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03 18 2009 CoW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, MARCH 18, 20x9 TIME: 9:110 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 9:00 a.m. Wayne Wilson, CAO/Secretary-Treasurer; David Featherstone, Manager, Watershed Monitoring Program, Nottawasaga Valley Conservation Authority, re: Draft Bass Lake 2008 Subwatershed Report Card. 5. CONSENT AGENDA: a) Springwater Public Library minutes, meeting held on January 14, 2009. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) Oro-Medonte Chamber of Commerce, invitation to Annual Business Achievement Awards Dinner and Silent Auction, April 20, 2009, Horseshoe Resort, Alpine Roam. b) Tony Guergis, Mayor, Township of Springwater, correspondence dated March 2, 2009 re: Mayor's Annual Log-Sawing Contest -The Elmvale Maple Syrup Festival. 7. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Coutanche, re: Review of Ward 1 Requests. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Report No. FI 2009-08, Paul Gravelle, Director of FinancelTreasurer/Deputy CAO, re: Statement of Accounts, February 28, 2009. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary Reports -Drinking Water Systems, January 1 to December 31, 2008. Report No. TES 2009-06, Canterbury, Report No. TES 2009-07, Cedarbrook, Report No. TES 2009-08, Craighurst, Report No. TES 2009-09, Harbourwood, Report No. TES 2009-10, Horseshoe Highlands, Report No. TES 2009-11, Maplewood, Report No. TES 2009-12, Medante Hills, Report No. TES 2009-13, Robincrest, Report No. TES 2009-14, Shanty Bay, Report No. TES 2009-15, Sugarbush, Report No. TES 2009-16, Warminster, Report No. TES 2009-17, Lake Simcoe Regional Airport. b) Report No. TES 2009-18, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Drinking Water Licensing Program. 10. DEVELOPMENT SERVICES: None. 11. EMERGENCY SERVICES: None. 12. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2009-02, Shawn Binns, Director of Recreation and Community Services, Heritage Days and Antique Tractor Rally. b) Report No. RC 2009-03, Shawn Binns, Director of Recreation and Community Services, re: Warminster Playground RFP, RC 2008-04. c) Report No. RC 2009-04, Shawn Binns, Director of Recreation and Community Services, re: 2008 Recreation Program Update. d) Report No. RC 2009-05, Shawn Binns, Director of Recreation and Community Services, re: AODA Customer Service Regulation -Staff Training Requirement [to be distributed at meeting]. 13. IN-CAMERA: a) Shawn Binns, Director of Recreation and Community Services re: Solicitor-Client Privilege (Legal Opinion -Libraries). 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT ADDENDUM COMMITTEE OF THE WHC3LE MEETING Wednesday, March 18, 2UQ9 8. ADMINISTRATION, FINANCE AND CORPQRATE SERVICES: b} Report No. CS 2009-011, Doug Irwin, Director of Corporate Services/Clerk re: Administration Centre Photocopiers/Colour PrinterlFax Machine. 13. IN-CAMERA: b) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North}. c} Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part of Block 1 fl4, Plan 51 M-368, being Part 1, Plan 51 R-35715}. ~1 ~ - !, ~~12AFT ;~~~~"~°~<< .Bass Lake o y~~4~gn°NP~°~ 2008 Subwatershed Re ort Card p Bass Lake is located in the southeast corner of Oro-Medonte Township. Most of its drainage area is located in the Township with the southeast portion lying within the City of Orillia. This drainage area is bounded to the south and west by the Oro Moraine - an elevated area of sand and gravel left behind by ice age glaciers. Bass Lake itself was formed more than 10,000 years ago when wave action in post-glacial Lake Algonquin - a much larger version of Georgian Bay - pushed up a barrier beach along the north edge of the present-day Bass Lake. When Georgian Bay levels dropped, waters in the depression were trapped behind the beach, forming Bass Lake. The North River cuts through the ancient beach, exiting Bass Lake and flowing northeast to Matchedash Bay. The Bass Lake area lies in the northeast portion of Huronia -home of the Wendat Nation. At first European contact in the early 1600s, more than 20,000 Wendats lived in pallisaded vil- lages, growing corn, beans and squash on cleared, sandy fields in North Sitncoe. The Rock Tribe (Arendarhonon) lived in villages located between Coldwater and Orillia. The Wendats, already decimated by smallpox, were destroyed in battle by the Iroquois in 1649. Following the defeat of the Wendat, the land reverted to forest cover and European settlers in the mid-1800s were confronted with a huge expanse of forest and swamp. Upland forests were cleared for fanning. Droughty soils, such as those on the Oro Moraine, were soon found to be unfit for farming and were rapidly abandoned. Reforestation efforts on these barren lands be- gan in the 1930s and many of these plantations now form part of the Simcoe County forests. Sands and gravels on the moraine carne into demand and were developed as borrow pits and, later, as licensed pits. Today, the Bass Lake area is a beautiful pastoral landscape -its hills and lowlands supporting a rich mosaic of forests, wetlands and agricultural lands. Bass Lake itself provides a home for hundreds of permanent and seasonal residents. Bass Lake Provincial Park is a popular destina- tion for campers and day users. The Park and other public launch ramps on the lake provide access for boaters and anglers. `ENS :.~ ~ report card describes the ition of natural features n the Bass Lake subwater- and provides stewardship ~s to help maintain the z of the area. Other report developed for the NVCA 'sheds are posted on the A website Grades B Forest Conditions B Surface Water Quality B Wetland Conditions f,.,~~` Bass Lake Subwatershed ~~ ~~ \ hba/idol Eaty ~ .4 . ~ / m~l~ter "', - ~ ricesromers ~• Gei9lta~ `6 +lrrt~k ~ ~ IvburtSt Lalis ~'~~'~-~ Orillia ~~Z ~~~' ,ktrr: ~'~BAS~LaKEPR01+1Nr1 P - : ~~,1 r~ Hillscl:~le ~'~ ~`~~~a L, k? 4rtp`r.t~e _ ~~ ~ 7rAl~v~11 Legend ~gg~~ ~' Bass Lake Subwatershed ~~ ~ f / i NVCA Lands 71x) (~~ ~` Provincial Parks ~ 0 1 2 4 6 8 10 ;`~ 4, I Oro Moraine '~ `'^` I i i i I i !.i ~ EtkO:t IGlometers NVCA Jurisdiction Forest Conditions The Bass Lake subwatershed supports sub- stantial forest cover; however, forest cover tends to be fragmented, resulting in compara- tively low forest interior habitat. Forest inte- rior is important, as it provides significant habitat for sensitive wildlife species which require undisturbed, deep forest habitat to thrive. Matchedash Bay Forest cover in the Bass Lake subwatershed is part of a significant natural heritage corridor that extends from the Niagara Escarpment northeast to Severn Sound and the Canadian Shield. Locally, corridors extend westward to the Copeland Forest, south to the Oro Moraine and northeast through the North River toward Matchedash Bay. Streamside forest cover, which provides im- portant habitat for fish and wildlife and con- tributes to stream health, is generally in excel- lent condition in the Bass Lake subwatershed. Forest health can be improved by restoring forest cover on marginal agricultural lands and filling in forest gaps to increase forest interior habitat. Plantations can be effectively man- aged to provide an income while restoring na- tive forest cover over time. NVCA Indicators Bass Lake Results Watershed Indicator Description 5-Year Trend Results Forest Forest Cover is the percentage of the watershed that is forested. Environment Canada 42.2% A 32.8% B suggests that 30% forest cover is the minimum needed to support healthy wildlife habitat Insufficient COVer -more coverage is beneficial. Data Forest interior is the area of forest that lies more than 100 m from a forest edge -away Forest from the windy, dry conditions and predators that are associated with the edge. Sensitive Interior 9.8% C 10.8% B forest birds, mammals, reptiles and amphibians require deep forest habitat for survival. Insufficient Environment Canada suggests that 10% forest interior cover is the minimum needed to Data support a range of species. Riparian Streamside forest cover (riparian vegetation) filters pollutants and provides important fish C 78.8% A 42.6% C and wildlife habitat. Environment Canada suggests that at least 30 m on each side of the Insufficient OVer stream (over 75% of its length) should be in forest cover to support healthy streams. Data Tributary Water Quality The streams flowing into Bass Lake support important aquatic habitat and contribute to the health of Bass Lake itself. Instream temperature and benthic (aquatic "bug") sudies undertaken in 2008 indicate that most tributary streams are in good health. Tribu- taries entering Bass Lake from the south and west arise from the base of the Oro Moraine and, fed by groundwater springs, have the potential to support brook trout - a sensitive species that requires cold, clear streams to thrive. Kyle's Creek, upstream of 11 `h Line, is considered in "fair" health due to onstream ponds and lack of Streamside vegetation which affect its temperature and functions. Downstream of 11`h Line, the creek enters an extensive wetland and stream health appears to recover through this natural area. Streams entering the southwest corner of Bass Lake are considered healthy through their length. The downstream section of Langman Creek is considered impaired as a result of past stream alterations. Similarly, the down- stream section of the un-named creek entering the east side of Bass Lake is considered impaired due to past ditching efforts in the vicinity of 15`'' Line. The North River is aslow-moving wetland system as it exits Bass Lake toward Marchmont Dam and is char- acterized by "fair" health. Bass Lake is fortunate to have dedicated stewal-ds who have monitored water quality within the lake over the past four decades. Residents have monitored total phosphorus concentrations and water clarity on the lake as part of the Ministry of Environment (MOE) Lake Partners Program. The Severn Sound Environmental Association (SSEA), Ministry of Natural Resources, Bass Lake Provincial Park and Simcoe-Muskoka Health Unit have also undertaken significant studies on Bass Lake. Total phosphorus is an important indicator of lake nutrient levels. Too many nutrients in a lake can lead to excessive growths of algae and aquatic vegetation which, in turn, can contribute to reduced dissolved oxygen levels which may result in fish kills. Bass Lake is naturally a mesotrophic (moderately rich in nutrients) lake; how- ever, excessive nutrient inputs can push the lake into an over- enriched situation. Average total phosphorus levels in Bass Lake are below the MOE's 0.02 ing/L water quality objective for lakes and tnay have decreased since the late 1990s as a result of zebra mussel colonization -this invasive species filters the water col- umn, shifting nutrients from the water column to the bottom sedi- ments. Water Clarity and Phosphorus Concentration in Bass Lake, Oro-Medonte, Ontario S.0 0.019 J E 4 0 0.017 E . L • • 0.015 ~ m 3.0 i --- - -~ - ~ • -- ------- - -_ * Y • • 0.013 r z o a . t 0.011 t ~ a V 1.0 ~ i o o ~- -- --- - ~ 0.009 0 r . - 0.007 - -- -t - 1995 1997 1999 2001 2003 2005 2007 2009 Year ®Phosphorus 85ecchiDepth Water clarity (as measured by Secchi disk) is affected by the con- ~ centration of algae and suspended solids in the water. Low water clarity decreases the amount of sunlight that can penetrate through the water column and can negatively impact aquatic vegetation growth and fish and wildlife habitat. Water clarity is good in Bass Lake and appears to have improved in recent years, likely as a result of zebra mussel colonization (as previously reported by the SSEA). NVCA staff undertook dissolved oxygen profile monitoring in Bass Lake in late summer 2008 and late winter 2009. The purpose of this monitoring was to assess potential dissolved oxygen reduc- tions in the bottom layers of the lake when these levels are at a minimum. Dissolved oxygen is important as most aquatic organ- isms require oxygen to survive. Absence of dissolved oxygen at the bottom of the lake can result in the generation of large amounts of phosphorus from the bottom sediments which can create over- enriched nutrient conditions. Winter results are comparable to SSEA's results from 2001. By late winter, a significant dissolved oxygen deficit is present in depths below 3m. Although anoxic conditions were not observed, this deficit likely affects the distri- bution of aquatic organisms in the water column and emphasizes Summer and Winter Dissolved Oxygen Profile of ~ Bass Lake, Oro-Medonte, Ontario ,~ z DissoHed Oxygen Concentration (Aup~8/O8) Oxygen Concentration {Mars/09) 3 4 S G / K 9 [0 the need for wise stewardship actions to reduce nutrient loadings to Bass Lake. Over-all, monitoring results show that Bass Lake is a productive mesotrophic system which supports a robust warlnwater fish com- munity dominated by species such as smallmouth bass, largemouth bass, yellow perch, pumpkinseed and black crappie. In turn, these fish species support a popular fishery and fish-eating wildlife such as blue heron, osprey, Caspian tern and common tern. E. coli monitoring at public beaches along the Bass Lake shoreline indicates that beach water quality is suitable for swimming and other forms of water- recreation. Mean concentrations were below the Ontario Recreation Water Quality Guideline during the 2004- 2008 sampling period. Indicators Bass Lake Results NVCA Watershed Results Indicator Description Trend Benthic Grade Insects and other "bugs" that inhabit the streambed are excel- (Streams) 3.0 A 2.20 B lent indicators of stream health. Healthy streams receive a " " Insufficient Data score of 3 while unhealthy streams receive a score of "1 ". Benthic Grade (Lake) Insects and other "bugs" that inhabit the streambed are excel- 2.0 C NA NA lent indicators of stream health. Healthy streams receive a Insufficient Data score of "3" while unhealthy streams receive a score of "1 ". Lake E. CO/1 COnCen- E. coli are found in human and animal waste. Its presence tratlOn (coliform-forming 9.4 A NA NA indicates fecal contamination. Ontario Recreational Water Insufficient Data units/100m1) Quality Guidelines suggest that waters with less than 100 CFUs/100 ml are safe for swimming. Bass Lake Water Quality Cont'd 9 Shoreline Conditions i ~ ~-~~~ The Bass Lake Shoreline can be viewed as three solitudes. The southwest shoreline is largely natural and healthy -its overhanging vegetation and natural accumulations of logs and branches provide excellent habitat for fish and wildlife. The southeast shoreline has many summer cottages and homes; however, shoreline conditions remain fairly healthy -landowners have left overhanging trees and shrubs in place and floating/pole docks provide additional shelter. Conversely, the north shoreline tends to have altered shorelines with little vegetation cover and is in relatively poor health (for reference, refer to watershed map in "Forest Condi- tions "section). Current guidelines adopted by the Kawartha Region Conservation Authority suggest that 25% or less of a lake's shoreline should be developed to maintain a healthy lake system. Currently, 63% of the Bass Lake shoreline is developed; it is incumbent on lake- side property owners to live in harmony with the shoreline to minimize their impacts on lake health. Overall, Bass Lake remains a relatively healthy lake system. The challenge to all shoreline and watershed residents is to maintain and enhance the health of the watershed for the enjoyment of present and future generations. Wetland Conditions Wetlands perform a variety of important functions in the subwatershed including: flood control, maintain- ing groundwater supplies, supporting fish and wildlife habitat and acting as a filter for nutrients and pollut- ants moving toward Bass Lake. Wetland coverage in the Bass Lake subwatershed is extensive; however, there tends to be little separation or buffering of wetlands from nearby urban and agri- cultural land uses. Many wildlife species depend on nearby upland areas for foraging, nesting and other activities. Restoring upland forest and meadow cover next to subwatershed wetlands would benefit their form and function. Three wetland groups in the Bass Lake subwatershed have been identified as provincially significant. Through provincial policy, these wetlands are gener- ally protected from development and site alteration. Local planning policies and regulations can be used to protect other subwatershed wetlands. Indicators Upper Nottawasaga River Results NVCA Watershed Results Indicator Description Trend Wetland Cover ° 18.6 /° A 12 0% A 10% wetland cover has been identified as a minimum guide- Insufficient Data . line for healthy watersheds (Environment Canada). Wetland Buffer A buffer is a vegetated area next to a wetland or stream. (100m buffer area) 26.9% D 37.0% C Many wildlife species require adjacent upland areas for forag- Insufficient Data ing, nesting and other activities. Thanks to our Conservation Champions~ur landowners, community groups, schools, businesses and ~,~~,, y ,, government agencies-that support watershed stewardship activities! Z P; < 9`~ ~- ' ~'a ;nu ^ J~o: Contact NVCA staff at (705) 424-1479 or at www.nvca.on.ca to get involved! ~~ 1 {. ~.. ,~ ~=~ Stewar hi I .. r, ~r :~ ds nitlatlve s p You can do your part to keep Bass Lake healthy by being a good lake steward. Here are a few tips on what you can do to promote a healthy lake system: Shoreline Naturalization Did you know that 90 per cent of all aquatic life either live in or use the water in front of a shoreline? Natural shorelines provide habitat and food for fish, nesting birds, mammals, and insects. Vegetation at the water's edge helps to filter pollutants and nutrients, prevent soil erosion, and reduce impacts of flooding. Overhanging vegetation along with underwater logs and rocks allow fish to rest, feed, and spawn while providing protection from predators. • Replant native trees and shrubs along your shoreline and maintain areas of vegetation that already exist • Leave a buffer of native vegetation a minimum of 3 metres wide around your entire shoreline • Avoid using chemical fertilizers and pesticides • If shoreline protection is needed, consider a buffer zone of loose rock and native vegetation for stabilization • Install a dock that minimizes disturbances to the shoreline and aquatic habitat • Encourage biodiversity by leaving rock piles and fallen tree limbs on your property to function as wildlife habitat • Maintain a natural shoreline to discourage Canada Geese which prefer to eat short, manicured lawn grasses with an open view of the water Before After 1. Cleared, manicured lot -lacks shade and privacy; loss of native plants leads to 1. Prune trees rather than removing them; plant low maintenance native trees and more erosion, runoff...and work for you! shrubs to reduce erosion and absorb runoff. 2. Runoff -flows over solid surfaces accelerating erosion; pollutants and excess silt 2. Replace solid surfaces with porous materials where possible; redirect runoff into degrade habitat for aquatic life. settling areas, away from the water's edge. 3. Chemical fertilizers and pesticides -degrade water quality, are hazardous to your 3. "Mow it high and let it lie" -leave grass 8 cm (3") high to retain moisture, mulch health, can be deadly for fish and other wildlife. clippings for fertilizer. 4. Lawn to the water's edge -lacks deep roots required to stabilize bank. 4. Start abuffer -leave some grass uncut along the water's edge; restore with deep rooting native plants. 5. Hardened shoreline -can deflect erosion downstream, eliminates "natural fltering" 5. "Soften" your shoreline -improve erosion protection with native trees, shrubs, of pollutants and sediment, degrades habitat. grasses and aquatic plants. 6. Artificial beach -requires ongoing sand replacement, reduces water quality, de- grades aquatic habitat. 7. Old 2-stroke engine -dumps 25-40% of fuel, un-combusted into water and air. 6. Create a "dry land" beach above the high water mark; let imported sand erode away naturally and native plants grow back. 7. Use a well maintained electric motor, or a 4 or 2-stroke engine that meets or ex- ceeds EPA 2006 guidelines. 8. Solid crib dock -destroys aquatic habitat, alters currents, can deflect erosion down- stream. 8. Remove solid dock - try a pipe, cantilever or floating dock, avoid treated wood; use public access where possible. 9. Malfunctioning septic system -allows phosphorous and bacteria to leach into adja- centwaterways. 9. Replace and properly maintain your septic system - consult an expert. 10. Harmful household chemicals and cleaners -damage septic system and degrade 10. Use environment -friendly products, or alternatives like baking soda and vinegar. water quality. lc^ _VJ Stewardship Initiatives Invasive Species Invasive species are organis-ns that have been introduced into areas where they haven't historically existed. Invasive species can cause harm to native fish and wildlife, damaging ecosystems and threatening biodiversity. Zebra mussels have already been estab- lished in Bass Lake, but the need for vigilance is high in order to prevent other invasives -such as round gobies, rusty crayfish, and invasive zooplankton -from colonizing and harming Bass Lake. Here's how you can help: • Clean all plant and animal material from your boat when removing it from a lake • Wash your boat and all related equipment with warns, soapy water before transporting your boat to another water body • Use only native plant species in your garden • Do not dump unused fishing bait in the lake -dispose of it on land or in the trash away from water Fishing and Recreation • If possible, practice catch-and-release fishing, especially when fishing for larger bass • Avoid fishing around spawning areas during the spring • Use non-lead fishing tackle • Replace your old 2-stroke engine with ales-polluting 4-stroke engine • Keep your speed under 10 km/h (5 knots) within 30 metres of the shore • Avoid boating and using recreational vehicles around wildlife and breeding areas Docks • Consider installing a floating or pipe dock -both present minimal damage to the shoreline and aquatic habitat • Avoiding the use of pressure-treated wood can prevent you and aquatic life from being exposed to potentially harmful chemicals Septic Systems • Inspect and -naintain your tank, and have it pumped every 2 to 3 years • Do not dump toxic waste, fats/oils, or antibacterial products down your drain or toilet • Have an effluent filter installed in your septic tank to prevent solids from clogging your system • Avoid constructing decks or patios or watering your lawn around the leaching bed; shade and excess water can reduce the bed's ability to absorb and treat wastewater from your house • Use phosphate-free or low phosphate detergents and cleaners Drinking Water /Well Care • Ensure your well is a minimum of 100 feet from your -and your neighbours'- septic bed • Test your drinking water for bacteria at least 3 times a year -test bottles can be obtained from your local health unit • Using less water decreases the amount of water filtering through your septic system and the amount of nutrients or pollut- ants that seep into the groundwater • Clean debris from your well and ensure the lid is vermin proof Before making any changes to your shoreline, please contact: Nottawasaga Valley Conservation Authority (705) 424-1479 Ministry of Natural Resources 1-800-667-1940 www.nvca.on.ca www.mnr.gov.on.ca Additional Resources • The Dock Primer (DFO) www.dfo-mpo.gc.ca/regions/central/pub/dock-quaffs-on/index_e.htm • A Shoreline Owner's Guide to Lakeland Living www.otonabee.com resources_index.htm • Ontario Federation of Anglers and Hunters Invasive Species Hotline 1-800-563-7711 Thanks to our Conservation Champions-our landowners, community groups, schools, businesses and oP""~`"`-•~ ,,..