04 09 2003 COW Minutes
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Present:
Staff Present:
Also Present:
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, April 9, 2003 @ 9:05 a.m.
Robinson Room
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Don Bell
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Gary Smith,
Planner; Paul Eenhoorn, Fire Chief; Jerry Ball, Public Works
Superintendent; Paul Gravelle, Treasurer; Keith Mathieson, Director of
Engineering and Environmental Services; Chris Carter, Recreation Co-
ordinator
Bill Snoddon (OPP Commander), Rod Lake (OPP Inspector), Dan Birch
(Packet & Times), Frank Lawson, Marjorie Ramage, Bob Chorny, Keith
Sherman, Henry & Jean Kanty, Ian Sutherland, John Newell, Joyce
Strachan, Anita Benton, Vicki Palmer, Howie Rogers, Mel Coutanche,
Jack Pearce, Rick Dory, Bruce Porter, Bill Pidlysny, Terry Burns, Ann
Budge, George Hawrysch, William von Althen, Pat Hastings
1. NOTICE OF ADDITIONS TO AGENDA:
Motion No. CW-1
Moved by Bell, Seconded by Hough
It is recommended that the following items be added to the agenda for consideration:
6. CORRESPONDENCE:
h) Ms. Barbara Comstive, correspondence re: maintenance of roads.
i) Mr. Frank Lawson, correspondence re: parklands.
j) Councillor Marshall, correspondence from Shanty Bay Boat Launch.
7. FINANCE, ADMINISTRATION AND FIRE:
d) Report No. ADM 2003-23, Jennifer Zieleniewski, CAO, Re: OPP Request to Relocate SAVE Team at
Oro-Medonte Satellite Office & Outside Storage Compound (Snowmobile-ATV-Vessel Enforcement
Team).
e) Report No. PR2003-04, Chris Carter, Recreation Co-ordinator, Re: Request to Erect Public
Washrooms at Memorial Park.
f) Report No. ADM 2003-24, Jennifer Zieleniewski, CAO, Re: Proposed Expansion of the Nottawasaga
Valley Conservation Authority Jurisdiction within the Township of Oro-Medonte.
g) Councillor Hughes, re: Doctor Recruitment Resources.
h) Councillor Hughes, Chamber of Commerce Update.
11. IN-CAMERA:
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
c) Councillor Hughes, re: Legal Matter.
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Carried.
2. ADOPTION OF THE AGENDA:
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Motion No. CW-2
Moved by Hough, Seconded by Dickie
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It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
April 9, 2003 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: -
"IN ACCORDANCE WITH THE ACT"
None.
4. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of March, 2003.
Motion No. CW-3
Moved by Bell, Seconded by Hough
It is recommended that the Statement of Accounts for the month of March, 2003 totalling
$4,177,687.34 be received.
Carried.
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5. DEPUTATIONS:
a) 9:10 a.m. Ms. Pat Hastings, re: Plan 709.
Ms. Hastings submitted a list of requests and questions.
Motion No. CW-4 (Amendment #1)
Moved by Hughes, Seconded by Hough
It is recommended that the motion re: Plan 709 and Ms. Hastings' deputation be amended to
include that all procedures related to Plan 709 be delayed until after April 16, 2003 Council
meeting.
Recorded Vote Requested by Councillor Hough
Councillor Hough Yea
Councillor Hughes Yea
Councillor Marshall Nay
Councillor Bell Nay
Deputy Mayor Dickie Nay
Councillor Fountain Nay
Mayor Craig Nay
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Lost.
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Committee of the Whole Meeting - April 9, 2003
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Motion No. CW-5 (Amendment #2)
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Moved by Hough, Seconded by Hughes
It is recommended that the motion re: Plan 709 and Ms. Hastings' deputation be
amended to include that the Questions raised by Ms. Hastings be referred to staff for a
response under the Mayor's signature.
Carried.
Motion No. CW-6
Moved by Hough, Seconded by Bell
It is recommended that the information provided by Ms. Pat Hastings, re: Plan 709 be
received and that the Questions raised by Ms. Hastings be referred to staff for a
response under the Mayor's signature.
Carried as Amended.
6. CORRESPONDENCE:
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a) Oro-Medonte Adult Skating Club, correspondence re: thank you.
