04 01 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, April 1, 2009 TIME: 9:01 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Andria Leigh, Director of Development
Services; Richard Playfair, Acting Fire Chief; Jerry Ball, Director of
Transportation and Environmental Services; Shawn Binns, Director of
Recreation and Community Services; Tamara Obee, Human Resources
Officer
Also Present: John Head, Edna Caldwell, Janis Hamilton, Margaret Williams, Nancy
Head, Joan Ellis
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW090401-1
Moved by Allison, Seconded by Coutanche
It is recommended that the following items be added to the agenda for consideration:
6. COMMUNICATIONS:
d) Rich Foshay, Tina Tanzi, Alan Lossing, Theresa Abreu, John Abreu, correspondence
dated March 27, 2009 re: Application No. 2008-A-51.
e) Bruce Stanton, MP, Simcoe North, correspondence dated March 19, 2009 re: Recreation
Infrastructure program (RInC).
7. REPORTS OF MEMBERS OF COUNCIL:
b) Councillor Agnew, re: Oro-Medonte Horticultural Society Recognition.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Jerry Ball, Director of Transportation and Environmental Services, memorandum
correspondence dated March 31, 2009 re: Tree Seedling Distribution.
13. IN-CAMERA:
a) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part of Block 104,
Plan 51 M-368, being Part 1, Plan 51 R-35715).
b) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Encroachment -
Plan 626).
c) Mayor H.S. Hughes, re: Legal Matter (Legal Updates).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW090401-2
Moved by Evans, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
April 1, 2009 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Nottawasaga Valley Conservation Authority highlights, meeting held on March 13, 2009.
Staff Recommendation: Receipt.
b) S.E. Bragg, Gaviller & Company LLP, correspondence dated March 23, 2009 re: 2008
Year End Audit.
Staff Recommendation: Receipt.
c) Garfield Dunlop, MPP, Simcoe North, correspondence dated March 18, 2009 re: Link or
By-Pass between the Regional Municipality of York and County of Simcoe.
Staff Recommendation: Receipt.
Motion No. CW090401-3
Moved by Coutanche, Seconded by Allison
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Nottawasaga Valley Conservation Authority highlights, meeting held on March 13, 2009.
Received.
b) S.E. Bragg, Gaviller & Company LLP, correspondence dated March 23, 2009 re: 2008
Year End Audit.
Received.
c) Garfield Dunlop, MPP, Simcoe North, correspondence dated March 18, 2009 re: Link or
By-Pass between the Regional Municipality of York and County of Simcoe.
Received.
Carried.
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Committee of the Whole Meeting Minutes -April 1, 2009
6. COMMUNICATIONS:
a) Carol Trainor, Director of Corporate Services/Clerk, Township of Springwater,
correspondence dated March 25, 2009 re: Request for Township of Oro-
Medonte Representation, Court of Revision, Hwy. 93 Drainage Works.
Motion No. CW090401-4
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated March 25, 2009 from Carol Trainor, Director of
Corporate Services/Clerk, Township of Springwater, re: Request for Township of
Oro-Medonte Representation, Court of Revision, Hwy. 93 Drainage Works be
received.
2. That Councillor Coutanche be appointed as the Council representative to the
Court of Revision, Hwy. 93 Drainage Works.
3. And Further That the Township of Springwater be notified accordingly.
Carried.
b) Harry Alkema, Chairperson, Muscular Dystrophy, correspondence dated March
18, 2009 re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy
Easter Seal Golf Tournament, July 11, 2009.
Motion No. CW090401-5
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated March 18, 2009 from Harry Alkema, Chairperson,
Muscular Dystrophy, re: Request to Waive Tent Permit Fee, Trehaven Muscular
Dystrophy Easter Seal Golf Tournament, July 11, 2009 be received.
2. That the organization be requested to submit the applicable fee in the amount of
$100.00 for the Tent Permit.
3. And Further That the applicant be advised of Council's decision.
Defeated.
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Committee of the Whole Meeting Minutes -April 1, 2009
c) Barb McKay, correspondence dated January 28, 2009 re: Request to Purchase, 8
Orillia Road.
Motion No. CW090401-6
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated January 28, 2009 from Barb McKay,
re: Request to Purchase, 8 Orillia Road be received and referred to staff for a report.
Carried.
d) Rich Foshay, Tina Tanzi, Alan Losing, Theresa Abreu, John Abreu,
correspondence dated March 27, 2009 re: Application No. 2008-A-51.
Motion No. CW090401-7
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated March 27, 2009 from Rich Foshay,
Tina Tanzi, Alan Losing, Theresa Abreu, John Abreu, re: Application No. 2008-A-51 be
received.
Carried.
e) Bruce Stanton, MP, Simcoe North, correspondence dated March 19, 2009 re:
Recreation Infrastructure program (RInC).
Motion No. CW090401-8
Moved by Allison, Seconded by Hough
It is recommended that the correspondence dated March 19, 2009 from Bruce Stanton,
MP, Simcoe North, re: Recreation Infrastructure program (RInC) be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Allison, re: Severn Sound Environmental Association (SSEA).
Motion No. CW090401-9
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated February, 2009 and presented by
Councillor Allison, re: Severn Sound Environmental Association (SSEA) be received.
Carried.
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Committee of the Whole Meeting Minutes -April 1, 2009
b) Councillor Agnew, re: Oro-Medonte Horticultural Society Recognition.
Council consented to have the Oro-Medonte Horticultural Society speak on the
matter. Shawn Binns, Director of Recreation and Community Services, was
presented a recognition certificate.
Motion No. CW090401-10
Moved by Allison, Seconded by Hough
It is recommended that the verbal information presented by Councillor Agnew re:
Oro-Medonte Horticultural Society Recognition be received.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Doug Irwin, Director of Corporate Services/Clerk, memorandum correspondence
dated March 25, 2009 re: Noise By-Law No. 2009-024 -Set Fines.
Motion No. CW090401-11
Moved by Evans, Seconded by Agnew
It is recommended that
1. The memorandum correspondence dated March 25, 2009 from Doug Irwin,
Director of Corporate Services/Clerk, re: Noise By-Law No. 2009-024 -Set Fines
be received.
2. That the set fines related to By-law No. 2009-024, "To Prohibit or Regulate the
Making of Noises Likely to Disturb the inhabitants in the Township of Oro-
Medonte" be revised, established and approved as follows:
Item Short Form Wordin Provision Creatin or Definin Offence Set Fine
1 Create a noise Section 3 $150.00
2 Cause a noise Section 3 $150.00
3 Permit a noise Section 3 $150.00
3. And Further That the Clerk forward the revised appropriate documentation to the
Ministry of the Attorney General for approval.
Carried.
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Committee of the Whole Meeting Minutes -April 1, 2009
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Jerry Ball, Director of Transportation and Environmental Services, memorandum
correspondence dated March 31, 2009 re: Tree Seedling Distribution.
Motion No. CW090401-12
Moved by Hough, Seconded by Allison
It is recommended that the memorandum correspondence dated March 31, 2009
and presented by Jerry Ball, Director of Transportation and Environmental Services
re: Tree Seedling Distribution be received.
Carried.
10. DEVELOPMENT SERVICES:
a) Report No. DS 2009-20, Andria Leigh, Director of Development Services, re: Site
Plan Agreement 2009-SPA-01 (Pratham Corporation) Part Lot 1, Concession 14,
Being all of PIN 58530-0336 (LT), 9110 Highway 12 West.
Motion No. CW090401-13
Moved by Hough, Seconded by Allison
It is recommended that
1. Report No. DS 2009-20, Andria Leigh, Director of Development Services, re: Site
Plan Agreement 2009-SPA-01 (Pratham Corporation) Part Lot 1, Concession 14,
Being all of PIN 58530-0336 (LT), 9110 Highway 12 West be received and
adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with
Pratham Corporation to construct a new gas bar canopy and new underground
storage tanks at 9110 Highway 12 West.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site
Plan Agreement with Pratham Corporation for the lands described as Part Lot 1,
Concession 14, Being all of PIN 58530-0336 (LT), 9110 Highway 12 West, Roll #
4346-020-004-23300.
4. And Further That the owners be notified of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -April 1, 2009
b) Andria Leigh, Director of Development Services, memorandum correspondence re:
Bill 150, Green Energy Act [to be distributed at meeting].
Memorandum correspondence dated March 31, 2009 was distributed to members of
Council and staff.
Motion No. CW090401-14
Moved by Evans, Seconded by Crawford
It is recommended that the memorandum correspondence dated March 31, 2009 and
presented by Andria Leigh, Director of Development Services, re: Bill 150, Green Energy
Act be received.
Carried.
11. EMERGENCY SERVICES:
None.
Motion No. CW090401-15
Moved by Allison, Seconded by Hough
It is recommended that Rule 3.6 of Procedural By-law 2008-109 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
12. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Director of Recreation and Community Services, correspondence
received March 20, 2009 re: Oro-Medonte History Association, 160th Anniversary,
Oro African Church.
Motion No. CW090401-16
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence received March 20, 2009 and presented by Shawn Binns,
Director of Recreation and Community Services, re: Oro-Medonte History
Association, 160th Anniversary, Oro African Church be received.
2. That the Oro Medonte History Association attend the May 6, 2009, Committee of the
Whole meeting of Council to present abusiness/operational plan for the 160tH
Anniversary of the Oro African Church.
3. And Further That the History Association be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -April 1, 2009
b) Robert Lockhart, The RETHINK Group, re: Strategic Facility Plan.
A PowerPoint presentation was presented. Correspondence was distributed to members
of Council and staff.
Motion No. CW090401-17
Moved by Allison, Seconded by Hough
It is recommended that the draft PowerPoint presentation presented by Robert Lockhart,
The RETHINK Group, re: Strategic Facility Plan be received.
Carried.
The Committee recessed and reconvened at 2:00 p.m.
13. IN-CAMERA:
Motion No. CW090401-18
Moved by Agnew, Seconded by Evans
It is recommended that we do now go In-Camera at 2:05 p.m. to discuss Property and
Legal Matters.
Carried.
Motion No. CW090401-19
Moved by Allison, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 3:05 p.m.
Carried.
a) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part of Block
104, Plan 51 M-368, being Part 1, Plan 51 R-35715).
Motion No. CW090401-20
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential correspondence dated March 27, 2009 and
presented by Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part
of Block 104, Plan 51 M-368, being Part 1, Plan 51 R-35715) be received; and further that
staff proceed accordingly as directed by Council.
Carried.
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Committee of the Whole Meeting Minutes -April 1, 2009
b) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter
(Encroachment -Plan 626).
Motion No. CW090401-21
Moved by Allison, Seconded by Hough
It is recommended that the confidential verbal information presented by Doug Irwin,
Director of Corporate Services/Clerk, re: Property Matter (Encroachment -Plan 626)
be received.
Carried.
c) Mayor H.S. Hughes, re: Legal Matter (Legal Updates).
Correspondence was distributed to members of Council, CAO and Clerk.
Motion No. CW090401-22
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Mayor H.S.
Hughes and Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal
Updates) be received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
Motion No. CW090401-23
Moved by Crawford, Seconded by Agnew
It is recommended that we do now adjourn at 3:30 p.m.
Carried.
CI k, J. Dou as Irwin
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Committee of the Whole Meeting Minutes -April 1, 2009