03 04 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, March 4, 21109 TIME: 9:d1 a.m.
Present: Mayar H.S. Hughes
Councillor Mel Coutanche
Gouneillar Sandy Agnew
Councillor Jahn Crawford
Councillor Dwight Evans
Regrets: Deputy Mayar Ralph Nough
Councillor Terry Allison
Staff Present: Rabin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurerlDeputy CAO; Daug Irwin, Director of Corporate
ServiceslClerk; Andria Leigh, Director of Development Services;
Richard Playfair, Acting Fire Chief; Hugh Murray, Fire Prevention
Officer; Tamara Obee, Numan Resources Officer; Jerry Ball, Director
of Transportation and Environmental Services; Shawn Binns, Director
of Recreation and Community Services; Gary Skelding, Chief Municipal
Law Enforcement Officer; Janette Teeter, Deputy Clerk; Steven
Farquharson, Intermediate Planner; Ryan Vanderburg, Planner; Marie
Brissette, Committee Ca-ardinatar; Jenn Jeremy, Records Clerk
Also Present: Rich Fashay, Theresa Abreu, Stacey Forfar, Mike Gannon, Deborah
Anderson, Murray McDonnell
Mayar H.S. Nughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW090304-1
Moved by Cautanche, Seconded by Evans
It is recommended that the following items be added to the agenda for consideration:
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
g) Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development
Services re: correspondence, Nottawasaga Valley Conservation Authority (NVCA)
Appeal of the 2009 NVCA Levy for the Corporation of the Township of Oro-Medonte.
13. IN-CAMERA:
b) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line
2 North).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW090304-2
Moved by Crawford, Seconded by Evans
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, March 4, 2009 be received and adopted, as amended to replace "243
Lakeshore Road East" with "234 Shoreline Drive" on Item 9a) Jerry Ball, Director of
Transportation and Environmental Services, Request to Push Snow onto South Side
of Road Allowance.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL. NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 8a), Doug Irwin, Director of
Corporate Services/Clerk, re: 2009 Grant Requests, "J" (Oro Station Community Hall
Board) as he is a Trustee of the Oro Station Community Hall Board. Councillor
Crawford left the room and did not participate in any discussion or vote on this item.
4. DEPUTATIONS:
a} Rich Foshay, re: Committee of Adjustment Application, 2008-A-51.
Mr. Foshay presented a PowerPoint presentation.
Council consented to allow Mr. Gannon to respond to a question from a member of
Council.
Motion No. CW090304-3
Moved by Evans, Seconded by Coutanche
It is recommended that the correspondence dated February 20, 2009 and presented
by Rich Foshay, re: Committee of Adjustment Application, 2008-A-51 be received.
Carried.
5. CONSENT AGENDA:
None.
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Committee of the Whole Meeting Minutes -March 4, 2009
6. COMMUNICATIONS:
a} Vince Clark, correspondence dated February 9, 2009 re: Snow Removal Bill,
Thatcher Place.
Motion No. CW090304-4
Moved by Agnew, Seconded by Crawford
It is recommended that
1. The correspondence dated February 9, 2009 from Vince Clark, re: Snow Removal
Bill, Thatcher Place be received.
2. That the invoice request from Vince Clark for snow removal on Thatcher Place be
denied.
3. And Further That the applicant be advised of Council's decision.
Garried.
b) Evan Morgan and Michelle McFadden, correspondence dated February 9, 2009 re:
Engine Brake Signage Request, Line 7.
Motion No. CW090304-5
Moved by Coutanche, Seconded by Evans
It is recommended that
1. The correspondence dated February 9, 2009 from Evan Morgan and Michelle
McFadden, re: Engine Brake Signage Request, Line 7 be received.
2. That the Engine Brake Signage Request from Evan Morgan and Michelle McFadden
for Line 7 North be denied.
3. And Further That the applicant be advised of Council's decision.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL-:
a) Mayor H.S. Hughes, correspondence dated February 19, 2009 from Association of
Municipalities of Ontario (AMO), re: Government Releases Draft Employment
Standard under AODA far Public Review.
Motion No. CW090304-6
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated February 19, 2009 from Association of
Municipalities of Ontario (AMO) and presented by Mayor H.S. Hughes, re: Government
Releases Draft Employment Standard under AODA for Public Review be received.
Carried.
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Committee of the Whole Meeting Minutes -March 4, 2009
8. ADMINISTRATION, FINANCE AND Ct)RPORATE SERVICES:
a) Doug Irwin, Director of Corporate ServiceslClerk, re: 2009 Grant Requests
[correspondence distributed under separate cover].
