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03 11 2009 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL. CHAMBERS DATE: WEDNESDAY, MARCH 11, 2009 TIME: 7:04 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYERlCONTEMPLATIONlREF~ECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting held on February 25, 2009. 7. RECOGNITION OF ACHIEVEMENTS: a) John McGill, Firefighter, Station 6 (Moonstone), correspondence dated December 2, 2008 re: Letter of Appreciation. b) Acting Chief Richard Playfair and Oro-Medonte Firefighters, Station 2 (Hawkestone) and Station 4 (Rugby}, correspondence dated February 23, 2009 re: Letter of Appreciation. c) Chris Sickinger, Scott Andrew, Geoff McLean, Tony Stanbra, Jeff Majury, Matt Henderson, Station 3, (Horseshoe Valley), correspondence dated March 3, 2009 re: Letter of Appreciation. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 1 Q. REPORTS OF MUNICIPAL OFFICERS: a) Report No. TES 2009-05, Jerry Ball, Director of Transportation and Environmental Services, re: New Shop Hoist. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Evans, correspondence received March 2, 2009 re: AMCTO Accessibility Forum: Developing Your Accessible Customer Service Strategy, Tuesday, March 24, 2009, Bayfield Golf & Country Club -Thornhill. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held March 4, 2009. b) Minutes of Oro-Medonte Environmental Group Advisors, meeting held on February 19, 2009. c) Minutes of Planning Advisory Committee, meeting held on March 2, 2009. d) Minutes of Accessibility Advisory Committee, meeting held an March 2, 2009. 13. CONSENT AGENDA: a} Lake Simcoe Region Conservation Authority, minutes of meetings held on January 23 and 30, 2009; board highlights of meeting held on February 27, 2009. Staff Recommendation: Receipt. b) Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit, correspondence dated February, 2009 re: Focus on Health STATS -Oral Health in Simcoe and Muskoka [additional correspondence available in Clerk's office]. Staff Recommendation: Receipt. c) Nottawasaga Valley Conservation Authority, board highlights of meeting held on February 13, 2009. Staff Recommendation: Receipt. d) Orillia Public Library minutes, meeting held an January 21, 2009. Staff Recommendation: Receipt. e) Barrie Public Library minutes, meeting held on January 22, 2009. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Michael Ballantyne, Manager, Palar Bear Window & Door Manufacturing Ltd., correspondence dated March 3, 2009 re: Sign By-Law Exemption Request. b) Keith Sherman, Co-ordinator, Severn Sound Environmental Association (SSEA), correspondence dated February 26, 2009 re: SSEA Agreement -Final Version of Agreement for By-Law to Sign March 26, 2009. c) Severn Sound Environmental Association, invitation received March 3, 2009 re: Signing Ceremony, March 26, 2009, Town of Midland Council Chambers. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part of Monk Street). 18. BY-LAWS: a) By-Law No. 2009-032 A By-law to Appoint Municipal Weed Inspectors and to Repeal By-law Na. 2008-034. b) By-Law No. 2009-034 A By-Law to Authorize the Mayor and Clerk to Enter into a Fire Protection Agreement with the Township of Springwater and to Repeal By-Law No. 94-75. c) By-Law No. 2009-035 A By-Law to Amend By-Law, 2008-065, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By- law). 19. CONFIRMATION BY-LAW NO. 2009-031 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ~ i E COUNCIL MEETING Wednesday, March 11, 2009 17. IN-CAMERA ITEMS: b) Andria Leigh, Director of Development Services, re: Personnel Matter (Planner). c) Robin Dunn, Chief Administrative Officer, re: legal Matter (Nottawasaga Valley Conservation Authority -Mediation Process}. ~~ TOWNSHIP OF SEVERN THE CORPORATION ()F THE TOWNSHIP OF SEVERN P.O. Box 154, Orillie, Ontario, L3V 6J3 December 42, 20Q$ Oro Medonte Fire & Emergency Services 3375 Line 4 North Oro, Ontario Attention: Firefighter John McGill Dear John: ~, ~:~~ r i' t ~ r~~1~ ~ ~ G , --~_ ~.._% I would like to take this opportunity to thank you for partnering with me for the Fire Safety presentation at Moonstone Public School on October 2I, 22nd. I watched as the children in attendance took interest and participated in your demonstration of firefighter geaz and search and rescue technique. By including the children in this activity you demonstrated your commitment to life safety, while affording an opportunity for them to become comfortable with the appearance of a firefighter in full protective equipment and instructing them in regards to escape in the event of a fire. Your enthusiasm and interest is commendable and your community is fortunate to have a dedicated firefighter who is committed to Ere safety education. Yaurs in fire safety, .~/~'v[ Dianne Kyle Fire Prevention Officer Severn Fire & Emergency Services Municipal Oftice: 1024 Nurlwood Lane Telephone: (705) 325-2315 Fax: (703) 327-5818 ElTl81l' Severnfo~t.nnndn rnm u!>{. c..e. ,.,..,.., ._._._..~:__e___ ,~-~' ~ .r'~ ,a = t ,%~,. L.,2. {'4'~.~t{,,,, ~.-- v ~, '~..: "~'` - t ~. ~ ~<_ ~ ~~ ~ } tif~ ~~ c,.~ ~,, v ~~.~ ~ rte. ~~ ~~~ ~ ~~~ . ~. ;~tl,~n. ~~~ i. ~-c~ ~_,? ~.,.»-N 4.`~..:.,.a.~t,e (} " t~.ti. ..r-.~ V W+2.Y", y'ti"c'~ ~-'~'J ~.. ~.~p , ' i7~ .. ~i.~~,r~.x.,~-es-~. JGT'v- " i1 _ r~, f ,~-L'""t:~ ~ , ~j~-+ ~f-~..~ ~ 1 ~ .J..r- ^,-.7-.Y`, ~i,.Crr~- ( J ^9.-Z..~ J ~,,,,Y.}..'Yy~.,,/~% 1:. ^'.""., "',~ (.'+..~.'.~ G.._1,~...4A1~./ r~ 1.J~.FK.`P"~ {y3 Vy ~ [ ~^~ ~ l~ }(y~;~ ~ ~• r~ ~y~) F i ~?'~ "'~ Y y V ~ (-~ ~"i j~~ L~ ~ ~ v '++..f~I'.~4e 4 . J ~ i,.~~../1..+~/1~!"s mo'b`- _ ` -t!.a?.7 ~ "^~L. #'.`w..r'4+c.w ~K~ ! ~ ~ a QQ.. ~ 1 ~ i } i March 3, 2009 ©ro - Medonte Fire & Emergency Services ~~ Attn: Chris Sickinger, Scott Andrew, Geoff Mal,ean, Tany Stanbra, Jeff MaJury, Matt Henderaan Hey Guys I just wanted to send a huge thank you to you all for a8 of your help and support during my brief relationship with a snow bank on Monday February 23, 2009 on Old Barrie Rd W (Call #114), It was my first accident and as embarrassed as 1 was to have the fire department show up, I am very grateful you all did. You ail were very kind, helpful, thoughtful and despite the emotions I was feeling, you were able to add some humour to the situation, which seemed to increase the bruising to my ego :} but most importantly, it provided comfort and ease during a tumultuous situation. 1 also wanted to make mention of my sincere gratitude for everything you did far my dog, Whisper. I was thoroughly surprised she came through it all without any long term effects and I owe it all to you guys for the sincere and genuine "patient care" she received. It certainly was a different experience being on the receiving end of help but each and every one of you helped to make it at little easier, {Minus the actions of the pPP C3fficer that arrived an scene.} So........THANK YOUII! Until our paths crass again, hoping under better circumstances, (or until I send the tones out an your pagers} I wish you all very weUl!! Sincerely, Heather Ardley 1~~lt'11~~11j~ c? REPt?l~`~T ~Y.~-~ I'r-,~rr~' ~er~ita~, 1~a°c-iti~r~a I~lrture Report No. To: COUNCIL Prepared By: TES2009-05 Jerry Ball Meeting Date: Subject: Motion # March 11, 2009 New Shop Hoist Roll #: R.M.S. File #: L14-39015 RECOMMENDATION{S): Requires Action For Information Only It is recommended that: 1. THAT Report Na. TES2009-05 be received and adopted. 2. THAT the Director of Transportation and Environmental Services be authorized to purchase a new Rotary HD~ 40,000 Ib., 4 Post, 360" wb shop hoist from Garage Supply Ltd. at a cost of $40,590.00, plus taxes and electrical hook-up ($41,790.00 minus the $1,200.00 trade-in allowance). 3. AND THAT the Director of Transportation and Environmental Services notify the applicants of Council`s decision accordingly. BACKGROUND: During the 1995 shop renovation and addition, a new shop hoist was installed to assist with the maintenance and service of Transportation equipment, as well as to help the mechanic with annual safety inspections. Each year, all types of hoisting equipment must be inspected and certified by licensed personnel. In the 2008 inspection of the shop hoist, it was noted that the bottom rail of the hoist was showing signs of corrosion and flexing and with larger and heavier equipment, this presents a safety concern. ANALYSIS: Within the 2008 budget, funds were allocated to replace the existing shop hoist. However, the companies that were to provide cost estimates were late with their quotations and the issue of removing the existing hoist and providing atrade-in allowance for the same were a concern. Transportation and Environmental Services March 11, 2009 Report No. TE52009-05 Page 1 of 3 The following quotations were received: NAME OF SUPPLIER TYPE OF HOIST QUOTATION PRICE TRADE-IN i ALLOWANCE Deb's Automotive Rotary HDL $39,195.00 (plus taxes) Equipment Repair Ltd. 40,000 Ib., 4 Post, (includes $3,000.00 NO TRADE-IN 300" wb Hoist installation Garage Supply Ltd. Rotary HDL $40,590.00 (plus taxes) TRADE-IN OF 40,000 Ib., 4 Post, (includes $1,450.00 $1,200.00 360" wb Hoist frei ht and installation RJM Equipment Sales Rotary HDL $37,440.00 NC} TRADE-IN (verbal quotation 40,000 Ib., 4 Post, (includes $3,200.00 onl) 360" wb Hoist installation All suppliers were requested to provide atrade-in value for the existing hoist and a cost for removal, however only one supplier provided this information. Therefore, it is recommended that a new shop hoist be purchased from Garage Supply Ltd. who will provide service wark and offer atrade-in value of $1,200.00 for the existing hoist. FINANCIAL: Funded from the working fund reserve. POLICIES/LEGISLATION: CONSULTATIONS: Manager of Transportation Services ATTACHMENTS: Quotations from Deb`s Automotive Equipment Repair Ltd. and Garage Supply Ltd. CONCLUSION: It is recommended to purchase and install the Rotary HDL 40,000 Ib., 4 post, 360" wb hoist from Garage Supply Ltd. at a cost of $40,590.00, plus taxes and electrical hook-up ($41,790.00 minus the $1,200.00 trade-in allowance). Note: All quotations are subject to change due to the increase in the American dollar versus the Canadian dollar, as these hoists are American made. Transportation and Environmental Services March 11, 2009 Repart Na. TES2009-05 Page 1 of 3 Respectfully submitted: Jerry Ball Director of Transportation and Environmental Services SMT Approval /Comments: ,, ,~ C.A.O. Approval /Comments: Transportation and Environmental Services March 11, 2009 Report No. TES2009-05 Page 1 of 3 a~i,i2oos°12:31 ~~ [~ooi ~~~~~ ~ ~ V 1 ~~ 1 ~ Your Orat~ Step Mec~haxzi.ca~ Shap 97 Dufferin Street Chilli FebX,2~ !09 The To nmship of Oro Medonte attentic n Brian Ronbos We are pleased to quote a Rotary HI7~, 40000,300"wb, 33`10" oal. $35,440.00 or HDI 40000, 3b0"wb, 38`10"oai. $40,340.00 freight and installation ~ 1450.40 trade it allowance $1200.40 a fork 1:ft charge will apply if one is not available on site tars a ~d electrical not included Thank: v~ much G L7oug 1 yarn tt ~ iv/~s ,'Gel ~h~ '..~1,A~'vant~~!„ www.~8ra~es@noiy.CB System Design, Equipment Sales & Installation, Service, Maintcn~nee " FL~'B-1?-::~09 12:26 PM IIEBrS FtUTOMOTIVE EG2UIP. 705 <F56 4?51 P. 02 ~~'~~ bEB'S AUTOMOTIVTti EQUIPI~~IENT REPAIR LTD. 130 Killarney Beach Road, P.O. Box 34d Lefroy, dntario LoL 1 WQ Telephone: (416} 222-004 or ('?OS} 4~6-7441 Authorized Service for Tire Changers, IIrake Lathes, Hoists, Wheel Balancers ESTIMATE REPORT 1•?ate ,~ 7 Name ~~t..L~'._G Address c~ ,~ / p U ~/ City 3~,r~' p Prov Postal Gode ~~ - ~.~~c a Slip Number: Model: Order Number: Series: lr' J ` ? T t'T,RI 9 ~ ~ d ~ ~i G~Y. r , r ''sc,i q ~-' r '' r ~ ,IYI f • ~: +~+t,n lS c~ /4 ~? ° 'r5' G~Jtr~'It' j~"L I dt~ Q;Y ESTIMATE ONLY (PLEASE ADVISE) Parts Service Call Labour Subtotal ' ?~~ ~.,~' Vie' GST ~/r, PST ~3~j~, Estimated by Total /v ~ ~~ ~s/°9' 1 ~~, -- ~ AMCTt~ Accessibi/r'ty Forum: Dev+~-lo-pl n+,~ You r Acc~els~ihrle Cu~tom~elr '' ervic+er .!~tr~~e~y Learn what strategies other municipalities have put in place to comply with the legislation! i ~~ Program Flighlights: • Municipal case studies on: • Developing the accessible customer service policy • Achieving buy-in from council, senior management, and other stakeholders • Translating the policy into departmental procedures and practices • Communicating the strategy to the municipal staff and public • Budgeting • Developing a training program • Preparing for reporting and enforcement • Presentation by the Accessibility Directorate of Ontario • Update on Accessibility Standards under AODA • Compliance Assistance Resources • Reporting Requirements Keynote Speaker: Madeleine Meilleur Minister for Community & Social Service ~~r,~~~e Cu~~°~~C ~XC@~~~nt . ,, 'POOL' Tuesday, March 24th, 2009 Hayfield Golf & Country Club -- Thornhill ,r ~ a T ~ A ~. v .. ,a ;~ .w. ,~ ~? u - :duo C~r. __ _: Listen to municipal case studies, attend a q&a session with the Accessibility Directorate of Ontario and network with your peers as you work towards developing your policies! ~~~ AM CTO ~~~ THE MUNICIPAL EXERTS I~q -a Re~hatim Fam Registration Information: To reserve your spot, Fax to 905-602-4295 Name Titre Organization Address City Postal Code I, Phone l Fax Email AMCTO Member? Membership Number AMCTO Intem? Yes ^ o^ Payment Options: J Cheque Payment Fax your registration form to reserve a seat, and send payment by dtiegoe to: s~a~o skymarlr Avenue, Mississauga ON L4W 5L6 REGISTRATION FEE: X126.00 PER PERSON isszo.oo + csr~ Fee includes Materials, Refreshments & Lunch; GST # RI06731936 Tuesday, March 24, 2009 Bayview Golf & Country Club 25 Fairway Heights Drive Thornhill, Ontario ~) Credit Card Payment Amount: i IVSrr d CeAiolder care r+uro« Make Cheque Payable in: ~w+n o~. AMCTO ~~~ AMCTO ~~~ THE MUNICIrAt EX<•ERTS Personal !nlonrraUon Protection Palicv: This information is calected in accedence wtih the provisions of lire AMCTO's Persons Monrration Protection policy for the purposes of processing your registration and material delivery. This information is rwt shared, sold or distributed and is maintained in a confidential and seaae mamer. FurCrer n~rtrratian about tins policy is avaiaWe on the AtriCTO webs~e at www.amcto.com ReksM P1~Jfcv: AA Cancetiatior>s must be cortiinned ~ writing. A refrxrd levy of 531.50 C GST) wr7 be appYed b every canoelation received up to seven t71 business dove prior to the talding of the session. No refimds wit be made for cancelations of less than seven ('~ business days prig b the holding of the session. AMCTO reserves the right to decline registration based on propriefary inforrrratioNnre~rial being presented at lids session. and for otlrer r~easans such as copyright . We ww endeavour to make sane al schedrtied events take place, but AMCTO reserves the right to aAer, change or cancel dates. venues and workshops. for arty reason. __ -. _. (~ ('+ ~ ~~ btrP I fvnvw ac ttsfibkmun < W Ontario ~Aunicip$ Welcome to Ojo Ikit Websttelel Accessibility The site has been established DY pAACTO -the ~. a0ciation o} MuniaPal Managers. Clerks ~ from treasurers of Ontano -with tlnanc~el support Ne Ministry of Community S Soaal Services to help the muniGDal `tea meet it8 responsibilities under the AccessiDdiry for Ontarians with Dsabilttiea Pd. 2005. The most immediate Stands Os for Customer implement the q~cess~Diliry Service. Ontarw Regulation a29107 This must be done Dy January ~ .2010, and is the current locus of standabds arehsa edsThe websgeOs maate ned er ` v+iir~ the help of AMCTq's Munmlpal9 ttons folr~ty { Working Group.We,Nelcomesu99 f additions to the site. CALLING ALL STAFF responsible for implementation of the Accessibility far Ontarians with Disabilities Actin their municipality! AMCTO's Municipal Accessibility Toollcit Website offers tools to make your job easier-links to relevant legislation and regulations, training and other events, disabilities organizations and examples of municipal policies and ~'~ AM CTO ~~~ THE MUNICIPAL. EXPERTS procedures. The initial focus is the Accessible Customer Service Standard, the first AODA regulation to be issued, with its January 1, 2010, deadline. The information on the website will be expanded as other standards-Information & Communications, Transportation, Built Environment and Employment-become law Find the resources you need at www.accessiblemunicipalities.ca ~Ir,.3 TOWNSHIP OF ORO-MEDONTE ORO-MEDONTE ENVIRONMENTAL GROUP ADVISORS (OMEGA) MEETING MINUTES Thursday, February 19, 2009 @ 7:07 p.m. Council Chambers Present: Bob Barlow Wilf McMechan Meryl Drake David Edwards Ruth Fountain David Kennedy Regrets: Councillor Terry Allison Gerry Murphy Mike Vandergeest Council/Staff Councillor Sandy Agnew Present: Councillor Mel Coutanche Mayor Harry Hughes Others Dwight Evans Present: Annabel Slaight Bill Stonkus 1. Councillor Agnew called the meeting to order. 2. ADOPTION OF AGENDA: Motion No. OMEGA-090219-1 Jim Purnell Andy McNiven Doug Shelswell Allan Johnson Kim Wand Josephine Martensson-Hemsted John Bosamworth Steve Cromwell E~-~ Janette Teeter, Deputy Clerk Marie Brissette, Committee Coordinator Lisa McNiven, Manager Engineering and Environmental Services John Crawford Andrea Gynan Moved by Doug Shelswell, Seconded by Andy McNiven It is recommended that the agenda for the Oro-Medonte Environmental Group Advisors (OMEGA) meeting of Thursday, February 19, 2009 be received and adopted as amended to include: 7 b) Green Space Corridor By-law Proposal 7 e) OMEGA Sustainable Agriculture Working Group, draft minutes of the meeting held on February 19, 2009. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT: None declared. 4. MINUTES: a) Minutes of OMEGA Meeting held on December 11, 2008. Motion No. OMEGA-090219-2 Moved by Andy McNiven, Seconded by Doug Shelswell It is recommended that the minutes of the Oro-Medonte Environmental Group Advisors (OMEGA) meeting held an December 11, 2008 be adopted as amended to include under 9 c) Improvements "Resolve the leadership gaps with the Working Groups". Carried. 5. PRESENTATIONS: a) Annabel Slaight, Ladies of the Lake, re: 2009 Youth Project "Behind the Lens" -Lake Simcoe Revolution Funding Request. Motion No. OMEGA 090219-3 Moved by Doug Shefswell, Seconded by Andy McNiven It is recommended that the correspondence dated December 21, 2008, and verbal information presented by Annabel Slaight, Ladies of the Lake, re: 2009 Youth Project "Behind the Lens" -Lake Simcoe Revolution Funding Request, be received. Carried. Motion No. OMEGA-090219-4 Moved by David Kennedy, Seconded by David Edwards It is recommended to Council that a Funding Request in the amount of $2000.00 be approved as an Environmental Initiative to the Ladies of the Lake for the "Behind the Lens" Lake Simcoe Revolution Project. Defeated. Motion No. OMEGA-090219-5 Moved by Andy McNiven, Seconded by Kim Wand It is recommended to Council that a Funding Request in the amount of $1000.00 be approved as an Environmental Initiative to the Ladies of the Lake for the "Behind the Lens" Lake Simcoe Revolution Project. Carried. Page 2 OMEGA Meeting -February 19, 2009 b) Andrea Gynan, Watershed Coordinator, Lake Simcoe Region Conservation Authority, re: LSRCA Stewardship Programs. Ms. Gynan reviewed a power point presentation. ~ ~ ~ ~.,,`-~, Motion No. OMEGA-090219-6 ..~ Moved by Wilf McMechan, Seconded by Jim Purnell It is recommended that the verbal information presented by Andrea Gynan, Watershed Coordinator, Lake Simcoe Region Conservation Authority, re: LSRCA Stewardship Programs, be received. Carried. 6. ITEMS FROM PREVIOUS MEETING: a) Highlight key messages. 7. WORKING GROUPS UPDATES: a) Oro Moraine • Draft Oro Moraine Brochure. Motion No. OMEGA-090219-7 Moved by Andy McNiven, Seconded by Doug Shelswell It is recommended that 1. The verbal update from the Oro Moraine Association, re: Draft Oro-Moraine Brochure, be received. 2. And That the Draft Brochure be supported in principle. • Draft notes from the February 2, 2009 meeting. Motion No. OMEGA-090219-8 Moved by Wilf McMechan, Seconded by Jim Purnell It is recommended that Defeated. 1. The verbal update from the Oro-Moraine Working Group, re: Draft notes from the February 2, 2009 meeting, be received. 2. And That Council be advised of the LSRCA and NVCA Report Card. Carried. Page 3 OMEGA Meeting -February 19, 2009 b) Growth Issues ~ ~ ~"~~ Motion No. OMEGA-090219-9 Moved by Jim Purnell, Seconded by Andy McNiven It is recommended that the verbal update from the Growth Issues Working Group, re: Green Space Corridor By-law Proposal be received. Carried. c) Habitat Draft Tree Preservation By-law. Motion No. OMEGA-090219-10 Moved by Ruth Fountain, Seconded by David Edwards It is recommended that: 1. That the verbal update from the Habitat Working Group be received. 2. And That it is recommended to Council that it refers the notes of the October 30, 2008 draft tree preservation by-law to staff for review and consideration. Carried. d) Water Quality /Lake Management • Draft notes from the February 5, 2009 meeting. Motion No. OMEGA-090219-11 Moved by David Edwards, Seconded by Ruth Fountain It is recommended that the draft notes from the February 5, 2009 meeting of the Water Quality /Lake Management Working Group be received. Carried. Page 4 OMEGA Meeting -February 19, 2009 ~ ~ ~" _,~ • Proposed Project to Remediate Surface Water Run-off in Shanty Bay. Motion No. ©MEGA-090219-12 Moved by Ruth Fountain, Seconded by Meryl Drake It is recommended that 1. The correspondence dated February 12, 2009 from Councillor Agnew and Tim Crooks, re: Proposed Project to Remediate Surface Water Run-off in Shanty Bay, be received. 2. That OMEGA recommends to Council that the Township seek a partnership with LSRCA, Georgian College and others to submit funding proposals to the LSCUF and possibly other funders to seek resources to undertake the proposed project to: a} Review the current drainage system, including storm water retention ponds, identify the problems and recommend the remedial action required; b) Estimate the amount of phosphorus flowing into the lake from the stormwater runoff; c) Estimate the cost required to remedy the problems; d) Complete the remediation actions recommended. 3. And Further That Council request Staff to report. Carried. • "Ribbon of Life" Waterfront Property Owners Workshop. Motion No. OMEGA-090219-13 Moved by David Edwards, Seconded by Ruth Fountain It is recommended that: 1. That the verbal update from the Water Quality /Lake Management Working Group re: "Ribbon of Life" Waterfront Property Owners Workshop, be received 2. And That Council supports a workshop for waterfront property owners by providing a meeting hall and lunch to participants as an Environmental Initiative. Carried. e) Sustainable Agriculture • Harry Pelissero, General Manager, Egg Farmers Ontario, correspondence dated December 22, 2008 re: Buying Food that is Produced Close to Home. The item was noted. • Ministry of the Environment Corporate Management Division, dated August 2008 re: Ministry of the Environment's Green Meeting Guide. The item was noted. Page 5 OMEGA Meeting -February 19, 2009 • OMEGA Sustainable Agriculture draft minutes of February 12, 2009. Motion No. OMEGA-090219.14 Moved by Wllf McMechan, Seconded by Jim Purnell It is recommended that 1. That the draft minutes from the February 12, 2009 meeting of the Sustainable Agriculture Working Group be received. 2. That ©MEGA recommends to Council that the Township work with Simcoe County Farm Fresh and local farmers to develop a local food procurement policy for the Township facilities and events. 3. And Further That the Township work with Simcoe County Environmental Services Department and Zero Waste Simcoe to develop a waste reduction policy for Township facilities and events. Carried. 8. COMMUNICATIONS: a) Lake Simcoe Guide Focus Sessions. Motion No. OMEGA-090219-15 Moved by David Edwards, Seconded by Ruth Fountain It is recommended that the verbal information presented by Councillor Coutanche, re: Lake Simcoe Guide Focus Sessions, be received. Carried. b) Simcoe Protection Plan. Motion No. OMEGA-090219-16 Moved by Ruth Fountain, Seconded by David Edwards It is recommended that the correspondence dated January 14, 2009 from Steve Klose, Director, Lake Simcoe Project, re: Simcoe Protection Plan, be received. Carried. c) Keith Sherman, Co-ardinator, Severn Sound Environmental Association, correspondence dated December 5, 2008, re: Tree Seedling Distribution Project - Municipal Participation in 2009. Motion No. OMEGA-090219-17 Moved by David Edwards, Seconded by Ruth Fountain It is recommended that the correspondence dated December 5, 2008 from Keith Sherman, Co-ordinator, Severn Sound Environmental Association, re: Tree Seedling Distribution Project -Municipal Participation in 2009, be received. Carried. Page 6 OMEGA Meeting -February 19, 2009 d} Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit, correspondence dated January 21, 2009 re: Focus on Health Stats Report, "Outdoor Air Quality in Simcoe Muskoka". Motion No. OMEGA-090219-18 Moved by Meryl Drake, Seconded by Ruth Fountain It is recommended that the correspondence dated January 21, 2009 from Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit re: Focus on Health Stats Report, "Outdoor Air Quality in Simcoe Muskoka", be received. Carried. 9. OTHER BUSINESSIQUESTIONS: a) Issues and Opportunities from Council. Motion No. OMEGA-090219-19 Moved by Andy McNiven, Seconded by Doug Shelswell It is recommended that the verbal information presented by Councillor Coutanche, re: Issues and Opportunities from Council, be received. Carried. b) Member Updates. Motion No. OMEGA-090219-20 Moved by Doug Shelswell, Seconded by Bob Barlow It is recommended that the verbal information presented by Councillor Coutanche, re: Member Updates, be received. Carried. Page 7 OMEGA Meeting -February 19, 2009 10. NEXT MEETING DATE: Thursday, April 16, 2009 at 7:30 p.m. 11. ADJQURNMENT: Motion No. OMEGA-090219-21 Moved by Ruth Fountain, Seconded by Jim Purnell It is recommended that we do now adjourn at 9:24 p.m. ~~ Carried. A digital recording of the meeting is available for review. Co-Chairperson, Councillor Coutanche Co-Chairperson, Councillor Agnew Committee Coordinator, Marie Brissette Page 8 OMEGA Meeting -February 19, 2009 12c-~ TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2008-2010 TERM March 2, 2009, ?:00 p.m. Council Chambers Present: Council Representatives Mayor H.S. Hughes Councillar Mel Coutanche Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Deputy Mayor Ralph Hough Councillor Terry Allison Public Representatives Roy Hastings Tom Kurtz Mary O'Farrell-Bowers Linda Babulic Larry Tupling Staff Present: Andria Leigh, Director of Development Services; Glenn White, Manager of Planning Services; Steven Farquharson, Intermediate Planner; Janette Teeter, Deputy Clerk Also Present: Joshua Morgan, Angela Rudy, Ted Kruska, Tim Collingwood, Barry Rix, Galen Lam, Ted Ghlebowski 1. OPENING OF MEETING BY CHAIR. Mayor H.S. Hughes assumed the chair and called the meeting to order. 