Motion No. CW-7 (Amendment)
Moved by Dickie, Seconded by Marshall
It is recommended that the motion with respect to the Adult Skating Club be amended
to receive the correspondence only.
Carried.
Motion No. CW-8
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence submitted by the Oro-Medonte Adult
Skating Club be received.
Carried as Amended.
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Committee of the Whole Meeting - April 9, 2003
b) Barrie Celtic Festival & Highland Games, correspondence re: 2003 events.
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Motion No. CW-9
Moved by Bell, Seconded by Dickie
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It is recommended that the correspondence submitted by Barrie Celtic Festival & Highland
Games re: 2003 events be received.
Carried.
c) Ms. Jean Kanty, correspondence re: Guthrie School meeting.
Motion No. cW-10
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence submitted by Ms. Jean Kanty, re: Guthrie School
meeting (Restricted Lands) be received.
Carried.
d) Orillia Public Library, 2002 Annual Report (available in Clerk's office).
Motion No. CW-11
Moved by Dickie, Seconded by Hough
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It is recommended that the 2002 Annual Report submitted by the Orillia Public Library be
received.
Carried.
e) URS Cole, Sherman & Associates Ltd., correspondence re: Notice of Public Information
Centre #2,427 Extension Transportation Corridor Environmental Assessment Terms of
Reference.
Jerry Ball, Public Works Superintendent, circulated information received at the URS Cole,
Sherman & Associates Ltd. Public Information Centre session held on March 26,2003.
Motion No. CW-12
Moved by Hough, Seconded by Dickie
It is recommended that the correspondence submitted by URS Cole, Sherman & Associates
Ltd. re: Notice of Public Information Centre #2,427 Extension Transportation Corridor
Environmental Assessment Terms of Reference be received and any comments regarding the
Environmental Assessment Terms of Reference be provided by May 23,2003 to forward to the
third round of Public Information Centres to be held in June, 2003. .
Carried.
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Committee of the Whole Meeting - April 9, 2003
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f) Orillia District Chamber of Commerce, correspondence re: Port of Orillia Opening
Ceremonies.
Motion No. CW-13
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence submitted by the Orillia District Chamber of
Commerce, re: Port of Orillia Opening Ceremonies to be held on Thursday, May 8th be
received.
Carried.
g) Town of Innisfil, correspondence re: Seat Originally held by former Mayor Davis.
Motion No. CW-14
Moved by Bell, Seconded by Dickie
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It is recommended that the correspondence submitted by The Town of Innisfil re: Seat
Originally held by former Mayor Davis concerning Smart Growth be received and that
the Township of Oro-Medonte supports the Town of Innisfil's request to the Smart
Growth Secretariat, Ministry of Municipal Affairs and Housing that consideration be
given to appoint another individual from the County of Simcoe to sit on any new future
Smart Growth panel.
Carried.
h) Ms. Barbara Comstive, correspondence re: maintenance of roads.
Motion No. CW-1S
Moved by Dickie, Seconded by Bell
It is recommended that the correspondence submitted by Ms. Barbara Comstive re:
maintenance of roads be received and referred to staff for a response under the
Mayor's signature.
Carried.
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Committee of the Whole Meeting - April 9, 2003
i) Mr. Frank Lawson, correspondence re: parklands.
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Motion No. CW-16
Moved by Fountain, Seconded by Hughes
It is recommended that the correspondence submitted by Mr. Frank Lawson re:
parklands be received.
Carried.
j) Councillor Marshall, correspondence dated April 8, 2003 from Mr. John E.
Anderson, on behalf of Shanty Bay Boat Launch Committee, re: Report PW2003-01 ,
Jerry Ball, Public Works Superintendent.
Motion No. CW-17
Moved by Marshall, Seconded by Dickie
It is recommended that the correspondence dated April 8, 2003 addressed to Councillor
Marshall from Mr. John Anderson, on behalf of the Shanty Bay Boat Launch
Committee, re: Report PW2003-01 , Jerry Ball, Public Works Superintendent, be
received.
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Carried.
7. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. FD-2003-4, Paul Eenhoorn, Fire Chief, re: Monthly Report (February).
Motion No. CW-18
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. FD-2003-4, Paul Eenhoorn, Fire Chief, re: Monthly
Report (February) be received.
Carried.
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Committee of the Whole Meeting - April 9, 2003
b) Report No. PR 2003-03, Chris Carter, Recreation Co-ordinator, re: Request for a
Refreshment Vehicle/Cart at Memorial Park.
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Motion No. CW-19 (Amendment)
Moved by Hough, Seconded by Dickie
It is recommended that the motion with respect to PR2003-03, Chris Carter, Recreation
Co-ordinator, be amended that staff be authorized to proceed with the choice
refreshment vehicle/cart for Memorial Park by means of quotes and that the monies
realized be allocated to the Recreation reserves.
Carried.
Motion No. CW-20
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. PR 2003-03, Chris Carter, Recreation Co-ordinator,
re: Request for a Refreshment Vehicle/Cart at Memorial Park be received and adopted,
that Council permit one (1) refreshment vehicle/cart to operate at Memorial Park for a
two year period during the summer months, that staff be authorized to proceed with the
choice refreshment vehicle/cart for Memorial Park by means of quotes and that the
monies realized be allocated to the Recreation reserves.
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Carried as Amended.
c) Councillor Hough, discussion re: complaint procedure.
Motion No. CW-21 (Amendment)
Moved by Hough, Seconded by Hughes
It is recommended that the motion re: receipt of information presented by Councillor
Hough be amended to include that the Clean and Clear By-law Policy be amended to
delete "(verbal complaints may be accepted when accompanied by the name and
telephone number of the complainant)".
Lost.
Motion No. CW-22
Moved by Hughes, Seconded by Marshall
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It is recommended that the information provided by Councillor Hough re: complaint
procedure be received.
Carried.
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Committee of the Whole Meeting - April 9, 2003
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d) Report No. ADM 2003-23, Jennifer Zieleniewski, CAO, Re: OPP Request to
Relocate SAVE Team at Oro-Medonte Satellite Office & Outside Storage compound.
(Snowmobile-ATV-Vessel Enforcement Team).
Motion No. CW-23
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. ADM 2003-23, Jennifer Zieleniewski, CAO, Re: OPP
Request to Relocate SAVE Team at Oro-Medonte Satellite Office & Outside Storage
Compound (Snowmobile-ATV-Vessel Enforcement Team) be received and adopted,
that the OPP Save Team be granted permission to relocate to the 4th Line North in the
Oro-Medonte OPP Satellite Office, that the OPP be granted permission to erect an
outside compound on the South wall of the Oro-Medonte Satellite Office adjacent to the
Township of Oro-Medonte's Training Centre, that the OPP, prior to commencement of
the project, submit drawings for approval to the Municipality and that all costs
associated with the SAVE Team's use of the Satellite facilities be borne by the OPP.
Carried.
e) Report No. PR2003-04, Chris Carter, Recreation Co-ordinator, Re: Request to Erect.
Public Washrooms at Memorial Park.
Motion No. CW-24
Moved by Fountain, Seconded by Hughes
It is recommended that Report No. PR2003-04, Chris Carter, Recreation Co-ordinator,
Re: Request to Erect Public Washrooms at Memorial Park be received and adopted,
that staff proceed with investigating the best approach to removing the Park House
building and report the findings to Council for final approval, that the washroom facilities
be erected in the same location as the Park House, that staff be authorized to obtain
three (3) quotes and report back for Council's approval, and that staff be authorized to
advise the local groups that have taken a recent interest in the Park House of Council's
decision.
Carried.
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Committee of the Whole Meeting April 9. 2003
f) Report No. ADM 2003-24, Jennifer Zieleniewski, CAO, Re: Proposed Expansion of the
Nottawasaga Valley Conservation Authority Jurisdiction within the Township of Oro-
Medonte.
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Motion No. CW-25
Moved by Fountain, Seconded by Hughes
It is recommended that the Report ADM2003-24, Jennifer Zieleniewski, CAO, re: Nottawasaga
Valley Conservation Authority Expansion be deferred to the next Committee of the Whole
meeting April 23, 2003.
Carried.
