More trails and bike lanes — partner with others ■ Outdoor centre to tie into hiking trails 2 ■ Outdoor rink ■ Outdoor rink in Warminster 1 Soccer fields The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 168 Page 227 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 1 Lawn bowling 1 Beach volleyball 1 Summer camp at Oro Memorial Park 1 Expand the Ian Beard Centre (meeting space for Scouts, Guides, nursery school, exercise programs, arts /craft classes) 1 Develop Line 4 Park 1 No active facilities in Bidwell Road community (consider: sports field for soccer and football, ball diamond, outdoor ice rink) 1 Craighurst Hall is poor — should reconsider its existence (cold in winter, too close to a busy road, inadequate parking, dangerous for children) 1 Ensure that all facilities are accessible for the mobility challenged F1 Ensure adequate parking at remote sites B.5 Submissions and Briefs in addition to the surveys and the delegates who attended the Search Conference and the focus group workshops, five submissions were received from individuals and one was sent by 111 residents of Simcoe Estates. The following summarizes the collective responses. Simcoe Estates ❑ playground equipment ❑ walking trails with benches ❑ an open, level grassed area or a soccer field ❑ outdoor ice rink ❑ create a park that could be shared with the emerging Craighurst development ❑ reconsider the value of Craighurst Hall (too small, dangerously close to the highway, old) Other local facilities ❑ soccer field ❑ tether ball ❑ beach volleyball ❑ skateboard facility ❑ shuffleboard court ❑ trails ❑ additional tennis courts ❑ upgrade, double and fence the tennis facility at Barrilla Park Township -wide Facilities ❑ trails in public open space areas — better linked together ❑ 5 -6 foot wide bike lanes located along appropriate country roads ❑ indoor swimming pool ❑ lit multiple tennis courts with club house ❑ gymnasia for court sports The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 169 Page 228 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ facility for indoor soccer ❑ indoor tennis ❑ twin pad ice rink ❑ indoor running track B.6 The Community Forum On April 21, 2009, 67 delegates assembled at Warminster Elementary School to provide final input into the Strategic Facility Plan. Registration information indicated that the entire Township was represented along with a wide variety of recreation and other key groups. An overview of the strategy was presented and then the delegates, who were assigned to seven facilitated groups, discussed three questions. An overview /summary of what was provided by each of the groups for each of the questions is provided below. The detailed notes follow the summaries. What do You Most Like about the Strategy? Although not everyone agreed with the following comments (as illustrated by the responses to questions two and three), they represent what was reported in the group discussions. ❑ Thoroughly researched and comprehensive ❑ Inclusive and balanced — recognizes diversity — even includes `culture and heritage' ❑ Retains the sense of community — like the concept of `communities within a community' ❑ Provides vision — we have a comprehensive plan for now and the future ❑ The concept of clustering and consolidation of community halls and other facilities — and building new, larger community halls ❑ The concept of a township -scale multi -use recreation centre at the Guthrie site — inclusive of indoor and outdoor facilities ❑ Partnerships ❑ Updating of some facilities (ball diamonds, soccer fields, community halls) ❑ The incremental approach to implementation ❑ Shanty Bay to finally get a community room ❑ The concept of linking the trail systems ❑ Responded to what we discussed at the Search Conference Is There Anything in the Strategy that You Can't Live With? ❑ About a third of the delegates indicated that they wanted to see a second ice pad sooner than `ten years from now'. ❑ Not everyone liked the concept of a township -wide multi -use recreation centre located at the Guthrie site — too far from the northern parts of the Township — should be geographically more central and nearer to the largest concentration of population ❑ Not everyone liked the concept of closing some of the community halls and consolidating into larger halls that would serve a larger area. ❑ Some felt that the cost estimates to maintain the community halls as accessible and safe public use facilities are on the high side. ❑ Some saw that servicing the northern -most communities would be difficult — especially through consolidation of community halls The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 170 Page 229 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Arts and culture should be better represented ❑ Not everyone liked the philosophy of depending on neighbouring communities for many types of culture and recreation facilities, programs and events. ❑ A curling rink should be given more consideration. ❑ Some were concerned that the public school board cannot be trusted as a potential partner. ❑ Craighurst is `separate' from Horseshoe Valley and Sugarbush communities. ❑ Concerned about light pollution and traffic from an expanded facility at the Guthrie site. Is There Anything that You would Like to Add, Subtract or Change? The comments below represent the suggestions most often mentioned. Not included are any suggestions that are already covered in the Strategy. Many comments, which are not noted in the overview below, were only made by one person. Please see the detailed notes following the summary. ❑ Increase the priority for a second ice pad. ❑ Renew the library agreement with Severn Township (Coldwater library) ❑ Increase the priority for a curling rink. ❑ Improve the opportunity for groups to network. ❑ Through new /expanded facilities, increase the emphasis on arts and culture. ❑ Don't want to lose the `community' focus and availability of facilities. ❑ Consider a more geographically central location for major facilities. ❑ Re- examine the cost estimates regarding the community hall condition assessments. ❑ Consider an indoor aquatic facility, likely through a partnership arrangement. Topic /Question One: What do You Most Like about the Strategy? The symbols on the right -hand side of the page indicate that more than one person noted a particular point /idea /suggestion. Group 1 ❑ See Township as one. Include all ❑ ❑ ❑ Retain sense of community while considering future — build strong community ❑ Partnerships — across the community ❑ Keep what you have and build what is needed — soccer ❑ Balance ❑ ❑ ❑ ❑ Large central — not MURF ❑ No library ❑ ❑ Linking Trails — nature trails ❑ ❑ Community clustering ❑ ❑ Use gyms - schools Group 2 ❑ Expansion of the Lions Sport field ❑ New Multi- Function Facility ❑ ❑ Having the overall plan (Vision) ❑ ❑ The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 171 Page 230 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Clustering the Halls / Facilities ❑ No surprises ❑ Replace Arena (more user - friendly) ❑ ❑ Using road access — easy access (5th Line) Group 3 ❑ Partnerships ❑ Use of existing facilities ❑ Touches on what we knew was coming ❑ Rink - 2 pads ❑ Swimming Pool ❑ Residents can stay in our community ❑ Agree with updating ball diamonds ❑ Highlight of outdoor trails, etc. ❑ Set up of registry for facility rental - centralized ❑ Registration ❑ Know what facilities are available ❑ Will help with communication in the community ❑ Localized source of community halls Group 4 ❑ Cluster of the recreation facilities area around Guthrie site and using the land that has already been donated ❑ ❑ ❑ ❑ In addition to the cluster, the idea of the roads being cleared of snow in that area (24 hr /round the clock) especially winter ❑ Heritage has to be considered (and is!) ❑ I like the idea of the clustering of community halls, especially giving a meeting hall back to Shanty Bay ❑ I like the idea of another baseball and a soccer pitch ❑ ❑ I like the idea of newer facilities in other Oro communities ❑ I like the idea of linking the trails and pathways ❑ I like the idea of adding a partnership with the other public or private areas Group 5 ❑ Guthrie site developed ❑ ❑ ❑ ❑ ❑ Looking at the whole Township ❑ Multi— purpose facility ❑ Community within community serviced ❑ ❑ ❑ ❑ ❑ Good planning ❑ ❑ ❑ Changes over number of years ❑ ❑ ❑ Working old groups and new groups ❑ ❑ ❑ Partnerships with other communities ❑ ❑ ❑ Partners with other groups on fund raising The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 172 Page 231 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Curling in picture for older people ❑ Realize that some facilities should be closed ❑ Soccer facilities included ❑ ❑ ❑ Financial plan Group 6 ❑ Information value ❑ Consolidation of facilities ❑ Building on municipally -owned land ❑ Research thorough and concise. Comprehensive ❑ Recreation, arts, heritage, library — comprehensive ❑ Explanation re: vastness, size, population - lack of services in smaller areas ❑ Guthrie plan is more of a complete plan ❑ Clustering of communities and building of new, larger community halls ❑ Joining of the trail systems Group 7 ❑ Community level ❑ ❑ ❑ ❑ Upgrading of recreation throughout ❑ Multi -use of Guthrie site ❑ ❑ ❑ ❑ Depth of plan - recognition of diversity ❑ Difficult to form partnerships today Group 8 ❑ Overall approval ❑ ❑ ❑ (Now) Guthrie ❑ ❑ ❑ ❑ ❑ Guthrie entry off Line 5 ❑ ❑ ❑ $ saved by retiring existing facilities — options (responsible) ❑ Demographics -based "cluster" approach ❑ Twin pad option ❑ Trails connected ❑ Partnership — private - Barrie /Orillia ❑ Potential — aquatics, fitness ❑ Consultant recommendations and presentation Topic /Question Two: Is There Anything in the Strategy that You Can't Live With? The symbols on the right -hand side of the page indicate that more than one person noted a particular point /idea /suggestion. Group 1 ❑ Only one ice surface ❑ Relying on other municipalities' time frame ❑ ❑ ❑ ❑ Too much at Guthrie ❑ The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 173 Page 232 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 ❑ If closing a hall, ensure there is something for those residents within the cluster ( i.e., if close Carley, provide something else in that cluster) Group 2 ❑ Closing Warminster Hall (location of new cluster hall /facility) ❑ Over - inflated costs to repair halls ❑ ❑ Difficulty servicing (northern) communities ■ each community treasures own area ■ cannot cross boundaries for support/clustering ■ don't understand Oro - Medonte (how it works) Group 3 ❑ Not having arts and culture as well represented in the plan — drama Group 4 ❑ Single pad arena; double pad is needed; I don't think they've looked at more than just Oro Minor Hockey ❑ ❑ I don't like the idea to have to share /rely on another area (like arena, library, etc. — concern is we would be the first to get dumped) ❑ Concerned that our demographic calculation may be wrong ... believe that seniors will be moving out... so provide some things to /for the youth ❑ Location of the arena /multi- purpose area — if the main population will be in Horseshoe, perhaps that should be a location Group 5 ❑ Cost of repairs of halls seem out of line ❑ Don't want to shut down halls ❑ Don't want everything in Guthrie and not in other areas ❑ Want another or second ice pad ❑ ❑ ❑ Lack of development in Warminster area (soccer park) ❑ Trail develop for snowmobiles ❑ That young families leave to other areas because of lack of facilities ❑ Curling should be public not private partnership — facility (more curling) ❑ ❑ ❑ Curling too low on priority list ❑ ❑ ❑ ❑ Group 6 ❑ Smaller community's needs are being met — playing fields, rinks, etc ❑ Investment needs to be made ❑ Cognizant that centralization is good for large investment only e.g.,: Guthrie Arena ❑ Non - Oro - Medonte residents be given priority e.g.,: ice scheduling ❑ Only one ice surface in existence now and only one being proposed ❑ Can't live with the Warminster Hall sitting empty and unused ❑ Without a link between community hall programming - co- ordinated programming between halls ❑ Without co- ordination of facilities between Boards of Education and the Municipality The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 174 Page 233 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ Inflexibility of School Board Group 7 ❑ Lack of second ice pad ❑ ❑ ❑ ❑ ❑ ❑ Size of consolidation/loss of local community ❑ Craighurst separate from Horseshoe /Sugarbush Group 8 ❑ Bigger picture — surrounding townships ❑ Only one ice pad ❑ ❑ ❑ ❑ ❑ Don't refurbish old arena ❑ Traffic / light pollution from Guthrie complex for "local" residents ❑ Carley Hall — heritage facility — impact ? ? ?? ❑ Prioritize facilities — next step ? ?? ❑ Community Hall — clusters — what does it mean? Where do they go? Etc ❑ Community Hall fees? - Girl Guides, etc. Topic /Question Three: Is There Anything that You would Like to Add, Subtract or Change? The symbols on the right -hand side of the page indicate that more than one person noted a particular point /idea /suggestion. Group 1 ❑ Promote area facilities to draw new residents ❑ Renew library agreement with Coldwater ❑ ❑ ❑ More consideration for developments in surrounding communities ❑ How it impacts = partnership opportunities ■ i.e. if Coldwater rink were to be closed could Oro - Medonte partner with Severn ❑ If partnerships with schools, ensure the community has fair /reasonable access / guaranteed ❑ Fair /reasonable rates ❑ Borrow from other's facility design rather than design from scratch ■ i.e. Victoria Harbour or Wyebridge ❑ Establish a networking opportunity for all the groups who might work together - funding, connections Group 2 ❑ Add community hall in Horseshoe Valley Area (in the area of the OPP /Fire Hall) ❑ ❑ Review of costs /repairs (in kind work/volunteers) ❑ Carley Hall kept as a Heritage Bldg/ prefer as a community hall ❑ Tennis Courts ❑ Indoor Pool (through a partnership) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 175 Page 234 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Group 3 ❑ Keep facilities within the communities — gives kids something to do ❑ Design facility to have arts & culture space that will not be disrupted by sports ❑ Plan focuses on sports ❑ Want more emphasis on arts & culture ❑ School board agreement has not worked in the past, not willing to work with ❑ Municipality ❑ Work with community partners who have interest of residents in mind ■ are very community based ❑ Hope to keep volunteers in the plan and keep volunteers in the community ❑ Aging population will have grandchildren - include them in the plan ❑ Look more at expansion of surrounding cities with relation to Horseshoe (Valley) corridor - Barrie rapidly growing — consider growth to Oro - Medonte in ability to expand facilities ❑ Communities will evolve — age demographics of population may change /shift and younger families will move into community ❑ Tourists looking for activities in our community other than Horseshoe Valley - athletic families coming in to use commercial facilities (ski resorts) ❑ Attraction of tournaments and additional activities to the new facilities ❑ Don't want to lose community emphasis for facilities - Oro Minor Hockey, Oro 77s, Skating Club, etc. ❑ Double ice pad to ensure meet the need of community sports ❑ Keep smaller clusters facilities ❑ Consider other sites, lots of additional land - from a community perspective, it's not just about population ❑ Guthrie site not central for all residents - Horseshoe, Valey, north end ■ tough access from some areas in the township ■ current arena site gets use from Barrie & Orillia groups — additional revenues ■ with day time use ❑ Ensure space is shared equally by all user groups ■ entrances, noise ■ think about future uses of buildings, things going on inside & outside Group 4 ❑ Change - I'd go with a double pad ❑ Change — Consideration for the placement of the pad at Horseshoe area (to partner with the Horseshoe Valley Resort area — similar to Nottawasaga) ❑ Change — If we cluster around one area, Guthrie multi -use, other areas will have to drive ❑ ❑ Change — Put it in Coulson at the geographical centre of the Township ❑ Halls have to have space /areas to have a play /soccer area ❑ If you build a double pad, market it as a place to rent (it's being proposed for the halls, so it should be for the pad) The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 176 Page 235 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Group 5 ❑ Add curling ❑ ❑ ❑ ❑ ❑ ❑ ❑ Add ball hockey use in summer ❑ Add second ice surface ❑ ❑ ❑ ❑ ❑ Add playground equipment to small parks ❑ Change estimates of hall maintenance and repair ❑ Improve Memorial Park ❑ Subtract pool because of high maintenance Group 6 ❑ More financial information regarding comparison spending of other Municipality's recreation budgets ❑ Another ice pad ❑ Fitness facility and gymnasium as a higher priority ❑ 4th Line Park is excluded from report ❑ Recreation facilitator to co- ordinate communication to market programs and avoid duplication Group 7 ❑ Add second ice surface ❑ Add detailed cost study earning of 2 pads ❑ Volunteer resource assessment over 20 years ❑ Draw non - traditional people into participating /volunteering in traditional events (e.g., Fair, Heritage day, etc.) Group 8 ❑ Curling ❑ ❑ ❑ ❑ "Merging" plan with surrounding municipalities ❑ Public emergency access facilities? ❑ Waterfront recreation — boat ramps - Shanty Bay, 9th Line, Carthew Bay, Bass Lake parking? ❑ Solar panels — energy conservation (back -up power ?) Strategies? ❑ Aquatic facility — partnerships? ❑ Cost to build new "regional halls" (cost analysis) ❑ Total cost — refurbish to fire safety standards ❑ Road enhancements — to support facilities The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 177 Page 236 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Appendix C: Future Demand for Leisure Services and Other Key Trends C.1 Anticipated Population Growth and Change, and Other Trends Impacting Demand for Leisure in Oro - Medonte Clues about the likely future demand for leisure services can be gleaned by applying provincial generic leisure and related trends to the unique characteristics and size of the current and anticipated future population of the Township. As reported in Section 4.2, the current profile of the community provides important clues about leisure activity interests and participation tendencies. The unique profile of Oro- Medonte residents suggests above average interest in individual rather than group activities; fitness and holistic wellness; swimming; sailing and other types of boating; arts and culture, including fine arts, performing arts, and museums; outdoor and nature - oriented activities such as bicycling, walking for pleasure and exercise, hiking, tennis, cross - country skiing and bird watching; and higher priced pursuits such as alpine skiing and golf. The large percentage of the permanent population that is required to commute on a daily basis will impact on the ability of children to participate in weekday evening activities outside of the home. The existing pattern of concentrating soccer and ball programs into one or two nights per week reflects this constraint. The age- specific population projections completed for this strategy paint a picture of a community that will grow slowly for the next few years and then growth is expected to accelerate to above average rates through 2031. The projected 2031 population is 28,100, an increase of 8,069 from 2006. It is anticipated that the community will maintain a median age that is considerably above the provincial average, with an above average income and above average attainment levels for education. It is anticipated that a large proportion of the working population will continue to commute out of the community for work, and the population will not become very ethnically diverse. The proportion of the population that is retired and permanently living in the Township should continue to increase. The projection suggested that there will be far fewer children and youth available to participate in all sports and leisure activities over the next 15 years. A key group is the age 4 -12 demographic, which is the sector of the population that participates the most in sports and other leisure activities. This group is projected to decline by around 18% by 2016 and then slowly increase in number back to 2006 levels, but not until around 2026. Although the number of 18 -54 year olds available to participate in adult sports is projected to decline by 5 -6% or 550 -600 by around 2021 before rebounding back to 2006 levels by 2027, the age 18 -34 sub -group is projected to steadily increase by about 1,000 or 26% by 2031, thanks to the aging Echo generation. Growth in this age group would be even larger, if not for the above average out - migration of late teens and early to mid twenty year olds. This continuing out- The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 178 Page 237 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 migration is muting the potential for increasing demand for leisure activities of interest to this young adult market (e.g., hockey, tennis, cycling, fitness programs, soccer, slow -pitch baseball, etc.) and the pattern is not anticipated to change until more significantly lower cost housing becomes available and local employment opportunities improve. As reported in Section 2.5, with the aging of the Baby Boom generation and the likelihood of most new residents being middle age or young seniors, the middle age and older adult markets are projected to increase, as will the demand for all of the activities of interest to the adult market. By 2031, the Baby Boom generation will be age 66 -85 and is projected to represent 27% of the total population. The adult market age 20 -84 is projected to increase steadily from 13,240 in 2001 and 14,864 in 2006 to 21,372 by 2031 (an increase of 6,508 or 43.8% since 2006, with most of the increase in the older ages groups). This age group is projected to also increase as a percentage of the total population from 72.3% in 2001 to peak at 78.3% by around 2021, and then slowly decline to 76.1% by 2031, as the Baby Boom generation gradually ages into the older years of the adult market. Between 2006 and 3031, the 55+ age group is projected to increase by 6,745 or 123% (from 5,469 to 12,214). The increase in the proportion of the population for this age group is projected to be from 27.3% in 2006, peak at 43.6% in 2026 and decline slightly to 43.5% by 2031. As noted above, the 65+ market is projected to increase by over 6,000 or 225% between 2006 and 2031. Today, the Echo generation is age 15 -30. Being much larger that the generation that preceded it (and is following it), this generation has increased the demand for traditional sports and recreation activities and facilities over the past two decades. However, by 2012, the Echo generation will have aged completely out of their child and youth years. The child and youth market will likely reach their lowest numbers by around 2016. Consequently, the demand for the traditional sports and recreation activities for which this age group is the principle customer, should not increase and may, in fact decline over the next 15 -20 years. Therefore, demand should be at its lowest point in five to eight years. At the same time, the young, middle and older adult markets will continue to place increasing demands on leisure services over the next 20 -25 years. The demand for the types of leisure activities of interest to this active adult age group is expected to increase somewhat over current levels, especially as the Echo generation joins the Baby Boomers in this large adult age demographic. Both the Baby Boom and Echo generations (as well as the much smaller 31 -43 age generation that bridges both) grew up participating at higher levels and in a wider array of activities than the parents of the Baby Boom. And although most of the Baby Boom generation has been busy raising their families, they have continued to participate in greater numbers in more activities than any previous adult generation - leisure activities from sports and fitness to the arts, and walking and cycling. As this big generation continues to age and is followed by their offspring into adulthood, it is expected that interest and participation levels will remain high, but demand will gradually shift from very active to less physically demanding activities for the mid -life market. And, interest in activities that provide health benefits will become increasingly popular and people will be willing to invest more time and money in these activities. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 179 Page 238 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Over the next twenty years, demand is expected to increase by two to three -fold for the types of leisure pursuits that will be of interest to the future generation of older adults. It is anticipated that this generation, with their `Baby Boom' values and life -long leisure and learning interests, will want to participate in a much wider variety of high quality, individualistic and group activities than their predecessors. It is also anticipated that most of at least the younger of this older adult market will not want to join traditional `seniors' clubs or utilize `seniors -only' facilities. C.2 Other Societal Trends Other societal trends are combining with the gradual aging of the population to influence choices and participation in leisure. Chief among them are: ❑ shifting personal and societal values, attitudes and issues; ❑ economic factors and cycles; ❑ increasing participation by females; ❑ increased understanding of the personal, social, economic and environmental benefits of parks and recreation; ❑ an increasingly time - stressed society; ❑ increasing disparity between rich and poor; ❑ more aggressive public user -pay policies; ❑ increasing ethnic diversity and the increasing proportion of the population that is foreign - born; ❑ an increasingly better educated population; ❑ changing work and workplace patterns; ❑ an increasing less fit population; ❑ the environmental imperative; ❑ social malaise and the prevention paradigm; ❑ the decline of institutions; and ❑ the crisis in traditional leadership. C.3 Gradual shifts in leisure interest are taking place along the following lines Interest will gradually become less and may even decline for: ❑ many team sports and large group activities; ❑ many rugged, strenuous activities; ❑ activities with a fitness -only focus (as opposed to holistic wellness); ❑ formal, highly structured or directed pursuits (e.g., highly organized and scheduled programs); ❑ consumptive activities (e.g., hockey in summer); ❑ indoor pursuits (other than home); and ❑ activities that provide a limited range of benefits (personal, social, economic, environmental). The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 180 Page 239 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 At the same time, interest will gradually increase for the following: ❑ gentler, more passive activities; ❑ individualistic, self - directed, self - scheduled pursuits; ❑ activities that support flexibility and convenience; ❑ pursuits that provide a cultural experience; ❑ casual, informal pursuits and activities that take less time; ❑ team and personal sports for women and girls; ❑ home - oriented pursuits; ❑ experiences that provide for learning and personal enrichment; ❑ higher quality, higher levels of service and more comfort; ❑ outdoor activities; ❑ environmentally - friendly facilities and programs; ❑ pursuits that are self - fulfilling and provide a wide range of benefits, particularly to individuals and families; ❑ activities /facilities that focus on holistic wellness — mental and physical well- being; and ❑ pursuits that are more economical and provide good value. Increasing Demand for Non -Prime Time With the aging of the Baby Boom generation, more people will be available to participate in what used to be considered off -peak times and in the winter, spring and fall seasons. Increasing Child and Youth Obesity With increasing levels of child and youth inactivity and associated low fitness levels, obesity and health issues, the need to increase physical activity and fitness levels for this age group is critical. Increased participation in physical recreation activities by a much greater proportion of this age group will greatly contribute to improved health and lower health care costs as children and youth become adults. The value of municipal recreation programs is increasing and essential as the overall need for physical activity increases, and physical education and activity associated with the everyday life of children and youth and school programs declines. Therefore, one could argue that the public sector has an obligation to provide increased opportunities for access by youth to facilities and programs that increase fitness levels. The Need for Subsidies among Older Adults will Decline The age 50 plus market controls over half of the personal wealth in Canada, so the need for subsidies for this generation will continue to decline. CA Application of Generic Trends to the Oro - Medonte Market Since the age profile of Oro- Medonte is currently much older than Ontario as a whole and a similar aging of the population is expected to continue, the upward and downward generic /provincial leisure trends will be more pronounced. Additional influences will come from the above income and education levels of the population, as well as the low level of ethnic diversity. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 181 Page 240 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Therefore, it is expected that demand for most (if not all) of the following types of activities should stabilize or decline in the Oro - Medonte area over the next ten to twenty years. For some activities, the downward trend has already begun. ❑ most arena activities - especially minor hockey and figure skating as the Echo generation ages into their young adult years, and eventually older adult hockey as the Baby Boom generation ages — however, there should continue to be an increase in girls hockey until the participation rate peaks (but the numbers will be relatively small compared to the decline in child and youth male participation) — and there should be an increase in young adult hockey as the Echo generation ages into their young adult years — but their participation rate will be lower than for minor hockey, ❑ hardball, ❑ child and youth softball ❑ squash (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up squash, demand could grow a little), ❑ children's camps (except for specialty camps), ❑ Scouting and Guiding, ❑ swimming lessons for children, ❑ badminton, ❑ volleyball, ❑ basketball, ❑ mountain biking, ❑ long distance bicycling, ❑ water skiing, ❑ tobogganing, ❑ snowmobiling (unless the sport can find ways to retain enough of the aging market through sled design and other attractions), ❑ hunting, ❑ attending sporting events (except for horse racing which will be driven by the growing appetite for gambling), ❑ watching sporting events on TV, and ❑ volunteering (the Baby Boom generation is less likely to participate in the way that the current older adult market has, and they will participate less than when they were younger). Demand for some activities and programs that have not traditionally been offered, as well as other activities and programs that are currently provided will increase a good deal as the adult population increases and continues to age. It is predicted that the following types of activities will see a gradual to dramatic upswing in demand over the next twenty years. The increase in demand for these activities in Oro - Medonte should exceed the norm, if there are appropriate facilities to support each activity. ❑ nature appreciation/nature study activities, orienteering /adventure travel and eco- tourism, ❑ gardening, ❑ visiting botanical/display gardens and related facilities, ❑ reading, ❑ walking, hiking and backpacking, The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 182 Page 241 of 412 Agenda Item # 1Oj) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ tennis (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up tennis and facilities are provided and promoted, demand could grow), ❑ racquetball (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up racquetball and facilities are provided and promoted, demand could grow), ❑ cross - country skiing on shorter and gentler trails, ❑ alpine skiing (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up alpine skiing, demand could grow), ❑ going on self - guided /directed tours (local and travel- oriented), ❑ golf (especially for women), ❑ lacrosse (influenced by recent increasing interest in professional lacrosse), ❑ fitness and related activities that support health and holistic wellness — mental and physical well- being), ❑ fitness /physical well -being programs tailored specifically to older adults, ❑ swimming for pleasure, ❑ therapeutic and health - related aquatic programs, ❑ outdoor soccer (across Canada, the participation rate is peaking — youth participation appears to have peaked, but there is still some growth in girls and women's soccer and participation by men), ❑ indoor soccer (demand is increasing dramatically from competitive youth and adults, house league children and youth, and adult recreational, especially women — demand will be driven by the availability of local indoor soccer facilities), ❑ Ultimate Frisbee (a relatively new sport with growing interest — demand will be driven by the availability of local indoor soccer facilities and excess time at suitable outdoor fields), ❑ in -line hockey (relatively new sport with growing interest), ❑ recreational in -line skating (relatively new sport with growing interest), ❑ attending theatre and concerts, ❑ participating in creative art and hand craft activities, ❑ attending multi - cultural events /festivals, ❑ attending handcraft exhibitions /shows, ❑ visiting art galleries /attending art shows, ❑ visiting museums and historic sites, ❑ attending historic re- enactments and heritage festivals, ❑ curling, ❑ bowling (if up- scaled and packaged with other complimentary facilities /activities that also appeal to people in their 40s and 50s), ❑ casual/recreational skating, especially in attractive, amenity -rich outdoor settings, ❑ dancing (ballroom, line, square, etc,), ❑ bicycling, ❑ fishing and fishing tournaments, ❑ camping, ❑ boating, ❑ eating out, ❑ driving for pleasure, ❑ computer and Internet use, and The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 183 Page 242 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ❑ gambling. C.5 Other Trends There are other trends in facility and open space planning, and service provision that are shaping the future of open space and facility provision, and leisure delivery systems in communities across Canada. These trends are responding to the shifts in demand and community values and attitudes. They are also responding to: ❑ the desire for increased operational efficiency and net revenues; ❑ the need for improved programmability and usability; ❑ the increasing desire for one - stop- shopping for programs, facilities, information, registration, etc.; ❑ an increasing understanding of the value of creating a higher physical profile and increased visibility for public leisure facilities (both location and critical mass); ❑ the increasing desire for extended - season and year -round participation in some sports; ❑ heavy promotion to potential young participants of some sports to try to generate increased interest at an early age (e.g., softball `Blast Ball' program, baseball, slo- pitch, lacrosse, and rugby); ❑ increasing demand for activities that require large, nature - oriented spaces; ❑ the increasing desire to protect lands that are environmentally sensitive, and the trend toward ecosystem -based planning that acknowledges the link between natural systems, communities and people; ❑ the need to create open space networks and greenway corridors to support healthy ecosystems and low impact linear recreation activities; ❑ an increased understanding that open space systems can provide essential environmental and health benefits; and ❑ an increased understanding that park systems and other leisure services provide valuable personal benefits, are essential to a high quality of life; help to build strong, attractive communities; and help to sustain economic growth. Some Key Leisure Facility Trends ❑ Toward multi - purpose indoor leisure facilities and away from single- purpose facilities. ❑ Toward the inclusion of complementary facilities such as a library into leisure- oriented complexes. ❑ Toward clustering of similar major (often lighted) outdoor facilities into a multi - facility complex with appropriate support facilities (e.g., ball diamonds, soccer fields, tennis courts). ❑ Toward a greater percentage of outdoor sports facilities being irrigated and lighted to support increased frequency of use and to survive severe summer weather and the trend toward pesticide -free maintenance. However, many minor sports groups cannot afford the associated higher rental fees. ❑ Since aquatic facilities continue to be one of the most requested facilities and it has become clear that most people like to swim for pleasure and fitness, pool designs have become more supportive of the wider range of swimming interests, including social, health and the needs of the less mobile. Aquatic facilities that cater well to a wide range of needs attract greater use The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 184 Page 243 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 and generate more revenue than traditional designs. ❑ Interest in cultural facilities and spending on the arts has been growing, supported, in part by growing awareness, and an increasing adult market that is better educated and more affluent. Arts and culture have a positive impact on the economy of a community and help to increase the overall appeal of a community to business and residents. With the reduction of arts programming in schools, responsibility is shifting to other public and community providers to ensure balance in the growth and development of youth. ❑ Gymnasia are increasingly being provided by municipal leisure service agencies as part of larger multi - purpose complexes. This has been influenced in part by recent difficulties in accessing school facilities in a way that is affordable to many traditional customers. In addition, municipal leisure service agencies are appreciating the flexibility of gymnasia to accommodate a wide variety of leisure and other activities, as well as the benefit of having programming /scheduling control at all times. ❑ Emerging sports are demanding more and different types of facilities. For example, sports such as Ultimate Frisbee, in -line hockey, recreational in -line skating, indoor soccer, cricket, field hockey, and field lacrosse are gaining in popularity. Some of the emerging sports are able to utilize existing facilities in `slow' or off - season times, while others are placing increased pressure on already heavily utilized facilities (e.g., Ultimate Frisbee and field hockey). ❑ Toward an increasing number of revenue - generating ancillary spaces in public community centres (e.g., arcades, ATM machines, food and drink dispensers, increased and more attractive food services, licensed food services and pro shops). ❑ Toward increasing acceptance of sponsorship and naming rights for entire facilities and parts of facilities. ❑ Throughout Ontario, there are many leisure facilities that were built in the 1960s and `70s that are outdated, inefficient, unappealing and in need of considerable repair or replacement. Some Key Park and Open Space System Trends ❑ Toward the increased linking of parks and other public open spaces to create open space networks and natural open space greenways — at the local, community and municipality- wide /regional levels. ❑ Increased desire to protect and enhance natural heritage resources such as wetlands, woodlots, valley lands, Environmentally Significant Areas, and Areas of Natural and Scientific Interest. There is an increasing desire to include `locally significant' natural heritage assets into the public open space system in urban areas. ❑ Toward increased habitat protection and naturalization of parkland. ❑ The increased desire to acquire and /or protect or restore as open space, waterfront lands along lakes and rivers in urban areas. ❑ Toward locating major community leisure facilities and sports - oriented parks on high profile, visible sites with good frontage, rather than hiding them away on lower cost, less visible sites, often with little street frontage. ❑ Toward less `sport' dominance on parks, especially neighbourhood parks. Some Key Leisure Delivery System Trends ❑ Toward an increasing number of facility, operational and programming partnerships and The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 185 Page 244 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 other strategic alliances among municipal and other leisure- oriented providers, health organizations, educational institutions, organizations serving older adults, etc. ❑ Toward increased marketing of community leisure opportunities and more joint ventures among leisure service providers to promote leisure opportunities and enhance the concept of `one -stop shopping'. ❑ Toward an increasing role in facilitation/indirect provision and a return to community development and fostering `healthy communities'. ❑ Toward fewer combined parks and recreation departments and a lower profile for leisure services operations (often incorporated into departments such as community services, public works, and operational services). ❑ Even though recreation demand may be stabilizing for younger age groups, municipalities are still playing catch -up to bridge the gap between demand levels and current supply for some types of facilities (e.g., soccer fields and arts facilities). ❑ Increasingly, residents are expecting higher quality in programming, facilities and parks, influenced in part by higher rental rates and program fees. ❑ There is an increasing need for specially trained staff who are experienced in the areas of research and planning, fund development, community development, volunteer management, special events, marketing /promotion, and technology. ❑ Toward a more professional and better funded approach to community development and volunteer management, founded on sound philosophy and operating principles. ❑ Toward non - traditional and more aggressive revenue generating initiatives and programs such as `adopt -a- park', program and facility sponsorship and naming rights, advertising in public buildings and on equipment, gift catalogues, etc. ❑ Toward an increasing appreciation of the significant economic and social benefits of sports tournaments and regional/provincial Olympic events; major cultural, seasonal and arts events; major leisure- oriented trade shows; and the development of leisure venues that are of a scale to support community and tourism business. ❑ Toward an understanding that the annual net operating costs of leisure facilities are an ongoing investment in our communities and the local economy, rather than thinking about these ongoing costs as a deficit. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 186 Page 245 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Appendix D: High Level Analysis of Options for the Provision of Indoor Ice Facilities, Township of Oro - Medonte, 2009 The Strategic Facility Plan has examined most types of culture and recreation facilities in the Township, including the Oro - Medonte Community Arena and Banquet Hall. The analysis of indoor ice facilities in Oro - Medonte and the surrounding area included a building condition assessment, a fire safety inspection, and a review of the utilization of the Oro - Medonte Community Arena and Banquet Hall. The analysis also included an examination of likely future demand and an investigation of what is known about the current unmet demand for indoor ice in the surrounding communities, as well as their plans to expand and improve their arenas. The Plan recommended a strategy for the long term provision of indoor ice surfaces in the Township. Even though there is unmet demand in the local community and the region, it was concluded that a second ice surface should not be provided in Oro - Medonte for at least ten years, due to: ❑ the current estimate of unmet local demand for prime time ice that represents only between 33% and 40% of the total prime ice time that would be available in a second pad; ❑ an expectation of relative stability in local demand in the near future (with some shifting from child and youth demand to young adult anticipated); ❑ an increase in the supply of indoor ice surfaces in the immediate area over the next one to five years; and ❑ the limited resources of the Municipality and the considerable and growing unmet demand for other leisure interests that could not be supported if a second ice pad is to be financed in the near future. Although the young adult market is anticipated to grow by about 1,000 over the next 25 years and the mid -life adult market is projected to increase by around 1,400 during the same time period, the increased demand that these older age groups could place on the arena will be off -set by a significant decline in the number of children and youth over the next 10 -15 years (in the order of 750 4 -17 year olds). The principle customer of the arena is minor hockey which utilized half of all the time rented in 2008 and 57% of the available prime time. Figure skating utilizes 6.5% of total prime time (for a total of 63% for children and youth). It is estimated that adult hockey represents about 30% of total time rented (prime and non -prime time) with over half of that use attributed to non - township residents. With an increase in ice surfaces in the region in the very near future, some of the non - resident use will be drawn back to new, modern arenas in neighbouring communities. A good number of issues /deficiencies with the Oro - Medonte Community Arena were identified by customer groups and facility staff (e.g., small dressing rooms, showers, no separate change rooms for female customers, inadequate storage for all uses, narrow hallways, a multi- purpose hall without a sprung floor to support fitness and dance programs, the small kitchen, limited support facilities (e.g., pro shop, skate sharpening), no meeting room, no offices for minor The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 187 Page 246 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 hockey and figure skating, the arena floor sweats in summer, and the ability to keep the facility clean). Many additional deficiencies and anticipated future requirements were identified through the condition, accessibility and fire safety assessments. In the Strategic Facility Plan, two options were recommended for the future provision of indoor ice facilities in the Township. Option One would be to continue to invest in the existing building for the next 20 years, including all recommended capital investments as per the condition assessment and the required fire safety upgrades. Most of the recommended capital investment focused on structural, mechanical, electrical and safety repair, energy - efficiency upgrades, and other equipment replacement and upgrade. In addition, investment was recommended to meet accessibility requirements under the Accessibility for Ontarians with Disabilities Act (AODA) and the Accessibility Standards for Customer Service (Ontario Regulation 429/07). Some investment in refinishing, refurbishing and painting was also recommended. In general, building systems were found to be in `fair' condition. One notable issue that will require further investigation, if the building is to be extended beyond the near future, is the movement observed between the change room floor and the main arena enclosure. Recommended repairs and replacement over the next twenty years are estimated to cost $3,765,500 (in 2008$), not including what could be required to repair the movement between the building components and any improvements to the functionality of the facility. Over the next ten years, anticipated large expenditures include: roof replacement, refrigeration components, improvements to dressing rooms, replacement of the ice slab /refrigeration distribution piping /under -slab heating system /related components, electrical upgrades and exterior cladding. The estimated total cost for each time period is as follows. These amounts include design, engineering, approvals, construction, contingency and GST; but do not include non -fixed costs such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems. Also not include is the cost of a new septic system when required. Year(s) Capital Cost Estimate 2009 $ 133,500 2010 -2014 742,000 2015 -2020 825,000 2021 -2025 920,000 2026 -2030 1,145,000 Total $3,765,500 Additional recommendations regarding accessibility, energy and environmental considerations were offered, including adaptations to create barrier -free dressing rooms. The total cost of repair and retrofits over the next 20 years represents 68% of the replacement cost of exactly the same facility, which would cost 5.6 million if built today in the same style. Recreation facilities with repair budgets in the order of 65% of the replacement cost and greater The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 188 Page 247 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 are normally subject to replacement due to the operating savings realized over the next life cycle. Functional updates such as features to address accessibility and male /female requirements, in addition to greater resource efficiency and environmental performance are also realized in new facilities with integrated systems. Refer to the full condition assessment report and the fire safety report for more detail. Option Two would be to construct a new, modern single pad arena in another location on the enlarged Guthrie site. The Strategic Facility Plan recommended the following as minimum components and features in a new arena (including adequate multi- purpose space, but not including any other major components such as a gymnasium, a fitness centre, an indoor aquatic facility, an indoor running track, etc.). ❑ assume a stand -alone structure (for now); ❑ 85' x 195' ice surface with seating for 500 around the ice surface; ❑ 8 dressing rooms; ❑ staff office; ❑ other typical arena support functions; ❑ adequate foyer with ice surface viewing, concession and washrooms; ❑ ground -floor multi - purpose room (4,000 square feet - including kitchenette, storage, washrooms); ❑ meeting /seminar room; ❑ office for minor sports; ❑ a room to support a sport service operation (skate sharpening, basic supplies, etc.); ❑ direct access to washrooms and change rooms from outside (for park and outdoor facility users); and ❑ adequate parking and access. Estimated Cost for a New Building Figure 53 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 189 Page 248 of 412 Minimum Order of Total of Components /Items Size Magnitude Unit Magnitude (square feet) Rate Estimate Arena with 85' x 195' ice surface, seating for 500 inside the ice 40,000 $160 /sf $6,400,000 enclosure; 8 dressing rooms; lobby area with viewing gallery, concession and pro shop; offices (staff, minor hockey, figure skating); storage, support spaces — offices could be on a second floor 4,000 square foot ground -floor multi - purpose room with high 4,000 $200 /sf $800,000 quality dividing wall, kitchenette, storage, washrooms Meeting/seminar room 500 $200 /sf $100,000 Site development (parking, landscaping, services) — septic $1,200,000 system and wells Internal project management (1 %) $85,000 Architecture and engineering fees (8% on building and site $680,000 costs) Building permit Not included Contingency allowance (10 %) $850,000 Allowance forequipment, furnishin s, etc. $10,000 Totals 44,500 $10,125,000 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 189 Page 248 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 Advantages and Disadvantages of Option One Advantages ❑ The capital investment will be incremental over the next twenty years. ❑ If the debenture cost for a new building exceeds $300,000 per year, then the average annual cost associated with Option A will be lower over the next twenty years than the costs associated with a new building. However, depending on how much of the capital cost of a new building is debentured, and factoring in lower operating costs and additional revenue, the average annual differential in cost over the next twenty years could range from a high of around $700,000 per year to a figure that is slightly lower than the approximately $200,000 per year (on average) in capital investment estimated to maintain a viable building for the next twenty years. For a 27% larger, more energy- efficient and more functional new building, the annual debenture cost could range from a high of $802,425 to $280,849 or lower, depending on the amount debentured and the interest rate. The high figure assumes no assistance from senior levels of government, and neither figure includes contributions from fundraising or sponsorships. Increased revenue in a new building is estimated to be in the order of $70,000. Annual operating costs for a new building would be 25% lower for consumable items ($25- $30,000 for a building of similar size to the existing arena). Disadvantages ❑ The exact timing of required capital investment will be uncertain and will be difficult to budget for. To ensure that sufficient resources are available, a significant annual contribution to a reserve fund should be allocated (in the order of $200,000 per year). ❑ There are deficiencies in the dated building design, features and components that are not included in the cost estimate associated with the condition and accessibility assessments. For example: ■ the multi - purpose room/banquet hall is located on the second floor and it does not have a sprung floor to support fitness and dance programs; ■ the kitchen associated with the multi- purpose room/banquet hall is small; ■ there is limited storage for all functions; ■ the dressing rooms are small (especially for adults); ■ the hallways are narrow (especially for adults); ■ support facilities are lacking (e.g., pro shop, skate sharpening); ■ there is no meeting room; ■ there are no offices for minor hockey and figure skating; and ■ the arena floor sweats in summer — eliminating most uses. ❑ Due to the location of the building on the site and the location of the septic system and outdoor facilities, the existing building cannot be enlarged to include other significant components, including a second ice surface. ❑ If the building is to be retained beyond five or so years, almost $1,000,000 of the $3,765,500 estimated for capital investment over the next twenty years is targeted to be spent in the next five years. That includes priority repairs, assessments and upgrades identified for Year One, which are estimated to cost $133,500. These figures do not include the unknown cost to address the problem of the movement between the change room floor area and the main arena enclosure. However, if the strategy is to retire the building in the near future, many of The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 190 Page 249 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 the recommended capital investments identified over the next five years should not be undertaken. In this scenario, it is expected that Year One investments could be reduced to around $38,500 and for the next five year cycle, the investment could be reduced to around $22,000, for a total of around $60,500. And that does not include an unknown amount of investment that will be required to extend the roof for a few more years (although not the $250,000 estimated for a new roof). ❑ All of the cost estimates are in current dollars and do not factor in inflation which will add considerably to the cost by the end of the twenty year period. ❑ The annual costs associated with energy, incidental repair /upkeep and regular cleaning will increase beyond inflation as the building ages, and will be at least 25% higher than for a new, modem and energy - efficient building. In a new building, the annual requirement for incidental repair will be very low in the first or so five years of operation. ❑ The ability to generate revenue in the `ice -out' season is limited due to sweating on the arena floor. ❑ The physical characteristics of the second floor multi- purpose room/banquet hall limits functionality and reduces the ability to provide a wide range of culture and recreation opportunities, and associated revenue that could be realized with a more functional and attractive facility. ❑ A dated and increasingly unattractive arena with limited- function will reduce the quality of life and appeal of the Township, which will increasingly reduce the appeal of the Municipality to existing residents and businesses, as well as new residents and potential new employment opportunities. ❑ In the near future, as new arenas open in neighbouring communities, the ability of the less appealing forty year old Oro - Medonte Community Arena to compete for non - resident and even resident use will diminish. Advantages and Disadvantages of Option Two Advantages ❑ A new building with energy efficiency improvements that would put the building systems at 25% better than current building code standards will cost less to operate - in the order of 25% less for consumable items (e.g., electricity, fuel, and maintenance materials and repairs under $1,000 per occurrence) or $25- $30,000 for a building the size of the current arena. A new, energy - efficient building will require considerably less energy to operate, the annual requirement for incidental repair will be very low in the first or so five years of operation, and initial cleaning costs will be lower in a new building. (Also see the points below re: the environmental benefits of contemporary design.) ❑ The ability to attract more use and revenue to a main -floor multi- purpose hall will be much higher, especially in association with an overall more attractive facility and access to a functional arena floor during the `ice -out' season. The ability to generate revenue on the arena floor during the `ice -out' season will be considerably greater due to a much more functional and attractive facility, supported by a relatively large ground -floor multi- purpose hall and attractive foyer. Additional annual revenue of $70,000 is estimated as follows: ■ additional ice rental $40,000 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 191 Page 250 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 ■ additional arena floor rental 8,000 ■ additional rental of multi- purpose hall 12,000 ■ additional revenue from expanded range of programming 10,000 ■ total $70,000 ❑ A new arena, which will be located elsewhere on the enlarged Guthrie site, will be able to support the addition of other major facilities as demand warrants, and these additional facilities can be afforded. ❑ A new and relocated arena will be able to better support every day outdoor activities and sports tournaments by providing washrooms and change rooms that can be accessed from the outside. ❑ A modern, attractive and more functional facility