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04 02 2003 Council Minutes " THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES . Wednesday, April 2, 2003 TIME: 7:10 p.m. SIXTY SECOND MEETING - 2000-2003 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Janette Teeter, Clerk's Assistant Also Present: John Waugh, Jim Woodford, Jim Purnell, William von Althen, Pauline Grenier, Howard Leake, Doug Campbell, Ed Evans, Harry Evans, Kris Menzies, Katharine Susan . 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of reflection. 3. NOTICE OF ADDITIONS: Motion No. 1 Moved by Bell, Seconded by Hough Be it resolved that the following items be added to the agenda for consideration: . 10.CONSENT AGENDA CORRESPONDENCE: j) Oro-Medonte Chamber of Commerce, correspondence re: Physician Recruitment and Retention Programs. 13. REPORTS OF COMMITTEES: c) Councillor Hughes, re: Sport Alliance of Ontario. 14. COMMUNICATIONS: a) Nottawasaga Valley Conservation Authority, invitation re: Official Opening of the John Hix Conservation Administration Centre, Tuesday, April 22nd, 2003. b) Washago Community Centre Corp., invitation re: Washago's 150th Birthday Celebration, September 13th, 2003. 15. IN-CAMERA: b) Councillor Hough, re: Property/Legal Issue. Carried. 4. ADOPTION OF AGENDA: Motion No.2 Moved by Hough, Seconded by Bell Be it resolved thatthe agenda for the Council meeting of Wednesday, April 2, 2003 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT": Councillor Fountain declared a conflict of interest regarding Item 13a) Minutes of the Committee of the Whole Meeting, March 26,2003, Motion CW-17, due to her involvement with Girl Guides of Canada. Councillor Fountain left the room and did not participate in any discussion or vote on this item. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of March 19, 2003. Motion No.3 Moved by Hough, Seconded by Dickie Be it resolved that the minutes of the Council meeting held Wednesday, March 19, 2003 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 2 Council Meeting Minutes- April 2, 2003 . '} . . . , . . . a) b) c) d) e) f) g) h) . i) j) 8. PUBLIC MEETINGS a) Public Meeting minutes of March 27, 2003, re: Proposed Smoking in Workplaces By-law. Motion No.4 Moved by Hough, Seconded by Dickie Be it resolved that the minutes of the Public Meeting of March 27, 2003, re: Proposed Smoking in Workplaces By-law be adopted as printed and circulated. Carried. 9. DEPUTATIONS: a) Mr. Jim Woodford, re: An Ecological Study of the Oro Moraine. Mr. Jim Woodford submitted a revised "Steps to An Ecological Study of the Key Natural Features of the Oro Moraine". Motion No. 5 Moved by Dickie, Seconded by Hough Be it resolved that the information presented by Mr. Jim Woodford and the revised "Steps to an Ecological Study of the Key Natural Features of the Oro Moraine" be received. Carried. 10.CONSENT AGENDA CORRESPONDENCE: Lake Simcoe Regional Airport Commission, minutes of February 20, 2003 meeting. Lake Simcoe Regional Conservation Authority, Board of Directors meeting minutes of February 28,2003. Mr. William von Althen, correspondence re: Meeting of March 20, 2003 at Guthrie Public School. Mr. William von Althen, correspondence re: Proposed Changes to Plan 709. Ministry of Finance, correspondence re: Municipal Property Assessment Corporation (MPAC). Orillia Public Library Board, minutes of February 26, 2003. Ministry of Consumer and Business Services, correspondence re: The LCBO Deposit and Return Act. WeirFoulds LLP, correspondence re: Plan 709. Meridian Planning Consultants Inc., correspondence re: Mapping of Natural Heritage Features, Township of Oro-Medonte - County of Simcoe. Oro-Medonte Chamber of Commerce, correspondence re: Physician Recruitment and Retention Programs. Page 3 Council Meeting Minutes- April 2, 2003 10. CONSENT AGENDA CORRESPONDENCE: (Cont'd) Motion No.6 Moved by Hough, Seconded by Dickie . Be it resolved that the items under the "Consent Agenda Correspondence" as listed below be received: a) Lake Simcoe Regional Airport Commission, minutes of February 20, 2003 meeting. b) Lake Simcoe Regional Conservation Authority, Board of Directors meeting minutes of February 28, 2003. c) Mr. William von Althen, correspondence re: Meeting of March 20, 2003 at Guthrie Public School. d) Mr. William von Althen, correspondence re: Proposed Changes to Plan 709. e) Ministry of Finance, correspondence re: Municipal Property Assessment Corporation (MPAC). f) Orillia Public Library Board, minutes of February 26, 2003. g) Ministry of Consumer and Business Services, correspondence re: The LCBO Deposit and Return Act. h) WeirFoulds LLP, correspondence re: Plan 709. i) Meridian Planning Consultants Inc., correspondence re: Mapping of Natural Heritage Features, Township of Oro-Medonte - County of Simcoe. j) Oro-Medonte Chamber of Commerce, correspondence re: Physician Recruitment and Retention Programs. Carried. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: . None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Jennifer Zieleniewski, CAO, discussion re: Physician Recruitment. Motion No. 7 (Amendment) Moved by Dickie, Seconded by Marshall Be it resolved that the motion with respect to Budget Allocation regarding Physician Recruitment be amended that the donation to the R.V.H. Community Task Force on Physician Recruitment be $5,000.00. Recorded Vote Requested by Councillor Hughes Councillor Hughes Nay Councillor Marshall Yea Councillor Bell Yea Deputy Mayor Dickie Yea Councillor Fountain Yea Councillor Hough Nay Mayor Craig Nay . Carried. Page 4 Council Meeting Minutes- April 2. 2003 .' . Motion No.8 Moved by Marshall, Seconded by Fountain Be it resolved that the information presented by Jennifer Zieleniewski, CAO, re: Physician Recruitment be received and that the 2003 Budget Allocation for Physician Recruitment be approved as follows: (1) $1,500.00 for Orillia's Community Physician Recruitment and Retention Committee, (2) $5,000.00 for Royal Victoria Hospital's Community Task Force on Physician Recruitment. Carried as Amended. . b) Report No. EES 2003-24, Keith Mathieson, Director of Engineering and Environmental Services, re: Horseshoe Estates Phase III - Reduction in Letter of Credit and Issuance of Certificate of Substantial Completion and Acceptance (Above Ground and Below Ground Works). Motion No.9 Moved by Bell, Seconded by Dickie Be it resolved that Report No. EES 2003-24, Keith Mathieson, Director of Engineering and Environmental Services, re: Horseshoe Estates Phase 111- Reduction in Letter of Credit and Issuance of Certificate of Substantial Completion and Acceptance (Above Ground and Below Ground Works) be received and adopted, that the Treasurer be authorized to reduce the securities held by the Township to $19,512.66 for Horseshoe Estates Phase III and that the Clerk prepares a By-law for Council's consideration to issue the Certificate of Substantial Completion and Acceptance (Above Ground and Below Ground Works) for Horseshoe Estates Phase III, dated February 7, 2003. Carried. . Page 5 Council Meeting Minutes- April 2, 2003 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, March 26, 2003. . Motion No. 10 Moved by Dickie, Seconded by Hough Be it resolved that the minutes of the Committee of the Whole meeting held on March 26, 2003 be received and the recommendations therein be adopted with the exception of CW-17, to be considered separately. Carried. Councillor Fountain declared a conflict of interest regarding Item 13a) Minutes of the Committee of the Whole Meeting, March 26,2003, Motion CW-17, due to her involvement with Girl Guides of Canada. Councillor Fountain left the room and did not participate in any discussion or vote on this item. Motion No. 11 Moved by Hough, Seconded by Bell Be it resolved that the correspondence submitted by Girl Guides of Canada, re: Kaleidoscope of Fun - Purple Power Day * A Trefoil Gathering, April 12, 2003 be received and the Girl Guides be provided with 25 pins as per The Township of Oro-Medonte policy. . Carried. b) Minutes of the Planning Advisory Committee, March 11, 2003. Motion No. 12 Moved by Dickie, Seconded by Hough Be it resolved that the minutes of the Planning Advisory meeting held on March 11, 2003 be adopted as printed and circulated as amended re: the description of property on Development Application 147/03. Carried. . Page 6 Council Meeting Minutes- April 2, 2003 Motion No. 13 . Moved by Hough, Seconded by Bell Be it resolved that Development Application P-147/03, Marilynn Forbes, Concession 3, Part Lot 28, 4346-010-007-22000-00000 (formerly Oro), a proposed Zoning By-law Amendment proceed to a Public Meeting in accordance with the requirements of the Planning Act. Carried. Motion No. 14 Moved by Hough, Seconded by Bell Be it resolved that the Planning Advisory Committee's recommendations from its meeting of March 11, 2003 regarding Buffalo Spring's draft Official Plan Amendments be deferred. Carried. . c) Councillor Hughes, re: Sport Alliance of Ontario. Councillor Hughes, on behalf of the Recognition Committee, indicated there would be no nominations submitted at the present time. 14. COMMUNICATIONS: a) Nottawasaga Valley Conservation Authority, invitation re: Official Opening of the John Hix Conservation Administration Centre, Tuesday, April 22nd, 2003. Motion No. 15 Moved by Hughes, Seconded by Fountain Be it resolved that the Nottawasaga Valley Conservation Authority invitation, re: Official Opening of the John Hix Conservation Administration Centre on Tuesday, April 22nd, 2003 at 1 :30 p.m. be received and Mayor J. Neil Craig, Councillor Hughes and Councillor Marshall be authorized to attend. Carried. . Page 7 Council Meeting Minutes- April 2, 2003 b) Washago Community Centre Corp., invitation re: Washago's 150th Birthday Celebration, September 13th, 2003. Motion No. 16 . Moved by Fountain, Seconded by Marshall Be it resolved that the Washago Community Centre Corp. invitation, re: Washago's 150th Birthday Celebration to be held on September 13th, 2003 be received. Carried. 15. IN-CAMERA: Motion No. 17 Moved by Marshall, Seconded by Fountain Be it resolved that we do now go In-Camera at 8:10 p.m. to discuss property matters. Carried. . Motion No. 18 Moved by Fountain, Seconded by Hughes Be it resolved that we do now Rise and Report from In-Camera at 9:05 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. 19 Moved by Dickie, Seconded by Bell Be it resolved that the Confidential Report ADM 2003-021 by Jennifer Zieleniewski, CAO, re: Property Matter (Plan 709) be received. Carried. . Page 8 Council Meeting Minutes- April 2, 2003 Motion No. 20 . Moved by Hughes, Seconded by Hough Be it resolved that the motion regarding rescinding Motion CW-26 be tabled. Recorded Vote Requested by Councillor Hough Councillor Hough Yea Councillor Hughes Yea Councillor Marshall Nay Councillor Bell Nay Deputy Mayor Dickie Nay Councillor Fountain Nay Mayor Craig Nay Lost. Motion No. 21 Moved by Fountain, Seconded by Hughes Be it resolved that Council rescind motion CW26 dated February 12, 2003. . "Motion CW-26, It is recommended that all matters relating to parkland disposal be put on hold until a ruling from the Municipal Freedom of Information and Protection of Privacy Commission is issued." Recorded Vote Requested by Councillor Hough Councillor Hough Nay Councillor Hughes Nay Councillor Marshall Yea Councillor Bell Yea Deputy Mayor Dickie Yea Councillor Fountain Yea Mayor Craig Yea Carried. b) Councillor Hough, re: Property/Legal Issue (Valdor). Discussion. . Page 9 Council Meeting Minutes- April 2, 2003 16. BY-LAWS: a) By-law No. 2003-022 (Third Reading Only) Being a By-law to Authorize the Execution of an Agreement of Purchase and Sale between The Corporation of the Township of Oro- Medonte, The Corporation of the City of Barrie, The Corporation of the City of Orillia and Ukcan II Incorporated. . Motion No. 22 Moved by Hughes, Seconded by Marshall Be it resolved that By-law No. 2003-022 to Authorize the Execution of an Agreement of Purchase and Sale (Part 5, Plan 51 R-31319) between The Corporation of the Township of Oro-Medonte, The Corporation of the City of Barrie, The Corporation of the City of Orillia and Ukcan II Incorporated, having been read a first and second time on March 19, 2003, be read a third time and finally passed, be engrossed by the Clerk signed and sealed by the Mayor. Carried. b) By-law No. 2003-023 Being a By-law to authorize the execution of a Tax arrears extension agreement. . Motion No. 23 Moved by Marshall, Seconded by Hughes Be it resolved a By-law to authorize the execution of a Tax arrears extension agreement (19 O'Brien Street) be introduced and read a first and second time and numbered By-law No. 2003-023. Carried. That By-law No. 2003-023 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . Page 10 Council Meeting Minutes- April 2, 2003 c) By-law No. 2003-028 Being a By-law to Authorize the Issuance of a Certificate of Substantial Completion and Acceptance (Aboveground and Belowground Works) for Horseshoe Estates Phase III (Horseshoe Valley Lands Ltd.) . Motion No. 24 Moved by Hughes, Seconded by Fountain Be it resolved that a By-law to Authorize the Issuance of a Certificate and Substantial Completion and Acceptance (Aboveground and Belowground Works) for Horseshoe Estates Phase III (Horseshoe Valley Lands Ltd.) be introduced and read a first and second time and numbered By-law No. 2003-028. Carried. That By-law No. 2003-028 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . d) By-law No. 2003-029 Being a By-law to Authorize the Execution of a Communal Septic Easement Agreement Between the Township of Oro-Medonte and Horseshoe Valley Resort Ltd. Motion No. 25 Moved by Fountain, Seconded by Marshall Be it resolved that a By-law to Authorize the Execution of a Communal Septic Easement Agreement Between the Township of Oro-Medonte and Horseshoe Valley Resort Ltd. be introduced and read a first and second time and numbered By-law No. 2003-029. Carried. That By-law No. 2003-029 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . Page 11 Council Meeting Minutes- April 2. 2003 17.CONFIRMATION BY-LAW NO. 2003-027: Motion No. 26 Moved by Marshall, Seconded by Hughes Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 2, 2003 be introduced and read a first and second time and numbered By-law No. 2003-027. Carried. That By-law No. 2003-027 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. ADJOU RNMENT: Motion No. 27 Moved by Hughes, Seconded by Fountain Be it resolved that we do now adjourn at 9:20 p.m. Carried. i:~~ M or, J. Neil Craig Page 12 Council Meeting Minutes- April 2. 2003 . . .