05 13 2009 Council AgendaTOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
Township o f
DATE: WEDNESDAY, MAY 13, 2009
Proud Heritage, Excitifta Future TIME: 7:00 P.M.
Page
1. OPENING OF MEETING BY THE MAYOR
2. PRAYER/CONTEMPLATION/REFLECTION
3. NOTICE OF ADDITIONS
a) Motion for Additions
4. ADOPTION OF AGENDA
a) Motion for Adoption
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Council meeting held on April 22, 2009.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
5-28 a) Shawn Binns, Director of Recreation and Community Services, memorandum
correspondence dated May 6, 2009 re: High Level Analysis of Options for Oro-
Medonte Community Arena.
29-33 b) Report No. CS 2009-013, Doug Irwin, Director of Corporate Services/Clerk, re:
Information Technology Update [to be distributed at meeting].
Page 1 of 153
Page
10. REPORTS OF MUNICIPAL OFFICERS:
34 c) Shawn Binns, Director of Recreation and Community Services, memorandum
correspondence re: Warminster Community Hall [to be distributed at meeting].
d) Andria Leigh, Director of Development Services, re: Craighurst.
[Addenda]
35 e) Richard Playfair, Acting Fire Chief; and Tamara Obee, Human Resources
Officer, memorandum correspondence dated May 13, 2009 re: May 14, 2009 -
Service Awards Ceremony.
[Addenda]
11. REPORTS OF MEMBERS OF COUNCIL:
36 a) Mayor H.S. Hughes, correspondence dated May 5, 2009 from City of Cornwall,
re: Request for Support, Motion, Provincial Harmonized Sales Tax.
37 b) Mayor H.S. Hughes, re: Nottawasaga Valley Conservation Authority (NVCA)
Public Meeting.
[Addenda]
12. REPORTS OF COMMITTEES:
38-43 a) Oro-Medonte Environmental Group Advisors (OMEGA) minutes, meeting held
on April 27, 2009.
44-45 b) Public Meeting minutes, meeting held on May 4, 2009, re: 2009-ZBA-07; 2009-
OPA-01.
c) Committee of the Whole minutes, meeting held on May 6, 2009.
46-49 d) Planning Advisory Committee minutes, meeting held on April 27, 2009.
13. CONSENT AGENDA:
50 a) Nottawasaga Valley Conservation Authority, highlights of meeting held on April
17, 2009.
Staff Recommendation: Receipt.
51 b) Michael Gleason, Chair, Gilda's Club Barrie, Ontario, correspondence dated
April 28, 2009 re: Letter of Appreciation.
Staff Recommendation: Receipt.
52-73 c) Barrie Public Library minutes, meetings held on February 26 and March 26,
2009.
Staff Recommendation: Receipt.
Page 2 of 153
Page
13. CONSENT AGENDA:
74-107 d) Orillia Public Library Board, minutes of meeting held on March 25, 2009 and
2008 Annual Report.
Staff Recommendation: Receipt.
14. COMMUNICATIONS:
108-109 a) Tony Guergis, Warden, County of Simcoe, correspondence dated April 28,
2009 re: Request for Support, Motion, Area Wide Growth Plan.
110 b) Tracy & Louis Fitzpatrick, correspondence dated April 23, 2009 re: Request for
Speed Limit Reduction, 15/16 Sideroad East Between 8th and 9th Lines.
111 c) Jim Woodford, correspondence dated May 4, 2009 re: Oro-Medonte File 2009-
ZBA-02.
112 d) Peter Hume, President, Association of Municipalities of Ontario (AMO),
correspondence dated May 4, 2009 re: Count me in Campaign! and Energy
Conservation Week - May 17 to 23, 2009.
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
17. IN-CAMERA ITEMS:
a) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe
Regional Airport).
18. BY-LAWS:
113-117 a) By-Law No. 2009-053 A By-Law to Adopt the Estimates of all Amounts
Required During the Year and for Levying the Tax
Rates for the Year 2009.
118-139 b) By-Law No. 2009-056 A By-law of The Corporation of the Township of Oro-
Medonte to provide for the Imposition of Fees or
Charges (Fees and Charges By-law).
140-142 c) By-Law No. 2009-057 Being a By-law to Appoint Municipal Law
Enforcement Officers/Provincial Offences Officers
and to Repeal By-Law Nos. 2008-136 and 2009-043.
Page 3 of 153
Page
143
18. BY-LAWS:
d) By-Law No. 2009-058
Being a By-law to Delegate the Subdivision and
Condominium Approval Authority and to Repeal By-
Law Nos. 2002-088 and 2005-062.
144
145
e) By-Law No. 2009-059
f) By-Law No. 2009-060
Being a By-law to Amend By-Law No. 2009-023, A
By-Law to Regulate and Prohibit the Sale and Setting
Off of Fireworks.
A By-law to Appoint an Acting Chief Administrative
Officer and to Repeal By-law No. 2007-073.
146 g) By-Law No. 2009-061 A By-law to Amend Schedules "A" and "B" of By-law
No. 2008-006, A By-law to provide a schedule of
retention periods for the records of the Township of
Oro-Medonte.
147-152 h) By-Law No. 2009-062 Being A By-Law to Designate Areas of the Township
of Oro-Medonte as Site Plan Control Areas and to
Repeal By-Law No. 2008-069
19. CONFIRMATION BY-LAW
153 a) By-Law No. 2009-054 A By-Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, May 13, 2009.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
22. ADJOURNMENT
a) Motion for Adjournment
Page 4 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
MEMORANDUM
To: Council
cc:
Wou"fiship 0)J_
Prod Heritage, Excititzg Future
From: Shawn Binns R.M. File
Date: May 6, 2009 Roll
Subject: High Level Analysis of Options for Oro-Medonte Community Arena
The Strategic Facility Plan which is nearing completion has examined options for the Oro-Medonte
Community Arena. There are three options available to Council
1) To continue to repair the existing Arena
2) To replace the facility with a new modern more efficient facility
3) To discontinue the provision of Arena service
To further the develop the Strategic Facility Plan and to position the Township to be in a position to
capitalize on current infrastructure grants (Building Canada Fund, RinC - Recreation Infrastructure
Canada) a general direction must be established by Council. The direction would not be a final
decision however would set the direction for feasibility study and allow staff to prepare for upcoming
federal and provincial infrastructure grants.
Please find attached a review of Options prepared by the Re-Think Group and AECOM Canada
Architects Canada.
It is recommended by Staff, the Re-Think Group, and AECOM Canada Architects Canada that
Council pursue Option 2 to replace the current facility and further investigate the feasibility of such a
facility as well as to pursue the minimum level of repairs to continue to keep the current Arena
operational in the short term.
Respectfully,
Shawn Binns
Director, Recreation and Community Services
Page 5 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
High Level Analysis of Options for the Provision of Indoor Ice Facilities,
Township of Oro-Medonte, 2009
The Strategic Facility Plan, which nearing completion, has examined most types of culture and
recreation facilities in the Township, including the Oro-Medonte Community Arena and Banquet
Hall. The analysis of indoor ice facilities in Oro-Medonte and the surrounding area included a
building condition assessment, a fire safety inspection, and a review of the utilization of the Oro-
Medonte Community Arena and Banquet Hall. The analysis also included an examination of
likely future demand and an investigation of what is known about the current umnet demand for
indoor ice in the surrounding communities, as well as their plans to expand and improve their
arenas.
The Strategic Facility Plan indentified a strategy for the long term provision of indoor ice
surfaces in the Township. Even though there is unmet demand in the local community and the
region, it was concluded that a second ice surface should not be provided in Oro-Medontc for at
least ten years, due to:
❑ the current estimate of unmet local demand for prime time ice that represents only between
33% and 40% of the total prime ice time that would be available in a second pad;
❑ an expectation of relative stability in local demand in the near future (with some shifting
from child and youth demand to young adult anticipated);
❑ an increase in the supply of indoor ice surfaces in the immediate area over the next one to
five years; and
❑ the limited resources of the Municipality and the considerable and growing unmet demand
for other leisure interests that could not be supported if a second ice pad is to be financed in
the near future.
Although the young adult market is anticipated to grow by about 1,000 over the next 25 years
and the mid-life adult market is projected to increase by around 1,400 during the same time
period, the increased demand that these older age groups could place on the arena will be off-set
by a significant decline in the number of children and youth over the next 10-15 years (in the
order of 750 4-17 year olds). The principle customer of the arena is minor hockey which utilized
half of all the time rented in 2008 and 57% of the available prime time. Figure skating utilizes
6.5% of total prime time (for a total of 63% for children and youth). It is estimated that adult
hockey represents about 30% of total time rented (prime and non-prime time) with over half of
that use attributed to non-township residents. With an increase in ice surfaces in the region in the
very near future, some of the non-resident use will be drawn back to new, modern arenas in
neighbouring communities.
A good number of issues/deficiencies with the Oro-Mcdonte Community Arena were identified
by customer groups and facility staff (e.g., small dressing rooms, showers, no separate change
rooms for female customers, inadequate storage for all uses, narrow hallways, a multi-purpose
hall without a sprung floor to support fitness and dance programs, the small kitchen, limited
support facilities (e.g., pro shop, skate sharpening), no meeting room, no offices for minor
hockey and figure skating, the arena floor sweats in summer, and the ability to keep the facility
Assessment of Options for the Provision of Indoor Ice Facilities
Township of Oro-Medonte, 2009
Prepared by the RETHINK GROUP and AECOM Canada Architects Ltd. Page 1
Page 6 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
clean). Many additional deficiencies and anticipated future requirements were identified through
the condition, accessibility and fire safety assessments.
In the Strategic Facility Plan, two options were recommended for the future provision of indoor
ice facilities in the Township.
Option One would be to continue to invest in the cxisting building for the next 20 years,
including all recommended capital investments as per the condition assessment and the required
fire safety upgrades. Most of the recommended capital investment focused on structural,
mechanical, electrical and safety repair, energy-efficiency upgrades, and other equipment
replacement and upgrade. In addition, investment was recommended to meet accessibility
requirements under the Accessibility for Ontarians with Disabilities Act (AODA) and the
Accessibility Standards for Customer Service (Ontario Regulation 429/07). Some investment in
refinishing, refurbishing and painting was also recommended.
In general, building systems were found to be in `fair' condition. One notable issue that will
require further investigation, if the building is to be extended beyond the near future, is the
movement observed between the change room floor and the main arena enclosure.
Recommended repairs and replacement over the next twenty years are estimated to cost
$3,765,500 (in 200$$), not including what could be required to repair the movement between the
building components and any improvements to the functionality of the facility. Over the next ten
years, anticipated large expenditures include: roof replacement, refrigeration components,
improvements to dressing rooms, replacement of the ice slab/refrigeration distribution
piping/under-slab heating system/related components, electrical upgrades and exterior cladding.
The estimated total cost for each time period is as follows. These amounts include design,
engineering, approvals, construction, contingency and GST; but do not include non-fixed costs
such as program and maintenance equipment, supplies, furnishings, communications, IT and
security systems. Also not include is the cost of a new septic system when required.
Year(s)
Capital Cost Estimate
2009
$ 133,500
2010-2014
742,000
2015-2020
825,000
2021-2025
920,000
2026-2030
1,145,000
Total
$3,765,500
Additional recommendations regarding accessibility, energy and environmental considerations
were offered, including adaptations to create barrier-free dressing rooms.
The total cost of repair and retrofits over the next 20 years represents 68%n of the replacement
cost of exactly the same facility, which would cost 5.6 million if built today in the same style.
Recreation facilities with repair budgets in the order of 65% of the replacement cost and greater
are normally subject to replacement due to the operating savings realized over the next life cycle.
Functional updates such as features to address accessibility and male/female requirements, in
Assessment of Options for the Provision of Indoor Ice Facilities
Township of Oro-Medonte, 2009
Prepared by the RETHINK GROUP and AECOM Canada Architects Ltd. Page 2
Page 7 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
addition to greater resource efficiency and environmental performance are also realized in new
facilities with integrated systems.
Refer to the full condition assessment report and the fire safety report for more detail.
Option Two would be to construct a new, modern single pad arena in another location on the
enlarged Guthrie site. The Strategic Facility Plan recommended the following as minimum
components and features in a new arena (including adequate multi-purpose space, but not
including any other major components such as a gymnasium, a fitness centre, an indoor aquatic
facility, an indoor running track, etc.).
■ assume a stand-alone structure (for now);
• 85' x 195' ice surface with seating for 500 around the ice surface;
■ 6 dressing rooms;
■ staff office;
■ other typical arena support functions;
• adequate foyer with ice surface viewing, concession and washrooms;
■ grotind-floor multi-purpose room (4,000 square feet - including kitchenette, storage,
washrooms);
■ meeting/seminar room;
■ offices for minor hockey and figure skating;
■ a room to support a sport service operation (skate sharpening, basic supplies, etc.);
■ direct access to washrooms and change rooms from outside (for park and outdoor facility
users); and
■ adequate parking and access.
Estimated Cost for a New Building
Minimum
Order of
Total of
Components/Items
Size
Magnitude Unit
Magnitude
(square feet)
Rate
Estimate
Arena with 85' x 195' ice surface, seating for 500 inside the ice
40,000
$160/sf
$6,400,000
enclosure; 6 dressing rooms; lobby area with viewing gallery,
concession and pro shop; offices (staff, minor hockey, figure
skating); storage, support spaces - offices could be on a second
floor
4,000 square foot ground-floor multi-purpose room with high
4,000
$200/sf
$800,000
quality dividing wall, kitchenette, stora ge, washrooms
Meeting/seminar room
500
$200/sf
$100,000
Site development (parking, landscaping, services) - septic
$1100,000
system and wells
Internal project management (1%u)
$85,000
Architecture and engineering fees (8% on building and site
$680,000
costs)
Building permit
Not included
Contingency allowance (10%)
$850,000
Allowance forequipment, furnishings, etc.
$10,000
Totals
44,500
$10,125,000
Assessment of Options for the Provision of Indoor Ice Facilities
Township of Ora-Medonte, 2009
Prepared by the RETHINK GROUP and AECOM Canada Architects Ltd. Page 3
Page 8 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Advantages and Disadvantages of Option One
Advantages
The capital investment will be incremental over the next twenty years.
■ If the debenture cost for a new building exceeds $300,000 per year, then the average annual
cost associated with Option A will be lower over the next twenty years than the costs
associated with a new building. However, depending on how much of the capital cost of a
new building is debentured, and factoring in lower operating costs and additional revenue,
the average annual differential in cost over the next twenty years could range from a high of
around $700,000 per year to a figure that is slightly lower than the approximately $200,000
per year (on average) in capital investment estimated to maintain a viable building for the
next twenty years. For a 27°1 larger, more energy-efficient and more functional new
building, the annual debenture cost could range from a high of $802,425 to $280,849 or
lower, depending on the amount debentured and the interest rate. The high figure assumes
no assistance from senior levels of government, and neither figure includes contributions
from fundraising or sponsorships. Increased revenue in a new building is estimated to be in
the order of $70,000. Annual operating costs for a new building would be 25% lower for
consumable items ($25-$30,000 for a building of similar size to the existing arena).
Disadvantages
■ The exact timing of required capital investment will be uncertain and will be difficult to
budget for. To ensure that sufficient resources are available, a significant annual contribution
to a reserve fund should be allocated (in the order of $200,000 per year).
■ There are deficiencies in the dated building design, features and components that are not
included in the cost estimate associated with the condition and accessibility assessments. For
example:
• the multi-purpose room/banquet hall is located on the second floor and it does not have a
sprung floor to support fitness and dance programs;
• the kitchen associated with the multi-purpose room/banquet hall is small;
• there is limited storage for all functions;
• the dressing rooms are small (especially for adults);
• the hallways are narrow (especially for adults);
• support facilities are lacking (e.g., pro shop, skate sharpening);
• there is no meeting room;
• there are no offices for minor hockey and figure skating; and
• the arena floor sweats in summer - eliminating most uses.
■ Due to the location of the building on the site and the location of the septic system and
outdoor facilities, the existing building cannot be enlarged to include other significant
components, including a second ice surface.
■ If the building is to be retained beyond five or so years, almost $1,000,000 of the $3,765,500
estimated for capital investment over the next twenty years is targeted to be spent in the next
five years. That includes priority repairs, assessments and upgrades identified for Year One,
which are estimated to cost $133,500. These figures do not include the unknown cost to
address the problem of the movement between the change room floor area and the main
arena enclosure. However, if the strategy is to retire the building in the near future, many of
the recommended capital investments identified over the next five years should not be
Assessment of Options for the Provision of Indoor Ice Facilities
Township of Oro-Medonte, 2004
Prepared by the RETHINK GROUP and AECOM Canada Architects Ltd. Page 4
Page 9 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
undertaken. Tn this scenario, it is expected that Year One investments could be reduced to
around $38,500 and for the next five year cycle, the investment could be reduced to around
$22,000, for a total of around $60,500. And that does not include an unknown amount of
investment that will be required to extend the roof for a few more years (although not the
$250,000 estimated for a new roof).
■ All of the cost estimates are in current dollars and do not factor in inflation which will add
considerably to the cost by the end of the twenty year period.
• The annual costs associated with energy, incidental repair/upkeep and regular cleaning will
increase beyond inflation as the building ages, and will be at least 25% higher than for a new,
modern and energy-efficient building. In a new building, the annual requirement for
incidental repair will be very low in the first or so five years of operation.
• The ability to generate revenue in the `ice-out' season is limited due to sweating on the arena
floor.
■ The physical characteristics of the second floor multi-purpose room/banquet hall limits
functionality and reduces the ability to provide a wide range of culture and recreation
opportunities, and associated revenue that could be realized with a more functional and
attractive facility.
• A dated and increasingly unattractive arena with limited-function will reduce the quality of
life and appeal of the Township, which will increasingly reduce the appeal of the
Municipality to existing residents and businesses, as well as new residents and potential new
employment opportunities.
■ In the near future, as new arenas open in neighbouring communities, the ability of the less
appealing forty year old Oro-Medonte Community Arena to compete for non-resident and
even resident use will diminish.
Advantages and Disadvantages of Option Two
Advantages
■ A new building with energy efficiency improvements that would put the building systems at
25% better than current building code standards will cost less to operate - in the order of 25%
less for consumable items (e.g., electricity, fuel, and maintenance materials and repairs under
$1,000 per occurrence) or $25-$30,000 for a building the size of the current arena. A new,
energy-efficient building will require considerably less energy to operate, the annual
requirement for incidental repair will be very low in the first or so five years of operation,
and initial cleaning costs will be lower in a new building. (Also see the points below re: the
environmental benefits of contemporary design.)
■ The ability to attract more use and revenue to a main-floor multi-purpose hall will be much
higher, especially in association with an overall more attractive facility and access to a
functional arena floor during the `ice-out' season. The ability to generate revenue on the
arena floor during the `ice-out' season will be considerably greater due to a much more
functional and attractive facility, supported by a relatively large ground-floor multi-purpose
hall and attractive foyer. Additional annual revenue of $70,000 is estimated as follows:
• additional ice rental $40,000
• additional arena floor rental 8,000
• additional rental of multi-purpose hall 12,000
Assessment of Options for the Provision of Indoor Ice Facilities
Township of Oro-Medonte, 2009
Prepared by the RETHINKGROUP and AECOM Canada Architects Ltd. Page 5
Page 10 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
• additional revenue from expanded range of programming 10,000
• total $70,000
• A new arena, which will be located elsewhere on the enlarged Guthrie site, will be able to
support the addition of other major facilities as demand warrants, and these additional
facilities can be afforded.
• A new and relocated arena will be able to better support every day outdoor activities and
sports tournaments by providing washrooms and change rooms that can be accessed from the
outside.
• A modern, attractive and more functional facility will provide a greater range of culture and
recreation programming and activity opportunity for Township residents.
■ A modern, attractive and more functional facility will contribute to the increased quality of
life and appeal of the Township, which will result in increased residential development and
an increased ability to retain existing and attract new employment opportunities to Oro-
Medonte.
■ A new facility will have a life expectancy that will extend well beyond the next twenty year
cycle of the existing building.
■ Improved Accessibility Compared to the Existing Building - A new facility will be fully
accessible for spectators and participants in ice sport and other activities accommodated by
the building spaces. From facility entry, barrier-free access will be provided throughout the
floor areas. Strategies for accommodating spectators will include locations throughout the
facility so that optimal choice is provided for all to experience events. For other community
activities utilizing the multi-purpose roorn, details for washrooms, serving areas, canteen
counters and other like features will provide universal access.
■ Prolonging the Economic Life of the Asset - The facility design strategy can provide an
integrated systems approach. Conservation can be used to reduce wear on mechanical
systems. By increasing the thermal resistance of the facility envelope, the amount of energy
required in the building is reduced. This reduces the design load and size of equipment
components. The ventilation systems can include heat recovery to return energy used in the
building to be reused in the facility for space heating, domestic water pre-heating, re-surfacer
water pre-heating, and the snowmelt system.
■ Environmental Benefits of a New Building - Integrated design can be the underpinning
approach to the project. For example, the collection of roof water from the ice pad enclosures
into storage cisterns will allow for recycling into toilets on site. The building envelope
should include R40 roof insulation, R20 wall insulation and low-E ceilings over the ice sheet.
These strategies will assist in reducing overall energy demand and increase interior comfort.
The refrigeration system can include ice-battery technology. This concept engages the
compressors overnight to utilize off-peak rate electrical energy to create an ice bank which
can then be sourced in the daytime to top up cooling for the ice pad or interior spaces in the
shoulder seasons. Consideration could be given to integrating a geo-thermal system. For a
single pad facility, data from similar facilities in southern Ontario have confirmed that a
payback on the capital premium invested in a geo-thermal system design and equipment is in
the order of seven years. The heat from the system rejected from ice making can be
introduced into preheat systems for the domestic hot water supply, space heating for dressing
rooms, spectator heating and other areas of the building. The interior snow melt system will
eliminate the need for exterior disposal, thus mitigating the potential for environmental
contamination from dyes used for ice sheet and line panting. As noted above, the ventilation
Assessment of Options for the Provision of Indoor Ice Facilities
Township of Oro-Medonte, 2009
Prepared by the RETHINK GROUP and AECOM Canada Architects Ltd. Page 6
Page 11 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
systems will include energy recovery and transfer technologies to recycle energy for other
system uses.
Reduction of GHGs (Greenhouse Gas Emissions) - Energy conservation strategies for the
facility envelop, mechanical and electrical systems will reduce energy demand. This in turn
will reduce greenhouse gas emissions from equipment operating in the building, and the
upstream demand from energy sources (electrical and natural gas) needing to be produced to
serve the facility.
If other components are associated with the arena and multi-purpose rooms (as would be
possible with Option B), the following advantages would be realized:
• the ability to share common facility elements among all components and reduce overall
space requirements and associated capital and operating costs; e.g., some of the
washrooms, the rneeting/seminar room, the food service area (expanded and enhanced
due to additional customer traffic with broader profile), the entrance/foyer, circulation
space, mechanical space, storage space, parking, etc.)
• the opportunity for `one-stop' shopping and associated cross-marketing of the various
uses supported by a highly visible and appealing multi-functional facility-
• the ability to cross-program, utilizing various complementary components; and
• the ability for some components to generate revenue to help off-set operating deficits
associated with other components.
Disadvantages
■ The annual cost to finance and operate a new and larger facility may be higher than the
average annual investment in capital and operating costs required for the existing building
over the next twenty years. However, the overall, annadal cost for a new building could he
similar or lower. Depending on how much of the capital cost of a new building is
debentured, and factoring in the lower operating costs and additional revenue that would be
generated from a new building, the average differential in cost over the next twenty years
could range from a high of around $700,000 per year to a figure that is slightly lower than the
approximately $200,000 per year in capital investment estimated to maintain a viable current
building for the next twenty years. Annual operating costs for consumable items would be
25% lower for a new and more energy-efficient building ($25-$30,000 for a building the size
of similar size to the current arena). Also, annual revenue is expected to be around $70,000
higher. As noted below, the annual debenture cost for a new building would range from
$280,849 to $802,425, depending on the amount debentured and assuming a 5% interest rate.
The lowest figure below assumes two-thirds assistance from senior levels of government and
does not factor in local fundraising and sponsorships, which would lower the amount to be
debentured.
• $10 million over 20 years Ld) 5% =an annual repayment of $802,425
• $7 million over 20 years @ 5% = an annual repayment of $561,698
• $3.5 million over 20 years C 5% = an annual repayment of $280,849
Assessment of Options for the Provision of Indoor Ice Facilities
Township of Oro-Medonte, 2009
Prepared by the RETHINK GROUP and AECOM Canada Architects Ltd. Page 7
Page 12 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Township of
Oro-Medonte
Facility Assessments
Community Arena
71 Line 4 North
May 5, 2009
Note: Items highlighted are not recommended should the
building be retired in 5 yrs.
Index
• Introduction 02
• Executive Summary 03
• Building Systems 04
• Recommended Repairs/Replacements 06
o l year horizon
0 5 year horizon
o 10 year horizon
o I5 year horizon
0 20 year horizon
• Accessibility Recommendations 15
• Energy and Environmental Recommendations 15
1
Page 13 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Introduction
Building condition assessments for the community facilities operated in the Township of
Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study
conducted by The Rethink Group. The condition assessments and follow-up reports were
conducted by AECOM Canada Architects Ltd. The on-site assessments included visual
reviews of existing conditions. No destructive or other intrusive sampling or testing
involving instrumentation was done.
Each condition assessment report includes:
o introduction, executive summary and a general description of the facility
o estimated budget for replacement and summary of repair and replacement tasks
o description of facility systems
o detailed recommended repair and replacement tasks for the next twenty years
o accessibility commentary and recommendations
o recommendations for improving energy and environmental performance
Replacements are recommended as systems/components reach the end of their useful life.
Life cycles for buildings and components are based on Building Owners and Managers
Association (BOMA) standards and Protocols for Building Condition Assessments
published by Public Works and Government Services Canada.
System repair and replacement budgets are derived from life cycle analysis data for
Municipal facilities of similar size, complexity and program accommodation. Tasks are
prioritized with life safety and structural concerns first and facility durability following.
Facility replacement budgets are sourced from:
o published construction industry systems replacement data
o historical data on tendered projects of similar scope, construction type and finish
o adjustments based on site specific conditions
In addition to the life safety items listed for each facility, an asbestos survey is also
required under Ontario Regulation 278/05. This effort will document asbestos-containing
materials on site. The report from the on-site survey and material samples taken provides
the facility Owner and workers knowledge of conditions prior to work on site being
undertaken and recommendations for removal or abatement of the identified materials.
The provision of the survey is listed as a Year 1 horizon task.
Facility replacement budgets allow for replacing each existing facility with a replica of
the reviewed facility. An alternate replacement budget for a single storey arrangement
incorporating a blend of institutional / commercial grade construction is also provided as
a comparative. This latter option would be equivalent to the level of construction and
finishing at the existing Municipal offices and excludes costs for additional lands that
would be required to accommodate the single storey facility.
In general, a facility life cycle is in the order of thirty years and varies depending on the
systems incorporated and the maintenance programs implemented over the operating life.
Page 14 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Executive Summary
Community Arena &
Banquet Hall
Original Construction: 1971
Addition /Renovation: 1989
Gross Floor Area: 35, 000 SF (est)
Location: 71 Line 4 North
Number of Storeys: 2
OBC Classification: A3
The facility includes a 120' x 180' ice pad, banquet hall (2,850 sq ft), 6 change rooms,
concession, washrooms and support functions. In general, building systems were found to
be in fair condition. Movement between the change room floor area and the main arena
enclosure is evident. Comments regarding this condition are detailed in the report.
Capital Replacement Budget
The budget to replicate the existing facility in 2008 dollars follows. The amount includes,
design, engineering, approvals, construction, contingency and GST. Non-fixed
components, such as program and maintenance equipment, supplies, furnishings,
communications, IT and security systems are excluded.
35,000 sq ft x $160/sq ft - $5.6 million
In comparison, the projected amount for repairs and retrofits over the next 20 years is
budgeted at $3.8 million. The additional cost to demolish the facility in preparation for
the above new construction would be in the order of $400K and will depend on the
extent of recycling and salvage undertaken. This represents 75% of the replacement
budget. Recreational facilities with repair budgets in the order of 65% of the replacement
cost and greater normally are subject to replacement due to the operating savings realized
over the next life cycle. Functional updates such as features to address accessibility and
male / female requirement in addition to greater resource efficiency and environmental
performance are also realized in new facilities with integrated systems.
The Year 5 horizon also includes a budget to expand and retrofit two of the six dressing
rooms to accommodate two barrier-free dressing rooms.
Recommended Repairs/Replacements
Following is a summary of recommended repairs/replacements and budget amounts,
listed for five year horizons over the next twenty years. Budget amounts include design,
engineering, approvals, construction, contingency and GST. Repairs respond to life
safety and accessibility deficiencies, based on requirements of the Ontario Building Code
Page 15 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Page 16 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
doors and hardware are being maintained but are due for ongoing maintenance regarding
hardware and weather sealing. Ongoing roof leaks at the south end of the facility have
resulted in significant accumulation of water above the roof insulation.
Interior
Interior finishes are in fair condition and include metal wall liner panel, sealed concrete
slab, painted and unfinished concrete masonry walls. A low-e ceiling system is 10 years
old and in fair condition. Interior swing and overhead doors and shutters are in fair
condition. Banquet, concession, office and staff areas are finished with painted block,
lay-in ceiling tile and vinyl / wood flooring in poor to fair condition. Dressing rooms and
the ice pad surround slab include ribber flooring. The ice slab, refrigerant piping and
related components is recommended for replacement in Year 10. The slab exhibits
deterioration at the edges. The dasherboard system, glazing and related components is 10
years old and in fair condition. Netting around the ice pad is 3 years old and in good
condition.
Barrier-free access for players is currently not available. Accommodation for womens'
teams is also limited.
Kitchen / canteen areas are in fair to good condition and recommended to be maintained
to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes
being tight, smooth and non-absorbant, and a separate sink for hand washing.