The Clerk distributed 2008 account information to members of Council.
Motion No. CW090304-7
Moved by Evans, Seconded by Coutanche
It is recommended that
1. The correspondence dated February 27, 2009 and presented by Doug Irwin,
Director of Corporate ServiceslClerk, re: 2009 Grant Requests be received and
further that the 2009 grant requests be approved in the following amounts:
Amount
A roved
Remembrance Da Services 500
Waverle Monument Donation 100
Coldwater & District A ricultural Socie 200
Couchichin Jubilee House 500
Crime Sto ers 200
Gilda's Club Barrie Ontario 200
Orillia District Snowmobile Club 500
Oro A ricultural Socie 500
Oro Station Community Hall Board Separate
motion
Oro-Medonte Horticultural Socie 2,000
Rub Communit Hall 1,500
Simcoe Coun Plowmens Association 200
Telecare Orillia Distress Centre 100
Carried.
Councillor Crawford declared a conflict of interest on Item 8a), Doug Irwin, Director of
Corporate Services/Clerk, re: 2009 Grant Requests, "J" (Oro Station Community Hall
Board) as he is a Trustee of the Oro Station Community Hall Board. Councillor
Crawford left the room and did not participate in any discussion or vote on this item.
Motion No. CW090304-8
Moved by Coutanche, Seconded by Evans
It is recommended that the Oro Station Community Hall Board 2009 grant request in
the amount of $1,500.00 be approved.
Carried.
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Committee of the Whole Meeting Minutes -March 4, 2009
Motion No, CW0903t}4-9
Moved by Evans, Seconded by Agnew
It is recommended that the request from the Oro-Medonte Agricultural Society to waive
the applicable fee of $1,442.00 for the use of the Old Town Hall for the 2009 Oro World's
Fair from September 14, 2009 to September 20, 2009 and the Oro-Medonte Agricultural
Society 2009 meeting rentals be approved.
Carried.
Motion No. CWQ908C14-10
Moved by Coutanche, Seconded by Evans
It is recommended that the Oro-Medonte Horticultural Society be requested to submit the
applicable fee of $1,613.50 far the 2009 use of the Oro-Medonte Community Centre
Banquet Hall and Old Town Hall.
Defeated.
b) Report No. CS 2009-06, Doug Irwin, Director of Corporate Services/Clerk, re: Set
Fines - To Regulate the Making of Noises Likely to Disturb the Inhabitants within the
Township of Oro-Medonte, By-Law No. 2009-024.
Motion No. CW090304-11
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. CS 2009-06, Doug Irwin, Director of Corporate Services/Clerk, re: Set
Fines - To Regulate the Making of Noises Likely to Disturb the Inhabitants within the
Township of Oro-Medonte, By-Law No. 2009-024 be received and adopted.
2. That the set fines related to By-law No. 2009-024, "To Prohibit or Regulate the
Making of Noises Likely to Disturb the inhabitants in the Township of Oro-Medonte"
be established and approved as follows:
Item Column 1
Short Form Warding Column 2
Offence Creating Provision Colum 3
Set Fine
Includes Costs
1 Create a noise Section 3 $500.00
2 Cause a noise Section 3 $500.00
3 Permit a noise Section 3 $500.00
3. And Further That the Clerk forward the appropriate documentation to the Ministry of
the Attorney General for approval.
Carried.
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Committee of the Whole Meeting Minutes -March 4, 2009
c) Report No. CS 2009-07, Doug Irwin, Director of Corporate ServiceslClerk, re: Sei
Fines - To Regulate and Prohibit the Safe and Setting Off of Fireworks within the
Township of Ora-Medonte, By-L-aw No. 2009-023.
Motion No. GW090304-12
Moved by Evans, Seconded by Coutanche
It is recommended that
1. Report Na. CS 2009-07, Doug Irwin, Director of Corporate ServiceslClerk, re: Set
Fines - To Regulate and Prohibit the Sale and Setting Off of Fireworks within the
Township of Ora-Medonte, By-I_aw No. 2009-023 be received and adopted.
2. That the set fines related to By-law No. 2009-023, "To Regulate and Prohibit the
Sale and Settin Off of Fireworks" be established and a roved as follows:
Item Column 1 Column 2 Colum 3
Short Form Wording Offence Creating Set Fine
Provision Includes Costs
1 Display fireworks far sale other than at Section 1.1 $50.00
a raved times
2 Offer fireworks for retail sale other Section 1.1 $50.00
than at a roved times
3 Sell fireworks other than at approved Section 1.1 $50.00
times
4 Display fireworks without authority Section 1.2 $50.00
5 Offer fireworks for retail sale without Section 1.2 $50.00
authori
6 Sell fireworks without authority Section 1.2 $50.00
7 Discharge fireworks on other than Section 1.3 $50.00
a raved dates
3. And Further That the Clerk forward the appropriate documentation to the Ministry
of the Attorney General for approval.