2. ADOPTION OF THE AGENDA. Motion No. PAC090302-1 Moved by Roy Hastings, Seconded by Tom Kurtz It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, March 2, 2009 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT". None declared. 4. MINUTES tJF PREVIOUS MEETING -January 26, 2p09. Motie~n No. PACp9p3p2-2 Moved by Tom Kurtz, Seconded by Roy Hastings It is recommended that the minutes of the Planning Advisory Committee Meeting held on January 26, 2009 be received and adopted. Carried. 5. PRESENTATIONS: None. 6. PUBLIC MEETINGS: a) 7:00 p.m. Praposed Plan of Subdivision, 2008-SUB-01; and Proposed Amendment to the Zoning By-Law, 2008-ZBA-13, Part of Lot 5, Concession 14 (Medonte), Township of Oro-Medante, South of Warminster Sideroad, East Side of Highway 12, 9733 Highway 12 (Andersen). Mayor H.S. Hughes called the public meeting to order at 7:02 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 51 and 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Plan of Subdivision, Application 2008-SUB-01 and Amendment to the Zoning By-law, Application 2008-ZBA-13 (Andersen), 9733 Highway 12, Part of Lot 5, Concession 14, located east of Highway 12 on the south side of Warminster Sideroad , (formerly within the Township of Medante), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 9, 2009 and posted an a sign an the subject property on the same date. The following correspondence was received at the meeting: Ministry of Transportation dated February 17, 2009; Tam de Munnik dated February 23, 2009; R. Whelen, 638230 Ontario Ltd. dated February 27, 2009; Galen Lam, 2063334 Ontario Inc. dated March 2, 2009; Steven Farquharson, Intermediate Planner, explained the purpose and effect of the Praposed Plan of Subdivision and Proposed Amendment to the Zoning By-Law. A PowerPoint presentation was presented. Planning Advisory Committee Meeting March 2, 2009, Page 2 Joshua Morgan, Rudy and Associates Ltd., on behalf of the applicant, presented an overview of the application. The following public members offered verbal comments with respect to the proposed amendment: Joshua Morgan, Rudy and Associates Ltd.; Tim Collingwood, C.C. Tatham & Associates; Galen Lam, 2063334 Ontario Inc.; Barry Rix. The Mayor advised that no additional deputations to Council will be permitted with respect to the Proposed Plan of Subdivision and Proposed Amendment to the Zoning By-Law. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:47 p.m. 7. PLANNING APPLICATIONS: None. $. CORRESPONDENCE AND COMMUNICATION: None. 9. OTHER BUSINESS 1 EDUCATION: a) Tom Kurtz, re: Source Water Protection Committee Update. Tom Kurtz distributed correspondence and maps to members of the Committee. Motion No. PAC090302-3 Moved by Roy Hastings, Seconded by Mary O'Farrell-Bowers It is recommended that the verbal update and correspondence entitled, "The Clean Water Act, 2006 and Proposed Lake Simcoe Protection Plan" presented by Tom Kurtz re: Source Water Protection Committee be received. Carried. Planning Advisory Committee Meeting March 2, 2009, Page 3 _~ b) Glenn White, Manager of Planning Services re: Lake Simcoe Protection Plan Workshop. Motion No. PACg90302-4 Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that the correspondence dated January 12, 2009 and presented by Glenn White, Manager of Planning Services, re: Lake Simcoe Protection Plan, Comments on behalf of the Lake Simcoe Region Conservation Authority, and Lake Simcoe Protection Plan Workshop held on February 12, 2009 be received. Carried. 1 q. ADJOURNMENT Motion No. PACg9g3q2-5 Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that we do now adjourn at 8:44 p.m. Carried. Chair, Mayor H.S. Hughes Deputy Clerk, Janette Teeter Director of Development Services, Andria Leigh Planning Advisory Committee Meeting March 2, 2009, Page 4 TOWNSHIP OF ORO-MEDONTE ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Neufeld Room Monday, March 2, 2009 Present: Shirley Paterson Glen Taber TIME: 1:03 p.m. Debbie Ball Bonnie MacDougall ~_ CouncillStaff Councillor Dwight Evans Marie Brissette, Committee Coordinator Present: Shawn Binns, Director of Recreation and Community Services Councillor Evans assumed the chair and called the meeting to order. 1. ADOPTION OF THE AGENDA Motion No. AAC090302-1 Moved by Bonnie MacDougall, Seconded by Shirley Paterson It is recommended that the agenda for the Accessibility Advisory Committee meeting of Monday, March 2, 2009 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 3. ADOPTION OF MINUTES Motion No. AAC090302-2 Moved by Debbie Ball, Seconded by Glen Taber It is recommended that the minutes of the Accessibility Advisory Committee meeting held on December 9, 2008 be adopted as printed and circulated. Carried. ~. PRESENTATIONS None. 5. COMMUNICATIONS a) Ministry of Community and Social Services, re: Posting of Final Proposed Transportation Standard. Motion No. AAC090302-3 Moved by Debbie Ball, Seconded by Bonnie MacDougall It is recommended that the correspondence dated November 18, 2008, Ministry of Community and Social Services, re: Posting of Final Proposed Transportation Standard, be received. Carried. b) Ellen Waxman, Assistant Deputy Minister, Ministry of Community and Social Services, re: Launch of the Initial Praposed Employment Accessibility Standard for Public. Motion No. AAC090302-4 Moved by Shirley Paterson, Seconded by Glen Taber It is recommended that: The correspondence dated February 18, 2009 from Ellen Waxman, Assistant Deputy Minister, Ministry of Community and Social Services, re: Launch of the Initial Proposed Employment Accessibility Standard for Public, be received. 2. And That Members provide their comments to Shawn Binns, Director of Recreation and Community Services, no later than April 1, 2009. Carried. c) Ministry of Community and Social Services, re: Public Review for the Initial Praposed Employment Accessibility Standard. Motion No. AAC090302-5 Moved by Debbie Ball, Seconded by Bonnie MacDougall It is recommended that the correspondence from Ministry of Community and Social Services, re: Public Review for the Initial Praposed Employment Accessibility Standard, be received. Carried. Accessibility Advisory Committee Minutes of March 2, 2009 2 ~. d) Partners, Volume 2, Issue 1, Winter 2009, re: New Accessibility Resource Centre Assists Seniors, Service clubs and Health Care Providers. Motion No. AAC090302-6 Moved by Debbie Ball, Seconded by Bonnie MacDougall It is recommended that the correspondence from Partners, Volume 2, Issue 1, Winter 2009, re: New Accessibility Resource Centre Assists Seniors, Service Clubs and Health Care Providers, be received. Carried. e) Simcoe County Accessibility Network, re: Accessibility Day 2009 -Tuesday, May 12, 2009. Motion No. AAC090302-7 Moved by Glen Taber, Seconded by Shirley Paterson It is recommended that: 1. The correspondence from the Simcoe County Accessibility Network, re: Accessibility Day 2009 -Tuesday, May 12, 2009, be received. 2. And That Glen Taber, Shirley Paterson, Debbie Ball and Councillor Evans be in attendance. Carried. f) Jason Shanahan, Accessibility Consultant, Effective Accessibility Consulting, correspondence dated February 9, 2009, re: Administration Office Assessment. Motion No. AAC090302-8 Moved by Bonnie MacDougall, Seconded by Glen Taber It is recommended that: 1. The correspondence dated February 9, 2009 from Jason Shanahan, Accessibility Consultant, Effective Accessibility Consulting, re: Administration Office Assessment, be received. 2. And That the information be incorporated into the 2009 Accessibility Plan. Carried. Accessibility Advisory Committee Minutes of March 2, 2009 3 g) Strategic Facility Plan. Motion No. AAC090302-9 Moved by Debbie Ball, Seconded by Bonnie MacDougall It is recommended that: 1. The verbal information presented by Shawn Binns, Director of Recreation and Community Services re: Township of Oro-Medonte Draft Facility Assessments /Strategic Facility Plan, be received. 2. That the correspondence dated March 1, 2009 from Glen Taber, be received. 3. And That the information be incorporated into the 2009 Accessibility Plan. Carried. h) Sandy Johnston, President, Effective Accessibility Consulting, correspondence dated February 17, 2009, re: Review of 2008 Accessibility Plan. Motion No. AAC090302-10 Moved by Glen Taber, Seconded by Shirley Paterson It is recommended that: 1. That the correspondence dated February 17, 2009 from Sandy Johnston, President, Effective Accessibility Consulting re: Review of 2008 Accessibility Plan, be received. 2. And That the information be incorporated into the 2009 Accessibility Plan. 6. ANNOUNCEMENTS None. 7. ADJOURNMENT Motion No. AAC©90302-11 Carried. Moved by Debbie Ball, Seconded by Bonnie MacDougall It is recommended that we do now adjourn at 2:10 p.m. until May 19th, 2009 at 10 a.m. Carried. Councillor Evans, Chair Marie Brissette, Committee Coordinator Accessibility Advisory Committee Minutes of March 2, 2009 4 i~~_~ LAKE SIMCOE REGION CONSERVATION AUTHORITY 58`" ANNUAL GENERAL MEETING BOARD OF DIRECTORS MEETING NO. BOD-01-09 Friday, January 23, 2009 Madsen's Greenhouse Newmarket, ON MINUTES 2008/2009 Board of Directors Present: Councillor Virginia Hackson Councillor Bobbie Drew Councillor Sandy Agnew Mr. Eric Bull Councillor Glenn Campbell Councillor Ken Ferdinands Regional Councillor John Grant Mayor Robert Grossi Regional Councillor Howie Herrema Councillor Barbara Huson Councillor John McCallum Councilor John O'Donnell Councillor Jack Rupke Regional Councillor John Taylor Deputy Mayor Gord Wauchope Mayor James Young Staff Present: D. Gayle Wood M. Valcic G. Casey J. Anderson B. Booth K. Neal P. Harnett J. Payne C. Newton G. Peat P. Davies B. Kemp M. Walters L. Crombie K. Christensen D. Campbell P. Du T. Hogenbirk D. Thompson B. Burr S. Hirji K. Williams 2008/2009 Board of Directors -Regrets Councillor Evelina MacEachern Councillor Alex Nuttall Mayor Ron Stevens Guests: The Hon. Peter Van Loan, MP, York-Simcoe J. Munro, MPP, York-Simcoe M. Solamie, Office of The Hon. P. Van Loan E. Crossland, Newmarket J. Dewling, Scotiabank K. Hill, Hill Hunter Losell Law Firm K. MacKenzie, Lake Simcoe Conservation Fndn. Mayor L. O'Connor, Township of Brock D. Pearson, Conservation Ontario D. Pella Keen, Ministry of the Environment S. Klose, Ministry of the Environment Mayor B. Shepherd, Township of Uxbridge I. Svelnis, Township of Uxbridge CHAIR'S WELCOME & INTRODUCTIONS Chair Hackson welcomed everyone to the Authority's 58`h Annual General Meeting. Roll Call - 2008 Board Members Chair Hackson requested that the Board Members provide an introduction as well as the municipality they represent. I I. DECLARATIONS OF PECUNIARY INTEREST None identified. III . APPROVAL OF AGENDA Moved by: B. Drew Seconded by: G. Wauchope ,~ i ~,, . Lake Simcoe Region Conservation Authority Board of Directors' Meeting B©D-01-09 58`" Annuai General Meeting -January 23, 2009 Minutes - Pa e 2 of 7 BQD-001-09: RESOLVED THAT the content of the Agenda for the 58"' Annual General Meeting held on January 23`x, 2009, be approved as presented. IV. V AL)OPTION OF M/NUTES {a) Board of Directors Moved by: H. Herrema Seconded by: J. Grant BOD-002-09: RESOLVED THATthe minutes of Board of Directors' Meeting No. BOD-12-08, held on December 19"', 2008, be adopted as printed. PRESENTATIONS {a) ~SRCA Staff Service Awards The following ~SRCA Staff, having reached milestone service years were presented with an award. 5 years: Jeff Andersen, Senior Fisheries Biologist Darren Campbell, GIS Coordinator Keri Christensen, Coordinator, Human Resources Peng Du, Data Base Administrator Christiaan Mapp, Coordinator, Food Services Jennifer Payne, Conservation Engineer & Special Projects Coordinator 15 years: Pat Harnett, Administrative Assistant, Watershed Management Tom Hogenbirk, Manager, Engineering & Technical Services (b) 2008 Conservation Authority's Annual Report Chair Virginia Hackson presented the Lake Simcoe Region Conservation Authority's 2008Annual Report highlighting the many accomplishments of the LSRCA. Moved by: E. Bull Seconded by: J. McCallum BOD-003-09: RESOLVED THAT the Lake Simcoe Region Conservation Authority's 2008 Annual Report be received for information. {c) 2008 Conservation Foundation -Update Kimberley MacKenzie, Executive Director, Lake Simcoe Conservation Foundation provided a presentation regarding the Foundation's 2008 activities. Moved by: J. Taylor Seconded by: J. Rupke x Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-09 58`h Annual General Meeting -January 23, 2009 Minutes - Pa e 3 of 7 BOD-004-09: RESOLVED THAT the 2008 Conservation Foundation update be received for information. CARRIED VI. Chair's Quarterly Report - 2008 Fourth Quarter Moved by: G. Wauchope Seconded by: J. Young BOD-005-09 RESOLVED THAT the Chair's Quarterly Report No. 01-09-Chair which provides an overview of activities for the period October to December 2008, be received. VI. CONCLUSION OF 2008 BUSINESS The Chair concluded the year 2008 business and vacated the position of Chair. VII. 2009 BUSINESS The 2009 Business meeting was called to order by the Chief Administrative Officer of the Lake Simcoe Region Conservation Authority. VIII. ROLL CALL - 2009 BOARD OF D/RECTORS As there was no change to the LSRCA's Board of Directars, the Roll call was not conducted. IX ELECTION OF OFF/CERS The election of officers was conducted by D. Gayle Wood, Chief Administrative Officer. Ms. Wood reviewed the general rules for the election as follows: a} All nominations require a nominator only, not a seconder. b) Nominations will be called a minimum of 3 times before a motion to close nominations is accepted. This motion requires a seconder. c) All nominees shall signify, when asked, if he/she will stand for-the position. d) Nominees will be given the opportunity to address the Board of Directars in reverse order of nomination. e) Members can vote by proxy providing it has been endorsed by their Council with a formal resolution. f} No Member shall hold more than one office. w Lake Simcoe Region Conservation Authority Board of Directars' Meeting BOD-01-09 58"' Annual General Meeting -January 23, 2009 Minutes - Pa e 4 of 7 g) Positions are required for Chair, Vice-Chair and the Administrative Committee of the LSRCA for 2009 and must be appointed Members of the Board of Directars. IX. {A) APPOINTMENT OF SCRUTINEERS Moved by: J. Young Seconded by: R. Grossi BOD-006-09 RESQ~VED THAT in the event of a vote by ballot, the following persons: Mr. Ken Hill of Hill Hunter Losell Law Firm and Ms. Jennifer Dewling, Scotiabank will act as scrutineers; and FURTHER THAT all ballots be destroyed after the election. (8) ELECTION OF OFF/CERS FOR 2009 {I) Chair of the Authority Mayor Robert Grossi nominated Councillor Virginia Hackson for the position of Chair. Nominations were called three times. No further nominations put forward. Councillor Hackson accepted the nomination far the position of Chair. Moved by: J. Rupke Seconded by: G. Wauchope RESOLVED THAT the nominations far the position of Chair be closed. CARRIED Councillor Hackson was acclaimed for the positian of Chair. Chair Hackson continued with the election of officers. (ii) Vice-Chair of the Authority Regional Councillor Howie Herrema nominated Councillor Bobbie Drew for the position of Vice Chair. Nominations were called three times. No further nominations put forward. Councillor Drew accepted the nomination for the position of Vice Chair. Moved by: E. Bull Seconded by: J. McCallum RESOLVED THAT the nominations for the positian of Vice Chair be closed. CARRIED Councillor Drew was acclaimed for the position of Vice Chair. Lake Simcae Region Conserrratian Authority Baard of Qirectars' Meeting BOD-01-09 58`x' Annual General Meeting -January 23, 2009 Minutes - Pa e 5 of 7 Councillor Drew thanked the Board for their support over the past year and advised she is looking forward to continuing the work with the ~SRCA Chair, Baard and staff. (J APPOINTMENT OF THE ADMtN/STRATIVE COMMITTEE FOR 2009 Chair Hacksan called for nominations for the Administrative Committee. Councillor John O'Donnell nominated Regional Councillor Jahn Grant Councillor Bobbie Drew nominated Mr. Eric Bull Councillor Jack Rupke nominated Councillor John McCallum Each of the nominees accepted their nomination. Moved by: J. Young Seconded by: R. Grossi RESOLVED THAT the nominations for the positions on the Administrative Committee be closed. CARRIED Moved by: G. Wauehope Seconded by: H. Herrema BOD-007-09: RESOLVED THAT the Chair, Vice Chair, and three members, Mr. Eric Bull, Councillor Jahn McCallum and Regional Councillor John Grant be appointed to the Administrative Committee. CARRIED (D) APPOINTMENT OF THE REGULATIONS SUB COMMITTEE FOR 2009 Moved by: B. Drew Seconded by: B. Huson BOD-008-09: RESOLVED THAT the Chair and the Vice-Chair of the Conservation Authority and the Member representing the local municipality in which the development, interface with wetlands and alteration to shorelines or watercourses application is received shall be Members of the sub- committee to review applications and report to the Board of Directors. CARRIED (E) APPOINTMENT TO CONSERVATION ONTARIO FOR 2009 Moved by: J. Rupke Seconded by: G. Wauehope BOD-009-09: RESOLVED THAT the 2009 Authority Chair be appointed as the Authority's voting delegate to Conservation Ontario; and THAT the Chief Administrative Officer/Secretary-Treasurer be the designated the alternate. CARRIED ~~ lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-09 58`t' Annual General Meeting -January 23, 2009 Minutes - Pa e 6 of 7 (F) APPOINTMENT OF FOUNDATION MEMBERS FOR 2009 Moved by: S. Agnew Seconded by: J. O.Donnell BOD-010-09: RESOLVED THAT the 2009 Authority Chair, Vice Chair and the Chief Administrative OffieertSecretary-Treasurer, be appointed to the Lake Simcoe Conservation Foundation. CARRIED (G}APPOINTMENT OF SQL/C/TORS FOR 2009 Moved by: J. Young X Seconded by: J. McCallum BOD-011-09:RESOLVED THAT Stiver Vale, Hicks Morley, Hilt Hunter Losell Law Firm and Beard Winter be appointed as the Authority's legal firms for 2009. CARRIED S/GN/NG OFFICERS Moved by: J. Grant Seconded by: E. Bull BOD-012-09: RESOLVED THAT an account in the name of Lake Simcoe Region Conservation Authority (hereinafter called the "Organization") be kept at the Bank of Nova Scotia (hereinafter called the "Bank"; and THAT Virginia Hackson, Chair, Roberta (Bobbie) Drew, Yice-Chair, Gayle Wood, Chief Administrative Officer, and Mark Valcic, Director, Corporate Services, or any two of them are hereby authorized for and in the name of the Organization to sign, make, draw, accept, endorse and deliver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and 1HAT any one of the above-mentioned ofFicers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. CARRIED ., Lake Simcae Regian Canservatian Autharity Baard of Qirectars' Meeting BC7D-01-09 58`" Annual General Meeting -January 23, 2009 Minutes - Pa e 7 of 7 XI. 80RROiNING RESOLUTION Moved by: J. Taylor Seconded by: J. McCallum BOD-013-08:RESOLVED THAT Staff Report No. 01-09-BOD on the Borrowing Resolution be received for information and; FURTHER THAT the signing officers for the fake Simcoe Region Conservation Authority be empowered to barrow up to $500,000 on an Operating Loan Agreement, from time to time as required, for administration and/or capital expenditures. CARRIED XII. 2009 MEETING SCHEDULE Noted correction to the April and June meeting dates for the Administrative Committee should read April 10 and June 12, 2009. Moved by: G. Wauchope Seconded by: J. Grant BOD-014-09: RESOLVED THAT Staff Report No. 02-09-BOD be received; and FURTHER THAT the 2009 Schedule of Meetings for the Lake Simcoe Region Conservation Authority's Board of Directors and Administrative Committee be approved as amended. CARRIED XVI11. CLOSING REMARKS Chair Hackson thanked the Board for their confidence and support shown over the past year and extended thanks to Vice Chair Bobbie Drew for her assistance in 2008. Chair Hackson further thanked all staff at the Authority for their continued hard work and dedication to the environment and the Lake Simcoe watershed and is looking forward to another great year. ADJOURN The meeting adjourned at 10:15 a.m. on a motion by G. Wauchope. original signed by: V. Hackson, Chair original signed by: D. Gayle Woad, cMM iii Chief Administrative Officer LAKE SIMCOE REGION CONSERVATION AUTHORITY SPECIAL BOARD MEETING NO. BOD-SP01-09 Friday, January 30, 2009 Lake Simcoe Region Conservation Authority Newmarket, ON MINUTES Board Members Present: V. Hackson, Chair Councillor B. Drew, Vice-Chair Councillar S. Agnew Councillor G. Campbell Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huron Councillor E. MacEachern Councillor J. McCallum Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Deputy Mayor G. Wauchope Staff Present: D. Gayle Wood, C.A.O.tSecretary-Treasurer B. Kemp, Director, Conservation Lands M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management P. Davies, Manager, Watershed Stewardship K. Neale, Manager, Communications G. Casey, Coordinator, Board/CAO, Projects & Services Regrets: Mr. E. Bull Councillor A. Nuttall Mayor J. Young Mayor R. Stevens Chair Hackson advised that this is a formal meeting of the Authority's Board that has been scheduled forthe purpose of reviewing the LSRCA's draft comments prepared in response to the Province's draft Lake Simcoe Protection Plan. DECLARATIONS OF PECUNIARY INTEREST None indicated for the record of this meeting. II APPROVAL OF AGENDA There was no formal agenda prepared for this meeting as the purpose is to review the draft Lake Simcoe Protection Plan and the draft comments as prepared by LSRCA staff in response to the Plan. III LAKE SIMCOE PROTECTION PLAN The Province of Ontario prepared a draft Lake Simcoe Protection Plan which was placed on the Environmental Bill of Rights Registry for public comment by March 16, 2009. Lake Simcoe Region Conservation Authority ~. Special Board of Directors' Meeting BOD-SP01-09 January 30, 2009 -Minutes Pa e2of2 During the commenting period the Province is hosting a series of public open houses and workshops in relation to the Plan. The dates were reviewed and Members were encouraged to attend. Staff of the ~SRGR prepared draft comments in response to the draft Plan. These were circulated to the Board on January 28~'', 20p9. Staff provided a detailed review of the t_SRCA's draft comments and recommendations by section of the Plan. Following a full discussion, the following resolution was passed: Moved by: J. Grant Seconded by: G. Campbell RESOLVED THAT the Board of Directors of the Lake Simcoe Region Conservation Authority endorse the Draft I_SRCA Comments on the Lake Simcoe Protection Plan, dated January 28th, 2009, as amended as follows to include reference to: • strengthening the regulation and enforcement section; • historic and future landfills; • paper sludge; • clarifying that the term "compensation" means "funding"; • historic lots of records within shoreline and regulated areas. CARRIED x111 ADJOURNMENT Meeting adjourned at 12:15 p.m. on a motion by J. Rupke. Councillor Virginia Hackson Chair D. Gayle Wood, CMM III Chief Administrative Officer ~~~-ICJ Announcements (a) Lake Simcoe Conservation Foundation Chair Hackson reminded the Board of the Lake Simcoe Conservation Foundation's Annual George R. Richardson Dinner to be held on April 17, 2009 at Riviera Parque, Concord, Chair Hackson requested that Members ensure this information is shared with their respective Councils and asked that they consider purchasing a table of tickets to support the Foundation. Further, the Foundation is seeking sponsors for the dinner and Chair Hackson asked Members to give this some consideration and if they are aware of an organization/individual who may wish to sponsor the dinner, to pass on such information to the Foundation's Executive Director as soon as possible. (b) Lake Simcoe Clean Up Fund The CAO advised that the Authority submitted 26 Detailed Project Proposals for funding consideration under the Federal Lake Simcoe Clean Up Fund -Round 3 (February 2009). Chair Hackson indicated that the Federal Minister of the Environment is making an announcement this date in Barrie regarding the second funding round of the Lake Simcoe Clean Up Fund. Councillor Nuttall is attending this announcement on behalf of the Authority. (c) Lake Simcoe Monitoring Agreement The CAO advised that the Ministry of the Environment and the LSRCA will be entering into an agreement for the Authority to undertake a four year water monitoring program. The program will be funded by the Ministry of the Environment in the total amount of $600,000 for the four years. Presentation: (a) Draft Lake Simcoe Protection Plan Mr. Paul Evans, Assistant Deputy Minister, Environmental Program Division, Mr. Steve Klose, Director, Lake Simcoe Project, and Ms. Deb Pella Keen, Program Manager, Lake Simcoe Strategy were in attendance to provide a presentation to the Board regarding the draft Lake Simcoe Protection Plan and to answer questions. The CAO provided an overview of the Draft Plan and provided highlights of the Authority's comments and key recommendations. Three key points to be stressed are: • Appropriate funding; • Acknowledgment of where the Authority can have the best lead role(s); • Working in a meaningful partnership as we all move forward. ~~~-~1 Mr. Steve Klose provided a presentation highlighting what the Province has heard through the community workshops, open houses and the comments received through the Environmental Bill of Rights Registry (EBR). Mr. Klose acknowledged the representation and support of the Authority Board Members and staff at the various workshops. The Province advised they will be in continuing discussions with all partners on the implementation of the Lake Simcoe Protection Plan. Staff Reports: In Photo (back row -left to right) M. Valcic, Director, Corporate Services LSRCA, M. Walters, Director, Watershed Management, LSRCA, S. Klose, Director, Lake Simcoe Program, MOE, P. Evans, Assistant Deputy Minister, Environment Program Division, MOE (Sitting -left to right) D. Gayle Wood, CAO, LSRCA, Councillor Virginia Hackson, Chair, LSRCA Lake Simcoe Clean Up Fund -Update The Board dealt with Staff Report No. 08-09-BOD which provided an update on the Authority's participation in the Federal program, Lake Simcoe Clean Up Fund. The CAO discussed some challenges the Authority is facing with this program including the timely completion of projects from Round 1 which in large part is due to the late approvals received as well as the early arrival of winter. The Board shared the CAO's concerns and urged the Chair and CAO to facilitate a meeting with the appropriate Federal representatives in order to ensure the project approvals can be expedited so the projects can be completed in a timely manner. _~~ ~- ~~ ~--. _ Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 il, info(c~lsrca.on.ca Web site: www.lsrca.on.