Mechanical
Heating is generally provided by an oil fired boiler circulating hot water to radiation units
and forced air units. A new above-grade oil storage tank has been installed south of the
mechanical room this year. Air conditioning for the banquet hall is provided by a rooftop
unit above. Staining of ceiling tiles below the unit in the banquet hall is reported to be the
result of an earlier maintenance item which has since been rectified. Roof leaking has not
been evident. Plumbing and drainage for washrooms, dressing rooms and the concession
areas are in fair condition but beyond their useful life. Well water and onsite sanitary
disposal (septic) systems are reported to be in fair to good condition. Exhaust fans are
provided in the dressing rooms and are functional but exhibit damage, likely due to their
being within reach of hockey sticks. The warm, moist air exiting via the exhaust systems
has resulted in ice build-up at the exterior vents.
Two dehumidifiers are in place in the main arena enclosure. The Dectron unit is 2 years
old and reported to be in good condition. The other unit is over 30 years old and due for
replacement. Exhaust fans and louvres for the main arena enclosure are functional and in
fair condition.
The vertical platform lift type C providing access from the first to second floors is noted
as having been reviewed under TSSA installation no. 062873 and in fair to good
condition.
Page 17 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Refrigeration
The existing refrigeration system has been upgraded several times since the original
construction.
Compressors:
The existing 50 and 30 Hp Mycom compressors are original and
are reaching their useful life expectancy
Chiller:
The existing shell and tube chiller is about 6 years old appeared to
be in good condition
Pumps
The 20 Hp brine pump installed in 2002 is in good operating
condition but is run continuously.
Condenser Tower
The existing 17 year old tower is showing signs of deterioration
and water leaks.
Heat Recovery
The existing de-super heater used to recover heat for domestic
water is about 22 years old and is reaching its useful life
expectancy.
Controls:
The existing controls are original and are reaching their useful life
expectancy.
Ammonia Relief:
The existing relief valves are being replaced as required every 5
years
Electrical
Electrical systems are in fair condition and include three phase power, lighting, fire alarm
and related emergency lighting and exit signage. Lighting over the ice pad is 5 years old
and in good condition. The balance of electrical components, although reasonably
maintained, are beyond their useful life and are within 5 - 10 years of replacement.
Recommended Repairs / Replacements
Recommended repairs and replacements follow with budgets and horizons identified.
Photographs of particular conditions are referenced where applicable.
Year 1 Cost Photo
Arrange for survey of asbestos-containing 10,000 -
materials.
Complete fire separations at service
penetrations from service rooms. 2,000
6
Page 18 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Year 1
Cost Photo
Cracking on horizontal joint due to movement of roof
and lack of isolation clearance between masonry
and roof joists. Existing cracks should be caulked
and painted. 1,000
Complete minor repairs to dasherboard gates. 5,000
80,000
Paint evaporative Condenser support stand 500
Relocate fire box out of fenced area and
upgrade all Ammonia relief piping 15,000
Install proper fresh air intake louver and damper
for compressor room ventilation. Interlock with
ammonia detector. Remove temporary flex hose. 15,000
7
Page 19 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Year 1 Cost Photo
Repair roof leaks at south end of facility
5,000
Year 1 Total
$133,500
Year 5
Cost Photo
Conduct detailed inspection of
roof framing.
12,000 -
Recaulk perimeters of doors,
vents and other openings,
between different materials.
5,000 -
Weatherseal exterior doors. 5,000 -
Replace upper level lobby window 15,000
system with sealed, double glazed units,
with 50% grey tint, low-e treatment
and argon.
8
Page 20 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Year 5 Cost Photo
Replace sloped metal and flat
membrane roofing. 250,000
Replace rooftop air conditioning unit. 25,000 -
Repair banquet hall floor. 10,000
Replace Evaporative Condenser 65,000*
~ 1` Vie- ~ n
•
y,.
Install glycol cooling loop for compressors
through second coil in tower.
15,000 „ t
w~
9
Page 21 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Year 5
Cost Photo
Replace 2 Mycom compressors
Replace de-superheater heat recovery unit 30,000
Replace refrigeration control panel 20,000
Renovate and expand two of the six
dressing rooms to accommodate two
barrier-free dressing rooms. 50,000 -
Repair shower water supply and
replace controls to increase water pressure. 30,000 -
Add heat and mechanical ventilation for
storage areas. 20,000 -
10
Page 22 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Year 5
Cost
Photo
Add new prefinished steel cladding over
Existing exterior siding. Co-ordinate installation
with new roof system and related components.
70,000
Year 5 Total $742,000
Year 10
Cost
Photo
Replace ice slab, refrigerant distribution piping,
450,000
-
underslab heating system and related components.
Replace electrical power panels, distribution,
and related components in 1971 building.
300,000
-
Weatherstrip, caulking maintenance at envelope.
25,000
-
Replace / upgrade washroom exhaust systems.
30,000
y
a ~~f
=
~
-
~
Replace all refrigeration system pumps
20,000
j-
~t
1 1
Page 23 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Page 24 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Year 15
Cost Photo
Allow for replacement of cabinetry,
benches, millwork components and
appliances. 160,000
(Supression hood has been provided
since photo taken)
Replace rubber flooring. 50,000"`-`"-`
Year 15 Total $920,000
Year 20 Cost Photo
Weatherstrip, caulking envelope. 25,000 -
Replace lift equipment. 140,000 A `i-
i
13
Page 25 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Year 20
Cost
Photo
Replace dasherboards, glass, benches
and netting.
Replace low-e ceiling.
220,000
80,000
Replace lighting fixtures
Replace emergency electrical systems -
fire alarm, emergency lighting, exit signs,
fire extinguishers, security and related
components.
180,000
220,000
Interior refinishing, refurbishment, painting. 60,000
14
Page 26 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Page 27 of 153
Agenda Item # 10a) - Shawn Binns, Director of Recreation and Community Services,
Energy and Environmental Recommendations
Following are recommendations for increasing the energy and environmental
performance of building systems. Categories include:
Water Conservation
Energy
Materials
Indoor Environment Quality
Water Conservation
o Consider low consumption fixture when replaced.
o Consider re-circulation system or glycol loop for compressor cooling rather than
one time flow through of well water.
Energy
o Radiant hot water heating is recommended to be replaced with the same type of
system
o when mechanical ventilation systems are due for replacement, consider increasing
unit efficiencies where possible and incorporating heat recovery
o integrated solutions are more effective; for example, consider providing more
daylight by introducing insulated translucent wall panels at the upper level of the
ice pad to reduce electrical light use.
o Consider increasing efficiency when lamps are replaced
Materials
o Consider light coloured roofing material when replaced to reduce interior heat
build-up
o Continue use of light colours for the interior surfaces to increase the effectiveness
of the electrical lighting
Indoor Environment Quality
o maintain CO monitoring and interlocked exhaust system with exterior overhead
door to confirm adequate fresh air is maintained for workers in the ice pad and
adjacent spaces when vehicles and other gas fired equipment is operating.
End
16
Page 28 of 153
Agenda Item # 10b) - Report No. CS 2009-013, Doug Irwin, Director of Corporate Se...
Toly nSlrr Of
REPORT (W J%&W1ff_A1
Proud Heritage, Exciting Future
Report No.
CS 2009-013
To:
Council
Prepared By:
Doug Irwin
Meeting Date:
May 13, 2009
Subject:
Information Technology
Motion #
Update
Roll
R.M.S. File
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. CS 2009-013 be received and adopted.
2. That staff be authorized to proceed with the acquisition of a new file server as
outlined in Report No. CS2009-013, and that the funds be allocated from the
Working Fund Reserve.
3. That staff bring forward recommendations on the lifecycles of the Township's
information technology hardware for Council's consideration.
4. And That staff bring forward estimates for the replacement of the Tax server and the
ID card printer for consideration during the 2010 budget deliberations.
I BACKGROUND:
The Information Technology (IT) Division of the Corporate Services Department is
responsible for the administration, maintenance and troubleshooting of the following
hardware/software currently utilized by the Township:
• 3 File Servers
• Between 75-90 users consisting of Council, staff, Fire halls
• 50 desktops
• 17 laptops
• 3 multi-function scanner/printers
• 17 stand-alone printers
CORPORATE SERVICES May 13, 2009
Report No. CS2009-013 Page 1 of 5
Page 29 of 153
Agenda Item # 10b) - Report No. CS 2009-013, Doug Irwin, Director of Corporate Se...
• Large format scanner/printer/plotter
• ID card printer
• 10 fax machines
• Corporate telephone systems at Administration Centre and Fire Headquarters
• 13 Blackberrys
• Cell phones
• Township website
• Antivirus software
• Spam email
• Various software applications
The IT Division currently consists of the Manager of Information Technology and a co-
op Information Technology Technician. The level of spam received has resulted in IT
staff having to review approximately 2,000 emails per day in the first part of 2009.
Since the beginning of 2009, there have been numerous upgrades and enhancements
and various issues with the Township's information technology.
During the month of April, staff implemented the following enhancements to the
Township's technology:
• Installation of the new large format scanner/printer/plotter
• Upgrade of the Laserfiche software
• Installation of a new colour/black and white multi-function scanner/printer
• Replacement of the fax machine at the Administration Centre (anticipated
installation before the end of May)
• Upgrading of Blackberry software
• Set-up of the Meeting Management Suite for agendas, minutes and direction
from Council
The Township has been operating with 3 file servers. At the beginning of May, these
file servers ranged in age from 6-8 years old.
The 8 year old server, being the Township's Exchange server, which housed the
Township's e-mail failed and the new Exchange server was put into service. Staff have
been working to replicate the level of spam protection that existed on the old server.
This new Exchange server was purchased in 2008 and is now operating with updated
software that will allow the Township to take advantage of increased functionality in the
Outlook system, such as automatically booking meeting rooms and resources when
setting up a meeting in Outlook.
The other 2 servers are each 6 years old and are 32 bit technology. The current
standard for file servers is 64 bit technology. The older technology can pose some
limitations when utilizing newer software. These 2 servers are known as the Tax server
and the Laserfiche server.
CORPORATE SERVICES May 13, 2009
Report No. CS2009-013 Page 2 of 5
Page 30 of 153
Agenda Item # 1Ob) - Report No. CS 2009-013, Doug Irwin, Director of Corporate Se...
The Tax server houses the tax and property management software and data, along with
the Maxfacility software and data, being the booking system used by Recreation and
Community Services.
The Laserfiche server houses the Laserfiche data, Word/Excel/PowerPoint etc. files
created and utilized by staff, the backup software and the Blackberry Enterprise server
(BES) utilized for the administration of the Township's Blackberrys. Laserfiche is the
Township's document imaging system which is currently utilized to post the agendas,
minutes and by-laws to the Township website.
Earlier this year, there was a hard drive failure in the Laserfiche server which resulted in
downtime with the Blackberrys, Laserfiche and the files. The backup tape drive also
failed in this server.
There have also been failures with the Uninterruptable Power Supply (UPS) modules
which activate during power outages. These failures have resulted in a loss of email
access and the water monitoring system being down for as long as a weekend at a time
on multiple occasions. Staff have undertaken the appropriate actions to rectify the
issues surrounding these failures.
ANALYSIS:
Typically the lifecycle of a server is recommended between 3-5 years. The County of
Simcoe's server lifecycle is 5 years, with a maximum of 6 years, after which time the
server is decommissioned.
Currently the Township does not have a lifecycle in place for our servers. The lifecycle
on the Township's desktops and laptops has increased to approximately 6 years, as our
staff complement has increased.
The increase in staff has led to increased storage capacity requirements on the
Township's servers for email, files and projects. The increased volume of data has
resulted in the backup tapes struggling to perform the necessary backups and has
resulted in some backup failures.
In the 2009 Budget, Council approved an allocation for a new server for the water
monitoring system and a new server to house the Word/Excel/PowerPoint etc. files
utilized by staff. The funds allocated for these new servers would provide the Township
with 2 mid-range servers. Staff is in the process of analyzing the benefits of purchasing
1 more robust server, instead of 2 mid-range servers, to house the files and water
monitoring data.
This approach would bring the server count to 4 and will mean that the Laserfiche
server will continue to house the Laserfiche data, the backup software and BES. There
would be no change for the Tax server.
CORPORATE SERVICES May 13, 2009
Report No. CS2009-013 Page 3 of 5
Page 31 of 153
Agenda Item # 10b) - Report No. CS 2009-013, Doug Irwin, Director of Corporate Se...
With the various issues that have arisen in the first four months of 2009 and the recent
failure of the old Exchange server, staff have reviewed our current hardware and offer
the following for Council's consideration.
The installation of the new version of the Laserfiche software shifted tasks which were
previously performed at the desktop level and now performs them at the server level.
This change in the way the software performs now places additional resource
requirements on the server.
Staff have recently been advised that the ID card printer that the Township utilizes is
outdated and no longer able to be supported. Staff will investigate possible alternatives
to replace this outdated technology and bring forward estimates for consideration during
the 2010 budget deliberations.
Currently, the Township only has one backup system for the data stored on the servers.
This backup system consists of the backup tape drive in the Laserfiche server. As
previously noted there are capacity issues with the existing system.
Staff recommended that 1 additional robust server be purchased to replace the existing
Laserfiche server and that the purchase be funded from the Working Fund Reserve.
This new server should be equipped with a high capacity backup drive to ensure that
the Township is able to backup the ever expanding volume of information generated on
the Township's network. The existing Laserfiche server could be relocated to an offsite
facility to provide a secondary offsite backup of critical data and would enhance the
connectivity for the offsite location.
It is recommended that staff bring forward recommendations on the lifecycles of the
Township's information technology hardware for Council's consideration.
It is further recommended that staff bring forward estimates for the replacement of the
Tax server for consideration during the 2010 budget deliberations.
I FINANCIAL:
• A robust file server with a high capacity backup drive is estimated between
$9,000 - $10,000
I POLICIES/LEGISLATION:
• Council Mandate - Service Excellence to ensure that the Township is able to
provide information to its customers in a timely and efficient manner.
CORPORATE SERVICES
Report No. CS2009-013
ay 13, 2009
Page 4 of 5
Page 32 of 153
Agenda Item # 10b) - Report No. CS 2009-013, Doug Irwin, Director of Corporate Se...
CONSULTATIONS:
i
• Chief Administrative Officer
• Director of Finance/Treasurer/Deputy CAO
• Manager of Information Technology
ATTACHMENTS:
• None
CONCLUSION:
It is recommended that the Township proceed with the acquisition of a new robust
server to replace the existing Laserfiche server.
Respectfully_submitted:
r 'J
. Doug as Frwn
`Director of %orporate Services/Clerk
C.A.O. Approval / Comments:
s
CORPORATE SERVICES May 13, 2009
Report No. CS2009-013 Page 5 of 5
Page 33 of 153
Agenda Item # 10c) - Shawn Binns, Director of Recreation and Community Services,
MEMORANDUM
To: Council
cc:
c~u'?Sli ofd Alz- J,
0;AW4W/1&'/
Proud ` Mit e, Exciting Future
From: Shawn Binns R.M. File
Date: May 13, 2009 Roll
Subject: Report FD2009-04
At the Committee of the Whole meeting of May 6, 2009 Council received Report FD2009-04 prepared
by the Acting Fire Chief and the Director of Recreation and Community Services. The report outlined
facility deficiencies under the Ontario Fire Code noted from fire inspections recently completed by the
Fire and Emergency Services Department and the required expenditures in order to meet compliance
as assembly occupancy facilities.
Due to large amount of capital investment both from fire safety requirements, projected repairs, and
maintenance required to keep the Warminster Community Hall viable as a public facility as well as the
limited amount of use of the facility, it was recommended that consideration be given to retiring this
facility.
Staff was directed by Council to meet with the Hall Board and report back to Council. On May 11th the
Director of Recreation and Community Service met with Denis Barkley and Harold Peckham of the
Warminster Hall Board. The Hall Board understood why the staff recommendation was being made,
however wish to see what the building remain as a community facility. It was concluded that should
Council decide to retire the facility that further dialogue should transpire with the community to
investigate options for the facility.
It is also recommended that recognition be provided to the Warminster Hall Board and Mr. Denis
Barkley for all of their contributions.
Respectfully Submitted,
Shawn Binns
Director, Recreation and Community Services
Page 34 of 153
Agenda Item # 10e) - Richard Playfair, Acting Fire Chief; and Tamara Obee, Human
MEMORANDUM
To: Mayor and Members of Council
cc:
TZ h - v)
Proud Heritage, Exciting Future
From: Richard Playfair/Tamara Obee R.M. File
Date: May 131h, 2009 Roll
Subject: May 14th, 2009 - Service Awards Ceremony
In 2006, a service recognition program for firefighters was established. In 2009, that program has
been enhanced with the addition of Township of Oro-Medonte service recognition pins for 5, 10, 15,
20, 25, 30, 35 and 40 years of service. The 2006 recognition program did not include any provisions
for recognition of 5, 10 and 15 years.
Meetings were held with the respective District Chiefs from all six stations on Wednesday, April 15th
2009 and Wednesday, April 29th, 2009 with respect to the details of the enhanced service recognition
program for firefighters. During the meetings all District Chiefs were provided the opportunity to
express their opinions on the ceremony. There were varying opinions however at the conclusion of
the meetings a general consensus was formed.
As outlined in our previous memorandum there will be two components to the recognition
ceremonies.
The first is scheduled for tomorrow evening. The levels of recognition for the first phase is Volunteer
Firefighters with 20, 30 and 40 years of service, recently retired firefighters and new recruits will be
recognized at a Special Council Meeting to be held at the Oro-Medonte Community Arena, 71 Line 4
North at 7:00 p.m. All firefighters have been provided the opportunity to attend in order to
congratulate their colleagues of their achievement. A light luncheon will be served.
The second component of the recognition ceremonies will be for Firefighters with 5, 10 and 15 years
of service. This phase will be held within each individual station. The Mayor and/or Deputy Mayor,
respective Councillor, the CAO, Acting Chief, Fire Prevention Officer and all six District Chiefs will
present the awards. Firefighters will be afforded the opportunity to have family members join them at
their station to celebrate their recognition with their loved ones. A light luncheon will be provided.
Respectfully submitted;
- q_(AK.- -
4~t)--%,
Page 35 of 153
Agenda Item # 11 a) - Mayor H.S. Hughes, correspondence dated May 5, 2009 from
Cit...
Cornwall
ONTARIO CANADA
May 5, 2009
To All Municipalities in Ontario
Subject: Provincial Harmonized Sales Tax
The Council of The Corporation of the City of
Cornwall, at its regular meeting of Monday
April 27, 2009, endorsed a Resolution
appealing the Government of Ontario to
exempt the fees paid for the rental of
recreation facilities and registration fees for
minor sports organizations from the recently
announced Harmonized Sales Tax.
It is the position of Cornwall City Council that
recreational activities for the youth of our
communities, regardless of which activity they
participate in, is paramount to helping
communities minimize child obesity as well as
creating a healthy and affordable lifestyle. In
addition, the application of this tax to these
activities and the accompanying added costs
could result in making minor sports
unaffordable for families.
The Resolution further requests support from
The Association of Municipalities of Ontario on
this most important issue.
We include a copy of this Resolution for
Council's consideration and endorsement and
ask that you forward your support to the
Premier of Ontario as well as AMO.
Ressppectfullyyo
Denise Labelle-Gelinas, C.M.O.
City Clerk
CITY CLERK SECRETAIRE MUNICIPALE
P.O. Box 877 CP 877
Cornwall, ON K6H 5T9 Cornwall ON K6H 5T9
Tel (613) 930-2787, ext.2537 Fax (613) 932-8145
E-Mail/courriel: dgelinas@cornwall.ca
Resolution number: 2009-27.03
Moved by Councillor: Glen Grant
Seconded by Councillor: Kim Baird
Provincial Harmonized Sales Tax
WHEREAS the Provincial Government has recently
announced the harmonization of the 5% GST and
the 8% PST; and
WHEREAS, the Harmonized Sales Tax will
negatively impact the registration costs for minor
sports by an increase in facility rental fees and
registration fees; and
WHEREAS these increased costs will prevent some
youth from participating in sporting activities; and
THEREFORE BE IT RESOLVED, that we, City
Council, send an appeal to the Provincial
Government to exempt items related to the rental of
recreation facilities and registration fees for minor
sports to ensure that all youth are able to afford to
participate; and
BE IT FURTHER RESOLVED that we, City Council,
request to have AMO lobby the Provincial
Government on our behalf; and that a copy of this
Resolution be sent to all municipalities in Ontario
requesting their support.
1, Denise Labelle-Gelinas, City Clerk of The
Corporation of the City of Cornwall, do hereby certify
that the above is a true copy of Resolution Number
2009-27.03 enacted by Council on the 27th day of
April, 2009.
Denise Labelle-Gelinas, CMO
City Clerk
DISCLAIMER
This material is provided under contract as a paid service by the
originating organization and does not necessarily reflect the view
or positions of the Association of Municipalities of Ontario (AMO),
its subsidiary companies, officers, directors or agents.
A city with a world of possibilities Un monde de possibilites
Page 36 of 153
Agenda Item # 11 b) - Mayor H.S. Hughes, re: Nottawasaga Valley Conservation
Autho...
On Wednesday, May 27th at the Township Offices Beginning at 7:00 PM Oro-Medonte is
Holding a Public Meeting to Seek Input On Options for the Delivery of Environmental
Services Within the Severn Sound Watershed
BACKGROUND- Please Refer to map
There are three Watersheds in Oro-Medonte
1. Lake Simcoe- served by the Lake Simcoe Conservation
Authority (LSRCA)
2. Nottawasaga Watershed- served by the Nottawasaga Valley
Conservation Authority (NVCA)
3. Severn Sound Watershed- Served by both the Severn Sound
Environmental Association (SSEA) and the NVCA
In addition all three watersheds have environmental initiatives
funded by the Township of Oro-Medonte
FUNDING:
Each Agency has different funding approaches that vary in relation
to:
The amount charged for services, the options open to the funding
municipalities and their financial reporting systems.
The Primary Focus for this Public Meeting is the Severn Sound
Watershed Area that makes up 53% of area of Oro-Medonte.
THE TOTAL AMOUNT ORO-MEDONTE PAYS FOR ENVIROMENTAL
SERVICES TO AGENCIES IS $255,932.
Permit Fees are also paid by residents and the municipality.
Severn Sound Subwatersheds within the Township of Oro-Madonte
_
f"
411
7-
j 11
N VCA="$06,434.
-S
"
~
Fe6es
NVCA
t
$50,086.51
f
-
+Permit Fees
l
LSRCA-80,26y5:
00A
nom' + Permit Fee
TO DATE THE TOWNSHIP HAS BEEN UNABLE TO RESOLVE ISSUES IN THE SEVERN SOUND PORTION OF THE TOWNSHIP
RELATING TO:
♦ The Funding of Duplicate Environmental Services by the NVCA and SSEA in the Severn Sound Watershed
♦ Accountability of the services provided for the funding
♦ Duplication of Planning Services and Programs
♦ NVCA budget increases that have averaged more than 14% annually
An executive summary that provides additional information including
some options for consideration can be accessed on the Township
Website www.oro-medonte.ca under the heading News and
Announcements.
Page 37 of 153
Agenda Item # 12a) - Oro-Medonte Environmental Group Advisors (OMEGA) minutes,
me...
TOWNSHIP OF ORO-MEDONTE
ORO-MEDONTE ENVIRONMENTAL GROUP ADVISORS (OMEGA)
MEETING MINUTES
Thursday, April 16, 2009 @ 7:35 p.m.
Council Chambers
Due to technical difficulties, no digital recording of the meeting is available.
Present: David Edwards
Wilf McMechan
Meryl Drake
Steve Cromwell
Ruth Fountain
David Kennedy
Jim Purnell
Andy McNiven
Doug Shelswell
Mike Vandergeest
Kim Wand
Josephine Martensson-Hemsted
Regrets: Councillor Terry Allison Bob Barlow
Gerry Murphy John Bosomworth
Allan Johnson
Council/Staff Mayor Harry Hughes Councillor Sandy Agnew
Present: Councillor Mel Coutanche Lisa McNiven, Manager Engineering
Marie Brissette, Committee and Environmental Services
Coordinator
1. Councillor Coutanche called the meeting to order.
2. ADOPTION OF AGENDA:
Motion No. OMEGA-090416-01
Moved by David Edwards, Seconded by Steve Cromwell
It is recommended that the agenda for the Oro-Medonte Environmental Group
Advisors (OMEGA) meeting of Thursday, April 16, 2009 be received and adopted as
amended to include:
7 c) Bruce Keeling, Chairman, The Maple Tree Committee (branch of Maple Leaves
Forever), correspondence dated April 8, 2009 re: Grant for Maple Trees.
8 f) Content and timing of minutes.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT:
None declared.
Page 38 of 153
Agenda Item # 12a) - Oro-Medonte Environmental Group Advisors (OMEGA) minutes,
me...
4. MINUTES:
a) Minutes of OMEGA Meeting held on February 19, 2009.
Motion No. OMEGA-090416-02
Moved by Meryl Drake, Seconded by Ruth Fountain
It is recommended that the minutes of the Oro-Medonte Environmental Group
Advisors (OMEGA) meeting held on February 19, 2009 be adopted as amended:
1. Remove the hyphen in Oro-Moraine Brochure, Motion No. OMEGA-090219-7;
2. Add Couchiching Conservancy and Oro Moraine Association after NVCA, Motion
No. OMEGA-090219-8.
Carried.
5. ITEMS FROM PREVIOUS MEETING:
a) Highlight key messages.
The recommendations from the previous OMEGA meeting that were considered by
Council, were reviewed.
6. WORKING GROUPS UPDATES:
a) Oro Moraine
• Oro Moraine - Indicators Report Card.
It was noted that the Working Group met with the Couchiching Conservancy, NVCA,
LSRCA, Oro Moraine Association and Township staff on March 31, 2009.
Motion No. OMEGA-090416-03
Moved by Andy McNiven, Seconded by David Kennedy
It is recommended that the verbal update from the Oro Moraine Working Group re:
Oro Moraine - Indicators Report Card Working Document, be received.
Carried.
Page 2
OMEGA Meeting -April 16, 2009
Page 39 of 153
Agenda Item # 12a) - Oro-Medonte Environmental Group Advisors (OMEGA) minutes,
me...
b) Growth Issues
• Process for input into the upcoming Official Plan Review.
The Group discussed the benefit of having a joint meeting with the Planning Advisory
Committee in order to review the current Official Plan and applicable Provincial
requirements.
Councillor Coutanche distributed a chart outlining the process of an OP review.
Motion No. OMEGA-090416-04
Moved by Steve Cromwell, Seconded by Ruth Fountain
It is recommended that the verbal update from the Growth Issues Working Group re:
Process for input into the upcoming Official Plan Review be received.
Carried.
c) Habitat
• Draft Tree Preservation By-law.
The Working Group felt it would be beneficial to review the requirements from the
Lake Simcoe Protection Plan in order to utilize that template. It was also suggested
to invite members of the Committee of Adjustment to participate in the drafting of the
by-law.
Motion No. OMEGA-090416-05
Moved by Meryl Drake, Seconded by Kim Wand
It is recommended that the verbal update from the Habitat Working Group re: Draft
Tree Preservation By-law be received.
Carried.
d) Water Quality / Lake Management
• "Ribbon of Life" Waterfront Property Owners Workshop - June 13,
2009.
Motion No. OMEGA-090416-06
Moved by Josephine Martensson-Hemsted, Seconded by David Edwards
It is recommended that the verbal update from the Water Quality / Lake Management
Working Group re: "Ribbon for Life" Waterfront Property Owners Workshop - June
13, 2009, be received.
Carried.
Page 3
OMEGA Meeting -April 16, 2009
Page 40 of 153
Agenda Item # 12a) - Oro-Medonte Environmental Group Advisors (OMEGA) minutes,
me...
e) Sustainable Agriculture
It was noted that a meeting to discuss developing a local food procurement policy
was to be held with representatives from Simcoe County Farm Fresh and Local Food
Plus on Friday, May 8, 2009 at 10:00 a.m. at the Township Office.
Motion No. OMEGA-090416-07
Moved by Josephine Martensson-Hemsted, Seconded by Andy McNiven
It is recommended that the verbal information from the Sustainable Agriculture Group
be received.
Carried.
7. COMMUNICATIONS:
a) Keith Sherman, Co-ordinator, Severn Sound Environmental Association (SSEA),
correspondence dated April 1, 2009 re: Formation of the Interim Sustainability
Plan Steering Committee.
The item was noted.
b) George Smitherman, Deputy Premier, Minister of Energy and Infrastructure,
correspondence dated March 26, 2009 re: Official Plan, Growth Plan Conformity.
The item was noted.
c) Bruce Keeling, Chairman, The Maple Tree Committee (branch of Maple Leaves
Forever), correspondence dated April 8, 2009 re: Grant for Maple Trees.
Motion No. OMEGA-090416-08
Moved by Doug Shelswell, Seconded by Meryl Drake
It is recommended that correspondence dated April 8, 2009 from Bruce Keeling,
Chairman, The Maple Tree Committee (branch of Maple Leaves Forever) re: Grant
for Maple Trees, be received.
Carried.
Page 4
OMEGA Meeting -April 16, 2009
Page 41 of 153
Agenda Item # 12a) - Oro-Medonte Environmental Group Advisors (OMEGA) minutes,
me...
8. OTHER BUSINESS/QUESTIONS:
a) Funding requests.
Councillor Coutanche provided a chart outlining the process for funding requests.
The Group asked that requests be submitted utilizing the Township's current
Grant/Subsidy Form in order to acquire the appropriate information, and that requests
be reviewed by the Group bi-yearly rather than sporadically.
It was noted that this item, supported with a current list of all Environmental Initiative
requests granted to date, and a copy of the Township's Grant/Subsidy Form, would
be on the next agenda.
Motion No. OMEGA-090416-09
Moved by Mike Vandergeest, Seconded by Meryl Drake
It is recommended that
1. The correspondence dated February 20, 2009 from Andy McNiven re: Funding
requests to OMEGA, be received.
