06 17 2009 COW Minutes- --A~
Township ot~~
Proud Heritage, Exciting Future
Wednesday, June 17, 2009
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING
MINUTES
Council Chambers
TIME: 9:05 a.m.
2006 - 2010 COUNCIL
Present:
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present:
Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer/Deputy
CAO; Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of
Development Services; Jerry Ball, Director of
Transportation and Environmental Services;
Shawn Binns, Director of Recreation and
Community Services; Tamara Obee, Human
Resources Officer; Janette Teeter, Deputy Clerk;
Marie Brissette, Committee Co-ordinator
Also Present:
Kris Menzies, Paul Ward
1. NOTICE OF ADDITIONS
a) Motion for Additions.
Motion No. CW090617-1
Moved by Crawford, Seconded by Allison
It is recommended that the following items be added to the agenda for
consideration:
5. CONSENT AGENDA
d) Correspondence received June 16, 2009 from John Baird, Canada's
Minister of Transport, Infrastructure and Communities and George
Smitherman, Ontario's Deputy Premier and Minister of Energy and
Infrastructure re: Notice to Heads of Council, Infrastructure Stimulus Fund and
Communities Component at Work in Ontario.
Staff Recommendation: Receipt.
Page 1 of 14
Committee of the Whole Minutes - June 17, 2009.
Motion No. CW090617-1 (Cont'd)
6. COMMUNICATIONS
d) Correspondence dated June 9, 2009 from Deborah Price Sherman,
Administrator for the Board of Directors & Equity Members, Indian Park
Association, re: IPA Resolution to Proceed with Dissolution of the
Association.
e) Correspondence dated June 9, 2009 from Noah Murad, Owner, Moss
Developments Ltd., re: Part of Lot 11, Concession 2, Sign By-Law Exemption
Request.
10. DEVELOPMENT SERVICES
c) Andria Leigh, Director of Development Services, re: Nottawasaga Valley
Conservation Authority (NVCA) June 12, 2009 Public Meeting Update.
12. RECREATION AND COMMUNITY SERVICES
a) Shawn Binns, Director of Recreation and Community Services, re: 4th
Line Park Update.
13. IN-CAMERA
d) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Council-
Staff Relations).
Carried
2. ADOPTION OF AGENDA
a) Motion for Adoption.
Motion No. CW090617-2
Moved by Agnew, Seconded by Evans
It is recommended that the agenda for the Committee of the Whole meeting
of Wednesday, June 17, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
Page 2 of 14
Committee of the Whole Minutes - June 17, 2009.
5. CONSENT AGENDA:
a) Orillia Public Library Board, minutes of meeting held on April 29, 2009.
Staff Recommendation: Receipt.
b) Correspondence dated June 1, 2009 from John Britten, President, Orillia
District Snowmobile Club, re: Tree Cutting, Line 5 North, North of Horseshoe
Valley Road.
Staff Recommendation: Receipt.
c) Correspondence dated June 5, 2009 from Gayle Wood, CAO, Lake Simcoe
Region Conservation Authority, re: Virginia Hackson Appointment to Vice
Chair/Treasurer of Conservation Ontario's Council.
Staff Recommendation: Receipt.
d) Correspondence received June 16, 2009 from John Baird, Canada's Minister
of Transport, Infrastructure and Communities and George Smitherman,
Ontario's Deputy Premier and Minister of Energy and Infrastructure re: Notice
to Heads of Council, Infrastructure Stimulus Fund and Communities
Component at Work in Ontario.
Staff Recommendation: Receipt.
Motion No. CW090617-3
Moved by Allison, Seconded by Agnew
It is recommended that the staff recommendations with respect to the items
listed under "Consent Agenda" be adopted as printed:
a) Orillia Public Library Board, minutes of meeting held on April 29, 2009.
Received.
b) Correspondence dated June 1, 2009 from John Britten, President, Orillia
District Snowmobile Club, re: Tree Cutting, Line 5 North, North of Horseshoe
Valley Road.