~ ~. _, . -~.. ~' -.s ~~ 1~~,~~ Other Business (a) Centre of Excellence Deputy Mayor Gord Wauchope extended thanks to the Director, Watershed Management for attending Simcoe County's Council meeting regarding the announcement of the Centre of Excellence. The Deputy Mayor indicated that a formal announcement will take place the morning of March 10 at the Town of Innisfil and invited the Chair, CAO and Director to attend. (b) Phoslock -Results In response to a request from the Board regarding the results of the Phoslock application, the Director, Watershed Management advised that a report has been written and is currently being peer reviewed. Once the report is approved, it will be brought to the Board. (c) Thank you -Authority Staff Councillor Agnew extended thanks to Andrea Gynan, Watershed Coordinator, for attending the workshops in Oro-Medonte. Councillor Agnew further announced that the Township is exploring the opportunity of hosting a Shoreline Workshop in the near future. (d) Scanlon Creek -Master Plan Councillor McCallum advised that a very successful workshop was held at Scanlon Creek Conservation Area to address the Master Plan. The process is going very well and Councillor McCallum thanked CA staff for leading this process. (e) Beaverton Harbour Regional Councillor John Grant extended thanks to the Director, Watershed Management and his staff for their assistance with the severe ice jam within the Beaverton Harbour. The immediate response of CA staff to address the situation and implement solutions minimized property damage and flooding. Lake Simcoe Region Conservation Authority -Annual Conservation Awards, October 2008 - (left to right) Bruce Stanton, MP, Gayle Wood, CAO LSRCA, Councillor Virginia Hackson, Chair, LSRCA, Councillor Bobbie Drew, Vice Chair, LSRCA ~-*:•"`~''°' x/ ~•= " ''~- Lake Simcoe Region Conservation Authority, ~. ` `' _ - -. 120 Bayview Parkway, Newmarket, ON ~3Y 3W3 ,,,;~,,;<. .. ....~.~~.t.,- '(: infc;~lsrca.on.ca Web site: www.lsrca.on.c r ~~ :,,,,~ ,,rrc'' February 2009 Mayor Harry Hughes and Members of Council Township of Oro-Medonte 148 Line 7 South, P.O. Box 100 Oro, ON L.OL 2X0 Dear Mayor Hughes and Members of Council: We are pleased to provide you with a copy of the recently released report Focus on Health STATS- Ora/ Health in Simcoe and Muskoka. This report identifies that early childhood caries (tooth decay} is an increasingly serious issue in Simcoe and Muskoka, and in fact is worse than in most other parts of Ontario. It also highlights the lifelong issues related to oral health as well as the populations that are most vulnerable to tooth decay-those wi#h low income, seniors and children. There are current programs and services offered through the Simcoe Muskoka District Health Unit that help to address the needs of school-age children and those on social assistance programs including: • Oral health education and screening in elementary schools to identify children at high risk and to provide preventive dental services. • Helping families who need financial assistance to get urgent dental care for their children (up to age 18} through the Children in Need of Treatment (CINOT} program. • Administration of the Ontario Works dental program that provides basic dental care for children up to age 18 and emergency dental care for adults on social assistance. Unfortunately these services alone can not combat the increasing oral health problems for children or meet the needs of the approximately 154,000 people in Simcoe Muskoka that do not have dental insurance. The Simcoe Muskoka District Health Unit will be investigating strategies to address the early identification of oral health problems {in the preschool population}, to advocate for additional oral health service to support children, adults and seniors who cannot afford the cost of basic dental treatment including prevention, and to address the limited access to fluoridated drinking water across our region-in particular in Simcoe County. Partnerships will play a critical role in successfully addressing these key issues. For additional information on oral health and other key public health issues visit the HealthSTRTS section of our website at www.simcoemuskokahealth.arg . We look forward to the opportunity to work with you to address this important health issue. If you have questions or are looking for additional information please da not hesitate to contact Bonnie Jeffrey, Manager of Oral Health Program, at extension 7311. Sincerely.,.. Charles Gardner, MD, CCFP, MHSc, FRCPC Medical Officer of Health FOCUS ON H~i Oral Health in Simcoe and Musko ~3b (,~ f~ Dental decay can be prevented. Yet in Canada, poor dental health related to decay is widespread. In 2006, Canadians spent a total of $9.45 billion on dental care, which is 6. T% of all health expenditures in the country. ~~ ;" , µ~,Y~ ' ~} ~~"~~. ° h,, This report identifies that early childhood caries (tooth decay) t,,,, is an increasingly serious issue in Simcoe and Muskoka, and in '~ ,~ fact is worse than in most other parts of Ontario. It discusses the ~' lifelong issues related to oral health and the populations that are -~ most vulnerable to tooth decay-those with low income, seniors and children. Contents The report highlights where efforts Overview 2 to maintain good oral health have succeeded-and where Impacts of Poor Oral Health 3 ~ ~~' ~~, w~. _ ' ~r, "~`, further action is needed. .,~, ~> :, Dental Decay in Children 4 ~` ~~ , Dental Care Costs 5 . `~~~ Water Fluoridation 6 ~~ ,~ _ ,., Needed Dental Care 7 Definitions & Data Sources 8 ~~ "` t References 9 ~ `~ ,,,; l ~~ ~ ~a ~,n~, Keeping healthy teeth is one ~~' ~"' $~m~i~e important facet of maintaining _ lifelong overall health and wellbeing `~° DISTRICT HEALTH UNIT -not JUSt for Ind1U[dl1alS but fOr the 9 _ ~ ~~ °n '"" ~ .' Tel: 721-7520 whole Simcoe Muskoka community. Toll free: 1-877-721-7520 j wwwsimcoemuskokahealth.or ~ -.. '% 31 9 !. .. f ~. . ~~ `' ' y ~' Focus o Towards Good Oral Health There are simple, effective and safe methods to prevent tooth decay. They include: • tooth brushing using a fluoride toothpaste • professionally applied topical fluoride for individuals with higher risks of decay • fluoridation of community water supplies • dental sealants • and diet (amount, texture and frequency of sugars, carbohydrates, etc.).Z Barriers to good oral health As with many other health conditions, social determinants are a significant risk factor for poor oral health. Studies have shown that the following factors increase risk of decay in children under 6 years old: ' family income ' education of parents ' employment status of parents ' age at first dental visit, or failure to visit the dentist regularly.3 Some preventative measures are widely understood, reasonably accessible and generally adhered to-notably, the use of fluoride toothpaste and frequency of brushing. However, others are not. For instance: ' regular dental visits may not be possible for those without dental insurance ' there are knowledge gaps such as how to prevent caregiver-to-child transmission of cavity-causing bacteria ' community-wide interventions such as water fluoridation do not exist in many areas. The role of the public health unit The Simcoe Muskoka District Health Unit has a mandate to pro- mote oral health and prevent dental diseases in children, youth and, to a lesser degree, in adults and seniors. Responsibilities include: • a variety of programs in schools including oral health educa- tion, elementary school screening, an annual Dental Indices Survey (DIS) to identify children and school populations at high risk, preventive dental services and follow-up monitoring to ensure care has been provided, • helping families who need financial support to get urgent dental care for their children through the Children In Need of Treat- ment (CINOT) Program, • monitoring fluoridation levels of local municipal or regional water supplies. The tools and strategies used work in two ways: targeting vulner- able populations such as through school screenings; and at the societal level by promoting preventive techniques such as fluorida- tion of municipal water supplies. In providing these services the health unit employs data management assistants, dental hygien- ists, dental assistants, a manager and a dental consultant. Financial assistance In addition to the CINOT pro- gram, the health unit helps low-income families obtain basic dental care for children (up to age 18) and emergency dental care for adults through the Ontario Works program. In Simcoe County, a special exten- sion of the CINOT program has been available to high school students. SIMCOE MUSKOKA DISTRICT HEALTH UNIT `z FOCUS ON ORAL HEALTH Health Impacts of Poor Oral Health Young Children Early childhood caries is a rapid form of dental decay. Due to the extensive nature of the decay, the developmental stage of the child, and the high cost of clinic-based treatment, those affected usually require treat- ment under general anaesthetic in hospital. Waiting lists for treatment can be as long as 12 months, leaving the child in pain, with disrupted sleep and eating habits that could result in impeded normal weight gain and growth.4 Children Evidence has shown that the quality of life of children who experience tooth decay and tooth loss may be affected.6 Children who lose teeth at a young age may: • be forced to limit their food choices • have impaired speech devel- opment • have repeated absences from school • have trouble concentrating or learning when in school • suffer loss of self-esteem due to their appearance and poor school performances Children who experience decay early in life tend to have increased incidence of dental diseases for the rest of their life.s Preventing decay in the very youngest members of our society pays off over a lifetime. Adults For one in seven adults in Can- ada poor oral health impacts on psychological and social wellbeing; it detracts from the pleasure of eating and affects communication, social relation- ships and other daily activities.'- Something as commonplace as an untreated toothache can cause intense pain and lead to infection and serious long-term health impacts. Societal Costs Seniors Poor oral health and tooth loss in the elderly result in a reduc- tion in the ability to chew and marked changes in dietary preferences. Those with no natural teeth have reduced in- takes of fibre, protein, calcium and vitamin C. Without healthy food intake seniors are likely to experience involuntary weight loss and re- duced quality of life. Increased illness and even premature death can result.2 Poor oral health has substantial social costs. A 2004 report showed that annually across Canada, oral health problems accounted for: • 100,000 lost school days per year • 2'70,000 lost work days a year • 410,000 restricted activity days per year.2 These impacts are felt in business as well as the community at large. The hardest hit are among those who can afford it the least, such as low-income families, seniors and those without dental insurance. SIMCOE MUSKOKA DISTRICT HEALTH UNIT 3 FOCUS ON ORAL HEALTH Snapshot of dental decay in children Despite the fact that dental Table 1: Measures of Oral Health in 5 to 13-year-old children in disease is largely preventable Simcoe Muskoka compared to other health unit areas in large numbers of local children Ontario, 2005-07 are showing dental decay. Decay rates from surveys con- ducted from 2005-2007 were compared across most of Ontario's 36 health unit areas. Consistently, the oral health of 5, 7, 9, and 13-year-olds in Simcoe and Muskoka ranked in the bottom 15% to 30% of surveyed health units.7~8 Table 1 summarizes the find- ings of the survey. This table depicts the high levels of decay in children in our region. Thirteen-year-olds tended to fare better than other age groups in that the decay rates have remained fairly consis- tent for the past 12 years. This may partly be due to this group recently losing their baby teeth and the permanent teeth have not been in place for long. Decay Rates In recent years, serious decay problems in 5-year- olds in Simcoe County and the District of Muskoka have increased dramatically, well ahead of the provincial average By 2007-2008 the incidence reached a level not seen since 1981 (Figurei).8'9 __. Proportion (%) of children with decay 34% 52% ! 54% 43%) Data Source: Ontario Association of Public Health Dentistry Survey of Ontario Health Units. August 2008. Simcoe Muskoka District Health Unit Dental Indices Survey (DIS), 1979 - 2008. Figure 1 a~ LL -a - ds ~U U ~_ ~ O i s ca d ~ ~ T 1- to L 0 fl. L a~ ~ ~ ~ 1= y ~~ z~ L ~ o a' Teeth Decayed, Extracted Due to Caries, or Filled for 5-Year-Old Children Simcoe County* and Ontario** 1979/80 -present 2.5 2.0 1.5 1.0 0.5 0.0 I I I I ~ I I 1979/80 1983/84 1987/88 1991/92 2001/02 2005/06 1981/82 1985/86 1989/90 1993/94 2003/04 2007/08 School Year The health umt Zs examining From 2005-06 to present, the Simcoe data are for Simcoe Muskoka children, all previous years are for Simcoe County only "From 2001-02 to present, the Ontario data are a weighted average for 29/36 health units the factors influencing this ~ Data not available for either Simcoe or Ontario dramatic shift to poorer oral Data Source: Simcoe Muskoka District Health Unit Dental Indices Survey (DIS). 1979 - 2008 Re-collection and analysis of data from the Ontario DIS. July 1999. health status for local children. Ontario Association of Public Health Dentistry Survey of Ontario Health Units. August 2008. _ Ontario --~- Simcoe County -~- Simcoe Muskoka SIMCOE MUSKOKA DISTRICT HEALTH UNIT 4 AGE 5 yrs 7 yrs 9 yrs 13 yrs FOCUS ON ' Impacts of Dental Care Costs Lack of dental insurance is a reality for many Simcoe Mus- koka adults, most evident in those age 65 and over (Figure 2). Age and insurance coverage play a large part in the choices people make about oral health care. • People 12 and over without insurance are much less like- ly to have visited a dentist in the past year than those with insurance.' ° Figure 2 About 154,000 people in Simcoe Muskoka do NOT have dental insurance 1Q17 • The proportion of people who have not visited the dentist in three years or more increases significantly in those over age 65 jumping from 12% of those between the ages of 20 and 64 to 30% of those over age 65.10 • The older people get the People in the lowest income more likely they are to visit bracket (bottom 20%) are sig- the dentist for emergencies nificantly more likely to have only.10 chewing problems.92 People Without Dental Insurance Simcoe Muskoka - 2005 1 0 80% c~ sz a 60% 0 m 40% c d L Q 20% IConfidence Interval 'Interpret with caution, high variability. Data Source: Canadian Community Health Survey (CCHS), Cycle 3.1 Share File Statistics Canada, 2005 JIMGVL MUb'KUKA UI51 HILT HEALTH UNIT 5 12-19 20-29 30-44 45-64 65+ Age Group Water Fluoridation Fluoridation of drinking water has been called one of public health's 10 greatest achieve- ments of the 20th century.13 In Muskoka District, Hunts- ville, Bracebridge, Gravenhurst, Bala, Port Carling, Baysville and MacTier all have fluoride added to their public drinking water supply. However, Tottenham and Base Borden are the only fluoridated com- munities in Simcoe County. Figure 3 compares the oral health status of children in 30 of Ontario's 36 health units to the proportion (%) of the population with fluoridated municipal water. This figure shows that as the proportion of people in a health unit with fluoridated water increases, the average number of decayed, missing or filled teeth decreases. This does not suggest that fluoride is the only factor but it shows a significant relationship. Reliable information sources on the safety and benefits of water fluoridation are available at Health Canada, Canadian Dental Associa- tion, and the World Health Organization. Figure 3 Relationship Between Oral Health of 5-year-olds and Percentage of Population with Fluoridated Water by Ontario Health Units* 2005-07 Population with Fluoridated Water Average Number of Decayed, Filled or Health Units Missing (due to caries) Teeth per 5-year-old 2 3 4 s 6 7 a 9 io 11 12 13 14 1s 16 17 16 19 20 21 22 23 Simcoe-Muskoka 25 26 27 28 29 30 100 80 60 40 20 0 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 ' 30 out of 36 Ontario Heatlh Units provided data Data Source: Ontario Association of Public Health Dentistry Survey of Ontario Health Units. August 2008 SIMCOE MUSKOKA DISTRICT HEALTH UNIT 6 EALTH Getting Needed Dental Care In the 2007-2008 school year, health unit staff screened 25,129 children in elementary schools across Simcoe Muskoka for dental disease. Of those screened 2,172 children (almost 1 in 9), were found to have unmet urgent dental care needs such as large open cavities and oral infections.'n These children were referred to a dentist and 2,153 received financial assistance for dental treatment under the CINOT program at a total cost of $571,939.'5 A total of 1,946 children were provided with pit and fissure sealants and 1,418 had topical fluoride treatments by health unit staff.i3 Ontario Works In 2007-2008 approximately 1,070 children (up to age 18) of Ontario Works recipients were provided basic dental care and approximately 950 adults up to age 65 received emergency dental treatment.95 Project in Day Cares Since 2007 a pilot project has been under way in Midland. To date 111 preschoolers in daycare centres were screened and 108 qualified for the fluoride varnish program. Six children who needed urgent dental treatment were also identified. Action Needed Preschoolers Given the long-term conse- quences of early childhood decay early assessment is critical'°~" Preschoolers should receive a dental assessment by age one. This screening identi- fies early signs of decay and provides the opportunity to ed- ucate parents about the health practices that influence dental disease (feeding routines, nutri- tion, and oral care). Children, teenagers, low-income adults and seniors There has been a significant increase in poor dental health in children in Simcoe Muskoka since the late 1990s.8 As well, because many families are un- able to access-or are unaware of-available dental care and preventive treatment, minor problems tend to become seri- ous decay issues that require emergency treatments. In January 2009 an expected expansion of the CINOT pro- gram will provide needed dental care to teenagers up to age 18 from the current age 14. Issues of poverty, lack of den- tal insurance and other social factors play a large role in poor oral health, both for adults and their children. These issues cre- ate barriers to knowledge and understanding of important personal health care practices, as well as access to nutritious foods, preventive oral health measures and dental care. Public health is working col- lectively with many partners to address the broader issues of social determinants of health. Public health is well positioned to provide greater access to screening and preventive ser- vices to preschoolers, school- age children and to teens. Public health can also work effectively with community partners to increase access for adults and seniors with lim- ited incomes. Additional public health dental funding is re- quired if these health gaps are to be addressed. Fluoridation Water fluoridation has a long track record of reducing de- cay, yet only 7% of Simcoe Muskoka's population has access to fluoridated munici- pal water.'6 Fluoride in water benefits everyone who drinks it: young and old, rich and poor. It is our recommendation that more municipalities begin fluo- ridating their water supplies with an ultimate goal of seeing fluoridated water universally available in all communities. Preventing cavities could be within our grasp. With access to dental check-ups, fluoride toothpaste, water fluoridation, pit and fissure sealants and healthy foods and snacks, we could have a generation of cavity-free children. SIMCOE MUSKOKA DISTRICT HEALTH UNIT Focu Definitions and Data Sources Dental Indices Survey (DIS): DIS is a clinical survey conducted annually by Ontario public health units on the oral health status of a sample of children ages 5, 7, 9 or 13 years who attend schools with more than 50 students. Children who are absent from school on the day of the DIS, schooled at home or who refuse are excluded. Children in Need of Treatment (CINOT) program: CINOT is a program that provides funding to cover urgent dental needs of children up to age 14 or the end of Grade 8 whose parents do not have dental insurance and indicate financial hardship in obtain- ing this treatment. Health unit dental staff identify children with urgent unmet dental needs though the mandatory screening program in elementary schools. Once identified and deemed eligible, the child may attend any dental office in Ontario that agrees to treat CINOT patients with dental practitioners willing to accept reduced fees for their services. The CINOT Schedule of Dental Services and Fees covers the provision of basic dental care with a number of limitations and restrictions on the use of selected services. The health unit also administers a High School CINOT Dental Program for Simcoe County Social Services. Similar to the regular CINOT dental program it covers limited basic dental services for low- income students from Grades 9 to 12 enrolled in Simcoe County high schools. Ontario Works (OW): OW is the provincial program that delivers social assistance to residents of Ontario who are in financial need. The OW program provides basic dental care for children of OW recipients up to 18 years. In addition, qualified adults are also covered for emergency dental treatments. The funding for the OW programs was given to the local municipal Social Services Departments in Simcoe County and Mus- koka District which contracted with the Simcoe Muskoka District Health Unit to help administer the OW program. Canadian Community Health Survey (CCHS): The CCHS Cycle 3.1 was conducted by Statistics Canada to provide cross-sectional (at one point in time) estimates of the factors that influence the health of the population, health status of the popula- tion and use of the health system by the population for 126 health regions across Canada. The CCHS Cycle 3.1 (2005) Sharing File-Ontario Sample consisted of 39,486 respondents, aged 12 and over. Respondents were randomly selected, one per household. The target population of the CCHS included household residents in all provinces and territories, with the exclusion of populations on Indian Re- serves, Canadian Forces Bases and some remote areas. SIMCOE MUSKOKA DISTRICT HEALTH UNIT FOCUS ON ORAL HEALTH References (1) Canadian Dental Association. Dental Health Services in Canada in 2007. Available at: http://www.cda-adc. ca/ files/cda/news events/health statis- tics/dhsc2007.pdf. (6) Marja-Leena et al. Childhood Caries is Still in Force: A 15-year Follow-up. Acta Odontologica Scandinavica (2008). 66:3,189 -192. (13) U.S. Centers for Disease Control and Prevention, Morbidity and Mortality Weekly Report, December 24, 1999 / 48(50); 1141. (2) Federal, Provincial and Territorial Dental Directors (2004). A Canadian Oral Health Strategy. (3) Harris, R; AD Nicoll, AM Adair, CM Pine. Risk factors for dental caries in young children: a systematic review of the lit- erature. Community Dental Health (2004) 21 (Supplement), 71-85. Available at: http://www.who.int/oral_health/media/ en/orh_cd h_0304_05_risk_factors. pdf. (4) Locker D, Matear D. Oral disorders, systemic health, well-being and the qual- ity of life: a summary of recent research evidence. Toronto: Faculty of Dentistry, University of Toronto, 2001. Also avail- able at http://www.caphd-acsdp.org/ articlesl.html. (5) Centers for Disease Control and Preven- tion, Health Resources and Services Administration, Indian Health Service, National Institutes of Health. Healthy People 2010, Chapter 21, Oral Health (2000). (7) Ito, D. Ontario Association of Public Health Dentistry Survey of Ontario Health Units. August 2008. (8) Simcoe Muskoka District Health Unit Dental Indices Survey (DIS), 1979-2008. Conducted according to the Ministry of Health and Long Term Care (MOHLTC) DIS Protocol (August 29, 1997) and the Ontario DIS Field Manual (MOHLTC 1993; MOHLTC 2006). (9) Woodward D., Knight A. Re-collection and analysis of data from the Ontario Dental Health Indices Survey. July, 1999. (10) Ontario MOHLTC. Statistics Canada, Canadian Community Health Survey, (CCHS) Cycle 3.1, 2005, Share File Extracted June, 2007. (11) Ontario MOHLTC. Mortality Data 2000- 2004, Provincial Health Planning Data- base (PHPDB) Extracted July, 2007. (12) Ontario MOHLTC. Statistics Canada, Canadian Community Health Survey, (CCHS) Cycle 4.1 2007, Share File Extracted August, 2008. (14) Simcoe Muskoka District Health Unit Oral Health screening data, 2007-08. (15) Simcoe Muskoka District Health Unit CINOT data, extracted 2008. (16) Sanders AE 2007. Social Determinants of Oral Health: conditions linked to socio- economic inequalities in oral health and in the Australian population. AIHW cat. no. POH 7. Canberra: Australian Institute of Health and Welfare (Population Oral Health Series No. 7). (17) Thomson, W., Poulton R, Milne BJ, Broughton JR, Ayres KMS (2004). Socioeconomic Inequalities in Oral Health in Childhood and Adulthood in a Birth Cohort. Community Dentistry and Oral Epidemiology 32: 343-53. For more information about the data presented in this report, contact Your Health Connection at (705) 721-7520, toll free at 1-877-721-7520 or email at hconnect@smdhu.org, or visit www.simcoemuskokahealth.org SIMCOE MUSKOKA DISTRICT HEALTH UNIT 1r '. 