2. That OMEGA reviews any funding requests at their meeting of June 15, 2009 and
October 19, 2009.
3. And that OMEGA utilizes the Township of Oro-Medonte's current Grant Request
Form for any subsequent Environmental Initiatives requests.
Carried.
b) North Simcoe Community News - OMEGA information.
The Group read the article and commented that future articles should reference the
items being reviewed by OMEGA rather than simply noting funding requests the
Advisory Group has approved.
c) Issues and Opportunities from Council.
No matters had been referred from Council for this meeting.
d) Review of Issues and Opportunities from November 15, 2007.
Motion No. OMEGA-090416-10
Moved by Mike Vandergeest, Seconded by David Kennedy
It is recommended that the excerpt from the November 15, 2007 OMEGA minutes,
and excerpt from the November 28, 2007 Council minutes, be received.
Carried.
Page 5
OMEGA Meeting -April 16, 2009
Page 42 of 153
Agenda Item # 12a) - Oro-Medonte Environmental Group Advisors (OMEGA) minutes,
me...
e) Severn Sound Environmental Association Tree Seedling Distribution Project.
It was noted that the trees were to be distributed in the coming weeks.
f) Content and timing of minutes.
Members requested that the minutes offer an outline of the discussions.
9. NEXT MEETING DATE:
Members noted that the suggested change of meeting date to Monday had previously
been discussed and was not favourable to the Advisory Group.
Motion No. OMEGA-090416-11
Moved by Mike Vandergeest, Seconded by Andy McNiven
It is recommended that OMEGA meets every third Thursday of every second month
with meetings starting at 7:30 p.m. from May to September and 7:00 p.m. from
October to April.
Carried.
10. ADJOURNMENT:
Motion No. OMEGA-090416-12
Moved by Steve Cromwell, Seconded by Wilf McMechan
It is recommended that we do now adjourn at 9:24 p.m.
Carried.
Co-Chairperson, Councillor Coutanche
Co-Chairperson, Councillor Agnew
Absent
Co-Chairperson, Councillor Allison
Committee Coordinator, Marie Brissette
Page 6
OMEGA Meeting -April 16, 2009
Page 43 of 153
Agenda Item # 12b) - Public Meeting minutes, meeting held on May 4, 2009, re: 200...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
2009-ZBA-07; 2009-OPA-01 (Township of Oro-Medonte)
May 4, 2009 @ 7:07 p.m.
Municipal Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Andria Leigh, Director of Development Services; Glenn White, Manager
of Planning Services; Steven Farquharson, Intermediate Planner;
Janette Teeter, Deputy Clerk
Also Present: Roy Hastings, Doug Moles, Rob Baker, Gord Roehner, Hugh Beaton,
Bill Graham, Stacey Graham, Maric Waring, Denis Paccagnella, Carolyn
Paccagnella, Linda LeBlanc, Bill Tasker, Leon Musicco, Russell Dunk,
Melanie Moore, Bob Henderson, Ted Beaton, Anita Beaton, lain Beaton,
Joanne Scharf, Mark Scharf, Jason Stradiotto, Doug Coughlin, Rob
DeLong, Joyce DeLong, Hartley Woodside, Jon Oelrichs
Deputy Mayor Hough called the meeting to order and explained the public meeting has
been called under the authority of the Planning Act, Section 17 and 34, R.S.O. 1990 c.P.13,
to obtain public comment with respect to a proposed Amendments to the Official Plan and
Zoning By-law, Applications 2009-OPA-01 and 2009-ZBA-07 (Township), Part of West Half
of Lot 11, Concession 8, municipally known as 1525 Line 7 North, (formerly within the
Township of Oro), Township of Oro-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on April 14, 2009 and posted on two signs on the subject property; one on
Line 7 North and one on County Road 11 (Old Barrie Road) on the same date.
The following correspondence was received at the meeting: None.
Andria Leigh, Director of Development Services, provided an overview of the purpose and
effect of the proposed amendment. A Power Point presentation was presented.
The following public persons offered verbal comments with respect to the proposed
Amendment: Gord Roehner, Ted Beaton, lain Beaton, Jon Oelrichs, Hugh Beaton, Hartley
Woodside, Mark Scharf, Doug Moles, Joanne Scharf, Rob Baker, Russell Dunk, Jason
Stradiotto, Melanie Moore, Denis Paccagnella, Maric Waring, Bill Graham, Stacey Graham,
Leon Musicco.
Page 44 of 153
Agenda Item # 12b) - Public Meeting minutes, meeting held on May 4, 2009, re: 200...
-2-
Deputy Mayor Hough advised that written submissions will be received at the Township
office until May 14, 2009 and that no additional deputations to Council will be permitted with
respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 8:44 p.m.
Page 2
Planning Public Meeting
May 4, 2009
2009-ZBA-07; 2009-OPA-01
Page 45 of 153
Agenda Item # 12d) - Planning Advisory Committee minutes, meeting held on April 2...
TOWNSHIP OF ORO-MEDONTE
PLANNING ADVISORY COMMITTEE MINUTES
2006-2010 TERM
April 27, 2009, 7:04 p.m.
Council Chambers
Present: Council Representatives
Public Representatives
Mayor H.S. Hughes (arrived @ 7:32 p.m.)
Linda Babulic
Deputy Mayor Ralph Hough
Roy Hastings
Councillor Terry Allison
Tom Kurtz
Councillor Mel Coutanche
Mary O'Farrell-Bowers
Councillor Sandy Agnew
Larry Tupling
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Andria Leigh, Director of Development Services; Glenn White,
Manager of Planning Services; Steven Farquharson, Intermediate
Planner; Janette Teeter, Deputy Clerk
Also Present: Dan Amadio, Nick Karakis, Jim Woodford, Duncan Ferris, Doug Ferris,
Bill Stonkus, Jerry Young
OPENING OF MEETING BY CHAIR.
Deputy Mayor Ralph Hough assumed the chair and called the meeting to order.
ADOPTION OF THE AGENDA.
Motion No. PAC090427-1
Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers
It is recommended that the agenda for the Planning Advisory Committee meeting of
Monday, April 27, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT".
None declared.
Page 46 of 153
Agenda Item # 12d) - Planning Advisory Committee minutes, meeting held on April 2...
4. MINUTES OF PREVIOUS MEETING- March 30, 2009.
Motion No. PAC090427-2
Moved by Mary O'Farrell-Bowers, Seconded by Linda Babulic
It is recommended that the minutes of the Planning Advisory Committee Meeting held
on March 30, 2009 be received and adopted.
Carried.
5. PRESENTATIONS:
None.
6. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By-Law, 2009-ZBA-06, Part of Lot 19,
Concession 13 (Oro), Township of Oro-Medonte, 77 Line 12 North (Ferris).
Deputy Mayor Hough called the public meeting to order at 7:05 p.m. and explained the
public meeting has been called under the authority of the Planning Act, Section 34,
R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment
to the Zoning By-law, Application 2009-ZBA-06 (Ferris), Part of Lot 19, Concession 13,
municipally known as 77 Line 12 North, (formerly within the Township of Oro), Township
of Oro-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on April 7, 2009 and posted on a sign on the subject property on the same
date.
The following correspondence was received at the meeting: Ministry of Transportation
dated April 23, 2009; Simcoe County District School Board dated April 27, 2009.
Steve Farquharson, Intermediate Planner, explained the purpose and effect of the
Proposed Amendment to the Zoning By-Law. A PowerPoint presentation was
presented.
The following public members offered verbal comments with respect to the proposed
amendment: Doug Ferris.
The Deputy Mayor advised that no additional deputations to Council will be permitted
with respect to the Proposed Amendment to the Zoning By-Law.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:15 p.m
Planning Advisory Committee Meeting
April 27, 2009, Page 2
Page 47 of 153
Agenda Item # 12d) - Planning Advisory Committee minutes, meeting held on April 2...
7. PLANNING APPLICATIONS:
a) Report No. DS 2009-026, Steve Farquharson, Intermediate Planner, re: Proposed Redline
Revision -Draft Plan 43-OM-20001, P-100/00, Part of North Half and South Half of Lot 3,
and Part of Lot 4, Concession 4 (Oro), Township of Oro-Medonte, (Horseshoe Valley
Lands).
Steve Farquharson, Intermediate Planner, provided an overview. A PowerPoint presentation
was presented.
Dan Amadio, MHBC Planning, provided comments on behalf of the owner of the application.
Nick Karakis, Cole Engineering Group Ltd., provided comments on behalf of the owner of the
application.
Motion No. PAC090427-3
Moved by Larry Tupling, Seconded by Roy Hastings
It is recommended that
1. Report DS 2009-026 Re: Proposed Redline Revision to Draft Plan of Subdivision -
Horseshoe Valley Lands Ltd. - P-100/00 - (Adult Lifestyle Community) 43-OM-20001, Part
of the North Half and South Half of Lot 3, and Part of Lot 4, Concession 4, (Oro), Township
of Oro-Medonte, be received for information.
2. That the applicant be requested to revise the redline draft plan to address the comments
received from Aecom dated April 16, 2009 and comments from Planning Advisory
Committee at their meeting of April 27, 2009.
3. And Further That staff bring forward a subsequent report to the Planning Advisory
Committee once the revised redline plan is received and reviewed.
Carried.
8. CORRESPONDENCE AND COMMUNICATION:
None.
9. OTHER BUSINESS / EDUCATION:
a) Tom Kurtz, re: Source Water Protection Committee Update.
A PowerPoint presentation was presented.
Motion No. PAC090427-4
Moved by Larry Tupling, Seconded by Roy Hastings
It is recommended that the verbal update presented by Tom Kurtz re: Source Water Protection
Committee be received.
Carried.
Planning Advisory Committee Meeting
April 27, 2009, Page 3
Page 48 of 153
Agenda Item # 12d) - Planning Advisory Committee minutes, meeting held on April 2...
b) Andria Leigh, Director of Development Services, re: Report No. DS 2009-019 re:
Township Official Plan Review - Work Plan.
The Committee consented to allow Jerry Young to provide comments. Jim Woodford
provided a comment.
Motion No. PAC090427-5
Moved by Roy Hastings, Seconded by Larry Tupling
It is recommended that
1. Report No. DS 2009-018, Andria Leigh, Director of Development Services re: Official
Plan Review -Work Plan be received and adopted.
2. That it is recommended to Council that the 2009/2010 Work Plan for the Official Plan
review and conformity exercise outlined in Report No. DS 2009-018 be adopted.
3. And Further That, in accordance with the March 26, 2009 letter from George
Smitherman, Minister of Energy and Infrastructure, the Township of Oro-Medonte
submit a request for a one year extension until June 2010 to complete the Official
Plan review and conformity exercise.
Carried.
10. ADJOURNMENT
Motion No. PAC090427-6
Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers
It is recommended that we do now adjourn at 8:29 p.m.
Carried.
Chair, Director of Development Services,
Deputy Mayor Ralph Hough Andria Leigh
Deputy Clerk,
Janette Teeter
Planning Advisory Committee Meeting
April 27, 2009, Page 4
Page 49 of 153
Agenda Item # 13a) - Nottawasaga Valley Conservation Authority, highlights of mee...
x NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
HIGHLIGHTS FROM MEETINGS OF APRIL 17, 2009
NVCA BOARD OF DIRECTORS MEETING -No. 04109, April 17, 2009
CONSTRAINTS/CONTINGENCY PLAN APPROVED FOR 2009 BUDGET
The Board of Directors voted in favour of a constraints/contingency plan which freezes $110,000 in
expenses in 2009 to offset potential planning user fee shortfalls due to current economic conditions.
A total of $110,000 was achieved by taking the following measures:
• Setting the staff salary adjustment for 2009 to 3%
• Reducing staff training by 20%
• Recognizing new Source Water Protection agreement revenue by shifting staff
resources from Engineering and GIs to Source Water Protection
• Recognizing the expanded Oak Ridges Moraine project agreement which supports
an additional portion of stewardship staff wages
• Recognizing $7,000 of money carried forward from 2008 for the Low Water
Response Pilot Project, offsetting planning wages
NVCA 2008 AUDITED STATEMENTS
Michael Laycock, Auditor from BDO Dunwoody, presented an overview of the Audited 2008 financial
statements to the NVCA Board of Directors. Mr. Laycock noted it was a clean audit with no major
concerns.
2009-2011 BUSINESS PLAN APPROVED
The Board of Directors unanimously approved the 2009-2011 Business Plan. This strategic
document provides specific direction to implement the approved 2009 budget, as well as broad
direction for 2010 and 2011. The Business Plan will soon be available on our web site at
www.nvca.on.ca.
NOTTAWASAGA VALLEY SOURCE PROTECTION AUTHORITY (NVSPA) MEETING -
No. 01109. April 17, 2009
SOURCE PROTECTION COMMITTEE CHAIR, LYNN DOLLIN, GIVES UPDATE TO NVSPA
BOARD
Chair Dollin advised that the NVSPA Terms of Reference (TOR) has received minor changes at the
request of the Ministry of the Environment, but is expected to be approved in May. Once the TOR is
approved, the NVSPA will have one year from that date to complete and submit the Assessment
Report.
Chair Dollin also reminded NVSPA members of the series of Source Water Protection municipal
workshops. The first was held in April and was very successful. The next one is scheduled for May
29th and all NVSPA members are encouraged to attend.
Future Meetings and Events
George Sheffer Memorial Tree Plant, May 2
Minesing Wetland celebration, May 3
Board meeting 05109, May 8
20th Annual Arbour Day tree sale, May 9
Executive Committee meeting 07/09, May 22
For more information contact:
Wayne Wilson, CAO/Secretary-Treasurer
705-424-1479, ext. 225
wwilsonC@nvca.on.ca
Page 50 of 153
Agenda Item # 13b) - Michael Gleason, Chair, Gilda's Club Barrie, Ontario, corres...
C~yV 4"~~w
~ O
7
~~JE O
93 Bell Farm Road
Suite 120, lower level
Barrie ON L4M 5G1
T705-726-5199
F 705-726-7101
CEIVEL)
MAY 0 5 2009
ORO-MEDOINTE
TOWNSHIP
I think in the beginning when I first got to Gilda's Club I thought
I was dying, and I was living like I was dying. And now I'm LIVING,
so that's what's so wonderful about Gilda's Club. It gives you hope!
Club Member, New York City
J. Douglas Irwin, Clerk
Township of Oro-Medonte
PO Box 100
Oro, ON LOL 2X0
Dear Mr. Irwin,
Tuesday, April 28, 2009
On behalf of the Board of Directors of Gilda's Club Barrie Ontario, we are writing to
express our sincere appreciation of your donation of $200.00 towards the "Open the Red
Door" Campaign. Barrie will be the second Gilda's Club to open in Canada, providing a
free program of emotional and social support for all residents of Simcoe County, Muskoka-
Parry Sound, Grey Bruce and Dufferin Counties who are touched by cancer.
Gilda's Club Barrie Ontario has come a long way in the past few months having acquired a
parcel of land on Quarry Ridge Road on which to build our clubhouse. This wonderful
location is adjacent to Royal Victoria Hospital and just steps away from the future Simcoe
Muskoka Regional Cancer Centre and Rotary House, the lodge for cancer patients and their
families. Together, the three facilities will provide comprehensive cancer care for the body,
soul and spirit.
Your contribution will help us fulfill our goal of creating a place where members join with
other "experts" at living with cancer through the unique Gilda's Club program.
Sincerely;
Michael Gleason
Chair
Page 51 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
i LL
t7l€i
I LLI
LL L1: / 2 f Zl lL !
BARRIE PUBLIC LIBRARY
MINUTES
BOARD MEETING #09-02
THURSDAY FEBRUARY 26, 2009 AT 7:30PM
CONSUMERS GAS BOARD ROOM
PRESENT: C.Virgo (Chair), L.McClean (Vice-Chair), V.DeCecco, R.Duhamel, S.Kastner
(attended in part -joined meeting at 8:45pm), A.Davis (Director), T.Latimer (Recorder)
ABSENT: A. Prince, M. Meads, L.Strachan,
Call to Order
The meeting was called to order at 7:34pm
2 Confirmation of Agenda
The agenda was confirmed.
Conflict of Interest
None declared.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #09-01 dated Thursday January 22, 2009
#09-03 DUHAMEL - MCCLEAN
THAT the Minutes of Board Meeting #09-01 dated Thursday January 22, 2008 be
adopted. CARRIED
5. Business Arising
5.1 Capital Campaign Update - report by Ann Andrusyszy
Tim Johnston was present and was introduced as the Campaign Chair. It was announced
that Adam Smith is the Deputy Chair. Ann outlined other key members of the campaign
and provided a campaign update. April 23 will be the official date for the campaign
launch to the public.
6. Report of the Chair
Catherine attended the Super Conference along with Al Davis and several staff members.
Manager of Technology has been hired; Khuan Seow will start March 16.
Al and Catherine attended a meeting with Corporate Services and key members of
council last week to discuss the issue of improving library services in Holly. The motion
for a Holly Community Centre bookdrop was not passed at General Council.
Page 52 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
7. Committee Reports
7.1 Committee Structure / Committee Bvlaws
7.2 Financial Statements for December 2008
#09-04 DECECCO - DUHAMEL
THAT the expenses listed in Financial Statements for December 2008 be
approved.CARRIED
7.3 Financial Statement for January 2009
#09-05 MCCLEAN - DECECCO
THAT the expenses listed in Financial Statements for January 2009 be
approved.CARRIED
8. Director of Library Services Report January 2009
Highlights of the report were discussed.
9. Other Business
10. Committee Meeting Dates
At the Call of the Chair
11. Date of Next Board Meeting
Thursday March 26, 2009 at 7:30pm in the Consumers Gas Board Room.
12. Adjournment
The motion to adjourn the meeting at 9:05pm was made by Vince DeCecco.
CHAIR DATE
DATE
Page 53 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
DIRECTOR'S REPORT
March 26, 2009 for February, 2009
I PERSONNEL
1. During the month of February, the Director participated on the Rotary's Special Projects
team to organize this year's Rotary Auction to take place April 22nd
2. February 18`x, the Board Chair and Director attended the Corporate Services Meeting at
City Hall to discuss the Library's Board use of the Holly Recreation Centre to improve library
services in Barrie.
3. February 271h, the Director attended a special Rotary Executive session to prepare for
being a member of the Rotary Executive 2009-10.
4. Khuan Scow was hired as the Manager, Information Technology in February to start
March 16`h.
5. Cindy Madden, Adult Information Services, was on Sick Leave during the month of
February.
6. Anne Dorsey continued to work on a modified schedule as a result of the injury received at
the Ontario Library Association (OLA) Superconference in Toronto.
7. Carol Prescott from Circulation Services is now the new member of the Health and Safety
Committee having completed part one of the Joint Health and Safety Certification.
II INFORMATION SERVICES
Adult Services
1. Alison Brumwell, Lynn Hougham and Patricia Roebuck attended the Gale Virtual
Reference Library training session in February.
2. Robyn Zuck provided refresher courses to staff on the Million Dollar Directory and
procedures for downloading eBooks Libraries on the Go website in February.
3. Cathy Bodle, Martha Chown and Sylvia Mueller as part of Information Barrie, attended a
presentation on a province-wide initiative altering the way descriptions of services in
Community Information database records will be recorded.
4. Robyn Zuck and Anne Dorsey devoted considerable time and effort in February to
understand the use and full potential of the PCensus software. More staff training and
time will be required to take full advantage of the statistics available.
5. Robyn Zuck added 3 new databases to the Library's online collection and Website in
February. The databases are: Canadian Points of View (social issues), Eureka. cc (Ontario
newspapers) and Teen Health and Wellness.
6. Alison Brumwell created a Freedom to Read Week display in the Library foyer. She also
maintained a display of previously banned or challenged books within the library to mark
the Freedom to Read Week.
7. Elizabeth Bufton created the following book displays in the Library:
Black History@Your Library
Dreams of Chocolate and Romance @Your Library
Heart Month @Your Library
Page 54 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
As well as creating a Canada Reads display for the front foyer.
8. Anne Dorsey, Business Librarian, continued her 30 minutes reference service to business
in February assisting individuals to develop business plans for a paving/sealing business,
starting a media recording studio, an environmentally safe cleaning business as well as
identifying potential commercial clients for an estate agent and locating funding venture
funding from the Canadian Youth Business Foundation for an individual.
9. Alison Brumwell offered the Simcoe County Services Book Club a special program
involving a puzzle piece group scavenger hunt and the reading of a humorous book before
making origami fish.
10. Anne Dorsey provided a business information session for the Self Employment
Association February 2°a
11. Anne also presented at the Go Venture program February 24`h
12. Anne followed up with several attendees from the OLA session, Building Bridges to
Business, who wanted copies of the handouts and presentation. Anne uploaded the
presentation to a social networking site to meet demand.
13. Elizabeth Bufton provided an article on Canada Reads for the newsletter and provided
another article on the Adult Summer Reading Program.
14. Janet Graham and Elizabeth Bufton provided material for 9 Nursing/Retirement Homes
this month.
15. Janet and Elizabeth were asked to present "What is Available at the Library" for the grand
parenting group at the Early Years Centre. They presented 8 books and a book talk as well
as a computer demonstration on using the Library's Website to help teens and younger
children with their homework projects.
16. Jennifer Jones from "Healthy Living at Home" asked Janet and Elizabeth to speak to an
exercise program each week in local retirement homes on what the Library offers seniors.
Two presentations were made in February on health and wellness materials plus programs
that seniors can access at the Library.
17. Janet Graham presented a "Learn to Sudoku" program at Whispering Pines with one of the
participants, 98 years young, catching on quickly and finding the program fun.
18. Janet provided her monthly book review for Focus 50+ community seniors' paper with a
list of upcoming library programs.
19. Robyn Zuck provided 3 articles for the Library's spring newsletter.
20. In February Adult Information Services delivered 28 programs to 285 participants.
Programs included computer/electronic workshops, tours, book clubs, creative writing,
business as well as community programs and events.
21. Anne presented the Business Plan 101 session again in February with Robyn Zuck's
assistance. Anne also presented the "Filing Your Taxes Online" program February 25`h.
Anne prepared all the information for the "Wills" program, Employment Standards" and
Go Venture" session in February.
Children and Youth Services
1. Debra Smith provided a workshop for staff on the Gale Virtual Reference Library
February 27`'.
2. Cindy Pomeroy-White provided information on Teen programs to a librarian in the United
States who had heard about the Library's program while attending the OLA
SuperConference in Toronto.
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Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
3. Patricia Roebuck participated in the bi-annual Southern Ontario Library Services (SOLS)
conference to share information and tips with a wide variety of consultants in Ontario.
4. Kym McOuat and Brenda Jarvis attended the Mother Goose Refresher seminar February
20`h.
5. February 25th, Jane Salmon attended Aboriginal Cultural Awareness Day at the Simcoe
County Museum as part of her "Best Start" Committee duties.
6. Kym and Lynn Hougham attended the BookList Online webinar February 25th
7. Edith Reyes, who offers the Spanish storytimes at the Library, was thrilled with the
Spanish language books for children received through the Automatic Release Plan from
Library Service Centre (LSC).
8. 29 Storytime kits were circulated in February.
9. Debra Smith updated the Library's Teen Territory Website, contributing a book report, tip
of the month and a list of Young Adult suggested titles. Debra also completed a list of
recommended books for teens that are included on Teen Territory.
10. Kym McOuat and Nancy Woods provided the crafts component on behalf of the Library
as part of the City's Winterfest celebration. Ruby Meijers provided a "Moose Tracks"
storytime as part of the Winterfest theme.
11. February 18th, Vicki Nicholls provided an intemet/homework help tour focusing on age
appropriate and grade requirement information as well as the help section of the Library's
Website Kids Zone.
12. Jane Salmon and Laura LaFleshe visited the W.R. Best Memorial School's Battle of the
Books team February 6th.
13. Jane Salmon visited the Codrington Public School Battle of Books team February 9th and
the Monsignor Clair Catholic School Battle of the Books team February 12th.
14. Brenda Jarvis made a Battle of the Books visit to Kempenfelt Bay private school February
10th
15. Debra Smith visited Assikinack Public School's Battle of the Books team February 12th,
the St. John Vianney Catholic School's team February 23 and the Trillium Woods
Elementary School's Battle of the Books team February 26th.
16. Nancy Woods visited the Warnica Elementary School Battle of the Books team February
17th.
17. Kym McOuat visited Steele Street School Battle of the Books team February 18th.
18. Ruby Meijers visited the Terry Fox Elementary School Battle of Books team February
19th
19. Vicki Nicholls visited Algonquin Ridge Public School in connection with the Battle of the
Books.
20. February 25th, Debra Smith provided a tour of the Library for 26 grade three students from
Timothy Christian School.
21. Responding to patron requests for school-age programming for Francophones, Jane
Salmon and Patricia Roebuck will make the Library's Readopoly game bilingual. The
Library's summer reading program is already bilingual and the Library's publicity is also
translated. Jane will investigate offering French preschool storytimes as well as a French
school age programs during the summer using the "mystery theme."
22. Patricia Roebuck has been contacted by the Georgian College Orillia campus for titles of
"best books" in Spanish and French that can be used as a handout to children as part of the
Colleges social mission to the Dominican Republic.
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Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
23. The Library continued its partnership with the Ontario Early Years Centre by providing
the program room for a French language storytime led by Early Years staff.
24. Cindy Pomeroy-White has contacted Terry Leigh of Rogers to arrange to remake the Teen
Advisory Board (TAB) T.V. commercials for the Library this summer. Cindy has also
contacted Rock95 to arrange to have the Teen radio commercials aired.
25. Cindy represents the Library on the City's National Youth Week committee and has
contacted the City's Department of Transportation to request free bus passes. Cindy has
also arranged funding from Wal-Mart for part of the National Youth Week activities.
26. Cindy has arranged for Pizza Hut to supply pizza for the Teen Advisory Board and has
approached Tim Horton's to help fund the Twilight event held in November.
27. During February, a total of 65 children's and youth storytimes, reading circles, tours,
community outreach, puppet shows and workshops programs were provided to 1,698
participants.
28. Brenda Jarvis provided a display case for Black history month and assisted Nancy Woods
with the Black History Program February 21s`. Local musician Ebenezer Inkumsah
delighted an audience of 60 at the event.
29. Local teen author/artist, Chris Botterill, visited the Manga Club February 14th and
discussed the graphic novel he is publishing.
30. Cindy Pomeroy-White provided press releases for the Teen Creative Arts Contest and
Teen Depression Workshop for Teens as well as the workshop on Teen Body Image. The
Creative Arts Contest was included as an "event" on Facebook by Cindy and an article
appeared in the Barrie Advance on the Teen Creative Arts program.
31. A patron arriving from the south end of Barrie on the Sunday before Family Day was
disappointed to find the Library closed the Sunday before a statutory holiday, especially
Family Day. She spoke with a manager and will write to her Councilor.
III CIRCULATION SERVICES
1. There are now 45 individual and 8 nursing homes receiving Visiting Library Service. This
is placing an increased demand for prospective volunteers. The Library is presently
awaiting completion of the required police checks.
2. Marge Osborne has been pro-actively visiting as many Visiting Library Service users as
possible in February to "put a face to a name." This helps when a call is received from a
user requesting service and reading material.
3. Katherine Coy is preparing a new bookmark to hand out at the circulation desk on how to
use the self check stations in the Library.
4. Elizabeth Thompson received a customer comment on her service skills. She was told
that she was "efficient and had a kind smile" when she served him.
IV TECILNICAL SERVICES
1. Linda Beazley added 175 donated items to the collection this month.
2. Laurie Wright started the process to replace our public terminals with the Library's old
staff computers.
3. Laurie has also completed preparation of the new Capital Campaign website and is
awaiting the content from the Capital Campaign Team.
4. Barb Romeo, Interlibrary Loan, received two compliments from patrons in February. Both
wanted to express how pleased they were with the service and the Library.
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Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
V COMI'fI NIT'S DEVELOPMENT
1. Dragon Boat registration continues.
2. Ann Andrusyszyn continues to attend the monthly executive meeting of the Planned
Giving Counsel of Simcoe County.
3. The Library continues with the Association of Fundraising Professionals Webconferences
initiative by offering these sessions to other fundraisers in the area on a cost recovery basis.
The Library hosted two sessions this month on developing Major Gift Donors Who Deliver
and Introducing Donor Touchpoint Management: a Marketing Approach to Donor Relations.
4. Ann continues to attend the Barrie Community Foundation (BCF) meetings as a Board
member offering support where appropriate.
5. February 61h, musicians from the Barrie Jazz and Blues Festival played at the Library.
6. Ann met with Georgian College to discuss a possible art/sculpture display for the Moore
Packaging Reading Garden in the Fall_
7. February 14at, the Barrie Folk Society held another Unplugged Saturday Night at the
Library with approximately 25 people attending.
8. Two monthly columns were provided to the Barrie Life and Times as well as a "Campaign
Corner" awareness piece.
9. Ann appeared on Rogers TV "Daytime" to speak about teen activities at the Barrie Public
Library.
10. Chris VanderKruys continues to participate in the planning meetings for the Community
Dream Drop.
11. Several Capital Campaign meetings were held during February for the three teams: Major
Gifts, Community Engagement and Public Awareness.
12. Ann and Chris have met with Laurie Wright to develop a campaign website and Chris
continues with the Georgian College research program to survey and gather data on what
south-end residents expect from the new branch library.
VI VOLUNTEER PROGRAM
1. In February, two new volunteers were hired for the Boutique as well as one for Reading
Buddies and one for shelving. Two high school co-op students were also added, one from
the Geoventure program at Jean Vanier High School and another from St. Joan of Arc.
2. In February, Julie Ross worked with two colleagues to create a website for the Barrie
Association of Volunteer Administrators (BAVA) as a first step toward a volunteer centre
in Barrie.
3. Julie attended the monthly BAVA meetings in February and, at the request of the
Executive Director of Professional Administrators of Volunteer Resources - Ontario
(PAVRO-O), provided a substantial amount of information on Volunteer Management to
a student from Sir Sanford Fleming College.