will provide a greater range of culture and recreation programming and activity opportunity for Township residents. ❑ A modern, attractive and more functional facility will contribute to the increased quality of life and appeal of the Township, which will result in increased residential development and an increased ability to retain existing and attract new employment opportunities to Oro - Medonte. ❑ A new facility will have a life expectancy that will extend well beyond the next twenty year cycle of the existing building. ❑ Improved Accessibility Compared to the Existing Building - A new facility will be fully accessible for spectators and participants in ice sport and other activities accommodated by the building spaces. From facility entry, barrier -free access will be provided throughout the floor areas. Strategies for accommodating spectators will include locations throughout the facility so that optimal choice is provided for all to experience events. For other community activities utilizing the multi- purpose room, details for washrooms, serving areas, canteen counters and other like features will provide universal access. ❑ Prolonging the Economic Life of the Asset — The facility design strategy can provide an integrated systems approach. Conservation can be used to reduce wear on mechanical systems. By increasing the thermal resistance of the facility envelope, the amount of energy required in the building is reduced. This reduces the design load and size of equipment components. The ventilation systems can include heat recovery to return energy used in the building to be reused in the facility for space heating, domestic water pre - heating, re- surfacer water pre- heating, and the snowmelt system. ❑ Environmental Benefits of a New Building — Integrated design can be the underpinning approach to the project. For example, the collection of roof water from the ice pad enclosures into storage cisterns will allow for recycling into toilets on site. The building envelope should include R40 roof insulation, R20 wall insulation and low -E ceilings over the ice sheet. These strategies will assist in reducing overall energy demand and increase interior comfort. The refrigeration system can include ice - battery technology. This concept engages the compressors overnight to utilize off -peak rate electrical energy to create an ice bank which can then be sourced in the daytime to top up cooling for the ice pad or interior spaces in the shoulder seasons. Consideration could be given to integrating a geo- thermal system. For a single pad facility, data from similar facilities in southern Ontario have confirmed that a payback on the capital premium invested in a geo - thermal system design and equipment is in the order of seven years. The heat from the system rejected from ice making can be introduced into preheat systems for the domestic hot water supply, space heating for dressing The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 192 Page 251 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strateuic Facility Plan, Township of Oro - Medonte June, 2009 rooms, spectator heating and other areas of the building. The interior snow melt system will eliminate the need for exterior disposal, thus mitigating the potential for environmental contamination from dyes used for ice sheet and line panting. As noted above, the ventilation systems will include energy recovery and transfer technologies to recycle energy for other system uses. ❑ Reduction of GHGs (Greenhouse Gas Emissions) — Energy conservation strategies for the facility envelop, mechanical and electrical systems will reduce energy demand. This in turn will reduce greenhouse gas emissions from equipment operating in the building, and the upstream demand from energy sources (electrical and natural gas) needing to be produced to serve the facility. ❑ If other components are associated with the arena and multi - purpose rooms (as would be possible with Option B), the following advantages would be realized: • the ability to share common facility elements among all components and reduce overall space requirements and associated capital and operating costs; e.g., some of the washrooms, the meeting /seminar room, the food service area (expanded and enhanced due to additional customer traffic with broader profile), the entrance /foyer, circulation space, mechanical space, storage space, parking, etc.) • the opportunity for `one -stop' shopping and associated cross - marketing of the various uses supported by a highly visible and appealing multi - functional facility; ■ the ability to cross - program, utilizing various complementary components; and ■ the ability for some components to generate revenue to help off -set operating deficits associated with other components. Disadvantages ❑ The annual cost to finance and operate a new and larger facility may be higher than the average annual investment in capital and operating costs required for the existing building over the next twenty years. However, the overall annual cost for a new building could be similar or lower. Depending on how much of the capital cost of a new building is debentured, and factoring in the lower operating costs and additional revenue that would be generated from a new building, the average differential in cost over the next twenty years could range from a high of around $700,000 per year to a figure that is slightly lower than the approximately $200,000 per year in capital investment estimated to maintain a viable current building for the next twenty years. Annual operating costs for consumable items would be 25% lower for a new and more energy - efficient building ($25- $30,000 for a building the size of similar size to the current arena). Also, annual revenue is expected to be around $70,000 higher. As noted below, the annual debenture cost for a new building would range from $280,849 to $802,425, depending on the amount debentured and assuming a 5% interest rate. The lowest figure below assumes two- thirds assistance from senior levels of government and does not factor in local fundraising and sponsorships, which would lower the amount to be debentured. ■ $10 million over 20 years @ 5% =an annual repayment of $802,425 ■ $7 million over 20 years (0 5% = an annual repayment of $561,698 ■ $3.5 million over 20 years @ 5% = an annual repayment of $280,849 The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 193 Page 252 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Appendix E: Building Condition Assessments and Fire Safety Inspections E.1 Introduction to the Building Condition Assessments in the summer and fall of 2008, building condition assessments were completed on the eight community halls and the Oro - Medonte Community Arena and Banquet Hall by AECOM Canada Architects Ltd. The audit only examined building systems, accessibility, and energy and environmental concerns. The recommended repairs and replacements and associated capital cost estimates did not include any upgrades to improve usability and aesthetic quality. Most of the recommended repairs /replacements will not be noticed by most customers. Although what was recommended for each facility was unique, there were a number of common themes for repair /replacement over the next 20 years. Common items included: surveying for asbestos - containing material, adding CO detectors, installing fire suppression hoods over stoves and other cooking equipment, weather stripping, replacement of doors and windows, modifications to meet provincial requirements for accessibility, barrier -free washrooms, roof repairs /replacement, heating system repairs /replacement, plumbing and water supply system improvements /repair /replacement, replacement of septic systems, ongoing maintenance of interior walls and floor finishes, improvements and repair to electrical systems, and replacement of emergency systems. Edgar, Warminster, Eady and Carley halls are particularly high maintenance and require regular and costly repair to brickwork and the stucco finish on the Edgar facility. The estimate for recommended repair and upkeep over the next 20 years varied from $235,000 to $534,000. For each facility, the cost to replace the hall in its current size, configuration, style and construction characteristics was estimated, along with the cost to replace each facility at the same size, but utilizing a one -floor design and a construction style and materials more consistent with conventional community facilities of this nature. At $240 /square foot, the cost to replace the facilities in the general style and construction method noted above varied from $168,000 for Warminster Hall to $549,200 for Jarratt Hall. The cost to replace each facility was lower than to repair for all but Craighurst, Old Town Hall, Eady, Jarratt and Hawkestone halls. Jarratt and Hawkestone halls are in considerably better condition than the others and are generally lower maintenance facilities. Replacements are recommended as systems /components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. The RETHINK GROUP Leisure Services Planning and Management with AECOM Architects Canada Ltd. and the Tourism Company Page 194 Page 253 of 412 Agenda Item # 10j) - Report No. RC 2009 -11, Shawn Binns, Director of Recreation a... DRAFT REPORT Strategic Facility Plan, Township of Oro - Medonte June, 2009 Costs are derived from life cycle analysis data for municipal facilities of similar size, complexity and program accommodation. Costs are based on: ❑ The obligation the Municipality has to maintain a public building in each case. This type of building is referenced as `A2 occupancy' under the Ontario Building Code. The community halls and the arena are considered public buildings. ❑ The values of individual work tasks identified in the condition reports are estimated on the basis of separate work scopes being prepared and publicly tendered by the Municipality as individual projects to bonded contractors. ❑ The Municipal building database that was referenced above includes hundreds of facilities of similar size and complexity which AECOM Canada Architects Ltd. have reviewed and for which they have prepared condition reports with the same format. There may be opportunities at each site to combine tasks in order to reduce expenditures and /or accomplish individual tasks for less than the estimates carried in the report. Ultimately, the completion of each task is intended to enable the Municipality to meet its obligation to continue to maintain each public facility over the next life cycle. E.2 Fire Safety Inspections In March, 2009, the Oro - Medonte Township Fire Department conducted Fire Safely Inspections of the community halls and the Oro - Medonte Arena. The following 18 pages contain the individual reports. An estimate of costs associated with addressing the inspections were prepared by the Municipality. 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CA o ►.�', v . t cl ol 8;jml, v • v rzo � o - 701 u o � u u v • u o o fTJ; ^�11 W W r^�1 'WI 1�1 O 4-j . ,..� v +-+ u O v� u � cal ovo f ' I T 4-j O fTJ; ^�11 W W r^�1 'WI 1�1 N 4— O co N N O1 Agenda Item # 10k) - Report No. CS 2009 -17, Doug Irwin, Director of Corporate Ser... .)f REPORT Proud Heritage, Exciting Future Report No. To: Council Prepared By: CS2009 -017 Gary Skelding, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # June 29, 2009 Request for Noise By -law exemption — Ukranian Camp Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action NX For Information Only It is recommended: 1. Report No. CS200 -017 be received and adopted. 2. That Council Grants an exemption for the Ukrainian Camp to the Township Noise By -law for the events scheduled for July 4th and August 8th, 2009 on the provision that all activities at the dance location be concluded promptly at 12:00 am (midnight). 3. That the Ukrainian Camp provide the Township with the names and numbers of individuals who will be in charge during the events, to allow the Township to contact them should issues arise. 4. That on July 4th and August 8th, 2009 the gate leading to the dock at the end of Line 11 be closed at 8:00 pm. 5. That all vehicles parked in the fire zone be towed at the owner's expense to alleviate the blocking of emergency vehicles. 6. That the applicant and the Fire and Emergency Services Department be notified of Council's decision. 7. That the Chief Municipal Law Enforcement Officer liaise with the applicant accordingly. Corporate Services — By -law Enforcement June 29, 2009 Report No. CS2009 -017 Page 1 of 3 Page 269 of 412 Agenda Item # 10k) - Report No. CS 2009 -17, Doug Irwin, Director of Corporate Ser... BACKGROUND: Township of Oro - Medonte By -law No. 2009 -024, "Being a By -law for Prohibiting or regulating Within the Municipality of the Township of Oro - Medonte the Making of Noises Likely to Disturb the Inhabitants of the said Township ", was passed on February 25tH 2009, Section 4 states; "Upon receipt of a written request, Council may, by Resolution, grant an exemption to provisions of this by -law for a specified period of time subject to such terms and conditions as are deemed advisable. The request shall include: (i) the name and address of the applicant; (ii) a description of the source of the sound in respect of which an exemption is being sought; (iii) the period of time for which the exemption is being sought; (iv) the reasons why an exemption is being sought. A copy of the request shall be provided to the Municipal Law Enforcement Officer who will conduct a site inspection and prepare a report to Council which includes details of any complaint history or corrective measures to be taken. In deciding whether to grant the exemption, Council will review the request, the staff report, and will provide the applicant an opportunity to speak in accordance with Council's Procedural By -law. Where an exemption is granted, any breach of the terms or conditions renders the exemption null and void." The Ukrainian National Federation of Canada has submitted a request for noise exemption dated June 17, 2009. ANALYSIS: The Chief Municipal Law Enforcement Officer attended the hamlet of Hawkestone to speak with residents about the noise in previous years, from the Ukrainian Camp during their summer celebration. It was found that for most part the people of Hawkestone did not have issues with the loud music, except that it went on for too long. Residents felt that people should be able to have a yearly celebration, such as the one requested by the applicant. Staff Sergeant Mayo has confirmed that the OPP will be doing paid duty at the event. FINANCIAL: None Corporate Services — By -law Enforcement Report No. CS2009 -017 June 29, 2009 Page 2 of 3 Page 270 of 412 Agenda Item # 10k) - Report No. CS 2009 -17, Doug Irwin, Director of Corporate Ser... POLICIES /LEGISLATION: Township of Oro - Medonte By -law No. 2009 -024, "Being a By -law for Prohibiting or regulating Within the Municipality of the Township of Oro - Medonte the Making of Noises Likely to Disturb the Inhabitants of the said Township ". CONSULTATIONS: • Residents of Hawkestone ATTACHMENTS: • Written request for exemption from Slawko Borys, President, UNF Toronto Branch CONCLUSION: It is therefore recommended that the Ukrainian Camp be granted an exemption to the Township's Noise By -law. Respectfully submitted: Gary Skelding Chief Municipal Law Enforcement Officer SMT Approval / Comments: C.A.O. Approval / Comments: I _� Corporate Services - By -law Enforcement June 29, 2009 Report No. CS2009 -017 Page 3 of 3 Page 271 of 412 Agenda Item # 10k) - Report No. CS 2009 -17, Doug Irwin, Director of Corporate Ser... Ukrainian National Federation of Canada ""At RECREATION AREA & CHILDREN'S CAMP YKparmct,Ko HauloNan6HO 06'eAHaHHA KaNSAM ANT914104 TASIP 1 PEKPEALI,IHHA OCEM LORO-MEI)ONTE ® `wall Wednesday, June 17, 2009 Town Council 7 2009 Township of Oro - Medonte 148 Line 7 South Oro, ON SL{Ip LOL 2X0 RE: Request for Noise By -Law Exemption — Summer 2009 Dear Members of Council: On behalf of the Ukrainian National Federation — Toronto Branch I am writing to request the following exemptions to the township's noise by -law during the summer of 2009. This year, as in the past we will be organizing two celebrations which will include an evening dance at our Lake Side Pavilion. As is our current policy, the OPP will be engaged for "Paid- Duty" security at each of these events. Event Details 1) July 4th 2009, Camp Sokil's 50th Anniversary Celebration a. Exemption Requested to 1AM b. Band will be instructed to reduce volume at 11:30PM 2) August 8th 2009, Family Sports Weekend a. Exemption Requested to 1AM b. Band will be instructed to reduce volume at 11:30PM Should you have any questions or concerns to please feel free to contac sborysl(arogers.com or telephone: 416 - 892 -3475. I hope that you can requested exemptions, and I look forward to hearing from you at your;( f' Sincerely, Slawko Borys President, ! UNF Toronto Branch t me at any time via a -mail at° nove in favour of the above arliesi. convenience. UKRAINIAN NATIONAL FEDERATION - TORONTO BRANCH 145 EVANS AVENUE - TORONTO, ONTARIO - M8Z 5X8 www.unftoronto.com - info@unftoronto.com PHONE: 416- 253 -6002 - FAX: 416 - 253 -1609 Page 272 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... 4�- Township of Proaad Heritage, Excilbva Feature Thursday, June 18, 2009 TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Present: Chair Michelle Lynch Member Rick Webster Member Garry Potter Member Lynda Aiken Member Bruce Chappell 9:30 a.m. Staff Present: Steven Farquharson, Secretary Treasurer /Intermediate Planner; Meghan Keelan, Planner; Marie Brissette, Deputy Secretary Treasurer /Committee Coordinator; Jerry Ball, Director of Transportation and Environmental Services 1. OPENING OF THE MEETING BY THE CHAIR 2. ADOPTION OF AGENDA a) Motion to adopt Agenda. CA090618 -01 Moved by Aiken, Seconded by Chappell It is recommended by the Committee of Adjustment that the agenda for the meeting of Thursday, June 18, 2009 be received and adopted. Carried. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" None declared. 4. ADOPTION OF MINUTES a) Minutes of May 21, 2009. CA090618 -02 Moved by Chappell, Seconded by Webster It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, May 21, 2009 be adopted as printed and circulated. Carried. Page 1 of 12 Page 273 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... 5. PUBLIC MEETINGS: a) 2009 -A -10 (Theodore and Susan Lunstead) 93 Shoreline Drive, Part of Lot 11 and 12, Plan 640A and Part 1 on 51 R- 8107 Variance from setback from average high water mark of Lake Simcoe. Mr. Theodore Lunstead and Mrs. Susan Lunstead, applicants, were present. Mr. Todd Casselman questioned whether the accessory structures (bunkies) would be removed and whether bond securities would be required to obtain a demolition permit for the removal of the structures. Mr. Jerry Ball, Director of Transportation and Environmental Services, was questioned as to the location and direction of the swale. CA090618 -03 Moved by Aiken, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -10, being to provide relief from the Township's Comprehensive Zoning By -law in relation to the required setback for a structure from the Average High Water Mark of Lake Simcoe, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the dwelling be located no closer than 15 metres from the average high water mark of Lake Simcoe; 2. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 3. That the applicant meet all requirements set out to them by the Lake Simcoe Region Conservation Authority, if applicable; 4. That the applicant install a swale to the satisfaction of the Township; 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 2 of 12 Page 274 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... b) 2009 -A -11 (Andrew and Claudia Geen) 3 Nelson Street Variance from side yard, front yard and lot coverage. Mr. Andrew Geen and Mrs. Claudia Geen, applicants, were present. CA09061 R -04 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -11, being to construct a detached accessory building (2 car garage), to have an area of 52.0 square metres, subject to the following conditions. 1. That the detached accessory building, notwithstanding Section 5.1.3 a) and d) and Section 5.1.5, otherwise meet with all other provisions for detached accessory buildings; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the detached garage be located no closer than 4.2 metres from the front property line; and that the detached garage be setback no closer than 0.2 metres from the interior side lot line; 3. That the applicant obtain any permits and /or approvals, if required, from the Nottawasaga Valley Conservation Authority; 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 3 of 12 Page 275 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... c) 2009 -A -12 (Matthew McCowan) 152 Lakeshore Drive West Variance for increased floor volume in a required yard. Mr. Matthew McCowan, applicant, was present. CA09061 R -05 Moved by Webster, Seconded by Aiken It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -12, being to construct an addition onto the front and rear of an existing dwelling subject to the following conditions. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by pinning the footings and confirming that the proposed addition does not extend into the side yard further than the existing building, 2. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 3. That notwithstanding Section 5.16.1 b) of Zoning By -law 97 -95, the addition to the single family dwelling will otherwise comply with all other applicable provisions for such structures as prescribed by Zoning By -law 97 -95; 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 5. That the applicant verify that the sewage system meets minimum required setbacks as per Part 8 of the Ontario Building Code. Carried. Page 4 of 12 Page 276 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... d) 2009 -A -13 (Blake and Patricia Partridge) 123 Lakeshore Road East, Plan 589, Lot 5 & 26 (Former Township of Oro) Relief from maximum lot coverage and maximum floor area. Mr. Blake Partridge, applicant, was present. CA09061 R -06 Moved by Chappell, Seconded by Webster It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -13, being to construct a detached accessory building (3 car garage), to have an area of 107 square metres (1151 square feet), subject to the following conditions. 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footings of the building and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the detached accessory building is no larger than 107 square metres; 2. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 3. That notwithstanding Section 5.1.5 and 5.1.6 of Zoning By -law 97 -95, the detached accessory structure will otherwise comply with all other applicable provisions for such structures as prescribed by Zoning By -law 97 -95; 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried Page 5 of 12 Page 277 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... e) 2009 -A -14 (Paula Wright) 127 Robinson Street, Lot 23, Plan 653 Variance from side yard setback for dwelling and boathouse. Ms. Paula Wright, applicant, and Mr. Andrew Windrow were present. CA090618 -07 Moved by Aiken, Seconded by Webster It is recommended that the Committee of Adjustment approves Variance Application 2009 -A -14, being to construct a two storey dwelling and boathouse, subject to the following conditions: 1. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 2. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 3. That the applicant obtain and /or approvals, if required, from the Lake Simcoe Region Conservation Authority 4. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that: a. The proposed dwelling setback does not exceed 1.27 metres to the west interior side lot line. b. The proposed boathouse setback does not exceed 0.91 metres from the east interior side lot line. Carried. Page 6 of 12 Page 278 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... f) 2009 -A -08 (Rob Butler) 67 Barrie Terrace Variance for front yard setback. Mr. Rob Butler, applicant, and Mr. Andrew McIntyre were present. Ms. Linda Ambrose -Roe expressed concerns over the on -going legal issues regarding the right -of -way, tree removal by hydro and continued development of the area. She reviewed the concerns listed in the correspondence she submitted. Mr. Harold Roe reiterated Ms. Ambrose -Roe's concerns. Clarification was provided as notice requirements under the Planning Act. Correspondence submitted by Carol Meissner, Matt Gariepy, Bernice Whelan, Klaus N. Jacoby, C. April Stewart, Gerald E. Norman were noted. CA090618 -08 Moved by Potter, Seconded by Chappell It is recommended by the Committee of Adjustment that Application 2009 -A- 08 be deferred until the issues of the Right -of -Way be clarified and registered on title. Carried. Page 7 of 12 Page 279 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... g) 2009 -B -12 (Barry and Susan Leigh) 290 Ridge Road Consent for Specialized Agricultural Use. Mrs. Susan Leigh, Mr. Barry Leigh, applicants, and Mr. Rick Jones, consultant, were present. Mr. Robert Blackmore expressed concern over the possibility of a future subdivision. Mr. Rick Fatherly noted the lot having previously been severed. Ms. Susan Leigh offered that the lot creation was necessary in order to operate a seperate business from the business currently being operated on the property. Correspondence from Craig Sophie, Michelle Fournier and Rober Blackmore Jr. were noted. CA090618 -09 Moved by Potter, Seconded by Aiken It is recommended that the Committee of Adjustment grants provisional approval to Consent application 2009- B -12to the creation of a new specialized agricultural lot by way of severance; the land to be severed is proposed to have frontage along Ridge Road West of approximately 264 metres, a depth of approximately 302 metres, and a lot area of approximately 5.7 hectares; the land to be retained is proposed to have a lot area of approximately 49.5 hectares, and currently contains a dwelling and agricultural buildings, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That all municipal taxes be paid to the Township of Oro - Medonte; 4. That the applicant pay $ 2,000.00 for the lot created as cash -in -lieu of parkland contribution; 5. That the applicant apply for a zoning amendment to reflect the proposed specialized agricultural use; 6. That the maximum total lot area for the new lot be no greater than 5.7 hectares; 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 8 of 12 Page 280 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... h) 2009 -B -15 (Jane Walsh) 1753 Ridge Road West Boundary adjustment. Mr. Chris Walsh was present on behalf of the applicant. CA090618 -10 Moved by Chappell, Seconded by Potter It is recommendedthat the Committee of Adjustment grants provisional approval to Consent application 2009- B -15to permit a lot addition /boundary adjustment. The proposed lot addition will result in no increase in frontage along Ridge Road West, with a depth of approximately 256 metres and an area of approximately 0.18 hectares. The proposed enhanced lot being 1755 Ridge Road West, will have a new total lot area of approximately 1.0 hectare. No new building lot is proposed to be created as a result of the lot addition, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the severed lands be merged in title with 1755 Ridge Road West and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. 6. That the applicant obtain approval from the Transportation and Engineering Department of the County of Simcoe as per the conditions set out in their correspondence dated June 2, 2009. Carried. Page 9 of 12 Page 281 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... 2009 -B -16 (John and Nancy Cameron) 1384 Line 10 North Technical severance. Mr. John Cameron and Mrs. Nancy Cameron, applicants, were present. CA090618 -11 Moved by Aiken, Seconded by Webster It is recommended that the Committee of Adjustment grants provisional approval to Consent application 2009 -B -16, being a technical severance to create a lot which once existed as a separate parcel of land; the lands proposed to be severed would have a lot frontage along Line 9 of approximately 307 metres, a lot depth of approximately 593 metres, and a lot area of approximately 16.9 hectares; the lands to be retained would have a lot area of approximately 26.5 hectares and currently contain a dwelling and various outbuildings, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; Furthermore, the legal description of the severed lot be identical to that contained in the original deed- and must be so designated on a Reference Plan to be provided by the Applicant; 3. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 10 of 12 Page 282 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... j) 2009 -B -17 (Dorothy Horne) 1192 Concession 12 North Ms. Dorothy Horne, applicant, Mr. Bob Horne and Mr. Daniel Horne were present. CA090618 -12 Moved by Chappell, Seconded by Webster It is recommended that the Committee of Adjustment grants provisional approval to Consent application 2009 -B -17, being a technical severance to create a new lot which once existed as a separate parcel of land; the lands proposed to be severed would have a lot frontage along Line 11 North of approximately 278 metres, a lot depth of approximately 728 metres and a lot area of approximately 20.2 hectares; the lands to be retained would have a lot area of approximately 39.6 hectares and currently contain a dwelling and various outbuildings, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; Furthermore, the legal description of the severed lot be identical to that contained in the original deed- and must be so designated on a Reference Plan to be provided by the Applicant; 3. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. 4. That the applicant apply for a Holding Provision on the severed lands. Carried. Page 11 of 12 Page 283 of 412 Agenda Item # 12b) - Minutes of Committee of Adjustment, meeting held on June 18,... 6. NEW BUSINESS: 7. NEXT MEETING DATE July 16, 2009 8. ADJOURNMENT a) Motion to adjourn. CA090618 -13 Moved by Chappell, Seconded by Aiken It is recommended that we now adjourn at 1:48 p.m. Carried. Steven Farquharson, Secretary Treasurer Michelle Lynch, Chair Page 12 of 12 Page 284 of 412 Agenda Item # 12c) - Minutes of Recreation Technical Support Group, meeting held Township of Froad Heritage, Exci6rio Futuve Wednesday, June 17, 2009 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Council Chambers 7:28 p.m. Present: Mayor H.S. Hughes (arrived at 8:17 p.m.) Councillor John Crawford Councillor Sandy Agnew (left at 9:00 p.m.) Reta Regelink Tedd Duncan (left at 9:10 p.m.) Kelly Skinner -Meyer John Thornton Regrets: Carolyn Tripp Linda Murray Staff Present: Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator 1. ADOPTION OF AGENDA a) Motion to adopt the agenda. RTSG090617 -01 Moved by Tedd Duncan, Seconded by John Thornton It is recommended that the agenda for the Recreation Technical Support Group meeting of Wednesday, June 17, 2009 be received and adopted. Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of meeting held on June 4, 2009. RTSG090617 -02 Moved by Reta Regelink, Seconded by Tedd Duncan It is recommended that the minutes of the Recreation Technical Support Group meeting held on June 4, 2009 be adopted as printed and circulated. Carried. Page 1 of 3 Page 285 of 412 Agenda Item # 12c) - Minutes of Recreation Technical Support Group, meeting held 4. DEPUTATIONS: 5. COMMUNICATIONS: a) Shawn Binns, re: Correspondence dated June 3, 2009, Don Childs, Warminster Firefighters' Association's Request to Assume Warminster Community Hall. RTSG090617 -03 Moved by Tedd Duncan, Seconded by Kelly Meyer It is recommended that the update provided by Shawn Binns, re: Correspondence dated June 3, 2009, Don Childs, Warminster Firefighters' Association's Request to Assume Warminster Community Hall be received. Carried. b) Shawn Binns, re: Draft Strategic Facility Plan. The Group discussed the following: • Clustering is feasible and has financial benefits but would greatly affect the sense of community; • Clustering would be difficult given the geographical layout of Oro - Medonte; • It was noted that the report refers to Horseshoe Valley as a Resort; • For future development, the Township should review more thoroughly the land acquired as part of the Parkland Dedication requirements; • Indoor facilities, if marketed appropriately, could be highly beneficial to the community; • The current Guthrie site offers exceptional potentials due to visibility, accessibility and land availability; • The potential to have sites declared a heritage site should be reviewed; • The advantages and disadvantages of central bookings; • The importance of standardized forms for consistency and tracking; • The naming of specific agencies /private businesses should be removed in order to encourage other potential public /private partnerships with private corporations; • Various activities (i.e. sports, arts and culture) and growing trends were reviewed; • The need for proper marketing of the current facilities; • Grants being pursued by the Township. RTSG090617 -04 Moved by Reta Regelink, Seconded by Kelly Meyer It is recommended that the update provided by Shawn Binns, re: Draft Strategic Facility Plan, be received. Carried. Page 2 of 3 Page 286 of 412 Agenda Item # 12c) - Minutes of Recreation Technical Support Group, meeting held c) Shawn Binns, re: Line 4 Park update. RTSG090617 -05 Moved by Kelly Meyer, Seconded by Reta Regelink It is recommended that the verbal update provided by Shawn Binns, re: Line 4 Park, be received. Carried. 6. SUB - COMMITTEE UPDATES: 7. ANNOUNCEMENTS 8. NEXT MEETING DATE 9. ADJOURNMENT a) Motion to adjourn. RTSG090617 -06 Moved by Reta Regelink, Seconded by Kelly Meyer It is recommended that we do now adjourn at 9:44 p.m. Carried. Councillor John Crawford, Chair Marie Brissette, Committee Coordinator Page 3 of 3 Page 287 of 412 Agenda Item # 12d) - Minutes of Oro - Medonte Environmental Group Advisors, meeting... TOWNSHIP OF ORO- MEDONTE ORO- MEDONTE ENVIRONMENTAL GROUP ADVISORS MEETING MINUTES T °unship °f Council Chambers Proud Heriia�ge, Exciting Future June 18, 2009 7:33 p.m. Present: Mayor H.S. Hughes Councillor Mel Coutanche, Co -Chair Councillor Sandy Agnew, Co -Chair Robert Barlow John Bosomworth Steve Cromwell Meryl Drake Ruth Fountain Allan Johnson Josephine Martensson - Hemstead Andy McNiven Gerry Murphy Doug Shelswell Mike Vandergeest Regrets: Councillor Terry Allison, Co -Chair David Edwards David Kennedy Wilfred McMechan Jim Purnell Kim Wand Staff Present: Marie Brissette, Committee Coordinator Also Present: Councillor John Crawford Nadine Abrams Brook Piotrowski OPENING OF THE MEETING Councillor Agnew assumed the Chair and called the meeting to order. 2. ADOPTION OF AGENDA a) Motion to adopt Agenda. OMEGA - 090618 -01 Moved by Mike Vandergeest, Seconded by Ruth Fountain It is recommended that the agenda for the meeting of Thursday, June 18, 2009 be received and adopted as amended to move item 8f) as an addition to item 7e). Carried. Page 1 of 6 Page 288 of 412 Agenda Item # 12d) - Minutes of Oro - Medonte Environmental Group Advisors, meeting... 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. MINUTES OF PREVIOUS MEETING: a) Minutes of April 16, 2009. OMEGA - 090618 -02 Moved by Andy McNiven, Seconded by Meryl Drake It is recommended that the minutes of the meeting held on April 16, 2009 be adopted as printed and amended under 8f) following "... of the discussions." to add " minutes to be provided to members in a timely manner." Carried. 5. PRESENTATIONS: a) Nadine Abrams, Lake Simcoe Region Conservation Authority, re: Remediate Surface Water Run -off in Shanty Bay. OMEGA - 090618 -03 Moved by Mike Vandergeest, Seconded by Josephine Martensson- Hemstead It is recommended that the presentation by Nadine Abrams, Lake Simcoe Region Conservation Authority, re: Remediate Surface Water Run -off in Shanty Bay be received. Carried. OMEGA - 090618 -04 Moved by Gerry Murphy, Seconded by John Bosomworth It is recommended that OMEGA: 1. Submits the LSRCA's presentation re: Remediate Surface Water Run -off in Shanty Bay to Council. 2. And That Council consider a feasibility study. Defeated. 6. ITEMS FROM PREVIOUS MEETING: a) Motions from Council. Noted. b) Grant/ Subsidy Application Form Noted. Page 2 of 6 Page 289 of 412 Agenda Item # 12d) - Minutes of Oro - Medonte Environmental Group Advisors, meeting... c) Environmental Initiatives Financial Update. Noted. 7. WORKING GROUP UPDATES: a) Oro Moraine The Working Group, along with representatives from the NVCA and LSRCA, are refining the draft Oro Moraine Report Card. OMEGA - 090618 -05 Moved by , Seconded by It is recommended that the verbal update from the Oro - Moraine Working Group be received. Carried. b) Growth Issues The Working Group is focusing on providing input to the Oro - Medonte Official Plan Review. OMEGA - 090618 -06 Moved by Allan Johnson, Seconded by Doug Shelswell It is recommended that the verbal update from the Growth Issues Working Group be received. Carried. c) Habitat The Working Group is to review the template for a tree cutting by- law provided in the Lake Simcoe Protection Plan. OMEGA - 090618 -07 Moved by Ruth Fountain, Seconded by Gerry Murphy It is recommended that the verbal update from the Habitat Working Group be received. Carried. Page 3 of 6 Page 290 of 412 Agenda Item # 12d) - Minutes of Oro - Medonte Environmental Group Advisors, meeting... d) Water Quality / Lake Management A shoreline management workshop hosted by the LSRCA and Township was held on June 13, 2009. OMEGA - 090618 -08 Moved by Steve Cromwell, Seconded by Robert Barlow It is recommended that the verbal update from the Water Quality / Lake Management Working Group be received. Carried. e) Sustainable Agriculture Local Food Procurement Policy. OMEGA - 090618 -09 Moved by Josephine Martensson - Hemstead It is recommended that 1. The verbal update from the Sustainable Working Group, re: Draft Local Food Procurement. 2. That the Draft Local Food Procurement Policy be forwarded to Council for consideration. 3. That the Article dated July 26, 2008, Laura Rance, Winnipeg Free Press, re: Canadian Planners Call for Local and Sustainable Food Systems be received. 4. And that the eatrealeatlocal.ca clip be received. Carried. f) Article dated July 26, 2008, Laura Rance, Winnipeg Free Press, re: Canadian Planners Call for Local and Sustainable Food Systems. The item was dealt with in conjunction with item 7e) of the agenda. g) Sustainable Agriculture Waste Reduction Policy [to be distributed at meeting]. OMEGA - 090618 -10 Moved by Steve Cromwell, Seconded by Josephine Martensson - Hemstead It is recommended that the verbal update from the Sustainable Working Group, re: Waste Reduction Policy be received. Carried. Page 4 of 6 Page 291 of 412 Agenda Item # 12d) - Minutes of Oro - Medonte Environmental Group Advisors, meeting... COMMUNICATIONS: a) Mayor H.S. Hughes, re: Delivery of Environmental Services within the Severn Sound Watershed. OMEGA - 090618 -11 Moved by Andy McNiven, Seconded by Allan Johnson It is recommended that the update provided by Mayor H.S. Hughes, re: Delivery of Environmental Services within the Severn Sound Watershed be received. Carried. b) Councillor Agnew, re: Lake Simcoe Region Conservation Authority Shoreline Workshops. OMEGA - 090618 -12 Moved by Gerry Murphy, Seconded by Doug Shelswell It is recommended that the update provided by Councillor Agnew, re: Lake Simcoe Region Conservation Authority Shoreline Workshops be received. Carried. c) Correspondence dated June 2, 2009, Steve Klose, Director, Lake Simcoe Project, re: Lake Simcoe Protection Plan - Released. OMEGA - 090618 -13 Moved by Steve Cromwell, Seconded by John Bosomworth It is recommended that the correspondence dated June 2, 2009, Steve Klose, Director, Lake Simcoe Project, re: Lake Simcoe Protection Plan - Released be received. Carried. d) Press Release dated May 13, 2009, County of Simcoe, re: County of Simcoe Organics Collection Program a Huge Success. OMEGA - 090618 -14 Moved by Robert Barlow, Seconded by Andy McNiven It is recommended thatPress Release dated May 13, 2009, County of Simcoe, re: County of Simcoe Organics Collection Program a Huge Success be received. Carried. Page 5 of 6 Page 292 of 412 Agenda Item # 12d) - Minutes of Oro - Medonte Environmental Group Advisors, meeting... e) News Release dated May 23, 2009, Simcoe County Farm Fresh, re: 2009/10 Guide Map to Local Food Release! OMEGA - 090618 -15 Moved by Josephine Martensson - Hemstead, Seconded by Allan Johnson It is recommended that News Release dated May 23, 2009, Simcoe County Farm Fresh, re: 2009/10 Guide Map to Local Food Release! be received. Carried. 9. OTHER BUSINESS / QUESTIONS a) Issues / Opportunities from Council: Correspondence dated April 21, 2009 from Keith Sherman, Co- ordinator, Severn Sound Environmental Association, re: Endorsement of the Severn Sound Sustainability Plan - January, 2009. OMEGA - 090618 -16 Moved by John Bosomworth, Seconded by Steve Cromwell It is recommended that the Correspondence dated April 21, 2009 from Keith Sherman, Co- ordinator, Severn Sound Environmental Association, re: Endorsement of the Severn Sound Sustainability Plan - January, 2009 be received. Carried. 10. NEXT MEETING DATE a) Thursday, September 17, 2009 at 7:30 p.m. 11. ADJOURNMENT a) Motion to Adjourn. OMEGA - 090618 -17 Moved by Ruth Fountain, Seconded by Gerry Murphy It is recommended that we do now adjourn at 9:44 p.m. Councillor Mel Coutanche, Co- Chair Councillor Terry Allison, Co- Chair Councillor Sandy Agnew, Co -Chair Marie Brissette, Committee Coordinator Carried. Page 6 of 6 Page 293 of 412 Agenda Item # 12e) - Minutes of Planning Advisory Committee, meeting held on June... Iturots f Proud Heritage, Exciting Future Monday, June 22, 2009 "Draff. TOWNSHIP OF ORO- MEDONTE PLANNING ADVISORY COMMITTEE MEETING MINUTES Council Chambers TIME: 7:04 p.m. 2006 - 2010 COUNCIL Present: Linda Babulic Roy Hastings Tom Kurtz Mary O'Farrell- Bowers Larry Tupling Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Andria Leigh, Director of Development Services; Glenn White, Manager of Planning Services; Steven Farquharson, Intermediate Planner; Meghan Keelan, Planner; Janette Teeter, Deputy Clerk Also Present: Jerry Young, Bill Stohkus, Leon and Nancy Musicco, Jim Fockens, Jim Woodford, Bruce Keeling, Ted Beaton, Dan Meloche, Cindy Meloche, Wil Bulmer, Bruce Teskey, Garry Kumpula, Adrian Cammaert, Rob Baker, Mark Scharf, Gord Roehner OPENING OF THE MEETING BY THE CHAIR Deputy Mayor Ralph Hough assumed the Chair and called the meeting to order. Page 1 of 5 Page 294 of 412 Agenda Item # 12e) - Minutes of Planning Advisory Committee, meeting held on June... Planning Advisory Committee Meeting Minutes - June 22, 2009. 2. ADOPTION OF AGENDA Drab ` a) Motion for Adoption. Motion No. PAC090622 -1 Moved by Larry Tupling, Seconded by Linda Babulic It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, June 22, 2009 be received and adopted, as amended, to add as Item 9c), Nottawasaga Valley Conservation Authority (NVCA) Update. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. MINUTES OF PREVIOUS MEETING a) Minutes of Planning Advisory Committee meeting held on May 25, 2009. Motion No. PAC090622 -2 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the minutes of the Planning Advisory Committee Meeting held on May 25, 2009 be received and adopted. Carried. 5. PRESENTATIONS: None. Page 2 of 5 Page 295 of 412 Agenda Item # 12e) - Minutes of Planning Advisory Committee, meeting held on June... Planning Advisory Committee Meeting Minutes - June 22, 2009. 6. PUBLIC MEETINGS: Draft; a) 8:00 p.m. Public Meeting, Official Plan Review. The purpose of the proposed amendments to the Official Plan is to complete a conformity exercise to ensure the Township's Official Plan is consistent with the Provincial Policy Statement (2005), the Province's Places to Grow Growth Plan (2006), and the County of Simcoe Official Plan (adopted November 2008) and to provide Council with the most appropriate policies for directing growth and change for the next 20 years. Deputy Mayor Hough called the meeting to order at 8:05 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 17 and 22, R.S.O. 1990 c. P.13, to obtain public comment with respect to proposed Amendments to the Official Plan in order to complete a conformity exercise to ensure the Township's Official Plan is consistent with the Provincial Policy Statement (2005), Places to Grow Growth Plan (2005- 6), and the County of Simcoe Official Plan (adopted November 2008). Notice of the Public Meeting was posted on the Township website on May 22, 2009 and was posted in the June issue of the North Simcoe community news. The following correspondence was received at the meeting: Douglas Downey, on behalf of Lewis Downey Tornosky Lassaline & Timpano. Andria Leigh, Director of Development Services, explained the purpose and intent of tonight's meeting and the requirement for the Official Plan Review. A Power Point presentation was presented. The following public persons provided input in respect to the Official Plan review process: Gord Roehner, Jim Woodford, Jerry Young. Deputy Mayor Hough advised that written submissions will be received at the Township office A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 9:00 p.m. 7. PLANNING APPLICATIONS: None. Page 3of5 Page 296 of 412 Agenda Item # 12e) - Minutes of Planning Advisory Committee, meeting held on June... Planning Advisory Committee Meeting Minutes - June 22, 2009. FDraft 8. CORRESPONDENCE AND COMMUNICATION:' a) Correspondence received May 27, 2009 from Roy Hastings re: Planning Advisory Committee. Motion No. PAC090622 -3 Moved by Roy Hastings, Seconded by Larry Tupling It is recommended that the correspondence received May 27, 2009 from Roy Hastings re: Planning Advisory Committee be received. Carried. Motion No. PAC090622 -4 Moved by Roy Hastings, Seconded by Larry Tupling It is recommended that Council disband the Planning Advisory Committee and replace with members of the public who will adhere to the mandate set out by Council. Defeated. Recorded Vote Requested by Roy Hastings Yea - Roy Hastings Nay -Tom Kurtz Nay - Mary O'Farrell- Bowers Yea - Larry Tupling Nay - Linda Babulic b) Correspondence dated June 9, 2009 from Larry Clay, Regional Director, Ministry of Municipal Affairs and Housing re: Simcoe County Official Plan, Review Status Update. Motion No. PAC090622 -5 Moved by Tom Kurtz, Seconded by Roy Hastings It is recommended that the correspondence dated June 9, 2009 from Larry Clay, Regional Director, Ministry of Municipal Affairs and Housing and presented by Andria Leigh, Director of Development Services, re: Simcoe County Official Plan, Review Status Update be received. Carried. Page 4 of 5 Page 297 of 412 Agenda Item # 12e) - Minutes of Planning Advisory Committee, meeting held on June... Planning Advisory Committee Meeting Minutes ­Tune 22, 2009. 9. OTHER BUSINESS / EDUCATION: Draft' a) Places to Grow - Simcoe Area: A Strategic Vision for Growth. Motion No. PAC090622 -6 Moved by Roy Hastings, Seconded by Larry Tupling It is recommended that the correspondence dated June 4, 2009 and presented by Andria Leigh, Director of Development Services re: Places to Grow - Simcoe Area: A Strategic Vision for Growth be received. Carried. b) Lake Simcoe Protection Plan. Motion No. PAC090622 -7 Moved by Tom Kurtz, Seconded by Mary O'Farrell- Bowers It is recommended that the correspondence dated June, 2009 and presented by Glenn White, Manager of Planning Services re: Lake Simcoe Protection Plan be received. Carried. c) Nottawasaga Vallley Conservation Authority (NVCA) Update Motion No. PAC090622 -8 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the verbal information presented by Deputy Mayor Hough and Andria Leigh, Director of Development Services, re: Nottawasaga Valley Conservation Authority (NVCA) Update be received. Carried. 10. ADJOURNMENT Motion No. PAC090622 -9 Moved by Mary O'Farrell- Bowers, Seconded by Tom Kurtz It is recommended that we do now adjourn at 9:53 p.m. Deputy Mayor Ralph Hough, Chair Andria Leigh, Director of Development Services Janette Teeter, Deputy Clerk Carried. Page 5 of 5 Page 298 of 412 Agenda Item # 13a) - Springwater Library Board minutes, meeting held on May 12, 2... Springwater Library Board Meeting May 12, 2009 Elmvale Branch — 7pm Attendance: Dave Snedden, Acting Chair Margaret Campbell Donna Kenwell Claude Richardson Muriel Van Vugt Linda Collins, Council representative Reg Cowan, Council representative Also present: Lynn Patkau, Chief Librarian Regrets: Reet Skelton, Katy Austin, Rosemary Johnston 1. Call to order: In the absence of the chairperson, Vice -chair Dave Snedden chaired the meeting. Moved by: Van Vugt Seconded by: Cowan 09 -20 That the meeting of the Springwater Township Public Library Board come to order at 7:05 p.m. Carried 2. Approval of the minutes: Moved by: Richardson Seconded by: Kenwell 09 -21 That the minutes of the Springwater Township Public Library Board meeting held on April 14, 2009 be approved. Carried 3. Matters arising from the minutes: a. Elmvale bench engraving - At the time of the meeting there was no response regarding a date for the engraving. Lynn was directed to ensure that the engraving be completed soon. b. Automation plan update — Lynn is to meet with Simcoe County Chief Librarian Gayle Hall this week to begin setting up parameters for the new database. Page 299 of 412 Agenda Item # 13a) - Springwater Library Board minutes, meeting held on May 12, 2... c. Ministry of Culture funding update — Lynn mentioned several possible purchases to be made with the `Library Credits' from the Ministry — a Wii machine for the Midhurst Branch with some software (to be used in the library) and TV monitors and carts. Lynn also showed a sample of a new item called Playaway. This is a self - contained digital audiobook about the size of a deck of cards — no tapes or discs to change. The library will be purchasing some of these titles with the Library Credits. d. Policy Committee update — no report e. September strategic /succession planning retreat — Donna, as part of the planning committee, updated the Board with some items that were discussed at the last planning meeting. Invoices for deposits for the consultant, Rebecca Jones, and the rooms at Fern Resort need to be paid. Lynn will write a report to Council so that these invoices can be submitted, and will also inquire about reimbursement through the Library Credits. L SOLS Trustee Council — Muriel gave a report about the recent meeting in MacTier. One particular item of interest was that the Federation of Ontario Public Libraries would be meeting to review its fee structure. Currently, Libraries under 15,000 population pay only $100 for membership, while those between 15,000 and 30,000 pay $750 for membership. The Federation is a strong voice for library advocacy in Ontario. The next Trustee meeting will be in the fall. 4. Librarian's report: a. Regular report - Lynn reviewed the printed report. 5. Correspondence: a. Township of Springwater RE: Private Member's Bill 128 —This letter advised the Board that the Report had been received for information. A question was raised about the status of this Bill. Lynn has not heard anything further but will inquire. b. Collins Barrow, Chartered Accountants RE: adult employees at student rate — Lynn read the letter from the auditors. After some discussion, a decision was made to send a response to clarify our actions. Lynn will draft a letter and send it to Linda, Reg, and Reet for their comments before mailing. A copy will also be sent to Council. Page 300 of 412 Agenda Item # 13a) - Springwater Library Board minutes, meeting held on May 12, 2... 6. Accounts / Finance: a. Invoices Moved by: Campbell Seconded by: Collins 09 -22 That the following invoices on the Council cheque register be approved for payment: April 30, 2009 — in the amount of $11,401.54 Carried 7. New business• a. Donna. mentioned the upcoming meetings regarding EDHS. (May 14 and 21) b. A representative from the Midland Area Reading Council is interested in attending a Board meeting to present information on the organization. We will discuss an appropriate meeting date at the June meeting. 8. Next meeting: Monday, June 8, at the home of Linda Collins Meeting at 5pm Staff invited for dinner at 6pm. 9. Adjournment: Moved by: Van Vugt 09 -23 That the meeting of the Springwater Township Public Library Board adjourn at 8:40 p.m. Carried Minutes approved June 8, 2009 (Board chair) Page 301 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... LLff oyr" tir'12m21Z1 BARRIE PUBLIC LIBRARY MINUTES BOARD MEETING #09 -04 THURSDAY APRIL 23, 2009 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C.Virgo (Chair), V.DeCecco, R.Duhamel, S.Kastner, M. Meads, A.Davis (Director), T.Latimer (Recorder) ABSENT: L.McClean (Vice- Chair) A. Prince, L.Strachan 1. Call to Order The meeting was called to order at 7:32pm 2 Confirmation of Agenda Postpone item 9.3.1 until next meeting The agenda was confirmed. 3 Conflict of Interest None declared. 4. Introduction of new Manager, Information Technology — Khuan Seow Khuan gave a brief discussion of her background and she was welcomed by the board. 5. Capital Campaign Update — Development Office Ann gave an update of the capital campaign. The official launch of the capital campaign launch took place in the library this morning, the event was well attended. 6. Minutes of Meetin ; 6.1 Minutes of Board Meeting #09 -03 dated Thursday March 26, 2009 #09 -12 DECECCO - KASTNER THAT the Minutes of Board Meeting #09 -03 dated Thursday March 26, 2009 be adopted. CARRIED Business Arising Sarah will act as chair of the Strategic Plan subcommittee of the Board. City Council members will be contacted to arrange for the engagement of each community through their constituency office in order to assess future library service needs. These needs will become part of the Library's new over -all strategic plan. Page 302 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... Report of the Chair A replacement for Michele Stong has been requested, nothing has been forthcoming from the City yet. Al will be contacting the Separate School Board next. There has been no word as yet from the Councilors about the proposed community engagement meetings, but the library stands willing to help organize any such events. The March Break programmes were very successful and well attended. 9. Committee Reports 9.1 Chairperson for Corporate and Community Committees Melissa Meads will chair the Corporate Committee and Ray Duhamel will chair the Community Committee 9.2 Financial Statements for March 2009 #09 -13 DUHAMEL - MEADS THAT the expenses listed in Financial Statements for March 2009 be approved.CARRIED 9.3 Corporate Report 9.3.1 Minutes of Corporate Committee Meeting #CR09 -01 dated Tuesday April 14, 2009 - deferred to next meeting 10. Director of Library Services Report March 2009 The architect for the new building has not been selected but it has been narrowed down to 4 prospects and an RFP will be the next step. 11. Other Business None. 12. Committee Meeting Dates At the Call of the Chair 13. Date of Next Board Meeting Thursday May 28, 2009 at 7:30pm in the Consumers Gas Board Room. 14. Adjournment The meeting was adjourned at 8:24pm by Vince DeCecco CHAIR DATE a SECI&JOARV DATE Page 303 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... DIRECTOR'S REPORT May 28, 2009 for April, 2009 I PERSONNEL 1. During the month of April, Shonna Froebel, Manager, Adult Information Services and the Director continued to meet with City staff to select a short list of architectural firms to build a branch library in south Barrie and to develop the criteria for a formal Request for Proposal from the short list of architects. 2. April 2nd, the Director attended a "major ask" with Andrea Ryan from the Library's Capital Campaign's Major Gift Team to answer any questions relating to the details of the Library's project. Andrea delivered a presentation to a number of potential gift donors outlining the giving recognition levels with a very successful result. 3. April 4`h, the Director helped the Rotary Club of Barrie serve pancakes at the Tiffin Conservation Centre as part of Rotary's Spring Tonic fundraiser. 4. April 5`h, the Director acted as a judge for the School Choir Program Contest, For the Kids by the Kids, at the Koslov Centre. 5. April 6`h, the Federation of Ontario Public Libraries (FOPL), held another Advocacy Group Task Force teleconference to develop the Federation's Advocacy Plan. The Director is a member of the Task Force. 6. During the month of April, the Director continued to work on the Rotary Club of Barrie's television auction which was held April 141h 7. April 17`h and 18`h, the Director attended the required training session for new Rotary Club of Barrie Executive members. 8. April 20`h, Barrie Public Library Board Chair, Catherine Virgo, Business Librarian, Anne Dorsey, Manager, Fundraising, Marketing and Communication, Ann Andrusyszyn, and the Director attended the Oro - Medonte Chamber of Commerce Business Awards Dinner. The Library has a contract to provide library services to Oro - Medonte residents and was nominated for their Chamber's Community Service Award. 9. Children's and Youth Services welcomed Amanda Hefford, a Georgian College placement student, for the month of April. Amanda will assist the library in preparing for the Battle of the Books and Readopoly. 10. Julie Ross, Manager, Volunteer Resources, completed two more courses in April towards her Bachelor of Arts degree in Ergonomics and Canadian Environmental Science. Julie has only one more course to complete for her degree. 11. Cindy Madden returned to work from sick leave Monday April 6`h. II INFORMATION SERVICES Adult Services 1. Cathy Bodle, Ayla Demiray and Cindy Madden met with Seneca College Student Cindy Hamerlinck in April to provide an overview of our library services. 2. Cathy Bodle, Martha Chown and Sylvia Mueller attended additional training on the new software being used by Information Barrie. 3. Mary McAlpine, Cindy Madden and Shonna Froebel attended training provided by Library Service Centre (LSC) as the Library implements its new online ordering procedure to improve efficiencies. Page 304 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... 4. Patricia Roebuck attended the South Ontario Multilingual Program (SOMP) Annual General meeting and was elected Chair for a 2 year term. Congratulations Patricia. 5. At home, Patricia used current Census information on languages to study services to the international language community over the next several years exploring a. Evaluation of SOMP membership benefits b. Needs study for children/adult collections c. Funding for a BPL owned collection d. Sources of materials, cataloguing and special selection issues including donations and other community resources 6. Janet Graham was selected for Thorndike Publishing's "Best Large Print Practices." Online newsletter for the way she has been able to integrate and feature Large Print book displays and outreach into the Library's regular programs. 7. While still in demand, many paperbacks in poor condition had to be discarded from the Library's collection. This is an indication that the Library's collection is now serving a larger population and the shelves cannot hold sufficient copies to meet demand. 