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03 04 2009 COW AgendaTOWNSHIP OF ORO-MEDONTE M�l i �T 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 5. CONSENT AGENDA: None. 6. COMMUNICATIONS: a) Vince Clark, correspondence dated February 9, 2009 re: Snow Removal Bill, Thatcher Place. b) Evan Morgan and Michelle McFadden, correspondence dated February 9, 2009 re: Engine Brake Signage Request, Line 7. a) Mayor H.S. Hughes, correspondence dated February 19, 2009 from Association of Municipalities of Ontario (AMO), re: Government Releases Draft Employment Standard under AODA for Public Review. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Doug Irwin, Director of Corporate Services/Clerk, re: 2009 Grant Requests [correspondence distributed under separate cover]. b) Report No. CS 2009-06, Doug Irwin, Director of Corporate Services/Clerk, re- Set Fines — To Regulate the Making of Noises Likely to Disturb the Inhabitants within the Township of Oro- Medonte, By-Law No. 2009-024. c) Report No. CS 2009-07, Doug Irwin, Director of Corporate Services/Clerk, re: Set Fines — To Regulate and Prohibit the Sale and Setting Off of Fireworks within the Township of Oro- Medonte, By-Law No. 2009-023. d) Report No. CS 2009-08, Doug Irwin, Director of Corporate Services/Clerk, re: Set Fines — Tit Restrict and Regulate Parking, Standing and Stopping on Highways or Parts of Highways under the Jurisdiction • The Corporation of the Township • Oro-Medonte, By-Law No. 2009-022. a A I I �NIWIWIPIIN .. N111 . f) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Township of Oro-Medont 2009 Budget, Waste Management. i a) Jerry Ball, Director of Transportation and Environmental Services re: 243 Lakeshore Road East Request to Push Snow onto South Side of Lakeshore Road East Road Allowance. a) Committee of Adjustment minutes, meeting held on February 19, 2009. • Report No. DS 2009-17, Andria Leigh, Director of Development Services, re: Monthly Building Division '—iirt, January, 2009. c) Report No. DS 2009-16, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval for Horseshoe Valley Lands Ltd., Part of Lots 3 & 4, Concession 4 (Oro) (Horseshoe Adult Lifestyle Community) 43-OM-20001. 11. EMERGENCY SERVICES: 2 =*- 12. RECREATION AND COMMUNITY SERVICES: 2 =*- 13. IN-CAMERA: a) Tamara Obee, Human Resources Officer, re: Personnel Matter (Benefits). 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT 0 • LT,11114 " - '10 11 It IT-10 Raw I'l 11EW.41110 111121 11JRI.ItH �i I'll 111 lilll'lil Ul 1111 1 J1 11,1111 � 4MAMrqq4 g) Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development Services re: correspondence, Nottawasaga Valley Conservation Authority (NVCA) Appeal of the 2009 NVCA Levy for the Corporation of the Township of Oro- Medonte. 13. IN-CAMERA: b) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project 47793, Line 2 North). From: Rich Foshay Sent: Friday, February 20, 2009 9:52 To: Irwin, Douq; Huahes. Harry Cc- Subject: Catherine Street Group Good Morning Mr. Irwin and Mr. Hughes: My name is Rich Foshay and I live at 4 Catherine St. in the Township of Oro-Medonte. I am writng this note to you on behalf of Dr. Al Lossing, Mr. & Mrs. John Abreu and Mrs. Tina Tanzi (my wife) who are also residents of Catherine St. I would like to request the opportunity to be placed on the agenda for our Township's next Council meeting which I believe to be scheduled for Wednesday, March 4 at 9 am. Our delegation would like to express our views on our experience with an Application (2008-A-51) placed before the Committee of Adjustment and heard on January 29 and February 19. My hope is that this email serves as an appropriate way to request the opportunity to be placed on our Council's Meeting Agenda. Mr. Irwin, could you let me know if this note is appropriate and confirm with me that we can be placed on the agenda for March 4? Sincerely Rich Foshay Dear Committee Members, I have lived at 9 Catherine Street since 1991 and fully support my neighbours in their opposition to the proposed commercial building on our neighbour's property. I did not receive any initial correspondence regarding this proposal and therefore missed the first meeting. I attended the second meeting. My rnam concerns are echoed in the presentation by Mr. Foshay in that this bUildino, contravenes bylaws established to protect residential properties especially from those of commercialization. He will have made all of our salient points and I will re-enforce two. My objections revolve around two issues. 1. The committee passed the motion with only 2 of 5 members voting in favour. The 2 members who were present argued for the motion based on the fact that it was better to have "one large building" rather than "15 small buildings" and "there is no point appealing to the OMB as they will rubber stamp our decision". I found these statements appauling. Our motion to postpone the decision until all members were present was rejected outright. This objection pertains to process and its inadequacy. 2. Doubling the size of a structure over the recommendations of the bylaw is not a "minor variance". The initial plan was much larger having NO regard for the by-law or the neighbourhood. This objection pertains to the by-law itself It remains unfortunate that we may need to appeal to the Ontario Municipal Board Frith legal counsel to argue the preservation our neighbourhood and ensure that by-laws originally written for protection of neighbourhoods maintain their integrity. Alan Lossing CATH RIN STR T 1 1 E�-` This presentation is on behalf of the familiej... ABREU LOSS I N Cwi*** "Mm• t .9 ! ! ! 