7~ s F aT ~~ ~~1 ~_ ~ ~.~~ ~r~~ ,,, ~'~" ~: NQTTAWASAGA VALLEY CONSERVATION AUTHC?RITY MEETING HIGHLIGHTS NVCA BOARD OF DIRECTORS MEETING -No. 02/09. February 13, 2009 BOARD OF DIRECTORS VOTE AGAINST PER DIEM INCREASE In an effort to reduce the NVCA budget pressures for 2009 given the current economic downturn, board members voted against a 2.3 per cent cost of living increase to their per diem rate. 2x09 KILOMETRE RATE REMAINS THE SAME Board members voted to keep the NVCA kilometre rate the same as in 2008, consistent with the direction of the Department of Finance Canada. The current kilometre rate for NVCA staff and Board members is $0.52 per km far the first 5,000 kilometres, and $0.46 far each additional kilometre. 2Ut)9 NVCA BUDGET WILL SEE A 3 PER CENT LEVY INCREASE OVER 2t1t18 Board members voted in favour of a 3 per cent municipal levy budget increase over 2008. The NVGA's total budget for 2009 is $3,998,079. After receiving feedback from 13 of 18 member municipalities that the proposed budget increase of 6 per cent would not be supported, the Executive Committee directed staff to prepare an alternative budget with a 3 per cent levy increase. The reduction, which amounted to approximately $52,000, was achieved by eliminating a corporate contingency fund and using a portion of the capital reserve. Of the 25 board members present, 20 voted in favour of the 3 per cent budget increase, while five objected. One member was absent. This budget increase will help offset the decline in the planning program's user fee revenue, which is expected to be approximately $310,000 less than in 2008 due to the current economic slowdown. SCIENTIST BILL SHOTYK GIVES PRESENTATION ON SPRINGWATER TOWNSHIP'S NATURAL WATER FILTRATION SYSTEM Bill Shotyk, Professor at the University of Heidelberg, Germany, spoke to the Board about his groundwater science research. He explained that Arctic ice cores are archives of environmental change and contain measurements of lead in the Earth's atmosphere for the past 16,000 years. A concentration of lead in ice of 5 parts per trillion is considered to be the "natural background." Shatyk has found in his studies that water from some wells in Springwater Township have recorded only 1 to 2 parts per trillion of lead, making it among the cleanest water in the world. He says that chemicals are being filtered from this water by nearby soils. Shotyk has created the Elmvale Water Festival with the Elmvale Foundation to celebrate clean drinking water in the local area and to educate residents about preserving this important resource. Future Meetings and Events For more information contact: Board of Directors meeting 03/09, March 13 Wayne Wilson, CAOlSecretary-Treasurer Executive Committee meeting 04/09, March 27 705-424-1479, ext. 225 Spring Tonic Maple Syrup Festival, April 4 & 5 wwiison(cynvca.c~n.ca ~~~1 C}R~LLIA PL~~~.IC I~IBR;ARY BUARD MINUTES OF JANUARY 21.2009 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:00 p.rn. PRESENT -BOARD - J. Swartz, Chair; P. Hislop, Vice-Chair; D. Evans; M. Fogarty; R. Fountain; R. Hawkins; A. Murphy; J. Rolland; M. Seymour STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's Services L. Gibbon, Director of Information Services T. Chatten, Recorder ABSENT - F. Coyle; G. Guthrie DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA Board members highlighted the library's partnership with local schools in organizing the Battle of the Books program from the Report of the Director of Children's and Teen Services. This is a very exciting and well received program. The Report of the Director of Information Services included a final report following the weeding project which in turn created some unforeseen problems for staff. This project was considered a learning experience for both the library and the coop students who performed the tasks. The Board enquired as to the next steps for the de-selection process including financial implications, and stressed the importance of aggressively continuing this project. From the Report of the Director of Technical Services the Board recognized that the borrowing statistics were down but programming is up. The board offered its congratulations to staff for all the extra efforts to make these programs successful. MOTION #2009:01 Moved by A. Murphy, seconded by R. Hawkins that the consent agenda of the .Ianuary 21, 2009 meeting be adopted. CARRIED P. Hislop will act as timekeeper. DISCUSSION AGENDA LIBRARY BUILDING PROJECT Update - A written report was distributed for board review. There was a meeting with architects and staff an January 20 which was well received. Next meetings have been scheduled for February 3 at 1 p.m. and all day February 24. NEW BUSINESS Institutional Membership Request - MOfiION #2009: 02 Moved by R. Hawkins, seconded by P. Hislop that the Orillia Public Library Board authorize an Institutional Borrowing Agreement for the Mariposa Gymnastics club. CARRIED Committee Functions -The board needs to familiarize themselves with the rates of the committees and new meeting dates set far each committee as follows: Personnel Committee - D. Evans, M. Seymour, M. Fogarty and J. Swartz an Thursday February St" at 4:00 p.m. Planning Committee - J. Rolland, P. Hislo~, R. Fountain and J. Swartz on Friday February 13 at 4:00 p.m. Community Relations - R. Hawkins, D. Evans and J. Swartz on Thursday February 19`" at 4:00 p.m. Property Committee - J. Rolland, G. Guthrie and J. Swartz an Thursday February 19t" at 5:00 p.m. 2009 Budget -The library's budget deliberations are being held on Tuesday February lot" at 3:15 p.m. in City Hall Council Chambers at which board members are invited to attend. Draft Staffing Study -This document was distributed to board members for further review. In Camera Discussion - MOTION #2009:03 Moved by R. Fountain, seconded by P. Hislop that the Orillia Public Library Board now go into camera at 7.-16 p. m. to discuss a property matter and a personnel matter. CARRIED MOTION #2009:04 Moved by R. Fountain, seconded by P. Hislop that the Orillia Public Library Board adjourn the in camera Froperty and Personnel meeting at 8:32 p.m. CARRIED Adjournment at 8:35 p.rn. moved by R. Fountain BOARD CHAIR CHIEF EXECUTIVE OFFICER REPORT OF THE DIRECTOR OF CMII.DREN'S, YOUTH AND AUDIO VISUAf_ SERVICES Suzanne Campbell, Director January 2009 CHILDREN'S SERVICES Programs Goal 2.1 Develop and maintain programs associated with identified groups. A new set of story times began this month with full registration in every program except preschool stories, which has 3 spaces left. We have changed the focus of some of our story time programs to reflect the literacy skills as introduced in the program Every Ghild Ready to Read @ your Library. We are introducing this program in all of our story times. Each week one of six skills will be highlighted during the story time and a parent tip sheet will be handed out to encourage parents to work on the skill at home. We are using the first series of story times to evaluate, fine tune, and coordinate the program. Once we are happy with how it is implemented we will do a community promotion and information campaign. We hope to have it fully implemented for the summer Ready to Read program. Family Storytime resumed the second Saturday in January; attendance is good with parents and children enjoying the program. The first Explorers Club of the winter session was offered this month the children enjoyed learning about Australia and having same beach fun. Each month the Explorers Club will be visiting different countries and experiencing fun highlights from the culture. Registration for Paws for Reading, offered by Therapy Dogs of Canada, began this month with program sessions starting the second week of February. Tween Programs Group one of the Mother Daughter Book Club met and discussed The Best Christmas Pageant Ever. The book did not receive great reviews from the group. Group two of the Mother Daughter Book Club read So B It by Sarah Weeks. Both mothers and daughters felt the book was excellent. Outreach and Publicity Goal ~ The Library will advocate for increased public awareness of the value and range of library services. Material displays included Valentine's books, Speech Topics, and Staff Favourites Goal ' The Library will investigate, develop and maintain partnerships in the community Suzanne presented a story time program at the Ontario Eariy Years Centre and promoted Bedtime Stories and Family Storytime. Grou Visits and School Visits Goal 2.7 Establish amutually-beneficial presence in the school system. Kelly Smith visited 2 schools and gave a program introducing strategies and providing information on Battle of the Books. Goal 7 The Library will investigate, develop and maintain partnerships in the community 3~a Orillia Cubs visited the library and were given a program tailored to the information they required to earn their reading badge. YOUTH SERVICES Goal 2 The Library will create and maintain belong relationships with users. Programs Chick Chat met this month and discussed Lonq Way Down by Nick Hornby. The book received mixed reviews but produced good discussion. The movie Nick and Norah's Infinite Play List was shown on January 3, with a small but enthusiastic crowd. The library has purchased a movie license from Criterion Pictures allowing us to show some feature films in a public performance venue. We are also able to show movies which are not in theaters but have not yet been released on Video. Board of Extraordinary Teens BET met this month and discussed the upcoming programs and determined who would be helping with the 80s program. The group has also decided to take on a fund raising initiative; they are fixing up a doll house and will be auctioning it in the fall to raise money for BET activities. The Banner committee has almost completed the banner for Teen Scene. Staff Development Goal 8 Maintain an ongoing commitment to staff training, recruitment and development Amanda and Suzanne attended the Ontario Library Association Conference in Toronto. (See attached reports). Amanda attended for one day and Suzanne attended the entire three day conference. '~ REPORT FOR THE MONTH OF JANUARY 2009 BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided the library with 220 hours of time this month. GOAL 3: Optimize and customize library services to our user groups: Bookmarks of reading materials were created on the following subjects: Family Literacy and Winter Reading suggestions. Displays were created for these topics as well as Alzheimer's Month and New Year 2009. Twelve people attended the Bookworms book club: Late Nights an Air by Elizabeth Hay was the book discussed. Twenty individuals were provided with personal delivery of materials. GOAL 4: Advocate for increased public awareness of the value and range of library services: Thirty-eight people attended the Lifescapes session. Sixteen of the Lifescapes alumni met in the library. Twelve people attended the program on Memory Loss and twelve attended the August Rush movie. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: 2099 people booked the Internet in January - 102 additional bookings were made on the wireless connection. The webpage was accessed 1688 times and there were 54 hits on the Frost Papers. 1829 enquiries were made at the Information Services desk. GOAL 6: Investigate, develop and maintain partnerships in the community: The meeting of the Community Policing Committee was cancelled for the month. Information Orillia did not meet. Goat T: Attract, develop and maintain a trained and educated workforce. Chantale has completed updating the holdings records far the periodical collection and we are now ready to weed the collection. She has signed a contract with the library for the month of February. I interviewed a candidate for possible continuation of the weeding project; she was well- qualified and willing to take the task on. Three members of the Information Services staff attended a computer conference that provided training on Ancestry.com, a new database targeting genealogists. This database can only be accessed from within the library. This is part of the licensing agreement. I was able to attend the Thursday and Friday sessions at OLA. A report will be completed for the March report. ~3~ REPORT CaF THE DIRECTOR OF TECHNICAL SERVICES JANUARY 2009 Circulation It is interesting that in a time when the media is recognizing the value and necessity of the great variety library services to the public that one of Urillia Public Library's original services, lending books, is dropping. In January, our lending statistics are down from January 2008 in books and periodicals by 1119 items, or 7°l0, but significantly higher in DVDs and compact discs, by 4019, or 10°to. The disparity in the sizes of these two general collections leads to an overall drop of ? 10 items circulating, 3.6°l0 lower than January 2008. JANUARY JANUARY 2008 2009 1. CIRCULATION OF MATERIALS PRINT Books 14822 13754 Maps, Gov. Docs., Pamphlets 8 4 Periodicals 773 726 TOTAL: PRINT 15603 14484 NON-PRINT Multi-Media 4 2 Sound Recordings 1052 1141 Videos &DVDs 2874 3217 CD-RQM 26 9 Equipment 5 1 TOTAL: NON-PRINT 3961 4370 GRAND TOTAL 19564 18854 Technical Processing Technical Processing has been reviewing and revising some of their materials handling practices to make the room a safer workplace. A storage shed has been acquired and they now use that to store boxes of new materials, empty LSC bins, etc. Susan Dance is continuing her courses in the Advanein~ Public Library Leadership (APLL) certificate program (through SOLS). This two-year program "provides its participants with a foundation in library leadership practices, and is delivered through a combination of distance education and classroom work. As of the end of January ... [Susan has] ... completed three of the 12 required courses: APLL Fundamentals, Planning, and Public Libraries and Community Development." On the same "professional development" note, 1 attended the Ontario Library Association conference at the end of January in Toronto. Susan Dance and Lee Kelly both attended faraday as well. Reports of our sessions will be presented in my next monthly report. David Rowe is the Director o, f' Technical Services. ` ~` fi ~ .~s ~~ C-~ ~~ ~~~~ ~ ,d'r~..t.-~. ~~ t~ "` ~ ~~ .. .~ /r?~..2..- l~C ~ ~~ ~~ ~ '~ ~ ~ ,112~-~~~ /~'~'' ,Q,c..-r..c..e ~-~..~,-r.~ . ~l~.~.-~ ~~ ~ ~~ ~~ n~..~.~-~. f ~~ /? s ~~ .c.. ~~ .,•~'t..~C.-~'~~-C..t_.~~~ t,.~r''-~ ~(~ cz-~L.t,~ f~--~ivZ C~L..;z.,1~~,,~ r t..F~~~'...-crr~.1 f ti ,~-~.~--t,.6t..2y.t. L -tit, ~~,~~ ,~r~~~ < ~~~~ G f ~~.,~.~ t ,~.~~.-~.e-c~_~ / .;~~-cal ~-~_- ~ ,~ ~, ~~~ V~ r ~' f - z--~ ~~- ,~ ,~- t d ~ ~j ~r . C~ GA-C~ fi?~.~~~ {~-'x-~°/J`-.' ~'~ /115: ry~~-~C-~.t~_~ ~-G~~'-C_(„~ ~~L+~-~'G~/G-ti{- --.-~ ~~~ ,.t~..~} t~~~~,L~-L.~.~-.fit.- %~'C~ ~,~= ~ ,~ ~~~ ire ~ ..~ .%~`~ ~~-~..~~. ,, `~j.~ ~ ~ ~~ die ~` ~ ~ t ~ ~ ~1 ~~~ L~ t,~ ~4 y~ ,~.-~-La..- y ti G~~~~-ft..,1 ~~f"r,9,~--~7~w a i ~, Ad-Hoc Policy Committee Report for February Prepared For: OriHia Public Library Board Prepared bv; Robert Hawkins Date: February 18, 2009 Su~ect: Donation and Sponsorship policy section 400 review Present Situation: The Ad-hoc policy committee continued its review of the existing policy documents for the OPI. Much of the 400 section had been in place for decades with minimal in the way of updates or changes. Analysis: The existing policy needed stronger definitions to clarify what the purpose and scope of donations to the OPl are. In contrast to other public library policy documents, (i.e., Barrie} we did not have a developed policy in regards to sponsorships in place. Furthermore, the two donated collections of specific interest (the Orilliana Collection and the Hale Bust) had historical policies i;i.e.,1933 wording) establishing their existence years ago but needed clarification of their status in current practise and looking ahead to the future. Through a series of collaborative emails, the Ad-hoc policy committee developed the draft 400 policy proposa! to meet the identified needs in a succinct way. This was workable due to the brevity of this section. Alternatives: The OPL board may deem friendly amendments necessary when the motion is presented to accept the draft 400 policy. Moreover, The OPt board may table the draft back to the Ad-hoc policy committee for further development if the board feels such an approach is warranted. Financial Implications: There are no direct financial casts of a significant nature associated with the proposed 4C~ policy. The proposal does clearly define the type of sponsorship relationships the OPL can enter into, which may in fact have the financial benefit of encouraging these relationships to be pursued in greater quantity. Recommendations: 1. That the OPI. Board accept the proposed "Donations and Sponsorships policy section 4(TO" in its entirety. ~~ P~,ANNIPJ~ Ct~N1MITTEE MEETING 4F THE PLANNING CQ~ti~t[TTEE February 13, 2009 PRESENT: Chair: Peter Hislop, Joanna Rolland, Ruth Fountain, Jahn Swartz Staff. Dawn Silver The committee met recently to discuss revisionslamendments to the current OPL Action Plan. Dawn reported that a large percentage of the Action Plan as it currently stands, has already been completed. Some discussion evolved around: • Prioritizing items in the Plan • Finances needed to implement some Goals and items in the Plan • The possibility of eliminating additional programming items within the Plan • Updating the Plan ^ Suspending some of the Plan's Goals Same of the reasons for making the above revisions/amendments to the Plan that we discussed were: • Staffing issues, such as; workload, health & safety, absences etc... • issues around moving the C?PL to a temporary location, such as; staff time restrictions, costs, etc... After an hour of good discussion and ideas, it was decided that before the Planning Committee brought any of the above changes to the Board for approval, we would first wait far a report from the Personnel Committee. Prepared by: Peter Hislop (Chair) C3RIl.l.lA PUBLIC LIBRARY PRt7PERT COMMITTEE REPORT ig February, Zoag Present: Gay Guthrie, Chair; Joanna Rolland; John Swartz, Chair, Library Board; Dawn Silver, CEO The committee met to discuss the following: IT The CEO"s report raises both Property & Personnel Committee issues. Clarification of the terms of engagement, job description, reporting structure and time to be given to the Library by the IT employee, Fred Marlow, who serves the Library is needed as he also performs the same service for the City and there are some issues with the above. As well, a camprehensive IT plan for the new Library is needed. After discussion, the committee recommends the following: i.That the Personnel Committee investigate the terms of engagement, jab description, reporting structure and allowance of time to be given by the IT person to the Library and report back to the Board so that the situation of his service to the Library maybe clarified. z.That Fred Marlow be asked to prepare a comprehensive IT Plan for the Library and that until the plan is presented no further equipment for the Library is to be purchased. Building & Move Issues The Library building is in peril and continues to degenerate. The move out needs to be accomplished as soon as possible. Issues with the building include the many leaks in the roof, a broken boiler valve which should be replaced but in doing so remedial work on existing asbestos would be involved- which is cost prohibitive (please note that as long as asbestos remains untouched and intact there is no concern) and many structural problems. The CEO advises that a possible location for a temporary facility has been found but that a certain amount of remedial work will be needed (roof repairs, removal of partitions & carpet, HVAC, upgrade washrooms, carpet removal etc.). The architect, ~. Rod Young, and engineer, Brian Jewett, are preparing a report which should be complete in the next two weeks. On presentation and acceptance cast estimates will be prepared. In order to ensure that the Library can move quickly to submit all cast estimates far the move to the City and be prepared to accomplish the move as soon as possible, The Property Committee recommends that the CEO request an estimate for moving the Library to a temporary facility. There is only one firm of specialist library movers in the area. The CEO will request costs for a move to be accomplished in one week and for a move to be accomplished in ten days to two weeks so a cost comparison can be made. The committee is in full agreement that Library staff will not be employed to move the contents of the Library other than their personal effects. Gay Guthrie Chair, Property Committee implemental Status far 20Q9 nucl~~tt Of the supplementals requested three were appraved: ILS, Saturday Janitorial Service and one day a week increase to the Children's Director. Nat appraved: Wii gaming cansales, Additional page haurs Children's Services, Added haurs far Children's Technician, Added haurs and change of pasition title Manager, Technical Processing, IT System Technician, Increase in haurs and change of pasition title Manager, Community Develapment and Marketing Services, Deputy CEO Dawn Silver, CEO Orillia Public Library Tina Chatters From: john swartz [watchthisproductions~encode.com] Sint: Sunday, February 15, 2Q09 12:19 PM To: Tina Chatters; Dawn Silver Subject: ©t.A conference . 2'1^w ~*}.n-7 ? nim imr: ~3:"1 ~~t'7l r7aS :Tery 1n`ereS''1Ci~ ~i^.I'=t Fie GeL°S~eW"vl'Te C~ -." ~ .. 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I lii'Ti%~^'..~' ii^i trJ SO^1? ~~ vr1.l:~id ..Zlr'.+a P~3r ~1-iri.'.r"c 3^'~ id. `;a 3 ~ r•Ck 3~ vUr ~ ~ }J1i1~1t1~ 'J~i~r~ ~t 'rids ~OC`.~~ if ho t:7S?1~c_ iS rTdS r~?1aVdT:~ ~O rl? S r°Sddr.:h. Jchr. ~~rartz, Chair This v"'-?Tid1i ~rldS nT"itl VirllS -~1P!'{~',( ~ J?rUri1=1' L;d~2'+dd~'. i .-, 1 ~ ~~_ BARRIE PllBL1G l._tBRARY MINUTES BOARD MEETING #D9-O1 THURSDAY JANUARY 22, 2409 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C. Virgo (Chair), S. Kastner, V. DeCecco, R. Duhamel, M. Meads, L. Strachan, A. Davis (Director), T. Latimer (Recorder) ABSENT: A. Prince, M. Stong, L. McClean (Vice-Chair) 1. Call to Order The meeting was called to order at 7:30pm 2 Confirmation of Agenda Item 5.2 will need to be discussed In Camera. The agenda was confirmed. 3 Conflict of Interest None declared. 4. Minutes of Meeting 4.1 Minutes of Board Meeting #08-10 dated Thursday December 18 2008 #09-O1 MEADS - DUHAMEL THAT the Minutes of Board Meeting #08-10 dated Thursday December 18, 2008 be adopted. CARRIED S. Business Arising 5.1 Improvin Library Services Costs were discussed. A report will be prepared and sent bade to City Council Motion was passed that the board accepts the report and recommendations #09-OZ DUHAMEL - KASTNER THAT the Library Board supports the recommendation of the Director of Library Services as outlined in Report Item #5.1 as amended and dated Jan 22 /09 5.2 Board Membership Michelle has resigned from the board. r 6. Report of the Chair Al Davis and Catherine Virgo presented the budge to council. The budget was passed. Capital Campaign cabinet meets tomorrow and consists of two sub canunittees. Al Davis and Catherine Virgo will be attending the OLA Superconferenece. It was requested that Ann or Chris as a representative from the Development Office be present at each board meeting for a report on the Capital Campaign. 7. Committee Reports 7.1 Committee Structuret Committee Bylaws Committee Structures were reviewed. Two committees wi11 replace the existing four committees. The Corporate Committee wi11 cover Finance and Personnel and any other internal related issues. The Community Committee will cover any Planning issues. Melissa Meads will be looking at updating the Bylaws. Director of Libr Services Report December 2008 Highlights of the report were discussed. Tt was noted the accomplishments of the circulation department and the progress made in inventory. 9. Other Business A package of pledge sheets was received by the board from the Development Office. One pledge sheet has already been submitted and a goal of two weeks was given far board members to submit their completed pledge sheets to the Development Office. 10. Committee Meeting Dates At the Ca11 of the Chair 11. Date of Next Board Meeting Thursday February 26, 2009 at 7:30pm in the Consumers Gas Board Roam. 12. Adi ourrunent A motion to adjourn the meeting at 8:39pm was made by Vince Dececco. _~; G{ CHAIR DATE TE DI:ECTOR'S REPORT February 19, 2009 for January, 2009 I PERSONNEL 1. January 5, 12`n and 19`n the Director and Chair, Barrie Public Library Board attended City Council as part of die Library's 2009 Municipal Operating Grant Request to City, 2. January 9`n, The Director and Chris Vanderkruys from the Library's Development Office met with Tom Lawry of the Toronto United Church to discuss possible community fundraising activities for the Library's Capital Campaign. 