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03 02 2009 Accessibility Committee AgendaTOWNSHIP OF ORO-MEDONTE ACCESSIBILITY ADVISORY COMMITTEE MEETING AGENDA NEUFELD ROOM DATE: MONDAY, MARCH 2, 2009 TIME: 1:00 P.M. 1. ADOPTION OF THE AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 3. ADOPTION OF MINUTES OF PREVIOUS MEETING a) Minutes of December 9, 2008. 4. PRESENTATIONS None. 5. COMMUNICATIONS a) Ministry of Community and Social Services, re: Posting of Final Proposed Transportation Standard. b) Ellen Waxman, Assistant Deputy Minister, Ministry of Community and Social Services, re: Launch of the Initial Proposed Employment Accessibility Standard for Public. c) Ministry of Community and Social Services, re: Public Review far the Initial Proposed Employment Accessibility Standard. d) Partners, Volume 2, Issue 1, Winter 2009, re: New Rccessibility Resource Centre Assists Seniors, Service clubs and Health Care Providers. e) Simcoe County Accessibility Network, re: Accessibility Day 2009 -Tuesday, May 12, 2009. f) Jason Shanahan, Accessibility Consultant, Effective Accessibility Consulting, correspondence dated February 9, 2009 re: Administration affice Assessment. g) Strategic Facility Plan. h) Sandy Johnston, President, Effective Accessibility Consulting, correspondence dated February 17, 2009, re: Review of 2008 Accessibility Plan. 6. ANNOUNCEMENTS 7. ADJOURNMENT TOWNSHIP OF ORO-MEDONTE ACCESSIBILITY ADVISORY GOMMIITEE r _ ~~ffi~. . ' " MEETING MINUTES Council Chambers Tuesday, December 9, 2008 TIME: 1:10 p.m. Present: Shirley Paterson Debbie Ball Glen Taber CouncillStaff Councillor Dwight Evans Marie Brissette, Committee Coordinator Present: Shawn Binns, Director of Recreation and Community Services Also Present: Sandy Johnston, Jason Shanahan Councillor Evans assumed the chair and called the meeting to order. 1. ADOPTION OF THE AGENDA Motion No. AACO$y 209-1 Moved by Paterson, Seconded by Ball It is recommended that the agenda for the Accessibility Advisory Committee meeting of Tuesday, December 9, 2408 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 3. ADOPTION OF MINUTES None. -_ -~ 4. PRESENTATIONS a} Sandy Johnston, President, Jason Shanahan, Consultant, Effective Accessibility Consulting, re: Effective Accessibility Consulting. Ms. Johnston and Mr. Shanahan provided an overview of the accessibility requirements under the Accessibr`/ity far Qnfarians with C?isabilities Act and requirements for sensitivity training. A handout of their presentation was provided. Motion No. AACQ81209-2 Moved by Ball, Seconded by Taber It is recommended that the information presented by Sandy Johnston, President, and Jason Shanahan, Consultant, from Effective Accessibility Consulting, re: Effective Accessibility Consulting, be received. Carried. 5. COMMUNICATIONS Items a), b}, c}, d} and e) were discussed simultaneously. a) Report DS-2008-039, Glenn White, Senior Planner, re: 2008 Accessibility Plan -Township of Oro-Medonte. b) Ministry of Community and Social Services, correspondence dated November 17, 2008, re: Proposed Accessibility Information and Communications Standard. e) AMO Alert 08/057, re: Government Releases Draft Information and Communications Standard. d} Office Re-configuration. e} Facility Plan Update. Motion No. AAC081209-3 Moved by Paterson, Seconded by Ball It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services, re: a) Report DS-2008-039, Glenn White, Senior Planner, re: 2008 Accessibility Plan -Township of Oro-Medonte, b) Ministry of Community and Social Services, correspondence dated November 17, 2008, re: Proposed Accessibility Information and Communications Standard, c) AMO Alert 08/057, re: Government Releases Draft Information and Communications Standard, d) Office Re-configuration, and e} Facility Plan Update, be received. Carried. Accessibility Advisory Committee Minutes of December 9, 2Q08 2 7. ANNOUNCEMENTS None. 8. ADJOURNMENT Motion No. AACO$1209-~ Moved by Taber, Seconded by Paterson It is recommended that we do now adjourn at 2:55 p.m. Carried. Councillor Evans, Chair Marie Brissette, Committee Coordinator Accessibili#y Advisory Commi##ee Minutes of December 9, 2008 3 T-SDC Doc N0?5R1 November 18~ 2008 The Nonourab#e Made#eine Mei##eur Minister of Community and Social Services 80 Grosvenor St, Hepburn Block, ~~' Floor Toronto, O N M7A 1 E9 Dear Madam Minister,. Re; Transportation Standards Development Committee (T-SDC) Letter of Transmittal respecting the Final Proposed Accessible Transportation Standard In compliance with section 9 {5} of the Accessibility for Qntarians with Disabilities Acf, 2QQ5 r~AC?DA, 20Q5} and tl~e requirements of section 4 of the Transportation Standards Deve#opment Committee {T-SDC) Terms of Reference, # am pleased to submit, on behalf of the committee members, the final proposed accessib#e transportation standard for your consideration. As you know, the initial proposed accessib#e transpor#ation standard was submitted for public review during the summer of 2007 and, as a resu#t, approximately 5000 comments from a broad range of constituents were received. The T-SDC was restructured in January 2008 in support of an election promise to expand the representation of persons with disabilities. The T-SDC was reconvened in March 2008 and has worked since to careful#y consider public review comments in strengthening the proposed standard. Members have worked diligently in agreeing to submit a final proposed accessible transportation standard that wil# help to remove barriers to passenger transportation for Ontario's 1.5 mi##ion citizens living with disab##ities. T-SDC members asked me to acknowledge that On#ario's transportation sector has made, and continues to make, significant progress towards accessibility. # wou#d like to persona##y commend the members of the T-SDC for their dedication and support in drafting this final proposed accessible transportation standard. Members of the restructured committee represented their interest category with passion white demonstrating a willingness to compromise in order to reach consensus. The committee has succeeded in their primary objective and I am thus able to submit a final proposed accessible transportation standard that has been approved provision-by- provision by members. Developing this proposed standard was a very challenging task. To support the standards development process, the restructured committee decided to revise the committee's Guiding Principles to guide their decision making. These revised Guiding Principles are attached for your information {Annex A}. While consensus was reached on each provision of the final proposed standard, several issues remain of concern to committee members. These issues are respectfully presented below for information or consideration. Cross-sectoral standards development committees ~,vith cross-sectoral scopes standards (eg, Information and Communications, Built Environment, Employment} should be encouraged to consider requirements for standard provisions applicable across sectors, such as symbols of accessibility and emergency management- In fact, I have written to the Chairs of these committees bringing this matter to their attention. Economic While there may be a tendency to focus on the costs involved in benefits implementing the proposed standard, it is important to emphasize that creating a barrier free society wi(I generate significant social and economic benefits for ail Ontarians. Enforcement Enforcement of the requirement of this standard will be critical and the Province will need to consider how the recommendations of the committees can be enforced. Exemptions During the development of the standard, it was no#ed that GO Transi# and antario Northland Railway were exempt from the requirements to provide fully accessible services. The Province should consider whether or not this exemption is in the best public interest. Funding Improving accessibility in the passenger transportation sector depends on available funding for capital and operating budgets for both private and public carriers. Financial support from the Province will be needed for implementation by private and public carriers. Harmonizing The Province is encouraged to try to harmonize, where possible, standards technical requirements and compliance schedules for various accessibility standards prior to implementation or through the standards review process.. Implementation The Province is encouraged to develop and disseminate guidance interpretative guidelines to support implementation of accessibility regulations in a timely manner. inter- Inter jurisdiction travel for persons with disabilities, particularly jurisdictional outside the GTA, is difficult. The Province is encouraged to travel explore options to improve this situation. M©bility aids The increasing size and weight of mobility aids presents challenges to passenger transportation providers. Tine Province should explore opportunities to standardize aspects of mobility aids necessary to render them transportable. 2 Prc~vinclat I# is noted #hat many intra-provincial trips are taken in vehicles or juriisdictiiQn other modes of transportation outside Provincial jurisdiction. The Federal Government should be encouraged to undertake a similar process far modes of transport under their jurisdiction. Recognition The Province should develop a standard system of identification to system formally recognize persona with a disability so persons who may require a support person or service animal may be more easily and consistently identified. User training The Province should consider providing educational or public awareness materials to users of accessible transportation services to support use of accessible equipment or services. In addition, the public transit Indus#ry has noted the following concerns: • A compliance frame4vork and process will need to be defined for the proposed accessible transportation standard; • Compliance with the standard will need to be balanced against issues such as undue hardship, safety and competing legislation; and • Municipalities currently face a fiscal imbalance largely impacted by Provincial mandates or requirements and compliance with the Standard will require sus#ainable funding. I took the liberty to canvass T-SDC members on their opinion about whether or not the standard should be submitted for a second public review period. Opinions included the following: • The cos#s associated with a second public review would outweigh the benefits because it was felt that little new information would be obtained; The standard should be implemented as soon as possible with the implementation lessons being the basis for improvements to the standard during the next revision cycle; and • if a second public review period should be undertaken, the results should be sent to the ADO and Minister's office for consideration as the legislation is developed and enac#ed. Finally, I would like to bring to your at#ention the following resolution approved by the T- SDC a# tour last meeting. With respect to the drafting of the Erna! standards by legislative counsel, given the complex nature of the Transportation Standards being proposed which includes the need for integration between various requirements within the Sfandard in order to ensure the desired outcome, the Integrated Drafting Taskforce of the T-SDC should be afforded an opportunity to review and provide comments to the Minister or the Minister's delegate regarding legislative counsel's final proposed Transportation Standard prior to it tieing enacted as a regulation." 3 On beha~ flf the T-SDC members,. l would like #o thank you and your governrnen# for your commitment to accessibility Although the consensus=based approach #o standards development has been a challenging process to manage, I believe the process transparency and stakeholder participa#ion has resented in a standard of which we can all be proud. Sincerely, (original signed by) Al Cormier Chair Accessible Transports#ion Standards C7evelopment Committee 4 Accessible Transportation Standards Development Committee Approved Guiding Principles June 17, 20ta8 The follawing guiding principles are intended to help the Committee design an accessible transportation standard having regard to shared values and a callettive vision of accessible transportation for passenger transportation services in the Province of C}ntario. These principles express intent, rules, norms and constraints and serve as a basis for integrated decision-making, thus influencing the development of an accessible transpartatian standard for C?ntaria. Equality The goal of the transportation standard shall be to achieve equal outcomes in transportation services far people with disabilities as far those without. Persons with disabilities shall not pay a higher fare than passengers without a disability would be charged far the same trip at the same time of day. Accessibiiify Passenger transportation services shall be fully inclusive and integrated. Universal access and universal design concepts shall be used. Passenger transportation services shall provide access to goads, services, facilities, accommodation, and employment to facilitate full participation and independence in satiety. Within public transit systems, conventional public transit services sha[I be the primary accessible service. Specialized transit. services shall be the primary service available to Chase unable to use the tanventianal system or where specialized transit is the only public transportation service available. A component of a specialized transit trip may be completed using an accessible conventional service. Safety Safety shall be fundamental in the provision of accessible public transportation services. Compatibility of Regulations and Standards The standard shall consider legislated standards, including other common and sector specific AC?DA standards, regulations and the Ontario Human Rights Code, in prarnating, where appropriate, Consistency, Compatibility and harmonization. Perf©rmance Measurement The standard (and ultimately the regulations created pursuant thereto} shall be measurable, enforceable and maintainable. 5 Innovation and Continuous Imlarovemenf The standard shall encourage the pursuit of innovation and continuous quality improvement based on technologies that are feasible for use within the Province of Ontario. The standards shall incorporate accessible public transportation best practices from Ontario and elsewhere. Flexibility and Phase-In While the s#andard will resul# in full accessibility by 2025, the standard shall promote the removal of specific barriers ss quickly as possible and ensure that no new barriers are created while maintaining the dignity and independence of persons with disabilities. The standard shall contain requirements and implements#ion time frames specific to the type of service and reflective of the diversity and fiscal and operational capacity of jurisdictions and private sector businesses and reflective of the diversity of needs and requirements. of persons with disabilities and the impact on them of discriminatory barriers to meet the requirements. The standard shall identify opportunities to remove existing barriers and improve accessibility features of existing equipment, including the feasibility of retrofitting The standard shall provide a forum for the participation of persons with disabilities from the community concerning how the standard can best be implemented. The standard shall not result in the degradation of transports#ion services to the community as a whole. 6 T-SDC Doc AI883 final Prc~poed Tranpc-r#a~ion A+~ceaaibili~y ~ancar+~ Contents Page 4 Preface ...................................................................................................................... 3 1 Scope .........................................................................................................................4 1.1 Generai ............................................................................... ... ... ................................. 4 1.2 Glasses ......................................................................................................................5 2 Terms and ©efinitions .............................................................................................. 6 3 Long-term ©bjectives ...............................................................................................9 4 General Requirements ........................................................................................... 1 tI 4.1 Training ................................................................................................................... 1a 4.2 Emergency preparedness and response ............................................................. 1tI 4.3 tJperator responsibiities ....................................................................................... 1~ 4.4 Fares and fees ........................................................................................................ 11 4.5 Gor»pliance schedules ........................................................................................... 12 5 Passenger Transportation Services - 4perationai Practices and Procedures ..............................................................................................................14 5,1 Boarding/de-boarding assistance .........................................................................14 5,2 Boarding/de-boarding stops ..................................................................................14 5.3 Storage of assistive devices ..................................................................................15 5.4 On-board announcement of stops and connections ...........................................15 5.5 Support person fares .............................................................................................16 5.6 Availability of accessibility equipment and features ...........................................1T 5.7 Maintenance of facilities and equipment ..............................................................16 6 Passenger Transportation Services - Conveyance Requirements .................... 19 6.1 Accessible conveyances and fleets ...................................................................... 19 6.2 Ferry vessels ........................................................................................................... 2a 6.3 Route or destination signage ................................................................................ 2t'i 6.4 Pre-boarding route or destination announcements ............................................ 21 6.5 BoardingJde-boarding lifting devices, ramps, or portable bridge plates..,.,.,.,.., 22 6.6 indicators ................................................................................................................ 23 6.7 Steps ........................................................................................................................ 23 6,8 Grab BarslHandholdslFlandraiislStanchions ....................................................... 24 6.9 Floor surfaces ......................................................................................................... 25 6.1 t3 Allocated space ...................................................................................................... 25 6.11 Accessible aisle ...................................................................................................... 26 6,12 S#op-request and emergency response controls ................................................ 2T 6.13 Lighting and colour contrasting ............................................................................ 28 6.14 Light, commuter, and inter-city railcars ............................................................... 28 T Accessible Public Transit Services -Service Requirements ............................. 3Q T.1 Application .............................................................................................................. 3tI Final Proposed Accessible Transportation Standard Page i ?.2 Accessible public transit policy and planning ..................................................... 30 ?.~ Eligibility .......................................................................................... ..,..,, 31 ?.~ Eligibility process ................................................................................................... 32 7.5 Visitor service ......................................................................................................... 32 ?.6 Type of service ....................................................................................................... 33 7.? Transportation between adjacent municipalities .................................................33 ?,8 Time of service ....................................................................................................... 34 ?.9 Trip Restrlctlons .....................................................................................................34 ?,10 Reservations ........................................................................................................... 38 ?.11 Companlans ............................................................................................................ 35 ?.12 Service delays ......................................................................................................... 36 ?.13 Fares ........................................................................................................................36 8 On-demand Taxi Servlces ...................................................................................... 38 8.1 Accessible vehiciles ................................................................................................ 38 8.2 Taxi registration, company and vehicle identification information .................... 38 8.3 Compliance schedules ........................................................................................... 38 9 Booked Services ..................................................................................................... 39 9,1 irevel of service ....................................................................................................... 39 9.2 Operator responsibilitles ....................................................................................... 38 8,3 Compliance schedules ........................................................................................... 39 10 School Transportation Services ............................................................................40 10,1 t_evel of service .......................................................................................................40 10.2 School accessible transportation plans ............................................................... ~0 10.3 Compliance schedules ...........................................................................................40 11 Other Transportation Services .............................................................................. 41 11.1 Level of service ....................................................................................................... 41 11.2 Operator responsibilities ....................................................................................... 41 11.3 Compliance schedules ...........................................................................................41 Annex A {informative} -Accessible Public Transit Services .........................................40 Final Proposed Accessible Transportation Standard Page ii Prc~pflsed Transportation Accessibility Standard Q Preface The Accessibitify for Qntarians INrfh Disabilities Act, 20175 (AC?©A} provides for the development of standards in order to achieve accessibility for Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, buildings, structures, and premises on or before January 1, 2{}25. The Minister responsible far fhe A4DA is required to establish a process to develop and implement all accessibility standards necessary to achieving the purposes of this Act. Within this process, standards development committees are established by the Minister to develop proposed accessibility standards. Persons and organizations may be required to meet more than one accessibility standard under the A4DA. Therefore, the following standard should be read in conjunction with other AC7DA standards and other applicable legislation and regulations to enable persons and organizations to determine and understand the full extent of requirements they will be mandated to comply with. Note: The requirements specified in this Standard should be considered a baseline and persons or organizations that provide passenger transportation services are encouraged to exceed the minimum requirements. Ffnal Proposed Accessible Transportation Standard Page ~ 1 Scope 1.1 General This proposed transportation accessibility standard specifies long-term objectives and technical requirements to prevent and remove barriers to persons. with disabilities in the use of passenger transportation services in the Province of Ontario By January 7, 2025. This proposed transportation accessibility standard applies to all persons or organizations providing or responsible for the following types of passenger transportation services in the Province of Ontario: a} Accessible Public Transit Services, including. - Urban transit buses; - Streetcars; -Subway cars; - Light rail cars; - Other public transit service vehicles; - Commuter rail cars; -Inter-city rail cars; - Commuter buses; - Small and large inter-city coaches; and - Ferry vessels. b} Accessible Public Transit Services, including those provided by: -Single-tier municipalities; and -Multiple-tier municipalities or not-for-profit organizations. c} On-Demand Taxi Services, including: - Independent operators; - brokerages and dispatch services; and - Licensing authorities. d} Booked Vehicle Services,. including:. - Taxis; - Limousines; -Shuttle vehicles or Muses, -Tour buses; and - Community service transportation vehicles. e} School Transportation Services, including: - Public school Boards; and - Private school Boards. f} Other Transportation Services, including, Bu# not limited to: Final Proposed Accessible Transportation Standard Page 4 -- Hospitals and long-term care homes; - Colleges and universities; -Amusement parks and zoos; - Hotels; - Service clubs; - Faith-based organizations; or -Employers for employees. 1.2 Classes This final proposed transportation accessibility standard applies to persons or organizations providing the following classes of passenger transportation services in the Province of Ontario: Class 1 Public Transit, Commuter and intercity Buses Class it Intercity Bus - Small Class 111 Streetcars Class IV Light Rail Class V Commuter Rail Class VI intercity Rail Class VII Subway Class Vilf Other Accessible Public Transit Service Vehicles Class IX Ferry Vessel Class Xa Accessible Public Transit Service -Single Tier Municipality Class Xb Accessible Public Transit Service - Multiple Tier Municipality and Not-For-Profit Operations Class Xla On-demand Taxi Service, Independent Operator Class Xlb On-demand Taxi Service, brokerage or dispatch service Class Xtc On-demand Taxi Service, licensing authority Class Xil Booked Vehicle Service Class XIII School Transportation Class XIV Other Passenger Transportation Service Final Proposed Accessible Transportation Standard Page 5 2 Terms and Defini#ions Accessible fixed route public transit - a public transit service that operates on a fixed route with idenfiified stop locations at fixed intervals as determined by the transportation service provider, which utilizes low-floor buses and stops that have been modified to accommodate the use of the kneeling and ramp features of the low-floor bus. Accessible public transit service -various accessible service options developed and implemented to address the transportation requirements for persons with disabilities that are provided by passenger transportation service provider. Nc~TE Accessible public transit services include, but not are not limited to, conventional fixed route, to-the-door shared ride, shuttles (eg, medical, workshop) ar community buses. Accessible public transit service vehicle -all new vehicles, not included in Masses 1, ll, Ill IV or V that are employed in the delivery of accessible public transit services.. Assistive device - a technical aid, communication device, or medical aid modified or customized, that is used to increase, maintain, or improve the functional ability of a person with a disability. Base fare structure -the current published fare structure, including both rates and fare media options, for defined fixed route services, which may include premium pricing for high end services such as express services. Booked service - a service provided by taxis, limousines, shuttles, tour buses or community service transportation vehicles where a reservation or booking is recorded at least one half hour prior to service delivery.. Community service transportation vehicle - a conveyance that is owned, leased, or rented by a organization providing a community service, including an approved agency under the Long-Term Care Act, 1994 (LTCA} for the provision of transportation services as defined by, and in accordance with the LTCA. Campanian - a person with whom one travels and who is not a support person. ©isability -means a} any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device, b} a condition of mental impairment or a developmental disability, Final Proposed Accessible Transportation Standard Page 6 c} a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language, d} a mental disorder, or e} an injury or disability far which benefits were claimed or received under the insurance plan established under the t~Vorkplace Safety and /nsurance Act, 1397, {"handicap"). Equivalent service -equal opportunity to obtain, use, and benefit from the service. Fixed rou#e public transit A pub((c transit service that opera#es on a fixed route with iden#ified stop loca#ions a# fixed intervals as determined by the transportation service provider. inter-city coach, small - a van or bus with a Gross Vehicle Weight Rating (GVWR} of 4536 kg. {fig OtiO Ib.) or less. Inter-city coach, large - a van or bus with a Gross Vehicle Weight Rating {GV'WR) of more than 4536 kg. (1fi OU{} Ib.). Medical aid - an ass(stive device including but not limited to such devices as a respirator, or a portable oxygen supply. Mobility aid - a device used to facili#a#e the transport of a person with disability. Multiple=tier municipality - a regional jurisdiction formed by two or more municipalities for municipal purposes. Municipality - an incorporated geographic area. New conveyance - a conveyance that is offered for sale or lease after manufacture without any prior use. Qn-demand taxi service - a service provided by taxi vehicles hailed on the road or where a reservation or booking is recorded less than one half hour prior to service delivery. tart-demand taui service, brokerage and dispatch service -the general business of accepting orders for, or dispatching, in any manner, taxis tha# are no# specifically owned by that business. t?n-demand taxi service, independent operator - #axi o~fvners or drivers, who are not affiliated with a brokerage or dispatch service and do not communicate with a brokerage. On-demand taxi service, licensing authority - a local municipality, who governs the taxi industry through by-law. Final Proposed Accessible Transportation Standard Page 7 Dther transportation services -transportation services offered to the general public which are not included in classes ?CI through Xlll. Portable bridge plate - a flat surface device for spanning short distances between railcars and loading platforms. School transportation -transportation to and from the public or private school that a pupil attends. Service animal - an animal is a service animal for a person with a disability, (a} if it is readily apparent that the animal is used by the person for reasons relating to his or her disability; or (b) if the person provides a letter from a physician or nurse confirming that the person requires the animal for reasons relating to the disability. Single-tier municipality - a municipality, other than an multiple-tier municipality, that does not form part of an multiple-tier municipality for municipal purposes. Support person -means, in relation to a person with a disability, another person who accompanies him or her in order to help with communication, mobility, persona! care or medical needs or with access to goods or services. Transportable mobility aid - a mobility aid that can fit within an allocated space on which the user can remain in a coated posture and be safely boarded and transported on a passenger transportation service. Transportation service provider -person or organization making the decision to provide public transit services included in this Standard, not including services provided by a person or organization that is federally regulated. Final Proposed Accessible Transportation Standard Page 8 3 Long-#erm t3bjectives The objective of the initial proposed transportation accessibility standard is to make passenger transportation services under provincial and municipal jurisdiction in Ontario accessible for persons with disabilities. Final Proposed Accessible Transportation Standard Page 9 4 General Requirements 4.