0 10 ! MINIM;J111kim NIMkIIIINAMI C�7:�� ► I 11 THE CONTEXT NMIWA 9:74 Ty, R ffa ro r, M, ro 6 Homes 2 to 3 Acres CATHERINE STREET GANNON RESIDENCE BROCK RESIDENCE Across from Gannon residence BARKER RESIDENCE Across and up the street from Gannon residence ABREU RESIDENCE Across from Gannon residence LOBBING RESIDENCE Right side adjacent to Gannon residence TANZI- FOSHAY RESIDENCE Left side adjacent to Gannon residence NO]a LSolication 2008-A-51 ji Application variance by -• it Proposing to contract an Accessary Structure I Requesting the following relief from Section 5.1.4 and Section 5.1.6 of • • i • ! Maximum Height ! 1 ' . required . , . ! - • 4.96 required 70 sq. proposed ! ABREU, LOSSING, TANZI-FOSHAY Catherine i Residents D# NOT BELIEVE this application • the planning department of Oro-Medonte to approve application REASONS INV musom The Planning Act requires that applications that seek Variances from Zoning Regulations pass ALL components of . 4 part test: Does ` variance conform to ` general intent of ` official Township plan? Li Does the variance comply with the general ` of ` • • t r ,7k Is the variance appropriate for the desirable development of the # L Is the variance minor? Minor IS THE VARIANCE MINORf.i' Li A i i ! to the definition of • • in the Concise Oxford Dictionary, one that comparatively small in size or II w • Justice Matlow Rosedale Golf Association Lt• . vs Freddy , • Wendy i•i. •• February ## 1k It follows that a variance can be MORE THAN MINOR for tw reasons I a It is •• large to be considered minor a It is •• important to be considered minor Application 2008-A-51 . i . from . 70 sq.m. surface area to 139.4 sq.m.. This is twice the size of the maximum surface area allowed under Oro-Medonte Township's official plan for this residential street. Is this application ! ` "MINOR" i . - �i i ' • Justice Matlow in Rosedale Golf Association Ltd. vs Freddy and Wendy Degasperis, February 2005 continues: "The likely impact ! # variance often ! ! ` ` ! to be the only factor determines i i 0 or not it qualifies # minor, but view, an approach incorrectly overlooks the first factor, size ... )) variance "A can be patently ti! large to qualify minor.)) Ll Is the structure that is twice the size • the By-law for our residenti W street and is larger than 2 • the houses • the street minor? I ni The Abreu, Lossing and Tanzi-Foshay families think that this structure is not minor — under any definition that a planner can use. Does the variance comply with the general intent of the zoning By- law? L Justice Matlow states that it an opinion as • whether or not it (the application) either alone or together was desirable for the appropriate use of the subject (applicant's) property. The issue was not whether the variance was desirable from the perspective • the (applicant I s) plans for their property, but rather, whether it was desirable from a planning • PUBLIC INTEREST POINT OF VIEW. Y) L The two families that are adjacent to the applicant's property and a third family that lives across the street OPPOSE the building • this structure. = i *r View Ft-om Road Facing Dwelling W4 xv -v �7i rrt- k* . I, f" IF, , I , , : - 0 H a-, Clearer Retake of Planner's Picture —Same Angle Perspective TANZI- FOSHAY BACKYARD Proposed Location of Structure OUR VIEW Proposed Location of Structure OUR VIEW Proposed Location of Structure OUR VIEW As stated by iyan Vandenburg — Planner Oro-Medonte "A substantial existing treeline is currently located . ! i the applicant's property. . • to the existing tree ! i a! i the variance for an increase in height and floo area have negative visual or location impact on neighbouring properties. )) As stated by Ryan Vandenburg — Planner Oro-Medonte "As this application s! i not adversely affect the character of the surrounding area, the proposed variance is considered to be minor. THE PROCES-q MOW WO 1 s' Committee of Adjustment • to consider Application •!i Motion was passed for the final decision to be deferred unt Mr. Gannon (applicant) could provide site plan, structure sketches and provided proof of consultation with neighbours. •i ' JIM 2ndCommittee of Adjustment Meeting to consider Applicatioi Two of the committee members, Mr. Potter and Mr. Webster, were ABSENT on Feb. 1 9th. 9 � 'A • s •i • question h! application is min! �! .!• . ! 11!11111 ! !• lliri 1 i d Committee of Adjustment i • • February • Mr. Foshay asked the Committee of Adjustment to it make a motion • defer • Committee of Adjustment • i on •• . • 008 the full committee could hear the application" because of • • ` from • Committee of Adjustment ` • members • • i for ` application • January refused • make i motion. ` application w. approved ` chairperson, of • " did not vote her • was not `• `• Mrs. Lynch voted against the application on January 29th. The Catherine asking is this council, por , ; I liq • • • •� i w i � i `!i the minutes of the Committee of Adjustment in relation to their February 1 9thdecision o Application 200! ♦ • • to the Ontario Municipal Board to overturn the Committee of Adjustment decision. I� The Catherine is ,n . �► '� * „ � BELIEVE: this application is not a Minor Variance mi this application does not fit with • general intent of • this application • • proposed does not pass the 4 part test as required by the Planning Act. The Catherine Street Delegatiol 1001:4 Bad timing allowed application t! be heard by only a fraction of the Committee of Adjustment tL Bad luck had it that L the 3 members of the Committee of Adjustment ! opposed ' application • Mr. Potter, Mr. Webster, Mrs. Lynch, 1 9th either weren't in attendance on February (Mr. Potter, Mr. Webster), or their vote was not needed as it did not need to break a tie (Mrs. Lynch). February 9, 2009 Oro Medonte Township Dear Harry Hughes/Public Works Department RE: As per phone conversation with Mayor Harry Hughes This is a bill with regards to snow removal by myself on Thatcher Place, in the township of Oro Medonte. On eight occasions I was required to plow the road with my tractor due to it being passed