Received.
c) Correspondence dated June 5, 2009 from Gayle Wood, CAO, Lake Simcoe
Region Conservation Authority, re: Virginia Hackson Appointment to Vice
Chair/Treasurer of Conservation Ontario's Council.
Received.
d) Correspondence received June 16, 2009 from John Baird, Canada's Minister
of Transport, Infrastructure and Communities and George Smitherman,
Ontario's Deputy Premier and Minister of Energy and Infrastructure re: Notice
to Heads of Council, Infrastructure Stimulus Fund and Communities
Component at Work in Ontario.
Received.
Carried.
Page 3 of 14
Committee of the Whole Minutes - June 17, 2009.
6. COMMUNICATIONS:
a) Correspondence dated May 15, 2009 from Desmond McGurrin re:
Acquisition of Road Allowance between Concessions 4 and 5, Township of
Oro-Medonte, Part 2 on Plan 51 R-17464.
Motion No. CW090617-4
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated May 15, 2009 from
Desmond McGurrin re: Acquisition of Road Allowance between Concessions
4 and 5, Township of Oro-Medonte, Part 2 on Plan 51 R-17464 be received
and referred to staff for a report.
Carried.
b) Correspondence dated June 3, 2009 from Yvonne Galbraith and Tim
McHardy, re: Request for Parking Exemption, 1024 Line 7 South on July 4,
2009.
Motion No. CW090617-5
Moved by Agnew, Seconded by Allison
It is recommended that
1. The correspondence dated June 3, 2009 from Yvonne Galbraith and
Tim McHardy, re: Request for Parking Exemption, 1024 Line 7 South
on July 4, 2009 be received.
2. That the applicants be granted a parking exemption at 1024 Line 7
South on July 4, 2009.
3. That the Chief Municipal Law Enforcement Officer liaise with the
applicant.
4. And Further That the applicant be advised of Council's decision.
Carried.
c) Correspondence received June 9, 2009 from Curtis Gray, Craighurst
Community Center re: Capital Project Requests.
Motion No. CW090617-6
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence received June 9, 2009 from Curtis Gray,
Craighurst Community Center re: Capital Project Requests be
received.
2. That an expenditure of $9,700 for the replacement of windows and
doors at the Craighurst Community Hall be approved, on a 50/50 cost
share basis.
3. That the Township's portion of the expenditure be funded from the
Recreation Reserve.
4. And That the applicant be advised of Council's decision.
Carried.
Page 4 of 14
Committee of the Whole Minutes - June 17, 2009.
d) Correspondence dated June 9, 2009 from Deborah Price Sherman,
Administrator for the Board of Directors & Equity Members, Indian Park
Association, re: IPA Resolution to Proceed with Dissolution of the
Association.
Motion No. CW090617-7
Moved by Allison, Seconded by Agnew
It is recommended that the correspondence dated June 9, 2009 from
Deborah Price Sherman, Administrator for the Board of Directors & Equity
Members, Indian Park Association, re: IPA Resolution to Proceed with
Dissolution of the Association be received and that staff report back to
Council.
Carried.
e) Correspondence dated June 9, 2009 from Noah Murad, Owner, Moss
Developments Ltd., re: Part of Lot 11, Concession 2, Sign By-Law Exemption
Request.
Motion No. CW090617-8
Moved by Agnew, Seconded by Allison
It is recommended that
1. The correspondence dated June 9, 2009 from Noah Murad, Owner,
Moss Developments Ltd., re: Part of Lot 11, Concession 2, Sign By-
Law Exemption Request be received.
2. That the applicant be advised that the request does not comply with the
Township's current sign by-law.
3. That the request dated June 9, 2009 to erect a second billboard be
denied.
4. And Further That the applicant be advised of Council's decision.
Defeated.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence received June 3, 2009 from Joy
Russell, re: The Town of Fort Erie.
Motion No. CW090617-9
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence received June 3, 2009 from Joy
Russell and presented by Mayor H.S. Hughes re: The Town of Fort Erie be
received.
