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03 12 2003 COW Minutes , TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, March 12, 2003 @ 9:05 a.m. Robinson Room Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Janette Teeter, Clerk's Assistant; Gary Smith, Planner; Paul Eenhoorn, Fire Chief; Chris Carter, Recreation Co-ordinator; Jerry Ball, Public Works Superintendent; Paul Gravelle, Treasurer; Keith Mathieson, Director of Engineering and Environmental Services Also Present: Dan Birch (Packet), Eric Rechnitzer (Oro District Lions), Kathie Paul (Oro District Lions), Frank Lawson (Oro District Lions) Wilf McMechan (Oro District Lions), Howie Rogers (Oro District Lions), Linda Mepham, Kris Menzies, Chris Tzekas, Ray Van Winckel, Sill Pidlysny, John Waugh (Lite FM) . 1. NOTICE OF ADDITIONS TO AGENDA: Motion No. CW-1 Moved by Hough, Seconded by Bell It is recommended that the following items be added to the agenda for consideration: 6. CORRESPONDENCE: g) Councillor Hughes, re: correspondence from Pee Wee Minor Hockey. 7. FINANCE, ADMINISTRATION AND FIRE: d) Councillor Hough, re: NVCA Proposed Expansion meeting. I 11. IN-CAMERA: c) Jennifer Zieleniewski, CAO, re: Personnel Matter. d) Councillor Hughes, re: Legal Matter. Carried. 2. ADOPTION OF THE AGENDA: Motion No. CW-2 . Moved by Dickie, Seconded by Hough It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, March 12, 2003 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 4. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of February, 2003. Motion No. CW-3 . Moved by Hough, Seconded by Bell It is recommended that the Statement of Accounts for the month of February, 2003 totalling $719,172.63 be received. Carried. S. DEPUTATIONS: a) 9:10 a.m. Mr. Chris Tzekas, Weir & Foulds, re: Plan 709. Motion No. CW-4 Moved by Dickie, Seconded by Bell It is recommended that the information provided by Mr. Chris Tzekas, Weir & Foulds, re Plan 709 be received. Carried. I Page 2 Committee of the Whole Meeting - March 12, 2003 b) 9:20 a.m. Mr. Frank Lawson, Secretary on behalf of Oro District Lions Club, re: House at Oro Memorial Park. . Motion No. CW- 5 Amendment Moved by Hughes, Seconded by Hough It is recommended that the information received from the Oro District Lions Club be referred to staff for a report. Carried. Motion No. CW-6 Moved by Bell, Seconded by Hough It is recommended that the information provided by Mr. Frank Lawson, Secretary on behalf of Oro District Lions Club, re: House at Oro Memorial Park be received and that future consideration be given to the proposal put forward by the Oro District Lions Club and that the information received from the Oro District Lions Club be referred to staff for a report. Carried as Amended. 6. CORRESPONDENCE: . a) Ms. Sandra Kirkwood-Elyea, correspondence re: medical response thank you. Motion No. CW-7 Moved by Hough, Seconded by Dickie It is recommended that the correspondence submitted by Ms. Sandra Kirkwood-Elyea, re: medical response thank you be received. Carried. b) Dr. Evelyn Elsey, Valley Road Health Centre, correspondence re: physician recruitment financial support. Motion No. CW-8 Moved by Dickie, Seconded by Bell I It is recommended that the correspondence submitted by Dr. Evelyn Elsey, Valley Road Health Centre, re: physician recruitment financial support be received and referred for consideration in the 2003 budget. Carried. Page 3 Committee of the Whole Meeting March 12,2003 c) Ms. Linda and Mr. Peter Mepham, correspondence re: Shoreline Lands, Lot 35, Plan 709, Concession 5, Township of Oro-Medonte. .