8. Lynn Hougham added 138 donated items to the Library's collection before sending the remaining 1,094 items to the Library's Boutique. 9. Janet Graham maintained a book display on "Gardens and Gardening@Your Library." 10. Anne Dorsey provided an update to the "Recommended Reading List for Business Bestsellers, Business Fables and Business Personalities." 11. Elizabeth Burton provided the following displays in April: "National Poetry Month @Your Library" "The Art of Writing @Your Library" "Stop You're Killing Me @Your Library" 12. Mary McAlpine prepared Summer Reading Ideas for the newsletter with new detective titles for the Adult summer reading program. 13. Anne Dorsey responding to another group of "30 Minutes Plus" business reference questions ranging from PCensus household research to individuals wishing to establish a business in Barrie. 14. Anne assisted members from the Self Employment Association (SEA). Anne also assisted the cafe manager from the MacLaren Art Gallery in determining household spending on museums and art galleries. 15. Janet Graham and Elizabeth Bufton provided material for 17 Nursing/Retirement homes in April. 16. Janet Graham has been receiving requests for services from Senior Interagency members. At the April Senior Interagency meeting Janet provided information on upcoming library programs including the Library's Capital Campaign. Seniors were interested and wanted to know when the branch will be opening. Janet also provided her monthly column for Focus 50plus community seniors' newspaper plus a list of upcoming programs. 17. Janet Graham and Elizabeth Bufton organized a table at the senior expo April 20`k . Handouts were distributed on upcoming adult programs and many were surprised that the Library provides adult programs. Two agencies have asked to do a program at the Library and two retirement homes have requested that the Library provide a program at Page 305 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... their organization. Waterford will bring a group to the Library that Elizabeth will host. Janet will present a "What Is At the Library for Seniors" at Roberta Place. 18. Cindy Madden, Consumer Health Librarian, continues to build connections in the community. Cindy has been in contact with the president of the local support group for Tourette Syndrome and has order a special DVD for the collection to help support the society's objectives. Cindy has also produced a bibliography of material that the library currently owns on the subject for the society's members. 19. Alison Brumwell hosted the Simcoe County Services Book Club with the theme being "Solving Mysteries/Fingerprints. The jobs of criminal and forensic investigators were discussed. 20. Anne Dorsey attended the Chamber of Commerce Networking Breakfast April 2 °d Doug Jernigan from Boon and Associates presented "Your Brain is a Border Collie." 21. Anne provided a display and attended the Greater Barrie Chamber of Commerce trade show April 15`h. Anne also attended the Oro - Medonte Chamber of Commerce Annual Business Awards Gala April 20`h. 22. April 21", Anne attended the Greater Barrie Chamber of Commerce board meeting. 23. Anne prepared a display and attended the Mr. Bob Networking Event April 23ra. 24. April 29`h, Anne attended the Women In Networking Going Strong (WINGS) breakfast April 29th 25. Shonna Froebel, Manager Adult Information Services, was a co- presenter for an OLA Evergreen 2009 List session. 26. During the Month of April, 30 programs including electronic computer products, tours, book clubs, programs such as books and writing, gardening, business, and community events were delivered to 276 participants. 27. 21 people attended Janet Graham's Master Gardener's Biointensive Vegetable and Flower gardening with Joan Nieman - Agapas. 28. 13 people attended Mary McAlpine's Sherry Lawson author reading. 29. Elizabeth had 36 people attend the "Drive Wise: The Driver's Refresher Seminar for Mature Adults" with Officer Silvestri. 30. Anne Dorsey presented the "Business Plan 101" session April 8th with 15 in attendance (capacity). 31. Anne also provided "Selling Your House Wisely" program April 8�' and "You're Fired — What Now" program April 14`h. 32. Anne presented the "Searching Smart for Your Business" session April 21S` and `t' conducted a tour for the Self Employment Assistance program April 7. 33. In April, Robyn Zuck and Shonna Froebel presented a program entitled "What's Facebook All About ?" Robyn and Shonna demonstrated many Social Networking sites including Twitter, Flickr, blogs and wikis. 15 people attended. 34. Janet Graham conducted an Internet program, and with Lilli Papais, completed the second part of an evening beginner internet workshop. 35. Mary McAlpine taught a group of people the "Invisible Web" at the Barrie Public Library with Janet's assistance. 36. Alison Brumwell led Part Two of an introduction to the Internet for Simcoe Community Service clients and mediator. 37. Robyn Zuck presented the second part of "Introduction to Yahoo Mail" to 14 participants. Page 306 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... 38. Janet Graham and Elizabeth received several positive comments on library programs and services at the senior expo. Simcoe Huronia Home Services was pleased with the increased business from seniors since they listed with Information Barrie. One person commented that her daughter had received help with her business from library staff. Another patron commented on how helpful Ayla had been on a recent Saturday. A number of patrons commented on how much they enjoy Dragon Boats and are pleased we "fundraise for everyone." Children and Youth Services 1. April 14`h, Debra Smith, Laura LaFleshe and Jane Salmon attended Library Services Centre (LSC) training to order library materials directly online. The Library continues to review alternative order placement strategies to improve efficiencies and costs. 2. Ruby Meijers has been evaluating the junior music collection and has noted that circulation has been dropping as the downloading of music from the Internet is becoming more prevalent. 3. 37 Storytime Kits were circulated in April. 4. April I", Vicki Nicholls visited Pope John Paul II for their Literacy night with 120 in attendance. 5. April 1", Patricia Roebuck attended the Strategic Planning meeting of the Franchophone community at the Francophone cultural centre, La Cle d'la Baie. The number of French speaking people in Barrie is growing as is their desire for service in French such as summer programming for children. Patricia has encouraged Early Years Centre Francophone to post information with the La Cle d'la Baie centre about their French baby program. Patricia's in- library publicity is attracting more participants. 6. April 2nd, Debra Smith provided a tour for 23 gifted grade 5 -7 students from Codrington Public School. 7. April 7 and 8`h, Jane Salmon provided a tour for 50 grade 8 students from Holly Meadows focusing on online resources. S. Ruby Meijers provided a tour for 17 Sparks April 14 and Kym McOuat provided a tour for 18 Beavers April 23rd 9. Battle of the Books was the main event for Children's Services in April. 22 schools participated and semi - battle days occLUred at the Library April 27, 28 and 29`h. Details of the Grand Battle, May 1S`, will be included in the May report. 10. Laura LaFleshe continues to provide storytimes at Zehrs with attendance averaging 100 each Wednesday. 11. Ruby Meijers provided a Municipal Housing Book Block for April. 12. Cindy Pomeroy -White provided a copy of her PowerPoint on the Teen Advisory Board (TAB) and teen programs to a librarian in Illinois who heard about Barrie and is interested in successful teen programs. 13. The Creative Arts Expo was the big event for Teen Services in April celebrating the Creative Arts Contest. The contest finished April 4`h and attracted more entries than last year. The Barrie Writer's Club judged the writing and local Graphic novelist, Chris Botterill, judged the artwork. Ryerson Media student, Ginger Jarvis, judged the photography. The Expo was held April 24`h with 103 entries. Thanks to Owen Signcraft, Cindy will be able to award a plaque each year to the winners. Page 307 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... 14. Cindy also prepared for National Youth Week Activities which were held in the Holly Community Centre. As a member of the committee, Cindy helped with publicity and contacted all of Barrie's pizza outlets to arrange for the Pizza Challenge. Cindy managed to have KOOLFM to M.C. the event and provided an interview with Barrie Advance to promote the week. Cindy arranged with Rock95 for coverage of the event. 15. The Teen Advisory Board (TAB) recorded "Teen Survivor" announcements for their schools and with Cindy's assistance, began planning for the June TAB Bands fundraiser night at the Library. The Source has promised Cindy a portable DVD player as a prize for the Survivor program. 16. April 16`h, Jane Salmon attended the OLA Best Bets Committee meeting. 17. Jane attended a teleconference meeting April 17th of the Ontario Library Association (OLA) Child Youth Committee. Work continues on the Survey of Children's Services and Rights as well as a mega children's teen event at the next OLA Superconference. 18. Jane Salmon met with a student Teacher - Librarian wishing to find out about children's services, resources and programs in April. 19. Jane Salmon received a request from a librarian in Perth County requesting that Barrie Public Library Children's staff perform a puppetry workshop for their staff this summer. Barrie Public Library is continuing to develop a reputation based on workshops offered previously to other libraries. 20. Children's staff are now preparing for Readopoly. Brenda Jarvis has prepared the new game board. Vicki Nicholls has reviewed all the reading suggestion lists to reflect the 2009 theme of "Agent 009." Attendance and program statistics will be gathered because a $5,000 award from the TD Summer Reading Program is at stake. Patricia Roebuck has prepared bilingual information and included two French storytimes and two school -age programs that will be delivered in French as well as the Readopoly program. 21. Ruby Meijers led Marvin's Marvellous Readers Book Club April 2nd with members receiving a copy of the book Speech by Canadian author, Valerie Sherrard. 22. April 6`t', Debra Smith facilitated the "Dog Safety for Kids" seminar. 23. April 16th, Debra met with the Teen Book Club to discuss "read - alike" titles. 24. Nancy Woods provided Bedtime Tales April 22' 25. Brenda Jarvis is preparing a graphic of Marvin (Library's mascot) for a new cloth book bag to replace the current plastic bag. Brenda also set up the display in the Library's front lobby for Battle of the Books. 26. The following comments were received in April: You have a great range of books, especially new releases but your hours are not great! How about staying open late on Friday nights? Had to wait a very long time to get a computer. Computers area slow and needs updating. Collection needs updating — looking at yoga books which are tatty. Staff at adult desk always helpful and friendly. III CIRCULATION SERVICES Page 308 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... 1. As part of Circulation Services regular monthly staff meeting, a special customer service workshop, "The Fish Philosophy," was held. Staff practiced the "be there," "play," "make their day" and "choose your attitude" before putting the strategies into play. 2. Lilli Papais and Fene Campbell assisted Adult Information staff in April with the Library's public Internet workshops. 3. Joanne Comper attended the Southern Ontario Library Services (SOLS) Accessibility Standards workshop. Provincial legislation will require all public libraries to meet these standards. 4. Joanne Comper chaired the SirsiDynix Library User Group of Ontario (SLUGO) in Toronto with Shonna Froebel and Khuan Scow attending. 5. In April, Joanne Comper was active in FOPL participating in their Marketing Task Force. 6. Customers appear to be appreciative of receiving a phone call (TeleCirc) the first day an item is overdue. 7. Marge Osborne reports that Visiting Library Service (VLS) visits have increased by 14 compared with last month. There are now 45.5 volunteer hours being used to provide this program and three new volunteers have been added. IV INFORMATION TECI -I TOLOGY SERVICES 1. An exceptionally high volume of new material was added to the collection in April as a large backlog of ordered material was received from Library Service Centre (LSC). 2. Khuan Seow, Manager, Information Technology, continues to work with SirsiDynix and the City on the Library's Horizon information portal (HIP) as well as the automated i telephone notification system (Telecirc) to reduce the number of "outages" being experienced. 3. Freida Lund attended a webinar on Resource Description and Access for new bibliographic cataloguing standards being implemented 2010. 4. Melinda Walley participated in the FISH training on customer service organized by Circulation Services. 5. To better accommodate the community booking space at the Library, Spyders Wireless will be available from 7 am to midnight, 7 days a week. Khuan continues to work with Spyders to enable their reporting system to provide the Library with usage statistics. 6. The City of Barrie has agreed to provide the Library with a link on the City's Intranet (Barrie INSITE) to enable the Library to develop its own pages for internal work processes. The Coop student to work on this project has been selected and will start May 13`h 7. Khuan successfully closed 23 computer incidents in April with only one remaining open. A delay in the City's new vendor maintenance contract and firewall rules has resulted in slower response times for the Library. Khuan has been assured this situation will change soon and she will be able to close the incident. 8. During the month of April, Khuan worked on clearing the backlog of donated material at the Library. Khuan has also determined the cost benefit of adding material to the collection as well as the work processes required to maintain a steady flow of donations for the boutique. When there is a cataloguing backlog, space requirements prevent the Library from accepting new donations. Fewer donations results in reduced boutique revenue and with members of the public failing to understand why the Library cannot accept their donations and support. Page 309 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... 9. Khuan will start to look at desktop management software to increase internal staff efficiency and customer service. V CONQ/TUNITY DEVELOPMENT 1. 16 teams have registered for the Library's Dragon Boat Festival (down from 30 at this time last year). Slow registration may be due to economic conditions. 2. Anne Andrusyszyn continues to attend the Planned Giving Counsel of Simcoe County Executive meetings. 3. The Association of Fundraising Professionals (AFP) Webconference initiative continued in April with "Avoiding Legal Pitfalls" and "Twelve Deadly Mistakes of Major Gift Campaigns and How to Avoid Them" offered. 4. Ann and Chris Vanderkruys were invited to a special luncheon at Georgian College as a "thank you" for working with hospitality students in the Sports Tourism program. 5. Ann represented the Library at Aileen Carroll's new office opening on Bell Farm Road. 6. Ann attended a meeting of the Georgian College Advisory Committee for the postgraduate Fundraising and Resource Development Program and accepted the position of Chair for this Committee. Congratulations Ann. 7. Chris attended the Barrie Chamber BA5 event and assisted Anne Dorsey at the Barrie Chamber Tradeshow initiating some strong relationships for both the Dragon Boat and Branching Out campaign. 8. Unplugged Saturday Night was held by the Barrie Folk Society April lla' with approximately 33 in attendance. 9. Two more monthly columns were provided for the May issue of Barrie Life and Times and another "Campaign Corner" featuring the campaign logo and message from the Chair. 10. Chris met with Meridian Credit Union to discuss possible sponsorship of specific children's programming. 11. Ann continued to work with the Capital Campaign Team in April including the special "break out" teams (Major Gifts, Community Engagement, Public Awareness). Ann also continues to meet with Library management and staff to complete gift/pledges. "Read `em and Weep" April 4a' raised approximately $2,000 for the campaign. 12. The campaign website was completed April 23'd with a special thanks to Laurie Wright for her hard work. 13. Chris completed work with the Georgian College Research Program student on the survey to gather data on what south -end residents expect from the new branch library. A special presentation is available. 14. Ann participated in a conference call with two northern library trustees and Rob Lavery of Southern Ontario Library Services (SOLS) to discuss a special pre- conference day on fundraising at the 2010 Superconference. VI VOLUNTEER PROGRAM 1. April witnessed the implementation of the Library's new volunteer computer software in the volunteer office on the main floor of the Library. Volunteers reporting for shelving, self reading and the Reading Buddy program can sign on to the computer and access their schedules. 2. Julie was approached by the Collingwood Public Library for information on setting up a formal volunteer program. Page 310 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... 3. High school co -op student, Danielle Pigeon, completed her eight -week placement April 23rd. Danielle performed a wide range of activities including the Cafe, Boutique, shelvine> database maintenance, procedure writing, and instruction of volunteers on the use of the volunteer computer software as well as various clerical tasks. Danielle has a very strong interest in volunteer management and event planning. 4. A display was created for National Volunteer Week in the front foyer display case including the proclamation signed by the Mayor of Barrie declaring April 19 -25 as National Volunteer Week in Barrie. The City allowed the Barrie Association of Volunteer Administrators (BAVA) to fly their newly - purchased flag during the week. 5. Julie continued to participate as the BAVA representative on the Provincial Administrator's Volunteer Resources - Ontario Association of Volunteer Administrators (PAVR -O AVA) network and attended the BAVA Executive meeting in April. 6. A volunteer was provided to open the Cafe for the Unplugged Saturday Night event as well as provide coffee for the Creative Teen Expo. 7. Two volunteers were provided to assist with the Capital Campaign launch event at the Library. 8. In April, 5 new volunteers started shelf reading at the Library. 9. Board Chair, Catherine Virgo and Julie attended the Learning Disabilities Association of Ontario office to accept a certificate of appreciation for the use of free library meeting space over the past several years. 10. Julie was asked to participate in an interview with Brenda Marshall of the Simcoe County District Health Unit to discuss aspects of the Library's participation in the Healthy Steps C Work pilot project. VIII BUILDING 1. City staff is currently repairing damaged caused to the curb stones and front steps outside the Library by winter snow removal. 2. Heather Betz, Business Officer, is awaiting the final report from the Library's auditor. 3. The new volunteer office on the main floor of the Library has been completed. 4. In response to Flu Symptoms and public concern, the following actions in keeping with the Pandemic strategy have been implemented: a. Signs posted in all washrooms reminding staff and public to wash their hands b. City of Barrie has installed a hand sanitizer in the foyer of the Library c. A tip sheet has been distributed to all managers outlining i. Support of employees and access to necessary medical and emotional support services for treatment ii. Basic hygiene practices as well as cough and sneeze etiquette iii. EAP program available to staff d. A tip sheet posted on the staff lounge bulletin board. PREPARED BY A. Davis DATE May 28, 2009 Page 311 of 412 Agenda Item # 13b) - Barrie Public Library minutes, meeting held on April 23, 200... LIBRARY USAGE FOR THE MONTH OF: APRIL 2009 REVISED SAME MTH CURR PREV CURR PREV YR MTH % +l- YTD YTD 1 CIRCULATION Adult 73,100 76,425 4.55% 293,779 308,561 5.03% Children 49,513 50,619 2.23% 201,802 200,317 -0.74% TOTAL CIRCULATION 122,613 127,044 3.61% 495,581 508,878 2.68% 2 HOLDS PLACED 11,634 11,508 -1.08% 45,933 48,124 4.77% 3 INTERLIBRARY LOAN Borrowed 261 199 - 23.75% 923 781 - 1538% Lent 214 166 - 22.43% 712 768 7.87% 4 MEMBERSHIP New members 515 548 6.41% 2,213 2,379 7.50% Active Members 61,979 52,972 - 14.53% 61,979 52,972 - 16.47% In Person Visits 67,327 43,816 - 34.92% 264,657 200,845 -24.11% 5 INFORMATION REQUESTS a) Main Floor Information 2,952 3,128 5.96% 12,722 12,573 - 1.17% b) Second Floor Information 1,201 1,096 - 8.74% 5,280 4,771 -9.64% TOTAL INFORMATION REQUESTS 4,153 4,224 1.71% 23,183 17,344 - 25.19% 6 ON -LINE DATA BASE SEARCHES 7,926 6,762 - 14.69 % 26,936 31,926 18.53% 7 COMMUNITY INFORMATION a) Database records created 20 19 -5.00% 47 95 102.13% b) Database records updated 203 172 - 15.27% 694 974 40.35% a) Events records created 181 177 -2.21% 588 565 -3.91% b) Events records updated 79 153 93.67% 235 441 87.66% 8 COMMUNITY SERVICES Programs & Tours a) Adult 30 30 0.00% 94 98 4.26% b) Children/Young Adult 66 53 - 19.70% 244 223 -8,61% TOTAL PROGRAMS 96 83 - 13.54% 338 321 - 5.03% Attendance a) Adult 217 376 73.27% 1,053 1,275 21.08% b) Children/Young Adult 1,616 1,711 5.88% 6,386 6,772 6.04% TOTAL ATTENDANCE 1,833 2,087 13.86% 9,302 8,047 - 13.49% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 152,185 169,616 11.45% 389,689 703,274 80.47% 10 COMPUTER RESERVATIONS 5,709 5,324 - 6.74% 22,196 21,880 - 1.42% 11 NEW ITEMS a) Adult 1,640 1974 20.37% 5,923 5,711 - 3.58% b) Children/Young Adult 1,077 1715 0.5923863 3,399 5,122 50.69% Collection size 241,995 250,319 3.44% 241,995 250,319 3.61% 12 VOLUNTEER HOURS 688.0 799 16.13% 2,809 3,016 7.38% 13 ROOM BOOKINGS 206 159 - 22.82% 691 584 - 15.48% Page 312 of 412 Agenda Item # 13c) - Nottawasaga Valley Conservation Authority Board highlights, NOTTAWASAGA VALLEY CONSERVATION AUTHORITY MEETING HIGHLIGHTS NVCA PUBLIC MEETING RE: NVCA JURISDICTION IN ORO- MEDONTE — June 92 2009 Deputations were heard from the following parties: Keith Graham, resident of the Township of Springwater Robin Dunn, CAO of the Township of Oro - Medonte Mayor Harry Hughes, Township of Oro - Medonte Richard Smith, resident of the Township of Oro - Medonte Jim Woodford, member of the Oro Moraine Association and resident of Oro - Medonte Pat Woodford, Chair of the Oro Moraine Association and resident of Oro - Medonte Sandy Agnew, Councillor, Township of Oro - Medonte Next step: NVCA and Oro Medonte staff will prepare a joint report reviewing options for future environmental service delivery in the township. The report is expected to be presented to the NVCA Board of Directors at its August 28th meeting. NVCA BOARD OF DIRECTORS MEETING —No. 06109 June 92 2009 NVCA RETAINS OWNERSHIP OF UTOPIA CONSERVATION AREA The Board of Directors voted not to transfer ownership of the Utopia Conservation Area to the Township of Essa. Staff and the Executive Committee agreed with the Ministry of Natural Resources Policy Advisor, that a long -term lease of the conservation area is the preferred method of management, instead of co- ownership. Future Meetings and Events Executive meeting 09/09, June 26 Executive meeting 10/09, August 28 Board meeting 07/09, August 28 For more information contact: Wayne Wilson, CAO /Secretary- Treasurer 705 - 424 -1479, ext. 225 wwilson(a?nvca.on.ca Page 313 of 412 Agenda Item # 14a) - Correspondence dated June 17, 2009 from Bruce Parker, re: Ca... From: Bruce.Parker To: Binns, Shawn Sent: Wed Jun 17 11:07:33 2009 Subject: Carthew Bay Docks Hi Shawn: Perhaps you may recall I contacted you in the fall concerning Carthew Bay and the quote "illegal" private docks on a public beach. I enclose an article from another Township that faced the same dilemma and had them removed. As we discussed if you tried to put a dock out at Wasaga Beach it would be taken out by the township the next day as that is a public beach. I requested that you look into removing the docks as things are out of control at that beach. In the past there has been owners that get really upset if you either go in front of their place or use their docks. The point is they live across the road and do not pay lake front premium taxes but have taken it upon themselves to act as if they have lakefront property. I say it is out of control as how on earth did the township ever allow concrete to be poured to create breakwalls on a public beach? That also has to be corrected. I suggest you drive down there and see how at least two owners actually put up breakwalls. This is a public beach which should be free from docks, breakwalls and hassles from owners of property across the road. Kindly speak to counsel about this and advise me of your plans. Why, as I mentioned, I am contemplating buying one of the properties on that public beach and if you allow them to have cement break walls and docks you better be prepared when I put a dock in and then have the cement truck show up to put a break wall. As if you allow them you have to allow everyone and then you no longer will have a public beach at Carthew Bay. I suggest you remove the docks and the breakwalls. On a second point........ if you have ever launched a bigger boat at Carthew Bay you end up sinking in the ramp so could you kindly have someone look at paving /cementing the ramp or at least packed down with watered limestone crusher run. Just a suggestion. Kindest regards, Bruce Page 314 of 412 Agenda Item # 14a) - Correspondence dated June 17, 2009 from Bruce Parker, re: Ca... Docks removed Residents can't use road allowance along lake Posted By COURTNEY WHALEN, THE PACKET AND TIMES Updated 28 days ago From now on it's going to be a bit harder for Mollie Cooper to hop in and out of her canoe in order to enjoy Lake St. George. Yesterday, the South Sparrow Lake Road resident, along with her husband Frank, watched as a crew from Severn Township removed their dock from the shoreline of the lake. It was the culmination of a fight that started with a neighbour dispute and resulted in the removal of five docks from Lake St. George, many of which have been in place for decades. "The township is afraid that there will be an accident and they will be sued," Cooper said yesterday morning while public works employees started the removal of her neighbour's dock. "But if I slip and fall getting into my canoe, maybe I could sue." In the more than 40 years that she has been enjoying the view of Lake St. George from her front yard, Cooper doesn't remember any accidents. Neither does Carol Martin. She has owned The Gables Cottage Resort since 1986. It was the concern that her dock was encroaching on a neighbour's property that first got the township involved. Although she moved her dock, the other property owner still requested and was granted a meeting with council asking for their help. Martin said other residents weren't aware of what was happening until a letter arrived from the Township of Severn. "The first we know that this is taking place is when they send us a notice that our docks have to be removed by Dec. 15," Martin said yesterday. Although she's operated the resort for just more than 20 years, Martin said the property has been operated as a resort since the 1940s and a deck has been present across the road along the shoreline throughout that time. Page 315 of 412 Agenda Item # 14a) - Correspondence dated June 17, 2009 from Bruce Parker, re: Ca... "The docks are located on the road allowance," Township of Severn chief administrative officer Eric Peterson said yesterday of why they're being removed. "It's an ongoing issue that's been around for a little while." Township council passed a resolution to have the docks removed last fall. An initial deadline of mid - December was extended to May 15 and yesterday a backhoe was on South Sparrow Lake Road lifting the docks from the water. When crews first arrived, Cameron said one resident refused to move from her dock, so the police were called and remained at the scene while the docks were removed. "We have removed them to municipal property," Cameron said yesterday afternoon. "That's what we would do with anything we picked up (on municipal property)." But Martin isn't convinced the removed docks, most of which had been moved a little ways out from the shoreline, are even under the jurisdiction of the township. That's a question the courts would have to decide, Cameron said. "When you can very conveniently step from land onto the dock, I would say that's not enough separation," he said. Township workers did remove a floating dock that was moored out in the water around 10 feet from the end of an existing dock. It was removed for safety reasons, Cameron said. As of yesterday, Camerson said there was no indication residents would have to pay for the removal of the docks. "It's just unfathomable that they would decree this," said Martin, who used the dock as part of her business. "Everybody's still in shock I think." With a business that promotes the cottage lifestyle, Martin believes the removal of the dock will be detrimental to her, eliminating the opportunity for guests to pull boats up to the dock or even for children to spend an afternoon with a fishing pole hanging off the end of a dock. "We should have got some injunctions and fought it in court, I guess, but that time has passed," Martin said. Ward 5 councillor Frank Coyle said the decision by council is based solely on liability and the possibility of someone being injured. Before passing the resolution to remove the docks, township lawyers were consulted and recommended the docks be taken out. "It's not that council is mean, it's concerned," said Coyle. "The liability outweighs the benefit as far as we're concerned." Page 316 of 412 Agenda Item # 14a) - Correspondence dated June 17, 2009 from Bruce Parker, re: Ca... The fact is, none of the residents had permission to have their docks on municipal property, although he said they have spent time making the area look nice with planters and maintaining the grass. While there is a long history of the docks being located there, the issue of risk and liability has become an important issue in municipalities in recent years. "They received two notices. They ignored them both so we went in and took them out," Coyle said of the docks. Cooper said she doesn't believe it's necessary to take the dock out, but she's not as upset as she would have been 20 years ago. But the loss of the dock will be a blow to a friend of the family. "I have a friend who comes down for three weeks in the summer and she has trouble getting around and her biggest enjoyment is sitting on the dock," she said. "So I feel most sorry for her." Page 317 of 412 Agenda Item # 14a) - Correspondence dated June 17, 2009 from Bruce Parker, re: Ca... w Severn Township workers hook up Frank and Mollie Cooper's dock to a backhoe yesterday morning along South Sparrow Lake Road. Five docks were removed from Lake St. George yesterday morning at the order of Severn Township council. Courtney Whalen, Packet and Times Page 318 of 412 Agenda Item # 14b) - Correspondence received June 23, 2009 from Susan Woods, re: From: susanwoods Sent: Tuesday, June 23, 2009 9:26 AM To: Council Subject: parking exemption My husband and I are expecting around 50 guests at a luncheon on Saturday, July 4 and are requesting an exemption to the no parking on Bay Street and Line 2 between the hours of 12 noon and 3 pm. Could this please be granted at your next Council meeting? I understand from Gary the Bylaw Officer that Council approval is required. Thank you for your attention to this matter. Susan Woods Page 319 of 412 Agenda Item # 18a) - Being a By -law to Regulate Municipal Water Systems within Th THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2009 -082 Being a By -law to Regulate Municipal Water Systems within The Township of Oro - Medonte and to Repeal By -law No.'s 2003 -25 and 2004 -024 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may pass By -laws respecting matters related to water production, treatment, storage and distribution; AND WHEREAS Section 79 of the Municipal Act, 2001, c.25, as amended, provides that if a municipality has the consent of an Owner or occupant to connect a public utility to a part of a building and other parts of the building belonging to different Owners, or are in possession of different occupants, the municipality may, at reasonable times, without consent, enter on their land and install, construct and maintain pipes, wires, equipment, machinery, and other works necessary to make the connection; AND WHEREAS Section 80 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may, at reasonable times, enter on land to which it supplies a public utility; • To inspect, repair, alter or disconnect the service pipe or wire, machinery, equipment and other works used to supply the public utility; • To inspect, install, repair, replace or alter a public utility meter; • To shut off the supply of the public utility and remove any property of the municipality if the customer discontinues the use of a public utility on land, or a municipality lawfully decides to cease supplying the public utility to the land; • To determine whether the public utility has been or is being unlawfully used. AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable and necessary to pass a By -law to regulate the Municipal Water Systems within the Township; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Definitions For the purpose of this By -law: 1.1 "Council" shall mean the Council of The Corporation of the Township of Oro - Medonte. 1.2 "Fire Chief' shall mean the Fire Chief of the Township of Oro - Medonte Fire and Emergency Services Department. 1.3 "Municipal Water Area" shall mean a subdivision or designated area within The Corporation of the Township of Oro - Medonte, serviced by a Municipal Water System. 1.4 "Municipal Water Supply" shall mean the water supplied from a Municipal Water System. 1.5 "Municipal Water Systems" shall include all water works established within the present Township of Oro- Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private waterworks which have not been acquired, established, maintained or operated by the Township or its predecessors. Page 320 of 412 Agenda Item # 18a) - Being a By -law to Regulate Municipal Water Systems within Th 1.6 "Owner" shall mean the assessed Owner(s) as identified on the Assessment Roll for Taxation Purposes during the current year, as amended. 1.7 "Person" shall mean an individual human being, his /her personal agent, heir, successors and assigns, and shall include a corporation with or without share capital. 1.8 "Director of Transportation and Environmental Services" shall mean the Director of Transportation and Environmental Services of the Township of Oro - Medonte and /or his designate. 1.9 "Duly Authorized Employee" shall mean any employee authorized by Council. 1.10 "Township" shall mean The Corporation of the Township of Oro - Medonte. 1.11 "Unit" shall mean an assessed or assessable unit within a Residential, Commercial or Industrial building and shall include an apartment located within a single family dwelling, which is serviced by the Township Water System, as permitted under the applicable Zoning By -law. 1.12 "Water Works" means any works for the collection, production, treatment, storage, supply, and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. GENERAL PROVISIONS 2.1 This By -law shall apply to all Municipal Water Systems located within the geographical boundaries of the Township. 2.2 No person shall lay, or cause to be laid, any pipe or main to communicate with any pipe or main of the Municipal Water System, or in any way obtain or use the Municipal Water Supply without consent of the Township. 2.3 Any extensions or connections to a Municipal Water System shall be constructed in accordance with the Township of Oro - Medonte Engineering Standards. 2.4 No person, being an Owner, tenant, occupant or inmate of any house or building or other place supplied with water from the Municipal Water System, shall improperly waste water or, without the consent of the Director of Transportation and Environmental Services, lend, sell or dispose of water, give water away, permit water to be taken or carried away, use or apply water to the use or benefit of another, or to any use and benefit other than the person's own, or increase the supply of water. This shall include the furnishing of water from one building connected to the Municipal Water System, to another building. 2.5 All pipes, valves, fittings and other equipment between the water main and the street line shall remain the property of the Township. 2.6 The Township does not guarantee the continuous supply, quality, or pressure of water from a Municipal Water System. The Township is not liable for damage caused by the breaking of any services pipe or attachment, or for shutting off of water to repair or to tap mains, if reasonable notice of the intention to shut off the water is given. The Township is not liable for damage caused by emergency water main breaks or service breaks or attachments for shutting water off to repair the emergency situation. No notice of intention to shut water off is required during emergency repair activities. 2.7 The Director of Transportation and Environmental Services shall be responsible for the operation and maintenance of all Municipal Water Systems, including required testing, servicing, and the removal of snow from around all hydrants, as deemed necessary. Page 321 of 412 Agenda Item # 18a) - Being a By -law to Regulate Municipal Water Systems within Th 2.8 The Director of Transportation and Environmental Services, or other duly authorized employee, in the case of an emergency, which may imperil the supply or quality of water, may shut off the Municipal Water Supply and take such remedial action as may be necessary. Such remedial action may include limiting or stopping up the supply of water in any area or restricting the use of water for any specific purpose. 3. REQUIREMENT FOR CONNECTION TO AND REGULATION OF MUNICIPAL WATER SYSTEM 3.1 Every Owner of property located within a Municipal Water Area who wishes to connect an existing building to the Municipal Water System may apply, in writing, to the Director of Transportation and Environmental Services. 3.2 Every new residence constructed on a property located within a Municipal Water Area shall be connected to the Municipal Water System. An application for connection to the Municipal Water System shall be filed prior to the issuance of a building permit, and shall be accompanied by the connection fee as established by By -law. 3.3 The Township reserves the right to refuse any application for connection to the Municipal Water System if the existing system is at capacity, or where excess capacity has been allocated to other properties within the Municipal Water Area. 3.4 An Owner may apply, in writing, to Council for an exemption from connection to a Municipal Water System. Council shall consider all requests and may grant an exemption, unless such exemption would be at variance to any written requirement, order or approval by a Medical Officer of Health, Public Health Inspector, the Ministry of the Environment, or Ontario Building Code Act. Any exemption granted under this Section shall not relieve the Owner from the payment of any minimum rate under this By -law. 3.5 Notwithstanding Section 3.4, no Owner of a property located within a Municipal Water Area and connected to the Municipal Water Supply shall be granted an exemption in order to disconnect from the Municipal Water System. 3.6 Every building connected to a Municipal Water System shall have a single separate connection, with the exception of a building which contains multiple units. 3.7 Any Owner of a building connected, or to be connected, to a Municipal Water System shall install the connection, as per Township Engineering Standard. 3.8 Every Person who, by act, default, neglect or omission, occasions any loss, damage or injury to any public utility works, or to any plant, machinery, fitting or appurtenances thereof, is liable to the Township therefore. Every Person who willfully or maliciously damages, or causes or knowingly suffers to be damaged, any meter, service pipe, conduit, wire, rod or fitting belonging to the Township, or willfully impairs or knowingly suffers the same to be altered or impaired, so that the meter indicates less than the actual amount of the public utility that passes through it, is guilty of an offence and on conviction, is liable to a fine, to the use of the Township, and for the expenses of repairing or replacing the meter, service pipe, conduit, wire, rod, or fitting and double the value of the surplus public utility so consumed, all of which is recoverable under the Provincial Offences Act, R.S.O. 1990, C.P. 33, as amended. 3.9 Any Owner who desires a change in the location, arrangement or size of a Municipal Water Supply Service, shall apply, in writing, to the Director of Transportation and Environmental Services. If a request is granted by the Director of Transportation and Environmental Services, costs incurred by the Township shall be payable as a condition of the granting of the request and shall be collectable by the Township as a charge against the benefiting lands. Page 322 of 412 Agenda Item # 18a) - Being a By -law to Regulate Municipal Water Systems within Th 3.10 Where any auxiliary water supply exists in any building connection to a Municipal Water System, approved backflow protection shall be installed. This requirement shall include the handling of processed waters, and waters originating from the Municipal Water system, which may have been, or may be subjected to, deterioration in sanitary quality. Backflow protection devices shall be installed where internal cross connections exist. All property Owners with swimming pools, in ground or above ground, shall install a backflow prevention device on all outside water taps. 3.11 Any Owner desiring to have the Municipal Water Supply turned off or on for any reason whatsoever, shall apply, in writing, to the Director of Transportation and Environmental Services, who may direct that the water be turned on or off. 3.12 A Disconnection /Re- Connection Fee, as established by By -law, shall be charged by the Township for turning off or on the Municipal Water Supply, where such action is necessitated by: 3.12.1 — a written request by the Owner; or 3.12.2 — non - payment of a water bill; or 3.12.3 — failure to provide access to a meter 4. WATER USEAGE AND RESTRICTIONS 4.1 No Person shall willfully let off or discharge water so that the water runs waste or useless out of the Municipal Water System. 4.2 The Township reserves the right to turn off the Municipal Water Supply to any house, building or other place supplied with water from the Water Works, as deemed necessary by the Director of Transportation and Environmental Services, to stop and prevent waste. 4.3 Failure to comply with any requirements relative to the protection of a Municipal Water Supply shall be sufficient reason for immediate discontinuance of water service by the Township, until such time as it is determined that the requirements of the Township, Ontario Building Code Act, any order or approval by a Medical Officer of Health, Public Health Inspector, or Ministry of the Environment, have been met. 4.4 The Director of Transportation and Environmental Services, or other duly authorized employee, may take such measures, as it is deemed necessary, to regulate or suspend any or all use of water distributed through a hose, or any other attachment, for street, lawn or garden watering, or for any fountain or object, or for any other similar purpose. The watering of lawns or gardens, or filling of swimming pools, are not deemed to be a domestic use under the terms of the By -law and may be prohibited, from time to time, by Resolution of Council, and the Director of Transportation and Environmental Services is hereby authorized to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System in the event of a breach of such an order. 4.5 No person shall, from a Municipal Water System, water or sprinkle, or cause or permit the watering or sprinkling of any lawn, garden, tree, shrub or other outdoor plant, or fill swimming pools, in the Township of Oro - Medonte through a hose or other attachment except between the hours of 7:00 p.m. — 11:00 p.m. subject to the following: a) Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even - numbered days of the month; b) Owners or tenants of properties with a municipal address with an odd number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd - numbered days of the month; C) Owners of newly seeded and /or sodded lawns, upon proof of installation and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for fourteen (14) consecutive days regardless of the day designated under these water restrictions; Page 323 of 412 Agenda Item # 18a) - Being a By -law to Regulate Municipal Water Systems within Th d) Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for seven (7) consecutive days regardless of the day designated under these water restrictions. e) Owners of properties with mechanized automated irrigation systems may, subject to 4.5 a) and b), be exempt from watering between 7:00 p.m. and 11:00 p.m. and by written request to the Director of Transportation and Environmental Services be permitted to water between the hours of 12:01 a.m and 4:00 a.m. 5. METERS 5.1 The Township shall require meters for the purpose of measuring the supply of water to any building, subject to the following; 5.1.1 Meters shall be required for all new Residential, Commercial and Industrial buildings to be constructed on properties lying within a Municipal Water Area at the cost of the Owner. 5.1.2 Meters shall be required for all existing Residential, Commercial and Industrial buildings located within a Municipal Water Area. (i) When the Township determines that water meters shall be installed in existing buildings located within a Municipal Water Area, meters shall be installed by the Township and the cost, therefore, shall be charged to the applicable Municipal Water Area. 5.1.3 One (1) meter shall be required for each unit within any Residential, commercial and /or Industrial building. The Director of Transportation and Environmental Services may waive the requirement for separate meters where, in the opinion of the Director of Transportation and Environmental Services, the existing water service prevents the installation of multiple meters. The waiving of this requirement does not relieve the Owner from any minimum rate which may be assessed against each unit under this By -law. 5.2 Interior and exterior meters shall remain the property of the Township and shall not be boxed in such a manner as to prohibit them from being read, examined or removed. 5.3 Interior meters shall be located in a safe and convenient space, free from charge or rent, in a heated room suitable for this purpose, as close as possible to the entrance of the service pipe into the building. The inside meter shall be mounted in such a manner as to be fully braced to prevent movement. 5.4 Free access shall be afforded to such meters and their connections for Persons authorized by the Township whenever such access is required. 5.5 Where the Township has reason to believe that a meter is inoperable and is unable to gain access thereto for inspection and repair, the following steps will be taken; 1) Written notice will be left at the premises requesting access to the meter 2) A phone call will be made requesting access to the meter 3) A Registered letter will be sent requesting access to the meter Upon confirmation of receipt of the registered letter the property will be moved to an annual flat rate of $1200 /unit until such time as access is granted and the meter operable. Page 324 of 412 Agenda Item # 18a) - Being a By -law to Regulate Municipal Water Systems within Th 5.6 The owner shall be responsible for the security of the meter, and other Township equipment, and shall pay the Township the value of such meter and equipment should any damage or loss occur which is, in the opinion of the Director of Transportation and Environmental Services, due to circumstances beyond normal wear and tear. 5.7 No Person other than an authorized employee or agent of the Township shall be permitted to remove, inspect or repair the meter or other equipment of the Township's Water Works. 5.8 No Person shall willfully alter a meter placed on any service pipe or connected therewith, within or outside any building or other place, so as to lessen or alter the amount of water registered. 6. FIRE HYDRANTS 6.1 No Person shall use hydrants connected to any Municipal Water System, other than; 6.1.1 employees or volunteer firefighters authorized by the Fire Chief; 6.1.2 employees authorized by the Director of Transportation and Environmental Services. 6.1.3 persons having written permission from the Township to use the hydrants, under the supervision of the Director of Transportation and Environmental Services. 6.2 No Person shall, without approval of the Director of Transportation and Environmental Services or Fire Chief, willfully open or close any hydrant. 6.3 No Person shall, obstruct the access to any hydrant; curb stop, chamber, pipe or hydrant or sample station. 7. OFFENCES AND PENALTIES 7.1 Every Person is guilty of an offence and upon conviction, shall be liable to the fines and penalties prescribed by the Provincial Offences Act; 7.1.1 who willfully hinders or interrupts, or causes or procures to be hindered or interrupted, the Township, its officers, contractors, agents, servants or workers in the exercise of any of the powers conferred under this By -law; or; 7.1.2 who contravenes or fails to comply with any provision of this By -law 7.2 The conviction of an offender upon the breach of any provisions of this by -law shall not operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provision. Section 442 of the Municipal Act, 2001, S.O. 2001, c.25, as amended from time to time, shall further apply to any continued or repeated breach of this By -law. 7.3 If any court of competent jurisdiction finds that any of the provisions of this By- law are ultra vires the jurisdiction of council, or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any of the other provisions of the By -law, which shall remain in full force and effect. 8. MISCELLANEOUS 8.1 If any provision of this By -law is inconsistent with the Municipal Act, or any other Act, the Provisions of the applicable Act shall prevail. 8.2 A word interpreted in the singular number has a corresponding meaning when used in the plural. Where a word references the masculine gender it shall also include female. 8.3 That this By -law may be cited as the "Water Regulation By -law ". Page 325 of 412 Agenda Item # 18a) - Being a By -law to Regulate Municipal Water Systems within Th 9. REPEAL 9.1 That the Township of Oro - Medonte hereby repeals By -law No.'s 2003 -25 and 2004 -024. 10. ENACTMENT That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS DAY OF , 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. I17I410101:71el IQL Eel a9: I40 t0PJ /ki 6yaIle];Ke]:Z615 6 d:1BI0lz119:4 Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 326 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2009 -083 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Antonio Ribeiro and Paulo Ribeiro described as lands as follows: Lot 3, Plan 51M -881 Roll # 4346- 030 - 012 - 42724 -0000 Township of Oro - Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof BY -LAW READ A FIRST AND SECOND TIME THIS 29TH OF JUNE, 2009 BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 327 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05 ('1312009 WED 20;03 FAX 4167800155 004/0 -10 APPENDIX "A" SITE PLAN AGREEMENT - between - ANTONIO RIBEIRO AND PAULO RIBEIRO THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 3, Plan 51 M -861 Roll # 4346-030-012-42724-0000 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE June, 2009 By -law No. 2009 -083 Page 328 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05/13/2009 ICED 20:03 FAX 4167800155 THE TOWNSHIP OF ORO- MEDONTE SITE FLAN AGREEMENT TABLE OF CONTENTS Section t Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 5 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "S" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 2005 /P -° Page 329 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... U0 / =13 /ZUUU WED ZU M FAX 41678OU155 SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 29" day of June 2009, in accordance with Section 41 of the Planning Act. B E T W E E N: ANTONIO RIBEIRO AND PAULO RIBEIRO Hereinafter called the "Owner" PARTY OF THE FIRST FART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro- Medonte to permit (identify form of construction) on lands described in Schedule "A ", attached hereto, AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area ": AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B "; NOW THEREFORE This Agreement W itnesseth THAT in consideration of the mutual covenants hereinafter Contained, the parties hereto hereby covenant and agree as follows: 3 X006 /P -,o Page 330 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05/13/2009 WED 20:03 FAX 4187800155 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agrooment, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agroes that the Owner shall be responsible forth n cost of performance of all the Owner's obligations hereunder, unless the content otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be doomed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $15,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit; a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS 5Y THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit a single detached dwelling described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. [ 007/0.4 Page 331 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 00/1.3/1009 WED 20;03 FAX 4167800155 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agrce that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions; a} 5jJQ Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B" b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking ArrR§i ynd Driveways All parking areas and driveways shall he constructed in conformity with Sections 5.19 and 5.20 of By -Idw No. 97 -95, as amended, and the Ontario Building Code Regulation #419186, and,such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained- All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte- d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Gatb_aa__:e Stoma The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simoee. Each I. C. & I location and mulls -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscgn n The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, adcording to any Engineering drawings submitted, shall be done on all lawn areas. h) Preservation of Existine Veaetaticn Outside Drivoway. B uil Cl Envelope Access and View Restrictions The Owner applying for the Building Permit shall deposit with the Township securities as noted in Section 1 f) to ensure the preservation of existing vegetation outside the building envelope, driveway location and lake access/view location, as shown on Plans 1001, 1002, 1003, 1004 and 1005, prepared by Gale Engineering Oroup Ltd and stipulated on the site plans. This security deposit will be returned one (1) year from the date final occupancy is achieved and certified by the 2008 /p -,D Page 332 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05/13/2009 WED 20:03 FAX 4167800155 Township that existing vegetation outside the building envelope, driveway location and Iako access/view location have been preserved. Lake Simcee Region Conservation Authority The owner shall agree to obtain all necessary permits from the Lake Simone Region Conservation Authority in accordance with Ontario Regulation 179 /06. The owner shall agree to.engage a qualified professional to certify in writing that the works were constructed in accordance with the plans, reports and specifications, as approved by the Lake Simcoe Region Conservation Authority. Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the site Plan, and downstream prior to and during construction_ The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. d. DEVELOPMENT CHANGES The partles acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings, The nature of such record of amendment shall depend on circumstances. S. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost Of the said work, as approved by the Township Engineer and Township Council, oc n ANC. Ah,. crpT b) An Irrevocable Letter of Credit from a chartered bank, id 1 aBeerdanee-witf'rthe reQui ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer, The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such lime as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out In Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the esdmated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security recelved by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, Is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility, of the Owner, under the terms of this Agreement. I 2009/prD Page 333 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 06/13/2009 WED 20;04 FAX 4167800155 e) Upon written notification bythe Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S_P. 2001, c. 25, as amended. 7. Cis- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. $. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. J. S V RARILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. 