~~ government agencies-that support watershed stewardship activities! ~N, ro °~~ Contact NVCA staff at (705) 424-1479 or at www.nvca.on.ca to get involved! Bass Lake Loon Habitat Report Prepared for the Bass Lake Ratepayers' Association By David Featherstone and Natasha Fortini DRAFT January 17, 2009 Introduction The Bass Lake Ratepayers' Assoc i ~~ lion (BLRA} inquired about the suitability of Sass Lake for common loon {Gavia irnrner~; hercnl~ter referred to as loans) at amulti-stakeholder meeting held at the Oro-Medante Township aft`tcc on May 5, 2008. Nattawasaga Valley staff agreed to review habitat suitability far this species on the lake. This report documents loon ecology, assesses potential loon habitat conditions on Bass Lake and provides recommendations for possible installation of loan nesting platforms on Bass Lake. Loan Ecology Loans are aquatic birds that have relatively law annual and lifetime reproductive success. During their breeding season {late April -September}, these fish-eating birds reside on freshwater lakes in mixed deciduous and boreal forest settings across North America (Timmermans et al., 2005}. Loons usually select aligotrophic (nutrient-poor} lakes far breeding and nesting; however, they are known to reside on mesotrophic (moderate nutrient level) lakes in the Kawarthas and Bruce Peninsula (Cadman et al., 1988}. Nan-acidic lakes (pH > 6} with convoluted, deeply indented shorelines are preferred. Acidic l~~kcs support fewer fish and release of mercury from bedrock and sediments in acidic lakes can negatively affect loon brain function and behaviour {Timmermans et a1,, 2005). Larger lakes may support several pairs of loons, normally in visually separated bays, while smaller lakes may support a single pair (Cadman et al., 1988) Breeding pairs mate far life though a widowed loon will seek out another mate if its partner dies (Strickland, 1990). Loans typically return to the same lake each year to breed, Breeding pairs establish and defend territories (20 - $0 ha surface area per pair; University of Michigan) to provide nesting habitat and sufficient forage for themselves and their young. Breeding territories are, in part, defended by a lawn call informally referred to as "The Yodel" - this wild, ringing call is used solely by male loans to aggressively defend their territory. Other loon calls include "The Haot" - a quiet, single note used to reassure family members of each other's location and to bring chicks in far feeding, "The Wail" - a repeated, long, drawn-out call that may be used to indicate a desire to reunite with a mate or family member, and "The Tremolo" -often described as "laughter" but actually an expression of tension, alarm and fear with pitches rising to reflect level of tension (Strickland, 1989). Loons construct low-lying nests in and along sheltered coves which provide them with protection from predators, human disturbance, and damaging winds and waves. Old muskrat houses, floating mats of vegetation and even constructed nesting platforms are often. used as nesting bases. Nests are approximately 60 cm in diameter and are constructed of sail, grasses, mass or vegetation (University of Michigan). Twa eggs are usually laid in late May/early June and both parents take part in incubation (Ehrlich, 198$). Nests are aggressively defended from all comers including other loons, waterfowl, raccoons, otters and snapping turtles (Earley, 2005). Eggs hatch in late June approximately 26-31 days after being laid and chicks can fly 75-80 days after hatching (Ehrlich, 1988), Loons are top predators on lakes. Their streamlined bodies and powerful, webbed feet are superbly adapted for underwater foraging in clear waters {Strickland, 1990). Although most dives are approximately 45 seconds in length, loons can stay underwater for mare than three minutes (Strickland, 1.990). Though they typically feed in depths of less than 5 m, maximum diving depths of 180 m have been recorded an the Great Lakes (Ehrlich, 198$). Loon chicks are fed by their parents for up to three months -initially their diet consists of snails, crayfish, aquatic vegetation and minnows with fish taking on greater importance as they grow. Adult loons prefer small to medium-sized fish (yellow perch, suckers, catfish, sunfish and minnows) and consume, on average, 1 kg of fish per day. One pair of loons with two chicks will consume approximately 423 kg of fish before migrating south far the winter (Nedeau, 2002). Adults may fly to nearby lakes to feed if food abundance is insufficient. During the fall months, loons migrate to warmer, ice-free areas along the Gulf of Mexico and the Pacific and Atlantic coasts of North America, using bays, coves, channels, inlets, and other shallow areas for shelter and forage. Loans return to their breeding areas in early spring following ice-out. Bass Lake -Loon Habitat Assessment Bass Lake -based an total phosphorus, Secchi depth and dissolved oxygen data {sources: MOE Lake Partners data, Severn Sound Environmental Association and Nottawasaga Valley Conservation Authority} - is a mesatraphie lake {Sherman, 2002} and is broadly similar to mesotrophic lakes in the Kawarthas and Bruce/Grey counties that support breeding loon populations. With pH values greater than 8 (Sherman, 2002), Bass Lake is more than 100 times less acidic than the threshold for healthy Loon populations. Water clarity is good in Bass Lake which is vital for visual aquatic predators such as loons. Overall, water quality conditions in Bass Lake are favourable for loons. The moderate nutrient levels in Bass Lake support a highly productive warmwater fishery, The lake currently supports a number of fish predators including: ospreys (which nest nearby}, great blue heron, green heron, common tern, Caspian tern, mink and humans. Using a highly conservative figure offish productivity (50 kg/fishlha for Peck Lake, an aligotraphie lake in Algonquin Perk; Strickland, undated}, Bass Lake (543 ha) generates at least 27,150 kgffish per year -one family of loons, including two chicks, would consume approximately L6°lo of this productivity. Since productivity in Bass Lake is undoubtedly greater than that for Peek Lake, it is reasonable to suggest that consumption would actually be less than 1% of annual fish productivity. Based on size alone, Bass Lake could potentially support a number of breeding pairs of loons; however, the configuration of Bass Lake is not optimal for multiple breeding pairs of loons, The shoreline of Bass Lake is app n and exposed -the convoluted shorelines with sheltered caves and embayments which are pr~lcrred by loans and which help to visually isolate breeding pairs and their territories are not pre~~~nt. Tura small eaves at the mouths of lake tributaries provide the only potential protected nesting areas on Bass Lake (Figure 1). Bass Lake has suitable water quality for loons. Its surface area and rich forage base could potentially support multiple pairs of breeding loons. However, the configuration of the Bass Lake shoreline is a limiting habitat f ~~tar Fvhich likely precludes the possibility of multiple pairs of loons on the lake. Based an this as>cssn~ent, Ba~~ Lake could likely support one (possibly two} pair of breeding loons. Potential Nesting Area Assessment Prime nesting habitat is typically located 15 m to 30 m offshore and in 1 m _ 2 m of water near foraging areas (Bird Studies Canada). Small coves situated away from potential human disturbance (boats and cottages) and wave action are preferred far nesting. Figure l shows the location. of potential. nesting areas for loons. Both areas are heated in shallow, protected caves at the mauths of lake tributaries. Although the central portions of these coves are closer to share and possibly shallower than optimum nesting locations, these areas are removed from heavy boating activity and developed portions of the Bass Lake shoreline. Orientation of the coves and presence of thick aquatic vegetation, including emergent vegetation, offer protection from wave activity. Inland from the lake, large expanses of the provincially significant Bass Lake Wetland buffer the caves from potential land-side impacts. These caves offer reasonable potential. for loon. nesting. Nesting Platform Recommendations Constructed nesting platforms can be used to increase loon productivity {Piper et ah, 2002} by improving existing nesting habitat conditions. Nesting platforms installed in the central portion of the coves {Figure 1) could potentially induce loans to nest at Bass Lake. Two nesting platforms designs are included as an appendix to this report. Government programs such as the Ministry afNatural Resources' Community Fisheries and Wildlife Improvement Program may assist in funding of materials for nesting platform construction {contact information provide in References at end of report). IMPORTANT: Although the open water access to these coves is likely public, the underlying bed of the coves may constitute private property and permission to instaIl nesting platforms from the landowners should be sought before proceeding with the nesting platform project. Site 2 is located on provincial lands which may facilitate site access. Bass Lake Provincial Park maybe able to assist with access, As previously noted, loons typically return to the same lake every year. However, it is possible far loons to colonize new lakes, particularly if broader populations are expanding and territories on adjacent lakes are fully utilized. There is no guarantee that loans will use a constructed nesting platform during the first nesting season fallowing installation or in future years. However, if not utilized by loons, the nesting platforms will still provide habitat for other wildlife such as nesting habitat for other waterfowl, basking habitat for turtles and overhead cover for fish. People and loons can coexist with moderate development and recreational activities if people are well-informed (Cadman et al., 1988). Human disturbance likely has the greatest impact on loon productivity before young hatch from eggs. High levels of watercraft activities on lakes, particularly near nesting areas, may reduce nest attentiveness of loons and, thus, increase nest predation. Boatwash can impact their low-lying nests and eggs can be damaged when frightened adults flush from the nest (Timmermans et al., 2005). On heavily used lakes, the success of loons is large related to the willingness of humans to accommodate the needs of loons, particularly near their nesting locations. Though the coves are relatively protected from development and boating on Bass Lake, cottagers and other users of Bass Lake should be made aware of potential nesting habitat and its sensitivities -particularly if nesting platforms are installed - to maximize the potential success of this endeavour. Figure 1: Bass Lake - Potential Loon Nesting Platform Sites ~ " ~'~~ j Y ~~ ~ ~ ~ {y,~, ~ :' 9~ J a ~~~~~~ ~ A :~. ~ 3 c~*~ r i C ,p3~' ~. ~ ~x ~',. ~~ , ~ ~ ~~ + xk ~~ Roads_completeshp n f Ju stmunic ipa Lshp N ZF E S 200 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Meters REFERENCES Bird Studies Canada. Cadman, M.D. et al. 1987. Atlas of the Breedin~~Birds of Ontario. University of Waterloo Press. 617 p. Early, Chris G. 2005. Waterfowl of Eastern North America. Firefly Books Ltd. 160 p. Ehrlich, P.R., D.S. Dobkin, D. Wheye. 1988. The Birder's Handbook. A Field Guide to the Natural History of North American Birds. Simon and Schuster Inc. and Thayer Birding Software. Nedeau, Ethan. 2002. The Silencing of the Loons? Gulf of Maine Council on the Marine Environment. Piper, Walter H., M.W. Meyer, M. Klich, K.B. Tischler, A. Dolson. 2002. Floatingp~a forms increase repr~oductihe success of Common Loons. Vol. 104{2), 199-203. Sherman, Keith. 2002. A water and sediment survey of Bass Lake, Township of Oro-Medonte, Severn Sound Environmental Association. Strickland, Dan. 1990. Birds of Algonquin Provincial Park. The Friends of Algonquin Park. 40 p• Strickland, Dan, 1989. Songs to Fish By. The Raven. Vol. 30 No. 1. The Friends of Algonquin Park. Strickland, Dan. Undated, Peck Lake Trail - Ecology o, f an Alganc~uin Lake, The Friends of Algonquin Park. Timmermans, T.A. et aL 2005. Factors Influencin~Productivity of Common Loons (Gavia immer) Breeding on Inland Freshwater Lakes in Quebec, Canada, Bird Studies Canada and Service Caraadien de la Faune, Environment Canada. University of Michigan. Museum of Zoology. Animal Diversity Web. http:!/animaldiversity.ummz.umich.eduisitelaccounts/informationlGavia immer.html Contact Information Community Fish and Wildlife Involvement Program -Information and Contact Midhurst NINR (~fticc - 2284 Nursery Road, LOL 1X0 - (705) 725-7500 ~~_., 1~~~~, n mr~r~ ~ihc~ut ~oon~ ~>>~ to become inK-~1~ ~~~1 ~;~ith boon monitoring contact: 'lhc (:i~~~~~fi~ni L,ii;c~ L~~o~i ~ii3~~,y Bird ~t~icli~~; ~auacla ('.C). 1>uti I t~1) ~'o~t K~,~-~. <<3~. t~ntario ~~t~l~ I~'~tll \~ ,: h ,. ottawasaga Valley Conservation Authority RACE I AKF a~ --_~ Monitoring Bass Lake Bass Lake Meeting- May 6, 2008 Shoreline Survey (July) Dissolved Oxygen Profiling (August/O8, March /09) o Loon Habitat Assessment (August) ~' ~ oTemperature Loggers (August-October) ~ ~ Benthic Sampling (October) Monitoring Bass Lake STAFF TIME Bass take • Shoreline Survey: 6 days X 2people = • Temperature/Dissolved OZygen SUrveys:2 dayX 2people=%~. • Mee[ings:3 days X 1 person = • Report Card development/meetings/finalizing: 23 days=!:ii~.o~:; • August 7our:lday=~.. .... • Loon Report: 3days = Benthic Sampling • Sample collection:2 daysX 2people= Z9 to~u:; • Processing and Analyses: 25 days=''.-.~,. ,i~~ Wetland Maaping Updates • 2dayszlperson='~. ~.~...~~. TOTAL: 539 hrs (3.6 months ~j~ ~~~~ ~ 3/17/2009 r UGL~-C=c~ K J ~~J ~ C~ /' 1 3/17/2009 "'" Report Card - - - _ ~ ~-t- Forest Conditions /, - ~,~ r ~ ~ ~ ©Substantial forest cover-42.2 % (A) i _ -, _ J;~\ ', _ • part of significant natural heritage ~ - corridor ~~:..... - _ ~~~~ ~._. ' ~~ ~~ ~--~ 0 Sparse forest interior-9.8 % (C) C,..J~ ~ •significant habitat for sensitive bird - '- species (e.g. Osprey) """-" •winter cover for deer _....,__ ....._ ..:~......:_-:._:~.::_____.:_:-.:_r..l .-_ "~ ~-'~"""~~"-"~~ ~_""- ~~ O Extensive riparian cover-78.8 % (A) .•wd,.+e.wM ,.,, __ .,,_,. _,., _., _, _ _ _. _ . -_.. ,.,._.,,__ •fish and wildlife habitat .. .~. '. ~~ -"~' •contributes to stream health 2008 Bass Lake Report Card _ ~~~ - - Tributary Water Quality .. -~ ~, : _ (GRADE A) Most tributaries in good health Tributaries in south and west arise from Oro Moraine • fed by groundwater • potential to support brook trout Past alterations to portions of some tributaries have impaired their function 2 V~ 2008 Bass Lake Report Card Bass Lake Water Quality (GRADE C) p Total phosphorus • below MOE's 0.02 mg/L water quality w•.•.a•,ih,°e an°.on°,°.c°°..°.,.m.~°e•., objective ,. ° yea "° • increase could lead to excessive algae - , • ~ growth, decreased dissolved oxygen - concentrat on,and fish kills 9 ,° ~~~ ~ ° ~ r ~ •~ F ~ t O Water clanty `' 19 - ~1 - •Clar ty goodm Bass La Ae ,,,, a» .n, _... .,.. .~,. ..,+ • law clarity c n negatively impact fish and wildlife a O Decrease in phosphorus and increase in water clarity likely due to invasive zebra mussels 2008 Bass Lake Report Card Bass Lake Water Quality s.m ,,.a wiM°, o~•.m.°a o.rr.. v.°nm°r 4'Most organisms require oxygen to survive ,,, ,. >m.e° r••~° OLow levels could lead to fish kills and large ..m_. ;~' ~'~ amounts of nutrients (e.g. phosphorus) ~_' -' _-- being released from sediments P ~ ~-__ H OLate Winter-significant dissolved oxygen t _ '~ deficit present below 3 metres OEmphasizes need for wise stewardship actions to reduce nutrient loadings 2008 Bass Lake Report Card Shoreline Conditions p Three solitudes: • Southwest - la rgely natu ral •Southeast-generally healthy • North -relatively poor health G Current healthy shoreline guidelines: • 28 % developed : 75 % natural ny Bass Lake Conditions: •63 % developed :37 % natural W Overall, Bass Lake a relatively healthy, mesotrophic system 0 Challenge is to live in harmony with lake i 3/17/2009 3 3/17/2009 ^• 2008 Bass Lake Report Card Wetland Conditions ~'~~r Wetland cnverextensive- 18.6 % IA) Little buffering behveen wetlands and adjacent urban/agricultural areas- only 26.9 % SDI Three wetland groupings identified as Provincially Significant • Bass Lake Wetland • Longman Marsh • Marchmont Swamp 2008 Bass Lake Report Card Stewardship Initiatives ~"' -- Stewardship Initiatives -~- - ~v 1-page (douhle-sidedlinsert ~~-• ~ - 4 Provides helpful tips for residents . _... Page 1 O Focuses on shoreline naturalization • shoreline buffer zones • shoreline protection • lawn maintenance O Photo: • Living by Water simple ideas for property owners to contribute to shoreline health Report Stewardship Initiatives - -----••~••- -----••----- Stewardshiplnitiatives . _ .. ._. . Paget . .. . .. .. .. ,..__...-_.___ b,. 0 Additiona I tips for watershed and lake . ,.__....._....-.._._.._..,....._....._......... residents: - ; :~;; :: ~^~ :~:~~ -~ • Invasive Species . . . ."~~ - ~~•-~--~..-_....._ ~_......, •Fishing and Recreation . ....,~.:..._.. ._.......... .Docks - • Septic Systems `-' ~'"" -.. _.. _ . • Drinking Water/Well Care . __.ua.:aK:r«..M.~...,..w . x..,.m..a.M,.e.:h:ar:•~r+ ~~~--~~•-~-~---^ ~----^ ®COntac[s and Additional Resources 4 .S Y• Loon Habitat Assessment <~ Conducted shoreline survey of Bass Lake to determine Common Loon (Govia immer) habitat suitability Suitable water quality and fish productivity to support loons O Bass Lake shoreline is largely open and exposed-not favourable habitat O Two potential nesting sites on southwest shoreline -both in shallow, protected coves at mouth of lake tributaries jl ~. i ~~ g ?: - _ t" Y;: r , Loon Habitat Assessment Recommendations: r: Bass Lake may support 1-2 pair of loons ,. .:::.:1:'I: ';"""'•- n Nesting platforms would likely have highest ,- -~~_.,. __ _.._. ,., _,_..._ . ... ......... success along protected shoreline areas ~ _ __.-.. ,. ... ..- C Additional information can be found in the - - -- - BassLakeLoonHabitatReport(Draft) - ~ -~-- .y ._ -. ,.. __.. ._,....._,.._. ....... w._.._ ... Next Steps Report Card: 4, Undergoing review and revisions f% BLRA presentation (Jonuoryl, Oro-Medon[e Council presentation (March) ~~ Stakeholder meetings (February/March) © Final Report Card (April IS'^, 2009) ~' Report Card presentation to BI RA and residents (spring/summer) 3 Ongoing monitoring (Annual Reports to BLRA and Township of Oro-Medonte) Stewardship: ~ Proposed demonstration site g Tree / native-species shoreline planting p Enhancement offish habitat through i ~~ws -- - .- - dock project ~~ nu w;~~p"-`"" ~ Loon nesting platform 1 ,....,,, ,,.,- !! - c,cp Other Projects: - Atlai ^3 Orr Lake Report Card ~ ~` l +? Oro Moraine Report Card 1111 3/17/2009 5 3/17/2009 "` QUESTIONS?? Springwater Library Board Meeting January 14, 2009 Midhurst Branch - 7pm Attendance: Reet Skelton, Chair Katy Austin Rosemary Johnston Claude Richardson Dave Snedden Muriel Van Vugt Linda Collins, Council representative Reg Cowan, Council representative Also present: Lynn Patkau, Chief Librarian Regrets: Marg Campbell, Donna Kenwell 1. Call to order: Moved by: Dave Snedden Seconded by: Muriel Van Vugt 09-O1 That the meeting of the Springwater Township Pubiie Library Board come to order at 7:10 p.m. Carried 2. Approval of the minutes: Moved by: Rosemary Johnston Seconded by: Katy Austin 09-02 That the minutes of the Springwater Township Public Library Board meeting held on December 9, 2008 be approved. Carried 3. Matters arising from the minutes: a. Lynn reported that Regal Monuments will do the dedication work on the monument for $500. The board has asked for a sketch for approval before the work is done. Linda suggested that when the work is done we should send a press release and picture to The Barrie Advance and Springwater News. b. Reet and Lynn offered to help Rosemary find the e-mail to contact the person at Georgian College regarding the potential toddlers and moms programme. 4. Librarian's report: Lynn reviewed the printed report. Circulation far the month was up compared to last December. Minesing Mini-Fest is coming up next month. The board will acknowledge Ginger Tsang's new book in several ways. $8902 has been spent sa far from the John Brawn bequest. 5. Correspondence: a. Regal Monument - RE: Bench etching b. Letter from B. Moleswarth (Midland Chief Librarian} RE: Tiny contract, He has requested that the township's cap be increased so that the Libraries be properly reimbursed for the number of Tiny residents using its services, c. Ministry of Culture - RE: $15 million investment. There will be an announcement at the conference later this month. Each library will be getting some money. Perhaps same of the money could go towards an improved automation system. After Lynn meets with Gayle Hall she will come back to the board with an implementation plan concerning the automation system. d. Oro-Medonte RE: library service -Lynn has had several correspondences from the Director of Recreation and Corrununity Services from Oro-Medante Township asking far details about membership and statistics far their budget process. e. Muriel Jacobs has asked how our archives project is going. She may have some memorabilia from the Saurin Women's Institute. Lynn will give her Claude's contact information. 6. Accounts 1 Finance: a. Invoices: There were no invoices yet for December. The treasury department is finalizing the accounts for 200$. b. Salaries - Moved by: Claude Richardson Seconded by: Reg Cowan 09-03 That the salary schedule for the Library staff be kept in line with the Springwater Township staff as in previous years. Carried '7. New business• Our budget was submitted to Council and was passed, The board policy sub-committee will meet on Monday, Feb. 2 at 2:00 at the Elmvale library. Some of the money coming from the Ministry of Culture may be used to purchase equipment to house the archival project materials. 8. Next meeting; February 10, ~Elmvale) 9. Adioarnment; Mcaved bv: Dave Snedden 09-04 That the meeting of the Springwater Township Public Library Board adjourn at 8:16 p.m. Carried Minutes adopted Feb. 10, 2009-02-10 (Board chair) M ~~ "~ti Othman, Samah Subject: Oro-Medonte Chamber of Commerce Business Achievement Awards Announcement Annual Business Achievement Awords Dinner and Silent Auction Monday April 20th at Horseshoe Resort, Alpine Room. Cocktails at 5:30 - Dinner at 7:00 Tickets $45.00 for Chamber Members, $50.00 for Non-Members This year we are moving to a larger venue to accommodate the ever increasing demand for tickets to our most popular eventl Start thinking about your accomplishments and those of fellow businesses over the past year. Call now to reserve your tickets and a-mail your nominations to info@oromedontecc. com. Your participation is important and appreciated! Business Achievement Awards Categories On April 20th the Chamber will be honoured to recognize outstanding local businesses at our Annual Business Achievement Awards Dinner and Silent Auction. Nominations are now being accepted in the following categories; Business Longevity Award Artist of the Year Award Entrepreneur of the Year Site Enhancement Award Envirartmentnt Awnrd Customer Service Mnrketirrg & Promotion Busr'ness Grawttt Awnrd PLEASE GIVE SOME THOUGHT TO YOUR OWN BUSINESS AND l.ET US IfNOW ABOUT YOUR SUCCE5SE5 tN 2008. Also, please take the time to nominate any other businesses who you feel are deserving of any of the above awards.All nominations are confidentiaC and self-nominations are encouraged. *You do not have to be a current Oro-Medonte Chamber of Commerce Member to be nominated. Please a-mail your information and nominations to infaC~oromedontecc.com as soon as possible! Donations are also needed for the Silent Auction! This is a great way to showcase your business to the over 204 attendees. Please a-mail as above anything you would like to offer and a 1 wilt be in touch. Thank-you for your continued support! ~9~ SN ~;~ - 1- l der ~< March 2, 2009 Township of Oro-Medonte Attn: Mayor Hughes and Council Box 100, 148 Line 7 South, Oro, ON LOL 2X0 Dear Mayor Hughes and Members of Council: Township of Springwater 1110 Highway 26 Midhurst, Ontario LOL 1X0 Tel. (705) 728-4784 Fax (705) 728-6957 E-mail: info .springwater.ca Web Site: www.springwater.ca ~~~~~ MAR Q 5 2QQ9 OR(?-~~EDONTE TG~lNSHIP RE: Mayor's Annual Log-Sawing Contest -The Elmvale Maple Syrup Festival It is with pleasure that I invite you to compete in the Mayor's Annual Log-Sawing Contest taking place once again at the Elmvale Maple Syrup Festival. This year's Festival takes place on Saturday, April 25, with the Log-Sawing Contest scheduled to commence at 12:00 noon following the Opening Ceremonies. We are asking all participants to meet at the Main Stage (corner of Yonge and Queen Streets in Elmvale) at 11:45 a.m. in preparation for the competition. Please put your team(s) together accordingly and contact Jennett Mays at jennett.may~springwater.ca or via telephone at (705) 728-4784 ext. 2067 to RSVP with the names of your lumberjacks. We would like to encourage municipalities to extend a challenge to another municipality, and we will make every effort to see that you are paired up for the competition. If you do not have a partner, we can partner you with another lumberjack on the day of the event! This year there will also be a women's only competition. Please indicate whether you would like to participate in the women's only, or mixed competition. As in previous years, this invitation has been extended to a number of local dignitaries, including area MPs, MPPs and representatives from neighbouring Municipal Councils. I hope to see everyone out to support this worthwhile and fun community event. Sincerely, - ~. ~- Tony Guergis Mayor, Township of Springwater °~x ~ ~~ ~ f~~ii'r'1~~~~1 i_ , REPC.~R T 1'r~~r+rf Il~~t~it~l,~rt~, I.r~-rtitt~ f~ritrrr~~ Report No. FI 2009-08 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: March 18, 2009 Subject: Motion # Statement of Accounts - Roll #: February 28, 2009 R.M.S. File #: RECOMMENDATIONS}: Requires Action For Information On1y~X It is recommended that: 1. That Report No. FI 2009-08 is received. 2. The accounts for the month of February 2009 totalling $858,335.18 are received. BACKGROUND: Following is the statement of accounts for the month of February. Batch No. Date Amount Cheaue Reaisters: AC00527 AC00528 AC00529 AG00530 February 04„ 2009 122,562.72 February 11, 2009 285,930.41 February 18, 2009 97,807.30 February 25, 2009 102,182.67 $608,483.10 Payroll: PR00354 PR00358 February 14, 2009 115,974.27 February 28, 2009 118,511.07 $234,485.34 FINANCE March 18, 2009 Report No. 2009-08 Page 1 of 2 Credit Card Registers: AE00165 February 26, 2009 137.93 AE00166 February 26, 2099 565.54 AE00167 February 26, 2009 960.52 AE00168 February 26, 2009 260.08 AE00169 February 26, 2009 337.28 AE00170 February 26, 2009 5,890.50 AE00171 February 26, 2009 1,537.51 AE00172 February 26, 2009 5,677.38 $ 15,366.74 Total: $ 858 ,335.18 ATTACHMENTS: Cheque Registers. CQNC~USION: That the accounts for the month of February are received. Respectfully submitted: Janice MacDonald, Senior Revenue Clerk SMT Approval /Comments: ,~~ G.A.C}. Approval /Comments: FINANCE Report No. 2009-08 March 18, 2009 Page 2 of 2 ~~ 1~~~~~rr~~fr"p ~~~ REPt~RT Prc~rr~l Hrritrr~e, ~.it~ritirt~,r I~~~tirr~e Report No. CS 2009-011 To: Committee of the Whole Prepared By: Doug Irwin Meeting Date: March 18, 2009 Subject: Administration Centre Motion # Photocopiers/Colour Roll #: Printer/Fax Machine R.M.S. File #: RECOMMENDATIONS}: Requires Actiono For Information Only It is recommended that: 1. Report No. GS 2009-011 be received and adopted. 2. That the provisions of the Purchasing and Tendering Procedures By-law be waived to allow the Township to enter into a lease agreement with Xerox rather than requesting proposals for photocopier services. 