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05 28 2003 COW Minutes e TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, May 28, 2003 @ 9:12 a.m. Robinson Room Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Paul Marshall Cou~cillor Harry Hughes Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Nick McDonald, Meridian Planning Consultants Inc.; Paul Gravelle, Treasurer; Chris Carter, Recreation Co-ordinator, Keith Mathieson, Director of Engineering and Environmental Services; Gary Smith, Planner Also Present: Joe Curtin, Ralph Price, Sandy Price, Fred Harris, Nancy Eleveld, Mike Eleveld, Ed Toal, Ron Reid, Jim Purnell, Mel Coutanche, Carolyn Davis, Paul Davis, Bill Wakefield, Jean Wright, John Crouch, Jack Speare, Gordon Ball, John Waugh . 1. NOTICE OF ADDITIONS TO AGENDA: Motion No. CW-1 Moved by Hughes, Seconded by Fountain It is recommended that the following items be added to the agenda for consideration: 6. CORRESPONDENCE: m) Denis Bertrand, correspondence sent May 24,2003, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). 7. FINANCE, ADMINISTRATION AND FIRE: c) Mayor J. Neil Craig, Verbal Report, re: County Council. d) Councillor Hughes, Senior of the Year Nomination. e) Councillor Hughes, Discussion re: Tires f) Deputy Mayor Dickie, Legal Issue. 10. BUILDING, PLANNING AND DEVELOPMENT: b) Nick McDonald, Meridian Planning Consultants Inc., re: Update - UCCI Consolidated Companies Inc. Application (to be distributed separately). It 11. IN-CAMERA a) Councillor Hughes, re: Property Matter. b) Councillor Hughes, re: Property Matter. Carried. 2. ADOPTION OF THE AGENDA: ,. Motion No. CW-2 e Moved by Fountain, Seconded by Hughes It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, May 28, 2003 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 4. RECEIPT OF ACCOUNTS: None. 5. DEPUTATIONS: a) Mr. Gordon Ball, and Mr. Ron Reid, Executive Director, The Couchiching Conservancy, re: The Oro Moraine. . Motion No. CW-3 Moved by Fountain, Seconded by Hughes It is recommended that the "Oro Moraine Habitat Project Summary Report of Field Studies 2001-2002" provided by Mr. Gordon Ball and Mr. Ron Reid, Executive Director, The Couchiching Conservancy, be received. Carried. b) Mr. Ralph Price, Chairman, Valley Bridge Club, re: 4th Line Community Room User Fee. Motion No. CW-4 Moved by Hughes, Seconded by Fountain It is recommended that the information provided by Mr. Ralph Price, Chairman, Valley Bridge Club, re: 4th Line Community Room User Fee be received and referred to staff for discussion with the Valley Bridge Club and report back to Council with a recommendation. e Carried. Page 2 Committee of the Whole Meeting - May 28, 2003 6. CORRESPONDENCE: . a) Mark & Bregitte Rugman, correspondence received May 21,2003, re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-S Moved by Fountain, Seconded by Hughes It is recommended that the correspondence received May 21,2003 by Mark & Bregitte Rugman, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. b) Walter Bachinski & Janis Butler, petition received May 21, 2003, re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-6 . Moved by Hughes, Seconded by Fountain It is recommended that the petition received May 21, 2003 from Walter Bachinski & Janis Butler, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. c) Carol & John Dwinnell, correspondence received May 21,2003, re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-7 Moved by Hughes, Seconded by Marshall . It is recommended that the correspondence received May 21,2003 by Carol & John Dwinnell, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. Page 3 Committee of the Whole Meeting - May 28, 2003 d) Midland Public Library Board, minutes of April 1 0,2003 meeting. 