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04 08 2009 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, APRIL 8, 2009 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting held on March 25, 2009. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) 7:00 p.m. Allan Howard, Chair, Oro-Medonte History Association, re: 160th Anniversary, Oro African Church. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2009-23, Andria Leigh, Director of Development Services, re: Monthly Building Division Report, March, 2009. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated March 26, 2009 from George Smitherman, Deputy Premier, Minister of Energy and Infrastructure, re: Official Plan, Growth Plan Conformity. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held April 1, 2009. b) Minutes of Planning Advisory Committee, meeting held March 30, 2009. c) Minutes of Recreation Technical Support Group, meeting held on April 2, 2009. 13. CONSENT AGENDA: a) Orillia Public Library, minutes of meeting held on February 25, 2009. Staff Recommendation: Receipt. b) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence dated March 27, 2009 re: Letter of Appreciation. Staff Recommendation: Receipt. c) Jeanette Elliott, Chair, MS Society of Canada, correspondence dated March 10, 2009 re: Proclamation Request, May, 2009, "MS Awareness Month". Staff Recommendation: Receipt, Proclaim, Post on Township's Website. d) Lake Simcoe Region Conservation Authority, minutes of meeting held on February 27, 2009 and board highlights of meeting held on March 27, 2009. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Keith Sherman, Co-ordinator, Severn Sound Environmental Association (SSEA), correspondence dated April 1, 2009 re: Formation of the Interim Sustainability Plan Steering Committee. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Andria Leigh, Director of Development Services re: Property Matter (TRY Recycling). 18. BY-LAWS: a) By-Law No. 2009-041 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Pratham Corporation described as lands as follows: Part of Lot 1, Concession 14, Medonte as in R0793137, Being all of PIN 58530-0336 (LT), 9110 Highway 12 West Township of Oro-Medonte, County of Simcoe. b) By-Law No. 2009-043 A By-Law to Amend By-Law No. 2008-136, A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers. c) By-Law No. 2009-044 A By-law to amend the zoning provisions which apply to lands within Part of Lot 15, Concession 9, RP 51 R-27984, Part 1, Moonstone Road (Former Township of Medonte), now in the Township of Oro-Medonte. d) By-Law No. 2009-045 Being A By-Law To Authorize The Execution Of An Agreement Between The Township Of Oro-Medonte and Oro Minor Hockey Association (Oro Medonte Minor Sports Association) to Utilize an Office in the Hawkestone Community Hall. 19. CONFIRMATION BY-LAW NO. 2009-042 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT Association fir' 7 ,.4 Your Honour and council. The Oro African Methodist Episcopal Church is 160 years old this year. We are hosting an anniversary celebration on Saturday, July 25th, 2009 and are seeking choirs and entertainment relevant to African heritage to help us make this event memorable. The Oro African Church was built in 1849 by black settlers, some of whom were veterans of the War of 1812, Runchey's Colored Corps. Following the war, a large tract of land was set aside by the government of Upper Canada for the sole purpose of encouraging black soldiers and their families to make their homes in Oro. Most of the parcels of land given to these settlers were along "Wilberforce Street" (Line 1 Oro today). The Government officials knew that these veterans could be called upon if the United States attacked. They would defend the supply line to the Naval Establishment at Penetanguishene, and more over the overland route from Penetanguishene to York. Fortunately, the attack never came. This rough-hewn log church stands as a monument to the people who built it. These people, who lived and worked to carve a community out of the bush, are the reason for our celebration, and we want you to be a part of it. The people of the Oro Settlement still have roots in the community, even today. The anniversary celebration on Saturday, July 25th, 2009, is envisioned to take place in two stages. Stage 1.) A AME Church service held in a tent on the land with a descendants Choir possibly starting the service with a hymn from within the Old church. There may be an act or two who need no electrics, such as African dance and precussion. We envision asking the township to change the 3rd line to one way, with cars parking on both sides of the road allowing space for service vehicles to get around traffic. We need to allow people to get as close as possible to to the Church to reduce walking. We made need a means of assisting the infirmed, via tractor and wagon or like vehicle 2.) The celebration then moves to Trinity Church, next door to the office here. Trinity has great acoustics we are told and a built in sound system. We are close to getting the Nethanel Dett Choir from Toronto, coming to the event, and Trinity is where they mainly will be performing. They require dollars to attend, as they are a twenty-one Oro-Medonte Histo 9~L gM Co u-0 c/o Township of Oro-Medonte, 148 Line 7 South, Oro, Ontario. LOL 2X0 Oro-Medonte Histo There will be refreshments in the gym and a video presentation for those who don't know the Church. We will have books available there also for people to purchase, as well as some of our other merchandise. The Dett Choir will need transportation to pick them up in Toronto and return them after the event, and we are confident we can have most, if not all that cost donated. The choir will require a reduced fee of $4000.00. c/o Township of Oro-Medonte, 148 Line 7 South, Oro, Ontario. LOL 2X0 160th Anniversary of the Oro African Methodist Episcopal Church Budget Information Estimate of Project costs Cost Category Cost Type Quantity Applicant Parks Canada Other Funding Sources Project Total Forecast cost of goods Forecast cost of services Pastor for service 1 225 225 50 500 Hall Rental 1 275 275 175 725 Soloist 1 325 325 100 750 Choirs Local 3 275 275 50 600 African Drummer 2 375 375 50 800 Nathaniel Dett Choir 1 2500 2500 1000 6000 Forecast cost of equipment Tent for service 1 400 400 200 1000 Other forecast expenses Event Insurance 1 300 0 300 Catering 1 300 200 500 Wreaths 1 100 100 200 Floral Decorations 4 250 250 500 Off Duty Police 2 200 200 100 500 Advertising 500 500 1000 St. John Ambulance 2 100 100 200 6125 4575 2875 13375 Council Budget -1500 Advertising 20 ads at $75.00 -1500 Ticket Sales 400 @ $30.00 -12000 Totals 4625 4575 -10625 -1425 O ro M ed onte Cha mber of Co mmerce 148 Line 7 South, Oro, ON. L3V 7Z7 To Mayor and Council On behalf of the Oro-Medonte Chamber of Commerce I would like to thank the Or o41'-Medonte History A-s0e atlon for their -any effort- to preserve an ia'"i portaut part of our Heritage represented in our African Church. The celebrations being planned to mark the 160th anniversary of this important landmark are both challenging and exciting and the Chamber is pleased to be involved in the planning, promotion and execution of the event. I am confident that the events being planned will bring many visitors to our area and local businesses will also be eager to offer their support. The Chamber is committed to assisting the History Association in any way possible. Carol Benedetti Executive Director Oro-Medonte Chamber of Commerce lbc,-4 T(wnsh * of REPORT Fraud Heritage, Exciting Future Report No. DS2009-023 To: Council Prepared By: Kim Allen Meeting Date: April 8,2009 Subject: Monthly Building Division Motion # Report Roll R.M.S. File RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Council receive report # DS2009-023 for information BACKGROUND: This report is to provide for Council information on building permit activity for the month of March 2009 (See attachment #1) ANALYSIS: FINANCIAL: Note: The numbers in the fees collected columns are not a true comparison between the years 2008 and 2009 due to the change in the timing for collection of permit fees. Permit fees are now collected and entered at time of permit submission as opposed to the time of issuance. Development Services Meeting Date Apr. 8/09 Report No. DS2009-023 Page 1 of 2 POLICIES/LEGISLATION: CONSULTATIONS: ATTACHMENTS: Permit Report for the Month of March 2009 CONCLUSION: Respectfully submitted: Kim Allen Chief Building Official SMT Approval / Comments: C.A.O. Approval / Comments: Development Services Meeting Date Apr. 8/09 Report No. DS2009-023 Page 2 of 2 A ' T A C. r.4 f ~i r 'i Township of Oro- Medonte For.the Month of March 2009 2009 2008 This This Period To Date Period To Date Number of Permits Issued: 17 43 26 79 Agr/Add/Reno/Demo 2 Com/Ind/Pub 2 3 2 6 House Demolition 1 5 Pool 1 2 1 1 Renovation Septic 1 3 4 11 Septic Replace/Repair SFD House 3 2 6 SFDAdd/Reno/Deco 2 2 1 2 Signs 3 4 Small Projects 7 14 8 22 Tent 1 Other 2 5 12 Cancelled - - 1 8 3 - 12 2009 2008 Fees Collected: This Period To Date This Period To Date Building Permit Fee $14,581.72 $24,924.49 $20,637.20 $40,708.88 - Septic Deposit $1,300.00 $2,730.00 $3,722.50 $8,047.50 Totals: $15,881.72 $27,654.49 $24,359.70 $48,756.38 Construction Value of Permits Issued For: 2009 2008 Agr/Add/Reno/Demo This Period To Date $170,000.00 Com/Ind/Pub This Period $220,000.00 $505,000.00 To Date $520,000.00 $910,000.00 House Demolition This Period To Date $10,000.00 $33,000.00 Pool This Period $25,000.00 $10,000.00 To Date $64,000.00 $10,000.00 Renovation This Period To Date Septic This Period $10,000.00 $0.00 To Date $28,000.00 $0.00 Thursday April 02, 2009 1:21:42 PM (alien) Page 1 of 2 Township of Oro-Medonte For the Month of March 2009 - 2009 2008 This This Period To Date Period To Date Septic Replace/Repair This Period To Date SFD House This Period $500,000.00 To Date $700,000.00 $2,010,000.00 SFDAdd/Reno/Deco This Period $213,000.00 $200,000.00 To Date $213,000.00 $380,000.00 Signs This Period $28,500.00 To Date $43,500.00 Small