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04 08 2009 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Wednesday, April 8, 2009 TIME: 7:01 p.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Janette Teeter, Deputy Clerk Also Present: Allan Howard, Sheila Kirkland, Roy Menagh, M. Prewer, Bruce Wiggins 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C090408-1 Moved by Coutanche, Seconded by Allison Be it resolved that the following items be added to the agenda for consideration: 10. REPORTS OF MUNICIPAL OFFICERS: b) Robin Dunn, Chief Administrative Officer, re: WSIB Notification of Workwell Evaluation. 15. NOTICE OF MOTIONS: a) Councillor Evans, re: Motion No. CW090304-20, Committee of the Whole meeting held on March 4, 2009. re: Committee of Adjustment Application 2008-A-51. To be brought forward to April 22, 2009 Council meeting. 17. IN-CAMERA ITEMS: b) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Nottawasaga Valley Conservation Authority - Mediation Process). Carried. 4. ADOPTION OF AGENDA Motion No. C090408-2 Moved by Agnew, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, April 8, 2009 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting held on March 25, 2009. Motion No. C090408-3 Moved by Crawford, Seconded by Agnew Be it resolved that the minutes of the Council meeting held on March 25, 2009 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 2 Council Meeting Minutes-April 8, 2009 9. DEPUTATIONS: a) Allan Howard, Chair, Oro-Medonte History Association, re: 160th Anniversary, Oro African Church. The deputation correspondence was distributed to members of Council and staff. Motion No. C090408-4 Moved by Allison, Seconded by Coutanche Be it resolved that the verbal information and correspondence presented by Allan Howard, Chair, Oro-Medonte History Association, re: 160th Anniversary, Oro African Church be received. Carried. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2009-23, Andria Leigh, Director of Development Services, re: Monthly Building Division Report, March, 2009. Motion No. C090408-5 Moved by Evans, Seconded by Crawford Be it resolved that Report No. DS 2009-23, Andria Leigh, Director of Development Services, re: Monthly Building Division Report, March, 2009 be received for information. Carried. b) Robin Dunn, Chief- Administrative Officer, re: WSIB Notification of Workwell Evaluation. Motion No. C090408-6 Moved by Coutanche, Seconded by Allison Be it resolved that the verbal information presented by Robin Dunn, Chief Administrative Officer, re: WSIB Notification of Workwell Evaluation be received. Carried. Page 3 Council Meeting Minutes-April 8, 2009 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated March 26, 2009 from George Smitherman, Deputy Premier, Minister of Energy and Infrastructure, re: Official Plan, Growth Plan Conformity. Motion No. C090408-7 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence dated March 26, 2009 from George Smitherman, Deputy Premier, Minister of Energy and Infrastructure and presented by Mayor H.S. Hughes, re: Official Plan, Growth Plan Conformity be received. Carried. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held April 1, 2009. Motion No. C090408-8 Moved by Allison, Seconded by Coutanche Be it resolved that the minutes of the Committee of the Whole meeting held on April 1, 2009 be received and further that the recommendations therein be adopted. Carried. b) Minutes of Planning Advisory Committee, meeting held March 30, 2009. Motion No. C090408-9 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on March 30, 2009 be received. Carried. Page 4 Council Meeting Minutes- April 8, 2009 c) Minutes of Recreation Technical Support Group, meeting held on April 2, 2009. Motion No. C090408-10 Moved by Coutanche, Seconded by Allison Be it resolved that the draft minutes of the Recreation Technical Support Group meeting held on April 2, 2009 be received. Carried. 13. CONSENT AGENDA: a) Orillia Public Library, minutes of meeting held on February 25, 2009. Staff Recommendation: Receipt. b) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence dated March 27, 2009 re: Letter of Appreciation. Staff Recommendation: Receipt. c) Jeanette Elliott, Chair, MS Society of Canada, correspondence dated March 10, 2009 re: Proclamation Request, May, 2009, WS Awareness Month". Staff Recommendation: Receipt, Proclaim, Post on Township's Website. d) Lake Simcoe Region Conservation Authority, minutes of meeting held on February 27, 2009 and board highlights of meeting held on March 27, 2009. Staff Recommendation: Receipt. Motion No. C090408-11 Moved by Agnew, Seconded by Evans Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Orillia Public Library, minutes of meeting held on February 25, 2009. Received b) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence dated March 27, 2009 re: Letter of Appreciation. Received c) Jeanette Elliott, Chair, MS Society of Canada, correspondence dated March 10, 2009 re: Proclamation Request, May, 2009, WS Awareness Month". Received, Proclaimed, Posted on Township's Website. d) Lake Simcoe Region Conservation Authority, minutes of meeting held on February 27, 2009 and board highlights of meeting held on March 27, 2009. Received Carried. Page 5 Council Meeting Minutes- April 8, 2009 14. COMMUNICATIONS: a) Keith Sherman, Co-ordinator, Severn Sound Environmental Association (SSEA), correspondence dated April 1, 2009 re: Formation of the Interim Sustainability Plan Steering Committee. Motion No. C090408-12 Moved by Hough, Seconded by Agnew Be it resolved that the motion with respect to the correspondence dated April 1, 2009 from Keith Sherman, Co-ordinator, Severn Sound Environmental Association (SSEA), re: Formation of the Interim Sustainability Plan Steering Committee be deferred to the April 15, 2009 Committee of the Whole meeting. Carried. Motion No. C090408-13 Moved by Hough, Seconded by Coutanche Be it resolved that 1. The correspondence dated April 1, 2009 from Keith Sherman, Co-ordinator, Severn Sound Environmental Association (SSEA), re: Formation of the Interim Sustainability Plan Steering Committee be received. 2. That be appointed to the Interim Sustainability Plan Steering Committee. 3. And Further That SSEA be advised of Council's decision. Deferred. Page 6 Council Meeting Minutes-April 8, 2009 15. NOTICE OF MOTIONS: a) Councillor Evans, re: Motion No. CW090304-20, Committee of the Whole meeting held on March 4, 2009. re: Committee of Adjustment Application 2008-A-51. To be brought forward to April 22, 2009 Council meeting. Brought by Councillor Evans to April 8, 2009 Council meeting to be dealt with at the April 22, 2009 Council meeting: Whereas Council adopted Motion No. CW090304-20 at its Committee of the Whole meeting of March 4, 2009, which reads, "it is recommended that 1. The Township of Oro-Medonte appeal the Committee of Adjustment decision on Application No. 2008-A-51, Mike Gannon, 6 Catherine Street, West Part of Lot 1, Concession 13, effective immediately. 2. And Further That staff proceed accordingly with the submission of the appeal to the Ontario Municipal Board (OMB). 3. And That the matter be brought forward to the Council meeting of March 25, 2009, for discussion with all members of Council and that the delegation of Rich Foshay and the applicant, Mr. Mike Gannon, be invited to present deputations to Council at that time." And Whereas the deputations of Mr. Rich Foshay and the applicant, Mr. Mike Gannon, did occur at the March 25, 2009 Council meeting with all members of Council present. Now Therefore Be It Resolved That the Township of Oro-Medonte supports the Committee of Adjustment Motion No. CA090219-03, at its February 19, 2009 meeting, with respect to Application 2008-A-51. That the Township of Oro-Medonte's appeal of Application 2008-A-51 to the OMB be withdrawn. And Further That staff proceed accordingly to advise the OMB of the Township's withdrawal of their appeal of Application 2008-A-51. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: Motion No. C090408-14 Moved by Agnew, Seconded by Crawford Be it resolved that we do now go In-Camera at 7:40 p.m. to discuss Property and Legal Matters. Carried. Page 7 Council Meeting Minutes-April 8, 2009 Motion No. C090408-15 Moved by Coutanche, Seconded by Allison Be it resolved that we do now Rise and Report from In-Camera at 8:26 p.m. Carried. a) Andria Leigh, Director of Development Services re: Property Matter (TRY Recycling). Motion No. C090408-16 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential correspondence dated March 31, 2009 from Aird & Berlis and presented by Andria Leigh, Director of Development Services re: Property Matter (TRY Recycling) be received. Carried. b) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Nottawasaga Valley Conservation Authority - Mediation Process). Motion No. C090408-17 Moved by Crawford, Seconded by Agnew Be it resolved that the confidential correspondence dated April 8, 2009 and presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (Nottawasaga Valley Conservation Authority - Mediation Process) be received. Carried. Page 8 Council Meeting Minutes-April 8, 2009 18. BY-LAWS: a) By-Law No. 2009-041 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Pratham Corporation described as lands as follows: Part of Lot 1, Concession 14, Medonte as in R0793137, Being all of PIN 58530-0336 (LT), 9110 Highway 12 West Township of Oro-Medonte, County of Simcoe. Motion No. C090408-18 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Pratham Corporation described as lands as follows: Part of Lot 1, Concession 14, Medonte as in R0793137, Being all of PIN 58530-0336 (LT), 9110 Highway 12 West Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2009-041. Carried. That By-Law No. 2009-041 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2009-043 A By-Law to Amend By-Law No. 2008-136, A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers. Motion No. C090408-19 Moved by Evans, Seconded by Crawford Be it resolved that a By-Law to Amend By-Law No. 2008-136, A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers be introduced and read a first and second time and numbered By-Law No. 2009-043. Carried. That By-Law No. 2009-043 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 Council Meeting Minutes- April 8, 2009 c) By-Law No. 2009-044 A By-law to amend the zoning provisions which apply to lands within Part of Lot 15, Concession 9, RP 51 R-27984, Part 1, Moonstone Road (Former Township of Medonte), now in the Township of Oro- Medonte. Motion No. C090408-20 Moved by Allison, Seconded by Coutanche Be it resolved that a By-law to amend the zoning provisions which apply to lands within Part of Lot 15, Concession 9, RP 51 R-27984, Part 1, Moonstone Road (Former Township of Medonte), now in the Township of Oro-Medonte be introduced and read a first and second time and numbered By-Law No. 2009-044. Carried. That By-Law No. 2009-044 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d) By-Law No. 2009-045 Being A By-Law To Authorize The Execution Of An Agreement Between The Township Of Oro-Medonte and Oro Minor Hockey Association (Oro Medonte Minor Sports Association) to Utilize an Office in the Hawkestone Community Hall. Motion No. C090408-21 Moved by Evans, Seconded by Crawford Be it resolved that a By-Law To Authorize The Execution Of An Agreement Between The Township Of Oro-Medonte and Oro Minor Hockey Association (Oro Medonte Minor Sports Association) to Utilize an Office in the Hawkestone Community Hall be introduced and read a first and second time and numbered By-Law No. 2009-045. Carried. That By-Law No. 2009-045 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 Council Meeting Minutes- April 8, 2009 19. CONFIRMATION BY-LAW NO. 2009-042 Motion No. C090408-22 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, April 8, 2009 be introduced and read a first and second time and numbered By-Law No. 2009-042. Carried. That By-Law No. 2009-042 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT Motion No. C090408-23 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 8:50 p.m. Carried. ,Ilk X at,- Mayor, H.S. H hes CI k, J. Douill rwin Page 11 Council Meeting Minutes- April S, 2009