over by the plows. This was our only way to make it possible for neighbors and my family to exit our road. I recognize the busy plowing schedule last winter due to excessive snow fall, however I was not anticipating maintaining the road at an expense above what my tax dollars should cover. As per a phone conversation with Harry Hughes in February of 1008, 1 am following his recommendation with sending a bill for my services with snow removal. The following covers the six plows I performed through the winter season of 2007/09. Including gas and time: Snow removal of Thatcher Place $60 x 8 times 480 Sincerely Vince Clarke "-JON'A-� �- 4"'�EAJ 1 L)60' is MA WA 148 Line 7 South P.O. Box 100 Oro, ON LOL 2XO WHMEK�� Dear Mr. Irwin F. We are writing this letter to express our request to have signage posted along the 7th Line of Oro Medonte stating no engine brakes. The trucks are speeding along the 7th and are using their engine brakes as a way to slow down and it disrupts the neighbours. We would like a sign to state Please avoid the use of engine brakes. Respect our neighbours. We believe the signs will deter drivers from using their engine brakes and they will then be conscience of the surrounding homeowners. There is no need for us to be awaken at 5 in the morning or before because of drivers using their engine brakes to slow down. Please contact us to discuss the matter and the implementation of these needed road signs. Thank you. N= Michelle McFadden M-wiat" of f ter of Ontario 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.: (416) 971-9856 1 Fax: (416) 971-6191 E-mail: amo#amo.on.ca To the attention of the Clerk and Council FOR MORE INFORMATION CONTACT: Petra Wolfbeiss, AMO Senior Policy Advisor February 19, 2009 (416) 971-9856 ext 329 Government Releases Draft Employment Standard under AODA for Public Review Issue: On February 18, 2009, the Government released the initial draft Employment Standard under the Accessibility for Ontarfans with Disabilities Act, 2005 for public review and comment. The public review period is until April 15, 2009. The AODA, 2005, requires the Minister of Community and Social Services to develop accessibility standards that will remove barriers for people with disabilities. The standards are expected to apply to the public sector, including all municipalities in the Province, as well as the not-for-profit and private sectors. They will address a full range of disabilities including physical, sensory, mental health, developmental and learning and will be implemented in phases leading to full accessibility in Ontario by 2025. Once completed, the standards will be introduced into legislation and therefore will become mandatory and enforced by the Province The Employment Standard is the fourth of five standards released for public review. Previously, the government released the Customer Service Standard, the Transportation Standard and the recently released Information and Communications Standard. The Built Environment Standard is expected for release later in 2009. The proposed standard for Employment Accessibility was developed by an external Employment Accessibility Standards Development Committee (SDC). This external committee included representatives from the disability community as well as the public and private sectors. The SDC's initial proposed standard is now posted for public review and feedback. The initial proposed standard does not necessarily reflect the point of view of the government. The public review period to make comments on the SDC's initial proposed Employment Accessibility Standard is from February 18, 2009 to April 15, 2009. Association 1-2 Municipalities of Ontario i W Once the public review period is over, the standards development committee will reconvene to consider feedback. They may make changes to their initial proposed F"Wo standard based • the feedback prior to finalizing • proposed standard for submission AMI& .ad to the Minister of Community and Social Services. Those interested in reviewing the SDC's proposed standard or participating in the accessibility standards development process can find more information on the Ministry W • Community and Social Services' website at: English: httD://www.mcss.aov.on.ca alish/r)illars/accessibilitvOntario Public consultation sessions will be conducted across the province. To participate in a consultation session, to request a document in an alternate format, to find out about alternate methods of providing feedback, or for any additional information regarding the public review process, please call 1-888-482-4317 or toll-free TTY 1-888-335-6611, or email public,review@oliverwyman.com. AMO is urging its members to review the proposed standard and to provide comments to the Government. AMO will be developing a response to the standard outlining municipal issues and concerns. AMO's concerns will be shared with the membership. This information is available in the Policy Issues section of the AMO website at www.amo.on.ca. Association of r -2 Municipalities of Ontario TOWNSHIP OF ORO-MEDONTE 200• GRANT REQUESTS 2008 ----12009 AMOUNTL_ 2009 I ORGANIZATION GRANT REQUESTED I APPROVED Remembrance Day Services 500.00 Waverlev Monument Donation 1 00.00 11 to A ;Coldwater & District Agricultural Society —B 'Coldwater Music Festival c Couchichinq Jubilee House D _Crime S�tpers E Gilda's Club Barrie Ontario F 'Hawkestone & Area Community Association (1) G Orillia District Snowmobile Club :Orillia Christian Centre o/a Lighthouse Christian H Ministries i Oro Agricultural Society (2) i Oro Station CommunityHall Board_. K Oro-Medonte Horticultural Society (3) L Rugby Community Hall M iSimcoe County Plowmens Association N Telec'are Orillia Distress Centre Hawkestone & Area 0- M Agricultural Soy 0-M Horticultural Sc 200.00 75.00 500.00 200.00 100.00 400.00i No request 