03 11 2009 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
Wednesday, March 11, 2009
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Deputy Mayor Ralph Hough
Councillor Terry Allison
TIME: 7:05 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Jerry Ball, Director of Transportation
and Environmental Services; Andria Leigh, Director of
Development Services; Richard Playfair, Acting Fire Chief;
Janette Teeter, Deputy Clerk
Also Present: Mike Ballantyne, Chris Sawicz
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C090311-1
Moved by Evans, Seconded by Crawford
Be it resolved that the following items be added to the agenda for consideration:
17. IN-CAMERA ITEMS:
b) Andria Leigh, Director of Development Services, re: Personnel Matter
(Planner).
c) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Nottawasaga
Valley Conservation Authority - Mediation Process).
Carried.
4. ADOPTION OF AGENDA
Motion No. C090311-2
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, March 11,
2009 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 12a), Minutes of
Committee of the Whole, meeting held March 4, 2009, re: Motion No. CW090304-8,
Item 8a), Doug Irwin, Director of Corporate Services/Clerk, re: 2009 Grant Requests,
(Oro Station Community Hall Board) as he is a Trustee of the Oro Station Community
Hall Board. Councillor Crawford left the room and did not participate in any
discussion or vote on this item.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Council Meeting held on February 25, 2009.
Motion No. C090311-3
Moved by Evans, Seconded by Agnew
Be it resolved that the minutes of the Council meeting held on February 25, 2009 be
adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) John McGill, Firefighter, Station 6 (Moonstone), correspondence dated
December 2, 2008 re: Letter of Appreciation.
Motion No. C090311-4
Moved by Crawford, Seconded by Evans
Be it resolved that John McGill, Firefighter, Station 6 (Moonstone) be recognized with
respect to the correspondence dated December 2, 2008 from Dianne Kyle, Fire
Prevention Officer, Severn Fire & Emergency Services.
Carried.
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Council Meeting Minutes- March 11, 2009
b) Acting Chief Richard Playfair and Oro-Medonte Firefighters, Station 2
(Hawkestone) and Station 4 (Rugby), correspondence dated February 23,
2009 re: Letter of Appreciation.
Motion No. 0090311-5
Moved by Coutanche, Seconded by Agnew
Be it resolved that Acting Fire Chief Richard Playfair and Oro-Medonte
Firefighters, Station 2 (Hawkestone) and Station 4 (Rugby) be recognized with
respect to the correspondence dated February 23, 2009 from Robert Barlow.
Carried.
c) Chris Sickinger, Scott Andrew, Geoff McLean, Tony Stanbra, Jeff Majury,
Matt Henderson, Station 3, (Horseshoe Valley), correspondence dated March
3, 2009 re: Letter of Appreciation.
Motion No. C090311-6
Moved by Evans, Seconded by Crawford
Be it resolved that Chris Sickinger, Scott Andrew, Geoff McLean, Tony Stanbra,
Jeff Majury and Matt Henderson, Station 3, (Horseshoe Valley) be recognized
with respect to the correspondence dated March 3, 2009 from Heather Ardley.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
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Council Meeting Minutes- March 11, 2009
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. TES 2009-05, Jerry Ball, Director of Transportation and
Environmental Services, re: New Shop Hoist.
Motion No. C090311-7
Moved by Agnew, Seconded by Evans
Be it resolved that
1. Report No. TES 2009-05, Jerry Ball, Director of Transportation and
Environmental Services, re: New Shop Hoist be received and adopted.
2. That the Director of Transportation and Environmental Services be authorized
to purchase a new Rotary HDL 40,000 lb., 4 Post, 360" wb shop hoist from
Garage Supply Ltd. at a cost of $40,590.00, plus taxes and electrical hook-up
($41,790.00 minus the $1,200.00 trade-in allowance).
3. That the amount be funded from the Working Fund Reserve.
4. And Further That the Director of Transportation and Environmental Services
notify the applicants of Council's decision accordingly.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Evans, correspondence received March 2, 2009 re: AMCTO
Accessibility Forum: Developing Your Accessible Customer Service Strategy,
Tuesday, March 24, 2009, Bayfield Golf & Country Club - Thornhill.
Motion No. C090311-8
Moved by Agnew, Seconded by Crawford
Be it resolved that the correspondence received March 2, 2009 and presented by
Councillor Evans, re: AMCTO Accessibility Forum: Developing Your Accessible
Customer Service Strategy, Tuesday, March 24, 2009, Bayfield Golf & Country
Club - Thornhill be received; and further that Councillor Evans be authorized to
attend.
Carried.