1/11 Motion No. CW-8 . Moved by Fountain, Seconded by Marshall It is recommended that the minutes for the Midland Public Library Board meeting as at April 10, 2003 be received. Carried. e) Paul Hudspith, Senior Project Manager, URS Cole Sherman & Associates Limited, correspondence dated May 12, 2003, re: Highway 11 Study Design Report, Barrie to Gravenhurst. Motion No. CW-9 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence dated May 12, 2003 by Mr. Paul Hudsptth, Senior Project Manager, URS Cole Sherman & Associates Limited re: Highway 11 Study Design Report, Barrie to Gravenhurst be received and comments prepared by the Roads Superintendent be forwarded to URS Cole Sherman & Associates Limited. . Carried. f) The Corporation of the City of Barrie, re: Notice of an Application of An Official Plan Amendment and Zoning By-law Amendment and Notice of a Public Meeting Pursuant to Section 17(15) and 34(12) of the Planning Act, R.S.O. 1990 in Respect to a Proposed Official Plan Amendment and Zoning By-law Amendment, by Larry Gamble, 254 Penetanguishene Road (Parts 2, 3, 4, 6 and 7 on Plan 51 R-6046 in The City of Barrie). Motion No. CW-10 Moved by Fountain, Seconded by Marshall It is recommended that the Notice of an Application by The Corporation of the City of Barrie, re: An Official Plan Amendment and Zoning By-law Amendment and Notice of a Public Meeting Pursuant to Section 17(15) and 34(12) of the Planning Act, R.S.O. 1990 in Respect to a Proposed Official Plan Amendment and Zoning By-law Amendment by Mr. Larry Gamble, 254 Penetanguishene Road (Parts 2, 3, 4, 6 and 7 on Plan 51 R- 6046 in The City of Barrie) be received. e Carried. Page 4 Committee of the Whole Meeting - May 28, 2003 g) Lake Simcoe Region Conservation Authority, minutes of April 25,2003 Board of Director's meeting. . Motion No. CW-11 Moved by Bell, Seconded by Hough It is recommended that the minutes for the Lake Simcoe Region Conservation Authority Board of Director's meeting as at April 25, 2003 be received. Carried. h) Helen Johns, Minister, Ministry of Agriculture and Food, correspondence dated May 12, 2003 re: Nutrient Management Act. Motion No. CW-12 Moved by Hough, Seconded by Bell It is recommended that the correspondence dated May 12, 2003 by the Honourable Helen Johns, Minister, Ministry of Agriculture and Food, re: Nutrient Management Act be received. Carried. . i) Jurij Klufas, correspondence received May 21, 2003, re: Greenforest Park development. Motion No. CW-13 Moved by Bell, Seconded by Hough It is recommended that the correspondence received May 21,2003 by Mr. Jurij Klufas, re: Greenforest Park development be received and referred to staff for a response. Carried. j) Mr. & Mrs. Bob Fournier, correspondence sent May 22, 2003, re: Draft Oro-Medonte Fire and Emergency Services Master Plan. Motion No. CW-14 Moved by Hough, Seconded by Bell . It is recommended that the correspondence sent May 22, 2003 by Mr. & Mrs. Bob Fournier, re: Draft Oro-Medonte Fire and Emergency Services Master Plan be received for inclusion as comments and referred to the Fire and Emergency Services Master Plan Steering Committee. Carried. Page 5 Committee of the Whole Meeting - May 28, 2003 .!i k) Jurij Klufas, correspondence sent May 21,2003, re: Draft Oro-Medonte Fire and . Emergency Services Master Plan. Motion No. CW-1S Moved by Hough, Seconded by Dickie It is recommended that the correspondence sent May 21,2003 by Mr. Jurij Klufas, re: Draft Oro-Medonte Fire and Emergency Services Master Plan be received for inclusion as comments and referred to the Fire and Emergency Services Master Plan Steering Committee. Carried. I) Township of Springwater, Committee of Adjustment Notice re: Justin Heran (East Part of Lots 58 to 60, Concession 1, former Township of Medonte, now in the Township of Springwater), 342 Scarlett Line. Motion No. CW-16 Moved by Bell, Seconded by Dickie . It is recommended that the Committee of Adjustment Notice by the Township of Springwater, re: Mr. Justin Heran (East Part of Lots 58 to 60, Concession 1, former Township of Medonte, now in the Township of Springwater), 342 Scarlett Line be received. Carried. m) Denis Bertrand, correspondence sent May 24,2003, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-17 Moved by Hough, Seconded by Dickie It is recommended that the correspondence sent May 24, 2003 by Denis Bertrand, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. . Page 6 Committee of the Whole Meeting - May 28, 2003 7. FINANCE, ADMINISTRATION AND FIRE: . a) Report No. TR 2003-03, Paul Gravelle, Treasurer, re: Postage Machine and Meter Lease. Motion No. CW-18 Moved by Dickie, Seconded by Bell It is recommended that Report No. TR 2003-03, Paul Gravelle, Treasurer, re: Postage Machine and Meter Lease be received and adopted, that the provisions of the Purchasing and Tendering Procedures By-law requiring quotes to be obtained be waived, and that the Treasurer is hereby authorized to enter into a 66 month lease with Pitney Bowes for the provision of a DM 800 model mailing machine with meter at a monthly cost including taxes of $560.38. Carried. b) Paul Gravelle, Treasurer, re: Tax Insert. Motion No. CW-19 . Moved by Bell, Seconded by Dickie It is recommended that the information submitted by Paul Gravelle, Treasurer, re: Sample Tax Insert be received. Carried. c) Mayor J. Neil Craig, Verbal Report, re: County Council. Discussion. Mayor Neil Craig also advised the Committee of the dedication of a clock in the County Council Chambers in memory of The Late Ian Beard. d) Councillor Hughes, Senior of the Year Nomination. Motion No. CW-20 Moved by Hughes, Seconded by Marshall It is recommended that the Township of Oro-Medonte put forward the recommendation of the Recognition Committee to nominate Mr. Leonard Cummings for the Provincial Senior of the Year Award for 2003. . Carried. Page 7 Committee of the Whole Meeting - May 28. 2003 ,,~ e) Councillor Hughes, Discussion re: Tires . Motion No. CW-21 Moved by Hughes, Seconded by Hough It is recommended that staff investigate a tire program for domestic disposal for the Township. Carried. f) Deputy Mayor Dickie, Legal Issue. Discussion re: Indemnification By-law. 8. PUBLIC WORKS: None. 9. ENGINEERING & ENVIRONMENTAL SERVICES: . None. 10. BUILDING, PLANNING AND DEVELOPMENT: a) Report No. PD 2003-12, Andy Karaiskakis, Planning Department, re: Committee of Adjustment Decisions from May 15, 2003. Motion No. CW-22 Moved by Hough, Seconded by Dickie It is recommended that Report No. PD 2003-12, Andy Karaiskakis, Planning Department, re: Committee of Adjustment Decisions from May 15, 2003 be received. Carried. . Page 8 Committee of the Whole Meeting - May 28, 2003 . b) Nick McDonald, Meridian Planning Consultants Inc., re: Update - UCCI Consolidated Companies Inc. Application. Motion No. CW-23 Moved by Dickie, Seconded by Bell It is recommended that the information provided by Nick McDonald, Meridian Planning Consultants Inc., re: Update - UCCI Consolidated Companies Inc. Application be received. Carried. 11.IN-CAMERA: Motion No. CW-24 Moved by Fountain, Seconded by Marshall . It is recommended that we do now go In-Camera at 11 :40 a.m. to discuss Property Matters. Carried. Motion No. CW-2S Moved by Marshall, Seconded by Dickie It is recommended that we do now Rise and Report from In-Camera at 12:00 p.m. Carried. a) Councillor Hughes, re: Property Matter. Discussion. b) Councillor Hughes, re: Property Matter. Discussion. . .. Page 9 Committee of the Whole Meeting - May 28, 2003 12.ADJOURNMENT: Motion No. CW-26 Moved by Bell, Seconded by Hough It is recommended that we do now adjourn at 12:01 p.m. Carried. Page 10 Committee of the Whole Meeting - May 28, 2003 " . . .