4. Julie prepared several articles about the Library's volunteer program for the Library
newsletter and sent a list of resources on volunteer management requested by participants
who attended the session Julie co-presented at the Ontario Library Association (OLA)
Superconference.
5. Julie has selected a new supply of key fobs that will be awarded to volunteers to recognize
those who achieve five years of service.
Page 58 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
6. Julie managed to provide the Central North Correctional Centre with twelve boxes of
books in Febniary.
VIII BUILDING
1. After supplier delays, the furniture for the new Volunteer Office has been ordered.
2. As part of the City's on going up grade to the public washrooms at the Library, new stalls
have been installed.
3. Heather Betz continues to work with the City to address night cleaning issues.
PREPARED BY A. Davis DATE March 26, 2009
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Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
LIBRARY USAGE FOR THE MONTH OF: FEBRUARY 2009
SAME MTH
CURR
PREV
CURR
PREV YR
MTH
YTD
YTD
1 CIRCULATION
Adult
68,263
71,314
4.47%
142,793
147,270
3.14%
Children
46,474
45,242
-2.65%
97,371
90,689
-6.86'/o
TOTAL CIRCULATION
114,737
116,556
1.59%
240,164
237,959
-0.92%
2 HOLDS PLACED
10,918
11,464
5.00%
22,327
24,107
7.97%
3 INTERLIBRARY LOAN
Borrowed
268
173
-35.45%
441
326
-26.08%
Lent
193
167
-13.47%
381
359
-5.77%
4 MEMBERSHIP
New members
445
537
20.67%
1,084
1,130
4.24%
Active Members
63,552
54,605
-14.08%
63,552
54,605
-14.08%
In Person Visits
61,747
40,532
-3436%
133,245
102,709
-22.92%
5 INFORMATION REQUESTS
a) Main Floor Information
2,836
3,580
26.23%
6,576
6,442
-2.04%
b) Second Floor Information
1,071
1,345
25.58%
2,512
2,356
-6.21%
TOTAL INFORMATION REQUESTS
3,907
4,925
26.06%
9,088
8,798
-3.19%
6 ON-LINE DATA BASE SEARCHES
5,474
7,444
35.99%
11,466
15,987
39.43%
7 COMMUNITY INFORMATION
a) Database records created
3
40
1233.33%
25
58
132.00%
b) Database records updated
188
330
75.53%
386
507
31.35%
a) Events records created
157
110
-29.94%
290
233
-19.66%
b) Events records updated
54
111
105.56%
109
121
11.01%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
26
28
7.69%
48
45
-6.25%
b) Children/Young Adult
72
66
-8.33%
132
112
-15.15%
TOTAL PROGRAMS
98
94
-4.08%
180
157
-12.78%
Attendance
a) Adult
272
285
4,78%
684
554
-19.01%
b) Children/YoungAdult
1,932
1,709
-11.54%
3,383
2,818
-16.70%
TOTAL ATTENDANCE
2,204
1,994
-9.53%
4,067
3,372
-17,09%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
79,168
164,256
107.48%
158,336
356,332
125.05%
10 COMPUTER RESERVATIONS
5,095
4,933
-3.18%
11,013
10,255
-6.88%
11 NEW ITEMS
a) Adult
1,514
1403
-7.33%
2,730
2,304
-15.60%
b) Children/Young Adult
727
1169
0.607978
1,554
2,074
33.46%
Collection size
239,162
263,576
10.21%
239,162
263,576
10.21%
12 VOLUNTEER HOURS
745.5
676.5
-9.26%
1,455
1,365
-6.19%
13 ROOM BOOKINGS
155
143
-7.74%
323
274
-15.17%
Page 60 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
L sail
LLL`
LL L trlU
1.llil'Iy!'
L. LL
BARRIE Puouc LBRARY
MINUTES
BOARD MEETING #09-03
THURSDAY MARCH 26, 2009 AT 7:30PM
CONSUMERS GAS BOARD ROOM
PRESENT: C.Virgo (Chair), V.DeCecco, R.Duhamel, S.Kastner, A. Prince, M. Meads,
L.Strachan, A.Davis (Director), T.Latimer (Recorder)
ABSENT L.McClean (Vice-Chair)
1. Call to Order
The meeting was called to order at 7:30pm.
2 Confirmation of Agenda
The agenda was confirmed.
3 Conflict of Interest
None declared.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #09-02 dated Thursday February 26, 2009
#09-06 DUHAMEL - DECECCO
THAT the Minutes of Board Meeting #09-02 dated Thursday February 26, 2009 be
adopted.CARRIED
409-07 KASTNER - DUHAMEL
THAT the BPL Board adopt the revisions to the January 22, 2009
minutes.CARRIED
5. Business Arising
5.1 Capital Campaign Update - report by Ann Andrusyszy
Ann provided an update on the progress of the capital campaign and highlighted the
upcoming events.
Page 61 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
5.2 Building Naming Opportunity
409-08 KASTNER - PRINCE
THAT the Barrie Public Library Board approve the building naming opportunity
as discussed, subject to Board approval.CARRIED
5.3 Improving Library Services Council Request
#09-09 DUHAMEL - MEADS
THAT a strategic planning sub committee be formed to review library services in
the city. Members: Lynn Strachan, Sarah Kastner, Vince DeCecco, Al
Davis.CARRIED
5.4 Internet Filtering Council Resolution Request
The Boards current internet monitoring policy is more effective than filtering. No action
taken.
5.5 Board Membership
#09-10 STRACHAN - DUHAMEL
THAT the Barrie Public Library Board accept the resignation of Michele
Stong.CARRIED
Report of the Chair
Request for Information for new branch library closed and administration will review
submissions.
7. Committee Reports
7.1 Committee Structure/ Committee Bylaws
Committee meeting set for April 141h.
7.2 Financial Statements for February 2009
#09-11 DECECCO - STRACHAN
THAT the expenses listed in Financial Statements for February 2009 be
approved.CARRIED
Director of Library Services Report February 2009
Other Business
10. Committee Meeting Dates
At the Call of the Chair
A,meeting for the Corporate Committee set for April 14th at 4pm~,
11. Date of Next Board Meeting
Thursday April 23, 2009 at 7:30pm in the Consumers Gas Board Room.
12. Adjournment
The meeting was adjourned at 9:00pm by V. DeCecco
Page 62 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
Page 63 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
DIRECTOR'S REPORT
April 23, 2009 for -March, 2009
I PERSONNEL
1. During the month of March, the Director worked with the Rotary Club of Barrie's Special
Projects Auction Committee to prepare for their annual T.V. auction.
2. March 41h, Shonna Froebel, Manager, Adult Information Services and the Director met
with the City of Barrie staff to prepare a Request for Information as the first step toward
selecting an architect and developer to build a branch library on the Painswick Town Site
in south Barrie.
3. March 7`h, the Board Chair, Capital Campaign Chair, Manager Adult Information
Services, Development Officer and Director attended the Rotary Gala at Casino Rama.
4. March 18`h, the Director attended the Downtown Social Actions Committee Meeting to
discuss downtown safety issues.
5. March 23rd, the Director, as a member of the Rotary Club of Barrie Executive, continued
to meet with the rest of the incoming executive team in preparation for the 2009-10 year.
6. March 301h, Manager, Information Technology, Khuan Seow, and the Director met with
the City's Information and Communications Technology Director, Carolyn Glaser, to
discuss the Library's service agreement, future projects as well as future working
arrangements.
7. All Library staff attended a meeting March 27`h after closing for training on "Dealing with
Difficult Situations."
8. During the month of March Cindy Madden was on Sick Leave.
9. Carol Prescott completed Part II of the Health and Safety Training to meet the Library's
legislative requirements.
10. Julie Ross, Manager, Volunteer Resources, has been notified that her application for
recertification by Professional Administrators of Volunteer Resources - Ontario (PAVR-O
has been accepted and that she will receive her certificate at the annual conference in May.
II INFORMATION SERVICES
Adult Services
1. Robyn Zuck provided demonstrations to staff for the 3 new databases provided as part of
Knowledge Ontario. The databases are Canadian Points of View, Teen Health and
Wellness as well as Eureka.cc (Ontario and Quebec newspapers and magazines).
2. Robyn and Anne Dorsey also participated in a webconference training for the PCensus
database.
3. Patricia Roebuck provided a French language description of the French periodical
resources available through Knowledge Ontario for Francophone meinbers. The
description has been included on the Library's Website and Catalogue menu.
4. Robyn has arranged for a preview of the Entrepreneurship database published by
ProQuest.
5. Lynn Hougham added 154 donated items to the Library's collection in March.
6. Anne Dorsey created a bibliography in response to requests for information on spending
wisely in these economic times. Elizabeth Bufton used the bibliography to create a
Library display.
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Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
7. Ayla Demiray maintained a display of "Documentaries" which was so popular it had to be
replenished twice a day.
8. Elizabeth Bufton created a bibliography for " Steampunk" fiction (popular sub-genre of
science fiction) and created the following displays:
Curious Minds @ Your Library
Smart Saving@Your Library
9. Elizabeth also executed two extensive genealogy queries for a patron currently in
California and another in Kitchener.
10. Patricia Roebuck's display of Travel and Language Learning Materials proved very
popular
11. Anne Dorsey, Business Librarian, "30 minutes plus" reference question assisted
individuals with household information for Barrie found in PCensus database, resume and
cover letter creation, wealth management, information for a media and training company,
best business starts in an economic downturn, information from Million Dollar Directory
and PCensus for a renovation business, non-profit business to assist homeless, starting a
catering business, business plan creation for a horse/farm animal sitting, landscaping, fast
food licensing regulations and a contracting business. Anne even helped a patron who is
the Chair of a capital campaign to build a branch library in south Barrie to set up a
Facebook Page.
12. As of March, Information Barrie has sold and distributed a total of 68 directories and
provided 2119 brochures including 15 newcomer Information packages.
13. Shonna Froebel, Manager, Adult Information Services, met with Simcoe County Services
to discuss programming for their groups that meet at the Library.
14. Shonna provided book information on the ten finalists for the Evergreen Award to the
Ontario Library Association (OLA) for their Website.
15. Simcoe County Services Book Club met March 26 with the theme "Easter in Other
Countries."
16. Anne Dorsey, Ann Andrusyszyn and the Director attended the cheque presentation from
the Greater Barrie Business Enterprise Centre to receive $1,500 for the purchase of
business materials to be included in the Library's business collection.
17. Anne attended the BNI Business Matters meeting March 27`h bringing some of the books
that had been purchased with a donation of this BNI chapter. Anne provided each
attendee with a bibliography of all the materials purchased with their donation.
18. Anne and the Library's Development Office met with the Business Network Initiative
(BNI) to discuss ways that the Library can connect with all the BNI chapters in Barrie to
highlight available business resources. Currently, BNI only allows membership in one
Chapter to avoid competition among members.
19. Anne submitted a book review to the Greater Barrie Chamber of Commerce that was
_ published in their March newsletter. `
20. Anne attended the Chamber of Commerce Networking Breakfast March 12th where
Annette Patrick spoke on emergency preparedness for business.
21. Anne attended the Economic Forum sponsored by the City of Barrie Economic
Development Office March 13`h.
22. Anne attended the Women In Networking Going Strong (WINGS) breakfast March 25`h
and the Mr. Bob Networking Event March 26`h with a library display.
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Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
23. Arne attended the Oro-Medonte Chamber of Commerce Business After Five (BA5)
March 31st.
24. Elizabeth Button attended a Seniors Interagency meeting March 4th and gave a
presentation on Library services at 2 senior apartment complexes.
25. Janet Graham and Elizabeth Burton provided materials for 9 Nursing/Retirement homes
this month and helped deliver the 2'd annual "Senior Connect; the Senior Interagency
2009" program. Bookmarks, magnets and flyers describing programs for adults and
seniors were distributed. Ann Andrusyszyn and Chris Vanderkruys from the Library's
Development Office provided assorted library merchandise as door prizes much to the
delight of the participants.
26. Janet Graham provided a monthly book review for Focus 50+ community seniors' paper
and a list of upcoming library programs.
27. Janet created a Program News for Adults for March to May for the Senior Connect
newsletter and designed five upcoming program flyers to be displayed at Senior Connect.
28. The Barrie Art Club made another generous donation to the Library in March ($500).
29. 23 Adult programs were offered in March with 345 people attending. Programs included
computer/electronic workshops, book clubs, books and writing, travel and history,
business and community outreach.
30. Alison Brumwell facilitated the "Around the World in 60 Minutes" on Australia.
31. Anne Dorsey presented "Business Plan 101 March 11th and PCensus to the Simcoe
Business Network Association March 26th. Anne also provided all the promotion and
registration support for the "Powers of Attorney" program March 31st
32. Elizabeth Bufton provided an Internet workshop. Janet Graham and Lilli Papais
conducted an evening beginner internet workshop for seniors. Alison Brumwell provided
Part One and Two of "Introduction to Email" and another private "Introduction to the
Internet" for two adult clients of Simcoe Community Services and their mediator.
33. Janet Graham received the following after one of her senior programs:
My compliments and congratulations on another successful Senior Connect event!
Your passion and commitment to provide the City of Barrie's senior population
with a great event was evident yesterday. The feedback I received yesterday and
today has been nothing less than exceptional and, by all accounts, everyone had a
great time! Thank you for your individual efforts and the support of your
individual management team in seeing the value in what we do! Hats off for a job
well done! Kate Ellis, Recreation supervisor - Intergenerational Services
Children and Youth Services
1. During the month of March, Nancy Woods added 19 donations to the Library's collection.
2. Manager, Children's and Youth Services, Jane Salmon, and Laura LaFleshe continued
evaluating the entire Junior Fiction section of the Library in March.
3. Vicki Nicholls prepared a list of longer poems suitable for grade 7 and 8 students in
preparation for when students are required to select a poem for recitation at school. This
will be of great assistance to staff and students.
4. Debra Smith updated Teen Territory on the Library's Website contributing a book report,
a poll of the month as well as a list of Young Adult suggested titles that have been ordered
for the Library's collection.
5. March 9th, Brenda Jarvis provided a Book Block for Barrie Municipal Housing.
Page 66 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
6. March 2nd, Debra Smith visited Andrew Hunter Elementary School for a Battle of the
Hooks bingo.
7. March 2nd, Jane Salmon was asked to provide information on the Barrie Public Library's
services to homeschoolers for a Masters of Information Science student and the University
of Toronto.
8. March 3, 4 and 5, Jane Salmon visited Terry Fox Elementary School to help with their
Literacy week. Jane read and told stories to 100 grade one students, 95 kindergarten
students and 110 grade two students.
9. March 4`h, Vicki Nicholls represented the library at a Literacy Night held by Prince of
Wales Public School.
10. March 6`h, Brenda Jarvis visited Good Shepherd Catholic Elementary School for a Battle
of the Books bingo.
11. March 10, Jane Salmon and Laura LaFleshe visited Mapleview Elementary School for a
Battle of the Books bingo.
12. March 10`h, Brenda Jarvis provided a tour for a Morristown baby group
13. March 12`h, Nancy Woods visited Ferndale Woods Elementary School for a Battle of the
Books bingo.
14. March 23`d, Jane Salmon attended an organizing committee meeting for the Road to
Reading Festival. Jane will work with this committee and other community partners such
as the Barrie Literacy Council, the Early Years Centre, Royal Victoria Hospital (Speech
and Language) and the Aboriginal community.
15. March 241h, Jane Salmon received a request from the Orangeville Public Library to
provide information on the Library's Readopoly board game and program.
16. March 25`h, Brenda Jarvis visited St. Catherine of Siena Separate School for a Battle of the
Books bingo.
17. Laura LaFleshe provided a Battle of the Books book block for Andrew Hunter School.
18. March 25`h, Laura LaFleshe provided a tour for a Momstown group.
19. March 30`h, Vicki Nicholls visited St. Bernadette's Catholic School for a Battle of the
Books bingo.
20. March 31", Laura LaFleshe delivered her first Zehrs storytime. 90 people attended in
total.
21. Patricia Roebuck submitted revisions to the French and English versions of the French
Early years Centre program for the spring newsletter as well as made revisions to the
English and French flyer describing this partnership. Brenda Jarvis provided the art work.
22. Cindy Pomeroy-White continued to represent the Library on the National Youth Week
Committee. Cindy has arranged for a Guitar Hero Contest and the Kick-Off Pizza
Challenge at Dolly Community Centre, May I". Cindy has approached all of Barrie's
Pizza establishments as well as KOOLFM to be the master of ceremonies for the event.
Drivewise will attend and OwenSignCraft will inscribe the winner on a donated plaque.
Cindy has requested that the City provide free bus passes for students during the week.
23. March IP, the Teen Advisory Board (TAB) held their party with Cindy Pomeroy-White
and Jane Salmon attending.
24. During the month of March, 60 programs were delivered with 2270 people in attendance.
Programs included storytimes, reading circles, tours, community outreach, puppet shows
and teen programs. The main events in March were "March Break" and "Teen Tech
Page 67 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
Week." The Library's March Break theme was "Go Green@Your Library". Brenda
Jarvis provided a display for the front lobby display case.
25. March Break Monday, Jane Salmon provided the "Naked Mole Rat" animal presentation
in the picture book area with more than 230 people attending. It took 40 minutes for
everyone to get through the line to look at the animals but patrons were very
understanding of the Library's capacity issues.
26. Tuesday of March Break; Brenda Jarvis assisted Cathy's Composters for the presentation
of the "Wiggly W"orms" program. This time only 117 attended.
27. Vicki Nicholls and Nancy Woods wrote and presented 4 puppet shows during March
Break for more than 300 people. One of the shows was performed for autistic children
and their families from the Autism Ontario Society.
28. Wednesday of March Break, Laura LaFleshe assisted with the "Freeze Kids Learn to
Draw" registered workshop. Anthony Stanberry was the presenter and instructor.
29. Laura LaFleshe and Ruby Meijers provided the "Crafts from Scraps" program during
March Break. 177 people attended. Library volunteers were of great assistance.
30. Cindy Pomeroy-White and Debra Smith created a "Teen Tech Week" display on the
Young Adult bulletin and arranged a DriveWise program held at City Hall. On March
11`h a Guitar Hero program was held followed by a "Dance Dance Revolution" March 12.
31. An Online Review contest was also held to celebrate Teen Tech Week. Reviews were
added to the Teen Territory "Review It". Cindy Pomeroy-White promoted the contest via
a Facebook "Event."
32. One patron visiting the Library commented:
I'm a retired librarian visiting from Manitoulin. Been in many libraries. Love this
one! Friendly, airy, relaxing. Well done. Wonderful to see so much community in
the library.
III CIRCULATION SERVICES
1. Joanne Comper, Manager, Circulation Services, attended two SirsiDynix user group
conference calls to finalize the meeting agenda for the user group meeting to be held at
Sick Children's Hospital in Toronto.
2. Joanne Comper started preparation in March for the Federation of Ontario Public
Libraries' (FOPL) booth at the Association of Municipalities of Ontario (AMO)
conference to be held in Ottawa in August.
3. Joanne has re-introduced the task team concept in Circulation Services to better manage
many of the tasks that are required on a day-to-day basis.
4. 9 Nursing/retirement homes and 43 individuals received Visiting Library Service (VLS)
deliveries in March. 29 volunteer hours were used.
5. Lilli Papais reported that a customer in the check out line commented that she learned
something she didn't know about the Library when-she watched the information on the
monitor located above the circulation desk. Another patron noticed that Lilli was wearing
a "library vest."
IV TECILVICAL SERVICES
1. During the month of March, Technical Services staff, Melinda Walley, re-arranged and
labeled the serials on both floors of the library.
Page 68 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
2_ Khuan Seow; Manager, Information Technology, has stared to evaluate the Library's
current information system and has established contacts with the Library's major vendors,
SirsiDynix and Spyders as well as the Library's service providers including the City's
Information Communication Department. Khuan is working with the Library's computer
system, Horizon, to develop a better proactive monitoring of system processes to reduce
computer system problems.
3. Khuan is in contact with SirsiDynix and is awaiting information that will enable the
Library to determine whether it will be more cost effective to move to the Symphony
upgrade with SirsiDynix or to look at moving to another vendor. The expected time-line
for this information appears to be August of this year.
4. Khuan is also working for Information Services staff to improve order placement with the
Library's major collection material supplier, Library Services Centre (LSC) and a more
cost effective analysis of the way the Library manages its donations of books from the
community.
5. Currently, the Library uses the City's intranet to store and back up its administrative files.
To improve the way the Library can take advantage of an Intranet portal to support its own
services and the administration of its files, Khuan has started work to have the Library
develop its own portal on the City's system.
V CONINIUNITY DEVELOPMENT
1. 12 teams have registered for the Dragon Boat Festival (18 at this point last year). Chris
Vanderkruys continues to host the regular monthly planning committee meetings. Chris is
also confirming media sponsor continued support.
2. Ann Andrusyszyn, Manager, Fundraising, Marketing and Communication, continues to
attend the regular Executive meeting of the Planned Giving Counsel of Simcoe County as
well as attend the Counsel's education session on active planned giving programs.
3. The Association of Fundraising Professionals' (AFP) Webconference initiative continues.
In March, the Library hosted two sessions; "The Seven Things Everyone Wants to
Understand about Online Outreach" and "Mobilizing Generation 2.0."
4. Ann continues to work as a Board member on the Barrie Community Foundation (BCF).
5. Chris Vanderkruys attended the Barrie Chamber of Commerce BAS event in March.
6. Ann has been asked to participate in the Barrie Folk Festival's strategic planning process.
Their Unplugged Saturday night was held March 14`h with approximately 64 in
attendance.
7. Two monthly columns were provided to the Barrie Life and Times in March as well as a
"Campaign Corner" patron profile.
8. The Spring Library newsletter was published just after March Break.
9. Thank you letters have been sent to all donors of recent gifts.
-10. Chris Vanderkruys met with Meridian Credit Union to discuss possible sponsorship for a
specific children's program.
11. Ann continues to attend regularly scheduled Capital Campaign meetings and meeting with
breakout teams as needed.
12. Work continues (at a feverish pitch) with Laurie Wright to complete the Capital Campaign
Website.
Page 69 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
13. Stand-alone banners have been purchased for the Capital Campaign to use as cheq e.
presentation backdrops. Naming Opportunities and Donor Recognition Levels were
established in March.
14. Chris continued to work with the Georgian College research program students on the
survey gathering data on what souih-end residents expect from the new branch library. A
presentation of the final findings will be made to the Library Board.
15. Tim Johnston, Capital Campaign Chair and Ann presented a campaign "ask" to the Rotary
Club of Barrie and are awaiting results.
16. Ann accompanied one of the Capital Campaign Community Engagement Team members
to KOOL FM to promote the Getting Closer event on the morning radio show. The event
occurred March 30`h and was a great success raising approximately $1,200 for the
campaign.
17. Ann was consulted by Rob Lavery of Southern Ontario Library Service (SOLS) to
participate in the delivery of a one day pre-conference session on fundraising at the 2010
Ontario Library Association (OLA) Superconference.
VI VOLUNTEER PROGRAM
1. Julie participated in a teleconference for the PAVR-O Association of Volunteer
Administrators (BAVA) Network as the representative of Barrie Association of Volunteer
Administrators (BAVA).
2. As Chair of the PAVR-O Bursary Committee, Julie reviewed applications for the bursary
with two other committee members. Two selections were made and notified.
3. Julie provided orientation to seven new employees in March.
4. March 5`h, Julie attended a workshop hosted by the South Simcoe Volunteer Centre on
"Involving Youth in Volunteer Programs." The Library's co-op student, Danielle, was
able to attend.
5. Danielle assisted with the Guitar Hero and Dance Dance Revolution events held by Youth
Services as part of the Teen Technology Week. After the event, Danielle wrote procedures
for the assembly of the video games and how to hook them up to our projector for future
use. Danielle also labeled all the components. After attending a presentation on how to
assemble the new library display booth, Danielle wrote procedures on how to assemble the
display for future use by Library staff.
6. March 261h, Julie participated in a volunteer panel as part of a Health and Wellness day for
Grade 11 students at Innisdale Secondary School.
7. Julie attended the monthly BAVA meeting
8. 34 hours of volunteer time was provided to assist staff with March Break programs and
assist the Business Librarian with the assembly of folders for various presentations.
9. The volunteer recognition event has been selected to take place May 8`h and the MacLaren
Art Centre has been booked.
10. Three volunteers started shelf reading in March, two at the Boutique and two more were
recruited for Visiting Library Service (VLS) and will start once their police checks are
received.
11. Julie participated in 3 online surveys in March for the Volunteer South Simcoe, PAVR_O
and Charity Village.
VIII BUILDING
Page 70 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
1. Financial Audit is complete and awaiting final report.
2. Volunteer office complete.
3. Specifications for an additional work station in the Technicat Services area to
accommodate the full time page coordinator position were received.
4. A Sharps container was installed and the Health Unit will provide training at departmental
staff meetings.
5. Training is being arranged for the fall all staff session on accessibility training to comply
with legislation prior to 2010.
6. Heather is following up with the City on the stone damage created outside the Library
from snow removal.
PREPARED BY A. Davis DATE April 23, 2009
Page 71 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
LIBRARY USAGE FOR THE MONTH OF: FEBRUARY 2009
SAME MTH
PREV YR
1 CIRCULATION
Adult 68,263
Children 46,474
REVISED
CURR
MTH
71,314 4.47%
45,242 -2.65%
PREV
YTD
142,793
97,371
CURR
YTD
147,270
90,689
.14%
-6.86%
TOTAL CIRCULATION
114,737
116,556
1.59%
240,164
237,959
-0.92%
2 HOLDS PLACED
10,918
11,464
5.00%
22,327
24,107
7.97%
3 INTERLIBRARY LOAN
Borrowed
268
173
-35.45%
441
326
-26.08%
Lent
193
167
-13.47%
381
359
-5.77%
4 MEMBERSHIP
New members
445
537
20.67%
1,084
1,130
4.24%
Active Members
63,552
54,605
-14.08%
63,552
54,605
-14.08%
In Person Visits
61,747
40,532
-34.36%
133,245
102,709
-22.92%
5 INFORMATION REQUESTS
a) Main Floor Information
2,836
3,580
26.23%
6,576
6,442
-2.04%
b) Second Floor Information
1,071
1,345
25.58%
2,512
2,356
-6.21%
TOTAL INFORMATION REQUESTS
3,907
4,925
26.06%
14,269
8,798
-38.34%
6 ON-LINE DATA BASE SEARCHES
5,474
7,444
35.99%
11,466
15,987
39.43%
7 COMMUNITY INFORMATION
a) Database records created
3
40
1233.33%
25
58
132.00%
b) Database records updated
188
330
75.53%
386
507
31.35%
a) Events records created
157
110
-29.94%
290
233
-19.66%
b) Events records updated
54
111
105.56%
109
121
11.01%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
26
28
7.69%
48
45
-6.25%
b) Children/Young Adult
72
66
-8.33%
132
112
-15.15%
TOTAL PROGRAMS
98
94
-4.08%
180
157
-12.78%
Attendance
a) Adult
272
285
4.78%
684
554
-19.01%
b) Children/Young Adult
1,932
1,709
-11.54%
3,383
2,818
-16.70%
TOTALATTENDANCE
2,204
1,994
-9.53%
5,930
3,372
-43.14%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
79,168
164,256
107.48%
158,336
356,332
125.05%
10 COMPUTER RESERVATIONS
5,095
4,933
-3.18%
11,013
10,255
-6.88%
11 NEW ITEMS
a) Adult
1,514
1403
-7.33%
2,730
2,304
-15.60%
b) Children/Young Adult
727
1169
0.607978
1,554
2,074
33.46%
Collection size
239,162
263,576
10.21%
239,162
263,576
10.21%
12 VOLUNTEER HOURS
745.5
676.5
-9.26%
1,455
1,365
-6.19%
13 ROOM BOOKINGS
155
143
-7.74%
323
274
-15.17%
Page 72 of 153
Agenda Item # 13c) - Barrie Public Library minutes, meetings held on February 26
LIBRARY USAGE FOR THE MONTH OF: MARCH 2009
SAME MTH
CURR
PREV
CURR
PREV YR
MTH
%+I-
YTD
YTD
1 CIRCULATION
Adult
77,886
84,866
8.96°,x°
220,679
232,136
5.19%
Children
54,918
59,009
7.45%
152.289
149,698
-1.70%
TOTAL CIRCULATION
132,804
143,875
8.34%
372,968
381,834
2.38%
2 HOLDS PLACED
11,972
12,509
4.49%
34,299
36,616
6.76%
3 INTERLIBRARY LOAN
Borrowed
221
256
15.84%
662
582
-12.08%
Lent
117
243
107.69%
498
602
20.88%
4 MEMBERSHIP
New members
614
701
14.17%
1,698
1,831
7.83%
Active Members
65,067
54,349
-16.47%
65,067
54,349
-16.47%
In Person Visits
64,085
54,320
-15.24%
197,330
157,029
-20.42%
5 INFORMATION REQUESTS
a) Main Floor Information
3,194
3,003
-5.98%
9,770
9,445
-3.33%
b) Second Floor Information
1,567
1,319
-15.83%
4,079
3,675
-9.90%
TOTAL INFORMATION REQUESTS
4,761
4,322
-9.22%
19,030
13,120
-31.06%
6 ON-LINE DATA BASE SEARCHES
7,544
9,177
21.65%
19,010
25,164
32.37%
7 COMMUNITY INFORMATION
a) Database records created
2
18
800.00%
27
76
181.48%
b) Database records updated
105
295
180.95%
491
802
63.34%
a) Events records created
117
155
32.48%
407
388
-4.67%
b) Events records updated
47
167
255.32%
156
288
84.62%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
16
23
43.75%
64
68
6.25%
b) Children/Young Adult
46
58
26.09%
178
170
-4.49%
TOTAL PROGRAMS
62
81
30.65%
242
238
-1.65%
Attendance
a) Adult
152
345
126.97%
836
899
7.54%
b) Children/Young Adult
1,387
2,243
61.72%
4,770
5,061
6.10%
TOTAL ATTENDANCE
1,539
2,588
68.16%
7,469
5,960
-20.20%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
79,168
177,326
123.99%
237,504
533,658
124.69%
10 COMPUTER RESERVATIONS
5,474
6,301
15.11%
16,487
16,556
0.42%
11 NEW ITEMS
a) Adult
1,553
1433
-7.73%
4,283
3,737
-12.75%
b) Children/Young Adult
768
1333
0.7356771
2,322
3,407
46.73%
Collection size
241,166
249,868
3.61%
241,166
249,868
3.61%
12 VOLUNTEER HOURS
666.0
852.25
27.97%
2,121
2,217
4.54%
13 ROOM BOOKINGS
162
151
-6.79%
485
425
-12.37%
Page 73 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF MARCH 25, 2009 MEETING
A regular meeting of the Library Board was held in the Library commencing at 6:30 p.m.