3. January 14`n, The Director and 1-leather Betz met with Barbara Roth, Director, Leisure Transit and Facilities and Kevin Bradley, Supervisor, Corporate Facilities to discuss use of the Holly Recreation Centre as a book drapfhold pick up as well as a story program location for the Library. 4. January 20`n, the Director attended the special recognition ceremony for Arch Brown held by the Georgian College. 5. January 2~`n, the Director attended the first meeting as a member of the incoming executive of the Rotary Club of Barrie. 6. January 29`n, 30 and 31S`, the Director with the Board Chair and number of Library staff attended the Ontario Library Association (OLA) Superconference held in Toronto. 7. While attending Superconference, Anne Dorsey suffered a fall but insisted in doing her presentation at the Conference from a wheelchair. 8. As the Library's representative, Elizabeth Bufton attended a United Way meeting January -nth 9. Three new Library Pages were hired in January: Reggie Cuachon, Geoff Parsons and Barry Ross. 10. Joanne Comper represented the Library by participating in a conference call meeting with tlxe Federation of Ontario Public Library's (FOPL) Marketing Task Force. II INFORMATION SERVICES Adult Services 1. Robyn Zuck facilitated a training session for the Adult Information Services staff on Novelist Plus in January. 2. Anne Dorsey co-presented a session with Ann Andrusyszyn at Superconference on "Building Bridges to Business." 3. Sharma Fraebel co-presented a session on the Ontario Public Library Association (OPLA} Readers Advisory Committee on "Care Competencies of Reader Advisory." 4. The Library's multilingual collection has been moved to attractive stand-alone shelving which permit the use of displays. This is in response to the changing population and library usage by library patrons in Barrie. 5. Robyn Zuck attended a "Libraries on the Ga" consortium meeting at the Southern Ontario Library Service (SOLS} to decide that 10-15% of audio books will now be provided in the MP3 format to be compatible with the iPod. 6. Robyn Zuck set up 4 new databases for preview in January: World of Learning, Europa World Yearbook, International Who's Who and Encyclopedia of Philosophy. ~. 1 7. During the month of January, 8~ donated items were added to the collection. 8. Alison Bramwell created a display in January called "What People (other} Believe@Yaur Library. 9. Alison also attended the Teen Advisory Board {TAB} meeting to give its members a brief overview of the purpose of "Freedom to Read" week. Alison provided a variety of recently challenged or banned books to support our right to read whatever we choose. IQ Elizabeth Bufton created the following displays in January; "Gone But Not Forgotten@Your Library," "New Year Resolutions@Your Library," "Staff Picks@Your Library." Elizabeth also crated a display to commemorate the life of John Updike on the anniversary of his death. Elizabeth was responsible for the creation of a new bookmark, "Chick Lit," and a new Recommended Reading List, "Native Fiction." 11. Sharma attended a meeting of oLA's Evergreen Committee to choose the 2009 finalists. Sharma is also the new Chair of the Committee. Congratulations Sharma. 12. Shonna provided articles far the Life and Times and the North Simeoe County News in January. 13. Alison Bramwell facilitated the Simcae Community Services Baok Club on January 29th 14. Anne Dorsey presented a session an using Barrie Public Library electronic databases remotely and setting up article alerts to the Barrie-Hurania Rotary Ciub January 6th 15. Anne attended the Chamber of Commerce breakfast January 8th to hear Scott Gingrich from Piggybank Technology. 16. Anne met with Donna Douglas from Go Venture to plan the upcoming business plan sessions. 17. Anne also met with Jennifer James from the Career Centre to highlight library resources beneficial far Career Centre clients. 18. A Baok review submitted by Anne to the Greater Barrie Chamber of Commerce appeared in their January newsletter. 19. Anne attended the Greater Barrie Chamber of Commerce board meeting January 20th representing the Library and attended the BA5 at Yanch Heating January 21st. 20. Euphoria Smoothies contributed $1 to the Library for every hot drink purchased in October. 21. Anne provided a demonstration of downloading online audio books from the Library's website at the Small Business Networking Association (SBNA) meeting January 22nd. 22. Anne prepared and attended a business display for the Mr. Bob Networking event January 22nd. 23. Anne attended the Women in Networking Growing Strong (WINGS) meeting January 28th 24. Anne provided a storytime and music session at Collier Street United Church far the Jesus Walk group January 26th. The Jesus Walk is an outreach program for adults with intellectual disabilities. 25. Elizabeth Bufton provided a display at the Bridal Show on behalf of the Library. 26. Elizabeth provided a special program at the Library for President obama's "Inauguration" for interested library patrons. The event was highly successful. 27. Elizabeth organized a floral donation far the "Senior Connect" in March as part of the Library's participation for the event. 28. Janet Graham and Elizabeth Buftan provided material for 17 NursinglRetirement Homes in January and Janet sent a package about the "Mature Adults Love to Read" contest to all 17 Homes. 29. Janet and Elizabeth attended the planning meeting of Interagency far Senior Connect and met a new member from the Accessibility Resource Centre who plans to discuss a presentation at the Library. 30. Janet provided her monthly book review far Focus 50+ community seniors' paper and a list of upcoming library programs. Janet also submitted newsletter information for programs far seniors. 31. In January, Adult Reference and Information Services delivered 17 pragrams to 269 participants. Programs included computer products, baok clubs, books and writing, business, health and wellness as well as community outreach and events. 32. Anne Dorsey managed the registrations for the Business Plan 101 addressing Wills and Employment Law as well as presented the first Business Plan session on January 14tH 33. Anne provided the Welcome Wagon with a bibliography of bridal resources, bookmarks and magnets to go in the gift bags for all registrants. 34. The Alzheirner/Dementia workshop presented by Leslie Nemisz of the Alzheimer Society of Simcoe County was well attended. Children and Youth Services 1. Jane Salmon attended the Ontario Library Association (OLA} Superconference in January presenting an OLA "Best Bets" session for teens and attended the OLA Children's and Youth Committee meeting to further work on the upcoming Children's Services Survey. 2. January 29th, at the OLA Superconference, Brenda Jarvis and Ruby Meijers presented a Poster Session on the Summer Reading Program Readopoly Board. 3. Following the year the Library provided the "Coups de CoeurlFavourites" contest with the support of the French-language schools, the circulation of Young Adult French material has increased 80°l0. 4. 27 Storytime Kits were circulated in January. 5. During the month of January, Children's and Youth Services staff have continued to evaluate the collection, update Website material and pathfinders, add new sites as well as move the collection to better address changing usage and library pragrams. 6. January 16`h, Jane Salmon worked with a Georgian College design student to design a theoretical learning centre for children and youth. 7. January 5th, Ruby Meijers provided the first in a number of storytimes and tours requested by Momstown, a local mothers networking group. January 7th, Nancy Woods provided a small babytime. 8. In preparation for the Battle of the Books {BO$}, Children's and Youth Service staff continue to work on creating the questions individual team members will be required to answer. 9. January 20th, Ruby Meijers was invited to Steele Street Public School to read her favorite book to 35 grade one students. 10. Jane Salmon was invited to appear on Rogers Daytime Television January 27th to speak about literacy and Family Literacy Day. 11. Ruby Meijers and Vicki Nicholls participated in the ABC Canada Family Literacy Guinness World Record attempt January 24th. 21 people enjoyed the reading throughout ~° ~ 4 the 30 minutes but only nine children could be counted in the world record statistics. Town Crier, Steve Travers, assisted as an official witness. Children had to listen to thirty minutes of the straight reading of five Robert Munsch titles. 12. Nancy Woods delivered a Reading CirclelStorytime for Family Literacy day January 27tH Each attendee received a free book courtesy of Frontier College. 13. Jane Salmon attended a Simcoe County Best Start meeting January 2$`h. Work is being done on potential community "hubs" where parents can be referred to services, get information and possibly attend a program. Libraries will have a strong role to play. 14. Jane Salmon was approached by the MacLaren Art Centre to partner in a Celebrate Ontario grant application celebrating Carnegie Days: Meet Me in the Stacks. This will coincide with Barrie Doors Open September 17`h. The Teen Advisory Board (TAB} will be involved on some of the programming, 15. The Zehrs "Library on the Loose" program continues to be popular. Ann Andrusyszyn is working on an article for the Barrie Life and Times. 16. Tn January, Children's and Youth Services provided a total of 46 storytimes, reading circle, tours, community outreach visits and teen programs to 1104 individuals. 17. The Winter Registered Storytime session began in January with full registration. There is a waiting list for Tales for Twos. 18. January 23rd and 24th, Vieki Nicholls provided the activities for 3 drop in storytime sessions with Rebecca Shipman of Usborne Publishing. 130 people attended. 19. Nancy Woods has changed the Reading Circle Winter session of Reading circle to include a 500 book reading challenge. Each child will receive a gift card to purchase a book of their choice. 20. The Yoga for Teens workshop was held January 15th as part of the Teen Plealth Series being offered this winter. While popular and extremely well received by teens, the program is better suited for the City's Recreation Department if it is to be offered on a regular basis. 21. Press releases were sent far the Teen Creative Arts Contest in January as well as to schools, Youth Centres and YMCA. 22. The following is one of several positive comments received: Do the people of Barrie recognize what a wonderful treasure they have within the walls of the Library? The whole package -books and reading materials, staff, programmes and all the services offered. Thank you and keep up the wonderful job you're doing. I certainly appreciate it. (Note sent to patron thanking her for her comments -patron called back to say receiving the note just confirmed what a wonderful place we were}. III CIRCULATION SERVICES 1. Three more Visiting Library Service users were added in December and one new volunteer to deliver material. This library program is continuing to experience growth. 2. Elizabeth Thompson and Fene Campbell assisted Information Services Staff in January with the Internet Workshops provided to the Library's users. 3. Tammy Maguire has implemented the use of a small hand-held label maker at the circulation desk to facilitate the creation of new spine labels. This has facilitated the ease of shelving, locating and shelving material more quickly. Great idea Tammy. 4. Following the completion of the Library's collection inventory, Catherine Truax and Carol Prescott finished some of the clean up and special collection inventory in January. 5. While the weather may have caused same decline in book circulation in January, the number of holds placed from home increased 10%. IV TECIL~IICAL SERVICES 1. Barb Romeo added 51 new Interlibrary Laan patrons this month as the Barrie Public Library continues to help meet the information needs of Barrie citizens by borrowing special material from other libraries in Ontario. 2, Freida Lund loaded 1491 electronic books in January as demand in this area of library service continues to grow. 3. Laurie Wright completed the deployment of replacement computers in January and continued to update the Library's websites. V CQ'VIlVIi.TiVTITY DEVELOPMENT 1. January 2n ,Dragon Boat Racing registration opened. 5 teams are registered. Planning continues on the redesign of the Festival web. 2. Ann Andrusyszyn continued to attend the monthly executive meeting of the Planned Giving Counsel of Simcoe County. 3. The Association of Fundraising Professional's (AFP} Webconference initiative will continue this year with the Library offering sessions to other fundraisers in the area on a cost recovery basis. Two of the sessions hosted this month were called "Recession Proofing Your Annual Campaign" and "Raising Big Money Through Goif Events in a Down Economy." 4. Ann continues to work as a Board member an the Barrie Community Foundation (BCF} attending meetings and offering support where needed. 5. The Barrie Folk Society held another Unplugged Saturday Night January 10~'. Approximately 30 citizens attended. 6. Two monthly columns and a "Campaign Corner" awareness piece were provided to the Barrie Life and Times in January as well as another column submitted for the FebruarylMarch issue of the North Simcoe Community News. 7. Anr~ continued to work with the Capital Campaign Leadership Team as well as the Campaign Consultant (Progress report to be made at Board meeting}. $. Chris continues to work with the Georgian College research program students to prepare the survey gathering data on what south end Barrie residents expect from the new branch library (copy of survey made available to Board members earlier). 9. Chris has met with the Teen Advisory Board (TAB) to bring them up-to-date on the Capital Campaign and to offer assistance with any fundraising ventures that can benefit the Capital Campaign. 10. Ann co-presented the session at the OLA Superconference on "Building Bridges to Business" with the Library's Business Librarian, Anne Dorsey. Both managed to sustain injuries at the conference and the presentation was "sit down" with one of the presenters in a wheel chair. VI VOLUNTEER PROGRAM 1. One of the Library's volunteers has been nominated for the "Ontario Medai for Young Volunteers" for outstanding achievement. 2. Six adult volunteers and another youth have been nominated for the "Ontario Volunteer Service Award." 3, January ,~~th, Juhe Ross presented a session at the OLA Superconference called "Volunteer ilrianagement: Best Practices in Action." ~. Julie attended the Barrie Association of Volunteer Administrators (BAVA) Executive meeting as well as the BAVA general meeting in January. Julie is part of a task group working to implement the BAVA website to be hosted by the Professional Administrators of Volunteer Resources, Ontario (PAVR-O). The Website is one of the services offered by PAVR-O to affiliates of the Associations of Volunteer Administrators (AVA). Julie is BAVA's representative on the AVA Liaison Network. 5. After implementing the Healthy Steps at Work pilot project, Julie met with the Simcoe County District Health Unit to evaluate the Library's experience in participating in the project. 6. Julie provided 10 boxes of books in January for the Central North Correctional Centre. 7. Julie is also working with Ann Andrusyszyn and Chris VanderKruys of the Development Office to input donor information into the Library's Raiser's Edge software. VIII BUILDING 1. January $"~ ,Heather Betz and the Director met with City staff to ensure that the Library is in compliance with Capital Tangible Asset Policy. 2. Renovations to the Volunteer Office were completed in January and furniture is in process of being ordered. PREPARED BY A. Davis DATE February 19, 2009 °"° C)ntario Library Association SuperCon#'erence ?009 Library Building Communities that Work Kate JohnsonlMathew Griffin • Social Capital: accumulated resources that benefit from social relationships based on "trust" for the relationship to take place • Relationship a "bridge" between close/dense network as apposed to the bonding found within the close network • More "trust" and reciprocity between people, the greater the advantage that can be taken from social capital through "bridging." • Librarians support this by providing a "place" for resources, trust as well as a "facilitating" environment. • Social cohesion is becoming reduced and the library in such an informal social contact place for the "interest" can re-establish this "neighborhood" with its loose and informal "ties" to the outside neighborhood (world resources/information). • The individual benefits from this social capital facilitation and the more the library is involved in community. • Library is more successful in promoting "linking" because good at building trust. The Library is a "soft haven." Richard Florida • Chooses Toronto as his City as how a modern economy should work. • Diverse and a good public library system necessary to providing the opportunities in life to meet his vision of social success • Upen mindedness results in a bold example to build such a prosperous community • Economic crises leads to "rethinking" about the kind of economies want to build • Creative economy more than knowledge or technology driven • Challenge is to decide how to harness the potential benefits • Bohemian factor predicts growth rate of a City (Mosaic index) because attracts this human potential to such an environment. City drives human potential and economic growth • Place is important that combines talent and community A Thousand Words about Culture Stephen Marche • Shape of book changing but print still doing well • E-book doing well but book use still increasing • Internet and instant information or opinion does not improve opinions or information quality like the book • Books retain power and authority. Better quality • Threat to the book is to its effectiveness as a means of communication not to its content • A book is a small library and that may become more important to expertise :e ~ ? • A book can generate more "feelin~" and emotion when read -haw an author thinks ~. Takin¢ It to the Streets l~nowledge Ontario Review of its major efforts and effective partnership (Winsor, Oakville, and Waterloo) with Library community ASKON -chat with a librarian Electronic databases to support library service Ask Ontario Learn Ontario Smart City vs. manufacturing Our Ontario digitization project Halton (newspapers, local history, COOL Cultural Mappin#~ Dr. Baeker + Cultural Planning: strategic integrated planning for economic and community development • 1Vlapping: facilities, festivals, cultural industries, professional activities, cultural workers, heritage, etc. * Creative Cities: link with City urban planning, economic development, art policy, etc. • 3 Pillars: Place Culture Economic Irnplernentin~ Ontario's. Accessible Customer Service Standards Dorothy McNaughton • Accessibility and diversity training • Based on regulation • Will be written by Municipality • Reasonable effort that access provided with dignity/integrationlindependence • Human Rights principle o Training o Service principles o Support personnel o Distribution o Practices and procedures New Library Buildings: The Long and Winding Road Elaine Condos (Ottawa) Anne Bailey (Toronto) • Community "place" -welcoming and home of community • Capital funding • Serve diversity (space) • Public consultation • Transportation • Own or lease • Project teams {architect, facility, public service -cross dev) • Self service? • Case of library zones (flexibility} • Street presence • Municipal signage • Merchandize collection • Community information inside Library not lobby -draw people in • Civic cultural focal point (Ottawa} Building Brides to Business; Anne Dorsey and Ann Andrusyszyn • Tools and strategies to identify potential partners that will benefit • Strategies for networking • Benefits to offer • Long term benefitslsupport to Library including fundraising ~~ LIBRARY USAGE FOR THE MONTH OF: JANUARY 2009 SAME MTH CURR PREY CURR PREV YR MTN °lo+!- YTD YTD °I°+!- 1CIRCULATION Adult 74,530 75,956 1.91°l0 74,530 75,956 1.91% Children 50,897 45,447 -10.71% 50,$97 45,447 -10.71°l0 TOTAL CIRCULATION 125,427 121,403 -3.21°.fo 125,427 121,403 -3.210% 2 HOLDS PLACED 11,409 12,643 10.82°l0 11,409 12,643 10.$2°l0 3 INTERLIBRARY LOAN Borrowed 173 153 -11.56°to 173 153 -11.56°l0 Lent 1$$ 192 2.13°l0 188 192 2.13% 4 MEMBERSHIP New members 639 593 -7.20% 639 593 -7.20% Active Members 64,011 54,263 -15.23°l0 64,011 54,263 -15.23°l0 In Person Visits 71,498 62,177 -13.04°l0 71,49$ 62,177 -13.04% 5 INFORMATION REQUESTS a} Main Flcor Information .3,740 2,862 -23.4$°l0 3,740 2,862 -23.48°!0 b} Second Floor Information 1,441 1,011 -29.84°l0 1,441 1,011 -29.84% TOTAL INFORMATION REQUESTS 5,1$1 3,$73 -25.25% 5,181 3,873 -25.25% 6 ON-LINE DATA BASE SEARCHES 5,992 $,543 42.57% 5,992 $,543 42.57% 7 COMMUNITY INFORMATION a} Database records created 22 18 -1 $.1$°!0 22 1$ -1 $.1$°l0 b) Database records updated 198 177 -10.61 % 198 177 -10.61 a) Events records created 133 123 -7.52°l0 133 123 -7.52°l0 b) Events records updated 55 10 -81.82°l0 55 10 -81.$2% 8 COMMUNITY SERVICES Programs & Tours a} Adult 22 17 -22.73% 22 17 -22.73°l0 b~ ChildrenlYoung Adult 60 46 -23.33°!0 60 46 -23.33% TOTAL PROGRAMS 82 63 -23.17°l0 82 63 -23.17°l0 Attendance a} Adult 412 269 -34.71 % 412 269 -34.71 b} ChildrenlYoung Adult 1,451 1,109 -23.57% 1,451 1,109 -23.57% TOTALATTENDANGE 1,$63 1,378 -26.03°l0 1,$63 1,378 -26.03°l0 VISITS TO LIBRARY WEBSITE 9 {remote and in house) 79,168 192,076 142.62% 79,168 192,076 142.62% 10 COMPUTER RESERVATIONS 5,91$ 5,322 -10.07% 5,91$ 5,322 -10.07°l0 11 NEW ITEMS a} Adult 1,216 901 -25.90% 1,216 901 -25.90°l0 b} Children/Young Adult 827 905 9.43°l0 $27 905 9.43% Collection size 252,036 260,948 3.54% 252,036 260,948 3.54°l0 12 VOLUNTEER HOURS 709.5 68$.5 -2.96% 709.5 6$9 -2.96°l0 13 ROOM BOOKINGS 168 131 -22.02% 168 131 -22.02°10 f~~_ ~~ ~ POLAR BEAR WINDOW & DOOR MANUFACTURING LTD. 5071 HWY. 11 NORTH ~ LINE 14 ~ ORILLIA, ONTARIO L3V 6ti1 Telephone: (705) 325-1162 Fax: (705) 325-7466 March 03/2009 ~~~ Members of Council of the Township Township of Oro-Medonte 148 Line 7 S. Oro ON LOL 2X0 Dear Council Members, ~4AR 0 5 2009 ORO-IVIEDONTE TC)~NNSHIP We, Polar Bear Windows and Doors, respectfully ask for an exemption to your existing sign by-laws. On October 08/2009 we applied for and were granted permits to rebuild our existing billboard as well as erect a new billboard 1100ft. further North on Hwy. ll .After which we approached the Township for local approval. We applied for two permits, one for each billboard, around the 3~d week in October 2008. The first permit, to rebuild our existing billboard was approved and issued November 06/2008. However, our second permit application remains in limbo. We were informed at the time that we would need to write a letter stating our intentions for the second sign because two "location" signs are not permissible under existing by- laws. On November 14/2008 we e-mailed a copy of our intentions (see attached), which from we understand was brought before council. In it we explained that the second sign was not for our own personal signage and that it would be rented space for another company, giving us the opportunity to generate a little extra revenue as opposed to giving permission to a sign company to do the same. In further discussion with the township office we were told that, although there was not any negative feedback with regards to the second sign, the wording of the by-laws as they exist would not allow it. At which point we were told it was in the hands of the By-law Officer and that steps were being taken or would be taken to amend those by-laws. Understandably this has taken much longer than we had hoped and conflicting information from the Town office has left us unsure of exactly where we stand. I'm sure measures such as these take time and should not be taken lightly. Unfortunately, time is one thing we are running short of. It is now, due to time constraints that we must ask for this exemption. Our M.T.O. permits will expire April 0812009 if construction has not commenced and a considerable amount of time, effort and money will have been wasted. Unfortunately we are required to pay the M.T.O. permit fees prior to applying at the Township. ~Ve appreciate the time and effort these things require and hope that you, the Members of Council, will give our request for an exemption serious consideration, Yours truly, Michael Ballantyn~ Manager ~~~~ ~ POLAR BEAR WINDOW & DOOR MANUFACTURING LTD. 5071 HWY. 11 NORTH @ LINE 14 ORILLIA, ONTARIO L3V 6H1 Telephone: (705) 325-1162 Fax: (705) 325-7466 November 14, 2008 Ms Andria Leigh Director of Development Services Township of Oro-Medonte 148 Line 7 S. Oro, ON LOL 2X0 Dear Ms Leigh: This letter is in regards to the two permit applications we have submitted for your approval. It is my understanding we have already received approval to rebuild our existing billboard, which will be used for our own company signage. We are aware that a second "location" sign is not permissible. Therefore, the second permit application is for a separate billboard that will be rented space for another company. We have been approached by several sign companies seeking permission to erect a billboard on our property, which they would then rent to whoever was interested. Truth be told, we would much rather be in control of the signage on our property as opposed to an outside party. It would not only give us opportunity to generate a little extra revenue but, it could also afford us the opportunity to barter with a Muskoka company, their sign on our property and our sign on theirs. Currently we have 1922ft. of frontage on Hwy. 11 N. and it is our understanding that we require a minimum 1000ft. between signs. According to our calculations we could place another billboard about ll OOft. from the existing and still be more than the required distance from the overpass. We have also measured from the proposed sign location to the next sign going north on the highway and again, it seems we are within the highway signage guidelines. We have received approval and permit from the Ministry of Transportation and truly hope the Township of Oro-Medonte will give our second application serious consideration. Please contact me if you require any further information or explanation. Yours truly, Michael Ballantyne Manager 14. COMMUNICATI©NS; a) Michael Ballantyne, Manager, Polar Bear Window & Door Manufacturing Ltd., correspondence dated November 14, 2008 re: Sign Permit Application. Motion No. C081126-14 Moved by Evans, Seconded by Agnew Be it resolved that the correspondence dated November 14, 2008 from Michael Ballantyne, Manager, Polar Bear Window & Door Manufacturing Ltd., re: Sign Permit Application be received and further that the applicant be advised that their request does not comply with the Township's current sign by-law. Carried. 