3. That staff be authorized to enter into a 60 month lease agreement with Xerox as outlined in Report No. CS 2009-011. BACKGROUND: The Township currently leases for the following photocopiers, printers and fax machine for the Administration Centre. • Xerox WCP65 -front photocopier (black and white print and scan capability) • Xerox 5675 -rear photocopier (black and white print with colour scan capability) • Xerox Phaser 7760 GX -colour printer (colour printing up to 11 "x17"} • Panasonic Panafax 800 - fax machine (sending and forwarding faxes electronically} The Township entered into a 36 month lease for the Panasonic Panafax 800 in October 2005. CORPORATE SERVICES March 18, 2009 Report No. CS 2009-011 Page 1 of 4 The Township has been approached by Xerox with a solution that would allow the Township to enhance its technology and reduce the number of photocopiers/printers that are currently leased and to replace our existing fax machine. ANALYSIS: '~ The Township's current leased equipment are outlined in the below table: Existing Xerox WCP65 Xerox Phaser Panasonic Xerox 5675 Equipment (front copier) 7760 GX Panafax 800 (rear copier) colour rimer fax machine Lease per month $100.29 $289.12 $113.40 $1084.79 B&W Cost per $0.0128 0 0 $0.0085 c©PY Supplies per 0 $369.80 $ 55.35 0 month Copy Volume per 27333 1678 unknown 28451 month Cost er Co $349.86 0 0 $ 241.84 Total Cost per $450.15 $658.92 $168.75 $1326.63 month Monthly Total: WCP65, Phaser 7760 &Panafax $1277.82 The proposed solution is outlined in the below table. The Xerox 5675 would be relocated from the rear of the building to the front of the building to replace the Xerox WCP65. A Xerox 7665 would be brought in to replace the copier being moved to the front and the Xerox Phaser 7760 GX colour printer. The Xerox 7665 is capable of scanning and printing both black and white and colour copies. Xerox will also provide the Township with a new fax machine to replace the Panasonic Panafax 800. Xerox has indicated that the Township would receive the first 1500 colour prints at the cost of black and white each month and additional prints would be charged at $0.10 per print. The proposed solution offers the following benefits: • Reduced per copy cost for black and white prints • Reduced per copy cost for colour prints • Reduced number of pieces of equipment to maintain • All pieces of equipment would be under service maintenance agreement • Ability to track number of colour and black and white prints by person CORPORATE SERVICES March 18, 2009 Report No. CS 2009-011 Page 2 of 4 • Ability to control number of colour prints • Ability to scan colour at 2 locations in the building • Ability to print a mixed document containing both black and white and colour without having to hand collate • Enhanced resolution on colour prints from 1200x1200 dpi to 2400x2400 dpi • Enhanced number of colour pages per minute • Ability to print up to 13" x 19" • Ability to staple and 3 hole punch colour copies Proposed Equipment Xerox 7665 rear co ier Xerox 3635X Fax fax machine Xerox 5675 front co ier Lease er month $ 897.99 0 $1084.79 B&W Cost per copy $0.0101 $0.0229 onl out ut $0.0085 Colour Cost er co $0.10 0 0 B&W Copy Volume er month 28451 unknown 27333 Colour Copy Volume er month 1678 0 0 Total B&W Costs $ 287.36 0 $ 232.33 Total Colour costs '`'`$32.95 0 0 Total Cost er month $1218.30 Cost er co onl $1317.12 ** 1500 co ies at $0.010101=$15.15 + 178 co ies at $0.10=$17.80 Historically, the Township has entered into 36 month leases for photocopiers and fax machines. The photocopier from the rear of the building would be relocated to the front of the building and the leases extended for a period of time. The existing lease for the Xerox 5675 is a 36 month lease that was entered into in September 2007. If the Township enters into the recommended 60 month (5 year lease} for the Xerox 7665, and either replaces the Xerox 5675 upon the end of the lease, or considers a 1 year lease extension, then the Township would be looking at upgraded photocopier technology on a 2-3 year rotation. The Township currently routes incoming faxes electronically through Outlook. The proposed solution would provide the Township with an updated fax machine, which is capable of the electronic routing, at no cost per month, with only a cost per copy printed. Staff will establish protocols to minimize the number of pages printed from the fax machine in order to ensure that the fax machine is utilized in the most cost efficient manner. It is recommended that the Township enter into a 60 month (5 year) lease for the Xerox 7665 and Xerox 3635X fax machine. CORPORATE SERVICES March 18, 2009 Report No. CS 2009-011 Page 3 of 4 FINANGIA~: The estimated savings based on the Average Monthly Usage and Monthly Lease Payments are as follows: Estimated monthly savings -- $ 69.03 Estimated yearly savings -- $828.36 POLICIES/~EGIS~ATION: • Purchasing and Tendering Procedures By-law No. 2004-112 CONSULTATIONS: • Manager of Information Technology ATTACHMENTS: • None CONCLUSION: The Township computers are currently configured with Xerox settings and software and staff are familiar with the Xerox equipment, thus reducing training needs. Xerox has provided reliable and prompt service. It is therefore recommended that the provisions of the Purchasing and Tendering Procedures By-law be waived to allow the Township to enter into a 60 month (5 year) lease far the Xerox 7665 and Xerox 3635X fax machine. Respectfully submitted: ,d. Douglas Iruvin i~, Director df-Corporate ServiceslClerk C.A.O. Approval /Comments: CORPORATE SERVICES March 18, 2009 Report No. CS 2009-011 Page 4 of 4 ~ ~Ic?i~~1r~IriJ~ ~'i~ , 1't~c~rirl ~~~~~-it.a~~, E„~;~itiz~ F~tx~re Report No. Ta: Prepared By: TE52009-06 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Canterbury Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 zoos RECQMMENDATION(S): Requires Actions For Information Only It is recommended that: 1. Report #TES2009-06, Municipal Summary Report for 2008 for the Canterbury Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medante as the owner/operating authority is required to prepare an annual written report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report far 2008 for the Canterbury Drinking Water System. This report is being made available to Council far in#ormatian and confirmation that Ontario Regulation 170103, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Canterbury Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Canterbury Water System far 2008 was 100°!0. Transportation and Environmental Services March 18, 2009 Report No. TES2009-06 Page 1 of 2 FINANCIAL: ,~ POLICIES/LEGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 -Canterbury Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: C.A.O. Approval I Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-06 Page 2 of 2 ..-'•~ Tou,~~,~=fit ~i'~~~~ Pror~d Heritage, Gxnh`ng Future Canterbury Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 ~G -3 March 15, 2009 2008 Municipal Summary Report Schedule 22; Section 22-2 (2~ Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances} at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration 'Action Taken Status 1 There w~.re no non-compliances with respect to the SDWA or supporting regulations identified during this ~eportin~ period System Certificate of Approval - _ - There were no non-compliances wrth respect to the Certificate of Approval identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flaw rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source j Maximum I Volume (m3/day) i °% Monthly i % Approved I Average ~ Approved Capacity ~ {m~/day) ~ Capacity ~~ Maximum Instantaneous Flow Rate'` (~s) Wetl 1 - A proved Capacit - 104. 5 m31da 72.6 Umin Januar 10 10 5.32 5 1.12 Februar 6 6 4.46 4 1.02 March 7 7 4.81 5 1.08 A ril 6 6 4.8 5 1.05 Ma 12 11 5.55 5 1.16 June 17 16 7.97 8 1.03 Jul 18 17 7.65 7 1.50 Au ust 13 12 7.19 7 1.09 September 10 10 5.17 5 1.50 October 6 6 4.48 4 1.09 November 10 10 5.33 5 1.50 December 10 10 5.42 5 1.3 Well 2 -Approved Capacit -104. 5 m3/da {72.6 Umin) Januar 11 11 5.58 5 1.05 Februar 6 6 4.57 4 0.95 March 6 6 4.84 5 1.02 A ril 7 7 5.10 5 1.00 Ma 13 12 5.74 5 1.09 June 23 22 8.27 8 0.97 Jul 21 20 8.16 8 1.50 Au ust 15 14 7.65 7 1.11 Se tember 8 $ 5.2 5 1.5 October 8 8 4.9 5 1.13 November 9 9 5.33 5 1.50 December 13 12 5.58 5 1.24 March 15,2009 Pa e 2 of 3 2008 Municipal Summary Fiepart Note. Instantaneous Peak Flow rates include peak flows that lasted for less than 5 minutes. Flow requirements listed in the PTTW were not exceeded in 2008. ~ Detailed monthl}~ well reportsldata a~railable on request to the R~anaQer of Engineering and Environmental Ser~~iees ~. March 15,2009 Pa e 3 of 3 ~~ t 7~~lt~tr~lli~~ t~~ _ . P~~a~~d He~~itcr~e, Ecit~rr~ Future Report No. To: Prepared By: TES2009-07 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Cedarbrook Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATION{S): Requires Action For Information Onlyh J It is recommended that: Report #TES2009-07, Municipal Summary Report for 2008 for the Cedarbrook Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medonte as the owner/operating authority is required to prepare an annual written report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the Cedarbrook Drinking Water System. This report is being made available to Gauneil for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Cedarbrook Drinking Water system. The "Final Inspection Rating" issued by the Ministry of the Environment for the Cedarbrook Water System far 2008 was 100%. Transportation and Environmental Services March 18, 2009 Report No. TES2009-07 Page 1 of 2 FINANCIAL: POLICIES/LEGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 - Cedarbrook Drinking Water System CONGLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval 1 Comments: C.A.O. Approval /Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-07 Page 2 of 2 F'ro~ad Herita~*e, Extitin~ Future Cedarbrook Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 ~l~ -~ March 15, 2009 Schedule 22, Section 22-2 C2) 2008 Municipal Summary Report Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. __ _____ Act & Regulations -- __ -- There were no non-compliances with reporting period__ System Certificate of Approval .__ There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were na provincial orders issued during this reporting period. I Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flaw rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source i, Maximum Volume (m3/day) % Monthly Approved Average Capacity (m3/day) % Maximum Approved Instantaneous Capacity Flow Rate* (L/s) We111 - A proved Ca acit -104.0 m3/day 160.8 Llmin _ ~m Januar 8 8 6.52 6 2.72 Februar 8 8 6.50 6 2.75 March 8 8 6.68 6 2.75 A ril 10 10 6.43 6 2.75 Ma 15 14 7.35 7 2.85 June 11 11 7.47 7 2.74 Jul 12 12 7.97 8 2.86 Au ust 11 11 7.35 7 2.73 Se tember 10 10 7.07 7 2.70 October 13 13 7.06 7 2.83 November 9 9 6.97 7 2.71 December 9 9 7.32 7 3.12 Well2 - A proved Capacit - 104. 0 m31da '.(133.$' Umin) Januar 9 9 7.19 7 2.32 Februar 9 9 6.96 7 2.35 March 9 9 7.26 7 2.34 A ril 12 12 6.93 7 2.35 Ma 14 13 7.97 8 2.74 June 13 13 8.37 8 2.36 Jul 17 16 9.00 9 2.62 Au ust 12 11 8.16 8 2.34 Se tember 11 11 7.97 8 2.31 October 13 13 7.74 7 2.92 November 10 10 7.67 7 2.31 December 10 10 8.13 8 3.36 Duration Action Taken Status respect to the SDWA or supporting regulations identified during this March 15,2009 Pa e 2 of 3 2008 Municipal Summary Report Note: Instantaneous Peak Flaw rates include peak flows that lasted for less than 5 minutes. Flow requirements listed in the PTTW were not exceeded in 2008. Detailed monthly well reportsldata available on request to the Mana~~cr of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 R ~~t)1~~IlS~1lC~ t~~ ~°. REP'C?RT ~~"~~~+C~C~C~f.~~'~~'. I-'`~~v~t ~Ic:t~itrr,~r~, ~Li itirt~ Future Report No. To: Prepared By: TES2009-08 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Craighurst Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 200$ REGf~MIt~FitiIDATItJN(S): Requires ActionC~ Ivor Information Only It is recommended that: 1. Report #TES2009-08, Municipal Summary Report for 2008 for the Craighurst Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medonte as the ownerloperating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report gust be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the Craighurst Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Craighurst Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Craighurst Water System for 2008 was 100%. Transportation and Environmental Services March 18, 2009 Report No. TES2009-08 Page 1 of 2 FINANCIAL: PO~ICIESI~EGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 200$ - Craighurst Drinking Water System .~..___ CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval 1 Comments: C.A.O. Approval l Comments: ~` d~ Transportation and Environmental Services March 18, 2009 Report No. TES2009-08 Page 2 of 2 "` Proud Hrrimge, E:cciring L utare Craighurst Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 March 15, 2009 2008 Municipal Summary Report Schedule 22, Section 22-2 (2? Section 1 °~ List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet {non-compliances} at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. ____ __ Act & Regulations _ ___ ___ There were no non-compliances with reporting_period.__ - -- System Certificate of Approval - - -- Duration Action Taken Status - ~ --- respect to the SDWA ar supporting regulations identified during this There were na non-compliances with respect to the Certificate of Approval identified during this reporting period. ----------- Orders There were no provincial orders issued during thrs re Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. ~ Source - - Maximum % Volume Approved (m3/day) Capacity ~---- -- ' Monthly Average (m3/day) ~ -- % Daily Approved Instantaneous Capacity Flow Rate* (L/s ) We112 - A proved Capacit -.140 m3Jda { 96.8 Umin Januar 18 13 10.90 __ 8 _ _ 1.56 Februar 17 12 10.11 7 1.47 March 1$ 13 10.26 7 1.45 A ril 20 14 11.13 8 1.50 Ma 45 32 11.29 8 1.55 June 20 14 13.47 10 2.22 Jul 22 16 15.06 11 1.97 Au ust 22 16 12.65 9 1.51 Se tember 25 18 11.30 8 1.48 October 18 13 10.45 7 1.50 November 18 13 9.90 7 1.58 December 18 13 11.06 8 1.67 We113 = Ap raved Capacit = 229 m3/da {202.8 IJmin Januar 31 14 19.45 8 3.38 Februar 31 14 18.54 8 3.38 March 32 14 18.84 8 3.35 A ril 36 16 20.37 9 3.40 Ma 37 16 23.13 10 3.36 June 34 15 23.40 10 3.31 Jul 38 17 26.19 11 3.31 Au ust 38 17 22.58 10 3.29 Se tember 43 19 20.23 9 3.28 October 32 14 18.61 8 3.29 November 31 14 17.50 8 3.27 December 33 14 19.65 9 3.21 March 15,2009 Pa e 2 of 3 2003 Municipal Summary Report Section 2.0 cont'd Source Maximum Volume ~ (m3/day) ___ _- ! ______ _ __1 °~o Approved ~ Capacity _ _ _-_ _ Monthly Average (m3/day) °~o Approved Capacity Daily ~ Instantaneous Flow Rate* '~ (~!s) Well 1 - Ap roved Ca acit - 64 m3/d ___ -----___ -- -- _-_ a 45 IJmin Januar 0 0 0 0 _-- 0.58 Februar 0 0 0 0 0.66 March 1 0 0.03 0 0.66 A ril 1 0 0.07 0 0.63 Ma 7 3 0.48 0 0.65 June 1 0 0.03 0 0.66 Jul 1 0 0.03 0 0.66 Au ust 1 0 0.06 0 0.66 Se tember 0 0 0 0 0.65 October 1 0 0.03 0 0.66 November 0 0 0 0 0.66 December 1 0 0.06 0 0.66 *Note: Instantaneous Peak Flow rates include peak flows that lasted for less than 5 minutes. Flow requirements listed in the PTTW were not exceeded in 2008. Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 REP RT ~~,~'~-~''° l~a~aud Heritage, Lei irrx~~T Future Report No. To: Prepared By: TES2009-09 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Harbourwood Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report #TES2009-09, Municipal Summary Report for 2008 for the Harbourwood Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medonte as the ownerlaperating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the Harbourwood Drinking Water System. This report is being made available to Council far information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment far the Harbourwood Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment far the Harbourwood Water System for 2008 was 100°l°. Transportation and Environmental Services March 18, 2009 Report No. TES2009-09 Page 1 of 2 FINANCIAL: POLICIESILEGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 - Harbourwood Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: C.A.O. Approval /Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-09 Page 2 of 2 ~G -1~ rm~s~,;,, of~.l ~~~~.~ (~~~~ j Proud PlPritagc, Exiting Future Harbourwood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 March 15, 2009 Schedule 22; Section 22-2 (2) Section 1 2008 Municipal Summary Report r List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. -- _ _ - _ - Act & Regulations There were no non-compliances .reporting period. System Certificate of Approval ---- r Duration Action TakenStatus ' -- with respect to the SDWA ar supporting regulations identified during this _ - -- _ --- There were na non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no cral orders issued du Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source ~ Maximum r %~ Monthly Volume Approved Average (m3/day) Capacity (m3/day) _ _ % Approved Capacity Daily Instantaneous Flow Rate' (Us) ~ We112 -Approved -- -- -- Ca acit - 921 m3ida { 940.8 Llmin) Januar 8 1 0.61 0 15.68 Februar 6 0 0.75 0 15.68 March 6 0 0.90 0 15.68 A ril 7 1 0.73 0 15.68 Ma 5 0 0.61 0 15.68 June 129 14 92.60 10 15.68 J u ( 205 22 110. $7 12 15.44 Au ust 182 20 101.87 11 15.43 Se tember 132 14 ~ 94.37 10 15.34 October 121 13 $4.87 9 15.35 November 119 13 62.47 7 15.37 December 7 0 0.87 0 15.68 Well 3 -Approved Capacit - 921 m3lda (940.8 Umin) Januar 115 12 82.03 9 15.68 Februar 114 12 81.14 9 15.68 March 115 12 78.26 8 15.68 A ril 124 13 89.90 10 15.68 Ma 157 17 97.13 10 15.68 June 112 12 6.37 1 15.68 Jul 6 1 0.65 0 15.68 Au ust 3 0 0.39 0 15.68 Se tember 7 0 1.00 0 15.68 October 11 2 0.74 0 15.68 November 112 12 18.80 2 15.68 December 135 15 88.00 10 15.68 this reportina oeriad. March 15,2009 Pa e 2 of 3 2008 Municipal Summary Report Section 2.0 cont'd Note: Instantaneous Peak Flow rates include peak flows that lasted for less than 5 minutes. Flow requirements listed in the PTTW were not exceeded in 200$. Detailed monthly well reportstdata available on request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 r REP RT ~~~.~ f,;~~.~C O I'rc~u~ I1<~r~it~z~e, Ex~iti~x .Future Report No. To: Prepared By: TES2009-10 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Horseshoe Highlands Drinking Roll #: Water System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATION(S): Requires Action For Information Only~~ i It is recommended that: 1. Report #TES2009-10, Municipal Summary Report for 2008 for the Horseshoe Highlands Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medonte as the owner/operating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report m~:~st be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the Horseshae Highlands Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170103, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any nan-compliance issues identified during the annual inspection by the Ministry of the Environment for the Horseshae Highlands Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Horseshoe Highlands Water System for 2008 was 100%. Transportation and Environmental Services March 18, 2009 Report No. TES2009-10 Page 1 of 2 FINANCIAL: P4LICIESl~EGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 -Horseshoe Highlands Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: cU~ C.A.D. Approval /Comments: Transportation and Environmental Services March 18, 2009 Report Na. TES2009-10 Page 2 of 2 ~~ - `~ -:. (~~~~~~'~1~~zt.~ Proud Hrrifggc, E.zciting I-uu~re Horseshoe Highlands Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 March 15, 2009 2008 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 ~ _ ~ ._ List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances} at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations ~ Duration _ _- _ _ _ __ There were no non-compliances with respect to the reportingperiod. System Certificate of Approval Action Taken SDWA ar supporting regulations identified during this There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no __ - orders issued dunnq this Section 2 iod. In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flaw rates. Source Maximum Volume (m3/day) % Approved I Capacity Monthly % Daily Average Approved Instantaneous (m3/day) ~ Capacity Flow Rate' Weil 1 -Approved Ca acit - 3371 m3Jda { 2341.0 LJmin Januar 441 13 297.97 9 _ _ 37,30 Februar 487 14 313.68 9 37.40 March 434 13 312.42 9 37.3$ A ril 498 15 312.93 9 37.85 Ma 5$8 17 441.7 13 37.62 June 811 24 582.67 17 37.26 Jul 924 27 673.23 20 37.51 Au ust 1015 30 707.48 21 37.91 Se tember 1103 32 681.00 20 37.25 October 566 17 401.39 12 37.47 November 371 11 288.93 9 37.24 December 493 15 339.58 10 37.30 We112 -`Standb Well=Approved Ca pacit = 527A4 m3Jda {336A tJmin Januar NA NA NA Februar NA NA NA March NA NA NA Aril NA NA NA Ma NA NA NA June NA NA NA Jul NA NA NA Au ust NA NA NA Se tember NA NA NA October NA NA NA November NA NA NA December NA NA NA March 15,2009 Pa e 2 of 3 2008 Municipal summary Report Section 2.0 cant'd ~Nc~te: Instantaneous Peak Flaw rates include peak flows that lasted for less than 5 minutes. Flow requirements listed in the PTTt~ were not exceeded in 20©8. Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 ~,~ Q © Q ~(?It'11 ~~11~) (~~ I-'rvr~d I-~`~~~~it~a~c, L~iitirz~s ~`uturc Report No. To: Prepared By: TES2009-11 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Maplewood Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATION{S): Requires Action For Information Only It is recommended that: Report #TES2009-11, Municipal Summary Report for 2008 for the Maplewood Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170!03 the Township of Oro-Medonte as the ownerloperating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the Maplewood Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Maplewood Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Maplewood Water System far 2008 was 100%. Transportation and Environmental Services March 18, 2009 Report No. TES2009-11 Page 1 of 2 FINANCIAL-: POLICIES/LEGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 -Maplewood Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: C.A.O. Approval !Comments: ~` Transportation and Environmental Services March 18, 2009 Report No. TES2009-11 Page 2 of 2 --.- r°lY~~ii1 ~/2t,~ !'raud tlrrifgee, Extitin~ future Maplewood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 C`j .~ March 15, 2009 Schedule 22; Section 22-2.(21 Section 1 2008 Municipal Summary Report List Requirements of the Aet, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations 'I Duration ~ Action Taken ~ Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. __ _ _ System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. __ Orders There were no provincial orders issued durino this re Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source Maximum Volume (m3/day) % Approved Capacity Monthly Average ~ (m3/day) % Approved Capacity Daily Instantaneous Flow Rate* Well 1 - Ap roved Capacit -163.65 m3lda (.114 L/min Januar 40 24 27.03 17 0.90 Februar 41 25 2$.54 17 0.90 March 41 25 27.55 17 0.90 A ril 45 27 30.33 19 0.96 Ma 55 34 36.10 22 1.04 June 52 32 35.97 22 0.89 Jul 52 32 35.74 22 0.88 Au ust 50 31 38.13 23 0.88 Se tember 61 37 33.00 20 0.89 October 41 25 31.23 19 0.88 November 49 30 31.83 19 0.85 December 50 31 31.68 19 0.85 *Note: Instantaneous Peak Flow rates include peak flaws that lasted for less than 5 minutes. Flow requirements listed in the PTTW were not exceeded in 200$. Detailed monthly well reports/data available on request to the Manager of Engineering and Environmental Services. March 15,2009 Pa e 2 of 2 `I~~~a~ir~lti~ ~~f° l~"EP~?FI4T ~'~~s~r~d Hetrita~~, ~.~~:iriri~= ~`uture Report No. To: Prepared By: TES2009-12 Gommittee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Medonte Hills Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATION(S): Requires Action~~ Far Information Only I It is recommended that: 1. Report #TES2009-12, Municipal Summary Report for 2008 for the Medonte Hills Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170103 the Township of Oro-Medonte as the owner/operating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANA<_YSIS: Attached is the Municipal Summary Report for 2008 for the Medonte Hills Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170103, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Medonte Hills Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Medonte Hills Water System for 2008 was 100°!