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02 12 2003 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, February 12, 2003 @ 9:10 a.m. Robinson Room . Present: Staff Present: . Also Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Andria Leigh, Senior Planner; Paul Eenhoorn, Fire Chief; Gary Smith, Planner; Chris Carter, Recreation Co-ordinator; Jerry Ball, Public Works Superintendent; Ron Kolbe, Director of Building and Planning; Keith Mathieson, Director of Engineering and Environmental Services; Paul Gravelle, Treasurer John Waugh (Lite FM), Gayle Wood (Lake Simcoe Region Conservation Authority), Wayne Wilson (Nottawasaga Valley Conservation Authority), Keith Sherman (Severn Sound Environmental Association), Farida Hauschild, Chris Hauschild, Ross Cotton, Lynnette Eisen, Charles Burgess, Fred Beck, Susan Woods, Harold Parker, Mike Puro, Stephen Peake, Lisa Walters, Glen Kendall, Blaine Pfrimmer, Don Pfrimmer, John Bell, Paulette Grant, Gordon Grant, Frederick B. Smith, Judy Smith, Karen Sanderson, Merv Sanderson, Yvonne Klima 1. NOTICE OF ADDITIONS TO AGENDA: Motion No. CW-1 Moved by Dickie, Seconded by Hough . It is recommended that the following items be added to the agenda for consideration: .. .Icon't f . ~ Motion CW-1 (cont'd) 6. CORRESPONDENCE: . e) Notice of Decision, County of Simcoe, re: Lot 154, Plan 51M-689, 30 Hewitt Place, City of Barrie. f) Notice of Decision, County of Simcoe, re: 382, 384, 386, 388, 390 and 392 Dunsmore Lane, Block 340, Registered Plan 51 M-689, City of Barrie. g) Yvonne Klima, correspondence, re: Shanty Bay Public Boat Launch. h) Barbara Adamson, correspondence, re: Severance of pt. Lot 6, Con. 9. i) Douglas Campbell, correspondence, re: Deputation Pertaining to Sale of Park Land in Plan 709 at Council Meeting, February 5, 2003. j) Pat Hastings, correspondence, re: Request to Waive Procedure for a Deputation Notice. k) Ontario Municipal Board, memorandum, re: Decision re Hardwood Hills dated January 20,2003. 7. FINANCE, ADMINISTRATION AND FIRE: f) Mayor Neil Craig, re: West Nile Virus. g) Councillor Ruth Fountain, re: Lake Country Annual General Meeting Update. 11. IN-CAMERA: b) Jennifer Zieleniewski, CAO, re: Personnel Matter. Carried. . 2. ADOPTION OF THE AGENDA: Motion No. CW -2 Moved by Hough, Seconded by Dickie It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, February 12, 2003 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. . Page 2 Committee of the Whole Meeting - February 12, 2003 4. RECEIPT OF ACCOUNTS: . a) Statement of Accounts for the month of January, 2003. Motion No. CW-3 Moved by Bell, Seconded by Dickie It is recommended that the Statement of Accounts for the month of January, 2003 totaling $1,114,535.49 be received. Carried. s. DEPUTATIONS: a) 9:10 a.m. Judy Smith, re: boat ramp at Second Concession, Shanty Bay. Rev. Stephen Peake attended the meeting with Judy Smith. Written information was distributed to the Committee. Motion No. CW-4 . Moved by Dickie, Seconded by Hough It is recommended that the information provided by Rev. Stephen Peake and Judy Smith, re: boat ramp at Second Concession, Shanty Bay be received. Carried. Motion No. CW-S Moved by Marshall, Seconded by Dickie It is recommended that motion CW-23 of the November 13, 2002 Committee of the Whole meeting which stated: "It is recommended that Report No. PWS2002-14 by Jerry Ball, Public Works Superintendent, re: Shanty Bay Boat Launch repairs be received and adopted, and that Jones Construction be authorized to proceed with the necessary repairs to the boat ramp and installation of a new utility ramp, that Bev Jones Construction assume the costs of the proposed work including tree removal, ditch and shoulder work on West side of Line 2, and further that the Public Works Superintendent notify Jones Construction accordingly." . be brought forward for reconsideration. Carried. Page 3 Committee of the Whole Meeting - February 12, 2003 Motion No. CW-6 . Moved by Marshall, Seconded by Hughes It is recommended that Council not approve Jones Construction to proceed with the installation of a new utility ramp at the Line 2 Shanty Bay boat launch. Carried. b) 9:30 a.m. Keith Sherman, Co-ordinator, Severn Sound Environmental Association, re: Severn Sound Sustainability Project. Motion No. CW-7 Moved by Dickie, Seconded by Bell It is recommended that the information provided by Keith Sherman, Co-ordinator, Severn Sound Environmental Association, re: Severn Sound Sustainability Project be received. Carried. . c) 10:00 a.m. Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: 2003 Business Plan. Harold Parker, Past Chair; Charles Burgess, Director, Environmental Planning and Gayle Wood, Lake Simcoe Region Conservation Authority attended the meeting with Wayne Wilson. Wayne Wilson made the presentation and written information was distributed to the Committee. Motion No. CW-8 Moved by Hough, Seconded by Dickie It is recommended that the information provided by Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: 2003 Business Plan be received and the 2003 Levy be referred to budget deliberations. Carried. . Page 4 Committee of the Whole Meeting - February 12, 2003 6. CORRESPONDENCE: . a) Trehaven Golf Club, correspondence re: Municipal Property Assessment Corporation's tax assessment for golf property. Motion No. CW-9 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from the Trehaven Golf Club, re: Municipal Property Assessment Corporation's tax assessment for golf property be received. Carried. b) Township of Severn, correspondence re: Capital Contributions to the Coldwater & District Community Centre. Motion No. CW-10 Moved by Bell, Seconded by Dickie . It is recommended that the correspondence from the Township of Severn, re: Capital Contributions to the Coldwater & District Community Centre be received and referred to the 2003 budget deliberations for consideration. Carried. c) Ministry of the Environment, correspondence re: Proposed New Drinking Water Regulation (copy available in Clerk's office for review). Ministry Deadline for Comments: March 15, 2003. Motion No. CW-11 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from Ministry of the Environment, re: Proposed New Drinking Water Regulation be received and that comments be forwarded to the Ministry of the Environment. Carried. . Page 5 Committee of the Whole Meeting - February 12, 2003 d) Ms. Beth Bashford, petition of Sugarbush residents, re: neighborhood park, received February 5,2003. . Motion No. CW-12 Moved by Bell, Seconded by Dickie It is recommended that the petition of Sugarbush residents re: neighborhood park, dated February 5, 2003, submitted by Ms. Beth Bashford be received. Carried. e) Notice of Decision, County of Simcoe, re: Lot 154, Plan 51 M-689, 30 Hewitt Place, City of Barrie. Motion No. CW-13 Moved by Hough, Seconded by Bell It is recommended that the Notice of Decision, County of Simcoe, re: Lot 154, Plan 51 M-689, 30 Hewitt Place, City of Barrie be received for information. Carried. . f) Notice of Decision, County of Simcoe, re: 382, 384, 386, 388, 390 and 392 Dunsmore Lane, Block 340, Registered Plan 51 M-689, City of Barrie. Motion No. CW-14 Moved by Bell, Seconded by Hough It is recommended that the Notice of Decision, County of Simcoe, re: 382, 384, 386, 388,390 and 392 Dunsmore Lane, Block 340, Registered Plan 51 M-689, City of Barrie be received for information. Carried. . Page 6 Committee of the Whole Meeting - February 12, 2003 g) Yvonne Klima, correspondence, re: Shanty Bay Public Boat Launch. . Motion No. CW-1S Moved by Bell, Seconded by Hough It is recommended that the correspondence from Yvonne Klima, re: Shanty Bay Public Boat Launch be received. Carried. h) Barbara Adamson, correspondence, re: Severance of pt. Lot 6, Con. 9. Motion No. CW-16 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence from Barbara Adamson, re: Severance of pt. Lot 6, Con. 9 be received and referred to staff for a response. Carried. . i) Douglas Campbell, correspondence, re: Deputation Pertaining to Sale of Park Land in Plan 709 at Council Meeting, February 5, 2003. Motion No. CW-17 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence from Douglas Campbell, re: Deputation Pertaining to Sale of Park Land in Plan 709 at Council Meeting, February 5, 2003 be received. Carried. . Page 7 Committee of the Whole Meeting - February 12, 2003 j) Pat Hastings, correspondence, re: Request to Waive Procedure for a Deputation Notice. . Motion No. CW-18 (Amendment) Moved by Hughes, Seconded by Marshall It is recommended that the motion to receive the deputation of Pat Hastings be amended to add: "and that Ms. Hastings' requests (1) that a public meeting be held to be advertised in the North Simcoe News, (2) that all further actions on disposal of parkland be deferred until after the public meeting. be granted". Recorded Vote Requested by Councillor Hough Councillor Hough Councillor Hughes Councillor Marshall Councillor Bell Deputy Mayor Dickie Councillor Fountain Mayor J. Neil Craig Motion No. CW-19 Yea Yea Yea Nay Nay Nay Nay . Lost. Moved by Hughes, Seconded by Marshall It is recommended that the correspondence from Pat Hastings, re: Request to Waive Procedure for a Deputation Notice be received and that Ms. Hastings' request be granted. Motion No. CW-20 Carried. Moved by Hughes, Seconded by Marshall It is recommended that the information presented by Ms. Pat Hastings re: parklands be received. . Carried. Page 8 Committee of the Whole Meeting - February 12, 2003 k) Ontario Municipal Board, correspondence, re: Decision re Hardwood Hills dated January 20, 2003. . Motion No. CW-21 Moved by Hughes, Seconded by Fountain It is recommended that the memorandum from the Ontario Municipal Board, re: Decision re Hardwood Hills dated January 20, 2003 be received. Carried. 