01 22 2003 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 22, 2003 @ 9:14 a.m.
Robinson Room
Present:
Mayor J. Neil Craig
Deputy Mayor Walter Dickie
Councillor Don Bell
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Andria
Leigh, Senior Planner; Paul Eenhoorn, Fire Chief; Chris Carter,
Recreation Co-ordinator; Jerry Ball, Public Works Superintendent;
Ron Kolbe, Director of Building and Planning; Keith Mathieson,
Director of Engineering and Environmental Services; Paul Gravelle,
Treasurer
Also Present:
Nick McDonald (The Planning Partnership), Bob Templeton, Donna
Snider, Susan Woods, Fred Beck, Bruce Chappell, Kim Viney
(Hardwood Hills), Calvin Stone, Brian Crate (Hot Knots)
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1. NOTICE OF ADDITIONS TO AGENDA:
Motion No. CW-1
Moved by Marshall, Seconded by Hughes
It is recommended that the following items be added to the agenda for consideration:
7. FINANCE, ADMINISTRATION AND FIRE:
f) Mayor J. Neil Craig, information re: Nottawasaga Valley Conservation Authority
2003-2005 Business Plan (copy available in the Clerk's office for review).
g) Councillor Marshall, verbal update on LSEMS Executive Advisory Committee
meeting.
11. IN-CAMERA:
e) Mayor J. Neil Craig, update re: Trail Advisory Committee resignations.
f) Jennifer Zieleniewski, CAO, reo Personnel Matter.
g) Councillor Hughes, Legal Matter (Reive).
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Carried.
2. ADOPTION OF THE AGENDA:
Motion No. CW -2
Moved by Hughes, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 22, 2003 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Mayor J. Neil Craig declared a pecuniary interest with respect to the Committee of the
Adjustment decisions from January 16, 2003; Item 2002B-45 as he and his wife own
the subject property and Item 2002B-44 as he has an interest in the property. Mayor
Craig left the room and did not participate in any discussion or vote on this matter.
4. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of December, 2002.
Motion No. CW-3
Moved by Fountain, Seconded by Hughes
It is recommended that the Statement of Accounts for the month of December, 2002
totaling $4,029,303.21 be received.
Carried.
S. DEPUTATIONS:
a) 9:00 a.m.
N. McDonald, Meridian Planning Consultants, Inc., In-Camera,
Legal matter (see Items 11 a) and 11 b).
Motion No. CW-4
Moved by Marshall, Seconded by Fountain
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It is recommended that we do now go In-Camera at 9:18 a.m. to discuss a legal matter.
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Carried.
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Motion No. CW-5
Moved by Hughes, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 10:08 a.m.
Carried.
Motion No. CW-6
Moved by Fountain, Seconded by Hughes
It is recommended that the confidential information presented by Mr. Nick McDonald,
Meridian Planning Consultants Inc., be received and the recommendations therein be
adopted as amended.
Carried.
Motion No. CW-7
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Moved by Marshall, Seconded by Fountain
It is recommended that the confidential correspondence from Graham, Wilson & Green
re: legal matter be received.
Carried.
b) 9:30 a.m.
Ontario's Lake Country, re: accomplishments for 2002 and area
tourism promotional plans for 2003.
Motion No. CW-8
Moved by Hughes, Seconded by Marshall
It is recommended that the information provided by Kim Viney and Calvin Stone,
Ontario's Lake Country re: accomplishments for 2002 and area tourism promotional
plans for 2003 be received and referred to the 2003 budget deliberations for
consideration.
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Carried.
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6. CORRESPONDENCE:
a) Oro-Medonte Chamber of Commerce, correspondence re: Awards Banquet, March
6, 2003.
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Motion No. CW-9
Moved by Hughes, Seconded by Fountain
It is recommended that the correspondence from the Ord-Medonte Chamber of
Commerce re: Awards Banquet, March 6, 2003 be received and that Mayor J. Neil
Craig, Deputy Mayor Walter Dickie, Councillor Harry Hughes, Councillor Ralph Hough,
Councillor Ruth Fountain, and Councillor Paul Marshall be authorized to attend.
Carried.
b) Ontario Provincial Police, correspondence re: fourth quarter statistics for 2002 and
year end statistics.
Motion No. CW-10
Moved by Marshall, Seconded by Fountain
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It is recommended that the correspondence from the Ontario Provincial Police re: fourth
quarter statistics for 2002 and year-end statistics be received.
Carried.
c) McLarens Toplis Claims Representative, correspondence re: Hydro One Inc. and
Moon Point Home Owners Association, power surge damage claim.
Motion No. CW-11
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from McLarens Toplis Claims
Representative re: Hydro One Inc. and Moon Point Home Owners Association, power
surge damage claim be received.
Carried.
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d) Hawkestone and Area Community Association, correspondence re: development of
lands, Hawkestone Community Hall.