°. Transportation and Environmental Services March 18, 2009 Report No. TES2009-12 Page 1 of 2 FINANCIAL: POLICIES/LEGISLATION: CONSULTATION5: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 - Medonte Hills Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: a~ C.A.O. Approval t Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-12 Page 2 of 2 ~~ -~ ~ Proud 1-Irrfta,~e, Ex<iriag Fature Medonte Hills Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 March 15, 2009 2008 Municipal Summary Report Schedule 22; Section 22-2 (2) e Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status - - - - - There were no non-compliances with respect to the SDWA or supporting regulations identified during this re artinq eriod. _ __ System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no vincial orders issued during this reportin Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the fallowing tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source ~Maximum % Monthly ~ % Daily Volume Approved Average Approved Instantaneous (m3/day) Capacity (m3/day) Capacity Flow Rate* ~ L_ (~/s) -- Well 1 - A roved Capacit - 327 m3/da { 227 Umn) Januar 37 11 31.71 10 2.81 Februar 73 22 35.50 11 2.60 March 37 11 31.94 10 2.59 A ril 40 12 32.03 10 2.71 Ma 47 14 36.35 11 2.67 June 46 14 38.57 12 2.65 Jul 60 18 38.03 12 2.55 Au ust 53 16 41.00 13 2.55 Se tember 94 29 36.50 11 2.59 October 37 11 31.19 10 2.61 November 38 11 29.60 9 2.53 December 37 11 31.00 9 2.52 We112 - Ap roved Capacit - 393 m3/da {273 L/min Januar 41 10 34.06 9 2.65 Februar 45 11 29.96 8 2.42 March 43 11 34.32 9 2.44 A ril 44 11 33.90 9 2.42 Ma 61 16 40.45 10 2.56 June 72 18 43.47 11 2.50 Jul 80 20 44.19 11 2.42 Au ust 70 18 48.61 12 2.42 Se tember 56 14 38.50 10 2.43 October 44 11 34.10 9 2.43 November 40 10 32.10 8 2.45 December 43 11 34.68 9 2.42 March 15,2009 Pa e 2 of 3 2008 Municipal Summary Report Section 2.0 cont'd xNote: Instantaneous Peak Flow rates include peak flows that lasted for less than 5 minutes. Flow requirements listed in the PTTW were not exceeded in 2008. Detailed monthly weIl reportsldata available an request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 ~1~ur~1r~1~r~~ ~~/~,~ FiEPC~RT 1'1~c~rrrf l~~rifa~c', Eiciti~t Fu~~€r~e Report No. To: Prepared By: TES2009-13 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Robincrest Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 2008 RECC7MMENDATICIN{S}: Requires ActionC~ For Information Only It is recommended that: 1. Report #TES2009-13, Municipal Summary Report for 2008 for the Robincrest Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medonte as the owner/operating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 far the Robincrest Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Robincrest Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Robincrest Water System for 2008 was 100%. Transportation and Environmental Services March 18, 2009 Report No. TES2009-13 Page 1 of 2 FINANCIAL: POLICIES/LEGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 - Robincrest Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: C.A.O. Approval /Comments: d~ Transportation and Environmental Services March 18, 2009 Report No. TES2009-13 Page 2 of 2 ~G °-~~ -.~,;. ~~Y~/' f ~'~~~?,t~'~ Prnud E-Irrituec, Exciting Future Robincrest Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 March 15, 2009 Schedule 22; Section 22-2 (2~ 2008 Municipal Summary Report Section 1 m~ List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. - -_ -- _ Act & Regulations ---_--- - There were no non-compliances r~artin~ period. '! System Certificate of Approval Duration ~ Action Taken with respect to the SDWA or supporting regulations identified during this - __ _ -- -- There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders There were no provincial orders issued during this reportin Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source ~~ Maximum Volume (m3/day) ~ % ~ Monthly ~ % Approved ~ Average Approved Capacity ~ (m3/day) ~ Capacity Daily Instantaneous Flow Rate' (L/s) Well '1 -Approved Capacit - 576 m31da {400 Umin Januar 122 21 109.13 19 10.03 Februar 197 34 111.32 19 15.5 March 139 24 93.42 16 10.14 A ril 165 29 97.89 17 10.04 Ma 133 23 103.06 18 10.13 June 166 29 118.44 21 9.98 Jul Au ust Se tember October November December Well 2 = Approved Ca acit - 842.4 m31da {585 IJmin Januar Februar March A ril 121 14 105.58 13 10.16 Ma June 197 23 116.00 14 10.23 Jul 205 24 128.06 15 10.24 Au ust 473 56 190.39 23 10.24 Se tember 192 23 116.13 14 14.8$ October 189 22 110.03 13 10.24 November 176 21 99.13 12 10.22 December 186 22 107.52 13 10.21 March 15,2009 Pa e 2 of 3 2008 Municipal Summary Report Section 2.0 cont'd Note: Instantaneous Peak Flaw rates include peak fl©ws that lasted for less than S minutes. Flow requirements listed in the PTTW were not exceeded in 2008. I~3etailed monthly well reportsldata available on request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 l~~ir~rr~lrit~ t~~ ,, ~~~~..~--~c../~/C''#~ F~'EPC?RT P1~t~~rcf ~~rit~~~e, £~~citifr~ Future Report No. To: Prepared By: TES2009-14 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Shanty Bay Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATION(S): Requires Action For Information Only~l It is recommended that: 1. Report #TES2009-14, Municipal Summary Report for 2008 for the Shanty Bay Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medonte as the ownerloperating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the Shanty Bay Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170103, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment far the Shanty Bay Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Shanty Bay Water System for 2008 was 100%. Transportation and Environmental Services March 18, 2009 Report No. TES2009-14 Page 1 of 2 FINANCIAL: POLICIESlLEGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 -Shanty Bay Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval I Comments: c~ C.A.O. Approval /Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-14 Page 2 of 2 --; -' (S~~~.k%~"f ~~~~lte~ Proud Flrritngr, Exciting Fun~re Shanty Bay Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 e~ -~~ March 15, 2009 Schedule 22; Section 22-2 (2) 2008 Municipal Summary Report Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances} at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration I Action Taken There were r~o non-compliances with _reporting period. _ __ System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during this reporting period. Orders respect to the SDWA or supporting regulations identified during this __ ___- __ There were no provincial orders issued during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. --_-o--- - Monthly- % y Source Maximum /° Dail Volume Approved Average Approved Instantaneous (m3/day) Capacity (m3/day) Capacity Flow Rate* Well 1 -Approved Capacit - 345 m3/da (396 Llmin Januar 88 29 62.94 21 6.31 Februar 97 32 62.57 21 6.30 March 86 28 60.45 20 6.42 A ril 154 50 66.73 22 7.08 Ma 163 53 91.84 30 6.61 June 142 47 40.90 13 6.98 Jul 59 19 2.97 1 6.31 Au ust 3 1 0.87 0.3 6.28 Se tember 8 3 0.63 0.2 6.75 October 5 2 0.94 0.3 7.32 November 125 41 58.30 19 6.78 December 88 29 65.29 21 6.67 Well 2 -Approved Capacit - 305 m31da (430 Llmin) Januar 70 23 49.61 16 4.90 Februar 76 25 49.36 16 4.90 March 65 21 46.42 15 4.92 A ril 118 39 50.97 17 4.96 Ma 126 41 70.71 23 4.97 June 109 36 34.27 11 5.13 Jul 129 42 58.68 19 4.84 Au ust 83 27 52.84 17 4.83 Se tember 108 35 45.50 15 4.81 October 44 14 31.39 10 4.86 November 93 30 46.63 15 4.87 December 65 21 48.58 16 4.86 March 15,2009 Pa e 2 of 3 2008 Municipal Summary Report ~° Section 2.Q eont'd - - --- __ Source ` ~ Maximum ~ Volume (m3/day) % Approved Capacity Monthly 'i % ~ Average Approved (m3/day) Capacity Daily Instantaneous Flow Rate* (Us) Well 3 -Approved Januar Capacity- 610 m3tda {875 Umin '_, 5 1 0.45 0 13.22 Februar 6 1 0.75 0.1 13.46 March 6 1 0.87 0.1 13.60 A ril 113 19 9.23 1.5 13.84 Ma 7 11 0.71 0.1 13.46 June 209 34 102.23 17 13.82 Jul 358 59 163.74 27 13.73 Ru ust 233 38 147.87 24 13.61 Se tember 301 49 127.20 21 13.78 October 121 20 87.97 14 13.65 RJovember 102 17 13.40 2 13.66 December 5 1 0.68 0.1 13.42 *Nate: Instantaneous Peak Flow rates include peak flows that lasted for less than 5 minutes. Flow requirements listed in the PTTW were not exceeded in 2008. Detailed monthly well reFortsldata available on request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 i~Ii~i~~rt~lri~? c?~ ,~" REPC?RT T't-c~rrd ~ frrtr7~e, F,z-citirr~T Future Report No. To: Prepared By: TES2009-15 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Sugarbush Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 zoos RECOMMENDATION(Sj: Requires Action~~ For Information Only~1 It is recommended that: 1. Report #TES2009-15, Municipal Summary Report for 2008 for the Sugarbush Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03 the Township of Oro-Medonte as the owner/operating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Council and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report far 2008 far the Sugarbush Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170103, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Sugarbush Drinking Water System. The "Final Inspection Rating" issued by the Ministry of the Environment for the Sugarbush Water System for 2007 was 100%. The 2008 inspection report from the MOE has not yet been received. Transportation and Environmental Services March 18, 2009 Report No. TE52009-15 Page 1 of 2 FINANCIAL: PO~ICIESIt_EGISI.ATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 - Sugarbush Drinking Water System CONCLUSION: Respectfully submitted: j Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: a~ C.A.O. Approval !Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-15 Page 2 of 2 Prnud t-Irritugc, Exciting Future Sugarbush Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 ~~ ~~ March 15, 2009 Schedule 22, Section 22-2 (2) 2008 Municipal Summary Report Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. .- _ _ _ T ;Act & Regulations Duration 'Action Taken Status ~ ~_ There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. _ - ~- - - 'I System Certificate of Approval There were no non-compiiances with respect to the Certificate of Approval identified during this reporting period. Orders There were no c~rovincial orders issued donna this reoortina oeriod. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source Maximum Volume (m3/day) % Approved Capacity ~ Monthly Average (m3/day) % Approved Capacity ~ Daily Instantaneous Flow Rate* (L/s) _ ____ _ _______ Well 1- A roved Capacit - 851 m3/da (591 Umin) Januar 60 7 45.58 5 5.02 Februar 62 7 50.32 6 5.31 March 64 8 49.84 6 5.26 A ril 175 20 54.40 6 7.1$ Ma 70 8 53.58 6 5.09 June 81 10 56.55 7 5.14 Jul 0 0 0 0 0 Au ust 74 9 62.44 7 8.14 Se tember 110 13 49.67 6 8.24 October 67 8 49.52 6 6.07 November 56 7 41.83 5 8.96 December 52 6 44.23 5 8.27 Well 2 - A roved Capacit-1635.8 m31da 1136 Umn _ Januar 230 14 178.65 _ 11 18.42 Februar 239 15 194.82 12 18.27 March 248 15 193.13 12 18.42 A ril 254 16 1$2.03 11 18.57 Ma 268 16 206 13 18.35 June 336 21 244.30 15 18.58 Jul 385 24 287.71 18 18.66 Au ust 312 19 256.16 16 18.68 Se tember 420 26 253.03 15 18.50 October 260 26 192.10 12 18.51 November 193 23 159.43 10 18.47 December 200 23 171.19 10 18.55 March 15,2009 Pa e 2 of 3 2008 Municipal Summary Report Section 2.U cont'd ~~ Note. Instantaneous Peak. Flaw rates include peak flows that lasted for less than S minutes. Flaw requirements listed in the PTTW were not exceeded in 2008. Detailed monthly well reportsldata available on request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 `I~ir~rts~~%p c~ ~~~J~ REPfJRT Praz~d Het~it~~e, Z.1'i i t i rz~T Futx~re Report No. To: Prepared By: TES2009-16 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Warminster Drinking Water Roll #: System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATIt~N(S): Requires ActionC~ For Information Gnlyn It is recommended that: 1. Report #TES2009-16, Municipal Summary Report for 2008 for the Warminster Drinking Water System, be received. BACKGRQUND: As per Schedule 22 of Ontario Regulation 170103 the Township of Oro-Medonte as the owner/operating authority is required to prepare an annual written Repart detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Cauncil and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the Warminster Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment for the Warminster Drinking Water System. The owner was not in compliance with the conditions associated with rated capacity conditions of the Permit to Take Water. In March 2007, the Township applied for an amendment to the Permit to Take Water for this system. The amendment was granted Transportation and Environmental Services March 18, 2009 Report No. TES2009-16 Page 1 of 2 for the addition of a second well. There was an administrative error on the part of the Ministry and the amended PTTW showed a decreased flow rate for the existing well. Township staff did not notice the change at the time the new PTTW was issued. During the 2008 inspection, Township staff when compiling reports caught the error and immediately reported it to the MC?E. As a result, the Ministry issued anon-compliance with the required action calling for the Township to contact the Technical Support branch of the MtJE and get the PTTW amended. No Provincial Officer Report or Order was issued. As a result of the non-compliance, the "Final Inspection Rating" issued by the Ministry of the Environment for the Warminster Water System for 2008 was 96.92%. FINANCIAL: POLICIES/LEGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 -Warminster Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval / C©rnments: G.A.O. Approval 1 Comments: Transportation and Environmental Services Report No. TES2009-16 rch 18, 2009 Page 2 of 2 ~G -5a __..~ ~iY~~~~~c %nt, PmuJ Herifa~e, Exritin~ future Warminster Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 March 15, 2009 Schedule 22; Section 22-2 (2) Section 1 2008 Municipal Summary Report List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations ~ Duration ~~ i Action Taken ' Status ~ _ SDWA Ontario Regulation 170/03 10 months Error appears to be an administrative Pending Part V - Multiple Permit to Take error on the part of the Ministry. The MOE exceedances of the Instantaneous Township has requested an approval flow rate. __ amendment for the PTTW. System Certificate of Approval There were no non-compliances with respect to the Certificate of Approval identified during thi s reporting period. ---- -- Orders - -- - There were na provincial orders issued during this reporting period. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. Source Maximum % Volume Approved (m3/day) Capacity Monthly Average (m3/day) % Approved Capacity Daily Instantaneous Flow Rate'` L/s Well 1 - A roved Ca acit -889.9 m3lda (684 Llmin Januar 261 ' 29 200.1 22 19.17 Februar 381 43 217.04 24 18.27 March 265 30 221.35 25 18.42 A ril 267 30 222.27 25 18.57 Ma 282 32 204.90 23 18.35 June 270 30 217.90 24 18.58 Jul 314 35 233.90 26 18.66 Au ust 273 31 217.90 24 18.68 Se tember 244 27 189.17 21 18.71 October 251 2$ 191.06 21 18.51 November 251 28 186.80 21 18.47 December 268 30 188.00 21 18.55 *Note: Instantaneous Peak Flow rates listed all lasted for less than 5 minutes. Instantaneous peak flow rate for PTTW was ll .4 Lls. Flow exceeded PTTW every day after March 7`'' -the date the amended PTTW was issued - by 1-2 L/s. Detailed monthly well reportsldata available on request to the Manager of Engineering and Environmental Services. March 15,2009 Pa e 2 of 2 ~~>rr°ns11r~? n~ ,~~" RE'PC~RT Pra~~J Her~it~l~c, ~':~~cititr,~ Fr~ture Report No. To: Prepared By: TES2009-17 Committee of the Whole Lisa McNiven Meeting Date: Subject: Motion # March 18, 2009 Municipal Summary Report Lake Simcoe Regional Airport Roll #: {LSRA) Drinking Water System R.M.S. File #: January 1 to December 31 2008 RECOMMENDATION{S): Requires Action For Information taraly~ It is recommended that: 1. Report #TES2009-17, Municipal Summary Report for 2008 for the LSRA Drinking Water System, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170103 the Township of Oro-Medonte as the owner/operating authority is required to prepare an annual written Report detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of Approval. The Municipal Summary Report must be completed by March 31, 2009, given to members of Gouncil and made available to any member of the public without charge. ANALYSIS: Attached is the Municipal Summary Report for 2008 for the LSRA Drinking Water System. This report is being made available to Council for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro-Medonte. The report highlights any non-compliance issues identified during the annual inspection by the Ministry of the Environment of the LSRA Drinking Water System. No inspection of the LSRA water system was conducted by MOE in 2008. Transportation and Environmental Services March 18, 2009 Report No. TES2009.17 Page 1 of 2 FINANCIAL: POLIGIESII_EGISLATION: CONSULTATIONS: Environmental Services Foreman ATTACHMENTS: Municipal Summary Report for 2008 - LSRR Drinking Water System CONCLUSION: Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services -- SMT Approval 1 Comments: C.A.O. Approval 1 Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-17 Page 2 of 2 /(~ -~.r. 1~'roud Heri~o~e, Exciting future ~G -~~ Lake Simcoe Regional Airport Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1 to December 31, 2008 March 15, 2009 Schedule 22; Section 22-2 (~1 Section 1 2008 Municipal Summary Report List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet {non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. __ Act & Regulations Status -- _ _ __ _ - LSRA was not inspected in 2008 by the Ministry of Environment. System Certificate of Approval LSRA was not inspected in 2008 by the Ministry of Environment. Orders There were no Duration Action Taken incial orders issued durino this rtin Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rates. T- -- Source Maximum % j Monthly Volume ~ Approved I Average (m3/day) Capacity ~ (m3/day) i % Approved Capacity j Maximum Instantaneous Flow Rate' Us ~ ----~-- Weil 2 - Ap roved Capacit - 36 m31da 452.4 Umin Januar 20 56 4.26 12 7.77 Februar 25 70 7.89 22 7.74 March 7 20 2.68 7 7.67 A ril 16 44 5.33 15 7.81 Ma 14 39 4.61 13 7.64 June 9 25 3.07 9 7.63 Jul 19 53 3.00 8 7.70 Au ust 10 28 3.48 10 7.60 Se tember 25 70 4.03 11 7.61 October 4 11 1.90 5 7.55 November 8 _ 22 3.33 9 7.58 December 13 36 2.90 8 7.58 Well 3 - A roved Ca act -36 m31da 1 t9.4 t/min Januar 6 17 1.19 3 1.42 Februar 7 19 2.32 6 1.43 March 2 6 0.77 2 1.44 A ril 1 3 0.30 1 1.43 Ma 6 17 1.48 4 1.44 June 2 6 0.87 2 1.43 Jul 6 17 1.06 3 1.43 Au ust 3 8 0.87 2 1.43 Se tember 8 2 1.03 3 1.43 October 1 3 0.42 1 1.43 November 2 6 0.87 2 1.43 December 4 11 0.61 2 1.43 March 15,2009 Pa e 2 of 3 2008 Municipal Summary Report *Note: blstantaneous Peak Flow rates include peak flaws that lasted for less thin 5 minutes. Flow requirements listed in the PTTW were not eRCeeded in 2008. Detailed monthly well reportsldata available on request to the Manager of Engineering and Environmental Services March 15,2009 Pa e 3 of 3 ~Dil~'tl}<tt~~~? cif r j - ~ REPC?RT T~r~~~d Het~tc~~e, L-`.xcitzxr~~ F`ut~~ Report No. TES2009-18 To: Committee of the Whole Prepared By: Lisa McNiven Meeting Date: March 18 2009 Subject: Municipal Drinking Water Motion # , Licensing Program Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only ' It is recommended that: 1. That Council receives and adopts this report; 2. That Council endorse the Quality Management System (QMS) Policy; 3. That Council endorse and commit to the implementation and continual improvement of a Quality Management System for Township of Oro-Medonte Drinking Water Systems; 4. That the Chief Administrative Officer be designated as the Owner Representative for each water system's operational plan; 5. That the Director of Transportation & Environmental Services and Manager of Engineering & Environmental Services be designated as Top Management and the Environmental Services Foreman as QMS Representative; 6. That the Mayor and Clerk be authorized to execute all documentation related to this matter; and 7. That the clerk be authorized to create the necessary By-law for Council's consideration. BACKGROUND: As a result of the Walkerton Inquiry and as part of Justice O'Connor's recommendations, the Ministry of the Environment has put in place a new Municipal Drinking Water Licensing Program, O.Reg 188/07. The Licensing program sets out new responsibilities for Owners of Municipal Drinking Water Systems and impacts all owners and operators of the water systems. Following Justice O'Connor's recommendations the Licensing program includes the implementation of a Drinking Water Quality Management Standard (DWQMS). The key components of the Municipal Drinking Water Licensing Program include the following: 1. A Permit to Take Water for all water taking; 2. Financial Plans for each water system approved by Municipal Council; 3. A Drinking Water Works Permit (DWWP) for each water system; Transportation and Environmental Services March 18, 2009 Report No. TES2009-18 Page 1 of 4 4. An Operational Plan for each water system that meets the Drinking Water Quality Standard and is approved by the MOE Director; 5. Accreditation of the Operating Authority by an MOE selected third party auditor; 6. Issuance of a Municipal Drinking Water licence by the MOE Director. For the Township of Oro-Medonte the prescribed date (O.Reg. 188107} by which it is required to submit an operational plan and applications for a licence and a DWWP is August 1, 2009. The Township is required to obtain a licence for each of its eleven (11) drinking water systems which includes the completion of all six (6) components of the program. ANALYSIS: Quality Management Systems (QMS) have existed in private industry for decades and are a process for ensuring that an organization is consistently meeting quality standards for its products. The QMS will provide consistency for the management of the water systems, support the production of safe drinking water, ensure standardized procedures reducing errors due to interpretation, improve teamwork and communications and facilitate consumer confidence in the dr'snk'sng water supply. The operational plan documents the QMS. As initial steps in the implementation of this program, the owner must endorse the QMS policy and endorse and commit to the implementation and continual improvement of the QMS for the Township Drinking Water Systems. A copy of the policy and endorsement statement has been attached. Changes made throughout the year to the operational plan must be approved and signed off on by the owner. In order to streamline the process it is recommended that an owner representative be identified in the plan. Many changes to the operational plans that occur during the year will be minor, of a technical nature or otherwise inappropriate for review and debate by Council members. Such changes are part of the day to day operations of the drinking water systems. Changes to the drinking water systems that currently require Council approval will continue to receive approval through the existing decision making process. The owner representative would only report a summary of the changes to the QMS and operational plans at a level of detail that is appropriate for Council. It is recommended that the CAO be designated as the owner representative for the QMS. The owner must appoint and authorize a QMS representative and appoint Top Management fog the purposes of the QMS. The definitions of each are below: QMS Representative - is a person who shall • Administer the QMS by ensuring that processes and procedures needed for the QMS are established and maintained; • Report to Top Management on the performance of the QMS and any need for improvement; • Ensure that current versions of documents required by the QMS are being used at all times; • Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system; and • Promote awareness of the QMS throughout the Operating Authority. Transportation and Environmental Services March 18, 2009 Report No. TES2009-18 Page 2 of 4 Top Management - is a person, persons ar a group of people at the highest management level within an operating authority that makes decisions about the OMS and makes recommendations to the owner about the subject system or subject systems. It is recommended that the Environmental Services Foreman be appointed and authorized as the OMS Representative and that the Director of Transportation and Environmental Services and the Manager of Engineering and Environmental Services be appointed as Top Management. In order to continue as the operating authority for the Township water systems, the municipality must have the OMS in place, apply for the new PTTW, apply for the Municipal Drinking Water Licence and pass the third party audit. The Director of the Ministry of the Environment will then issue a Municipal Drinking Water License to the Township with a condition that financial plans for each water system are in place by July 2010. The operational plans for each system will be presented to Council under a separate report. FINANCIAL: The costs associated with the licensing program include staff time, consultant fees, application fees and third party audit fees. It is estimated that the staff time required for the implementation and running of the OMS equates to 16 weeks for one full time staff member. This time includes internal audits, operation plan updates, staff training, policy and procedure review, management meetings and third party audits. A consultant familiar with ISO audits has been hired to conduct one internal audit with staff on the Sugarbush Water System. The cost of this internal audit will be $3000. Staff are required to internally audit each system prior to applying for the Municipal Drinking Water Licence. By hiring a consultant to conduct the first internal audit, staff will receive training an how to conduct internal audits by shadowing the auditor. The consultant will also provide valuable input as to the appropriateness and completeness of the operational plans prior to applying far the Municipal Drinking Water License which will help to ensure that the Township will pass the 3rd party audit conducted by the MOE. The cost for the third party audits has not yet been determined by the MOE. The early estimates are $4004 - $5000 per system. No additional fees for the application for the first Municipal Drinking Water Licences have been prescribed by the MOE. Subsequent renewals of Municipal Drinking Water Licences will require submission of fees. POLICIES/LEGISLATION: Safe Drinking Water Act O. Reg. 170f03 -Drinking Water Systems, as amended O. Reg. 188f07 -Licensing of Municipal Drinking Water Systems, as amended Director's Directions Minimum Requirements for Operational Plans, July 2007 Accreditation Protocol: Operating Authorities -Municipal Drinking Water Systems, July 2007 Procedure for Disinfection of Drinking Water in Ontario, June 2006 Transportation and Environmental Services March 18, 2009 Report No. TES2009-18 Page 3 of 4 Implementing Quality Management - A Guide for Ontario's Drinking Water Systems July 2007 CONSULTATIONS: Ministry of Environment Environmental Services Foreman ATTACHMENTS: QMS Policy Council Endorsement and Commitment Statement CONCLUSION: Staff are working toward full implementation of the QMS and completion of the applications required for the August 2009 deadline. Other responsibilities of staff involved with the QMS implementation may not be completed due to lack of staff resources. Internal audits will begin for each system the first week of April. Council members and Senior Staff will be required to attend interviews with auditors to confirm that they are aware of their responsibilities under the QMS. Respectfully submitted: _' ~- Lisa McNiven Manager of Engineering and Environmental Services SMT Approval /Comments: C.A.O. Approval /Comments: Transportation and Environmental Services March 18, 2009 Report No. TES2009-18 Page 4 of 4 Quality Management System Policy The Township of Oro-Medonte is committed to managing the treatment and supply of clean, safe drinking water to all of its customers and commits to consistently meeting all applicable legislative and regulatory requirements and customer needs. To achieve these goals, the Township of Oro-Medonte commits to: y Managing water quality~from source to property line; r Regular monitoring and testing of water to meet current regulatory requirements; - Providing consistent and relevant training to operators to meet or exceed current training requirements; Investing capital monies to provide upgrades and rehabilitations to treatment and distribution systems; ~ Continuing to establish and upgrade current practices, policies and QMS; - Providing Annual Reports, as per Ministry of the Environment requirements, to all customers upon request, in hard copy and on the Township website. These reports provide the customer with an annual overview of the Township Water Supply System. The Township of Ora-Medonte will establish and maintain a Drinking Water Quality Management System (QMS} that will be regularly reviewed, improved and upgraded by management and employees involved in the supply of drinking water. The Operational Plan for this Quality Management System will be readily available, in hard copy, at the Manager of Engineering and Environmental Services office or it can be accessed on the Township of Oro- Medonte website (www.oro-medonte.ca) The Drinking Water Quality Management System will be implemented by the Township to effectively minimize and manage any potential risks to drinking water quality and safety. Mayor {Owner} Manager of Engineering and Environmental Services C.A.O. (Owner Representative) Environmental Services Foreman (QMS Representative} Director of Transportation and Environmental Services CGrnmitments and Endorsement This Operational Plan has been reviewed and approved by the Township of Oro-Medonte Council, Senior Management, Middle Management, and Operational Staff. An annual review by the Manager of Engineering and Environmental Services and QMS Representative will keep the document up-to-date and promote continual improvement. All recommended changes would be approved by Council resolution. Endorsed by: Mayor (Owner} Manager of Engineering and Environmental Services C.A.O. (Owner Representative) Environmental Services Foreman {QMS Representative) Director of Transportation and Environmental Services .