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01 15 2003 Council Minutes <( THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES . Wednesday, January 15, 2003 TIME: 7:07 p.m. FIFTY-SEVENTH MEETING 2000-2003 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk Also Present: John Waugh (Lite FM); Gordon Ball, Jane Ball; Elizabeth Anne Woodside; Kathleen Clarke; Greg Howse; Terri Richard; Jon Oelrichs; Hartley Woodside; Melanie Moore; Keith Laird; Jim Purnell; Allan Baker; Ernie Dryden; Linda Baker 1. OPENING OF MEETING BY THE MAYOR . Mayor J. Neil Craig assumed the chair and called the meeting to order. 2. PRA YERlCONTEMPLA TION/REFLECTION 3. NOTICE OF ADDITIONS: Motion No.1 Moved by Hughes, Seconded by Fountain . Be it resolved that the following items be added to the agenda for consideration: 12. REPORTS OF MUNICIPAL OFFICERS: a) Deputy Mayor Dickie, discussion re: Council newsletter. 13. REPORTS OF COMMITTEES: b) Oro-Medonte Recreation Advisory Committee, minutes of the January 8, 2003 meeting. 14. COMMUNICATIONS d) Additional Information reo this Item - Resolution by Municipality of West Elgin reo Closing of Rural Schools. j) Douglas Campbell, correspondence reo Sale and Disposition of Parts A, B and C, Plan 709. 15. IN-CAMERA: d) Jennifer Zieleniewski, CAO, reo Personnel Matter. Carried. 4. ADOPTION OF AGENDA: 't Motion No.2 Moved by Fountain, Seconded by Marshall . Be it resolved that the agenda for the Council meeting of Wednesday, January 15, 2003 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None. 6. RECOGNITION OF ACHIEVEMENTS: None. 7. PUBLIC MEETINGS None. 8. MINUTES OF PREVIOUS MEETINGS: a) Minutes of the Council Meeting held Wednesday, December 18, 2002. . Motion No.3 Moved by Hughes, Seconded by Fountain Be it resolved that the minutes of the Council meeting held Wednesday, December 18, 2002 be adopted as printed and circulated. Carried. 9. DEPUTATIONS: a) 7:00 p.m. Rowanwood Conserver Society Co-operative Inc. re: Property Matter. Mr. Hartley Woodside presented written comments on behalf of Rowanwood. Motion No.4 Moved by Marshall, Seconded by Hughes Be it resolved that the information presented by the Rowanwood Conserver Society Co- operative Inc. reo Property matter be received and referred to staff for a draft response . for Council's consideration. Carried. 2 b) 7:10 p.m. Jim Woodford, re: Oro Moraine Study. . Mr. Woodford did not attend. 10. CONSENT AGENDA CORRESPONDENCE: Motion No. 5 Moved by Fountain, Seconded by Marshall Be it resolved that the items under "Consent Agenda Correspondence" as listed below be received: a) Simcoe County District School Board, meeting highlights, December 18, 2002. b) Midland Public Library Board, minutes of meeting, November 14, 2002. Carried. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: . None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Deputy Mayor Dickie, discussion re: Council newsletter. Deputy Mayor Dickie expressed an interest in developing a Council newsletter for this year. Discussion ensued. 13. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, January 8, 2003. Motion No.6 Moved by Fountain, Seconded by Hughes . Be it resolved that the minutes of the Committee of the Whole meeting held on January 8,2003 be received and the recommendations therein be adopted. Carried. 3 b) Oro-Medonte Recreation Advisory Committee, minutes of the January 8, 2003 meeting. Motion No. 7 . Moved by Marshall, Seconded by Hughes Be it resolved that the minutes of the Recreation Advisory Committee meeting held on January 8, 2003 be received and adopted. Carried. Motion No.8 Moved by Marshall, Seconded by Hughes Be it resolved that staff approach the Oro District Lions Club for consideration of an alternative use for the trail posts and that an alternative method of kilometer marking be considered. Carried. 14. COMMUNICATIONS: a) O'Brien House, correspondence re: grant request for 2003. Motion No.9 . Moved by Hughes, Seconded by Fountain Be it resolved that the correspondence from O'Brien House re: grant request for 2003 be received and referred to the 2003 budget deliberations. Carried. b) URS Cole, Sherman & Associates Ltd., correspondence re: Transportation Environmental Study Report Submission, Highway 12 Preliminary Design Study, from Simcoe County Road 23 (Coldwater) Easterly to the City of Orillia West Limit (copy available for review in Clerk's office). Motion No. 10 Moved by Fountain, Seconded by Marshall Be it resolved that the correspondence from URS Cole, Sherman & Associates Ltd. re: Transportation Environmental Study Report Submission, Highway 12 Preliminary Design Study, from Simcoe County Road 23 (Coldwater) Easterly to the City of Orillia West Limit be received. Carried. . 4 c) Moon Point Home Owners Association, correspondence re: High Voltage Damage, December 10, 2002. . Motion No. 11 Moved by Hughes, Seconded by Fountain Be it resolved that the correspondence from the Moon Point Home Owners Association re: High Voltage Damage, December 10, 2002 be received and referred to staff for a response under the Mayor's signature. Carried. d) Simcoe County District School Board, correspondence re: Review of School Closure/Consolidation Policy. Motion No. 12 Moved by Fountain, Seconded by Marshall Be it resolved that the correspondence from the Simcoe County District School Board re: Review of School Closure/Consolidation Policy be received and forwarded to staff for a response. Carried. ADDITIONAL INFO: Resolution by Municipality of West Elgin reo Closing of Rural Schools. . Motion No. 13 Moved by Hough, Seconded by Bell Be it resolved that