~1 Training Persons or organizations providing passenger transportation services shall establish, implement, maintain, and document empioyeelvolunteer accessibility training policies and procedures in consultation with persons with disabilities. The employeefvolunteer accessibility training policies and procedures shall: a} provide for accessibility training prior to commencement of regular duties for new employees and volunteers appropriate to their duties; b} provide far "refresher training on a regular basis that includes any changes to policies, practices, and procedures; c} recognize training responsibilities related to the Accessibility for C3ntarians with Disabilities Act 2Q{?5; d} include measurable learning outcomes and evaluation mechanisms; e} include sensitivity training addressing various types of disability; f} address boarding, seating and de-boarding responsibilities; g) address the safe use ofaccessibility-related equipment or features, including transportable mobility aid securemenf systems; h} address the function of support persons, service animals, and assistive devices; i} include methods far interacting with passengers who are accompanied by support persons or service animals, or use assistive devices, including, upon request, orientation on the safe use of the conveyance; j} address the safe handling and storage of mobility aids and assistive devices; k} address acceptable modifcations to procedures in situations where temporary barriers exist or accessibility equipment fails; 1} refer to emergency preparedness and response policies and procedures; m} include operator training addressing responsibilities during an emergency, including the provision of emergency information that an individual with a sensory or other disability can respond to appropriately, detachment of securemenf systems and assistance to passengers with disabilities when evacuation is required. 4.2 Emergency preparedness and response Persons or organizations providing passenger transportation services shall establish, implement, maintain, and document emergency preparedness and response policy and procedures that provides far the safety of passengers with various abilities such that operators and passengers can respond appropriately. 4.3 gperator responsibliities Persons or organizations providing passenger transportation services shall establish, implement, maintain, and document policies and procedures which require conveyance operators to: a} provide service to persons with disabilities able to use the conveyance, including those using mobility aids or service animals; b} use boarding/de-boarding lifting devices, ramps, or portable bridge plates applicable to the conveyance if a person with a disability reques#s their use; Final Proposed Accessible Transportation Standard Page 10 c} ensure that adequate time is provided to persons with disabilities to safely beard, be secured, and de-beard conveyances; d} ensure route and destination information is, upon request, provided to passengers before boarding; e} assist persons with disabilities with boarding, securement, and de-boarding conveyances, upon request; f} assist with the safe and careful stowing of mobility aids, upon request; g} provide service to a person with a disability even if the person's disability results in appearance or involuntary behaviour that may inconvenience employees or other persons; h} allow a person with a disability to travel with medical aids allowed under relevant health and safety laws and regulations. 4.4 Fares and fees Where fares and fees are charged to the passenger, persons or organizations providing passenger transportation services shall not charge passengers with a disability a a} higher fare than passengers without a disability, for the same trip at the same time of day; or b} fee for the stowage of assistive devices. Final Proposed Accessible Transportation Standard Page 11 4.5 Compliance schedules Class Shall comply with this requirement within n years after this standard is adopted in regulation 4.1 4.2 Emergenvy 4.3 4.4 preparedness Responsibilities Training and response Fares and 1 Public Transit, Commuter and Intercity fuses 11 Intercity Bus - Smalt III Streetcars IV ~Ight Rail V Commuter Ball VI Intercity Rait V11 Subway Vtll Other Accessible Public Transi# Service Vehicles Ix Ferry Vessel Xa Accessible Public Transit Service -Single Tier Municipality Xb Accessible Public Transit Service - Muttip[e Tier Municipality and Not-For- Profit Operations Xia On-demand Taxi Service, nla fees 1 1 n/a 1 1 n!a 1 1 nla 1 1 nla 1 1 n!a 1 1 nla 1 1 nJa 1 1 n/a 1 1 1 1 n/a nla 1 1 1 1 n/a immediate Final Proposed Accessible Transportation Standard Page 12 Independent t'~perator Xib Can-demand Taxi Service, brokerage or dispatch service Xic tan-demand Taxi Service, licensing authority Xll Booked Vehicle ~a@rVlCe XHI School Transportation XtV Other Passenger Tra n s partition Service Shall comply with this requirement within n years after this standard is adopted in regulation 1 nta 1 1 1 1 1 immediate 1 nfa 1 immediate 1 n!a 1 immediate Final Proposed Accessible Transportation Standard Page 13 ~: 5 Passenger Transportation Services -- Ctperational Practices and Procedures 5.1 Boardinglde-bearding assistance The transpartation provider of single-unit conveyances shall ensure that operators: a} provide Boardinglde-boarding assistance to a person with a disability such that the health and safety of the operator or the person with a disability is not jeopardized; b} offer to secure transportable mobility aids where sequrement systems exist; and c) do no# deploy Boardinglde-bearding lifting devices, ramps,. or portable bridge plates if the operator deems the location or stop to be unsafe for deployment because of a barrier; d} report locations or stops deemed unsafe for deployment to the transportation provider Class 1 Public Transit, Camrnuter and Intercity Buses II Intercity Bus -Small VI intercity Rall Viii C?ther Accessible Public Transit Service Vehicles 5.2 Boardinglde-bearding steps Shall comply with this requirement within n years after this standard is adopted in regulation Where a passenger is unable to board/de-board a conveyance because the stop is not yet accessible or because of a temporary barrier, the transportation provider shall ensure that the operator allows passengers to board/de-board at the closest available safe location on the same route acceptable to the operator and passenger. Final Proposed Accessible Transportation Standard Page 14 Class li IIl IV V VI Vii Viii IX Public Transit, Commuter and Intercity Buses Intercity Bus -Small Streetcars Light Rail Commuter Rail intercity Raii Subway C-ther Accessible Public Transit Service Vehicles Ferry Vessel Shad comply with this requirement within n years after this standard is adapted in regulation 1 1 1 9 1 1 1 1 1 5.3 Storage of assistive devices The transportation provider shall ensure that the operator transports assistive devices in the passenger compartment within reach of the passenger if safe stowage is possible. if safe storage of assistive devices in the passenger compartment is not possible, the transportation provider may allow the operator to stow assistive devices in the baggage compartment of the conveyance on which the person is traveling. The transportation provider shall ensure that the operator of a vehicle with a baggage compartment stores, secures and returns assistive devices in a manner that does not adversely affect the safety of other passengers on the conveyance and does not cause damage to the assistive device. Class I Public Transit, Commuter and intercity Buses Il Intercity Bus -Small VI Intercity Raii lX Ferry Vessel Shall comply with this requirement within n years after this standard is adopted in regulation fi 1 1 1 5,4 tan-board announcement of stops and connections The transportation provider shall ensure that operators audibly announce, through verbal or electronic means, all destination points or stops for services that do not require pre-booking. Final Proposed accessible Transportation Standard Page 15 Class 11 111 IV V VI vll VIII IX Public Transit, Commuter and (ntercity Buses Intercity Bus -Small Streetcars Light Rail Commuter Rail Intercity Rail Subway Other Accessible Public Transit Service Vehicles Ferry Vessel Shall comply with this requirement within n years after this standard is adopted in regulation 1 1 1 1 1 1 1 1 The transportation provider shall ensure that, for services that do not require pre- booking, all destination points or stops are.: a} announced through electronic means; and b} legibly and visually displayed through electronic means. Visual displays of stop information shall conform to the requirements of Clause 6.3 (route and destination signage). Class 11 III IV V VI VII VIII IX Public Transit, Commuter and Intercity Buses Intercity Bus -Small Streetcars bight Ralf Commuter Rail Intercity Rail Subway Other Accessible Public Transit Service Vehicles Ferry Vessel Shall comply with this requirement within n years after this standard is adopted in regulation 6 6 6 6 6 6 6 6 6 ~.~ Support person fares The transportation provider shall not charge a fare to a support person, recognized by the transportation provider, accompanying a passenger with a disability. Final Proposed Accessible Transportation Standard Page 16 Mass li Ill IV V VI VIi Vlll IX Public Transit, Commuter and Intercity Buses. Intercity Bus -Small Streetcars Light Rail Commuter Rail Intercity Rail Subway tither Accessible Public Transit Service Vehicles Perry Vessel mail comply with this requirement within n years. after this standard is adopted in regulation 5.6 Availability of accessibility equipment and features The transportation provider shah make available current information on the availability of accessibility-related equipment and features of their conveyances, routes and services, Class II 111 IV V VI Vli Viii IX Public Transit, Commuter and Intercity Buses Intercity Bus -Small Streetcars Light Raii Commuter Rail Intercity Rail Subway Wither Accessible Public Transit Service Vehicles Perry Vessel Shall compl~r with this requirement within n years after this standard is adopted in regulation 7 1 1 1 1 1 1 1 1 Final Proposed Accessible Transportation Standard Page 17 5.? Maintenance of facilities and equipmen# The transportation provider shall establish, implement, maintain and document procedures to: a} maintain accessibility-related facilities and equipment in good working order. b} ensure that operators report any accessibility-related equipment failure to the transportation provider. Class II iii IV V VI VII VIII IX Public Transit, Commuter and Intercity Buses Intercity Bus -Small Streetcars Light Rail Commuter Rail Intercity Rait Subway Qther Accessible Public Transit Service Vehicles Ferry Vessel Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 2 2 2 2 2 2 2 Final Proposed Accessible Transportation Standard Page 18 fi P"assenger Transportation Services -- Conveyance Requirements 6.1 Accessible conveyances and fleets The transportation provider shall ensure that all purchased public transit conveyances put into service conform with the applicable requirements of this standard.. Where existing contractual obligations to purchase conveyances that are not in conformance with this standard exist a# the time this Standard becomes regulation, the transportation provider may honour the existing contract. The transportation provider shall develop and maintain a retrofit plan that details measures to retrofit non-accessible conveyances such that they come into conforr»anee with the applicable requirements of this standard or to replace non-accessible conveyances with new or used conveyances that are in conformance with the applicable requirements of this standard. Class Public Transit, Commuter and Intercity Buses 11 In#ercity Bus -Small III Streetcars IV Light Ralf V Commuter Rai! VI Intercity Rail VII Subway VI11 Wither Accessible Public Transit Service Vehicles IX Ferry Vessel Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 2 2 2 2 2 The transportation provider shall ensure that all public transit conveyance fleets conform to the applicable requirements of this standard.. Final Proposed Accessible Transportation Standard Page 19 Mass Il III IV V VI VII VIII IX 6.2 Ferry vessels Public Transit, Commuter and Intercity Buses Intercity Bus - Small Streetcars Light Ball Commuter Rail Intercity Rail Subway t}ther Accessible Public Transit Service Vehicles Ferry Vessel Shall comply with this requirement within n years after this standard is adopted in regulation 14 14 14 14 14 94 14 14 14 The transportation provider shall provide ferry vessels that conform #o the Canadian Transportation Agency Code of Practice for Ferry Accessibility for Persons with Disabilities (1999}. The transportation provider shall, on conveyances that transport vehicles; a} provide a designated parking space with an adjacent access aisle of no leas than 920 mm; b} ensure a safe distance between car park areas and passenger lounges exists such that passengers using transportable mobility aids may safely exit in the event of an emergency. Class IX Ferry Vessel 6.3 Route or destination signage Shall comply with this requirement within n years after this standard is adopted in regulation 2 The transportation provider shall ensure the legible display of the route or direction, or the destination or next major stop of the conveyance such that it is visible at the boarding point. Route and destination signage may include pictograms or symbols. Route and destination signage, including electronic display monitors, shall: a} be consistently located; b} have aglare-free surface; and c} be positioned to avoid shadow areas and glare. Final Proposed Accessible Transportation Standard Page 20 Route and destination signage, including electronic display monitors, when used to give the same type of information within the same type of conveyance shall be consistently shaped, coloured, and positioned, with tent that is colour-contrasted by at feast 70°l0 with its background. Class 11 III IV V VI VII VIII IX Public Transit, Commuter and Intercity Buses Intercity Bus -Small Streetcars Light Rail Commuter Rail Intercity Rail Subway Other Accessible Public Transit Service Vehicles Ferry Vesse[ Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 2 2 2 2 2 2 2 Where route or destination signs are used on the conveyance, the transportation provider shall ensure that al! new conveyances have signs that achieve the appearance of solid characters. Class II III lV V VI VII VIII IX Public Transit, Commuter and Intercity Buses Intercity Bus -Small Streetcars Light Rail Commuter Rail Intercity Raii Subway Other Accessible Public Transit Service Vehicles Ferry Vessel Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 2 2 2 2 2 2 2 6.4 Pre-boarding route or destination announcements For all services that do not require pre-booking, the transportation provider shall ensure that the operator audibly announces through manual or electronic means the route or Final Proposed Accessible Transportation Standard Page 21 direction, or the destination or next major stop of the conveyance at the bearding point prior to boarding.. Class Public Transit, Commuter and Intercity Buses II Intercity Bus -Small NI Streetcars IV Light Rail V Commuter Rail VI Intercity Ratt VH Subway V111 Qther Accessible Public Transit Service Vehicles IX t=erry Vessel Shall comply with this requiremen# within n years after this standard is adopted in regulation 6.5 Boardinglde-boarding lifting devices, ramps, or portable bridge plates The transportation provider shall ensure lifting devices, ramps, or portable bridge plates haver a} a colour strip 40 to 60 mm wide that runs the Putt width of the device or plate and is colour-contrasted by at feast 70°lu with its background; b} a platform surface that is slip resistant; and c} safety wheel guards along all exposed edges. Class Shall comply with this requirement within n years after this standard is adopted in regulation I Public Transtt, Commuter 2 and Intercity Buses 11 Intercity Bus - Small 2 111 Scree#cars 2 IV Light Rail 2 V Commuter Rail* 2 Vf Intercity Rail 2 VII Subway 2 Vlll Other Accessible Public 2 Transit Service Vehicles IX Perry Vessel 2 * Applies to designated transportable mobility aid accessi ble rail cars only. Finn! Proposed Accessible Transportation Standard Page 22 6,6 Ir'tdicators The transportation provider shall ensure a visual amber warning lamp indicator is mounted on the exterior of all new conveyances near the accessible entrance doer{s}. The visual indicator shall be coupled with an audible warning alarm. Both the visual indicator and the audible warning alarm shall function when the conveyance is kneeling, when the ramp is deployed, or when the lift is in operation. Class 1 Public Transit, Commuter and Intercity Buses III Streetcars VIII Other Accessible Public Transit Service Vehicles IX Ferry Vessel 2 The transportation provider shall ensure a door opening and closing visual indicator and audible alarm system is available on all new conveyances. Class IV V VI VII. 1_ight Fall Commuter Rail Intercity Rail Subway 6.7 Steps Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 2 2 The transportation provider shall ensure that. a} the top outer edge of each step and all interior edges at raised floors are marked by a colour strip colour-contrasted by at least 70°lo with its background that runs the full width of the leading edge of the step and is readily apparent from both directions of travel; and b} step surfaces are slip resistant and and produce minimal glare. The transportation provider shall ensure that on new conveyances: a} steps have uniform, closed riser heigh#s and tread depths, subject to the structural limitations of the conveyance; and b} step nosing do not overhang to create a tripping hazard and are flush with the floor at the floor level. Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 2 Final Proposed Accessible Transportation Standard Page 23 Glass Public Transit, Commuter and Intercity Buses II Intercity Bus -Small 111 Streetcars V Commuter Rail VI Intercity Rail VIII {3ther Accessible Public Transit Service Vehicles IX Ferry Vessel 6.8 Grab BarsfHandholdsfHandrails!Stanchions Shaft comply with this requirement within n years after this standard is adopted in regulation 2 2 2 2 2 2 The transportation provider shall ensure that on all new conveyances: a} the location of grab bars, handholds, handrails, and stanchions are distributed throughout the conveyance to support independent and safe bearding, on-board circulation, seating and standing assistance, and de-bearding for people with disabilities; b} one or more grab bars, handholds, handrails, or stanchions are provided at:: i. locations where passengers are required to pay fares; ii. each transportable mobility aid securement position; iii. each designated seating area intended for use by persons with disabilities; and iv. each side of any en#rancefexit used by persons with disabilities, accessible from ground level, and so mounted that they are inside the vehicle when the doors are closed; c} drab bars, handholds, handrails, and stanchions do not interfere with the turning and manoeuvring space required for transportable mobility aids to reach the allocated space from the entrance; d} grab bars, handholds, handrails, and stanchions are colour-contrasted by at least 7C1°lQ with their background; e} every grab bar, handhold, handrail, or stanchion:. i. is sturdy, rounded and free of any sharp ar abrasive element; ii. has an exterior diameter That permits easy grasping by the full range of passengers and sufficient clearance from the surface to which they are attached; iii. is designed to prevent catching or snagging of clothes or personal items; and iv. has a slip resistant surface;. f) drab bars, handrails, or stanchions return to a wall or floor in a smooth curve; g} brackets, clamps, screw heads, and other fasteners used on the grab bars, handholds, handrails, or stanchions are rounded or flush with the surface and free from burrs or rough edges. Final Proposed Accessible Transportation standard Page 24 Class Public Transit, Commuter and Intercity Buses 11 Intercity Bus -Small 111 Streetcars iV Light Rail V Commuter Rail VI intercity Raii VII Subway VIII tJther Accessible Public Transit Service Vehicles IX Ferry Vessel 6.8 Floor surfaces Shall comply with this requiremen# within n years after this standard is adopted in regulation 2 2 2 2 2 2 2 2 2 The transportation provider shall ensure that floor surfaces of all new conveyances: a} produce minimal glare; b} avoid the use of patterns; c} are slip resistant. The transportation provider shall ensure, where provided, carpeted surfaces have a law, frm and level pile or loop and ere securely fastened. Class 1 Public Transit, Commuter and Intercity Buses II Intercity Bus -Small III Streetcars iV Light Rail V Commuter Rail VI Intercity Rail VII Subway VIII C-ther Accessible Public Transit Service Vehicles IX Ferry Vessel .9 0 Allocated space On all new conveyances, the transportation provider shall: Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 2 2 2 2 2 2 2 Final Proposed Accessible Transportation Standard Page 25 a} provide two or more allocated transportable mobility aid spaces on the conveyance each having a minimum clear space of 1220 mm by 762 mm, b) provide, as appropriate, securement devices; and c} where possible, consolidate allocated spaces to accommodate larger mobility aids. An alloca#ed space may be used for other passenger purposes, if it is not required for use by a passenger with a transportable mobility aid. Class Shall compl~t with this requirement within n years after this standard is adopted in regulation 1 Public Transit, Commuter 2 and Intercity Buses 11 Intercity Bus -Small 2 III Streetcars 2 IV Light Rail 2 V Commuter Rail" 2 VI Intercity Rail 2 VII Subway 2 VIII other Accessible Public 2 Transit Service Vehicles IX Perry Vessel 2 * Applies to designated transportable mobility aid accessi ble rail cars only. 6.11 Accessible aisle The transportation provider shall, on all new conveyances, ensure that sufficient space is available for persons using transportable mobility aids to: a} board and de-board the vehicle4 and b} turn and manoeuvre between the accessible doorway and the allocated spaces. Final Proposed Accessible Transportation Standard Page 26 Class Shall comply with this requirement within n years after this standard is adopted in regulation 1 Public Transit, Commuter 2 and Intercity Buses 11 Intercity Bus -Small 2 111 Streetcars 2 IV Light Rail 2 V Commuter Ratl* 2 Vl intercity Rail 2 VII Subway 2 VIII Other Accessible Public 2 Transit Service Vehicles IX Ferry Vessel 2 * A pplies to designated transportable mobility aid accessi ble rail cars only. 6,92 Stop-request and emergency response controls The transportation provider shall ensure that, where applicable, accessible stop-request and emergency response controls are available throughout new conveyances, including within reach of allocated spaces and seated passengers. Step-request and emergency response controls shall;. a~ provide auditory and visual indications that the request has been made; b) be mounted no higher than 122(} rnm and no lower than 380 mm above the floor; c} be operable with one hand; d} be colour contrasted with the equipment to which the control is mounted; and e} provide tactile information on emergency controls. Stop-request and emergency response controls shall not require: a} tight grasping, pinching, or twisting of the wrist; or b~ a force greater than 22.2 t~ to activate the control.. Class I Public Transit, Commuter and Intercity Buses 11 Intercity Bus - Small III Streetcars IV Light Rail Shall comply with this re uirement within n years after this standard is adopted in regulation 2 2 2 2 Final Proposed Accessible Transportation Standard Page 27 '~ 6.13 Lighting and colour contrasting The transportation provider shall ensure that all new conveyances incorporate colour contrasting and lighting features that promote independent boarding, on-board circulation and de-hoarding for passengers with visual disabilities. Any step well or doorway immediately adjacent to the driver shall have, when the door is open, an illuminance of at least 20 lux when measured on the step tread or lift platForm_ Other step wells and doorways, including doorways in which lifts or ramps are installed, shall have, at all times, an illuminance of at least 2© lux when measured on the step tread, or lift or ramp, when deployed_ The vehicle doorways, including doorways in which lifts or ramps are installed, shall have outside lights} which, when the door is open, provide an illuminance of at least 1€t lux when measured on the street surface for a distance of fl.9 rn perpendicular to the bottom step tread or lift outer edge. Such lights} shah be shielded to protect the eyes of entering and exiting passengers. Accessibility equipment and features shall be colour-contrasted by at least 70°Ifl with their background. Class 1 Public Transit, Commuter and Intercity Buses 11 Intercity Bus -Small III Streetcars IV C.ight Rail V Commuter Flail VI Intercity Ralf VII Subway VIII t7ther Accessible Public Transit Service Vehicles IX Ferry Vessel 6.14 Light, commuter, and inter-city railcars Shall comply with this requirement within n years after this standard is adapted in regulation 2 2 2 2 2 2 2 2 2 The transportation provider shall provide a minimum of one transportable mobility aid accessible rail car per train.. Final Proposed Accessible Transportation Standard Page 28 Class V Cnmmu#er Rail VI intercity Rail Shall comply with this requirement within n years after #his s#andard is adapted in regulation The transportation provider shall ensure #hat alt passenger rail cars are accessible to the broad range of disabilities, including persons using transportable mobility aids. Class N Light Rail VI Intercity Rai( Shall comply with #his re uiremen# within n years after this standard is adop#ed in regulation The transportation provider shall ensure that all passenger rail cars are accessible to persons with disabilities other than those who use transportable mobility aids. Class V Commuter Rai( Shall comply with this r uirement within n years after this standard is adopted in regulation Final Propgsed Accessible Transpe>rtation Standard Page 29 ? Accessible Public Transit Services -Service Requirements 7.1 Application Clause 7 requirements apply to transportation providers who operate municipal conventional fixed route public transit services. Transportation providers who operate municipal conventional fixed route public transit services shall provide accessible public transi# services to passengers with disabilities that are comparable to the level of service provided to individuals without disabilities who use the conventional fixed route public transportation system. To be deemed comparable to conventional fixed route public transportation, the transportation provider shall meet the requirements of Section 7. Annex A describes the concept of accessible public transit services. 