- Motion No. CW-9 Moved by Hough, Seconded by Dickie It is recommended that Item 6c be considered under 11 b) of the In-Camera section. Carried. d) C.M. Wyatt, Superintendent, Director-Operations, Ontario Provincial Police, correspondence re: Central Region Snowmobile-ATV-Vessel Enforcement Team. Motion No. CW-10 Moved by Hough, Seconded by Bell It is recommended that the correspondence submitted by C.M. Wyatt, Superintendent, Director-Operations, Ontario Provincial Police be received and referred to staff for a report. . Carried. e) Hon. John Baird, Minister of Energy, correspondence re: Union Gas Retroactive Rate Fee. Motion No. CW-11 Moved by Dickie, Seconded by Bell It is recommended that the correspondence received from Hon. John Baird, Minister of Energy, re: Union Gas Retroactive Rate Fee be received. Carried. I Page 4 Committee of the Whole Meeting - March 12,2003 f) Mr. Stephen Davie, correspondence re: Current Official Plan Review, Sale of Bradley Property to William Marsh, Line 5 South in Guthrie. . Motion No. CW-12 Moved by Hough, Seconded by Dickie It is recommended that the correspondence submitted by Mr. Stephen Davie, re: Current Official Plan Review, Sale of Bradley Property to William Marsh, Line 5 South in Guthrie be received and referred to staff for inclusion in the Official Plan Review. Carried. g) Councillor Hughes, re: Correspondence from Pee Wee Minor Hockey. Motion No. CW-13 Moved by Hughes, Seconded by Marshall It is recommended that the correspondence dated March 11, 2003 from Nancy Stoddart of the Oro-Medonte Pee Wee AE Hockey Team be received and that pending the availability of the banquet hall, the fee for rental of the facility be waived. . Carried. 7. FINANCE, ADMINISTRATION AND FIRE: a) Report No. PR2003-01, Chris Carter, Recreation Co-ordinator, re: Y.M.C.A. of Barrie - Request to Use Memorial Park for Day Camp Programs. Motion No. CW-14 Moved by Bell, Seconded by Dickie I It is recommended that Report No. PR2003-01 by Chris Carter, Recreation Co- ordinator, re: Y.M.C.A. of Barrie - Request to Use Memorial Park for Day Camp programs be received and adopted, that the Township of Oro-Medonte enters into an agreement with the Y.M.C.A. for the operation of Day Camp Programs at Memorial Park from June 30th to August 22nd, 2003, that the Mayor and Clerk be authorized to execute an agreement with the Y.M.C.A. and that the Clerk be authorized to bring forward the appropriate By-law, that the Y.M.C.A. pay a rental fee of $2,000.00 for the use of the Memorial Park and that Y.M.C.A. provide the Township $500.00 damage deposit. Carried. Page 5 Committee of the Whole Meeting - March 12, 2003 b) Jennifer Zieleniewski, re: 2003 budget. Motion No. CW-1S . Moved by Bell, Seconded by Dickie It is recommended that the information provided by Jennifer Zieleniewski, CAO, re: 2003 budget be received and that the proposed changes by staff be accepted. Carried. c) Jennifer Zieleniewski, re: Additional Staff for Public Works (CAO report printed separately). Motion No. CW-16 Moved by Marshall, Seconded by Fountain It is recommended that Report No. ADM 2003-18 by Jennifer Zieleniewski, CAO, re: Personnel Matter: Competition - Public Works Operator be received and adopted, that the Public Works Department compliment be increased by one, and that staff be authorized to hold a competition for the position Public Works Operator. Carried. . d) Councillor Hough, re: NVCA Proposed Expansion meeting. Discussion. With the unanimous consent of the Committee of the Whole, the following was discussed: e) Retirement Dinner for Staff Sgt. Len Hassberger (former Detachment Commander). Motion No. CW-17 Moved by Marshall, Seconded by Fountain It is recommended that Deputy Mayor Dickie be authorized to attend the retirement party for Len Hassberger on March 29, 2003 on behalf of Council. Carried. I Page 6 Committee of the Whole Meeting - March 12,2003 8. PUBLIC WORKS: , None. 9. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES2003-21, Keith Mathieson, Director of Engineering and Environmental Services, re: Tender for Upgrades to Canterbury, Sugarbush, Horseshoe Highlands and Medonte Hills Water Systems. Motion No. CW-18 Moved by Fountain, Seconded by Hughes It is recommended that Report No. EES2003-21 by Keith Mathieson, Director of Engineering and Environmental Services, re: Tender for Upgrades to Canterbury, Sugarbush, Horseshoe Highlands and Medonte Hills Water Systems be received and adopted, that Arnott Construction Ltd. be awarded the contract to upgrade the Township of Oro-Medonte's Canterbury, Sugarbush, Horseshoe Highlands, and Medonte Hills Water Systems, that Arnott Construction Ltd. be notified of Council's decision and that the unsuccessful bidders be notified