the resolution received from the Municipality of West Elgin dated January 7, 2003 with respect to closing of rural schools be received. Carried. e) County of Simcoe, Notice of Public Meeting re: amendment to By-law No. 2840 of the County of Simcoe to permit the construction of a 6 unit townhouse complex adjacent to County Road 93 located at Block 340, Plan 51 M-689, municipally known as 382, 384, 386, 388, 390 and 392 Dunsmore Lane in the City of Barrie. Motion No. 14 Moved by Bell, Seconded by Hough . Be it resolved that the Notice of Public Meeting from the County of Simcoe re: amendment to By-law No. 2840 of the County of Simcoe to permit the construction of a 6 unit townhouse complex adjacent to County Road 93 located at Block 340, Plan 51 M- 689, municipally known as 382, 384, 386, 388, 390 and 392 Dunsmore Lane in the City of Barrie be received. Carried. 5 f) County of Simcoe, Notice of Public Meeting re: amendment to By-law No. 2840 of the County of Simcoe to permit the construction of a residence adjacent to County Road 93, located at Lot 154, Plan 51M-689, municipally known as 30 Hewitt Place in the City of Barrie. . Motion No. 15 Moved by Dickie, Seconded by Hough Be it resolved that the Notice of Public Meeting from the County of Simcoe re: amendment to By-law No. 2840 of the County of Simcoe to permit the construction of a residence adjacent to County Road 93, located at Lot 154, Plan 51M-689, municipally known as 30 Hewitt Place in the City of Barrie be received. Carried. g) The Oro Moraine Association, correspondence re: Planning Studies. Motion No. 16 Moved by Dickie, Seconded by Hough Be it resolved that the correspondence from the Oro Moraine Association re: Planning Studies be received. Carried. h) Dr. N. Shiffman, correspondence re: proposed change to drainage into Lake Simcoe . at the foot of Oro Line 5. Motion No. 17 Moved by Hough, Seconded by Bell Be it resolved that the correspondence from Dr. N. Shiffman re: proposed change to drainage into Lake Simcoe at the foot of Oro Line 5 be received and referred to staff for a response. Carried. i) YMCA, correspondence re: use of Oro-Medonte Memorial Park from June 30 to August 22, 2003. Motion No. 18 Moved by Hough, Seconded by Dickie Be it resolved that the correspondence from the YMCA re: use of Oro-Medonte Memorial Park from June 30 to August 22,2003 be received and referred to staff for a report to Council. Carried. . 6 j) Douglas Campbell, correspondence reo Sale and Disposition of Parts A, B and C, Plan 709. . Motion No. 19 Moved by Fountain, Seconded by Bell Be it resolved that the correspondence received from Mr. Doug Campbell on January 15, 2003 reo sale and disposition of Part A, B, and C, Plan 709 be received. Carried. 15. IN-CAMERA: Motion No. 20 Moved by Hough, Seconded by Dickie Be it resolved that we do now go In-Camera at 8:29 p.m. to discuss legal and personnel matters. . Carried. Motion No. 21 Moved by Bell, Seconded by Fountain Be it resolved that we do now Rise and Report from In-Camera at 9:00 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Legal matter (Plan 709). Motion No. 22 Moved by Dickie, Seconded by Bell Be it resolved that the information provided by Jennifer Zieleniewski, CAO, re: legal matter (Plan 709) be received. . Carried. 7 b) Confidential Report No. ADM2003-007, Jennifer Zieleniewski, CAO, re: Personnel matter (Senior Planner). . Motion No. 23 Moved by Bell, Seconded by Dickie Be it resolved that Confidential Report No. ADM2003-007 by Jennifer Zieleniewski, CAO, re: Personnel matter (Senior Planner) be received and adopted; and that Mr. Gary Smith be offered the 14 month contract position of Senior Planner effective February 3, 2003, with provision for one week of holidays. Carried. c) Confidential Report No. ADM2003-008, Jennifer Zieleniewski, CAO, re: Personnel matter (Clerk's Assistant). Motion No. 24 Moved by Dickie, Seconded by Hough . Be it resolved that Confidential Report No. ADM2003-008 by Jennifer Zieleniewski, CAO, re: Personnel matter (Clerk's Assistant) be received and adopted; and that Ms. Janette Teeter be offered the position of Clerk's Assistant effective February 3,2003; and that the Treasurer be notified accordingly. Carried. d) Confidential Report No. ADM2003-009, Jennifer Zieleniewski, CAO, reo Personnel Matter (Public Works Operator). Motion No. 25 Moved by Hough, Seconded by Dickie Be it resolved that Confidential Report No. ADM2003-009 by Jennifer Zieleniewski, CAO, re: Personnel matter (Public Works Operator) be received and adopted; and that Mr. Jonathan Roe be offered the position of Public Works Operator on a full-time basis, effective December 23, 2002 and that full benefits be implemented; and that Payroll and the Union be notified accordingly. Carried. . 8 16. BY-LAWS: a) By-law No. 2003-001 Being a by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. . Motion No. 26 Moved by Bell, Seconded by Dickie Be it resolved that a by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest be introduced and read a first and second time and numbered By-law No. 2003-001. Carried. That By-law No. 2003-001 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. CONFIRMATION BY-LAW NO. 2003-002. Motion No. 27 Moved by Dickie, Seconded by Hough . Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 15, 2003 be introduced and read a first and second time and numbered By-law No. 2003-002. Carried. That By-law No. 2003-002 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. ADJOURNMENT: Motion No. 28 Moved by Dickie, Seconded by Hough Be it resolved that we do now adjourn at 9:10 p.m. Carried. . 9 . . .