7.2 Accessible public transit policy and planning The transportation provider shalt establish, implement, maintain and document an accessible public transit plan that includes policies, procedures and performance measures that ensure the provision of equivalent transportation services to all passengers. The transportation provider shall establish, implement and maintain the accessible public transit plan in consultation with an upper or lower tier municipal accessibility or accessible public transit advisory committee that includes a majority of persons with disabilities or their representatives. The transportation provider shall make available publicly, local accessible transit advisory committee member application and nomination procedures,. member appointments, and minutes of meetings. The accessible public transit plan shall, at a minimum, Outline the: a) accessible public transit policies; b) Terms of Reference for the local accessible public transit advisory committee; c} measures to achieve compliance with Clause 6 Fixed Route Public Transportation Services -Conveyance Requirements; d} types of services offered; e) time of services offered; f} the catchment service area; g) process for estimating the demand for service; h} base fare structure; i} definition of pick-up time delay; j} eligibility process; k) punitive actions taken on registrants who do not conform with the policies and procedures; and l} companion and dependent travel policy; Final Proposed Accessible Transportation Standard Page 30 m} process to manage, evaluate and take necessary corrective action on customer feedback. The accessible public transit plan shelf, at a minimum, identify and report actual results against performance measures. Performance measures relating to all service options exclusive of conventional fixed route shall, at a minimum, include: a) scheduled pick up times versus requested pick up times; b} actual pick up times versus scheduled times; c} trip denials; d} missed or cancelled trips; e) trip durations; f} eligibility determination time; g} application of punitive actions taken on registrants who do not conform with the policies and procedures; and h} number, type and status of customer feedback. The transportation provider shaft annually: a} review and update the accessible public transit plan; and b} make available publicly the accessible public transit plan. Class Xa Xb 7.3 Eligibility Accessible Public Transit Service -Single Tfer Municipality Accessible Public Transit. Service -Multiple Tier Municippality and Not-For- Profit C?perations Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 The transportation provider shall provide accessible public transit services to people with disabilities that are not able to use fixed route public transit conditionally, temporarily or permanently.. The trar7sp~rtatiort provider shall consider an individual eliyif7le for accessit~le public transit services if the individual's disability: a) prevents their ability to use fixed route public transit {unconditional eligibility}; b} temporarily prevents their ability to use fixed route public transit (temporary eligibility}; andlor c} environmental or physical barriers limit their ability to consistently use fixed route public transit (conditional eligibility}. Final Proposed Accessible Transportation Standard Page 31 Class Xa Accessible Public Transit Service -Single Tier Municipality Xb Accessible Public Transit Service -Multiple Tier Municipality and Not-i=or- Profit C}perations 7.4 Eligibility process Shall comply ~~vith this requirement within n years after this standard is adopted in regulation The transportation provider shall: a} make available, upon request, all accessible public transit eligibility application and decision information in accessible formats; b} consider an applicant provisionally eligible if an eligibility determination has not been made within 14 calendar days following receipt of an application with complete information; and c} establish an independent appeal process for eligibility decisions that are unfavourable to the applicant with a final decision rendered within 30 calendar days upon receipt of an appeal application with complete information. The transportation providers may require a re-assessment of the eligibility of temporarily eligible registrant at reasonable intervals. The transportation provider shall establish an independent appeal process for decisions that are unfavourable to the applicant with a final decision rendered within 34 calendar days upon receipt of an appeal application with complete information. Class Xa Accesslble Public Transit Service -Slagle Tier Municipality Xb Accessible Public Transit Service -Multiple Tier Municippality and Not-For- Profit t~perations ?.5 Visitor service Shall comply with this requirement within n years after this standard is adapted in regulation The transportation provider shall: a} make accessible public transit service available to visitors; Final Proposed Accessible Transportation Standard Page 32 b} consider as eligible, visitors who provide confirmation that they are eligible far accessible public transit in the jurisdiction in which they reside or visitors who meet the accessible public transit eligibility requirements of the host jurisdiction. Class Xa Accessible Public Transit Service -Single Tier Municipality Xb Accessible Public Transit Service • Multiple Tier Municipality and Not-For- Profit Operations Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 7.6 Type of service The transportation provider shall deliver origin to destination services that are considerate of the functional abilities of passengers. Class Xa Accessible Public Transit Service -Single Tier Municipality Xb Accessible Public Transit Service -Multiple Tier Municipality and Not-For- Profit Operations 7.7 Transportation between adjacent municipalities Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 Where accessible public transit services are provided in adjacent municipalities within a contiguous urban area, the transportation providers of both services shall facilitate connections between respective services. Class Shall comply with this requirement within n years after this standard is adapted in regulation Xa Accessible Public Transit 2 Service -Single Tier Municipality Xb Accessible Public Transit 2 Service -Multiple Tier Municippality and Not-Far- Profit Operations Final Proposed Accessible Transports#ion Standard Page 33 f~ ?.8 Time of service The transportation provider shall provide at a minimum the same hours and days of service for all accessible public transit services as that provided by fixed route pubfiic transit in the same catchment service area. Class Xa Accessible Public Transit Service -Single Tier Municipality Xb Accessible Public Transit Service -Multiple Tier Municippality and Nvt-For- Pr©fit tJperations Shall comply with this requirement within n years after this standard is adopted in regulation 2 Where the provision of accessible public transit services are split between upper and lower tiers of a municipal jurisdiction, the transportation provider shall provide the same hours and days of accessible public transit service as provided by the fixed route public service in each tier. Class Xa Xb Accessible Public Transit Service -Single Tier Municipality Accessible Public Transit Service -Multiple Tier Municipality and Not-For- Profit Operations ?.9 Trip Restrictions Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 The transportation provider shall not limit the availability of accessible public transit services to eligible passengers by: a) restricting the number of trips an eligible passenger is able to request.. b} implementing any policy or operational practice that limits the availability of service, excluding the provision of subscription trips. Final Proposed Accessible Transportation Standard Page 34 Class ~a Accessible Public Transit Service • Single Tier Municipality Xb Accessible Public Transi# Service - Mu!#iple Tier Municipality and No#-For- Profit +opera#ions 7.1 tI Reservations Shall comply with this requirement within n years after this standard is adopted in regulation For those accessible public transit service options requiring reservations, the transportation provider shall: a} accept booking requests at least 3 hours prior to the published close of the booking period the previous day; and b) provide same day service to the extent that service is available. Class Xa Accessible Public Transit Service -Single Tier Municipality Xb Accessible Public Transit Service - Mu!#iple Tier Municippality and Not-For- Profit C?pera#ions Shall comply with this requirement within n years after this standard is adopted in regulation The transportation provider shah provide an accessible means to accept reservations. Class Shalt comply with this requirement within n years after this standard is adopted in regulation Xa Accessible Public Transit Service -Single Tier Municipality Xb Accessible Public Transit Service -Multiple Tier Municippality and Not-For- Profi# t~perations ].11 Companions The transportation provider may allow companions to travel with an eligible passenger if space is available and will not result in the denial of service to other eligible persons. Final Proposed Accessible Transportation Standard Page 35 The transportation provider shall allow dependants to travel with an eligible parent if appropriate child restraint securement systems and equipment are, if required, available. Class Xa Xb 7.12 Service delays Accessible Public Transit Service -Single Tter Municipality Accessible Public Transit Service -Multiple Tier Municippality and Not-Far- Profit C>peratians Shall comply with this requirement ~,vithin n years after this standard is adopted in regulation For these accessible public transit service options requiring reservations, the transportation provider shat! provide information on the duration of pick up delays to impacted passengers by a method agreed to by the transportation provider and passenger. Class Xa Xb Accessible Publtc Transit Service -Single Tter Municipality Accessible Public Transit Service -Multiple Tier Municipality and Nat-For- Profit {3peratians 7.13 Fares Shall comply with this requirement within n years after this standard is adopted in regulation 2 2 The transportation provider shall apply the same base fare structure to alt public transit services within a jurisdic#ion. The base fare structure does nc~t include promotional fares or charter rates that a service provider may employ from time to time. The transportation provider shat! provide the same fare media options to all passengers within a jurisdiction. Where a fare media option is not yet accessible, the transportation provider shall provide an alternative option. Final Proposed Accessible Transportation Standard Page 36 Class Shall comply with this requirement within n years after fhis standard is adopted in regulation Xa Accessible Public Transit 2 Service -Single Tier Municipality Xb Accessible Public Transit. 6 Service -Multiple Tier Municipality ;and Nvt-For- Prafit Operations Final Proposed Accessible Transportation Standard Page ~7 8 C>n-demand Taxi Services 8,1 Accessible vehicles Independent operators, brokerages or dispatch services shall provide on-demand taxi services using: a} standard taxis with accessibility features; and bj wheelchair accessible taxis. 8,2 Taxi registration., company and vehicle Identification information Independent operators, brokerages or dispatch services providing on-demand taxi services shall make available taxi registration numbers or where taxi registration numbers are not available, company and vehicle identification information, for all taxis. Taxi registration numbers or company and vehicle identification information shall be made available on the exterior of the taxi: a} adjacent to both rear entrance doors; b) in numbers or letters at least 150 mm in height; and c) colour-contrasted by a# least 70°f~ with their background. Taxi registration numbers or company and vehicle identification information shalt be made available on the interior of the taxi: a} inside the rear passenger door; b) in Type 1 Braille; c) in large print; and d) colour-contrasted by at least 70°l0 ~:vith their background. 8.3 Compliance schedules Class Shall comply with this requirement within n years after this standard is adopted in regulation 8,1 Accessible 8,2 Taxi registration, vehicles company and vehicle Identification information Class Xla ~n,tiemand #axi 5 i 1 service, independent operators Class Xib On-demand taxi 5 1 service, brokerages and dispatch services Class Xlc tin-demand taxi 5 na service, licensing authority Final Proposed Accessible Transportation Standard Page 38 9 Booked Services 9.1 trevel of service Persons or organizations providing booked services shall provide accessible vehicles and equivalent service upon request. Persons or organizations providing booked services may contractor co-ordinate with other transportation providers to provide equivalent services. 9.2 operator responsibilities Persons or organizations providing booked services shall establish, implement, maintain, and document policies and procedures, which require conveyance operators to: a} inform passengers of des#inations when boardinglde-boarding a conveyance; b} provide to-the-door assistance to persons with disabilities, upon request, c} provide reservation services to a person with a disability equivalent to those provided other passengers; and d} provide alternate means of service announcements and communicating delays for people with sensory or other disabilities. 9.3 Compliance schedules Class Steal! comply with this requirement within n years after this standard is adopted in re elation 9.1 Level of 9.2 operator service res onsibilities Class ?CIV tither passenger immediately 2 transportation services Final Proposed Accessible Transportation Standard Page 39 ,~~ 1~ School Transportation Services 10.1 Level of service Persons or organizations providing school transportation services shall provide integrated school transportation for all students. Where the provision of integrated school transportation is not possible, or no# the best option for the student with a disability due to the nature of the disability or safety concerns, persons or organizations providing school transportation services shall provide appropriate alternative accessible transportation for students with disabilities. 10.2 School accessible transportation plans Persons or organizations providing school transportation services shall establish, implement, maintain, and document policies and procedures, in consultation with parents or guardians of students with disabilities that require: a} the identification of students with disabilities prior to the commencement of each school year; b) that individual school transportation plans be established for each student with a disability; c} that individual boarding, securement, and deboarding plans that detail student assistance needs be established for each student with a disability; and d} the identification and communication of roles and responsibilities of the provider, operator, parents/guardians, school staff, and students. 10.3 Cornpiiance schedules Class Shall comply with this requirement within n years after this standard is adopted in re elation 10.1 level of 10.2 School service accessible trans artation lan Class Xlll School transportation immediately 1 service Final Proposed Accessible Transportation Standard Page 4Q 11 tJther Transportati©n Services 11.1 Level of service Persons or organizations providing other transportation services shall provide accessible vehicles and equivalent service upon request. Persons or organizations providing other transportation services may contractor co-ordinate with other transportation providers to provide equivalent services. 11.2 C3peratar responsibilities Persons or organizations providing other transportation services shall establish, implement, maintain, and document policies and procedures that require conveyance operators to: a} inform passengers of destinations when boardinglde-boarding a conveyance; b} provide to-the-door assistance to persons with disabilities, upon request; c} provide reservation services to a person with a disability equivalent to those provided other passengers; d} provide alternate means of service announcements and communicating delays for people with sensory or other disabilities; and e) not request the assistance of persons other than employees of the transportation provider for routine boarding or other assistance to a person with a disability, unless the person with the disability requests or consents to such assistance. 11,3 Compliance schedules Class Shall comply with this requirement within n years after this standard is adapted in re elation 11.1 t_evel of 11.2 ©perator service res onsibilities Class X1V Other passenger immediately 3 transportation services Final Proposed Accessible Transportation Standard Page 44 Annex A ~In#ormative} -Accessible Public Transit Services The Accessible Public Transit Service requirements set out in this standard are intended to ensure that accessible public transit services are available to all members of a community, in which conventional fixer! route services operate. The service requirements in Clause 7 set out criteria to ensure that all services ofFered will provide equivalent access to that provided by the conventional fixed route, but allow the flexibility to implement various service delivery options which best meet the needs of the disabled community. In addition to the fixed route system, accessible public transit services might include to-the-door shared ride, shuttles {eg, medical, workshop} or community buses services.. The graphic below provides an illustration of the concept, noting the extent to which any of the options are utilized is dependant upon the level of accessibility of the fixed route service and the demographics of the disability community in the municipality. Service C3ptiort Mobility Restriction Accessible Fixed Route None1 Able to use Accessible Service " ~ Features rams ~ Pro inin l T T --• ••-~- NovicelCognitivelMemor}i~ g g rave ra Community Bus Service - •--- Limited Access Flex-Route Service ~ - ---- distance Related Shuttle Services ~ - --~- Specific Trip Requirements ---- tion R t i t M bilit ifi Si To-the-Door Service ~ - ~ ~ es r c o y can gn Final Proposed Accessible Transportation Standard Page 42 Summary of the Proposed Accessible Transportation Standard What is the final proposed transportation standard? The final proposed transport~#ion accessibility standard, like any standard, explains the accepted way of doing something. it proposes rules for providing public transportation in Ontario and when public transportation providers will need to follow those rules. This standard will help consumers, businesses and government to share a common understanding of how public #ransportation can be accessible to people with disabilities. An independent S#andards Development Committee drafted the proposed transportation accessibility standard, which included extensive public consultation. This committee included people with disabilities, people from the transportation sector and people ~Yvho i~vork for government ministries. Ontario will consider making this standard a law under the Accessibility for Ontarians With Disabilities Ac#, 2C}05 ~AODA}. Through #his legislation, C?n#ario is developing and implementing accessibility standards in important areas of everyday life, such as transports#ionA information, employmen#, buildings and customer service. The goal of the AODA is #o make the province accessible to people with disabilities by 2025. This summary provides an overview of the proposed #ransportation standard. For more de#ailed information and timelines please read the final ro used standard. Who must comply? Ontario's proposed transportation accessibility standard applies #o every person and organization that provides the following types of provincial and municipal transportation services in Ontario: Public transit, commuter and large intercity bus Small in#ercity bus • Streetcar • Light rail Commuter rail • Intercity rail Subway Ferry vessel • On-demand taxi service (taxis hailed on the street or booked less than one half hour before the service is delivered} • Booked vehicle service, including limousines, shuttke vehicles or buses, tour buses and community service vehicles Schaal transportation services fJther passenger services not primarily in the business of transportation, including transportation provided by hospitals and long-farm care homes, colleges and universities, amusement parks and zoos, hotels, service clubs, faint-based organizations and employers for employees. What will transportation service providers have to do? It is important to remember that flue proposed standard was submitted to the government to consider. This standard is not law. The government will determine if and when Phis standard becomes law. If passed as law, provincial and municipal transportation providers will need to follow several rules such as: 1. Establishing and implementing accessibility training policies and procedures for employees/volunteers about providing services to passengers with disabilities. These include: providing adequate time so people with disabilities can safely board, travel and de-beard • using assistive devices such as systems that secure a wheelchair • accommodating support people and service animals. ~. Developing and maintaining a policy and procedure for emergencies. This will help people with various disabilities to be safe in cases of emergency, such as an evacuation.. 3. Charging.. the same fare to people with disabilities and people without disabilities for the same trip at the same time of day. There are more rules in the final tiro sad standard. Sorne rules apply only to certain types of public transportation providers. The following sections outline sets of rules. if passed as law, Public Transit. Commuter and Inter-Gifu Buses, Streetcars, Light Rail, Intercity Ralf. Subways and Ferries will be need to follow rules such as: 1. Plot charging a fee for storing assistive devices, such as a wheelchair 2. Plot charging a fare #o a support person accompanying a passenger with a disability 3. Meeting standards for services that include providing: • boarding and de-boarding assistance 2 accommodating support people, service animals and assistive devices 4. Making sure all public transit vehicles are accessible Buses, trains, streetcars, subways and vehicles must meet the rules of the standard that. include having accessible: steps, floor surfaces and aisles grab bars, handholds, handrails and stanchions. Ferry vessels must fallow the rules in the Canadian Transportation Agency Code of Practice for Ferry Accessibility for Persons with Disabilities {1989}. 5. Making announcements accessible These providers must make sure they have easy to hear (audible} and see (visual} route, destination, stop and connection announcements -before boarding, upon boarding and during travel. This will make sure that people with disabilities get on the right vehicle and get off at the right stop. 6. Making sure accessibility-related equipment is in good working order tJperators must report any accessibility-related equipment failure to the transportation provider. Transportation providers that operate fixed route public transit services If passed as law, transportation services that have stop locations at fixed intervals will need to follow several rules such as: 1. Developing and documenting annual accessible public transportation plans Fixed-route transit providers should work with people with disabilities to develop plans to improve accessibility far their passengers including: Reporting publicly on the daps between specialized transit (accessible public transit} and conventional transit in the same communities. These gaps must include, among other factors: • scheduled pick-up times versus requested pick-up times actual pick-up times versus scheduled times trip denials missed or cancelled trips • trip lengths. ~. Offering comparable hours and service for accessible public transit and conventional i"ixed route public transit services 3 3. Developing eligibility criteria and a process to determine eligibility for accessible public transit services This eligibility criteria and process will determine if a person with a disability, who does not have the capability to use conventional public transit, can use accessible public transit. 4. Establish an independent appeal process far eligibility decisions If an eligibility decision denies an applicant access to accessible public transit, the transportation provider will need to make its final decision within 30 days of receiving the appeal. 5. Provide accessible public transit service to visitors People with disabilities who can confirm that they are eligible for accessible public transit in another community need to have access #o accessible transit in the community they are visiting. Qn-demand taxi services If passed as law, on-demand taxi providers will have to provide accessible taxi vehicles to meet the transportation needs of people with disabilities in their communities. Booked vehicle services, as well as rellc~lous organlzatlons, hospitals, amusement parks and employers If passed as law, these organizations when providing transportation services will have to provide an accessible vehicle upon request. To meet the needs of people with disabilities, these providers can:. : purchase an accessible vehicle contract with an organization that has accessible vehicles • partner with other service providers to purchase an accessible vehicle, which they can share to meet the needs of people with disabilities. t)raanizatlons that transport studen#s to and firom schools If passed as law, these organizations will need to provide transportation to all students in a way that students with disabilities can travel with studen#s without disabilities. Where integrated school transportation is impossible or is a safety concern, other accessible transportation will be required. School transportation services will have to implemen# and maintain written policies and procedures, in consultation with parents of students with disabilities, on transportation plans, including individual students' transportation needs. 4 Changes from Initial Proposed Standard to Final Proposed Transportation Standard The Transportation Standards Development Committee was established in 2006 to develop a proposed standard that if adopted as a regulation under the law, would apply across Qntario to public transportation services including municipal transit, taxis and others. The Committee was established under the Accessibility for Qntarians with Disabilities Act, 2005 {the Act}. The purpose of the Act is to develop, set and enforce accessibility standards to remove barriers to the full participation of people with disabilities in al! aspects of community and economic life. The Standards Development Committee drafted a proposed standard that was released for public review in ,June 2007. Following public review, the Committee met to review the feedback it received. It decided to make some changes to the proposed standard and, in fJctober 2008, the final proposed standard was completed and then given to the Minister. Chancres 1. MUNIC1PAl_ TRANSIT Stop Announcements Initial proposed standard • Audible announcement of transit stops at major intersections and transfer points. c~ Proposed timeline: Three years. • All transit stops to be announced through electronic means and legibly and visually displayed electronically. c~ Proposed timeline: Eighteen years. Final proposed standard • All transit stops must be audibly announced through verbal or electronic means. c~ Timeline reduced to: flee year. ~.. : All transit stops to be announced through electronic means and legibly and visually displayed through electronic means. c~ Timeline reduced to: Six years. Pre-Boarding Announcements Initial proposed standard Announcement of the route, direction, or destination or next major stop when boarding a transit vehicle.. o Proposed timeline: Eighteen years. Final prolapsed standard • Same content approved. No consensus on timeline. Retrpfitting Vehicles Initial proposed standard Many of the retrofit and refurbishment requirements applied to new conveyances only. The transportation provider was required to establish and maintain a policy that details opportunities to improve accessibility features of long- life equipment. o Proposed timeline: Three years. Final proposed standard Content changed to apply to existing conveyances, not just purchases on a go forward basis. • Municipal Transit, Specialised Transit, Ferries and Intercity buses are required to conform to the standard within fourteen years. These conveyances plus rail services are required to develop and maintain a retrofit plan that details measures to retrofit non-accessible conveyances such that they come into conformance with the applicable requirements of this standard or to replace non-accessible conveyances with ne~nr or used conveyances that are in conformance with the applicable requirements of this standard. o Timeline reduced to: Two years.. 2. SPECiAI_IZECl TRANSIT Comparable Services as Conventional Transit in the same community Initial proposed standard • Fares must be the same as conventional transit in the community. o Proposed timeline: Three years. _~ Specialized transit must run during the same hours of service as conventional transit. c~ Proposed timeline: Three years. Transporting people between municipalities - transportation providers must collaborate with similar transportation services in other affected municipalities to facilitate connections. ~ Proposed timeline: Three years. Final proposed standard • Same content approved. c~ TCmeline reduced to two years for fares, hours of service, and transportation between adjacent municipalities. Eligibility Cri#eria initial proposed standard • Persons are eligibCe for specialized transif if they are unable to use conventionaC transit due to their disability. ECigibility can be temporary where disability is temporary or conditional twhere a person with a disability can use some routeslvehicles which are accessible but not other routestvehicles because they are inaccessible). ~ Proposed timeline: Eight years. Final proposed standard Same content approved. No consensus on timeline. Eligibility Process initial proposed standard • If a person has submitted an application for eligibility, the transportation provider has seven days to review the application and fourteen days to make a determination regarding an appeal. c~ Proposed timeline: Thirteen years. Final proposed standard ~ review deadline changed from seven days to fourteen days and the appeaC deadline changed from fourteen days to thirty days. c~ No consensus on timeline. Service [?elays Initial proposed standard Where possible and practical notify passengers of service delays. c~ Proposed timeline: Three years. 3 Final proposed standard Content revised to add more clarity: • Provide information on the duration of pick up delays by a method agreed to by the transportation provider and passenger.. c~ Timeline reduced to: Two years. Visitor Service initial proposed standard • Persons ~uho are visitors are eligible for specialized transit if they are eligible in their own community for specialized transit. o Proposed timeline: Three years. Final proposed standard • Same content approved. c~ Timeline reduced to: Two years. 3. TAXIS Initial proposed standard : Taxis must deliver accessible services. Proposed Timeline: Ten years for independent operators and five years for on-demand taxis. • Exterior taxi registration numbers must be accessible visually (height of characters, and colour contrasting} and by touch (use of Braille}. Proposed timeline: Three years. Final proposed standard New provision created in regards to accessible taxi vehicles: • Taxi providers to provide on-demand taxi services using: {a} standard taxis with accessibility features; and fib} wheelchair accessible taxis.. ~ Timeline reduced to: l=ive years. • Exterior taxi registration numbers -Same content approved. ~ Timeline reduced to: One year. 4. SCHUOI_ TRANSPQRTATION SERVICES Accessible School Transportation Initial proposed standard School transportation providers must provide accessible school transportation or alternative accessible vehicles for students with disabilities.. o Proposed timeline: Three years. Final proposed standard Content revised to add more clarity: Integrated services are to be provided fear all students except when this is not the best available caption or it is ncat possible to provide integrated services. • School transportation providers must consult ~,vith the parents of children with disabilities regarding services. c~ Timeline reduced to: Immediately. . LIGHT RAIL, CfJMMUTER RAIL, INTERCITY RAIL Initial proposed standard Fixed route commuter rail {Go Trains) and inter-city rail cars must have at least one mobility aid accessible rail car. Proposed timeline: Three years. • All Fixed Route Light Rail and Inter-City Rail cars must be accessible to the broad range of disabilities, including persons who use transportable mobility aids (e.g. wheelchairs}. Fixed Route light rail (Proposed timeline: Three years) and intercity rail {Proposed timeline: Eighteen years). Afl new Fixed Route Commuter Rail cars must be accessible to persons with disabilities except persons who use transportable mobility aids such as wheelchairs. ~ Proposed timeline: Eighteen years.. Final proposed standard Same content as above, except that Fixed Route Commuter Rail cars must eventually be retrofitted to be accessible to persons with disabilities except persons who use transportable mobility aids such as wheelchairs. Cane accessible mobility aid (e.g. wheelchair} accessible rail car continues under this requirement. ~ Na consensus on timelines.. 6. FERRIES Initial proposed standard Ferries are required to comply with the Federal Code of Ferry practice. a Proposed timeline: Three years. Final proposed standard Same content approved. ~ Timeline reduced to: Two years. 7. BC?C?KED SERVICES (TAXIS AND LIMOUSINES, SHUTTLES) AND ©THER TRANSPORTATION SERVICES NOT PRIMARILY IN THE BUSINESS OF TRANSPORTATION pTHER TRAtdSPt3RTATIflN SERVICES Equivalent Services Initial proposed standard Persons with disabilities must be able to obtain a ride an an accessible vehicle and have equal opportunity to obtain, use and benefit from the service. if necessary, transportation operators may contract ar ca-ordinate with other accessible service providers to deliver services. Proposed timeline: Thirteen years. Final proposed standard Same content approved. Timeline reduced to: Immediately. pperator Respansib111#ies (See section 4.3 for responslbllltles that ap~iv to all conveyances} Initial proposed standard Persons ar organizations providing passenger transportation services shall require that transportation operators are responsible to: Ensure that conveyance operators and other personnel make use ofioccessibility-related equipment or features; ~ Ensure that adequate time is provided to allow persons with disabilities to safely boardldeboard conveyances; Inform passengers of destinations when boarding/deboarding a conveyance; ~ Provide reservation services to a person with a disability equivalent to those provided other passengers; and ~ Provide altemate means of service announcements and communicating delays for people with sensory disabilities. ^ Proposed timeline: Three years. Final proposed standard • Persons ar organizations providing passenger transportation services shall require that transportation operators are responsible ta: a Inform passengers of destinations when boardinglde-boarding a conveyance; c~ Provide to-the-door assistance to persons with disabilities, upon request; a Provide reservation services to a person with a disability equivalent to those provided other passengers; ~ Provide alternate means of service announcements and communicating delays for people with sensory or other disabilities; and 6 ~ Not request the assistance of persons other than amp#oyees of the transportation provider for routine boarding or other assistance to a person with a disability, unless the person with the disability requests or consents to such assistance. ^ Timeline remains: Three years. B4C?l4EQ SERVICES Equivalent Services Initial proposed standard • Persons with disabilities must be able to obtain a ride on an accessible vehicle and have equal opportunity to obtain, use and benefit from the service. if necessary, transportation operators may contract or co-Qrdinate with other accessible service providers #a deliver services. Proposed timeline: Immediately. Fina! proposed standard • Same content approved. Timeline remains: Immediately. 