04 15 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, April 15, 2009 TIME: 9:04 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (arrived @ 11:04 a.m.)
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of Development Services;
Richard Playfair, Acting Fire Chief; Jerry Ball, Director of Transportation
and Environmental Services; Shawn Binns, Director of Recreation and
Community Services; Hugh Murray, Fire Prevention Officer; Lisa
McNiven, Manager of Environmental Services; S/Sgt. A.J. Mayo,
Detachment Commander, Barrie Detachment, Ontario Provincial Police
Also Present: Gail O'Brien, Rob Butler, Paul Herbst, Tony Stanbra, John Wigle
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW090415-1
Moved by Allison, Seconded by Coutanche
It is recommended that the following items be added to the agenda for consideration:
1. NOTICE OF ADDITIONS
a) Gail O'Brien, re: Request for Deputation, Accommodation Review Committee (ARC),
Report and Summary.
6. COMMUNICATIONS:
d) Association of Municipalities of Ontario (AMO), Alert No. 09/022 re: AMO Position on
Bill 150, Green Energy and Green Economy Act.
13. IN-CAMERA:
a) Richard Playfair, Acting Fire Chief, re: Security of Property (G-8 Summit 2010).
b) Councillor Crawford, re: Personal Matter (Recreation Technical).
c) Councillor Agnew, re: Property Matter (TRY Recycling).
d) Councillor Agnew, re: Legal Matter (NVCA Mediation Process).
Carried.
Motion No. CW090415-2
Moved by Agnew, Seconded by Evans
It is recommended that Procedural By-Law 2008-109 be waived to allow a deputation
by Gail O'Brien, re: Accommodation Review Committee (ARC), Report and
Summary.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW090415-3
Moved by Coutanche, Seconded by Allison
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 15, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Chris Attema, Ontario Livestock Group, re: Clean Water Act.
Correspondence was distributed to members of Council and staff.
Motion No. CW090415-4
Moved by Crawford, Seconded by Agnew
It is recommended that the information presented by Chris Attema, Ontario Livestock
Group, re: Clean Water Act be received.
Carried.
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Committee of the Whole Meeting Minutes -April 15, 2009
b) Gail O'Brien, re: Accommodation Review Committee (ARC), Report and
Summary.
Gail O'Brien provided the Clerk with written correspondence.
Motion No. CW090415-5
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence presented by Gail O'Brien, re:
Accommodation Review Committee (ARC), Report and Summary be received.
Carried.
5. CONSENT AGENDA:
None.
6. COMMUNICATIONS:
a) Gerry and Carol Norman, Harold Roe and Linda Ambrose, Rob Butler and
Christine Frolick, Bernice Whelan, Matt Gariepy/Simcoe Building Supplies, Klaus
Jacoby, correspondence received April 6, 2009 re: Unassumed Portion of Barrie
Terrace Request.
Council consented to allow Rob Butler to speak on the matter.
Motion No. CW090415-6
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence received April 6, 2009 from Gerry and Carol Norman,
Harold Roe and Linda Ambrose, Rob Butler and Christine Frolick, Bernice
Whelan, Matt Gariepy/Simcoe Building Supplies, Klaus Jacoby, re: Unassumed
Portion of Barrie Terrace Request be received.
2. That the Director of Transportation and Environmental Services report back to
Council with an estimated budget for the construction and paving of Barrie
Terrace West of Colborne Street and a time schedule for the completion of this
work.
3. And Further that the applicants be notified of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -April 15, 2009
b) Peter Thompson, correspondence dated March 27, 2009 re: Application for
Exemption from Paying Infrastructure Renewal Fee.
Motion No. CW090415-7
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated March 27, 2009 from Peter Thompson, re:
Application for Exemption from Paying Infrastructure Renewal Fee be received.
2. That the applicant be requested to pay the Infrastructure fee of $200.00.
3. And Further That the applicant be notified of Council's decision.
Carried.
c) Keith Sherman, Co-ordinator, Severn Sound Environmental Association (SSEA),
correspondence dated April 1, 2009 re: Formation of the Interim Sustainability
Plan Steering Committee [deferred from April 8, 2009 meeting].
Motion No. CW090415-8
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated April 1, 2009 from Keith Sherman, Co-ordinator,
Severn Sound Environmental Association (SSEA), re: Formation of the Interim
Sustainability Plan Steering Committee be received.
2. That Andria Leigh, Director of Development Services, be appointed to the Interim
Sustainability Plan Steering Committee.
3. And Further That SSEA be advised of Council's decision.
Carried.
d) Association of Municipalities of Ontario (AMO), Alert No. 09/022 re: AMO
Position on Bill 150, Green Energy and Green Economy Act.
Motion No. CW090415-9
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence from Association of Municipalities of
Ontario (AMO), Alert No. 09/022 re: AMO Position on Bill 150, Green Energy and
Green Economy Act be received.
Carried.
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7. REPORTS OF MEMBERS OF COUNCIL:
a) Deputy Mayor Hough, re: Speeders on Line 14 North.
This item was discussed during Item 11 a).
b) Councillor Coutanche, re: Speeding Issues.
This item was discussed during Item 11 a).
c) Councillor Coutanche, correspondence from Jane Briscoe dated April 7, 2009;
Ron and Elizabeth Dunn dated April 7, 2009; and Terry Oram dated April 8, 2009
re: Line 5 North, North of Horseshoe Valley Road, Tree Cutting.
Motion No. CW090415-10
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence from Jane Briscoe dated April 7, 2009;
Ron and Elizabeth Dunn dated April 7, 2009; and Terry Oram dated April 8, 2009 re:
Line 5 North, North of Horseshoe Valley Road, Tree Cutting and presented by
Councillor Coutanche be received.
Carried.
d) Councillor Allison, re: Vine Street Flooding Issue.
Motion No. CW090415-11
Moved by Agnew, Seconded by Crawford
It is recommended that the verbal information presented by Councillor Allison, re:
Vine Street Flooding Issue be received and that staff investigate and report back to
Council.
Carried.
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Committee of the Whole Meeting Minutes -April 15, 2009
e) Councillor Agnew, correspondence dated March 30, 2009 from Lorra Deasy re:
Unsafe Walking Route from Shanty Bay Public School from Martine Crescent.
Correspondence was distributed to members of Council and staff.
Motion No. CW090415-12
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated March 30, 2009 from Lorra Deasy,
correspondence dated April 14, 2009 from Peter Beacock, correspondence dated April
13, 2009 from Mayor H.S. Hughes and presented by Councillor Agnew, re: Unsafe
Walking Route from Shanty Bay Public School from Martine Crescent be received.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. FI 2009-10, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re:
Statement of Accounts - March 31, 2009.
Motion No. CW090415-13
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. FI 2009-10, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts, March 31, 2009 be received.
2. And Further That the accounts for the month of March, 2009 totalling $5,613,834.60
be received.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Jerry Ball, Director of Transportation and Environmental Services, memorandum
correspondence dated April 3, 2009 re: Summary Report for Sugarbush Well Supply.
Motion No. CW090415-14
Moved by Crawford, Seconded by Agnew
It is recommended that the memorandum correspondence dated April 3, 2009 presented
by Jerry Ball, Director of Transportation and Environmental Services, re: Summary
Report for Sugarbush Well Supply be received.
Carried.
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10. DEVELOPMENT SERVICES:
None.
11. EMERGENCY SERVICES:
a) S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario
Provincial Police, re: Statistics.
Correspondence was distributed to members of Council and staff.
Motion No. CW090415-15
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence presented by S/Sgt. A.J. (Andy) Mayo,
Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Statistics
be received.
Carried.
b) Report No. FD 2009-03, Richard Playfair, Acting Fire Chief, re: Award of RFP
2009-3 Air-Boat.
Motion No. CW090415-16
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. FD 2009-03, Richard Playfair, Acting Fire Chief, re: Award of RFP
2009-3 Air-Boat Report be received and adopted.
2. That Fire & Emergency Services RFP FD-2009-3 be awarded to Husky Air-Boats
of Bolton, Ontario.
3. That an additional $5,000 be allocated from the Fire Department's Capital
Vehicle Reserve and added to a previous approved $45,000 towards the
purchase of a new Air-boat.
4. That the Mayor & Clerk are hereby authorized to execute a contract with Husky
Air-Boats of Bolton, Ontario to provide an air-boat described in the RFP
response.
5. That the appropriate by-law be brought forward for Council's consideration.
6. And Further That the suppliers who submitted proposals be notified of Council's
decision.
Carried.
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12. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2009-06, Shawn Binns, Director of Recreation and Community
Services, re: Hawkestone and Area Community Association (H.A.A.C.A.) Volunteer
Days, Soap Box Derby - Request for Exemption By-Law 2006-38.
Motion No. CW090415-17
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. RC 2009-06, Shawn Binns, Director of Recreation and Community
Services, re: Hawkestone and Area Community Association (H.A.A.C.A.) Volunteer
Days, Soap Box Derby - Request for Exemption By-Law 2006-38 be received and
adopted.
2. That the Hawkestone and Area Community Association provide proof of $2,000,000
public liability insurance naming the Township of Oro-Medonte as additional insured
as per provision 3 of By-law 2006-38.
3. That an exemption to By-Law No 2006-38 be granted to the Hawkestone and Area
Community Association to hold the Volunteer Day Celebrations, Soap Box Derby on
April 25th, 2009 upon receipt of proof of insurance.
4. That Line 11 South from Ridge Rd to John St. be temporarily closed on April 25,
2009 from 12:00 pm to 3:00 pm inclusively.
5. That the Hawkestone and Area Community Association be granted permission to
utilize six Township Temporary Barricades on April 25, 2009.
6. And Further That the Hawkestone and Area and the Director of Transportation and
Environmental Services be notified of Council's decision.
Carried.
b) Report No. RC 2009-07, Shawn Binns, Director of Recreation and Community
Services, re: Hawkestone and Area Community Association (H.A.A.C.A.) Canada
Day Parade- Request for Exemption By-Law 2006-38.
Motion No. CW090415-18
Moved by Agnew, Seconded by Evans
It is recommended that
1. Report No. RC 2009-07, Shawn Binns, Director of Recreation and Community
Services, re: Hawkestone and Area Community Association (H.A.A.C.A.) Canada
Day Parade- Request for Exemption By-Law 2006-38 be received and adopted.
2. That an exemption to By-law 2006-38 be granted to the Hawkestone and Area
Community Association to hold a Canada Day Parade on Wednesday July 1St, 2009
commencing at 1:00 p.m.
3. And Further That the Director, Transportation and Environmental Services and the
Hawkestone and Area Community Association be notified of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -April 15, 2009
c) Report No. RC 2009-08, Shawn Binns, Director of Recreation and Community
Services, re: Oro-Medonte Minor Ball Request for Subsidy.
Motion No. CW090415-19
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. RC 2009-08, Shawn Binns, Director of Recreation and Community
Services, re: Oro-Medonte Minor Ball Request for Subsidy be received and adopted.
2. That Oro-Medonte Minor Ball be requested to submit the applicable fee of $182.00
for the rental of Oro-Medonte Community Arena Banquet Hall on March 8th and
October 1 st, 2009 in accordance with Township Policy.
3. And Further That Oro-Medonte Minor Ball be informed of Council's decision.
Defeated.
Motion No. CW090415-20
Moved by Agnew, Seconded by Crawford
It is recommended that Rule 3.6 of Procedural By-law 2008-109 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Council recessed and resumed at 1:09 p.m.
13. IN-CAMERA:
Motion No. CW090415-21
Moved by Crawford, Seconded by Evans
It is recommended that we do now go In-Camera at 1:10 p.m. to discuss Security of
Property, Personal, Property and Legal Matters.
Carried.
Motion No. CW090415-22
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 2:01 p.m.
Carried.
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Committee of the Whole Meeting Minutes -April 15, 2009
a) Richard Playfair, Acting Fire Chief, re: Security of Property (G-8 Summit 2010)
Motion No. CW090415-23
Moved by Evans, Seconded by Agnew
It is recommended that the confidential memorandum correspondence dated April
14, 2009 and presented by Richard Playfair, Acting Fire Chief, re: Security of
Property (G-8 Summit 2010) be received and that staff proceed immediately as
directed by Council.
Carried.
b) Councillor Crawford, re: Personal Matter (Recreation Technical).
Motion No. CW090415-24
Moved by Evans, Seconded by Agnew
It is recommended that
1. The confidential verbal information presented by Councillor Crawford re:
Personal Matter (Recreation Technical Support Group member) be received;
2. That John Thornton be appointed as an alternate Recreation Technical Support
Group member to sit when there are fewer than 5 voting members present at any
meeting;
3. And That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
c) Councillor Agnew, re: Property Matter (TRY Recycling).
Motion No. CW090415-25
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential verbal information presented by Councillor
Agnew re: Property Matter (TRY Recycling) be received.
Carried.
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Committee of the Whole Meeting Minutes -April 15, 2009
d) Councillor Agnew, re: Legal Matter (NVCA Mediation Process).
Motion No. CW090415-26
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Councillor
Agnew re: Legal Matter (NVCA Mediation Process) be received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
Motion No. CW090415-27
Moved by Coutanche, Seconded by Allison
It is recommended that we do now adjourn at 2:35 p.m.
Carried.
Mayor, H.S. Hu es
J
1
CI , J. D u a Irwin
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Committee of the Whole Meeting Minutes -April 15, 2009