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06 11 2003 COW Minutes . , . TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, June 11,2003 @ 9:10 a.m. Robinson Room Present: Mayor J. Neil Craig (arrived 9:30) Deputy Mayor Walter Dickie Councillor Don Bell Councillor Ralph Hough Councillor Harry Hughes Councillor Ruth Fountain Regrets: Councillor Paul Marshall Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith Mathieson, Director of Engineering and Environmental Services; Paul Gravelle, Treasurer; Chris Carter, Recreation Co-ordinator; Paul Eenhoorn, Fire Chief, Jerry Ball, Public Works Superintendent Also Present: Eric Rechnitzer, President, Oro District Lions Club; Hugh Murray, President, Oro-Medonte Firefighters Association, N. Brophy, Dorothy Lodge, G.W. Lodge, G.A. Stein; Sandy Richmond, John Waugh . Deputy Mayor Dickie assumed the Chair, in the Mayor's absence, and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA: Motion No. CW-1 Moved by Bell, Seconded by Hough It is recommended that the following items be added to the agenda for consideration: 7. FINANCE, ADMINISTRATION AND FIRE: d) Councillor Fountain, re: P. Hastings email. e) Councillor Hughes, re: Doctor Recruitment Fund. . 8. PUBLIC WORKS: a) Report No. PW 2003-04, Jerry Ball, Public Works Superintendent, re: Temporary Road Closings. b) Councillor Hughes, re: Hwy. Expansion. Carried. 2. ADOPTION OF THE AGENDA: t Motion No. CW-2 Moved by Hough, Seconded by Bell . It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, June 11, 2003 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 4. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of May, 2003. Motion No. CW-3 Moved by Bell, Seconded by Hough It is recommended that the Statement of Accounts for the month of May, 2003 totalling . $772,043.55 be received. Carried. 5. DEPUTATIONS: a) Mr. Eric Rechnitzer, President, Oro District Lions Club; Mr. Hugh Murray, President, Oro- Medonte Firefighters Association re: donation presentation of two MSA Thermal Imaging Cameras (Eyes of Life) to the Fire and Emergency Services of the Township of Oro- Medonte. Mr. Eric Rechnitzer, on behalf of the Oro District Lions Club, and Mr. Hugh Murray, on behalf of the Oro-Medonte Firefighters Association, each presented a cheque in the amount of $10,566.25 for two MSA Thermal Imaging Camera (Eyes of Life) to the Fire and Emergency Services of the Township of Oro-Medonte. Motion No. CW-4 Moved by Hough, Seconded by Bell It is recommended that the donation presentation of the two MSA Thermal Imaging Cameras (Eyes of Life) to the Fire and Emergency Services of the Township of Oro-Medonte by Mr. Eric Rechnitzer, President, Oro District Lions Club and Mr. Hugh Murray, President, Oro-Medonte . Firefighters Association be received with gratitude for their continued support. Carried. Page 2 Committee of the Whole Meeting - June 11, 2003 . 6. CORRESPONDENCE: a) Mr. Rick Stewart, correspondence received May, 30, 2003 re: Windfield Drive - Draft Oro-Medonte Fire and Emergency Services Master Plan. Motion No. CW-5 Moved by Bell, Seconded by Hough It is recommended that the correspondence received May 30,2003 from Mr. Rick Stewart, re: Windfield Drive - Draft Oro-Medonte Fire and Emergency Services Master Plan be received for inclusion as comments and referred to the Fire and Emergency Services Master Plan Steering Committee. Carried. b) Mr. Tom and Ms. Rhodell Ambeau, correspondence received June 2,2003 re: Windfield Drive - Draft Oro-Medonte Fire and Emergency Services Master Plan. Motion No. CW-6 . Moved by Hough, Seconded by Sell It is recommended that the correspondence received June 2,2003 from Mr. Tom and Ms. Rhodell Ambeau, re: Windfield Drive - Draft Oro-Medonte Fire and Emergency Services Master Plan be received for inclusion as comments and referred to the Fire and Emergency Services Master Plan Steering Committee. Carried. c) Mr. Kevin Kobus, Director of Education, Simcoe Muskoka Catholic District School Board, correspondence dated May 21,2003 re: 2001-2002 Annual Report (copy available in Clerk's office). Motion No. CW-7 Moved by Bell, Seconded by Hough It is recommended that the correspondence dated May 21,2003 from Mr. Kevin Kobus, Director of Education, Simcoe Muskoka Catholic District School Soard, re: 2001-2002 Annual Report be received. . Carried. Page 3 Committee of the Whole Meeting June 11, 2003 Mayor J. Neil Craig assumed the Chair. . d) Mr. Tom Beaton, President, CMX Racing, package received June 4, 2003 re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Package includes: Correspondence, Tom Beaton (4pgs.) CMX Background package (15 pgs.) Environmental Impact Study (12 pgs.) Three (3) petitions (8 pgs.) Correspondence, Ms. Michelle Clifford-Middel (2 pgs.) Correspondence, Mr. Michael Middel (2 pgs.) Correspondence, Fred and Irma Hall (1 pg.) Correspondence, Angela and Todd Topper, Mission Cycle (2 pgs.) Motion No. CW-8 Moved by Hough, Seconded by Bell It is recommended that the package received June 4,2003 from Mr. Tom Beaton, President, CMX Racing, re: Concession 3, West Part Lot 11 (formerly within the . Township of Oro), File P-149/03 (John Graham) which included: Correspondence, Tom Beaton (4pgs.) CMX Background package (15 pgs.) Environmental Impact Study (12 pgs.) - Three (3) petitions (8 pgs.) Correspondence, Ms. Michelle Clifford-Middel (2 pgs.) Correspondence, Mr. Michael Middel (2 pgs.) Correspondence, Fred and Irma Hall (1 pg.) Correspondence, Angela and Todd Topper, Mission Cycle (2 pgs.) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. . Page 4 Committee of the Whole Meeting - June 11, 2003 e) Association of Municipalities of Ontario (AMO), Member Communication Alerts re: Tax Referendum Legislation. . Motion No. CW-9 Moved by Bell, Seconded by Hough It is recommended that: Whereas the Progressive Conservative campaign document, "The Road Ahead" has been released and contains the proposal to extend the "Taxpayer Protection Act" to municipal property taxes; And whereas the proposal requires a referendum to be held in order to garner elector support for property tax increases; And whereas the downloading of services by the Provincial Government since 1998 has virtually guaranteed the need for greater property taxes to support former Provincial services; And whereas the Township of Oro-Medonte has accepted financial and management responsibility for these services; And whereas Provincial policies and standards for these services have increased the associated costs of providing these services; . And whereas any deterioration of economic conditions in Ontario will require property tax increases to support income re-distribution programs funded by the property tax base, including Ontario Works, Ontario Disability Support Programme and Social Housing; And whereas the Province has put in place a regime of benchmarking, public reporting of municipal performance and public notice of municipal budget changes; And whereas municipal government is already the most accountable and accessible level of government facing the electorate on a scheduled, three year basis, unlike either the Federal or Provincial levels; And whereas the creation of so-called "wedge issues" may be good for campaign platforms, the proposal of budget-by-referendum essentially reduces the role of duly elected officials at the local level - the level which Federal and Provincial officials acknowledge as the most effective form of government service; And whereas "The Road Ahead" does not quantify or even estimate the costs of annual referenda in the 447 municipalities of Ontario; Now therefore the Council of the Township of Oro-Medonte respectfully requests that the Ontario Progressive Conservative Party withdraw from its recently announced campaign platform the initiative which would legislate a referendum should a municipally wish to increase property tax rates; . And further that this resolution be circulated to the Premier, the M.P.P., A.M.O, L.U.M.C.O and the Municipalities of Simcoe County. Carried. Page 5 Committee of the Whole Meeting June 11, 2003 f) Couchiching Jubilee House, correspondence received May 23, 2003 re: 2003 Grant . letter of appreciation. Motion No. CW-10 Moved by Bell, Seconded by Hough It is recommended that the letter of appreciation received May 23,2003 from Couchiching Jubilee House, re: 2003 Grant be received. Carried. g) Severn Sound Environmental Association, First Quarter Meeting Minutes, April 25, 2003. Motion No. CW-11 Moved by Hough, Seconded by Bell It is recommended that the first quarter meeting minutes from the Severn Sound Environmental Association as at April 25, 2003 be received. . Carried. h) Mr. Ross Kerridge, correspondence received June 4,2003 re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-12 Moved by Bell, Seconded by Hough It is recommended that the correspondence received June 4, 2003 from Mr. Ross Kerridge, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. . Page 6 Committee of the Whole Meeting - June 11, 2003 . i) Mr. Randy Priest, correspondence received June 4, 2003 re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-13 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence received June 4, 2003 from Mr. Randy Priest, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File p- 149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. j) Mr. Glenn Simpson, correspondence received June 4, 2003 re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-14 Moved by Fountain, Seconded by Hughes . It is recommended that the correspondence received June 4, 2003 from Mr. Glenn Simpson, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. k) Mr. John Graham, correspondence sent June 4,2003 re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham). Motion No. CW-15 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence sent June 4, 2003 from Mr. John Graham, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. . Carried. Page 7 Committee of the Whole Meeting June 11, 2003 I) Mr. Brent Hutchinson, correspondence received June 3, 2003 re: Proposed Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the . Township of Oro), File P-149/03 (John Graham). Motion No. CW-16 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence received June 3,2003 from Mr. Brent Hutchinson, re: Concession 3, West Part Lot 11 (formerly within the Township of Oro), File P-149/03 (John Graham) be received for inclusion as comments with respect to the Proposed Temporary Use By-law. Carried. m) The Honourable Chris Stockwell, Minister of the Environment, correspondence received June 4, 2003 re: Proposed New Drinking Water Regulation. Motion No. CW-17 Moved by Fountain, Seconded by Hughes It is recommended that the correspondence received June 4, 2003 from The Honourable Chris Stockwell, Minister of the Environment, re: Proposed New Drinking Water Regulation be received. . Carried. n) Mr. Wm. Ross Johnston, correspondence received June 3,2003 re: Comprehensive Development Plan, Horseshoe Valley. Motion No. CW-18 Moved by Hughes, Seconded by Fountain It is recommended that the correspondence received June 3, 2003 from Mr. Wm. Ross Johnston, re: Comprehensive Development Plan, Horseshoe Valley be received for inclusion as comments with respect to the Proposed Amendment. Carried. . Page 8 Committee of the Whole Meeting - June 11, 2003 .. 7. FINANCE, ADMINISTRATION AND FIRE: . a) Report No. FD 2003-06, Paul Eenhoorn, Fire Chief, re: Monthly Report (April). Motion No. CW-19 Moved by Fountain, Seconded by Hughes It is recommended that Report No. FD 2003-06, Paul Eenhoorn, Fire Chief, re: Monthly Report (April) be received. Carried. b) Councillor H. Hughes, discussion re: Haul Routes. Discussion. c) Report No. TR 2003-04, Paul Gravelle, Treasurer, re: Indemnification By-law. Motion No. CW-20 Moved by Hughes, Seconded by Fountain . It is recommended that Report No. TR 2003-04, Paul Gravelle, Treasurer, re: Indemnification By-law be received and adopted and that the proposed indemnification by-law be brought forward for Council's consideration. Carried. d) Councillor Fountain, re: P. Hastings email. Motion No. CW-21 Moved by Fountain, Seconded by Dickie It is recommended that the correspondence dated June 10, 2003 re: motion CW-6, passed April 9,2003 from P. & R. Hastings be received and referred to staff for a response to the correspondence. Carried. . e) Councillor Hughes, re: Doctor Recruitment Fund. Discussion. Page 9 Committee of the Whole Meeting - June 11, 2003 I '* 8. PUBLIC WORKS: . a) Report No. PW 2003-04, Jerry Ball, Public Works Superintendent, re: Temporary Road Closings. Motion No. CW-22 Moved by Fountain, Seconded by Hughes It is recommended that Report No. PW 2003-04, Jerry Ball, Public Works Superintendent, re: Temporary Road Closings be received and adopted and that the Clerk be authorized to present the appropriate By-law to permit the Public Works Superintendent, or designate, to close any road under their jurisdiction within the boundaries of the Township of Oro-Medonte, for the purpose of road maintenance, construction work or emergency repairs. Carried. b) Councillor Hughes, re: Hwy. Expansion. Discussion. 9. ENGINEERING & ENVIRONMENTAL SERVICES: . None. 10. BUILDING, PLANNING AND DEVELOPMENT: a) Report No. BD 2003-09, Ron Kolbe, Director of Building and Planning, re: Building Report - May. Motion No. CW-23 Moved by Hughes, Seconded by Fountain It is recommended that Report No. BD 2003-09, Ron Kolbe, Director of Building and Planning, re: Building Report - May be received and adopted. Carried. . Page 10 Committee of the Whole Meeting - June 11, 2003 11.IN-CAMERA: . Motion No. CW-24 Moved by Fountain, Seconded by Hughes It is recommended that we do now go In-Camera at 10:50 a.m. to discuss a Personnel Matter. Carried. Motion No. CW-25 Moved by Fountain, Seconded by Hughes It is recommended that we do now Rise and Report from In-Camera at 10:54 a.m. Carried. a) Jennifer Zieleniewski, CAO, re: Personnel Matter. Discussion. . 12.ADJOURNMENT: Motion No. CW-26 Moved by Hughes, Seconded by Fountain It is recommended that we do now adjourn at 11 :15 a.m. Carried. . Page 11 Committee of the Whole Meeting June 11, 2003