4taerator Responsibilities {fee section ~.3 for responsibilities that apply to a!1 conveyance~y Initial proposed standard Persons or organizations providing passenger transportation services shall require that transportation operators are responsible to: ~ Assist with boarding and deboarding the vehicles; o Stow mobility aids and devices; ~ Use accessibility related equipment and features, ~ Provide equivalent reservation services for persons with a disability; and ~ Provide an alternate means of service announcements and cornrnunication of delays for people with sensory disabilities comparable to those provided to all passengers. ^ Proposed timeline: Immediately.. Final proposed standard Persons or organizations providing passenger transportation services shall require that transportation operators are responsible to: a lnforrn passengers of destinations when boarding/de-boarding a conveyance; o Provide to-the-door assistance to persons with disabilities, upon request; o Provide reservation services to a person with a disability equivalent to those provided other passengers; and 7 Provide alternate means of service announcements and communicating delays fior people with sensory or ether disabilities. • Timeline increased ta: Two years. 5b>~ Brissette. Marie Subject: FW: Launch of the Initial Proposed Employment Accessibility Standard for Public Review Attachments: FAQs -Employment Standard final eng.doc; Emp Standard public review NR Feb 09 final eng.doc; Emp Standard public review BG Feb 09 final eng.doc; FAQs -Employment Standard final fr.doc; Emp Standard public review NR Feb 09 final fr.doc; Emp Standard public review BG Feb 09 final fr.doc ----- Original Message ----- From: ~~MCSS-G-ADO-Public Review ~CSS) Sent: Wednesday, February 18, 2009 3:34 PM Subject: Launch of the Initial Proposed Employment Accessibility Standard for Public Review February 18, 2009 MEMORANDUM TO: Accessibility Advisory Committee Members FROM: Ellen Waxman Assistant Deputy Minister SUBJECT: Launch of the Initial Proposed Employment Accessibility Standard for Public Review Ontario is another step closer to making the province accessible for people with disabilities. Today, we are releasing the Employment Accessibility Standards Development Committee's initial proposed Employment Accessibility Standard fora 57-day public review period. The committee's initial proposed Employment Accessibility Standard identifies ways that businesses and organizations can break down barriers to provide employment practices that are accessible to everyone. Public feedback is needed to help make a proposed Employment Accessibility Standard makes sense for everyone. The committee's initial proposed standard will be available for review until April 15, 2009. The public will have an opportunity to review the initial proposed standard, supporting documents, and to provide their input online at: English: http~//www mcss qov on ca/mcss/english/pillars/accessibilityOntario/index French: http~//www mcss.qov.on.ca/mcss/frenchJpillars/accessibilityOntario/index During the review period, you may receive inquiries about the committee's initial proposed draft standard. To help answer those inquiries, the following documents have been attached: o News release o Backgrounder ~ Frequently asked questions. We all have a role to play in breaking dawn barriers for people with disabilities. By working together, we can reach our goal of an Ontario that is accessible and open to everyone. Please do not hesitate to contact me if you have any questions or concerns. 4riginai Signed By: Ellen Waxman Assistant Deputy Minister Attachments Frequently Asked Questions Initial Proposed Employment Accessibility Standard What is a proposed accessibility standard? Under the Accessibility for Ontarians with Disabilities Act, we are developing accessibility standards in important areas of everyday life. As each proposed standard is developed by a committee made up of people from the disability and business communities, it is released for public review. This helps to shape the committee's final proposed standard that will be submitted to the government for consideration as law. Accessibility standards are the rules that businesses and organizations across Ontario will have to follow. The committee's proposed employment accessibility standard is the fourth standard released for public review under the act. Through the act and accessibility standards, our goal is to make the province accessible by 2025. What is in the proposed employment accessibility standard? The committee's initial employment accessibility standard proposes rules that businesses and organizations in Ontario should follow to be accessible to employees with disabilities. This includes: • preparing accessible employment policies • providing information about a job, including applications, in accessible formats • giving disability awareness training to all employees • preparing accommodation plans to help employees perform their job. Who can review the committee's proposed standard and provide comments? Everyone will have the opportunity to review the committee's proposed standard and provide their feedback online. You have until April 15, 2009 to review the standard and provide your input. Alternate formats and methods are available. Visit the website for more information. Consultations are also being conducted across the province. Call Hope Fridal at 1-888-482-4317 or email public.reviewQofiverwyman.com for more information. When will the standard come into effect? It is important to note that the committee's proposed standard is not law. This proposed standard was developed by a committee. Public review and input will help shape the committee's final proposed accessibility standard for the government's consideration. The committee's proposed standard indicates that businesses and organizations would have to comply with staggered timelines from the date the standard becomes law. Who would have to comply with the proposed employment accessibility standard? The committee proposes that businesses and organizations with at least one employee in Ontario would have to comply with the standard, once it comes into effect. This includes private businesses, non-profit organizations, provincial and municipal governments, universities, colleges, hospitals and school boards. Private sector businesses with less than 50 employees would be exempt from certain requirements. How was the committee's proposed employment accessibility standard developed? The proposed standard was developed by a committee of people from the disability and business communities, including representatives from sectors impacted by the standard. Fifty per cent of committee members are people with disabilities. r~~ ~l" Ontario -f ~~ e a~ Ministry of Community and Social Services ONTARIO IMPROVING ACCESSIBILITY FOR PEOPLE WITH DISABILITIES McGuinty Government Releases Accessibility Standard Far Public Review NEWS February 18, 2009 Ontario is taking another step towards improving accessibility for people with disabilities with the release of the proposed employment accessibility standard for public review. The accessibility standard was developed by a committee of people from the disability and business communities. The proposed standard, which aims to tackle barriers in the workplace, outlines ways that employers can help people with disabilities by: • developing accessible employment policies ^ providing information about a job, such as applications, in accessible formats • giving disability awareness training to all employees ^ preparing accommodation plans to help employees perform their job. Everyone has the opportunity to~rovide their feedback to help shape an employment accessibility standard that will apply to businesses and organizations across Ontario. QUOTE "The release of this proposed standard is an important step forward to making employment more accessible for people with disabilities," said Community and Social Services Minister Madeleine Meilleur. "Now, people in Ontario can take part in the process by providing their feedback on the committee's proposed standard." QUICK FACTS ^ Under its accessibility legislation, the province has a goal to make Ontario accessible by 2025 through the development of standards. • In 2006, 49.5 per cent of people with disabilities between ages 15 and 64 were unemployed, compared to 24.5 per cent of those without disabilities. • About 1.85 million people in Ontario have a disability. Improving accessibility can help businesses tap into this workforce. LEARN MORE A diverse workplace makes good business sense. See Joel's story. Learn haw to make your workplace more accessible. Kevin Cooke, Minister's Office, 416 325-5219 ontario.calcommunity-news Chris Tidey, Communications and Marketing Branch, 416 325-5156 Disgonibie en fran~ais r~ ~r"'Ontario ~ P ._;k^` `3 Ministry of Community and Social Services BREAKING DAWN BARRIERS IN ©NTAR10 February 18, 2009 Ontario passed the Accessibility for Ontarians with Disabilities Act in 2005, becoming the first jurisdiction in Canada to commit to breaking down barriers through mandatory standards. These accessibility standards are the rules that businesses and organizations in Ontario will have to follow to identify, prevent and remove barriers for people with disabilities. Ontario is developing accessibility standards in key areas of everyday life, including: ^ customer service, which came into farce January 1, 2008 ^ transportation • information and communications ^ employment ^ the built environment, including buildings and other structures. Committees of people from the disability and business communities: ^ develop proposed accessibility standards ^ release an initial proposed standard far public review ^ revise the proposed standard to incorporate public input ^ submit a final proposed standard to the government far consideration as law. ACCESSIBLE EMPLOYMENT The committee's proposed employment accessibility standard -the fourth standard to be released - is available online for the public to review until April 15, 2009. The proposed accessibility standard includes every aspect of employment, from when a person applies for a job to the time an employee leaves their position. The committee's initial standard proposes that employers in Ontario with at least one employee: ^ develop accessible employment policies ^ train employees on disability awareness ^ have accessible recruitment and hiring practices ^ make accommodation plans to help an employee with a disability on the job. The proposed employment accessibility standard complements the Ontario Numan Rights Code. Visit www.AccessON.ca for more information on improving accessibility in the workplace and around your community. Kevin Cooke, Minister's Office, 416 325-5219 ontario.calcommunity-news Chris Tidey, Communications and Marketing Branch, 416 325-5156 Disponibie en fran~ais Brissette, Marie To: daaevans Subject: RE: Public Review far the initial praposed Employment Accessibility Standard Subject: Public Review far the initial proposed Employment Accessibility Standard Today is the launch date of Public Review for the initial proposed Employment Accessibility Standard as part of the Accessibility far Ontarians with Disabilities Act, 2005. The praposed standard for Employment Accessibility was developed by an external Employment Accessibility Standards Development Committee (SDC). This external committee included representatives from the disability community as well as the public and private sectors. The SDC's initial proposed standard is now posted far public review and feedback. The initial proposed standard does not necessarily reflect the point of view of the government. The public review period to make comments on the SDC's initial proposed Employment Accessibility Standard is from February 18, 2009 to April 15, 2@09. Once the public review period is over, the standards development committee will reconvene to consider your feedback. They may make changes to their initial proposed standard based on the feedback prior to finalizing a praposed standard for submission to the Minister of Community and Social Services. Those interested in reviewing the SDC's proposed standard or participating in the accessibility standards development process can find more information on the Ministry of Community and Social Services' website at: English: http:l/www.mcss.gov.on.ca/mcsslen 1~~ishlpillarslaccessibilit~rOntario French: http:/1www.mess.Gov.on.ca/mcsslfrenchlpillarslaccessibilityOntariolindex Public consultation sessions will be conducted across the province. To participate in a consultation session, to request a document in an alternate format, to find out about alternate methods of providing feedback, or for any additional information regarding the public review process, please call 1-888-482-4317 or toll-free TTY 1-888-335-6611, or email public.review~oliverwyman.com. If you require assistance to participate in this activity, please do not hesitate to contact us. Thank You. 1 JAN-22-2009 11:04 TOWNSHIP OF ORO-MEDONTE From; CCACSC To; 487-0133 Page; 1/3 Date: 22101/2009 8;56.57 AM ~~~ h N!'%=.f SS?'ftild CGrfinotiy tri Ac;+s~ G~rn ~sntum+~,2 lssue,l ~17st~r 2009 i rrrtn dur~-yx ~;a~m.ew~tiu , ~~ ~ .~. Welcome to PARTNERS !:~~. ;;; ~~~ '~~,i r ~r As we commence a new calendar year, 1 am reminded of the many challenges and opportunities we addressed during 2008 and are about to face during 2009 and ongoing. Bil{ i r~rt~s, N.'aM CCA~W Executive C}irectnr One of the challenges and opportunities we will collectively face over the foreseeable future is being able to sustain the health and social systems we have come to depend upon during a time when those we are serving are steadily aging while at the same time 75% of the existing providers of health care are/or will be eligible for retirement within the next 5 years. This Is a very serious situation that will be partially met through all of us working together for the benefit of those we serve. We must be Interdependent. PARTNERS has been designed to assist In our efforts to work together. We trust you will find this issue informative and encourage you to contribute articles for future issues in the spirit of increasing our partnerships. New Accessibility Resource Centre Assists Senir~rs, 5ervicg Clubs and Health Care Rr4viders The phone rings; "Good Morning, Accessibility Resource Centre". An elderly voice on the other end opens the conversation by saying, "I'm not sure If you are the place I should be calling but I saw your story in the FOCUS 5d+ Magaaine the other day and was wondering if you might be able to help me7" "My wife had a car accident several years ago that resulted in problems with her left leg. Now that we are getting elder, arthritis has settled into her joints and she is starting to have some problems going up and down the stairs. I am afraid that she Is going to fall one of these days and break a hip or leg". "My son told me that he saw a commercial on the television of a person using a stair Ilft to get up and down stairs. I think that may be Just the thing my wife needs; 1 might even Ilke It." The gentleman proceeded to share that he and his wife have managed on their own for years, and do not want people coming in their home to help. They love their home and do not want to have to move, especially not into a nursing home. He was assured that he had called the right place and that we could help him by assisting with making his home a safe and comfortable environment for both of them. We continued to talk and he then recognized that proper planning, finanelel Involvement, contract work and careful consideration were all a part of tha plan. Suggestions that the ADpfunding, administered through the Ontario March of Dimes, CMHC programs, etc., might provide financial relief were appreciated, and guidance with making application to both was valued. Contirtua~! an (saga fwo.., JAN-22-2009 11:04 TOWNSHIP OF ORO-MEDONTE ~~~~ From; CCACSC To, 487-0133 Page; 2/3 Date; 22/01/2009 9,56;57 AM j~~'J'1 New Accessibility ResOUrce Centre, Service CIubS and Health Care PrOViders ~cantinued from page ono) This call Is representative of many that have come Into the Slmcoe County Association for the Physlcally Disabled (S.C.A.P.D.} over the years -calls that prompted the Idea to establish a formal center to support people who have undergone significant medical issues which have impacted their mobility, caused them to hav® much longer hospital stays than necessary, and sometimes resulted in having to leave their homes and go into Long-Term Car® facilities. These issues affected their ability to do the things they normally did, In the way they always did them, and created much anguish and stress. A new AccesslbNtty Resource Center has been established far residents of Slmcoe Muskoka; the goal of which is to enable seniors and others to remain in their own homes as they recover from illness or as they age. ~}~,n~ ~ r C i.. r11 ~ e' ~ ~r N Ir~'~~rmatloln, Suck ~rtd Guldar~e for III yt~- a+crce5slbtllty needs 5.C.A.3?g7 r~ rCt~35 C ~ ~?{~ .d r1. C?1 This protect, funded by the North Slmcoe Muskoka Local Health Integrated Network (CHIN}, targets seniors In the region, and Is sponsored by S.C.A. P. D. In partnership with The Friends of Muskoka. This protect has long been Identified as a need through the Community Care Access Centre locally, In taking some of the pressure off health care professionals, and standardizing Information available to their clients. Seniors, and their family and friends, are encouraged to contact the Accesstblltty Resource Centre If they require assistance or direction with: • Identifying different government and local funding sources, available to offer financial assistance (Le., the Assistive Devices Program, community service groups); • Information on home renovation products and vendors; • Asslstive devices vendors In their area, and price options; • Contractors who are experienced In this area; ' Vehicle modification questions, resources and referrals; and • Filling out forms or letters required for funding. 7~#ran~r~ ~~ ~t~~a~ ~r t~~~ a~~~~s#>~t~s 1 tt~d »t>' ~id~~ ~ "ft ~~~ ~r~~~ t~ t~l~ tc~ me~r>~ tivh~ u-1d~r~~~d »r~ ~uha# td rya or wlhsra tv: 9o be~c~r-a ~ ca~t{ed y~oct € rasves and w;/ra s#uek ~srrth Fne ra sort fhii~g~ t~roug~ !~ ..,...,, .., , ~,........ , ., .... ........... .. , .•.. ,.,, ~~. n , ,.,~. ,~.., ~ ~.....,. , ~. , ~..,...~~. , . ~.. ............. ,.. ~ ~ .,.....,. .....,.....,......:~i In the first 3 months of operations, the Accessibility Resource Centre has been able to see growth in the contact volume, and interest from service clubs and community organizations to utilize the expertise in their benevolent decisions. Other heath care providers have also been referring clients to this center for "hands on" guidance and support. Additional information sessions are planned across the region over the next few months. Contact the Access/b!!!ty tesource Center by dropping Into The Slmcoe County Association for the Physlcally Dlsabled at 44 Cedar Point Dr, Unlt 1102 In Barrie, by telephone 705-737-3253 x 239, or 1-800-465-1133 (where long distance charges apply}, or you can a-mall them at arc{~scapd.on.ca. Information regarding these resources is also available through their website at www.scaod.on.ca. JAN-22-2009 11:04 TOWNSHIP OF ORO-MET~ONTE ~~~~ From; CCACSC To: 487-0133 Paget; 313 Datm; 22/01/2009 9;56:58 AM _. _. North Simcoe Muskoka I nfection Control Network forms Education Partnership The North Simcoe Muskoka Infection Control Network {NSMICN) is part of the Regional Infection Control Networks (RICN) initiative of the Ministry of Health and ~~~~ Long-Term Care (MOHLTC). Regional Infection Control k~c;i~~c,ai.. lr~Frc;rrcf* Networks have been created across Ontario in order to 4:vvrx~+t ~~rx~nxHb improve the coordination and integration of activities 1 ~~~~~p~~~s~~~e ~,,~~ ~117'i.;~':~~Rj~~'L: related to the prevention, surveillance, and control of ~~E41~A~tlA~~6~81~~~~.N,,l.u.~~i ~ ~ Hel~ir~g l~i'atu~ infectious diseases in all healthcare sectors. There are 14 networks across Ontario, The regional boundaries of the RICN align geographically with the Locai Health Integrated Networks. Every RICN has one shared goal - to promote a common, standardized approach to infection prevention and control activities, based upon best practices by supporting the sharing of information between members of their local network, other regional networks across the province, and the Ministry of health and Long-Term Care. Wha can access the resources provided by the Infection Control Network? If you are a healthcare provider then you can use all of the resources available through the Infection Control Network. The North Simcoe Muskoka Infection Control Network offers a variety of services. The most frequently used services are advice and consultation to practitioners on a variety of Infection Control topics followed by the many educational offerings provided on a regional and provincial basis. The RICN also provides videaconferencing, a bi-monthly newsletter, access to our well resourced lending library and presentationslin-services on-site to healthcare organizations. Not only does the North Simcoe Muskoka Infection Control Network offer the above services and resources, they have also farmed an ongoing education partnership with the North Simcoe Muskoka Community Care Access Centre {CCAC). This partnership has enabled them to provide education sessions for staff of the North Simcoe Muskoka CCAC as well as service providers in Barrie and Huntsville. In 2008, the NSMICN presented several education sessions on Hand Hygiene & Routine Practices, Disease Transmission & Additional Precautions, and Common Infections. This year, 2009, will see semiannual education sessions in the spring and fall season. Visit the North Sim~e Muskoka Infection Control Network website at www,ricn.on.ca. The North Simcoe Muskoka Infection Control Network website provides previous and current issues of their newsletter, an education calendar, archived news, and much morel First Link Program Launched During the month of January three Alzheimer Societies in this region will be launching the First LinkT"' Program, Funded by the North Simcoe Muskoka Local Health Integration Network {CHIN) through the Aging at Home Strategy, the First LI'nkTM" Program is a direct referral and early intervention program. First LinkT"" will provide easy access to comprehensive and coordinated services by reaching out to persons with dementia and their caregivers as early as possibly in the disease process and throughout the continuum of the disease. Far mare information on the First LinkT"' program, contact Mary Parry White, First Link Coordinator, at 1-866-971-2462 or firstlinkC~csolve,net. Mary is available to present information to your organization on haw to use the direct referral system; please contact her to book a presentation today! Brissette, Marie Subject: FiE: Accessibility Day 2009 -May 12th From: daaevans Sent: February-09-09 12:34 PM Ta: Brissette, Marie Subject: Fw: Accessibility Day 2009 -May 12th Importance: High To: Accessibility Advisory Committees ~ Simcoe County Accessibility Network From: Albert Stein, SCAN Accessibility Day 2008 hosted by the Simcoe County Museum was a huge success and ACCESSIBILITY DAY 20019 is fast approaching! This event will take place Tuesday, Mav 12tH, 2009 at the new "Innisfil Recreation Centre" from 10:00 am to 2:00 pm. Lieutenant Governor of C}ntario, The Honourable David Onley has been invited and we look forward to this day of displays, educationlinformation, fun, food and mast importantly good company! Please mark this day on your calendar and plan to join us. Further details will follow at a later date. ~~.~~: ~ ~~_~ G~~z~ ~tv ~ccessil~ility ~etcvork ('7~? 3i7:? ~ -~''='.t~~t ~- tit. 232 i~chari , C:scapd.on.ca This emai/message (including attachments, if any) is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged, proprietary, conFidentia/and exempt from disc%sure. If you are Hat the intended recipient, you are notifred that any dissemination, distribution or capyr"ng of this communication is strictly prohibited. If you have received this communication m error, please notify the sender and erase this email immediately. :u:`' = a lease cc~nsid~:r the evirc~nrr~e~t before rintir~ this crrs~il. ~~ J(i ~i rte} Effective Accessibility C©nsulting ~.` `~ Welcome: We Enable Learning (through) Communication, Opening Minds & Education February 9, 2009 Shawn Binns Director of Recreation & Community Services Accessibility Advisory Committee, Staff Liaison Township of Oro-Medonte Re: February 6, 2009 Accessibility Consultation; Accessibility Assessment of Township officeslrenovations (Chamber of Commerce Tour February 2, 2009) Dear Shawn: As per our discussion during our meeting with you an February 6, 2009, an observation of the following accessibility issues was made during our tour of the Oro-Medonte Township Offices on February 2, 2009. Front Sidewalk: No colour contrasting on curb ramp and flared sides of curb ramp; Snow not cleared off entire ramp in order to have adequate manoeuvring space available at top and bottom of ramp; No outside lighting available after (?). Lighting should be on a timer and adjustable for later meetings at Township Offices - na lighting was on when we left at 8 p.m. which made it extremely difficult and dangerous to find and use curb ramp; Front Entrance: - Front doors open on tandem - a 2s delay on second door would prevent A1C and heat loss; Foyer: Spacious (good-); Receptionist is clearly visible; Reception desk meets all accessibility requirements if used for directional purposes only. However, the desk would require a lowered area for accessibility if visitors will be required to sign andlor fill-out forms, etc.; 2161 Line 1 N. R.R.# 2 Shanty Bay, ON LOL 2L0 (705)735-6177 info G~effectiveaccessibilit~ca www.effectiveaccessibility.ca ~.. C~ '((~ L -;,,--~ Ef~'ecit~Ve ~CCE'_551 U-l~lt~ ~OT1SU~t111~ f 1i f ~ Welcome: We Enable Learning (through) Communication, Qpening Minds & Education ,;~;` Accessible Washrooms: - Pawer door operators are located at the correct height both inside and outside of washroom; Women's washroom -stalls are not wide enough to allow access of a wheelchair or scooter next to the toilet; na "D" ring on inside of door; coat hook is to high; paper towel dispenser requires gripping with two hands; garbage can located underneath paper towel dispenser which makes it inaccessible; apron on sink does not allow access for persons who use a wheelchair; and the soap dispenser is located on the mirror and therefore not reachable for someone who uses a wheelchair; Men's washroom -there was no measurement taken of stall, therefore cannot comment whether the accessible stall is actually accessible; no "D" ring on inside of stall door; caat hook was too high; garbage can located underneath paper towel dispenser and hand dryer and therefore not accessible; paper towel dispenser requires gripping with two hands; apron on sink does not allow access for persons who use a wheelchair; and the soap dispenser is located on the mirror and therefore not reachable for someone who uses a wheelchair; Counter for Taxes: - Too high -someone who uses a wheelchair would not be seen; - Debit was on a cord and not fixed -great planning! - Lack of directional signage to inform people of the accessible seating around corner; - Accessible Seating: Current table is nat accessible due to the pole at front of table which will not allow for a wheelchair to get underneath and the leg extensions from the wall will not allow for wheelchair to get underneath as well. Additionally, the table is not high enough for someone who uses a wheelchair pull up close (their legs should be able to fit underneath table); - How do customers pay with debit or credit at the accessible seating area? A portable device is required to ensure that all persons have equal service; 2161 Line 1 N. R.R.# 2 Shanty Bay, QN LOL 2L0 (705}735-6177 2 info G~effectiveaccessibiiity.ca www.effectiveaccessibility.ca r~~- ~~ C~' Effective Accessibili Consultin - ty ~ Welcome: We Enable Learning (through) Communication, Opening Minds & Education ~l i~ 1 Lf ~ ,_" Remaining Counter Space (Plans area}: Counter too high -someone of shorter stature or who uses a wheelchair cannot use the top of counter. Therefore, a section of this counter should be in a lowered position in order to accommodate all persons; Or is accessible table mentioned above (taxes} used for this area as well? Door to employee offices is not accessible. Width of door does not allow a wheelchair to go through. It is our hope that the above information will assist you in assessing accessibility requirements as the Township of Oro-Medonte endeavours to meet accessibility standards. Amore detailed assessment, including measurements, would be required in order to meet the Ontario Building Code (Section 3.F3 Barrier-Free Design} as well as the Canadian Standards Association Accessible Design recommendations. Please feel free to contact myself or Sandy Johnston, regarding scheduling a time for conducting a detailed assessment of the Township Offices. Sincerely, Jason Shanahan Accessibility Consultant Effective Accessibility Consulting info C~effectiveaccessibili .ca www.effectiveaccessibli .ca (705)735-6~ 77 2161 Line 1 N. R.R.# 2 Shanty Bay, ON LOL 2~0 (705)735-6177 info@effectiveaccessibility.ca www.effectiveaccessibility.ca Sg> i Township of Oro-Medonte Draft Facility Assessments Eady Hall 73 Eady Station Road January 16, 2009 ~~, ~;-, ',~ Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 10 1 Introduction Building condition assessments far the community facilities operated in the Township of Ora-Medonte were commissioned in 20013 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and fallow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: a introduction, executive summary and a general description of the facility a estimated budget for replacement and summary of repair and replacement tasks a description of facility systems a detailed recommended repair and replacement tasks for the next twenty years a accessibility commentary and recommendations a recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA} standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data a historical data an tendered projects of similar scope, construction type and finish a adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 27&/O5. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations far removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility, An alternate replacement budget for a single storey arrangement incorporating a blend of institutional 1 commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Early Hall Original Construction: X921 Additir~n /Renovation: 2000 Gross Floor Area: 1 &~6 SF Loeatic~n: 73 Early Stataon Road Number of Storeys: 1 wzth basement OBC Classification: A2 The facility includes multipurpose rooms on the first floor and basement level, washrooms, kitchen and support spaces. There is no barrier-free access. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded, 1876 sq ft x $320/sq ft = $600,320 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,8'16 sq ft x $240/sq ft = $450,240 Recommended RepairslReplaeements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year I $7,000 Year 5 $58,000 Year 10 $59,000 Year 15 $39,000 Year 20 $197,000 TOTAL Building Systems $360,000 Fdlawing are descriptions building systems. tTnless otherwise noted systems are in fair tQ good condition with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on masonry laadbearing walls and foundations. Generally the components exposed to view appear to be sound and in fair condition. There is evidence of water infiltration in the basement which needs to be managed. Refer to detail comments under the S year horizon. Envelope The envelope includes prefinished sloped metal roofing, brick masonry, concrete parging and prefinished siding infill panels. Prefinished fascia, gutters and downspouts are in poor to fair condition. The brick masonry chimney and adjacent flashing details appear in fair condition. The brickwork currently requires repairs to the mortar in several locations and will continue to do so into its next life cycle. Annual review is recommended, The windows, doors and frames are m good condition. The exterior doors are in good condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include wood strip flooring and sheet vinyl. First floor wall and ceiling finishes include painted wood wainscot and wall board. Ceilings include painted board and lay-in acoustic panels. Doors and hardware are in fair to good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Cade. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 ~~ Mechanical Heating is generally provided by an oil fired forced air furnace. Central air conditioning is provided and an exterior condensing unit is in place. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in good condition. Electrical Electrical systems are in fair to good condition and include single phase power, incandescent and flourescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,040 - materials. Add CO detector in basement adjacent to 1,000 - furnace. Reconnect downspouts and provide 1,000 flexible extensions to move water at least 10' away from foundation wall. Year 1 Total $7,000 5 ~~~ Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, between different materials. 4,000 - Weatherstrip exterior doors and 2,000 Replace sweeps where worn. Modify entry steps, landing " ~' ~ ,__~~ ~.,, ~ x and railings to include curbs, ` , '~ ~ ~ ~~` guards and railings to Ontario ~ ,> -~ ;:. ~> ri . Building Code. Provide power ~ ~ ~~~'~""° operator for side entry door. 12,000 ~ ~ ~ `;~''°~~ ~` ;, t. F= ~ Repair mortar, sills and 35,000 parging. Several portions of the mortar work in the original building are recommended to be repaired. Similar maintenance will be required over the next life cycle. Refer to Horizon Year 15 tasks. Include for minor interior repairs to gypsum board /wallboard /wainscot. 5,000 Year 5 Total $58,000 6 S~~- Year 10 Cost Photo Conduct detailed inspection of 8,000 - roof and foundations. Replace roofing, flashings and related 25,000 ~ components. ~` -.fi, 4 E ~ °4 ~ g,., Weatherstrip, caulking maintenance at envelope. 2,000 - Allow for fire suppression hood over stoves. This applies to cooking appliances with cooktop burners where there is potential for open flame. This is a requirement of the Ontario Fire Code, subject to the authority of the local fire prevention officer. Year 10 Total Year 15 24,000 ~ - ~~ °` t :. $59,000 Cost Photo Repair /adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. 8,000 - 7 Year 15 Cost Photo Allow for repointing of portions of the masonry 10,000 - in the original building. Allow for repairs !adjustments to cabinetry, and other millwork components. 2,000 - Refinish wood floor on first floor. 18,000 - Year 15 Total $39,000 Year 20 Cost Photo Conduct detailed inspection of 8,000 - roof and foundations. A11ow for minor repointing of brick masonry. 7,000 - Replace electrical power panels, distribution, and related components. 16,000 - Replace furnace and related components. 22,000 - Weatherstrip, caulk envelope. 2,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 6,000 8 Year 20 Cost Photo Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 8,000 Repoint exterior masonry. 8,000 Interior refinishing, refurbishment, painting. 10,000 Year 20 Total $197,OQ4 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 42910`7) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. The exterior frame entry steps, landing, ramp and railings are in fair condition. The ramp arrangement requires curbs along both sides and guards with handrails for the full extent of the ramp runs and landings to meet C}ntario Building Code standards. The detail section of the report includes a recommendation to modify the ramp to incorporate these components. Barrier-free access to the first floor is provided by exterior ramp. The exterior access ramp and entry door appear in goad condition. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. 9 A barrier-free washroom is provided in the south addition. Barrier-free access to the stage is not available from the auditorium level. A ramp would require a substantial portion of the floor area. A budget has not been included for such a ramp. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Fallowing are recommendations far increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider law consumption fixture when replaced. Energy o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. o Update envelope seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o consider CO monitoring for the basement. Refer to Year I recommendations. End to ~~~ ~ ~ Township of Oro-Medonte Draft Facility Assessments Jarratt Hall 837 Horseshoe Valley Road January 16, 2009 Index s ;.__ ~ s • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon o l0 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 09 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The an-site assessments included visual reviews of existing conditions. Na destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: a introduction, executive summary and a general description of the facility a estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations a recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following, Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish a adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278145. This effort will document asbestos-containing materials on site. The report from the an-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work an site being undertaken and recommendations for removal ar abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs far additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Jarratt Hall Original Construction: 1950 (est) Addition /Renovation: 2000 Location: 83~ Horseshoe tfttlley Rd Number of Storeys: 1 with basement Gross Floor Area: 2290 SF OBC Classification; A2 The facility includes multipurpose rooms on each floor, washrooms, a kitchen at the basement level and support functions. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 2,290 sq ft x $2801sq ft = $641,200 Following is the comparative budget to provide a facility of equivalenC grass floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 2,290 sq ft x $240fsq ft = $549,000 Recommended RepairslReplacements Following is a summary of recommended repairslrepiacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data far Municipal facilities of similar size, complexity and program accommodation. 1-horizon Budget Year 1 $6,000 Year 5 $46,000 Year 10 $26,000 Year 15 $44,000 Year 20 $185,000 TOTAL Building Systems $307,000 Following are descriptions building systems. Unless otherwise noted systems are in fair to good condition with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on concrete !masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefmished sloped asphalt shingle roofing, vinyl siding for the first floor exterior walls and partial parging on the basement wall concrete block. Prefinished metal fascia, gutters and downspouts appear to generally be in fair to good condition. The parged masonry chimney and adjacent flashing details appear in fair to good condition. Annual review is recommended. The prefinished windows are in good condition, The exterior access ramp and main entry door appears in good condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include carpet in the main entry and for the steps leading to the upper and lower levels. Painted concrete is provided for the general basement area. Sheet vinyl is provided for the washroom and kitchen areas. The first floor multi-purpose roam floor is finished wood strip flooring. Basement walls and ceilings are finished with painted wall board. First floor wall and ceiling finishes include painted wood wainscot, wail board and metal panel. Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 Mechanical Heating is generally provided by an oil fired forced air furnace. The water supply and septic systems are functional and in goad condition. Plumbing fixtures are in fair condition. Electrical Electrical systems are in fair to good condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materiais. Recommend adding a CO detector 1,000 - adjacent to the furnace room door, 18" above the finished floor. Year 1 Total Year 5 $6,000 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. 3,000 - S ~~ ~~ Year 5 Cost Photo Weatherstrip exterior doors and replace sweeps where worn. 1,400 Repair exterior window surrounds and wells at basement level. Remove graffitti. Reparge basement wall exteriors. Include for minor interior repairs to gypsum board /wallboard /wainscot. Refinish ceiling waIlboard. 15,000 Include for modifications to the ramp, and provide a power door operator. ~~ 12,000 .,. ~:~>r ~_ ~ ~ ~ ~; Year 5 Total $46,0 6 5~1~- Year 10 Cost Photo Conduct detailed inspection of 5,000 - roof framing. Weatherstrip and caulk at envelope. 2,000 - Replace /upgrade washroom exhaust system. 1,000 - Allow for fire suppression hood over stove. 18,000 This applies to cooking appliances with cooktop ~~ burners where there is potential for open flame. ~ ~.:. ; ~.~ . ~~ ~~" ~~ ~~ This is a requirement of the Ontario Fire Code, ~ , ' ~` , ~ ' subject to the authority of the local fire ~ , prevention officer. ~" _~ r ~ ~ ~~"`` Year 10 Total $26,000 Year 15 Cost Photo Repair, refinish basement exterior. 7,000 - Repair /adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. 8,000 - Allow for repairs /adjustments to cabinetry, and other millwork components. 10,000 - Refinish wood floor on first floor. 15,000 - 7 Year 15 Total $44,000 Year 20 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace heating furnace and oii storage tank. Allow for repairs ~ cleaning of ducting, 25,000 - Replace septic system, 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 10,000 - Replace electrical power panels, distribution and related components. 18,000 - Interior refinishing, refurbishment, painting. 20,000 - Year 20 Total $185,000 8 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards far Customer Service (Ontario Regulation 429/07) came rota force an January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp. There is no barrier-free access to the basement. The exterior access ramp and entry door appear in good condition. The ramp requires additional handrails and curb guides on the ramp platform runs and landings to meet the current Ontario Building Code. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is provided on the first floor. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery 9 a Integrated solutions are more effective, for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. a Consider increasing efficiency when lamps are replaced. Materials a Consider light coloured roofing material when replaced to reduce interior heat build-up a Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality a consider Cfl monitoring far the basement. Refer to Year 1 recommendations. End Io ~x~zi Township of Ora-Medonte Draft Facility Assessments Hawkestone Hall 3 Allen Street January 16, 2009 Index ~: ,_: ~- • Introduction OZ • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon o l0 year horizon 0 15 year horizon 0 20 year horizon • Accessibility Recommendations 08 • Energy and Environmental Recommendations 09 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd, The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278/05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Hawkestone Hall Original Construction: 1930 (est) Addition I Renovation: 2000 Gross Floor Area: 2175 SF Location: 3 Allen Street Natmber of Storeys: 1 with basement OB`C Classification; A2 The facility include a multipurpose room on the first floor, library on the basement level, washrooms, a kitchen and support functions. In general, building systems were found to be in fair to good condition. Capital Replacement Budget The estimated replacement cost for the facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 2,175 sq ft x $3001sq ft = $652,500 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 2,175 sq ft x $240lsq ft = $522,000 Recommended Repairs/Replacements Following is a summary of recommended repairs/replacements and budget amounts, listed far five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles far building and components are based on Building Owners and Managers Association (SOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 3 Horizon Budget Year 1 $6,000 Year 5 $9,000 Year 10 $30,000 Year 15 $25,000 Year 20 $234,000 Tt~TAL $304,000 Building Systems Following are descriptions building systems. Unless ©tlxerwise noted systems are in fair to good condition with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on concrete 1 masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing, stucco finish for the first floor exterior walls and exposed concrete block at the basement level. Prefinished metal fascia, gutters and downspouts appear to generally be in fair to goad condition. The brick masonry chimney and adjacent flashing details appear in fair to good condition. Annual review is recommended. The windows, doors and frames are in good condition. The exterior access ramp also appears in good condition. Interior Interior finishes are in fair to goad condition. Floor finishes include woad strip flooring, ceramic tile, vinyl, and carpet. Walls are finished with stained wainscot and painted wall board. Doors and hardware are in good condition. The kitchen is in goad condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 Mechanical Heating is generally provided by an oil fired forced air furnace. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair to good condition. Electrical Electrical systems are in fair condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements fallow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Add CO detector in basement adjacent to 1,000 - furnace room. Year 1 Total $6,000 5 Sg>~ Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, between different materials. 3,000 - Weatherstrip exterior doors and 1,000 - Replace sweeps where worn. Provide a power operator for the entry door. 5,000 - Year 5 Total $9,000 Year 10 Cost Photo Conduct detailed inspection of 5,000 - roof framing. Weatherstrip, caulking maintenance at envelope. 2,000 - Replace /upgrade washroom exhaust systems. 3,000 - Allow for fire suppression hood over stove. 18,000 6 S~Z~ Year 10 Allow for maintenance to exterior area well. COSt 2,000 .~, ~~ ~ Y z t~ 3 __ . .+ Year 10 Total Year 15 $30,000 Cost Photo Photo Repair /adjust interior doors and hardware. 1,000 Allow for minor refinishing of stucco. Refinish interior walls and ceilings. Year 15 Total 12,000 ~ ~ ,~ ~~~ ~ -~; ~`~ .> k i;x w ~ u~ ~ ~.: r 3; rR ~I ~. ~~ '. $25,0 7 Year 20 Cost Photo Allow for repairs !adjustments to cabinetry, and other millwork components. 6,000 - Refinish wood floor on first floor. 18,000 - Replace electrical power panels, distribution, and related components. 22,000 - Weatherstrip, caulk envelope. 2,000 - Replace heating furnace and oil storage tank. Allow for repairs 1 cleaning of ducting. 28,000 - Replace septic system. $0,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 10,000 - Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 12,000 - Interior refinishing, refurbishment, painting. 26,000 - Year 20 Total $234,000 8 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA}, the Accessibility Standards for Customer Service (Ontario Regulation 42910?) came into farce on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January I, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements far barrier-free access under the Ontario Building Code (1992}. Barrier-free access to the first floor is provided by exterior ramp. There is no barrier-free access to the basement, The entry door at the top of the ramp requires a power operator to complete the barrier- free access path to the first floor interior. There is no barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is provided. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankiess hot water tank. o Consider increasing efficiency when lamps are replaced. 9 ~~ Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up c~ Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality Q consider CO monitoring for the basement. Refer to Year 1 recommendations. End 10 5`>3~ Township of Oro-Medonte Draft Facility Assessments Old Town Hall 833 Line 7 North January 16, 2009 ~~~~~~ ,~ ~} ~,~~~ r ~ ~ _ ~ ~:~.,~~ &~K ~. ._~.~ Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS o I year horizon 0 5 year horizon o IO year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations 08 • Energy and Environmental Recommendations 09 1 Introduction Building condition assessments for the community facilities operated in the Township of tJro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following, Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Old Town Hall Location: 833 Line 7 North Original Constructr'on: 1929 Number of Storeys: 1 with basement Gross Floor Area: 19$8 SF OBC Classification: A2 The facility includes multipurpose rooms on the first floor and basement level, washrooms, kitchen and support spaces. There is no barrier-free access. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows, The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1,98$ sq ft x $3001sq ft = $596,400 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,988 sq ft x $2401sq ft = $4'77,120 Recommended RepairslReplacements Following is a summary of recommended repairsJreplacements and budget amounts, listed for five year horizon over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act, Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Casts are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year 1 $ 10,000 Year 5 $~$,~~~ Year 10 $10,000 Year 15 $29,000 Year 20 $187,000 TQTAL Building Systems $314,000 Fallowing are descriptions building systefrts. Unless otherwise noted systems are in fair to good condition with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on masonry loadbearing walls and foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing on the original building, brick masonry, concrete parging and prefinished siding infill panels. The flat roof assembly on the addition requires repairs to respond to leaks and is due for replacement in the next five years. Prefinished fascia and soffits are in fair to good condition. The brick masonry chimney and adjacent flashing details appear in fair to good condition. Annual review is recommended. First floor windows are due for replacement. Basement windows are in good condition. The exterior doors are in good condition. The exterior entry steps are in fair condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include wood strip flooring and sheet vinyl First floor wall and ceiling finishes include painted wood wainscot and wall board. Ceilings include painted board and lay-in acoustic panels. Doors and hardware are in fair to good condition. Mechanical Heating is generally provided by an oil fired forced air furnace which is due for replacement in the next five years. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair condition. 4 Electrical Electrical systems are in fair to good condition and include single phase power, incandescent and fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs 1 Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing materials. 5,000 - Repair flat roof. 4,000 - Add CO detector in basement adjacent to furnace. 1,000 - Year 1 Total 14,OOa Year 5 Cost Phota Recaulk perimeters of doors, vents and other openings, between different materials. 4,000 - Weatherstrip exterior doors and Replace sweeps where worn. 2,000 - 5 ='~~, Year 5 Cost Photo Repoint brick, repair sills and 25,000 ~. ~ ~ F t -~ } _ ~ ~ .~ -.-iQr ~' t y .. i ~-.nom F ~ ~ 4.. 's s~ t~~: l~~~ Replace flat roofing. 12,000 - Include for minor interior repairs to gypsum board /wallboard /wainscot. 5,000 - Replace furnace and related components. 22,000 - Modify accessibility ramp and provide 8,000 - operator for entry door. Year 5 Total $78,000 Year 10 Cost Photo Conduct detailed inspection of 8,000 - roof and foundations. Weatherstrip, caulking maintenance at envelope. 2,000 - Year 10 Total $10,000 6 Year 15 Cost Photo Repair 1 adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. 8,000 - A11ow far repairs 1 adjustments to cabinetry, and other millwork components. 2,000 - Refinish wood floor an first floor. 18,000 - Year 15 Total Year 20 $29,000 Cost Photo Conduct detailed inspection of roof and foundations. 8,000 - A11ow far minor repointing of brick masonry. 7,000 - Replace electrical power panels, distribution, and related components. 16,000 - Weatherstrip, caulk envelope. 2,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 - 7 Year 2d Cost Photo Replace lighting fixtures 6,000 Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 8,000 Interior refinishing, refurbishment, painting. 10,000 Replace original building roofing. 20,000 Year 20 Total $187,OQ0 Accessibility Recommendations Under the Accessibility far Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429!07) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area. Barrier-free stalls are recommended to be signed and a hard surface pedestrian path provided to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp. Modifications to the railings, and provision of guards with curbs are required to meet current Ontario Building Code requirements. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is provided. The stage is not provided barrier-free access from the auditorium level. A significant portion of the floor area would be required to accommodate the ramp. A budget amount far such a ramp has not been included. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. o Update envelope seals as scheduled in report details. Materials a Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o consider CO monitoring for the basement. Refer to Year 1 recommendations. End 9 ~~~~{~) Township of Oro-Medonte Draft Facility Assessments Carley Hall 396 Warminster Side Road January 16, 2009 Index }ku a ~ M~~* ^~ ~ T ,, ~ ae N ~~ ;a a~~ ~~e ~~ ~~„ ° ~~ ~:~~ • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon 0 I S year horizon 0 20 year horizon • Accessibility Recommendations ll • Energy and Environmental Recommendations 11 1 f # Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published constriction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278f05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Carley Hall Original Construction: 1912 Addition /Renovation: 2(100 Grass Floor Area: 700 SF Location: 396 Warminster Side Rd Nz~mber of Storeys: 1 with basement OBC Classification: A2 The facility includes a multipurpose roam, washrooms and kitchen on the first floor, and an unfinished basement area with mechanical /electrical support systems. There is no barrier-free access. In general, building systems were found to be in poor to fair condition. In particular, the basement walls, the interior structure supporting the first floor, the windows and furnace are in poor condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Nan-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1,400 sq ft x $290/sq ft = $406,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,400 sq ft x $240/sq ft = $336,000 Recommended Repairs/Replacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcamponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data far Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year I $1b,000 Year 5 $242,000 Year 10 $94,000 Year 15 $38,000 Year 20 $144,000 TOTAL building Systems $534,000 Following are descriptions building systems. t~raless otherwise noted systems are in fair to good eouditior~ with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on masonry loadbearing walls, timber columns and masonry foundations. Generally the components exposed to view appear in poor to fair condition. Hairline cracking is evident in the exterior masonry. Support timbers in the basement appear to be absorbing moisture from the basement floor. There is evidence of water infiltration in the basement which needs to be managed. Refer to detail comments under the 5 year horizon. Envelope The envelope includes prefinished sloped metal roofing and stone masonry with prefinished siding infill panels. The roof lantern and prefinished metal fascia, gutters and downspouts are in fair condition. The parged masonry chimney and adjacent flashing details appear in fair condition. Annual review is recommended. The window frames are due for repair /replacement. The exterior doors are in goad condition. The entry steps, landing and railings are in fair condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include wood strip flooring and sheet vinyl. Movement of the wood floor has been reported by staff and likely due to the conditions of the support structure in the basement. First floor wall and ceiling finishes include painted wood wainscot and wall board. Ceilings include painted board and pressed metal panels. Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 Mechanical Heating is generally provided by an ail fired forced air furnace which is in poor condition and past due replacement. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair condition. Electrical Electrical systems are in fair condition and include single phase power, incandescent and fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Recommend adding CO detector adjacent 1,000 to the furnace room door, lfi" above the finished floor. Include for 1 hour rated enclosure around 10,000 - furnace in basement. Include for venting through exterior wail. Year 1 Total $16,000 5 ~~iS Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. 3,000 - Weatherstrip exterior doors and Replace sweeps where worn. 1,000 Repair entry steps, landing and railings. Replace windows with sealed, double glazed versions of the same window profile and operation for both the first floor and basement. Include for 50% tint, low-e treatment and argon for glazing. Include security hardware. 2,000 F 4 F 45,000 M~. :~~ ~ _` ~" ._ ~~ s. _.. ` _ ~.r i .. ~ :~ ~__ ~ . _ .~ Repair exterior window sills. 15,000 Allow for general repointing of exterior masonry. Extend gutters when roofing is redone to prevent water infiltrating masonry. 30,000 ~ , .f. _ ,:: ~. ~ ~. ~A bwll~l '~''aR'A!'d Tdi~lix'.~ - ~ ~.. t., fi + ~ ~ ~ 6 s~~, Year 5 Cost Photo Include for perimeter foundation drain system. Extend rainwater leaders at least 10' from the building perimeter to minimize The recycling of rainwater back into the perimeter foundation drainage system. 55,000 Repair and refinish lantern and exterior wood trim. 15,000 Review basement support framing 30,000 and foundations. Provide column foundations independent of basement floor slab. Isolate column bases from concrete to prevent migration of moisture into columns. Provide bracing in first floor assembly to address movement. Monitor improvements seasonally. This work is required to be done after the perimeter foundation drain system is installed. Management of the ground water is critical to preventing further movement or deterioration of the structural systems. Include for minor interior repairs to gypsum board /wallboard /wainscot. 5,000 ss _'~ ,<. ~1 m .:.~.-~ ~^ 3 :.~. E ~Y `~~'~i ya ~" 7 S~y~ Year 5 Include far repairs and replacements to gutters and downspouts. Co-ordinate this work with the masonry repointing and the provision of the perimeter foundation drain system. Cost Photo ,~, . ,,, a ~,.:a 2,000 ~ 2a~~tt~t^+cr: a c ~s aF~rt i. ~~~`~ a^. _y Allow for abarrier-free ramp to the main entry and a power operator for the door. It is also recommended that one unisex barrier-free washroom replace the two existing washrooms. Include for parging and vent repairs / replacements at foundation walls. 32,000 ~°f _~ _~ . ~~ ~~ ~~ ~~ j ~.. ~= _ ~ ~. :~ ~ ~ .y...~: 5,000 ~F ~~ u4 < k wi r ~ ~, l RFC ~,'. 3 '~iy ~' C Y f~ Modify kitchen counters and cabinetry to Increase barrier-free access. Year 5 Total 2,000 ~~ Y l 1 ~ _ ~ - .~.xr~ {~ '~ V .TVY "~' k. ~.r~ Try y $242,000 g s~~~ Year 10 Cost Photo Conduct detailed inspection of 8,000 - roof /floor framing and foundations. Replace roofing, flashings and related 25,000 - components. Replace electrical power panels, distribution, ~~° ' ~ ~~ ~ ~~ ~~ and related components. 16,000 ~ ~ ~ ;~ ., ~, =~;# ~. ~` ti ~. y ~ ,.: ~.::; ~. >~ -. Weatherstrip, caulking maintenance at envelope. 2,000 - Replace /upgrade washroom exhaust systems. 3,000 - Replace furnace and related components. 22,000 - Allow for fire suppression hood over stove. ,~.. 18,000 ~~~~ ~ _ v This applies to cooking appliances with ~ Cooktop burners where there is potential o ` for open flame. This is a requirement of the Ontario Fire Code, subject to the authority h l f l fi i ffi _,,,,,~...~..----`°'"~~ , re prevent o t e oca on o cer. ~ ~~ .. Year 10 Total $94,000 9 Year 15 Cast Photo Review basement support framing. and foundations. 3,000 - Repair 1 adjust interior doors and hardware. 1,000 - Replace plumbing fixtures. 8,000 - Refinish interior wa11s and ceilings. 8,000 - Allow for repairs l adjustments to cabinetry, and other millwork components. 2,000 - Refinish wood floor on first floor. 16,000 - Year 15 Total Year 20 $38,000 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 6,000 - Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 8,000 - 10 Year 24 Cost Photo Repaint exterior masonry. 8,000 Interior refinishing, refurbishment, painting. 10,000 Year 20 Total $144,Q00 Accessibility Recommendations Under the Accessibility far Ontarians with Disabilities Act (AODA}, the Accessibility Standards far Customer Service (Ontario Regulation X29147) came rota farce an January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992}. The site includes an unpaved parking area without signed, designated barrier-free stalls ar a hard surface path defined to the entry ramp. Barrier-free access to the first floor is not available. Recommendation for an exterior access ramp and power operator for the main door are included in the five year horizon task list. There is no barrier-free access to the unfinished basement. A barrier-free washroom is recommended to replace the two existing washrooms on the first floor and has been listed under the five year task horizon, Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility. Refer to the task item under the five year horizon. Note that the stage level is not provided with barrier-free access. Provision of a ramp would require a substantial portion of the existing auditorium area. A budget amount has not been included for such a ramp. 11 Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include; Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o Integrated solutions are more effective; far example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. o Window replacements are anticipated to contribute significantly to energy conservation. Update door seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o Consider CO monitoring far the basement. Refer to Year 1 recommendations. End 12 S~S~ Township of Oro-Medonte Draft Facility Assessments Edgar Hall ,~ ~~~.~. ~~ :~~.~, .. ~ .. 1167 Old Barrie Road West January 16, 2009 Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon o l0 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations 10 • Energy and Environmental Recommendations 11 1 Introduction Building condition assessments far the community facilities operated in the Township of Ora-Medante were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The canditian assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. Na destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget far replacement and summary of repair and replacement tasks o description of facility systems a detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations far improving energy and enviranmentai performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability fallowing. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data an tendered projects of similar scope, construction type and finish a adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278/05. This effort will document asbestos-containing materials on site. The report from the an-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work an site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget far a single storey arrangement incorporating a blend of institutional l commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes casts for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life, 2 Executive Summary Edgar Hall Location: 116 Dld Barrie Rd W Original CQnstructian: 1930 (est) Addition /Rennvatz©t2: 2000 Number of Storeys: 1 with basement Grass Floor Area: 1600 SF OBG Classyfieation: A2 The facility includes multipurpose rooms an each floor, washrooms, kitchen at the basement level and support functions. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1,600 sq ft x $2801sq ft = $448,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,600 sq ft x $240/sq ft = $384,000 Recommended RepairslReplaeements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons aver the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 3 Horizon Budget Year 1 $6,000 Year 5 $11$,000 Year 10 $46,000 Year 15 $102,000 Year 20 $177,000 TOTAL $449,000 Building Systems Fallowing are building system descriptions. Unless otherwise noted systems are in fair to good condition with action items identified irz detail in the subsequent section of the report. Structure The structure of the building is timber frame on concrete !masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing, stucco finish for the first floor exterior walls and partial parging on the basement wall concrete block. Prefinished metal fascia, gutters and downspouts appear to generally be in fair to good condition. The brick masonry chimney and adjacent flashing details appear in fair condition. Annual review is recommended. Frame additions sheltering the main entry and a basement access on the west elevation include wood siding due for painting, Hairline cracking is evident in several locations in the stucco and through window sills. Stucco is generally a high maintenance finish and will require annual attention. The window frames are due for repair !replacement, Interior Interior finishes are in fair condition to good condition. Floor finishes include ceramic the in the main entry, the steps leading to the basement, and the washroom and kitchen areas. The basement floor includes sheet vinyl and the first floor is finished with wood strip material. Basement walls and ceilings are finished with painted gypsum board. First floor wall and ceiling finishes include painted wood wainscot and wall board, Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 Mechanical Heating is generally provided by an oil fired forced air furnace. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair condition. Intermittent use has left fixtures stained but does not appear to have affected operation. Electrical Electrical systems are in fair condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are included where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,400 - materials. Recommend adding a CQ detector 1,044 - adjacent to the furnace room door, 18" above the finished floor. Year 1 Total $6,000 Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. 3,000 - 5 s~s+ Year 5 Cost Photo Weatherstrip exterior doors and 1,000 - replace sweeps where worn. Restore /replace windows with sealed, ~,; ~ ~. 45,000 ~~ ~~, double glazed versions of the same window ~ ~ ~ ` ~ profile and operation for both the first floor ~~ _~~ ~~ ~ ~ °` and basement. Include for 50% tint, low-e ~' ~' treatment and argon for glazing. Include 3.. security hardware. ~~°~ ~~~ '`~ ~~~ ~: ~:~,. Repair exterior window sills. 15,000 - Repair exterior stucco and repaint. 20,000 - This exterior finishing system is considered high maintenance and will continue to require annual attention over the next life cycle. Repair exterior parging at basement level. 5,000 - Repaint exterior siding. 2,000 ~. 6 ~~ s Year 5 Cost Photo Include for minor interior repairs to gypsum board /wallboard /wainscot. Allow for barrier-free washroom. 10,000 - Add railings to guards and curb guides to ramp platform runs and landings. Provide power operator for entry door. 12,000 ~'""'~` .. w ~~ a .<~~ Year 5 Total $118,000 Year 10 Cost Photo Conduct detailed inspection of 5,000 - roof framing. Replace electrical power panels, distribution, and related components. 18,000 - Weatherstrip, caulking maintenance at envelope. 2,000 - 7 s~5°~ Year 10 Cost Photo Replace /upgrade washroom exhaust systems. 3,000 - Allow for fire suppression hood over stove. 18,000 ~, ..-- This applies to cooking appliances with cooktop ~~~~~~ burners where there is potential for open flame. "°"""~ ~~~ This is a requirement of the Ontario Fire Code, ~"" subject to the authority of the local fire tom„, prevention officer. ~~~' ~ , .'_ : . ,~ Year 10 Total $46,000 Year 15 Cost Photo Replace metal roofing, fascia, 25,000 soffits, gutters and downspouts. :A .. Repair, refinish exterior siding. 7,000 - Repair /adjust interior doors and hardware. 1,000 - Refinish stucco. 15,000 - Replace plumbing fixtures. 12,000 - 8 Year 1S Cast Photo Refinish interior walls and ceilings. 8,000 - Allow far repairs !adjustments to cabinetry, and other millwork components. 16,000 - Refinish wood floor on first floor. 18,000 - Year 15 Total $102,004 Year 20 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace heating furnace and oil storage tank. Allow for repairs ! cleaning of ducting. 25,000 - Replace septic system. $0,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 10,000 - 9 5~ e~ Year 20 Cost Photo Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. ~~ ^ M, ~~ ~~~ .~€._ 10,000 Interior refinishing, refurbishment, painting. 20,000 Year 20 Total $177,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429/07) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area. Barrier-free stalls are recommended to be signed and a hard surface pedestrian path provided from the barrier-free stalls to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp at the east side of the addition. The exterior access ramp and entry door appear in good condition. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Provision of the power door operator is listed under the five year task horizon. A barrier-free washroom is provided. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. 10 Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of the building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixtures when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery. o Integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hat water tank. o Consider increasing efficiency when lamps are replaced. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up. o Continue use of light colours far the interior surfaces to increase the effectiveness of the electrical lighting. Indoor Environment Quality o consider CO monitoring for the basement. Refer to Year 1 recommendations. End ll j~(o3 Township of Oro-Medonte Draft Facility Assessments Craighurst Hall 3352 Penetangushine Road aS ,~„ - ~ v u.~r~ ~" ~ ~~. ;.~ ~~ ::. January 16, 2009 Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon o S year horizon 0 10 year horizon 0 15 year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 10 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-ug reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual. reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility a estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278!05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional !commercial grade construction is also provided as a comparative, This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 ,p ~~, Executive Summary Craighurst Hall 4ri~inal Construction: 1877 Addition /Renovation; 21100 (est) Gross Floor Area: 1025 SF Location: 3352 Penetanguishirae Rd Number of Storeys: 1 C7BC Classification: A2 The facility includes a multipurpose room, washroom, kitchenette and support functions. In general, building systems were found to be in fair condition. There is na water supply or septic system. Capital Replacement Budget The budget to replicate the existing facility in 200$ dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1,025 sq ft x $2401sq ft = $246,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,025 sq ft x $2401sq ft = $246,000 Recommended Repairs/Replacements Following is a summary of recommended repairslreplacements and budget amounts, listed far five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act, Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles far building and components are based on Building Owners and Managers Association (BONA) standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada. Casts are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 3 Horizon Budget Year 1 $7,000 Year 5 $124,000 Year I0 $ 12,000 Year IS $43,000 Year 20 $49,000 T©TAL Building Systems $235,000 Following are descriptions building systems. ~Tnless otherwise noted systems are in fair to good condition with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on partial masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing with painted wood trims, fascia and soffits, stucco finish for the main building walls and painted wood siding for the mechanical equipment enclosure. The block masonry chimney and adjacent flashing details appear in fair condition. Annual review is recommended. Hairline cracking is evident in several locations in the stucco and window sills. The window frames are due for repair /replacement. Interior Interior finishes are in fair to good condition. Floor finishes include wood strip flooring in the main multipurpose area and sheet vinyl in the washroom and support areas. Walls include painted wall board and wood wainscot. Ceilings include painted wallboard and lay-in acoustic tile. Interior doors and frames are in fair condition. The kitchenette is in fair condition and recommended to be maintained to Section 3.1.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant. As water is not available on site and utensils are not cleaned, provisions for hand washing may not be required. It is recommended this be verified with the local health unit. 4 ~~(a~ Mechanical Heating is generally provided by an oil fired forced air furnace which supplies heated air to the multipurpose room from the east end. Two ceiling fans allow for air movement. No water supply or septic system is provided. A composting toilet is provided in the washroom. There is no water supply for hand washing. Electrical Electrical systems are in good condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Electrical wiring and panel were replaced in 2008. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Arrange for survey of asbestos-containing 5,000 materials. Add CO detector in multi-purpose room adjacent 1,000 to furnace room duct outlets. Photo Provide abarrier-free portable water dispensing 1,000 system in the washroom to allow for hand washing. '` ~~ ~-. .~ : ~~' ~. ~~ _ . ~. Year 1 Total $7,000 ~~~~ Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. Weatherstrip exterior doors and replace sweeps where worn. Restore /replace windows with sealed, double glazed versions of the same window profile and operation for both the first floor and basement. Include for 50% tint, low-e treatment and argon for glazing. Include security hardware. 3,000 - 1,000 - 35,000 r Repair exterior window sills. 10,000 Repair exterior stucco and repaint. This exterior finishing system is considered high maintenance and will continue to require annual attention over the next life cycle. Replace roofi g, flashings, g tters, downspouts and related components Repaint exterior siding. 30,000 n ~.~.' y t r ~~ _^ ., 20,000 2,000 6 ~~~ Year 5 Include for minor interior repairs to wallboard /wainscot. Cost Photo 4,000 a ,~„~ ~'.~ ~ ~. ~~ . ~~ s~ ~.._ .. Add guards, handrails and curb guides 12,000 ~ ~i to the access ramp to meet Ontario Building ; ~~~ ~~ ~~`' ~` ~~' ~ ~~ Code requirements. Include for a power door ~ ~ ' , ~ _ _'~ operator for the entry door. ~`~ ~ ~ ~~ ~~ ~ ~. ~,~ r, . t~ ~;..: . . Modify cabinets for improved accessibility. 2,000 - Replace the conventional composting 5,000 - toilet with abarrier-free unit. Include for grab bars. Year 5 Total $124,000 Year 10 Cost Photo Conduct detailed inspection of 7,000 roof framing and foundations. 7 J^~~C Year l~ Cost Photo Weatherstrip and caulk at envelope. 3,000 - Replace /upgrade washroom exhaust system. 2,000 - Year 10 Total $12,000 Year 15 Cost Photo Repair, refinish exterior siding, trim, soffit and base sill details. Seal between different materials. 10,000 Repair /adjust interior doors and hardware. 1,000 Refinish stucco. 5,000 - __ _ _- Refinish interior walls and ceilings. Allow for repairs /adjustments to cabinetry, and other millwork components. 7,000 - 2,000 - Refinish wood floor on first floor. 18,000 - Year 15 Total $43,000 8 ~~~( Year 20 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace heating furnace and ail 25,000 - storage tank. Allow for repairs / cleaning of ducting. Replace lighting fixtures 6,000 - Replace emergency electrical systems - _ emergency lighting, exit signs, ` ~~~ ==~~. ~~~"~ fire extinguishers and related components. 6,000 ~~` ~ ~ .; ~.- "' . ::~. M~ 3 .r....... .A Interior refinishing, refurbishment, and painting. 10,000 Year 20 Total $49,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429/07) came into force on January I, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp. The exterior access ramp and entry door appear in fair condition. The ramp requires additional guards, 9 handrails and curb guides on the ramp platform runs and landing to meet the current Ontario Building Code. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. Modifications to provide for abarrier-free washroom are recommended and have been listed under the five year task horizon. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility. Refer to the task under the five year horizon. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems, Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation a Consider low consumption fixtures when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery. o Integrated solutions are more effective; windows with low-e treatment reduce heat gain wi11 allowing for more natural light to reduce use of electrical lighting. o Consider increasing efficiency when lamps are replaced. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up. o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting. Indoor Environment Quality o consider CO monitoring adjacent to the furnace duct outlets. Refer to Year recommendations. End la sc>+3 Township of Oro-Medonte Draft Facility Assessments Community Arena 71 Line 4 North January 16, 2009 Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements 06 0 1 year horizon 0 5 year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations I S • Energy and Environmental Recommendations 15 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 20(}8 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years a accessibility commentary and recommendations c~ recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles far buildings and components are based on Building Owners and Managers Association (BOMA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: a published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish a adjustments based on site specific conditions In addition to the life safety items listed far each facility, an asbestos survey is also required under Ontario Regulation 278!05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility, An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 and the Ontarians with Disabilities Act. Replacements recommended as systemslcompanents reach the end of their useful life. Life cycles far building and components are based on Building Owners and Managers Association (BONA) standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada, Casts are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year 1 $133,500 Year 5 $742,000 Year 10 $825,000 Year 15 $920,000 Year 20 $1,145,000 TOTAL Building Systems $3,765,500 Following are descriptions building systems. Unless otherwise n©ted systems are in fair to goad condition with aetio~t items identified in detail in the subsequent section of the report, Structure The structure of the building is steel frame an concrete 1 masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Exceptions include the west wall of the main arena enclosure adjoining the dressing rooms where movement between floor areas is evident. Further comment on this condition is provided in the 1 year horizon report category below. Envelope The envelope includes prefinished sloped metal roofing, flat membrane roofing, prefinished wall siding, and split rib, split face concrete block masonry. The roofing is due for replacement and the joint between the high roof area of the main arena enclosure and the lower adjacent roof area over the dressing rooms has experienced leaking due to movement between the two Hoar areas. Wall components appear to be in fair condition. The prefinshed siding along the east elevation is exhibiting delamination of the coloured coating. The undercoating appears to be galvanizing which continues to protect to metal. A recommendation to add new cladding over the existing is included and budgeted for in the 5 Year horizon. Recessed, sloped glazing details at the south elevation of the lobby addition i renovation exhibit water penetration to be addressed. Swing doors, overhead 4 e Executive Summary Community Arena & Banquet Hall t1 riginal Ccanstructiort: 1971 Addition /Renovation: 1989 Gross Floor Area: 35,(100 SF (est) Location: 71 Line 4 North Number of Storeys: 2 0130 Classification: A3 The facility includes a 80' x 180' lee pad, banquet hall (2,850 sq ft}, 6 change rooms, concession, washrooms and support functions. In general, building systems were found to be in fair condition. Movement between the change room Hoar area and the main arena enclosure is evident. Comments regarding this condition are detailed in the report. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 35,000 sq ft x $160/sq ft = $5.6 million In comparison, the projected amount far repairs and retrofits over the next 20 years is budgeted at $3.8 million. The additional cost to demolish the facility in preparation for the above new construction would be in the order of $400K and will depend on the extent of recycling and salvage undertaken. This represents 75% of the replacement budget. Recreational facilities with repair budgets in the order of 65°l0 of the replacement cost and greater normally are subject to replacement due to the operating savings realized over the next life cycle. Functional updates such as features to address accessibility and male /female requirement in addition to greater resource efficiency and environmental performance are also realized in new facilities with integrated systems. The Year 5 horizon also includes a budget to expand and retrofit two of the six dressing rooms to accommodate two barrier-free dressing rooms. Recommended RepairslReplacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and camponents are based on Building Owners and Managers Association {BONA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year l $133,500 Year 5 $742,000 Year 10 $825,000 Year 15 $920,000 Year 20 $1,145,000 TOTAL $3,765,500 Building Systems Following are descriptions building systems. Unless otherwise rioted systems are in fair to good condition with action items identified in detail in the subsequent section of the report. Structure The structure of the building is steel frame on concrete /masonry foundations. Generally the camponents exposed to view appear to be sound and in fair condition. Exceptions include the west wall of the main arena enclosure adjoining the dressing rooms where movement between floor areas is evident. Further comment an this condition is provided in the 1 year horizon report category below. Envelope The envelope includes prefinished sloped metal roofing, flat membrane roofing, prefinished wall siding, and split rib, split face concrete block masonry. The roofing is due far replacement and the joint between the high roof area of the main arena enclosure and the lower adjacent roof area over the dressing rooms has experienced leaking due to movement between the two floor areas. Wa11 components appear to be in fair condition. The prefinshed siding along the east elevation is exhibiting delamination of the coloured coating. The undercoating appears to be galvanizing which continues to protect to metal. A recommendation to add new cladding over the existing is included and budgeted far in the 5 Year horizon. Recessed, sloped glazing details at the south elevation of the lobby addition /renovation exhibit water penetration to be addressed. Swing doors, overhead 4 Executive Summary Community Arena & Banquet Hall Qrigitaal Cot~struetaan: 1971 Addition 1 Rerzove~tion: 1989 Cross Floor Area; 35, 0(10 SF (est) Loec~tiort: 71 Line 4 Narth N~~mber of Storeys; Z OBC Classification: A3 The facility includes a 80' x 180' ice pad, banquet ha11(2,$50 sq ft), 6 change rooms, concession, washrooms and support functions. In general, building systems were found to be in fair condition. Movement between the change room floor area and the main arena enclosure is evident. Comments regarding this condition are detailed in the report. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, constructian, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, TT and security systems are excluded. 35,000 sq ft x $1601sq ft = $5.6 million In comparison, the projected amount for repairs and retrofits over the next 20 years is budgeted at $3.8 million, The additional cost to demolish the facility in preparation for the above new construction would be in the order of $400K and will depend on the extent of recycling and salvage undertaken. This represents 75%a of the replacement budget. Recreational facilities with repair budgets in the order of 65% of the replacement cost and greater normally are subject to replacement due to the operating savings realized over the next life cycle. Functional updates such as features to address accessibility and male f female requirement in addition to greater resource efficiency and environmental performance are also realized in new facilities with integrated systems. The Year 5 horizon also includes a budget to expand and retrofit two of the six dressing roams to accommodate two barrier-free dressing rooms. Recommended RepairslReplacements Following is a summary of recommended repairsheplacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code doors and hardware are being maintained but are due for ongoing maintenance regarding hardware and weather sealing. Ongoing roof leaks at the south end of the facility have resulted in significant accumulation of water above the roof insulation. Interior Interior finishes are in fair condition and include metal wall liner panel, sealed concrete slab, painted and unfinished concrete masonry wails. Alow-e ceiling system is 10 years old and in fair condition. Interior swing and overhead doors and shutters are in fair condition. Banquet, concession, office and staff areas are finished with painted black, lay-in ceiling file and vinyl 1 wood flooring in poor to fair condition. Dressing roams and the ice pad surround slab include rubber flooring. The ice slab, refrigerant piping and related components is recommended for replacement in bear 10. The slab exhibits deterioration at the edges. The dasherboard system, glazing and related components is 10 years old and in fair condition. Netting around the ice pad is 3 years aid and in good condition. Barrier-free access far players is currently not available, Accommodation for womens' teams is also limited. Kitchen l canteen areas are in fair to good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. Mechanical Heating is generally provided by an ail fired boiler circulating hot water to radiation units and forced air units. A new above-grade oil storage tank has been installed south of the mechanical roam this year. Air conditioning far the banquet hall is provided by a rooftop unit above. Staining of ceiling tiles below the unit in the banquet hall is reported to be the result of an earlier maintenance item which has since been rectified. Roof leaking has not been evident. Plumbing and drainage far washrooms, dressing roams and the concession areas are in fair condition but beyond their useful life. Well water and onsite sanitary disposal (septic) systems are reported to be in fair to good condition. Exhaust fans are provided in the dressing rooms and are functional but exhibit damage, likely due to their being within reach of hockey sticks. The warm, moist air exiting via the exhaust systems has resulted in ice build-up at the exterior vents. Two dehumidifiers are in place in the main arena enclosure. The Deetron unit is 2 years old and reported to be in good condition. The other unit is over 30 years old and due for replacement. Exhaust fans and louvres for the main arena enclosure are functional and in fair condition. The vertical platform. lift type C providing access from the first to second floors is noted as having been reviewed under TSSA installation no. 062873 and in fair to goad condition. ~~~ Refrigeration The existing refrigeration system has been upgraded several times since the original construction. Compressors: The existing 50 and 30 Hp Mycom compressors are original and are reaching their useful life expectancy Chiller: The existing shell and tube chiller is about 6 years old appeared to be in good condition Pumps The 20 Hp brine pump installed in 2002 is in good operating condition but is run continuously. Condenser Tower The existing 17 year old tower is showing signs of deterioration and water leaks. Heat Recovery The existing de-super heater used to recover heat for domestic water is about 22 years old and is reaching its useful life expectancy. Controls: The existing controls are original and are reaching their useful life expectancy. Ammonia Relief: The existing relief valves are being replaced as required every 5 years Electrical Electrical systems are in fair condition and include three phase power, lighting, fire alarm and related emergency lighting and exit signage. Lighting over the ice pad is 5 years old and in good condition. The balance of electrical components, although reasonably maintained, are beyond their useful life and are within 5 - 10 years of replacement. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 10,000 materials. Complete fire separations at service penetrations from service rooms. 6 J~~7 Year 1 Cost Photo Cracking on horizontal joint due to movement of roof and lack of isolation clearance between masonry and roof joists. Existing cracks should be caulked and painted. 1,000 Y t Complete minor repairs to dasherboard gates. 5,000 i f ~ x ~tiY~ hN. r... `xs. ~~ .. fr i£s tF Replace one dehumidifier in ice pad area. Paint evaporative Condenser support stand Relocate fire box out of fenced area and upgrade all Ammonia relief piping 80,W V 500 Install proper fresh air intake louver and damper for compressor room ventilation. Interlock with ammonia detector. Remove temporary flex hose. 15,000 7 s~~~, Year 1 Repair roof leaks at south end of facility COSt 5,000 a~,° ..: '~ ~ ~: `.. -, Year 1 Total $133,500 Year 5 Cost Photo Conduct detailed inspection of roof framing. 12,000 - Recaulk perimeters of doors, vents and other openings, between different materials. 5,000 - Weatherseal exterior doors. 5,000 - Replace upper level lobby window system with sealed, double glazed units, with 50% grey tint, low-e treatment and argon. 15,000 "° ~' z~. Photo 8 S~Bi Year 5 Cost Photo Replace sloped metal and flat membrane roofing. 250,000 } } ~ ki ~ ;~ ~ . ~.«.MS f .' Rte' Replace rooftop air conditioning unit. 25,000 - Repair banquet hall floor. 10,(?00 Replace Evaporative Condenser 65,000 '~` .. ;~_ ~ ° ~- . ~~~^~ Install glycol cooling loop for compressors through second coil in tower. ~. r= 15,000 ~ ~~ = ~~ , ' 3 Fes: E i~.... 9~Y. i ',°°" ~ E 9 ~~L Z, Year 5 Cost Photo Replace 2 Mycom compressors 120,000 Replace de-superheater heat recovery unit 30,000 Replace refrigeration control panel 20,000 Renovate and expand two of the six dressing rooms to accommodate two barrier-free dressing rooms. 50,000 Repair shower water supply and replace controls to increase water pressure. 30,000 Add heat and mechanical ventilation for storage areas. 20,000 10 S~lY3 Year 5 Cost Photo Add new pref"inished steel cladding over Existing exterior siding. Co-ordinate installation with new roof system and related components. 70,000 Year 5 Total $742,000 Year 10 Cost Photo Replace ice slab, refrigerant distribution piping, 450,000 - underslab heating system and related components. Replace electrical power panels, distribution, and related components in 1971 building. 300,000 - Weatherstrip, caulking maintenance at envelope. 25,000 Replace /upgrade washroom exhaust systems. Replace all refrigeration system pumps 30,000 y;~.~ y ,., ~.~~. ~. ~~ 20,000 11 -~~~r Year 10 Total $825,000 Year 15 Cost Photo Replace interior doors and hardware. 80,000 s_ Replace interior and exterior overhead doors. 60,000 ~ ~ ~~~" ~~~~~ _ ` .~, j . ;~ -~ Replace plumbing fixtures and barrier-free access accessories. Replace heating system boiler, rads and related components. 120,000 :~,. - ~~~ ~, " 450,000 , ~_ ~ ~' ~ r i k, u ~4 ~ ~~j! ~ ~ r 1 .a' ~ ~ xa r ' ,, ~, .} •• ~ . ~ ao ~.~ ~ M- ~, I°~ ' ~ ~ V {j v N ~ ~ ~ 1^ s~~s Year 15 Cost Photo Allow for replacement of cabinetry, benches, millwork components and appliances. (Supression hood has been provided since photo taken) Replace rubber flooring. 50,000 n ~ , =i ~~ ..t .. f ~~ Year 15 Total $920,000 Year 20 Cost Photo Weatherstrip, caulking envelope. 25,000 - Replace lift equipment. 140,000 .__~ ~ ._ ~.~ ~m.,->~ .~~ 13 s~r~ Year 20 Cost Photo Replace dasherboards, glass, benches and netting. Replace low-e ceiling. 80,000 ~ ~~ ~: ~ ,~ `~`'~'.. y., ~~ .~. ,. i jj ... ~. t Replace lighting fixtures Replace emergency electrical systems - fire alarm, emergency lighting, exit signs, fire extinguishers, security and related components. 180,000 - 220,000 .,~ . ~ ~" ~, Interior refinishing, refurbishment, painting. 60,000 :_ ~,°. .,, 14 Year 20 Cost Photo Septic system replacement. 140,000 Water supply equipment replacement. 8{1,000 Year 20 Total $1,145,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA}, the Accessibility Standards far Customer Service (Ontario Regulation 429107) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes paved parking. Barrier-free stalls are recommended to be signed and the pedestrian path from the barrier-free stalls to the main entry painted. Barrier-free operators at the main entry provide access to the lobby. A lift provides access to the upper level multi-purpose room. Washrooms with barrier-free facilities are provided on the upper floor and are also provided off the first floor lobby area. Barrier- freeviewing from the lobby is limited. Modifications to the area are recommended. Modifications to the counters and cabinetry in the kitchen are also generally recommended to improve accessibility should overall accessibility through the remainder of the facility be considered. Provision of barrier-free dressing rooms has also been recommended and is included in the five year horizon. In general, an accessibility masterplan detailing accessibility requirements, measures, budgets and timelines for implementation is recommended should the facility be maintained through the next life cycle. 15 Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. o Consider re-circulation system or glycol loop for compressor cooling rather than one time flow through of well water. Energy o Radiant hot water heating is recommended to be replaced with the same type of system o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider providing more daylight by introducing insulated translucent wall panels at the upper level of the ice pad to reduce electrical light use. o Consider increasing efficiency when lamps are replaced Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o maintain CO monitoring and interlocked exhaust system with exterior overhead door to confirm adequate fresh air is maintained for workers in the ice pad and adjacent spaces when vehicles and other gas fired equipment is operating. End 16 ~~~ Township of Oro-Medonte Draft Facility Assessments Warminster Hall 1803 Warminster Sideroad January 16, 2009 Index r~~ ~ k .~ ~~ :~;~~~_ • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations 10 • Energy and Environmental Recommendations Il ~l. ~ ~~ _- k~ ,~.. }~ ~ `7 ~~ ~ ~ _ _~_. :~ ~. ~, ~~ 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from; a published construction industry systems replacement data o historical data an tendered projects of similar scope, construction type and finish a adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278!05. This effort will document asbestos-containing materials an site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task, Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget far a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Warminster Hall Qriginal Construction: 1920 (est) Gross Floor Area: 700 SF Location: 1803 Warminster Sideroad Number of Storeys: 1 + Basement O&C Classification: A2 The facility includes multipurpose rooms on the first floor and basement level, washrooms, kitchen and support spaces. There is no barrier-free access. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 700 sq ft x $480Jsq ft = $336,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. ?00 sq ft x $240Jsq ft = $168,000 Recommended RepairsJReplacements Following is a summary of recommended repairslreplacements and budget amounts, listed for five year milestones over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemsJcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year 1 $13,000 Year 5 $117,000 Year 10 $28,000 Year IS $29,000 Year 20 $80,000 TOTAL $267,000 Building Systems Fallowing are descriptions building systems. finless otherwise n©ted systems are in fair to goad condition with action items ideratijzed in detail in the subsequent seetidn of the report. Structure The structure of the building is timber frame on masonry loadbearing walls and foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes sloped metal roofing, brick masonry, concrete parging and prefinished siding. The roofing is in poor condition and due for replacement in the next 5 years. Gutters and downspouts are recommended to divert water from the building perimeter as an interim preventive maintenance measure. Evidence of several sump pumps in the basement also indicate a need to address ongoing water infiltration. The brick in general and the masonry chimney and adjacent flashing details appear in poor to fair condition. Annual review is recommended. Cladding the exterior with prefinished siding is also recommended to reduce casts for repairing and maintaining the masonry over the next life cycle. The windows and frames are due for replacement. The exterior doors are in fair to good condition. The exterior entry steps are in fair condition. Interior Interior finishes are in fair condition condition. Floor finishes include wood strip flooring, ceramic the and sheet vinyl. First floor wall and ceiling finishes include wood paneling and painted wall board, Ceilings meiude painted board and acoustic tiles. Tiles were water stained at several locations. Doors and hardware are in fair condition. Abarrier- free washroom is in good condition. 4 ~~~~~~ The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. Mechanical Heating is generally provided by an gas fired forced air furnace. The municipal water supply connection and sewage system outflow appear functional and in good condition. Plumbing fixtures are in good condition. Electrical Electrical systems are in fair to good condition and include single phase power, incandescent and fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Add CO detector in basement adjacent to 1,000 furnace. Provide 1 hour rated enclosure for furnace equipment. Include for direct venting from furnace room to exterior. ,.. ~,,, . 5,000 ~~~. '~ ~; ~~ Year 1 Cost Photo Provide gutters and downspouts with flexible extensions to move water at least 10' away from foundation wall. Year 1 Total 2,000 ,' ~ ~~`~, "' ~ :"fir t., ~ ': a-r ~yL Y .~~ $13,000 Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, between different materials. Weatherstrip exterior doors and Replace sweeps where worn. Modify entry steps, landing and railing to include curbs,guards and railings to Ontario Building Code. Provide power operators at the exterior and interior vestibule doors. 4,400 - 2,000 - ~~,,. F 'ML~ ~'" 1 Z 000 ~ ,. ~ ~ ~~~ Y h"'4 dk 3 ~, ., A u=~:~~:~; ~;_ 1-. ,. Y F.y 4x Replace windows and frames With sealed, double glazed units Including 50% tint, low-e treatment and argon. 18,000 6 5 ~i5 Year 5 Repoint brick, repair sills and parging. Replace damaged and deteriorated bricks. Consider cladding the envelope with Air/vapour retardant, insulation and prefinished steel siding. Allow for minor repointing only of the masonry replace deteriorirated bricks to stabilize the masonry prior to applying the new cladding system. Add $20,000 to the $35,000 budgeted for the masonry repairs. This investment would replace the need to spend further funds on more masonry repairs and maintenance, anticipated to be due again on the Year 15 horizon. Photo COSt 35,000 20,000 Replace roofing, flashings and 20,000 related components. Extend gutter to divert water from brickwork to reduce ongoing deterioration. ~- -,~ s ooh --+ ,,~ X Replace /refinish ceiling tiles after 1,000 roofing replacement. 7 S~~Ic> Year 5 Cost Include far minor interior repairs to gypsum board /wallboard /wainscot. 5,000 Year 5 Total $117,000 Year 10 Cost .,~„ . <:; x; Photo Photo Conduct detailed inspection of 8,000 - roof framing and foundations. Weatherstrip, caulking maintenance at envelope. 2,000 - .~~. _.~ Allow for fire suppression hood over stove. 18,040 ""` i i .~ ~ ~ ~~ ? ~~~ :~ ~. `~ Include for updating washroom ventilation. 4,000 - Year 10 Total $28,000 8 Year 15 Cost Photo Repair 1 adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. 8,000 - Allow for repairs 1 adjustments to cabinetry, and other millwork components. 2,000 - Refinish woad Hoar on first Haar. 18,000 - Year 15 Total $29,000 Year ZO Cost Photo Conduct detailed inspection of 8,000 - roof framing and foundations. Replace electrical power panels, distribution, and related components. 16,000 - Replace furnace and related components. 22,000 - Weatherstrip, caulk envelope. 2,000 - Replace lighting fixtures 6,000 - Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 8,000 - 9 Year 2d Cost Photo A11ow for updating to masonry repointing. 8,000 Interior refinishing, refurbishment, painting. 10,000 Year 24 Total $80,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards far Customer Service (Ontario Regulation 429/07} came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Cade (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. The ramp arrangement requires curbs along both sides and guards with handrails to meet Ontario Building Code standards. The detail section of the report includes a recommendation to modify the ramp to incorporate these components. The entry door and interior vestibule door each require a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement, Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is recommended to be provided for the first floor and has been listed under the five year task horizon. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should other accessibility improvements be made. 10 Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation a Consider low consumption fixture when replaced. Energy o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery a integrated solutions are more effective; for example, consider a solar thermal hat water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. a Consider increasing efficiency when lamps are replaced. o Update envelope seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o consider CO monitoring for the basement. Refer to Year 1 recommendations. End 11 ,((~, C~ ~, ~~ ,~ EfFective Accessibility Consulting -- F; ~-' ~ ~' Welcome: We Enable Learning {through) Communication, Opening Minds & Education ~:~:; February 17, 2009 Shawn Binns Director of Recreation & Community Services The Corporation of the Township of Oro-Medonte 148 line 7 South, Box 100 Oro, ON LOL 2X0 Re: 2008 Accessibility Plan -Township of Oro-Medonte Dear Shawn: The following is our assessment of the Township of Oro-Medonte's Annual Accessibility Plan: Page 1: Should be a title pace. This page should indicate that this is the Township's Annual Accessibility Plan far 2008-2009. The Township's logo should be included an this page. Page 2: Should be IndextTable of Contents. Page 3+: Executive Summary - something such as this: The purpose of the Accessibility for Qntarians with Disabilities Act, 2Q05 (AQDA) is to achieve accessibility with respect to goods, services, facilities, employment, buildings, structures and premises by January 1, 2025. The AODA consists of the following accessibility standards: Customer Service, Information and Communication, Employment, Built Environment, and Transportation. All standards, with the exception of Transportation, apply to the Corporation of the Township of Oro-Medonte (the Township). The Transportation standard will only apply to organizations that are in the business of providing passenger transportation services in the public and private sector. The AODA was developed to assist organizations in bath the public and private sector in identifying barriers to accessibility. Even though the AODA received Royal Assent on June 13, 2005 and is now the law, the planning requirements of the Ontarians with Disabilities Act, 2001 (ODA) remain in force until the Act is repealed. Under the ODA, all municipalities have a legal obligation to prepare annual accessibility plans. The ODA specifies that municipalities must consult with people with disabilities in preparing their accessibility plans. Municipalities of 10,000 or more residents are required to establish local accessibility advisory committees, and a majority of their members must be people with disabilities. These municipalities must consult with the committees as they prepare their plans. 2161 Line 1 N. R.R, #2 Shanty Bay, ON LOl2l0 (705)735-6177 info~effectiveaccessibilit .ca www.effectiveaccessibility.ca ~~ ~~(~~ '~'`~ Ef~ect~ve Access~b,l~ty ~Onsulting ~ f ~~ Welcome. We Enable Learning (through) Communication, Qpening Minds & Education :~~, '~ This document represents an accessibility plan far the 2008-2009 year as prepared by Township staff in consultation with the Township's Accessibility Advisory Committee (AAC). The Accessibility Plan describes the measures the Township has taken in the past, and the measures that the Township will take in the future to identify, remove and prevent barriers to people with disabilities who use the facilities and services of the Township. The Township is required to submit an updated Accessibility Plan to the Ministry of Community and Social Services by September 30t" each year and the Council approved plan is pasted an the Township's website. The Corporation of the Township of Ora-Medonte is committed to the identification and removal of barriers, as well as the prevention of new barriers, for persons with disabilities in the year ahead. With continued association with the AAC and staff, the Township can improve equal access to the Township's goods and services for people with disabilities. Accessibility Plans - The purpose of the Annual Accessibility Plan (AAP) is to provide a direction and prioritization process that is used by staff and council of the Township in identifying, removing, and preventing barriers to accessibility facing the Township presently, as well as in the future. This prioritization process will assist Council in determining short and long term goals to accessibility and equal access in the Township of Oro-Medonte. C?biectives of the Accessibility Plan - The objectives of the AAP are to: 1) Review previous efforts to identify, remove and prevent barrier to people with disabilities (Recent Initiatives}. 2} Describe the process that the Township will use to identify, remove and prevent barriers to people with disabilities in the future. 3) List the facilities, policies, procedures, practices, and services that the Township will review in the coming yedr to identify barriers to people with disabilities. 4) Account of the measures that the Township will take in the coming year to identify, remove, and prevent barriers to people with disabilities (listed in priority) and in conjunction with the Accessible Customer Service Standard's requirements. 5) Identify the means in which the Township will make the accessibility plan available to the public. **'"*Con't Objectives from page 11 Report No. DS-2008-039**'" 2161 Line 1 N. R.R. #2 Shanty Bay, ON LOL 2L0 (705)735-6177 Z infoeffectiveaccessibilit~ca www.effectiveaccessibility.ca -~}1 Effective Accessibility Consulting hr h ammunicatian t? enin Minds & Education . Welcome: We Enable Learning {t aug } C p g -F Background of C?ro-Medante - ****Fram Page 7 Report No. DS-2008-039*** The Accessibility Advisory Committee The AODA commands that municipalities with populations greater than 10,000, including the Township, form an Accessibility Advisory Committee {AAC). The AAC must be made up of at least 51 °I° of persons with disabilities. The committee's role is to develop and prepare an Annual Accessibility Plan (AAP). The Township is required to submit this Accessibility Plan to the Ministry of Community and Social Services, Accessibility Directorate by September 30 of each year. These plans must be made available to the public. Annual Accessibility Plans identify which action the Township used in the past year as well as future plans to identify, remove and prevent barriers confronting people with disabilities. Additionally, the AAC must: a) advise council about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the council may seek its advice; b) review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects; and c} perform all other functions that are specified in the regulations. 2005, c. 11, s. 29(4). (Source: Accessibility for Ontarians with Disabilities Act, 2005, 5.0.2005, c.11,s.2$). The AODA defines the role of the AAC as to advise Township Council on the requirements and the implementation of the AODA standards and the preparation of the AODA standards reports. The Township will have to file its first accessibility report concerning the Accessible Customer Service Standard in January 2010. ***i am not sure whether you want to insert the Methodology (from page i 1 Report No. DS-2Q08-039) here or not. if is rather va4ue and as you are aware, the site assessments are lacking in depth and concrete information. *** AAC Committee Members - ***From Page 8 Reporf No. DS-2(708-039*** Barrier Types -The following table is from the Ministry of Community and Social Services and would suffice for a barrier identification made. You can change the examples to be of a greater reflection of barriers that are possible in the Township. 2161 Line 1 IV. R.R, #2 Shanty Bay, ON LOL 2L0 (705}735-6177 infoC~effectiveaccessibility.ca www.effectiveaccessibility.ca C~- '(~ Effective Accessibility Consulting ~ Welcome: We Enable Learning (through} Communication, C?pening Minds & Education ~' Barrier Type Example Physical A door knob that cannot be operated by a person with limited upper- body mobility and strength. Architectural A hallway or door that is too narrow for a wheelchair or scooter. Informational Typefaces (fonts) that are too small to be read by a person with low vision. Communicational A website that is not accessible to people who are blind. A person who talks loudly when addressing a person who is deaf. Attitudinal A receptionist who ignores a customer in a wheelchair. Technological A paper tray on a laser printer that requires two strong hands to open. Policy/Practice A practice of announcing important messages aver an intercom that people with hearing impairments cannot hear clearly. Customer Service Standard The Accessible Customer Service Standard regulations were approved by the Lieutenant-Governor and came into force on January 1, 2008. The Accessibility Standards far Customer Service, Ontario Regulation 429/07 requires that the Township establish policies, procedures and practices on the provision of goads and services to people with disabilities. Additionally, all staff (including volunteers and other third parties who work on behalf of the Township) must have mandatary customer service training about the provision of the Township's goads and/or services to persons with disabilities. Every person who participates in the development of the Township's policies, practices and procedures governing the provision of goods or services to members of the public or other third parties must receive customer service training as well. The following is a summary of the fourteen (14) requirements of the Accessible Customer Service Standard for the Township (Source: Accessible Customer Service Standard, Ontario Regulation 429/07, p. 12 -13): 1) Establish policies, practices and procedures on providing goods or services to people with disabilities. 2161 Line 1 N. R.R. #2 Shanty Bay, ON LOL 2L0 (705)735-6177 4 info~effectivearcessibility.ca www.effectiveaccessibility.ca ~~ ~r(~~ ~l-~,, Effective Accessibility consulting '~ Welcome: We Enable Learning (through} Communication, Qpening Minds & Education ~, '~ 2) Set a policy on allowing people to use their own personal assistive devices to access your goods and use your services and about any other measures your organization offers {assistive devices, services, or methods) to enable them to access your goads and use your services. 3) Use reasonable efforts to ensure that your policies, practices and procedures are consistent with the core principles of independence, dignity, integration and equality of opportunity. ***Shawn - t won't continue writing al! of the requirements as i am sure that you or Your staff can look these up and insert them. However, should you need assistance with this, please give me a call.*** The Township must be in compliance with the Accessible Customer Service Regulations by or before January 1, 2010. Other Standards Required By the AODA Information and Communication: The Information and Communication Standard includes information processing and communication and could include publications such as brochures, ads, reports, software applications and web sites. Currently, the Information and Communication Standards Development Committee {IC-SDC) are reviewing the initial proposed Information and Communication Standard. This standard is estimated to be legislated by the summer of 2009. Built Environment: The Built Environment Standard will address all elements of the built environment in both indoor and outdoor spaces including access, egress, circulation, parking, signage, and security. This standard is in the process of being developed and is estimated to be legislated by late 2009. Employment• The Employment Standard will address accessibility issues regarding the hiring and retaining of employees such as employment practices, policies and processes that exclude people with disabilities from getting and maintaining employment. Barriers include: interview practices, inaccessible workstations and workplace practices, policies and training. The Employment Standard is in the process of being developed and is estimated to be legislated by late 2009. 2161 Line 1 N. R.R. #2 Shanty Bay, ON LOL 2L0 {705)735-6177 info C~effectiveaccessibility.ca www.effectiveaccessibility.ca L~ ~C~z _ Effective Accessibility consulting r ~ ~' ~_" ~. Welc©me: We Enable Learning (through) Cammun'rcatian, Opening Minds & Education ~'" Transportation: The Transportation Standard is asector-specific standard. This standard will apply only to organizations that are in the business of providing passenger transportation services in the public and private sector, e.g. fixed route and public transit services, taxi services and school transportation. This standard is in the process of being developed and is estimated to be legislated by the summer of 2009. The standards will be created for the purpose of identifying, removing and preventing barriers to persons with disabilities. Persons with disabilities and representatives of government, industries and sectors of the economy will be involved in the development of standards. The development of accessibility standards and adherence to them will be in stages. Unlike the ODA requirements, the AODA Standards will apply to public, broader public and private sectors of Ontario. As the Township is a government organization, it is required to file accessibility reports to the province, based on the requirements of each standard. Barrier Identification Methodology - This is where the methods that fhe Township uses (or will use) to identify barriers to accessibility withr`n Oro-Medonfe. A prioritization sysfem should be use in this area as weii. E.g. an "A, B, or C" prioritization. "A" needing to be done ASAP; "B" will be done in the next 1 - 2 years; "C" will be done within the next 5 years. Therefore, Customer Service Training and the establishment of policies, procedures and practices would be an "A" as they MUST be completed by the end of 2009. Recent Initiatives - This should be a list of any recent initiatives that the Township have completed in the past year. Include any training, modifications, renovations, etc. Council Commitment to Accessibility Planning People with disabilities represent a significant and growing part of our population. According to Statistics Canada, approximately 1.5 Ontarians have disabilities -about 13.5% of the population. Disability tends to increase with age. In two decades it is estimated that 20% of the population with have disabilities. Enhancing the ability of people with disabilities to live independently and contribute to the community will have positive effects on the future prosperity in Ontario. 2161 Line 1 N. R.R. #2 Shanty Bay, ON LOL 2L0 (705}735-6177 info C~effectiveaccessibility.ca www.effectiveaccessibility.ca ~~ (rC~ '~~ EF~'ective Accessibility Consulting ,1 Welcome: We Enable Learning (through) Communication, Opening Minds & Education ~Y~ Improving accessibility is a shared responsibility. The ODA and the AODA require that the provincial and municipal governments and key public sector organizations review their policies, programs and services through the development of annual accessibility plans. Municipal government play a crucial role in the planning and development of our communities: in their streets, parks, public transit, libraries, social housing, ambulance services, public buildings and elections. Responsibilities, which include enforcing the barrier-free access requirements of the Ontario Building Code and implementing key accessibility considerations under the ODA and AODA, are crucial to realizing a vision of local communities that improve accessibility and mobility far their residents. The ODA and AODA builds on relationships and practices which currently exist among councilors, planners, builders and community groups to make municipalities mare accessible to people with disabilities. The new legislative requirements set out standards that all organizations in the private and public sector, including the Township of Oro-Medonte, must follow to ensure that existing barriers for people with disabilities are removed over time and that no new barriers are created. Improving accessibility is a shared responsibility and the Township of Oro-Medonte wishes to demonstrate leadership in working with people with disabilities to create innovative approaches and solutions for an accessible community. Council appointed an Accessibility Advisory Committee to commence work on an Accessibility Plan for the Township of Oro-Medonte. Shawn: There are a couple of pages in the current accessibility plan that are really not required and may actually be confusing for people who are looking specifically far accessibility. Pages 9 and 10 should not be part of the plan. This information should be on the Township's web site, rather than the official accessibility plan. As mentioned previously, the accessibility assessments, pages 12 - 14, are lacking detailed information. An assessment should consist of OBC requirements and Canadian Standards Assoc. recommendations. I have not viewed any information about floor finishes (slip resistant or hazards), wall finishes, or measurements for current nosings, washroom size, parking, etc. An official assessment of all of the Township's facilities and leased buildings should be a priority as this will assist the Township in identifying, prioritizing and removing barriers to accessibility. Far the Township to be able to place accessibility in its strategic plan and budget, the identification of barriers must be made and then prioritized into short and long term goals. 2161 Line 1 N. R.R. #2 Shanty Bay, ON LOL 2L0 (705)735-6177 7 info Ca?effectiveaccessibilit rL.ca www.effectiveaceessibifity.ca ~~ ~rC~~ -, Effective Accessibility Consulting ~~. ~~ ~~ Welcome: We Enable Learning {through} Communication, Opening Minds & Education :V Another area that is detrimental to the image the Township may wish to portray is one of knowledge and understanding of attitudinal barriers. On pages 12 to 14 words such as "handicapped" and "challenged" are referred to on several occasions. Additionally, there are terms such as "visually disabled". While you may be thinking "No big deal" - it is a big deal because the terms are demeaning and suggest closed minded thinking. Handicapped is an environmental barrier, a person with a disability is not "handicapped" except by something in their environment. So using "handicapped" parking suggests that the parking has barriers attached and therefore no one can park there. As well, person first language is an important detail to remember. E.g. "A person with a visual disability" or "A person who uses a wheelchair" or "A child with autism". I am sure you get my paint. Attitudinal barriers are the largest barrier that people with disabilities face on a daily basis -hence, the Customer Service Standard being the first to be legislated. I am optimistic that the Township wishes to be a leader in accessibility and therefore must lead in a positive and barrier-free way, especially when it comes to attitudinal barriers. I hope I have assisted you as requested. If you have any questions or comments, please don't hesitate to contact me. I am away from February 26 -March 5, but can answer your questions when I return. If you wish to schedule a meeting, Jason will be in the office and can do so for you. Sincerely. Sandy Johnston, B.A. President Effective Accessibility Consulting 2161 Line 1 N. R.R. #2 Shanty Bay, ON LOL 2L0 (705)735-6177 info t~effectiveaccessibility.ca www.effectiveaccessibility.ca Brissette, Marie To: Binns, Shawn Subject: RE: Accessibility Committee From: Binns, Shawn Sent: Thursday, February 26, 2009 4:32 PM To: Brissette, Marie Subject: Accessibility Committee Also please add this under 5:f Hi Shawn, I forgot to mention that an page 1: Characterics of People with Disabilities does not (actually should not) need to be included in the accessibility plan. Additionally, an page 2: General Types of Disabilities has a number of errors in it. Taste, smell, etc. are not classified as disabilities under the ODA or the AODA. However, this item does not need to be included in the either. On another note: Statistics Canada (PAi_S 2006) show that approx. 1.85 million people in Ontario have disabilities which represents 15.5% of Ontario's population. The stats used on page 1 (Accessibility Planning} use statistics from 2001. Talk to you soon, Sandy 1 March 1, 2UQ9 fro-11~~da-nte ~cc~essi~ilzty C~omr~r~ittee t Generally: I have reviewed the above Hated report together with my own observations and recommendations resulting from project reviews in Sci~ter~~bcr, t)ctober and November, 200?, and note that rrr~~~t of my comments have been addressed, and indeed in some cases expanded. I also note that for the most part, most if Hat all of the items related to "accessibility" (and even safety), appear not to be budgeted for until "year 5", though several of these are simple, "low cost" items in my opinion, which eauld be easily accommodated now from day-to-day operating budgets ( ie. exterior re-Tamping, painting of stair nosings, etrAlso, the provision of a rear exit for emergency egress in Warminster Community Hall appears to have been missed (unless I did not notice its existence during my review in C)etober, 2007 r) And finally, I must assume that in evaluating which items related to "accessibility" should be given priority, in particular the provision of the more expensive items such as chair lifts t glides, the age and frequency of use of any of the projects reviewed has been cansidered. For example, is lack of a particular project's use due to lack of "accessibility" provisions, or have the demographics changed to a point whereby a given facility is no longer considered vital or of interest to the community ? Having said all of this,l do recognize that maintaining a facility's structural, mechanical & electrical components do, in fact, should take priority in the budgeting process. My specific comments follow, with regard to the"veer 5" budget items: Eady Hall; 1. Generally I feel it is unfortunate that the incorporation of some form of wheelchair lift does not appear to have been considered when building the new access to the ba4em~~~~t. To incorporate one now or in the future will no doubt cost more. 2. It is strongly recommended still, that an adequate handrail be provided for the rather complex H.C. ramp in year one . Jarrett Hall; L I would strongly recommend that the fire suppression hood aver the stove be provided now (in accordance with current Code} instead of in " ey ar 10" 2. I assume the railing for the new concrete deck has been provided. Ha~~kstor~c l~lall: 1. llc~i~natc~i "handicapped parkir~~" to be relocated adjacent to the ramp does not seem to he laud~;c~ttcd for. Z. 'While a power ~~pcraf~-r for the front entry has been budgetted for (year ~), thcr°c is no ewidcnce that a n~--re level sn<<in cnt-gr threshold, exterior lighting for both main & h.-~c-,~c-~t lire i~sits+ and ida.~nri1'ying stair nosings are being considered. CJ1 d Tr~~ n ~ balls 1, Llnre~[ri~•tcd wheelchair access to the rear emergency exit is still strongly recommended. 