Projects This Period $234,500.00 $156,000.00 To Date $315,000.00 $323,500.00 Tent This Period To Date $1,500.00 Other This Period $5,000.00 To Date $0.00 $5,000.00 Cancelled This Period $0.00 $0.00 To Date $10,000.00 $0.00 Total Value of Permits To Date: $1,895,000.00 $3,841,500.00 (Not including cancelled permits) Education Development Public To Date: $718.00 $5,235.05 Education Development Separate To Date: $370.00 $1,516.68 Simcoe County Development To Date: $4,067.00 $23,245.66 Cancelled To Date: $700.00 $900.00 Thursday April 02, 2009 1:21:43 PM (ailen) Page 2 di Minister of Energy and Infrastructure Office of the Deputy Premier 4th Floor, Hearst Block 900 Bay Street Toronto ON M7A 2E1 Tel.: 416-327-6758 Fax: 416-327-6754 www.ontario.ca/MEI Ministre de 1'Energie et de ('Infrastructure Bureau du vice-premier ministre 4e etage, edifice Hearst 900, rue Bay Toronto ON WA 2E1 T61.: 416 327-6758 T616c.: 416 327-6754 www.ontario.ca/MEI His Worship Harry Hughes Mayor, Township of Oro-Medonte P.O. Box 100 148 Line 7 South Oro ON LOL 2X0 Dear Mayor Hughes: Ar R 0 1 200 ORO-VEEDON-17 i. i > P t 1 CNEM AM 31 'qWMUF Ontario MEI1826MC-2009-2 At the Places to Grow summit on November 5, 2008, I presented my vision for a greener, more competitive and prosperous future for the Greater Golden Horseshoe. I was also pleased to announce this government's interest in investing in public infrastructure and working together with those municipalities that share this vision to implement the Growth Plan for the Greater Golden Horseshoe. The Places to Grozu Act, 2005 requires a council or municipal planning authority to amend its official plan to conform to the policies in the Growth Plan within three years of it coming into effect. The deadline for this work is June 16, 2009. I recognize that lower-tier municipalities require certain planning work to be done by upper-tier municipalities before they can complete their own conformity amendments. Therefore, in certain circumstances, I am willing to consider an extension for lower-tier municipalities to bring official plans into conformity. In order to be considered for an extension of no more than one year, please provide a letter outlining the status of your conformity process, the reason for the required extension, how much time is needed to finalize conformity work and a brief work plan detailing the steps required to achieve conformity. In the mean time, however, there is significant work that lower-tier municipalities can continue with in preparation for official plan amendments related to cor•,fornuty, including an analysis of intensification opportunities and development of local policies to achieve complete, well- designed, transit-supportive and pedestrian-oriented communities. In carrying out this Growth Plan conformity work, I strongly encourage you to engage those Aboriginal communities who have an interest in land use planning in your community, to ensure they have an opportunity to participate in this process. If you have any questions regarding my announcement or the process and expectations for conforming to the Growth Plan, please feel free to contact Brad Graham, Assistant Deputy Minister for the Ontario Growth Secretariat, at 416-325-5803 or 1-866-479-9781. TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2006-2010 TERM March 30, 2009, 7:00 p.m. Council Chambers Present: Council Representatives Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Terry Allison Councillor Mel Coutanche Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Public Representatives Linda Babulic Roy Hastings Mary O'Farrell-Bowers Larry Tupling Tom Kurtz Staff Present: Andria Leigh, Director of Development Services; Glenn White, Manager of Planning Services; Steven Farquharson, Intermediate Planner; Janette Teeter, Deputy Clerk Also Present: Nelson Robertson, Bill Soles, Geraldine Abraham, John Abraham, Margaret Robertson, Carl Swanson, Robert Hogean, Andrew & Connie Roller, Jean McNair, Doris Hogean, R. Crolly, Ron Walker, Brad Moreau, Gary Lovelace, M. Randsalu, Bill Stonkus, Pat & Jim Woodford, Jim Dixon, Pat Prokop, Lou Mason, Heather Mason, Ray Duhamel, Garry Johnstone, Ken Orr, Brian Johnstone, Ray Morhan, Don Munro, C. Savage, Gary Bell, David Anderson, Jarret Stuart, Peter Gill, Glen Stewart 1. OPENING OF MEETING BY CHAIR. Deputy Mayor Ralph Hough assumed the chair and called the meeting to order. 2. ADOPTION OF THE AGENDA. Motion No. PAC090330-1 Moved by Linda Babulic, Seconded by Roy Hastings It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, March 30, 2009 be received and adopted, as amended, to withdraw Item 9a), Tom Kurtz re: Source Water Protection Committee Update. Carried. 'a 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT". None declared. 4. MINUTES OF PREVIOUS MEETING- March 2, 2009. Motion No. PAC090330-2 Moved by Roy Hastings, Seconded by Linda Babulic It is recommended that the minutes of the Planning Advisory Committee Meeting held on March 2, 2009 be received and adopted. Carried. 5. PRESENTATIONS: a) Ray Duhamel, Jones Consulting Group Ltd. and Helios Energy, re: Background Information Regarding Proposed Zoning By-law Amendment and Site Plan for Solar Farm (to be held after public meeting). A PowerPoint presentation was presented. Motion No. PAC090330-3 Moved by Larry Tupling, Seconded by Linda Babulic It is recommended that the correspondence dated March 30, 2009 presented by Ray Duhamel, Jones Consulting Group Ltd. and Helios Energy, re: Proposed Zoning By-law Amendment and Site Plan for Solar Farm be received. Carried. Planning Advisory Committee Meeting March 30, 2009, Page 2 6. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By-Law, 2009-ZBA-02, Part of Lots 8 and 9, Concession 12 and Part of Lot 9, Concession 13, in the Township of Oro-Medonte (Oro) [Hillway Equipment Limited]. Deputy Mayor Hough called the public meeting to order at 7:05 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2009-ZBA-02 (Hillway Equipment Limited), Part of Lots 8 & 9, Concession 12, and Part of lot 9, Concession 13 (formerly within the Township of Oro), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on March 9, 2009 and posted on a sign on the subject property on the same date. The following correspondence was received at the meeting: Ministry of Natural Resources dated March 26, 2009. Glenn White, Manager of Planning Services, explained the purpose and effect of the Proposed Amendment to the Zoning By-Law. A PowerPoint presentation was presented. Gary Bell, Skelton Brumwell & Associates Inc., on behalf of the applicant, presented an overview of the application. A PowerPoint presentation was presented. The following public members offered verbal comments with respect to the proposed amendment: Jim Woodford, Margaret Robertson (submitted correspondence dated March 30, 2009), Geraldine Abraham (submitted correspondence dated March 30, 2009, Brian English, Bill Stonkus, Jean McNair, Don Munro, Bill Soles, Pat Woodford, Peter Gill. The Deputy Mayor advised that no additional deputations to Council will be permitted with respect to the Proposed Amendment to the Zoning By-Law. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 9:17 p.m. 7. PLANNING APPLICATIONS: None. Planning Advisory Committee Meeting March 30, 2009, Page 3 ~f 8. CORRESPONDENCE AND COMMUNICATION: None. 9. OTHER BUSINESS / EDUCATION: a) Tom Kurtz, re: Source Water Protection Committee Update. This item was withdrawn. b) Andria Leigh, Director of Development Services, re: Township Official Plan Review Status Update. Motion No. PAC090330-4 Moved by Roy Hastings, Seconded by Larry Tupling It is recommended that the verbal update presented by Andria Leigh, Director of Development Services, re: Township Official Plan Review Status Update be received. Carried. c) Councillor Coutanche, re: Future Agenda Items - Email March 8, 2009. Motion No. PAC090330-5 Moved by Larry Tupling, Seconded by Roy Hastings It is recommended that the verbal update presented by Councillor Coutanche, re: Future Agenda Items be received. Carried. Planning Advisory Committee Meeting March 30, 2009, Page 4 10. ADJOURNMENT Motion No. PAC090330-6 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that we do now adjourn at 10:52 p.m. Carried. Chair, Deputy Mayor Ralph Hough Deputy Clerk, Janette Teeter Director of Development Services, Andria Leigh Planning Advisory Committee Meeting March 30, 2009, Page 5 TOWNSHIP OF ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Council Chambers Thursday, April 2, 2009 TIME: 7:07 p.m. Present: Reta Regelink Ted Duncan Kelly Meyer Linda Murray Regrets: Carolyn Tripp Council/Staff Mayor H.S. Hughes Councillor John Crawford Present: Councillor Sandy Agnew Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator Councillor Crawford assumed the chair and called the meeting to order. 1. ADOPTION OF THE AGENDA Motion No. RTSG090402-01 Moved by Regelink, Seconded by Duncan lac It is recommended that the agenda for the Recreation Technical Support Group meeting of Thursday, April 2, 2009 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 3. ADOPTION OF MINUTES OF FEBRUARY 5, 2009. Motion No. RTSG090402-02 Moved by Murray, Seconded by Meyer It is recommended that the minutes of the Recreation Technical Support Group meeting held on February 5, 2009 be adopted as printed and circulated. Carried. 4. DEPUTATIONS None. 5. COMMUNICATIONS a) Shawn Binns, re: Strategic Facility Plan Update. Motion No. RTSG090402-03 Moved by Meyer, Seconded by Duncan It is recommended that the verbal update provided by Shawn Binns, Director of Recreation and Community Services, re: Strategic Facility Plan Update be received. Carried. b) Councillor Crawford and Councillor Agnew, re: Oro-Medonte Minor Sports Association. Motion No. RTSG090402-04 Moved by Duncan, Seconded by Regelink It is recommended that the verbal update provided by Councillor Crawford, re: Oro-Medonte Minor Sports Association be received. Carried. c) Shawn Binns, re: 2009 Budget Recreation and Community Services. Motion No. RTSG090402-05 Moved by Duncan, Seconded by Murray It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services, re: 2009 Budget Recreation and Community Services be received. Carried. d) Shawn Binns, re: Draft Facility Policies. Motion No. RTSG090402-06 Moved by Regelink, Seconded by Meyer It is recommended that the information dated April 2, 2009 presented by Shawn Binns, Director of Recreation and Community Services, re: Draft Facility Policies be received. Carried. Recreation Technical Support Group Minutes of April 2, 2009 2 e) Shawn Binns, re: Trails Update. Motion No. RTSG090402-07 Moved by Duncan, Seconded by Regelink It is recommended that the verbal update provided by Shawn Binns, Director of Recreation and Community Services, re: Trails Update be received. Carried. f) Councillor Crawford, re: Spring Parks Tour. A tentative date of Saturday, April 25, 2009 at 8:00 a.m. was set. g) Shawn Binns, re: RC2009-04 - 2008 Recreation Program Update. Motion No. RTSG090402-08 Moved by Meyer, Seconded by Duncan It is recommended that the information dated March 18, 2009 presented by Shawn Binns, Director of Recreation and Community Services, re: RC2009-04 - 2008 Recreation Program Update be received. Carried. h) Shawn Binns, re: In Camera Matter - Property Matter (Indian Park Association). Motion No. RTSG090402-09 Moved by Duncan, Seconded by Regelink It is recommended that do now go In-Camera at 8:39 p.m. to discuss a Property Matter. Carried. Motion No. RTSG090402-10 Moved by Meyer, Seconded by Murray It is recommended that we do now Rise and Report from In-Camera at 8:52 p.m. Carried. Recreation Technical Support Group Minutes of April 2, 2009 3 Motion No. RTSG090402-11 Moved by Murray, Seconded by Duncan It is recommended that the confidential verbal update presented by Shawn Binns, Director of Recreation and Community Services, re: Property Matter (Indian Park Association) be received. Carried. 6. SUB-COMMITTEE UPDATES None. 7. ANNOUNCEMENTS None. 8. ADJOURNMENT Motion No. RTSG090402-12 Moved by Regelink, Seconded by Meyer It is recommended that we do now adjourn at 9:01 p.m. Carried. Councillor Crawford, Chair Marie Brissette, Committee Coordinator Recreation Technical Support Group Minutes of April 2, 2009 4 134-1 ORILLIA PUBLIC LIBRARY BOARD MINUTES OF FEBRUARY 25, 2009 MEETING A regular meeting of the Library Board was held in the Library commencing at 6:32 p.m. PRESENT - BOARD - J. Swartz, Chair; P. Hislop; F. Coyle; D. Evans; R. Fountain; G. Guthrie; R. Hawkins; A. Murphy; J. Rolland; M. Seymour STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's Services L. Gibbon, Director of Information Services T. Chatten, Recorder ABSENT - M. Fogarty DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None CONSENT AGENDA From the Children's Services report it was noted that the Library has acquired a movie license and is now showing feature films as part of the new program initiative. The board noted that the reports from the directors are very important and helpful as they give the board insight into what is happening in the library on a day to day basis. The OLA Conference reports that were provided were also very informative. MOTION #2009:05 Moved by A. Murphy, seconded by R. Fountain that the consent agenda of the February 25, 2009 meeting be adopted with the exception of the Ad Hoc Policy Committee report. CARRIED G. Guthrie will act as timekeeper. DISCUSSION AGENDA Ad Hoc Policy Committee - The 400's policy section was revised and presented for discussion, along with the recommendation for new policy 830 regarding closed stack designation for the Orilliana collection. MOTION #2009:06 Moved by R. Hawkins, seconded by G. Guthrie that the Orillia Public Library Board approve the new 400's section policy recommendations as presented. CARRIED MOTION #2009:07 Moved by R. Hawkins, seconded by G. Guthrie that the Orillia Public Library Board adopt the proposed Policy #830 "Closed Stack Designation " as presented. CARRIED I NEW BUSINESS Staffing S,_tudy - Peggy Walshe of Libraries in Transition attended the meeting and led the Board through a brief summary report of the "Orillia Public Library Staffing and Organizational Structure Review". The Board members were very impressed with this very thorough and well presented report. MOTION #2009: 08 Moved by J. Rolland, seconded by G. Guthrie that the draft "Staffing and Organizational Structure Review " dated Wednesday February 25, 2009 be accepted with amendments as discussed. CARRIED In Camera Discussion - MOTION # 2009: 09 Moved by D. Evans, seconded by P. Hislop that the Orillia Public Library Board go in camera at 8:24 p. m. CARRIED MOTION #2009:13 Moved by M. Seymour, seconded by P. Hislop that the Orillia Public Library Board adjourn the in camera session at 8:57 p.m. CARRIED MOTION #2009:14 Moved by A. Murphy, seconded by R. Fountain that the Community Relations Committee report be received. CARRIED MOTION #2009:15 Moved by A. Murphy, seconded by R. Fountain that the Orillia Public Library Board directs the CEO to bring the Orillia Public Library into compliance with the Public Libraries Act as discussed during the in camera session of February 25, 2009. CARRIED Adjournment at 9:05 p.m. moved by R. Fountain. BOARD CHAIR CHIEF EXECUTIVE OFFICER 112 REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES February 2009 6oa12.1 Develop and main fain programs associated with identified groups Programs A set of story times ended this month with full registration. We have changed the focus of some of our story time programs to allow us to add a program for babies. Previously our programming for children began at 9 months. We now offer a program for babies from birth to 12 months, a program for toddlers, a program for three to five year olds. Registration was good for the programs this month. However, attendance was not good. The weather may have played a part in some of the attendance problems. A new set of programs will begin at the end of March. The first Explorers Club enjoyed a fun program titled Viva Italia. This program was full. Therapy Dogs of Canada Paws for Reading program continued this month with full attendance in all time slots. The Drama Club met every Friday afternoon and worked on drama and play writing skills. They are creating a play to be performed for their parents in March. Tween Programs The first group and second group of the Mother Daughter Book Club met this month. Reference 6oa15 The Library will develop methods of measurement to evaluate the effectiveness of library services and programs February 2009: 362 February 2008: 331 Outreach and Publicity 6oa14 The Library will advocate for increased public awareness of the value and range of library services Suzanne visited the Ontario Early Years Center, presented a library story time, and promoted the Babytime and Caregivers Storytime program. Material displays included Valentine's books, Great non-fiction and staff favourites. The 2nd Orillia Cubs visited the Library to work on their Reading Badge. Kelly Smith visited Warminster, Uptergrove, Regent Park, and Monsignor Lee to promote and offer mock battles in support of the Battle of the Books program. The Home school Team met once at the library for a mock battle. Group Visits and School Visits boa/ 2.7 Establish a mutually-beneficial presence in the school system. Kelly Smith visited Warminster, Uptergrove, Regent Park, Monsignor Lee, Marchmount, Mount Slaven to promote and offer mock battles in support of the Battle of the Books program. The Home school Team met once at the library for a mock battle. Community Sponsorship boa/ 6: The Library will investigate, develop and maintain partnerships in the community. The Lions Club of Orillia has once again agreed to sponsor the Summer Reader's Club with a $1500.00 donation. The Check will be presented at a later date where a photo opportunity can be arranged. Teen Services Programs Goal 2 The Library will create and maintain lifelong relationships with users. Chick Chat Book Club met this month and discussed Cruise Control by Terry Trueman. The group meets in the magazine room. 80's Karaoke and Dance Party was offered this month for teens. A group of 48 teens including BET members enjoyed a fun evening including a great DJ led program. Group Visits and School Visits Goal 2.7 Establish a mutually-beneficial presence in the school system. English classes from Patrick Fogarty and Twin Lake High Schools visited the library this month to attend a program on Ancient Languages and The Days of King Arthur. This was a good opportunity to promote our services in the Highs Schools as well as to promote programs for teens. The students from Patrick Fogarty were also given an introduction to data bases by Lynne Gibbon and were taken on a tour of the library by Children's Services staff I ~G-5 Community Sponsorship boa/ 6 The Library will investigate, develop and maintain partnerships in the community Kelly Smith made a presentation to the Rotary Club of Orillia Lakeland who sponsored the Teen Survivor Summer Reader's Club in 2008. The presentation demonstrated what the program was about and encouraged the club to support our proposal for funding for this year. Submitted by Suzanne Campbell Director of Children's, Youth and Audio Visual Services REPORT FOR THE MONTH OF FEBRUARY, 2009 BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided 307 hours of time, shelving materials in all areas and delivering materials to shutins. GOAL 3: Optimize and customize library services to our user groups: To promote various areas of the collection, displays were created at the Reader's Advisory desk on the topics of Black History, First Nation's Week, Valentine's Day, Freedom to Read Week and Heart and Stroke month. Bookmarks listing library materials available for borrowing were also created to promote these areas of the collection. From the homepage, Michelle's Picks has also promoted 3 titles in the fiction collection for the month, for those who do not come to the library. The Bookworms Bookclub discussed Dinner at the Homesick Restaurant by Anne Tyler and the Canada Reads program was promoted. Sixteen members attended. Thirteen shut-ins were provided with bags of library materials in February. GOAL 4: Advocate for increased public awareness of the value and range of library services: Two adult programs brought regulars as well as new members into the library - Both the sessions on Using the Internet. for Dating and the Days of King Arthur were well attended. The second session was extended to the Childrens Library and I was asked to give 50 students a brief introduction to the online databases available from the homepage. Meetings of the regular Lifescapes program and the Alumni group were held. Jayne attended the Friends of the Library meeting to assist them with fundraising ideas for the new library. And 40 people dropped in to see Mose Scarlet who was performing in the library as part of the Blues Festival. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: 1254 individuals accessed the homepage during February and 52 people visited the Frost papers. Use of the public computers continues to increase: 2020 bookings were made on the public network and 159 were made on the wireless. GOAL 6: Investigate, develop and maintain partnerships in the community: Jayne manned a library display at the Leisure Fair and estimates that she spoke to at least 50 people. The winter newsletter was released in February, outlining the next steps for the new library and temporary space. Dawn has advised that I should look at areas to eliminate from my daily duties to allow for weeding the reference collection; therefore, I have resigned from the Community Policing Committee for the time being. The Information Orillia board met on Februrary 5`h and reviewed the progress made in meeting the goals in the revised business plan. I attended the Orillia Business Women's meeting. The speaker was from Workers Compensation, so I took a bookmark listing references on the topic that might be of interest to the group. Goal 7: Attract, develop and maintain a trained and educated workforce. Chantale has signed a contract with the library for the month of March. Jennifer took an audio course on Web 2.0. KIWANIS CLUB OF ORILLIA - CHARITABLE TRUST S e r. n g t o " P.O. Box 184, Orillia. Ont. L3V 6J3 Recent Local February 20, 2009 Projects: Orillia Public Library Dawn Silver Kiwanis Music 36 Mississaga Street West Festival Orillia ON ON Kiwanis Children's Dear Dawn Silver Safety Village Thank you for supporting our 291h Annual Kiwanis Mammoth Auction! Annual High School Thanks to the generosity of our many donors and attendees, this year's Scholarships auction was another overwhelming success; each year we are reminded how fortunate we are to be a part of such a giving and caring community Kiwanis Skateboard and we can't thank you enough for your ongoing support. Park The money raised with be put back into our community through the many projects of Kiwanis, with priority given to those supporting the youth and Kiwanis Fire Safety children of Orillia and district. Trailer We have already begun working on next year's auction, which has been scheduled for Saturday, November 7`h, 2009. We hope to be able to count Over $300,000 to on your support again and that when you are preparing your donation Orillia Soldier's budget for the coming year, you will include the Kiwanis Club of Orillia's Memorial Hospital auction. We hope to see you and members of your organization at our 301h Annual Kiwanis Mammoth Auction, which already promises to be bigger and better than ever. Terrific Kids Program Thank you once again for your contribution; together we are making a difference in the lives of the children of our community. Atherley Rd. . Beautification & Sincerely, Walking Trail s-- $40,000 to YMCA Expansion Rob Town President, Kiwanis Club of Orillia Save the Date Kiwanis Mammoth Auction - Saturday, November 7th,2009 Kiwanis ('Inh of Orillin Oro Medonte Horticulturai.- 3ciety 58 Drury Lane Barrie, ON L4 3C8 March 27, 2009 Dear Mr. Irwin: ) ~,b C y oL U,L ~ R 2 7 2009 On behalf of Oro-Medonte Horticultural Society's executive and our members thank you so much for letting us know Council approved our request for the grant. We thank you for the prompt manner is which this was handled and are so appreciative that the full grant of $2,000 was accepted. As you know, we still have much to do at the Bayview Memorial Stream Restoration Project, as well as, the on- going Oro-Medonte Community Centre's garden since the oil tank has been changed. We will continue to do all the other gardens in the Township as in prior years. The co-operation of the Township and their staff have been just so appreciated in the past years, but especially in 2008, as the ayvie Memorial Stream Restoration Project was just such an enormous project. Thanks to your dedicated staff, especially Shawn Binns, the project went so smoothly. We will continue to work with Shawn as the project comes to its completion. With the economic times being what they are, we just want to say a special thank you for also waiving the fees of $1613.50 for the use of the Oro-Medonte Community Centre Banquet Hall and the Old Town Hall. Oro-Medonte is certainly a very special gem in the County and thanks to your generosity, we will continue to make it beautiful. Sincerely, Janis Hamilton Secretary c.c. Mayor H. Hughes & Council Members Multiple ,4 r Sclerosis Society of ® Canada March 10, 2009 Societe canadienne de la sclerose en plaques Mayor Harry Hughes Township of Oro-Medonte, 148 Line 7 South, Oro, ON LOL 2X0 Dear Mayor Hughes: Simcoe County Chapter P.O. BOX 913 Barrie, Ontario L4M 4Y6 Telephone: (705) 733-0488 www.mssociety.ca Email:scrosc@bellnet.ca The month of May is MS Month across Canada. The Simcoe County Chapter of the MS Society of Canada would like to continue to call attention to this disease on behalf of the 55 00 to 75 000 Canadians and their families who live with MS. At present, there is no known cause and no cure for MS. In the Simcoe County Chapter we provide pamphlets, educational events, five support groups, newsletters, memberships, act as a last resort to provide funding for the cost of equipment and provide funds for some housekeeping. As well, we contribute equally to research to help in the on-going search for a cause and a cure for MS. To these ends, we must continuously fundraise as we receive no Government funding. Our Mission Statement is: "To be a leader in finding a cure for Multiple Sclerosis and enabling those affected by MS to enhance their quality of life". In accordance with our Mission Statement, in the last year, the Simcoe County Chapter spent $67 668. on equipment and services as well as gave $95 000 to Research. We ask that you proclaim May as MS Awareness Month in your community. Thank you for your continued support and we look forward to hearing from you. Sincerely, 4 Janette Elliott, Chair, Simcoe County Chapter, MS Society of Canada. 4,00 1-~ LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD-02-09 Friday, February 27th, 2009 Lake Simcoe Region Conservation Authority Newmarket, ON MINUTES Board Members Present: V. Hackson, Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Councillor E. MacEachern Staff Present: D. Gayle Wood, C.A.O./Secretary-Treasurer M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management R. Baldwin, Manager,Watershed Science B. Booth, Manager, Planning T. Hogenbirk, Manager, Engineering & Technical Services K. Neal, Manager, Corporate Communications F. Pinto, Environmental Planner G. Casey, Coordinator, Board/CAO, Projects & Services Councillor J. McCallum Guests: Councillor J. O'Donnell Mr. P. Evans, Ministry of the Environment Councillor J. Rupke Mr. S. Klose, Ministry of the Environment Regional Councillor J. Taylor Ms. D. Pella Keen, Ministry of the Environment Deputy Mayor G. Wauchope Mr. R. Belzile, Ministry of Municipal Affairs and Housing Mayor J. Young Ms. A. Gough, Ministry of Municipal Affairs and Housing Mr. H. Eng, Peat Farmers of Ontario Regrets: Mr. G. Eng, Peat Farmers of Ontario Councillor B. Drew, Vice-Chair Mr. W. Reed, Peat Farmers of Ontario Councillor A. Nuttall Clifford's Haulage Ltd., Peat Farmers of Ontario Mayor R. Stevens Ms. J. Nason, Peat Farmers of Ontario Mr. I. Donnell, Donnell & Associates Ms. R. Carlson, Graham, Wilson, Green LLB Mr. G. Hunter, Hill Hunter, Losell, LLB Ms. K. MacKenzie, Lake Simcoe Conservation Foundation DECLARATIONS OF PECUNIARY INTEREST None indicated for the record of this meeting. II APPROVAL OF AGENDA Moved by: J. Grant Seconded by: J. Rupke BOD-015-09 RESOLVED THAT the content of the Agenda for the February 27th, 2009 meeting of the Board of Directors be approved as revised to include the "Tabled Items and Other Business" agenda. CARRIED Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-02-09 February 27th, 2009 - Minutes Pa e2of11 III ADOPTION OF MINUTES (a) Board of Directors Moved by: H. Herrema Seconded by: J. Taylor BOD-016-09 RESOLVED THAT the minutes of Board of Directors Meeting No. BOD-01-09, held on January 23rd, 2009, be adopted and approved as printed and circulated. CARRIED (b) Administrative Committee Dealtwith in Closed Session as they contain confidential Human Resource matters. CARRIED (c) Conservation Ontario Moved by: E. Bull Seconded by: S. Agnew BOD-017-09 RESOLVED THAT the minutes of the Conservation Ontario Council meeting held on December 7, 2008, be received for information. CARRIED (d) Special Board Meeting - Lake Simcoe Protection Plan The minutes from the Special Board Meeting held on January 30`h, 2008, to review the draft Lake Simcoe Protection Plan were tabled at the meeting. Moved by: J. O'Donnell Seconded by: G. Campbell BOD-018-09 RESOLVED THAT the minutes of the Special Board Meeting No. BOD-SP01-09, held on Friday, January 301h, 2009, be approved as printed and circulated. CARRIED IV ANNOUNCEMENTS (a) Lake Simcoe Conservation Foundation Chair Hackson reminded the Board of the Lake Simcoe Conservation Foundation's Annual George R. Richardson Dinner to be held on April 17, 2009 at Riviera Parque, Concord, and asked that they consider purchasing a table at this event to support the Foundation. Members were asked to share this information with their respective Council's. LSRCA Board of Directors Meeting No. 02-09-BOD February 27`h, 2009 Page 3 of 11 Further, the Foundation is seeking sponsors for the Dinner and Chair Hackson asked Members to share this information and to advise the Executive Director of any sponsorship opportunities. (b) Lake Simcoe Clean Up Fund The CAO advised that the Authority submitted 26 Detailed Project Proposals for funding consideration under the Federal Lake Simcoe Clean Up Fund. The CAO also indicated that a more detailed discussion will take place under Agenda Item 8, Staff Report No. 08-09-BOD. Chair Hackson indicated that the Federal Minister of the Environment is making an announcement this date in Barrie regarding the second funding round of the Lake Simcoe Clean Up Fund. Councillor Nuttall is attending this announcement. (c) Lake Simcoe Monitoring Agreement The CAO advised that the Ministry of the Environment and the LSRCA will be entering into an agreement for the Authority to undertake a four year water monitoring program. The program will be funded by the Ministry of the Environment in the total amount of $600,000 for the four years. IV PRESENTATIONS (a) Draft Lake Simcoe Protection Plan Chair Hackson introduced from the Ministry of the Environment: Mr. Paul Evans, Assistant Deputy Minister, Environmental Program Division, Mr. Steve Klose, Director, Lake Simcoe Project, Ms. Deb Pella Keen, Program Manager, Lake Simcoe Strategy. The CAO provided an overview of the Draft Plan and provided highlights of the Authority's comments and key recommendations. Three key points are: • Appropriate funding; • Acknowledgment of where the Authority can have the best lead role(s); • Working in a meaningful partnership as we all move forward. Mr. Steve Klose provided a presentation highlighting what the Province has heard through the community workshops, open houses and the comments received through the Environmental Bill of Rights Registry (EBR). Mr. Klose acknowledged the representation and support of the Authority Board Members and staff at the various workshops. In response to questions, the Province provided the following responses: • It is the expectation that a summary of comments received through the community workshops will be compiled and distributed. • The EBR provides a mechanism where comments received can be viewed; LSRCA Board of Directors Meeting No. 02-09-BOD February 27`h, 2009 Page 4 of 11 • A comments summary report will be presented to the Stakeholder Advisory Committee as well. • Several comments in relation to enforcement and the associated costs have been heard. The Province will work with all partners to achieve better outcomes with greater emphasis on awareness in relation to enforcement issues. • The Province will be continuing discussions with municipalities around sewage treatment caps and the performance/flow of municipal sewage treatment plants. These discussions will include addressing future growth. The draft Plan will not stand in the way of what is currently in the municipalities Official Plans. The imminent development of the Phosphorus Strategy will also assist in this area which will link to the Growth Plan. • Reference to the Uxbridge Stormwater Plant and Watershed Plan - the Authority has done a great deal of work on these plans that should be recognized. The Province responded that they will not be working from a blank slate and acknowledge work done. The Phosphorus Strategy will assist with setting targets and will allow decisions to be made on what is achievable and within what timeframes. • Province assured that they are working with the Agricultural community and will continue to do so in terms of voluntary incentive programs and ensuring communications are clear and concise. • The Province will be meeting with the Federal government to discuss septic system programs and available funding opportunities to identify where partners can work together. • The Province will be consulting further on the issue of Peat Extraction. • The Province acknowledges concern about how the Growth Plan and the Lake Simcoe Protection Plan will work together. Again, the Phosphorus Strategy, once developed, will assist in this area and the issue of growth. • In relation to reviewing growth boundaries and targets, the Province advised that the Lake Simcoe Protection Plan will not speak directly to growth or the Growth Plan. It will, however, speak to how growth can best be achieved. The Plan will work in concert with timeframes, costs and technologies. • The Province is urged to reference the Assimilative Capacity Study which was prepared for the Province by the LSRCA. This should be used when making decisions related to growth. • The Province was urged to ensure that the message related to the need for significant provincial funding to implement this Plan is kept at the forefront. Targets and goals can be achieved as long as the appropriate funding is provided. • The Province was urged to ensure no duplication of efforts. Stewardship programs were identified as one area - keep in mend that the Authority has been actively involved with stewardship for many years and should continue in a leadership role. LSRCA Board of Directors Meeting No. 02-09-BOD February 27`h, 2009 Page 5 of 11 l'~ d -5 The Province advised that they will behaving discussions with municipalities to ensure the transition provision, when being developed, are clear and concise. The Province was asked to considerthe Plan include a reference to ministry support in situations for both dead and alive fish (referencing the Carp Die- Off in July 2008 which had no support from the Ministry of Natural Resources). Moved by: G. Wauchope Seconded by: J. O'Donnell BOD-019-09 RESOLVED THAT the presentation provided by Mr. Steve Klose, Director, Lake Simcoe Project, Ministry of the Environment regarding the draft Lake Simcoe Protection Plan be received. CARRIED Chair Hackson extended thanks to the Province for their presentation to the Board advising that the Board is very engaged in the process. The Authority wants to be part of the solution for Lake Simcoe and the Board and staff are looking forward to the next steps. V/ HEARINGS (a) Violation Permit Application by Mr. Daniel Bergeron Unauthorized Shed Construction Part Lot 27, Concession 9 South Half of Plan Lot 15, Plan 741 Town of Innisfil. County of Simcoe Chair Hackson read the Hearing Opening Remarks and reminded the Board that this file is currently before the Ontario Court as a result of a violation notice being issued. The Board dealt with Staff Report No. 03-09-BOD regarding the Hearing for Mr. Daniel Bergeron in relation to his Violation Permit Application for the unauthorized construction of a shed at the above noted address. The LSRCA's Manager, Engineering and Technical Services provided an overview of this file and reviewed current photos of the property and shed. Ms. Robyn Carlson, Graham, Wilson and Green, provided a presentation on behalf of the applicant Mr. Bergeron. A copy of their presentation was included with the agenda and additional information was tabled at the meeting including an updated survey and signed copies of the applicant's affidavits (unsigned copies were included in the agenda). LSRCA Board of Directors Meeting No. 02-09-BOD February 27`h, 2009 Page 6 of 11 R e j Ms. Carlson challenged the information contained within Staff Report No. 03-09- BOD indicating that the structure is not threatened by flooding however is subject to wave uprush. Further, in the opinion of Ms. Carlson, as the structure is a boathouse, it does not fall under the prescribed setbacks. The Authority's Manager, Engineering and Technical Services responded to Ms. Carlson's presentation advising that Ms. Carlson appears to have misunderstood how evaluations are determined for flooding/wave uprush and explained the process/calculation. Further, Ms. Carlson was reminded that staff have not recognized the structure as a boathouse and continue to reference it as a shed. The door on the shed and the rails were added after the structure was built; the door that now appears was in fact a full wall with no opening. In addition, staff advised that, as this property is in a regulated area, whether or not the Town required a permit, the Authority would still be required to review the application and issue a permit as needed. Based on the information provided by both staff and Ms. Carlson, the Board provided that: • Given the applicant applied for permits in the past, it is apparent that he understood the process and knew a permit was required in this instance; • The steel break wall was constructed contrary to the permit issued; • The shed was built and subsequently retrofitted to a boathouse (with the addition of the door and rails); • Confident that this was not originally built to be a boathouse but for use as a shed; • As the structure is more than 100 sq feet it requires a permit from the Town of Innisfil, which was not obtained; • Whether or not the Town of Innisfil required a permit for this work, the property is located within a regulated area and therefore requires a permit from the CA. Deputy Mayor Gord Wauchope advised that the Town of Innisfil's Chief Building Officer(CBO) has visited this site and has some serious concerns regarding the structure and the deck on top of the structure. Deputy Mayor Gord Wauchope strongly encouraged Ms. Carlson to speak to the CBO in this regard. Moved by: E. MacEachern Seconded by: K. Ferdinands BOD-020-09 RESOLVED THAT Staff Report No. 03-09-BOD, regarding the Violation Permit Application by Mr. Daniel Bergeron to construct a Boathouse on Part of Lot 27, Concession 9, South Half of Lot 15, Registered Plan 741, 2599 Leonard Street, Town of Innisfil be received; and FURTHER THAT the application be refused as it cannot meet Provincial and Authority policies that suggest that: LSRCA Board of Directors Meeting No. 02-09-BOD February 27`h, 2009 Page 7 of 11 1) Development shall generally be directed away from hazardous lands adjacent to the shoreline which are impacted by flooding hazards, erosion hazards and/or dynamic beach hazards. 2) Development shall generally be directed away from regulatory floodplains. 3) A minimum naturalized buffer of 15 metres is required from the Average Annual High Water Mark (AAHWM) of 219.15 mast of Lake Simcoe. 4) A minimum 15 metre setback is required between all buildings and the Average Annual High Water Mark (AAHWM) of Lake Simcoe. CARRIED VII DEPUTATIONS There were no Deputations scheduled for this meeting. VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 3 and 8 were identified for separate discussion. IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: G. Wauchope Seconded by: J. Rupke BOD-021-09 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 BOD-022-09 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Correspondence BOD-023-09 RESOLVED THAT the correspondence listed in the February 27", 2009 agenda as item 2 (a) through (c) be received for information. LSRCA Board of Directors Meeting No. 02-09-BOD February 27`h, 2009 Page 8 of 11 4. Year End Monitoring Report (Planning Applications) BOD-024-09 RESOLVED THAT Staff Report No. 04-09-BOD regarding the year-end monitoring of Planning and Development Applications for the period January 1, 2008 to December 31, 2008 be received for information. 5. Endangered Species Act and Municipal Drains BOD-025-09 RESOLVED THAT Staff Report No. 05-09-BOD regarding the Endangered Species Act and Municipal Drains, be received for information 6. Uxbridge Countryside Preserve BOD-026-09 RESOLVED THAT Staff Report No. 06-09-BOD regarding the development of the Uxbridge Countryside Preserve Management Plan be received for information. 7. Land Acquisition Costs Summary BOD-027-09 RESOLVED THAT Staff Report No. 07-09-BOD regarding land acquisition costs be received for information. 9. Grant Funding Agreement - Ministry of the Environment Monitoring of Stormwater Retrofit - George Richardson Park Town of Newmarket BOD-028-09 RESOLVED THAT Staff Report No. 12-09-BOD be received for information; and FURTHER THAT staff be directed to enter into an agreement with the Ministry of the Environment to undertake the monitoring of the George Richardson Park Stormwater Retrofit. 10. Grant Funding Agreement - Ministry of the Environment Water Re-Use Criteria BOD-029-09 RESOLVED THAT Staff Report No. 13-09-BOD be received for information; and FURTHER THAT the Authority be directed to enter into an agreement with the Ministry of the Environment to undertake the development of water quality criteria for water Re-Use and recycling. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION LSRCA Board of Directors Meeting No. 02-09-BOD February 27th, 2009 Page 9 of 11 3. Monthly Communications Update Councillor O'Donnell requested an update regarding the Stewardship session held in Ramara and the circulation of the comments. The Director, Corporate Services responded that an information flyer has been prepared and recently distributed to the stakeholders. The Director further advised that a meeting between Township staff and CA staff is being scheduled to discuss next steps. In an effort to conserve paper, Regional Councillor John Taylor recommended that only the first four pages of the Monthly Communications Report be included with the Board agenda with the remaining pages being provided via email. The Board concurred with this recommendation. Moved by: G. Wauchope Seconded by: E. MacEachern BOD-030-09 THAT the Monthly Communications Update, for the period December 1-31, 2008 and January 1-31, 2009 be received for information. CARRIED 8. Lake Simcoe Clean Up Fund - Update The Board dealt with Staff Report No. 08-09-BOD which provided an update on the Authority's participation in the Federal program, Lake Simcoe Clean Up Fund. The CAO discussed some challenges the Authority is facing with this program including the timely completion of projects from Round 1 which in large part is due to the late approvals received as well as the early arrival of winter. These projects are to be completed by March 31, 2009, however the CA has requested time extensions as this deadline cannot be met. Further, the CAO shared her concern with continuing participation in the third funding round(2009-2010) if there is any question of completing projects within the prescribed time (March 31, 2010). The Board supported the CAO's concerns and urged the Chair and CAO to facilitate a meeting with the appropriate Federal representatives in order to ensure the project approvals can be expedited so that projects can be completed in a timely fashion. The Board further requested a chronology of the program timelines and asked that staff report back to the Board if there are concerns with the CA participating in Round 3, prior to signing Contribution Agreements. BOD-031-09 RESOLVED THAT Staff Report No. 08-BOD which provides an update on the Federal program Lake Simcoe Clean Up Fund be received for information. CARRIED LSRCA Board of Directors Meeting No. 02-09-BOD February 27`h, 2009 Page 10 of 11 XI OTHER BUSINESS - (a) Centre of Excellence Deputy Mayor Gord Wauchope extended thanks to the Director, Watershed Management for attending Simcoe County's Council meeting regarding the announcement of the Centre of Excellence. The Deputy Mayor indicated that a formal announcement will take place the morning of March 10 at the Town of Innisfil and invited the Chair, CAO and Director to attend. (b) Phoslock - Results In response to a request from the Board regarding the results of the Phoslock application, the Director, Watershed Management advised that a report has been written and is currently being peer reviewed. Once the report is approved, it will be brought to the Board. (c) Thank you - Authority Staff Councillor Agnew extended thanks to Andrea Gynan, Watershed Coordinator, for attending the workshops in Oro-Medonte. CouncillorAgnew further announced that the Township is exploring the opportunity of hosting a Shoreline Workshop in the near future. (d) Scanlon Creek - Master Plan Councillor McCallum advised that a very successful workshop was held at Scanlon Creek Conservation Area to address the Master Plan. The process is going very well and Councillor McCallum thanked CA staff for leading this process. (e) Beaverton Harbour Regional Councillor John Grant extended thanks to the Director, Watershed Management and his staff for their assistance with the severe ice jam within the Beaverton Harbour. The immediate response of CA staff to address the situation and implement solutions minimized property damage and flooding. XII CLOSED SESSION Moved by: J. Young Seconded by: J. Rupke BOD-032-09 RESOLVED THAT the Authority's Board of Directors move to Closed Session to discuss confidential legal and human resource matters. Moved by: J. Young Seconded by: E. Bull BOD-032-09 RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. LSRCA Board of Directors Meeting No. 02-09-BOD February 27th, 2009 Page 11 of 11 1 '11) (b) Legal Status Update Moved by: S. Agnew Seconded by: J. Young BOD-033-09 RESOLVED THAT the Confidential Legal Services Status Report for the twelve months ending December 31, 2008, be received for information. (c) Enforcement Update Moved by: J. Rupke Seconded by: G. Campbell BOD-034-09: RESOLVED THAT Confidential Staff Report No. 11-09-BOD regarding the status of Authority Enforcement Files be received; and FURTHER THAT staff be directed to continue to enforce Regulation 179/06 throughout the watershed using the enforcement procedure as outlined in this report. (a) Minutes - Administrative Committee Moved by: J. Grant Seconded by: R. Grossi BOD-035-09 RESOLVED THAT the minutes of the Administrative Committee meeting No. 01-09-AC held on February 13, 2009, be approved as printed and circulated. XIII ADJOURNMENT Meeting adjourned at 11:450 a.m. on a motion by R. Grossi original signed by. original signed by: Councillor Virginia Hackson Chair D. Gayle Wood, CMM III Chief Administrative Officer (a) Lake Simcoe Conservation Foundation The Board received a verbal update related to the status of the Lake Simcoe Conservation Foundation's 21St Annual George R. Richardson Dinner to be held on April 17t", 2009, at Riviera Parque in Concord. There are tickets available and the Foundation is in the process of obtaining a Sponsor for the Dinner. Assistance from the Board was requested to obtain items for the live auction. Contact Karen Hargreaves- Massar of the Foundation for more information. (b) Environmental Enforcement - Township of Ramara Councillor John O'Donnell extended thanks to the LSRCA staff regarding the decision of the Provincial Court to levy a fine against a developer in the Township of Ramara for the alteration\destruction of provincially significant wetlands on their property. Councillor O'Donnell advised that the Town very much appreciated the assistance of LSRCA staff in this matter. Deputation: Peat Farmers of Ontario The Board received a presentation from Mr. lain Donnell, Legal Counsel, on behalf of the Peat Farmers of Ontario. Presentation: (a) Cortel Group The Board received a presentation from Mr. Terry Geddes on behalf of the Cortel Group regarding an opportunity for the Authority to be part of a Centre for Scientific Excellence which will focus on water purification with a direct link to health sciences. LSRCA staff will report to the Board at a future meeting. (b) Best Management Practices - Proiect Update The Board received a presentation from the Manager, Watershed Science, regarding a project lead by the Authority. The purpose of this project was to walk as many watercourses as possible within the allotted timeframe (2 1/2 months) and provide a photographic inventory of areas within the watershed which require the use of BMP's. Approximately 617 kilometers of watercourse length was subject to the BMP study. It is estimated that 21 % of all wadeable and accessible watercourses within LSRCA Jurisdiction were explored. This is a project that received funding under the Federal Lake Simcoe Clean Up Fund (LSCUF). An application has been submitted to the LSCUF for consideration of funding for the next phase of this project. The Board commended staff for the great work done on this project. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 info lsrca-on-ca Web site: www.lsrca_on., Announcements CS D SO ~ Q- tal April 1, 2009 Mayor Harry Hughes and Members of Council, The Corporation of the Township of Oro-Medonte 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes and Members of Council: APR - 1 1009 ®Ra-Mel Re: Formation of the Interim Sustainability Plan Steering Committee E C~ -I As you are aware, the Severn Sound Environmental Association is moving forward with the implementation of its Sustainability Plan. We have attached the resolution of the Board of Directors dated January 22, 2009 for your information. Section 4.0 of this plan describes an approach to implementing the plan, which is founded upon the development of an Interim Sustainability Plan Steering Committee (ISPSC). The purpose of this committee is to design and recommend an organizational model for the implementation of this plan. In addition, it will be developing a one-year work plan to ensure that the Plan implementation is initiated. The ISPSC mandate commences on April 1, 2009 and will be completed on March 31, 2010. The Committee, which reports to the SSEA's Board of Directors, will be comprised of the following members: • The Chair of the SSEA (dual role also as representative of the District of Muskoka) • SSEA Co-ordinator • Municipal partner representatives • North Simcoe Community Futures Development Corporation • Orillia Area Community Development Corporation • County of Simcoe • Simcoe Muskoka District Health Unit The Committee will meet for a maximum of 10 times during its tenure. 14en So~~ f~mentat P5~ c` - We would appreciate it if your municipality would nominate a candidate for participation on this ISPSC. We have worked with Mara Burton over the past year on the Ad Hoc Steering Committee and would be pleased to have her as a member of the ISPSC. We are aiming to confirm the membership by April 22, 2009. Thanking you in advance. Yours sincerely, Keith Sherman Co-ordinator Encl: SSEA Board of Directors Resolution - January 22, 2009 v Csn Sod elnat Ash The Severn Sound Sustainability Plan received unanimous support from the SSEA Board of Directors after a Special Board Meeting held November 27, 2008, and the presentation of the Summary document on January 22, 2009. (From minutes January 22, 2009) MOTION: Moved by Bob Jeffery, seconded by Axel Frandsen, that the SSEA approve the Summary document (Severn Sound Sustainability Plan) to forward to municipal partners and that SSEA recommends that an Interim Sustainability Plan Steering Committee (ISPSC) be set up to address the long term implementation of the plan, beginning March 31, 2009. CARRIED UNANIMOUSLY C, - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-041 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Pratham Corporation described as lands as follows: Part of Lot 1, Concession 14, Medonte as in R0793137, Being all of PIN 58530- 0336 (LT), 9110 Highway 12 West Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2008-069, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2008-069; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 8TH DAY OF APRIL, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin APPENDIX "A" SITE PLAN AGREEMENT - between - PRATHAM CORPORATION - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Part of Lot 1, Concession 14, Medonte as in R0793137 Being all of PIN 58530-0336 (LT) 9110 Highway 12 West Roll # 4346-020-004-23300 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE March, 2009 By-Law No. 2009-041 THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 &I - ~ SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 8t' day of April, 2009 , in accordance with Section 41 of the Planning Act. BETWEEN: Pratham Corporation Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a gas canopy and new underground storage tank on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit construction of a canopy and new underground storage tank described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O.2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) C° L`4`► ) Pratham Corporation )Owner: Chaman Uppal A5wJ a i Uppal The Corporation of the Township of Oro-Medonte per: } H.S. Hughes, Mayor J. Douglas Irwin, Clerk SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Pratham Corporation. LEGAL DESCRIPTION OF LANDS Part of Lot 1, Concession 14, Medonte Being all of PIN 58530-0336 (LT) 9110 Highway 12 West Roll # 4346-020-004-23300 SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Pratham Corporation. SITE PLAN Site Plan Drawing is available from the Township of Oro-Medonte. SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Pratham Corporation. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Pratham Corporation. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required $5000.00 under the terms of this Agreement, as noted in Section 5 herein. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-043 A By-Law to Amend By-Law No. 2008-136, A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P. 15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of a municipality; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to appoint Municipal Law Enforcement Officers/Provincial Offences Officers; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule 'A' of By-law No. 2008-136 be amended by deleting "Scott Cowden", "Paul Holland" and "Rory Webster". 2. That Schedule 'A' of By-law No. 2008-136 be amended by adding "William Van Allen" effective April 1, 2009. 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 8T" DAY OF APRIL, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin I THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2009-44 A By-law to amend the zoning provisions which apply to lands within Part of Lot 15, Concession 9, RP 51 R-27984, Part 1, Moonstone Road (Former Township of Medonte), now in the Township of Oro-Medonte WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to re-zone the lands, provided the lands are also zoned with a Holding Provision to ensure that appropriate agreements respecting water supply services and the plan of subdivision are entered into before development occurs; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: Schedule 'A24' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 15, Concession 9, RP 51 R-27984, Part 1, Moonstone Road, in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from Agricultural/Rural Exception 15 (A/RU*15) Zone to the Residential One Holding (R1 (H)) as shown on Schedule `A' attached hereto and forming part of this By-law. 2. The lands zoned Residential One (R1) shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By-law 97-95, as amended. The Holding Provision shall not be removed until the appropriate Subdivision/Development Agreement that is satisfactory to Council has been entered into. 3. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 8T" DAY OF APRIL, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule 'A' to By-law No. 2009-44 This is Schedule 'A' to By-Law 2009- passed the day of , 2009. b LANDS TO BE RE-ZONED FROM AGRICULTURALARURAL EXCEPTION 15 (A1RU-15) ZONE TO THE RESIDENTIAL ONE HOLDING (R1 (H)) ZONE III Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE (FILE 2004-SUB-02) THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-045 Being A By-Law To Authorize The Execution Of An Agreement Between The Township Of Oro-Medonte and Oro Minor Hockey Association (Oro-Medonte Minor Sports Association) to Utilize an Office in the Hawkestone Community Hall WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement, effective April 1, 2009, for a 1 year period, with Oro Minor Hockey Association (Oro-Medonte Minor Sports Association) for utilizing an office in the Hawkestone Community Hall. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 8T" DAY OF APRIL, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-Law No. 2009-045 This Agreement made this _ day of k'Q BETWEEN: The Township of Oro-Medonte (hereinafter called "the Township") - and - Oro Minor Hockey Association (hereinafter called "OMHA") WHEREAS The Oro Minor Hockey Association has the intention of utilizing an office in the Hawkestone Community Hall, hereinafter referred to as "The Hall". AND WHEREAS The Hawkestone Community Hall is owned by the Township of Oro-Medonte and operated by the Hawkestone Community Hall Board, hereinafter referred to as "The Board". AND WHEREAS all parties wish to clarify the conditions affecting use of the Hall; NOW THEREFORE the parties hereto covenant and agree each with the other as follows: 1. Term of Agreement This Agreement shall be in force and effect from April 1, 2009 to April 1, 2010. And will be reviewed prior to the termination of this agreement. After 3 months, the terms of this agreement will be transferred to the Oro- Medonte Minor Sports Association. 2. Use of Facility (a) In accordance with this Agreement, the OMHA is hereby entitled to the exclusive use of the basement office located in the hall. The OMHA will also be granted to access of storage area adjacent to the office. (b) The Hall facilities, which the OMHA shall be entitled to use for the duration of this Agreement, shall include the following: (i) Exclusive use of the lower level office (ii) Storage area adjacent to office (iii) Washrooms and Kitchen Area 1 of 8 (iv) Other areas as to be agreed upon between OMHA and the board (v) The board will provide OMHA with high speed internet in the office area. 3. Conditions of the agreement (a) The Recreation and Community Services Department may cancel this Agreement upon notice at any time if the OMHA does not meet the obligations set out therein including timely payment. (b) OMSSA must comply with all Federal and Provincial laws and Township By-laws, Policies and Procedures. (c) OMHA is prohibited from selling or distributing articles in any facility without prior consent from the Director of Recreation and Community Services. (d) OMHA agrees to follow all posted rules and regulations of the hall. All activities must be conducted in a professional manner. (e) The Hawkestone Community Hall is a smoke free facility and all visitors to the facility must abide by the no-smoking regulations in R !ML (f) The rental to OMHA will include access to the Hall internet and the OMHA will provide a separate phone line installed at their cost. (g) The office will be primarily used by the sports coordinator Monday thru Friday from 9:00am to 5:00pm, it is understood that hours and days of use may vary. (h) Use of the main hall is to be arranged with terms to be negotiated between OMHA and the Board (i) OMHA shall be responsible to ensure that all facilities used are kept in a cleanly manner, and good state of repair. (j) The board shall be responsible for providing high speed internet and paying all utilities for the duration of the agreement. (k) The board shall seek the approval of OMHA prior to entering the office. (1) The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from use of the hall by OMHA, his servants or agents, and OMHA shall, from time to time, and at all times 2of8 - hereafter, protect, indemnify and forever save and keep harmless the Township, and / or its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the OMHA or his servants or agents. 4. Rental Fee (a) The OMHA hereby agrees to pay $3780.00 inclusive of GST to the Township of Oro-Medonte for use of the hall for the duration of this agreement. $315.00 will be paid monthly to the Township and applied to revenue of the board. (b) Rental Fees for use of the main hall shall be negotiated between OMHA and the Board. 5. Keys (a) The Township/board shall supply keys to the OMHA. (b) Keys cannot be consigned to others unless OMHA has obtained the prior written approval of the Township. 6. Building Security (a) OMHA shall be responsible for securing the building and turning off all lights prior departing the hall after use. 7. Adherence to Legislation, By-laws and Policy (a) OMHA agrees to assure that its use of the Hall, shall conform to all relevant Township by-laws and policy, Provincial/Federal legislation and the regulations of the Liquor License Control Board of Ontario. 8. Requirements Regarding Serving Alcohol: (a) In the event OMHA wishes to serve alcohol, it is the sole responsibility of OMHA to obtain a liquor license and to provide a copy of the license to the Recreation and Community Services Department in advance. (b) All servers must have Smart Serve certificates. (c) Compliance is required with the Township Municipal Alcohol Policy. The OMHA will be held solely liable for injuries and/or damages arising from failure to adhere to Township policy and regulatory requirements. 3 of 8 9. Fire Safety (a) OMHA will review, understand and comply with the Hawkestone Hall Fire Safety Plan. (b) OMHA shall not exceed the maximum occupancy of the Hall. (e) All exits must be kept free and clear at all times. 10. Damage to the Premises OMSSA agrees to assume responsibility for all costs relating to repairs to The Hall and contents resulting from misuse of the facilities by OMHA or its guests. 11. Stored Equipment It is understood and agreed that any equipment left or stored at the hall shall be the responsibility of OMHA and OMHA agrees to indemnify and save harmless The Township and the Board for any claim or claims against such equipment so left or stored. OMHA is obligated to ensure that storage is neatly organized and not in contravention of fire codes or health standards. The Township reserves the right to inspect the rooms used by OMHA and stipulate requirements to ensure health & safety. All stored items are to be promptly be removed upon the termination of this agreement. 12. Insurance Prior to execution of this Agreement by the Township, OMHA shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Two Million Dollars ($2,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro-Medonte and OMHA jointly. 13. Guarantee (a) The Oro Minor Hockey Association, of the Township of Oro-Medonte, County of Simcoe, hereby guarantees all and punctual payment of monies which are, or may become due and owing to the Township by OMHA in accordance with the terms of this Agreement. 4of8 (b) If OMHA: (i) shall fail to pay any of its monthly installments for on-going rental or other sums payable under this Agreement when due, and allow such default to continue for five (5) days following the giving by the Township to OMHA of written notice of such default; or (ii) if OMHA shall fail to perform any of the other covenants or conditions in this Agreement or if OMHA fails to observe or perform any of the above, and allows any such default to continue for fifteen (15) days following the giving by the Township to OMHA written notice of such default; then, the Term of this Agreement may, at the option of the Township and without notice to OMHA, be terminated and the entitlements vested in The Club and any and all other rights of OMHA hereunder shall thereupon immediately cease and expire as fully and with like effect as if the entire term of the Agreement had elapsed. (c) OMHA shall default in the performance of any covenant (other than any covenant to pay Rent) on its part to be performed under this Agreement, and if such default shall continue for fifteen (15) days following the giving by the Township to OMHA written notice of such default, the Township may enter upon the assigned rental premises and shall not be liable to OMHA for any loss or damage to OMHA merchandise or business caused by acts of the Township, acting reasonably in so remedying the default or neglect of OMHA. (d) If the Township at any time is compelled or elects to pay any sum of money or do any act which would require payment of any sum of money by reason of the failure of OMHA to comply with any provisions of this Agreement or if the Township is compelled or elects to incur any expense, including legal fees, by reason of any default of OMHA under this Agreement, the sum or sums, including legal fees on a solicitor and client basis, so paid by the Township with all interest, costs and damages shall be deemed to be Additional Rent hereunder and shall be paid by OMHA to the Township forthwith upon demand and upon presentation of proof of payment. (e) If the Township shall re-enter or if the Agreement shall be terminated as set out above, then Rent in the form of the monthly installments shall immediately become due from OMHA and be paid up to the time of such re-entry or termination, together with reasonable expenses of the Township. 5 of 8 14. Termination Upon Notice Without Cause The Township shall have the right to terminate this Agreement, in whole or in part, without liability, upon completion the Term of the said agreement. 15. Termination Upon Notice With Cause The Township may terminate this Agreement forthwith, without liability, and without limiting any of its other rights or remedies, upon written notice to OMHA if. (a) OMHA is in breach of, or attempts to breach, any of its obligations under this Agreement; (b) OMHA is unable to pay its debts when due or is insolvent, is ordered or adjudged to be bankrupt, is placed in the hands of a receiver, enters into any scheme or composition with her creditors, is dissolved, liquidated or wound up, or makes any assignment for the benefit of their creditors; or (c) Either party is unable to carry out their obligations under this Agreement by reason of a Force Majeure, meaning any bona fide delay or state of affairs beyond the control of a party (other than as a result of financial incapacity) which shall cause any party to be unable to fulfill or to be delayed or restricted in the fulfillment of an obligation. 16. AssilInment OMHA may not assign this Agreement or any of its rights hereunder or assign or delegate any of its obligations hereunder without the prior written permission of the Township. Any such assignment shall be null and void. This Agreement and OMHA's rights and obligations hereunder may be assigned by the Township. This Agreement shall bind and inure to the benefit of the parties hereto and their respective and permitted successors and assigns. 17. Entire Agreement This Agreement contains the entire agreement between OMHA and the Township and supercedes any prior agreement, obligation, statement, representation, understanding, warranty or communication, whether oral or written. No waiver or modification of any provision of this Agreement shall be binding unless it is in writing and signed by each of the parties. 6of8 18. Notice Any notice required or permitted to be given hereunder shall be given in writing and shall be deemed to have been received (i) upon personal delivery, or (ii) five days after being deposited in the Canadian mail system, whether by registered or certified mail, express mail, or postage prepaid, where addressed to either party at the addresses set forth herein. Either party may change its address for the purpose of notice by giving written notice to the other party of such change. Notice under this Agreement shall be provided to: TO: OMHA Telephone Number: (705) 309-4719 Fax Number: (705) AND TO: The Corporation of the Township of Oro-Medonte 148 Line 7 South Box 100, Oro, Ontario Oro, Ontario LOK I TO Attention: Director, Recreation and Community Services Telephone Number: (705) 487-2171 Extension 7237 Fax Number: (705) 487-0133 SIGNED, SEALED and DELIVERED by the parties hereto: Signed in the presence of: The Corporation of the Township of Oro- Medonte Per: H.S. Hughes, Mayor Per: Doug Irwin - Clerk 7of8 Q ~ Signed in the presence of: OM Per: Per: We have the authority to bind The Oro Minor Hockey Association 8 of 8 lj THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-042 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, APRIL 8, 2009 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, April 8, 2009, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 8th DAY OF APRIL, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 8th DAY OF APRIL, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin