05 20 2009 COW Agenda83;27,-43*3631)(328)
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1.NOTICE OF ADDITIONS
2.ADOPTION OF AGENDA
3.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4.DEPUTATIONS:
3
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5.CONSENT AGENDA:
4-6
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6.COMMUNICATIONS:
7-62
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7.REPORTS OF MEMBERS OF COUNCIL:REPORTS OF MEMBERS OF COUNCIL:
8.ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
63-64
E
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9.TRANSPORTATION AND ENVIRONMENTAL SERVICES:TRANSPORTATION AND ENVIRONMENTAL SERVICES:
10.DEVELOPMENT SERVICES:
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10.DEVELOPMENT SERVICES:
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11.EMERGENCY SERVICES:EMERGENCY SERVICES:
12.RECREATION AND COMMUNITY SERVICES:
149-150
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13.IN-CAMERA:
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14.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15.ANNOUNCEMENTS
16.ADJOURNMENT
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Springwater Library Board Meeting
April 14, 2009
ElmvaleBranch –7pm
Attendance:
Reet Skelton, Chair
Katy AustinMargaret Campbell
Rosemary JohnstonDonna Kenwell
Claude RichardsonDave Snedden
Muriel Van Vugt
Linda Collins, Council representative
Reg Cowan, Council representative
Also present:Lynn Patkau, Chief Librarian
1.Call to order:
Moved by:MurielVan Vugt
Seconded by:Linda Collins
09-15
That the meeting of the SpringwaterTownship Public Library Board come to order at
7:00p.m.
Carried
2.Approval of the minutes:
Moved by:Katy Austin
Seconded by:Dave Snedden
09-16
That the minutes of the Springwater Township Public Library Board meeting held on
March10, 2009be approved.
Carried
3.Matters arising from the minutes:
a.
Regal monuments: The dedication and the names for the two cats on the John Brown
memorial bench should be completed soon.Lynn will follow up with Regal about timing.
Marg suggested some names for community people who could be included the publicity
photo of the completion of the bench. She will contact someone when the date for the
photo is set and Katy will write the press release.
b.
Automation planupdate –Lynn has receivedimplementation dates from Gayle Hall at the
Simcoe County Library Co-operative. The process will begin at the County in early May.
The proposed date to “go live” is July 31!
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c.
Ministry of Culture funding update: Lynn reported that we have about $17,000 to
improve our collection, take more training, etc. Staff have been encouraged to take
advantage of this opportunity for professional development. There are also other
opportunities to apply for further funding for specific purposes.
Lynn was directed to send a letter to area schools and ask them what books they might
like us to add to our library for use by their students.
Resources and programming for adult literacy were discussed. Dave will do some
research on this.
d.
Policy Committee update –The committee met on March 31 and began work on the
personnel policy. They will meet again at the end of April. Lynn has sent out a job
posting for a summer student position. The position should be filled by early May.
e.
September strategic/succession planningretreat, September 27-28 from noon to noon.
Two staff members met with Reet, Rosemary and Donna to discuss details of the location,
focus, facilitator, guest speaker, and other details of the retreat. Fern Resort was chosen
for the location. Rebecca Jones will be the facilitator. The total cost will be about $6,000.
Moved by:Donna Kenwell
Seconded by:Katy Austin
09-17
That we approve a projected budget of $6,000 for a succession/strategic planning retreat for Sept.
27-28 for all library board and staff. Application for re-imbursement will be made to Ministry of
Culture funding through Southern Ontario Library Services, with notification to Springwater
Township Council.
Carried
Librarian’sreport:
4.
a.Regular report -Lynn reviewed the printed report.
5.Correspondence:
a.Township of SpringwaterRE: bequest -We have been notified that a long time resident
has wished to provide funds “..for some purpose in connection with the Elmvale Library
for the benefit of the Elmvale Community and which would otherwise not be made
available”. Council would like options on how these funds could be spent by April 30,
2009. Discussion. Claude will research the costs of materials and equipment for the
archives project and provide Lynn with details. Lynn will also confer with Ron Belcourt,
Facilities Manager
.
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6.Accounts / Finance
:
a.Invoices
Moved by:Reg Cowan
Seconded by:Marg Campbell
09-18
That the following invoices on the Council cheque register be approved for payment:
March 31, 2009 –in the amount of $12,999.79
Carried
7.New business:
th
a.Linda will host the board meeting in June on the 8with the board meeting from 5:00 to
6:00 and dinner starting at 6:00. Staff will be invited to the dinner. Food will be pot luck.
b.Rosemary wants to meet with the Minesing area school board superintendent about a
partnership between the school and the library.
c.Rosemary has not heard back from contacts concerning an early years initiative.
d.Claude will continue trying to get a guest speaker on World War II.
e.Donna: Trustee Council 4 meets next week. Donna is checking to see if she is still a rep
at SOLS.
f.Lynn: suggestion re: honouring staff on the anniversaries of their starting work with the
library. Rosemary suggests we honour them at the September retreat. The Policy
Committee will discuss how we will do this.
8.Next meeting:
May12at the ElmvaleBranch 7pm.
9.Adjournment:
Moved by:Claude Richardson
09-19
That the meeting of the Springwater Township Public Library Board adjourn at9:17p.m.
Carried
Minutes approved
May 12, 2009________________________
(Board chair)
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NTS
Lands to be designated as Settlement Area
This is Schedule 'A1' to OPA No. 27
Passed this _____ day of __________, 2009
____________________ ____________________
April 23, 2009
Mayor Clerk
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NTS
Lands subject to Section C18 of this Plan
This is Schedule 'A2' to OPA No. 27
Passed this _____ day of __________, 2009
____________________ ____________________
April 23, 2009
Mayor Clerk
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