2 010 / o fu Page 334 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05/13/2009 WED 20:04 FAX 4187800155 IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized In that b alf. 4 SIGNED, SEALED AND DELIVERED ) -- . —. - -- / 4 } Own ei: Paulo Ribeiro } The Corporation of the } Township of Oro- Medonte ) per: } } H.S. Hughes, Mayor } } J. Douglas Irwin, Clerk } 2011 /m -,g Page 335 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05/13/2009 DYED 20;04 FAX 4167800155 SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and LEGAL DESCRIPTION-QE LANDS Lot 3, Plan SiM -881, Township of Oro- Medonte, County of Simcoe, Roll # 4346 -030- 012- 42724 -0000 Page 336 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05/13/2000 WED 20:04 FAX 4167800155 SCHEDULE "E„ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro- Medonte and SITE PLAN & SITE GRADING PLAN Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. Revised Site Plan, May 21, 2009, prepared by Jones Consulting Group Ltd. Site Grading Plan Drawing, Lot 3 — Moon Point Road, Plan No. $I M-881 (June 2008) prepared by ConSALtech Engineering Solutions. w 4013 /DrO Page 337 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 00%13/2009 IMD 20:04 FAX 41678001.55 010-19 SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Blook Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the Burn of Two Dollars ($2.124) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE 70WNS"IP NIA M Page 338 of 412 Agenda Item # 18b) - A By -law to Authorize the Execution of a Site Plan Control A... 05/13/2009 WED 20;04 FAX 4167800155 SCHEDULE "D" NOTE: It is understood and agreed that this Schedule farms part of the Site Plan Agreement between the Township of Oro- Medante and ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMQQNT N/A 2_ LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $15,000,00 to ensure completion of all works required under the terms of this Agreement, as noted In Section 11) and 5 herein_ F2 2015/04 Page 339 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2009 -084 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Montgomery William Childs Tracey Elizabeth Childs described as lands as follows: West Half of lot 2, Concession 8, Oro, Except Part 1, 51 R- 31876, Oro - Medonte Being all of PIN 58532 -0015 (LT) 3193 Line 7 North Roll # 4346- 010 - 003 -35400 Township of Oro - Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof BY -LAW READ A FIRST AND SECOND TIME THIS 29TH OF JUNE, 2009 BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 340 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... APPENDIX "A" SITE PLAN AGREEMENT - between - Montgomery William Childs and Tracey Elizabeth Childs - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS West Half of Lot 2, Concession 8, Oro, Except Part 1, 51R- 31876, Township of Oro - Medonte, 3193 Line 7 North TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE June,2009 By -Law No. 2009 -084 Page 341 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 Page 342 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 29th day of June 2009, in accordance with Section 41 of the Planning Act. BETWEEN: MONTOGMERY WILLIAM CHILDS AND TRACEY ELIZABETH CHILDS Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro - Medonte to permit a small scale paintball operation on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule `B "; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 343 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcce. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit a outdoor paintball business described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule `B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: Page 344 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule `B ", b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule `B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro - Medonte, as applicable. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule `B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (1. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule `B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Persons Employed and Volunteers The maximum number of persons to be employed by the Owner shall be no more than three (3). No other staff, part time or otherwise is permitted. The maximum number of persons permitted to volunteer and /or referee at the Owner's establishment is five (5). Page 345 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... Hours of Operation The Owner's establishment may only operate 7 days a week from 8:30am to 8:OOpm. k) Fencing The Owner shall construct a fence which clearly delineates the field of play. The Owner shall be responsible for ensuring that all paintballs are contained within the field of play. Continued Requirement for Site Plan Agreement or Rezoning This agreement and the Owner's operation shall be reviewed and re- assessed by the Site Plan Committee by September 2009 to determine if a site plan agreement continues to be appropriate or if a rezoning is required. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "D ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance Page 346 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. Page 347 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) w er. y tgomery William Childs } Owner: Tracey Elizabeth- Childs The Corporation of the Township of Oro - Medonte } per: H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 348 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Montgomery William Childs and Tracey Elizabeth Childs LEGAL DESCRIPTION OF LANDS West Half of Lot 2, Concession 8, Oro, Except Part 1, 51 R- 31876, Township of Oro - Medonte, 3193 Line 7 North Page 349 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Montgomery William Childs and Tracey Elizabeth Childs SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. to Page 350 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Montgomery William Childs and Tracey Elizabeth Childs DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 111 Page 351 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro- Medonte and Montgomery William Childs and Tracey Elizabeth Childs ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $ 1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. iz Page 352 of 412 Agenda Item # 18c) - A By -law to Authorize the Execution of a Site Plan Control A... Q m v p w a J J Q m O � � a t•J � Z v`wl� O "F J �x3 If r — . w � I' •�_ ZZ- s o Q LJ z S = Q 2 } Q co w Z uwi Q N y I• a w W I - m O Z �S Q � O W o Z J z � J Q > O Q Z 3 Z m ~ � z � � z w X a Q m u p w tl Page 353 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2009 -086 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Duncor Enterprises Inc., for Slurry Seal (Tender PW2009 -02) WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C090422 -5, the successful bidder of Tender PW2009 -02 to be Duncor Enterprises Inc.; AND WHEREAS Council deems it expedient to enter into an agreement for Contract No. PW2009 -02, for slurry seal, with Duncor Enterprises Inc.; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2009 -02 attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 354 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... Schedule "A" to By -law No. 2009 -086 TENDER FOR THE - TOWNSHIP OF ORO- MEDONTE CONTRACT NO, PW2009 - 02 TENDER FOR SLURRY SEAL Page 355 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS 9:00 A.M. ON FRIDAY, MARCH 20, 2009 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, March 20, 2009 at 10:00 a.m This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2009 - 02" and addressed to Doug Irwin, Clerk, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall be delivered to the office of the Clerk, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services Township of Oro- Medonte Telephone: (705) 487 -2171 Page 356 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... CONTRACT NO. PW2009 — 02 NOTICE TO BIDDERS: 1. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complied with. 2. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. The Contractor must also supply the Township of Oro - Medonte with a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act and Book #7. Should the Contractor be in contravention of the above, all work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Transportation and Environmental Services or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2009 - 02. The Township of Oro - Medonte requires the Contractor to enclose with the tender an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered amount. Payment will be made on the unit price tendered. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. All work is to be performed under the supervision of the Director of Transportation and Environmental Services or his Representative. Page 357 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro - Medonte for 10% of the total bid or optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (14) days of tender opening. The cheque or Letter of Credit of the successful bidder will be retained until the Municipality's acceptance of the work Tenders not accompanied by a certified cheque or Letter of Credit will not be considered. Basis for Reiection of Tender. Tenders may be rejected for any one of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER* Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Penalty Clause: If the Contractor shall fail to complete the work in accordance with the contract and to the satisfaction of the Director within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. Page 358 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR CONTRACT NO. PW2009 — 02 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements'; made payable to the Township of Oro- Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit for 10% of the tendered amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. UWe (the Contractor) promise to commence work on: AS DIRECTED BY TOWNSHIP (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: August 28, 2009 (To be completed by Municipality) gy. DUNCOR ENTERPRISES INC. Name of Firm or Individual (Hereinafter referred 207 4rti LINE SOUTH, R.R. #1 to as the "Contractor ") SHANTY BAY, ONTARIO r,0L_2 _ Address BRIAN DUNCAN Name of Person Signing for Firm (Signature) V I C F LU S -LD F N T Office of Person Signing for Firm 705 -487 -1440 Telephone No. Page 359 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR SLURRY SEAL We are pleased to submit the following prices for work in Oro - Medonte Township during the coming season: To supply and apply slurry seal to various roads within the Township of Oro - Medonte. Estimated Area: 167,300 square metres Price Per Square Metre: 1.91 TOTAL $ 319543,00 P,S,T $ Included (if applicable) G.S.T. $ 15977.15 GRAND TOTAL $ 33.5520.1-5.-... IfWe hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the TOWNSHIP County of SIMCOE Signature of Contractor or Witnesses and Position Held of ORO- MEDONTE in the this 19 day of MARCH , 2009. Company: DUNCOR ENTERPRISES INC. Address: 207 4th LINE SOUTH, R.R. #1 SHANTY BAY, ONTARIO LOL 2LO ii Signature of the CorpOrr. horn Seal of Corporation Telephone: 705 - 487 -1440 Page 360 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... PREPARATION OF SURFACE (SWEEPING AND VACUUM CLEANING): Normal street cleaning will be carried out by the Contractor prior to surface treatment. However, due to problems created by parked vehicles and scheduling, it is contemplated that additional cleaning of all surfaces with a vacuum type sweeper may be required immediately prior to the sealing operations. The additional cleaning required to ensure proper application of the slurry mixture will be the Contractor's responsibility, at no additional cost to the Township. APPLICATION OF SLURRY SEAL SURFACE: The slurry mixture shall be of the desired consistency when applied on the surface and no additional elements shall be added, but total time of mixing shall not exceed four minutes. A sufficient amount of slurry seal shall be carried in all parts of the spreader at all times so that complete coverage is obtained during application of the mixture, which shall not proceed at speeds exceeding 60 metres per minute. The rate of application shall be 6.5 to 7.8 kilograms per square metre. Special care should be exercised by the Contractor to ensure that leakage of emulsion does not occur at longitudinal joints through worn spreader box squeegees, or that an excessive amount of emulsion does not build up at transverse joint locations during remount periods of the slurry machine. Any such occurrences should be rectified by removing from the roadway surface, those excess amounts by squeegee or other suitable means. Slurry seal shall not be applied when either the ambient or pavement temperature is 30 degrees Celsius and falling, but may be applied when both the ambient and pavement temperature is 70 degrees Fahrenheit and rising. The Slurry seal shall be applied only when weather conditions are conducive to obtaining a satisfactory surface and shall not be applied during periods of abnormally high relative humidity. Page 361 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... SPECIFICATIONS FOR EMULSIFIED ASPHALT SLURRY SEAL SURFACE: DESCRIPTION: The work covered by this specification consists of furnishing all plant, labour, equipment and materials and performing all operations, including traffic control, necessary in connection with the application of a slurry seal surface, complete, in strict accordance with this specification. The slurry seal shall consist of a mixture of emulsified asphalt, mineral aggregate, Portland Cement mineral filler, and water, properly proportioned, mixed and spread on the surface as specified herein and as directed by the Director of Transportation and Environmental Services. MATERIALS AND APPROVAL: The Contractor shall advise the Director of Transportation and Environmental Services of the source of materials, the mix proportions and the aggregate gradings, which he proposes to use, and shall obtain the Director of Transportation and Environmental Services' approval of materials, as well as mix proportions, prior to commencing the work. Samples shall be taken periodically during the progress of the work to ensure conformance with the specifications approved. All materials incorporated in the work shall meet the following requirements: (a) Asphalt Emulsion: The asphalt emulsion shall be rapid setting type specially designed for slurry seal work, and as approved by the Director of Transportation and Environmental Services. (b) Aggregate: The aggregate will consist of clean, sound, durable limestone screenings, which shall be free of clay, loam and other deleterious materials. Portland Cement mineral filler shall be considered part of the blended aggregate. The final aggregate gradation, including mineral fillers, if required, shall fall within the following limits: Sieve Size % Passing 9.5 mm 100 4.75 mm 85-100 2.36 mm 65-90 1.18 mm 45 -70 600,u m 30-50 300,u m 18-30 15011 m 10-21 75um 5 -15 (c) Water. All water used with the slurry seal mixture shall be potable and free from harmful soluble salt. s Page 362 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... COMPOSITION OF SLURRY SEAL: The amount of asphalt emulsion to be blended with the aggregate shall be adjusted to secure a residual asphalt content of 7.5 to 73.5% by weight of dry aggregate in the finished seal coat. Only the least amount of water necessary to obtain a fluid and homogeneous mixture without segregation shall be added. At all times, segregated mixes will be rejected. The Contractor shall, at his own expense, make trial batches to determine the ultimate blend of mineral aggregate and residual asphalt. The Director of Transportation and Environmental Services shall give final approval to the design used. EQUIPMENT: All equipment, tools, and machines used in the performance of this work shall be maintained in satisfactory working condition subject to the approval of the Director of Transportation and Environmental Services. (a) Mixer. The slurry seal mixing machine shall be a continuous flow mixing unit equipped for delivering accurately metered proportions of water, aggregate, fines and asphalt emulsion to a revolving spiralled multiblade mixer tank and to discharge the thoroughly mixed product on a continuous basis. A minimum of two (2) slurry seal units shall be used. APPLICATION OF SLURRY SEAL SURFACE: Approved hand squeegees shall be used to spread slurry in areas non - accessible to the slurry mixer. The Contractor will provide and maintain suitable protection on manhole covers, catch basins and open grates during spreading operations. A light film of coal oil is to be applied to all covers and castings prior to spreading and same are to be brushed clean of slurry following application. The successful bidder will, at all times, work in close liaison with the Township of Oro - Medonte Director of Transportation and Environmental Services, or his Representative, and all works shall be done solely at the discretion of the Director of Transportation and Environmental Services. WORKING TIME LIMITS: The Contractor will be allowed to carry out operations only during daylight hours between 7.00 a.m. and 5.00 p.m., Monday through the following Friday, except Statutory or Civic Holidays, unless otherwise approved or directed by the Director of Transportation and Environmental Services. The work is to be completed during the time period of June 7, 2009 to August 29, 2009. Page 363 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... TRAFFIC CONTROL: The Contractor will be responsible for all traffic control and will supply all traffic control devices as specified in, and will comply with Ministry of Transportation and Township By -laws. No compensation other than that provided under the Contract unit price will be made for protection of the work or for the control of traffic. Any damage to the new surface during the curing period done by traffic or the Contractor's equipment will be repaired at the Contractor's expense. MEASUREMENT AND PAYMENT.• The slurry seal surface shall be measured and paid for by the square metre of work completed and accepted as designated by the Director of Transportation and Environmental Services. Payment shall include all costs arising in performing the work, including plant, labour, equipment, materials, and all other costs, except costs resulting from operations detailed under Traffic Control. QUANTITIES: The Contractor will supply sufficient equipment, labour and materials to complete a minimum of 12,000 square metres per working day. SUB- CONTRACTORS: The Contractor shall not use sub - contractors, unless otherwise approved and is at the sole discretion of the Director of Transportation and Environmental Services. PREVIOUS EXPERIENCE: The Tenderer shall submit a resume of previous experience. List below other slurry seal contracts undertaken by Tenderer: YEAR JOB AUTHORITY VOLUME 2008 Slurry Seal Town of Innisfil 212000 sq.m. 2008 Slurry Seal Township of Essa 117000 sq.m. 2008 Slurry Seal District Qf Muskoka 447000 sq.m. 2008 Slurry Seal County of Bruce 100000 sq.m. 2008 Slurry Seal County of Elgin 83000 sq.m. 10 Page 364 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... QUICK BREAK SLURRY SEAL All roadways will require the use of quick breaking slurry; the emulsifier shall be "1NDUL/N MQK" or the equivalent. The Contractor will quote the material used and supplier of the Quick Set Emulsifier, for approval by the Director of Transportation and Environmental Services. 11 Page 365 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... SCHEDULE "A" LIST OF BIDDER'S EQUIPMENT Please list the equipment to be used for Contract No. PW2009 - 02 and specify whether the equipment to be used is owned by your firm or rented. NO. OF UNITS YEAR MAKE MODEL 1 2009 BERGKAMP M1 Continuous Machine 1 L 1998 BERGKAMP Ml Continuous Machine 3 2009 BERGKAMP Support Units 3 2007 BERGKAMP Support Units 1 2005 BERGKAMP M210 2 2004 BERGKAMP M210 - 1 1997 BERGKAMP M206 �l 1985 BERGKAMP � M208 IF- ,*NOTE - ALL E UIPMENT 0 NED BY DUNCOR ENTERPRIS IF- F7 F 12 Page 366 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... AGREEMENT — TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this 19 day of MARCH 2009. BETWEEN DUNCOR ENTERPRISES INC. ofthe TOWNSHIP OF ORO- MEDONTE in the District or County of and the Province of Ontario; SIMCOE Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Director of Transportation and Environmental Services or his Representative, to do all the work as described hereafter, furnish all the materials, except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender therefore, which are identified and acknowledged in the schedule of provisions, plans, specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as full and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. 13 Page 367 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement on or before the 28th day of August, 2009. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal 14 Signature of Corporation Seal of Corporation Page 368 of 412 Agenda Item # 18d) - Being a By -Law to Authorize the Execution of an Agreement Be... W'S11) s /aizuu�j 1u:31:Zti AM PAUL 1 /UUI Pax berver � B200 Front Street West Telephone: Toronto ON M5V 3J 1 (416) 344 -1012 n� M CON' RACTOR L'ENTREPRENEUR Certificate of Clearance Certificate de d6charge The Workplace Safety and Insurance Board (WSIB) hereby waives Its rights under Section 141 of the Workplace Safety and Insurance Act to hold the Principal, that is in a contractual agreement with the Contractor named, liable for any Section 141 Iiabdity of the Contractor for premiums and levies of the WSIB owing now or within 60 days from the date of this Certificate. DUNCOR ENTERPRISES INC Par lapresente ,to Commission dolasecunte RR 1 professionne0e et de /'assurance contre les accidents 207 47H LINE S du travail (CSPAAT) renonce aux droits qui lui sont SHANTY BAY ON conf €r €s en vertu de Particle 141 de /a Lot sur la L O L 2 LO secunte professionnette et I'assurance contre /es accidents du travail et qui I'autorisent a tenir /entrepreneur principal, qui a signe une entente contractueNe avec 1'entrepreneur dont le nom figure sur le present certificat, responsable du patement de toute prune ou de, toute somme que 1'entrepreneur est tenu de verser 6 le CSPAAT immediatement ou darts /es 60 jours suivant /a date indiqu4e sur ce ceriiticat. THIS CERTIFICATE IS VALID FOR ALL CONTRACTS OF THE NAMED CONTRACTOR DURING THE EFFECTIVE PERIOD LE PRESENT CERTIFICAT EST VALIDE POUR TOUS LES CONTRATS PASSES PAR LEDIT ENTREPRENEUR PENDANT LA PERIODS D'APPLICATION DU CERTIFICAT WSIB i;L6MT Account No 1 N° de comply Firm No. /N° d'entreprise gf#aeiive�.0atefflate d'autr6e sii- ttiguetu-' 6668038 210471 ET ASPHALT PAVING Valid only when signed by an authorized Officer at the WSIB. Non va6de sans /a signature d'un agent autorise de /a CSPAAT. ZZ4� Rate.'Taux Description Rate /Taux Description 9216000 ASPHALT PAVING Contract Description) Description du contrat Certificate No i N° de cor8/icat 203539488 Contact the WSIB if you question the validity of this document i 705 4 e Veuiliez communiquer avec /a CSPAAT si vous doutez de fa validit4 du presant document. 0190C (07108) MAR 05,2009 10:36A wsib Page - Page 369 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2009 -087 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Miller Paving Limited, for Dark Journal Virgin Oil (Tender PW2009 -03) WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C090422 -5, the successful bidder of Tender PW2009 -03 to be Miller Paving Limited. AND WHEREAS Council deems it expedient to enter into an agreement for Contract No. PW2009 -03, for Dark Journal Virgin Oil, with Miller Paving Limited; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2009 -03 attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 370 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... Schedule "A" to By -law No. 2009 -087 TENDER FOR THE�� TOWNSHIP OF ORO- MEDONTE CONTRACT NO, PW2009 - 03 TENDER FOR "DARK JOURNAL" VIRGIN OIL Page 371 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS 9 :00 A.M. ON FRIDAY, MARCH 20, 2009 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, March 20, 2009 at 10 :00 a.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2009 - 03" and addressed to Doug Irwin, Clerk, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C. R. S. S. Director of Transportation and Environmental Services Township of Oro- Medonte Telephone: (705) 487 -2171 z Page 372 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... CONTRACT NO. PW2009 — 03 NOTICE TO BIDDERS: 1. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complied with. 2. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. The Contractor must also supply the Township of Oro - Medonte with a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act and Book #7. Should the Contractor be in contravention of the above, all the work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Transportation and Environmental Services or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2009 - 03. The Township of Oro - Medonte requires the Contractor to enclose with the tender an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered total amount. Payment will be made on the unit price tendered. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. All work is to be performed under the supervision of the Director of Transportation and Environmental Services or his Representative. Page 373 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro - Medonte for 10% of the total bid or optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (14) days of tender opening. The cheque or Letter of Credit of the successful bidder will be retained until the Municipality's acceptance of the work. Tenders not accompanied by a certified cheque or Letter of Credit will not be considered. Basis for Rejection of Tender. Tenders may be rejected for any of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER *. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the pan` of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. The Contractor shall be responsible for any environmental damages caused while applying the product or for two (2) days after applying the product. Penalty Clause: If the Contractor shall fail to complete the work in accordance with the contract and to the satisfaction of the Director within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. Page 374 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR CONTRACT NO. PW2009 — 03 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements'; made payable to the Township of Oro - Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the contract price. I/We (the Contractor) promise to commence work on: (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by. June 19 2009 (To be completed by Municipality) By: Name of Firm or Individual (Hereinafter referred to as the "Contractor ") Address Name of Person Signing for Firm (Signature) 1-367�5_ Office of Person Signing for Firm Telephone No. Page 375 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... GENERAL CONDITIONS The general conditions of this Contract will be the general conditions as set out in OPS General Conditions and OPS Section 100, unless stated otherwise and is pertinent to this Contract Regulations: The Contractor shall abide by all Acts, By -laws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done may be paid up to 85% of the estimated value of the work performed. Within thirty -seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Engineer or Director of Transportation and Environmental Services: Means the Council of the Municipality, or such other person, partnership or corporation as may be authorized by the Council to act on their behalf, in any particular capacity. Weighing: Weighing shall be carried out in accordance with OPSS Form 102, current at the time of this Contract. Copies of OPSS Form 102 are available upon request from the MTO District Office. Damage by Vehicles and Other Equipment: If at any time, in the opinion of the Director of Transportation and Environmental Services, damage is being done, or is likely to be done, to any highway or any improvement thereon, other than such portions as are part of the work, by the Contractor's vehicles or other equipment, whether licensed or unlicensed, the Contractor shall, on the direction of the Director of Transportation and Environmental Services and at the Contractor's own expense, make changes in or other equipment, or shall alter loading or shall in some other manner, remove the cause of such damage to the satisfaction of the Director of Transportation and Environmental Services. Loadina of Motor Vehicles: Where a vehicle is hauling material for use on the work under the Contract, in whole or in part, upon a public highway and where motor vehicle registration is required for such vehicle, the Contractor shall not cause or permit such vehicle to be loaded beyond the legal limit, as specified in the Highway Traffic Act, whether such vehicle is registered in the name of the Contractor or otherwise. r Page 376 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... CONTRACT NO. PW2009 — 03 TENDER FOR "DARK JOURNAL" VIRGIN OIL Schedule of unit prices attached to and forming part of the tender for Contract No. PW2009 - 03 ITEM SPEC. DESCRIPTION UNIT ESTIMATED UNIT TOTAL NO, NO. OF ITEM QUANTITIES PRICE 1. Dark Journal Litres 211,000 Virgin Oil P.S.T. G.S.T. $ -r� TOTAL $ 8 f V6 11We hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the %t om' of_ �14-1-1e ePC_ f 1- in the �2,6 o ✓ C6unty of ye, this ! day of ? �� �- , 2009. Signature of Cdntractor or Witnesses and Position Held Name and Telephone No. of Person To be Contacted for Ordering Supply Signature of the Corporation Seal of Corporation Page 377 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... AGREEMENT -TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this day of BETWEEN of the /rrj ez' in the District or County of��, �, f . 1 and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Director of Transportation and Environmental Services or his Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPTION OF THE WORKS: Supplying, hauling and applying "Dark Journal" Virgin Oil to roads within the Township of Oro - Medonte, as directed by the Director of Transportation and Environmental Services or his Representative. fi Page 378 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with the Agreement on or before the 19th day of June, 2009. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal 9 Signature of Corporation Seal of Corporation Page 379 of 412 Agenda Item # 18e) - Being a By -Law to Authorize the Execution of an Agreement Be... M`B — oivra8ro — CSRPAT CONTRACTOR L ` ENTREPRENEUR 200 FRONT STREET WEST Certificate of Clearance TORONTO, ONTARIO Certificate de decharge M5V 3J1 (416) 344 -1012 MILLER PAVING LIMITED MARKFIAM INDUSTRIAL PARK BOX 4080 MARKHAM ON L3R 9R8 The Workplace Safety and Insurance Board (WSIB) hereby waives its rights under Section 141 of the Workplace Safety and Insurance Act to hold the Principal, that is in a contractual agreement with the Contractor named, liable for any Section 141 liability of the Contractor for premiums and levies of the WSIB owing now or within 60 days from the date of this Certificate. Par la pr6sente, la Commission de la s6curite professionnelle et de /'assurance contre les accidents du travail (CSPAA7) renonce aux droits qui lui sont conf ,6res en vertu de l'article 141 de la Loi sur la sdcurite professionnelle et /'assurance contre les accidents du travail et qui I'autorisent a tenir 1'entrepreneur principal, qui a signe une entente contractuelle avec Pentrepreneur dont le nom figure sur le present certificat, responsable du paiement de toute prime ou de toute somme que !'entrepreneur est tenu de verser a la CSPAAT imm6ciatement ou dans les 60 jours suivant la date indiquee sur ce certiticat. THIS CERTIFICATE IS VALID FOR ALL CONTRACTS OF THE NAMED CONTRACTOR DURING THE EFFECTIVE PERIOD LE PRESENT CERTIFICAT EST VALIDE POUR TOUS LES CONTRATS PASSES PAR LEDIT ENTREPRENEUR PENDANT LA PERIODS D`APPLICATION DU CERTIFICAT Account No./ 1V° de compte Firm No.1/V1 d'entreprise -. -- - tea.- A '` 1580841 210139(. LIMESTONE QUARRIES 3551000 READY -MIX CONCRETE 3699000 Valid Qpty when signed by an authorized Officer at the WSIB. Non valide sans la signature dun agent autodse de la CSPAAT. RatelTaux Description RatetTaux Description 0812000 LIMESTONE QUARRIES 3551000 READY -MIX CONCRETE 3699000 OTHER PETROLEUM PR 4121001 HIGHWAYS /STREETS /S 4564000 DRY BULK MATERIALS 4591001 HIGHWAY /STREET MAX Contract Description/ Description du contrat Contact the WSIB if you question the validity of this document. Veuiliez communiquer avec la CSPAAT si vous doutez de la validim du present document 0190C (07108) Certificate No. I N° de certiBcat 203535605 P Page 380 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2009 -088 Being a By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Limited, for Hot Mix Paving (Tender PW2008 -01) WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C090422 -5, the successful bidder of Tender PW2009 -01 to be K.J. Beamish Construction Co. Limited; AND WHEREAS Council deems it expedient to enter into an agreement for Contract No. PW2009 -01, for the supply of hot mix paving; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2009 -01 attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 381 of 412 Agenda Item # 18f) - Being a By-Law to Authorize the Execution of an Agreement Be t\j Schedule "A" to By-law No. 2009-088 TENDER FOR THE TOWNSHIP OF ORO-MEDONTE CONTRACT NO. PW2009 - 01 TENDER FOR HOT MIX PAVING Page 382 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS 9:00 A.M. ON FRIDAY, MARCH 20, 2009 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, March 20, 2009 at 10:00 a.m. This tender is general in nature, except that separate Forms 1 and 2 will be used. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2009 - 01 " and addressed to Doug Irwin, Clerk, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services Township of Oro - Medonte Telephone: (705) 487 -2171 The Contractor may bid on the Tender for the North Yard or the South Yard, or bid on both locations. The Contractor must grade and compact prior to paving on each section. To supply and place hot mix asphalt at various locations throughout the municipality. The Contractor must supply and place shoulder gravel on each road section after paving. 2 Page 383 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... CONTRACT NO. PW2009 — 01 NOTICE TO BIDDERS: 1. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complied with. 2. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. The Contractor must also supply the Township of Oro - Medonte with all W.H.M.I.S. regulations required, as well as a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act and Book #7. Should the Contractor be in contravention of the above, all the work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Transportation and Environmental Services or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2009 - 01. The Township of Oro - Medonte requires the Contractor to enclose with the tender an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered total amount. Payment will be made on the unit price tendered. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. All work is to be performed under the supervision of the Director of Transportation and Environmental Services or his Representative. PLEASE REVIEW THE ASPHALT CEMENT PRICE INDEX CLAUSE AT THE BACK OF THE TENDER. Page 384 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro - Medonte for 10% of the total bid must accompany this tender. The certified cheque of the successful bidder will be retained until the Municipality's acceptance of the work. The certified cheques of unsuccessful bidders will be returned within fourteen (14) days of tender opening. Tenders not accompanied by a certified cheque will not be considered. Basis for Reiection of Tender. Tenders may be rejected for any of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER *. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Penaltv Clause: If the Contractor shall fail to complete the work in accordance with the contract and to the satisfaction of the Director within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. 4 Page 385 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR CONTRACT NO. PW2009 — 01 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Oro- Medonte. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. I/We (the Contractor) promise to commence work on; (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete 80% of the work by June 26, 2009 and the remaining 20% of the contract by October 2"d, 2009. BY. P.O. Box 2177 MUM, Ontario L3V 6S1 Tel. 705- 325 -7447 Fax 705- 325 -7002 Name of Firm or Individual (Hereinafter referred to as the "Contractor') Address Name of Person Signing for Firm (Signature) K.J. sEAMISiit ST TI ®N CO. LIMITED PER ... v�ce..PRas Office of Person Signing for Firm Telephone No. 5 Page 386 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... GENERAL CONDITIONS The general conditions of this Contract will be the general conditions as set out in OPS General Conditions and OPS Section 310, unless stated otherwise, and is pertinent to this Contract. Traffic control, as outlined in Book #7, shall be strictly adhered to by the Contractor at all times. Flagmen, who must be supplied by the Contractor, shall wear protective, fluorescent clothing, hard hats and green patch safety boots. All conditions as outlined in the Ministry of Transportation Forms 100, 314 and 310, must also be adhered to by the Contractor. The Contractor shall have the current above -noted Ministry of Transportation specification numbers in his possession, or a thorough knowledge of what is contained within them. Regulations: The Contractor shall abide by all Acts, By -laws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done may be paid up to 85% of the estimated value of the work performed. Within thirty -seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Asphalt: Asphalt must be approved M.T.O. mix design having the approval of the Director of Transportation and Environmental Services or his Representative. Aggregate must be from an approved commercial source. Equipment: The Contractor shall provide all equipment in excellent condition necessary to complete the required works. Bituminous pavers equipped with automatic screened controls of approved types must be supplied by the Contractor. Except where noted below, single pavers, or the lead paver when pavers are operated in echelon, shall be controlled by a 12 m ski or 12 m floating beam. Where such a ski is a flexible unit, it shall be equipped with a spring tensioned wire extending between brackets fitted on and slightly above each end of the ski. The sensing grid shall ride in the wire, not on the ski. Page 387 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... Equipment (contd.): When two or more pavers are in echelon, pavers following the lead paver shall use joint - matching shoes designed for the purpose, which shall ride on the previously placed uncompacted mat. The automatic transverse slope shall be set for the cross fall desired by the Director of Transportation and Environmental Services and shall be capable of being operated from either side of the paver. A self - propelled pneumatic tired roller with a self - contained tire inflation system may be used for intermediate and final rolling. However, should the finished rolled surface not prove satisfactory to the Director of Transportation and Environmental Services or his Representative, then a steel wheel roller will be required by the Contractor. Page 388 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... CONTRACT NO. PW2009 — 01 TENDER FOR HOT MIX PAVING Schedule of unit prices attached to and forming part of the tender for Contract No. PW2009 - 01 SOUTH YARD NO. LOCATION DESCRIPTION UNIT ESTIMATED UNIT AMOUNT QUANTITIES PRICE 310 South Yard Area Supply and Apply Tonnes 24,708 $ $ Hot Mix HL4 surface course Fine Grading and m -2-574-02- $ $ _ Compaction � P.S.T. $1 -1 ] ,'•, i L4.4 G.S.T. TOTAL TENDER $ I Me hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the of �i' �.�: �i ;' in the County of this Zc, 711 day of _ �i. , 2009. K.J. A r ilt_TIOW CO. LgtnWITED M PRES. Signature of Contractor or Signature of the Corporation Witnesses and Position Held Seal of Corporation t :32 S -"7 ,/ V 7 1: , Name and Telephone No. of Person To be Contacted for Ordering Supply 8 Page 389 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR HOT MIX PAVING Schedule of unit prices attached to and forming part of the tender for Contract No. PW2009 - 01 NORTH YARD NO. LOCATION DESCRIPTION UNIT ESTIMATED UNIT AMOUNT ., ��� �:= this day of ; ,� � �1 fr c_ �I , 2009. QUANTITIES PRICE 310 North Yard Area Supply and Apply Tonnes -20 1-24 $ $ Hot Mix HL4 surface course) f S'i i7 Fine Grading and m -96,4M $ $ Compaction f I-7Z,9ca? - ... `:iruulcier $xrc+t v a 16 P. S. T. G. S. T. TOTAL TENDER $ Me hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the of '�'�.:� ;' in the Count of County ., ��� �:= this day of ; ,� � �1 fr c_ �I , 2009. .N .J. C kYON Co, Signature of Contractor or Witnesses and Position Held 3 2 e - _/4-V 7. Name and Telephone No. of Person To be Contacted for Ordering Supply E Signature of the Corporation Seal of Corporation Page 390 of 412 1 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... AGREEMENT — TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this day of BETWEEN J BEAMISH CONSTRUCTION CO. LIMITED of the C :,i c (C°2� ,- ," in the District or County of and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Director of Transportation and Environmental Services or his Representative, to do all the work as described hereafter, furnish all the materials, except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender therefore, which are identified and acknowledged in the schedule of provisions, plans, specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as full and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. zo Page 391 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement on or before the 2nd day of October, 2009. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. r K.J. BEAPf(SH R U i;a - N CO. LlUiTED :� PER....... :VbCE®P62ES. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal 11 Signature of Corporation Seal of Corporation Page 392 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... PAYMENT ADJUSTMENT FOR CHANGES IN THE MINISTRY OF TRANSPORTATION PERFORMANCE GRADED ASPHALT CEMENT PRICE INDEX The Township of Oro- Medonte will adjust the payment to the Tenderer based on changes to the Ministry of Transportation performance graded asphalt cement price index. The price index will be published monthly in the Contract Bulletin. The price index will be used to calculate the amount of the payment adjustment per tonne of new asphalt cement accepted in the Work. The price index will be based on the price, excluding taxes, FOB the depots in the Simcoe County area, of asphalt cement grade PG 58 -28 or equivalent. One index will be used to establish and calculate the payment adjustment for all grades. A payment adjustment per tonne of new asphalt cement will be established for each month in which paving occurs, when the price index for the month differs by more than 5% from the price index for the month of April, 2009. When the price index differential is less than 5 %, there will be no payment adjustment established for that month. Payment adjustments, due to changes in the price index, are independent of any other payment adjustments made to the hot mix tender items. The payment adjustment per tonne will apply to the quantity of new asphalt cement in the hot mix accepted in the Work during the month for which it is established. However, a payment adjustment will not apply to paving work done after the approved time for completion of the Contract has expired, including the expiration of any extensions of time that has been granted. The payment adjustment for the month will be calculated from the following formulae: 1. When Ip is greater than 1.05 ITO, the payment adjustment per tonne of asphalt cement is (Ip — 1.05 ITO) and the Contractor receives additional compensation of: PA = (Ip — 1.05 ITO) X quantity of new asphalt cement in tonnes. 2. When Ip is less than .95 ITO, the payment adjustment per tonne of asphalt cement is (.95 ITO — Ip) and the Owner receives a rebate of: PA = (.95 ITO — Ip) x quantity of new asphalt cement in tonnes. Page 393 of 412 Agenda Item # 18f) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWN / ADDENDUM FOR CONTRACT NO. PW2009 -01 (HOT MIX PAVING) North Yard 16,512 tonne — Hot Mix 15,360 tonne — Shoulder Gravel 172,800 m2 — Fine Grade South Yard 24,708 tonne — Hot Mix (as per tender) 22,984 tonne — Shoulder Gravel 258,570 m2 — Fine Grade eel� 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 fax (705) 487 -0133 www.oro- medonte.ca Page 394 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2009 -090 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Duivenvoorden Haulage Ltd. for the Supply, Haul, Mix and Pile of Winter Sand (Tender PW2009 -04) WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C090422 -5, the successful bidder of Tender PW2009 -04 to be Duivenvoorden Haulage Ltd.; AND WHEREAS Council deems it expedient to enter into an agreement for Contract No. PW2009 -04, for the supply, haul, mix and pile of winter sand, with Duivenvoorden Haulage Ltd.; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2009 -04 attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 395 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... t Schedule "A" to By -law No. 2009 -090 Lj Vr, TENDER FOR THE TOWNSHIP OF ORO- MEDONTE CONTRACT NO. PW2009 - 04 TENDER FOR THE SUPPLYING, HAULING, MIXING, AND PILING OF WINTER SAND Page 396 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS 9:00 A.M. ON FRIDAY, MARCH 20, 2009 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, March 20, 2009 at 10:00 a.m. This tender is general in nature, except that separate Forms 1 and 2 will be used. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2009 - 04" and addressed to Doug Irwin, Clerk, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services Township of Oro - Medonte Telephone: (705) 487 -2171 TENDER FOR SOUTH YARD: TENDER FOR NORTH YARD: SOUTH YARD LOCATIONS: 1) Patrol Yard - Lot 16, Concession 14 (Oro) 2) Sand Storage Shed - Lot 11, Concession 7 (Oro) NORTH YARD LOCATIONS: 1) Patrol Yard - Lot 16, Concession 9 (Medonte) 2) Sand Storage Shed - Lot 7, Concession 7 (Medonte) 2 Page 397 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... CONTRACT NO. PW2009 — 04 NOTICE TO BIDDERS; 1. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complied with. 2. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. The Contractor must also supply the Township of Oro - Medonte with a copy of a Traffic Protection Plan, in accordance with Book #7. Should the Contractor be in contravention of the above, all the work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Transportation and Environmental Services or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2009 - 04. The Township of Oro - Medonte requires the Contractor to enclose with the tender an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. The Contractor shall provide proof of "Surface Miner" training for all their employees who will perform work for this contract. 4. The Contractor will complete and forward a "Notice of Mining Activities" to the Ontario Ministry of Labour, in accordance with Section 5(3)(c) of Ontario Regulation #854. 5. Please note that this tender will be awarded on the tendered total amount. Payment will be made on the unit price tendered. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. All work is to be performed under the supervision of the Director of Transportation and Environmental Services or his Representative. 3 Page 398 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDERING REQUIREMENTS Tender Deposit. A certified cheque made payable to the Township of Oro- Medonte for i0% of the total bid or optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for i0% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (14) days of tender opening. The cheque or Letter of Credit of the successful bidder will be retained until the Municipality's acceptance of the work. Tenders not accompanied by a certified cheque or Letter of Credit will not be considered. Basis for Rejection of Tender: Tenders may be rejected for any one of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER *. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Penalty Clause: If the Contractor shall fail to complete the work in accordance with the contract and to the satisfaction of the Director within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. 4 Page 399 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR CONTRACT NO. PW2009 — 04 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements'; made payable to the Township of Oro - Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the contract price. THE TOWNSHIP OF ORO- MEDONTE SHALL DEDUCT 10% OFF OF THE TOTAL TENDER CHEQUE FOR EACH DAY THE CONTRACTOR IS OVER THE COMPLETION DATE. i/We (the Contractor) promise to commence work on; Ak ate� ,-. c,�� 1 ., -9 cpcn (To be cddnpleted by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: October 30, 2009 (To be completed by Municipality) BY: iA(,'� Orxckf Lk—A Name of Firm or Individual (Hereinafter referred 34 5 q-,\ � (-\e to as the "Contractor') L"C), l__GS 3,7 Address _ A �.c�deE h Name of Person Signing for Firm Si ture) c�4 -P ac)v 3aj�n Office of Person Signing for Firm ,jj 11 Q5 - L4 k-, - `-I 9 9 9 Telephone No. Page 400 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... GENERAL CONDITIONS The general conditions of this Contract will be the general conditions as set out in OPS General Conditions and OPS Section 100, unless stated otherwise and is pertinent to this Contract. Regulations: The Contractor shall abide by all Acts, By -laws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done may be paid up to 85% of the estimated value of the work performed. Within thirty -seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Engineer or Director of Transportation and Environmental Services: Means the Council of the Municipality, or such other person, partnerhip or corporation as may be authorized by the Council to act on their behalf, in any particular capacity. Wei_ghin_q: Weighing shall be carried out in accordance with OPSS Form 102, current at the time of this Contract. Copies of OPSS Form 102 are available upon request from the MTO District Office. Damage by Vehicles and Other Equipment: If at any time, in the opinion of the Director of Transportation and Environmental Services, damage is being done, or is likely to be done, to any highway or any improvement thereon, other than such portions as are part of the work, by the Contractor's vehicles or other equipment, whether licensed or unlicensed, the Contractor shall, on the direction of the Director of Transportation and Environmental Services and at the Contractor's own expense, make changes in or other equipment, or shall alter loadings or shall in some other manner, remove the cause of such damage to the satisfaction of the Director of Transportation and Environmental Services. Loadina of Motor Vehicles: Where a vehicle is hauling material for use on the work under the Contract, in whole or in part, upon a public highway and where motor vehicle registration is required for such vehicle, the Contractor shall not cause or permit such vehicle to be loaded beyond the legal limit, as specified in the Highway Traffic Act, whether such vehicle is registered in the name of the Contractor or otherwise. r Page 401 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... MEASUREMENT FOR PAYMENT Measurement for payment of granular materials will include only those materials incorporated into the work and accepted by the Director of Transportation and Environmental Services. (a) Tonnage Measurement: Should the Contract require payment by the tonne, the method of weighing materials for payment shall conform to the requirements of OPSS Form 102. (b) Cubic Measurement: Should the Contract require payment by the cubic metre, one of the two following methods will be employed, as specified in the Contract: (1) End Area Method: Volume of materials will be measured in their original position and computed in cubic yards by the method of average end area. (2) Truck Box Method. Materials will be measured in cubic metre (loose) by pre- determined truck capacities. The pre- determined capacity of each truck will be that computed from its box dimensions. Loading of each truck shall be kept to not less than the pre- determined capacity of truck. Conversion Factor: 1 cubic yard = 0.764 cubic metres 1 cubic metre = 1.3 cubic yards 1 cubic metre = 1.76 tonnes 1 mile = 1.6 kilometres 1 kilometre = 0.6 miles BASIS OF PAYMENT. Payment at the Contract price shall be compensation, in full, for the supply of all labour, equipment and materials necessary to complete the work to the satisfaction of the Director of Transportation and Environmental Services or his Representative. I/We (Contractor) have reviewed the above and understand the procedures implied. r � I f . Name of Person Signing for Firm Signature 7 Page 402 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR WINTER SAND FORM 1 - SOUTH YARD T. No. gl'11 )9 1 R P.S.T. $ 15 .0 G.S.T. $_11l1-A7.40 TOTAL TENDER AMOUNT $ ` ?, ; �����` `j� Cj Signed at the I cN of a1 ` _ in the County of this I— day of (f\C� fC k , 2009. iu a of Contractor or Witnesses and Position Held .1425 q'�N I i ne_ n; 5�, C n LCTS U) LO 15) Name, Address and Telephone No. of Person To be Contacted Regarding Information and/or Performance of the Contract Tender accepted by Resolution of Council on 2009. Page 403 of 412 SPEC. TENDER ITEM DESCRIPTION ESTIMATED UNIT TOTAL NO. QUANTITY PRICE HAUL AND MIX TO 1. 531 TOWNSHIP PATROL YARD 3,800 Tonnes HAUL, MIX AND PILE IN 2. 531 TOWNSHIP SAND 9,000 Tonnes STORAGE SHED T. No. gl'11 )9 1 R P.S.T. $ 15 .0 G.S.T. $_11l1-A7.40 TOTAL TENDER AMOUNT $ ` ?, ; �����` `j� Cj Signed at the I cN of a1 ` _ in the County of this I— day of (f\C� fC k , 2009. iu a of Contractor or Witnesses and Position Held .1425 q'�N I i ne_ n; 5�, C n LCTS U) LO 15) Name, Address and Telephone No. of Person To be Contacted Regarding Information and/or Performance of the Contract Tender accepted by Resolution of Council on 2009. Page 403 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... TENDER FOR WINTER SAND FORM 2 - NORTH YARD G.S.T. No. P.S.T. $ I I I L, o " G. S. T. $ 'ET-2 TOTAL TENDER AMOUNT $ `70 Q -5'G . 9 0 Signed at theme of in the County of this 1 day of _ 1' )( «f(,1­) , 2009. S6natul of Contractor or Witnesses and Position Held ± 10 1 LAS S7L., hrr>> 49q-11 Name, Address and Telephone No. of Person To be Contacted Regarding Information and /or Performance of the Contract Tender accepted by Resolution of Council on E 2009. Page 404 of 412 SPEC. TENDER ITEM DESCRIPTION ESTIMATED UNIT TOTAL NO. QUANTITY PRICE HAUL, MIX AND PILE IN 1. 531 TOWNSHIP SAND 7,500 Tonnes STORAGE SHED AT PIT � C) HAUL, MIX AND PILE AT 2. 531 THE TOWNSHIP PATROL 1,800 Tonnes YARD��,1 G.S.T. No. P.S.T. $ I I I L, o " G. S. T. $ 'ET-2 TOTAL TENDER AMOUNT $ `70 Q -5'G . 9 0 Signed at theme of in the County of this 1 day of _ 1' )( «f(,1­) , 2009. S6natul of Contractor or Witnesses and Position Held ± 10 1 LAS S7L., hrr>> 49q-11 Name, Address and Telephone No. of Person To be Contacted Regarding Information and /or Performance of the Contract Tender accepted by Resolution of Council on E 2009. Page 404 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... AGREEMENT - TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this 19 day of rncj C�l 2009. BETWEEN Oaf Arc& LtA of the in the District or County ofi and the Province of Ontario, Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Director of Transportation and Environmental Services or his Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPTION OF THE WORKS: Contract No. PW2009 - 04 is to supply, haul and mix sand to the Township of Oro- Medonte in quantities as per Form of Tender Contract No. PW2009 - 04. The Contractor will be required to refill both sand storage buildings during the winter when notified by the Municipality. 10 Page 405 of 412 Agenda Item # 18g) - Being a By -Law to Authorize the Execution of an Agreement Be... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with the Agreement on or before the 3e day of October. 2009. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal 11 igha;ure of Corporation Seal of Corporation Page 406 of 412 Agenda Item # 18h) - A By -law to amend the zoning provisions which apply to lands... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY- LAW NO. 2009 -091 A By -law to amend the zoning provisions which apply to lands within East Half of Lot 15, Concession 11 (Former Township of Oro), now in the Township of Oro - Medonte (Crooks 2009- ZBA -01) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential development, in accordance with Section C3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. Schedule `A13' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in East Half of Lot 15, Concession 11, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from Agricultural /Rural (A/RU) Zone to Residential One " Hold (R1 "H) Zone, Agricultural /Rural (A/RU) Zone to Residential One (R1) Zone, and Agricultural /Rural (A/RU) Zone to Environmental Protection (EP) Zone as shown on Schedule `A' attached hereto and forming part of this By -law. 2. The lands zoned Residential One "Hold (R1 *H) shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By -law 97 -95, as amended. The Holding Provision shall not be removed until a Site Plan Agreement that is satisfactory to Council has been entered into. 4. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 407 of 412 Agenda Item # 18h) - A By -law to amend the zoning provisions which apply to lands... Page 408 of 412 Schedule `A' to By -law No. 2009 -091 This is Schedule W to By -Law 2009 -091 passed the 29TH day of June, 2009. IV z LL 15/16 SI ❑EROAD Res dential One *Hold (R1'H) Zone Res dentlsl One [R1jZone 0 35 7 Env ronmental Protection 1 0 210 288 Mayor ' H.S. Hughes Zone Clerk (EPj J. Douglas Irwin Location: East Half of Lot 15, Concession 11 TOWNSHIP OF ORO- MEDONTE (FILE 2009- ZBA -01) Page 408 of 412 ' Zone Meters (EPj Page 408 of 412 Agenda Item # 18i) - Being a By -law to remove the Holding symbol applying to land... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2009 -092 Being a By -law to remove the Holding symbol applying to lands located at Lot 3, Plan 51M -881, 5 Warbler Way (4346-030-012-42724) (Antonio and Paulo Ribeiro) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule 'A8', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 3, Plan 51 M -881, 5 Warbler Way (Antonio and Paulo Ribeiro)" as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 409 of 412 Agenda Item # 18i) - Being a By -law to remove the Holding symbol applying to land... Schedule 'A' to By -Law No. 2009 -092 This is Schedule 'A' to By -Law 2009 -092 passed the 29th day of June, 2009. Mayor H.S. Hughes �Q N Clerk J. Douglas Irwin MOON POINT z CJ O Page 410 of 412 Agenda Item # 18j) - A By -Law to Amend By -Law No. 2009 -057, Being a By -law to App... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2009 -094 A By -Law to Amend By -Law No. 2009 -057, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P. 15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS Council of the Township of Oro - Medonte did, on the 13th day of May, 2009, enact By -law No. 2009 -057 to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers; AND WHEREAS Council deems it necessary to amend Schedule "A" of By -law No. 2009 -057; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Schedule "A" to By -law No. 2009 -057 be amended to remove: "William Van Allen ". 2. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 411 of 412 Agenda Item # 19a) - A By -Law to Confirm the Proceedings of the Council Meeting h... 119 71:90101 N a e 7 :7nr 1[� L 1101 a 9: I:111111 11 6 P J I Z &]:I I Z 6];K 0]:102 � d:1 Biel Z 119 d BY -LAW NO. 2009 -085 BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON MONDAY, JUNE 29, 2009 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Monday, June 29, 2009, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 29TH DAY OF JUNE, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 412 of 412