05 06 2009 COW AgendaTOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
COUNCIL CHAMBERS
Township of
Proud Heritage, Exciriteq Ftirnic
DATE: WEDNESDAY, MAY 6, 2009
TIME: 9:00 A.M.
Page
1. NOTICE OF ADDITIONS
a) Motion for Additions
2. ADOPTION OF AGENDA
a) Motion for Adoption
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
5 a) 9:00 a.m. Allan Howard, Chair, Oro-Medonte History Association, re: Business/
Operational Plan for the 160th Anniversary, Oro African Church.
6-15 b) 9:10 a.m. Faith Orlando, Manager, Resource Development, Hospice Simcoe
and Murry Truax, President, Elmvale and District Lions Club, correspondence
dated April 20, 2009 re: Request for Municipal Approval, Golf Ball Drop,
Settler's Ghost Golf Club, August 9, 2009.
16-24 c) 9:20 a.m. Lisa Groves, Burl's Creek Family Event Park, re: Live Nation Music
Festival, August 29-30, 2009.
5. CONSENT AGENDA:
25-28 a) Nottawasaga Valley Conservation Authority meeting, minutes of March 13,
2009.
Staff Recommendation: Receipt.
29 b) M. Aileen Carroll, Minister Responsible for Seniors, correspondence received
April 23, 2009 re: Proclamation Request, June, 2009, "Seniors' Month".
Staff Recommendation: Receipt, Proclaim, Post on Township's Website.
30-34 c) Lake Simcoe Regional Airport Commission, minutes of meetings held on
February 19 and March 19, 2009.
Staff Recommendation: Receipt.
Page 1 of 157
Page
5. CONSENT AGENDA:
35-43 d) Midland Public Library Board, minutes of meetings held on February 12 and
March 12, 2009.
Staff Recommendation: Receipt.
44-52 e) Lake Simcoe Region Conservation Authority, minutes of meeting held on March
27, 2009 and board highlights of meeting held on April 24, 2009.
Staff Recommendation: Receipt.
6. COMMUNICATIONS:
53-59 a) Keith Sherman, Co-ordinator, Severn Sound Environmental Association,
correspondence dated April 21, 2009 re: Endorsement of the Severn Sound
Sustainability Plan - January, 2009.
60-61 b) Lealand Sibbick, Deputy Treasurer; John Connell, Program Supervisor, Social
Housing Dept., County of Simcoe, correspondence received April 14, 2009 re:
Confirmation of Participation, Tax Grant Requirement, Affordable Rental
Housing Projects.
62-63 c) Chris Ellesmere, correspondence dated April 28, 2009 re: Request to Limit
Motorized Vehicular Use of Road Allowance, Line 1 North, South of Horseshoe
Valley Road.
64-65 d) Kelly Meyer, Chair, Carley Community Hall, correspondence dated May 4, 2009
re: Carley Community Hall.
[Addenda]
7. REPORTS OF MEMBERS OF COUNCIL:
66 a) Councillor Coutanche, correspondence dated April 16, 2009 from Mike
Galloway, Clerk, Township of Essa, re: Public Salary Disclosures.
67 b) Mayor H.S. Hughes, correspondence received April 22, 2009 from South
Georgian Bay Lake Simcoe Source Protection Region re: Session 2, Impact
Through Understanding: Source Water Protection Strategies for Municipal
Stakeholders, May 29, 2009, Brooklea Golf & Country Club, Midland.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Doug Irwin, Director of Corporate Services/Clerk, re: Request to Reschedule
Council Meeting from Wednesday, June 24, 2009 to Monday, June 29, 2009.
68-111 b) Report No. HR 2009-01, Tamara Obee, Human Resources Officer, re: Health
and Safety Policies.
Page 2 of 157
Page
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Jerry Ball, Director of Transportation and Environmental Services, re: Storm
Damage Update.
[Addenda]
10. DEVELOPMENT SERVICES:
112-115 a) Andria Leigh, Director of Development Services, re: Draft Public Meeting Press
Release and Executive Summary re: Nottawasaga Valley Conservation
Authority (NVCA) Watershed Boundaries [to be distributed at meeting].
11. EMERGENCY SERVICES:
116-121 a) Report No. FD 2009-04, Richard Playfair, Acting Fire Chief and Shawn Binns,
Director of Recreation and Community Services re: Township Facility Fire
Inspections.
12. RECREATION AND COMMUNITY SERVICES:
122 a) Shawn Binns, Director of Recreation and Community Services, memorandum
correspondence dated May 6, 2009 re: UCCI Baywinds Request
123-125 b) Report No. RC 2009-10, Shawn Binns, Director of Recreation and Community
Services re: Parkland Analysis and Policy Review.
126-157 c) Shawn Binns, Director of Recreation and Community Services, re: "Enabling
Accessibility Fund" Application.
[Addenda]
13. IN-CAMERA:
a) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Unopened
Section of Bay Street).
b) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter
(Encroachments - Lakeshore Promenade).
c) Robin Dunn, Chief Administrative Officer, re: Personal Matter (Ball).
[Addenda]
d) Mayor H.S. Hughes, re: Personnel Matter (Staffing Updates).
[Addenda]
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
Page 3 of 157
Page
15. ANNOUNCEMENTS
16. ADJOURNMENT
a) Motion to Adjourn
Page 4 of 157
Agenda Item # 4a) - 9:00 a.m. Allan Howard, Chair, Oro-Medonte History Associa...
Oro-Medonte History
Association
06 May 2009
To: Oro-Medonte Mayor & Council,
.-aux.
This is an update of the 160' anniversary of the Oro
African Church. The theme for the event is "Raise the
Spirit", and that is what we would like the service to reflect.
The event has been moved to a new date, 03 Oct 2009, because of contractual
obligations by The Nathanial Deft Chorale, who have been confirmed, but not signed
yet.
They had another obligation in August. Priced at a much higher value than the
$25.00 we are charging, it will have no significant effect on our sales.
Because of the date change, we have more time in which to persuade the
Governor General to attend, and search for more funding opportunities. Now that the
Deft chorale has been confirmed, other acts will be more easily drawn to the event.
The service at the Oro African Church will run from noon until 2:00 pm.
concluding with a luncheon. The choral entertainment will begin at Trinity United, line 7,
at 2:30 pm. and continue until 4:30 pm.. The Deft Chorale will sing at both events, with
a finale at Trinity ending with all the choirs and entertainers involved. Trinity has been
re-booked for the new date, at a preferred rate.
Roy Menagh, Musical Director, will be assembling the lineup. Our MC at both
sites will be Janie Cooper-Wilson, and a choir consisting of the Wilson sisters from
Collingwood will perform, all of which are descendants from Wilberforce.
There will be a tent for the service and Carol Benedetti is working on getting that.
Shawn Binns is working on getting a culvert and gravel fill for the Interpretive Centre
site, so it may possibly be used for some parking. As we stated in an earlier
presentation, most of the parking will need to be on the 3`d line, north and south of the
church.
A coach to transport the Deft choir to and from Toronto is yet to be confirmed.
There is a poster on the township web site, that will be updated frequently, as needed,
htto://www.oro-medonte.ca/Communitvlnfo/History/index.htm. We are working on a list
of local dignitaries from various levels of government, this council and neighboring
councils, all of which will be invited to the event.
We will be glad to update you at any time in the future!
Thank you!
Allan Howard, Chair Oro-Medonte History Association.
c/o Township of Oro-Medonte, 148 Line 7 South, Oro, Ontario. LOL 2X0
Page 5 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
April 20, 2009
Doug Irwin County Clerk
Township of Oro-Medonte
148 Line 7 South
Oro, ON LOL 2X0
Dear Mr. Irwin
I am writing to respectfully request an opportunity to address Council at its upcoming meeting of
Wednesday, May 6th
On behalf of Hospice Simcoe and the Elmvale Lions Club, I will be applying for permission to hold a Golf
Ball Drop in Oro-Medonte, such as the one held by the Wasaga Beach Lions Club last year. The Elmvale
Lions Club is a partner in this endeavour and as such will be splitting the proceeds between Hospice
Simcoe and Hospice Huronia.
The event will be held at Settlers Ghost Golf Course in Oro-Medonte, on August 9, 2009. The numbered
balls will be dropped at hole number 13 from a helicopter and the ball closet to the pin will be the
winner of $2,000. Spectators will be situated at the Club House, at hole number 10, 200 yards from the
drop. When the balls come to rest, a member of the Elmvale Lions Club will retrieve the ball by hand.
One thousand tickets at $10.00 a piece will be pre-sold, right up until the event. Sales will commence as
soon as the lottery license is obtained from the City of Barrie, (Hospice Simcoe is located in Barrie). In
case of inclement weather, a cherry picker will be used rather than a helicopter. Liability Insurance is
held by:
• Elmvale Lions Club
• Dominion Pegasus
• Hospice Simcoe
The Lake Simcoe Regional Airport, local OPP and Fire Station have been contacted and are aware of this
event.
Hospice Simcoe is a charitable, volunteer-based organization, providing client centered support for
those living with life threatening illness or grieving the loss of a loved one. We serve residents in Barrie,
Innisfil and parts of Oro-Medonte and Springwater. Last year 200 volunteers and staff supported
approximately 800 individuals/family members.
Thank you in advance for your consideration.
Sincerely,
Faith
Page 6 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
Doug Irwin
County Clerk
Township of Oro-Medonte
148 Line 7 South
Oro, ON LOL 2X0
l
b
ow
Dear Mr. Irwin
I would like to request a time on the Council agenda Wednesday, May 6th. On behalf of Hospice Simcoe
and Elmvale Lions Club, I will be applying for permission to hold a Golf Ball Drop in Oro-Medonte, such
as the one held by Wasaga Beach Lions Club last year. The Elmvale Lions Club is a partner in this
endeavour and as such will be splitting the proceeds with Hospice Simcoe and Hospice Huronia.
The event is taking place at Settlers Ghost Golf Course in Oro-Medonte, on August 9th. The numbered
balls are dropped at hole number 13 from a helicopter and the ball closet to the pin is the winner of
$2,000. Spectators will be situated at the Club House, at hole number 10, 200 yards from the drop.
When the balls come to rest a member of the Elmvale Lions Club will retrieve the ball by hand.
One thousand tickets at $10.00 a piece will be pre-sold, right up until the event. Sales will commence as
soon as the lottery license is obtained from the City of Barrie, (Hospice Simcoe is located in Barrie). In
case of inclement weather a cherry picker will be used rather than a helicopter. Liability Insurance is
held by,
• Lions insurance covers all lions functions
• Helicopter Company has insurance
• Hospice Simcoe
The Lake Simcoe Regional Airport, local OPP and Fire Station have been contacted and are aware of this
event.
Hospice Simcoe is a charitable, volunteer-based organization, providing client centred support for those
living with life threatening illness or grieving the loss of a loved one, serving residents in Barrie, Innisfil
and parts of Oro-Medonte and Springwater. Last year 200 volunteers and staff supported 800
individuals in the greater Simcoe region.
ce re y,
Orl
ando
a
Manager, Resource Development
Hospice Simcoe
our new address
336 Penetanguishene Road
R.R. # 1, Barrie, Ontario
L4M 7C2 11~F7
Telephone: (705) 722-5995 Fax: (705) 722-0716
E-mail: info@hospicesimcoe.ca
Website: www.hospicesimcoe.ca
110
urnteaway
Charitable Business No.
13443-3234 RR0001
Page 7 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
~ett~e~s'~~st
GOLF C L U B
April 7`h, 2009
To Whom It May Concern:
Please accept this letter as confirmation that the Elmvale Lion's Club has our permission
to conduct a fundraising event at Settlers' Ghost on August 9'", 2009. As part of this event
the Lion's Club is planning to have a helicopter hover over our ninth fairway and drop
golf balls into a targeted area as an additional way to raise money. We have no issues
with this part of their event either as long as proper safety precautions are put into place.
Should you require any further information from us, please contact me directly.
Sincerely,
Lana Stoddart
General Manager
Settlers' Ghost Golf Club
Page 8 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
12 Apr '09 08;42p Murry Truax 0 p,2
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Page 9 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
QUESTIONNAIRE RESPECTING APPLICANTS FOR LOTTERY LICENCE
1. Registered Name of Organization (as shown on Governing Documents):
Ope}ating Name, if : der ntt0 Business Address:
{(~Q h s L~- GJ~ r v
Telephone Number O -'n? :2- 5 Fax No.
Email Address: `ILg_4Li'nw-c-`,, ~p~ ~~~Website: tZG~d7~i ~S rti r , a , CGS
2. Is t' rganization incorporated as a non-profit organization with Ministry of Consumer & Business Services (Ontario)?
Yes No i Iq bd 1
Please provide registration date & number:
3. Is the Organization registered with Revenue Canada as a charity? Yes No
Please provide registration date & number: a2 X (~~~i Y "
4. How long has the Organization been providing services? ~OPwIS
_ r
5. What category best describes the Organization?
Advancement of Education Relief of Poverty
Health and Welfare Advancement of Religion
Other Charitable Purposes al in tha Community: (Please specify sub-catecory4)
Culture & Arts Health & Welfare Amateur Sports Organizations
_ Enhancement of Youth -Public Safety Programs _ Community Service Organizations
6. Please list and describe the specific programs and services delivered by the Organization and associated cost (do not restate
your mandate or mission statement):
Services Costs
r. 5, 06
o:l ~ t cs» 1.
2-T
. 1, s-N N G lrv~ i7r G~ CG ✓ C 2.
1
4. J5 t o 1 nTTJ r v2(~ t 1~ r n C fL c ~°c 4.
5. (f t v G L-e.
7. Approximate total number of members in the organization: G
8. Date of fiscal year-end Please indicate last day of filing (date)
9. Does the Organization currently manage and conduct any gaming event (lotteries) within the City)Town of or other
Mu alities?
Yes No
Please indicate type of gaming event and location (Municipality)
Bingo ?_'w- f- rRaffle` Break Open Ticket 'Bazaars r
'Please include name and address of Supplier registered under Gaming Control Act, 1992. I lfr 4j'kL)~ {
10. For the purpose of lottery licensing, all organizations must have a lottery trust account. Please complete the following
information:
Name of Bank and Address:-T~-) C C& r-ae<rt ~ v ti> Trust Account number:
Date Opened:
11. Would you like to pick up the Licence
Yes _,Z Telephone Number: { Cj!5 ) ' + C;~ a- S I ci
No If no, licence will be mailed out.
Contact Name and Mailing address:
o9/os 1
Page 10 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
- L,,.)6 .,.2rzr-
Alcohol and Gaming Commission des alcools Group Identification Number (GIN) Application to Manage and
Commission of ONarie el des jeux de I'Onlado Numbeo d'identlficatlon d'organlsme (NIC) Conduct a Raffle Lottery
a•• Gaming Registration and Inscription Pour as ieux I I I Demande de permis pour administrer
Lotteries el loiedes
MEra-201 at condulre une tombola (tirage)
90Sttep rsNPVeE S-2w 90ev SN,P.
Ta,onlo ON M214- To,onW ON IQ. GAJ
016320-8100 1-KC-522-2676 TO free in 011-1 /1111 free 11 Ontario
iinij, as two princ I officers of record (organization)
VJ$ the dersign
Address
Les soussignes, qui sent deux principaux dirieeants de
(organisms)
Adresse
apply for a licence to manage and conduct a Raffle Lottery from the
premises municipally known as
and situated in the Municipality of
font une demande de permis pour administrer at concluire Line
tombola(tirage) dans les locaux connus dans to municipalite sous
le nom de
et situes dons to municipalite de
between the dates specified, and for the charitable or religious objects entre les dales indiquees, a ('intention des oeuvres religieuses ou de
and purposes, and in the manner described herein, bienfaisance specifiees at de to maniere decrite dans [as presentes.
1. The Charitable or religious objects or purposes to which proceeds t. Les profits seront repadis aux oeuvres religieuses ou de
are to be donated are described as bienfaisance suivantes.
2. The total value of all prizes to be award.in the Raffle Lottery for 2. La velour locale de taus Ies prix qui seront attdbues dons le cadre
which this application is made will be 5.... ..y..0..(~3.C.J............ cash de la tombola (tirage) pour laquelle catte demande est late sera
value, or merchandise or articles at equivalent market retail value. de S an especes, ou une valeur equivalente
Merchandise prizes are described as au detail.
Les onx de velour au detail consisteront on
3. Closing date for the sale of the tickets will be .....L:Y.V:..o.Y ha.~
3. La date finale pour la vents de billets sera le
and the draw for a winf er~of winn~egrs will be made at (adaress)
[
'
~
)
L
I,
1
~
at le linage du ou des gagnant(s) sera fait au (adresse)
L
! 1 u LI y4
r-- R 1~
/ a;
LC.
L
Z -
-
3
13-1 ✓f
/
on(date)..' -Lq ~~LL ...5 al(time) .......1~.t ..Q.. rYt
to(date)............. a(heure).................
If a series of draws, beginning date_
S'ilyaplusieurstirages,premieredate
endingdate Numberofdraws...........
dernieradate.......................... ...NOmbredo tirages........................
4. A winner or n will 1b~a de ermined by (describe)
n}arrf,o
2 i
4. Le ou [as gagnants seront determines (preciser)
and name(s) and ad resslles) of the winner or winners will be
d
2
at le nom at I'adresse du ou des gagnant(s) seront con nus par
published ((describe)
'
\r&ym c%✓ 4-, Ad di-h
(preciser)
1~
-
5. The total number of tickets to be printed will be . d, Y
ll ti
ill b
ti
l
f
.
: ~
1
d
k
t
b
d
0
0
5. '_e nombre total des billets qui seront imprimes sera de.................
orteront des nurri consecudfs silent de
t ta
s billets
I
c
e num
ere
consecu
ve
y
rom...
.
an
a
e
s w
.
p
a
us
e
to...../..Q..Qd................ Price perticket5.....~. x
a........................ Pnxdubillet S.
T~ nn11 Ceerrtificat Attestation
We (name)/Nous
of (organization) /de organisms)........ 'Q`.. f "
.'e
of (municipality)!de (municipalite)....A'..~e° of
the county oft du comte de..........y.h.r^C.0
`
jointly and severally, hereby certify thattattestons collectivement at individuellement qua:
1) We have read, and have in our posession, and agree to comply
1) Nous averts a les dispositions de I'annexe A- modalltes inherentes
a Is delivrance d'un permis de tombola (tirage), qua nous [as avons
with, the provisions of Schedule A-Terms and Conditions under
which the Lottery Licence is issued.
on noire possession at qua nous acceptors de nous y conformer,
2) We have read over this application.
3) All facts stated and information famished herein are true and
2) Nous avons lu Is presente formula,
3) Tous les falls indiques at les renseignements fournis dans Ies
correct.
presumes sent veridiques at exacts,
4) We are the holders of the offices with descriptive His as set out
4) Nous assumons les fonctions conespondant aux titres specifies
sous nos signatures respectives ci-dessous,
and appearing under our respective signatures below.
5) If a licence is granted, we undertake to comply with all the terms
5) Si un permis est delivre, nous engageons a an observer lea
and conditions of such licence.
modalites.
SignedlSignature
.
Print Name/Nom an
lettres moulees T<1,At
t- 1 - 6n~Gt~
Titfe/Titre c2.,~r n~C C;`E
Bus. Telephone No.
N°. de tel. d'aff. -cts--~ ir
Date/Date S- b c/
Witness (sign)
76moin(signat re) eoosafneras)
Page 11 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
Designated Members in Charge
All Designated Members in Charge nuest be bona fide members of the organization and are required to complete
this form , t
We, as active. bona fide members of T~ C7 1 ~5~ c-, I PY\C: O
(organization)
hereby certifi that as the designated members in charge of the lottery for which this application is made, will be
responsible for the management and conduct ofthe lotter}' in accordance with the terms and conditions under which the
lottery licence is issued. We.. as bona fide members, have signing authority, hold a senior position with the organization
and will be present at the bingo event. (In addition to the three bona fide members listed below, please include a list of six
to eight names. including positions within the organization and telephone numbers (during the day) in order to deal with
` scheduling and unscheduled absences.)
Print Name in Full I,ayJ~. 0 `~l(xf (2
Title "-X ("r, r_ (00,--"~
Other Position(s) held in Organization ,
'rr~ k t t~~ h, f
Home Address Number and Street t (c
~•1(_'
City and Province Postal Code : L 1 5
Phone Numbers Business: ~ Home :.~e, `j - l-~J~ • S ~1,
Date '
Signature
.
Print Name in Full
Title -
II
Other Posiion(s) held in Orgamurion
I
Home Address
Number and Street:
' -
Cin, and Province :
Postal Code:
Phone Numbers -
Business :
Horne
Date
Signature -
i
L Print Name in Full -
Title _
Other Position(s) held in Organization
'
Home Address
Number and Su-eet
Cin• and Province:
Postal Code:
Phone Numhers -
Business :
Home
Dare.
Signature
Names of additional volunteers : 1.
5
6
3.
7
d
8
09105 2
Page 12 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
Elmvale & District Lions Club ELMVALE & DISTRICT LIONS CLUB & Hospice Simcoe
1st Annual Golf Ball Drop August 9th 1st Annual Golf Ball Drop - August 9th, 7:00 p.m.
Name Proceeds to Hospice Simcoe & Huronia Hospice
Address: Ball Drop at Settlers Ghost Golf Course on 13th Hole
Win $2,000 for ball closest to the hole
Tickets $10.00 each 1000 tickets sold
Phone ( ) License Number
NO. NO.
Page 13 of 157
Agenda Item # 4b} - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
22_ Apr, 09 12:18p Murry Truax
A
0
roto
PSA Insurance Services
a division of "The MAGNES Group Inc."
Certificate of Insurance
WAME AND AUDR885 Of PAWRED,
Muskoka Mchcoptcr Services Inc.
o/a Georgian Bay Helicopters
Lake Siatcoo Regional Airport
224, Line 7 North, R. R_ 02
Oro Station, ON LDL 2E4
POIJCYNO POUCY KNOD
AIM0750219 05!25107 to DSJ25MO
rmdddl" r vWdd/ri
The burred shown on this Certificate carries liability insurance in
mcpcet to the airrnft wW in the amounts shown below-
MRCRAFT ROOMMATION A" M"E
C-FRAD Robinson, R22 BETA
►utwctfAMTY I ►AW"K;ERUAM It V
SI,06~,000.00 i Seats Qa 5300,M Per Seat
This Certificate is subject to the terms and conditions of the Policy
e
p.2
was
Page 14 of 157
Agenda Item # 4b) - 9:10 a.m. Faith Orlando, Manager, Resource Development, Ho...
MOY-05-21DW TUE) 16:55 JC Mitchell Insurance (FRX)705 721 1556 P.001/001
61d -
I T Is ear rate sued ns a mahara(n ortne on on an canton no rights upon ca aria o or ana mposaa no 166% on I
o neuron.
This eadj6catadoes notamend,odandor alter theowara traNorded the policies below,
i NS i o► t ANPIM-141 APPR SO ~1913RO ER~~ F~1.f~E',I a3nn HA~II7aNArr;rN tUCR3 lli #~N 1 1
Hospice Simcoe J. G, Mitchell Insurance Group Inc.
336 Punotonguit hono Rd. R.R.#1 431 sayvlew Or. Unit 1
Barrie, ON Barrio, Ontario LAN BY2
L4M 7C2 Brokers cllant to : HOS900
This late certify thatthe pallGos of Insurance Ileted below have been Issued to the insured nomad abovo farlhe policies porlod Indicatod notwithstanding
any roqulrcmen4 term or condition of any wrttract or other documenrw)th respect w which thi► cordOcota may be Issued or may port Ira Tha Inourancu
afforded by the policies described herein Is subject to all the terms, exclusions and conditions of ouch policies.
14&ITgSHOWN MAY RAVI aE,ry REDUFV I3y PAIL CLAIMS
Cemmarcial Ganoral Liability
CWimd Made OR I~ t; mminca Ing Ins. Company of
Canada•CommorcJai
X Pradutds andior complated opore"ond b Q720AQB8
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Page 15 of 157
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Agenda Item # 5a) - Nottawasaga Valley Conservation Authority meeting, minutes o...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING 03/09
r Friday March 13, 2009
MINUTES
Location:Tiffin Centre for Conservation - John L. Jose Environmental Learning Centre
PRESENT:
Chair: Walter Benotto
Vice Chair: Joan Sutherland
MEMBERS:
r Rick Archdekin
Mary Brett
Orville Brown
Mel Coutanche
Reg Cowan
Terry Dowdall
Tom Elliott
Garry Matthews
John McKean
Rick Milne
Gord Montqomery
Fred Nix
Gerald Poisson
Ron Simpson
Barry Ward
Percy Way
I
REGRETS:
Chris Carrier
Sonny Foley
Ron Henderson
Ralph Houqh
I Brian Mullin
Cal Patterson
Bill Van Berkel
Robert Walker
Town of Shelburne
Town of New Tecumseth
Town of Wasaqa Beach
Township of Adlala-Tosorontio
Township of Clearview
Township of Oro-Medonte
Township of Springwater
Township of Essa
Township of Springwater
Township of Melancthon
Town of the Blue Mountains
Town of New Tecumseth
Township of Mulmur
Town of Mono
City of Barrie
Town of Bradford West Gwillimbury
City of Barrie (arrived at 9:50 a.m.)