Motion No. CW-12
Moved by Fountain, Seconded by Hughes
It is recommended that the correspondence from the Hawkestone and Area Community
Association re: development of lands, Hawkestone Community Hall be received and
that the appropriate staff attend the meeting scheduled for January 29, 2003 at 8:00
p.m. at the Hawkestone Community Hall for discussions in this regard.
Carried.
e) Edgar Community Hall, correspondence re: Ontario Early Years Playschool use of
hall.
Motion No. CW-13 (AMENDMENT)
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Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence from the Co-ordinator of the Edgar
Community Hall re: Ontario Early Years Playschool's use of the hall be amended to
include "that the Township communicate with Edgar Hall volunteers commending them
for their hard work and indicate that the use of the basement is adequate."
Carried.
Motion No. CW-14
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence from the Co-ordinator of the Edgar
Community Hall re: Ontario Early Years Playschool use of hall be received and that
staff respond under the Mayor's signature; and that the Township communicate with
Edgar Hall volunteers commending them for their hard work and indicate that the use of
the basement is adequate, c.c. Mrs. Vandenberg.
Carried As Amended.
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f) Midland Public Library Board, minutes of December 12, 2002 meeting.
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Motion No. CW-15
Moved by Hughes, Seconded by Marshall
It is recommended that the minutes of the December 12, 2002 meeting of the Midland Public
Library Board be received.
Carried.
g) Lake Simcoe Regional Airport Commission, minutes of November 21, 2002 meeting.
Motion No. CW-16
Moved by Fountain, Seconded by Hughes
It is recommended that the minutes of the November 21, 2002 meeting of the Lake Simcoe
Regional Airport Commission be received.
Carried.
h) Lake Simcoe Regional Airport Commission, correspondence re: Air Traffic Procedures Brief.
Motion No. CW-17
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence from the Lake Simcoe Regional Airport
Commission re: Air Traffic Procedures Brief be received.
Carried.
7. FINANCE, ADMINISTRATION AND FIRE:
a) Mayor J. Neil Craig re: County of Simcoe Human Services Committee, Land Ambulance
Reports, Items HS03-005 and HS03-001.
Motion No. CW-18
Moved by Bell, Seconded by Hough
It is recommended that the information presented by Mayor J. Neil Craig re: County of Simcoe
Human Services Committee, Land Ambulance Reports, Items HS03-005 and HS03-001 be
received.
Carried.
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t>) Report No. ADM2003-006, Jennifer Zieleniewski, CAO, re: Warminster Fire Hall
Property .
Motion No. CW-19
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Moved by Bell, Seconded by Hough
It is recommended that Report No. ADM2003-006 by Jennifer Zieleniewski, CAO, re:
Warminster Fire Hall Property be received and adopted, that the municipality retain all
t>f the Warminster Fire Hall property at this time, that the Fire Chief, Paul Eenhoorn,
address all safety issues with regard to the Warminster Fire Hall property, and further
Ihat Mr. Balkwill be so advised.
Carried.
::) Paul Gravelle, Treasurer, Report on Tax Arrears as at December 31,2002.
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Motion No. CW-20
Moved by Dickie, Seconded by Hough
[t is recommended that the report on tax arrears as at December 31, 2002 by Paul
Gravelle, Treasurer, be received.
Carried.
tl) Report No. FD2003-1, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report,
December, 2002.
Motion No. CW-21
Moved by Dickie, Seconded by Hough
It is recommended that Report No. FD2003-1 by Paul Eenhoorn, Fire Chief, re: Monthly
Fire Report, December, 2002 be received.
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Carried.
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e) Report No. FD2003-2, Paul Eenhoorn, Fire Chief, re: 2002 Fire Report.
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Motion No. CW-22
Moved by Bell, Seconded by Dickie
It is recommended that Report No. FD2003-2 by Paul EenhQ9rn, Fire Chief, re: 2002
Fire Report be received.
Carried.
f) Mayor J. Neil Craig, information re: Nottawasaga Valley Conservation Authority
2003-2005 Business Plan.
Motion No. CW-23
Moved by Bell, Seconded by Hough
It is recommended that the information provided by Mayor J. Neil Craig re: Nottawasaga.
Valley Conservation Authority 2003-2005 Business Plan be received.
Carried.
g) Councillor Marshall, verbal update re: LSEMS Executive Advisory Committee
Meeting, January 17, 2003.
Motion No. CW-24
Moved by Fountain, Seconded by Hughes
It is recommended that the Draft LSEMS Year End Report, 2002, be received for
Information.
Carried.
a. PUBLIC WORKS:
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9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES2003-03, Keith Mathieson, Director of Engineering and
Environmental Services. re: Lake Simcoe Region Conservation Authority, request to
enter into a Memorandum of Understanding to construct a monitoring well at the
Township Gravel Pit located at Line 7 North and Old Barrie Road.
Motion No. CW-25
Moved by Hough, Seconded by Hough
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'ij is recommended that Report No. EES2003-03 by Keith Mathieson, Director of
Engineering and Environmental Services, re: Lake Simcoe Region Conservation
Authority, request to enter into a Memorandum of Understanding to construct a
monitoring well at the Township Gravel Pit located at Line 7 North and Old Barrie Road
be received and adopted, that the Township of Oro-Medonteenter into a Memorandum
of Understanding with the Lake Simcoe Region Conservation Authority to construct a
monitoring well in the Township..owned pit located at Concession 8, Pt. Lot 11, and
further that the appropriate by-law be brought forward for Council consideration.
Carried.
b) Report No. EES2003..04, Keith Mathieson, Director of Engineering and
Environmental Services, re: request for Resolution of Council to Support Bill 125.
Motion No. CW-26
Moved by Bell, Seconded by Dickie
It is recommended that Report No. EES2003-04 by Keith Mathieson, Director of
Engineering and Environmental Services, re: request for Resolution of Council to
Support Bill 125 be received and adopted, that the Township of Oro-Medonte pass a
resolution supporting Bill 125 to the Premier, the Minister of the Environment and the
LC.B.O., and further that Mr. Mike Colle, MPP Eglinton-Lawrence be copied on the
resolution of Council.
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Carried.
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10. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PD2003-01, Andria Leigh, Senior Plan!'er, re: Development Application Status
Report for January - December, 2002.
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Motion No. CW-27
Moved by Dickie, Seconded by Hough
It is recommended that Report No. PD2003-01 by Andria Leigh, S~nior Planner, re:
Development Application Status Report for January - December,2002 be received for
information.
Carried.
b) Report No. PD2003-02, Andria Leigh, Senior Planner, re: Committee of Adjustment
Decisions from January 16, 2003.
Mayor J. Neil Craig vacated the Chair, left the room and did not participate in any discussion or
vote regarding this item as he and his wife own a subject property and he has an interest in
property included in this report. Deputy Mayor Walter Dickie assumed the Chair.
Motion No. CW-28
Moved by Marshall, Seconded by Bell
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It is recommended that Report No. PD2003-02 by Andria Leigh, Senior Planner, re: Committee
of Adjustment Decisions from January 16, 2003 be received.
Carried.
Mayor J. Neil Craig reassumed the Chair after the discussion and vote on this item.
c) Report No. BD2003-01, Ron Kolbe, Director of Building/Planning, re: Building Report,
December, 2002 and Year End Summary.
Motion No. CW-29
Moved by Bell, Seconded by Hough
It is recommended that Report No. BD2003-01 by Ron Kolbe, Director of Building/Planning, re:
Building Report, December, 2002 and Year End Summary be received.
Carried.
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11. IN-CAMERA:
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Motion No. CW-30
Moved by Bell, Seconded by Hughes
It is recommended that we do now go In-Camera at 12:24 p.m. to discuss legal and
personnel matters.
Carried.
Motion No. CW-31
Moved by Bell, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 1 :00 p.m.
Carried.
a) Mr. Nick McDonald, Meridian Planning Consultants Inc., confidential information re
legal matter. (See Item 5, CW-6).
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b) Graham, Wilson & Green, confidential correspondence re: legal matter. (see Item 5,
CW-7)
c) Report No. TR2003-01, Paul Gravelle, Treasurer, re: Tax Arrears, File No. F22-
11954.
Motion No. CW-32
Moved by Dickie, Seconded by Bell
It is recommended that Confidential Report No. TR2003-01 by Paul Gravelle,
Treasurer, re: Tax Arrears, File No. F22-11954 be received and adopted, that the
proposal be denied and the ratepayer be so advised, and that the resident be advised
of the arrangements decided on by Council.
Carried.
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d) Confidential Report No. ADM2003-10, Jennifer Zieleniewski, CAO, re: summary of
outstanding legal issues, and/or special projects involving solicitors and the
municipality.
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Motion No. CW-33
Moved by Hough, Seconded by Bell
It is recommended that Confidential Report No. ADM2003-10 by Jennifer Zieleniewski,
CAO, re: summary of outstanding legal issues, and/or special projects involving
solicitors and the municipality be received.
Carried.
e) Mayor J. Neil Craig, confidential verbal update re: Trail Advisory Committee
resignations.
Motion No. CW-34
Moved by Dickie, Seconded by Bell
It is recommended that the confidential verbal update by Mayor J. Neil Craig re: Trail .
Advisory Committee resignations be received.
Carried.
f) Jennifer Zieleniewski, CAO, re: Personnel Matter (Records Management Co-
ordinator).
Motion No. CW-3S
Moved by Hough, Seconded by Bell
It is recommended that the correspondence dated January 21,2003 from Linda
Cameron be received.
Carried.
g) Councillor Hughes, Legal Matter (Reive).
Motion No. CW-36
Moved by Fountain, Seconded by Marshall
It is recommended that the information presented by Councillor Hughes re: legal matter
(Reive) be received.
Carried.
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12. ADJOURNMENT:
Motion No. CW-37
Moved by Hough, Seconded by Bell
It is recommended that we do now adjourn at 1 :03 p.m.
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Ma or,~. Neil crai~
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