15. QTICE QF MC?T14NS: None. 16. MOTIONS 4R WNICH Nl7TICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS» Motion No. CQ81126-15 Moved by Coutanche, Seconded by`l~llison Be it resolved that we do now go In-Cam~{a at 9:20 p.m. to discuss Personal, Personnel, Property and legal Matters. Carried. Motion No. C081126-16 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise and Report from In-Camera a`tr10:59 p.m. Carried. Page 7 Council Meeting Minutes- November 26, 2008 ~~1~ -- 1 Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527-5166 -FAX (705) 527-5167 Email: kshet~nan~d-to~~,~n.inidlaild.on.ca Website: w++w.ser~ernsound.ca February 26, 2009 Mr. Douglas Irwin, Clerk Corporation of the Township of Oro-Medonte ~~~ ~ ~ 7>~ P.O. Box 100 p~"'~~[7~ Oro, ON. ~'E LOL 2X0 Dear Doug, RE: SEVERN SOUND ENVIRONMENTAL ASSOCIATION AGREEMENT - FINAL VERSION OF AGREEMENT FOR BYLAW TO SIGN MAR 26, 2009 Please find attached the SSEA Agreement. The Agreement has two attachments, Schedule A (the Severn Sound Strategic Plan) & B (the Business Plan for 2009). With Council's approval we are requesting a bylaw be passed allowing the Township to enter into the agreement to form a Joint Services Board under the Municipal Act and to sign the agreement. The signing event has been arranged for Thursday, March 26, 2009 at 10:00am at the Town of Midland Council Chambers. Thank you for your consideration. Yours Truly, Keith Sherman, Coordinator Severn Sound Environmental Association CC: Terry Allison Robin Dunn ~"1~-~ Schedule A Severn Sound Environmental Association STRATEGIC PLAN October 23, 2008 Severn Sound is located in south-eastern Georgian Bay, and has a watershed of 1,ll6 km~ (Figure 1). In 1985, Severn Sound was declared one of 43 Great Lakes Areas of Concern due to nutrient enrichment and habitat loss. Severn Sound Environmental Association (SSEA) was formed to clean up sources of water pollution, restore wildlife habitat, and ensure good environmental quality in the watershed. Severn Sound was removed from the list of Areas of Concern in 2003, and SSEA continues to facilitate long-term management of the Severn Sound environment. Members of the Association currently include Environment Canada, the Ontario Ministry of the Environment, and nine municipalities: the City of Orillia, the Towns of Midland and Penetanguishene, and the Townships of Tay, Tiny, Oro-Medonte, Severn, Georgian Bay and Springwater. SSEA Mission Statement: To sustain environmental quality and ensure continued protection through a legacy of wise stewardship of Severn Sound and its tributaries. A special meeting of the SSEA was held on December 12, 2007 in order to review the status of the Association and to plan actions leading toward a strategic plan for the SSEA into the next agreement. Cheryl Brine (now Cheryl Grovier), from the Ontario Ministry of Agriculture, Food and Rural Affairs, facilitated a discussion with SSEA members in order to develop a strategic plan for the Association over the next five to ten years. The session considered: • the background of the SSEA (current Agreement; staffing; budget; mandate; legal status) • future legal and mandate requirements and directions • an analysis of the strengths, weaknesses, opportunities and challenges for the Association (SWOC analysis) • prioritization of issues leading to a series of sub-committee meetings to consider each item in detail for future action. Four priority areas were identified for action as described below. PRIORITY #1 MANDATE OF SSEA A meeting was held on January $, 200$ at the Township of Severn Office to consider the mandate of SSEA. Present at this meeting were Terry Allison, David Parks and Keith Sherman. The current Agreement recognizes major SSEA activities to include: • Completion of the Severn Sound Remedial Action Plan • Habitat Assessment and Management Plans • Sustainability Plan for Severn Sound • Source Water Protection including groundwater and surface water • Rural programs to promote the implementation of Best Management Practices • Plan Review and Input • Public Consultation and Education • Monitoring, analysis and reporting In addition, other emerging convnitments and mandates of the Association include the following. 1. The agreement currently applies to the Severn Sound Area of Concern boundary (Figure 1) with special projects being conducted outside of this boundary as need arises (e.g. Lake Couchiching survey, Tiny Beaches Study}. 2. Recently, the Clean Water Act has recognized SSEA as a Source Protection Authority (under CWA Regulation 2$4!07) under the South Georgian Bay Lake Simcoe Source Water Protection Region. The protection of municipal drinking water supplies and aaer water resources in the area is an extension of our mandate. The area covered by this designation includes the immediate watershed area of Severn Sound and all of the Township of Tiny (see Figure 2 and Table 1}. There are 35 municipal drinking water systems within the Severn Sound Source Protection Area (Appendix 1). 3. SSEA has entered into an Agreement with the OMOE to facilitate long-term groundwater monitoring including the establishment and maintenance of monitoring wells in the Severn Sound area. This Agreement is being renewed. 4. We have also been approached by DFO for a formal agreement that would allow SSEA to act as a screening agency to facilitate the review of marine construction applications. This would benefit the municipalities and is consistent with our existing mandate. 5. Increasingly, SSEA staff have been called on to comment on development proposals and provide peer review of support documents for the municipalities. This role relates to our capacity to bring together SSEA information on areas of federal, provincial and municipal interest with the extensive SSEA database. The consensus at this meeting was that the Severn Sound area, for the purposes of the revised agreement, must now include all of the Township of Tiny in order to bring the area into line with the Clean Water Act designation (see Table 1}. The implications of this boundary change for future agreements is that the municipal funding formula would be revised to include all of the Township of Tiny. Table 1 Breakdown of municipal areas within the current Severn Sound boundaries (AOC) and the Source Water Protection Authority boundary (SPA). SS SPA Total Municipal Area Georgian Bay 68.4 6.1 % 68.4 5.2°l0 535.5 13.0°C° 13.0% Midland 37.1 3.3% 37.1 2.$°l0 37.1 100.0°I° 100.0% Orillia 6.2 0.6°l0 6.2 0.5°l° 28.7 21.6°f° 21.6°!° Oro-Medonte 307.9 27.6°I° 307.9 23.2°!° 590.0 52.2°f° 52.2°!0 Penetanguishene 26.0 2.3°I° 26.0 2.0% 26.0 100.0°f° 100.0% Severn 292.7 26.2% 292.7 22.1% 557.5 52.5% 52.5°l0 Springwater 111.3 10.0°fo 111.3 8.4°fo 541.0 20.6% 20.6% Tay 140.2 12.6% 140.2 10.6°f° 140.2 100.0°1° 100.0°f° Tiny 125.8 11.3°!0 336.1 25.3% 336.1 37.4°l° 100.0% 1115.7 1326.0 Note: Excludes Beckwith and Christian Islands ~` PRIORITY #2 LEGAL STATUS OF SSEA A meeting was held on January 1 1, 200$ at the office of the Mayor of the City of Orillia to consider aptions for the legal status of SSEA. Present at this meeting were Mayor Ran Stevens, David Parks and Keith Sherman. In order to be fully recognized as a Source Protection Authority the Ministry of the Environment requires that the SSEA constitute a legal entity rather than a partnership agreement as is currently the case. The other legal issue is that the SSEA must obtain insurance coverage, including "errors and omissions" that will provide complete protection of the SSEA and staff. This coverage will also ensure eligibility to additional funding from the province and other agencies. We have sought preliminary legal advice from Ted Symons of the Law firm of Hacker, Gignac and Rice prior to our December 12~ meeting, The fallowing is an analysis of aptions. O tion Pro Con 1. Na change -Casts remain low -effectiveness of SSEA will decline due - flexible agreement far to lack of access to key funding municipalities -inability to function as an SPA -will likely be taken aver by CA - inabili to obtain insurance 2. Incorporate -creates the required legal entity -costs as a separate organization would as a private rise non-profit -lack of direct connection to the corporation municipalities -staff benefits would be in 'eo and 3. Create joint -maintains municipal continuity for -lack of precedent in North Simcae Municipal relationship, staff benefits Services Board -ease of transition {M.A. Sec -provides incorporation allowing 9b,97,201) insurance and access to funding opportunities - satisfies SPA re uirements 4, Form a CA -satisfies SPA requirements -increased costs (2 to 5 times more) or amalgamate -adds other mandates not present in -permanent commitment of with a CA Severn Sound (eg. Flood control) municipalities - if amalgamated into an existing CA, focus on Severn Sound area is limited After consideration, the consensus was that the preferred option for SSEA was to farm a Municipal Joint Services Board under the Municipal Act (Sec.201). ~ _~ PRIORI'T'Y #3 STAFFING & OFFICE NEEDS A meeting was held on March 5, 200$ at the Township of Severn Office to consider SSEA staffing and office needs. Present at this meeting were David Parks, Axel Frandsen and Keith Sherman. The current organization chart for the SSEA Office and staffing were reviewed. Current status: • Vacant positions at present include Water Scientist and samplingfGlS technician • Summer student funding programs have been approached. We had one supported summer contract position from federal government and another summer student position supported from Source Water Protection • A11 staff have completed Jab Fact Sheets for initial review (summaries were reviewed} + Payroll budget for SSEA staff was reviewed. The discussion reached the following conclusions. • The linear structure of the current organization should be changed to incorporated "Team Leader" positions to spread out the supervisory duties • The need for an Office Manager/Executive Assistant was expressed as an immediate need. • As increasing role of SSEA for plan reviewfplan input to municipalities develops, a planninglGIS technician will be needed. • In order to plan for succession, a senior scientist should be hired to assume a managerial role. • Review of all current Job Fact Sheets and Job Descriptions will be undertaken. An immediate need is to compare the Sampling Technologist position to other equivalent positions for salary adjustment. In addition, the wetland/habitat biologist position should be reviewed and declared permanent status, • Consideration should be given to increasing staff support in those areas that are expected to increase in demand (e.g. plan input and review, source water protection). Salary and benefits for SSEA staff have been partly included within the SSEA operational budget with the majority of costs being tied to short-term, "Special Projects" that allow salaries to be covered within the time-frame of the project. This has meant that all SSEA employees are tied to short-term funding arrangements for part or all of their salaries and benefits. In order to put SSEA staff on a longer-term basis, the salary and benefits costs are gradually being included within the regular SSEA operations budget. In addition, SSEA will require additional staff complement to fulfill the current and future mandates. The benefits of making this transition include a more stable employment base for most SSEA employees which increases our abilities to deliver quality service to our municipalities. The current SSEA Office, located at 67 Fourth Street, is crowded and requires short and long-term consideration far increased space and office upgrade to accommodate SSEA operations under existing and future mandates. Key advantages of the current location are our access to the municipal Internet and email system as well as our modest rental costs ($9,500 per year). PRIQRITY #4 FLT~IDING The SSEA budget (to 2007) has consisted of two revenue and expenditure streams: 1. SSEA operations budget includes revenue sources directly supporting the operation of the SSEA office and expenditures for administration, some labour and benefits for core activities, and 2. SSEA special projects budget includes revenues and expenditures for specific projects. Over the years this budget has amounted to approximately $600,000 per year plus in-kind contributions from various federal, provincial and other agencies. Funding proposals to a variety of federal and provincial agencies, municipalities and private foundations are generated by the SSEA Office staff each year to support these projects. A large proportion of staff salaries and benefits currently come from these project budgets. The budget has been structured to track "deliverables" and was expressly designed to avoid declaring salary and benefits of SSEA employees at Environment Canada's request. With the 2008 budget, salary and benefits casts are shown in quarterly statements as core activities (i.e. coordination, sampling, data management, communications} with "special projects" salary and benefits shown for projects receiving special funding to support SSEA projects. The current operations budget does not reflect the full cost ofrunning the organization. It is estimated that the full cost of ranning the organization for 2008 will be approximately $500,000.00 including labour, services and materials, In order to put the Association on a more municipal basis with complete financial reporting, the full cost of employee salary and benefits and the administration of the office should be considered part of the operational budget as we move into the future agreement. Funding organizations are increasingly offering program funding that excludes salaries and benefits of regular employees. There is an expectation that salary and benefits are provided by the applicant organization. By internalizing salary and benefits where necessary, SSEA will be able to broaden the number of successful proposals to support the activities to fulfill our mandate. In order to address the staff needs, an increase in operating budget will be required over the next five years. In 2008 the SSEA payroll of $423,000 was represented by only 39% in the SSEA operating budget while 61% of the payroll was covered by Special Projects. Over the next five years, it is proposed to increase payroll within the SSEA operations budget to $370,500 or 70°l0 of total SSEA salary and benefits budget. This is reflected in the estimated budget amounts shown in Table 2 and 3. The municipal funding formula for the SSEA has remained the same over the last 1 I years of operation. We have updated the assessment and parcel information on which to base the percentage share to each municipality far the new Agreement. With the recognition of the SSEA as a Source Water Protection Authority under the Clean Water Act, the boundary of the area has changed to include all of the Township of Tiny and essentially the same watershed-based boundary for the other municipalities. With same amalgamation implementation and boundary adjustments, consideration of revising the formula must also include changing the funding share arrangement. A sub-committee which included Dave Parks, Terry Allison and Keith Sherman met on September 4, 2008 at the Township of Severn Office to consider the funding formula and the proposed budget increases, The percentage cost share to each municipality was revised by using the latest available property and assessment information as shown in Table 2. The revised formula starts with a base amount of 5% of the total annual budget. The base amount times the number of municipalities is ~~, subtracted from the total municipal revenues for the year. The remainder is apportioned using the cost share percentage to each municipality. The attached Table 2 shows the comparison of the current and potential funding shares as applied to the revised (SPA) boundary. The 200$ municipal share was calculated using the current SSEA agreement formula. Table 3 shows the forecast of expenses and revenues over the next five years. At a special meeting of the SSEA on September 10, 200$, the following motion was passed. 1YIoved by Bob Jeffery, seconded by Axel Frandsen, to endorse the Severn Sound Strategic Plan with the addition of rationale for staffing needs and benefits to the municipalities over the next five years. CARRIED. Table 2 Severn Sound Environmental Association Municipal Sharing of SSEA Agreement Cast sharing under current Agreement SS watershed area compared with SPA area new funding formula Properties in W'shed Assessment in Watershed °lo Cost Share 2008 2009 2010 2011 2012 2013 Municipality Current Agt SPA Current Agt SPA Current Agt SPA Budget SPA SPA SPA SPA SPA Georgian Bay 1878 2114 $267,949,200 $478,457,400 6.44 5.33 $7,140 $15,930 $19,172 $23,139 $27,105 $29,485 Midland 5856 6181 $945,254,600 $1,366,966,807 20.71 15.41 $22,960 $21,087 $26,593 $33,329 $40,066 $44,108 Orillia 1267 1717 $278,588,000 $459,116,304 5.34 4.74 $5,920 $15,629 $18,739 $22,544 $26,349 $28,632 Oro-Medonte 4287 4256 $659,632,700 $1,112,902,900 14.77 11.61 $16,375 $19,146 $23,800 $29,494 $35,187 $38,604 Penetanguishene 3349 3446 $530,936,000 $734,452,100 11.73 8.43 $13,004 $17,514 $21,451 $26,269 $31,086 $33,976 Severn 3261 3358 $432,036,700 $687,466,543 10.41 8.05 $11,541 $17,319 $21,171 $25,883 $30,596 $33,424 Springwater 2346 2343 $297,007,000 $486,289,200 7.33 5.65 $8,126 $16,494 $19,408 $23,462 $27,517 $29,949 Tay 6146 6101 $564,112,100 $809,898,203 16.70 12.04 $18,514 $19,366 $24,116 $29,928 $35,740 $39,227 Tiny 2103 12303 $266,429,700 $2,392,111,202 6.57 28.74 $7,284 $27,913 $36,414 $46,816 $57,219 $63,460 Totals: 30493 41819 $4,241,946,000 $8,527,660,659 100 100 $110,864 $170,000 $210,864 $260,864 $310,864 $340,864 Total annual budget $217,831 $264,000 $304,864 $354,864 $404,864 $434,864 Base amount $13,200 $15,243 $17,743 $20,243 $21,743 Note: Determination of Cost Apportionment (as of December 2001 for current agreement and December 2007 for agreement using SPA boundary} 1 the number of properties within the watershed area of each municipality was determined and from that, a percentage for cost sharing was calculated 2 the assessment within the watershed area far each municipality was determined and from that, a percentage for cost sharing was calculated 3 the average of 1. and 2.was used as the °f°cost share 4 a base amount of 5% of the total annual budget was added to each share and followed by the percent of the remainder of the municipal amount Table 3 Severn Sound Environmental Association Expenditure forecast 2008 Zoos 2010 2011 2012 2013 Administration $50,409 $52,929 $55,576 $58,355 $61,272 $64,336 Salaries & Benefits (SSEA Operation} $163,422 $211,071 $249,288 $296,509 $343,592 $374,528 Salaries & Benefits (Special Projects} $260,000 $238,929 $230,712 $197,891 $165,640 $153,981 Total SSEA Operations $217,831 $264,000 $304,864 $354,864 $404,864 $434,864 SSEA Payroll $423,422 $450,000 $480,000 $494,400 $509,232 $524,509 Revenue forecast Municipalities $110,864 $170,000 $210,864 $260,864 $310,864 $340,864 Community/Private $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 Projects (3} $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 Recoveries (4} $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 Source Water Protection{5) $15,000 $30,000 $30,000 $30,000 $30,000 $30,000 Provincial $15,000 Federal $9,000 surplus/{deficit) $3,967 Total Revenue $217,831 $264,000 $304,864 $354,864 $404,864 $434,864 (1 }Revenues related directly to the Environmental Association which do not include project funds (cash and in-kind} from partners. (2} Municipal share is based on 2001 assessment. (3) Projects administered by the Association (10%}. (4} Work dane by the SSEA Office for the Partners andJor others. (5) Administration from Source Water Protection (from LSRCA} (6} Prior year Surplus/(deficit} amount (7}Special Projects Salary & Benefits to SSEA Sevem Sound Source Protection Authority Area Appendix 1 List of Municipal Residential Drinking Water Systems} Draft 2 Terms of Reference This section presents details pertaining to all the specific existing groundwater and surface drinking sources by listing the owner, operating authority drinking water system number, system name, number of wells for groundwater, number of intake cribs for surface water and the source of the water. There are a few groundwater systems that are referred to as GUDI systems, which is groundwater under direct influence of surface water (note *GUDI =groundwater under direct influence of surface water). Intake cribs are offshore structures that collect water from a surface water body. .t.yPe of (>>vner Operating Authority Drinking Water Drinking Water System Number Number oftniake Type of Source System tiysteur 1'umher Name of'Wells Cribs Water 3 Existing CITY OF ORILLIA CITY OF ORILLIA 220001183 ORILLIA WATER (2 in LS-BR 0 Grouundwater SUPPLY SYSTEM SPA and 1 in SS SPA Existing TOWN OF MIDLAND TOWN OF MIDLAND 220001156 MIDLAND WELL 14 0 Groundwater SUPPLY GUDI LEPAGE SUBDIVISION Existing 220006838 (PENETANGUISHENE) 2 0 Groundwater WELL SUPPLY Existing TOWN OF TOWN pF PAYETTE pENETANGUISHENE PENETANGUISHENE 220001147 (PENETANGUISHENE) 3 0 Groundwater WELL SUPPLY Planned TO BE ROBERT STREET WEST DETERMINED SUPPLY WELL 2 p Groundwater HORSESHOE Existin g 250001402 HIGHLANDS 2 p Groundwater SUBDMSION WELL SUPPLY TOWNSHIP OF ORO- TOWNSHIP OF ORO- Existing MEDONTE MEDONTE 220003920 MEDONTE HILLS WELL 2 SUPPLY 0 Groundwater Existing 220010752 ROBIN CREST WELL 2 0 Groundwater SUPPLY __--- 17 Sevem Sound Source Protection Authority Area Draft 2 Terms of Reference Number ~ Type of Type of llrinking Water Drinking Water System Number Owner operating Authority of intake Source System System Number Name of «'ells Cribs Water Existing 220001518 SUGAR BUSH WELL ~ 0 Groi,ndv~:~ler TOWNSHIP OF ORO- i OWNSI-II:P OF ORO- SUPPLY MEDONTE MEDONTE WARMINISTER WELL Existing 220005125 2 0 Groundwater SUPPLY BASS LAKE Existing TOWNSHIP OF 220005143 WOODLANDS WELL 3 0 Groundwater TOWNSI~ZP OF SEVERN SUPPLY SEVERN Existing 220001110 COLDWATER WELL 3 0 Groundwater SUPPLY Existing ONTARIO GLEAN 220000700 ELMVALE WELL SUPPLY 2 0 Groundwater TOWNSHIP OF MATER AGENCY SPRINGWATER , Existing GEORGIAN BAY I~IUB 220003911 IIILLSDALE WELL 3 0 Groundwater SUPPLY ROPE SUBDNISION Existing 220011323 WATER TREATMENT 0 1 Surface Water PLANT TOWNSHIP OF TAY TOWNSHIP OF TAY VICTORIA HARBOUR Existing 220061076 WATER TREATMENT 0 1 Siu-faee Water PLANT Existing 220005269 BLUEWA'I"ER WELL 3 0 Groundwater SUPPLY Existing 220005278 COOKS LAKE WELL 2 0 Groundwater SUPPLY GEORGIAN BAY Groundwater Existing 220005287 ESTATES WELL 3 0 TOWNSHIP OF T1NY TOWNSHIP OF TINY SUPPLY (GUDI} Existing 220005296 GEORGIAN HIGHLANDS 1 0 Groundwater WELL SUPPLY Existing 220005303 GEORGIAN SANDS 4 0 Groundwater WELL SUPPLY Existing 220005321 LEFAIVE WELL SUPPLY 2 0 Groundwater n+ 4~ 18 Sevem Sound Source Protection Authority Area Draft 2 Terms of Reference Type of Drinking Watcr llrinking Water System i~umbci. dumber Type of S~ stem Owner Operating Authority System Number Name {~f Wells of Intake Source Cribs Watcr Existing 220006267 LAFONTAINE WELL 2 0 Groundwater SUPPLY Existing 220005358 PENNORTH WELL 2 0 Groundwater SUPPLY Existing 220005544 PERI~INSFIELD WELL 4 0 Groundwater SUPPLY Existing 220005367 RAYI~O WATER ~ 0 Groundwater SYSTEM WELL SUPPLY Existing 220005376 SAND CASTLE WELL 2 0 Groundwater SUPPLY TOWNSHIP OF TINY TOWNSHIP OF TINY Existing 220006259 SAWLOG BAY WELL 2 0 Groundwater SUPPLY Existin g 220005394 TEE PEE POINT WELL 2 0 Groundwater SUPPLY Existin $ 220006268 THUNDER BAY WELL 2 0 Groundwater SUPPLY Existing 220005401 VANIER WOODS WELL 2 0 Groundwater SUPPLY Existing 220007481 WHIP-POOR-WILL II 2 0 Groundwater WELL SUPPLY Existing 260002330 WOODLAND BEACH 2 0 Groundwater WELL SUPPLY Existing 220005410 WYEVALE WELL 5 0 Groundwater SUPPLY tJ TBD TBD TINY COVE ESTATES 2 Groundwater 19 ~ u n ici al hies i n the Severn Sound Watershed p y~. ~~~,~~` Georgian Sri°ern ' S 0 5 Kilometers ,. Bay Twp. - t;,?,~e~ ~g F. ~ ~ ° "`~~ .~ -, ~cx Severn Tiny s :d'~ ~'r'~~ ~~~.:=ate t ~e~~ t~~g~~ e~`e 4 Midland ~i;; Tay 3 4~~ tv ~'~ •~ . ~~ ~~ '~ .~ ~ ,~ ~~ y`*~ ~ ~I~r,, ~`' ~ ~a _ Oro-Medonte ~ ~;_=us Springwater '~, ~ Produced by the Severn Sound Environmental Hsscoiation with Data supplied under license by Members of the Ontario Geospati~ Data Exchange, 2005. r N ^ I W~E ' uw~metres ~~~iVVVrr1//~~~VVVrrr/// 0 2.5 5 S -_. Christian Island TINY ..._~T,-,..+~E~sa.3 zi:z' ~ 1 _:r DISTRICT _ ~ "` .-_ ,~, ~ t j~ w i _' MUSKOKA Muskoka ~~ ~`C~, ' . te' ~ ~ f s ~ ... 'GEORGIAN _ ~ ~ Lakes r . a . - Gravenhurst . ' BAY ~ _ ~ ~ '~` ~ ~ ~ ~, Beausoleil _ TWP,.; , . ~ t ~ +~ /+ COUNTY --a~ ~~ ~' ; ~ - '~ ~. , -. '~.> ~~~ .Black SeveRi,~ ~ Island '{.= - OF ~ ~ , w~~r .->. - ; . SIMCOE ,. , ~-., ~ ~ ' N~ ~ _, s ~~ \~N r j NG~ P `:~ ~, ~,~ k~ , P~N~~ . ,, MIDLAND \ .;< SEVERN `~ Y . ~`J TAY } ~ ~ ORO;MEDONTE Q~/.~r n ~~ S~V~i~~ ~~~, 1~ ~~'~,r Y, _ +~^~4~ . ;~~ ,; ORILLIA 't~ Source W ~~ ~` ~~ .,~ ~~~-~~ ~. ater Protection -: r' SPRINGWATER ~- - . , ~` Area Watershed ~ ~'~~ ~T ~ ~ ~~~ ~ < ~ - vi o. ScnJ[a.eka-tlli_; aou~new.9~^~ssr[ c,~,~~',~("~= ~ ?