Carried.
Page 5 of 14
Committee of the Whole Minutes - June 17, 2009.
b) Mayor H.S. Hughes, correspondence dated June 1, 2009 from City of
Woodstock, re: Mayor's Conservation Challenge.
Motion No. CW090617-10
Moved by Allison, Seconded by Agnew
It is recommended that the correspondence dated June 1, 2009 from City of
Woodstock and presented by Mayor H.S. Hughes re: Mayor's Conservation
Challenge be received and referred to OMEGA for possible
recommendations for participation in future years.
Carried.
c) Mayor H.S. Hughes, correspondence dated June 10, 2009 from Association
of Municipalities of Ontario (AMO) re: Alert No. 09/048, Ministry of Municipal
Affairs and Housing Signs $1.2 Billion Housing Agreement with Federal
Government.
Motion No. CW090617-11
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated June 10, 2009 from
Association of Municipalities of Ontario (AMO) and presented by Mayor H.S.
Hughes re: Alert No. 09/048, Ministry of Municipal Affairs and Housing Signs
$1.2 Billion Housing Agreement with Federal Government be received.
Carried.
d) Deputy Mayor Hough, correspondence dated May 26, 2009 from City of
Pickering, re: Motion, Provincial Harmonized Sales Tax.
Motion No. CW090617-12
Moved by Agnew, Seconded by Allison
It is recommended that
1. The correspondence dated May 26, 2009 from City of Pickering and
presented by Deputy Mayor Hough, re: Motion, Provincial Harmonized
Sales Tax be received.
2. That the Township of Oro-Medonte support the City of Pickering's
resolution as outlined in the May 26, 2009 correspondence.
3. And Further That the Premier of Ontario, the Minister of Finance,
Garfield Dunlop, MPP Simcoe North and the City of Pickering be
advised, under the Mayor's signature, of Council's decision.
Carried.
Page 6 of 14
Committee of the Whole Minutes - June 17, 2009.
e) Councillor Evans, re: Line 13 North Industrial Park.
Councillor Evans distributed map correspondence to members of Council
and staff.
Motion No. CW090617-13
Moved by Allison, Seconded by Agnew
It is recommended that the verbal information presented by Councillor Evans,
re: Line 13 North Industrial Park be received.
Carried.
f) Councillor Allison re: Garbage Truck Driveway Damage - 8 Vine Street.
Motion No. CW090617-14
Moved by Crawford, Seconded by Evans
It is recommended that the verbal information presented by Councillor Allison
re: Garbage Truck Driveway Damage - 8 Vine Street be received.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. Fl 2009-12, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts, May 31, 2009.
Motion No. CW090617-15
Moved by Agnew, Seconded by Allison
It is recommended that Report No. FI 2009-12, Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, re: Statement of Accounts, May 31, 2009 be
received and further that the accounts for the month of May, 2009 totalling
$1,558,338.35 be received.
Carried.
Page 7 of 14
Committee of the Whole Minutes - June 17, 2009.
b) Robin Dunn, Chief Administrative Officer, re: Skyline Investments [from June
3, 2009 meeting].
Council consented to allow Paul Ward to speak on the matter.
Motion No. CW090617-1
Moved by Evans, Seconded by Agnew
It is recommended that
Whereas the Council of the Township of Oro-Medonte has received a
presentation from Skyline International Development with respect to the
development of its property in Horseshoe Valley including a master land use
plan,
And Whereas the Horseshoe Valley Master Plan, as prepared by Skyline, is
to be used as the basis for initiating the submission of planning applications
to the Township for formal consultation with the Township and the public via
the planning process.
Now Therefore it is recommended that the Council of the Township of Oro-
Medonte supports, in principle, the concepts of the land use plan.
Carried.
Motion No. CW090617-17
Moved by Allison, Seconded by Crawford
It is recommended that
Whereas the Council of the Township of Oro-Medonte has received a
delegation from Skyline Development (Horseshoe Valley) Inc. on June 3,
2009 requesting that the municipality enter into an agreement to acquire
consulting services with respect to its development,
And Whereas the scope of the proposed project will require coordination and
approvals that may require professional assistance to achieve approvals in a
timely manner.
Now Therefore it is recommended that:
1. The Council of the Township of Oro-Medonte support, in principle,
investigation of a potential partnership between the Township of Oro-
Medonte, the Township of Tay, and Skyline International Development
for an initial work phase which shall include: establishment of a project
steering committee, development of a written partnership agreement
including respective roles and responsibilities within the partnership,
research on available funding opportunities, and identification of a
community consultation process; and
2. That staff report back to Council for future consideration.
Carried.
Page 8 of 14
Committee of the Whole Minutes - June 17, 2009.
c) Robin Dunn, Chief Administrative Officer, re: Policy Update [to be distributed
at meeting].
Motion No. CW090617-18
Moved by Agnew, Seconded by Crawford
It is recommended that
1. The memorandum correspondence presented by Robin Dunn, Chief
Administrative Officer and Tamara Obee, Human Resources Officer, re:
Human Resources and Health and Safety Policies Update be received
and adopted.
2. That Policy Number POL-HR-01, enacted by Council May 19, 2004, be
rescinded and Policy #POL-HR-01, Policy and Procedure
Acknowledgement be enacted effective immediately.
3. And Further That Policies numbered POL-HS-2-01-12, Incident
Accident Reporting, and POL-HS-2-01-13, Collision Reporting, be
replaced as amended, effective immediately.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Jerry Ball, Director of Transportation and Environmental Services, re:
Stormwater Management Update [to be distributed at meeting].
Motion No. CW090617-19
Moved by Crawford, Seconded by Allison
It is recommended that
1. The correspondence dated May 11, 2009 from the Ministry of the
Environment and the correspondence dated June 16, 2009 from CC
Tatham & Associates Ltd. and presented by Jerry Ball, Director of
Transportation and Environmental Services, re: Stormwater
Management Update be received.
2. That CC Tatham & Associates Ltd. be retained to complete the project
as outlined in the correspondence dated June 16, 2009.
3. That the provisions outlined in By-Law No. 2004-112, "A By-Law to
Establish Purchasing and Tendering Procedures" be waived.
4. That the estimated fee and expense be considered an overrun to the
2009 budget.
5. And Further That staff proceed accordingly, effective immediately.
Carried.
Page 9 of 14
Committee of the Whole Minutes - June 17, 2009.
10. DEVELOPMENT SERVICES:
a) Andria Leigh, Director of Development Services, memorandum
correspondence dated November 19, 2008 re: Site Inspections for
Committee of Adjustment Applications [from June 3, 2009 meeting].
Motion No. CW090617-20
Moved by Crawford, Seconded by Allison
It is recommended that the motion with respect to Committee of Adjustment
Site Visits Remuneration and Mileage be deferred to the June 29, 2009
Council meeting.
Carried.
Motion No. CW090617-21
Moved by Crawford, Seconded by Allison
It is recommended that
Whereas the Council of the Township of Oro-Medonte received a delegation
from its Committee of Adjustment, at its meeting of June 3, 2009 with respect
to Site Visits Remuneration and Mileage.
Now Therefore, it is recommended that the memorandum correspondence
dated November 19, 2008 and presented by Andria Leigh, Director of
Development Services, re: Site Inspections for Committee of Adjustment
Applications, as received by Committee of Adjustment at its meeting of
November 20, 2008, be received.
That, as the Township moves towards consistency with Council and its
appointed Committees/Technical Support Groups, the Committee of
Adjustment members who undertake site visits shall do so on their own
accord, without remuneration, with the exception of mileage as established
through Township staff site inspections, as a compromise to the end of the
2010 term.
And Further That the Committee of Adjustment members be advised of
Council's decision.
Deferred.
Page 10 of 14
Committee of the Whole Minutes - June 17, 2009.
b) Site Plan Control Technical Support Group minutes, meeting held on June 8,
2009.
Motion No. CW090617-22
Moved by Allison, Seconded by Crawford
It is recommended that the draft Site Plan Control Technical Support Group
minutes for the meeting held on June 8, 2009 be received.
Carried.
Motion No. CW090617-23
Moved by Crawford, Seconded by Evans
It is recommended that
1. The Township of Oro-Medonte enter into a Site Plan Agreement with
Montgomery and Tracey Childs to permit a small scale paintball
operation on lands described as the West Half of Lot 2, Concession 8,
Except Part 1, 51 R-31876 (Oro), Township of Oro-Medonte, 3193 Line
7 North.
2. That the Clerk prepare a By-law, for Council's consideration, to enter
into a Site Plan Agreement with Montgomery and Tracey Childs.
3. And Further That the owner be notified of Council's decision.
Carried.
c) Andria Leigh, Director of Development Services, re: Nottawasaga Valley
Conservation Authority (NVCA) June 12, 2009 Public Meeting Update.
Mayor H.S. Hughes distributed draft correspondence to Council, the Director
of Development Services and Clerk.
Motion No. CW090617-24
Moved by Allison, Seconded by Crawford
It is recommended that
1. The verbal information presented by Andria Leigh, Director of
Development Services and Mayor H.S. Hughes, re: Nottawasaga Valley
Conservation Authority (NVCA) June 12, 2009 Public Meeting Update
be received.
2. That the correspondence dated June 16, 2009 from Wayne Wilson,
CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority
(NVCA) re: June 12, 2009 Public Meeting be received.
3. And That the minutes of the May 8, 2009 Nottawasaga Valley
Conservation Authority Board meeting be received.
Carried.
Page 11 of 14
Committee of the Whole Minutes - June 17, 2009.
Motion to Suspend Procedural By-Law
a) Motion to Suspend Procedural By-Law
Motion No. CW090617-25
Moved by Hough, Seconded by Agnew
It is recommended that Rule 3.6 of Procedural By-law 2008-109 be
suspended in order to allow the meeting to proceed past the normal
adjournment hour of 1:00 p.m.
Carried.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Director of Recreation and Community Services, re: 4th Line
Park Update.
The Director of Recreation and Community Services presented map
correspondence to members of Council.
Motion No. CW090617-26
Moved by Evans, Seconded by Crawford
It is recommended that the verbal information presented by Shawn Binns,
Director of Recreation and Community Services re: 4th Line Park Update be
received.
Carried.
13. IN-CAMERA:
a) Motion to Go In-Camera
Motion No. CW090617-27
Moved by Crawford, Seconded by Evans
It is recommended that we do now go In-Camera at 1:10 p.m. to discuss
Legal and Personnel Matters.
Carried.
Page 12 of 14
Committee of the Whole Minutes - June 17, 2009.
b) Motion to Rise and Report
Motion No. CW090617-28
Moved by Crawford, Seconded by Allison
it is recommended that we do now Rise and Report from In-Camera at 1:59
p.m.
Carried.
c) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe
Regional Airport).
Motion No. CW090617-29
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated June 17, 2009
and presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter
(Lake Simcoe Regional Airport) be received; and further that the Chief
Administrative Officer proceed with the preparation of a draft document to be
brought forward, for Council's consideration, at its meeting of June 29, 2009.
Carried.
d) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Council-Staff
Relations).
Motion No. CW090617-30
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential verbal information presented by Robin
Dunn, Chief Administrative Officer re: Personnel Matter (Council-Staff
Relations) be received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
Page 13 of 14
Committee of the Whole Minutes - June 17, 2009.
16. ADJOURNMENT
a) Motion for Adjournment.
Motion No. CW090617-31
Moved by Crawford, Seconded by Hough
It is recommended that we do now adjourn at 2:22 p.m.
Carried.
Page 14 of 14