PRESENT - BOARD - J. Swartz, Chair; P. Hislop; F. Coyle; D. Evans; M. Fogarty;
R. Fountain; G. Guthrie; R. Hawkins; A. Murphy; J. Rolland;
M. Seymour
STAFF - S. Campbell, Director of Children's Services
L. Gibbon, Director of Information Services
T. Chatten, Recorder
ABSENT - D. Silver, Chief Executive Officer
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None
CONSENT AGENDA
MOTION #2009:16
11oved by R. Fountain, seconded by A. Murphy that the consent agenda of the March 25, 2009
meeting be adopted. CARRIED
G. Guthrie will act as timekeeper.
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Final 2008 Budget Report - The final financial statement from 2008 came to the Library on
March 10th and was presented to the Board for discussion. The Board was pleased that once
again we were close to or on budget. Very good consistency has been shown in managing the
Library's funds.
NEW LIBRARY
Recent events and micro-meetings with the architects were reported on. The Board is generally
pleased with the direction of the architects. The next scheduled meeting is on April 7th for the
Project Team. A request was made to go in camera to discuss potential locations of the
temporary library. STIP will be at the next City Council meeting at 7 pm to present an interim
report to Council as they had requested. The Board has been invited to attend.
Page 74 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Ad Hoc Policy Committee - Policy 19 regarding IT guidelines was presented and Library
functions discussed rather than City requirements. 1M. Fogarty is very encouraged to see
Facebook, etc., and other members are also happy to see the Library go in this direction.
rL10T10:V 42009:17
dlloved by R. Hawkins, seconded by G. Guthrie that the Orillia Public Library Board accept the
proposed Policy #519 a) -J) as presented. CARRIED
NEW BUSINESS
Committee Meetings Schedules - Committee meetings will have a regular schedule which the
CEO will draft for approval.
Building Location - City Council has a priority to move the staff and collection out of this
building, and then deal with where the permanent location to be. A downtown location is
important to many.
Program Room Usage - The Farmers Market group wants use of the proposed Library program
rooms for market use as well as the one designated for their use. There is a need to clarify that
these rooms remain library program rooms, to be used by other groups when not used by the
Library. Staff was directed to inform the Project Team of this library priority.
Interlibrary Loan Charges - This function is an important service to Library customers. The
Library Act denies us the ability to charge for these transactions even if we incur costs. This
item has been tabled for further staff investigation.
11110T101V #2009:18
Nloved by R. Hawkins, seconded by G. Guthrie that the Orillia Public Library Board create a
policy regarding interlibrary loan charges on behalf of its customers, pursuant to the Act.
TABLED
Approval of Charges from Friends of the Library Account - The Friends are about to undertake a
fundraising campaign selling pewter ornaments depicting local historic buildings.
tVfOT10N #2009:19
1foved by J. Rolland, seconded by R. Hawkins that the Orillia Public Library Board authorizes
the Friends of the Orillia Public Library to spend money from their reserve account for their
2009 fundraising project - not to exceed the balance of the account. CARRIED
The Annual Meeting of the Orillia Public Library Board will be held on April 29th at 7:00 pm
unless there is a large agenda.
Page 75 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
In Camera Discussion
MOTION #2009:20
Moved by J. Rolland, seconded by R. Hawkins that the Orillia Public Library Board convenes an
in camera session at 7:35 p.m. CARRIED
1I0TION 9-2009:21
11/Ioved by J. Rolland, seconded by R. Hawkins that the Orillia Public Library Board adjourns the
in camera session at 7:41 p.m. CARRIED
The CEO was directed to ask the Building Project Team for an updated timeline to give staff a
more clear direction for the future.
Adjournment at 7:45 p.m. moved by D. Evans
BOARD CHAIR
CHIEF EXECUTIVE OFFICER
Page 76 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH
AND AUDIO VISUAL SERVICES
March 2009
goal 2.1 Develop and maintain programs associated with identified
groups
Programs
A set of story times began this month with full registration. We have changed the
focus of some of our story time programs to allow us to add a program for
babies. Previously our programming for children began at 9 months. We now
offer a program for babies from birth to 12 months, a program for toddlers, and a
program for three year -5 year olds.
Therapy Dogs of Canada Paws for Reading program was offered once this
month with full attendance in all time slots.
The majority of the March Break programs were designed for school age children
with the theme Out of This World. All the programs were full and had waiting lists
(40 or more children). The theme had a strong appeal for both boys and girls.
A new feature this month was a Movie Night. We were able to show Marley and
Me before it was released on video. The first showing filled up quickly, a second
showing was added.
The Drama club finished this month with a performance of their play for family
and friends on Sunday, March 8. Corrine Hodgkinson Burnett led a fun learning
experience for children in play writing and performance.
The Explorers Club met on March 7 and enjoyed a fun program featuring Irish
folktales and a leprechaun hunt.
Tween Programs
The Second Mother Daughter Book Club met this month and discussed The
Miraculous Journey of Edward Tulane by Kate Dicamillo. The program included
trivia and reader's theater based on the book.
Kelly Smith led a fun family program on Star Wars Trivia, after creating 90
questions based on all six of the Star Wars movies. Families joined as teams
and created their own team names. Many of the participants came in costume.
Page 77 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Reference
6oa15 The Library will develop methods of measurement to evaluate
the effectiveness of library services and programs
March 2009: 422
March 2008: 305
There was a seven per cent increase in the number of reference questions
handled by children's services staff.
Outreach and Publicity
Goal 4 The Library will advocate for increased public awareness of the
value and range of library services
Material displays included, Great Non-fiction, Easter books, St. Patrick's Day
books, and Rabbits and Chicks.
Brochures were created for Storytime, March Break, and Teen programs.
Group Visits and School Visits
boa/ 2.7 Establish a mutually-beneficial presence in the school system.
Kelly Smith visited Notre Dame, Marchmount, David H. Church, Harriet Todd,
East Oro, Mount Slaven, Monsignor Lee, to promote and offer mock battles in
support of the Battle of the Books program. The Home school Team met once at
the library for a mock battle.
Personnel
Goal? The Library will attract, develop and maintain a trained and
educated workforce and leadership that reflect our values and ethics.
As the budget request for increased hours for children's services was not
approved by council and the city managers a review was made of our staffing
deployment and one part time position was eliminated with some of the hours
added to the six hour per week part time position and some being kept in reserve
to allow for support for the Summer Reader's Club.
Children's services staff and met and discussed what we need to consider for
moving, how we will organize and pack the work room. We also began
preliminary discussions for the Summer Reader's Club. The theme this year is
009.
Page 78 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Teen Services
Goal Z The Library will create and maintain lifelong relationships with
users.
Chick Chat Book Club met this month and discussed A Brief Chapter in my
Impossible Life by Dana Reinhart. The group enjoyed the book with an average
score of 8.2. The group meets in the magazine room.
Two programs for teens were offered this month. John Kenwell, Kelly Smith's
husband planned and led a fully registered introduction to water color painting.
Kelly Smith and Sarah Csekey offered their very popular journaling workshop
after hours on Friday March 27. The teens enjoyed learning about journaling and
the opportunity to add creative touches to their journals.
BET (Board of Extraordinary Teens) met this month and discussed program
plans for the spring. I attended this meeting and presented the plans for the new
library. BET was also given the opportunity to choose Sound Recordings for
Teens and paperbacks off order lists. They will be returning their selections at
their April meeting.
Submitted by
Suzanne Campbell
Director of Children's, Youth and Audio Visual Services
Page 79 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
REPORT FOR THE MONTH OF MARCH, 2009
BY DIRECTOR OF INFORMATION SERVICES
LYNNE GIBBON
GOAL 2: Create and maintain lifelong relationships with users:
Volunteers provided 346 hours to the library in March.
GOAL 3: Optimize and customize library services to our user groups:
Displays were created at the Reader's advisory desk and bookmarks of
recommended materials covered the following topics: Canada Reads, Oprah's
recommends, St. Patrick's Day, Earth Hour, International Woman's Day. The
Bookworm's Book club discussed The Secret Life of Bees and 18 people were in
attendance. Library materials were delivered to 26 people who could not visit the
library due to infirmities.
GOAL 4: Advocate for increased public awareness of the value and range
of library services:
Two meetings of the Lifescapes group brought 38 people into the library and 16
attended the Lifescapes Alumni group. Ten students from Oasis, the learning
centre from the public board, were give a tour of the library and an orientation to
some of the online databases and how to use them. I wrote an article for the
North Simcoe News, outlining what news was available concerning the new
library and outlining some of the upcoming programs.
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
2737 individuals accessed the homepage in March. 56 of them visited the Frost
Papers, 554 accessed the information on March Break programs, 414 accessed
the teen page, and 154 accessed the databases page. 2626 people used the
public computers in March and 110 people used the wireless network. 3191
searches were completed on the online databases.
GOAL 6: Investigate, develop and maintain partnerships in the community:
I attended and took minutes for the Information Orillia Meeting; funds have been
received from Meridian to put on a volunteer appreciation session on April 21 Sr
Information Orillia will be the recipient for funds from the Christmas in June
celebration this year. Casino Rama has been approached to provide funding to
create a marketing plan and for materials to promote the organization. Jayne has
been attending the Friends of the Library meetings and 7 people attended that
meeting.
Goal 7: Attract, develop and maintain a trained and educated workforce.
I attended a webinar on digital microfilm, presented by Proquest, one of the
providers the library uses for online databases.
Page 80 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
REPORT OF CHIEF EXECUTIVE OFFICER FOR MARCH 2009
CIRCULATION OF MATERIALS Jan-Mar Jan-Mar
PRINT 2008 2009
Books 43366 43621
Periodicals 2166 2174
Maps, Gov't. Publications, Pamphlets, Pictures 20 11
Interlibrary Loan - Borrowed 425 420
Interlibrary Loan - Loaned 636 492
CD-ROMs
82
27
Equipment
10
3
Microfilms ILLoan - Borrowed
30
22
Microfilms ILLoan - Loaned
N/A
N/A
Multi-Media
12
8
Other Materials
0
0
Other Materials ILLoan - Borrowed
13
12
Other Materials ILLoan - Loaned
19
42
Sound Recordings
3364
3608
Talking Books ILLoan - Borrowed
8
0
(and Books-on-Tape) - Loaned
28
17
Videos and DVDs
8583
10028
Videos and DVDs ILLoan - Borrowed
3
1
Videos and DVDs ILLoan - Loaned 18 13
TOTAL NaN PRINT.. 1'2179 ...37E3.1
TOTAL ALL CI1 ULATIOI+I.: 5878: X0499
s~KVicEs
REFERENCE TRANSACTIONS
Adult
4436
4076
Children
1179
1194
Di rectional/Telephone Queries
639
487
E-Mail/Mail/Fax Requests
47
56
Extended Computer Help
358
316
Other Libraries
1264
1085
Readers' Advisory
462
525
Adult/Children
6270
6585
Online Product Logins
9081
6325
Frost Scrapbook
164
162
Web Page Visits
4393
5679
Wireless
0
421
TTat~.
...19908
17
IN-LIBRARY USE OF NON-FICTION MATERIALS
3827
3196
IN-LIBRARY USE OF MICROFILMS
212
191
Page 81 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
SERVICES - CONTINUED
Jan-Mar
Jan-Mar
2008
2009
PROGRAMS - ADULT SERVICES
In-Library - Group Visits
0
1
* Attendance
0
10
- Programs
16
22
* Attendance
281
360
Out of Library - Talks to Groups
1
2
* Attendance
43
55
PROGRAMS - YOUNG ADULT SERVICES
In-Library - Programs
5
9
* Attendance
49
110
PROGRAMS - CHILDREN'S SERVICES
In-Library - Group Visits
4
4
* Attendance
59
58
- Story Hours
36
41
* Attendance
576
805
- Other
21
36
* Attendance
968
1194
Out of Library - Talks to Groups
0
22
* Attendance
0
211
- Programs
10
2
* Attendance
154
75
NUMBER OF NEW BORROWERS REGISTERED
2008
2009
Adult - City of Orillia
241
287
- Township of Oro-Medonte
41
57
- Township of Severn
46
61
- Non-Resident -Annual
0
0
- Six Month
0
3
- Occasional
4
4
- Non-Resident Taxpayer
2
3
- Lakehead Students
0
10
- Library Staff & Volunteers
1
1
Children - City of Orillia
59
90
- Township of Oro-Medonte
9
16
- Township of Severn
14
16
Institutional
0
0
Other (ea. Reciprocal/Learning Centre/Nursing Homes)
3
8
Page 82 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
THE CORPORATION OF THE
148 Line 7 S.. Box 100
~yy ^ Oro, Ontario LOL 2X0
I 0 W N (S Phone (705) 487-2171
Fax (705) 487-0133
-O~ www.oro-medonte.ca
April 7th, 2009
Orillia Public Library
36 Mississaga Street West
Orillia, ON L3V 3A6
Attention: John Swartz, Chair
RE: 2009 Library Services Agreement
Dear Mr. Swartz:
Council, at their meeting on February 11th, 2009 passed the budget for the current year
which contains a line item for Orillia Public Library of $92,700.00 covering Library
Services for Oro-Medonte Reisdents.
1J)g1~
Please forward to my attention a Library Services Agreement between Orillia Public J+' i
Library Board and The Corporation of the Township of Oro-Medonte for execution of '
signatures. r,,
As part of the 2009 Library Services Agreement, we require Orillia Public Library to keep
statistics on Oro-Medonte resident memberships and usage for 2009.
If you have any questions or concerns, please do not hesitate to contact me at 705-487-
2171 ext: 7237 or at sbinnsParo-medonte.ca.
Yours truly,
Shawn Binns
Director of Recreation & Community Services
/m rp
Page 83 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
THE CORPORATION OF THE
TOWN d' 1 H t F)
148 Line 7 S., Box 100
Oro. Ontario LOL 2X0
Phone (705) 487-2171
~J
- ~E
Fax (705) 487-0133
www.oro-medonre.ca
April 7th, 2009
Orillia Public Library
36 Mississaga Street West
Orillia, ON L3V 3A6
Attention: John Swartz, Chair
RE: 2009 Library Services Provided
Dear Mr Swartz:
Please provide us with a letter indicating that in 2008 Orillia Public Library provided free Library
services to the residents of Oro-Medonte in exchange for an annual payment of $92,700.00
addressed to:
The Ministry of Culture
For
Mr. Paul Gravelle, Treasurer
Township of Oro-Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
If you have any questions regarding the above request, please do not hesitate to contact me at
sbinnsCcDoro-medonte.ca or by telephone at 705-487-2171 ext: 7237.
Yours truly,
Shawn Binns
Director of Recreation & Community Services
/m rp
J~G'~/C~ J PfGfG~P.,.- ~ ZCG~iZf ✓'CC~Cf
Page 84 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
CARL JONATHAN GARLAND
193 Belmoral Drive ~ Orillia, Ontario 1_3V 5P9 • 705-325-"/263
(my work number is 705-719-6289 ext 3)
Thursday, April 9. 2009
Dear Mayor and Councillors:
Re: The Liberty Sian
I have had the opportunity to see an artist rendering of the most recent design of the new
Library that was published in the Packet and Times. There appears in the design that I
saw a very large open space area with a high vaulted ceiling in the architect's drawing. I
was hoping that in this early design stage that the architects could put into the design a
space for the Liberty sign in this large open in door space (there maybe other spaces in
the design but this was the only picture I saw).
As you may recall in 2007 the Liberty sign was the last of two neon signs in the City of
Orillia, the other sign being the Golden Dragon. In the 1920 until 1950 most of the stores
in the downtown area advertized with this type of signage. Eventually these signs fell out
of favour and over time they disappeared from the downtown. Unfortunately the Golden
Dragon sign was destroyed and is now lost. Accordingly, the Liberty sign is all we have
left of the way our city looked 40 to 50 years ago.
I believe in 2007 the City being aware of the historical importance of the Liberty sign
obtained it from the owner and it was charted off on a city truck (I am not privy as to
where it ended up). My recollection was that there was some preliminary work done by
the director of OMAH as to the history and restoration of the sign and I recall a Packet
and Times article about the sign.
Finally, I believe a child today walking down Mississaga street of the 1950's would be
overwhelmed by the colour of those signs which have been lost to time and right now the
only way they will be able to experience it is through media (books and pictures) other
than the real thing. I am hoping that we could give them much more than that with a real
vibrant example of our historical past by placing this sign in the library somewhere. It
maybe easer to do this at the design stage as opposed to trying to fit it in after the fact.
Your truly
Carl J. Garland
Cie
c.c Municipal Heritage Committee
c.c OMAH
c.c Craig Metcalf
,,e'c Library Board
Page 85 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ORILLIA PUBLIC
LIBRARY
Photo by D. Rowe
2008
ANNUAL REPORT
Page 86 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ORILLIA PUBLIC LIBRARY
A MESSAGE FROM THE BOARD
I repeat the opening remark of 2008; Congratulations! We made it through the year.
The year brought a new set of hurdles to negotiate and the board and staff has done very well.
Peter Hislop was elected vice-chair of the OPLB in January, Mike Saddy retired as CEO in April and Dawn Silver
became our new CEO the same month.
April truly was a month of change as the board recommended to Orillia City Council the preference of Shore
Tilbe Irwin and Partners as the architectural firm for our new library building.
In an exciting month, there was a sense of relief as we put behind us years of investigation, research, public
consultations and committee meetings for realization of a new building with a new master at the helm.
The CEO Selection Committee had a few unforeseen circumstances to resolve that made their work lengthier. In
particular Mort Seymour is to be congratulated for his hard work and leadership and our citizen member of the
committee, Bruce MacMillan, for giving his time.
While on the subject of committee work, special note must be made of the effort to retool our policy manual.
Robert Hawkins has tirelessly guided this project and we have made significant headway in making the manual
provisions understandable and relevant to our times. There is more to do, but the way looks clear to complete the
mission in 2009.
Peter Hislop also worked hard to guide the planning committee in developing a business plan. With input from
our new CEO the plan was adopted in June.
In September the board adopted a reciprocal borrowing agreement with Lakehead University. This gives the
membership of each library access to the others collections and databases. In meeting our objectives in
community development this is an important achievement.
Back to the building; in my experience with a major upheaval in the workplace for renewal, there are often a
number of new challenges. The euphoria of selecting an architect gives way to the uncertainty of what they will
come up with.
Chiefly, will the community like the design? Will the staff?
Staff worked many months with the architects designing work and programming spaces. During this our staff
continue to work in a building that seems to be falling apart and the patrons cram themselves in for programs.
A joint meeting of council committee and the OPLB in August concluded with agreement on the location on the
Market Block of the building, the size and footprint. All seemed well.
-1-
Page 87 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Page 88 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ORILLIA PUBLIC LIBRARY BOARD
BOARD MEMBERS
John Swartz, Chair
Peter Hislop, Vice-Chair
Frank Coyle, Councillor, Severn Township
Don Evans, Councillor, City of Orillia
Michael Fogarty, Councillor, City of Orillia
Ruth Fountain,'Trustee
Gay Guthrie, Trustee
Robert Hawkins, Trustee
Ann Murphy,Trustee
Joanna Rolland, Trustee
Mort Seymour, Trustee
BOARD COMMITTEES
Finance: Frank Coyle, Ann Murphy, John Swartz
Personnel: Don Evans, Michael Fogarty, Mort Seymour, John Swartz
Planning: Ruth FOUntaill, Peter Hislop, Joanna Rolland, John Swartz
Community Relations: Robert Hawkins, Mort Seymour, John Swartz
Property: Gay Guthrie, Joanna Rolland, John Swartz
Ad Hoc Policy: Robert Hawkins, Peter Hislop, Ann Murphy, John Swartz
Ad Hoc Info Orillia: Don Evans, Gay Guthrie, Robert Hawkins, Ann Murphy, John Swartz
Ad Hoc Fundraising: Gay Guthrie, Joanna Rolland, John Swartz
POPULATION SERVED*
City of Orillia
32,000
Township of Severn
12,030
Township of Oro-Medonte
20,030
TOTAL
64,060
* Bused on Figures Provided by Municipalities
-3-
Page 89 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ORILLIA PUBLIC LIBRARY STAFF
Full-Time
Suzanne Campbell: Director, Children's, Youth & Audiovisual Services
Tina Chatten: Administrative Assistant
Joyce Dempsey: F lead, Circulation Services
Lynne Gibbon: Director, Information Services
Patricia I iopkins: Adult Page, Circulation & Information Services; Library Clerk, Circulation
Jai Khemraj: Caretaker
Gail Matthews: Library Clerk, Technical Processing Gan - Apr)
Susan Murphy: Library Clerk, Circulation Services
Jennifer IVlllrrant: Library Assistant, Information Services
Barbara Romeo: Library Clerk, Circulation Services (Jul - )
David Rowe: Director, Technical Services
Michael Saddy: Chief EXeCUtive Officer (Jan - Apr)
Dawn Silver: Chief Executive Officer (Apr
Kelly Smith: Library Assistant, Children s/'Teen Services
Gail Ward: Library Assistant, Information Services Gan-Nov)
Maureen Watson: Library Clerk, Circulation Services
Jocelyn White: Library Clerk, Circulation Services (Mar - Jul)
Part-Time Regular
Kelli Absalom: Librarian, Children's Services
Nancy Archer: Library Clerk, Public Services
Jerry Charbonneau/Bill Chatten/Peter Ellis: Relief Caretaker
Megan Copp: Relief Clerk, Circulation Services
Sarah Csekey: Library Assistant, Children's Services Can - May)
Susan Dance: Cataloguer
Joyce Keddy: Adult Page, Technical Processing
Lee Kelly: Library Assistant, Technical Processing; Relief, Information & Children's Services
Lynn Lockhart: Newspaper Indexer/Library Assistant, Information Services
Fred Marlow: Systems Support Technician
Cathy McRae: Library Clerk, Technical Processing (Apr - )
Margaret O'Leary: Library Assistant, Children's Services (Nov - )
Michelle Sinclair: Library Clerk, Circulation Services & Reader's Advisory
Amanda Sist: Library Assistant, Children's Services (Sep
Jayne Turvey: Community Relations and Volunteer Coordinator
Jocelyn White: Library Clerk, Circulation Services (Jan - Feb)
Part-Time Student Pages
Reilly Beesley Keera Merkley (Sep - )
Lauren Cook Jelena Petrovic (Sep - )
Molly-Claire Gillett (Sep Emma Quirt Gan - Aug)
Tara Hill Cassie Rowbotham Gan - Aug)
Marley L.auro KeltieTown
Paige McCormick Michelle Wigham
Contract Positions
Nancy Bertolotti: Special Project Grant, Information Services (Sep - Dec)
Chantale Boileau: Library Assistant, Information Services (Dec - )
Hailey Brown: Summer Assistant, Children's Services Gun - Aug)
Michelle Gauthier: Children's Services, Summer Career Placement (Jun - Aug)
Chuan Xu: Special Project Grant, Information Services (Sep - Dec)
-4-
Page 90 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ORILLIA PUBLIC LIBRARY VOLUNTEERS
IN-LIBRARY VOLUNTEERS
Akers, Karen
I lodge, Dianne
Patel, Pooja
Beaton, Dianne
Hoover, Jamie
Percy, Lois
Blakesley, Bunny ❑
Hutchings, Al
Pehrovic, Jelena
Boer, Diana
Hutchings, Wendy
Raymond, Earl
Boyle, Sharon
Irwin, Ellen
Rolland, Joanna
Bradford, Karleen
Islam, NazrUl o
Ross, Maureen
Brown, Ken ❑
Jefferies, Jim
Rowlinson, Hugh I 1
Brown, Marilyn
Kay, Bailey
LDS Church Elders
Campbell, Tonia
Keizars, Heidi
Smith, Ella
Chen, Marie
Kalbfleisch, Marilyn
Smith, Ryan
Cody, Joan
King, Mike
Soper, Ursula
Connor, John
Lee-BUrnet, Andrea
Stafford, Amanda
Connor, Shirley
Leitch, Joan
Stanger, Margaret
Cueto, Brian
Levesque, Chris
Stephen, Marcia
Daggett, Shannon
Lindsay, Judi
Stevens, Fred
Dame ry, Sharon
Love, Teresa
Stewart, Jack
Doyle, Helen
MacDonald, Doreen
Talbot, Alison
Ellis, Peter
Machines, Jane
Talbot, Bill
Flood, Joyce
Mais, Herb
Taylor, Shirley
Fowler, Josh
Maltby, Mary
'Thompson, Bob
Fu, Xianquan
Marson, Melda
Town, Sandy
Graham, Heather
Maxwell, John
Vivian, Charity
Grayston, Garry
McCague, Lynda
Wright, Kirk
Hartley, Rosemary
McCreath, Gay
I-Iewgill, Margaret
Orser, Paul
Hibbins, Win
Osborne, Kevin
SHUT-IN VOLUNTEERS
Akers, Karen
Barons, Harry
Connor, John
Huffman, Leo
Hewgill, Marg
Homer, Norma
Macdonald, David
Hutchings, Wendy
Maxwell, John
Murray, Walt
Orser, Paul
Preston, Sandra o
Raymond, Earl
Ross, Maureen
Soper, Ursula
Talbot, Alison
'T'albot, Bill
Thompson, Bob
Wilding, Malcohn
* Received 20 year Ontario Volunteer Service Award
❑ Received 10 year Ontario Volunteer Service Award
O Received 5 year Ontario Volunteer Service Award
-5-
Page 91 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ANNUAL REPORT OF THE CHIEF EXECUTIVE OFFICER
"Tire Orillia Pnblic Library enriches the personal, civic and corporate lives
of our coNrurunity tla-ough access to ideas and infor•ruation in a variety of media."
(Mission Statement from the Orillia Public Library Strategic Plan)
Another year has sped past at the Orillia Public Library and many strides have been made towards getting a new
Library building. The first day I began work as the new CEO was the day that Shore, Tilbe, Irwin and Partners
were selected as the architects to design Orillia a new Library. There have been some ups and downs during the
past several months but what has emerged will be a wonderful addition to the downtown area. Currently the
final phase of design is underway and Orillia is waiting to see what the gent presented to Council will look like.
It has been a year of economic ups and downs as well. But as always in difficult economic times, the business of
the Library goes on and we get ever busier. We continue to partner with our contracting municipalities and have
entered into a reciprocal borrowing agreement with Lakehead University. Lakehead will grow and with this
wonderful partnership the Library opened up a new source of information to the people of Orillia. As the
economy slows, people are looking for ways to stretch their money and the Library is a very cost effective way to
find information, borrow a family movie, come to a free program or use our Internet. As a team we are always
happy to help with providing answers to your questions and putting materials into your hands be it books or
other materials we have or something we can get from another public Library for our customers through the
interlibrary loans program.
One certain factor that has rnade our journey remarkable for me as a new CEO, has been the dedication of the
staff here at the Library. We have been overwhelmed by the public's response to new programs such as movie
times and teen programming. When we expect forty people to attend a program, we are seeing double that
coming to our offerings. You might think the staff would be daunted by having that many people arrive in our
crowded little Library, but not these staff members! They set out more chairs which they have begged from our
wonderful Opera House neighbor and make more popcorn and coffee. And they continue to respond to the
needs of our community by staying the course despite the difficult working conditions in such a well loved but
very old, cramped building.
The Library continues to be blessed with dedicated volunteers who give of their time and efforts to help us
provide the best programming and services we can manage. Our Library Board members are annong these
volunteers. They are often busy with their own jobs and lives but seem to make the Council meetings where the
Library has often been discussed. We are also lucky to have a City Council and Mayor who continue to support
the Library in its endeavors to fill the needs of the citizens of Orillia.
As the new Library building comes closer to reality in the conning year ahead, I hope to continue to be a part of
the process as it is an exciting tine for Orillia. We will experience some upheavals as we look at moving into a
temporary location for the period of construction. We are also moving ahead to purchase a new Integrated
Library System for everyone to use. We are in the planning stages and the system we will eventually purchase
will be able to provide all the new features that the Library patrons have been asking for.
This past year has seen more resources made available through Knowledge Ontario. Databases which we could
not afford have been presented for public library use in a package supported by the Province of Ontario. There
has been a great deal about libraries in the media all across North America and it has all helped to promote the
services we provide and highlight how our usage is increasing. This proves that no publicity is bad publicity!
Daum Silver, M.L.I.S.
CEO, Orillia Public Library
-6-
Page 92 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ANNUAL REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH & AUDIOVISUAL SERVICES
Children's Services staff continues to develop and customize library services for children and parents as part of tile Orillia
Public Library's on going commitment to introducing and maintaining a positive and welcoming library experience. This
year saw the expansion of programming for Teens and Tweens and a new focus on babies in our Early Years
programming.
Teen and Tween Services
An increased emphasis on serving teens is helping make the library a destination point for teens and seeing us continue
with the successful programming we initiated in the early years and school age years.
This was our first full year offering teen services. Despite having very limited staff time devoted to teen services and
programming (10 hours/week), the Youth Services Coordinator developed great monthly programs, started a Teen
Advisory Board, continued the successful Chick Chat Book Club, and introduced programming for Tweens.