2. Has signage been provided indicating a wheelchair ramp Cum rear of building ?and will exterior lighting be provided here as well as at all secondary exits Carley .Hall: L Provisions for a rear accesslegress door do appear to be addressed, but required? by Code as a means of secondary exit in case of fire or other emergency. Edgar Hali. 1. Accessibility concerns appear to have been addressed satisfactorily, in year 5. Crai~hurst Community Hail: 1. While a "barrier free" portable water dispensing system is budgetted for, there are no details to indicate that "barrier-free" washroom modifications actually budgetted for. 2. Inasmuch as I noted how cold the interior was upon our inspection in Nov.,2007, increased insulation does not appear in the budget -has this been considered ? Warminster Cammunity_Hal1: 1. Will a rear exit door be considered, for ready egress in case of fire, or has it been deemed to small a building to warrant this ? My notes indicate this facility is not used very much due to its size, with the Legion having similar problems. Respectfully submitted, Glen Taber TC?WNSH/P C?F C1RQ-MEDL7NTE - - REPt)RT Report No. DS-2008-039 To: Committee of the Whole Prepared By: Glenn White Senior Planner Meeting Date: June 18 2008 Subject: 2008 Accessibility Plan -Township of Oro- Motion , Medonte Roll #: R.M.S. File #: RECOMMENDATION{S): Requires Action Far Information Only It is recommended that: 1. That Report DS-2008-039 be received and adopted. 2. That Schedule "A" of Report DS-2008-039 be adopted as the 2008 Accessibility Plan -Township of Oro-Medonte. 3. That Report DS-2008-039 and attached Schedule "A" (2008 Accessibility Plan - Township of Oro-Medonte) be forward to Ministry of Community and Social Services. BACKGROUND: ~ _- ACCESSIBILITY PLANNING In Ontario, approximately 1.5 million people or 13.5% of Ontarians have a disability. One in three Canadians either has a disability or is close to someone who does {Environics, 2004). In 2001, the Canadian population with disabilities is distributed as follows: 3% between the ages of 0 - 14; 10% between the ages of 15 - 64; and 41 aged 65 plus. By the time seniors are aged 75 or older, more than half experience at least one disability. In 2025, approximately 3 million Ontarians will have a disability, representing 20% of the population (AMGTO, Winter 2008). Characteristics of People with Disabilities Approximately 40% of adults with disabilities have a secondary education compared to 48% of the non-disabled population. Unemployment rate of persons with disabilities is 26% which is five times higher than the unemployment rate of people without a disability, 5%. People with a disability in Canada have an estimated annual consumer spending power of $25 billion. (AMCTO, Fall 2007) DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2048 Report No. DS-2008-039 Page 1 of 14 -~ General Types of Disabilities The following is a list of the general types of disabilities: - Physical -Hearing - Speech -Vision - Deaf -blind -Smell - Taste -Touch - Mental Illness - InteNectual - Learning - Other disabilities that result from other conditions, accidents, illnesses and diseases such as cancer, asthma, seizure disorders, heart attacks, strokes and more. Disabilities could develop from changes to ourselves due to aging which include eyesight, hearing, strength, balance, mobility, dexterity and memory. Many factors can contribute to person having a disability of one form or another. Barriers to Accessibilit Attitudinal notions create barriers to accessibility far persons with disabilities. Inaccurate beliefs about a person's ability will lead to barriers. If someone is abrupt, insensitive, impatient and uncomfortable with people slowed by a physical, language or developmental disability, barriers to accessibility will be created. Policies, procedures and practices can create Systemic Barriers. This occurs when practices or policies restrict participation. The need to fill out a complex form to get a service from a municipality becomes a barrier because a disability prevents a person from being able to complete the form. Communication Barriers are created when a process of providing or sending, or receiving information presents difficulties receiving information in person or by telephone. This is created by someone who speaks too quickly or unclearly. The use of language that is not understandable because of complex words or jargon creates communication barriers. Information Barriers are created when information is not available in an accessible format such as: large print, audio video, plain language, Braille, closed captioned video or computer diskette. Inadequate or incomprehensible signage is created by the usage of font, size, colour, faded or location. Architectural Barriers are created by building design, shape and dimension of rooms' width of doorways, stairways and inaccessible bathrooms creating barriers. Physical Barriers are created when interior and exterior environments such as doors, windows furniture, hardware, recreational or playground equipment, lighting, signage, use of colour and material do not consider the needs of persons with disabilities. Technological Barriers are presented when a technology cannot be modified to support various assistive devices used by persons with disabilities, such as visual alarms for emergency situations or TTY machines. Website may create barriers when DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 2 of 14 they do not contain colour contrast or large print options, cluttered appearance and are difficult to navigate. All of these barriers will represent considerable changes to policies and practices that municipalities must consider to provide services to persons with disabilities. Providing accessibility will present municipalities with considerable challenges to remove all barriers well beyond removing only architectural and physical barriers. Transition from the ODA to the AODA In 2001, the Ontarians with Disabilities Act, (ODA) was enacted. The purpose of the ODA is to improve opportunities far people with disabilities by identifying, removing and preventing barriers to provide full participation in life for persons with disabilities. The ODA only applies to specified public sectors. The broader public sector includes: - Provincial Government Ministries - Municipalities, Public transportation organizations, Universities, Colleges, Hospitals, School Boards. The Ontarians with Disabilities Act (ODA) requires the broader public sector organizations to develop Annual Accessibility Plans, consult with persons with disabilities to develop plans and make the plans available to the public. Municipalities with populations greater than 10,040 are required to form an Accessibility Advisory Committee. Annual Accessibility Plans identify action used in the past year and future plans to identify, remove and prevent barriers confronting people with disabilities. The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) The purpose of the AODA is to achieve accessibility with respect to goods, services, facilities, employment, buildings, structures and premises by January 1, 2025. The AODA is responsible for the development of accessibility standards and enforcement of standards. The AODA facilitates the creation of Standards Development Committees to create proposed standards. The standards will be created for the purpose of identifying, removing and preventing barriers to persons with disabilities. Persons with disabilities and representatives of government, industries and sectors of the economy will be involved in the development of standards. The development of accessibility standards and adherence to them will be in stages. Unlike the ODA requirements, the AODA Standards will apply to public, broader public and private sectors of Ontario. Organizations will be required to file accessibility reports to the province if a standard applies to them. Two type of standards are to be developed under AODA; the first being common standards applying to all persons and organizations in Ontario covering items such customer service, built environment, employment and information and communications. The second type of standards applies to a single sector of the economy to address accessibility in a particular sector such as transportation. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 3 of 14 The ODA is expected to be repealed once the accessibility standards under the AODA are in place. Designated public sector organizations must comply with the Accessible Customer Service Regulation by 2010. Accessibility Plans Accessibility Plans for the implementation of the requirements of the Regulations of the AODA can be included in annual Accessibility Plans. Accessibility plans can also address barriers related to future Standards created by the AODA such as Customer Service, Information and Communications, Employment, Built Environment and Transportation. The AODA requires that accessibility reports be filed by both public and private sector organizations to which an accessibility standard applies. AODA compliance reports will be focused on specific areas of accessibility addressed by each standard. Roles of the Accessibility Advisory Committee {AAC) Both the ODA and AODA require municipalities with populations of 10,000 + to establish Accessibility Advisory Committees. Both acts require that the majority of the AAC members are persons with disabilities. The ODA defines the municipal Accessibility Advisory Committee role as advising Council on accessibility plans addressing a range of accessibility measures. One of the roles of the AAC includes reviewing site plans for accessibility issues. The AODA defines the role of the AAC as to advise Council on the requirements and the implementation of AODA standards and the preparation of AODA standards reports. Municipalities will have to file an accessibility report on the Accessible Customer service Standards after January 1, 2010. Customer Service Standard Customer Service Standards deals with the delivery of goods and services to the public. The standard includes polices, practices and procedures of an organizations and employee training regarding customer service. The Customer service regulations were approved by the Government of Ontario on July 31, 2007. The standards came into force on January 1, 2008 as indicated above; municipalities must comply by January 1, 2010. The Customer Service Standard requires Municipalities to establish service policies, practices and procedures that address the provision of goods or services to persons with disabilities. Municipalities should make reasonable efforts to ensure to provide persons with disabilities goods and services in an integrated manner unless an alternate measure is necessary. The Customer Service Standard identified that municipalities should communicate with customers with disabilities in a manner that takes into account the customer's disability, for an example providing an agenda in a larger font to make it easier to read or in an alternate format such as audio or Braille. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 4 of 14 Municipalities are required to develop customer service policies, practices procedures and train staff who deal with the public in the provision of accessible customer service. Municipalities will permit customers with disabilities who have support persons or service animals to use them while accessing goods or services in premises open to the public. Where admission fees are charged, provide advance notice concerning what admission, if any, would be charged to a support person. Municipalities must provide notice of service disruption. The standard requires municipalities to establish a mechanism for customers to provide feedback on the service they receive. This feedback mechanism would have to be in a format to address persons with disabilities. Other Standards Required By the AODA Information and Communication Information delivery and communication will have to address accessibility issues in the future. Items to be addressed could include brochures, ads, reports, agendas and minutes and websites produced by municipalities. The Standards Development Committee {SDC) which was created by the province of Ontario to develop the standards was established in April 2007. The development of this standard is still ongoing. Built Environment This standard will address the issues of Accessibility to, from and within buildings and outdoor spaces. This standard could include interior design of buildings, interior or exterior access routes, streetscapes, etc. This standard has not been developed. Employment This standard will address accessibility issues regarding the hiring and retaining employees. The standard could cover areas such as employment policies, procedures and practices including jab advertisements and interviewing. The Standards Development Committee recruitment has been completed and the first meetings were conducted in the fall of 2007. No standard as of this time. Transportation The transportation standard will address transportation accessibility such as training requirements, fixed route and public transit services, taxis services, school transportation, other forms of transportation, accessible features, service animals and personal care attendants. Public review of the initial proposed standard was completed in September of 2007. Final standards are not available as of this date. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 5 of 14 ~~ ANALYSIS: The Committee conducted site visits and analysis of all Townships' buildings accessible to the public. Please refer to Schedule "1" of the attached 2008 Accessibility Plan - Township of Ora-Medonte far the Committee's findings. FINANGIA~: NrA POLrIC1ESI~EGISLATION: Ontarians with Disabilities Act 2001 (ODA) Accessibility for Ontarians with Disabilities Act 2005 (AODA) CONSULTATIONS: Chair of the Accessibility Committee -Councillor Dwight Evans Director of Building and Planning Services -Bruce Hoppe Members of the Accessibility Committee ATTACHMENTS: Schedule "A" 2008 ACCESSIBILITY PLAN -TOWNSHIP OF ORO-MEDONTE CONCLUSION: Upon review of the Accessibility for Ontarians with Disabilities Act, 2005 (AODR), the main goal of the Accessibility Advisory Committee over the next year is advise and work with Township of Oro-Medonte Clerk's and Administration Departments to change procedures and policies to comply with the Accessible Customer Service Regulation by 2010. Accessible customer service will translate into different procedures and policies being developed regarding the production and delivery of Council agendas, minutes and by-laws and farms and services to be accessible to all residents of Oro-Medonte. New procedures and training will have to be developed to train municipal employees regarding Accessible Customer Service. Municipalities will have to file an accessibility report on the Accessible Customer Service standards after January 1, 2010. The Accessibility Advisory Committee and municipal staff will have monitor the release of other Accessibility Standards in the future to determine how these standards will effect how services are delivered to all residents of the Township of Oro-Medonte. Respectfully submitted: Glenn White Senior Planner Accessibility Committee Staff Liaison Councillor Dwight Evans Chair Accessibility Committee DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report Na. DS-2008-039 Page 6 of 14 SCHEDULE "A" OF REPORT DS-2008-039 2008 ACCESSIBILITY PLAN -TOWNSHIP OF ORO-MEDONTE Municipal Jurisdiction Participating in this Plan The Township of Oro-Medonte P.O. Box 100 Oro, ON LOL 2X0 (705) 487-2171 Oro-Medonte is a diverse and beautiful community with a central location in Ontario. A community with a population of 20,031, Oro-Medonte covers a land area of 61,000 hectares, stretching from the westerly border with Barrie, the southerly border with Lake Simeoe, the easterly border with Orillia and Severn Township and the northerly border shared with Tay and also Severn Townships. Oro-Medonte prime location provides residents and visitors alike with the riches of rural life and the convenience of a short drive to Barrie, Orillia and the Greater Toronto Area. Ora-Medonte is accessible by: - Provincial Highways 11, 12 and 400 and County of Simeoe road systems The Lake Simeoe Regional Airport operated by the municipalities of Ora- Medonte, Barrie and Orillia and located in Oro-Medonte The Canadian Pacific Rail line, which passes through the Township of Oro- Medonte as it travels from Toronto to Vancouver. Lake Simeoe, which borders the Township to the South. Ora-Medonte natural beauty, strategic location and progressive municipal government have made us one of the fastest growing rural, family-oriented municipalities in Ontario. Oro-Medonte has a very large land base and contains within it many settlement areas. These the following is a list of the settlement areas in Oro-Medonte: Craighurst East Oro Edgar Forest Home Guthrie Hawkestone Horseshoe Valley Jarratt Moonstone Oro Station Prices Corners Rugby Shanty Bay Sugar Bush Warminster Council Commitment to Accessibility Planning People with disabilities represent a significant and growing part of our population. According to Statistics Canada, about 1.5 million Ontarians have disabilities -about 13.5% of the population. Disability tends to increase with age. In two decades it is estimated that 20% of the population will have disabilities. Enhancing the ability of people with disabilities to live independently and contribute to the community will have positive effects on the future prosperity in Ontario. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 7 of 14 The purpose of the Ontarians with Disabilities Act and the Accessibility for Ontarians with Disabilities Act is to improve opportunities for people with disabilities through identification, removal and prevention of barriers. Improving accessibility is a shared responsibility. The ODA and AODA requires that the provincial and municipal governments and key public sector organizations review their policies, programs and services through the development of annual accessibility plans. Municipal government play a crucial role in the planning and development of our communities: in their streets, parks, public transit, libraries, social housing, ambulance services, public buildings and elections. Responsibilities, which include enforcing the barrier-free access requirements of the Ontario Building Code and implementing key accessibility considerations under ODA and AODA, are crucial to realizing a vision of local communities that improve accessibility and mobility for their residents. The ODA and AODA builds on relationships and practices which currently exist among councilors, planners, builders and community groups to make municipalities mare accessible to people with disabilities. The new legislative requirements sets out standards that all municipalities must fallow to ensure that existing barriers for people with disabilities are removed over time and that no new barriers are created. Under ODA, all municipalities must prepare and make public all accessibility plans. Municipalities with populations of over 10,000 must appoint an accessibility advisory committee (AAC) to help them prepare the plan. Improving accessibility is a shared responsibility and the Township of Oro-Medonte wishes to demonstrate leadership in working with people with disabilities to create innovative approaches and solutions far an accessible community. Council appointed an Accessibility Advisory Committee to commence work on an Accessibility Plan for the Township of Oro-Medonte. Accessibility Advisory Committee Members Councillor Dwight Evans Chairperson (705) 4$7-2171 Bonnie MacDougall Resident Debbie Ball Resident Glen Taber Resident Shirley Paterson (Dmytruk) Resident Glenn White (Senior Planer) Staff Liaison (705) 487-2171 Please contact a member of the Accessibility Advisory Committee for inquires regarding the Accessibility Plan or Accessibility issues. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 8 of 14 2007-2010 Council of Ora-Medonte NAME T1T~E TELEPHONE NO. Harry Hughes Mayor (705) 487-2171 Email: harrv.hughes~aro-medonte.ca Ralph Hough Deputy Mayor (705) 487-2171 Email: ralph.hough@oro-medonte.ca Mel Coutanche Ward 1 Councillor (705) 487-2171 Email: mel.coutancheC~oro-medonte.ca Terry Allison Ward 2 Cauncillor (705} 487-2171 Email: terry.allison~ara-medonte.ca Sandy Agnew Ward 3 Councillor (705) 487-2171 Email: sand~gnewora-medante.ca Jahn Crawford Ward 4 Councillor (705) 487-2171 Email: jahn.crawfordC~aro-medonte.ca Dwight Evans Ward 5 Councillor (705) 4$7-2171 Email dwight.evansC~oro-medonte,ca Administration Department The administration of the municipality occurs through a cooperative effort of the administrative staff consisting of a Chief Administrative Officer, Clerk, additional support staff and elected political representatives of the Township of Oro-Medonte. The key activities/responsibilities of Administration are the preparation and recording of Council meetings and the Committee of the Whole meetings recommending policy development, human resources, and web page mastery. Fire and Emergency Services The Township of Oro-Medonte provides an efficient and high level of quality services from six separate fire stations located in Shanty Bay, Hawkestone, Horseshoe Valley, Rugby, Moonstone and Warminster. The Oro-Medonte Fire Department provides quality 24-hour a day fir and emergency services for the entire Township, consisting of a full time Fire Chief, Deputy Fire Chief and other full time staff along with a full staff of volunteer fire fighters. Policing Services The Township of Oro-Medonte currently provides policing services through the Ontario Provincial Police (OPP), with one satellite detachment located in Horseshoe Valley. Planning The Township's day to day operations are undertaken by the Director of Development Services, a Senior Planner, one Intermediate Planner and one Planner. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 9 of 14 Building and By-law Enforcement Building permit review, approvals and inspections as well as enforcing the municipal by-laws are undertaken by the Chief Building Official and supporting technical staff. Libre There are currently five libraries that are contracted to provide services to Ora-Medonte residents. The libraries are all located in adjacent municipalities and are listed as follows: Barrie Public Library Coldwater Public Library Orillia Public Library Midland Public Library Springwater Public Library Public Works The delivery of municipal road service is the key responsibility of the Public Works Department, maintaining approximately 600km of road network. Due to the geographical location of the Municipality there are two road garages -one located in the South on Line 7 at 15156 Side Road and one in the North located in the Village of Moonstone. Engineering & Environmental Services Department The Engineering & Environmental Services Department's key responsibilities are the daily testing and maintaining of 12 separate well water treated systems located within the Township. Recreation There are eight Township-awned Public Community Halls within the Township of Oro-Medonte. Carley Hall Craighurst Hall Eady Hall Edgar Hall Hawkestone Hall Jarratt Hall Old Town Hall Warminster Hall These halls have been serving the communities for a number of years. The public community halls are under the direction and supervision of the Manager of Recreation, but the volunteer efforts in the communities have fundraised, programmed and maintain these halls. There is one township arena in Oro-Medonte built in 1972 located on Highway 11 at Guthrie. This facility has artificial ice, and is regulation size (approximately 218 feet long and 100 feet wide). In 1976 an addition was put on the existing arena as well as new dressing rooms. In 1989 there were further renovations to the entrance and banquet hall. There are 52 Township-owned public parks in Oro-Medonte. Treasury DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 10 of 14 The Treasurer of the Township of Oro-Medante is responsible far the care and control of all finances as it pertains to the municipality and assists the numerous departments with annual and capital budget expenditures. Obieetives of the Plan Persons with disabilities represent a significant and growing park of our population. Enhancing the ability of people with disabilities to live independently and contribute to the community will have positive effects on future prosperity in Ontario. The Township of Ora-Medante embraces the goal to improve opportunities far people with disabilities through identification, removal and prevention of barriers to participation in the life of the province. Accessibility plans are intended to address existing barriers to people with disabilities and to prevent new barriers from being established. A great number of our seasonal residents are demand for accessibility will increase. The Township of Ora-Medante desires to ensure accessibility for its citizens and visitors alike. Methodology Council appointed the Accessibility Advisory Committee to identify past initiatives and identify remaining barriers in the municipality. The Accessibility Advisory Committee met three times in the fall of 2007, to conduct site visits of eight community halls and the township's arena to conduct accessibility reviews of the interior and exterior of the buildings. Schedule "1" of this Plan details the committee's observations and recommendations regarding accessibility issues found at the buildings. These recommendations indicate the committee's views on what still could be dare to make the buildings accessible to the residents of the township of Oro- Medonte. The Accessibility Advisory Committee will have to work with and advise the individual Community hall boards to the implement the recommended changes to the buildings to the achieve the accessibility goals of this Plan. Schedule "1" forms part of the 2008 Accessibility Plan -Township Ora-Medonte. SCHEDULE "1" 2008 ACCESSIBILITY PLAN -TOWNSHIP OF ORO-MEDONTE DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 11 of 14 Recommended Accessibility Upgrades to Municipal Halls and Buildings Site visits were conducted by the Accessibility Committee during the Fall of 2007. Proiects Reviewed: Hawkestone Community Hall, Oro Fairgrounds -Old Town Hall Edgar Community Hall Jarrett Hall Warminster Community Hall Carley Community Hall Eady Community Hall Oro-Medante Community Arena, Craighurst Community Hall General: The purpose in reviewing these properties was to assess accessibility. Hawkestone Community Hall EXTERIOR: 1. Designated "handicapped parking" should be identified and relocated adjacent to the ramp. Fill gaps in asphalt paving adjacent to start of ramp. 2. Nosings of concrete steps should be painted yellow. (for visually disabled} 3. Provide a more level threshold at main entry. An automatic door opener at main entry is strongly recommended 4. Provide exterior lighting at main and basement fire exits. INTERIOR: 1. Washrooms -lower mirrors above sink so person in a wheelchair can see him/herself. 2. Access to basement - apply a visual strip on carpet nosings, properly & securely installed so as not to cause tripping. (far visually disabled} 3. Provision of a "chair glide" on stairs to basement should be considered. It was the Accessibility Committee's opinion that generally it would appear that these upgrades, with the exception of the "chairglide", can be provided at minimal cost. Oro Fair Grounds -Old Town Hall EXTERIOR: 1. Signage C«~ front door indicating existence of wheelchair ramp at the rear of the building should be provided. 2. Provide identified "handicapped" parking spaces} at rear of building and extend walkway leading from the rear ramp to this new parking area. INTERIOR: 1. Access from the main floor hall through to the rear emergency egress is too narrow for wheelchairs (restricted by the stairwell wall configuration}. It was suggested that consideration be given to eliminating the angled stage wall adjacent to the corridor to enable a wider hallway. 2. Provide exterior lighting at rear wheelchair ramp as well as all secondary exits. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 12 of 14 Edctar Community Hall EXTERIOR: 1. While the wheelchair ramp has aged, it appears in sturdy condition. 2. No designated parking spaces (paved} seem to exist, and could be suggested. INTERIOR: 1. Signage indicating location of washrooms is rcommended and should be provided. 2. There is no handicapped access to the basement dining !activity area; a "chair glide" could be suggested. 3. Re-lamp "exit" sign leading to front from main hall. 4. Handicapped washroom -provide lever type faucets, and relocate pail & mop elsewhere as they impede access I egress for persons in a wheelchair. Jarrett Hall INTERIOR: 1. Washrooms -suggest lever handles for faucets; access to urinal is difficult; access to sink in the women's is 32" causing the space to be narrow and cramped and should be a coat hook in the stall. 2. Basement: Eliminate dangerous drop between tiled kitchen floor and concrete floor. All stairs should have identifying nosing strips. EXTERIOR: 1 It is assumed that handrails will be provided far the newly-poured concrete deck. 2. Provide better exterior lighting at actual exit area. 3. Eliminate the approx. 3" drop between new slab and existing wood ramp. 4. Improve transition between bottom of ramp and adjacent interlock paving. 5. Main entry Reduce riser height at the door. 6. Accessible parking spaces to be clearly identified. Warminster Community Hall INTERIOR: 1. Two washrooms are provided, one suited for H.C use. Access to the sink is difficult, however, due to cupboard built below -suggest removing /relocating cupboard. Provide lever type faucets in the washrooms. EXTERIOR: 1. No rear egress is provided in case of fire or other emergencies! 2. The "exit" sign, while illuminated, may be difficult to see (turn 90 degrees to face hall}. There is no landing here either. 2. Steps need to be outlined in yellow for the visually challenged. Carley Community Hall INTERIOR: 1. Accessibility to the W.C.'s is not possible for persons in a wheelchair. 2. Steps need to be outlined in yellow for the visually challenged. EXTERIOR: 1. There is no rear access and no ramp. To achieve this, suggest moving the refrigerator over, and provide a ramp from the entrance adjacent to the kitchen. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 13 of 14 w-- r 2. Door width from main entry to main hall may be too narrow for wheelchair access, or at least somewhat difficult for maneuvering. Eadv Community Hall: INTERIOR !EXTERIOR; 1. Handicapped washroom is suitably designed. Coat hook is recommended for rear of door. 2. Egress from main hall to H.C exit is very tight (approx. 31"wide} 3. Access to lower hall {for meals, etc.) is not possible for those in wheelchairs. 4. Some type pf "wheelchair lift" (at the newly-constructed access to /from basement) is recommended, and probably required to afford safe entry and egress for those using a wheelchair. 5. Re-lamp "exit" sign from hall to main entry. Exterior lighting is required. 6. Provide an adequate handrail on the somewhat "complex" H.C. ramp. 7. Accessible parking spaces need to be identified. 8. Stairs need to be identified for the visually challenged. Oro-Medonte Community Arena EXTERIOR: 1. Adequate parking seems available; recommend provision of visible signage for H.C. 2. It is strongly recommended that the two H.C. parking spaces be relocated to the two spaces adjacent to the front entry. 3. Front entry equipped with "push-button" opener, and has proper threshold. INTERIOR: 1. H.G. washroom: A higher toilet and lever faucet handles are recommended. Also, the entry door is somewhat difficult to operate. Vestibule in 2nd floor H.C. washroom is somewhat "tight" but probably manageable. 2. While a "lift" has been conveniently provided, actual access to and from may be difficult for some persons in a wheelchair (not rectifiable). Generally this facility appears to be well-equipped /planned (even a ramp is provided for wheelchair access to the bleacher area}, for accessibility, and no major upgrade seems to be required. Craiahurst Community Hall EXTERIOR: 1. Parking spaces are not available. A lever handle is needed for the main entry. INTERIOR: 1. There is no running water, and only a composting toilet facility. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 14 of 14