Carried.
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Committee of the Whole Meeting Minutes -March 4, 2009
d) Report No. CS 2009-08, Doug Irwin, Director of Corporate ServiceslClerk, re: Set
Fines - To Restrict and Regulate Parking, Standing and Stopping on Highways
or Parts of Highways under the Jurisdiction of The Corporation of the Township
of Oro-Medonte, By-Law No. 2009-022.
Motion No. CW09Q304-13
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. CS 2009-08, Doug Irwin, Director of Corporate Services/Clerk, re: Set
Fines - To Restrict and Regulate Parking, Standing and Stopping on Highways or
Parts of Highways under the Jurisdiction of The Corporation of the Township of
Oro-Medonte, By-Law No. 2009-022 be received and adapted.
2. That the set fines related to By-law No. 2009-022, "To Restrict and regulate
parking, standing and stopping on highways or parts of highways under the
jurisdiction of The Corporation of the Township of Oro-Medonte" be established
and approved as outlined in Attachment #1 to Report No. CS2009-008.
3. And further that the Clerk forward the appropriate documentation to the Ministry
of the Attorney General for approval.
Carried.
e) Report No. CS 2009-09, Doug Irwin, Director of Corporate ServicesJClerk, re: Set
Fines -Establish Regulations with Respect to Municipal Parkland, and
Municipally Owned Lands Used for Recreational Purposes within the Township
of Oro-Medonte, By-Law No. 2009-025.
Motion No. CW09Q304-14
Moved by Coutanche, Seconded by Evans
It is recommended that
1. Report No. CS 2009-09, Doug Irwin, Director of Corporate ServicesJClerk, re: Set
Fines -Establish Regulations with Respect to Municipal Parkland, and
Municipally Owned Lands Used for Recreational Purposes within the Township of
Oro-Medonte, By-Law Na. 2009-025 be received and adopted.
2. That the set fines related to By-law Na. 2009-025, "to Establish Regulations with
respect to Municipal Parkland, and Municipally Owned lands used for
Recreational Purposes within the Township of Oro-Medonte" be established and
approved as outlined in Attachment #1 to Report No. CS2009-009.
3. And Further that the Clerk forward the appropriate documentation to the Ministry
of the Attorney General for approval.
Carried.
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Committee of the Whole Meeting Minutes -March 4, 2409
f) Paul Gravelle, Director of FinancelTreasurerlDeputy CAO, re: Township of Ora-
Medonte, 2009 Budget, Waste Management.
Motion No. CW090304-15
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated February 25, 2009 and presented by Paul
Gravelle, Director of FinanceCfreasurer/Deputy CAO, re: Township of Oro-Medonte, 2009
Budget, Waste Management be received and adopted.
Carried.
g) Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development
Services re: correspondence, Nottawasaga Valley Conservation Authority (NVCA)
Appeal of the 2009 NVCA Levy for the Corporation of the Township of Oro-Medonte.
Motion No. CW090304-16
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated March 2, 2009, February 18, 2009 and
December 11, 2008 presented by Rabin Dunn, Chief Administrative Officer and Andria
Leigh, Director of Development Services re: Nottawasaga Valley Conservation Authority
(NVCA) Appeal of the 2009 NVCA Levy for the Corporation of the Township of Oro-Medonte
be received.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Jerry Ball, Director of Transportation and Environmental Services re: 234 Shoreline
Drive Request to Push Snow onto South Side of Shoreline Drive Road Allowance.
Motion No. CW090304-1?
Moved by Agnew, Seconded by Crawford
It is recommended that
1. The correspondence dated February 9, 2009 and presented by Jerry Ball, Director of
Transportation and Environmental Services re: 234 Shoreline Drive Request to Deposit
Snow onto South Side of Shoreline Drive Road Allowance be received.
2. That an exemption to By-Law No. 2008-159, "A By-law to Regulate the Removal and
Piling of Snow within the Township of Oro-Medonte" to allow 234 Shoreline Drive to
deposit snow onto the south side of Shoreline Drive road allowance be approved.
3. And Further That the Chief Municipal Law Enforcement Officer and applicant be advised
of Council's decision.
Defeated.
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Committee of the Whole Meeting Minutes -March 4, 2009
10. DEVELOPMENT SERVICES:
a} Committee of Adjustment minutes, meeting held on February 19, 2009.