The Teen Advisory Board began with a membership of fifteen including representatives from each of the four high
schools. The first meeting of the Teen Advisory Board was on May 2911, where they voted on a name for the Board,
deciding to call their group The Board of Extraordinary Teens (BET). BET will advise the library on services for Teens,
help plan and implement programs. The first program planned and staffed by BET was a Twilight/Goth Party in
November. This was an extremely successful program with a capacity crowd of eighty teenagers. One of the BET
members commented, "I zoonld love, if I could, to volunteer for another event like the Goth party or any other event!"
A book club for tweens was introduced titled the Mother Daughter Book Club. This club was in such high demand that a
second group was added. The Friends of the Orillia Public Library are sponsoring this club allowing us to purchase book
sets when it is difficult to inter-library loan the titles.
Teen Survivor: A Summer On-line Book Club was initiated as a fun reading program with prizes awarded weekly. Teens
read seven titles over the course of the summer and then voted one title off per week. A very successful first year
included a membership of 75 teens. The program was sponsored by the Orillia Rotary Club - Lake Country. Their
donation was used to purchase multiple copies of the books and for cash prizes for the Short Story Contest and the Poetry
Contest. The contests were run as part of Teen Survivor. In addition, community businesses donated prizes which were
awarded in weekly draws for participating teens.
-7-
Page 93 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Early Years Programming and Services
Quality programming focusing on language enrichment for children six years and under continues to be a cornerstone of
Children's Services. Programs for this age group emphasize language development, pre-reading skills, and establishing a
love of reading.
The Summer Ready to Read program and the Saturday morning Family Storytime encourage families to take an active
role in supporting their children's reading. Program elements and support materials in the Ready to Read program help
parents and children work together on pre-reading and early reading skills in a fun non-competitive environment, while
the Family Storytime encourages families to participate together in a fun filled morning of stories, storytelling, story
games, as well as rhymes and songs.
In 2008 we adjusted the ages of our story time programs to allow us to extend our program for babies. Previously our
programming for children began at 9 months; we now offer a program for babies from birth to 12 months, a program for
toddlers and a program for three to five year olds.
In 2008 we offered 169 story time programs for children under six years of age, including: Baby Time, Toddler Time,
Preschool Story Time, Family Drop-In Storytime, and Becitime Tales.
School Age Services
Our commitment to quality and innovative literacy based programs and services continue with the programs and services
we offer to school age children. School age children participated in the Saturday Explorers Club, a Saturday book and
activity program, Mariposa Chess Club, March Break Programs and our very popular Summer Reader's Club.
A primary emphasis of school age summer programming is to keep the children reading over the summer, we do this by
offering a fun and innovative Summer Reader's Club. Parents commented on the positive influence the program had on
their children's reading over the summer. One parent stated, "My son who is 7 inns sh•tiggling with his rending skills Qt the
start of this sfffrnuer and now is n super render." Our theme was "LOL: Laugh Out Loud." This program went province wide
and was once again sponsored by Toronto Dominion Bank and developed by "Toronto Public Library and Ottawa Public
Library. The total number of books read was 5779.
Community Outreach and Support
Children's Services staff presented 75 programs to community groups with an attendance of 4,770 people. The staff
introduced the library to school classes, day care organizations, and community groups.
Programming was enhanced with partnerships including; 't'herapeutic Dogs of Canada and their Paws to Read program;
the Ontario Early Years Center; the Simcoe County Chess Club who helped develop the Mariposa Chess club, Georgian
College and the Early Childhood Education Program, Orillia Opera House (Night at the Opera).
Reading rewards are a very important part of the Summer Reader's Club. A Lion's Club Store was created for the second
year, with prize incentives purchased with the money donated by the Orillia Lion's Club. The Lion's Club store proved to
be a very popular part of the summer creating a strong incentive for children to continue reading over the summer.
We would like to thank the following Orillia businesses for supporting Slimmer reading at the Orillia Public Library:
McDonald's Restaurants, East Side Mario's, Burger King, Dairy Queen, Kentucky Fried Chicken, Zehrs, Wendy's
Restaurants, Tim Horton's, Kelsey's, Future Shop, The Source, Wal-Mart, Kahuna Surf Shop, Tina's Nails, The
Downtowner, 21„1 Century Source for Sports, Plum Loco, and Manticore Books, with special thanks to Apple Annie's, Jack
and Maddy: A Kids Store, Domino's Pizza, Sunshine Kitchens, the Lions Club of Orillia, TD Bank, and the Orillia Rotary
Club-Lake Country.
-8-
Page 94 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Children's and Youth Services staff promoted the Library at Arts for Peace, at Canada Day in the Storytelling Tent, at the.
Festival of Trees as part of the Teddy Bear Breakfast, staffed a book and information display at Twin Lakes High School as
part of their Homophobia Information Day, offered tips on reading to children as part of the JK Parent Information Night
at David I-I. Church.
Children's Services staff members were members of the Good for Life Committee, the JP Kidz After School Club Board,
and the Safe Kids Committee.
Battle of the books was hosted by the Library on May 1. Students from Regent Park, Orchard Park, Mount Slaven, David
H. Church, Harriet Todd, I-Iillcrest, Norte Dame, East Oro, Monsignor Lee, Warminster, St. Bernard's, and Couchiching
heights participated in all day round robin tournament. After a hard fought battle the three teams to emerge victorious
and move on to the Grand Battle were Orchard Park (the defending champions), East Oro, and St. Bernard's. In a close
fought Grand Battle, St. Bernard's emerged victorious.
The Good for Life Committee donated money to purchase play food for programming and creative play, they also helped
purchase healthy snacks for children's programming.
Staff Training and Development
Keeping on top of trends and new approaches to the traditional services the library provides is a key feature of quality
service. To this end staff in Children's and Youth Services attended OLA and SOLS sponsored workshops.
The Children's Services staff continue to participate in the programming round table titled "Beyond the Eensy Weensy
Spider" originally created by Orillia staff. This is now an on-going training opportunity with hosting duties rotating
among participating libraries.
Personnel
We were once again successful in obtaining an eight week Summer Career Placement Grant from the federal
government. The grant money was used to hire a summer student in support of the Ready to Read Club and provide
outreach programming for community groups.
Sarah Csekey resigned from her Children's Services part-time technician position to pursue a retail career. Sarali brought
enthusiasm and creativity to the position and will be missed. Amanda Sist was hired to fill the vacant technician position.
Amanda has a strong background in programming for youth and a true love of books and reading.
Two Early Childhood Education (ECE) students from Georgian College each completed a four week placement in the
spring.
Su=mute Grtuphell
Director of Children's and Youth Semices
Director of Andio Visual Set vices
-9-
Page 95 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ANNUAL REPORT OF THE DIRECTOR OF INFORMATION SERVICES
My thanks go out to my hard-working and dedicated staff for the many adversities we encountered and
overcame in 2008. It was a year of family illnesses, staff shortages and a heavier than normal work load to weed
the collection and plan for the library move.
Community Partnerships
Orillia Community Policing Committee was defunct for a few years, but by approaching them when they were
meeting, I convinced them that including the library in the rounds of the summer street patrols would be very
helpful. These officers have dropped in faithfully each day during the summer since that time. As a result, I
agreed to contribute to the Committee when it was reinstituted in January and was appointed Secretary. The goal
of the committee is to make Orillia a safer place through education sessions and liaison with other community
groups.
Ties with Lakehead University continued by providing the newly appointed librarian with a tour of our library
and establishing methods that could be implemented to assist with their operation. Individual faculty members
also investigated areas of the collection that might be of use to their programmes.
The Director of Information Services, as secretary for the Information Orillia Board of Directors, assisted with
fundraising projects, such as the Dragon Boat race and provided input to the monthly meetings and the business
and strategic planning effort.
A co-op student from Twin Lakes worked with staff for three months assisting with the printing of the Lifescapes
book and other tasks in the department.
°I was so excited to see our collective zoork in print rmd to be able to show off my writing. Yon truly iunde a dream come true
for are°. Cathie Beacock Lifescapes 5
Fifty-six programmes were conducted in the library to bring new people in and to provide educational
opportunities on topics such as travelogues on the USSR and Vietnam, the idiosyncrasies of the Canadian
Language by Katherine Barber, the "Word Lady", how to do genealogical research, heritage food, Great Lakes
Lighthouses and book readings by local authors. The adult hook club continued to attract new members each
month and lively discussion was the highlight of each meeting.
Twenty-three sessions were conducted in the community with schools, the volunteer fair, the Orillia Business
Women's Association, Mariposa, and the Leacock Literary Festival.
-10-
Page 96 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Thirty-seven articles were written for the Packet and Times by library staff, promoting various areas of the
collection and new programs and 6 for the North Simcoe Community Newspaper, to help get our message out to
the surrounding townships.
One hundred thirty-four promotional brochures were created listing new materials of interest that had been
obtained by the library and 606 individual displays were mounted to promote various collections and services.
Lifescapes, the memoir writing program, continued to be successful and as a result had to turn people away. Two
sessions were started this year; one held in the afternoon and one in the evening. The Lifescapes Alumni also
continued to meet and write.
"As for the class and corpse itself, it has left nn indelible clnzrk ou ire. 1 say this 6ecnase 1 eapericuced first land nzy fellozv
zoriters' stories that were written frOnr the heart with all the errrotion and inb•igne that each story tieunurded".
Ed Hartwick Lifescapes 4
Technological Innovations
Shelfari, a new online book discussion group was established by our
o o webmaster. A blog was created for discussion and input from the
,~rf public on the plans for the new library. Michelle's picks was started by
our Reader's Advisory staff, to promote popular new fiction titles from
our webpage. Audio titles were added to the electronic book collection,
1 allowing participants to download sound recordings of books to their
portable media players.
Wireless access was achieved in July; 660 people were able to use their laptops to access the Internet and work on
personal files using this new service during 2008.
Adult Collections
A major project was undertaken in the summer to weed
the adult non-fiction collection. Thanks to funding
provided by the City of Orillia, two co-op students were
hired and trained to eliminate unused and out-dated
materials from the collection and to update the library
catalogue by eliminating items that were missing in
anticipation of the new OPAC system. This project
continued to the end of December. In total, 2262 titles were
discarded and 1222 records were corrected. Staff in both
Information Services and Technical Services were
stretched to the limit in an attempt to keep up with the
project.
Personnel
Information Services personnel continued to take advantage of educational seminars on new technologies; Web
2.0, library assessment tools, marketing and fund raising, serving seniors and making your library accessible to
those with physical impairments. Gail Ward retired in November and Chantale Boileau was hired on contract to
replace her. Chantale is a graduate from the Faculty of Library Science at Western.
-11-
Page 97 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Additional Funding
Monies were obtained from the Ministry of
Human Resources and Development to make
the disabled washroom accessible and to obtain
software to enable the visually impaired to use
the library computers. $4047 dollars was the
amount obtained for the grant.
Volunteers
The volunteers provided the library with 3544 hours of free service, the equivalent of one and a half full-time
employees for one year. Casino Rama hosted the Volunteer Luncheon for the library and 74 people attended.
Library staff acted as chauffeurs. Our thanks to Sherry Lawson for providing such an elegant setting for our
luncheon. The theme was "Hats off to our Volunteers". Over 50 people attended the Christmas Tea, also held in
appreciation of our volunteers.
Lynne Gibbon
Director of h1forrruttiOll Se1TiCeS
-12-
Page 98 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
ANNUAL REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
Technical Services had a busy and interesting year in 2008
Staffing issues predominated the functions of the. Technical Services operations in the first half of 2008.
Retirements, illnesses and resignations led to a number of new faces at library desks. Our antiquated library
management systems were a major concern in the second half of the year, with access via the internet being
seriously disrupted several times. On the brighter side, TS staff played leading roles in several major library
programs and operations.
CIRCULATION
In February, after several staffing adjustments we were able to raise Jocelyn White's position to a 4-day per week
one, making her a full-time employee
However, at the end of June, Jocelyn announced she was leaving the library, after working for over 7 years as a
student page and circulation clerk. Her position at the circulation desk was taken over by Barbara Romeo, who
came to us from the Barrie Public Library. We bid a warm welcome to Barb and a fond farewell with all our best
wishes to Jocelyn.
Student Paige McCormick also left us at the end of August, but promised to keep her hand in by continuing to
work a few hours a week. She was replaced as student page by Molly-Claire Gillett.
Another year is over, and it is an appropriate time to look at some indicators of library use as tracked by
Technical Services. Overall circulation was 235,761 items borrowed in 2008; this is lower than in 2007 by about
4270 items, or 1.8%.
Decreased borrowing of library materials continues a trend that has been apparent for at least the last 10 years -
in 1997 almost 279,000 items were borrowed, so there is a decrease of 48,000 per year since then, or about 17%.
For 2008, the decrease centered about books and sound recordings; circulation of magazines was down slightly,
and videos increased by 5.6% (about 1670 items).
The number of new borrowers registered was virtually the same, with 12 Lakehead University students taking
advantage of our change in policy. (Other Lakehead students living in Orillia likely registered as residents). The
number of items put on hold for patrons declined slightly, reflecting the lowered demand for materials.
Interestingly, the number of visits to the library is up for 2008 over 2007 by about 8500, to 197,410 (though several
months had to be estimated). Our oft-quoted average of 600 people per day is still valid.
In December we also ceased accepting donations of books, magazines and other materials until after the move. In
a building already overcrowded, they were a constant problem to deal with; with no space to put them, boxes
were lying about the entrance, staff time was regularly taken from library duties to sort them, and ones we
decided to keep were an ever-increasing backlog for cataloguing and processing. We handed out flyers and put
an announcement on the web page.
-13-
Page 99 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Orillia's Big Read: Building on a Book, Building on a Community
The Library's second edition of "Orillia's Big Read", our version of the Oiie City One Book concept, was launched
May 23, amid fanfare and hoopla at the Gung Ho restaurant on West Street North, when the committee revealed
this year's book to be Midnight at the Dragon Cafe by Judy Fong-Bates. Public reaction was immediate: our 33
copies of the book circulated 97 times by the end of June, in a little over 30 days. More books were ordered,
thanks to the Friends of the Orillia Public Library, to a final total of 60 copies.
A new wrinkle this year was the "catch and release" part of the program, where 10 copies of the book were left in
strategic locations, with instructions to read it, report to the library, and then pass the book on. This had caught
the attention of many people, including CBC radio; Sue Murphy was interviewed about "Orillia's Big Read" on
Ontario Morning May 30.
Momentum kept up during the summer. The main event for the summer was a reading by Judy at the Leacock
Festival in July, with approximately 100 people in attendance.
"Orillia's Big Read" wrapped up in fine style during Ontario Library Week with "Midnight at the Library".
Attendees were given a night-time tour of the back rooms and dark corners of the library, and then treated to a
reading by Judy Fong-Bates. It was a great success and wrapped up a very successful campaign. Congratulations
to Sue Murphy and her dedicated committee, Joyce Dempsey, Gail Ward, Lee Kelly and Susan Dance on an
inspired job.
Sue reported on the successes at the November
Board meeting, noting that over 500 people had read
Midnight at the Dragon Cafe, and costs were slightly
over the $1000 budget. She mentioned, for special
thanks, the Friends of the Orillia Public Library, the
Gung Ho restaurant, Sherry Lawson and Casino
Rama, and the library staff.
Orillia Dragon Boat Festival
On September 27 the library entered its first ever team in the Orillia Dragon Boat Festival. It was a very successful
debut, as the team won two heats and placed second in the other.
Our overall ranking was 22 of 29 teams, but we were
only 5 seconds off the winning pace. The team's
battle cry of "SHHHHH" proved to be very effective
and disconcerting.
Congratulations to all staff, family and friends who
participated, and a special mention for Sue Murphy,
who organized, coached and above all inspired! I
personally am very proud of all my staff who took
part - it was no small feat. And to boot, the library
raised $3224 towards the new building.
-14-
Page 100 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
TECHNICAL PROCESSING
Gail Matthews continued to be away on indefinite sick leave, in the early part of 2008. To replace her for the
duration we upgraded part of the job to a library technician level, with more responsibility for dealing with
vendors, quality control, etc, and lowered the classification of the other parts of the job to a basic clerical level,
doing such work as handling the mail, checking packing slips, making labels, and all the little jobs that pop up in
the department.
In February, Lee Kelly became a regular member of the 't'echnical Processing staff, and took over the major
responsibility for all the ordering of new library materials. She began working 18 hours per week in TP, over 4
days, and spending 1 day in the Children's Department.
We advertised for a 15 hour per week clerical position, to take up the rest of the work Gail Matthews had been
doing. Susan Dance and I interviewed four candidates for the new TP clerical position, and selected Cathy
McRae, a Lakehead University student for the job.
Cathy took up her new position as part-time Technical Processing clerk on April 2, and was immediately initiated
into the back room mysteries of the library. April saw the continued huge interchange of pool materials with
other Southern Ontario libraries, and we shipped out and received about 30 pools of books in various languages
from Polish to Panjabi, over 500 books in all.
The new team in Technical Processing continued to develop and managed to get an impressive amount of work
done. Very quick turnaround times are being achieved for new materials coming in, and the cataloguing backlog
was almost caught up.
Gail Matthews, the library's long-time technical processing clerk and poet
laureate, retired in April after 24 years of the back room work that keeps a
library going.
Gail started as a part-time clerk in 1984, and began working full-time the next
year. Her career spanned the "good old days" of typing and filing library
cards by hand and keeping paper files to helping inaugurate the library's first
automated system and planning for its successor.
The origins of Gail's career as the library's poet-in-residence are now lost in
the mists of time, but hardly a retirement or other significant event happened
in the past 20 years without a witty celebratory ode.
Gail also used her considerable powers of persuasion on behalf of the library,
securing sponsorship for our library cards, and many donations of door
prizes for our volunteer luncheons.
Best of luck in your retirement, Gail!
-15-
Page 101 of 153
Gail Matthews
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
Deselection Proiect
Technical Processing had a very busy fall dealing with its own work as well as the Information Services'
deselection project. The deluge of materials brought to the room had to be sorted, sent to stacks or recycling, re-
labeled, have records upgraded and otherwise dealt with or moved several times.'I'P staff was also called to offer
guidance and support to the library school students hired to carry out the project.
SYSTEMS
'rhe dangers of running an antiquated library computer system were brought home to library staff and patrons
when our Geoweb server declined to work on September 3. This server connects patrons via the web to our
library catalogue, and without it, users had to phone or physically visit the library to find materials.
The problem was a powered chip whose battery had run out, and the bigger problem was the rarity of a
functioning replacement chip. It took 4 weeks to get Geoweb back, functionality finally returning September 30.
Since the server was too old for Sun Microsystems to guarantee, we no longer had a maintenance agreement, but
were billed for time and parts.
After working well through October, Geoweb started having more fits, spending most of the month of November
in an on-again off-again mode, as I worked with the Infor support staff to try to figure out why. Once the system
reached a maximum number of concurrent users, new users cannot access it until someone logs off. But Geoweb
sometimes isn't logging off people properly, for reasons not yet understood.
Drastic measures needed be taken with our automated system in December. The Geoweb server computer
packed it in again. Thanks to Dan Kehoe of the City of Orillia, we were able to find a similar used but refurbished
computer, and lie and Fred Marlow, working with technicians from Infor (formerly Geac) transferred the hard
drive from the old server to the new one.
For now, Geoweb is functional again. Overall, we lost at least 6 weeks of outside access to our catalogue since the
summer.
Once again I would like to thank all the Technical Services staff for their hard work and outstanding dedication to
the Orillia Public Library.
David Rowe
Director of Teclurieal Sel-Vife5
-16-
Page 102 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
STOCK OF LIBRARY MATERIALS
PRINT MATERIALS
ADDED
WITHDRAWN
TOTAL AS OF
BOOKS - ADULT
DEC 31, 2008
- Fiction
1 183
741
17 805
Non-Fiction
2037
4 342
54136
- Reference
151
235
5783
- Easy Reading
8
1
611
- French
15
1
768
- Paperbacks
989
922
5808
- Large Print
72
47
1993
- Young Adult
459
63
3 041
TOTAL ADULT BOOKS
4 914
6 355
89 945
BOOKS - CHILDREN'S
- Fiction
157
78
2 621
- Non-Fiction
424
748
934-1
- Reference
11
2
537
- Easy Reading
565
116
7 081
- French
8
23
476
- Paperbacks
528
152
5 470
TOTAL CHILDREN'S BOOKS
1693
1 119
25 526
PERIODICAL SUBSCRIPTIONS
Periodicals
0
0
314
Standing Orders & Miscellaneous Serials
0
0
77
Newspaper Subscriptions
0
0
7
Electronic Databases
0
2
7
NON-PRINT MATERIALS
Audio Music Tapes - Children's
0
9
132
CD-ROM 'T'itles - Adu It
2
0
77
CD-ROM Titles - Children's
0
1
124
Compact Discs - Adult
110
63
2168
Compact Discs - Children's
12
0
92
DVDs - Adult
263
23
1 038
DVDs - Children's
119
6
292
Framed Art Reproductions
0
0
68
Microfilm/Fiche Titles
46
0
92
Multi-Media - Adult
15
4
129
Multi-Media - Children's
2
3
128
Spoken Word Tapes - Adult
5
110
2192
Spoken Word Tapes - Children's
0
0
48
Spoken Word CDs - Adult
120
8
430
Spoken Word CDs - Children's
20
1
61
Video Tapes - Adult
11
140
2097
Video Tapes - Children's
36
77
878
TOTAL NON-PRINT MATERIALS
761
447
10 451
GRAND TOTAL OF ITEMS
7 368
7 921
125 922
-17-
Page 103 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
CIRCULATION OF MATERIALS
PRINT
2007
2008
Books
182 355
178 447
Periodicals
8 559
8171
Maps, Government Publications, Pamphlets, Pictures
47
42
Interlibrary Loan - Borrowed
1 595
1844
Interlibrary Loan - Loaned
2 320
2191
TOTAL PRINT
194 876
190 695
NON-PRINT
CD-P.Olvts
192
188
Equipment
60
76
Framed Art Reproductions
4
0
Microfilms ILLoan - Borrowed
148
84
Multi-Media
50
49
Other Materials
19
0
Other Materials ILLoan - Borrowed
46
79
Other Materials ILLoan - Loaned
43
73
Sound Recordings (incl. Books on tape, CDs, etc.)
14 483
12 919
Sound Recordings ILLoan - Borrowed
41
17
Sound Recordings IL Loan - Loaned
93
94
Video Tapes & DVDs
29 813
31350
Video Tapes ILLoan - Borrowed
40
31
Video Tapes ILLoan - Loaned
120
106
TOTAL NON-PRINT
45 152
45 066
GRAND TOTAL CIRCULATION
240 028
235 761
LIBRARY SERVICES
REFERENCE TRANSACTIONS
2007
2008
Adult
16 994
16 835
Children
4837
3938
Directional/Telephone Queries
2 226
2185
E-Mail, Mail, Fax Requests
156
181
Extended Computer Help
1 616
1319
Other Libraries
4 221
4 256
Reader's Advisory
1 679
2169
TOTAL
31729
30883
-18-
Page 104 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
LIBRARY SERVICES - CONT'D
INTERNET/COMPUTER USE
2007
2008
Adult/Children
22619
26195
Frost Scrapbook
4-49
486
Online Product Logins
29 865
26 447
Web Page Visits
15 011
17 762
Wireless
N/A
660
TOTAL
67 944
71550
GRAND TOTAL LIBRARY USE
339 701
338194
ADULTS
City of Orillia
Township of Oro-Medonte
Township of Severn
Non-Resident - Annual
Non-Resident - Six Month
Non-Resident - Occasional
Non-Resident Taxpayer
Ex-Officio (Councillors, etc.)
Library Staff & Volunteers
Learning Centre
Lakehead University
CHILDREN
City of Orillia
Township of Oro-Medonte
Township of Severn
INSTITUTIONAL
OTHER (Reciprocal, Nursing Homes)
TOTAL USERS
LIBRARY MEMBERS REGISTERED
2007
1 004
220
167
5
28
25
0
11
0
0
8 081
1 716
1 642
45
17
70
170
8
156
1
12
376
360
2107
58
58
371
107
52
414
2
0
11
15
22
73
?019
2 009
14 894
2008
1 061
222
160
5
1
22
19
0
14
1
12
TOTAL
-19-
Page 105 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
PROGRAMS
ADULT SERVICES
2007
2008
IN-LIBRARY
Group Visits
1
0
* Attendance
* 8
*0
Other Programs
57
56
* Attendance
* 1 036
*1172
OUT OF LIBRARY
Talks to Groups
9
23
* Attendance
* 623
*421
YOUNG ADULT SERVICES
IN-LIBRARY
Programs
12
38
* Attendance
* 127
*491
CHILDREN'S SERVICES
IN-LIBRARY
Group Visits
22
23
* Attendance
* 414
*647
Story Hours
156
169
* Attendance
* 3 722
*3 485
Other Programs
71
79
*Attendance
* 2 530
*2 697
OUT OF LIBRARY
Talks to Groups
22
28
* Attendance
* 2 943
*3 643
Other Programs
25
24
* Attendance
* 704
*480
TOTAL PROGRAMS
375
440
* TOTAL ATTENDANCE
* 12107
*13 036
-20-
Page 106 of 153
Agenda Item # 13d) - Orillia Public Library Board, minutes of meeting held on Mar
STATEMENT OF REVENUES AND EXPENDITURES
FOR THE YEAR ENDING DECEMBER 31, 2008
(Not yet audited for 2008)
REVENUES
2007 ACTUAL
2008 BUDGET
2008 ACTUAL
City of Orillia
$"1,234,851
$1,302,666
$1,299,728
Provincial Grant
47,907
47,907
47,907
Federal HRDC Grant
1,240
1,115
1,166
Township of Severn
90,000
90,000
90,000
Township of Oro-Medonte
90,000
90,000
90,000
Overdue Charges & Fees
20,646
22,000
20,857
Other Revenue
11,051
11,450
10,490
TOTAL
$1,495,695
$1,565,138
$1,560,148
EXPENDITURES
Salaries & Benefits
$1,109,350
$1,138,232
$1,151,721
Library Materials
150,978
155,630
151,966
Office & General Operating
100,892
103,180
104,401
Furniture & Equiputent
10,047
4,720
4,863
Maintenance & Repair
31,455
33,2295
28,488
Computer Systems & Services
54,300
60,761
55,417
Utilities
38,673
44,390
38,292
Grant to Information Orillia
0
25,000
25,000
TOTAL
$1,495,695
$1,565,138
1560148
-21 -
Page 107 of 153
Agenda Item # 14a) - Tony Guergis, Warden, County of Simcoe, correspondence
dated...
County of Simcoe Main Line (705) 726-9300
couNrr of _ Office of the Warden Toll Free 1 (866) 893-9300
1 C 1110 Highway 26 Fax (705) 725-1285
Midhurst, Ontario LOL 1X0 simcoe.ca
April 28, 2009
Mayor Harty Hughes and Members of Council
Township of Oro-Medonte
Box 100, 148 Line 7 South
Oro, ON
LOL 2X0
Dear Mayor Hughes and Council:
[Fit 0
E i
MAY 0 5 2099
ORO-MEDOKITE
TOWNSHIP
't'hroughout the recent growth management process leading to the adoption of the Area Wide Growth
Plan and the County of Simcoe Official Plan the member municipalities and the City of Ori lia worked
collectively to arrive at a local solution. It appears that the Provincial representative for the City of
Barrie is lobbying for a provincially imposed solution. The impetus being to provide additional lands to
the City of Barrie from the Town of Innisfil, addressing this ahead of our efforts and without concern
for our collaborative process.
As a result of this County Council unanimously enacted the following resolution at its session on April
28`", 2009:
WHEREAS on April 24th, 2007 the Minister of Municipal Affairs and Housing for the Province
of Ontario and the Minister of Public Infrastructure and Renewal of Ontario attended an
historic meeting in the County of Simcoe Council chambers to deliver a message and resolve
what they described as the problem of not planning and working together;
AND WHEREAS the Mayors from Barrie and Orilha joined with the 32 Mayors and Deputy
Mayors of County Council to hear the message;
AND WHEREAS that message was that we must all work together on a made in Simcoe County
Area Wide Growth Plan for our region, and at the conclusion of said plan we would be rewarded
with necessary regional infrastructure dollars;
AND WHEREAS the County of Simcoe provides effective and efficient regional services under a
Countv structure;
AND WHEREAS the Province asked the County of Simcoe to lead and coordinate that plan;
AND WHEREAS all parties agreed to participate, all but one;
AND WHEREAS Barrie asked for more seats and several member municipalities gave up
representation to give Barrie their seats;
../2
Page 108 of 153
Agenda Item # 14a) - Tony Guergis, Warden, County of Simcoe, correspondence
dated...
Mayor Hughes and Council
April 28, 2009
Page 2
AND WHEREAS Barrie refused the opportunity and chose to take only observer status;
AND WHEREAS rather than participate in a consensus building local plan the City of Barrie
appeared to rely on political processes and promises from the Provincial Development Facilitator
and their Member of Provincial Parliament;
AND WHEREAS seventeen of the eighteen Municipalities agreed to work together, all but one;
AND WHEREAS every Municipality collectively participated and together reflected on the new
Places to Grow Legislation and agreed to comply, all but one;
AND WHEREAS the greater good of all residents in the region was considered by all
municipalities, all but one;
AND WI-IFRF,AS all participating municipalities considered their growth in the context and
impact of their neighbours, all but one;
AND WHEREAS all municipalities working together realized that they must all take a little water
with their wine, all but one;
AND WHEREAS great new initiatives emerged for the region like a coordinated Tourism plan
and a coordinated economic development plan for all Municipalities to work together and stop
duplication and internal competition of municipalities in our region, all but one;
AND WHEREAS employment opportunities and respect for the regional employers we have now
like Honda Canada were recognized and respected by all Municipalities that participated in this
Provincially requested process, all but one;
NOW TI IEREFORE BE IT RESOLVED THAT: the Province of Ontario be asked not to make a bad
political decision by imposing a solution that conflicts with the consensus obtained in the Area Wide
Growth Plan for the entire County of Simcoe and the Premier of the Province of Ontario be asked to
ensure that the Ministries responsible for this promise, direction and commitment, stand by their word to
the 18 Municipalities, reward the 17 municipalities that have kept their word, complied with the
legislation to the best of our ability, and ahead of other jurisdictions. Reward all but one.
As the County process vetted all our plans in the context of `the Great Good', on behalf of County
Council I would respectfully request that the quoted resolution be placed before your Council for its
support.
Yours truly,
Tony Guergis
Warden
Page 109 of 153
Agenda Item # 14b) - Tracy & Louis Fitzpatrick, correspondence dated April 23, 20...
665 15/16 Sideroad East
Hawkestone, ON
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LOL 1TO
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Apri123, 2009
MAY 0 x 1009
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Mr. Doug Irwin, Townshi Clerk
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148 Line 7 South
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_
Box 100
Town of Oro, ON LOL 2X0
Dear Mr. Irwin
This letter is prompted by a very grave concern: the safety of our children.
As our address indicates, we live on the 15/16 Sideroad East. To be more exact, we live between
the 8"' and 9 h lines. The speed limit in this area is 80 km and we would like it reduced to 60 km.
We hope you will seriously consider the following valid reasons for a reduction---all of which
can be summarized into the safety of our children.
• The school bus stop is right at the end of our drive. It is very dangerous waiting
with two small children for the bus. As you can imagine, in a 80km zone a lot of
the traffic is traveling at speeds closer to 90 than to 80. How long would it take a
big truck traveling at 80 km/h (not to mention 90km/h) to stop if a small child
were to dart out in front of it?
• In addition to ours, there are about twelve other families living in this immediate
area most of whom have small children.
• A lady who lives just a short distance up the street has a daycare.
• All the lines that lead up to the 15/16 Sideroad East have a speed limit of 60km.
Therefore, we request that the speed limit be reduced to 60km/h on the 15/16 Sideroad East
between the 8a' and 9a' lines.
Yours sincerely,
Page 110 of 153
Tracy Fitzpatrick
Louis Fitzpatrick
Agenda Item # 14c) - Jim Woodford, correspondence dated May 4, 2009 re: Oro-
Medon...
From: Pat & Jim
Sent: Sunday, May 03, 2009 7:06 AM
To: Hughes, Harry
Cc: Coutanche, Mel; Agnew, Sandy; Hough, Ralph; terrance; Evans, Dwight; Crawford, John; Linda b;
Mary O'Farrell- Bowers; Tom Kurtz; Leigh, Andria; White, Glenn
Subject: Adjacent lands.doc
MEMORAANDUM
To: Mayor Harry Hughes and Councilors
Subject: Oro Medonte File 2009 - ZBZ - 02
From: Jim Woodford
29 Huron Woods Drive
RR# 4 Coldwater LOK 1E0
Date: May 4, 2009
Dear Mayor and Councilors
I refer you to Section B 2.4 of the Oro Medonte Official Plan. It reads "For the purposes of this section,
all lands ...within 50 metres of the boundary of an Area of Natural and Scientific Interest (ANSI)... are
considered to be adjacent lands."
'No development shall be permitted on these adjacent lands unless an Environmental Impact Study and
a Management Plan are completed in accordance with Section 85.1.1 and approved by Council, subject
to the comments of the appropriate agencies."
A Level 1 and 2 Environmental Report for the Hillway 12th Line Pit prepared by Skelton Brumwell was not
in accordance with the requirements of Section 85.1.1.
In fact "...it was determined (by Skelton Brumwell) that the collection and review of existing paper
information regarding the presence of vulnerable, threatened and endangered species was sufficient
and that no additional field work was required."
"Additionally, a set back of 50 metres was established with reference to provincial guidelines concerning
significant woodlands and, on this basis, no additional field work was undertaken on the adjacent forest
covered lands."
I respectfully request Oro Medonte Council to order Hillway Equipment Ltd. to have an Environmental
Impact Study carried out subject to the requirements in Section 5.1.1 and present it to Council and the
Planning Advisory Committee before there is a vote on a request to alter the setback requirements on
Pit 7j.
Page 111 of 153
Agenda Item # 14d) - Peter Hume, President, Association of Municipalities of Onta...
A Hit Association of OFFICE OF THE PRESIDENT
Municipalities of Ontario
May 4, 2009
To: Heads of Council;
Heads of Municipal Administration; and
All Municipalities in Ontario
COUNT ME IN CAMPAIGN! and Energy Conservation Week - May 1? to 23, 2009
Energy Conservation Week 2009 is a province wide initiative. This is the second year of
this initiative - to raise awareness and encourage broad participation in energy conservation.
AMO is proud to be a coordinating partner with Ontario Power Authority, the Ontario Ministry of
Energy and Infrastructure, the Independent Electricity System Operator, the Electricity
Distributors Association and Hydro One.
What can you do? Set an example and sign up for COUNT ME IN! This is a pledge to take
meaningful action as individuals on any of 100 conservation ideas in our everyday lives. Not
only have I taken the pledge, but all the staff at AMO has as well. Perhaps you can replicate
this with staff within your own 'town hall'.
Let us also not forget that collectively, our municipal facilities and services are the second
highest consumer of energy in Ontario with an annualized consumption of over 6.6 billion kwh
per year - more than any other industrial sector save Pulp & Paper. Local Authority Services
(LAS), our subsidiary corporation, recently sent to each municipal government, the findings of
energy audits of different types of facilities in 42 municipal governments across Ontario - large
and small. The audits looked at fire and police stations, community centres, work garages, and
treatment plants, among others. Among the many things that municipal governments do
exceptionally well is to lead solutions and transfer learning to help enhance the capacity of all
municipal governments. I've attached an index of the case studies and encourage you to check
out the Binder "Audit Program".
I have also attached a pdf of the COUNT ME IN! Flyer. It provides some quick information
about possible activities that you could host. Ontario Power Authority is sending each
municipality a Count Me In Kit, which contains, among other matters a Community Engagement
Manual - a very helpful tool to building local awareness and involvement in Energy
Conservation Week. Here's OPA's website - check it out! www.aowerauthoritv.on.ca.
Municipal governments and their workforce are community leaders. Providing that leadership
during Energy Conservation Week is but one more example. Thank you for participating and
waving the municipal flag as we together continue to make a difference!
Peter Hume
President
Association of Municipalities of Ontario
•
200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada I E-mail: amo@ama.on.ca (www.amo.on.ca
Tel: (416) 971-9856 1 Fax: (416) 971-6191 1 Toll-free in Ontario: 1-877-426-6527 o
Page 112 of 153
Agenda Item # 18a) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
Page 113 of 153
Agenda Item # 18a) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
2. That the estimates of capital expenditures net of non- taxation revenue for the year 2009 for the
purposes of the municipality shall be adopted as follows:
Administration
S 147,600
Emergency Services
250,000
Public Works
1,656,749
Parks and Recreation
101,800
2,156,149
That the following amounts shall be raised by taxation within the Township of Oro-Medonte
in the year 2009:
Township General Purposes 510,122,241
County Purposes 8,116,263
School Board Purposes 9,050395
Total Tax Levy $27,288,899
That the Tax Rates shown on Schedule "A" attached hereto and forming part of this By-law
shall be levied upon and collected from the whole of the assessment for real property, in
accordance with the last returned Assessment Roll for the Township of Oro-Medonte, as
amended.
That in addition to the foregoing the following Special Charges and Collectables be levied
and collected:
(a) A levy for the purposes of recovering amounts advanced under the provisions of the
Tile Drainage Act, Chapter T.8, R.S.O. 1990, as amended, from benefitting properties.
(b) A special levy to collect for the annual estimates for the following Street Lighting
Areas apportioned on a flat rate basis to the benefitting properties:
Street Lighting Areas Flat Rate
per Property
Shanty Bay
563.00
Hawkestone
552.00
Sugarbush, Plan M-367, Plan M-368
553.00
Oro Hills, Plan M324
593.00
Horseshoe Highlands, Plan M391, M447, M456
521.00
Beechwood Crescent, Plan M-281
567.00
Georgina, Plan M 1561
5200.00
Warminster, Plan M92, M104
539.00
Black Forest Estates, Plan M-191
S79.00
Canterbury, Plan M-343
574.00
Harbour-wood, Plan M-118
566.00
Parkside Drive, Plan 875
573.00
Mount St. Louis Estates, Plan M-112
5119.00
Day Subdivision, Plan M-162
5113.00
Conder Drive, RP51R624, RP5IR2163
$69.00
Pritchard Subdivision, Plan 1626
525.00
Snowshoe Trail, Plan M-174
$136.00
Robin Crest Subdivision, Plan M-101, Plan M-123
570.00
Cairns Estates, Plan 1676
598.00
Kade Meadows, Plan M-340, Plan M-469
598.00
Forest Glen, Plan M-264
582.00
Craighurst Estates, Plan M510
$72.00
Windfield Estates
5117.00
Sprucewood Plan M535
$85.00
Heights of Medonte
552.00
Maplehi11,Bidwell Rd, Woodland Estates,
Huronia Homes
$26.00
Lakewood Subdivision, Plan M-381
5123.00
Forest Home Industrial Park, Plan 1719, Plan 1720
S167.00
Simoro
S103.00
Page 114 of 153
Agenda Item # 18a) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
Winfull S88.00
White Bros., Plan M593 565.00
Martinbrook 598.00
Lauder Road M723 553.00
(c) A special levy to collect for the annual estimates for County Waste Management
apportioned on a flat rate basis per user:
Flat Rate
per Use
Residential, garbage collection,
disposal & recycling 5166.50
Commercial, garbage collection,
disposal & recycling 5166.50
Recycling only S 37.69
(d) An adjustment to taxes for the commercial, industrial and multi-residential classes as
determined in accordance with Section 329 of the Municipal Act, 2001, S.O. 2001,
c.25, as amended.
(e) A levy for any or all other amounts collectable pursuant to any statute or by-law and
chargeable to any or all real property and business and/or person or persons to be raised
in the same manner and at the same time as all other levies, rates, charges and/or
collections.
6. (a) That the final tax bill less the interim tax bill be due and payable in two equal installments
on or before Friday, July 31st, 2009 and Wednesday, September 30`h, 2009 for properties
with no capping adjustments.
(b) That the final tax bill less the interim tax bill be due and payable in two equal
installments on or before Monday, August 31", 2009 and Wednesday, September 30`h, 2009
for properties in the Commercial, industrial and Multi-residential classes with capping
adjustments.
7. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to
the address of the residence or place of business of the person to whom such notice is
required to be given as shown on the latest revised Assessment Roll.
8. A penalty for non-payment of taxes shall be imposed not exceeding 1'/a% on the first day of
default, and on the first day of each calendar month thereafter during the year 2009, until the
taxes are paid.
9. That there be added an interest charge of 1'/a% on the first day of each month on any
outstanding tax arrears from the 31" day of December in the year in which the taxes were
levied until the taxes are paid.
10. That taxes may be paid either in full or by installments for remittance payments to the credit
of the Treasurer on or before the day on which such taxes fall due, at most financial
institutions, which accept and process payments on behalf of customers, with the onus on the
financial institution to remit payments on time.
11. That all taxes be paid into the Office of the Treasurer.
12. That the Treasurer be authorized and directed to collect any penalty or interest or any other
levies, rates, charges or collections in the same manner as empowered to collect taxes levied
by the Council.
Page 115 of 153
Agenda Item # 18a) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
13. That the Treasurer be authorized to accept part payment from time to time on account of any
taxes due and to give a receipt for such part payment provided that acceptance of any such
payment does not affect the collection of any penalty or interest or any other levies, rates,
charges or collections imposed, collectable and due in respect to any non-payment.
14. That tax rates be applicable and levied upon any assessment that was not on the assessment
roll as returned.
15. That this by-law come into force and take effect on and from the date of the final passing
thereof for the current year 2009.
BY-LAW READ A FIRST AND SECOND TIME THIS 13" DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 116 of 153
Agenda Item # 18a) - A By-Law to Adopt the Estimates of all Amounts Required Duri...
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Page 117 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-056
A By-law of The Corporation of the Township of Oro-Medonte
to provide for the imposition of fees or charges
(Fees and Charges By-law)
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
provides the powers of a municipality under this or any other Act shall be interpreted
broadly so as to confer broad authority on the municipality to enable the municipality to
govern its affairs as it considers appropriate and to enhance the municipality's ability to
respond to municipal issues;
AND WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
provides that a municipality has the capacity, rights, powers and privileges of a natural
person for the purpose of exercising its authority under this or any other Act.
AND WHEREAS Part XII, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25,
as amended, authorizes a municipality to pass by-laws imposing fees or charges on
persons, for services or activities provided or done by or on behalf of it; for costs
payable by it for services or activities provided or done by or on behalf of any other
municipality or local board; and for the use of its property including property under its
control;
AND WHEREAS Section 391(2) of the Municipal Act, 2001, S.O. 2001 c.25, as
amended, provides that a municipality may impose a fee or charge for capital costs
related to services or activities on persons not receiving an immediate benefit from the
services or activities but who will receive a benefit at some later point in time;
AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that a municipality may pass by-laws respecting matters relating to
waste management;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it necessary to levy waste management charges to finance the annual estimates
for waste management;
AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that a municipality may pass by-laws respecting matters relating to
public utilities;
AND WHEREAS The Corporation of the Township of Oro-Medonte operates and
maintaines communal tile beds hereinafter referred to as the "sewage works";
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it necessary to impose a sewer service charge upon those lands that derive a
benefit from the sewage works;
AND WHEREAS The Corporation of the Township of Oro-Medonte operates and
maintains municipal water systems;
AND WHEREAS Section 398(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides the Treasurer of a local municipality may add charges imposed by
the municipality under Part XII of the said Act to the tax roll for the property to which the
public utility was supplied and collect them in the same manner as municipal taxes;
AND WHEREAS Section 69(1) of the Planning Act, R.S.O., 1990, c.P.13, as amended,
provides that a municipality may establish a tariff of fees for the processing of
applications;
AND WHEREAS Section 7(1) of the Building Code Act, 1992, S.O. 1992, c.23, as
amended, authorizes a municipal Council to pass by-laws requiring the payment of fees
on applications for and on the issuance of permits, requiring the payment of fees for
maintenance inspections, and prescribing the amounts of the fees;
Page 1 of 22
Page 118 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
AND WHEREAS Section 5(0.1) of the Fire Protection and Prevention Act, 1997, S.O.
1997, c.4, as amended, authorizes a municipality to establish, maintain and operate a
fire department for all or any part of the municipality.
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
1. That this By-law be known as the "Fees and Charges By-law".
2. That the following Schedules, attached hereto, form part of this By-law
Schedule A
Schedule B
Schedule C
Schedule D
Schedule E
Schedule F
Schedule G
Schedule H
Schedule I
Schedule J
Schedule K
Administration
Building
Fire
Recreation and Community Services
Planning
Transportation
Sewer
Treasury
Waste Management
Water
Municipal Law Enforcement
3. That Appendix "1" attached hereto lists services and fees imposed under
separate by-laws, Acts, Ontario Regulations.
4. Any person desirous of using those services or property of the Township of Oro-
Medonte described in Schedules "A" to and including "J" shall pay the fee set out
opposite the description or name of the particular service or property, as shown
in Schedules "A" to and including "J".
5. Despite the provision of Section 4, Council or its delegated authority may, in its
discretion upon application to it, waive or reduce the fees set out in Schedules
"A" to and including "J" for any person, on a one time or on a continuing basis.
6. All fees payable under this by-law shall be payable in advance of providing the
service except for:
a) emergency services;
b) actions taken by the Township of Oro-Medonte to rectify failures or by-law
infractions on the part of a resident;
C) specific fees prescribed in Schedule "E" (Planning) to this by-law; in which
case the fee payable will be in arrears and invoiced subsequent to the
service or activity provided.
7. If for any reason fees owing under this by-law remain unpaid after 30 days, same
shall bear interest at the rate of 1.25% per month until paid in full. In addition to
any interest owing, each payment that is not paid when due, shall bear an
administrative penalty of $25.00.
8. Where a deposit is required under this by-law for services rendered by the
Township, and actual costs exceed the deposited amount, such costs shall be
deemed to be fees owing under this by-law and Section 7 of this by-law shall
pertain to such outstanding costs.
9. Any fees that are owing to the Township of Oro-Medonte and that are unpaid are
a debt to the Township of Oro-Medonte and, together with all interest and
penalties accrued thereupon, may be collected by the Township of Oro-Medonte
by action or may be collected by the Township of Oro-Medonte on its behalf or
may be collected in like manner as taxes.
Page 2 of 22
Page 119 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t...
10. Should any Section, subsection, clause, paragraph or provision of this By-law,
including any part of the Schedules to this By-law, be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the
By-law as a whole or any part thereof, other than the provision or part of the
Schedule so declared to be invalid.
11. That By-laws 2008-065, 2008-108, 2008-149, 2009-035 and 2009-036, are
hereby repealed in their entirety.
12. Any other By-law or part thereof inconsistent with the provisions of this By-law is
hereby repealed.
13. That this By-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 13TH DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 3 of 22
Page 120 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE "A" TO BY-LAW NO. 2009-056
ADMINISTRATION
1. Compliance Reports (subject to 5 day turnaround time)
(a) Building Information
$50.00
(b) Septic Information
$50.00
(c) Environmental
$50.00
(d) Subdivision Information
$50.00
(e) Zoning Information
$50.00
(f) Development Charge/Lot Levy Information
$20.00
2. Documents
(a) Fire & Emergency Services Master Plan (Backgroun
d material) $20.00
(b) Official Plan
$53.50
(c) Zoning By-law
$42.80
(d) Recreation Master Plan
$40.00
3. History Association Books
Note: All books are sold on behalf of the Oro-Medonte History Association.
Prices are inclusive of GST.
(a) Bayview Memorial Park
$1.50
(b) Hills of Oro
$3.00
(c) Kith 'n Kin
$37.00
(d) Knox Presbyterian Church
$3.15
(e) Medonte A Township Remembered
$37.00 (retail)
$29.91 (wholesale)
(f) Monty Leigh Remembers
$8.35
(g) Oro African Church
$15.00 (retail)
$9.00 (wholesale)
(h) Recent Past
$8.35
(i) Story of Oro
$13.65
Q) Visible Past
$17.85
4. Line Fence Dispute Administration Fee
$30.00/call
5. Livestock Claims Administration Fee
1 st claim in any calendar year
$0.00
2nd or subsequent claim in any calendar year
$60.00
Veterinarian's Report
Township Cost
6. Maps
Planning
(a) 11" x 17"
$5.00
(b) Oversize
$10.00
(c) Plotter
$10.00/linear foot
($5.00 minimum)
(d) Township Road Map
$10.00
7. Miscellaneous
(a) Assessment Information (floppy disk)
$300.00
(b) Encroachment Agreements
- Application Fee
$700.00
- Annual Fee
$100.00
(c) Photocopies - for all departments - Black and White
$.30/page
- Colour
$.50/page
(d) Township Flag
$57.00
(e) Township Pins
$3.00
8. Municipal Address Signage
(a) Sign Posts
$ 7.00
(b) Municipal Address Sign
$15.00
Page 4 of 22
Page 121 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE "A" TO BY-LAW NO. 2009-056- ADMINISTRATION continued...
9. Land Purchase Request
Administration Fee (non-refundable) $250.00
Deposit Upon Council's Approval $5,000.00
10. Additional Costs Incurred
When the Township takes actions to rectify failures, by-law infractions or
situations created by, or on behalf of a person or company, such person or
company shall be responsible for all costs including the cost of staff time,
equipment expenses and other expenses incurred by the Township. The
party responsible shall be invoiced for all costs. The minimum invoice shall
not be for less than three hours of time.
Page 5 of 22
Page 122 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE "B" TO BY-LAW NO. 2009-056
BUILDING
1. Calculation of Permit Fees
1.1. Permit fees shall be calculated based on the formula given below, unless
otherwise specified in the schedule. The minimum fee for a permit shall be
$75.00.
Permit Fee = Service Index (SI) x Total floor area (A)
Floor area (A) is measure to the outer face of exterior walls and to the centre
of party walls or demising walls, except when calculating partition work.
2. Permit Fees
2.1. Building Classification & Construction:
Group A, B, D, & E (Assembly, Institutional,
Business & Mercantile Occupancies)
a) New Construction
b) Renovation / Alteration
Group C (Residential Occupancies)
a) New Construction
b) Basement / Crawl Space
c) Renovation / Alteration
d) Accessory Building / Garage (Minimum $ 200.00)
Group F (Industrial Occupancies)
a) New Construction
b) Renovation / Alteration
Agricultural Buildings (Maximum $ 800.00)
2.2. Other Miscellaneous Work:
Service Index (SI~
$/ft2 $/m
0.66 7.10
0.28 3.01
0.80 8.61
0.27 2.90
0.30 3.25
0.40
0.45 4.84
0.22 2.37
0.20 2.15
Flat Rate
Portable Buildings
Placement Permit (Minimum 6 months) (plus security)
Tents Up to 2,420 ft2
Over 2,220 ft2
Wood Deck / Porch / Veranda - Up to 200 ft 2
Over 200 ft2
Demolition Class "A" (see Building By-law)
Class "B" (see Building By-law)
Change of Use (No construction proposed)
Moving or Relocating a Building (plus security)
Solid or fuel fired appliance (fireplace/wood stove)
Billboard Sign
Designated Structure under the OBC
$ 300.00
$ 100.00
$ 100.00
$ 150.00
$ 150.00
$ 250.00
$ 75.00
$ 200.00
$ 75.00
$ 100.00
$ 75.00
$ 150.00
$ 150.00
2.3. Plumbing & Drain Components: Fee per Fixture
Plumbing Fixtures as per OBC Tables (Minimum $ 75.00) $ 7.50
2.4. Sewage System: Flat Rate
Septic Size Verification
$ 100.00
Holding Tank (Class 5)
$ 250.00
Leaching pit (Class 2)
$ 100.00
Sewage System Permit
$ 400.00
Septic Bed Replacement
$ 250.00
Septic Tank Replacement
$ 100.00
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SCHEDULE "B" TO BY-LAW NO. 2009-056- BUILDING continued...
2.5. Miscellaneous: Flat Rate
Transfer Permit (to new owner) $ 75.00
Re-inspection Fee / Final Inspection $ 75.00
L.L.B.O. inspection & letters for occupant loads $ 100.00
Permit Revision (in addition to applicable permit fees) $ 75.00
File Search $ 50.00
Annual file maintenance fee $ 50.00
Applicable on permits not granted a provisional occupancy
after two (2) years subsequent to permit issuance.
3. Refund of Permit Fees
3.1. Pursuant to this by-law, the portion of the total calculated permit fees that may
be refunded shall be a percentage of the total fees payable under this by-law,
calculated as follows in regard to functions undertaken by the municipality:
a) 80% if administrative function only have been performed;
b) 45% if administrative and plans examination functions have been
performed;
c) 35% if the permit has been issued and no field inspections have been
performed subsequent to permit issuance; or
d) 0% if any field inspections have been performed subsequent to permit
issuance.
3.2. The permit fee shall be returned to the person named on the fee receipt, unless
such person advises the Chief Building Official, in writing and prior to release of
the refund, of a change in name, in which case the refund shall be returned to
the person then authorized to receive it.
4. Deposits & Securities
4.1. Lot Grading Deposit $ 2,000.00
Applicable for new construction as required by Township policies
& procedures. Refundable upon satisfactory inspection minus any
applicable charges
4.2. Conditional Permit Security $ 5,000.00
As requested and issued by the Chief Building Official, to be paid
in addition to applicable permit fees
5. Notes
5.1. Fees for classes of permits not described or included in this schedule shall be
determined by the Chief Building Official.
5.2. Total fee is payable upon receipt of completed application.
5.3. Where a person is found to have commenced construction or demolition of a
building without the required permit, a fee of twice the normal permit fee will be
applied to offset additional administrative costs.
5.4. If an overpayment of a permit fee occurs on a permit application and the
overpayment is less than $50.00 the difference will not be refunded.
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SCHEDULE "C" TO BY-LAW NO. 2009-056
FIRE
1. Request for Fire Report $50.00
1.1 Residential Request for Information
(a) Mortgage Clearance Letter $50.00
(b) Change of Ownership $50.00
1.2 Non-Residential Inspection
(a) Day Care, Nursery $75.00
(b) Group Homes, Rooming Houses $75.00
(c) Hotels $150.00
1.3 Inspection of Premises or Building
(not including inspections resulting from building permit applications)
(a) under 20,000 sq. ft. $75.00
(b) over 20,000 sq. ft. $100.00
1.4 Inspections Required by L.L.B.O. $75.00
i.e. Inspection of public hall facilities that are requested by owner, etc.
1.5 Fireworks Inspections and Approvals $75.00
i.e. Inspection of the site from which fireworks will be and have been ignited
or inspection of a fireworks storage site, if located within Oro-Medonte
2. Apparatus Stand-by $150.00/hour
i.e. Use of Fire Department apparatus for stand-by fire protection during shows,
exhibition, demonstrations, etc.
3. False Alarms - Automatic alarm Systems/Detectors FLAT FEE $450.00
After 3 per 12 Month Period: i.e. non notification to work on system, poor
maintenance
4. Elevator Calls - After First Call
$150.00
5. Response to Open Air Fire Deemed Out of Control MTO RATES/HR.
i.e. where resident is not in attendance or is unwilling or unable to adequately
extinguish the fire
Page 8 of 22
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t...
SCHEDULE "D" TO BY-LAW NO. 2009-056
RECREATION AND COMMUNITY SERVICES
1.
Definitions:
For the purpose of this Schedule:
1.1 "Non-resident" shall mean an individual who does not either reside or rent/own
property within the boundaries of the Township of Oro-Me
donte".
2.
Ice Rentals
Prime Time (4:00 p.m. to Close & Weekends & Holidays)
$130.00/hour
Non-Prime Time (before 4:00 p.m. Mon. to Fri.)
$77.00/hour
Minor Sports - Oro Minor Hockey, Oro Skating Club,
$95.00/hour
North Simcoe Girls
3.
Non-Ice Rentals (Arena Floor Space)
Adult
$49.00/hour
Minor
$38.00/hour
Floor for events/show
$545.00/day
Floor for events/show with Dancing (including SOCAN)
$605.00/day
4.
Public Skating
Adults
$2.00
(On admission (pay at the door) - no permit required)
Youth
$1.00
(On admission (pay at the door) - no permit required)
Seniors
$0.00
Pre-School
$0.00
5. Banquet Hall Rentals
Event/Dance
$290.00/day
Meetings/Birthday Parties
$28.00/hour
Tournaments/Banquets
$164.00/day
6. Ball Diamond Rentals
Adult with Lights
$26.00/hour
Adult
$13.00/hour
Minor with Lights
$22.00/hour
Minor
$9.00/hour
7. Parks and Pavillion
Large Pavillion (Hydro - accommodates up to 200 persons)
$52.00/day
Small Pavillion (accommodates up to 100 - 150 persons)
$39.00/day
8. Bayview Memorial Park/Line 9 Boat Launch
Non-Resident Parking
$20.00/vehicle/day
Non-Resident Parking Pass
$110.00/year
Note: This fee shall be in force on Saturdays, Sundays, Victoria Day, Canada Day,
Civic Holiday and Labour Day or any other day re
cognized in lieu of a
statutory holiday, for the period commencing Victoria Day weekend to
Labour Day weekend inclusive, in each year.
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SCHEDULE "D" TO BY-LAW NO. 2009-056 - RECREATION AND COMMUNITY SERVICES
continued...
9. Facilities
Old Town Hall
$25.00/hour
$107.00/full day
Ian Beard Community Complex Room
$14.00/hour
10. Simcoe County District School Board - rates as outlined in current Joint Use
Agreement
11. Advertising
Arena:
West Wall 8'x 4' panel
$450.00/year
East Wall 8'x 4' panel
$250.00/year
North Wall 11' x 2' and 4' x 8' panel
$300.00/year
Ice Resurfacer -Top Left panel
$300.00/year
Note: 10% discount for Oro-Medonte Chamber of Commerce Members (10%
discount for 3 year terms)
12. Key Deposit
$25.00/key
Note: All fees and charges are inclusive of tax.
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE "E" TO BY-LAW NO. 2009-056
PLANNING
1. Pre-Consultation Application
1.1 Amendment to the Official Plan
(a) Non Refundable Application Fee $500.00
(b) Refundable Deposit against expenses and actual costs $500.00
1.2 Amendment to the Zoning By-law
(a) Non Refundable Application fee $500.00
(b) Refundable deposit against expenses and actual costs $500.00
1.3 Plan of Subdivision
(a) Non Refundable Application Fee:
(i) Less than or equal to 100 lots $750.00
(ii)Greater than 100 lots but less than 200 lots $1000.00
(iii)Greater than or equal to 200 lots $1250.00
(b) Refundable Deposit against expenses and actual costs $2500.00
2. Formal Development Application
2.1 Amendment to the Official Plan
(a) Non Refundable Application Fee $1250.00
(b) Refundable Deposit against expenses and actual costs $1200.00
If pre-consultation application was submitted to the municipality, the fees shall be
reduced to the following:
(c) Non Refundable Application Fee $500.00
(d) Refundable Deposit against expenses and actual costs $700.00
2.2 Amendment to the Zoning By-law, Amendment to the Zoning By-law as a
Condition of Provisional Consent in the Shoreline Designation as set out in
the Official Plan, and Temporary Use By-laws
(a) Non Refundable Application fee $1250.00
(b) Refundable deposit against expenses and actual costs $1200.00
If pre-consultation application was submitted to the municipality, the fees shall be
reduced to the following:
(c) Non Refundable Application Fee $500.00
(d) Refundable Deposit against expenses and actual costs $700.00
2.3 Amendment to the Zoning By-law as a Condition of Provisional Consent in all
Designations in the Official Plan, except the Shoreline Designation
(a) Non Refundable Application Fee $ 600.00
(b) Refundable Deposit against expenses and actual costs $1200.00
2.4 Amendment to the Zoning By-law for a "Bed and Breakfast Establishment" in
all Designations in the Official Plan, except the Shoreline Designation
(a) Non Refundable Application Fee $600.00
2.5 Plan of Subdivision
(a) Non Refundable Application Fee:
(i) Less than or equal\ to 100 lots $3000.00
(ii) Greater than 100 lots but less than 200 lots $3250.00
(iii) Greater than or equal to 200 lots $3500.00
(b) Refundable Deposit against expenses and actual costs $5500.00
If pre-consultation application was submitted to the municipality, the fees shall be
reduced to the following:
(c) Non Refundable Application Fee:
(i) Less than or equal to 100 lots $2000.00
(ii) Greater than 100 lots but less than 200 lots $2000.00
(iii) Greater than or equal to 200 lots $2000.00
(d) Refundable Deposit against expenses and actual costs $3000.00
(e) Red-line revision application fee $1000.00
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE "E" TO BY-LAW NO. 2009-056 - PLANNING continued...
2.6 Site Plan Approval
(a) Non Refundable Application Fee:
(i) For Site Plan Improvements with an estimated
$250.00
value of under $ 50,000.00
(ii) For Site Plan Improvement with an estimated
$500.00
value of over $ 50,000.00
(b) Refundable Deposit against expenses and actual costs:
(i) For Site Plan Improvements with an estimated
$1000.00
value of under $ 50,000.00
(ii) For Site Plan Improvements with an estimated
$5000.00
value of over $ 50,000.00
2.7 Site Plan Revision
(a) Non Refundable Application Fee
$100.00
(b) Refundable Deposit against expenses and actual costs
$200.00
2.8 Provisional Consent
(a) Application Fee for a "timeshare establishment"
$900.00
as defined in By-law 97-95
(b) Refundable deposit against expenses and actual costs
$1000.00
of processing application for Provisional Consent
involving a "timeshare establishment"
(c) Application fee for all other Provisional Consent
$900.00
applications
2.9 Minor Variance
(a) Non Refundable Application fee
$600.00
2.10 Amendment to Provisional Consent or Minor Variance
(a) Administration fee on an application which,
$250.00
due to amendment has to be recirculated
2.11 Site Plan Agreement and removal of Holding Provision on
lands which do not front on an assumed public street that is
maintained year-round by the Municipality
(a) Non Refundable Combined Application fee
$500.00
2.12 Removal of Holding Symbol except lands which do not front on an assumed
public street that is maintained year-round by the Municipality
(a) Non Refundable Application Fee $250.00
(b) Refundable Deposit $1000.00
2.13 Lots to be Deemed (on Plans of Subdivision)
(a) Preparation of By-law and subsequent registration on title $75.00
2.14 Zoning Certificate - Complete Permit Submission $75.00
3. Expenses and Actual Costs
Expenses incurred by staff (such as mileage, postage, photocopying, courier
costs, and site inspection fees for site plan control) associated with a project and
actual costs incurred for such items as advertising, consulting (planning,
Engineering, and other) and legal will be charged directly to the applicant and
deducted from the refundable deposit The applicant is required to replenish the
refundable deposit, to its full amount, when the expenses and actual costs are
submitted by the Township (see Section 4.2)."
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE "E" TO BY-LAW NO. 2009-056 - PLANNING continued...
3.1 Any person making application to the Ontario Municipal Board shall pay the
applicable fees outlined by the Ontario Municipal Board and/or the Planning
Act, as amended, All cheques for such applications are to be made payable
to the Minister of Finance.
3.2 The applicant shall pay all costs associated with a planning development
application including Ontario Municipal Board Hearing costs and appeal fees.
3.3 Such costs as they relate to land subject to the Township of Oro's Official
Plan Amendment No. 37 and Official Plan Amendment No. 39, include the
proportionate costs of the approval of Official Plan Amendment No, 37 and
Official Plan Amendment No, 39, for those lands which have not contributed
to the Township, in accordance with the Official Plan Amendment No, 37,
Cost Recovery Agreement, dated January 1993 and the Official Plan
Amendment No. 39, Cost Recovery Agreement, dated June 1994.
4. Payment of Fees
4.1 Total fee is payable upon receipt of completed application form and prior to
formal presentation to the Planning Advisory Committee, Committee of
Adjustment, Council, or the Site Plan Control Committee.
4.2 As expenses and actual costs are incurred on behalf of the application, they
will be submitted to the applicant for reimbursement so that the initial
refundable deposit will be replenished to enable the Township to pay further
costs as they are incurred. In the event that the applicant does not maintain
the application fee and applicable deposits with the Treasury Department
then the application will be considered not complete with respect to the
payment of fees under the Planning Act
4.3 Application fees are non-refundable and are applicable on a per lot basis.
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t...
SCHEDULE "F" TO BY-LAW NO. 2009-056
TRANSPORTATION
1. Additional Road Signage Requested by Township Cost
Property Owner (e.g. "Hidden Driveway") (Post, Sign, Hardware & Labour)
2. Blue Boxes $6.00
3. Moving Permit (Oversize Equipment or Machinery) $20.00
4. Tile Drainage Inspections $100.00
5. Township Engineering Standards $40.00
6. Entrance Permit Fee $50.00
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE 'G' TO BY-LAW NO. 2009-056
SEWER
1. An annual sewer service charge, as specified below, per unit shall be imposed
upon those lands more particularly described in Part 8 of this Schedule. The said
charge will be comprised of the following components:
2009
(a) Operating, repair and maintenance $115.00
(b) Capital $125.00
2010
(a) Operating, repair and maintenance $115.00
(b) Capital $160.00
2011
(a) Operating, repair and maintenance $115.00
(b) Capital $195.00
2012
(a) Operating, repair and maintenance $115.00
(b) Capital $230.00
2. An annual sewer service charge of $324.00 per unit shall be imposed upon those
lands more particularly described in Part 9 of this Schedule. The said charge will
be comprised of the following components:
(a) Operating, repair and maintenance $ 126.00
(b) Capital $198.00
3. The Treasurer shall, for each calendar quarter, issue bills to each unit based on
the applicable sewer service charges. Bills shall be due and payable not less than
twenty one (21) days from the date of mailing.
4. Sewage bill payments shall be payable to The Corporation of the Township of Oro-
Medonte and may be paid during office hours in person or by mail at the Oro-
Medonte Administration Office, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0,
or at most financial institutions. Payments made at a financial institution shall be
deemed to be paid on the date shown by the Teller's stamp on the bill stub. The
Township shall not be responsible for any applicable service charge payable to the
bank. Cheques only can be dropped at the drop boxes located at the
Administration Office and Moonstone Fire Hall.
5. The Treasurer shall impose a five (5) percent late charge on all unpaid accounts
on the day after the due date.
6. If an account remains unpaid, the municipality may collect amounts payable
pursuant to Section 398(2) of the Municipal Act, 2001, c.25, as amended.
7. In the event that any owner of lands not described in sections 8 or 9 (the 'property
owner") wishes to have the sewage works extended so as to service those
additional lands, the following provisions shall apply:
(a) For the purposes of this paragraph, the term "municipal engineer" shall
mean any engineer employed by the municipality or any independent
engineer appointed by the municipality from time to time as applicable;
(b) The extension of the sewage works shall first be approved by the Council
of the municipality upon application of the property owner, provided that
Council shall have the right to determine, in its sole discretion, whether
there is sufficient capacity in the sewage works to service the proposed
extension;
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
Page 133 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
Page 134 of 153
Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE'I' TO BY-LAW NO. 2009-056
WASTE MANAGEMENT
Waste Management Charges be levied per the current by-law to adopt the
estimates of all amounts required during the year and for levying the tax rates for
the applicable year.
2. Waste management charges shall be added to the annual tax levy of each
applicable property and be due and payable in the same manner and at the same
time as the final tax bill.
3. Interest and penalty charges shall be applied in the same manner and at the same
time as applicable to non-payment of installments of the final tax bill.
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE `J' TO BY-LAW NO. 2009-056
WATER
1. Definitions
For the purpose of this Schedule:
1.1 "Municipal Water Area" shall mean a subdivision within The Corporation of
the Township of Oro-Medonte.
1.2 "Municipal Water Systems" shall include all water works established within
the present Township of Oro-Medonte, and shall further include any present
or future extensions to the water works under any Act or under an agreement
between the Township or its predecessors, but shall not include any private
water works which have not been acquired, established, maintained or
operated by the Township or its predecessors.
1.3 "Owner" shall mean the assessed owner(s) as identified on the Assessment
Roll for taxation purposes during the current year, as amended.
1.4 "Treasurer" shall mean the Treasurer of The Corporation of the Township of
Oro-Medonte.
1.5 "Unit" shall mean an assessed or assessable unit within a residential,
commercial or industrial building, and shall include an apartment located
within a single family dwelling which is serviced by the Township Water
System, as permitted under the applicable Zoning By-law.
1.6 "Vacant Lot" means any property not connected to a municipal water system
to which water service is available.
1.7 "Water Works" means any works for the collection, production, treatment,
storage, supply and distribution of water, or any part of such works, but does
not include plumbing or other works to which the Ontario Building Code Act
and its regulations apply.
2. Water Charges, Billing and Collection
2.1 As soon as the water connection installation is approved by the Township
Inspector, he shall forthwith turn the water on for the owner. The owner will
then be charged at the appropriate water rate, as per Schedule 'X.
2.2 At the end of each quarter, the duly authorized employee shall read, or cause
to be read, all meters connected to the Municipal Water System to determine
the amount of water used during the quarter.
2.3 The Treasurer shall calculate water charges to be assessed against each
unit and vacant lot in a Municipal Water Area, in accordance with the
quarterly charges and rates per cubic meter as set out in Schedule 'X.
2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit or
vacant lot based on the applicable water charge or rate. Water bills shall be
due and payable not less than twenty-one (21) days from the date of mailing.
2.5 Water payments shall be payable to The Corporation of the Township of Oro-
Medonte and may be paid during office hours in person or by mail at the Oro-
Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2X0,
or at most financial institutions. Water payments made at a financial
institution shall be deemed to be paid on the date shown by the Teller's
stamp on the bill stub. The Township shall not be responsible for any
applicable service charge payable to the bank. Cheques only can be
dropped at the drop boxes located at the Administration Office and
Moonstone Fire Hall.
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SCHEDULE "J" TO BY-LAW NO. 2009-056 -WATER continued...
2.6 The Treasurer shall impose a five (5) percent late charge on all unpaid
accounts on the day after the due date.
2.7 If an account remains unpaid, the Township may collect amounts payable
pursuant to Section 398(2) of the Municipal Act, 2001, c. 25, as amended.
3. Water Rates and Charges
3.1 Consumption Charge
Each unit shall be assessed a consumption charge at the rate of $1.90 per
cubic meter (m).
3.2 Infrastructure Renewal Charge
Each unit and vacant lot shall be assessed on infrastructure renewal charge
of $50 per quarter ($200 annually).
3.3 Flat Rate - Non-Metered Units
Owners on municipal water systems who do not allow access to their homes
for the purpose of the installation or repair of water meters will, after three
notices, be charged $300 per quarter ($1,200 annually).
3.4 Flat Rate
(a) Horseshoe - Oro Plan 1587
$150 per quarter ($600 annually)
(b) Horseshoe - Medonte Plan 1531, M-10, M-11, M-23
$150 per quarter ($600 annually)
(c) Pine Ridge Ski Club
$900 per quarter ($3,600 annually)
3.5 Other Charges
(a) Connection Fee Inspection - $200
(b) Disconnection and Reconnection Charge - $50 each
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
SCHEDULE "K" TO BY-LAW NO. 2009-056
MUNICIPAL LAW ENFORCEMENT
1. Calculation of Permit Fees
1.2. Permit fees shall be calculated based on the formula given bel
ow, unless
otherwise specified in the schedule.
2. Fees
Flat Rate
2.1. Permit Fees
Swimming Pool Fence
$ 75.00
Signs (not regulated under the Ontario Building Code)
$ 75.00
2.3. Review/Inspection
Campgrounds
$ 75.00
Residential Care Facilities
$ 75.00
2.4. Miscellaneous:
Flat Rate
Transfer Permit (to new owner) $ 75.00
Re-inspection Fee $ 75.00
Permit Revision (in addition to applicable permit fees) $ 75.00
File Search $ 50.00
Annual file maintenance fee $ 50.00
Applicable on permits not granted a final approval after
one (1) year subsequent to permit issuance.
3. Refund of Permit Fees
3.1 Pursuant to this by-law, the portion of the total calculated permit fees that may be
refunded shall be a percentage of the total fees payable under this by-law,
calculated as follows in regard to functions undertaken by the municipality:
a) 80% if administrative function only have been performed;
b) 45% if administrative and plans examination functions have been performed;
c) 35% if the permit has been issued and no field inspections have been
performed subsequent to permit issuance; or
d) 0% if any field inspections have been performed subsequent to permit
issuance.
5. Notes
5.1 Fees for classes of permits not described or included in this schedule shall be
determined by the Chief Municipal Law Enforcement Officer.
5.2 Total fee is payable upon receipt of completed application.
5.3 Where a person is found to have commenced installation of a structure defined
under municipal by-laws without the appropriate permit, a fee of twice the normal
permit fee will be applied, to offset additional administrative costs.
5.4 If an overpayment of a permit fee occurs on a permit application and the
overpayment is less than $50.00 the difference will not be refunded.
5.5 Permit fees shall be returned to the person named on the fee receipt, unless
such person advises the Chief Municipal Law Enforcement Officer, in writing and
prior to release of the refund, of a change in name, in which case the refund shall
be returned to the person then authorized to receive it.
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Agenda Item # 18b) - A By-law of The Corporation of the Township of Oro-Medonte t
Appendix "1" to By-law No. 2009-056
Fees and Charges
imposed under Separate By-law/Act/Ontario Regulation
(a) Development Charges: Development Charges Act, 1997, S.O. 1997, c.27
(b) Freedom of Information: Municipal Freedom of Information and Protection of
Privacy Act, R.S.O. 1990, c.M.56, as amended.
Page 22 of 22
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Agenda Item # 18c) - Being a By-law to Appoint Municipal Law Enforcement Officers...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-057
Being a By-law to Appoint
Municipal Law Enforcement Officers/Provincial Offences Officers
And to Repeal By-Law Nos. 2008-136 and 2009-043
WHEREAS the Municipal Act 2001, S. 0. 2001, c. 25, Section 224, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P. 15, Section 15.,
provides the appointment of Municipal Law Enforcement Officers for the purpose of
enforcing the by-laws of a municipality;
AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte does
now find it expedient to appoint Municipal Law Enforcement Officers/Provincial Offences
Officers;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That the employees of The Corporation of the Township of Oro-Medonte outlined
on Schedule "A", attached hereto and forming part of this by-law, be appointed
Municipal Law Enforcement Officers/Provincial Offences Officers;
2. That employees of The Corporation of the Township of Oro-Medonte outlined on
Schedule "B", attached hereto and forming part of this by-law, be appointed
Municipal Law Enforcement Officers/Provincial Offences Officers for the purpose
of parking infractions;
3. That By-laws 2008-136 and 2009-043 are hereby repealed in their entirety;
4. That this by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 13TH DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 140 of 153
Agenda Item # 18c) - Being a By-law to Appoint Municipal Law Enforcement Officers...
Schedule "A"
to By-law No. 2009-057
for
The Corporation of the Township of Oro-Medonte
Municipal Law Enforcement Officers/
Provincial Offences Officers
Kim Allen
Brian Bell
Janice Bosomworth
Brendan Burke
Sherri-Lynn Moore
Hugh Murray
Richard Playfair
Gary Skelding
Matthew Smith
William Van Allen
Page 141 of 153
Agenda Item # 18c) - Being a By-law to Appoint Municipal Law Enforcement Officers...
Schedule "B"
to By-law No. 2009-057
for
The Corporation of the Township of Oro-Medonte
Municipal Law Enforcement Officers/
Provincial Offences Officers
For the purpose of parking infractions
Dave Dowson
Dean Mawdsley
Brian Roubos
Harold Shelswell
Dan Tinney
Page 142 of 153
Agenda Item # 18d) - Being a By-law to Delegate the Subdivision and Condominium
A...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-058
Being a By-law to Delegate the Subdivision and Condominium Approval Authority
and to Repeal By-Law Nos. 2002-088 and 2005-062
WHEREAS Section 51.2(2) of the Planning Act, R.S.O 1990, Chapter P.13, as amended,
provides for the delegation of authority to approve plans of subdivision and condominium to
a local municipality;
AND WHEREAS delegation under Section 51.2(2) of the Planning Act, R.S.O 1990,
Chapter P.13, as amended, was provided by the County of Simcoe to the Township of
Oro-Medonte on June 1, 2000;
AND WHEREAS Section 51.2(4) of the Planning Act, R.S.O. 1990 Chapter P. 13, as
amended, provides for the delegation of authority to approved plans of subdivision and
condominium to an appointed officer by by-law in the name of position;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
That the Director of Development Services of The Corporation of the Township of
Oro-Medonte be delegated the authority to provide final approval to plans of
subdivision and condominium.
2. That By-laws 2002-088 and 2005-062 are hereby repealed in their entirety.
3. That this By-law shall come into force and effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 13TH DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 143 of 153
Agenda Item # 18e) - Being a By-law to Amend By-Law No. 2009-023, A By-Law to
Reg...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-059
Being a By-law to Amend By-Law No. 2009-023,
A By-Law to Regulate and Prohibit the Sale and Setting Off of Fireworks
WHEREAS the Municipal Act 2001, S. 0. 2001, c. 25, Section 121, as amended,
allows municipalities to regulate and prohibit the sale and setting off of fireworks;
AND WHEREAS Council of the Township of Oro-Medonte did, on the 25th day of
February 2009, enact By-law No. 2009-023, A By-law to Regulate and Prohibit the
Sale and Setting Off of Fireworks;
AND WHEREAS Council deems it necessary to amend By-Law No. 2009-023.
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That Section 1.1 be amended by replacing:
"and for a period of 5 shopping days prior to the recognized holiday"
with
"and for a period of 14 days prior to the recognized holiday".
2. This by-law shall come into force and effect on the date of passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 13TH DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 144 of 153
Agenda Item # 18f) - A By-law to Appoint an Acting Chief Administrative Officer a...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-060
A By-law to Appoint an Acting Chief Administrative Officer
And to Repeal By-law No. 2007-073
WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, Section 229, as amended,
provides that the municipality may appoint a Chief Administrative Officer;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, Section 224, as amended,
provides that the role of Council is to ensure that the administrative practices are in
place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte has
appointed a Chief Administrative Officer and a Director of Finance/Treasurer/Deputy
CAO;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte does
now find it expedient to appoint an Acting Chief Administrative Officer to act in the
absence of the Chief Administrative Officer and the Director of
Finance/Treasurer/Deputy CAO;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That, in the absence of the Chief Administrative Officer and the Director of
Finance/Treasurer/Deputy CAO, the Director of Transportation and
Environmental Services of The Corporation of the Township of Oro-Medonte is
hereby appointed as Acting Chief Administrative Officer;
2. That, in the absence of the Chief Administrative Officer and the Director of
Finance/Treasurer/Deputy CAO and the Director of Transportation and
Environmental Services, the Director of Corporate Services/Clerk of The
Corporation of the Township of Oro-Medonte is hereby appointed as Acting Chief
Administrative Officer;
3. That the duties and responsibilities associated with this appointment be carried
out as provided for within the respective job descriptions;
4. That By-law No. 2007-073 is hereby repealed in its entirety.
5. This by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 13TH DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 145 of 153
Agenda Item # 18g) - A By-law to Amend Schedules "A" and "B" of By-law No. 2008-0...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-061
A By-law to Amend Schedules "A" and "B" of By-law No. 2008-006,
A By-law to provide a schedule of retention periods for the records of the
Township of Oro-Medonte
WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may, subject to the approval of the municipal auditor,
establish retention periods during which the records of the municipality and local boards
of the municipality must be retained and preserved in accordance with Section 254
thereof;
AND WHEREAS the Township of Oro-Medonte did, on the 23 Id day of January, 2009,
enact By-law No. 2008-006, being a By-law to provide a schedule of retention periods
for the records of the Township of Oro-Medonte under the authority of The Municipal
Act, S.O. 2001, c. 25, as amended;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it appropriate to amend Schedules "A" and "B" of By-law No. 2008-006;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
That the Scope Notes for Secondary Subjects - P - Protection and Enforcement
Services of Schedule "A" of By-law No. 2008-006 be amended to include:
P06A FIRE SAFETY PLANS
Includes records regarding Fire Safety Plans required under the
Ontario Fire Code.
Excludes Fire Prevention Inspection Reports - see Building
Inspections P06
2. That the Records Retention Schedule for Primary Heading: Protection and
Enforcement Services of Schedule "B" of By-law No. 2008-006 be amended to
include:
Code Secondary Heading Retention Remarks
P06A Fire Safety Plans
3. This by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 13TH DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 146 of 153
Agenda Item # 18h) - Being A By-Law to Designate Areas of the Township of Oro-
Med...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-062
Being a By-law to Designate Areas of the Township of Oro-Medonte
as Site Plan Control Areas
and to Repeal By-law No. 2008-069
WHEREAS the Official Plan of the Corporation of the Township of Oro-Medonte
was approved by the Minister of Municipal Affairs on August 15, 1997;
AND WHEREAS Council for the Corporation of the Township of Oro-Medonte
establish Site Plan Control policies in the Official Plan for the Township;
AND WHEREAS Section 41(2) and 41(3) of The Planning Act, RSO, 1990 c. P,
13, as amended provides that where in an Official Plan an area is shown or
described as a proposed Site Plan Control area, the County of the local
Municipality in which the proposed area is situate may, by by-law, designate the
whole or any part of such area as a Site Plan Control area and further that Site
Plan Control areas may be designated on the basis of their zone category in the
Township's Zoning By-law;
AND WHEREAS Council deems it advisable to provide for Site Plan Control
areas in order to provide for the orderly development of commercial, industrial
and other special areas within the Township;
NOW THERFORE the Council for the Corporation of the Township of Oro-
Medonte hereby enacts as follows:
Definitions
(a) "Council" means the Council for the Corporation of the Township of
Oro-Medonte.
(b) "development" means the construction , erection, or placing of one
or more buildings or structures on land or the making of an addition
or altering to a building or structure that has the effect of
substantially increasing the size or usability thereof, or the laying
out and establishment of a commercial parking lot or of site for the
location of three or more trailers as defined in Section 168(5) of the
Municipal Act 2001, S. 0. 2001, c.25, as amended, or of site for the
location of three or more mobiles homes.
(c) "person" means an individual, association, firm, partnership,
corporation, trust, incorporated company, or other legal
representatives of a person to whom the same can apply according
to law.
(d) "Township" means the Corporation of the Township of Oro-
Medonte.
(e) "zoning by-law" means the Township of Oro-Medonte
Comprehensive Zoning By-law, as amended.
Page 147 of 153
Agenda Item # 18h) - Being A By-Law to Designate Areas of the Township of Oro-
Med...
2. Lands and Uses Subject to Site Plan Control
2.1 The following Zones in By-law 97-95, as amended, are designated as a
Site Plan Control area in accordance with Section 41(13)(a) of the
Planninq Act, R.S.O. 1990 C.P. 13, as amended:
ZONE
LANDS/USES
EXCEPTIONS WITHIN
SUBJECT TO SITE
ZONE
PLAN CONTROL
Agricultural/Rural
Bed and Breakfast
All other classes of
(A/RU) Zone
establishments and
development within this
home industries as
zone.
defined by By-law 97-
95; as well as the
enlargement, renovation
or addition to a dwelling
unit located on an
existing private road,
unassumed road or
seasonally maintained
road.
Economic Development
All classes of
Expansion to existing
(ED) Zone
development within this
uses in this Zone that
zone.
involve an increase in
gross floor area of less
than 25 percent.
Future Development
All classes of
Conservation Uses
(FD) Zone
development within this
zone
Institutional (1) Zone
Places of Worship as
All other classes of
defined by By-law 97-95
development within this
zone.
Local Commercial (LC)
All classes of
Expansion to existing
and General
development within this
uses in this Zone that
Commercial (GC) Zones
zone.
involve an increase in
gross floor area of less
than 25 percent.
Private Recreation (PR)
Bed and breakfast
All other classes of
Zone
establishment, cross
development within this
country ski facilities, golf
zone.
courses, downhill ski
facilities and mountain
bike facilities as defined
b By-law 97-95
Residential Limited
The enlargement,
All other classes of
Service (RLS) Zone
renovation, or additional
development within this
to a dwelling unit
zone.
located on an existing
private road or
individual right-of-way.
Residential Two (R2)
Townhouses, multiples,
All other classes of
Zone
and apartment dwelling
development within this
units.
zone.
Page 148 of 153
Agenda Item # 18h) - Being A By-Law to Designate Areas of the Township of Oro-
Med...
Rural Industrial (IR) and
All classes of
Expansion to existing
Local Industrial (LI)
development within this
uses in this Zone that
Zones
zone.
involve an increase in
gross floor area of less
than 25 percent.
2.2 The following uses, as defined by By-law 97-95, as amended, are subject
to Site Plan Control in any Zone where they may be located:
a) Bed and breakfast establishments;
b) Residential care home;
C) Farm produce sales outlets where on-site parking is proposed;
d) Kennels; and
e) Trailer parks.
2.3 All commercial and industrial uses permitted by way of exception in
Section 7.0 of By-law 97-95, as amended, and all legal and non-
conforming industrial and commercial uses in any Zone are also subject to
Site Plan Control.
2.4 The properties listed in Schedule 'A' and shown on Schedule 'B' attached
hereto, and forming part of this by-law, are designated as Site Plan
Control areas in accordance with Section 41 of the Planning Act R.S.O.
190 C.P. 13, as amended:
3 No person shall undertake any development in an area designated under
Section 2 of this by-law unless the Council of the Township of Oro-
Medonte has approved its Site Plan and authorized the execution of a Site
Plan Control agreement.
The requirement for a Site Plan Control Agreement may be waived:
a) by the Council of the Township of Oro-Medonte when, in the
Council's opinion, the extent and nature of the development does
not warrant an agreement;
b) in the case of amendments to existing site plan agreements where
the Director of Development Services is of the opinion that the use
and development of the lands provided for in the original agreement
remains substantially unaltered;
C) where the Directory of Development Services is of the opinion that
the use and development of the lands is considered minor in
nature.
5 Every person who is required to enter into a Site Plan Control Agreement
under this by-law shall provide information on the development as
authorized by Section 41 of the Planning Act and contained on a "Site
Plan Control Application" form as may be approved by Council from time
to time.
6 No building permit shall be issued for any development in the area
designated under Section 2 of this by-law until such time as an agreement
has been approved or the requirement for a Site Plan has been waived
pursuant to Section 4 of this by-law.
7 Every person who contravenes this by-law is guilty of an offence and on
conviction is liable to a fine not to exceed $20,000.00 as provided for in
the Provincial Offences Act, R.S.O. 1990, Chap. P.33.
8 They By-law No. 2008-069 is hereby repealed in its entirety.
Page 149 of 153
Agenda Item # 18h) - Being A By-Law to Designate Areas of the Township of Oro-
Med...
That Schedule 'A' and Schedule 'B' attached hereto shall form part of this
by-law.
10 That this by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 131h DAY OF MAY, 2009
BY-LAW READ A THIRD AND FINALLY PASSED THIS DAY OF
2009
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 150 of 153
Agenda Item # 18h) - Being A By-Law to Designate Areas of the Township of Oro-
Med...
SCHEDULE'A'
TO BY-LAW NO. 2009-062
The following properties are designated as Site Plan Control Areas in accordance
with Section 41 of the Planning Act, R.S.O. 1990, c.P.13, as amended:
1. Lands zoned X31 in Comprehensive Zoning By-law 97-95 of the Township of
Oro-Medonte, described as E1/2 of Lot 22, Concession 8 (Oro), Township
of Oro-Medonte, Roll Number 4346-010-009-06700,240 Line 8 South
(Barrie Speedway)
2. Part of Lots 5 and 6, Concession 14, being Lots 5 and 6, Plan M-205, Part
1, RP51 R-14573 (Oro), Township of Oro-Medonte, Roll Number 4346-010-
005-21807-0000,14 Petherwin Place (Locke)
3. South Part of Lot 17, Concession 3 (Orillia), Township of Oro-Medonte, Roll
Number 4346-030-012-43100-0000, 18 Moon Point Drive (Cooke).
4. Lands designated Residential One (R1) Zone in Registered Plan 1464, Lots
23 and 24, Concession 11 (Oro), Township of Oro-Medonte - zoned with
Holding Provisions prior to September 16, 1998 (Ukrainian Camp)
5. Lands designated as Agricultural and described as East Part of Lot 17,
Concession 3, Township of Oro-Medonte, Roll Number 4346-010-002-
06300, 608 Line 3 North (Trans-Canada Pipelines)
6. Lands designated as Agricultural and described as West Part of Lot 15,
Concession 4 (Medonte), Township of Oro-Medonte, Roll Number 4346-
020-002-04000, 1071 Moonstone Road West (Hillsdale Correctional Camp).
7. Lots 1 to 13 inclusive, Plan 51 M-720, Township of Oro-Medonte.
8. Lots 16 to 28 and Lots 30 to 43 inclusive, Draft Plan of Subdivision 43T-
91031 (Buffalo Springs).
9. West Part of Lot 1, Concession 13 (6 Catherine Street).
Page 151 of 153
Agenda Item # 18h) - Being A By-Law to Designate Areas of the Township of Oro-
Med...
SCHEDULE'B'
TO BY-LAW NO. 2009-062
Page 152 of 153
Agenda Item # 19a) - A By-Law to Confirm the Proceedings of the Council Meeting H...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2009-054
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE
COUNCIL MEETING HELD ON WEDNESDAY, MAY 13, 2009
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
May 13, 2009, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of the
Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary on
behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the
Clerk is hereby authorized and directed to affix the corporate seal to all said
documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 13th DAY OF MAY, 2009.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 13th DAY OF MAY,
2009.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 153 of 153