`~~~-r ~yl ~~ ,-1" +.. ~ ~ ~ r'~ ~Simk~1',~,-,t~, ~i ~~,~ ~-} q~~ , ~. - ~. )(. ~,'1 lake 6lrotoa / ~ !' c.~.+t ^^i~ ~~ \ } I t <;~..i S- I~....~71 , ~ ~~ )i Y water hadltW~on ~ ,- ~ ,r 6 ~ ~"' - .v ~ ~ SWPA~' \ i ,- - BEACH, ,r ~~`~ - ottawasaga ~ ,~- .>~ ` Produced by the Sevem Sotnd EnNrormental! societion ~tlh Data supplied ~ ~~." 'v` ~~ ~.. : ''~~,~ e~s'i % /~ cauon~ ~ /'\ -,~`~ 1 ~ ~~ , ~., `'.:; ~ ~,` ~i~c~'. ~. t.,.. ~'~-.t' `e~~ .. , .. ... ._....- (~ 1..I \../ ` t ~~ Schedule B Business Plan To the Letter of Agreement the Severn Sound Environmental Association Business Plan 2009 March, 2009 SeveYn Sound Business Plan /1 ACKNC7WLEDGEMENTS This business plan serves as Appendix 2 to the Letter of Agreement for the Severn Sound Environmental Association (SSEA}. The business plan was produced through the efforts of the SSEA Board and staff. Greg Sutcliffe Terry Allison Bob Jeffery Peggy Breckenridge Ron Stevens Tony Hope Mike Mayotte Axel Frandsen Doug Beach Dave Parks Keith Sherman Michele Locke Councilor, Township of Georgian Bay {SSEA Chair) Councilor, Township of Oro-Medonte (SSEA Vice-Chair} Councilor, Town of Midland Mayor, Township of Tiny Mayor, City of Orillia Deputy Mayor, Township of Springwater Councilor, Town of Penetanguishene Councilor, Township of Tay Councilor, Township of Severn Township of Severn (former Chair) Coordinator, SSEA SSEA Communications Thanks to other municipal Councillors, municipal staff and members of the community who contributed their suggestions to improve this Business Plan. Many thanks to Sue Gignac and Judy Robitaille of the Town of Midland, for their excellent work in maintaining the accounting system for the SSEA. Thanks also to the staff of the SSEA Office and Project staff for their dedication and professional approach to restoring and sustaining the Severn Sound ecosystem. Severn Sound Business Plan /2 Severn Sound Environmental Association Business Plan 2009 The community-based mission of the Severn Sound Environmental Association is to sustain environmental quality and to ensure continued protection through implementing a legacy of wise stewardship of Severn Sound and its tributaries. Introduction The Severn Sound Environmental Association (SSEA} is a Joint Service Board under the Municipal Act Section 2Q 1). It was originally founded in 1997 as a partnership between federal, provincial and municipal partners to support the completion of the Severn Sound Remedial Action Plan. As the RAP was completed the community realized the necessity of strengthening the organization to provide a local, community-based environmental office in the Severn Sound area. On behalf of the partners, the SSEA office continues to: • forge cooperative initiatives to address environmental issues -planning, designing, arranging funding and implementing environmental projects * act as liaison between local stakeholders and government agencies • coordinate monitoring of environmental status to follow trends and detect new problems • provide a "neutral informed voice" that assists the community in focusing efforts and assists in planning and infrastructure decisions. • engage the Severn Sound community in remediation, monitoring, conservation and stewardship • provide educational and information services to the member municipalities, other agencies and residents + promote a sustainable Severn Sound community The Severn Sound. community is increasingly demanding that environmental decisions make a positive contribution to the health of their environment and their awn well being. They want assurances that decisions are based on the best available knowledge and information. They also want to be kept informed about the health of their environment and know that someone is looking after monitoring the environment and providing an "informed voice" to decision makers. The SSEA provides cost effective environmental management that will sustain improvements achieved through the RAP process and continue the long-term goal of sustaining the quality and health of the Severn Sound ecosystem. Severn Sound Business Plan l3 FoIlowing a comprehensive process of technical review and public consultation, the Severn Sound Remedial Action Plan Stage 3 Report was completed and submitted to the governments and to the International Joint Commission in late 2002. On January 22, 2003, the Canadian Minister of the Environment and Minister of Foreign Affairs transmitted a letter to the International Joint Commission, formally announcing that Canada has removed Severn Sound from the list of Areas of Concern. In the comments on the document, both the governments and the IJC clearly expressed the importance of maintaining the quality of the Severn Sound area and to maintain and sustain the gains from remedial actions and to monitor to ensure that there was "no slipping back". The Severn Sound area is located in south-eastern Georgian Bay and includes the Towns of Penetanguishene and Midland, the Townships of Tiny, Tay, Ora-Medonte, Springwater, Severn and Georgian Bay, and the City of Orillia. The watershed covers an area of 1,300 kmz. Under the Clean Water Act (Ont.Reg.284107), the SSEA is designated a Source Protection Authority under the South Georgian Bay Lake Simcoe Source Protection Region. Responsibilities include providing technical input to the development of a Source Protection Plan for the Region and coordinating efforts to protect the water resources that provide municipal drinking water supplies in the area. More than twelve years of work through successful partnerships between the public, municipalities and governments to facilitate implementation of the Severn Sound Remedial Action Plan has resulted in the restoration of beneficial uses and the de-listing of Severn Sound as an Area of Concern. This legacy has left both a momentum for cooperation amongst the partners in the area and an excellent base of information on which to move forward on the new focus of sustainability. The SSEA has also completed a comprehensive Sustainability Plan for the area in cooperation with the municipalities, stakeholders and the Severn Sound community. SSEA Mandate Under the Agreement, the areas of activity of the SSEA include the following. • Completion of outstanding commitments from the Severn Sound Remedial Action Plan (coordinating phosphorus control measures, beach monitoring, water quality monitoring, habitat assessment and restoration) • Habitat and natural heritage assessment and the development of Management Plans • Coordinating the implementation of the Severn Sound Sustainability Plan • Undertaking technical studies of the water resources in the Severn Sound Source Water Protection area and acting as the Severn Sound Source Protection Authority within the South Georgian Bay Lake Simcoe Source Protection Region • Carry out rural programs in cooperation with the landowners to promote the implementation of environmental Best Management Practices in the area • Provide plan input and plan review services through the municipalities Severn Sound Business Plan /4 • Engage the public in consultation and education of environmental. and sustainability issues • Conduct monitoring, analysis and reporting an the status of the Severn Sound ecosystem SSEA will maintain an office in the area which includes staff, space, equipment and services required to carry out the responsibilities under the Agreement. Time frames The time frame of the activities under the Agreement extend until the need for the Agreement has ended with annual review, development and implementation of annual work plans. This business plan provides the basis of work for 2009 and beyond as projects demand. Costs The cost of SSEA Office operations is estimated to be $26$,186 for 2009. These costs are summarized in a revenues and expenditures budget (Table 1). Budgets of revenues and expenditures would be developed for each year of the Agreement for approval of the SSEA in accordance with the Severn Sound Strategic Plan (Appendix 1 of this Agreement). Revenues from municipalities and other sources would be approved on an annual basis as part of each municipality's budget approval process. The proposed funding partnership to support the SSEA Office is shown in Table 1 for 2009. The municipal component is shown as a total and is divided between participating municipal partners according to the funding cost-share formula described in the Strategic Plan (Appendix 1). In brief the following steps are used in calculating the share for each municipality. 1. Parcels and Assessment from the mast recent available property fabric for each municipal area within Severn Sound were totalled and a cost share percent was determined for each municipality 2. Abase amount, 45% of the total operating budget, is divided equally between each municipal partner (far 2009 this amount is $13,200 ~£ 9 or $118,800). 3. The remainder of the municipal amount ($51,200 or 19% of the total budget for 2009) is shared by the municipal partners based on the cost share percent (see Table 2 of Strategic Plan) 4. These two amounts are added to give the cost share for each municipality (shown in Table 1 Revenues for 2009). The SSEA Office will develop implement andlor facilitate individual projects which specifically benefit one or more municipalities or other project partners and which would be funded by those municipalities or partners, through separate agreements arranged by the SSEA Office. A portion of the project funding (10°to) would be used to support the operational costs of the SSEA. The target for the "Projects" revenues for 2009 is $25,000 (shown as "Projects" in Table 1). Severn Sound Business Plan /5 < . Work carried out directly by the SSEA Office for partners and others includes far example, mapping using SSEA databases, larger plan review and plan input work or portions of special projects. Charges far work on these special projects would be included as direct revenues to support the operational costs of the SSEA Office. The target for the "Recoveries" is $35,000 in 2004 which reflects work performed by SSEA for all. partners (shown as "Recoveries" in Table 2). The SSEA Office will also develop strategies to raise funds from other sources such as community groups, organizations or foundations in order to support the operation of the SSEA in the area. The SSEA will charge the costs of producing publications where appropriate (for eg. to consultants). The SSEA can accept donations and provide receipts for tax purposes through the Treasurer Municipality. These revenues will be recorded as "Community and Private" with a target for 2409 of $4,000 (shown as "Community/Private in Table 1), Revenues from the on-going agreements with the Lake Simcoe Region Conservation Authority for administrative support costs for the Source Water Protection activities is estimated at $30,000 for 2009 (Table 1). SSEA Office expenditures and revenues and projects funding would be presented and reviewed by the SSEA four times each year as a financial report. The Board will conduct an annual audit of the SSEA in accordance with municipal practices through the Treasurer municipality. SSEA Activities in 2009 Table 2 shows activities that will be carried out during 2009, under the major areas of activity described above. The SSEA will continue respond to project requests and develop funding proposals that will support these activities through the year and, in same cases will involve multi-year projects. The list of activities will be updated accordingly, as opportunities and changes in priorities arise. Severn Sound Business Plan /6 Table 1 Severn Sound Environmental Association Revenues Budget (1) as of January 22, 2009 2009 2010 2011 2012 2013 Approved Projected Projected Projected Projected Budget Budget Budget Budget Budget Georgian Bay $15,929 $19,170 $23,136 $27,102 $29,481 Midland $21,090 $26,597 $33,334 $40,072 $44,115 Orillia $15,627 $18,735 $22,539 $26,342 $28,625 Oro-Medonte $19,144 $23,797 $29,490 $35,182 $38,598 Penetanguishene $17,516 $21,454 $26,272 $31,091 $33,981 Severn $17,322 $21,174 $25,888 $30,602 $33,430 Springwater $16,093 $19,406 $23,460 $27,513 $29,946 Tay $19,364 $24,114 $29,925 $35,736 $39,222 Tiny $27,915 $36,417 $46,821 $57,224 $63,467 Municipal sub-total(2} $170,000 $210,864 $260,864 $310,864 $340,864 Community/Private $4,000 $4,000 $4,000 $4,000 $4,000 Projects (3} $25,000 $25,000 $25,000 $25,000 $25,000 Recoveries (4} $35,000 $35,000 $35,000 $35,000 $35,000 Source Water Protection(5) $30,000 $30,000 $30,000 $30,000 $30,000 Prior Year Surplus!{deficit)(6) $4,186 $0 $0 $0 $0 TOTAL REVENUES $268,186 $304,864 $354,864 $404,864 $434,864 Special Projects (7} ,000 $230,712 165,640 $153,981 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in-kind) from partners. (2) Municipal share is based on 2001 assessment. (3) Projects administered by the Association (10%). (4) Work done by the SSEA Office for the Partners and/or others. (5) Administration from Source Water Protection (from ~SRCA) (6) Prior year Surplus/{deficit) amount (7) Special Projects Salary & Benefits to SSEA Table 1 contd. Severn Sound Environmental Association Expenditure Budget (1) as of January 22, 2009 eliverable 2009 Approved Budget 2010 Projected Budget 2011 Projected Budget 2012 Projected Budget 2013 Projected Budget Administration Treasurer expense $15,000 Meeting expense $1,000 Travel expense $2,500 Conference expense $2,500 Office Supplies & equipment $4,500 Printing8~Copying $1,000 Postage and Shipping $1,000 Phones $3,000 Space rental $9,500 SSEA Vehicle $2,000 Sampling contracts (sampling boat & analyse $8,000 Health and Safety $1,000 Administration Sub total: $51,000 $55,576 $58,355 $61,272 $64,336 Salaries & Benefits Undistributed Salaries & Benefits $38,000 Overall Coordination $60,000 Office administration $15,000 Secretariats to Assoc. $14,000 Database Maintenance $30,000 Natural Heritage & plan review $9,000 Monitoring & Surveillance $20,000 Rural Programs $8,000 Sustainability Plan support Communications $19,000 Salaries & benefits Sub total: 213,000 $249,288 $296,509 $343,592 $370,528 Special Projects Salaries & benefits: $237,000 $230,712 $197,891 $165,640 $153,981 Total Salaries 8 benefits: $450,000 $480,000 $494,400 $509,232 $524,509 Less recovered from Projects: -$237,000 -$230,712 -$197,891 -$165,640 - 153,981 Net Salaries & benefits: $213,000 $249,288 $296,509 $343,592 $370,528 Capital Capital revenue Supplies, Equipment & Purchases $4,186 $5,000 $5,000 $5,000 $5,000 Sub total: $4,186 $5,000 $5,000 $5,000 $5,000 Total (not incl. special projects): $268,186 $309,884 $359,864 $409,884 $439,884 Table 2 Severn Sound Environmental Assaciatian Activities Planned for 2009 (as of February 13, 2009] Administration complete job specs and revise organization of SSEA apply for internships -sustain, SAR, GIS, Wsci Remedial ActionjStewardship Review total phosphorus Caps with each operating munic & MOE Complete Penetanguishene ESR Complete Victoria Harbou EA Support documents Review Biosolids quality and options for handling Encourage stormwater BMP Implementation Review Brownfield cleanup status Promote rural BMP Implementation including control of pollution sources and restoration of habitat Distribute low cost native trees & shrubs to private landowners Planning Support 5ustainability Plan Habitat Assessments -wetland evaluations (e.g. North R Swamp, Township of Severn} -Fish habitat inventories and habitat management plans (Tay, Penetanguishene, Georgian Bay Islands NP,Tiny) - Natural heritage) Woodland assessments (Penetanguishene, Midland, Tay, Severn Sound watersheds ) Plan Input & Review - OP comments (e.g. Simcoe County, local municipal OPs, OPAs) -development proposals through the municipalities -marine construction proposals Strategies & Management Plans -Little Lake (Midland} Management Plan Implementation and reporting starting in 2009 Coordinate/facilitate specific projects {e.g. Eco Driver Project) Source Water Protection Participate in the partnership to produce the Source Water Protection Plan for our watershed Region - provide support to reporting and communication of drinking water source protection issues - make presentations, conduct workshops, produce materials to communicate SWP issues Technical studies -coordinate and support studies in the Severn Sound Source Protection Authority (Intake protection zone modelling and mapping, WHPA updates and water budget modelling -watershed characterization (base flow, culverts, drainage mapping, producing GIS layers and mapping products to support a better understanding of water resources of our watershed} -coordinate risk assessment studies and support the mapping and estimation of threats, pathways and risks to municipal water supplies in our watershed Public Involvement, Education & Consultation Deliver the Well Aware Program in the area Coordinate the Elmvale Childrens Water Festival in partnership with the Elmvale Water Festival Organizers Work with area schools to provide specific support for ecology units using Severn Sound examples Facilitate a network of shoreline observers in Severn Sound to promote citizen involvement in monitoring activities Monitoring, Analysis and Reporting Conduct monitoring programs for open water quality, stream water quality, groundwater quality, water quantity, water levels, and benthos of the Severn Sound watershed Prepare summaries of open water and stream quality status based on monitoring results (Penetanguishene Bay, Sturgeon Bay, Open Severn Sound} Complete the Lake Couchiching Water Quality Survey assessment for 2008/09 Complete the monitoring of little Lake with the Town of Midland support Complete an assessment of the water quality status of Honey Harbour area for the Township of Georgian Bay and the District of Muskoka Collaborate with the Simcoe-Muskoka District Health Unit on monitoring and reporting on beach quality Conduct surveillance monitoring for exotic invasive species and species at risk LETTER OF AGREEMENT TO CREATE A JOINTMUNICIPAL SERVICE BfJARD THIS AGREEMENT made this 26th day of March, 2009, BETWEEN: THE CORPORATION OF THE TOWN OF MIDLAND (Hereinafter called "Midland") OF THE FIRST PART, THE CORPORATION OF THE TOV!JN OF PENETANGUISHENE (Hereinafter called "Penetanguishene") OF THE SECOND PART, THE CORPORATION OF THE TOWNSHIP OF TAY (Hereinafter called "Tay") OF THE THIRD PART, THE CORPORATION OF THE TOWNSHIP OF TINY (Hereinafter called "Tiny") OF THE FOURTH PART, THE CORPORATION OF THE TOV~JNSHIP OF ORO-MEDONTE (Hereinafter called "Oro-Medonte") OF THE FIFTH PART, THE CORPORATION OF THE TOWNSHIP OF SEVERN (Hereinafer called "Severn") OF THE SIXTH PART, THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BAY (Hereinafter called "Georgian Bay") OF THE SEVENTH PART, THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER (Hereinafter called "Springwater") OF THE EIGHTH PART, THE CORPORATION OF THE CITY OF ORILLIA (Hereinafter called "Orillia"} OF THE NINTH PART, Severn Sound Environmental Association/i ,~ ,P (1} WHEREAS the Parties (collectively the Municipalities and individually the Municipality) have cooperated for several years to address water quality issues existing in areas of the Great Lakes, particularly those water quality issues that existed in the Severn Sound area of Georgian Bay, within a partnership framework known as the Severn Sound Environmental Association SSEA), governed by an agreement entered into for that purpose; (2} AND WHEREAS, following the restoration of the water quality of Severn Sound to an acceptable level, the SSEA developed along-term sustainability plan intended to provide a vision for the social, economic and environmental health of the communities it serves (the Long-Term Sustainability Plan}, which the SSEA continues to implement; (3) AND ~'JHEREAS the sustaining of the Severn Sound environment depends on continued coordination of environmental services, including monitoring, consultation and project management through the SSEA; (4) AND WHEREAS the provision of these services through the Severn Sound Environmental Association is cost-effective and efficient; (5) AND WHEREAS the Municipalities recognize the necessity of working together to restore, protect and sustain a healthy environment in Severn Sound for future generations; (6} AND WHEREAS the Province of Ontario has enacted the Clean Water Act, 2006 (CWA) for the purpose of protecting existing and future sources of drinking water in the Province; (7) AND WHEREAS the administration of the CWA has been assigned to several source protection regions which are subdivided into source protection areas, each source protection area to be governed by a source protection authority administered by a source protection board; (8} AND WHEREAS the SSEA has been recognized as a source protection authority known as the Severn Sound Source Protection Authority for the Severn Sound Source Protection Area, a source protection area within the South Georgian Bay-Lake Simcoe Source Protection Region; (9) AND WHEREAS the Towns of Midland and Penetanguishene, the Townships of Tay, Tiny, Oro-Medonte, Severn, Georgian Bay and Springwater, and the City of Orillia are located within the Severn Sound Source Protection Area; (10) AND WHEREAS the Municipalities wish to establish a joint municipal service board within the meaning of the Municipal Act, 2001, S.O. 2001, c. 25, s.202 (Joint Municipal Severn Sound Environmental Asso~iationl2 Service Board) in accordance with the terms of this agreement to continue the coordination of the Long-Term Sustainability Plan for Severn Sound and to assume the responsibilities assigned to the Severn Sound Protection Authority pursuant to the CWA, Regulation 284!07 and such other duties and responsibilities that may be assigned to the SSEA by the Municipalities from time-to-time; (ll) AND ~JHEREAS the Municipalities agree to pass by-laws for entering into this agreement at their joint expense and for their joint benefit within their jurisdiction as provided by the Municipal Act, 2001, s.20; (12) AND WHEREAS the SSEA has developed a strategic plan (the Strategic Plan), a copy of which is attached as Schedule "A" to this agreement, as a guide to the mission and priorities for the SSEA going forward, the tenor of which is intended to guide the SSEA as it continues to respond to the environmental issues and concerns that are common to the Municipalities; (13) AND WHEREAS the SSEA has produced a business plan (the Business Plan), a copy of which is attached as Schedule "B" to this agreement, which is intended to provide an estimate of the cost of the operation of the SSEA and the proportion of the cost to be paid by each of the Municipalities (Funding Formula}, it being understood that the Business Plan will be revised from year-to-year and as actual costs become known; (14) AND WHEREAS the joint municipal service board contemplated by this agreement is intended to remain in place, subject to any changes in its mandate that the Municipalities deem advisable from time-ta-time, so long as the need for the coordination of the Long- Term Sustainability Plan to ensure the environmental health of Severn Sound and/or the responsibilities imposed on the Municipalities pursuant to the CWA endure. THEREFORE the Municipalities, in consideration of the premises and recognizing the mutual benefits of cooperating on matters of common interest with respect to the Severn Sound area and environmental concerns generally, herein agree to the following: 1.0 Joint Municipal Service Board: 1.1 The Municipalities agree to establish by by-law of each of the Municipalities the Joint Municipal Service Board, to be known as the Severn Sound Environmental Association (SSEA}, for the purpose of supporting the Municipalities in the management of their environmental activities, to continue to coordinate the Lang-Term Sustainability Plan and to assume the duties and responsibilities assigned to the Severn Sound Protection Authority pursuant to the CWA, all generally in accordance with the Strategic Plan and the Business Plan as they may be modified and approved by the Municipalities from time-to-time. Severn Sound Environmental Association/3 1.2 The SSEA shall act as the Severn Sound Source Protection Authority Board within the meaning of the CWA. 2.0 Composition and Procedures of the Board 2.1 The Board shall be comprised of one member to be appointed by and at the pleasure of each of the Municipalities to bald office for the term of the appointment or until a successor has been appointed, provided that substitutions may be made at any time by an appointing Municipality if, in its discretion, it deems it advisable to da so. 2.2 The Board shall, by resolution, elect a chairperson (the Chair) and aVice-chair (the Vice- Chair} annually, from among its members, to serve far a term of one year or until his/her appointment by hislher Municipality ends, whichever occurs first. The Vice-Chair shall act in the place of the Chair when the Chair is absent or for the remainder of the term if the office of the Chair is vacant. Where the office of the Vice-Chair is vacant by reason that helshe has assumed the role of the Chair pursuant to this subsection, the Board shall, by resolution, appoint a new Vice-Chair to hold office for the remainder of the term. 2.3 The $oard shall meet not less than once every three months and at the call of the Chair in order to properly manage its responsibilities under this agreement. 