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Council Meeting Minutes- March 11, 2009
12. REPORTS OF COMMITTEES:
a) Minutes of Committee of the Whole, meeting held March 4, 2009.
Motion No. C090311-9
Moved by Evans, Seconded by Crawford
Be it resolved that the minutes of the Committee of the Whole meeting held on
March 4, 2009 be received, as amended to add $500.00 to the Remembrance
Day Services on Motion No. CW090304-07, and further that the
recommendations therein be adopted with the exception of Motion No.
CW090304-8, Item 8a), Doug Irwin, Director of Corporate Services/Clerk, re:
2009 Grant Requests, "J" (Oro Station Community Hall Board), to be voted on
separately.
Carried.
Councillor Crawford declared a conflict of interest on Item 12a), Minutes of
Committee of the Whole, meeting held March 4, 2009, re: Motion No.
CW090304-8, Item 8a), Doug Irwin, Director of Corporate Services/Clerk, re:
2009 Grant Requests, (Oro Station Community Hall Board) as he is a Trustee of
the Oro Station Community Hall Board. Councillor Crawford left the room and did
not participate in any discussion or vote on this item.
Motion No. C090311-10
Moved by Evans, Seconded by Agnew
Be it resolved that the Oro Station Community Hall Board 2009 grant request in
the amount of $1,500.00 be approved.
Carried.
b) Minutes of Ora-Medonte Environmental Group Advisors, meeting held on
February 19, 2009.
Motion No. C090311-11
Moved by Coutanche, Seconded by Agnew
Be it resolved that the draft minutes of the Oro-Medonte Environmental Group
Advisors meeting held on February 19, 2009 be received.
Carried.
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Council Meeting Minutes- March 11, 2009
Motion No. C090311-12
Moved by Crawford, Seconded by Evans
Be it resolved that the motion with respect to the Funding Request from Lakes of
the Lake for the "Behind the Lens" Lake Simcoe Revolution Project be deferred
until all members of Council are present and further information is received.
Defeated.
Motion No. C090311-13
Moved by Agnew, Seconded by Coutanche
Be it resolved that a Funding Request in the amount of $1000.00 be approved as
an Environmental Initiative to the Ladies of the Lake for the "Behind the Lens"
Lake Simcoe Revolution Project.
Carried.
Recorded Vote Requested by Councillor Agnew
Councillor Agnew
Councillor Allison
Councillor Coutanche
Councillor Crawford
Councillor Evans
Deputy Mayor Hough
Mayor H.S. Hughes
Yea
Absent
Yea
Nay
Nay
Absent
Yea
Motion No. C090311-14 (Amendment)
Moved by Coutanche, Seconded by Agnew
Be it resolved that the motion with respect to the draft tree preservation by-law be
amended to replace "consideration" with "input".
Carried.
Motion No. C090311-15
Moved by Agnew, Seconded by Evans
Be it resolved that the draft tree preservation by-law be referred to staff for review
and input.
Carried As Amended.
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Council Meeting Minutes- March 11, 2009
Motion No. C090311-16 (Amendment)
Moved by Coutanche, Seconded by Agnew
Be it resolved that motion with respect to the Proposed Project to Remediate Surface
Water Run-off in Shanty Bay be amended to replace "Council request staff to report" with
"the Township supports this proposed project, in principle, and that Councillor Agnew
would be the liaison for this matter'.
Carried.
Motion No. C090311-17
Moved by Agnew, Seconded by Coutanche
Be it resolved that
1. The Township seek a partnership with LSRCA, Georgian College and others to
submit funding proposals to the LSCUF and possibly other fenders to seek
resources to undertake the Proposed Project to Remediate Surface Water Run-off in
Shanty Bay to:
a) Review the current drainage system, including storm water retention ponds,
identify the problems and recommend the remedial action required;
b) Estimate the amount of phosphorus flowing into the lake from the stormwater
runoff;
c) Estimate the cost required to remedy the problems;
d) Complete the remediation actions recommended.
2. And Further That the Township supports this proposed project, in principle, and that
Councillor Agnew would be the liaison for this matter.
Carried As Amended.
Motion No. C090311-18
Moved by Coutanche, Seconded by Evans
Be it resolved that Council supports a workshop for waterfront property owners by
providing a meeting hall and lunch to participants as an Environmental Initiative.
Carried.
Motion No. C090311-19
Moved by Coutanche, Seconded by Evans
Be it resolved that
1. The Township work with Simcoe County Farm Fresh and local farmers to develop a
local food procurement policy for the Township facilities and events.