Motion No. CW090304-18
Moved by Grawford, Seconded by Coutanche
It is recommended that the draft Committee of Adjustment minutes of the meeting
held on February 19, 2009 be received.
Carried.
Motion No. CW090304-19 (Amendment).
Moved by Agnew, Seconded by Coutanche
It is recommended that the motion with respect to The Township of Oro-Medonte
appeal the Committee of Adjustment decision on Application No. 2008-A-51, Mike
Gannon, 6 Catherine Street, West Part of Lot 1, Concession 13 be amended to add:
"3. And That the matter be brought forward to the Council meeting of March 25,
2009, for discussion with all members of Council and that the delegation of Rich
Foshay and the applicant, Mr. Mike Gannon, be invited to present deputations to
Council at that time."
Carried.
Motion No. CW090304-20
Moved by Agnew, Seconded by Coutanche
It is recommended that
1. The Township of Oro-Medonte appeal the Committee of Adjustment decision on
Application No. 2008-A-51, Mike Gannon, 6 Catherine Street, West Part of Lot 1,
Concession 13, effective immediately.
2. And Further That staff proceed accordingly with the submission of the appeal to
the Ontario Municipal Board (OMB).
3. And That the matter be brought forward to the Council meeting of March 25,
2009, for discussion with all members of Council and that the delegation of Rich
Foshay and the applicant, Mr. Mike Gannon, be invited to present deputations to
Council at that time.
Carried As Amended.
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Committee of the Whole Meeting Minutes -March 4, 2009
b) Report No. DS 2009-17, Andria Leigh, Director of Development Services, re:
Monthly Building Division Report, January, 2009.
Motion No. CW090304-21
Moved by Crawford, Seconded by Agnew
It is recommended that Report No. DS 2009-17, Andria Leigh, Director of
Development Services, re: Monthly Building Division Report, January, 2009 be
received.
Carried.
c) Report No. DS 2009-16, Andria Leigh, Director of Development Services, re:
Request for Extension of Draft Plan Approval for Horseshoe Valley Lands Ltd.,
Part of Lots 3 & 4, Concession 4 (Oro) (Horseshoe Adult Lifestyle Community)
43-OM-20001.
Motion No. CW090304-22
Moved by Coutanche, Seconded by Crawford
It is recommended that
1. Report No. DS 2009-16, Andria Leigh, Director of Development Services, re:
Request for Extension of Draft Plan Approval far Horseshoe Valley Lands Ltd.,
Part of Lots 3 & 4, Concession 4 (Oro) (Horseshoe Adult Lifestyle Community)
43-OM-20001 be received and adopted.
2. That Council approve the extension to draft plan approval for Horseshoe Valley
Lands Ltd. (Horseshoe Adult Lifestyle Community) File No: 43-OM-20001 for a
period of three years.
3. And Further That the affected owner be advised of Council's decision.
Carried.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
None.
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Committee of the Whole Meeting Minutes -March 4, 2009
13. IN-CAMERA:
Council consented to add an In-Camera, Legal Matter, immediately before going In-
Camera.
Motion No. CW09t1304-23
Moved by Agnew, Seconded by Crawford
It is recommended that we do now go In-Camera at 11:51 a.m. to discuss Personnel,
Property and Legal Matters.
Carried.
Motion No. CW0903tt4-24
Moved by Crawford, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 12:30 p.m.
Carried.
a) Tamara Obee, Human Resources Officer, re: Personnel Matter (Benefits).
Motion No. CW090304-25
Moved by Evans, Seconded by Crawford
It is recommended that the confidential memorandum correspondence dated March 4,
2009 and presented by Tamara Qbee, Human Resources Officer, re: Personnel Matter
(Benefits) be received.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line
2 North).
Motion No. CW09030426
Moved by Coutanche, Seconded by Evans
It is recommended that the confidential verbal information presented by Rabin Dunn,
Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC,
Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre,
1552 Bass Lake Sideroad West; and Project #7793, Line 2 North) be received.
Carried.
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Committee of the Whole Meeting Minutes -March 4, Zoos
c) Robin Dunn, Ghief Administrative Officer, re: Legal Matter.
Motion No. CW090304-2?
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative 4ffieer, re: Legal Matter (Lake Simcoe Regional Airport) be
received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
1f>. ADJOURNMENT
Motion No. CW490304-28
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 12:45 p.m.
Carried.
_. ,~°`
_ ~.. _-
Mayor, H.S.lughes C rk, J. Douglass Irwin
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Committee of the Whole Meeting Minutes -March 4, 2009