~-~s~ ~ ~ :.: -; _ ~~u-Y-~i ~~.,~~~. ~,~. ~, ,~~ ~ Safe Drinking Water and Standard of Care A backgrounder for municipal officials on the Safe Drinking Water Act, 2002 and Section 19, Statutory Standard of Care Safe drinking water is essential to public health. Accordingly, the people of Ontario expect that the quality of the water that comes from their taps is safe for human consumption. As part of Ontario's commitment to safeguard drinking water, the Ontario government recently enacted section 19 of the Safe Drinking Water Act, 200,2 (SDWA). Section 19 sets out the legal responsibilities and duties of persons who oversee municipal drinking water systems. As a municipal official or a corporate officer, it is important that you understand these legal duties and responsibilities, commonly described as statutory Standard of Care. Safe Drinki~zg ~~rater Act, 2002 The SDWA is part of a comprehensive legislative framework established by the Ontario government to protect the safety and quality of Ontario's drinking water. This framework has been enacted to safeguard water quality from the raw water source through to treatment and distribution. The SDWA regulates the treatment and distribution of drinking water. The primary purpose of the SDWA is to provide for the protection of human health and the prevention of drinking water hazards through the control and regulation of drinking water systems and the testing of drinking water. This fact sheet provides basic information about the purpose and application of section 19 and is intended to help you better understand your duties and responsibilities. To fully understand your legal obligations under section 19, it is recommended you seek legal advice. Remember, this fact sheet is only a summary To be clear abouC your specific legal requirements, you must refer to the Safe D~-anking Water Act, k002. You can access the SDWA at www elaws xov on c~ or by calling our Public Information Centre at 1-800-565-4923. Regulations under the SDWA stipulate the detailed requirements for drinking water systems, testing services, quality standards, certification of drinking water system operators and drinking water quality analysts, as well as compliance and enforcement. ® Printed on recycled paper p1BS 6346e ~'['t'1 31;~I1 ~ ~~, :^ i 2IQ ilL:ft3'1 ~i ~ill~#;tt'd O~~ ~~ktI'f' Section I9 of the ~ l X11':1 ~sas proclaimed in Ma~~ 2007 and will come int« f~n~c~~ ~,n January I, 2013, This section requires that, tho~c who are in .~ h~~~itii~u of ovf~isight of munirir,<il drinking ~~a~ ~~r s}~,~(cu~s apply :~ ,~tah~tory sttnulard of care to t lu~i~ u~~cr,~ight aeti~itics. Specifically, 5c<wti+~n 19 applies to the owner of the system: • where the system is owned by a corporation that is not a municipahty - every officer and director of that corporation • where the system is awned by a munici~;ality - every person who oversees the <~ccredit,ed operating authority for the syst ~~ni, and - every person ~vho exercises dt~~~i~ion making authority over the system. Anyone to whom the standard of care applies is expected to exercise the level of care, diligence and skill in respect of a municipal drinking water system that a reasonably prudent person would be expected to exercise in a similar situation. They also must act honestly, competently and with integrity, with a view to ensuring the protection and safety of the users of the municipal drinking water system, The section does not require that everyone involved in the oversight of drinking water systems be an expert. However, it is expected that everyone inform themselves appropriately of their responsibilities. It is also expected that everyone be diligent about their oversight responsibilities. Part of this diligence includes engaging, as appropriate, persons who have the particular expertise in the various aspects of owning and operating drinking water systems. In fact, the SDWA recognizes this need to rely on experts. Section 19 of the SDWA allows for any person subject to the standard of care, to rely in good faith on a report of an engineer, lawyer, accountant or other person whose professional qualifications lend credibility to the report, ~'ho is sTZl~ject to Section 1~3 of the SDWA:? Section 19 of the SDWA expressly extends regulatory responsibility to people with decision making authority over the drinking water system. Depending on specific circumstances and individual responsibilities, this responsibility may extend to individual municipal councillors and other municipal officials and employees. Th~~r~~ are many variations on how drinking «=atcr systems are managed by municipalities. D~~t<~ruiining to whom the standard of care applies wit tun each municipality, and dc(~~rniiliing haw that standard of care is met must br assessed on a case-by-rase basis. To determine who is subject to the st~u i~iar~l of care in cases where the municipal drinking v~ai.er system is owned by a municipality, you should consider issueslquestions such as the following: • who within the organizational structure has decision-making authority over the municipal drinking water system? • who is responsible for: - adapting an overall policy far the system? - hiring senior management and conducting regular performance appraisals, or contracting with an external operating authority? - asking for and receiving periodic and annual reports from senior management on the operation of the municipal drinking water system? - auditing and evaluating the performance of the operating authority? Ft~l~llin~; Section 1, Standard of Dare The SDWA includes enforcement and compliance measures to assist in the delivery of safe drinking water to the people of Ontario. Delivering safe, quality drinking water to the people of Ontario is serious business and there are serious consequences for non-compliance with the SDWA and section 19. That is why we strongly recommend your municipality consider where it would be appropriate to engage people with expertise in drinking water systems to provide advice or answer questions. It will help to protect you, your municipality and the people of your municipality who rely on your due diligence for safe drinking water and their health. Failure to comply with section 19 of the SDWA is an offence and could result in the prosecution of an individual, a corporation, or both. A conviction under section 19 could result in significant financial penalties andlor imprisonment. The maximum fine for an individual convicted of a first offence under the section is X20,000 for each day or part of a day that the offence occurred, imprisonment, or both. If a breach of section 19 resulted in a drinking water health hazard or other severe consequences, the fine could be 2 as high as ~~l million for each day or part of a day that the offence occurred, imprisonment, ar both. Significantly greater lines could result an subsequent convictions. l~~i n~~s for corporations are significantly greater. Actual penalties would be decided by the courts and would depend on the severity and consequences of the offence.' hit carp ~~~~ +~ t~~ ~~~,~.~.~t, ~n~~t ~~aur Standard of Care rc~l3c~n~i~ilities`? Get informed and stay informed. Being informed and demonstrating diligent oversight requires knowledge of same basic principles of operation, administration and financial planning so that you understand the characteristics of the drinking water system ar systems you oversee. Actions that municipal officials with oversight for drinking water systems should take include: • being acquainted with drinking water legislation and regulations • learning about drinking water safety and the operation of water works facilities • familiarizing themselves with their municipal drinking water systems and their approvals • setting the overall policy direction for the municipal drinking water system • clearly defining and understanding the rates and responsibilities of councillors, senior management and other municipal or corporate officials who exercise decision-making authority over the drinking water system • hiring competent senior management and conducting regular performance appraisals • asking far and receiving periodic and annual reports from senior management on the operation of the municipal drinking water system • periodically auditing or evaluating the performance of the external operating authority if one has been contracted to run the drinking water system • reading and asking questions about any reports which identify declining drinking water quality • being satisfied that apprapriate steps are taken to address any issues • seeking outside expertise when needed. ~'~tta '~1~~~~3t•il~~~~ I~ri~krn,~~~Ele~~. ~aice~~ ~r~~ ~rt~r~~ ~~- ~~iu~ ~~;:~~tdard c~~ (;_~ ~~e The Ministry of the Environment has introduced the Municipal Drinking V4'ater Licensing Program that, when fully implemented by 2(115, will assist owners and nprr~tars of municipal residential drinking w,~i rr systems in meeting the statutory standard of ~~~~re. The program includes a number of requirements to assist owners and operators to retain and acquire the apprapriate knowledge and expertise to develop and implement appropriate management and controls over drinking water systems. To obtain a license, owners will be required to: • have an accredited operating a~~;tharit~ • develop a quality management system (QMS) in conjunction with the operating authority and ensure adequate resources are available for its implementation • implement the QMS through a ministry accepted operational plan, and • prepare and approve a financial plan far the system. One of these requirements, the operational plan component, for example, will include: • a policy that will commit the owner and operator of the drinking water system or systems to providing safe drinking water and to complying with applicable legislation and regulations • key information about every residential drinking water system owned by a municipality • a process far risk assessment that is required to be completed and/or reviewed at least once every 36 months • a description of organizational structures including roles, responsibilities and authorities for both the owner and operating authority • a procedure for an annual review of the adequacy of the infrastructure needed to operate and maintain the drinking water system and a commitment for the operating authority to communicate the findings of the review to the owner • a procedure for sharing sampling, testing and monitoring reports between the owner and operating authority about the safety of your municipality's drinking water • an outline of responsibilities of the owner and the operating authority of the drinking water system during emergency situations 3 * a commitment to continual imt,rocement through COTrf ~ ~ i;ive actions • a pro~_~~sdure for conducting a ma~~a~~~~n~~nt review ai, l~~a~t once every 12 months that ~~~ ~~luai es the continuing suitability, adequacy and efl~~~r~1 iveness of the QMS and to report the results of t leis review, including identified deficiencies, decisions and action items. J~ or more information: The information contained here is intended to give general information only and must be read in conjunction with the legislation and regulations that outline specific requirements and procedures. For further information about the Safe Drinking Water Act, .00,2 and its supporting regulations, visit the Ministry of the Environment's web site at www.ene.gov.on.ca or Drinking Water Ontario at ww~v.ontario.caldrinkingwater, e-Laws at www.e-laws.gov.on.ca ar by calling the Ministry's Public Information Centre at I-300-5G5-4923. ' For more information on the fines and terms of imprisonment, refer to Part Xl-Offences, of the Safe Drinking Water Act, 2002,c.32. 4 ". `~'~5 Towtas~tip of ~i~---~~.,~~ ~'Zi~i Prv ~~d Hc~t~ttct~e, Exritir~,~~ Future SUGARBUSH ~~ ~~ ~ ~~~ ~~ OPERATIONAL PLAN VERSION #: 01-2009 MARCH, 2009 Sugarbush Water System Operational Plan Version #: 01-2009 RECORD C}F REVIS1t3NS REVISION REVISED ~ ~ DATE OF ~' DATE REVISION REVISION PUT NUMBER i PAGES ~ REVISION PUT IN PLAN IN PLAN BY ', I ~ ~~ Please keep this Record of Revisions as the front page of the manual at all times and number all future revisions consecutively Sugarbush Water System Operational Plan Version #: O1-2fl09 Page 2 I ~ ~ ~ -~ 4 © ~ ~ ~ ~ ~ ~ ~ W to . + ~ I ~ ~ {~ y tl') ++ ~ ~ _ 7+ ~ ~ U! ~ Q ~ ? { Q _ ~ ~ R3 ~ a t~ C Z ~ 4J °- C »~ ~ ~ p ~ ~- ~ E . A ~ ~ ~ C1 ~ ~ c p n "" ° v o c ~ is ~ ~ ~ ~ ~. ~' ~ ~ ~ i :~ ~ ~ ~ ~ `~ o c oc ~. ~ ~ ~ ~ ~ ~ .-, g.~ ~ ~ ~, ~ ~ _~ G n {n t2. . cn ~ . p . ~ E .°c ~ ~ U C/7 ~ ~ l! V v » ~, ~ ~ dU ~y ~ ~ ~. ~ ~ ++ ~ ~ Y ( G ~ ~ 4 ~ . © ~ Q k ~ ~ ~ ~ ~ ~ T R$ ~ q~ ~ U~ ~ .~.r .u *'C" (U ~ Q} ~ ~ ~ . 7". ~ ~ ~' ~ ~ { U Cl, ~ Q1 ClJ tll C!? , t LL '~ '~ w Sn S!7 U} U7 tT1 ~ ~ Ct3 to t/~ Cn (~ ~ .~ _ ~ ~ K,7 .... ~ U} •fy v! ~} ~1 X16/ ~ 4 (~ N /~\ fir. Ir y~ i~ /~ YJrry 5'4'~ ° ° ~ ~ Q RS ~ iS ~ ~S O ~ ai C ~ v a i ~ ° Q ~ ~ ~ ~ c`Cf c ~ . . . ~ ~ ~ o o a o © z ~ ~c c~ a~ 0 c~ N H C7 .~ s.. 4) 0 +a cu a~ ~. ca F=+ QJ C/y ~/' ~ C~} S., 1. Quality Management System The Township of Oro-Medonte Drinking Water Quality Management System (QMS} is documented in this Operational Plan as part a# our efforts to ensure that clean, safe and reliable drinking water is supplied to all customers served by the Township of Oro-Medante's Water Systems. The development and continual improvement of the plan will help ensure that all regulatory requirements are met and that consumers can be confident that their drinking water will tae protected through the effective application of the QMS. This plan was developed to meet the Ministry of the Environment's Drinking Vtlater Quality Management Standard. 2. Quality Management System Policy The Township of Oro-Medonte is committed to managing the treatment and supply of clean, safe drinking water to all of its customers and commits to consistently meeting all applicable legislative and regulatory requirements and customer needs. To achieve these goals, the Township of Ora-Medonte commits to: Managing water quality from source to property line; r Regular monitoring and testing of water to meet current regulatory requirements, ~ Providing consistent and relevant training to operators to meet or exceed current training requirements; :- Investing capital monies to provide upgrades and rehabilitations to treatment and distribution systems; r~ Continuing to establish and upgrade current practices, policies and QMS; ~ Providing Annual Reports, as per Ministry of the Environment requirements, to all customers upon request, in hard capy and on the Township website. These reports provide the customer with an annual overview of the Township Water Supply System. The Township of Oro-Medante will establish and maintain a Drinking Water Quality Management System (QMS} that will be regularly reviewed, improved and upgraded by management and employees involved in the supply of drinking water. The Operational Plan for this Quality Management System will be readily available, in hard capy, at the Manager of Engineering and Environmental Services office or it can be accessed on the Township of Oro-Medonte website (www.ara-medonte.ca} The Drinking Water Quality Management System will be implemented by the Township to effectively minimize and manage any potential risks to drinking water quality and safety. Sugarbush Water System Operational Plan Version #: 01-2{t09 Page 4 3. Commitments and Endorsement This Operational Plan has been reviewed and approved by the Township of Oro-Medonte Council, Senior Management, Middle Management, and Operational Staff. An annual review by the Manager of Engineering and Environmental Services and QMS Representative will keep the document up-to- date and promote continual improvement. All recommended changes would be approved by Council resolution. Endorsed by. Mayer {Owner} Manager of Engineering and Environmental Services G.A.O. {Owner's Representative Environmental Services Foreman {QMS Representative} Director of Transportation and Environmental Services 4. QMS Representation The Township of Oro-Medonte has designated the Environmental Services Foreman the duties as QMS Representative. The QMS Representative will be responsible far the following: Ensuring that processes and procedures needed far the QMS are established and maintained; ;: Reporting to Top Management an the performance of the QMS and any need far improvement, as needed, ar during the Annual Management Review meetings at a minimum; r QMS document and retard central; r That through training, personnel are made aware of all applicable legislative and regulatory requirements that pertain to their duties far the operation of the municipal water systems; ~ Provides all staff with technical and administrative consultation related to QMS document preparation and implementation, as needed; y Reviews and approves QMS documentation. In the prolonged absence of the QMS Representative, upper management will appoint an alternative, Sugarbtash Water System Operational Plan Version #; 01-204 Page 5 5. Document and Records Control R procedure is in place for Document and Records Control. This procedure describes how documents and records are controlled and is located in the Policies and Procedures Manual. ~. The Township of C)ro-Medante Drinking Water System GENERAL: The Sugarbush Water System is owned and operated by the Township of Oro-Medonte. 6.1 Water Source The Sugarbush water system consists of three groundwater source wells supplying raw water to the pumphouse facilities. pumphouse #1 is located at #10 Huronwoods Drive, pumphouse #2 is located at #3310 Line ~ North and pumphouse/reservoir #3 will be in service in 2009 for future development. pumphouse/reservoir #3 is located at #34 Diamond Valiey Drive. Treatment for this system consists of disinfection. The drinking water system has 352 service connections, with future expansion of two {2} more phases. These will consist of Forest Hill Estates, with 83 lots, and Diamond Valley Estates, with 136 lots. The Sugarbush water system extracts water from a confined aquifer {regional A2 aquifer}, which is overlain by approximately 40m of aquitard materials. The municipal aquifer is estimated to have a transmissivity of 200 m2lday. The capture zone or recharge area is believed to extend southeast from the wells towards the Caro Moraine. The Township of Oro-Medonte's Ground Water Source Protection Program contains maps showing the 50 day and 2, 10 and 25 year capture zones for the wells. It also contains detailed mapping of the potential "threats" to source water quality. fi.2 Raw Water Characteristics The water in Sugarbush meets the Ontario Drinking Water Standards for aH tested parameters. Nitrate is at background concentrations. The raw water consistently tests negative for total coliforrn and E. coli bacteria, confirming that the water is not under the influence of surface water. Temperature ~ Turbidity average - SB#1 7.1 7.7 .07 SB #2 7.1 7.8 ,04 Other than private residential wells, there are no other users taking water from the aquifer. ThAre have been no challenges encountered and none are anticipated. Sugarbush Water System Operational Plan Version #: 01-2009 Page b 6.3 Raw Water Threats The Sugarbush WHPA extends in asouth-southeast direction for approximately 4.5 kilometres. Land use in the immediate vicinity of the wells is residential. Land use in the upgradient portion of the WHPA is agricultural or vacant. A landfiq is located approximately 500m upgradient of the WHPA. No industrial or hydrocarbon-related land uses were identified in the WHPA. The community is serviced by individual in-ground septic systems. fi.4 Water Treatment Well #1 was constructed in 2000 as a 152 mm supply well. It has a depth of 76.2 meters. Well #2 was constructed in 1973 as a 152 mm supply well. It has a depth of 75.2 meters. Welfi #3 was constructed in 2003 as a supply well. It has a depth of 89.'7 meters. All the wells are located in 900 mm concrete chambers, extending above and below ground. The lids are concrete, locked with a steel bar and padlock. All well casings meet with M.O.E. standards. Raw water from well #'s 1 and 2 are directed into two raw water lines within the two corresponding pumphouses, which are equipped with individual magnetic flow meters before entering their individual contact mains, Treatment consists of chlorine disinfection. The raw water from well #'s 1 and 2 are metered and chlorinated before entering the contact mains. Well #3 is metered and chlorinated before entering its reservoir. Chlorine is added in the form of 12°l0 sodium hypochlorite. The feed system for each well consists of a day tank, with spill containment and two chemical feed pumps that automatically switch back and forth with each cycle of the wells. If a pump should fail, an alarm is sent to the Operator on duty. The pumphouses use the well pumps to maintain a constant system pressure, Well #1 has a 124m long, 350 mm PVC contact main. Well #2 has a 60m long, 610 mm PVC contact main. After contact time, both contact mains enter the distribution system. They service the distribution system, as well as fill the reservoir in their travel, and goes to the booster station, The booster then boosts the pressure to the high points in the subdivision and into the reservoir. The Oneida Ave. reservoir then gravity feeds the rest of the subdivision. Diamond Valley pumphouse/reservoir has two cells that can be isolated. Each cell then has its own high lift pump and a fire pump to continue to be able to run the system at all times. In total, there are two high lifts and two fire pumps at this location. As water in the reservoirs deplete, a level switch signals a well pump to be turned on. Once the well pump starts, the sodium hypochlorite pump also starts. The treated water has two contact mains to achieve the minimum prescribed chlorine contact time of 15 minutes. The Oneida reservoir is used for storage purposes. It is a two celled designed, in ground structure with a 301.8 m~ capacity, and can be isolated to be worked on and serviced. Diamond Valley pumphouselreservoir is a dual cell, baffled, chlorine contact tank/storage reservoir. It is an in ground structure with a 372 m~ capacity. On-line equipment monitors and records treated water flow, turbidity and chlorine residual prior to entry to the distribution system. The necessary equipment is alarmed through a PLC. All plumbing within the pumphouse has appropriate backflow prevention. There is a natural gas powered back-up generator in pumphouselreservoir #3 that will maintain power at Well #3 during loss of utility power. This gen-set will automatically start if there is a loss of utility power. Sugarbush Water System Operational Plan Version #: 01-2009 Page 7 6.5 Water Distribution The Sugarbush system has approximately 10,758m of PVC main, ranging in size from 50 mm to 20t7 mm, and 352 service lines. There are 41 fire hydrants, three sample stations, two, 2 inch blow-offs, and one drinking fountain an this system, There are an additional 2~ 9 services planned in the future, more PVC main and additional fire hydrants, A boaster station is located at #67 Huranwoads Drive that boosts pressure to the higher zone. There are 352 serviced fats an this system, with 219 services in future plans, with no commercial connections. The pressure entering the distribution system is typically 82 psi and is capable of maintaining pressure in the distribution system above 4Q psi at all locations under peak flaw conditions. Process flaw charts far the system are presented as Appendix "A". fi.fi sample Analysis Provincial regulations dictate the sampling and monitoring requirements far the system. Water quality is tested throughout the treatment process and from dedicated sample stations located at the extremities of the distribution system. Where required by regulation, samples are submitted to an accredited laboratory far analysis. fi.