2. And Further That the Township work with Simcoe County Environmental Services
Department and Zero Waste Simcoe to develop a waste reduction policy for
Township facilities and events.
Carried.
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Council Meeting Minutes- March 11, 2009
c) Minutes of Planning Advisory Committee, meeting held on March 2, 2009.
Motion No. C090311-20
Moved by Evans, Seconded by Coutanche
Be it resolved that the draft minutes of the Planning Advisory Committee meeting
held on March 2, 2009 be received.
Carried.
d) Minutes of Accessibility Advisory Committee, meeting held on March 2, 2009.
Motion No. C090311-21
Moved by Coutanche, Seconded by Evans
Be it resolved that the draft minutes of the Accessibility Advisory Committee
meeting held on March 2, 2009 be received.
Carried.
13. CONSENT AGENDA:
a) Lake Simcoe Region Conservation Authority, minutes of meetings held on
January 23 and 30, 2009; board highlights of meeting held on February 27,
2009.
Staff Recommendation: Receipt.
b) Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health
Unit, correspondence dated February, 2009 re: Focus on Health STATS -
Oral Health in Simcoe and Muskoka [additional correspondence available in
Clerk's office].
Staff Recommendation: Receipt.
c) Nottawasaga Valley Conservation Authority, board highlights of meeting held
on February 13, 2009.
Staff Recommendation: Receipt.
d) Orillia Public Library minutes, meeting held on January 21, 2009.
Staff Recommendation: Receipt.
e) Barrie Public Library minutes, meeting held on January 22, 2009.
Staff Recommendation: Receipt.
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Council Meeting Minutes- March 11, 2009
13. CONSENT AGENDA: (Cont'd)
Motion No. C090311-22
Moved by Evans, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Lake Simcoe Region Conservation Authority, minutes of meetings held on
January 23 and 30, 2009; board highlights of meeting held on February 27, 2009.
Received
b) Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health
Unit, correspondence dated February, 2009 re: Focus on Health STATS -
Oral Health in Simcoe and Muskoka [additional correspondence available in
Clerk's office].
Received
c) Nottawasaga Valley Conservation Authority, board highlights of meeting held
on February 13, 2009.
Received
d) Orillia Public Library minutes, meeting held on January 21, 2009.
Received
e) Barrie Public Library minutes, meeting held on January 22, 2009.
Received
Carried.
14. COMMUNICATIONS:
a) Michael Ballantyne, Manager, Polar Bear Window & Door Manufacturing Ltd.,
correspondence dated March 3, 2009 re: Sign By-Law Exemption Request.
Motion No. C090311-23
Moved by Evans, Seconded by Coutanche
Be it resolved that
1. The correspondence dated March 3, 2009 from Michael Ballantyne, Manager,
Polar Bear Window & Door Manufacturing Ltd., re: Sign By-Law Exemption
Request be received.
2. That Council reiterate, per Motion No. C081126-14 at its November 26, 2008
meeting, that the request does not comply with the Township's current sign-
by law.
3. That the request dated March 3, 2009 to erect a new billboard, 1100 ft.
further North on Hwy. 11 be denied.
4. And Further That the applicant be advised of Council's decision.
Defeated.
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Council Meeting Minutes- March 11, 2009
b) Keith Sherman, Co-ordinator, Severn Sound Environmental Association
(SSEA), correspondence dated February 26, 2009 re: SSEA Agreement -
Final Version of Agreement for By-Law to Sign March 26, 2009.
Motion No. C090311-24
Moved by Coutanche, Seconded by Evans
Be it resolved that
1. The correspondence dated February 26, 2009 from Keith Sherman, Co-
ordinator, Severn Sound Environmental Association (SSEA), re: SSEA
Agreement - Final Version of Agreement for By-Law to Sign March 26, 2009
be received.
2. That the Township of Oro-Medonte does not enter into the Joint Service
Board Agreement with SSEA until such time as outstanding issues with
respect to the SSEA joint coverage portion of the Township are resolved.
3. And Further That the SSEA be advised of Council's decision.
Carried.
c) Severn Sound Environmental Association, invitation received March 3, 2009
re: Signing Ceremony, March 26, 2009, Town of Midland Council Chambers.
Motion No. C090311-25
Moved by Evans, Seconded by Coutanche
Be it resolved that the invitation received March 3, 2009 from Severn Sound
Environmental Association, re: Signing Ceremony, March 26, 2009, Town of
Midland Council Chambers be received.
Carried.
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
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Council Meeting Minutes- March 11, 2009
17. IN-CAMERA ITEMS:
Motion No. C090311-26
Moved by Coutanche, Seconded by Evans
Be it resolved that we do now go In-Camera at 8:29 p.m. to discuss Property,
Personnel and Legal Matters.
Carried.
Motion No. C090311-27
Moved by Evans, Seconded by Coutanche
Be it resolved that we do now Rise and Report from In-Camera at 8:46 p.m.
Carried.
a) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part of
Monk Street).
Motion No. C090311-28
Moved by Coutanche, Seconded by Crawford
Be it resolved that
1. Confidential Report No. CS 2009-010, Doug Irwin, Director of Corporate
Services/Clerk re: Property Matter - Part of Monk Street be received and
adopted.
2. That the lands described as Part of Monk Street Plan 1 Oro between
Colborne Street and O'Brien Street except R0738842 Oro-Medonte (PIN
#58553-0037 (LT)), known as the southerly 33 feet of Monk Street, be sold to
the abutting property owners identified as PIN 58553-0104 - Elliott/Stauffert,
PIN 58553-0105 - Poirier, PIN 58553-0030 - Sperling and PIN 58553-0031 -
Terrace Hills Homes.
3. That the owners of PIN 58553-0104 - Elliott/Stauffert, PIN 58553-0105 -
Poirier, PIN 58553-0030 - Sperling and PIN 58553-0031 - Terrace Hills
Homes each provide the applicable deposit as outlined in the Township's
Fees and Charges By-law.
4. And Further That staff proceed as outlined in Confidential Report No. CS
2009-010.
Carried.
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Council Meeting Minutes- March 11, 2009
b) Andria Leigh, Director of Development Services/Clerk, re: Personnel Matter
(Planner).
Motion No. C090311-29
Moved by Crawford, Seconded by Coutanche
Be it resolved that the confidential correspondence dated March, 11, 2009 and
presented by Andria Leigh, Director of Development Services re: Personnel
Matter (Plan ner-Vandenburg) be received with regrets.
Carried.
c) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Nottawasaga
Valley Conservation Authority - Mediation Process).
Motion No. C090311-30
Moved by Crawford, Seconded by Coutanche
Be it resolved that the correspondence dated March 10, 2009 from the
Nottawasaga Valley Conservation Authority and presented by Robin Dunn, Chief
Administrative Officer and Andria Leigh, Director of Development Services, re:
Legal Matter (Nottawasaga Valley Conservation Authority - Mediation Process)
be received.
Carried.
18. BY-LAWS:
a) By-Law No. 2009-032 A By-law to Appoint Municipal Weed Inspectors and
to Repeal By-law No. 2008-034.
Motion No. C090311-31
Moved by Coutanche, Seconded by Crawford
Be it resolved that a By-law to Appoint Municipal Weed Inspectors and to Repeal
By-law No. 2008-034 be introduced and read a first and second time and
numbered By-Law No. 2009-032.
Carried.
That By-Law No. 2009-032 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- March 11, 2009
b) By-Law No. 2009-034 A By-Law to Authorize the Mayor and Clerk to Enter
into a Fire Protection Agreement with the Township
of Springwater and to Repeal By-Law No. 94-75.
Motion No. C090311-32
Moved by Crawford, Seconded by Coutanche
Be it resolved that a By-Law to Authorize the Mayor and Clerk to Enter into a Fire
Protection Agreement with the Township of Springwater and to Repeal By-Law
No. 94-75 be introduced and read a first and second time and numbered By-Law
No. 2009-034.
Carried.
That By-Law No. 2009-034 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
c) By-Law No. 2009-035 A By-Law to Amend By-Law, 2008-065, "A By-law of
The Corporation of the Township of Oro-Medonte to
Provide for the Imposition of Fees or Charges" (Fees
and Charges By-law).
Motion No. C090311-33
Moved by Coutanche, Seconded by Crawford
Be it resolved that a By-Law to Amend By-Law, 2008-065, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees
or Charges" (Fees and Charges By-law) be introduced and read a first and
second time and numbered By-Law No. 2009-035.
Carried.
That By-Law No. 2009-035 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- March 11, 2009
19. CONFIRMATION BY-LAW NO. 2009-031
Motion No. C090311-34
Moved by Crawford, Seconded by Coutanche
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, March 11, 2009 be introduced and read a first and second
time and numbered By-Law No. 2009-031.
Carried.
That By-Law No. 2009-031 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
22. ADJOURNMENT
Motion No. C090311-35
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now adjourn at 9:17 p.m.
Carried.
Mayor, H.S. Hughes CI k, J. D94as Irwin
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Council Meeting Minutes- March 11, 2009