of Council's decision. . Carried. b) Report No. EES2003-22, Keith Mathieson, Director of Engineering and Environmental Services, re: Ellen Kirstine - Water Service Connection Agreement - Part Lot 16, Concession 8, Township of Oro-Medonte (County Road #19). Motion No. CW-19 Moved by Fountain, Seconded by Marshall I It is recommended that Report No. EES2003-22 by Keith Mathieson, Director of Engineering and Environmental Services, re: Ellen Kirstine - Water Service Connection Agreement - Part Lot 16, Concession 8, Township of Oro-Medonte (County Road #19) be received and adopted, that the Township of Oro-Medonte enters into a Water Service Connection Agreement with Ellen Kirstine for Part Lot 16, Concession 8, Township of Oro-Medonte (County Road #19), Roll #020 005 04802 0000, that prior to connecting to the existing water main on the north side of County Road #19, Ellen Kirstine pays $650.00 to the Township for capital upgrades to the water system, that Ellen Kirstine be responsible for all costs incurred for the water connection to Part Lot 16, Concession 8, that Ellen Kirstine be notified of Council's decision and that the Clerk be authorized to bring forward the appropriate By-law. Carried. Page 7 Committee of the Whole Meeting - March 12.2003 c) Report No. EES2003-23, Keith Mathieson, Director of Engineering and Environmental Services, re: Pitch-In Canada Week, April 21st - April 2th, 2003. , Motion No. CW-20 Moved by Hughes, Seconded by Fountain It is recommended that Report No. EES2003-23 by Keith Mathieson, Director of Engineering and Environmental Services, re: Pitch-In Canada Week, April 21 st - April 2th, 2003 be received and adopted, and that Council proclaim April 21st-April 2th, 2003 as "Pitch-In Canada Week". Carried. 10. BUILDING, PLANNING AND DEVELOPMENT: a) Report No. PD 2003-08, Gary Smith, Planner, re: Deeming By-law for Part Block C, Registered Plan 461, Concession 15 (formerly Township of Orillia), Deeming Application D-148/03. Motion No. CW-21 Moved by Hughes, Seconded by Fountain . It is recommended that Report No. PD 2003-08, by Gary Smith, Planner, re: Deeming By-law for Part Block C, Registered Plan 461, Concession 15 (formerly Township of Orillia), Deeming Application D-148/03 be received and adopted and that the Clerk bring forward the appropriate By-law for adoption by Council. Carried. b) Report No. BD 2003-03, Ron Kolbe, Director of Building and Planning, re: Building Report, January/February. Motion No. CW-22 Moved by Fountain, Seconded by Marshall It is recommended that Report No. BD 2003-3, by Ron Kolbe, Director of Building and Planning, re: Building Report, January/February be received and adopted. Carried. I Page 8 Committee of the Whole Meeting - March 12, 2003 , 11.IN-CAMERA: . Motion No. CW-23 Moved by Fountain, Seconded by Hughes It is recommended that we do now go In-Camera at 11: 12 a.m. to discuss legal and personnel matters. Carried. Motion No. CW-24 Moved by Marshall, Seconded by Fountain It is recommended that we do now Rise and Report from In-Camera at 1 :05 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Legal Matter. . Motion No. CW-2S Moved by Hughes, Seconded by Marshall It is recommended that the information provided by Jennifer Zieleniewski, CAO, re: legal matter (Pallets North) be received. Carried. b) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. CW-26 Moved by Marshall, Seconded by Fountain It is recommended that the information provided by Jennifer Zieleniewski, CAO, re: legal matter (Plan 709) and the confidential correspondence dated February 24, 2003 (Mepham) be received. I Carried. Page 9 Committee of the Whole Meeting - March 12, 2003 c) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. CW-27 Moved by Marshall, Seconded by Hughes It is recommended that the confidential information provided by Jennifer Zieleniewski, CAO, re: personnel matter (Cameron) be received. Carried. d) Councillor Hughes, re: Legal Matter. Discussion. 12.ADJOURNMENT: Motion No. CW-28 Moved by Fountain, Seconded by Hughes It is recommended that we do now adjourn at 1 :43 p.m. Carried. Ma Page 10 Committee of the Whole Meeting March 12, 2003 . . I