Township of Amaranth
Town of Collinqwood
Town of Collinqwood
Township of Essa
Township of Oro-Medonte
Municipality of the Grey Hiqhlands
Town of Wasaqa Beach
Town of Innisfil
Township of Clearview
STAFF PRESENT:
CAO/Secretary-Treasurer
Manager of Administration and Human Resources
Communications/Public Relations Assistant
Director of Land Operations & Stewardship Services
Director of Planning
Director of Engineering and Technical Services
RECORDER: Laurie Barron, Executive Assistant
Wayne Wilson
Susan Richards
Kim Garraway
Byron Wesson
Chris Hibberd
Glenn Switzer
Page 25 of 157
Agenda Item # 5a) - Nottawasaga Valley Conservation Authority meeting, minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 03-09 13 March, 2009 Page 2 of 4
1. CALL TO ORDER
Chair Walter Benotto called the meeting to order at 9:15 a.m.
2. MOTION TO ADOPT AGENDA
RES.#1 MOVED BY: Joan McKean SECONDED BY: Percy Way
RESOLVED THAT: The Agenda for Board of Directors meeting #03/09 dated 13 March,
2009 be adopted.
Carried;
3. PECUNIARY INTEREST DECLARATION
None declared
4. MINUTES
4.1 Minutes of the Board of Directors Meeting 02/09, dated 13 February, 2009.
Fred Nix requested that the weighted vote percentage for Resolution #12 & #13
be recorded in the minutes.
RES.#2 MOVED BY: Percy Way SECONDED BY: Garry Matthews
RESOLVED THAT: The Minutes of the Board of Directors Meeting 02/09 dated
13 February, 2009 be approved as amended.
Carried;
4.2 Draft Minutes of the Executive Meeting 03/09, dated 27 February, 2009.
RES.#3 MOVED BY: Garry Matthews SECONDED BY: John McKean
RESOLVED THAT: The Draft Minutes of the Executive Meeting 03/09 dated 27
February, 2009 be received.
Carried;
5. BUSINESS ARISING FROM MINUTES
Fred Nix advised that as a result of the Board of Director Minutes 02/09 Res.#18, he
received a phone message from Susan Antler, Chair of the Grist Mill Committee
expressing her concern over Essa Township requesting co-ownership of the Utopia
Conservation Area. Under the current lease the Grist Mill Committee is responsible for
the maintenance of the property. This has put the Grist Mill Committee in a quandary as
to the long term plans for the Grist Mill.
Wayne Wilson, CAO/Secretary-Treasurer stated that discussions with Essa Township
are in the early stages and that the NVCA is working with Essa Township on a concept.
There has been no decisions made and further that it is his understanding that Essa
Township is not interested in the Grist Mill but rather the Utopia Conservation Area.
Deputy Mayor Terry Dowdall, member from Essa confirmed that the Township has no
interest in the Grist Mill.
Page 26 of 157
Agenda Item # 5a) - Nottawasaga Valley Conservation Authority meeting, minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 03-09 13 March, 2009 Page 3 of 4
STAFF REPORTS
6. REPORT OF THE DIRECTOR OF PLANNING
6.1 Permits for Ratification
RES.#4 MOVED BY: Garry Matthews SECONDED BY: Percy Way
RESOLVED THAT: The Permits/Approvals issued by staff for the period February 6,
2009 to March 5, 2009 be approved.
Carried;
REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES
AND THE COMMUNICATION/PR ASSISTANT
7.1 Communications Report for the month of February 2009
RES.#5 MOVED BY: John McKean SECONDED BY: Garry Matthews
RESOLVED THAT: The Communications report for the month of February 2009 be
received.
Carried;
7.2 Communication/Administration Report - 50th Anniversary Ad Hoc
Committee
RES.#6 MOVED BY: Tom Elliott SECONDED BY: Orville Brown
RESOLVED THAT: The following two (2) Board members be appointed to the 50th
Anniversary Ad Hoc Committee: Joan Sutherland and Rick Milne.
Carried;
8. REPORT OF THE CAO/SECRETARY TREASURER
8.1 NVCA Board Member Reduction
RES.#7 MOVED BY: Rick Milne SECONDED BY: Tom Elliott
WHEREAS: Staff presented a report to the Executive Committee on February 27/09 to
consider reducing board members to one member per municipality eligible for multiple
members, as per the Conservation Authorities Act Section 2.0; and,
WHEREAS: The Executive received the report and directed staff to seek approval of the
Board of Directors to consult with municipalities having 2 members on the advisability of
going to a one member per municipality system; therefore,
BE IT RESOLVED: That the Board of Directors directs staff to consult with 2 member
municipalities and report back to the Board of Directors with recommendations.
Motion Defeated;
NEW BUSINESS
Gord Montgomery questioned staff on the file names attached to the agenda items on
the NVCA web site. The items are listed under the proper name but when downloaded
to the computer they assume the name on the dynamic list associated with the IT
department file titles.
Page 27 of 157
Agenda Item # 5a) - Nottawasaga Valley Conservation Authority meeting, minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 03-09 13 March, 2009 Page 4 of 4
Laurie Barron, Executive Assistant advised that she would contact the County to inquire
if the file names associated with the dynamic list can be changed. At the time of
preparing these minutes, staff has heard back from the County and in fact the name title
and sequence cannot be changed. The user is encouraged to assign the name of the
file while downloading the file to his/her computer. It is hoped in the near future that
there will be a wireless connection available for lap top users at the Jose Building
allowing them to access the material directly from the web site at the time of the
meeting.
10. CORRESPONDENCE
(a) Conservation Ontario letter dated Feb 6/09 to the Accessibility Directorate of
Ontario re: Proposed Accessible Information Communications Standard
Conservation Ontario Committee of the Whole Reports
(b) Feb 9/09 -Back to Nature -Environmental Education Advocacy
(c) Feb 12/00 - Update on Ontario Low Water Response Program
(d) Feb 17/09 - Ducks Unlimited Canada Wetland Valuation Project
(e) Feb 18109 - Watershed Stewardship
(t) Feb 18/09 - 2009 Trails Open Proposal for CO and CAs
(g) Feb 18/09 - Marketing and Communications update
(h) Mar 21/09 - Proposed amendments to the Conservation Authorities Act under Bill
150 `Green Enerav and Green Economv Act. 2009"
RES.#8 MOVED BY: Reg Cowan SECONDED BY: Fred Nix
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
FUTURE MEETINGS
EXECUTIVE COMMITTEE - March 27, 2009
SPRING TONIC - April 4 & 5, 2009 (9:00 a.m. to 4:00 p.m.)
SPRING CANOE TRIP WITH FRIENDS OF MINESING WETLANDS- April 4, 2009
BOARD OF DIRECTORS -April 17, 2009
ADJOURN TO ADVISORY COMMITTEES
RES.#9 MOVED BY: Reg Cowan SECONDED BY: Fred Nix
RESOLVED THAT: This meeting adjourn at 9:50 a.m. to meet again at the call of the
Chair.
Walter Benotto, N.V.C.A. Chair
Dated this day of
Wayne R. Wilson, CAO/Secretary-Treasurer
, 2009
Page 28 of 157
Agenda Item # 5b) - M. Aileen Carroll, Minister Responsible for Seniors, corresp...
Minister
Responsible for
Seniors
e Floor, Mowat Block
900 Bay Street
Toronto ON WA 112
Tel: (416) 325-1660
Fax: (416) 325-1726
Ministre deleguee
aux Affaires des
personnes agdees
5° etage, edifice Mowat
900, rue Bay
Toronto (Ontario) WA 112
Tel: (416) 325-1660
Telec: (416) 325-1726
Dear Mayor or Reeve:
I am writing to ask that you consider officially proclaiming June as Seniors' Month in your
community.
June 2009 marks the 25th anniversary of Seniors' Month in Ontario. This year's theme is
"Creating Age-Friendly Communities". The theme celebrates Ontario's seniors and recognizes
the tremendous contributions they make to our communities.
Teamwork by local businesses, non-profit groups, municipalities and individual residents assists
the creation of Age-Friendly Communities. To find out more about making your community age-
friendly, please visit the Ontario Seniors' Secretariat website at www.ontarioseniors.ca.
I encourage you to honour local seniors by attending and hosting events in your communities.
Please let us know how you are planning to celebrate Seniors' Month so we can promote your
event on our website calendar. You will find an Event Notice Form on our Seniors' Month 2009
pages at www.ontarioseniors.ca.
Please also mark your calendars for June 15: World Elder Abuse Awareness Day.
By wearing something purple that day, we will demonstrate that we are united in the belief that
elder abuse cannot be tolerated. For more information, visit the International Network for the
Prevention of Elder Abuse website at www.inoea.net/weaad.html.
For your convenience, a sample proclamation is enclosed for your consideration. Please advise
us if you will be honouring seniors in your community this June. You can contact us by e-mail,
at seniorsmonth@ontario.ca.
Thank you for your interest in honouring Ontario's seniors.
Yours truly,
4A~fleen Carr
Minister
Enclosure
Page 29 of 157
Agenda Item # 5c) - Lake Simcoe Regional Airport Commission, minutes of meetings...
LakeSimcoe
Regional -+i 0; a,i IN N/ E D
MINUTES OF A MEETING APR ? 1 7009
of the
LAKE SIMCOE REGIONAL AIRPORT COMMISSION OAO-MEIDONI E
HELD ON THURSDAY FEBRUARY 19, 2009 # TOWNSHIP ~ -
IN THE NEUFELD ROOM AT THE
TOWNSHIP OF ORO MEDONTE ADMINISTRATION CENTRE
In Attendance:
Commissioners: T. Allison Staff: D. James, City of Barrie
R. Hough
L. Leach
J. Lehman Guests: H. Hughes (part)
P. Mulrooney R. Dunn (part)
CALL TO ORDER
The meeting came to order at 7:15 p.m. and was chaired by L. Leach.
1.0 DECLARATION(S) OF PECUNIARY INTERESTISI OR CONFLICTS OF INTEREST(S)
L. Leach opened the floor for declarations of pecuniary interest(s) or potential conflict(s) of
interest(s). None were declared.
2.0 MINUTES OF THE JANUARY 15. 2009 COMMISSION MEETING
2009-AC-03 MINUTES OF THE JANUARY 15, 2009 COMMISSION MEETING
Moved by: P. Mulrooney
Seconded by: J. Lehman
That the minutes of the January 15, 2009 Commission meeting be approved, as
presented.
3.0 BUSINESS ARISING FROM THE MINUTES
CARRIED
i) The Build Canada Fund application was not approved. There was Federal support
however the Province did not support the application. The reasons for not supporting the
Airport's application appear to be that Barrie, a municipality with a population over
100,000, would benefit from the project and a perception that the application was
inconsistent with the Places to Grow policy statement.
Mayor Hughes and R Dunn attended a meeting today with an Assistant Deputy Minister
and a Director with the Ministry of Agriculture and Food and Rural Affairs the M Provincial
Ministry administering the Build Canada Fund. They presented a briefing note outlining
the benefits of the project and the process used to develop the application.
Mayor Hughes and R Dunn are attempting to arrange meetings with other Provincial
Ministers in the immediate future.
It was agreed that that other funding sources should be pursued, such as proposed
Economic Stimulus Programs.
Page 30 of 157
Agenda Item # 5c) - Lake Simcoe Regional Airport Commission, minutes of meetings...
P. Mulrooney will compose a list of potential airport users that would benefit from
improvement at the Airport (OPP, Orang, Weatherwise, etc.) and they will be contacted to
provide support letters for the proposed improvements.
iii) Mayor Hughes and R Dunn advised there have been no discussions with the City of
Barrie since December in regard to a new Governance structure.
4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT
i) D. James provided the Capital Works and Construction Update of November 14, 2008.
ii) The fire water system is operational. Holdback to the Contractor has not been released.
Weatherwise Aviation indicated they could not meet the end of January deadline and
were to confirm in writing. Nothing has been received to date.
iii) The aerial imagery and the base drawing prepared for the Runway Extension Study were
reviewed briefly. The Consultant is working on the Airport Attestation and then runway
extension alternatives. A decision on proceeding as certified or registered will be required
in the foreseeable future.
5.0 FINANCIAL
1) No discussion.
6.0 CORRESPONDENCE
i) No discussion.
7.0 2008 & ONWARD PRIORITES
There was a discussion regarding the need to update the Airport Master Plan so that future
development is properly planned. It was agreed that while this is a priority a Master Plan update
has to wait until a new governance structure is in place.
8.0 MEETING(S)
The next Commission Meeting is scheduled for Thursday March19, 2009 at 7:00pm.
9.0 ADJOURNMENT
MOTION: Moved by J. Lehman, seconded by P. Mulrooney.
2009-AC-04 THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at
8.30 p.m."
CARRIED
Recording Secretary, LSRA Commission
Distribution:
Commission Members
Finance Department, City of Barrie
1. Brown, City Manager, City of Orillia
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
L. LE6ch
President, LSRA Commis ion
Clerk's Office, Township of Oro-Medonte
B. Stanton, MP
P. Brown, MP
Hon. A. Carroll, MPP
G. Dunlop, MPP
2
Page 31 of 157
Agenda Item # 5C) - Lake Simcoe Regional Airport Commission, minutes of meetings...
Lake5imcoe
Regional `V s.
MINUTES OF A MEETING
of the
LAKE' SIMCOE REGIONAL AIRPORT COMMISSION
HELD ON THURSDAY MARCH 19, 2009
IN THE NEUFELD ROOM AT THE
TOWNSHIP OF ORO MEDONTE ADMINISTRATION CENTRE
In Attendance:
Commissioners- T. Allison M Staff: James, City of Barrie
J. Crawford M. Drumm, APM
L. Leach
J. Lehman
M. Prowse
Regrets: P. Mulrooney
CALL TO ORDER
The meeting came to order at 7:10 p.m. and was chaired by L. Leach.
1.0 DECLARATION/S) OF PECUNIARY INTERESVSI OR CONFLICTS OF INTEREST(S)
L. Leach opened the floor for declarations of pecuniary interest(s) or potential conflict(s) of
interest(s). None were declared.
2.0 MINUTES OF THE FEBRUARY 19.2009 COMMISSION MEETING
2009-AC-05 MINUTES OF THE FEBRUARY 19, 2009 COMMISSION MEETING
Moved by: J. Lehman
Seconded by: J. Crawford
That the minutes of the February 19, 2009 Commission meeting be approved, as presented.
3.0 BUSINESS ARISING FROM THE MINUTES
CARRIED
I) It was confirmed that the first intake of the Building Canada fund had had been closed
and that the second intake was scheduled for August 2009. Notwithstanding the plans to
apply for the second intake of the BCF, J. Crawford indicated that the Mayors of the
partnering municipalities as well as senior staff are continuing to work with Provincial
representatives in an effort to secure funding. J. Crawford also noted that discussions are
ongoing with the Federal government seeking alternative funding measures, while
continuing to pursue the next intake of the BCF. There was also some discussion
regarding potential funding stemming from the G8 Summit scheduled for 2010.
ii) J. Lehman provided an update regarding the governance structure. It was reported that
various models are being contemplated while considering the airports and the
municipalities' short and longer-term goals. The process is indeed moving in a positive
and progressive manner with a draft proposal anticipated for presentation at the April
Commission meeting.
Page 32 of 157
Agenda Item # 5c) - Lake Simcoe Regional Airport Commission, minutes of meetings...
4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT,
D. James provided the Capital Works and Construction Update of March 13, 2009
5.0 FINANCIAL
The final draft of the 2009 Operating Budget was presented. Staff reviewed that without the
completion of the governance structure, the apportionment percentages are not known. Staff also
noted that the budget as presented does not include any of the monies forming part of the
Building Canada Fund and is strictly the normal operating and capital allotment. Staff was given
direction to forward the budget to the Treasurer's of the partnering municipalities.
2009-AC-06 2009 AIRPORT BUDGET
Moved by: J. Lehman
Seconded by: J. Crawford
That the 2009 Airport Budget be approved, as presented.
6.0 CORRESPONDENCE
CARRIED
i) All correspondence presented, was reviewed.
ii) As a result of a confidential personnel matter, staff was excused from the meeting and the
following motion was passed.
2009-AC-07 CLOSED SESSION
Moved by: J. Lehman
Seconded by: T. Allison
That the Lake Simcoe Regional Airport Commission be authorized to enter into Closed
Session at 8:06 p.m. to discuss a confidential personnel matter.
CARRIED
2009-AC-08 ARISE FROM CLOSED SESSION
Moved by: J. Lehman
Seconded by: M. Prowse
That the Lake Simcoe Regional Airport Commission arises from Closed Session at 8:12
pm.
2009-AC-09 CONFIDENTIAL REPORT
CARRIED
Moved by: M. Prowse
Seconded by: J. Lehman
That the Lake Simcoe Regional Airport Commission authorizes the recommendation
stemming from the verbal report regarding the confidential personnel matter.
8.0 MEETING(S) CARRIED
The next Commission Meeting is scheduled for Thursday April 16, 2009 at 7:00pm.
2
Page 33 of 157
Agenda Item # 5c) - Lake Simcoe Regional Airport Commission, minutes of meetings...
9.0 ADJOURNMENT
2009-AC-10 ADJOURNMENT
Moved by, J. Crawford
Seconded by- M. Prowse
That the Lake Simcoe Regional Airport Commission meeting adjourns at 8:15 P.M.
-
M.
I
Recording Secretary, LSRA Commission
Distribution:
Commission Members
Finance Department, City of Barrie
1. Brown, City Manager, City of Orillia
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
L. Lea~-
President, LSRA Commission
CARRIED
Clerk's Office, Township of Oro-Medonte
B. Stanton, MP
P. Brown, MP
Hon. A. Carroll, MPP
G. Dunlop, MPP
Page 34 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 1 of 5
DATE: February 12, 2009 LOCATION: Midland Public Library Boardroom
PRESENT: A. Campbell, V. Barycky, G.A. Walker, B. Desroches, V. Nihill, R. Hackney, P. File, J. LeFebvre,
C. Moore
REGRETS: J. Swick GUEST:
STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO
ITEM ISSUE ACTION
Call to Order
G.-A. Walker called the meeting to order at 7:02 p.m.
2. Approval of the agenda
4. Business arising from the minutes
4.1 Choice of a Fundraiser - Freda Kemp
7. New Business
7.1 Epilepsy Awareness
Moved by: J. LeFebvre
Seconded by: V. Barycky
That the agenda be approved, as amended. CARRIED
3. Approval of the minutes of the previous meeting
Moved by: C. Moore
Seconded by: J. LeFebvre
That the minutes of the Board meeting held on January 15, 2009 be approved. CARRIED
4. Business arising from the minutes
4.1 Choice of a Fundraiser - Freda Kemp
B. Molesworth stated that he had received several e-mails from Board
members indicating concerns and asking him to seek clarification on a
number of points from the potential fundraisers regarding their fees. He
spoke to F. Kemp and she was going to be in the area on the day of this
meeting, so he invited her to attend and answer the questions herself.
The majority of questions centered around her fee and its structure.
Would she be willing to work on commission instead of charging
$5,000.00 a month? Was the $5,000.00 fee negotiable?
Page 35 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 2 of 5
DATE: February 12, 2009 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
4. Business arising from the minutes - continued
In answer to the fee vs. commission question, F. Kemp responded by
saying she is a member of Imagine Canada. This is a professional
organization that used to be known as the Canadian Centre for
Philanthropy. She subscribes to their ethical code which states that no
commission shall be charged so that all funds raised go to the project not
the fundraiser. She charges a fee for her time and expertise. It also covers
her costs for commuting and accommodation. The only way her fee couli
be negotiable would be if she worked fewer days in a month. Although
her stated work schedule was approximately 2 1/2 days every other week,
she would meet with B. Molesworth to set this out. At the beginning, she
might work every week.
The other questions from the Board had to do with their concern over
how successful the campaign would be during these difficult economic
times and finding key community volunteers to head up the fundraising
drive. F. Kemp reviewed the approach she would take, applying for
government grants, identifying donors in the community that love the
Library and suggesting that donors might make a donation spread over 5
years. B. Molesworth thanked F. Kemp for coming and explaining her
case.
After F. Kemp left, B. Molesworth told the Board that he had spoken
with Mayor J. Downer about A. Arlette, the other fundraiser being
considered. Mayor Downer worked with A. Arlette on the Physician
Recruitment campaign and had good things to say about him. A thorough
discussion followed about the cost of the fundraiser and the possibility of
Staff involvement. In the end, it was agreed that we need someone with
her experience to run the campaign. If we take a piecemeal approach we
could end up in trouble. B. Molesworth will check F. Kemp's references.
G.-A. Walker asked for a motion.
Moved by: A. Campbell
Seconded by: J. LeFebvre
That the Board approve the appointment of Freda Kemp as the fiuidraiser for the
Library expansion project, as long as her references are acceptable. CARRIED
Page 36 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 3 of 5
DATE: February 12, 2009 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
4. Business arising from the minutes - continued
4.2 IFOA
B. Molesworth spoke with the Director of the International Festival of
Authors, who is very positive about a series of readings taking place in
Orillia, Barrie and Midland. They hope to have some advertising
available by early summer and then later on announcing the names of the
authors. The IFOA will also make the application for the funding on our
behalf. They are able to find out how much they can receive and then
they apply for that amount. They will provide us with the advertising and
then B. Molesworth will take what they have prepared to the local
newspapers and ask for free space. There should not be any out of pocket
expenses for the Library. B. Molesworth will be speaking with them
again next week.
5. Approval of the accounts
Moved by: A. Campbell
Seconded by: C. Moore
That the accounts for the month of January 2009 totalling $35,467.47
be approved. CARRIED
6. Reports of Board Committees
6.1 Finance Committee
A. Campbell distributed the Library Financial Statement for the Month
Ending January 31, 2009. He noted that a few lines seem to be high but
they are items that are once or twice a year charges. P. File asked how
monies received through fundraising would be tracked. B. Molesworth
answered that they would flow into the Capital Fundraising Revenue line
and would show over and above other monies already received for the
expansion project.
6.2 Fundraising Committee
Already discussed under item 4.1 of the agenda.
Page 37 of 157
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MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 4 of 5
DATE: February 12, 2009 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
6. Reports of Board Committees - continued
6.3 Building Committee - Progress Report
B. Molesworth circulated a very detailed monthly report provided by the
contractor, Monteith. The whole project initially was projected to take 14
months, however, they are already 3 weeks behind. Some hazardous
materials were found in the old fiction room, i.e. lead paint, and there is
asbestos in the ceiling tiles in the Reference Department. Waiting for the
consultants report about this held things up.
It was decided that a two part approach would be best, so the lead based
paint will be removed from the Fiction Room first so that it can be safely
demolished. The removal of the ceiling tiles in the Reference Department
will not be done until we have moved out into the expansion. The other
delay was in getting the new electrical supply into the building. The
original plan had to be abandoned due to the Town's plan to put in new
sewer and water under Easy Street. A transformer will now be put in the
parkette. We will have to look at landscaping around it. The contractor
has suggested some ways of making up time. The new fire exits are in
place and the old fire escape was removed today, so progress is being
made. V. Barycky spoke with one of the Library Staff about a perception.
on the public's part, that they might think we are closed. It was suggested
that perhaps a sign could be put up on the scaffolding saying we are open
B. Molesworth will look into it.
6.4 Report from the Friends
B. Molesworth reported that the Friends have taken on the task of
running a raffle in support of the Garden Tour. They will also be
approaching local merchants about sponsorships. A. Aneroussos is
working on the ticket/map for the tour. It has presented some challenges
as the locations of the gardens are spread out over a large geographical
area.
Page 38 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 5 of 5
DATE: February 12, 2009 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
7. New business
7.1 Epilepsy Awareness
B. Molesworth informed the Board that March is Epilepsy Awareness
month. To this end, they would like to illuminate significant buildings in
their official colour, which is purple. A request was sent from them to
Midland Council who in turn suggested that they partner with the B.I.A.
It was suggested that the Library be illuminated. We have large spotlight
on the front lawn and B. Molesworth has contacted Walker's Electric
about whether Mylar would be heat resistant enough to be used. The
answer was yes. There will be a publicity campaign explaining why the
purple lighting is being used. The Board agreed with the initiative.
8. Information
8.1 Chief Librarian's Report
B. Molesworth reported that Staff looked at another ILS (Integrated
Library System) today, so we have another one to put into the mix for
selection. The big decision is whether to go with off the shelf or an Open
Source system. Georgian College, which runs Symphony, the new
SirsiDynix product, and the Hanover Public Library consortium, which
runs Koha, an open source system, have both invited us to come and see
their systems in operation.
9. Adjournment
Moved by: V. Nihill
That the meeting be adjourned at 8:17 p.m.
J
Chairman of the Board
L
_Qo
Chief Librarian
Page 39 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 1 of 4
DATE: March 12, 2009 LOCATION: Midland Public Library Boardroom
PRESENT: A. Campbell, V. Barycky, G.A. Walker, J. Swick, V. Nihill, R. Hackney, P. File,
J. LeFebvre
REGRETS: B. Desroches, C. Moore GUEST:
STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO
ITEM ISSUE ACTION
1. Call to Order
G.A. Walker called the meeting to order at 7:03 p.m.