~ Qperational Challenges Include; 1. Decrease of system pressure when booster station is out of service. 2. Vandalism. 7. Risk Assessment 7.1 CJverview The fallowing procedure shall be used to assess risks to the drinking water system. In general, the procedure will: Identify and rank potential hazards to the water system; ~= Identify contras measures to address hazards; - identify Critical Control Paints (CGP's} and associated methods of monitoring and controlling them. The results of the assessment shall include: _ _ ____ Sugarbush Water System Operational Plan Version #: 01-2009 Page 8 1. A list of ranked hazards complete with: Central measures, where appropriate CCP's Control limits for CCP's Monitoring methods for CCP's 2. A method far reporting and retarding deviations from CCP limits. 7.2 Risk Assessment Procedure 1. The Environmental Services Staff (E.S.S.} shall tome together to discuss and identify all potential hazards to the water works, from Foreman down to the Operators, and prepare a hazard identification table. 2. Each of the process areas of the water works shall be reviewed to identify hazards. The process areas will include, but not necessarily be limited to, the fallowing: `- Raw WaterlWell ~ Primary Disinfection System ~ ReservoirslBooster Well Pump (including pumps} ~ Distribution - Control Systems r Facility Security 3. Each operational hazard identified in Step 2 shall tae "ranked" by the E.S.S. as to their probability of actually occurring; what the impart {risk) would be, if they did occur, upon the raw water, the works and the processed water, and how detectable the hazard is. 4. The total risk rank shall be determined by multiplying the individual scores far probability, severity and detettabiiity as defined by the table below: ~_~ -Probability Severity. Detestability ~ _ 1 ,Rare -requires exceptional __ 1 Insignificant -little 1 High -immediately tirtumstantes to occur operational disruption detectable, PLC alarms 2 Unlikely - could occur at 2 Minor -impart of small 2 Moderate -indicated by some point portion of population, PLC alarm ar lab results easily managed o erationall 3 Possible -will occur at 3 Moderate -minor impact 3 Qetectable ®visually some point on large population, detectable, on rounds ar mane ed a erationall durin maintenance 4 Likely -will occur during 4 Major -significant impact 4 Poor -would not be normal circumstances on population, difficult to detected until problem mane e occurred 5 Certain -expected to attar 5 Catastrophic -major 5 Undetectab#e -cannot in most tirtumstantes impact on population, be detected under any complete s stems failure tirtumstantes Sugarbush Water System (Jperationai Plan Version #: 01-2009 Page 9 5. C?nce the rankings are determined, the E.S.S, shall identify the control measures, the critical control points and methods to monitor all. The E.S.S shall also identify where procedures are needed to respond to any deviations from established critical control limits. 6. The E.S.S. shall draft the response procedures for deviations to the critical response limits. 7. All notes, meeting minutes, action items, and decisions shall be documented and kept as part of the file for the process. 8, The E.S.S. shall all receive the relevant in#ormation. 9. Every year, the Environmental Services Foreman shall review the risk assessment and ensure information and assumptions remain current and valid. 10. Every three (3} years, the Environmental Services Foreman will assemble the E.S.S. to conduct a new risk assessment. 8. Risk Assessment Outcomes 8.1 Critical Control Limits The outcomes from the risk assessment process are documented in Appendix "B". The following were determined to be Critical Control Points in Sugarbush's drinking water system: ~ Primary Disinfection Control Limits have been established for the Critical Control Points. These Control Limits are within the regulatory limits set by the M.4.E. The Control Limits act as a warning that adjustments to the treatment process may be required to prevent an adverse water condition incident. The Control Limits are outlined in the table below: Sugarbush Water System Operational Plan Version #: 01-2009 Page 10 ._ __ CCP __ _~__ CONDITION _ ~___-_ HIGH LIMIT ! LOW LIMI Chlorination System -Primary Disinfection Entry to contact main 3.0 mg/I 0.3 mg11 Minimum far CT Both Contact mains in service 3.0 m /I 0.6 m ll One contact main in service 3.0 m 11 ~ 0.8 m /1 Twa celled reservoir in service 3.0 m /1 0.6 m 11 One cell in service in reservoir 3.0 m Il 0.8 m /I Entry to distribution s stem ~ 3.0 m /i ~ 0.3 m /1 Grab sample in distributions stem 1.00 m 1 0.4 m /I System Pressure At point of entry to Normal operating distribution s stem conditions 82 si 50 psi Fire pump running 100 si 25 psi In distribution system Normal operating conditions NIA 50 si Fire pump running 100 psi 30 psi 8.2 Primary Disinfection Primary Disinfection Critical Control Limits - Low -treated water alarm -- 0,3 mg/1 ~ High - treated water alarm -- 3.0 mgll The chlorine analyzers are programmed to alarm if critical limits are reached. The alarm and the value are retarded in the PLC files. The Environmental Services Operator shall adjust the process as necessary to eliminate any potential risk to the drinking water, and retard all alarms and response details in the pumphouse log book. Replacement parts for the Chlorine analyzers are available in each Operator's truck. Treated water samples are collected at the pumphouse and in the distribution system weekly for bacteriological contamination to confirm the effectiveness of the disinfection process. Any adverse water quality incidents shall be reported as per Recording Adverse Water Resu/fs Procedure. All deviations shall be reported to the ORO {Overall Responsible Operator}. Low Limit Disinfection Response Procedure {located in the Policies and Procedures Manual} Sugarbush Water System Operational Plan Version #: 01-2009 Page 11 9. C}rganizational structure, Roles, Responsibilities and Authorities Organization Chart Township of Oro-Medonte Mayor and Members of Council {Owner/Operating Authority) Ghief Administrative Officer {Owner's Representative} Director of Transportation and Environmental Services {Top Management} Manager of Engineering and Environmental Services {Top Management} Environmental Services Foreman QMS Representative Overall Responsible Operator {ORO} Environmental Services Technicians Operator In Charge {OIC} Mayor, Members of Council and C.A.C-. {C3wner/Operating Authority} The Township of Oro-Medonte, which is represented by an elected Mayor and Municipal Council, is responsible for ensuring the delivery of a safe and reliable supply of drinking water to the residents of municipal water supply systems within the Township of Oro-Medonte. The Mayor and Members of Council, as owners, have the authority to delegate the management of the drinking water system to qualified staff. Sugarbush Water System Operational Plan Version #: Q1-2009 Page 12 director of Transportation and Environmental Services {Tap Management} The Director is responsible far arranging reports to the Mayor and Members of Council an the oversight ofi the municipal water supply system. The Director will receive {information} reports firom the Manager of Engineering and Environmental Services regarding issues that are relevant to the overall operation of the water system. The Director shall be responsible for the management review of the QMS. The Director shall be respansible for providing resources/infrastructure. The Director shall ensure the DWQMS is implemented and communicated to Council. The Director is authorized by Council to ensure that management staff is in place to ensure the municipal water system is supplying safe and reliable drinking water in accordance with all applicable legislation and regulations. Manager of Engineering and Environmental Services {Top Management) The Manager is responsible for ensuring that operations within the municipal water supply system are being performed to ensure that municipal drinking water is safe and systems are in compliance with current regulations. The Manager must provide tang term planning and budgeting, The Manager must inform the Director and Council of deficiencies and required resources. The Manager will provide the Director and Council with current technical and administrative information. Responsibilities also include preparing reports for capital expenditures; budgeting, maintenance activities, infrastructure condition assessment, and Annual and Summary Reports for the Director, Council, regulatory authorities and public. The Manager has the authority to ensure staff is in place to manage the water supply system, appoint a QMS Representative, develop administrative and technical policy, and evaluate and prioritize long term utility needs. The Manager maintains a provincial Operator's license at system certification level. Sugarhush Water System Operational Plan Version #: 01-2009 Page 13 Environmental Services Foreman {QMS Representative}/Overall Responsible Operator {ORO} The Foreman is the QMS Representative and is also responsible for the management of the daily operations of the water treatment plant and distribution system. The Foreman will provide guidance to and receive feedback from the Operators on regular operations and future needs. The Foreman is authorized to direct Operators, develop policies and communicate with regulatory and technical authorities, including the Manager of Engineering and Environmental Services, senior managers and the general public. The Foreman ensures that all operations are in compliance with current regulations. The Foreman is responsible far the supervision ~;f daily operations and staff of the Water Distribution and Supply System. Responsibilities include scheduling maintenance, scheduling staff, directing Operators and contractors in the repair and maintenance of all aspects of the water supply system, ensuring that Operator's certifications and minimum training requirements are up-to-date, confirming all required tests are completed, reporting normal and abnormal conditions to the Manager. The Foreman ensures a safe and adequate supply of water for all customers and has authorization to take control of emergency situations (e.g. water main break} and use whatever equipment is necessary to complete repairs in a safe and efficient manner. The Foreman shall perform annual assessments of Environmental Services Technician's personal performance. Environmental Services Technician, Operator In Charge (OlC} Operators are responsible for maintaining required Ministry of the Environment Certification for the Water Distribution Systems by attending training. Operators are required to carry out the daily duties for the treatment and distribution processes to ensure operations are completed and recorded. If non-compliant incidents occur, they must be acted upon, reported and recorded as per Recording Adverse Water Resulfs Procedure. Operators are responsible and authorized to make all data entries in the logbooks and on log sheets, perform all on-site water tests, make and record all process adjustments, oversee contractors in the repair and maintenance of all aspects of the water supply system, and respond to emergencies. Operators perform maintenance on the treatment and distribution systems, in accordance with standard operating procedures, to ensure a safe and adequate water supply. Operators will act as ORO if designated by management. Sugarbush Water System Operational Plan _ Version #. 01-2009 Page 24 Engineering Services Technical Support Technical Support staff is responsible for documentation and record control for QMS. Technical Support staff communicate/liaise with Top Management, Foreman, Operators and government agencies. Technical Support staff respond to and document public complaints and prepare reports on behalf of management, as required by regulations, and circulate to Council. 1 d. Competencies The Sugarbush water system is classifiied by the Ministry of the Environment as a `Water Distribution and Supply Class 2". The following identifies the competencies required by Township of Ora-Medonte staff whose performance may have a direct impact on drinking water quality: Director of Transportation and Environmental Services Shall possess advanced theoretical and working knowledge of administrative skills expected of a senior level manager. In addition, shall possess an intermediate theoretical and working knowledge of the Safe Drinking Water Act and applicable regulations, and the Township of Oro-Medonte Water Supply Systems. Manager of Engineering and Environmental Services Shall possess advanced theoretical and working knowledge of administrative skills that are expected of a mid-level manager. Shall possess advanced theoretical and working knowledge of the Safe Drinking Water Act and applicable regulations, and the Township of Oro-Medonte Water Supply Systems. The Manager shall hold at a minimum, Class II Water Distribution and Supply Sub Section Certificate. Operators All Water Treatment and Distribution Operators shall possess M.O.E. operating licenses appropriate to the class of facility where they are employed. The Overall Responsible Operator (ORO) shall have a minimum Class II Water Distribution and Supply Sub Section Certificate. Operators acting in relief of the ORO shall have a minimum Class II Water Distribution and Supply Sub Section Certificate. Sugarbush Water System Operational Plan Version #: 01-2009 Page 15 Ail Operators shad have at least an OIT level certificate, while ultimately working toward obtaining a Class II Water distribution and Supply Sub Section Certificate. Operators are required to have skills and knowledge in the following areas: An understanding of the concepts of the water borne diseases, pathogens and other bacteria related to water and the reasons for water treatment and disinfection; r A basic knowledge of math, science and chemistry used in the treatment process is required; An understanding of the water treatment process, including the CT concept, to ensure proper disin#ectian; ~ Water sampling; Y Knowledge of water regulations and identifying, reporting and responding to adverse drinking water conditions as required by regulations; r An understanding of the importance of fallowing policies and procedures, and the potential consequences fior not fallawing them; ~ Working knowledge of the water treatrr?~nf system; Working knawledge ofi the Data Acquisition system; ;- An ability to handle emergency situations; ;~ Adjusting and checking chemical feed rates; °r Safe practices far handling chlorine and far maintaining and repairing chlorinators; r Familiarity with the Township"s water distribution systems; ~ Repairing leaks safely and fallowing regulatory requirements far disinfection of new and repaired water mains; ;~ Conducting valve maintenance and repair; y Conducting hydrant maintenance and repair; - Conducting flushing of water mains. The following satisfies the competency requirements for Township of Oro-Medante staff: Management Top Management is briefed an operating conditions and is provided updates required by regulations at regular meetings with mid-level management. Management regularly attends relevant drinking water training courses, conferences and seminars. Qpera#or Training and Certification Environmental Services Technician {QIT} After successful completion of the OIT Water Distribution Prep Course and OIT exam, a new Operator will train with an experienced Operator until a satisfactory level of competence has been reached. The Manager of Engineering and Environmental Services and the Environmental Services Foreman will determine when a satisfactory level of competence has been reached, through observation and peer review, Sugarbush Water System Operational Plan Version #: 01-2Q49 Page 16 Environmental Services Technician -Level I After the level of competence has been reached, the Operator must successfully complete the Class # Water D#stribution Prep Course and Class 1 M.O.E. exam to became a Level 1 Environmenta# Services Technician. Environmental Services Technician -Level 11 After working approximately one year at Level #, the Operator can advance to a Level ## Environmental Services Technician by successfully comp#eting the Class II Water Distribution Prep Course and M.O.E. examination. Environmental Services Technician -- bevel 111 Although the Township of Oro-Medonte distribution systems are all a "Class I# Water Distribution" ^r "Water Distribution and Supply Sub System Class I#", all Operators are encouraged to advance to the highest level of classification that they wish to achieve. As part of the licensing requirement, a#I Operators experience extensive on-the-job training. According to regulation, a Class II system Operator requires 23 hours of on-the-job practical training and 12 hours of formal CEU training per year. Other than the prep courses noted above, some of the other training courses attended by Operators include topics such as: Gas Chlorination Workshop ;= Water Main Disinfection Workshop ;~ Confined Space Workshop ~ WHMIS r Georgian Bay Waterworks -Spring and Fall Conferences r Municipal Drinking Water Licensing Program Workshop for Owners and Operating Authorities Clean Water Act Training - Fall Protection ~ Trenching Preventing Water Borne I#Inesses Y Iron and Manganese Removal Water Quality Analyst Certification All courses and training attended by Operators are documented and signed by the trainer, which acknowledge successful informat#an transfer. Training files are maintained for all Township of Oro- Medonte Operators and located in the office vault. Sugarl~ush Water System operational Plan Version #: 01-2009 Page 17 Recruitment Planning The Township of Oro-Medante presently has five water distribution Operators an staff, which includes the Manager of Engineering and Environmental Services and the Environmental Services Foreman. This currently meets staffing requirements of the municipal water supply systems. 11. Personnel Coverage Operators work daily from 8.00 a.m. to 4:30 p.m. There are three Operator Technicians, the Foreman and the Manager of Engineering and Environmental Services an duty during these times, with the exception of vacation days, days off, etc. Two of the licensed Operators hold Management positions, while the remaining three Operators are employed according to the terms and conditions of the Collective Agreement. All Operator Technicians (OIC} look after daily process operations, which includes raw and treated water testing, flow totals, pump logs, chemical totals, distribution maintenance, including hydrant repairs, operation of valves, flushing water mains and making all entries in the daily log sheets located in each pumphouse. The Environmental Services Foreman {ORO} oversees the day-to-day operation of the Water Supply Systems and designates the ORO in his absence, which is tracked through time sheets. Each pumphouse is equipped with alarms an all plant process equipment, pumps and chemicals. These alarms are monitored by the SCADA system, which transfers alarms through the wireless communications system to the on-call Operator's pager. After hour emergencies in the distribution system are paged to the on-call Operator by the contracted Township answering service. Each Operator has been given a pager in the event that the on-call Operator must be rescheduled due to personal reasons, sickness, accident, etc. One unionized Operator is assigned to on-call duty for after hour and weekend calls, according to a rotating schedule {located in the Environmental Services Foreman's office) prepared annually and revised as needed by the Environmental Services Foreman. Mast alarm conditions can be addressed by a single Operator when fallowing standard operational documentation. If circumstances arise where additional staff is required, the on-call Operator' can request the assistance of any of the other off-duty Operators. Contact information for all Operators is documented in each Operational Manual and Contingency Plan located in each pumphouse. In the event of a strike, the non-union Manager of Engineering and Environmental Services and Environmental Services Foreman will perform day-to-day operations and maintenance. Sugarbush Water System operational Plan version #: o ~ -zao~ Page 18 ~ 2. Comrnunica#ions The Director of Transportation and Environmental Services shall ensure that the owner (Mayor and Council} is provided with a current copy of the Operational Plan. The Director of Transportation and Environmental Services shall keep the owner informed of any changes to the QMS, the adequacy of infrastructure requirements, the outcome of on-going activities as a result of Management Review, and other QMS issues. The Operational Plan was circulated and reviewed by a1I Environmental Services employees and meetings were recorded in the QMS meeting log book. procedures are circulated and reviewed by all Environmental Services employees through on-site training meetings and documented in the staff training manual and excel sheets. New Environmental Services staff is required to be given a copy of the QMS and to sign the Township PolicylProcedure Awareness Sheet. Copies of the currently approved QMS will be kept in the Environmental Services Foreman's office for all staff. Personnel will be informed of the QMS, and any changes or updates to it, through informal meetings and feedback between the QMS Representative and Operators. Essential suppliers shall receive information regarding the QMS for the Township of Oro-Medonte, i# and when necessary. Copies of the QMS will be available for viewing by the public at the Township Office, 148 Line 7 South, and on the Township website at www.oro-medonte.ca. Consumers will be notified in the water bill mail outs of the availability of the Annual and Summary Reports, as required by Ministry regulations, and of the QMS Report, at the Township Office and an the Township website. Any consumer comments or concerns with respect to the QMS shall be forwarded to upper management through the QMS Representative, whom shall respond to the consumer. 13. Essential Supplies and Services The chart below shows a list of the supplies and services deemed essential to the delivery of safe drinking water that will help ensure the quality of essential supplies and services that can affect water quality. All process chemicals must meet applicable AWWA, ANSI and NSF standards. Proof of chemical product must be provided to the Operator upon delivery, prior to unloading. All testing must be conducted at laboratories that are accredited to perform the tests. A minimum five day supply of chemicals is maintained at all times. Instrumentation parts kits, per the manufacturer's recommendations, are maintained at the Environmental Services Foreman's Office consisting of MicroLogix 1000 Programmable Logic Controller (PLC), 500 VA UPS, PT458 Pressure Transmitter and PMC131 PressurelLevel Transmitter. Sugarbush Water System Operational Plan Version #: 01-2009 Page 19 The Environmental Services Foreman is responsible for the maintenance t~f chemical, instrumentation and PLC parts inventories. The list includes primary and secondary suppliers/service providers for each essential supplylservice. This list is reviewed annually by the Environmental Services Foreman to ensure that it is current and up-to-date. ProductlService 1 Primary Source Secondary Source Sodium Nypochlorite Anthem S~~les _ Economy Chemical Supply 120 Stronach Crescent 265 Hughes Road London, UN Urillia, UN 1-800-387-9799 (705} 325-9995 Emer enc #: 1-613-996-6666 Water Testing Central Ontario SGS Lakefield Geospec Analytical Laboratory Research Limited Engineering Ltd. 4260 Burnside Line, R.R.