5P0.00L 500.0-0-1 750.00 3,500.00 1,000.00 N/A N/A 500.00 M m$e I 2009 BUDGET ALLOCATION (includes waiving of fees)I 16,000.001 Association reauest, arwroved via Canada of use of Old Town Hall for Oro World's Fair ving of 2009 fees for Banquet Hall and Old I Prepared by D. Irwin, Clerk 2/27/2009 it 1/ 1,500.00 iii 11 3,613.50 it i/ 2,500.00 211 11 00.00 50.0 -------1,500.00 7,825.001 19,912.50 M m$e I 2009 BUDGET ALLOCATION (includes waiving of fees)I 16,000.001 Association reauest, arwroved via Canada of use of Old Town Hall for Oro World's Fair ving of 2009 fees for Banquet Hall and Old I Prepared by D. Irwin, Clerk 2/27/2009 All COLDWATER & DISTRICT AGRICULTURAL SOCIETY PO Box 339 Coldwater ON LOK 1 EO M • o1: The Corporation • the Township • Oro-Medontt 148 Line 7 S so= Tom 'We, Attention: Doug Irwin IMII� Please accept the following documentation in support of for a Grant for 2009. We hope you find the information in order. Should you require further information or clarification, please contact the undersigned. We appreciate your cooperation and support. Sincerely /0" "X, Wendy�Lalonde Treasurer CDAS Phone: (705) 835-5605 Fax: (705) 835-5621 Encl. Coldwater & District Agricultural Society (hereinafter referred to as CDAS) The annual Coldwater Fall Fair budget is based on the following information: 1. Weather: The success of the Fair is directly related to weather conditions. The budget assumes good weather conditions. 2. 2008 Improvements to fairgrounds include the barn rebuilding project. 2007 Improvements to fairgrounds included flagpole. 3. CDAS is an annual event. Mandate and purpose is outlined in the constitution. 4. The budget is for information purposes only and is intended as a guideline only. Prepared By: eJYM62, &#e -- i reasurer CDAS 14c,13 Rosernount, Road Waubaushene ON LOK 2CO Phone: (7051835-5605 APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name n Address �10 '�t 0V -3 3 9 City �2ajA)a L( Prov. o NJ Postal Code L Gr_ 1 F �1 Telephone (rj01fS1 )R 3:�;- 1Sba n E -mail n8JAW.CL"Jt — l on ' (0 Fax ('r`�'15i� � �� (� 2 PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members G C) Residents N If Applicable Geographic Area Date Served N a rA-h Sj M e a e 6 wnt Formed Outline the mission, purpose and objectives of your organization. ( vas} rrv, �y-cv't 6e e ,-_i, \s . G Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. lrC3 9 Indicate the products / services / benefits provided to the Township of Oro-Medonte by your organization: # of individuals served: R11_11 oo t':' so'° ejoclvl ceilt�ckli_i PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") I,va Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy. Amount Requested: Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants/subsidies from the Township? V, Amount Requested: $ Dco 1�0 C Amount Approved: $-1 Cc Name & Positiort VK� Name & Position Year of Request: Year of Approval: c-0 Date: S2 Date: e& For office use only Approved: Denied: I Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet (and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. P, - REVENUE: REVENUE. Source: Amount: Source: Amount: TOTAL: 210 4'�5 (o A EXPENDITURES: Item: Amount: TOTAL: S- 8 5 3 3 5 SUMMARY: TOTAL 11 � , (3 bc) , a C) EXPENDITURES: Item: Amount: TOTAL: A o— SUMMARY: Surplus or deficit from Olt I g Surplus or deficit from previous year: $w5o,-1 previous year: Revenue F,- L I.- � Revenue Sub Total 51 q Minus Expenditures -6 BALANCE: aa),.5. �o\j 9 . D-00 � - Un a\towra \,e Cc"6t4-1c� -V:o Ir a 0 ucv 0' Sub Total Minus Exp. Expenditures BALANCE: Signahjre: Date-, A P/ lo k - --- U o C) C). () C) 5-9 yigql-qq '10�Ooa Signahjre: Date-, A P/ lo k - =__ INESA-10DENOWWWe ME raweJOER1112101=11 The Council, Township of Oro-Medonte, 148 Line 7 S., Box 100 Oro, ON LOL 2XO Dear Members of Council, ORO-MEDON` E Attached is the Application for Grant for the Coldwater Music Festival. The Coldwater Music Festival was first formed in 1951, and has over the years influenced the lives of thousands of young musicians in the North Simcoe County area. This is my first full year as Chair of the Coldwater Music Festival. Last year, the Festival came perilously close to being permanently discontinued, partly because of a lack of funding and partly because of a lack of proper organization and a dwindling base of volunteers needed to fundraise and organize. The call went out for help, and we were thrilled to see several new, enthusiastic volunteers step forward, and they, along with a tiny core of long-time organizers and supporters and with financial support from many individuals and small businesses in Oro Medonte made sure the Festival survived. Since then the Festival has undergone a major reorganization and I'm pleased that it is once again alive and vibrant, and we are looking to expand classes this year. We have appreciated the past support of the Council of Oro Medonte, and know you understand the benefits to north Simcoe County. As you review our application, we ask only that you remember your days in school, and hopefully with fondness your participation in a music festival! I would be very pleased to make a presentation to Council on behalf of the Music Festival if you think that would be of some benefit. Please do not hesitate to contact me if there are any questions. Thank you in advance for your consideration. Sincerely, ) St ZenFielder Chair 705-725-2086 6 — Q_ 111E Ct3RPORA PION OF "111E 148 Line 7 5., Box 100 Oro, Ontario LOL 2X0 TO � NSHIP Phone (705) 487 -2171 Fax (705) 487 -0133 t )F www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Coldwater Music Festival Address_ c/o Steven Fielder, Chair; P.O. Box 795 City Coldwater Prov. ON Postal Code LOK 1 EO Contact_ As above Telephone -705- 725 -2086 E -mail stevenfielder @sympatico.ca Fax PART B -- ORGANIZATION GENERAL INFORMATION Number of 10 volunteers, 0 paid Out of Town 0 Membership Fee N/A Members Residents If Applicable _ Geographic tMdwater, Oro - Medonte, Severn & Date 1951 Served Tay townships Formed Outline the mission, purpose and objectives of your organization. Our objective is to provide performance opportunities and to foster an interest in vocal music in Elementary School students in north -west Simcoe County. Classes are both competitive and non - competitive, and include both solo competitors and school and community children's choirs. The competitions are conducted in a workshop style by a professional adjudicator, who works with both the students and their directors /teachers. School entries come from Coldwater, Moonstone, W.R.Best, Huronia Centennial, Waubaushene and Victoria Harbour schools. Individual competitors are drawn from the entire North Simcoe area. r' > ai ''v 4; v 7tW! 6 — Q_ 111E Ct3RPORA PION OF "111E 148 Line 7 5., Box 100 Oro, Ontario LOL 2X0 TO � NSHIP Phone (705) 487 -2171 Fax (705) 487 -0133 t )F www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Coldwater Music Festival Address_ c/o Steven Fielder, Chair; P.O. Box 795 City Coldwater Prov. ON Postal Code LOK 1 EO Contact_ As above Telephone -705- 725 -2086 E -mail stevenfielder @sympatico.ca Fax PART B -- ORGANIZATION GENERAL INFORMATION Number of 10 volunteers, 0 paid Out of Town 0 Membership Fee N/A Members Residents If Applicable _ Geographic tMdwater, Oro - Medonte, Severn & Date 1951 Served Tay townships Formed Outline the mission, purpose and objectives of your organization. Our objective is to provide performance opportunities and to foster an interest in vocal music in Elementary School students in north -west Simcoe County. Classes are both competitive and non - competitive, and include both solo competitors and school and community children's choirs. The competitions are conducted in a workshop style by a professional adjudicator, who works with both the students and their directors /teachers. School entries come from Coldwater, Moonstone, W.R.Best, Huronia Centennial, Waubaushene and Victoria Harbour schools. Individual competitors are drawn from the entire North Simcoe area. rype of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro-Medonte by your organization: Performance opportunities with a trained vocal adjudicator are rare for these young students. Performing helps develop self-esteem, confidence and perseverance, as well as a love for music and the arts. From an early start in our Festival, many have gone on to perform in High School musicals, Church Choirs and Theatre productions. Some have gone on to study music in University and some have developed careers in music. Studies have shown that even those who do not have careers in music are strong supporters of music and the arts in their communities. Studying and performing music is important for academic development, and the Music Festival is badly needed in light of cutbacks in music and arts programs in schools. # of individuals served: Approximately 1,000 participants annually. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") Purpose for which the grant/subsidy, if approved, would be used, Give complete details (ie. project or event description, time frame, community benefits). The 2009 Coldwater Music Festival will be held at the Coldwater United Church from May 5-9, 2009 (depending on entries). Until now the Festival has been exclusively for voice students, but we are looking this year to expand the Festival into other disciplines: piano, guitar, recorder, etc. are all instruments that children are playing. Besides benefifting students, the Festival provides a venue for proud parents and interested citizens in the community to support the young musicians. As well, during Festival time, there are many volunteers who help make it run smoothly—it is an important event for these people, many of whom are retired and contribute tirelessly. Although we fundraise, raise donations, and charge modest entry fees, the grant is badly needed to assist with the prizes and awards and the general running of the Festival if we are going to expand and grow. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Me Previous grants /subsidies from the Township? Amount Requested: _ $100 Amount Approved: _ _ $75 Year of • # ii: For office use only Approved: Denied: Date: `' • # # r i # —form a ' 4 # ursuant to the ♦ rATMORNIT t # t # ♦ # • t # i # # # ♦ f # i rporation of the Township of • ## South, Box 100 Oro, * i Please use additional and attach more R complete # • requested on Grant/Subsidy ## # Form. r _5 Signature Date �� / ✓ 276 rl APPENDIX "A" FINANCIAL. INFORMATION ORGANIZATION NAME: Coldwater Music Festival � � E � CURRENT FISCAL YEAR: Year: - 2008 NEXT YEAR PROPOSED, Year REVENUE: REVENUE: Source: Artiount: Source: Amount: Donations $2,710 Donations $3,000 Door fees, programs 723 Door fees, programs 1,000 School entry fees 203 School entry fees 450 TOTAL: 3,636 TOTAL: 4,450 EXPENDITURES: (operating budget for expanded Festival) EXPENDITURES: Item. Amount: Item: ArY'or'nt2 Adjudicator $1,415 Adjudicators 200 Official accompanist 390 Official accompanist 500 Piano tuning 113 Piano tuning 250 Bank charges 7 Bank charges 10 Church rental 400 Church rental 450 Church caretaking 77 Church caretaking 85 Trophies and Awards 576 Trophies and Awards 1,000 Plaques and engraving 41 Plaques and engraving 100 Printing and supplies 288 Printing and supplies 400 Postage, Advertising 250 Sundry 100 TOTAL: 3,307 TOTAL: 5,345 SUMMARY: SUMMARY: Surplus M=Ci�frojlj 579 Surplus or deficit frt,m 908 previous year: previ.:;us p °ear. Re�enue 3,636 4,450 Rev@r1 e Sub Total 4,215 Sub Total 5,358 I "linos Expenditure-, -3,307 Minus Exp. Expenditures -5,345 BALANCE: 908 BALANCE: 13 Signature Date �� / ✓ 276 rl Couchiching Jubilee House (705) 326-4337 Fax: (705) 326-2767 Mayor l{orcy I luohes and Members ofCouncil Township uF()cm-Mcdou|u |48Liue7S. Box |0O Oro (>u|udo Re: Grant request 2009 Your Worship and Council members. " m� y� � � �° Economic times are tough for many. Hoo\c/cwyncme and poverty are issues that continue t0 plaque our community. Many Sjug|e v/0orcu and children are 6ndioothcmyclvcs iso)a1cd, stressed and at riuko[bcing homeless. /~ \ At Couchiching ' Jubilee our staff and volunteers strive \o give these families a new beginning. Jubilee ) louse offers uu apartment for one year. at geared k` income rent. Sometimes, the first month`o rent is`free`as the woman may not have any income. Once arcsidcn{, the woman is linked tocommunity services and organizations that might help her with her own specific, personal needs. Children are watched for signs ofhealthy growth and development. After finances are stable. and the woman and her children are feeling more o part nfourJubilee House ^fzoziiy` and greater community, staff and volunteers help the women to find sustainable housing outside our house. This year two past residents celebrated marriages, many found employment. returned to yuhOoL or worked iuvvuzd living healthier lives. The other bencfici8zynfthe betterment of the vx>o)cu is the children that are given safer, cleaner homes. with opnruu1 better able to bc stable. caring and lorin�.Our families leave our Jubilee House knowing they have greater -family" supporting them. Many offer mentoring and support to the newer women and children. Our funds are limited and the continued support o[the Township nfOm-MedonteiSso appreciated. Our staff and volunteers hope that io your travels you may have learned of the successes 0fso many 0[ our families. |f you require any more information, please d0 not hesitate to call ooco1326-4337. 8 ^ Mrs. Gill 7i1lnanu Grant Application Couchiching ;Jubilee house Township of Oro Medonte November 15, 2008 Amount requested: 5750.00 Couchiehina Jubilee House Box 272, Orillia, Ontario L3 V 636 Part B: General Information Contact: C111 Tillmann Development coordinator (705) 326 -4337 e -mail g tillmannr�z hotmail.com Charlene Tay for Fxecutive Director, Couchiching Jubilee flouse 326 -4337 e -mail edjubileer�rlive.ca Charitable 4 87282 4610 RR0001 Mission Statement: Helping vulnerable women to improve their quality of life through individualized support and transitional housing. Couchiching Jubilee House opened its doors to the Jubilee House in the community of Orillia. Ontario in September of 2001. Since that time forty -three women and forty -six children have called the four- apartment house "home ". Our Couchiching Jubilee House program has grown to include all past residents and their children, who want remain in the "family." Many past residents require guidance and information about community services, meet at the weekly Monday group, come to special events, and act as mentors to our newer members. Women in transition come from a variety of situations. Some have been abused, some separated from a partner. Others might be a young mother without support, or homeless. All of these women come to Couchiching Jubilee House with the desire for a fresh start and the support of caring staff and volunteers. Through our mentoring programming, the goal is to encourage each woman to achieve their own dream, be it of returning to school, finding a job, mastering parenting skills, learning basic life skills. Our volunteers and staff help women who want to establish a self - sufficient life in the community. t Chant Application Couchiching Jubilee House �-3 Partners /Sponsors: St. James' Anglican; St. Paul's United; Orillia Presbyterian, St. Andrews; Forest Home United; Regent Park United and Westmount United sponsor the four, geared to income furnished apartments, and provide the core volunteer group. The program is funded independently of the house. Geographic Area Served: Orillia and surrounding areas. Date Formed: Steering Committee formed in October 2000; Couchiching Jubilee House received Letters Patent as an Ontario Corporation in March 2001. Program Goals are: • Through individualized one -on -one mentoring, women are encouraged to realize their strengths and weaknesses and start to rebuild their lives. • To help women access the community resources they need to develop the skills necessary to become independent. • To offer non judgmental support to the women. • To provide safe, affordable, rent geared to income transitional housing, for up to one year, for at risk women and their dependent children. General Information about Couchiching Jubilee House: Jubilee House has on staff, a part -time Office Administrator; a part -time Executive Director, a part -time Coordinator of Volunteers; and a part -time Development Coordinator. At present forty -eight volunteers are actively involved in all operations of the house and program. These include one -on -one mentors, babysitters, security, house maintenance. and general volunteers. The volunteers are role models and friends, providing a number of tasks to better the lives of these women and children. The Board is comprised of twelve members who meet once per month. When a woman is accepted into Jubilee House she is required to meet regularly with her support volunteers and the Executive Director to set realistic goals, working towards independent living. This support includes regular visitations and a once per month "wraparound" session where all issues and goals are discussed with all family, volunteers and community professionals involved in the life of the woman and her children. Residents are required to attend a once per week support meeting. This meeting includes a tasty meal and a discussion or public speaker. Once per month is "Supper Club" when all present and past residents come together to learn about, prepare and share a nutritious meal and have a social time together. The women are also introduced to community services and encouraged to participate in the community. Within this stable environment, residents and their children attend school, and daycare. This fall two past residents celebrated marriages and full -time jobs, and are raising their children in their own happy homes. Grant Application Couchiching Jubilee house Sources of Revenue for 2008: (Financial Statements are included) • F aithr orks (Toronto Diocese, Anglican Church of Canada) is our primary sponsor, paying the salary of the Executive Director. • Dr. Craig Markle, Colborne Street Clinic, donates office space. • Residents pay rent geared to income (Ontario Works Shelter Allowance). • On -going fundraising and community donations. Purpose of this Grant: To assist with the financial support necessary to enable Couchiching Jubilee House to continue to provide transitional housing and essential services to at -risk women to become safe and self sufficient in the community. i One of the primary goals of Jubilee House is to support residents through a variety of mentoring programmes and community support. The objective is to encourage future independent living in the community. Our program helps with budgeting, finding sustainable housing, furnishing and moving. Our staff links the women with the appropriate community services and organizations. We provide emergency services upon request, and offer "friendship" and support to all women, residents and past residents alike. Previous Grants from the Township of Oro - Medonte Amount Requested 2008: $500.00 Amount Received 2008: $500.00 Amount Requested 2007: $500.00 Amount Received 2007: $500.00 Thank you for reviewing this application. Sincerely, Mrs. Gill Tillmann Development Coordinator Attachments: Proposed Budget 2009 Budget 2008 and actual as of 11/ 18108 Board of Directors: 2007/08 Information Statement � REVENUE Faith Works Grants Donated office space Rent Recovery TOTAL REVENUE EXPENSES Program &Adm|nistrative Co-ordinators salary Clerical staff Benefits Office Office Rant Utilities Travel Advertis|ng/Pnzmotion Insurance Professional Development Volunteer Training Equipment Maintenance Memberships Professional fees Total Program &Administrative Expenses Jubilee House Kent Maintenance Security General Emergency Fund Utilities Total House Expense TOTAL EXPENSE 25,000 11,000 65,000 3,000 20,000 69,550 14,450 5,460 5,200 9,450 1,850 800 400 1,400 200 1.500 400 200 1,300 $112,160 REVENUE-EXPENSE ($16'960) COUCHICHING JUBILEE HOUSE Revenue and Expense For The Year Ended December 31, 2008 REVENUE Faith Works Grants Donations Donated Office Space Rent Recovery Investment Income EXPENSES Program &Administrative Salaries - Exec Director &Co-ordinators Sa|ariee - SupportStaff Benefits Office 0Mloe Rent Office Utilities Travel Advertising/Promotion Insurance Professional Development Volunteer Training Equipment/ maintenance Memberships Professional fees Total Administrative Expenses Jubilee House Rent Maintenance/ equipment Security General Emergency Fund Utilities Total House Expense TOTAL EXPENSE $ 26,000 G 7,100 $ 47,000 B 7,200 $ 20,000 $ 107,300 ACTUAL asat November 18/80 $19,725 $11.785 $57.692 $5,200 $19,499 $2,025 $115,925 � PROJECTED $ 26300 $ 67.350 $56.994 $ 64.550 $ 13.550 $13.276 $ 14.825 $ 5.400 $ 4.540 $ 51125 $ 4.000 $4.816 $ 4.750 $ 7.200 $6.582 $ 7.375 $ 1.700 $1,721 $ 1.900 $ 1.750 $525 $ 575 $ 1.000 $374 $ 400 $ 2.100 $1.401 8 1.400 $ 200 $110 $ 125 $ 1.100 $2.392 $ 2.400 $ 1.000 K910 $ 10.000 $ 200 $445 $ 450 $ 11200 860 $ 1.350 $ 108,350 8182,945 $115,2C25 $ 12.000 $11.000 $ 12.000 $ 1.8OO 81.082 $ 1.200 $ 858 $1.097 G 1.200 $ 4.000 B2.820 8 3.100 $ 1.400 $1.2U4 $ 1.400 $ 10.500 $7.334 & 0.500 $ 30,558 $24,538 $28/400 $138`808 $137/483 $143'625 El U a ) > N U N O xx CO 0- W C37 QU c E Co a o ate CL Q tf} 0 00 d Lr) cy') L7 Oq Oq W" Cl) cr W � o co 06 > > M W W W gyp'' ui zs ■W� m 4�— Q ci J CL000w(-ga M W nO E Z Z Q > — r.! O Z o «' " CO p cN rl - "' 00 _ _ N (15 U Q 0 U 6q 09-6q 60� 09- El "1 s • M Q? Q O H U a ) > N U N O xx CC 0- W c E Co a o tJ m F� CL Q "1 s • M Q? Q O H COUCHICHING JUBILEE HouSE — BOARD MEMBERS 2008/2009 President Pliant Corporation Christine Brown Customer Service Representative Bus: 326-8921 Ext 112 Past President Registered Nurse Bus: 325-9565 Ext 7533 Kate Allen Simcoe Muskoka District Health Unit Treasurer Chair, Finance Retired Director of Finance, Bus. 705-325-2201 x.3263 Committee Orillia Soldiers' Memorial Hospital Dave Simpson, C.A. Secretary Position available at this time. Director Community Support Worker, Community Bus. 705-323-5184 Dave Hewitt Mental Health Services, Orillia Soldiers' Memorial Hospital Director Retired Teacher - 5imcoe County Board Ruth Leistner of Education Chair: Property Committee Director Developmental Paediatrician Bus: 326-6763 Dr. Nicola Jones- Stokreef Director Psychogeriatric Resource Consultant Email: Valerie Powell powell.qroup@sympatico.ca Director Homemaker wendyltaylor@roqers.com Wendy Taylor Couchiching Jubilee House Board of Directors - Membership List Page I of 2 Updated October/08 COUCHICHING JUBILEE HouSE BOARD MEMBERS 2008/2009 Director Community Development Coordinator - Bus: 325-4903 (Wed to Fri) Gloria Tozek Orillia CDC Ex-Off icio Rector Rector, St. James' Anglican Church H: 705-327-9973 P.O. Box 272 Bus. 705-325-2742 Orillia, ON L3V 6J6 Email: Adq!De� Lin, , licqn i encode.coin Faithworks: Community Ministry Board Mr. Paul Pakyam Staff Charlene Taylor Executive Director Bus: 705 - 326 -4337 Email: edjubilee@live.ca Rene Jacobson Administrative Assistant Bus: 705-326-4337 Email: jubileehouse@sympatico.ca Marianne Gleed Coordinator of Volunteers Bus: 705-326-4337 Email: smgleed@orilliapronet.com Gill Tillmann Development Coordinator Cell: 329-8166 Bus: 705-326-4337 Email: 9_tillmann@hotmail.com Couchiching Jubilee House Board of Directors - Membership List Page 2 of 2 Updated October/08 Couchiching Jubilee House Transitional Housing and Support Program Located in Orillia, Ont. AGENCY NAME, Couchiching Jubilee House STREET ADDRESS: House is located in downtown Orillia; specific address will be given to women in need. MAILING ADDRESS: Couchiching Jubilee House P.O. Box 272 Orillia, Ontario L3V 6J6 ADMINISTRATIVE Colborne Street Clinic OFFICE ADDRESS: 79 Colborne Street East Orillia WEB SITE ADDRESS: www.jubileehouse.ca OFFICE PHONE: (705) 326-4337 OFFICE FAX:(705) 326-2767 EMAIL ADDRESS: jubileehouse@sympatico.ca CRISIS PHONE: Call OPP (911) or Green Haven Shelter For Women (327-7319) AFTER HOURS PHONE: May leave message at 326-4337 for CJH staff CONTACT: Charlene Taylor, Executive Director Rene Jacobson, Administrative Assistant Marianne Gleed, Coordinator of Volunteers (Volunteer Retention and Recruitment) Gill Tillmann, Development Coordinator (Fundraising and Publicity) MISSION STATEMENT: Helping vulnerable women to improve their quality of life through individualized support and transitional housing. Helping vulnerable women to improve their quality of life through individualized support and transitional housing Suimorted in cart by Faithworks 3. Couchiching Jubilee House PROGRAM GOALS: * To support women in meeting their goals based on their personal strengths and their motivation for change. * To offer nurturing, non-judgmental, supported living for women. * To help women access the community resources they need and want, * To offer supports from within our community, to include the individual's natural support system, volunteers and the executive director. * To provide affordable, safe, transitional (up to one year) housing for women and their dependent children. USER FEES: Women contribute to rent according to income. USER ELIGIBILITY: Women who face life challenges, including abuse, poverty, broken relationships and homelessness. APPLICATION PROCESS: Contact CJH for interview and admission criteria. LANGUAGES: English MEETINGS: Program accountable to Board of Directors, DATE ESTABLISHED: House opened in September 2001. MAJOR FUNDING: Faith Works (Anglican Diocese of Toronto) Local Churches Orillia Community Service Clubs Individual donations Dr. Craig Markle VOLUNTEERS: Trained volunteers and community professionals work directly with the residents providing ongoing support and mentoring GUEST SPEAKERS: Contact office for speaking engagements. CJH Data Sheet November 2008 Helping vulnerable women to improve their quality of life through individualized support and transitional housing Suvoorted in part by Faithworks Simcoe Dufferin GRIMEMuskoka bTsib-PPERS October 8, 2008 Mayor Harry Hughes Township of Oro Medonte 148 Line 7 S. Box 100 Oro ON LOL 2X0 Re: Financial Assistance for the Fiscal Year 2009 Dear Mayor Hughes: 20 Rose Street Barrie, Ontario L4M 2T2 Administration: 1- 800 - 567 -2043 Telephone: (705) 726 -2237 Fax: (705) 726 -3067 E -mail: crimestoppersofs.d.m @ csolve.net OCT 15 2008 ORO- MEDONTE We would like to thank you for your financial commitment to our program in 2008 and would appreciate your consideration for financial assistance in your budget year for 2009. Crime Stoppers is not a police program, nor funded by the provincial or federal government or from police agencies, but operates with monies generously donated from the private sector, by businesses, municipal support and monies raised through fundraising, by the volunteer Board of Directors and local community committees throughout our geographical area. Crime Stoppers is a program that benefits everyone in the community and in 2005 Crime Stoppers International was recognized by the United Nations as a global force in the fight against crime and terrorism. Crime Stoppers of Simcoe - Dufferin- Muskoka is very proud to be part of that effort. Crime Stoppers of Sim coe- Dufferin- Muskoka and the Police Services that provide policing to your community continue to have an excellent partnership and this relationship -has produced impressive results in drugs seized, stolen property recovered and arrests made. To maintain this investigative aid to all Police Services in the Simcoe - Dufferin- Muskoka area requires an operational budget in excess of $130,000.00 per year. The Municipal funding assessment is the largest single source of revenue in our budget and we would not be able to operate the program without this support. Your continued financial support in the amount of $3,500.00 which is based on `$ .20 per population ratio, will assist Crime Stoppers of Simcoe - Dufferin- Muskoka in continuing to provide your community with the best Crime Prevention program available to make all our communities safer. We would be happy to do a presentation to Council or the Budget Committee or if you have any questions or require more information, please feel free to contact the undersigned. Yours sincerely, a;nne Gates President WE PAY CASH FOR TIPS... 1 800 222 -8477 THE CORPORATION OF THE > 148 Line 7 S., Box 100 ' Oro, Ontario LOL 2X0 TOW-L- SHIP Phone (705) 487-2171 Fax (705) 487 -0133 www.oro- medonte.ca r � . 4 APPLICATION FOR GRANT /SUBSIDY , C",,; Instructions: In order to process the application on fields including Appendix "A -ftfii °a- nLLcial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name /)Jc0F -- ,D Gfi=yc�2111- AIVS ko KI Address 0 Lae, _&' City � ah2uk22" Prov. Postal Code /-`y /Y Contact Telephone 70Y- -7-a 6 -°_'7 a E -mail c/. mL 0' , ,m e.Z` Fax 30 PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members l / Residents If Applicable lVf)A/ C- Geographic Area Date Served — 22�Lrd 'a &16.�,J Formed Outline the mission, purpose and objectives of your organization. Crime Stoppers of Simcoe- