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03 25 2009 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Wednesday, March 25, 2009 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 7:01 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Steve Farquharson, Intermediate Planner; Janette Teeter, Deputy Clerk Also Present: Mike Gannon, Caroline Bowman, Mike Bowman, Tracey Baker, Rich Foshay, Tina Tanzi, Theresa Abreu, A. Lossing, Allison Seeber, Stacey Forfar, Garth Dawiess, Linda Moarhouse, Val Burns; Duncan Ellis 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C090325-1 Moved by Coutanche Seconded by Allison Be it resolved that the following items be added to the agenda for consideration: 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. FI 2009-09, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Late Charge - Water. b) Report No. TES 2009-19, Jerry Ball, Director of Transportation and Environmental Services re: 2009 Vehicle Quotations. c) Robin Dunn, Chief Administrative Officer, re: Corporate Communications/North Simcoe Community News. 17. IN-CAMERA ITEMS: b) Jerry Ball, Director of Transportation and Environmental Services, re: Personnel Matter (Operator #1 Position). Carried. 4. ADOPTION OF AGENDA Motion No. C090325-2 Moved by Agnew, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, March 25, 2009 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting held on March 11, 2009. Motion No. C090325-3 Moved by Allison, Seconded by Coutanche Be it resolved that the minutes of the Council meeting held on March 11, 2009 be adopted as printed and circulated. Carried. b) Minutes of Special Council Meeting held on March 18, 2009. Motion No. C090325-4 Moved by Agnew, Seconded by Evans Be it resolved that the minutes of the Special Council meeting held on March 18, 2009 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 2 Council Meeting Minutes- March 25, 2009 8. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By-Law, 2009-ZBA-03, Part Block D, Plan M-8, being Part of Lot 5, Concession 6 (Oro), Township of Oro-Medonte, 15 Algonquin Trail, (Indian Park Association, IPA). Deputy Mayor Ralph Hough called the public meeting to order at 7:04 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2009-ZBA-03 (IPA), 15 Algonquin Trail and described as Part Block D, Plan M-8, being Part of Lot 5, Concession 6, (formerly within the Township of Oro), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on March 5, 2009 and posted on a sign on the subject property on the same date. The following correspondence was received at the meeting: None. Steve Farquharson, Intermediate Planner, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public members offered verbal comments with respect to the proposed amendment: None. The Deputy Mayor advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:10 p.m. Page 3 Council Meeting Minutes- March 25, 2009 b) Proposed Amendment to the Zoning By-Law, 2009-ZBA-04, Part 1,2,3,4 and 5 of Plan 51 R-36467, Being Part of Lot 15 and Part of the original road allowance between Lots 15 and 16, Concession 1 (Oro), Township of Oro- Medonte, (Township Lands). Deputy Mayor Ralph Hough called the public meeting to order at 7:11 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2009-ZBA-04 (Township of Oro-Medonte), Part 1,2,3,4 and 5 of Plan 51 R-36467 being Part of Lot 15 and Part of the Original Road allowance between Lots 15 and 16, Concession 1, (formerly within the Township of Oro), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on March 5, 2009 and posted on a sign on the subject property on the same date. The following correspondence was received at the meeting: Jim Bell dated March 20, 2009; Colin Tanner dated March 16, 2009; Brian and Pat Thompson dated March 25, 2009. Steve Farquharson, Intermediate Planner, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public members offered verbal comments with respect to the proposed amendment: Colin Tanner, Pat Thompson, Duncan Ellis, Debbie Tanner (submitted correspondence dated March 25, 2009), Jim Bell. The Deputy Mayor advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:30 p.m. Page 4 Council Meeting Minutes- March 25, 2009 9. DEPUTATIONS: a) Rich Foshay, re: Committee of Adjustment Application, 2008-A-51. A PowerPoint presentation was presented. Motion No. C090325-5 Moved by Coutanche, Seconded by Allison Be it resolved that the correspondence and verbal information presented by Rich Foshay, Theresa Abreu and Dr. Lossing, re: Committee of Adjustment Application, 2008-A-51 be received. Carried. b) Mike Gannon, re: Committee of Adjustment Application, 2008-A-51. Motion No. C090325-6 Moved by Evans, Seconded by Crawford Be it resolved that the verbal information presented by Mike Gannon, re: Committee of Adjustment Application, 2008-A-51 be received. Carried. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. Fl 2009-09, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Late Charge - Water. Motion No. C090325-7 Moved by Allison, Seconded by Coutanche Be it resolved that Report No. Fl 2009-09, Paul Gravelle, Director of Finance/ Treasurer/Deputy CAO, re: Late Charge - Water be received. Carried. Page 5 Council Meeting Minutes- March 25, 2009 b) Report No. TES 2009-19, Jerry Ball, Director of Transportation and Environmental Services re: 2009 Vehicle Quotations. Motion No. C090325-8 Moved by Crawford, Seconded by Agnew Be it resolved that 1. Report No. TES 2009-19, Jerry Ball, Director of Transportation and Environmental Services re: 2009 Vehicle Quotations be received and adopted. 2. That the Director of Transportation and Environmental Services be authorized to purchase three (3) 2009'/2 ton Chevrolet pick-up trucks direct from the dealer lot in the amount of $15,933.00 each (including taxes) from Tom Smith Chevrolet Ltd. for the Transportation and Environmental Services Department. 3. That the Director of Transportation and Environmental Services be authorized to purchase two (2) 2009 four door small SUV's, Jeep Patriot, in the amount of $18,249.50 each (including taxes) from Centennial Plymouth Chrysler (1973) Ltd. for the Development Services Department. 4. That the expenditure for these vehicles be financed from their reserves. 5. And Further That the Director of Transportation and Environmental Services advises the unsuccessful bidders of Council's decision accordingly. Carried. c) Robin Dunn, Chief Administrative Officer, re: Corporate Communications/ North Simcoe Community News. Motion No. C090325-9 Moved by Coutanche, Seconded by Allison Be it resolved that the verbal information presented by Robin Dunn, Chief Administrative Officer, re: Corporate Communications/North Simcoe Community News be received. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: None. Page 6 Council Meeting Minutes- March 25, 2009 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held March 18, 2009. Motion No. C090325-10 Moved by Agnew, Seconded by Evans Be it resolved that the minutes of the Committee of the Whole meeting held on March 18, 2009 be received, as amended, to strike #7 of Motion No. CW090318-11 of Report No. TES 2009-18, Jerry Ball, Director of Transportation and Environmental Services, Municipal Drinking Water Licensing Program, and further that the recommendations therein be adopted. Carried. b) Minutes of Planning Public Meeting held on March 9, 2009. Motion No. C090325-11 Moved by Allison, Seconded by Coutanche Be it resolved that the minutes of the Public Meeting held on March 9, 2009 be received. Carried. c) Minutes of Site Plan Technical Support Group, meeting held on March 18, 2009. Motion No. C090325-12 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Site Plan Technical Support Group meeting held on March 18, 2009 be received. Carried. d) Minutes of Committee of Adjustment, meeting held on March 19, 2009. Motion No. C090325-13 Moved by Coutanche, Seconded by Allison Be it resolved that the draft minutes of the Committee of Adjustment meeting held on March 19, 2009 be received. Carried. Page 7 Council Meeting Minutes- March 25, 2009 13. CONSENT AGENDA: a) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 13, 2009. Staff Recommendation: Receipt. Motion No. C090325-14 Moved by Crawford, Seconded by Agnew Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 13, 2009. Received. Carried. 14. COMMUNICATIONS: None. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: Motion No. C090325-15 Moved by Allison, Seconded by Coutanche Be it resolved that we do now go In-Camera at 9:31 p.m. to discuss Legal and Personnel Matters. Carried. Page 8 Council Meeting Minutes- March 25, 2009 Motion No. C090325-16 Moved by Evans, Seconded by Agnew Be it resolved that we do now Rise and Report from In-Camera at 9:38 p.m. Carried. a) Andria Leigh, Director of Development Services re: Legal Matter (2004-SUB- 02, Thatcher). Motion No. C090325-17 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Confidential Report No. DS 2009-18, Andria Leigh, Director of Development Services re: Legal Matter (2004-SUB-02, Thatcher) be received and adopted. 2. That Council support the approval of the 17 lot residential plan of subdivision in accordance with the Jones Consulting Group Draft Plan drawing DP-1 dated January 4, 2007. 3. That Council support the adoption of the appropriate zoning by-law amendment to reflect the 17 lot residential draft plan of subdivision. 4. That the appropriate zoning by-law amendment and draft plan conditions be brought forward for Council consideration. 5. And Further That the applicant and the Ontario Municipal Board be advised accordingly of Council's decision. Carried. b) Jerry Ball, Director of Transportation and Environmental Services, re: Personnel Matter (Operator #1 Position). Motion No. C090325-18 Moved by Evans, Seconded by Crawford Be it resolved that the confidential memorandum dated March 12, 2009 presented by Jerry Ball, Director of Transportation and Environmental Services, re: Personnel Matter (Operator #1 Position) be received. Carried. Page 9 Council Meeting Minutes- March 25, 2009 18. BY-LAWS: a) By-Law No. 2009-036 A By-Law to Amend By-Law, 2008-065, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-Law). Motion No. C090325-19 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law to Amend By-Law, 2008-065, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-Law) be introduced and read a first and second time and numbered By-Law No. 2009-036. Carried. That By-Law No. 2009-036 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2009-039 Being a By-Law to Authorize the Execution of the Ontario Small Waterworks Assistance Program - Part 2 (OSWAP-2) Contribution Agreement Between the Township of Oro-Medonte and Her Majesty The Queen in Right of Ontario as Represented by The Minister of Agriculture, Food and Rural Affairs. Motion No. C090325-20 Moved by Agnew, Seconded by Crawford Be it resolved that a By-Law to Authorize the Execution of the Ontario Small Waterworks Assistance Program - Part 2 (OSWAP-2) Contribution Agreement Between the Township of Oro-Medonte and Her Majesty The Queen in Right of Ontario as Represented by The Minister of Agriculture, Food and Rural Affairs be introduced and read a first and second time and numbered By-Law No. 2009-039. Carried. That By-Law No. 2009-039 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 Council Meeting Minutes- March 25, 2009 c) By-law No. 2009-040 Being a By-Law to Authorize the Execution of the Joint Service Board Agreement Between the Township of Oro-Medonte and the Severn Sound Environmental Association. Motion No. C090325-21 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law to Authorize the Execution of the Joint Service Board Agreement Between the Township of Oro-Medonte and the Severn Sound Environmental Association be introduced and read a first and second time and numbered By-Law No. 2009-040. Carried. That By-Law No. 2009-040 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW NO. 2009-037 Motion No. C090325-22 Moved by Agnew, Seconded by Evans Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, March 25, 2009 be introduced and read a first and second time and numbered By-Law No. 2009-037. Carried. That By-Law No. 2009-037 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS Page 11 Council Meeting Minutes- March 25, 2009 22. ADJOURNMENT Motion No. C090325-23 Moved by Allison, Seconded by Coutanche Be it resolved that we do now adjourn at 9:51 p.m. Carried. k, J. ol s Irwin Mayor, .S. ughes Cy' Page 12 Council Meeting Minutes- March 25, 2009