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01 08 2003 COW Minutes . TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, January 8, 2003 @ 9:00 a.m. Neufeld Room Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAG; Marilyn Pennycook, Clerk; Andria Leigh, Senior Planner; Paul Eenhoorn, Fire Chief; Chris Carter, Recreation Co-ordinator; Keith Mathieson, Director of Engineering and Environmental Services; Jerry Ball, Public Works Superintendent; Paul Gravelle, Treasurer; Ron Kolbe, Director of Building/Planning Also Present: John Waugh (Lite FM) . 1. NOTICE OF ADDITIONS TO AGENDA: Motion No. CW-1 Moved by Hough, Seconded by Bell It is recommended that the following items be added to the agenda for consideration: 6. CORRESPONDENCE: v) Councillor Fountain, Fence update. 8. PUBLIC WORKS: a) Councillor Hughes, Snowblowing concern. b) Councillor Hughes, Garbage dumpsters. 11. IN-CAMERA: f) Councillor Hughes, Legal matter. g) Mayor Craig, Legal matter. . Carried. . 2. ADOPTION OF THE AGENDA: . Motion No. CW -2 Moved by Dickie, Seconded by Hough It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, January 8,2003 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 4. RECEIPT OF ACCOUNTS: None. 5. DEPUTATIONS: . None. 6. CORRESPONDENCE: a) Ontario Family Fishing Weekend Steering Committee, correspondence re: Family Fishing Weekend, Friday, July 4 through Sunday, July 6, 2003. Motion No. CW-3 Moved by Hough, Seconded by Bell It is recommended that the correspondence from the Ontario Family Fishing Weekend Steering Committee re: Family Fishing Weekend, Friday, July 4 through Sunday, July 6, 2003 be received. Carried. . 2 . b) Township of Severn, correspondence re: Coldwater & District Community Centre Five Year Forecast. Motion No. CW-4 Moved by Bell, Seconded by Hough It is recommended that the correspondence and minutes of the November 14th, 2002 meeting of the Recreation and Facilities Advisory Sub-Committee from the Township of Severn re: Coldwater & District Community Centre Five Year Forecast be received. Carried. c) Mike Colle, MPP, Eglinton-Lawrence, correspondence re: LCBO Deposit and Return Act. Motion No. CW-S Moved by Hough, Seconded by Dickie . It is recommended that the correspondence from Mike Colle, MPP, Eglinton-Lawrence re: LCBO Deposit and Return Act be received and referred to staff for a report. Carried. d) North Algona Wilberforce Township, resolution re: delay of Nutrient Management Plan and reimplementation of ARDA farm lease and purchase program. Motion No. CW-6 Moved by Bell, Seconded by Hough It is recommended that the resolution from North Algona Wilberforce Township re: delay of Nutrient Management Plan and re-implementation of ARDA farm lease and purchase program be received. Carried. . 3 e) Kiwanis Club of Barrie, correspondence re: invitation to Kiwanis Club of Barrie's Annual Civic Night, Monday, January 27,2003. . Motion No. CW-7 Moved by Hough, Seconded by Dickie It is recommended that the correspondence from the Kiwanis Club of Barrie re: invitation to Kiwanis Club of Barrie's Annual Civic Night, Monday, January 27,2003 be received and that Mayor Craig, Deputy Mayor Dickie, Councillor Bell, Councillor Marshall, and Councillor Hughes be authorized to attend. Carried. f) Orillia Public Library Board, minutes of the November 27, 2002 meeting. Motion No. CW-8 Moved by Bell, Seconded by Hough It is recommended that the minutes of the Orillia Public Library Board meeting of . November 27, 2002 be received. Carried. g) Pat Lawlor, correspondence re: third party liability insurance for snow removal contractors. Motion No. CW-9 Moved by Hough, Seconded by Bell It is recommended that the correspondence from Pat Lawlor re: third party liability insurance for snow removal contractors be received and referred to staff for a response. Carried. . 4 h) Oro-Medonte Community Choirs, correspondence re: funding request for 2003. . Motion No. CW-10 Moved by Dickie, Seconded by Marshall It is recommended that the correspondence from the Oro-Medonte Community Choirs re: funding request for 2003 be received and referred to the 2003 budget deliberations. Carried. i) Nottawasaga Valley Conservation Authority, highlights of November - December, 2002. Motion No. CW-11 Moved by Dickie, Seconded by Marshall It is recommended that the November - December, 2002 Highlights from the Nottawasaga Valley Conservation Authority be received. Carried. j) Ontario Early Years Centre, correspondence re: use of Warminster or Jarratt Halls for Ontario Early Years Outreach programs. . Motion No. CW-12 Moved by Marshall, Seconded by Dickie It is recommended that the correspondence from the Ontario Early Years Centre re: use of Warminster or Jarratt Halls for Ontario Early Years Outreach programs be received. Carried. k) Len and Bev Hassberger, correspondence re: appreciation of Township's support of opp Detachment Commander. Motion No. CW-13 Moved by Bell, Seconded by Dickie It is recommended that the correspondence from Staff Sgt. Len Hassberger and wife Bev re: appreciation of Township's support of OPP Detachment Commander be received and that a response from the Mayor and Members of Council be prepared expressing Council's recognition of the dedication shown over the past 9 % years. . Carried. 5 I) Lake Simcoe Regional Airport Commission, minutes of August 15, 2002 meeting. Motion No. CW-14 . Moved by Dickie, Seconded by Bell It is recommended that the minutes of the August 15th, 2002 meeting of the Lake Simcoe Regional Airport Commission be received. Carried. m) Lake Simcoe Regional Airport Commission, minutes of September 19, 2002 meeting. Motion No. CW-15 Moved by Bell, Seconded by Dickie It is recommended that the minutes of the September 19, 2002 meeting of the Lake Simcoe Regional Airport Commission be received. Carried. n) Lake Simcoe Regional Airport Commission, minutes of October 17, 2002 meeting. . Motion No. CW-16 Moved by Marshall, Seconded by Hughes It is recommended that the minutes of the October 17, 2002 meeting of the Lake Simcoe Regional Airport Commission be received. Carried. 0) Lake Simcoe Region Conservation Authority, correspondence re: Report and Executive Summary, Environment Canada - Ontario Rainfall Study (period of Spring and Summer 2000). Motion No. CW-17 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence from the Lake Simcoe Region Conservation Authority re: Report and Executive Summary, Environment Canada - Ontario Rainfall Study (period of Spring and Summer 2000) be received. Carried. . 6 . p) Lake Simcoe Region Conservation Authority, correspondence re: Implementation of Stormwater Quality Management Projects. Motion No. CW-18 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence from the Lake Simcoe Region Conservation Authority re: Implementation of Stormwater Quality Management Projects be received. Carried. q) Severn Sound Environmental Association, 2002 Third Quarter meeting, October 18, 2002. Motion No. CW-19 . Moved by Marshall, Seconded by Hughes It is recommended that the agenda and minutes of the 2002 Third Quarter meeting of October 18, 2002 of the Severn Sound Environmental Association be received. Carried. r) Indian and Northern Affairs Canada, correspondence re: Coldwater-Narrows Specific Claim. Motion No. CW-20 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence from the Indian and Northern Affairs Canada re: Coldwater-Narrows Specific Claim be received. Carried. . 7 s) Optimist International, correspondence re: rescinding of Charter. Motion No. CW-21 . Moved by Fountain, Seconded by Hughes It is recommended that the correspondence from Optimist International re: rescinding of Charter be received and that the Optimist Club be advised of Council's regret that the Club's Charter is being rescinded and express appreciation for the work done in the past in the community. Carried. t) Township of Springwater, Notice of a Public Meeting, January 20,2003, re: Part of the North Half Lot 56 and Part of the South Half Lot 57, Concession 1, EPR, former Township of Medonte, now in the Township of Springwater, municipally known as 114 Scarlett Line (Mertz Subdivision). Motion No. CW-22 Moved by Marshall, Seconded by Fountain It is recommended that the Notice of a Public Meeting from the Township of Springwater for January 20,2003, re: Part of the North Half Lot 56 and Part of the South Half Lot 57, . Concession 1, EPR, former Township of Medonte, now in the Township of Springwater, municipally known as 114 Scarlett Line (Mertz Subdivision) be received, and that the correspondence be forwarded to Council of the Township of Springwater and the Township Planning Department for the public meeting of January 20, 2003 (Mertz Subdivision) with respect to Oro-Medonte Council's concerns regarding the existing condition of Scarlett Line, future maintenance and future capital expenses with respect to meeting future traffic requirements as a result of continued development proposals in the Hillsdale Settlement Area, and specifically with respect to the proposed Mertz Subdivision. Carried. u) Ministry of the Environment, correspondence re: application process for Permits to Take Water. Motion No. CW-23 Moved by Hughes, Seconded by Marshall It is recommended that the correspondence from the Ministry of the Environment re: application process for Permits to Take Water be received. Carried. . 8 . v) Councillor Fountain, Fence update. Discussion ensued re: a community project for the erection of a stone fence at Barrie Road and 15th Concession (Councillor Fountain). 7. FINANCE, ADMINISTRATION AND FIRE: a) Councillor Bell, discussion re: Crime Stoppers Program, Horseshoe Valley.. Motion No. CW-24 Moved by Fountain, Seconded by Hughes It is recommended that the information presented by Councillor Bell re Crime Stoppers Program be received. Carried. b) Paul Eenhoorn, Fire Chief, Fire Report No. 2002-16, monthly fire report for November, 2002. Motion No. CW-2S Moved by Marshall, Seconded by Hughes . It is recommended that Fire Report No. 2002-16 by Paul Eenhoorn, Fire Chief re: monthly fire report for November, 2002 be received. Carried. 8. PUBLIC WORKS: a) Councillor Hughes, Snowblowing concern. Motion No. CW-26 Moved by Hughes, Seconded by Hough It is recommended that staff investigate whether the placement of newspapers, etc. delivered to private home owners' properties can be regulated by the municipality and that staff report back to Council their findings. Lost. b) Councillor Hughes, Garbage dumpsters. Discussion ensued regarding dumpsters at the end of th Line South. . 9 9. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES2003-01, Keith Mathieson, Director of Engineering and Environmental . Services, re: FRM Holdings Inc., Site Plan Application. Motion No. CW-27 Moved by Hughes, Seconded by Marshall It is recommended that Report No. EES2003-01 by Keith Mathieson, Director of Engineering and Environmental Services, re: FRM Holdings Inc., Site Plan Application be received and adopted, and that the Treasurer be authorized to release Mr. Michieli's cash deposit in the amount of $963.09, and further that Mr. Michieli be notified of Council's decision. Carried. b) Report No. EES2003-02, Keith Mathieson, Director of Engineering and Environmental Services, re: 1113949 Ontario Ltd. (Owner) and Craig Carleton (Tenant), Site Plan Agreement, Part Lot 19, Registrar's Compiled Plan 1720, being Part 2, 51 R-8761, formerly Township of South Orillia. Motion No. CW-28 Moved by Fountain, Seconded by Hughes . It is recommended that Report No. EES2003-02 by Keith Mathieson, Director of Engineering and Environmental Services, re: 1113949 Ontario Ltd. (Owner) and Craig Carleton (Tenant), Site Plan Agreement, Part Lot 19, Registrar's Compiled Plan 1720, being Part 2, 51 R-8761, formerly Township of South Orillia be received and adopted, and that the Treasurer be authorized to refund Mr. Carleton's cash deposit in the amount of $839.05, and further that Mr. Carleton be notified of Council's decision. Carried. 10. BUILDING, PLANNING AND DEVELOPMENT: None. 11. IN-CAMERA: Motion No. CW-29 Moved by Marshall, Seconded by Fountain It is recommended that we do now go In-Camera at 11 :25 a.m. to discuss a Legal matter and Personnel matters. Carried. . 10 f Motion No. CW-30 . Moved by Hughes, Seconded by Marshall It is recommended that we do now Rise and Report from In-Camera at 1 :05 p.m. Carried. a) Correspondence re Legal matter (Henderson). Motion No. CW-31 Moved by Fountain, Seconded by Hughes It is recommended that the correspondence from Aubrey J. F. Ford & Associate re legal matter (Henderson) be received and referred to the Treasurer for recommendation to Council. Carried. b) Confidential Report No. ADM2003-001, Jennifer Zieleniewski, CAO, Personnel matter (Jr. Planner). . Motion No. CW-32 Moved by Bell, Seconded by Hough It is recommended that Confidential Report No. ADM2003-001 by Jennifer Zieleniewski, CAO, re: Personnel matter (Jr. Planner) be received and adopted, and that Andy Karaiskakis be offered the position of Junior Planner, effective January 9, 2003, and further that payroll and the union be notified accordingly. Carried. c) Confidential Report No. ADM2003-002, Jennifer Zieleniewski, CAO, Personnel matter (Building Secretary). Motion No. CW-33 Moved by Hough, Seconded by Bell It is recommended that Confidential Report No. ADM2003-002 by Jennifer Zieleniewski, CAO, re: Personnel matter (Building Secretary) be received and adopted, and that Ms. Nina Marion be offered the position of Building Secretary, effective January 20, 2003, and further that payroll and the union be notified accordingly. . Carried. 11 d) Confidential Report No. ADM2003-003, Jennifer Zieleniewski, CAO, Personnel matter (Sr. t Planner, Contract Position). Motion No. CW-34 . Moved by Marshall, Seconded by Hughes It is recommended that Confidential Report No. ADM2003-003 by Jennifer Zieleniewski, CAO, re: Personnel matter (Sr. Planner, Contract Position) be received and adopted, and that the CAO be authorized to enter into negotiations for the 14 month contract position of Senior Planner. Carried. e) Confidential Report No. ADM2003-004, Jennifer Zieleniewski, CAO, Personnel matter (Water Technician). Motion No. CW-35 Moved by Hughes, Seconded by Marshall It is recommended that Confidential Report No. ADM2003-004 by Jennifer Zieleniewski, CAO, re: Personnel matter (Water Technician) be received and adopted, and that staff be authorized to proceed with the competition for a Water Technician. Carried. f) Councillor Hughes, Legal matter. Discussion ensued. . g) Mayor Craig, Legal matter. Discussion ensued re: Plan 709 update - FOI. 12. ADJOURNMENT: Motion No. CW-36 Moved by Hughes, Seconded by Marshall It is recommended that we do now adjourn at 1 :20 p.m. Carried. -w . 12