Approval of the agenda
Additions:
8. Information
8.3 3rd Generation Public Libraries
Moved by: J. LeFebvre
Seconded by: V. Barycky
That the agenda be approved, as amended. CARRIED
3. Approval of the minutes of the previous meeting
Moved by: V. Nihill
Seconded by: A. Campbell
That the minutes of the Board meeting held on February 12, 2009 be approved. CARRIED
4. Business arising from the minutes
4.1 IFOA
B. Molesworth sent the information about the venues and media outlets
to the Business Manager of the International Festival of Authors. They
responded thanking him for this and will be in touch. Planning is
ongoing. The event will be held the weekend of October 24tH
5. Approval of the Accounts
A Campbell, Finance Chair, commented that the amount $202,378.80 is higher
than normal but this, of course, is due to the construction project.
Moved by: A. Campbell
Seconded by: J. Swick
That the accounts for the month of February 2009 totalling $202,378.80
be approved. CARRIED
Page 40 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 2 of 4
DATE: March 12, 2009 LOCATION: Midland Public Library Boardroom
ITEM ISSUE
6. Reports of Board Committees
6.1 Finance Committee
A. Campbell distributed the Library Financial Statement for the Two
Months Ending February 28, 2009. 21.77% of the Operating Budget has
been spent due to single annual payments that have already been paid.
This should average out over the year. B. Molesworth informed the
Board that he now has the 2008 year end financials. We returned an
Operating surplus of $12,532.00 and a deficit of $148,000.00 in the
Capital budget due to the start of construction.
6.2 Fundraising Committee
B. Molesworth reported that the Fundraiser, Freda Kemp, has been in a
couple of times and has spoken with Board members and some members
of the community in her efforts to identify potential donors and
committee members to work with her. Through this process she has been
given more names of people that might be willing to help. She has
drafted an application to the Rural Economic Development Grant
programme and is looking at 2 or 3 other grants that we might apply for.
G.A. Walker commented that F. Kemp is going to want some help from
the Board.
B. Molesworth then read a letter to the Board dated March 6, 2009
regarding a private donor's earlier commitment to the expansion project.
B. Molesworth has spoken with Town of Midland Mayor, James
Downer and CAD, Ted Walker about this matter. They have asked him
to try to set up a meeting in order to gain an understanding the donor's
concerns. A discussion ensued regarding the chronology of events
leading to this point. B. Molesworth will keep the Board informed.
6.3 Building Committee - Meeting/Progress/Schedule
B. Molesworth reported a lot of progress on the building site. He is in
receipt of the 2nd progress report from the contractor but it doesn't
include this week's work. The power supply to the building has been
changed over to the new transformer. B. Molesworth suggested that
there should probably be a Building Committee meeting about furniture
and finishings and to look at the schedule for closing at the end of the
year. He has already checked with the Mayor about the potential date
and time of Wednesday, March 18, 2009 at 2:15 p.m. The Board
members sitting on the Building Committee agreed with this.
ACTION
Page 41 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 3 of 4
DATE: March 12, 2009 LOCATION: Midland Public Library Boardroom
ITEM
ISSUE
ACTION
6. Reports of Board Committees - continued
6.4 Report from the Friends of the Midland Public Library
The Friends met with the Garden Tour Committee yesterday and will be
meeting again at the end of this month. The 3rd version of the map/ticket
and posters are being prepared for that meeting. The tickets should go on
sale around the beginning of May, so advertising will start toward the
end of April. 600 tickets will be printed.
7. New business
7.1 Bill 128
B. Molesworth outlined the history behind Bill 128 which is currently at
2"d reading in the Provincial Legislature. It is a Conservative member's
bill that, if passed, would require school and public libraries to put
filtering software on all public internet computers. B. Molesworth has
been receiving e-mails from other Library organizations that are
concerned about this issue. The City Council of Cambridge, ON has
passed a motion saying that all public libraries should use filtering
software and are in the process of lobbying other municipalities to do the
same. R. Hackney stated that Midland Town Council had not received
anything from Cambridge as yet. B. Molesworth stated that filtering
computers, used by adults, is very difficult and there are many examples
of how it doesn't work. In the new Children's department there will be
computers set aside for children, so perhaps we could try to filter these
but parents must also be vigilant. One of the other problems raised is
that people are operating under a false sense of security if they think
their children are completely protected. Library Staff do not act "in locus
parentus". B. Molesworth will keep the Board informed of any
developments.
7.2 Letter to Council re: SOS
B. Molesworth read a draft of a letter that he wrote that he would like
the Board to send to Council in support of the Simcoe Outreach Service.
The Library has noticed a positive effect in this building since they have
been working in the downtown area. R. Hackney and P. File indicated
that a good, positive letter to Council can't hurt. Council is trying to
find funding and is also encouraging S.O.S. to find funding. A motion
was proposed.
Page 42 of 157
Agenda Item # 5d) - Midland Public Library Board, minutes of meetings held on Fe...
APR 3 0 2009
ORO-MEDONTE
OV"J'SHIP MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 4 of 4
DATE: March 12, 2009 LOCATION: Midland Public Library Boardroom
ITEM ISSUE
7. New Business - continued
Moved by: V. Nihill
Seconded by: J. LeFebvre
I move that the letter of the 12'h from the Board to Mayor and Council re
downtown S.O.S. be sent.
8. Information
8.1 Chief Librarian's Report
Adopted as circulated.
8.2 Correspondence - Maria Drabble
B. Molesworth read a copy of an e-mail that was sent from Ms. Drabble
to Councilor Stephan Kramp telling him how much she appreciates the
Library service in Midland. She is a relatively new retiree to this area.
8.3 3rd Generation Public Libraries
B. Molesworth reported that the Ontario Government has released a
report - Third Generation Libraries - which discusses how Libraries
might look in 2020. It is optimistic about the opportunities for Libraries,
by incorporating new technologies with traditional service, to continue
to serve the community. It predicts that the Libraries of 2020 will
`respond to a new social, technological and economic environment while
keeping their enduring values'. B. Molesworth has a copy of a 3 page
synopsis of the report and can direct any interested Board Member to the
whole report on request.
Adjournment
Moved by: J. Swick
That the meeting be adjourned at 7:50 p.m.
~ALVILC~
Chairman of the Board
Chief Librarian
ACTION
CARRIED
Page 43 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
LAKE SIMCOE REGION CONSERVATION AUTHORITY
MEETING NO. BOD-03-09
Friday, March 27", 2009
Holiday Inn - Barrie
20 Fairview Road, Barrie, ON
MINUTES
Board Members Present:
V. Hackson, Chair
Councillor B. Drew, Vice-Chair
Councillor S. Agnew
Mr. E. Bull
Councillor K. Ferdinands
Regional Councillor J. Grant
Councillor B. Huson
Councillor J. McCallum
Councillor J. O'Donnell
Councillor J. Rupke
Regional Councillor J. Taylor
Deputy Mayor G. Wauchope
Regrets:
Councillor G. Campbell
Mayor R. Grossi
Regional Councillor H. Herrema
Councillor E. MacEachern
Councillor A. Nuttall
Mayor R. Stevens
Mayor J. Young
Staff Present:
D. Gayle Wood, C.A.O./Secretary-Treasurer
B. Kemp, Director, Conservation Lands
M. Valcic, Director, Corporate Services
M. Walters, Director, Watershed Management
R. Baldwin, Manager,Watershed Science
J. Andersen, Sr. Fisheries Biologist
J. Brown, Lead Hand, Field Services
D. Fennell, Lead Hand, Field Operations
G. Casey, Coordinator, Board/CAO, Projects & Services
Guests:
Ms. K. Hargreaves-Massar, LSCF
R. El-Farhan, Louis Berger Group
T.Geddes, Cortel Group
L. Kot, Cortel Group
M. Palmer, Greenland Group
1. Donnell, Legal Counsel, Peat Farmers of Ontario
Representatives: East Gwillimbury Peat Farmers
Representatives: Durham Peat Farmers
Representatives: Whitchurch Stouffville Peat Farmers
DECLARATIONS OF PECUNIARY INTEREST
None indicated for the record of this meeting.
APPROVAL OF AGENDA
Moved by: B. Drew
Seconded by: J. Grant
BOD-036-09 RESOLVED THAT the content of the Agenda for the March 27`n,
2009 meeting of the LSRCA Board of Directors be approved as
revised to include the "Tabled Items and Other Business"
agenda.
CARRIED
ADOPTION OF MINUTES
(a) Board of Directors
Moved by: J. Rupke
Seconded by: J. Taylor
BOD-037-09 RESOLVED THAT the minutes of Board of Directors Meeting No.
BOD-02-09, held on February 27', 2009, be adopted and
approved as printed and circulated.
CARRIED
Page 44 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD-03-09
March 27'h, 2009 - Minutes
Paqe 2 of 7
(b) Administrative Committee
Councillor Agnew requested clarification related to the Board's approval of the
Administrative Committee minutes.
It was clarified that the full Board is approving only the recommendations within the
minutes and are not approving the content related to discussion, questions, etc. It
is the role of the members of the Administrative Committee to review such content
for errors and omissions.
As the Board requested further discussion regarding the Administrative Committee
minutes they were moved to "Other Business".
IV ANNOUNCEMENTS
(a) Lake Simcoe Conservation Foundation
Karin Hargreaves-Massar, Lake Simcoe Conservation Foundation provided the
Board with a verbal update on the planning progress of the Lake Simcoe
Conservation Foundation's 21St Annual George R, Richardson Dinner. Ms.
Hargreaves-Massar advised that the current ticket sales are at 217 with a goal to
sell 500. Further, the Foundation has secured $41,000 of the $70,000 in
sponsorship funding.
In addition, Karin advised that the Foundation is still accepting items for both the
silent and live auction events.
(b) Environmental Enforcement Activitv - Township of Ramara
Councillor John O'Donnell extended thanks to the LSRCA staff regarding the
decision of the Provincial Court to levy a fine against a developer in the Township
of Ramara for the alterationWestruction of provincially significant wetlands on their
property. Councillor O'Donnell advised that the Town appreciated the assistance of
LSRCA staff in this matter.
(c) LSRCA Staff Retirement
Mr. Doug Fennell, Lead Hand-Field Operations, after 37 years with the Lake Simcoe
Region Conservation Authority, will be retiring effective April 1, 2009. Mr. Fennell
was present at the meeting to receive a gift presented on behalf of the Board of
Directors.
Chair Hackson received approval from the Board to bring forward item Vll - Deputation -
Peat Farmers of Ontario.
VII DEPUTATIONS
(a) Peat Farmers of Ontario
Mr. lain Donnell, legal representative for the Peat Farmers of Ontario presented
before the Board of Directors regarding the peat harvesting operations in the Lake
Simcoe watershed. A copy of the Deputation was included with the agenda.
Page 45 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
LSRCA Board of Directors
Meeting No. BOD-03-09
March 27, 2009
Page 3 of 7
Mr. Donnell indicated that the peat farming industry wants to work with the Authority
The peat farmers understand the need to protect wetlands and do not want to
destroy the environment and have found that they are able to extract peat and
replace it with a better product that will provide better water re-charge benefits in the
area.
The CAO informed the Board that a meeting was held in 2008 with the Ministry of
Natural Resources, Authority staff, Authority legal counsel and Mr. Donnell. This
was a very productive meeting and there was some acknowledgement from MNR
that peat harvesting had not been thoroughly explored in terms of the generic
regulations. The Authority and the Ministry tried to work with the peat harvesting
industryto make some arrangements to allow existing applications to move forward.
The CAO recommended that in light of the current Lake Simcoe Protection Act and
proposed Lake Simcoe Protection Plan, that Mr. Donnell meet with representatives
at the staff level from the Ministry of the Environment, Ministryof Natural Resources
and LSRCA to engage in further dialogue.
Councillor Rupke expressed concern regarding not having the peat product
produced in Ontario. If this happens, the product, as it is now, will be brought in from
otherareas (ie Quebec, New Brunswick) and in some cases imported internationally
questioning how this productwill be monitored and regulated for content. Councillor
Rupke added that this situation needs to be seriously looked at by the Province.
The CAO advised that Authority staff are prepared to coordinate this meeting and
reminded the Board that the CA's mandate is the protection of wetlands.
Moved by: J. Rupke Seconded by: J. McCallum
BOD-038-09: RESOLVED THAT the Deputation provided by Mr. lain Donnell on
behalf of the Peat Farmers of Ontario be received; and
FURTHER THAT the Conservation Authority request a meeting
between the Peat Farms representative, the LSRCA, MNR, MOE
and other appropriate provincial ministries to further discuss the
impacts of provincial legislation on the peat industry as soon as
possible.
CARRIED
V PRESENTATIONS
(a) Cortel Group
The Board received Staff Report No. 14-09-BOD regarding the Town of Innisfil's
2010 Action Plan and a proposal put forward by the Cortel Group.
Mr. Terry Geddes from the Cortel Group provided a presentation regarding a
proposal for the LSRCA to participate in a project with the Town of Innisfil. Mr.
Geddes requested that the Board permit staff to engage in discussions in order to
determine their interest in pursuing this opportunity.
Page 46 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
O LSRCA Board of Directors
Meeting No. BOD-03-09
March 27, 2009
Page 4 of 7
Councillor Huson, indicating there is not sufficient information before the Board to
make such a decision, asked that this matter be deferred until further information
is available.
Councillor Grant suggested that this request is premature as the presentation had
notyet concluded and could possibly provide the information needed and requested
that the presenter be permitted to proceed.
The CAO advised that staff have had very preliminary discussions with the Cortel
Group and therefore the Staff Report before them is not as detailed as staff would
have liked. The CAO further advised that the presentation is before the Board in
order to consider the opportunity to participate in this project and to direct staff to
have further discussions, if appropriate, and report back to the Board of Directors.
Councillor Grant requested the Board move to Closed Session to discuss potential
legal issues regarding this proposal.
Moved by: J. Grant Seconded by: J. McCallum
BOD-040-09: RESOLVED THAT the Authority's Board of Directors move to
Closed Session to discuss confidential legal matters.
CARRIED
Moved by: J. Rupke Seconded by: J. O'Donnell
BOD-041-09: RESOLVED THAT the Board rise from Closed Session and report
their progress.
CARRIED
Moved by: J. Rupke Seconded by: J. O'Donnell
BOD-042-09: RESOLVED THAT Staff Report No. 14-09-BOD regarding Cortel's
Response to the Town of Innisfil's 2010 Action Plan be received;
and THAT the presentation provided by the Cortel Group be
received; and
FURTHER THAT staff be requested to obtain a legal opinion
regarding the Authority's involvement in the project and engage
in further discussions with the Town of Innisfil and the Cortel
Group to clarify information on this project and report back to
the Board of Directors.
CARRIED with 1 Opposed
Page 47 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
LSRCA Board of Directors
Meeting No. BOD-03-09
March 27, 2009
Page 5 of 7
(b) Best Management Practices Inventorv - Proiect Update
The Manager, Watershed Science provided a brief presentation regarding the Best
Management Practices Inventory project that the Authority has undertaken with
funding from watershed municipalities and the Federal government under the Lake
Simcoe Clean Up Fund. The purpose of this project is to identify Best Management
Practices opportunities around the watershed.
The Board congratulated staff on the great work done.
Moved by: B. Huson Seconded by: G. Wauchope
BOD-043-09: RESOLVED THAT the presentation provided by the Manager,
Watershed Science regarding the Best Management Practices
Project Update be received.
(c) PhoslockTM Update
Due to time limits of this meeting, the PhoslockT"' presentation was deferred to a
future meeting.
VI HEARINGS
There were no Hearings scheduled for this meeting.
VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item 5 was identified for separate discussion.
IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: B. Drew Seconded by: J. Grant
BOD-043-09: RESOLVED THAT the following recommendations respecting the
matters listed as "Items Not Requiring Separate Discussion" be
adopted as submitted to the Board and staff be authorized to
take all necessary action required to give effect to same.
CARRIED
1. Development, Interference with Wetlands and Alterations
to Shorelines and Watercourses Reaulation 179/06
Attached is the Development, Interference with Wetlands and Alterations to
Shorelines and Watercourses Regulation 179/06 Report.
(a) Schedule 1
BOD-044-09: RESOLVED THAT applications under Section 28 of the
Conservation Authorities Act and Ontario Regulation 179106 be
received for information.
Page 48 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
LSRCA Board of Directors
Meeting No. BOD-03-09
March 27, 2009
Page 6 of 7
2. Corresaondence
BOD-045-09: RESOLVED THAT the correspondence listed in the March 27th,
2009 agenda as item 2 (a) be received for information.
3. Monthly Communications Update
BOD-046-09: THAT the Monthly Communications Update, for the p e r i o d
February 1-28, 2009 be received for information.
4. Authorization to Direct Source Proiect Work
BOD-047-09: RESOLVED THAT Staff Report No. 15-09-BOD regarding
Authorization to Retain Louis Berger Inc. and Baird &Associates
to Undertake Refinement of Water Quality Targets, Catchment
Level Nutrient Analysis and Investigate the Potential for Sub-
basin Target Setting be received for information; and
THAT staff finalize a workplan and budget to Undertake
Refinement of Water Quality Targets, Catchment Level Nutrient
Analysis and Investigate the Potential for Sub-basin Target
Setting; and
FURTHER THAT the Authority's Board of Directors authorize the
Chairand CAO to enterthe Authority into a Professional Services
Agreement to undertake the workplan.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. Apmlication of Ontario Rea. 179/06
The Board dealt with Staff Report No. 16-09-BOD regarding the application of
Ontario Regulation 179/06 along the Lake Simcoe shoreline.
Moved by: B. Drew Seconded by: S. Agnew
BOD-048-09: RESOLVED THAT Staff Report No. 16-09-BOD regarding the
Application of Ontario Regulation 179/06 along the Lake Simcoe
shoreline be received; and
FURTHER THAT staff be authorized to administer permitting and
enforcement matters in accordance with Ontario Regulation
179/06 along the Lake Simcoe shoreline including those lands
and waters immediately adjacent to the shoreline below an
elevation of 219.15 MASL.
CARRIED
Page 49 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
LSRCA Board of Directors
Meeting No. BOD-03-09
March 27, 2009
Page 7 of 7
XI OTHER BUSINESS
(a) Administrative Committee Minutes
Moved by: J. McCallum Seconded by: K. Ferdinands
BOD-049-09: RESOLVED THAT the minutes of the Administrative Committee
Meeting No. 02-09-AC held on March 24, 2009, be approved as
printed.
XII CLOSED SESSION
No Closed Session items identified for this meeting.
XIII ADJOURNMENT
Meeting adjourned at 1:40 p.m. on a motion by J. Rupke.
original signed by. original signed by.
Councillor Virginia Hackson D. Gayle Wood, CMM III
Chair Chief Administrative Officer
Page 50 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
Announcements
(a) Lake Simcoe Conservation Foundation
Chair Hackson extended congratulations to the Foundation on another successful George R. Richardson Annual
fundraising dinner which was held on April 17, 2009. The Foundation is projecting they have raised approximately
$100,000 to help protect and restore Lake Simcoe and contribute to conservation education through programs at
the LSRCA.
(b) Introduction - New LSRCA Staff
The Board was introduced to two new members of the LSRCA Staff Team. Dr. Ben Longstaff, Science and
Research Coordinator and Ms. Shelly Cuddy, Hydrogeologist. Both Ben and Shelly are working with the
Watershed Management Division.
(c) Resianation - Mr. Mark Valcic. Director. Corporate Services
The CAO announced that Mr. Mark Valcic, Director, Corporate Services has accepted a position with the Town of
East Gwillimbury as General Manager, Corporate and Financial Services/Treasurer, and extended thanks to Mark
for his dedication and guidance over the past three and one half years with the Authority.
Mark took the opportunity to thank the CAO, Executive Management Team and staff for the opportunity to work
with them and extended a special thanks to the Board for their continuous support of the work the LSRCA is
doing in the watershed.
Presentation:
(a) Communication of 2008 Audit Results - Reoort to the Board of Directors
Representatives from Grant Thornton presented the Authority's 2008 Financial Audited Statements advising there
are no items of concern.
(b) Musselman's Lake Subwatershed Assessment and Stewardshio Oooortunities
The Board approved Staff Report No. 17-09-BOD and received a presentation from the Director, Conservation
Lands related to the project undertaken for Mussleman's Lake. The Director reviewed the process utilized to
address the concerns and issues with Musselman's Lake and presented an overview of the next steps in terms
of implementation to address the stewardship opportunities identified.
A copy of the Report's Executive Summary was included with the agenda and the full report is available on
request.
The Director extended congratulations to Christa Sharp, Watershed Coordinator, who led this process for the
Authority and Councillor Ferdinands, on behalf of the Town of Whitchurch-Stouffville, commended Authority staff
for their exceptional work on this project.
(c) Scanlon Creek Conservation Area Manaaement Plan
The Board approved Staff Report No. 18-09-BOD and received a presentation from Mr. Bill Thompson,
Conservation Lands Planner regarding the Scanlon Creek Conservation Area Management Plan. Bill advised
that the completion of a Management Plan for Scanlon Creek is part of the LSRCA's Strategic Plan and is one of
Lake Simcoe Region Conservation Authority,
120 Bay-view Parkway, Newmarket, ON L3Y 3W3
Page 51 of 157
Agenda Item # 5e) - Lake Simcoe Region Conservation Authority, minutes of meetin...
The Report's Executive Summary was circulated with the agenda and a full copy of the report is available upon
request.
Councillor John McCallum commended Bill Thompson for his leadership and great work on this very important
initiative and adding that Scanlon Creek is a great asset for both the LSRCA and the Town of Bradford West
Gwillimbury.
2009 Budoet:
The Board dealt with Staff Report No. 13-09-AC and received a brief overview from the Director,
Corporate Services and short presentation from the Manager, Finance regarding the 2009 Budget. The
Authority's 2009 Budget was approved with a weighted recorded vote of 100%.
Staff Reports:
The Board received Staff Report No. 21-09-BOD entitled "Landowner Environmental Assistant Program
(LEAP) - 2008 Progress Report'. A total of 217 projects were completed in the Lake Simcoe watershed
under LEAP with the most common project category being the decommissioning of unused water wells
which totaled 117 projects. The second most popular project was tree and shrub planting on both private
properties and at community events representing 40 projects.
Funding for LEAP is provided through special capital levy contributions by the LSRCA's member
municipalities and additional funds are secured from private landowners, community groups and through
external partnerships.
The Board approved Staff Report No. 22-09-BOD entitled "Updates to Regulation Limit Maps". The
purpose of this Staff Report is to inform the Board of revisions that have been made to the regulation limit
mapping as listed in the document "Regulation Limit Changes, April 2009".
The Board approved Staff Report No. 23-09-BOD entitled "Lake Simcoe Watercourse In-Water Works
Timing Restrictions". The purpose of this Staff Report is to present the watercourse in-water works timing
restriction as designated by the Ministry of Natural Resources for the purpose of protecting fish
populations during sensitive life stages. Thermal designations for Lake Simcoe watershed include cold
water to protect sensitive populations of brook trout (in-water construction June 1-September 30); warm
water to protect species such as pike and bass (in-water construction July 1-March 31) and warm water
migratory to protect staging and spawning walleye (in-water construction July 1- February 28).
The Board approved the following three appointments to the Lake Simcoe Conservation Foundation's
Board of Directors: Ms. Debby Beatty, Mr. Ernie Crossland and Mr. Bob Forhan. All three are returning
members.
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON L3Y 3W3
infoQ1srca.on.ca Web site: www.lsrca.on_c,
Page 52 of 157
six priority areas to be completed. Bill provided an overview of the findings with the Management Plan and the
recommendations for improvement.
Agenda Item # 6a) - Keith Sherman, Co-ordinator, Severn Sound Environmental Asso...
RECEIVED
n So
APR 21 2008
~
ORO-MEL)ONTE
TOWNSHIP
1
4
~nG nl,
Severn Sound Environmental Association
67 Fourth Street, Midland, ON L411 3S9
www.severnsound.ca
April 21, 2009
Dear Mayor and Members of Council:
Re: Endorsement of the Severn Sound Sustainability Plan - January 2009
Severn Sound's innovative Sustainability Plan, prepared during 2008, received
unanimous approval from the SSEA Board of Directors on January 22, 2009.
We are requesting that each Municipality sign the endorsement page of the plan.
Please find attached:
a) a draft resolution for your use;
b) an Executive Summary of the Plan,
c) a sample copy of the signature page which will appear at the beginning of the
Plan;
Please let me or Michele Locke from this office know Ahen Council has passed the
by-law to endorse the Plan so that we can arrange to bring the original copies of the
signing page for signing. Please contact us with any questions.
Thanking you in advance.
Yours sincerely,
Keith Sherman
Executive Director, SSEA
Page 53 of 157
Agenda Item # 6a) - Keith Sherman, Co-ordinator, Severn Sound Environmental Asso...
Severn Sound Sustainability Plan Executive Summary
our Watershed
The Severn Sound watershed is over 1,000 square kilometers, and is located in south-eastern Georgian
Bay. One hundred and ten thousand people live permanently in the watershed, increasing to over
200,000 people seasonally. The area is located in nine municipalities including the City of Orillia, the
Towns of Midland and Penetanguishene, and the Townships of Georgian Bay, Tiny, Tay, Severn,
Springwater and Oro-Medonte.
The watershed is under pressure from growth. This growth may lead to a significant impact on the
quality of life, the ecological balance, and the economic prosperity of the area if not carefully managed.