7. FINANCE, ADMINISTRATION AND FIRE: a) Jennifer Zieleniewski, CAO, Report re: Recreation Advisory Committee composition. Motion No. CW-22 Moved by Marshall, Seconded by Fountain . It is recommended that Report No. ADM2003-013 by Jennifer Zieleniewski, CAO, re Recreation Advisory Committee Composition be received and adopted, and that the composition of the Recreation Advisory Committee for the remainder of the term of Council be three (3) public appointments, two (2) Council members and the Mayor as ex-officio. Carried. b) Report No. ADM2003-12, Jennifer Zieleniewski, CAO I Andria Leigh, Senior Planner, re: Proposed Expansion of Conservation Authority Jurisdiction within the Township of Oro- Medonte. Motion No. CW-23 Moved by Fountain, Seconded by Hughes It is recommended that Report No. ADM2003-12 by Jennifer Zieleniewski, CAO I Andria Leigh, Senior Planner, re: Proposed Expansion of Conservation Authority Jurisdiction within the Township of Oro-Medonte be received and adopted, that the Township support, in principle, the expansion by the Nottawasaga Valley Conservation Authority into the remaining 53% of the Township; that the Township proceed with a public meeting to obtain comments with regard to the proposed expansion; and further that the Nottawasaga Valley Conservation Authority, the Lake Simcoe Region Conservation Authority and the Severn Sound Environmental Association be advised, in writing, of Council's decision. . Carried. Page 9 Committee of the Whole Meeting - February 12, 2003 ~ c) Marilyn Pennycook, Clerk, DRAFT By-Law respecting Smoking in Workplaces (for Council's consideration only). Motion No. CW-24 . Moved by Hughes, Seconded by Fountain It is recommended that the draft By-Law presented by Marilyn Pennycook, Clerk, respecting Smoking in Workplaces be received and that the draft By-Law be circulated to the public by way of the website and newspaper for comment and that a public meeting be held on March 27, 2003 at 7:00 p.m. Carried. d) Councillor Hughes, discussion re: Old Town Hall Flood. Motion No. CW-2S Moved by Fountain, Seconded by Hughes It is recommended that the information provided by Councillor Hughes, re: Old Town Hall Flood be received. Carried. . e) Councillor Hughes, discussion re: Plan 709. Motion No. CW-26 Moved by Hughes, Seconded by Marshall It is recommended that all matters relating to parkland disposal be put on hold until a ruling from the Municipal Freedom of Information and Protection of Privacy Commission is issued. Recorded Vote Requested by Councillor Hughes Councillor Hughes Councillor Marshall Councillor Bell Deputy Mayor Dickie Councillor Fountain Councillor Hough Mayor J. Neil Craig Yea Yea Yea Nay Yea Yea Nay . Carried. Page 10 Committee of the Whole Meeting - February 12, 2003 . f) Mayor J. Neil Craig, re: West Nile Virus. Motion No. CW-27 Moved by Hughes, Seconded by Fountain It is recommended that the information provided by Mayor Neil Craig, being Report 1 and 2 of the SCDHV re: Prevention and Control, West Nile Virus, be received. Carried. g) Councillor Ruth Fountain, re: Lake Country Annual General Meeting. Update. 8. PUBLIC WORKS: None. . 9. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES2003-08, Keith Mathieson, Director of Engineering and Environmental Services, re: Ontario Small Town and Rural Development (OSTAR) Round 1 Funding Agreement. Motion No. CW-28 Moved by Hughes, Seconded by Fountain It is recommended that Report No. EES2003-08, by Keith Mathieson, Director of Engineering and Environmental Services, re: Ontario Small Town and Rural Development (OST AR) Round 1 Funding Agreement be received and adopted; that the Mayor and Clerk be authorized to sign the Ontario Small Town and Rural Development Funding Agreement; and further that the Clerk prepares a By-Law for Council's consideration to enter into the OST AR Funding Agreement. Carried. . Page 11 Committee of the Whole Meeting - February 12, 2003 " 10. BUILDING, PLANNING AND DEVELOPMENT: None. . 11.IN-CAMERA: Motion No. CW-29 Moved by Hughes, Seconded by Fountain It is recommended that we do now go In-Camera at 1 :20 p.m. to discuss a legal matter and personnel matter. Carried. Motion No. CW-30 Moved by Marshall, Seconded by Fountain It is recommended that we do now Rise and Report from In-Camera at 2:00 p.m. Carried. . a) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. CW-31 Moved by Fountain, Seconded by Marshall It is recommended that the verbal information provided by Jennifer Zieleniewski, CAO, re: legal matter be received. Carried. . Page 12 Committee of the Whole Meeting - February 12, 2003 b) Jennifer Zieleniewski, CAO, re: Personnel Matter. . Motion No. CW-32 Moved by Marshall, Seconded by Hughes It is recommended that the correspondence dated February 6, 2003 from L. Cameron be received. Carried. 12. ADJOURNMENT: Motion No. CW-33 Moved by Hughes, Seconded by Marshall It is recommended that we do now adjourn at 2:02 p.m. Carried. . . Page 13 Committee of the Whole Meeting - February 12, 2003