06 03 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING
- _A~
MINUTES
T, nsI of
Council Chambers
Proud Heritage, Exciting Future
June 3, 2009
9:05 a.m.
2006 - 2010 COUNCIL
Present:
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present:
Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer/Acting
CAO; Andria Leigh, Director of Development
Services; Janette Teeter, Deputy Clerk; Richard
Playfair, Acting Fire Chief; Jerry Ball, Director of
Transportation and Environmental Services;
Shawn Binns, Director of Recreation
and Community Services; Tamara Obee, Human
Resources Officer; Steven Farquharson,
Intermediate Planner; Marie Brissette, Committee
Coordinator; Justin Hodgkinson, Community
Recreation Co-ord.
Also Present:
Mary Prokova, Chris Hibberd, Wayne Wilson,
Paul Ward, Lynda Aiken, Garry Potter, Rick
Webster, Mac Shiells, John Thornton
1. NOTICE OF ADDITIONS
a) Motion for Additions
Motion No. CW090603-01
Moved by Crawford, Seconded by Agnew
It is recommended that the following items be added to the agenda for consideration:
1. NOTICE OF ADDITIONS
a) Mac Shiells, on behalf of the Horseshoe Valley Property Owners Association Request
to Waive Procedural By-Law for a Deputation Request re: Line 4 Park.
6. COMMUNICATIONS
a) Correspondence dated May 30, 2009 from Jim Purnell re: IPA Lands/Hillway
Application.
7. REPORTS OF MEMBERS OF COUNCIL
d) Mayor H.S. Hughes re: Mayor and Council's Walk.
13. IN-CAMERA
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staff Update).
Carried.
Page 1 of 8
Committee of the Whole meeting minutes - June 3, 2009.
Motion No. CW090603-02
Moved by Coutanche, Seconded by Allison
It is recommended that Procedural By-Law No. 2008-109 be waived to allow
a deputation by Mac Shiells, on behalf of the Horseshoe Valley Property
Owners Association re: Line 4 Park.
Carried.
2. ADOPTION OF AGENDA
a) Motion for Adoption
Motion No. CW090603-03
Moved by Agnew, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting
of Wednesday, June 3, 2009 be received and adopted, as amended to
revise Item 8a) to read, "Robin Dunn, Chief Administrative Officer, re: Verbal,
Draft Customer Service Report Card.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Chris Hibberd, Director of Planning, Nottawasaga Valley Conservation
Authority (NVCA) re: NVCA's Planning and Regulation Roles and
Responsibilities and Proposed Planning and Regulation Guidelines.
Additional correspondence from Nottawasaga Valley Conservation Authority
was distributed to members of the Committee.
otion No. CW090603-04
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated May, 2009 and presented
by Wayne Wilson, Chief Administrative Officer, Nottawasaga Valley
Conservation Authority (NVCA) re: NVCA's Planning and Regulation Roles
and Responsibilities and Proposed Planning and Regulation Guidelines be
received.
Carried.
Page 2 of 8
Committee of the Whole meeting minutes - June 3, 2009.
b) Paul Ward, Vice President, Land Development, Skyline Investments re:
Public-Partnership to Pursue Infrastructure, Tourism and Civic Stimulus
Incentives.
Motion No. CW090603-05
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated May 28, 2009 and
presented by Paul Ward, Vice President, Land Development Skyline
Investments re: Public-Partnership to Pursue Infrastructure, Tourism and Civic
Stimulus Incentives be received.
Carried.
c) Michelle Lynch, Rick Webster, Garry Potter, Lynda Aiken, Bruce Chappell,
Committee of Adjustment, correspondence dated May 21, 2009 re:
Committee of Adjustment Site Visits Remuneration and Mileage.
Motion No. CW090603-06
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated May 21, 2009 from the
Committee of Adjustment members, Michelle Lynch, Rick Webster, Garry
Potter, Lynda Aiken, and Bruce Chappell and presented by Rick Webster re:
Committee of Adjustment Site Visits Remuneration and Mileage be received.
Carried.
d) Mac Shiells, on behalf of the Horseshoe Valley Property Owners Association,
re: Line 4 Park.
Motion No. CW090603-07
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated June 1, 2009 and
presented by Mac Shiells, on behalf of the Horseshoe Valley Property Owners
Association, re: Line 4 Park be received.
Carried.
Page 3 of 8
Committee of the Whole meeting minutes - June 3, 2009.
Motion No. CW090603-08
Moved by Hough, Seconded by Agnew
It is recommended that Council rescind Motion No. CW080521-5, from the
meeting of May 21, 2008, which reads:
"It is recommended that
1. The correspondence dated May 15, 2008 from Judy Sutherland,
President, Horseshoe Valley Property Owners Association (HVPOA),
re: 4th Line Park be received.
2. That the HVPOA be permitted to fundraise for the possible future
development of the 4th Line Park.
3. That, upon receipt of the Strategic Facility Plan, Council considers
future enhancements for the 4th Line Park.
4. And Further That the HVPOA be advised of Council's decision."
Carried.
Motion No. CW090603-09
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated May 15, 2008 from Judy Sutherland,
President, Horseshoe Valley Property Owners Association (HVPOA),
re: 4th Line Park be received.
2. That the HVPOA be permitted to fundraise for the possible future
development of the 4th Line Park.
3. That Council approve, in principle, the project outlined in the
correspondence dated June 1, 2009 presented by Mac Shiells.
4. That staff bring back a comprehensive report including the results of
community consultations, capital budget breakdown and required
resources.
5. And Further That the HVPA be advised of Council's decision.
Carried.
Council consented to allow John Thornton to speak on the matter.
Page 4of8
Committee of the Whole meeting minutes - June 3, 2009.
5. CONSENT AGENDA:
a) Lake Simcoe Region Conservation Authority minutes, meeting held on April
24, 2009.
Staff Recommendation: Receipt.
Motion No. CW090603-10
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items
listed under "Consent Agenda" be adopted as printed:
a) Lake Simcoe Region Conservation Authority minutes, meeting held on
April 24, 2009.
Received.
Carried.
6. COMMUNICATIONS:
a) Correspondence dated May 30, 2009 from Jim Purnell re: IPA Lands/Hillway
Application.
Motion No. CW090603-11
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated May 30, 2009 from Jim
Purnell re: IPA Lands/Hillway Application be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, Economic Development Promotional Card re: Lake
Simcoe Regional Airport.
Motion No. CW090603-12
Moved by Allison, Seconded by Coutanche
It is recommended that the Economic Development Promotional Card
presented by Mayor H.S. Hughes re: Lake Simcoe Regional Airport be
received.
Carried.
b) Mayor H.S. Hughes, re: Planning Advisory Committee.
Motion No. CW090603-13
Moved by Evans, Seconded by Agnew
It is recommended that the verbal information presented by Mayor H.S.
Hughes re: Planning Advisory Committee be received.
Carried.
Page 5 of 8
Committee of the Whole meeting minutes - June 3, 2009.
c) Councillor Coutanche, re: Indian Park Association Common Lands.
Motion No. CW090603-14
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Councillor
Coutanche, re: Indian Park Association Common Lands be received.
Council consented to allow Debra Price-Sherman to speak on the
matter.
d) Mayor H.S. Hughes, re: Mayor and Council's Walk.
Motion No. CW090603-15
Moved by Coutanche, Seconded by Allison
Carried.
It is recommended that the verbal information presented by Mayor H.S.
Hughes and Justin Hodgkinson, Community Recreation Coordinator, re:
Mayor and Council's Walk Update be received.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Robin Dunn, Chief Administrative Officer, re: Verbal, Draft Customer Service
Report Card.
Correspondence was distributed to members of Council.
Motion No. CW090603-16
Moved by Crawford, Seconded by Evans
It is recommended that the verbal information presented by Robin Dunn, Chief
Administrative Officer re: Draft Customer Service Report Card be received
and brought forward to the June 10, 2009 Council meeting.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
Page 6 of 8
Committee of the Whole meeting minutes - June 3, 2009.
10. DEVELOPMENT SERVICES:
a) Andria Leigh, Director of Development Services re: Submission to Ministry of
Natural Resources for Site Plan Application on Hillway Equipment Ltd., File
2009-ZBA-02.
The Director of Development Services distributed map correspondence to
the Committee.
Motion No. CW090603-17
Moved by Allison, Seconded by Agnew
It is recommended that
1. The Cross Secion Sketch Area B, Hillway Line 12 Pit, Township of Oro-
Medonte prepared by Skelton Brumwell and Associates Inc. dated April
2009 and presented by Andria Leigh, Director of Development
Services be received.
2. That Council advise the Ministry of Natural Resources of their request
for additional notes to be included in the Site Plan for Hillway
Equipment Ltd., Concession 13, West Half of Lot 9, Township of Oro-
Medonte which require the berm to be constructed in accordance with
the Cross Section Sketch Area B, Hillway Line 12 Pit, Township of Oro-
Medonte prepared by Skelton Brumwell and Associates Inc. dated April
2009.
3. And That the Ministry of Natural Resources and the applicant be
advised of Council's decision.
Carried.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
None.
Page 7 of 8
Committee of the Whole meeting minutes - June 3, 2009.
13. IN-CAMERA:
Motion No. CW090603-18
Moved by Agnew, Seconded by Crawford
It is recommended that we do now go In-Camera at 12:03 p.m. to discuss
a Personnel Matter.
Carried.
Motion No. CW090603-19
Moved by Coutanche, Seconded by Allison
It is recommended that we do now Rise and Report from In-Camera at
12:10 p.m.
Carried.
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staff Update).
Motion No. CW090603-20
Moved by Agnew, Seconded by Evans
It is recommended that the confidential verbal information presented by Robin
Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Updates)
be received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion for Adjournment
Motion No. CW090603-21
Moved by Allison, Seconded by Coutanche
It is recommended that we do now adjourn at 12:17 p.m.
Mayor H.S. Hu es De ty Clerk, Janette Teeter
Carried.
Page 8 of 8