In addition to the municipalities, there are many government and non-government organizations and
community members who have interest and responsibility to ensure the continued health of our
watershed. By coordinating our efforts in this Sustainability Plan, we can ensure that the watershed is
protected for today, and into the future.
Our Sustainability Plan
The SSEA and its partner municipalities obtained funding from the Federation of Canadian Municipalities
in the Fall of 2007 to develop a community-based Sustainability Plan. A Steering Committee was
formed, along with a community-based Sustainability Advisory Team to develop the plan. SSEA also
attended at a number of community fairs and formed a Citizen Panel. With this input, and support of
municipal councils, the Plan's draft was completed in December of 2008. Based on the success of the
Remedial Action Plan, and the Picture This! Our Plan for a Healthy Community processes, the Plan
includes a Vision, Goals, Strategic Directions and Actions that will, when implemented, ensure the
Sustainability of the watershed for generations to come.
Our Vision
By 2050, the Severn Sound Watershed will contain a network of communities that have achieved a
sustainable quality of life for all citizens by developing a common culture of environmental, economic
and social balance.
Our Gaols
Goals and have been developed under three "Pillars"- Environmental Sustainability, Economic Prosperity
and Community Well-Being.
April 2009 1
Page 54 of 157
Agenda Item # 6a) - Keith Sherman, Co-ordinator, Severn Sound Environmental Asso...
Environmental Sustainability
Goals Strategies
• Protect, restore and enhance open spaces, forested areas, and natural
EN1: Protect, restore corridors.
• Preserve, protect, and restore wetlands, and shoreline habitats.
and enhance natural • Identify, protect and enhance special natural heritage features and
heritage functions.
• Reduce the number of contaminated sites in the watershed.
EN2: Protect and • Protect native species and habitat from invasive plants, animals and pests.
• Protect rare (threatened) and endangered terrestrial and aquatic plant and
enhance biodiversity
animal species from development.
Solid and Hazardous Waste
• Eliminate household hazardous and special wastes from landfill.
• Decrease the total annual tonnage of solid waste disposed in landfill over
the 2006 baseline.
• Limit the disposal of food and garden waste in landfills.
• Support extended producer responsibility for waste generation.
• Support the goal of a zero waste society.
• Pursue additional alternatives to minimizing the volume of waste disposed.
Energy Consumption
• Develop alternative energy plans that consider using solar, wind, and
geothermal sources.
EN3: Reduce Implement conservation initiatives.
consumption of • Inventory data on energy consumption and monitor progress towards
goals.
natural resources Water Quality
• Protect surface and ground water from contaminants through the
watershed's Source Water Protection Plan.
• Minimize contaminants to surface and ground water from storm water
collection and discharge systems.
• Ensure sufficient sustainable sewage treatment plant capacity and
treatment to accommodate the growing population.
Air Quality and Climate Change
• Develop a coordinated plan to reduce our impact on climate change and
develop adaptation strategies.
• Improve air quality within the watershed to ensure compliance with
provincial air quality standards.
Transportation Facilities
EN4: Design efficient • Reduce the impact that transportation has on the watershed's contribution
public facilities in to greenhouse gas emissions (GHGs).
harmony with natural • Implement the Simcoe County Transportation Master Plan.
• Develop municipal plans that focus on mass transit, including car pooling,
systems implementing connecting trails, and encourage micro-private sector
initiatives such as community buses.
April 2009 2 1
Page 55 of 157
Agenda Item # 6a) - Keith Sherman, Co-ordinator, Severn Sound Environmental Asso...
Water Quantity and Supply
• Ensure a reliable potable water supply for all residents and visitors.
• Reduce water consumption through water conservation measures.
• Develop a water and wastewater plan based on growth targets.
Urban and Rural Development
• Decrease urban sprawl and encourage more compact development
patterns.
• Continue to protect natural areas, parkland, agricultural lands and
woodlands (both urban and rural) from encroaching development.
• Promote and encourage "green building" design, development and
construction through the achievement of Leadership in Energy and
Environmental Design (LEED) standards set by the Canada Green Building
Council or equivalent programs.
ENS: Promote • Promote the establishment of school programs that create awareness of
environmental local natural and cultural environments and sustainable living.
education programs to • Increase cooperation among schools and environmental/socio-cultural
encourage respect for groups for public education programs about environmental stewardship.
• Support local non-government organizations to provide environmental
natural areas and
habitats education opportunities.
Community Well-being
Goals Strategies
Safety
• Reduce motorized vehicle collisions/crashes and fatalities.
• Improve the safety of alternative transportation modes, particularly cycling.
• Decrease crime within watershed communities.
• Promote safe hunting.
Health & Health Services
• Improve overall health of residents.
• Promote safe and healthy work environments.
Cl: Promote wellness • Continue preparedness for Pandemic and Emergency Planning.
of mind, body and soul Recreation Services
• Provide a variety of structured and unstructured recreational services and
facilities that are physically and financially accessible for all ages and
abilities.
Healthy Community Design
• Develop policies to promote the design of communities that are livable,
attractive and healthy.
• Develop a community whose citizenry has a strong sense of personal and
spiritual well-being.
April 2009 3
Page 56 of 157
Agenda Item # 6a) - Keith Sherman, Co-ordinator, Severn Sound Environmental Asso...
C2: Provide safe,
healthy, diverse and
affordable housing
C3: Protect and
enhance a network of
active living activities
for all ages and
abilities
C4: Recognize and
protect cultural
identity and local arts
and heritage
• Provide alternative housing types and sizes to meet the needs of all
demographics, all income levels at all stages of life.
• Reduce homelessness within watershed communities.
• Create a network of interconnected trails and walkways throughout the
watershed.
• Increase awareness of wilderness opportunities in the watershed.
• Increase collaboration between municipal governments and other
organizations to provide active living, leisure and educational services.
• Promote art, culture and heritage in the Watershed.
• Conserve natural and built heritage facilities and landscapes.
• Implement heritage conservation guidelines.
• Continue to recognize and promote volunteerism within the community.
C5: Retain and build • Continue to support volunteer initiatives, including monitoring, that are
diverse social aligned with this Sustainability Plan.
networks • Promote and enhance awareness and usage of community networking
services and similar initiatives.
Economic Prosperity
Goals
Strategies
Economy
• Develop strategies or enhance support for business retention and
expansions.
E1: Create a
• Investigate opportunities for the Watershed to implement a Clean
Technology plan and strategy.
sustainable, diverse
• Provide support, tools and incentives for existing business to become
and balanced
"greener" through energy, resource and process efficiencies.
economic base that
. Promote ecologically appropriate entrepreneurship within watershed
provides quality
communities.
employment and
• Develop a formal business attraction policy for the area.
sustainable wages for
• Ensure adequate supply of serviced land available to meet our needs.
residents
Employment
• Improve/increase availability and awareness of employment opportunities.
• Improve wages/affordability of living to keep people in the community.
• Improve the number of opportunities for green businesses.
• Improve educational apprenticeship programs in the watershed.
E2: Improve the
• Access funds to increase availability of high speed/wireless Internet.
watershed's
• Promote awareness of Internet capacity to support business development
communications and
and expansion.
infrastructure
April 2009 41
Page 57 of 157
Agenda Item # 6a) - Keith Sherman, Co-ordinator, Severn Sound Environmental Asso...
• Expand, enhance and promote eco-tourism
E3: Strengthen tourism
• Expand, enhance and promote cultural tourism.
and recreation
• Expand, enhance and promote culinary tourism.
development in a low-
• Work with industry professionals to re-evaluate the direction of tourism
given the stressors indicated.
impact manner
. Work with tourism operators to identify opportunities to improve
operational efficiency while minimizing environmental impact.
• Maintain vibrant downtowns as the commercial, cultural and social focal
E4: Revitalize
points of the communities in the watershed.
downtowns and main
• Support retention and development of local farmers' markets (Orillia).
streets for residents
• Promote initiatives that support local purchasing.
. Support beautification efforts.
and visitors
• Promote pedestrian space and friendliness.
• Promote downtown festivals and activities.
• Develop and implement an action plan to improve the economic viability of
agriculture in the region.
• Strengthen local connections between the production and consumption of
goods and services.
ES: Enhance the
• Develop a farm land trust to purchase land from retiring farmers at market
economic viability of
prices.
sustainable agriculture
• Support the development of educational programs for sustainable
agriculture.
• Create financing strategies and programs to support transition to
sustainable agricultural practices like organic certification.
• Promote purchasing of local foods by all municipal governments, hospitals,
educational institutions, grocery outlets, restaurants and residents.
Next Steps
Now that the Plan is complete, it will move forward to implementation. The strategies and actions will
be integrated into existing and new policies and programs of municipalities, government and non-
government agencies. To co-ordinate the implementation of the Plan, an Interim Sustainability Plan
Steering Committee (ISPSC) will be established for one year (beginning April 2009). In addition, partner
organizations will be encouraged to participate in the Plan's implementation by "adopting" strategies
and actions for implementation. The ISPSC will consist of representatives from the 9 member
municipalities, the SSEA Board Chair, the SSEA Co-ordinator, the Orillia Area Community Futures
Development Corporation, the North Simcoe Community Futures Development Corporation, the County
of Simcoe, and the Simcoe Muskoka District Health Unit.
Any ideas and input for actions to implement the Plan are welcomed. To register your feedback, please
contact our office (sseacommunicationsPtown.midland.on.ca , www.severnsound.ca , 705-527-5166).
Apri12009 5
Page 58 of 157
Agenda Item # 6a) - Keith Sherman, Co-ordinator, Severn Sound Environmental Asso...
PLACEHOLDER
Endorsement of Municipal Partners
We, the undersigned, on behalf of our respective municipal councils, are pleased to endorse the Severn
Sound Sustainability Plan dated April 2009.
Our municipalities are proud sponsors of this plan. We celebrate this initiative and look forward to
continued progress towards the sustainability of our watershed.
The implementation of this Plan will ensure that, as stewards of this watershed, we will leave a legacy of
improvement for generations to come.
City of Orillia:
Town of Midland:
Town of Penetanguishene:
Township of Georgian Bay:
Township of Oro-Medonte:
Township of Severn:
Township of Springwater:
Township of Tay:
Township of Tiny:
Page 59 of 157
Agenda Item # 6b) - Lealand Sibbick, Deputy Treasurer; John Connell, Program Sup...
RECEIVED
APR 14 2009
ORO-MG00NT1FRO ?ERTY TAX MEMO FOR CLERKS AND TREASURERS REGARDING
TQW NSHIF I AFFORDABLE HOUSING
The County of Simcoe and Member Municipalities have provided financial contributions
to affordable rental housing projects funded under the first two rounds of the Canada-
Ontario Affordable Housing Program. The Program provides federal/provincial funds of
up to $70,000 per unit to build rental housing at rents that are 80% of average market
rents. Affordable rents must be maintained for twenty years.
The minimum municipal requirement under the Program is that property taxes for the
affordable units must be at or below the single residential rate, or an equivalent
contribution is in place. Under the previous round of the Program, known as Wave 1, the
County agreed to provide an annual grant to affordable housing projects, for twenty
years, equivalent to the difference between upper tier taxes that will be levied from a
project at the multi-residential rate and the upper tier taxes that would be levied against a
project if it were taxed at the single residential rate. Participating Member Municipalities
agreed to do likewise in respect of the lower tier taxes.
The federal and provincial budgets of 2009 have committed the following combined
amounts for the creation of more affordable housing across Ontario:
• $360M for the development of affordable housing for low income seniors and
people with disabilities,
• $175M to extend the Canada-Ontario Affordable Housing Program, to provide
housing for families, senior citizens, persons living with mental illness and
victims of domestic violence.
It is expected that this money will be committed over the next two years, providing at
least 4500 new units of affordable housing across Ontario. Program guidelines and
funding allocations have not yet been determined by the Province. However, it is
expected that the Province will want a quick response to take up funds, as the federal
funding is available over the next two years only, as part of the economic stimulus
package.
In order to make a relatively quick response to funding opportunities, the County is
issuing a Request for Proposals (RFP) in mid April to make use of funds to build more
affordable housing. The RFP will be open until mid May. The intent is to evaluate
proposals in late May and early June. In the absence of program guidelines it is assumed
that program criteria will be similar to Wave 1. These criteria included the property tax
requirements described above. The guidelines for the new program are expected from the
Province by the end of May, 2009.
County staff will prepare a report for consideration by the Human Services Committee in
May or June, on the property tax requirement. The report will likely recommend the same
Page 60 of 157
Agenda Item # 6b) - Lealand Sibbick, Deputy Treasurer; John Connell, Program Sup...
approach as used under Wave 1, i.e. the provision of an annual grant for twenty years,
equivalent to the upper tier single residential/multi-residential property tax differential for
approved projects. In order for an affordable housing project to qualify for program
funds, the member municipality in which a project would be located would also need to
provide a grant in respect of the lower tier tax differential. The grants would not be
payable until the end of the first year after occupancy. Projects would continue to be
taxed at the multi-residential rate.
In order to evaluate and recommend projects for funding, it would be helpful if member
municipalities could begin to consider whether or not they wish to provide such a grant in
order to facilitate affordable housing development in their area.
If a member municipality wishes, it could wait until the RFP closes to see if a project is
proposed in its area, before making a decision about the grant, or it could commit to
provide any necessary grants in advance of the RFP closing date. In either case, it would
be helpful for the County to have a resolution from member municipalities by the end of
June, 2009, confirming their participation in the tax grant requirement. This will enable
the County to move forward in recommending projects to the Province for funding
approval as soon as possible. If the new guidelines do not contain this property tax
requirement, the County will communicate this to you as soon as we become aware.
If you have any questions, please contact Lealand Sibbick, Deputy Treasurer, County of
Simcoe, 726 9300, Ext. 1174, lealand.sibbick@simcoe.ca or
John Connell, Program Supervisor, Social Housing Dept., County of Simcoe, 725 7215,
ext. 1149 iohn.connell@simcoe.ca
Page 61 of 157
Agenda Item # 6c) - Chris Ellesmere, correspondence dated April 28, 2009 re: Req...
April 28, 2009
1. Douglas Irwin
Clerk Township Oro-Medonte
148 Line 7 South
Oro ON LOL 2X0
Dear Mayor and Council
I am writing with the hopes of having and escalating problem with the road allowance South of
Horseshoe Valley Road.
From time to time the Township has assisted in putting in fill and doing grading to help remove the ruts
that have been created on this road allowance.
Unfortunately this road allowance has become an attraction for four wheel drive vehicles, especially
trucks for off road driving. It is surprising the great distances that some travel to use this road allowance.
They are using the road allowance at times when the road is so soft that it cuts deep ruts making it
impassable for those of us who use it to access our properties.
The situation is so pronounced that it is not possible to keep repairing the damage from one day to the
next. The amount of illegal dumping utilizing this road allowance is also on the increase.
I am requesting that council take action to limit the motorized vehicular use of this road allowance to
local property owners.
In making this request I am aware that there may be some enforcement problems. However, signage
with fines for violation and a type of barrier that would prevent large vehicles from entering with the
provision allowing passage for local property owners would have some positive impact.
Sincerely
i
Chris Ellesmere
726-8479
Page 62 of 157
Agenda Item # 6c) - Chris Ellesmere, correspondence dated April 28, 2009 re: Req...
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ROAD ALLOWANCE
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Page 63 of 157
Agenda Item # 6d) - Kelly Meyer, Chair, Carley Community Hall, correspondence da...
May 4, 2009
His Worship Harry Hughes
Mayor, The Township of Oro-Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
Dear Mayor Hughes
Subject: Carley Community Hall
This letter serves to express the Carley Community Hall Board's dire concern and surprise over
the recent Fire Marshall's recommendation to temporarily close the Hall until certain
improvements are made to meet Code, and to plead that the Township of Oro-Medonte provides
the estimated $5,000 in funding to permit these improvements to be made.
Mayor Hughes, as you are aware, we are a hardworking, enthusiastic, and dedicated Board that,
since our inception in 2005, has initiated several new fundraising opportunities as well as
continue with established Carley Hall events. These events raised sufficient funds that
accumulated to an extent that allowed us to significantly renovate and improve the kitchen at
Carley Hall. Finally, and after many hundreds of hours spent fundraising, we are now in
the position to realize significant rental activity and to host community events because our
kitchen is adequately equipped and meets the health code. We are in disbelief that after all of
our efforts, the Hall may now be faced with closure if the Township does not pay to have the fire
safety repairs completed.
Over the past few years, the Board has organized community membersadults and children
alike- to contribute significant volunteer hours towards the upkeep of the hall. This includes
weekly summer grass cutting and gardening, lawn raking, spring cleaning, ongoing Hall
maintenance and repair, helping out at events, and, in August 2007, major interior improvements
such as baseboard installation, wall repair, and wall painting all of this has been accomplished
while most of us work outside the home and/or raise busy families. In addition to their time, the
community members have contributed money from their own pockets towards many of the
improvements and supplies for fundraising events. The Board strongly believes that the $5,000
in fire safety repairs is minimal to the volunteer hours and monies invested in the Hall
through service by our community members.
At this time, we have a confirmed three-day rental at the end of June by Coldwater artists who
have booked our facility to showcase their work on the spring Studio Tour. This group has rented
our facility for this purpose for several years in a row, and Carley Hall is shown in the brochures,
which have already been printed and distributed, as a stop on the tour. We cannot imagine
informing this loyal group, at the eleventh hour, that the Hall is no longer available to them. If
Page 64 of 157
Agenda Item # 6d) - Kelly Meyer, Chair, Carley Community Hall, correspondence da...
the Township does not cover the $5,000 expense for fire safety repairs, will it take the
responsibility of informing this group that the Hall cannot open, and secure alternate space
for the Studio Tour.
Further, we are currently receiving other requests for Hall bookings as well as questions from the
public as to when our usual events will occur. Honestly, we have no idea how to respond to
these requests other than to state that the Hall is being forced to close because the
Township has not yet implemented fire safety repairs, and to call the Township directly for
clarification.
Mayor Hughes, we want our community to use and enjoy the wonderful facility we have helped
to build. We believe Carley Community Hall is a very important piece of Ontario's vanishing
rural heritage and it deserves the chance to celebrate its 100x' birthday in three years. While
admittedly, the Carley Community Hall Board recognizes that our situation is complicated by the
Facilities Review Plan, we are simply requesting to the Township and our elected officials
that the Hall continue to be open and operating in the short term at least so that we can
honour our current rentals and can investigate heritage status; we are, in fact, in contact
with the Historical Board to explore the potential designation of Carley Hall as a heritage
building.
We are most grateful to you, Councillor Mel Coutanche, and Shawn Binns for the strong support
you have shown towards Carley Community Hall and we truly believe that we are all working
together towards the best outcome. As Board members, are strongly committed and dedicated to
ensuring Carley Hall remains a vibrant entity in our tiny rural community.
We respectfully ask that you, the Mayor, and Council share our understanding that Carley Hall is
worth saving and investing $5,000 towards the necessary fire safety repairs.
On behalf of the Board,
Kelly Meyer
Chair, Carley Community Hall
clo 370 Warminster SR, RR4
Coldwater, ON LOK 1E0
835-2656
Page 65 of 157
Agenda Item # 7a) - Councillor Coutanche, correspondence dated April 16, 2009 fr...
OFFICE OF THE CLERK
Mike Galloway, CMO
t0WN51{IP o ESSA
Tbm Tmm and Country Mat
TO: All Ontario Municipalities
DATE: April 16, 2009
SUBJECT: PUBLIC SALARY DISCLOSURES
At the council meeting of April 15`", Township Council passed the following resolution:
Resolution No: C90-2009
Moved by: Dowdall
Seconded by: Macdonald
WHEREAS earlier this month the 2008 public salary disclosures were released by the provincial
government for all public sector organizations in the province, otherwise known as the Sunshine List;
AND WHEREAS the list included James Hankinson President of Ontario Power Generation with a 2008
salary of $2,474,500 and Laura Formusa President of Hydro One at $924,437;
AND WHEREAS the Ontario economy is struggling and the unemployment rate continues to increase in
the province;
AND WHEREAS the government sector has the obligation to be open and transparent with its
constituents;
THEREFORE BE IT RESOLVED that the Township of Essa requests the Provincial Government to
establish a review process for any annual salaries over $500,000 in the Ontario Public Service Sector
or any affiliated organization, to justify these salaries to the residents of the Province of Ontario;
AND THAT this resolution be forwarded to the Ontario Premier, Minister of Finance and all MPP's;
AND FURTHER this resolution be forwarded through AMO to all Ontario municipalities for their
consideration and support.
The Council of the Township of Essa respectfully requests your consideration and support of this
resolution by sending a copy of your support to the Ontario Premier, Minister of Finance, your local
MPP and the Corporation of the Township of Essa.
Essa Administration Centre * 5786 Simcoe County Road 21 * Utopia, Ontario * LOM 1TO
Phone: (705) 424-9917 * Fax: (705) 424-2367 * Email: info@essatownship.on.ca
Page 66 of 157
Agenda Item # 7b) - Mayor H.S. Hughes, correspondence received April 22, 2009 fr
DRINKING WATER
SOURCE PROTECTIO:
ACT FOR CLEAN WATER'
R-1
Pt
Mi
9:C
12.
■
■ Communication Within Your
Municipality and With the Public
Susan Jagminas, Communications Specialist, Lake Simcoe
Region Conservation Authority
Cheri Buxton, Environmental Technologist York Region and
Ken Neale, Manager of Corporate Communications,
Lake Simcoe Region Conservation Authority
■ Source Protection 101
Lynn Dollin, Chair, Source Protection Committee
Location: Brooklea Golf & Country Club
8567 Highway 93, Midland, Ontario
See www.ourwatershed.ca to register
\ South Georgian Bay
Lake Simcoe
Source Protection
/ Region
\ s..m cw.~i.os..
DRINKING WATER
SOURCE P!IL ON
ACT -FOP
Page 67 of 157
Agenda Item # 8b) - Report No. HR 2009-01, Tamara Obee, Human Resources
Officer,...
~awrrsh - a~ f
REPORT
Proud Heritage, Exciting Future
Report No. To: Prepared By:
HR 2009-01 Committee of the Whole Tamara Obee
Meeting Date: Subject: Motion #
May 6, 2009
Health and Safety Policies
Roll R.M.S. File
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report # HR 2009-01 be received and adopted;
2. That Draft Policy #'s:
POL-HS-2-01-02 - Violence Free Workplace Policy
POL-HS-2-01-03 - Return to Work
POL-HS-2-01-04 - Personal Protective Equipment
POL-HS-2-01-05 - First Aid Kit
POL-HS-2-01-06 - Working Alone
POL-HS-2-01-07 - Universal Precautions and Sharps
POL-HS-2-01-08 - Housekeeping
POL-HS-2-01-09 - Sun Sense
POL-HS-2-01-10 - Heat Stress
POL-HS-2-01-11 -Cold Stress
be enacted effective immediately;
3. That staff be authorized to proceed accordingly.
BACKGROUND:
At the October 15, 2008 Committee of the Whole Meeting, Council endorsed in principle
Health and Safety policies with direction to bring them forward by September 2009 for
Council's consideration.
Human Resources May 6, 2009
Report No. HR 2009-01 Page 1 of 3
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ANALYSIS:
In keeping with Councils direction please find attached the following policies for
Council's consideration:
POL-HS-2-01-02 - Violence Free Workplace Policy
POL-HS-2-01-03 - Return to Work
POL-HS-2-01-04 - Personal Protective Equipment
POL-HS-2-01-05 - First Aid Kit
POL-HS-2-01-06 - Working Alone
POL-HS-2-01-07 - Universal Precautions and Sharps
POL-HS-2-01-08 - Housekeeping
POL-HS-2-01-09 - Sun Sense
POL-HS-2-01-10 - Heat Stress
POL-HS-2-01-11 - Cold Stress
These policies are in keeping Council and Senior Management Team Members "Safety
First" philosophy. A training/orientation session will be held for all employees to review
the policies and applicable procedures in the very near future.
FINANCIAL:
N/A
POLICIES/LEGISLATION:
Occupational Health and Safety Act and Applicable Regulations
CONSULTATIONS:
Joint Health and Safety Committee
Chief Administrative Officer
Senior Management Team
ATTACHMENTS:
Draft policies: POL-HS-2-01-02 - Violence Free Workplace Policy
POL-HS-2-01-03 - Return to Work
POL-HS-2-01-04 - Personal Protective Equipment
POL-HS-2-01-05 - First Aid Kit
POL-HS-2-01-06 - Working Alone
POL-HS-2-01-07 - Universal Precautions and Sharps
POL-HS-2-01-08 - Housekeeping
POL-HS-2-01-09 - Sun Sense
POL-HS-2-01-10 - Heat Stress
POL-HS-2-01-11 -Cold Stress
Human Resources May 6, 2009
Report No. HR 2009-01 Page 2 of 3
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CONCLUSION:
It is recommended that Council enact the above noted Health & Safety policies effective
immediately.
ectfully submitted:
amara Obee
Human Resources Officer
C.A.O. Aaproval / Comments:
Human Resources May 6, 2009
Report No. HR 2009-01 Page 3 of 3
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Policy
Department/Section
Health & Safety
Subject
Violence Free Workplace
VIOLENCE FREE WORKPLACE POLICY
PURPOSE
Policy #
POL-HS-2-01-02
Enacted by Council:
Motion #
The Township of Oro-Medonte is committed to working with its employees to provide a
safe work environment. The Township will not tolerate any acts of violence and will
take all reasonable and practical measures to prevent violence and protect employees
from acts of violence.
POLICY STATEMENT
The Corporation of the Township of Oro-Medonte recognizes the potential for violent threats
and/or acts directed against staff.
Every effort will be made to identify the source(s) of such actions. Procedures will continue to
be developed by management to eliminate or minimize risk to staff.
The Corporation of the Township of Oro-Medonte will ensure that all staff are aware of the
hazards and are trained in the appropriate action to take for their protection from threats or
acts of violence.
There will be ZERO tolerance toward individuals who present themselves to staff displaying
aggressive or violent behaviour.
All staff shall follow Health and Safety Policy 2-01-02 (attached) for procedures and
reporting requirements for their protection. Police shall be called to investigate any incident
of violence, and where applicable, charges will be laid.
Safety in dealing with incidents of violence in the workplace is a high priority for staff
Mayor
Clerk
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VIOLENCE FREE WORKPLACE
Policy Statement
The Township of Oro-Medonte is committed to working with its employees to provide a safe
work environment. The Township will not tolerate any acts of violence and will take all
reasonable and practical measures to prevent violence and protect employees from acts of
violence.
Please refer to Corporate Policy "Safe Workplace".
Application
This policy applies to all Township of Oro-Medonte employees, contractors, volunteers,
students, clients of services, any person engaged in business with the Township, and visitors
to Township properties.
Definition
For the purpose of this policy, "violence" is defined as assaults, other violent acts or threats
which occur in or are related to the workplace and entail a substantial risk of physical or
emotional harm to individuals, or damage to Township resources or capabilities.
Responsibilities
1. Joint Health and Safety Committee is responsible for identifying hazards which include
workplace violence. A hazard assessment can identify potential risks for workplace
violence where the risk of injury from violence may be prevented. Appropriate precautions
and measures can be recommended based on the assessment.
2. Management is responsible for ensuring that workers receive the appropriate training based
on the exposure to the identified hazard. Any identified hazards need to be reviewed and
appropriate action taken, in a timely manner.
3. Employees are responsible for using safe work practices, participating in training and
reporting all aggressive behaviour and all acts of violence.
Procedures
If confronted with an incidence of violence, the individual will follow these procedures:
• Remove oneself from the incident scene
• Report the incident to others
• Record the incident in writing
• Investigate the incident with the assistance of their supervisor and the JHSC
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Procedure for Reacting to Incidences of Violence
Individuals will avoid or escape from incidents of violence and seek a safe place of refuge.
Once the aggressor leaves, do not attempt to detain or chase after the individual. Be alert as to
the description of the aggressor for positive identification. Be prepared to provide details
concerning the incident and forward to your supervisor immediately.
Get medical assistance, if necessary.
If evacuation of a facility is required, follow already established emergency protocols for its
evacuation.
Procedures for Reporting Incidents of Violence
All reports of incidents or potential incidents of violence will be taken seriously and will be dealt
with by the immediate supervisor in an appropriate and timely manner.
Reporting emergencies representing immediate danger or harm requires an individual to call
911 immediately and then contact their supervisor.
For reporting threats of violence or actions that may in the future lead to potential incidents, an
individual is required to contact their supervisor immediately to determine the appropriate
response. Such reports may assist in identifying patterns of potential violence and may assist
in prevention of emergency situations in the future.
Workplace violence may extend off Township property and may occur outside of normal
working hours, and reporting responses will follow the above listed emergency or non-
emergency procedures.
Whether reporting an emergency or threat, critical information must be provided to others that
describe the nature of the incident; whether emergency services are required, whether the
perpetrator(s) are still on the premises; and whether harm or damage has been incurred.
Procedures for Recording Incidents of Violence
After the individual(s) has removed themselves from harm's way and reported the incident the
event particulars must be recorded in written form and signed by the worker and their
supervisor and/or manager.
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Procedures for Investigating Incidents of Violence
For all reported emergencies, the supervisor and/or responsible department director, shall in
conjunction with the affected area staff and JHSC, review the details surrounding the situation
and determine the appropriate corrective action to resolve the incident issue, if any.
All recommendations as a result of the investigation must be submitted immediately to the
affected department director, to which a response must be received in writing within twenty-
one (21) days of the recommendation date. If corrective actions are recommended, the
department director shall initiate the corrective action(s) immediately.
Notes:
For harassment related issues, please refer to Human Resources policy - POL - HR 14.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Policy
Department/Section
Health & Safety
Subject
Policy #
POL-HS-2-01-03
Enacted by Council:
Return to Work
RETURN TO WORK POLICY
Purpose
Motion #
To encourage and promote the return to work of all employees, including those who have
been injured at work, within the limitations of their rehabilitation.
Responsibilities
Employer
❑ The Corporation of the Township of Oro-Medonte shall ensure that there is a
fair and consistent program for returning employees back to work.
Managers and Supervisors
❑ The Department Supervisor and/or Manager shall ensure that every reasonable
effort is made to provide suitable modified work to any employee who is unable
to perform his/her normal duties, as a result of injury or illness, work related or
otherwise.
❑ Ensure that a "Physical Demands Analysis" is conducted on the various
tasks/jobs within their area of responsibility.
❑ Maintain regular contact with the injured employee on the possibility of returning
the injured employee back to modified work.
❑ Communicate all information obtained from the injured employee to the Human
Resources and Supervisor.
Human Resources
❑ Maintain regular contact with the injured employee, treating physician and
supervisor on the possibility of returning the injured employee back to modified
work.
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❑ Complete and provide all forms to WSIB, treating physician and injured worker
in a timely manner.
Employee
❑ Participate in the Modified Work Program
❑ Obtain clearance from treating physician for the return to modified work
❑ Maintain regular contact with Human Resources.
❑ Bring to their immediate Supervisor any concerns about their modified work
duties so those potential problems could be resolved quickly
Joint Health and Safety Committee
❑ Be consulted when conducting Physical Demands Analysis and developing the
Return to Work Program
❑ Monitor the Return to Work Program and, if required, make recommendation(s)
to enhance the program.
Procedure
The Supervisor determines the success of the Modified Work Program; their worker's
acceptance and/or non-acceptance of the modified work as a credible, useful
program will reflect their cooperation and demeanor. As employees are looking for
fairness, the modified work program needs to be administered equitably and
monitored closely.
At all times, everyone must be aware of the timeframe of the modified work and its
progressive work-hardening structure.
The goal is to return the worker to his/her pre-injury work... the premise being
"WHEN" not "IF".
The procedure is as follows:
1. When the Supervisor and/or Manager becomes aware of any workplace injury,
he/she must complete the "Incident/Accident Occurance Form", as per
Township of Oro-Medonte's investigation and documentation procedure, and
inform the Department Head and Human Resources of the occurrence
immediately.
2. The Supervisor and Human Resources shall maintain regular communication
between each other, including the injured employee, to determine the nature of
the injury and possible return to work date and duties (modified or pre-injury).
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3. Human Resources shall forward Functional Abilities (FA) Form to the injured
employee, to be provided by the employee to their physician to obtain
restrictions, if any.
4. When the Supervisor and/or Human Resources receive information indicating
that the employee may return to work with certain limitation, as outlined in the
FA Form, the Supervisor must review all Physical Demands Analysis to
determine which task and/or job suits the stated restrictions.
5. The Supervisor must organize, with the assistance of Human Resources the
placement of an injured employee in a modified job wherever possible.
6. When an employee returns to work following a work related injury only, Human
Resources must complete Form 9 and forward it to WSIB.
7. Once the injured employee returns to a modified job, the Supervisor must meet
with the employee on the first day, prior to start of his/her shift, for an
information session and to facilitate the Return to Work. The Supervisor shall
inform the Human Resources of the progress.
8. When monitoring the employee, the following items should be considered:
a) Attendance
b) Productivity
c) Accuracy
d) Problems with particular tasks
e) Ability to increase speed
f) Ability to improve efficiency
9. All communications between the injured employee and Township of Oro-
Medonte shall be communicated to the Human Resources Department and
recorded in the employee's file for future reference.
10. All offers to re-employ and/or return the injured employee to pre-injury/modified
work shall be in writing and retained on file by Human Resources.
Return to work flowchart attached on page 5 of this policy.
Note: All communication with WSIB, physician and injured employee must be
done in writing and recorded in the employee file.
Supervisor/Manager to provide a copy of the same to Human Resources as
information becomes available.
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Return to Work Flowchart
FA Form received from
physician
1
Does the employee have any
NO - Notify HR Employee returns to pre-injury
restrictions and/or
job. Manager/Supervisorto
limitations?
notifv HR.
1 YES
1
Supervisor/Manager review
Form 9 completed and
completed Physical
forwarded to WSIB by HR
Demands Analysis
1
'
Employee and HR notify WSIB
Is there a job that is
regarding difficulty or dispute
productive/meaningful that
NO - Notify HR in the employee's return to
suits the restrictions and
work
limitations?
YES
V
Manager/Supervisor meet
the employee on their first
day back and review the
modified work that has
Form 9 completed and
been offered and accepted
forwarded to WSIB by
by the employee.
HR
1
v
Manager/Supervisor records
WSIB resolves dispute
the employee's performance
through mediation with
on modified work over the
employee and employer
period of
restriction/limitation
\
If mediation is not successful,
Employee returns to regular
the WSIB will decide within 60
duties (pre-injury) after
days whether either party's
qualified medical
return to work obligations has
practitioner lifts
been met.
restrictions.
Supervisor/Manager to
notify HR.
Note... It is a dual responsibility under the WSIB Act, for the worker and Employer, to
maintain a regular contact, and to provide updates on changes in condition and/or job
availability.
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It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-1-113-01-Form 1.
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Policy
Department/Section
Health & Safety
Subject
Personal Protective Equipment Policy
PERSONAL PROTECTIVE EQUIPMENT POLICY
PURPOSE AND SCOPE
Policy #
POL-HS-2-01-04
Enacted by Council:
Motion #
To outline the requirements for the wearing and use of personal protective equipment in the
workplace.
SPECIFIC RESPONSIBILITIES
Employer (Township of Oro-Medonte)
1. Ensure that personal protective equipment as prescribed is provided.
2. Ensure that personal protective equipment provided is maintained in good
condition.
3. Ensure that personal protective equipment provided is used as prescribed.
Supervisor
1. Communicate and enforce the policy and procedure
2. Ensure that all workers are properly trained in all occupational hazards and type
of personal protective equipment they are to wear
3. Ensure that all workers are properly trained in use, maintenance and
replacement of assigned personal protective equipment
Workers
1. Adhere to this policy and procedure
2. Report any contraventions of this policy immediately to the supervisor
3. Wear/Use the personal protective equipment as required
4. Each employee is responsible for the care and maintenance of equipment
issued to them.
5. Report to the supervisor all defects to their Personal protective equipment
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GENERAL
Personal Protective Equipment (PPE) provides secondary method of protection where it is
not possible to eliminate or control source of hazard.
Every worker must wear or use such PPE, clothing equipment or devices necessary for the
worker's protection from hazards to which the employee may be exposed. Only 'PPE
approved by the appropriate safety associations (CSA, NIOSH, NFPA, etc.) will be used.
Training in the use and maintenance of PPE will be provided.
Specific PPE needs will be identified at each workplace, in accordance with accepted
industry standards and practices.
The Joint Health and Safety Committee will audit compliance to this procedure during their
inspections and through review of accidents and incidents.
DEFINITION
Personal Protective Equipment (PPE) is specialized clothing or equipment worn by workers
for protection against health and safety hazards. Personal protective equipment is designed
to protect many parts of the body, i.e., eyes, head, face, hands, feet, and ears.
SPECIFIC GUIDELINES FOR PERSONAL PROTECTIVE EQUIPMENT
Head Protection
1. Hard hats are required by all workers on construction sites (see definition below), right
of ways and where there is any danger of injury from falling objects or from striking the
head on overhead objects.
2. Hard hats shall not be drilled, painted or worn reversed.
3. No items shall be added to or worn with a hard hat that impedes its proper function.
4. Other protective headgear may be assigned to protect individuals from long term
exposure to the sun, elements, or other hazards as determined by the supervisor or
job task.
5. Bump caps do not meet CSA or ANSI standards and therefore should not be worn.
"construction" includes erection, alteration, repair, dismantling,
demolition, structural maintenance, painting, land clearing, earth
moving, grading, excavating, trenching, digging, boring, drilling,
blasting, or concreting, the installation of any machinery or plant, and
any work or undertaking in connection with a project but does not
include any work or undertaking underground in a mine.
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Proper care of Hard Hats
1. Internal harness must be properly adjusted to fit snugly
2. Must be checked for visible damage before each use
3. Must be destroyed after a severe blow
4. Must not be painted, drilled or otherwise altered
5. Must be cleaned according to manufacturer's instructions
6. Must be placed in vehicles so that the hard hat does not become a flying hazard in
case of a sudden stop
7. Chinstraps, if equipped, shall not be stretched or drawn over brim
8. Additions of accessories may affect degree of protection
9. Winter liners must be flame proof
10. For optimum levels of electric shock protection avoid water, oil and grease on hard
hat
Eye Protection (Safety Glasses)
All workers exposed to the potential hazard of an eye injury will wear CSA approved eye
and/or face protection appropriate for the protection of the hazard involved (UV-A and B
protection for outside staff)
No worker shall enter an area identified as an Eye Hazard area without the proper safety eye
wear.
Proper care of Eye Protection (Safety Glasses)
1. Clean safety glasses daily. Avoid rough handling which can scratch lenses -
scratches impair vision and will weaken lenses.
2. Store safety glasses in clean, dry place where they cannot fall or be stepped on.
3. Replace scratched, pitted, broken, bent or ill-fitting glasses - damaged glasses
interfere with vision and do not provide adequate protection
Hearing Protection
All workers exposed to noise levels above 85dBA or higher shall wear appropriate hearing
protection.
Hazardous noise levels will be identified through workplace assessments and manufacturers
specifications. Once the assessment is completed, the supervisor is responsible for taking
appropriate action - the supervisor will determine when and where hearing protection is
required and direct staff to wear the required equipment.
Supply and Maintenance of Hearing Equipment
1. Hearing protection will be supplied by each department.
2. Workers are responsible for the safe keeping, cleanliness, and maintenance of any
hearing protection devices issued to them.
3. All defects must be reported to the supervisor immediately for replacement.
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Respiratory Protection
All workers will be required to wear the appropriate respiratory protection when they perform
work in atmospheres that may affect their health.
All work areas must be properly ventilated to reduce hazards from gases, dusts, fumes,
mists, or vapours. When ventilation is not practicable, staff must be provided with respirators
appropriate to the hazard and be trained to use and maintain the respirators properly.
Types
1. Air-purifying respirators purify inhaled air from the surrounding air but cannot
replenish or increase the oxygen content. Air-purifying respirators include
mechanical filters that remove solid particles such as dust and fume, and chemical
cartridge filters that use substances which absorb or neutralize gases and vapours.
2. Supplied-air respirators deliver clean breathing air from a compressor or a cylinder.
Two common types of supplied-air respirators are 1) Self Contained Breathing
Apparatus (SCBA) and 2) an Air-Line Respirator.
It is important that the appropriate respirator is selected to meet the specific hazards of the
job.
Training
Workers required to wear a respirator will receive training consisting of:
1. Hazards to which they are exposed
2. Training in selection of the appropriate PPE
3. The operation, limitations and capabilities of the respirator
4. Inspection, fitting and maintenance of the respirator
Fall Protection
Where a worker is exposed to the hazard of falling and the surface to which he or she might
fall is more than three meters below the position where he or she is situated, the worker shall
wear a serviceable safety belt or harness and lifeline adequately secured to a fixed support,
and so arranged that the worker cannot fall freely for a vertical distance of more than 1.5
meters.
Fall-Arrest System
A fall-arrest system shall consist of the following:
• Full body harness or safety belt (recommended for travel-restraint only)
• Lanyard
• Rope grab (or triple sliding hitch)
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• Lifeline
• Lifeline anchor
All safety belts, full body harness and lanyards must be CSA certified.
The full body harness should be snug-fitting and worn with all hardware and straps
intact and properly fastened.
Lanyards must be 16 millimeters (5/8") diameter nylon or equivalent.
Lifelines must be:
16 millimeters diameter polypropylene or equivalent
• Used by only one worker at a time
• Free from any danger of chafing, free of cuts, abrasions, and other defects
• Long enough to reach the ground or knotted at the end to prevent the
lanyard from running off the lifeline
• Secured to a solid object that is capable of resisting the arrest forces in case
of a fall
Guardrails and Barriers
The most common method of fall prevention is a guardrail or similar barrier. Fall
hazard guardrails and barriers must meet the minimum requirements prescribed by
regulations under the OHSA.
Scaffolding
The use of properly erected scaffolds is an effective method for protecting workers
from fall hazards. Workers erecting scaffolds must be properly trained and qualified as
per OHSA requirements (Construction Regulations s. 125-136)
Safe scaffold construction requirements include:
• Cleated scaffold planks
• Prescribed handrails and kick-plates on working platforms
• Access ladders to all working platforms
• Scaffold built by qualified erectors
Scaffold erectors must use fall protection equipment to avoid being placed in a fall
hazard situation.
Training
Workers who are exposed to fall hazards will receive instructions and training on the
proper use and maintenance of all protection equipment.
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Reflective Vests
A worker who may be endangered by vehicular traffic must wear a garment that covers at
least his or her upper body and has the following features:
The vest shall be fluorescent blaze or international orange in colour.
2. On the front and the back, there shall be two yellow stripes that are 5 centimetres
wide. The yellow area shall total at least 500 square centimetres on the front and at
least 570 square centimetres on the back.
3. On the front, the stripes shall be arranged vertically and centred and shall be
approximately 225 millimetres apart, measured from the centre of each stripe. On
the back, they shall be arranged in a diagonal "X" pattern.
4. The stripes shall be retro-reflective and fluorescent.
5. The vest shall be adjustable and have a side and front tear-away feature.
6. In addition, a worker who may be endangered by vehicular traffic during night-time
hours shall wear retro-reflective silver stripes encircling each arm and leg, or
equivalent side visibility-enhancing stripes with a minimum area of 50 square
centimetres per side.
Traffic Control Persons are required to wear a reflective vest while directing traffic.
Damaged and/or faded vests must be replaced by informing a supervisor.
Foot Protection
Where a worker is exposed to the hazard of foot injury, he/she shall wear foot protection
appropriate in the circumstances.
Foot protection shall be GRADE 1 - GREEN PATCH, being steel toed boots with puncture
resistant soles, minimum 6" in height.
Lace type footwear shall be laced up at all times to provide adequate support and prevent
accidents (trips and entanglements)
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Policy
Department/Section
Health & Safety
Subject
Policy #
POL-HS-2-01-05
Enacted by Council:
First Aid Kit Policy
FIRST AID KIT POLICY
PURPOSE AND SCOPE
Motion #
The Township of Oro-Medonte shall provide First Aid Kits and Stations to all Facilities owned
and operated by the Township, which meet the requirements of Regulation 1101, under the
Workplace Safetv and Insurance Act.
PROCEDURE
The number of workers in a workplace determines the size of a first aid kit.
Kits should be placed in an easily accessible place, near a trained First Aid Attendant;
locations are to be posted on the Facilities Health and Safety bulletin board.
First Aid Kits and Supplies are for staff use only.
All employees need to be advised as to the location of all First Aid Kits in their workplace.
Recommended additions to the standard kits are vinyl/nitrile gloves (in a size suitable to the
majority of staff), waterless cleanser (where there is no water source) and barriers for mouth-
to-mouth resuscitation.
First Aid Stations shall be in the charge of a trained first aider who works in the immediate
vicinity.
First Aid Stations shall contain, as a minimum:
• A first aid box containing items as itemized in this Policy.
• A notice board containing:
o The WSIB Poster "In case of Injury/Disease" available by contacting the WSIB
o Valid First Aid Certificates of persons on duty.
• Appropriate Inspection Logs as attached to this Policy.
• A usage log book shall be utilized.
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For less than 5 workers on one shift - all Townshio owned facilities
(includina all leased/owned vehicles)
Required
1. A current edition of a First Aid Manual
2. 1 card of safety pins
3. Dressings including:
a. 12 band aids individually wrapped
b. 4 sterile gauze pads - 3" square
c. 2 rolls of gauze bandage - 2" wide
d. 2 4"square sterile bandages
e. 1 triangular bandage
Recommended Additions
vinyl/nitrile gloves
barrier mask for CPR
disinfectant hand wipes or
waterless cleanser
For 6-15 workers on one shift
Reauired
1. A current edition of a First Aid Manual
2. 1 card of safety pins
3. Dressings including:
a. 24 band aids individually wrapped
b. 12 sterile gauze pads - 3" square
c. 4 rolls of gauze bandage - 2" wide
d. 4 rolls of gauze bandage - 4" wide
e. 4 individual sterile pressure bandages
f. 6 triangular bandages
g. 2 rolls of splint padding
h. 1 roll-up splint
Recommended Additions
vinyl/nitrile gloves
barrier mask for CPR
disinfectant hand wipes or
waterless cleanser
For 16-199 workers on one shift
Reauired
Recommended Additions
1.
A current edition of a First Aid Manual
vinyl/nitrile gloves
2.
A stretcher & 2 blankets
barrier mask for CPR
3.
A first aid station & box containing
disinfectant hand wipes or
4.
24 safety pins
waterless cleanser
5.
1 basin, preferably stainless steel
6.
Dressings including:
a. 24 band aids individually wrapped
b. 2 rolls of adhesive tape - 1 " wide
c. 12 rolls of gauze bandage - 1" wide
d. 48 sterile gauze pads, 3" square
e. 8 rolls of gauze bandage - 2" wide
f. 8 rolls of gauze bandage - 4" wide
g. 6 sterile surgical pads suitable for pressure bandages, individually wrapped
h. 12 triangular bandages
i. Splints of assorted sizes
j. 2 rolls of splint padding
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Inspection
First Aid kits must be inspected at not less than quarter-yearly intervals, as a minimum.
Small Kits: The appropriate log sheet (Appendix A) must be attached and signed at
the time of quarterly inspection.
Large Kits: The appropriate log sheet (Appendix B or C, as appropriate for the facility)
must be attached and signed at the time of the inspection. It is recommended that
large kits be inspected on a monthly basis.
Any deficiencies must be reported immediately to the Supervisor.
Documentation
Injuries requiring the use of the items in the first aid kit shall be documented. In most cases
the Employee Accident/Incident Form must be completed. The latter should be stored in or
near the First Aid Box. In the case of a verv minor injury (ie. a paper cut), Log Form
(Appendix D) must be completed. The Log Sheets should be attached to the First Aid Kit for
easy access.
Attachment Appendix A - First Aid Kit Checklist - for less than 5 workers on one shift
Appendix B - First Aid Kit Checklist - for 6-16 workers on one shift
Appendix C - First Aid Kit Checklist - for 16-199 workers on one shift
Appendix D - First Aid Usage Log
Replacement of Supplies
Supplies shall be re-ordered by Human Resources as required, upon written request for refill.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Appendix A
FIRST AID KIT CHECKLIST - for less than 5 workers on one shift
Content Minimum Reauirements Recommended Additions
1. A current edition of a First Aid Manual vinyl/nitrile gloves
2. 1 card of safety pins barrier mask for CPR
3. Dressings including: disinfectant hand wipes or
a. 12 band aids individually wrapped waterless cleanser
b. 4 sterile gauze pads - 3" square
c. 2 rolls of gauze bandage - 2" wide
d. 2 4"square sterile bandages
e. 1 triangular bandage
Date ( Inspector ( Comments
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APPENDIX B
FIRST AID KIT CHECKLIST - for 6-15 workers on one shift
Content Minimum Requirements Recommended Additions
1. A current edition of a First Aid Manual
2. 1 card of safety pins
3. Dressings including:
a. 24 band aids individually wrapped
b. 12 sterile gauze pads - 3" square
c. 4 rolls of gauze bandage - 2" wide
d. 4 rolls of gauze bandage - 4" wide
e. 4 individual sterile pressure bandages
f. 6 triangular bandages
g. 2 rolls of splint padding
h. 1 roll-up splint
vinyl/nitrile gloves
barrier mask for CPR
disinfectant hand wipes
or waterless cleanser
Date I Inspector
I I
I Comments
I
I
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APPENDIX C
FIRST AID KIT CHECKLIST - for 16-199 workers on one shift
Content Minimum Reauirement Recommended Additions
1. A current edition of a First Aid Manual vinyl gloves
2. A stretcher & 2 blankets barrier mask for CPR
3. A first aid station & box containing disinfectant hand wipes
4. 24 safety pins
5. 1 basin, preferably stainless steel
6. Dressings including:
a. 24 band aids individually wrapped
b. 2 rolls of adhesive tape - 1" wide
c. 12 rolls of gauze bandage - 1" wide
d. 48 sterile gauze pads, 3" square
e. 8 rolls of gauze bandage - 2" wide
f. 8 rolls of gauze bandage - 4" wide
g. 6 sterile surgical pads suitable for pressure bandages, individually wrapped
h. 12 triangular bandages
i. Splints of assorted sizes
j. 2 rolls of splint padding
Date
Inspector I Comments
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APPENDIX D
FIRST AID KIT USAGE LOG*
Location of Kit
Date
Name of Injured Person
Description of Injury & First Aid
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Policy
Department/Section
Health & Safety
Subject
Policy #
POL-HS-2-01-06
Enacted by Council:
Working Alone Policy
WORKING ALONE POLICY
Purpose
Motion #
The purpose of this policy is to ensure compliance with the Occupational Health and Safety
Act, Regulations, Statutes, and Codes pertaining to the safety of all staff, including
volunteers.
Scope
This policy applies to all workers including full time, part time and volunteers while working
alone.
Responsibilities
Role of the Supervisor
Assessment
The supervisor shall evaluate work assignments on a case-by-case basis,
considering the following criteria:
• Is there a regulation, code or existing policy that prohibits a person from
working alone on the task being assessed,
• Tasks and associated hazards involved in the work being assessed,
• Possibility that an injury or incident could prevent the employee from calling
from or leaving the area,
• Personal safety issues for individuals working alone after regular working
hours,
• Potential for other people to be in the area if emergency assistance is
required,
• Emergency response time,
• Security of the work area,
• Training and experience, and
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• Physical disabilities or medical conditions
2. Standard Operating Guidelines (SOG)
After consultation with the involved individual(s), if it is decided that they are
able to work alone, the supervisor shall provide a Standard Operating
Guidelines (SOG) that includes but shall not be limited to the following:
• Identification of the individual(s) and work locations,
• Identification of the possible risks that may arise out of and in the course of
work being performed,
• The available required communication systems (i.e.: radio, telephone,
buddy system, etc...),
• The procedures to eliminate or minimize identified risks,
• Details of how emergency assistance will be obtained in the event of an
injury or incident which may endanger the health and safety of the person
working alone,
• Maintaining a copy of the SOG on file and updating procedures as
necessary.
Role of the Department Director
The Department Director shall provide the resources, safety equipment,
security provisions and direction required to support the "Working Alone"
Policy.
Identify those employee positions where it can be anticipated that the
employee would be required to work alone and amend the job description to
reflect this requirement as a special requirement of the position.
Role of the Worker
The worker shall:
• Participate in the evaluation of the risk associated with tasks which involve
persons working alone, and
• Follow the guidelines outlined in the SOG(s) implemented for their
protection.
Role of Joint Health and Safety Committee (JHSC)
The JHSC shall:
• Review the Working Alone Policy on an annual basis, and
• Review copies of all worker related SOG(s) for working alone situations.
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Regulatory Restrictions
Working alone is prohibited when working:
• In a confined space (O. Reg. 851, s 69(f)),
• On live electrical installations, equipment, or a conductor operating at a nominal
voltage of 300 volts or more, except while testing equipment or troubleshooting (O.
Reg. 851, s 42.1),
• On electrical transmission systems or outdoor distribution systems rated at more
than 750 volts (O. Reg. 851, s 42.2),
• In trenches (O. Reg. 213 s 225)
• On a portable ladder that exceeds three meters (3m) in length and is not securely
fastened or work with a ladder that is likely to be endangered by traffic,
• On suspended scaffolds or when using fall arrest equipment,
• With quick-acting highly toxic or corrosive material as described by the Material
Safety Data Sheet,
• Requires the use of supplied air respiratory equipment or self-contained breathing
apparatus (SCBA) (CSA Standard Z94.4-93 s 9.3.3 and 9.3.4)
• Places a person at risk of drowning (O. Reg. 213 s 27 and O. Reg. 851 s 86),
• Where the operator of a vehicle, crane, mobile equipment, or other similar material
handling equipment does not have a full view of the intended path of travel (O.
Reg. 851 s 56),
• Where a vehicle, crane or similar equipment is operated in a location where the
vehicle or its load could come into contact with a live power line,
• Involves welding operations where a fire watcher is required (CSA Standard
W117.2-99 for safety in Welding, cutting and allied processes), and
• Under all conditions that based on the risk assessment conducted by the
supervisor in consultation with the worker and JHSC representative(s) are deemed
to require more than one person.
Records
Copies of SOG's for persons working alone will be kept on file by:
• The supervisor responsible for the drafting and approval of the SOG,
• Director for worker related SOG's, and
• Divisional VP, CUPE Local 2380 - for unionized positions only
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Appendix A - Requirements of Occupational Health and Safety Act
Duties of Employers - Section 25 (2)
(a) provide information, instruction and supervision to a worker to protect the health
or safety of the worker;
(d) acquaint a worker or a person in authority over a worker with any hazard in the
work and in the handling, storage, use, disposal and transport of any article,
device, equipment or a biological, chemical or physical agent; and
(h) take every precaution reasonable in the circumstances for the protection of a
worker.
Duties of Supervisors - Section 27 (2)
(a) advise a worker of the existence of any potential or actual danger to the health
or safety of the worker of which the supervisor is aware;
(b) where so prescribed, provide a worker with written instructions as to the
measures and procedures to be taken for protection of the worker; and
(c) take every precaution reasonable in the circumstances for the protection of a
worker.
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Appendix B - Generic Working Alone SOG (SAMPLE)
Standard Operating Guideline (SOG)
Department:
Location:
Work Project and Duration: Staff Involved:
ONGOING or SPECIFIC DATE
Type of Work (descrtbe):
Y Training (describe)
N
•L
d)
_N
•E Communication (describe)
r-
E
0
Emergency contacts (list contact names and phone numbers):
L
0 Emergency procedures (describe):
L.
a
Other...
Supervisor (signature):
Worker (signature):
Date:
Special Instructions, if any:
CC: Department Director
Divisional VP, CUPE Local
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Department/Section Policy #
Health & Safety POL-HS-2-01-07
Subject Enacted by Council:
Universal Precautions and Sharps Motion #
Policy
UNIVERSAL PRECAUTIONS AND SHARPS POLICY
PURPOSE
To ensure that all staff have the necessary information to prevent and control accidental
contact with sharps and body fluids, and to ensure that proper procedure is followed in the
event of accidental contact with sharps and body fluids.
DEFINITIONS
(1) Sharps: Refers to needles, syringes, blades, lancets, clinical glass
(glass possibly contaminated with blood, body fluids or
chemicals) and/or any other clinical item or items that could
puncture, abrade or cut a worker or the public.
(2) Body fluids: Refers to semen, vaginal secretions, synovial fluid,
cerebrospinal fluid, pleural fluid, peritoneal fluid, pericardial
fluid and amniotic fluid.
UNIVERSAL PRECAUTIONS
Universal precautions are prudent practices that apply to the prevention of infectious disease
transmission. These precautions must be used routinely on all persons and contaminated
items. Under normal circumstances, however, contact with sweat and tears do not require
gloves or other personal protective equipment. These precautions must be used whenever
differentiation of body fluids is difficult.
Hand washing
Hand washing is the single most effective means of preventing the spread of infections.
Hands and other skin must be washed thoroughly and immediately with soap and water if
they accidentally become contaminated with blood, body fluids, excretions, or secretions.
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Hands must be thoroughly and immediately washed with soap and water after removal of
gloves.
Sharps disposal
1. Sharp items (needles, broken glass and other sharp instruments) should be
considered as potentially infectious and be handled with extraordinary care to
prevent accidental injuries.
2. Found syringes and needles, and other sharp items should be placed in, a
biohazard dispenser, a puncture-resistant container, designated specifically for
this purpose.
3. Proper precautions must be taken when disposing of broken glass.
Exposure to blood and other fluids
All first aid procedures, handling of broken glass and disposal of found needles/syringes
must be performed in such a manner as to reduce the possibility of direct or accidental
exposure by staff.
When handling blood and other body fluids, staff shall, at all time, wear latex gloves for
their protection.
Ventilation devices
To minimize the need for emergency mouth-to-mouth resuscitation, mouthpieces,
resuscitation bags or other ventilation devices should be strategically located and
available for use in areas where the need for resuscitation is predictable.
Blood spills
Wearing gloves, wipe up the spill with soap and water. Spray the affected area with a
mixture of chlorine bleach and water (9:1 concentration), leave on for 20 minutes, and
clean up. Reapply as needed.
Discard cleaning rags and gloves in plastic bag and tie securely prior to disposal.
Notification
All staff exposed to blood and body fluids shall notify their supervisor upon the exposure.
Supervisor shall notify Human Resources of the occurrence immediately.
HANDLING OF SHARPS
This procedure is to establish guidelines for all staff employed by the Township of Oro-
Medonte and are for the protection of health and safety to both, staff and public.
A. Staff
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Upon the discovery of a "sharp", staff shall immediately secure the area and notify their
supervisor.
Staff shall not attempt to pick up a "sharp".
In the event where staff is injured by a "sharp" during working hours, the injury must be
reported immediately to the supervisor. Should the supervisor not be available, the injury
must be reported to the Human Resources.
In the event where the injury occurs outside of regular hours, injured staff must notify the
on call supervisor. Supervisor is responsible for notifying Human Resources as soon as
possible.
B. Supervisor
In the event that staff sustains an injury by contact with a "sharp", he/she shall receive
medical treatment immediately, regardless of severity.
Reports of injury (Incident/Accident Occurance Form and WSIB Form 7) must be
completed by the worker and the Supervisor and forwarded to Human Resources as soon
as possible. All investigations must be conducted in the presence of a Joint Health and
Safety Committee worker member (only if injury has been sustained)
Supervisor shall be notified of the occurrence and respond immediately.
The Supervisor shall investigate all "sharp(s)" incidents and arrange the transportation and
disposal of all "sharps".
The Supervisor shall ensure that each facility is equipped with a biohazard dispenser, a
puncture-resistant container, designated specifically for disposal of sharps.
The Supervisor shall ensure that all staff has been trained in Universal Precautions and
Handling of "Sharps". Record of training shall be maintained by Human Resources.
C. Human Resources
Human Resources shall evaluate the seriousness of the exposure, and provide
assistance to the affected staff, as needed.
Human Resources shall forward WSIB's Form 7 (Notice of Industrial Accident or Disease)
and forward the completed Form to WSIB within three working days of the incident.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Policy
Depa rime nt/Section
Health & Safety
Subject
Policy #
POL-HS-2-01-08
Enacted by Council:
Housekeeping Policy
HOUSEKEEPING POLICY
PURPOSE
Motion #
Good housekeeping is an essential operating practice, which helps to prevent injuries in the
workplace and improves employee morale and efficiency throughout the facility. Poor
housekeeping is the most common cause of injuries due to slips, trips, falls and being struck
by objects.
The Township of Oro-Medonte recognizes the importance of good housekeeping practices
and as such, allows sufficient time during regular production activities for each person to
carry out their housekeeping responsibilities. Housekeeping issues will also be addressed
during monthly audits.
Every Supervisor and Worker can assist in providing a safer and healthier workplace by
observing, correcting and/or reporting unsafe housekeeping practices and conditions.
PROCEDURES
Floors
• Floors and other working surfaces in the work area shall be maintained in clean,
orderly and dry condition.
• Spills should be cleaned up immediately as they create slippery floor conditions.
• If you notice holes or slippery areas on non-slip surfaces, report them immediately
to your Supervisor.
Working Surfaces
• All working surfaces should be kept clear of obstructions and unnecessary
materials
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• Remove water, debris, unsafe products and non-essential materials from the work
area.
• Clean your work area at the end of each shift.
Waste Containers
• Always use waste containers provided to dispose of scrap materials and other
debris.
• If waste containers are full, do not continue to use them. Notify your Supervisor
who will see that the problem is corrected.
Aisles, Exits and Entrances
• All walkways, steps, and emergency exits and entrances must be kept clear of
obstruction at all times.
• Adequate lighting must be provided and maintained in emergency exits, entrances,
stairs, and walkways. Report to your Supervisor any lighting that needs to be
replaced.
• Avoid using walkways to store empty containers, excess materials, etc.
• If ice forms outside a door or if slippery conditions exist, notify your Supervisor so
immediate corrective action can be taken.
Storage Areas
• Make certain that materials are properly piled and stacked only in designated
storage areas.
• Materials stored in high places should be secured so they cannot become
dislodged, jarred loose, or fall.
• Avoid overloading storage containers and racks.
• Storage racks should be bolted to the ground in such a way that eliminates a
tripping hazard.
Machinery and Equipment
• Ensure that all machinery and equipment is clean and free of dust, grease, or other
contaminants.
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• Ensure that no debris, tool, product, or other items are on, or in areas, which could
affect the operation of machine.
Inspect all equipment prior to use and report any deficiencies to your Supervisor
Housekeeaina is evervone's resaonsibility
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Policy
Department/Section
Health & Safety
Subject
Policy #
POL-HS-2-01-09
Enacted by Council:
Sun Sense
SUNSENSE POLICY
PURPOSE AND SCOPE
Motion #
To minimize and/or eliminate the potential risk of all workers involved in prolonged outside work and
exposure to UV radiation.
SPECIFIC RESPONSIBILITIES
Supervisor
1. Communicate and enforce the policy and procedure.
2. Ensure the appropriate personal protective equipment is provided (sunscreen and safety
sunglasses).
3. Ensure that workers are aware of the hazards associated with overexposure to sun (i.e.
sunburn, heat stress, skin cancer, etc.), and the recommended protection and precautions.
Worker
1. Attend all training sessions.
2. Responsible to adhere to the policy and procedure.
3. Report any contravention of this policy immediately to the supervisor.
GENERAL
Exposure to UV radiation is an occupational health and safety concern for people who work in the sun
on a regular basis. Scientific evidence indicates that the risk of developing skin cancer and certain
types of cataracts increases with the amount of time directly exposed to the sun and with the intensity
of UV radiation.
For occupational exposure to UV radiation, Ministry of Labour (MOL) applies thresholds limit values
(TLVs) recommended by the American Conference of Governmental Industrial Hygienists (ACGIH).
These limits are enforced in Ontario workplaces under section 25(2)(h) of the Occupational Health
and Safety Act.
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SPECIFIC GUIDELINES FOR PERSONAL PROTECTION
Avoidance of Sun Exposure
Whenever possible, work schedules will be adjusted to limit outdoor exposure between 11 AM and 2
PM. Where job and work cannot be changed, consideration may be given to a rotation of workers.
Whenever possible, workers are encouraged to make use of shaded areas to minimize the exposure
to UV radiation. Shade from trees, buildings, vehicles and other structures will be promoted.
Personal Protective Equipment
Clothing
1. Employees should wear loose fitting clothing covering as much of the body as possible. This
will protect employees from Ultra Violet Radiation and heat coming from sunlight. Loose fitting
clothing allows air movement between the clothes and the body. Caution should be taken
when wearing loose fitting clothing around machinery or moving equipment.
2. Employees should wear a wide brimmed hat for maximum protection or a hard hat, if required.
3. Some personal protective equipment may increase discomfort and the chance of heat stress in
hot and sunny environments. Extra caution should be taken when wearing equipment such as
respirators.
Sunscreen and Glasses
Sunscreen should be applied to the exposed parts of the body when working in hot
environments or in direct sunlight; 15 - 30 minutes before exposure. Sunscreen of 30 SPF or
higher will be provided to all staff.
If using in addition to insect repellant, apply repellant after/over sunscreen
2. Safety sunglasses with medium to dark lenses containing UV-A and UV-B protection should
be worn, where needed.
Regular Skin Examinations
Workers who are exposed to UV radiation regularly should perform self-examinations of their skin on
a monthly basis for any unusual changes and seek medical attention, if needed.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Policy
Department/Section
Health & Safety
Subject
Heat Stress
HEAT STRESS POLICY
PURPOSE AND SCOPE
Policy #
POL-HS-2-01-10
Enacted by Council:
Motion It
To ensure that all employees have the necessary information to prevent and control heat
stress in the workplace. This policy applies to all employees who work or may work in hot
environments.
SPECIFIC RESPONSIBILITIES
Employer (Township of Oro-Medonte)
1. Ensure training is provided to all supervisors
2. Ensure training is available to all staff
Supervisor
1. Communicate and enforce the policy and procedure
2. Ensure that all employees who work in hot environments are properly trained in
the hazards of heat stress
3. Allow employees to take appropriate control methods to reduce heat exposure
Employee
1. Adhere to this policy and procedure
2. Report any symptoms of heat stress immediately to his/her supervisor
DEFINITION
Heat stress is a variety of conditions caused by the total net heat load on the body that
results from exposure to external sources and from internal metabolic heat production as the
result of work. Some examples of heat stress are heat rash, heat cramps, heat exhaustion
and heatstroke.
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PREVENTION
The key to preventing excessive heat stress is educating all staff on the hazards of working in
hot environments and the benefit of implementing proper controls and work practices. The
control program must include training, acclimatization, water and work/rest cycles.
TRAINING
All employees required to work in hot environments and their supervisors will receive training
in:
• the prevention, recognition and first aid treatment of heat related illnesses,
• situations that might lead to heat stress, and
• methods to control heat stress.
GUIDELINES
The following controls should be used to minimize heat stress in hot work environments or
during periods of hot weather.
Administrative controls
Acclimatization
• During periods of continuous hot weather, or
• When an employee starts a new job, or
• When an employee has been working in a moderate environment for a long
duration and is assigned to work in hot environment, or
• When an employee returns from an absence, and he/she must work in a hot
environment; time will be given to acclimatize the employee to higher
temperatures, if necessary.
This will be done by limiting exposure to the hot environment the first day, and
increasing exposure each day until acclimatization is achieved. The time for
acclimatization to occur will vary depending on the individual and the task they are
performing.
Work Scheduling
1. Whenever possible and practical, the work schedule will be modified to accommodate
moderate to heavy work during the coolest part of the workday. If this is not possible,
a work/rest cycle will be implemented.
2. The frequency and length of rest breaks will be increased. In hot environments, and
depending on the workload, this may involve a work/rest schedule that the employees
should follow every hour. Shorter but frequent work/rest cycles are the greatest
benefit to the employee. In this case, rest means minimal activity... not stopping work
altogether.
3. If possible, tasks should be rotated so that the same employees are not continually
working in hot environments.
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4. Where possible, scheduled work breaks should be taken in an area cooler than the
work area.
5. The use of shade creating equipment, such as umbrellas, is recommended, whenever
and wherever possible, during peak sun exposure hours (11:00 AM to 2:00 PM)
Water
1. Cool water will be provided for employees.
2. Employees will be encouraged to drink frequently even if they do not feel thirsty (one
cup every 20 minutes).
Clothing
1. Employees should wear loose fitting clothing covering as much of the body as
possible. This will protect employees from Ultra Violet Radiation and heat coming
from sunlight. Loose fitting clothing allows air movement between the clothes and the
body. Caution should be taken when wearing loose fitting clothing around machinery
or moving equipment.
2. Employees should wear a wide brimmed hat for maximum protection or a hard hat, if
required.
Personal Protective Equipment
1. Some personal protective equipment may increase discomfort and the chance of heat
stress in hot environments. Extra caution should be taken when wearing equipment
such as respirators and chemical suits.
2. Specialized heat reduction clothing such as cool headbands may be considered
depending on the heat exposure.
3. Sunscreen should be applied to the exposed parts of the body when working in hot
environments or in direct sunlight, 15 - 30 minutes before exposure. Sunscreen of 30
SPF or higher will be provided to all staff.
4. Safety sunglasses with medium to dark lenses containing UV-A and UV-B protection
should be worn, where needed, when working in hot environments
Note - all personal protective equipment will be provided by the supervisor.
Never ignore symptoms of heat stress - even if the below recommendations are
followed diligently each person responds differently to heat. Report any Symptoms to
Supervisor.
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Heat Stress Hazards
HEAT
STRESS
HAZARD
HEAT RASH
HEAT
CRAMPS
FAINTING
HEAT
EXHAUSTION
HEAT
STROKE
SUNBURN
SIGNS AND
SYMPTOMS
Red, bumpy rash with
severe itching
Painful cramps in arms,
legs or stomach that occur
suddenly at work or later at
home. Cramps are serious
because they can be
symptoms of more
dangerous heat-induced
illness.
Sudden passing out after at
least two hours of work;
cool moist skin; weak pulse.
Heavy sweating; cool moist
skin; body temperature over
38C (100F); weak pulse;
normal or low blood
pressure; person is tired,
weak, clumsy, upset or
confused; is very thirsty; or
is panting or breathing
rapidly; vision may be
blurred.
High body temperature -
over 41 C (over 106F) and
any one of the following: the
person is weak, confused,
upset or acting strangely;
has hot, dry, red skin; a fast
pulse; a headache or
dizziness. In later stages, a
person may pass out and
have convulsions.
Red, painful or blistering
and peeling skin
CAUSE TREATMENT
Hot humid
Change into dry clothes and
environment;
plugged sweat
avoid hot environments.
qlands
Rinse skin with cool water.
Heavy sweating
Move to a cool area. Loosen
drains a person's
clothing and drink water or
body of salt,
commercial fluid replacement
which cannot be
beverage. If the cramps are
replaced just by
severe or do not go away, see
drinking water
a doctor.
Fainting might be due to a
heart attack or other illness.
Not enough blood
GET MEDICAL AID. Access
flowing to the
need for cardiopulmonary
brain. Fluid loss
resuscitation (CPR). Move to
and inadequate
cool area; loosen clothing;
water intake.
make person lie down; if the
person is conscious, offer sips
of cool water.
Inadequate salt
GET MEDICAL AID. This
or water intake
condition can lead to heat
stroke, which can kill. Move
causes a persons
body's cooling
the person to cool shaded
system to start to
area; loosen clothing; provide
break down.
cool water to drink; fan and
spray cool water.
When a person's
body has used up
all its water and
salt, it will stop
CALL AMBULANCE. This
sweating. This
condition can kill person
can cause body
quickly. Remove excess
temperature to
clothing, fan and spray the
rise to a deadly
person with cool water; offer
level. May follow
sips of cool water if the
heat exhaustion
person is conscious.
or develop
suddenly.
If blisters appear on the skin
Too much skin
seek medical attention. Use
skin lotion (avoid topical
exposure
anesthetics) and work in the
shade
PREVENTION
Wash regularly to keep
skin clean and dry.
Reduce activity levels
and/or heat exposure.
Drink fluids regularly.
Employees should check
on each other to help spot
the symptoms that often
precede heat stroke.
Reduce activity levels
and/or heat exposure.
Drink fluids regularly.
Employees should check
on each other to help spot
the symptoms that often
precede heat stroke.
Reduce activity levels
and/or heat exposure.
Drink fluids regularly.
Employees should check
on each other to help spot
the symptoms that often
precede heat stroke.
Reduce activity levels
and/or heat exposure.
Drink fluids regularly.
Employees should check
on each other to help spot
the symptoms that often
precede heat stroke.
Work in the shade; cover
skin; apply sunscreen with
SPF of at least 30.
All employees with a medical condition should communicate their condition(s) to their
supervisor.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
Page 4 of 4
Page 109 of 157
Agenda Item # 8b) - Report No. HR 2009-01, Tamara Obee, Human Resources
Officer,...
Policy
Department/Section
Health & Safety
Subject
Cold Stress
COLD STRESS POLICY
PURPOSE AND SCOPE
Policy #
POL-HS-2-01-11
Enacted by Council:
Motion #
To ensure that all employees have the necessary information to prevent and control cold
stress in the workplace. This policy applies to all employees who work or may work in cold
environments.
SPECIFIC RESPONSIBILITIES
Employer (Township of Oro-Medonte)
1. Ensure training is provided to all supervisors
2. Ensure training is available to all staff
Supervisor
1. Communicate and enforce the policy and procedure
2. Ensure that all employees who work in cold environments are properly trained
in the hazards of cold stress
3. Allow employees to take appropriate control methods to reduce exposure to
cold
Employee
1. Adhere to this policy and procedure
2. Report any symptoms of cold stress immediately to his/her supervisor
Workers may suffer injury from potential adverse effects of over-exposure to cold. These
exposures may occur when workers are exposed to low temperatures, wind and/or moisture
for significant periods of time.
Page 1 of 2
Page 110 of 157
Agenda Item # 8b) - Report No. HR 2009-01, Tamara Obee, Human Resources
Officer,...
Departments should develop training programs to assist workers and supervisors in
recognizing the signs of cold related stress. SOG's should be produced to assist workers in
alleviating cold-related stress, and should include, but not be limited to, the following:
Recognizing the signs and symptoms of:
a. Frostbite
b. Hypothermia
2. Controls to manage cold stress:
C. work rotation to allow workers to rehabilitate where a source of heat
is available, protected from wind, rain, snow etc.
d. advise workers to wear multiple layers of loose fitting clothing
e. protection of hands, feet, face and head
f. advise workers to report to a supervisor, any cold related stress
symptoms to themselves or the crew
Workers should re-schedule non-emergency activities to avoid cold-related stress.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
Page 2of2
Page 111 of 157
Agenda Item # 10a) - Andria Leigh, Director of Development Services, re: Draft Pu...
Tu~shp v, f
Proud Heritage, Exciting Future
NOTICE OF PUBLIC MEETING
REGARDING DELIVERY OF ENVIRONMENTAL SERVICES
AND PROPOSED REVISION TO NOTTAWASAGA VALLEY CONSERVATION
AUTHORITY JURISDICTION WITHIN THE SEVERN SOUND WATERSHED
PLEASE BE ADVISED that the Council of the Corporation of the Township of Oro-Medonte is considering
proposed revisions to the boundaries of the Nottawasaga Valley Conservation Authority (NVCA) jurisdiction
within the Township of Oro-Medonte, specifically within the Severn Sound watershed.
Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday May 27,
2009 at 7:00 p.m. in the Municipal Council Chambers, 148 Line 7 South, Oro, Ontario. The purpose of the
public meeting is to obtain comments from the residents on proposed revisions to the NVCA jurisdiction within
the Severn Sound watershed and a range of options for the provision of efficient delivery of environmental
services within the Severn Sound watershed.
A KEY Map which identifies the Severn Sound watershed lands affected by the proposed revisions is included
below.
ANY PERSON may attend the public meeting and/or make written or verbal representation regarding the
delivery of services within the Severn Sound watershed and the options for the Municipality in providing these
services in an efficient and timely manner.
WRITTEN SUBMISSIONS should be directed to:
Township of Oro-Medonte
148 Line 7 South
P.O. Box 100, Oro, Ontario LOL 2X0
Attn: Andria Leigh, Director of Development Services
ADDITIONAL INFORMATION regarding the range of options for the delivery of environmental services can
be found on the Township's website www.oro-medonte.ca
For further information, contact the Planning Department at 705-487-2171.
Dated this 7th day of May, 2009.
Andria Leigh, MCIP, RPP
Director of Development Services
KEP MAP OF SEVERN SOUND WATERSHED TO BE ADDED**
Page 112 of 157
Agenda Item # 10a) - Andria Leigh, Director of Development Services, re: Draft Pu...
Township of
Proud Heritage, Exciting Future
Township Ootions for the Deliverv of Environmental Programs and Services
within the Severn Sound watershed
BACKGROUND:
In 2001, the Township of Oro-Medonte was serviced by two Conservation Authorities (NVCA and
LSRCA) and one Environmental Association (SSEA) in regards to environmental matters in the
Municipality. The Conservation Authorities and the Environmental Association provided programs and
services within their individual watersheds. The NVCA has been providing services to the Municipality
since its inception in the 1960's for approximately 20% of the Township. In late 2001, the Township
became a member of the Lake Simcoe Region Conservation Authority which began providing services
within their watershed area that comprised approximately 27% of the Township. The remainder of the
Township (approximately 53%) was receiving services from the Severn Sound Environmental
Association in accordance with an existing agreement between the SSEA and the Township.
In June 2003 the Township of Oro-Medonte and the NVCA reached agreement on the expansion of the
NVCA services into that portion of Oro-Medonte that was not covered by a conservation authority. The
expansion of the NVCA within the remaining 53% of the Township (Severn Sound watershed) took
effect in September 2003.
The intent of the partnership was to have the NVCA assist the Township in meeting their "Environment
First" philosophy by providing technical and professional support to the Township and its residents.
Since that time, Oro-Medonte has had coverage by the NVCA within the Severn Sound watershed and
required full and complete conservation services. This portion of the Township has not only been under
the jurisdiction of the NVCA but has also been receiving services from the Severn Sound
Environmental Association (SSEA). The inclusion of the Severn Sound watershed lands under the
NVCA was intended to ensure exceptional environmental services for the residents in this area however
it was clear that the Township intended to ensure no financial or program duplication occurred. The
Township understood that a Memo of Understanding (MOU) between the NVCA and SSEA would be
appropriate to assist in clarifying the roles and responsibilities of each agency in order to reduce any
duplication of services, to date no MOU has been established.
In accordance with the Municipal Act, Council has the role of representing the public and considering
the well-being and interests of the municipality, developing and evaluating the policies and programs of
the municipality, determining which services the municipality provides, ensuring the accountability and
transparency of the operations of the municipality, and maintaining the financial integrity of the
municipality. The Township therefore has an obligation to ensure that there is an accurate accountability
for all funds paid by the Township for environmental programs and services and that should this not be
the situation, there is an obligation on Council to determine that these services are not provided nor
funded.
Page 113 of 157
Agenda Item # 10a) - Andria Leigh, Director of Development Services, re: Draft Pu...
OBJECTIVES:
The Township Official Plan has a vision which recognizes the location and importance of the
environmental features and natural resources of the Township, the rural character of the area, the social-
economic characteristics of the area, present and future needs of the residents.
The primary purpose of the Township's Official Plan is to provide the basis for protecting the Township's
natural heritage system while maintaining growth that will support and emphasize the Township's unique
character, diversity, civic identity, rural lifestyle, and cultural heritage features and to do so in a way that
has the greatest positive impact on the quality of life in Oro-Medonte. The Township has a significant
number of environmental and topographical features that contribute to the sense of place felt by many of
the Townships residents. The protection of these attributes is a key underlying principle of the
Township's Official Plan which establishes an "Environment First" philosophy in the Township. The
"Environment First" philosophy is a land use planning philosophy that is to be considered, wherever
possible. Enhancing or improving natural features and ecological functions is recognized and promoted as
a Township priority, to be considered with other interests in accordance with Provincial Policy and
Legislation.
The Township established and has continued to maintain an "Environment First" philosophy through the
establishment of working groups to review policies related to the Oro Moraine and Aggregate
Management, the adoption of a no fill by-law for environmental protection zoned areas in the Township,
and joining into the Lake Simcoe Region Conservation Authority in late 2001, and with the initiation of an
Environmental Advisory Group (OMEGA).
The Township has continued to be environmental stewards through their planning policies and
implementation and their support of the mandate and programs provided by both the Nottawasaga Valley
Conservation Authority and the Severn Sound Environmental Association. The Township has however
always identified the need for cost effectiveness in the provisions of these programs and services to their
ratepayers and the requirement to ensure the services provided by both the NVCA and SSEA are not
duplicated. The Township is therefore seeking to directly manage the co-ordination of these services in
the most cost effective and efficient manner which avoids duplication of services. The primary objective
of the Township is the protection of the environment, while ensuring this is completed through an efficient and
effective delivery of environmental programs and services managed directly by the Township. The integration of
the services provided by the Severn Sound Environmental Association with the primary objective of protecting the
environment is also of importance.
OPTIONS:
In order for the Township to achieve the above objectives to protect the environmental while maintaining
Council's obligations under the Municipal Act, there are a range of options available for the provision of
environmental services within the Severn Sound watershed:
Page 114 of 157
Agenda Item # 10a) - Andria Leigh, Director of Development Services, re: Draft Pu...
Status Quo - The expanded jurisdiction of the NVCA within the Severn Sound watershed would
continue with all programs and services being provides tinder the Regulations by the NVCA and
additional services provided, including Source Water Protection, from the SSEA. The Township
would continue to pay an annual levy to the NVCA and SSEA for both of their services. The
Township would continue to require the execution of the previously identified Memo of
Understanding between the NVCA and SSEA for the delivery of services and programs in order to
avoid duplication.
Expanded Memo of Understanding with NVCA- The Township has in the past requested that
the NVCA consider implementing a budget format similar to the LSRCA whereby options
regarding services to be provided and the respective fees for providing those services can be
requested by a municipality should they chose to fund these; however the Township also have the
ability to not proceed with the funding or provision of those services. Core environmental services
related to Regulations would be provided by NVCA under existing levy structure, balance of
environmental services identified as special benefitting to Oro-Medonte and subject to special levy.
Severn Sound watershed would continue to be under jurisdiction of the NVCA and special
benefitting levy would require approval of NVCA Board and would not be directly controlled by
Township.
3. Agreement with NVCA and SSEA - Core environmental services to be provided through
agreements between Township, NVCA, and SSEA. Township to determine which special
benefitting services are to be funded by Township. Potential to download permit review; however
final approval remains with NVCA Board. Severn Sound watershed to be removed from NVCA
jurisdiction.
4. NVCA Provision of Regulations - Regulation services (Plan Review, Permit approvals) only to
be provided by the NVCA with balance of environmental programs and services to be managed
and coordinated by Township through agreements with any of the following: SSEA, NVCA, staff
or consultants. Provision of all environmental services for Township to be subject to agreements
which are managed and funded by Township directly.
5. Township provision of environmental services - No regulations in place, programs and services
to be coordinated and managed by Township with ability to enter into fee for service agreements
with SSEA and/or NVCA. Services may also be provided to the Township directly through
Township staff or environmental consultants for the Township.
Page 115 of 157
Agenda Item # 11 a) - Report No. FD 2009-04, Richard Playfair, Acting Fire Chief a...
h, )f
REPORT C'p
Proud Heritage, Exciting Future
Report No. To: Prepared By:
FD 2009-04 Committee of the Whole Richard Playfair and
Shawn Binns
Meeting Date:
May 6, 2009
Subject:
Township Facility Fire
Inspections
Motion #
Roll
RECOMENDATION(S):
Requires Action r_-_1
R.M.S. File
For Information Only
It is recommended that:
1) Report FD2009-4 be received and adopted
2) The expenses outlined in report FD2009-04 be approved and funded through
reserves
3) That Warminster Community Hall be retired as a public facility
4) That Carley Community Hall be closed for public use pending the results of the
Strategic Facility Plan
BACKGROUND:
The Fire Protection & Prevention Act (1997) is Provincial Legislation that requires that
all Public Occupancy buildings in the Province of Ontario be inspected annually and that
the Ontario Fire Code must be the guiding document for compliance. However, National
Fire Protection Association (NFPA) and the Ontario Building Code are other standards
that may be applied to the inspection process to clarify compliance.
Failure to complete this requirement can result in serious charges and fines under the
Act.
This requirement was identified as an immediate priority by the Fire and Emergency
Services Department as in the past the Township facilities had only been subjected to a
minimal inspection process and within the past three (3) years had not been inspected
at all. Fire Inspections were completed on all Township Facilities by a Co-op placement
Fire Inspector under the guidance of the Acting, Fire Chief.
The Fire Inspections identify facility deficiencies which require corrective action to be in
compliance with the Fire Code. Failure to comply immediately puts the public at risk
(safety) and the Municipality at risk (liability).
In addition to the Fire Inspections a Fire Safety Plan was prepared for each facility and
is now posted. All staff will be oriented on the Fire Safety Plan.
Fire and Emergency Services May 6, 2009
Report No. FD2009-04 Page 1 of 6
Page 116 of 157
Agenda Item # 11 a) - Report No. FD 2009-04, Richard Playfair, Acting Fire Chief a...
Fire Plans are requirement to ensure Occupational Health and Safety.
ANALYSIS:
Fire and Emeraencv Services
Buildings had several deficiencies which were addressed incurring un-foreseen
expenditures of $4,284. The Fire Stations are now in compliance with the act.
Transportation and Environmental Services
The Township Public Works yards had several deficiencies noted the majority of
deficiencies are housekeeping issues and are able to be dealt with without additional
resources.
Additionally the following is required:
Gas storage at the North Yard will be removed and accounts will be obtained at local
service stations to purchase gasoline for the patrol trucks. This will correct the infraction
of the existing tank being located too close to the works garage.
Fire extinguishers will be upgraded to the required size as per the inspection report for
both works yards.
The violation of flammable or combustible liquids (ie propane, acetylene &motor oils)
stored within shop must be housed in an approved cabinet. As well all spare truck and
equipment tires must be store outside of the shop area. Thus two outside storage units
must be purchased (1 for each yard) to store the above noted items. The cost for each
unit will be approximately $4500.00.
Prior to the Fire Safety Inspection Report staff realized various electrical deficiencies
within both works yards. The Electrical Safety & Utilities Authority was contacted to
provide a list of the required improvements and repairs for all the electrical issues.
Quotations have been received from local contractors for the upgrades at a quoted price
of $10,014.00.
The total cost to bring both yards into compliance with the Ontario Fire Code within
Transportation Services will be approximately $20,000.00.
Recreation and Communitv Services
The following is a summary of the deficiencies for each facility as well as anticipated
expenses. Additionally options to deal with the deficiencies are provided.
Note: All housekeeping deficiencies which do not require resources have or will soon be
resolved. Buildings also have also had battery powered smoke detectors and Carbon
Monoxide Detectors Installed.
Fire and Emergency Services May 6, 2009
Report No. FD2009-04 Page 2 of 6
Page 117 of 157
Agenda Item # 11 a) - Report No. FD 2009-04, Richard Playfair, Acting Fire Chief a...
Administration Offices
Item
Repair all damaged fire separations
Repair Exit
Anticipated Budget
$500
$500
Additionally all combustible items stored in the mechanical and electrical rooms must be
removed and stored elsewhere. To facilitate this, an additional outdoor storage unit
would need to be purchased at an expense of approximately $5,000.
Community Halls
Due to the age and varying levels of maintenance on the individual community halls
there were a number of deficiencies noted in the inspection reports.
Old Town Hall
Item
Anticipated Budget
Repair damaged fire separations through building
$ 1,000
Clear rear exit sign of obstructive lighting
$ 500
Provide fire separation for furnace/service area from assembly room $ 2,500
Fire separate stair from basement to designated exit
$ 1,000
Install self closing device on all exterior exit doors
$ 500
Provide updated exit sign for front entry
$ 500
Total
$ 6,000
Jarratt Community Hall
Item Anticipated Budaet
Door repair and self closers $1,200
Fire separate storage room and cleaning room $1,800
Total $3,000
Hawkestone Community Hall
Item Anticipated Budaet
Repair Fire Separations $1,000
Install Self Closers for upper and lower exit doors $1,000
Provide emergency lighting/ replace exit sign combo packs $1,500
Fire separate oil tank storage room $1,500
Fire separate main floor storage room $ 500
Total $5,500
Eady Community Hall
Item Anticipated Budaet
Install self closing devices on basement, upper and front doors $1,500
Repair breaches in fire separations $1,000
Total $2,500
Fire and Emergency Services May 6, 2009
Report No. FD2009-04 Page 3 of 6
Page 118 of 157
Agenda Item # 11 a) - Report No. FD 2009-04, Richard Playfair, Acting Fire Chief a...
Craighurst Community Hall
Item Anticipated Budget
Install self closing device front door, adjust rear door $700
Repair/replace ceiling tiles $200
Total $900
Edgar Community Hall
Item Anticipated Budget
Install self closing devices on upper and lower doors, repair front $1,500
Install exit sign above door upper hallway $ 500
Provide fire rated enclosures around furnace and oil tank room $2,500
Remove abandoned wiring in exit from lower level $ 700
Total $5,200
Carley Community Hall
Item Anticipated Budaet
Repair exit doors $ 500
Install exit light egress to classroom $ 500
Provide emergency lighting/ replace exit sign combo packs $1,500
Fire rate underside of first floor assembly $2,500
Total $5,000
Warminster Community Hall
Item Anticipated Budaet
Install self closing devices on doors / repair doors $2,000
Provide emergency lighting/ replace exit sign combo packs $1,500
Fire rate underside of first floor assembly $2,000
Total $5,500
Arena
Item
Anticipated Budaet
Repair doors (front, lobby, dressing room #6)
$3,500
Replace locks on dressing rooms doors
$2,000
Install exit/emergency light combo packs
$1,500
Repair/replace ceiling tiles in banquet hall
$ 200
Install self closing devices on doors
$1,000
Install fire rated ceiling Olympia room
$2,000
Total
$10,200
Ian Beard Complex
All deficiencies have been addressed
Fire and Emergency Services May 6, 2009
Report No. FD2009-04 Page 4 of 6
Page 119 of 157
Agenda Item # 11 a) - Report No. FD 2009-04, Richard Playfair, Acting Fire Chief a...
Options
Council has two options to address the deficiencies. The first option involves addressing
the deficiencies. The second option is to close either permanently or temporarily until
the deficiencies are addressed.
Due to large amount of capital investment required to keep Warminster Community Hall
viable as a public facility both from Fire Safety requirements, projected repairs,
maintenance and the limited amount of use, it is recommended that consideration be
given to retiring this facility.
Due to large amount of capital investment required to keep Carley Community Hall
viable as a public facility and the limited amount of public use, it is recommended that
consideration be given to temporarily close Carley Community pending the results of the
Strategic Facility Plan.
Additionally, moving forward monthly fire inspections are required under the act and to
ensure due diligence is being exercised, this cannot be adequately maintained by
volunteers. Additional staff time will be required to perform the monthly inspections.
FINANCIAL:
Fire & Emergency Services
$4,284
Transportation and Environmental Services
$40,000
Recreation and Community Services
Administration Office $6,000
Old Town Hall
Jarratt Hall
Hawkestone Hall
Eady Hall
Craighurst Hall
Edgar
Carley Hall
Warminster Hall
Oro-Medonte Arena
$6,000
$3,000
$5,500
$2,500
$ 900
$5,200
$5,000
$5,500
$10,200
$49,800
Total All Facilities $94,084
+Contingency 10% $ 9,000
Total $103,054
Fire and Emergency Services May 6, 2009
Report No. FD2009-04 Page 5 of 6
Page 120 of 157
Agenda Item # 11 a) - Report No. FD 2009-04, Richard Playfair, Acting Fire Chief a...
POLICIES/LEGISLATION:
• Fire Protection & Prevention Act
• Ontario Fire Code
• Ontario Building Code
• Occupational Health and Safety Act
CONSULTATIONS:
Director, Transportation and Environmental Services
Director, Finance
Senior Management Team
CONCLUSION:
• The required deficiencies must be addressed to comply with legislation, and
ensure public safety.
• Options have been provided for Council's consideration for Warminster Hall and
Carley Hall.
Respectful) submitted:
U
Richard Playfair
Acting Fire Chief
Respectfully submitted:
Shawn Binns
Director, Recreation and Community Services
C.A.O. Comments:
C.A.O. Approval: Date: 2 Z00g
i
Fire and Emergency Services
Report No. FD2009-04
May 6, 2009
Page 6 of 6
Page 121 of 157
Agenda Item # 12a) - Shawn Binns, Director of Recreation and Community Services,
MEMORANDUM
`h'ow h' of
Proud Heritage, Exciting Future
To: Council
cc:
From: Shawn Binns
Date: May 6, 2009
Subject: UCCI Baywinds Request
R.M. File
Roll
As a follow up from the confidential correspondence reviewed at the Council meeting of February 11,
2009, staff has followed up with the developer of UCCI Baywinds and they are no longer interested in
proceeding with their request regarding parkland dedication.
Respectfully,
4
Shawn Binns
Director, Recreation and Community Services
Page 122 of 157
Agenda Item # 12b) - Report No. RC 2009-10, Shawn Binns, Director of Recreation a...
Tc h, )f
REPORT
Proud Heritage, Exciting Future
Report No. To: Committee of the Whole Prepared By:
RC2009-10 Shawn Binns
Meeting Date: Subject: Parkland Analysis Motion #
May 6, 2009 and Policy Review
Roll R.M.S. File
RECOMMENDATION(S): Requires Action F-__1 For Information Only
It is recommended that:
1. Report RC2009-10 be received and adopted
2. The provisions of Purchasing By-Law 2004-112 be waived to award the Re-Think
Group the contract for the Parkland Analysis and Policy review
BACKGROUND:
During the 2009 Budget funding of $8,000 was allocated for consulting services to
review Parkland study and inventory from 2001 and provide recommendations regarding
surplus parkland. Additionally the review would enhance the Townships policies on
Parkland acquisition and cash in lieu policies.
ANALYSIS:
Terms of Reference defining the scope of work are attached for Council's consideration.
It is recommended that the procurement for this contract be "sole sourced" to the Re-
Think group to align and complement the work being completed on the Strategic Facility
Plan.
FINANCIAL:
Funding of $8,000 was allocated in the 2009 Recreation and Community Services
Operating Budget.
POLICIES/LEGISLATION:
• By-Law 2004-112
CONSULTATIONS:
• Senior Management Team
Recreation and Community Services May 6, 2009
Report No. RC2009-10 Page 1 of 2
Page 123 of 157
Agenda Item # 12b) - Report No. RC 2009-10, Shawn Binns, Director of Recreation a...
ATTACHMENTS:
Terms of Reference - Parks and Open Space Analysis and Policy Review
CONCLUSION:
The attached scope of work and award of the contract for the Parkland and Open Space
Analysis and Policy review to the Re-Think group will provide a thorough review of
parkland inventory and provide recommendations and draft policies which will guide the
Township in future decisions while complementing and enhancing existing and current
studies.
Respectfully submitted,
r
Shawn Binns
Director, Recreation and Community Services
SMT Approval / Comments: C.A.O. Approval / Comments:
P~v
Recreation and Community Services May 6, 2009
Report No. RC2009-10 Page 1 of 2
Page 124 of 157
Agenda Item # 12b) - Report No. RC 2009-10, Shawn Binns, Director of Recreation a...
Proposed Scope of Work for the Parks and Open Space Analysis, and Policy
Review
Township of Oro-Medonte, 2009
Although all public and publicly available parks and recreational open space will be included in
the inventory, the scope of analysis will focus on Township parkland, communal parkland and
school lands.
Tasks
1. Building on the 2001 Parkland Secondary Study, confirm/update the inventory of all public
and publicly available parks and recreational open space (including size, location and
jurisdiction).
2. For Township parkland, communal parkland and school lands, include a listing and
description of facilities/structures, physical features/attributes/constraints, and the general
nature/character of development.
3. Allocate each Township park, communal parkland and school sites to the recommended
three-tiered open space/facility hierarchy.
4. For Township parkland, communal parkland and school lands, analyze and rate the
location/spatial distribution (relative to the role of each site), size, shape,
frontage/visibility/access, functionality for intended uses, development potential, natural
heritage/passive recreation/linkage assets and the relationship to other compatible open
space.
5. Determine the `value' of each of the Township and communal parkland sites.
6. Building on the site-by-site analysis, complete a high-level, system-wide analysis of the
strengths and weaknesses of the parks and open space system (quantity, distribution, quality
and character, size, functionality, etc.).
7. Identify any Township and communal parkland sites that could be considered redundant.
8. Identify any land to be considered for acquisition as public open space, and assign a priority.
9. Review the Township road allowances as potential for waterfront access.
10. Evaluate and update the Municipality's parkland acquisition polices.
■ Criteria to define `adequate' sites to acquire as dedicated municipal parkland (focus on
neighbourhood and community scale parks)
■ Policy to define other conditions relating to the dedicated of parkland
■ Criteria to assist with the decision regarding when to accept cash-in-lieu of parkland
■ Policy to determine how to establish the capital value of cash-in-lieu of dedicated
parkland
Page 125 of 157
c' {O tmt.
Application Form for Small Projects Enabling Accessibility I ~~kJM page 1 of 2
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Home > Disability Issues > Enablina Accessibilitv Fund
Application Form for Small Projects Enabling
Accessibility
Table of Contents Next
Section 1: General Information
Note to Applicant: The information contained in this application form is collected for use in
administering the Enabling Accessibility Fund program. Any personal information provided in this
application will be administered in accordance with the Privacy Act and Department of Human
ti
Resources and Skills Development Act. In addition, information provided in this application is
subject to the Access to Information Act and is subject to disclosure in accordance with that Act.
4
Instructions for making formal requests pursuant to the Privacy Act and Access to Information Act
co
are outlined in the government publication entitled Info Source, copies of which are available at all
N
Service Canada Centres or from the Internet at httn:l/infosnurce.nc.ca.
0)
M
11
To be completed by the Applicant
Name of proposed project: Eady Community Hall Accessibility
Amount of funding requested: $ 50, 000.00
Type of Applicant
1. Place an X in the box that corresponds to the category you belong to:
Non-governmental organization, such as community-based group or non-profit
organization
Small municipality (with a population under 250,000, as per the latest census X
data)
Small private-sector organization (fewer than 50 employees and under $5
million in gross revenue per year)
Territorial government
Aboriginal government or organization
Application Form for Small Projects Enabling Accessibility
Project Timeline
2. What is the anticipated start and end date for this project?
Proposed start date: Year: Month: Day: 2009 / 07 / 07
Proposed end date: Year: Month: Day: 2009 / 10 / 30
Note to Applicant: Your project must start before January 1, 2010.
Table of Contents Next
Date Modified: 2009-03-23
Page 2 of 2
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Home > Disability Issues > Enablino Accessibilitv Fund
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Accessibility
Previous Table of Contents
Section 2: Applicant information
Next
Page 1 of 4
Canada
The Corporation of the
1. Legal name of organization (e.g., 123456 Inc.): Township of Oro-Medonte
Note: If your organization is incorporated, the legal name of your organization may be
different than your organization's operational name.
2. Operational name of organization, if different from the legal name:
3. Organization's mailing address: 148 Line 7 South
Box 100
4. City/Community: Oro
5. Province/Territory: Ontario
6. Postal code: LOL 2X0
7. Telephone number:
8. Fax number:
705-487-2171
705-487-0133
9. E-mail address:
10. Organization's Web address (if applicable)
www.oro=medonte.ca
11. Complete address of project activity (if different):
Eady Community Hall
73 Eady Station Road
RR#3
Coldwater ON LOK lEO
Legal address: Pt W Pt Lt 13 Con 11'
12. Is the project located in a rural or remote area? (Yes or No)
See the definition in the Application Guidelines Yes
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13. Name of Executive Director or President: Mayor Harry Hughes
Application Form for Small Projects Enabling Accessibility
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14. Name and Position/Title of project contact (only if different from name in question 13):
Deputy Mayor Ralph Hough
15. Telephone number of contact person: 705-835-2770
16. E-mail of contact person:
ralph.hough@oro-medonte.ca
17. Language of communication: English or French English
18. Canada Revenue Agency GST/HST number (if applicable): 14022 9592RT 0001
19. GST/HST rebate (if applicable): 100%
20. Business Number (if applicable): 14022 9592
21. Is your organization incorporated? (Yes or No) Yes
If yes, please attach a copy of at least one of the following: letters patent, articles of
incorporation, certificate of incorporation, memorandum of association or any constituting
documents for the organization, together with a copy of its by-laws.
If no, please attach a copy of at least one of the following: organization rules, by-laws or
constitution, if it has any. Also attach the names and addresses of the members of your
organization's governing body (i.e., board of directors or committee members).
22. Does your organization owe any amounts that are in default to the Government of
Canada? (Yes or No) No
If yes, please complete the following chart:
Note to Applicant: This question does not apply to territorial, municipal or Aboriginal
governments.
Amounts in Nature of the amount in default Name of government department or
default owing owed (taxes, penalties, agency to which the amount is owed
overpayments)
$
$
$
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23. How many people from your organization are needed to enter into a legal agreement?
Please identify them in the following chart: Two
Name I Position/Title
Harry Hughes Mayor
DgUvInc Tr ' k
I
~Specien Si naturef
24. What is the mandate or purpose of your organization?
The Township of Oro-Medonte Council mandate recognizes a
committment to the provision of optimum services to taxpayers
and the stewardship of all resources.
25. Is your facility, vehicle and/or information anc
charge to the public? (Yes or No)
If yes, please provide details:
Eady Community Hall offers many
ities for community involvement
suppers, theatre, euchre nights
open to the public.
I communication product accessible free of
Yes
free activities and opportun-
and engagements. There are
for seniors, craft sales, etc.
26. a) What main programs and activities does your organization currently offer to the
community at large?
Eady Community Hall is also rented out for wedding receptions,
exercise classes, craft sales, etc. Revenues are applied to
operating costs. As mentioned above, the hall is used as a
meeting place for local women's institutes, seniors groups as
well as for community recreation programs: It is also used
for community gatherings and federal and provincial government
functions i.e. elections, information sessions, etc.
How frequently are they offered?
Euchre nights for seniors and exercise classes are scheduled
weekly throughout the year.
b) Are there any programs specifically designed for people with disabilities?
People with liabilities will be able to take part in a greater
number and variety of community activities. Opportunities for
engagement in activities and programs will also be increased
and initiatives can now be offered for those who may have a
disability as part of a community accessibility plan.
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How frequently are they offered?
Scheduled programs would be offered once a week over ten weeks
four times per year.
27. Is your facility used for other activities in the community? (Yes or No) Yes
If yes, please provide details:
The Community Hall is also rented out for birthday/anniversary
parties as well as family reunions.
Please Attach:
Financial statements for your organization's two most recently completed fiscal years
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Application Form for Small Projects Enabling Accessibility
Humpn Ramrcvs and RWAov s humain@s et
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Home > Disability Issues > Enablina Accessibilitv Fund
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Accessibility
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Table of Contents
Section 3: Project description
Next
Note: Refer to the accompanying Application Guidelines before completing this section.
Incomplete proposals will not be accepted.
Page 1 of 5
Canada
i. Your request for funding is for: Yes or No
Renovating your organization's facility Yes
Vehicle upgrading (for a 2008 or later model)
Accessibility to information and communication
Maximum funding is $50,000 for any three components combined
2. a) Describe your proposed project.
The installation of a vertical platform lift to provide
access to all parts of the community hall by those with
disabilities.
b) Describe the scope of work. (Scope of work should be a succinct, precise description of the
work to be performed in your project.)
An opening will be created through the exterior wall, a shaft
will be dug and an extension will be built to house the
handicap lift. An exterior door with a handicap operator with
a paddle actuator and slow close operation will be installed
on the extension.
3. a) Why is this project a priority for your community?
Eady Community Hall is at the heart of the hamlet and is in
constant use by local residents and those further afield.
To carry out our mandate of optimum services to all residents,
it is imperative we remove all barriers.
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b) Who will benefit from this project?
The entire community will benefit and be enriched with the
removal of barriers to some.
c) How will this project be used to help people with varying abilities?
In Oro-Medonte's rural setting, a sense of community is very
strong. The Community Hall is the heart of the individual
hamlet that make up the township. It is essential that all
residents have easy access to all facilitie, enabling them to
regain the vital connection with community. As the age of the
population increases, an individuals ability to climb stairs
deminishes.
Note: Ensure you provide a strong rationale for your project.
Please attach a minimum of two original documents showing community support for your
project. The documents must be current and demonstrate an understanding and endorsement
of the following: your organization, your proposed project, the need for the project in the
community and its benefits to the community.
4. For people with varying abilities in your community, explain how your proposed project will
directly relate to:
a) reducing or eliminating barriers to their accessibility.
Access to Eady Community Hall is currently by stairs to the
ground floor as well as the basement. With the installation
of the handicap lift, this barrier be removed and allow
individuals to move freely within.
b) increasing the possibility/probability that they can access your organization's programs
and/or services and improve their social inclusion In 5 to 10 years.
Programs and events specifically designed for those with
varying abilities can be offered.
c) increasing their access to opportunities for social and economic participation in both the
short term (3 to 5 years) and long term (5 to 10 years).
The number of seniors (and thus, those with varying abilities)
will increase over the next 5 - 10 years. The structural
enhancements to the vbuilding will alow for all to participate
in all social, and community activities at the hall.
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5. Will your project target a specific group of people with varying abilities? (Yes or No)
If yes, please describe.
No
6. How many people will benefit from your project?
Community at large: 40, 000
People with varying abilities: 3,000
Page 3 of 5
Complete questions 7 to 12 if funding is for renovatins a building. If not, go to question
13.
Rememberl It is your responsibility to ensure that you comply fully with any building
restrictions and requirements for licenses or permits from your community or municipality and
all other relevant federal and provincial or territorial laws and regulations.
Renovation and construction must follow the National Standard of Canada, Accessible Design
for the Built Environment (CAN/CSA 8651-04).
7. Have you consulted with the appropriate local authorities and qualified contractors
regarding the scope of the work, building restrictions, laws and regulations, and the need for
licenses or permits? (Yes or No) Yes
If yes, are there any foreseen problems with completion of the work or obtaining the required
permits or licenses? (Yes or No) No
If yes, please explain.
8. What year was the building constructed?
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9. Does your organization own the entire building? (Yes or No) Yes
if no, complete questions 10-13.
10. Is your organization leasing the entire building? (Yes or No) No
11. Is the building owned either federally or provincially? (Yes or No) No
12. a) Is the building territorially owned? (Yes or No) No
b) Is the building municipally owned? (Yes or No) Yes
If yes, please indicate the municipality's population. 21,000
Complete questions 13 and 14 if your funding request is for modifying a vehicule.
Remember! To ensure compliance with the applicable Motor Vehicle Safety Standards, work
on a vehicle must be performed by an authorized company registered with Transport Canada.
For a complete list of these companies, visit:
httD:IJwww.tc.ac. ca/RoadSafetvlimportationlVMRTC/Sea rchList. aso?radSearch= 3&cls=04-B-
81&radCountrv=0&reload=0
13. Does your organization own the vehicle? (Yes or No)
14. Provide the year, make and model of the vehicle, along with the mileage of the vehicle
that will be modified.
Note: Only vehicles that are 2008 or later models, with no more than 40,000 km, are eligible.
Note: Please attach the following documents:
For property:
A proof of ownership (e.g., land title, tax notice or tax assessment)
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Home > Disability Issues > Enablino Accessibility and
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Section 4: Budget informatin and templates
Next
Notes: Refer to the accompanying Application Guidelines before completing this section.
Incomplete proposals will not be accepted.
Please Attach:
Three cost estimates from three separate contractors. Provide a detailed explanation if three
estimates are not available. These may be used to support your budget figures in the Budget
Template below.
1. Budget template
A. Capital Costs
Item
Facility Renovation:
Capital Assets
Equipment purchase (as described in
attached estimates of costs from
contractor)
Capital
Expenditure
Building renovation, construction,
additions or modification (as
described in attached estimates of
costs from contractor)
Vehicle Enhancement:
Costs as described in attached
estimates of costs from contractor
Information and Communication:
Costs as described in attached
estimates of costs from contractor
other
A = Total General Project Costs
Costs to be In-Kind
funded by (Applicant/
EAF Partners)
Cash Total
(Applicant/ Cost
Partners)
01
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Eady Community Hall
Budget
2009
A. Capital Costs
In-Kind
Cash
Costs to be
(Applicant/
(Applicant/
Item
funded by EAF
Partners)
Partners)
Total Cost
Facility Renovation:
Capital Assets
Handicap Lift
$ 23,890.00
$ 23,890.00
Capital Expenditure
Construction
$ 21,600.00
$ 29,900.00
$ 51,500.00
Electrical Work
$ 4,500.00
$ 4,500.00
B. Project Overhead (Activity) Costs
In-Kind
Cash
Costs to be
(Applicant/
(Applicant/
Item
funded by EAF
Partners)
Partners)
Total Cost
Professional Fees
Engineered Drawings
$ 2,000.00
$ 2,000.00
Building Permits
$ 275.00
$ 275.00
C. Total Project Cost
In-Kind
Cash
Costs to be
(Applicant/
(Applicant/
Item
funded by EAF
Partners)
Partners)
Total Cost
A. Capital Costs
$ 50,000.00
$ 29,900.00
$ 79,890.00
B. Project Overhead
$ 2,275.00
$ 2,275.00
C. Total Project
$ 50,000.00
$ 32,175.00
$ 82,165.00
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B. Project Overhead (Activity) Costs
Item
Professional Fees
Material and Supplies
Printing and
Communication
B = Total Overhead
(Activity Costs)
Costs to be In-Kind
funded by EAF (Applicant/
Partners)
Page 2 of 3
Cash (Applicant/ Total
Partners) Cost
"OYKJA
C. Total Project Cost
Item Costs to be In-Kind (Applicant/ Cash (Applicant/ Total
funded by EAF Partners) Partners) Cost
C. Total Project
4E-E- kr rA E`er
cost (a+B)=c ~ ~
Has this budget been authorized by your Board of Directors? (Yes or No)
If no, please explain:
2. Other sources of funding
Please identify in the table below where any other sources of funding will come from, including the
applicant and partners, and the funding amount contributed by type (in-kind or cash). Projects are
eligible for a maximum EAF grant of $50,000. If your project costs exceed $50,000, your
organization will be responsible for securing other sources of funding to cover all costs in excess of
that amount.
Note: Approval for EAF funding is conditional upon your organization securing 100% of funding
required to complete the project. EAF grant payments will not be made for projects that do not
meet this condition.
Please Attach:
Written confirmation of other sources of funding (if applicable)
Other Sources of Identify Cash In- Indicate whether each
Funding Contributors Kind source of funding is
confirmed or
anticipated
I Confirmed I Anticipated
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Not-for-Profit Sector
Private Sector
Provincial/Territorial/ Municipal
Government
Is Is I k
Other Sources (donations, bequest)
Total
3. Business case (Schedule of work)
Is
Is I
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In detail, list each task required to complete the project and the related sub-tasks involved to
complete each task.
In the Timelines column, note the start and end dates for each task.
In the Professional Fees and Other Costs column, note the costs associated with each task.
Timelines (Start and Task Sub-Task Professional Fees and Other Costs
End Dates)
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Small Projects Enabling Accessibility Fund
Eady Community Hall
Business Case
2009
Timelines (start & end
Professional fees &
dates) Task
Sub-Task
other Costs
July 1(1 week) Obtain Engineered Drawings
$ 2,000.00
Obtain Zoning Certificate from
Submit drawing showing set
July 7 (1 week) Planning Department
backs and location of extension
$75.00
July 13 (2 weeks) Obtain Building Permit
Submit engineering drawings
$200.00
Aug 4 (8 weeks)
Order Lift
I
Sept 7 (3 weeks) '
Construction
Excavation
$51,500
1
IPit base
$0.00
Sept 18 (1 day) Site inspection *
$0.00
Sept 14 (2 weeks) Electrical Work
$4,500.00
Sept 25 (1 day) Electrical Inspection
' $0.00
Construction
ICreate opening in wall
( $0.00
Sept 28 (1 week) Installation of Lift
$23,890.00
Oct 5 (1 day) Lift Inspection
$0.00
Oct 6 (2 weeks) Construction
JComplete building extension
$0.00
Oct 6 (1 week) Electrical Work
llnstall lighting
J $0.00
Oct 16 (1 day) Final Building Inspection *
$0.00
Unforeseen delays add two weeks
* Included in cost of Building Permit
Included in cost of Lift
Included in cost of Electrical Work
Included in cost of Construction
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$ 82,165.00
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Accessibility
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Section 5: Lobbyists' declaration
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I/We declare that declare that no lobbyists are involved in negotiating or securing the grant
that is the subject of this Application.
(Delete this provision if your organization used a lobbyist.)
Previous Table of Contents Next
Date Modified: 2009-03-23
Small Projects Enabling Accessibility Fund
Eady Community Hall
Other Sources of Funding
2009
Cash In-Kind
Other Sources of Funding Identify Contributors _
Township of Oro-
Medonte $ 15,587.50
y
Municipal Government J $ 15,587.50
Eady Community Hall Board
Confirmed Anticipated
Page 142 of 157
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HumuaR969urmand Rww=hWnW=e%
Skills pgvft=r~! CB" t o~veicppemeM des=nO1er 0wOda adfi
Home > Disability Issues > Enabiino Accessibilitv Fund
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Accessibility
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Section 5: Lobbyists' declaration
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I(We declare that declare that no lobbyists are involved in negotiating or securing the grant
that is the subject of this Application.
(Delete this provision if your organization used a lobbyist.)
Previous Table of Contents Next
Date modified: 2009-03-23
Application Form for Small Projects Enabling Accessibility Page 1 of 2
Human Resources and RaS5ot m humsdne9 at
Skips Oe+re MOn1 Canada t cppement des oenV tenM Canada C
l d~an iH
l
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Application Form for Small Projects Enabling
Accessibility
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Section 6: Declarations and agreement
I/We, [on behalf of the Applicant], declare that:
1. I am/We are duly authorized to make this Application on behalf of the Applicant;
2. The information provided in this Application and supporting documentation is true, accurate and
complete in every respect;
3. I/We understand and agree that if the Application is approved, payment of the approved grant
amount is subject to the Conditions attached to this Application which shall be legally binding on
the Applicant;
4. I/We have read, understood and agree to the attached Conditions and am/are authorized to
agree to the attached Conditions on behalf of the Applicant.
Signed on behalf of the applicant:
Name Harrv Hughes Title/Position Mavor
Signature Date
Name Douglas Irwin JTitle/Position C1.erk
Signature Date
To be completed by the Department:
Amount requested: Period for which Applicant is Approved (yyyy/mm/dd)
Amount approved: From: To:
Signature on behalf of Canada: Date: Year Month Day
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Section 7: Checklist
Next
Page 1 of 2
Canada
Incomplete applications will not be accepted.All documentation submitted after the Call for
Proposals closing date will not be accepted for the evaluation of your application.
Remember:
1. Your project must meet the program's objective for capital assistance;
2. Your project can request funding only for costs that directly relate to the project activities
and are Incurred after the decision of the Enabling Accessibility Fund has been
made and a letter has been sent to your organization. Your funding request should
not cover costs that have already been incurred or that will be incurred before your
application is approved. You may not start your project until you receive written
approval from Human Resources and Skills Development Canada (HRSDC).
3. Please submit your documents in the same order as the following checklist (from top to
bottom).
4. The recipient must carry out all project activities in compliance with all applicable federal,
provincial/territorial and municipal laws, by-laws and regulations.
Step 1
Go through the following checklist:
Your application package must include the following:
Done
(Yes or No)
Completed original application form signed by the authorized officers of your
~
Manization
~5
Documents about your organization's legal status and governance structure (see
i
Section 2, question 21)
/
Financial statements for your organization's two most recently completed fiscal
nears
YE3
A minimum of two original documents showing community support for your
1
1
project
/
E5
Proof of building ownership or a lease agreement with a letter from the property
owner consenting to the proposed construction/renovation/addition (if
AS
applicable)
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Proof of vehicle ownership (if applicable) I AllA
Three cost estimates for the project or, if three estimates cannot be provided,
Application Form for Small Projects Enabling Accessibility
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the detailed reasons why this requirement could not be met
Written confirmation of other sources of fundinq (if applicable) J
If your organization is located in the province of Quebec, the completed "M-30
Supportinq Documentation" (additional conditions may apply)
Complete Applicant Questionnaire on Environmental Issues (this is not
required if your project is for a vehicle enhancement) `tt S
Step 2
Mail a paper copy of your completed and signed application package, postmarked no later than the
closing date for the Call for Proposals, to the address in the Contact Us section. The closing date of
the Call for Proposals is indicated on the Enabling Accessibility Fund home page. E-mailed or
faxed applications will not be considered.
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Applicant questionnaire on environmental issues Page 1 of 4
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Horne > Disability Issues > Enablina Accessibilitv Fund
Applicant questionnaire on environmental issues
Enabling Accessibility Fund Program(EAF)
Office for Disability Issues March 2008
File number (Official Use Only):
Name of Proposed Project: Eady Community Hall Accessibility
Organization: The Corporation of the Township
of Oro-Medonte
Contact Person: Deputy Mayor Ralph Hough
Please complete this questionnaire in detail and return with your application.
The responses to this questionnaire, along with your completed application form, will help to
determine if an environmental assessment of your proposal is required in accordance with the
Canadian Environmental Assessment Act.
If an environmental assessment is required, you will be notified in writing.
i. Will you be applying, or have you applied, to any other Federal Department or
Agency for funding, permits or authorizations, or for the use, lease, or sale of
federally regulated or crown land(s) related to this project?
Yes (complete the table below) No Y
Department
Nature of Department's Involvement in Project
Phone Number I Contact Name
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2. Has an environmental assessment of this project been done or is one in the
process of being undertaken?
Yes No _[L_
If yes, please provide a copy of any environmental assessment report already
completed for this project. If a copy of the report is not available from you, or one is in
the process of being produced, indicate the name, address, and telephone number of
an individual who should be contacted for a copy.
3. Will the project activities involve construction, operation, modification,
decommissioning, or abandonment of any building, structure, trail, park,
facilities, etc.?
Yes 'k No
if yes, provide details, sketches, design details, appropriate maps, etc.
4. Will the project occur in, on, or within 30 meters of any water body or
wetland?
Yes No -JL
If yes, provide details, sketches, design details, appropriate maps, etc.
5. Is there any chance this project could release any polluting substance into a
water body or wetland during construction and/or after the project begins
operation?
(Ex: silting, chemicals, waste, disposal of materials, etc.)
Yes (specify) No
6. Does the project involve the cleanup, storage, handling, use, or disposal of
potentially hazardous materials?
(Ex: chemically-treated wood, lead-based paints, PCB's, HCF's, CFCs, asbestos,
fibreglass, dusty conditions in an old building [if concern is warranted i.e. lack of
information on dust content, significant accumulation of dust], oil or gas tanks, resins,
toxins, pesticides, fertilizers, caustic substances, etc.)
Yes (specify) No
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project is operational?
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ELEVATOR
43 WENTWOM COURT
BRAMFTON, ONTARIO, CANADA L6T SO
TEL: (905) 458.4015
1 (888) 7854438 (LIFT)
FAX: (905) 4WO680
www.federaMovator.com
E-MAIL: sales@federalelevafor.com
LOAD I DESCRIPTION
Load Imposed on Pit Floor
FPIT (Including Impact)
F1 Force on Rail
F2 Force on Rail
LB, [KN1
3825 [17.0]
225 [1.01
675 [3.01
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CONSTgUC
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TO BE LEVEL, pRY
FREE OF pEgRTS
1U :3800 Lbs OR AC1~ ALL
p i,OAp LSp "0R IlviP
'KN(DO~ SANE WIpT~ yOU SEA
MUST BE'~B J iO1S ` MAC SUS G BAS
L~]GTH AS THE yQUR VR AM
TO ALLOW FOR DR
vVOOT
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17TCr
EL~QR t
PTT 1.,ON.pp 30) LBS OTt
FQR TMpACi~ !
EpQUBLE
BOTTOMC _ c
LEVEL _ - .
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ELEVATOR
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° OONCRETE PAD
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(B) FINSHED HOISTWAY DEP-k
RAIL --J
CENTERLINE
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(D) OVERALL CAB DEPTH -
CAELIFT TYPE A LEFT
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A
B
C
D
E
F
SIZE
36"x48" 53"
53"
37 1/2"
49 1/2"
25 1/4"
28 3/4"
(915x1220) (1345)
(1345)
(950)
(1254)
(640)
(730)
365x54" 53"
60"
37 1/2"
55 1/2"
28 1/4"
283/4'
(9150375) (1345)
(1525)
(950)
(1410)
(720)
(730)
36"x60" 53"
66"
371 /2"
61 1/2'
31 1/4"
28 3/4"
(9150525) (1345)
(1675)
(950)
(1560)
(795)
(730)
425x60" 57"
66"
421/2-
61 1/2"
31 1/4"
333/4---
(10654525) (1450)
(1675)
(1080)
(1560)
(7")
(855)
48"x60" 63"
66"
481/2"
61 1/2"
31 1/4"
39 3/4" rr
(1220x1525) (1600)
(1675)
(1230)
(1560)
(795)
(1010)
ENTRANCE CENTERLINE DIMENSION IS FOR RIG
HT HAND SWING DOOR - LEFT HAND SWING = 28 3/4" (730mm)
~ FEDERAL
I ELEVATOR
43 WEN'iWORTH COURT
BRAMPTON, ONTARIO, CANADA IAT 5"
TEL: (905) 458.4015
1 888 785-5438 (LIFT)
FAX: (905) 458-0680
www.federatelevcftr.com
E-MAIL: salea{gWeralelevator.com
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RAIL BRACKET DETAIL
DIMENSIONS SHOWN BELOW ARE
CRITICAL DIMENSIONS ARE:
1) WALL TO CENTRE OF CYL. =
2) WALL TO CENTRE OF RAIL =
3) WALL TO CAB =
W
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to
d to
h
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M
2"X4" W000
2"X 10
ROPED
CORRECT FOR INSTALLATION PURPOSED.
5 1 f2° (140)
5 1/2- (140)
10° (254)
J 5 1/2" J
3 (140) 3
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~ A
R e o
4"(102)
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.A.$
FEDERAL FEDERAL ELEVATOR SYSTEMS INC.
ELEVATOR BRAMPTON, ONTARIO, CANADA
WEBSITE: www.federalelevator.com
PHONE: (905) 458-4015 FAX: (905) 458-0680
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10"(254) _
22"W X 22"D X 26"H
17"W X 7"D X 24"H
r
SEPARATE POWER L
POWER + OIL LINE
\ \ (CONTRACTOR TO PROVIDE)
CONTNUM
PUMP
a 230V, 1PH, 60HZ,
ai a 30AMP DISCONNECT C/W
v AUXILIARY CONTACT
zZ /
(D 00 120C, 1 PH, 60HZ,
j \ rn r i 30AMP DISCONNECT FUSED
C /
M
_ 36" MIN. (USA)
\ 39 3/8- MIN. (CANADA) GFCI DUPLEX RECEPTACLE
LIGHT SWITCH
Pvan FEDE RAL
ELEVATOR
ced Elevator Systems
43 Wentworth Court
Brampton, Ontario
Canada, L6T 51-4
Tel.: 905)456-4015
5T)
Fax (905)458-0680
www.FedralElevator.com
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a
Applicant questionnaire on environmental issues
Yes A No
If yes, describe the type of equipment and what it will be used for
level two acres of land) A backhoe to excavate down
level to allow the lift to descend.
a. Does your project occur in an undeveloped area?
Yes No -A-
Page 3 of 4
; (ie. bull dozer to
to basement floor
if yes, will there be cutting or removal of trees or shrubs from an area greater than
1,000 square meters, or clearing or removal of all vegetation from an area greater than
500 square meters?
9. Has the public been consulted or are there plans to consult the public with
regards to this project?
Yes X No
if yes, describe the level and means of public consultation (town-hall meetings, focus
groups, advertising notices and level of response, one-on-one or small group meetings
with concerned citizens, groups or neighbours to the project, etc)
The residents of Eady and surrounding area were consulted through
meetings with the Eady Community Hall Board.
10. Describe the level of public support and/or concerns expressed with regards
to construction, start-up or operation of this project?
(Describe the nature (verbal, letters, media, etc.) of any sensitivity and any action(s)
taken to assess/address the concerns.)
11. If the project involves restoration or refurbishing of an existing building or
structure, or is a new construction, is there any chance that lead based paints
will be scraped, sanded, sand blasted or newly applied; or, will any kind of fuel
tank be removed or installed?
Yes (specify) No 1L
12. Are additional phases to the project planned or envisioned relating to this
project?
Yes (specify) No X
13. Are there other pertinent details concerning the project that could impact on
the environment? (ie. physical, social, cultural or economic environment or
anything of an archaeological, architectural, historical, or paleontological
significance)
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Applicant questionnaire on environmental issues
Yes (specify) No „X
Name:
Title/Position:
Signature:
Date:
Steo 2 - Develop Your ADMIcation
Page 4 of 4
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Date Modified: 2009-03-24