Motion No. CW-26
Moved by Fountain, Seconded by Marshall
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It is recommended that Report No. ADM 2003-24, Jennifer Zieleniewski, CAO, Re: Proposed
Expansion of the Nottawasaga Valley Conservation Authority Jurisdiction within the Township of
Oro-Medonte be received and adopted, that Council authorize the expansion by the
Nottawasaga Valley Conservation Authority into the remaining 53% of the Township effective
June 1, 2003, that Council authorize the joint meeting with the Township of Oro-Medonte
Council Members and the full NVCA (majority required) to be held at the Tiffin Centre, May 9,
2003 at 9:00 a.m., that staff be authorized to advise NVCA, LSRCA and SSEA of Council's
decision, and that staff be authorized to publicize the expansion of Nottawasaga Valley
Conservation Authority.
Deferred.
g) Councillor Hughes, re: Doctor Recruitment Resources.
Motion No. CW-27
Moved by Hughes, Seconded by Hough
It is recommended that the $2,500.00 in the reserve fund intended for the purpose of helping to
solve the doctor shortage be used to match private donations to the maximum of the monies in
the fund. Money donated beyond the $2,500.00 will be used to replenish money in the fund.
Donations in excess of $5,000.00 be held over for the following year's physician recruitment
and retention requests.
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Recorded Vote Requested by Councillor Hughes
Councillor Hughes Yea
Councillor Marshall Nay
Councillor Bell Nay
Deputy Mayor Dickie Nay
Councillor Fountain Nay
Councillor Hough Yea
Mayor Craig Nay
Lost.
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Committee of the Whole Meeting April 9, 2003
h) Councillor Hughes, Chamber of Commerce Update.
Discussion.
8. PUBLIC WORKS:
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a) Report No. PW 2003-01, Jerry Ball, Public Works Superintendent, re: Control of the Shanty
Bay Boat Launch.
Motion No. CW-28 (Amendment)
Moved by Marshall, Seconded by Bell
It is recommended that the motion with respect to PW2003-01 be amended to include that the
CAO be directed to bring forward a more comprehensive report regarding commercial and
public access to Lake Simcoe.
Carried.
Motion No. CW-29
Moved by Hughes, Seconded by Fountain
It is recommended that Report No. PW 2003-01, Jerry Ball, Public Works Superintendent, re:
Control of the Shanty Bay Boat Launch be received and adopted, that a By-Law be passed by
Council to designate Line 2, south of Bay Street, as a "Non-Truck Route", that the Clerk
prepares the necessary By-law, that the Public Works Department erects the necessary
sign age on Line 2, south of Bay Street and that Jones Construction be advised accordingly and .
that the CAO be directed to bring forward a more comprehensive report regarding commercial
and public access to Lake Simcoe.
Carried as Amended.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
10. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2003-5, Ron Kolbe, Director of Building and Planning, re: New Vehicle
Purchase.
Motion No. CW-30
Moved by Fountain, Seconded by Hughes
It is recommended that Report No. BD 2003-5, Ron Kolbe, Director of Building and Planning,
re: New Vehicle Purchase be received and adopted, that staff be authorized to proceed with the
quotation prior to April 15, 2003, that Jim Wilson be awarded the quotation of 2 pick-up trucks .
and one extend-a-cab truck and that unsuccessful bidders be notified.
Carried.
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Committee of the Whole Meeting - April 9. 2003
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11.IN-CAMERA:
Motion No. CW-31
Moved by Hughes, Seconded by Fountain
It is recommended that we do now go In-Camera at 1 :50 p.m. to discuss a Property, a
Personnel and a Legal Matter.
Carried.
Motion No. CW-32
Moved by Fountain, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 2:05 p.m.
Carried.
a) Deputy Mayor Dickie, re: Property Matter.
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Motion No. CW-33
Moved by Dickie, Seconded by Fountain
It is recommended that the information provided by Deputy Mayor Dickie, re: Property
Matter (Lake Simcoe Regional Airport) be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-34
Moved by Hughes, Seconded by Marshall
It is recommended that Report No. ADM 2003-025, Jennifer Zieleniewski, CAO, re:
Personnel Matter - Junior Planner be received and adopted.
Carried.
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Committee of the Whole Meeting - April 9, 2003
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d) Councillor Hughes, re: Legal Matter.
Discussion.
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12.ADJOURNMENT:
Motion No. CW-3S
Moved by Fountain, Seconded by Hughes
It is recommended that we do now adjourn at 2:07 p.m.
Carried.
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Committee of the Whole Meeting - April 9, 2003