#4 P.U. Bax 43t}0 28? Tiffin? St Orillia, UN 185 Concession Unit #10 ~ {705) 326-82$5 St. Barrie, UN After Haurs: (705} 323-2828 Lakefield, ON {705} 722-4638 {705 652-2000 Calibration Summa Engineering Ltd. Anacom Engineered Solutions Inc. 6423 Northam Drive P.U. Box 208 Mississauga, ON Midhurst, QN {905} 678-3388 {705} 792-2746 416 574-0638 celE Central Ontario Vic Novik Analytical Laboratory {705} 440-7331 705 326-8285 Communications Point to Point Communications Control Design 38 Hooper Road 3 Red Pine Court, R.R, #2 Barrie, ON Shanty Bay, ON (705} 721-9877 (705} 739-7155 705 725-3579 {cell Encore TeleSolutians Inc. 18 Sophia St. Barrie, UN 705 725-0055 Well Drillers AWWW Inc. Lotowater 4121 Hwy. #93 P.U. Box 451 Moonstone, ON Paris, UN (705} 835-5646 {519} 442-2086 {705 322-0931 1-800-923-6923 Sugarbush Water System Operational Plan Version #: (} 1-2409 Page 24 Produci/Service Primary Source ~ ~econaary source _- ---- -- Instrumc~ntation Parts Metcon Sales & Eng. Ltd. Summa Engineering t . 15 Connie Crescent, Unit #3 6423 Northam Dr. Concord, ON Mississauga, ON {905 738-2355 {905} 678-3388 Anacom Engineered Solutions P.Q. Box 208 Midhurst, ON {705} 792-2746 Materials Wamco Near North Supply Inc. 551 Tiffin Street 191 Big Bay Point Rd, Barrie, ON Barrie, ON (705) 734-3535 {705} 721-9112 {705 627-2447 {cell Water Supply Cranney's Water Supply Ken Truax Construction 3424 Burnside Line Waverley, ON Orillsa, ON {705} 322-1881 {705 326-1838 (705} 733-6007 {cell} Contractors Hapamp Elmvale Limited G.E. Ginnie Haulage 100 Yonge St. North 88 Brambel Road Unit B Shanty Bay, ON Elmvale, ON (705} 727-1980 {705 322-1353 (705 623-0532 (cell Generators Total Power Ltd. 6670 Excelsior Court Mississauga, ON 905 670-1535 Electricians Wallwin Electric Services Ltd. Orser Technical Services 50 Innisfil Street 655 Harvie Settlement Rd. Barrie, ON Oriliia, ON 705 726-1859 (705} 326-6427 Rental CRS United Rental 1 Forestview 630 Dunlop St. West Orillia, ON Barrie, ON {705 327-8282 {705} 722-$181 Pump Repairs/Replacement Berry Electric Motor and Wallwin Electric Services Pump Service (705 726-1859 141 Welham Road AWWVV lnc. Barrie, ON Allen Wright {705} 722-4888 {705 487-5646 Utilities Union Gas Enbridge Gas H dro One Sugarbush Water System (7perational Plan Version #: 01-2009 Page 21 14. Review and Provision of Infrastructure The Township of Oro-Medonte maintains a rolling five {} year infrastructure capital program. In the third quarter of the fiscal year, the Environmental Services Foreman shall submit a Program Plan and cost estimate for any infrastructure work that is being proposed. The Program Plan shall Include the following: Buildings, storage and distribution: Y New infrastructure required in the upcoming year {due to regulation, growth or unforeseen circumstances}. {Capital} ~ Recommended infrastructure maintenance for the upcoming fiscal year. {Repairs} Recommended infrastructure upgrading or replacement for the upcoming year and looking fiorward for five {5} years. {Capital} Machinery, equipment and software: Y New machinery, equipment {includes tools and vehicles}, computers, and software required in the upcoming year and looking forward for three {3} years. Planned and unplanned machinery and equipment maintenance and replacement parts far the upcoming fiscal year. {Repairs} ~ Machinery and equipment planned replacement costs based upon normal operating life and past planned and unplanned maintenance history. {Capital/Life Cycle Analysis} The Program Plan shall be presented to the Manager of Engineering and Environmentai Services for comment and then forwarded to Council during budget deliberations. The Environmental Services Foreman and water systems Operators may be called upon to provide additional details. Upon approval of the Program Plan, the Environmental Services Foreman shall begin the process of implementing the approved recommenda#ions over the course of the fiscal year. The progress of the Plan shall be reported quarterly by the Environmental Services Foreman to the Manager of Engineering and Environmental Services. 15. Infrastructure Maintenance, Rehabilitation and Renewal Water main or other equipment replacement is conducted on an "as-needed" basis. Since the Township of Oro-Medonte's water systems are relatively new, no water main or equipment replacement has been required. All new construction and work to existing structures shall comply with all relevant legislation and regulations, Typically, this work is a result of new development and financed totally by the new development. This work is approved by the Manager of Engineering and Environmental Services and the Township Engineers and managed by the Developer's Consulting Engineers. Sugarbush Water System operational Plan Version #: 01-2009 Page 22 The following routine-planned maintenance is conducted on the Township of Oro-Medonte distribution systems; valve inspection/exercising, hydrant flushing, hydrant inspection, inspection of reservoirs and well head inspections. All records are maintained at the Township Administration building, in the Water Department Office in the appropriate binders, using the forms in the binders. All planned maintenance is scheduled and communicated to staff by the Environmental Services Foreman. The following routine-planned maintenance is conducted in the Township of Oro-Medonte pumphouses; chlorine injectors, chlorine pumps, analyzer equipment, and where applicable, fire pumps, high lift pumps, control valves and standby generators. All planned maintenance is recorded in the pumphouse log book. All planned maintenance is scheduled and communicated to staff by the Environmental Services Foreman. Unplanned maintenance is conducted as required. All unplanned maintenance activities are co- ordinated through the acting ORO. All records are retained in the distribution systems log books. Operators are required to complete work orders for all planned and unplanned maintenance work performed. Once per year, the Environmental Services Foreman prepares a summary of the infrastructure maintenance, rehabilitation and renewal programs, and specifically looks at unplanned maintenance work to determine if additional planned maintenance or replacement is required. This summary will be communicated to Council during the yearly budget review meetings. 16. Sampling, Testing and Monitoring The Township of Oro-Medonte has a sampling program based on the requirements set out by the Ministry of the Environment, and current Certificates of Approval and Permits to Take Water. The Sampling Plan, Procedure and Practices for Collection and Handling of Municipal Drinking Water Samples and Standardized Lead Testing, is documented in the Water Department Policies and Procedures Manual located in each Operator's vehicle, in the Environmental Services Foreman's office and in the Manager of Engineering and Environmental Services' office, Certified Operators perform all in-house samples consisting of weekly chlorine residuals in the distribution system, and monthly raw water turbidity grab samples from each well. Results are recorded in the log books located in each pumphouse. Chlorine residual test results are recorded on the laboratory "chain of custody" forms at the time bacteriological testing is performed. Operators record system pressure, weekly, in the pumphouse and record readings in the log books located in each pumphouse. Well level data is recorded at a minimum of Permit to Take Water requirements and recorded in the log book located in each pumphouse. Sugarbush tNater System Operational Plan Version #: 01-2009 Page 23 In addition to the in-house samples, bacteriological, chemical and lead tests are collected and submitted to an accredited laboratory for testing, as required by the Ministry of the Environment. Bacteriological samples and lead samples are collected by Township Operators and chemical samples are collected by a consultant, GeoSpec Engineering L.td. Bacteriological results are e-mailed and faxed from the accredited lab to the attention of the Manager of Engineering and Environmental Services. Lead testing results are e-mailed from the accredited lab to the attention of the Manager of Engineering and Environmental Services. The lead testing results for individual homeowner's are hand delivered to their home by Township staff within 24 hours for any adverse results or within one week for non-adverse results. Any adverse results received from the accredited labs must be immediately reported to the Medico! Officer of Health and the M.O.E., as per Procedure for Recording Adverse Wafer Results and Notification raf Lead Testing Results -- Taker* at the Tara, documented in the Environments! Services Department's Policies and Procedures Manuoi. Chemical results are sent to our consultant who forwards the results to the attention of the Manager of Engineering and Environmental Services by mail, including an executive summary of the results. Hard copies of all results are forwarded to Environmental Services Support Staff for filing. Sampling results are available in the Annual Report prepared prior to the end of February of each year. This Report is made available to the public, free of charge, upon request, in hardcopy or via the Township website. Monitoring and sampling results are summarized in the Summary Report prepared and presented to Council prior to the end of March of each year. This Report is made available to the public, free of charge, upon request, in hardcopy or via the Township website. Continuous monitoring of chlorine residuals and turbidity are taken at the end of the fifteen X15} minute contact time by a Prograr~rimable logic Controller (Pt_C} and transmitted to the Water Department office by a wireless communications network for viewing by Township Operators. Well and distribution flows are also recorded and transmitted back to the Water Department office. 17. Measurement and Recording Equipment Calibration and Maintenance 1?.1 Calibration On-line chlorine analyzers are calibrated weekly and recorded in the log book located at the pumphouse. Sugarbush Water System 4perationai Plan Version #: 01-2009 Page 24 fln-fine turbidimeter is calibrated annually or as specified by the manufacturer. Results of the calibration shall be recorded in the log book and retained at the Pumphouse. Portable chlorine analyzers shall be calibrated every two weeks using the method specified by the manufiacturer. Results are recorded in a log book located at the Township office. Portable turbidimeters shall be calibrated every six months and recorded in a log book located at the Township office. pH meters shat! be calibrated annually by Central Qntario Analytical Laboratory (CQAL} and results retained at the Township office. ~ Flow meters shall be calibrated by a "qualified sub-contractor'° and records are retained at the Township office. Y Scaling of the PLC for all flow inputs, confirming actual meter flow rateslvolumes versus DAS computer by a qualified sub-contractor and records retained at the Township office. CAUBRATI!JN TABLE - T Sampling - --- -- ___ _-_ __ _ ___ - ~ Testing or Equipment Method of Calibration Calibration ~ Results of Monitoring Make Calibration ~ Frequency Schedule Calibration 3 Parameter I I - -- __ __ Continuous As per Recorded in Chlorine Prominent Metcon"s Weekly Every Bacterial Pumphouse Residual Equipment Sampling day Log Book Anal zer Manual Continuous As per A.B.B.'s Eng. & Env. Outl°ok Recorded in Turbidity A.B.B. Equipment Annually Calendar Pumphouse Analyzer Manual and Work Order Log Book Portable Chlorine Every Two Office Recorded in Chlorine Hack Standards Kit Weeks Calendar Office Log Anal. zer Book Eng. & Env. Recorded in Portable Hack Turbidity Every Six Outlook Office Log Turbidity Meter Standards Kit Months Calendar Book and Work Order Eng. & Env. Letter Of Portable pH Hack C.O.A.L. Annually Outlook Calendar Testing from Meter and Work Order C.Q.A.L. Raw and Eng. & Env. Records at Treated Water Mag Meter Qutside Contractor Annualry Outlook Calendar Office Flow Meters and Work Order Eng. & Env. PLC Allen Bradley Outside Annually Outlook Records at Contractor Calendar Offiee and Work Order Sugarbush Water System C}perational Plan Version #: 01-2009 Page 25 18. Emergency IVlanagement A list of emergency situations that have the potential to result in acute drinking water health risks and response plans are located in the following locations: Section ~ of this Operational Plan; Gontingency Plan binder located in the pumphouse and Township office; y Policies and Procedures Manual available to each Operator and located in the Township office. Each Operator is required to review the written Policies and Procedures Manual, Operational Manual and Gontingency Plan annuaNy. When practical, emergency procedures are tested an an annual basis. Records of these reviews are recorded in the Operator's Education Binders and Excel spreadsheet. The err,~rger~cy contact lists located in the Gontingency Plan, ar~d "Essential Suppi;es and Services" listed in Section 13 of the Operational Plar,, shall keep current lay the Manager of Engineering and Environmental Services. 19, Internal Audit Internal audits are conducted to ensure that the QMS conforms to the requirements of the Township of Oro-Medonte Operational Plan and meets or exceeds the requirements of the Ministry of the Environment's Drinking Water Quality Management Standard (DWQMS). The Township of Oro-Medonte may, from time to time, request that internal audits be conducted #ay private consulting firms or trained auditors from a neighbouring municipality as the case arises. Audits Conducted by Township of Oro-Medonte Employees Auditors All internal Auditors must have successfully completed a recognized 1 ~ hour Internal Auditor workshop. Internal Auditors shall be selected by the QMS Representative. Internal Audit Schedule Internal audits are conducted at least once every twelve months. Audit Planning The Auditor sha€I review all related QMS documentation and the results from the last internal and external audits prior to the audit. The Auditor shall obtain an audit checklist at least one week prior to the audit, which includes all of the requirements of the DWQMS, attached as Appendix "G" Sugarbush Water System Operational Plan Version #; 01-2009 Page 26 Conducting the Audit The Auditor shall observe activities, review records and interview personnel, as necessary, to ensure that the status of the audited element of the QMS has been effectively covered. Reporting the Results The Auditor shall submit a completed checklist and report to the Manager of Engineering and Environmental Services. The report shall include any requirement far corrective actions to address gaps between the DINQMS and how the QMS is written and implemented. Corrective actions shall be included as part of the Management Review input. Audits Conducted by Outside Forces Auditors Qutside Auditors must provide proof of competency prior to conducting an audit. Audit Schedule Audits are to be conducted per the Township of Qro-Medonte schedule. Planning and Conducting the Audit and Reporting Results Audits may be planned and conducted per the procedures of the auditing municipality/firm. Prior approval by the Manager of Engineering and Environmental Services is required. Audit results may be reported per the procedures of the auditing municipality/firm, as long as the results are documented. Requirements for corrective actions must be indicated. 20. Management Review The Management Review process is to ensure the continuing suitability, adequacy and effectiveness of the QMS. Review Frequency Management Reviews shall be conducted on an annual basis prior to completion of the annual budget process. Sugarbush Water System Qperational Plan Version #: 01-2009 Page 27 Review Participants The Management Review is convened by the Manager of Engineering and Environmental Services. Attendees shall include the Director of Transportation and Environmental :=,ervices, Environmental Services Foreman and any member or members of Council that may wish to attend. Confirms#ion is needed if the C.A.4 .is going to be part of the review, Review Input The Manager of Engineering and Environmental Services shall provide infi©rmation and data concerning the following categories, for the Review: Incidents of regulaforyaon-compliance Incidents of adverse drinking wafer tests Deviations from identified critical control limits and actions taken The efficacy of The risk assessr::ent proses; Results of i^ternal and bra party audits fiesults of relevanT emergency response Testing Operational performance and water quality Trends Fallow-up on action items from previous management reviews EffecTiveness of contracted coverage Status of action items (if any} identified beTween management reviews Changes in resource requirements, infrastructure, process, personnel, Drinking Water Quality Management Standard or regulations That could affect The QMS Consumer feedback Any resources needed to maintain The QMS The results of the infrastructure review A summary of the effectiveness of The Maintenance, Rehabilitation .and Renewal program Operational Plan currency, content and updates Staff suggesTions Review Process The Management Review shall be a planned event. The participants shat 1 ensure enough time is set aside to thoroughly review the QMS. The Manager of Engineering and Environmental Services shall prepare a meeting agenda and distribute the agenda with the Management Review data. All data shall be reviewed in order to identity if, where and when improvements to the QMS and its procedures are required. The Manager of Engineering and Environmental Services shall make note s of any changes or action items required during the course of the Review. Sugarbush Water System Operational Plan Version #; CJ2-2009 Page Zt3 Review Qu#put A list of changes required to be made to procedures or other CAMS based dacumentatian. A list of "actian items", which shall identify an individual responsible and a timeline to implement the actian item. Recommendation(s) for any human ar financial resources needed far maintenance of improvements of the QMS. Minutes of Management Review shall be maintained by the Manager of Engineering and Environmental services. These minutes shall include the date and time of the review activity and the name of participants and attendees. The minutes will be provided to Council. Sugarbush Water System Operational Plan Version #: 01-2Q09 Page 29 ~~,i ~I ~~,. :~ w V~~ ~ N~ '+~' N W ~`.i qC w 0 N t W ~ ~Cf~Wtn r t~ ~ ~ ~"` ~ in ~ ~ ~~~ W W 9 z~ ~~ °5~ ~> ~' ~~> ~' ~ a o ~ ~ ~ ~e ~ ~ (Wz~ ~ ~ ~p ZO~ 8zp~ ~ c~' a Z ~ Y ~ ~1`i ~ ~ w ~ ~i ~ pppU UU la`t~U ~ i a' z ~W W ~ ~ _~ ~ a I 1 ~ ~ 1- W ~ O ~ ZS~ Z~K N~K ~ a' W ~ ?LL m W <~~ (U7 'd ki'' .}.1 !J~J" ~ W ~ d. ~ ~ of ~+~ ~w~+ oW~ ~ ~ o ~°' ~ w N~z ~~~y~~JJ a~ ~ 1Z~ i < S Y ~ ~ ~ ~ ~ I ~ W CI~K v3K m~K ~ ~ ~_ ~ z ~0 ~= I i ~} ~ ~~~ 3 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~~' ~~~ a~~ a ~ ~ ~ a~~ ~ ~~ ~~ ~~ ~ ~ ~ A~e~~3 T ~-- a 0 W a a a I W Z 0 J 2 V ~~~< a ~u.iiln ~ ~ ~ ~~ ~~ ~s' ~ a pp I~ (C J a n ~ Z a 2 W ~ ri I~ ~ (7~ Sj~j W W W < ~ p ~ a = ~ r ry ~ F ~I I I 1,l K W tG tL ~ oe ~ ~~ .T~ N~ ~ y~ ~ ~j j ~ ~$ ~ `; 11. (! S 0. 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O~eit ~~ w~ w~ w~ w r w w w w w w w ~w ~w w w w.~ w~ APPEN©IX ccZ}rr Hazard Identification Table {Sugarbush} Hazard Emergency 'Measurable Operational ' Comments! ~ (Contingency) (yeslNo) Control Measures Well Casing Collapse X Yes Maintenance and Well Video Well Pump Failure X Yes Well Video and Two Wells Chemical Spill X Gontingency Plan Chemical Feed Pump Failure X Yes Operator Repair or Re lace Break in Chlorine Line X Yes Operator Repair or Re lace Ghlorine Injectors Malfunction ~ X ~ Yes Operator R pair or Replace High Concentration of Ghlorine X Yes Alarm, Flush and Reduce Solution Break in Well Nine X Yes Turbidity Alarm, Two Wells Water Main Break X Water Main Repair Procedure Lass of Ghlorine Residual X Yes Alarm Low Pressure in Distribution X No Resident Complaints Loss of Power X Contingency Plan Failure of Alarms and Monitoring X Procedure Equipment Operators C"ecl: , Facility Security X No during Regular ~ Rounds Access to Hydrants not By-laws Restricted Maintenance or Reservoir Out of Service X Yes Repair Contin enc Plan Reservoir Contamination X Gontingency Plan Reservoir Deterioration X Gontingency Plan Loss of Chlorine Residual X Contingency Plan Distribution Two Back-up High Lift Pumps X Yes Pumps in Booster #2 and Pum house #3 ~1 Z W a a ac {j) .~i'_2 tLS as _ .. __ cn i O ~ ~ ~ ~ ! ~ Q ;~ ~ z3 ~ ~ °; ~ ~ ,~ U .~ ~ .~ ~ ~ cn ~ ~ a~ ~ z~ ~ cs. ~,. ~. • ~!~~~ m a o ~ c~'v ~c~'-a ~~ ~v ~~ ~ ~ 't~ ~~ ~ iz~ ~ ~ ~ ~~ ' c~ ' ~~ ~~ ~ ~ ~ o c ~ ~ cu ~ as ~ ~ ~ c~ .~ ~ .~ ~ •- '~ ~~ h- •- -- ;~~~~~,~ ~!, Z Z Z ?- >- ?- >- Z Z ~UL'd ...y. ~i, Y ~Y1 W ~y~ W as ~..r. a~ ~ oa T ~ T rn r~ ~. uIG~~~~d ~I, ,- I cv cU rh m c~ ~ c~ c~ _ . ------ -1 __~ _ fiq~y~~:xaaaa ~: ~' ~f' d' Ctii N N ~ N ,- •-- [~ ~ ~ .aG ~ V .~ ~ ~ C,7 .~ 1 ~ tl ~ ~ tL"f O ~ C.} ~ ~ Ito N sl1 ~ ~ O ~ O ~ O t73 te "-' ~ ~ ~ ~ ',~ O ~ ' CU ~ (1? ~ C2. ~ ~ ~ O L2. 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N t~U O v APPENDIX "C" DWQNIS Audit Checklist Page ~ o~ ~ Audit Subject Area Audited Contact Requirements References DWQMS Element S Questions} ___.__._ I i Verification Method f3bserva#ians /Non-Conformances Auditor Oate ~~~ +~ /' v .;~ a~ .~' ~ ~~ '~ W ~~~ ~ -~ ~ C ~ ~~ .~. ~ ~ ` 6 ~~~ ~ ~ '~ ,o C~ 0 H ~~ ~--~ ~ ~ `~ ~~ ~ ~ ~ ~ o ~ ~ •~ ~ a" ~ ~ a~ ~ ~ a~ c~ .,~ .~ c~ G.Y c~ a~ .~ .~ A 0 0 oci 1 ~t 'x-, ~~;, 'H,~: , `3 a ;~ r ~' 3: ~~ t ~:= ~. V V ._ J S.. C~ ._ ._ S.. Cl~ ....r V ._ .. b.A O a .~ u . ~, v O v v v .,..., C!~ .O O O a~ a~ A .~' .,..~ O b.A .~',.~" a O a~ O .O .~ u H O .~ a ;~ r•.r~ ,o .~ a 0 ~ ~ .~ o ~ ~ b.A 4~., .~ o ~~ '~' ~ .~ A~ 0 ~ V ri N M d' 0 0 N ~'~t .~ a .;~ u .~ w O u a~ .~ a b.A .~ .~, A .~ .~ O . . Lf1 ~ a A 0 0 • r,,, E ~~ ~, ~. ~:`; F ~~ ~` `~„:_~ ~~~ ~ F F F ~y a ~, '_'~ U ~ ~ ~ ~ ~ ~ ~ ~ ~ ^ ~ ~ d ~ •~ v ?. ' ._ ~ ~ ~ O v ~ ~ ® Q ~ ~ try ~ ~ ~ ~ ~ v ~ ~ ~ u +~ ~ ~ ~ v Q~ cn ~ 4J ~.., +.~ ~ ~ ~ ~~ ~ -~ ~ ~o +~ , ~ ~ ~ ~ ~ ~ ~ ~ ~~ U ~ .~ ~ C~ o ~ ~ ° ~ o ~ ~ ~ ~ ~ ~ O C~ ~ ~ ~ ~ u ~ ~ ~ .o .~ .,..~ 0 ~~ O ~ [...~ O .,.,, u O a~ O .~ a O '"C~ ~J • 4J ~J v 0 a Q a• +r C." 4J 4J bA b A O "t~ ~ ~ ~ ],^^y~ ~ ~ ~ .O ~ ~Y ~ O ~a ~^ .,~ ~ ~ •~ V ~ ~ o v~ ~ ~ v ~ ~~ ~ ~ ~• ~ ~ ~ .,-, ~ ~ v o ~ "'`~ • -"~ Q~ i r Sf r.~~,~. i . ~ '~"~ ~ ,~ ~ V V1 ~ ''~ ~ 4J ~ V ~ ~ ~ ~ ~ cU A ~ ~ a~ ~ o~ ~ ~ ~ ._ `~ ~~ i~ ~ ~ ~~~~ ~ ~ ~ u ~ ~ ~~ ~ ~ ~ ~ ~ ~ Q `.~ c ~ L- ~ U O ~ 4J ~' ~ ~ ~ o~~, ~ ~ ~ ~~o'~ ~ ,.~ ~ '~ A ~ o +-+ ~~,, ~ 4~ ~ a ~ ~ ~ ~ c^'n ~ CT' . ~ ~ `~ ~ ~ ~ ~ ~ ~ -~~ ~~O w a ~ • O ~+-~+ O ~ ~ O o +~ u ~ u o ~ •° o 0 O ~ y V ° ~ °o •~ o u ° O o .~ o u o ~ o +~ 0 ~ ~ ~- v v~ ~ ~ ~ ~ O ~ ~~~~ ~ ~ ~ ~ ~+." ~ ~O o '~ °o ,~ °o ~ o ~ ° 0 0 •~ o ~ O .~ ~ .. o '~ V ~ -~ ~ a .`` x .., .~, E' .1 iw F r 3 ~ ~: ~i »"~'•~, t,. ~ ss V s_ C~ a--+ f6 C6 G 0 R'j ~~~ v v ~d~ ~ ~~ ~o~ o ~ v~ ~. ~~ ~ ~ v o ~ 1 ^i ~ ~I ~ ~ ~ ~ .V ~ R •~ ~ ~ ~ ~ V ~ ~•~ ~o~ ~~o v ;x ~°'~ ,moo ,,., ~ a~ o ,~.~ ~ ~~~ ~ O~~ o ~ ~ ~ 3.~ o ~ ~o V ~~ :~a~0~ ~a0~ o~ ~ ~ v . ~ o O O ~ • C~ a .~, °~ .~ .,.., rr~ `•1~•M ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O .'~ ~ .~ O ~~ ~ a as ~ ~ . . 3~., ~'i: ~~I If ~ ~:; _ ~ ~ T 7t' f ~x ~- ~ ~ +'4 !. i '~ ~: .> _~ Pr`. %^ 0 ~ ~ a~ cn `~ ~ ~.. - ~~ ~ o O U ~ o <~ ~ ~_-~ o F- O Q W O W 0 ~-- 3 V { ~':~ (~ ~~. V`./ .~ ~~ Q. 4~ CSC s.. ._ V O U aJ bA O ~ ..-. 4~ v '~ C!1 ..~ ~ ~ • ~ ~ cn v o ~ ~ a O ~~ ~ ' "`' ~ t/1 ~ ~ 4~ ~ a ~ ~ ~ W ~ bA N , ~ ~~., 4~ "~ v _ ~ .~ O • ~..r ~ ~ ~ A ~ ~ ~ •~ ~ ,~ a ~~ ~ • . ,..., Q-+ ~ ~ •~ Q o ~ .,~ ~ u v ~ ~ ~ ~~ ~ o o ..~ U ~' u ~ ...~ ~ a, a ~° v . ~... +~ ~ ~ ~ v v~ . . ~. • r, ~~ ~ ~ ~ -s-+ O '~ ~ ~ ~ ~ • ~ 'ts d' ~-' v ~ ~ a y p O `~ ~ ^n .,~ v ~ a a v ~ ~ ~ o o •~ ~ ~ V ~ , ~ "'' ~~~~ .~ .,~ ....~ ~ ~ ~ ~ ~ ~ ~ O'er ~ ~ ~ ~ ~ °~ ~ °' a a ~ o o a~ a ~ Q Q w . . ...., V 4J .~ 0 O . ,..., 0 U H +~ a~--+ ...., . ~, a 0 w +~ v 0 a 0 .,.., i ~.~ ~~ ,, „ ~s' ~, „r;. ~' .$` ~, ~~~- .~ ^v l! ~ W ~ ~~ ~ (^^,~yy v W •~ to ~~ ~ ~-~ ~ ~ ..~ w O Q. . 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'I F'. 1` f_ ;~ w: E Q ~ w v Q .~ ~ ~ ~ ~ ~ v ~ .~ ..~ ~ aA -~ ~ Q v p ~ x u ~ ~ ~ ~ u v .~ ~ ~ ~ I ~ ~ ~ -~ ~ •~ ~, O ~ ~ ~ ~ ao .~ Q ~ a ~ o t1A -~ ~ o ~ ~ ~ ~ v ~ Q v a ~°~ ~~ ~ ~ _ ~ ~ ~ ~ ~ cn ~ ~ .O its v ~ ~.., ~ ,-, ~ ~ a ~ ~ ~ ~ u ~ ~ ~ ~ ~~ ~ ~ ~~~ `~ u o ~ O ~ O ~ ~ ~ ~ U ~1 cry` ~ U U ° ci ~ r- ; N c~1 ~t- ~.r ~ `o ~; ~ f '~ v I f t c/') O Q O V V Q t mo .; t': r '~ ~ ~, 9 . .....F ~ .. _ ` ~ J ~ ' ;: ~ A,. Y \1 Y~ ;; ;,. ~~ .~ ~~ p }- ~ > { E E..: r b1J ~ • .-a V ., ~ O ~F/ .~ u ~ ,~ ~ ~ v •~ b ~ bA~~ ~ ~ ~ ~ a ~°~ ~o •~ ~uv ~ ~ r~ ° 4~ aa~~~v~~~~~~~ U ~~~ ~~ H v~ ~ ~ v ~~ ~~ a~~~v ~~ ~ ~ Q . ,..~, ~ T= --~ ~ ~ ~ v +~ v ~ ~~ ~ vw~ ~' .~ ~ ~ wry ~ ~'~ w ~~u Cv ~ o ~ ~ ~ ~ ~ ~ ~ N N '~`.~ GJ ~ O . ,,.., • ~ ~ ~ '~ ~ ~ O U CU ~' ~ ° ~ ~ ~ ~ ~ ~ W ~ 0 ~ ~ v~ ~ v ~ ~ ~ ~ ~~ ~ ~ O ~ t~Q cn ~ ~ ~ ~ ~ ~ ~ ~ ~ ~.v ~ ~ .O ~ ~ v v ~ C ~ ,~ ~ ~V ° V p a--+ aJ G,1 ~ i~ can ~ ~ v v ~ ~~o~o.~~~~~~°o ~ ~O'u0'~1Q'c~r~Oc~ ° vu O' u ~, ~-+ N M ~ ~f'1 ~O l~ 00 ~ ~ ~ ~ i ~~ O ._ CLS 4~ V V Q a--+ 4~ V V ~~ a n~ a ,~ ~ ~ p o . ~., ~ . ~ ~ ~ v ~ ~ ~ ~ ~ ~, O ~ ~ ~ o ~ ~ O ~ ~ ~ ~ .~ ~ o~ c ~ c ~ ~ ~ ~" v ~ O ~ ~ ~ ~ ~ ~ ~ ~ -~ ~ u ~ ~ ~ ~ ~ ~ ' . ~ ~ ~ ~ ~, ~ u .~ 0 .~ .,,., v V ~. 0 v ~;'. ,r, ,~` i° ''- cz• O v 1 i ~ ~~ i~ (J)~f ~ ~+[ REPORT 1'r~~ru~ #Ir~ritrr~~e, I:~sritin~ 1~r~trirtr Report No. RC2009-02 To: Committee of the Whole Prepared By: Shawn Binns Meeting Date: 2409 March 18 Subject: Heritage Days and Antique Tractor Rally Motion # , Roll #: R.M.S. File #: RECQMMENDATION{S): Requires Action X For Information Only It is recommended: 1. That report RC 2009-03 be received and adopted 2. That the Oro-Medante Agricultural Society and the Oro-Medonte History Association be permitted to use the Oro-Medonte Rail Trail from Line 9 to Line 11 on Saturday August 8, 2009 for the Antique Tractor Rally upon receipt of certificate of insurance 3. That the Oro-Medante Agricultural Society be permitted to use two Township half ton truck to be driven only by off-duty Oro-Medonte staff 4. That Council waive the rental fees far permit #2330 in the amount of $214.00 for use of the Old Town Hall. 5. That the Oro-Medante Agricultural Society be notified of Council's decision. BACKGRQUND: The Oro-Medante History Association and the Qro-Medonte History Association are organizing the second annual antique tractor rally as part of the "Heritage Days Event". The organizing committee has requested Councils authorization to use the Oro- Medonte Rail Trail from Line 9 to dine 11. The route will be as follows: • Depart Ora Fairgrounds (Line 7 and 15J16 Sideroad) • 15/16 Sideroad East to Line 11 • Line 11 South • Rail Trail west to Line 9 • Line 9 South to Lakeshore Road • Lakeshoe Rd West to Line 7 • Line 7 North to fairgrounds The group is also requesting the use of two Township of Oro-Medonte half ton trucks to remove and replace the Rail trail bollards during the rally. The trucks will be driven by off duty Oro-Medonte employees. Recreation and Community Services March 18, 2009 Report No. RC2009-02 Page 1 of 3 aNALYSIS: The Heritage Days is an event which helps preserve the strong agricultural and historical roots in the Township. In 2008 the Antique Tractor Rally had over 40 participants registered for the event. The organizing group is exercising due diligence in risk management by: • Having an Ontario Provincial Police Escort • Participants Signing a Waiver • The event will be insured by the Ora Fair Board and the Township will be named as additional insured for the event The Rail Trail Bollards will be removed and reinstated by off duty Township public works staff volunteering for the event FINANCIAL: Rental Fees for Old Town Hall Facility Rental in the amount of $214.00 POLICIES/LEGISLATION: By-Law 2009-25 - By-Law to establish regulations with respect to Municipal Parkland By-Law 2008-108 -Fees and Charges CONSULTATIONS: • Director, Transportation and Environmental Services ATTACHMENTS: 1. Facility Permit CONCLUSION: The Antique Tractor Rally is part of the annual Heritage Days Event and draws significant community involvement and participation. The organizing group has taken reasonable precautions to ensure due diligence that the event will be run safely and that the Township will be provided with liability coverage. It is recommended that Council authorize the use of Rail Trail for this event and that consideration be given to waive the facility rental fees for use of the Old Town Hall in conjunction with this event. Recreation and Community Services March 18, 2009 Report No. RC2009-02 Page 2 of 3 Respectfully submitted: ~. ~~~ Shawn Binns Director, Recreation and Community Services Recreation and Community Services March 18, 2009 Report No. RC2009-02 Page 3 of 3 Printed t~2-Mar-09, 09.~ 1 ~ AM Township of Oro-l~~Iedonte 14$ Line 7 S., Box 100 Phone: (705} 4$7-2171 Oro-Medonte, ON LOL 2X0 Fax: ('705} 4$"7-0133 Customer Schedule Oro-Medonte History Associati©n Allan Howard 41$2 Line 10 N RR#3 Coldwater, ON LOK lE0 Page 1 of 2 Acct ID: Permit Number: 2334 Allan Howard Home Phone: Dur. Date Day Complex Facility Event Type Start Time End Time (Min) Hourly Other hate Charge Amount 07-Aug-09 Fri OTH Oid Town Hall Celebration 6:00 AM 12:00 AM 1.0$0 107.00 0.00 10'7.00 0$-Aug-09 Sat OTH Old Town Hall Celebration 6.00 AM 9:00 PM 900 10?.00 0.00 1.07.00 33.0 (hrs) Sub Total $214.00 Tax $0.00 Grand Total $214.00 CONTRACT SE SIGN AND RETL7RN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE ATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECENED. CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO-MEDONTE. .F cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, eakdown of equipment or any other cause, to cancel a sheduled event{s) at one of their facilities, the Parks and Recreation ~partrnent will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a fund will be given. otice of a booking cancellation by permit holders must be given in writing to the Township Office. ancellation in writing more than 7 days in advance of rental date: $20.00 administration. charge Full {100%) refund of rental fee Cancellation in writing within 7 days of rental date: - $20.00 administration charge - Full (100%) refund of rental fee if rental time is used by another renter - SOT refund of rental fee if rental time is not used by another renter Cancellation in writing less than 4$ hours before rental date: - No refund of rental fee No cancellation notice ("no-show"): - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks & Recreation Department. Failure by any renter/group to adhere to the rental regulationlconditions noted herein may result in the cancellation of the Prcnterl (12-Mar-O~, C19:19 AM rci~~crtil~~roups entire booking. Pa,~ r ? o,~ 2 WAIVER: The permit apglicantlorganizatron agrees to hereby waive and forever discharge and INDEMNff+'Y AND SAVE HARMLESS the Corporation of the Township of Oro-Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected c,l (icials from all claims, d.ama~e~. ~~osts and expenses in respect to injury or damage to my/their person or property, however caused, which may occur as a result of my/their participation in the usefuses intended which will be held at the permit locationlloeations during the period of this permit including any additional dates later added to this permit, Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, casts and expenses which the Corporation of the Township of Oro-Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro-Medonte, its officers and employees. SIGNA' DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions aboat this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing j' ~t~1~'t1~~t9~) t'~ ~~PC~~r 1'r~~>1~~~~ I~r~ritnLrc~, F~~~t~c~tin,~r I=rrf~rr~~ Report No. To: Prepared By: RG2009-03 Committee of the Whole Shawn Binns Meeting Date Subject: Motion # March 18, 20119 Warminster Playground RFP RC200&04 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Actiona For Information Only 1. THAT Report No. RC2009-03 be received and adapted 2. THAT staff be authorized to purchase playground equipment for Warminster Park in the amount of $23,704 exclusive of GST 3. AND FURTHER that the suppliers who submitted proposals be notified of Councils decision. BACKGROUND: In 2007 ahazard/risk assessment of Township park facilities was conducted by the Frank Cowan Company. The report identified hazards in municipal parks and provided recommendations to remove/control hazards and minimize potential far risks. The report identified that the Warminster Playground does not conform to the CAtV/CSA - 2614-03 Children's Playspaces and Equipment Standard which has been accepted as the minimum requirements far all playgrounds. The playground cannot be adequately upgraded to meet the standard; therefore replacement of the play equipment is required. Funding was allocated in the 2008 budget to replace the playground equipment at Warminster Park. In June of 2008 staff proceeded with a request for proposals for the design, supply, delivery and installation of playground equipment inclusive of taxes within the budget of $25,000. Due to the large number of Recreation and Community Services and Public Works capital projects in 2008 the execution of the contract and works for the playground were not completed. ANALYSIS: A total of four (4) requests far proposals were received from the following suppliers: Amount Exclusive of GST 1. Henderson Recreation Equipment $23,704 2. Play Power/Little Tykes $23,548 3. ABC Recreation $23,810 4. Belair Recreational Products $23,805 Recreation and Community Services March 18, 2009 Report No. RC2009-03 Page 1 of 3 Proposals were reviewed and evaluated based an the following criteria: • Variety of play options far various ages • CSA Compliance and Safety • Probability of Vandalism • Aesthetics • Warranty • Value far dollar The price of equipment was reviewed in 2009 and there would not be a financial benefit to re- issue the tender for 2009. Henderson Recreation Equipment has committed to honouring the price submitted in 2008. Based on the review of submissions it is recommended that contract RC2008-04 be awarded to Henderson Recreation. Note: Site preparation will be done internally through public works and an additional expense for sand will be incurred within allocated budget. FINANCIAL: Project of funding of $25,000 was included in the 2009 Recreation and Community Services Capital Budget POLICIES/LEGISLATION: By-Law 2004-112 -Purchasing By-Law CAN/CSA - 2614-03 Children's Ptayspaces and Equipmenf Standard CONSULTATIONS: Supervisor Parks and Facility Operations ATTACHMENTS: 1. Playground Design -Henderson Recreation f=quipment CONCLUSION: It is recommended that contract RC 2008-04 Warminster f,laygraund equipment ae awaraea to Henderson Recreation in the amount of $23,704 exclusive of GST. __ Recreation and Community Services March 18, 2009 Report No. RC2009-03 Page 2 of 3 Respectfully submitted: Shawn Binns Director, Recreation & Community Services SMT Approval !Comments: ~ C.A.4. Approval !Comments: Recreation and Community Services March 18, 2009 Report No. RC2009-03 Page 3 of M ~ Township of Oro-Medonte -Warminster Park M Model No. PF09431 r0 M M Powde.-C r d Metal Colours a =_,~,„,o.. ,.. , ~ ,,,, o y y~ E~ u' m~ o~ ~ N HDPE C I urs I ~'' o z~ ~; ~ ~ R r M Idad Plosric Colou ~7"" S r Township of Oro-Medonte -Warminster Park Model No. PF09431 r0 wI, Powder-Cooled Metal Colours ^s ~~~~~'--°^°^~^^ ~ ••=w»'^~~~ HDPE Colours ,_ , ~+ui~'-~. Plastic Colours Elo~_. ~i~l~loi;ldl~l. si~13 _.~o~~~y~~~;o®.:~~.®.~® ~~- .~ ~~r~a ~._ ~_ , . n ~if/ r~ t Report No. RC2009-04 To: Committee of the Whole Prepared By: Shawn Binns Meeting Date: March 18, 2009 Subject: 200 Recreation Program Update Motion # Roll #: R.M.S. File #: REC4MMENDATIt~N(S): Requires Action For Information Onlyo It is recommended: 1. That report RC 2009-04 be received BACKGROUND: The following report provides an annual update on Recreation and Community Services Programs. ANALYSIS: The Township of Oro-Medonte began offering recreation programming in 2004. Attachment #7 provides a historical and current review of participation rates Attachment #2 provides a financial review of seasonal Recreation Programs, Summer Camps, and March Break programs offered by the Township of Ora-Medonte. Relation to Council's Mandate of: Service Excellence, while building a sustainable, healthy community that enriches quality of life Recreation and Community Services are essential public services with many benefits; research conducted by the Canadian Parks and Recreation Association has concluded that: • Recreation and active living are essential to personal health • Recreation is a key to balanced human development • Recreation and parks are essential to quality of life • Recreation reduces self-destructive and anti-social behavior • Recreation and parks build strong families and healthy communities • Recreation reduces health care, social service and police/justice costs • Recreation and parks are significant economic generators • Parks, open space and natural areas are essential to ecological survival Recreation and Community Services March 18, 2009 Report No. RC2009-04 Page 1 of 3 Given the increasing obesity rates in Canada, Parks, Trails, Facilities and Recreation Programs is of utmost importance. In 2004, 11.3 million adult Canadians were ~ ~r overweight or obese and obesity rates amongst children has increased 200-300°!o over the past 20 years. In addition to increasing obesity rates, Municipalities are experiencing an aging of the population as the baby boomer generation reaches retirement. Recent statistics illustrate the increase of the aging phenomenon, with the 55 plus age cohort doubling in size in many communities in the next 20 years (an increase of 224°lo in Oro-Medonte} Along with the growing older adult population, this age segment is predicted to lead more active, independent lives after retirement and expect higher quality services and facilities. Recreation programs participation rates have nearly doubled in 2008 from 2007 participation rates. In 2008 a number of new programs were offered across the Township, such as Summer Camp programming in Moonstone and Horseshoe Valley, Red Cross Swimming Lessons at Bayview Memorial Park, Youth Soccer in Warminster, Line Dancing at Edgar Hall, and Computer programming. An improved format of the Recreation and Community Services Brochure and distribution through Canada Past has created increased community awareness of Recreation programs and services. In 2008, for the first time Recreation Programs achieved and exceeded the budget goal of cost recovery of direct expenses and generated net revenues of approximately $13,000. The increased revenues assist in defraying the program administration and institutional casts associated with this service level. Service Excellence As a tool to ensure Customer Service Excellence and Continuous Quality Improvement a participant survey was distributed to participants in the Fall of 2008. Results of the completed surveys have been summarized (Attachment #3), and will be used for program enhancement. ATTACHMENTS: 1) Recreation Program Participation Rates 2} Recreation Program Financial Summary 3} Customer Feedback i} Questionnaire ii} Summary of Feedback -Fall 08 Recreation and Community Services March 18, 2009 Report No. RC2009-04 Page 2 of 3 Respectfully submitted: Shawn Binns Director, Recreation and Community Services C.A.O. Comments: „~---°- C.A.O. Approval: Date: Recreation and Community Services Report No. RC2009-04 March 18, 2009 Page 3 of 3 ~,r TOWNSHIP OF ORO-MEDONTE SUMMARY OF PROGRAM REVENUE & EXPENDITURES zao4-zoos 2004 2005 2006 2007 2008 MARCH BREAK REVENUE 4,014 5,528 5,281 4,533 5,881 EXPENDITURES Salaries & Benefits 1,218 1,238 1,181 1,$19 1,530 Advertising 819 Transportation 1,216 1,384 1,295 1,160 970 Admission Fees 1,732 2,401 2,561 2,515 824 Supplies 323 212 405 247 129 5,308 5,235 5,442 5,741 3,453 NET REVENUEI(EXPENDITURES) -1,294 293 -161 -1,208 2,428 DAY CAM P REVENUE 8,594 16,151 17,114 18,218 26,944 EXPENDITURES Salaries & benefits 9,527 10,564 13,125 18,258 16,451 Education/Training 100 Rent 885 Transportation 965 1,056 Excursion Fees 1,399 Instructor Fees 2,800 920 1,480 Supplies 3,818 998 1,684 2,084 1,836 13,345 14,362 14,809 22,227 23,207 NET REVENUEI(EXPENDITURES) -4,751 1,789 2,305 -4,009 3,737 EVENING PROGRAMS REVENUE 9,893 14,068 10,608 22,466 43,506 EXPENDITURES Salaries & benefits 221 106 1,115 16,921 Promotional casts 5,282 5,300 5,300 5,065 3,114 Rent 1,500 559 Instructor fees 6,443 10,550 11,100 13,913 12,022 Supplies 3,093 1,121 1,437 2,172 4,063 16,539 16,971 17,943 22,265 36,679 NET REVENUE/(EXPENDITURES) -6,646 -2,903 -7,335 201 6,827 prepared by Paul Graveile, Treasurer March 2, 2009 .~ ~,~I 880 660 C ~ ~ V ~ 440 !~ 220 0 2004-2008 Recreation Program Participation ~, ., .. . ^ Summer Camps ® March Break Camps ~' Registered Programs Children and Youth ^ Rcgistcrcd Rrogr~m~ Older Adults ^ Registered Programs Adults Total Per Year ~uu~+ LuU~ LUUn 1UU l 1UUt3 ~~~~ ®~ ~~~ ~g~ r .r.--~ ~, 7L ~~ ~'~ a ... ~ ` TOWNSHIP OF ORO-MEDONTE PARKS & RECREATION PROGRAM EVALUATION FORM 148 Line 7 South, Box 100, Oro, ON LOL 2X0 sbi nns @ oro-medonte.ca We value your opinion ~~c~ 1. How did you hear about our programs? a) Friends b) Parks & Recreation Brochure c) Township Website d) Other 2. In which program(s) did you register? 3. Was the instructor knowledgeable in the program subject? 4. Did the program meet your expectations? Yes [ j No [ If no, please tell us why. 5. Was the location appropriate? Yes [ J No [ ] 6. Were the facilities clean and in good condition? Yes [ ] No [ 7. Are you planning to register in future programs? Yes [ ] No [ ] If no, please tell us why? 8. Is there a program you would like to see offered by the Parks & Recreation department? 9. In your opinion, what is the overall rating of the program? Please circle one. 1 2 3 4 5 (Low) (H~9h) Please feel free to write on the other side if more space is required. Program Session -Fall 2008 How did you hear about the program? a} Friends b} Parks and Rec. Brochure c} Township Website d}Other TOTAL Was the instructor knowledgable in the program subject? Did the program meet expectations? Was the location Appopriate? Were facilities clean and in good condition? Are you planning to register in future rating of the programs? In your opinion what was the overal program? 1 (Low} 2 3 4 S (High} _ , ,_ .. __ - ._ 7„_._ _. ~_._ 6 .6 ._.. ___._3_, _....._..~ ____ 3 2 Program Ideas 3 Yoga on the weekend; Bootcamp; Yoga at Arena; Pilates later in the evening; Calligraphy; Quilting. by Loretta Hackes; Dog Marching; and Comments: Ecotourism; making greener choices; retirement planning; Ballet for S-l0yrs; Creative Drama and Dance for 9-14yrs; mare programs towards north (Craighurst and Moonstone); Hip Hop for 12 +; adult pole dancing; _ __ m_ m ` :: a ~ =~ ~ ~ F; a m ~ o ~ ~ a2f ~~ ~ i ~ a roc +. m G E c , a o ~„ - ~ ~ E u ~ ~ m ~ c ~ r a a c ,~ - o~ o +~ O a. m u°O do= ~G ~ vetGt u~ 13cO 1= ~ a S m t!1 > F- . pp S f. 1 2 1 2 1 1 1 1 2 10 8 5 4 3 1 3 2 5 4 1 2 1 1 2 12 10 7 6 4 2 3 2 6 4 1 2 Yes 3 11 10 7 6 4 2 3 2 6 4 1 2 No 0 0 0 0 o a 0 0 0 0 0 0 0 Yes 3 11 10 6 6 4 2 3 2 6 4 1 2 No 1 0 0 0 0 0 a a 0 0 0 0 0 Yes 3 ii 10 7 6 4 2 3 2 6 4 0 2 No 1 0 0 0 0 0 0 0 0 0 0 1 0 Yes 3 l0 ? 5 3 4 2 3 2 S 4 1 2 No 0 0 3 2 3 0 0 0 0 1 0 0 0 Yes 3 10 9 5 6 4 2 3 2 6 4 1 2 No 0 0 0 0 0 0 0 0 0 0 0 a 0 1 2 4 4 1 1 1 6 3 1 2 REPORT 1'r~~rrc~ H~~~~ita~~~~, F'~r~ irirl,~~ 1~1+trtre Report No. RC2009-05 To: Committee of the Whole Prepared By: Shawn Bnns Meeting Date: March 18, 2009 Roll #: Subject: AODA Customer Service Regulation -- Staff Training Requirement Motion # R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report RC2009-05 be received and adopted. 2. Expenses of Eight Thousand One Hundred and Ten Dollars ($8110.00) for four staff to be trained as Accessibility Customer Service trainers be approved and considered an overrun to the 2009 operating budget. 3. Expenses of Twelve Hundred Dollars ($1200) far the review if the 2008 Accessibility Plan be approved and considered an overrun to the 2009 Operating Budget. BACKGROUND: The purpose of the Accessibility for Ontarians with Disabilities Act, 2005 (AQDA) is to achieve accessibility with respect to goods, services, facilities, employment, buildings, structures and premises by January 1, 2025. The AODA consists of the following accessibility standards: Customer Service, Information and Communication, Employment, Built Environment, and Transportation. All standards, with the exception of Transportation, apply to the Corporation of the Township of Oro-Medonte (the Township). The Transportation standard will only apply to organizations that are in the business of providing passenger transportation services in the public and private sector. The AODA was developed to assist organizations in both the public and private sector in identifying barriers to accessibility. Even though the AODA received Royal Assen# on June 13, 2045 and is now the law, the planning requirements of the Ontarians with Disabilities Act, 200 (ODA) remain in force until the Act is repealed. Recreation and Community Services Marchl8, 2009 Report No. RC2009-05 Page 1 of 4 ANALYSIS: Custt~mer Service Standard The Accessible Customer Service Standard regulations were approved by the Lieutenant-Governor and came into force on January 1, 2008. The Accessibility Standards for Customer Service, Ontario Regulation 429107 requires that the Township establish policies, procedures and practices on the provision of goods and services to people with disabilities. Additionally, all staff (including volunteers and other third parties who work on behalf of the Township} must have mandatory customer service training about the provision of the Township's goods and/or services to persons with disabilities. Every person who participates in the development of the Township's policies, practices and procedures governing the provision of goods or services to members of the public or other third parties must receive customer service training as well. The following is a summary of the fourteen (14} requirements of the Accessible Customer Service Standard for the Township (Source: Accessible Customer Service Standard, Ontario Regulation 429107, p. 12 - 13}: The following requirements of the customer service standard apply to all providers that are covered by the standard. If you are a provider, you must: 1. Establish policies, practices and procedures on providing goods or services to people with disabilities. 2. Set a policy on allowing people to use their own personal assistive devices to access your goods and use your services and about any other measures your organization offers (assistive devices, services, or methods} to enable them to access your goods and use your services. 3. Use reasonable efforts to ensure that your policies, practices and procedures are consistent with the core principles of independence, dignity, integration and equality of opportunity. 4. Communicate with a person with a disability in a manner that takes into account his or her disability. 5. Train staff, volunteers, contractors and any other people who interact with the public or other third parties on your behalf on a number of topics as outlined in the customer service standard. 6. Train staff, volunteers, contractors and any other people who are involved in developing your policies, practices and procedures on the provision of goods or services on a number of topics as outlined in the customer service standard. 7. Allow people with disabilities to be accompanied by their guide dog or service animal in those areas of the premises you own or operate that are open to the public, unless the animal is excluded by another law. If a service animal is excluded by law, use other measures to provide services to the person with a disability. 8. Permit people with disabilities who use a support person to bring that person with them while accessing goods or services in premises open to the public or third parties. Recreation and Community Services March18, 2009 Report No. RC2009-05 Page 2 of 4 9. Where adrttission fees are charged, provide notice ahead of time on what adi~iission, if any, would be charged for a support person of a person with a dis~~bility. 10. Provide notice when facilities or services that people with disabilities rely on to access or use your goods ar services are temporarily disrupted. 11. Establish a process far people to pravide feedback on how you pravide goods or services to people with disabilities and haw you will respond to any feedback and take action on any complaints. Make the information about your feedback process readily available to the public. Public Sector organizations must also: 1. Document in writing all your policies, practices and procedures for providing accessible customer service and meet other document requirements set out in the standard. 2. Notify customers that documents required under the customer service standard are available upon request. 3. When giving documents required under the customer service standard to a person with a disability, pravide the information in a format that takes into account the person's disability. The Township must be in compliance with the Accessible Customer Service Regulations by or before January 1, 2010. The most cost efficient method of delivering the Customer Service Training is to have staff trained as a "Train the Trainer" to allow for the training to be completed "in- house". Staff has received a number of proposals from the Accessibility firms specializing in training for accessibility requirements, however the most cost effective option is offered through AMCTOIDurham College. It is recommended that four staff be trained as facilitators to ensure that all staff can be trained by the deadline and that future training does not impact staffing requirements. The closest training session is being held in Owen Sound June 22-24, 2009. The training includes all required resource materials for course facilitation and does not require additional expenditures for training materials. To ensure compliance and further advance our Accessibility Plan the services of Effective Accessibility Consulting were retained to review the 2008 Accessibility Plan, the expense far the review is $1,200. It is recommended that this expenditure be identified as an overrun to the 2009 Budget. FINANCIAL: Customer Service Training AMCTO training $1,650 per person x 4 persons = $6,660 Hotel 3 nights 2 roams) $1,050 Meals $ 400 Total 2008 Accessibility Plan Review $8,110 $1,200 Recreation and Community Services March18, 2009 Report No. RC2009-05 Page 3 of 4 Pt3~ICIESILEGISLATItJN: • Hccessrblf~ty tar Unfarians wifh Disabilities Acf • Accessibility Standards for Customer Service, Ontario Regulation 4291117 __ 5 CtJNSU~TATIONS: • taccessrt~lllty Advisory Committee • Senior Management Team ATTACHMENTS: IV/H caNC~us~oN: I ne ~,arporatlon of the i ownsnlp of Uro-Medonte is committed to the identification and removal of barriers, as well as the prevention of new barriers, for persons with disabilities in the year ahead. With continued association with the AAC and staff, the Township can improve equal access to the Township's goods and services for people with disabilities. The Accessible Customer Service Standard Training will further enhance progress towards Council's mandate of "Service Excellence" and ensure that the Township is in compliance with Ontario Regulation 429107 by January 1, 2010. The 2009 Accessibility Advisory Plan which is required to be completed by September 30th of each year will be amended to include additional tangible measures that the Township will take in the future to identify, remove and prevent barriers to people with disabilities who use the facilities and services of the Township. SMT Approval /Comments: C.A.fl. Approval /Comments: ttecreation and Community Services March18, 2009 Report No. RC2009-05 Page 4 of 4