2.4 The Board shall keep minutes of its meetings which shall be circulated in a timely manner to the member and to the Clerk for each Municipality, 2.5 A quorum for meetings of the Board shall be a simple majority of the representatives of the Municipalities and each member shall have one vote on issues, provided that an issue on which there is a tie vote shall be deemed to be lost. The Chair shall not have an additional, casting vote in the event of a tie. 2.6 Where a quorum is present but the number of members who are disabled from participating in a meeting by reason of a declaration of conflict of interest is such that at that meeting the remaining members are not sufficient to constitute a quorum, then the remaining number of members shall be deemed to constitute a quorum, provided such number is not less than two. 2.7 The Board shall make regulations and rules governing the procedures of the SSEA, 2.8 The Board shall hire employees, including an executive director (the Executive Director) as the Board considers is reasonably required to meet its duties and responsibilities and generally as projected by the Business Plan. 29 The Board shall ensure that all Municipalities are properly informed of SSEA activities in a timely manner. Severn Sound Environmental Assoezationl4 2.10 The seat of a member of the Board shall be considered vacant if the member, (a) is absent from meetings of the Board for three successive regular meetings without being authorized to do so by resolution of the Board, (b} resigns from his or her office by notice in writing filed with the Executive Director, provided that a resignation is not effective if it would reduce the number of members of the Board to less than a quorum, (c) has his or her office declared vacant in any judicial proceeding, (d) forfeits his or her office under the Municipal Act,2001 or any other Act, or {e} dies whether before ar after accepting his or her office. 2.11 Where the seat of a member becomes vacant pursuant to subsection 2.9, the Municipality that appointed such member shall appoint a new member within 30 days of the seat becoming vacant, 2.12 The Board shall adopt and maintain policies for the sale or other disposition of land, its hiring of employees and for the procurement of goods and services, provided that the Board may elect to adhere to such policies as adopted and maintained by the Town of Midland in satisfaction of this requirement. 2.13 The Board shall implement the Strategic Plan and the Business Plan as they may be amended or modified by the SSEA and approved by the Municipalities from time-to- time. 2.1.4 Board members shall serve without remuneration from the SSEA. 3.0 The Executive Director 3.1 The Executive Director shall: 3.1.1 be the Secretary to the SSEA; 3.1.2 prepare an annual budget of anticipated revenues and expenditures for the ensuing calendar year, together with budget projections for the following four years and recommendations for revisions to the Business Plan that the SSEA may consider appropriate, on or before October 1 of each year for approval by the Board.; 3.1.3 upon approval of the budget each year by the Board, submit the budget, budget projections and recommendations of the Board to the Clerk of each Municipality Severn Sound Environmental Association/5 showing each Municipality's budget share in accordance with the funding formula set out in Schedule "A", Table 2 for inclusion in municipal budget deliberations far the ensuing year. 3.1.4 prepare an annual report outlining progress against the objectives of the Business Plan and the Strategic Pian by June 30 of each and every year; 3.1.5 provide progress updates to the Clerk of each Municipality quarterly; 3. L6 provide briefing notes to any of the Municipalities on an as-required basis on matters within the scope of the duties and responsibilities of the SSEA; 3.1.7 have the authority to recruit and discipline staff and to manage staff, coordinate efforts of the Municipalities and other agencies and to retain the services of consultants, contractors and experts in order to meet the objectives of the Business Plan and the Strategic Plan; 3.1.8 ensure public involvement is maintained as an integral part of the operation of the SSEA; and 3. L9 speak at meetings or in public on behalf of the SSEA as directed by the SSEA. 4.0 Administration 4.1 The Municipalities agree that all projects and activities undertaken will continue to be guided by the Business Plan and principles ofcost-effectiveness, 4.2 Each Municipality agrees to pay its share of the annual budget of the SSEA in accordance with the Funding Formula for each year as approved by the SSEA Board. 4.3 Midland shall act as treasurer for the SSEA (the Treasurer), with that Municipality's approval. The Treasurer shall have the authority to receive and disburse funds on behalf of the SSEA and shall maintain adequate documentation and records of revenues and expenditures of the SSEA in accordance with accepted municipal financial accounting practices. 4.4 The Board is a body corporate and is authorized to enter into contracts, to bring all applications and to take all actions required to give effect to the terms of this agreement. 4.5 The SSEA's fiscal year will be the calendar year, January 1 to December 31 of each year. 4.6 All contracting activities will be conducted in an open and fair manner in accordance with the standards currently employed by the Town of Midland. Severn Sound Environrr~ental Association/6 4.7 Under section 1491(1) of the Income Tax Act, any recognized municipality in Canada is a "qualified donee" and, as such, can issue official donation receipts far gifts received. The Town of Midland may issue official donation receipts for donated funds designated in support of the works of the SSEA. 4.8 This Agreement shall be in effect from the date that it has been approved by by-law of all of the Municipalities and shall continue in farce until terminated by the Municipalities pursuant to subsection 5.1 or, with respect to individual Municipalities, until a Municipality has withdrawn in accordance with subsection 5.2. 5.0 Term 5.1 The Municipalities intend that the term of this Agreement shall continue so long as the mutual need for the coordination of the Long-Term Sustainability Plan andlor the responsibilities imposed on the Municipalities pursuant to the C~VA endure, provided that this agreement may be terminated if atwo-thirds majority of the Municipalities so determine by by-law of their respective councils. 5.2 Any Municipality to this Agreement may withdraw from the SSEA upon written notice to the SSEA. Any such notice given on or before October 1 of a given year shall take effect no earlier than December 31 of the calendar year following the year in which the notice was given. Any such notice given after October 1 of a calendar year will not take effect until December 31 of the second year following the year in which the notice was given. All financial obligations far the withdrawing Municipality will continue to the effective date of the notice. 6.0 Matters not Specifically Addressed in this Agreement 6.1 It is recognized by the Municipalities that issues may arise that have not been contemplated in the negotiatian and preparation of this Agreement. In the event that any such issue arises, the Municipalities are resolved that a common solution shall be pursued and the tenor of this Section shall always apply. Severn Sound Environmental Associationh 1.0 Endorsement: 7.1 Vie the undersigned hereby agree to the terms of this Agreement including Schedule "A" and Schedule "B" The Corporation of the Town of Midland James Downer, Mayor Andrea Fay, Clerk Tawn of Midland 5'75 Dominion Ave. Midland, ON. L4R The Corporation of the Tawn of Penetanguishene Anita Dubeau, Mayor Carey Toby, Clerk Town of Penetanguishene 10 Robert St. W. Penetanguishene, ON. L9M 2G2 The Corporation of the Township of Tay Scott Warnock, Mayor Alison Thomas, Clerk Township of Tay P.O. Box 100 Victoria Harbour, ON. LOK 2A0 Severn Sound Environmental Associationl8 The Corporation of the Township of Tiny Peggy Breckenridge, Mayor Douglas Luker, Clerk Township of Tiny, R.R#1 Perkinsfield, ON. LOL 2J0 The Corporation of the Township ofOro-Medonte Harry Hughes, Mayor Douglas Irwin, Clerk Township of Oro-Medonte P.O. Box 100 Oro, ON. LOL 2X0 The Corporation of the Township of Severn Phil Sled, Mayor Henry Sander, C1erk/Treasurer Township of Severn P.O.Box 159 Orillia, ON. L3V 6J3 Severn Sound Environmental Association/9 The Corporation of the Township of Georgian Bay Jim Walden, Mayor Susan Baonstra, CAOlClerk Township of Georgian Bay R.R.#1 Part Severn, ON. LOK 1S0 The Corporation of the Township of Springwater Tony Guergis, Mayor Carol Trainor, Clerk Township of Springwater Simcoe County Administration Centre Midhurst, ON LOL 1X0 The Corporation of the City of Orillia Ron Stevens, Mayor Gayle Jackson, Acting Clerk City of Orillia 50 Andrew St.S, Suite 300 Orillia, ON L3V 7T5 Severn Sound Environmental Associationll0 ~ yc ___ _......._ _._.._..__.._ `~ m.~, ,~ ~., FlAA - ~ ~~ ~LGat~ijo~~'v'~Pi Se~verwSa~un,aL~ruvir aL-,4 ~,avv Me~n~r~ %vv cp~,irrat~,o~v a~ w~ cv,)'a%nt Mu~vi,%cipaL~o,arc~ Yaw arPi ~''~ %r~w%t~,aLta- T'h~Pi ~n~,vu~ cere~rtiany T~u~,r~c~a y, March.2 6~t3v 2009 10:00anv ~lttl%~ T'awrv aF M' ca~-,uv~;LC ~ 575 ~ y4vPi. M' , ON ~~~ zsv~ ta- ~ta-w w. vc~u~l,Z.c~r~u,~L. a-w. cap ~v' 705.527.5166 lrpf~t~'Pi Mci~-ch~ Z 0, Z 009 L%~~.t rP,fr~ w%l,L l~ ~vec~L THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2009-032 A By-law to Appoint Municipal Weed inspectors And to Repeal By-law Na. 2008-034 WHEREAS the Weed Control Acf, R.S.Q. 1980, c. W.5, Section 8(1) provides that Council may by By-law appoint Municipal Weed Inspectors; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte deems it expedient to do so; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following persons be appointed as Municipal Weed Inspectors: Gary Skelding Chief Municipal Law Enforcement Officer Kim Allen Chief Building Official Brian Bell Building InspectorJBy-law Enforcement Officer 2. That the duties and responsibilities shall be performed and carried out as provided for within the Act. 3. That By-law No. 2008-034 is hereby repealed in its entiret}r. 4. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 11T" DAY OF MARCH, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2009-034 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO ENTER INTO A FIRE PROTECTION AGREEMENT WITH THE TOWNSHIP OF SPRINGWATER AND TO REPEAL BY-LAW N0.9475 WHEREAS Section i3 of the Municipal Act, 2001, SA. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act (hereinafter the "Act"}; and WHEREAS Section 11 of the Munieipa/Aet2001, as amended, provides municipalities with the authority to provide for any service or thing that the municipality considers necessary or desirable for the public; and WHEREAS Section 20 of the Act provides that a municipality may enter into an agreement with one or mare municipalities to jointly provide for any matter which aH of them have the power to provide within their own boundaries; and WHEREAS Section 2(5} of the Fire Protection and Prevention Act, Ch. 4, S.O. 1997, provides that a municipality may, under such conditions as may be specified in the agreement, enter into an agreement to: a. Provide such fire protection services as may be specified in the agreement to lands or premises that are situated outside the territorial limits of the municipality; and b. Receive such fire protection services as may be specified in the agreement from afire department situated outside the territorial limits of the muNcipality; NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. That the Mayor and Clerk be authorized to execute a Fire Protection Agreement between The Township of Springwater and The Township of Oro-Medante with respect to fire protection services in accordance with the provisions of the agreement attached hereto. 2. That said Fire Protection Agreement be and is attached hereto as Schedule "A". 3. That said Fire Protection Agreement has been signed and executed by both The Township of Springwater and The Township of Oro-Medonte. 4. That By-Law No. 94-75 be repealed in its entirety. 5. That this By-law shall come into farce and take effect upon final passage. BY-LAW READ A FIRST AND SECOND TIME THIS 11T" DAY OF MARCH, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-Law No. 2009-034 THIS AGREEMENT DATED 1HE ---- DAY OF ----- 2009 BETWEEN THE CORPORATION OF THE TOWNSHIP OF SPRNGWATER Herein after called Springwater AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Herein after called Oro-Medonte WHEREAS Section 20 (1} of the Municipal Act, 2001, S.O. 2001 c.25, as amended authorizes a municipality to enter into an agreement with one or mare municipalities to jointly provide, far their joint benefit, any matter which all of them have the power to provide within their own boundaries; and WHEREAS by-laws have been duly enacted by corporate parties hereto respectively to authorize an agreement between the said parties relative to the use of certain Oro-Medonte firefighting equipment within the described area of Springwater; NOW THEREFORE in consideration of the mutual covenants and agreement herein contained, it is mutually agreed between the porkies hereto, as follows: DEFINITIONS a} CALL shall mean the services provided by Oro-Medonte to Springwater or services provided by Springwater to Ora-Medonte which said services shall include the first response to fire suppression, medical services and motor vehicle accidents. b} EQUIPMENT shall mean firefighting and extrication equipment owned by Oro-Medonte or Springwater. c) FIRE AREA shall mean the fire areas} of the Township of Springwater as described in Area to be Protected (Schedule "A"} and Map {Schedule "B"} and Township of Oro- Medonte as described in Area to be Protected {Schedule "C°} and Map (Schedule "B") attached to and farming part of this agreement. d) DESIGNATE means a person or persons who, in the absence of the Fire Chief, has the same powers and authority as the Fire Chief. e) FIRE CHIEF means the Director of Fire and Emergency Services or designate of the Township of Oro-Medonte or The Township of Springwater Fire and Emergency Services unless otherwise specified. ~, AREAS TC} BE pRC?TECTECI a} Oro-Medonte shall make all reasonable attempts to respond to calls in Springwater Township of which it has been notified within the fire area as illustrated in Map attached hereto as Schedule "B" and designated as Area To Be Protected on Schedule "A". Additional apparatus and firefighters will be provided by the Springwater Fire & Emergency Services as deemed necessary by the Director of Fire & Emergency Services from Oro-Medonte. b} Springwater shall make aA reasonable attempts to respond to calls in Oro-Medante Township of which it has been notified within the fire area as illustrated in Map attached hereto as Schedule "B" and designated as Area Ta Be Protected on Schedule "C" attached hereto. Additional apparatus and firefighters will be provided by the Oro- Medonte Fire Department as deemed necessary by the Fire Chief of Springwater Township. c} It is agreed between the two parties hereto that should Oro-Medonte respond to a call and upon arriving at the scene find the call actually outside of the area to be protected, that Oro-Medonte will notify Springwater, by way of Barrie Fire Control, but continue to service the call until such time as the correct Fire Department, in whose jurisdiction the call is within, arrives at the scene. d} It is agreed between the two parties hereto that should Springwater respond to a call and upon arriving at the scene find the call actually outside of the area to be protected, that Springwater will notify Oro-Medonte, by way of Barrie Fire Control, but continue to service the call until such time as the correct Fire Department in whose jurisdiction the call is within arrives at the scene. ~. EQUIPMENT AND FIREFIGHTERS a) It is agreed that sufficient firefighters to operate the equipment and whatever equipment in the opinion of the Chief or officer in charge of Oro-Medante or Springwater is deemed necessary shall make all reasonable efforts to attend each call. 4. RESPQNSE a} In the event Oro-Medonte receives a call while responding to, or at the scene of a call, the Chief of Oro-Medonte or designates} will immediately notify Springwater Fire Department, by way of Barrie Fire Control, and update Springwater Fire Department that an Oro-Medonte response cannot be made to the additional call. b} In the event Springwater receives a call while responding to, or at the scene of a call, the Chief of Springwater or designate(s) will immediately notify Oro-Medonte Fire Department, by way of Barrie Fire Control, and update Oro-Medonte Fire Department that a Springwater response cannot be made to the additional call. c) Whenever Oro-Medante is committed to a call, within other area agreement boundaries or to a County Mutual Aid assistance call, the Chief or designate(s) will notify Springwater Fire Department, by way of Barrie Fire Control, and update Springwater that ~_ Oro-Medante will be unable to provide fire protection services until further notice. The Chief or designate{s) will update Springwater Fire Department, by way of Barrie Fire Control, as soon as fire protection services can again be provided. d) Whenever Springwater is committed to a call, within other area agreement boundaries or to a County Mutual Aid assistance call, the Chief or designate(s) will notify Oro-Medonte Fire Department, by way of Barrie Fire Control, and update Oro-Medante that Springwater will be unable to provide fire protection services until further notice. The Chief or designate{s) will update Oro-Medonte Fire Department, by way of Barrie Fire Control, as soon as fire protection services can again be provided. e) It is further understood that notwithstanding the provisions of the Agreement, as provided for in the Municipal Act, and any amendment thereto, no liability shall accrue to Oro-Medante Fire Department or Springwater Fire Department for failing to supply the use of firefighting equipment or any of it, in answer to a call. f) The Township of Oro-Medonte will respond to calls as detailed in Schedule "A" attached hereto. g) The Township of Springwater will respond to calls as detailed in Schedule "C" attached hereto. 5. INDEMNIFICATION Springwater and Oro-Medonte agree that they will at all times indemnify and save harmless each municipality and the members of the Fire Departments for any and all claims, action, suits or demands far damage or otherwise for any negligence of action on the part of Oro-Medonte Firs Department or Springwater Fire Department and the members of the Firs Departments whits performing any of the services contemplated by this Agreement. 6. LIABILITY No liability shall attach or accrue to Springwater or Oro-Medonte by reason of any injury or damage sustained by personnel, apparatus, or equipment of the Oro Medonte or Springwater Firs Departments while engaged in the provision of Fire Protection Services in the Fire Protection Areas. 7. MUTUAt_ AID a) Should additional assistance by way of personnel, apparatus, or equipment in addition to that provided by the Township of Springwater or Oro-Medonte Fire Departments, be required, the Firs Chief or designate (s) may invoke the applicable provisions of the County of Simcoe Mutual Aid Plan. b) It is agreed that the Chief or designate(s) may request the use of Springwater or Oro-Medante owned public works equipment. c) If the Springwater or C?ro-Medonte equipment is inadequate, private equipment can be called in, however, each municipality agrees to reimburse far any cost of such private equipment. The request for additional equipment will be made through the Chief or designate(s). 9. REPC)RTS The Fire Chief or designate(s) shall provide an incident report to the respective municipality within ten (10) working days after each incident. 10. AUTHC)RITY AT SCENE a} The Fire Chief or designate{s) of the responding Fire Department shall have full authority and control over all personnel and equipment which may be engaged at the call, until equipment and personnel from the host Fire Department arrive on scene and are briefed thoroughly on the situation. b} Transfer of command from Springwater Fire Department or Caro-Medonte Fire Department will be done when safe to do so. c) Upon transfer of command to the Fire Chief or designate{s}, all equipment and personnel will be released from the call as soon as this can be done safely. 11. TERM QF AGREEMENT a} It is agreed between the parties hereto that the terms of this Agreement shall came into force and take effect on the date of passing, one year after which the agreement will be reviewed. b) After the first year review, the agreement shall be automatically renewed thereafter until amended or replaced by a new agreement in any year when either party gives notice to the other party under 11(c}. c) Amendments may be made at any time by the mutual consent of the parties after the party desiring the amendment(s) gives the other party thirty (30) days written notice of the proposed amendment(s). Both parties must agree in writing to the amendments. d) This agreement may be terminated by either party by giving written notice to the other party not less than ninety (90) days prior to the desired termination date. Any monies awing to Oro-Medonte Fire Department or Springwater Fire Department and not paid shall forthwith be paid to C>ro-Medonte or Springwater prior to the date of said termination. 12. SEYERABILITY In the event that any covenant, provision or term of this agreement should at any time be held by any competent tribunal to be void or unenforceable, then the agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this agreement which shall remain in full force and effect mutates mutandis. IN WITNESS WHEREOF the parties have hereunto affixed their Corporate Seals under the hand of its afhcer duly authorized in that behalf. FOR THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor H.S. Hughes Clerk J. Douglas Irwin FOR THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER ayor Tony Guergis .rte-~~''~jy Clerk Carol O. Trainor AREA TO BE PROTECTED SCNELIU~E "A" BY-I.AW 2009 -~ l BOUNDARIES OF THAT PORTION OF THE TOWNSHIP OF SPRINGWATER SERVICED BY THE TOWNSHIP OF ORO-MEDONTE VOLUNTEER FIRE DEPARTMENT In the Township of Springwater and bounded as follows: At a point North of Georgian Drive in Barrie extending north along the west side of Highway 400 to the north side of Brown's Road (inclusive); Easterly on the north side of Brown's Road to the west side of Penetanguishene Road (inclusive); Southerly from Brawn's Road along the west side of Penetanguishene Road to Highway 11 and the Highway 400 split (inclusive) to a point North of Georgian Drive in Barrie; THE ABOVE AREA IS SHOWN ON THE ATTACHED MAP AS SCHEDULE "B" 1~, ~ - ~ Oro-Medonte Fire & Emergency Services Fire Response Areas By Station ~p0 ~~ ~P'S~ ~O~ ~6 ~2 F P~ !~ !~ \~ ~` ~> s s `\F HF 3 `ZQ Station #1 Shanty Bay #2 Hawkestone #3 Horseshoe Valley #4 Rugby #5 Warminster #6 Moonstone ~~ Springwater Hall Location c~ ~ ~" 5 Warminster ~2 ly ~' '~ ~ ~HIGHWgy 12 ~pP t~` ~~ l2 F 5~0~ ~ ~P' ~. s ~P G #4 ~ by ~e y '~ !~ !~ 1, 2~ 2~ Z~ ~ ~J Y 2 `2F `2F SNO ' ~ o ly F p o ~, ~ #2 HaH F g~ !~ ~ l~ ,~~ 2 s N` h~ 2~, Pp .~ `~ Y E Rp `~F 2~ a Shanty Bay Schedule B AREA TQ BE PROTECTED SCHEDULE "C" BY-LAW 20p9 -L~ t'?~ BOUNDARIES OF THAT PORTION OF THE TOWNSHIP OF ORO-MEDONTE SERVICED BY THE TOWNSHIP OF SPRINGWATER VOLUNTEER FIRE DEPARTMENT In the Township of Oro-Medonte and bounded as follows: Between Scarlett Line and 'l: lot line within Concession 2 -old survey Oro-Medonte between Vasey Road and Ingram Road, identified in Oro-Medonte Fire Dispatch Map attached as Schedule "B" The area serviced from a paint south of Provincial Highway 4Q0 and Horseshoe Valley Road on the rail line north-easterly to Line 4 crossing Penetanguishene Road and along a portion of Ingram Road, identified in Oro-Medonte Fire Dispatch Map attached as Schedule "B". THE ABOVE AREA IS SHOWN ON THE ATTACHED MAP AS SCHEDULE "B" THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE EiY-LAW NO. 2009-035 A By-Law to Amend By-Law, 2808-~5, "A By-law of The Corporation of the Township of Oro-Medonte to Provide far the Imposition of Fees or Charges" (Fees and Charges By-law) WHEREAS Part XII of the Municipal Act, 2001, S.O.2001, c. 25, as amended, permits a municipality to pass by-laws imposing fees or charges on any class of persons, far services or activities provided ar done by or on behalf of it; for costs payable by it far services or activities provided ar done by or on behalf of any other municipality ar local board; and far the use of its property including property under its control; AND WHEREAS Council of the Township of Ora-Medonte did, on the 28"' day of May, 2008, enact By-law No. 2008-065 to provide for the imposition of fees or charges; AND WHEREAS Council deems it necessary to amend the Schedules of By-law No. 2008-065. NOW THEREFORE the Gouncil of the Township of Ora-Medonte hereby enacts as follows: That "Schedule A to By-law No. 2008-065 Administration" be amended to add: "10. Additional Costs Incurred. When the Township takes actions to rectify failures, by-law infractions ar situations created by, or an behalf of a person or company, such person or company shall be responsible for all costs including the cost of staff time, equipment expenses and other expenses incurred by the Township. The party responsble shall be invoiced for all costs. The minimum invoice shall not be for less than three hours of time". That "Schedule D to By-law No. 2008-065 Recreation and Community Services" be amended to replace $12.00 per hour with $14.00 per hour in Section 9 with respect to the Ian Beard Complex Room. 3. That "Schedule 1 to By-law No. 2008-065 Waste Management" be amended to delete Item 1 in its entirety and replaced with: "1. Waste Management Gharges be levied per the current by-law to adopt the estimates of all amounts required during the year and for levying the tax rates far the applicable year". 4. That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 11TM DAY OF MARCH, 2889. BYLAW READ A THIRD TIME AND FINALLY PASSED TNIS DAY OF 2089. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-I.AW NO.2009-031 BEING A BY-IAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL. MEETING HELD ON WEDNESDAY, MARCH 11, 2009 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held an Wednesday, March 11, 2009, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-L.AW READ A FIRST AND SECOND TIME THLS 11th DAY OF MARCH, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 11 to DAY OF MARCH, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin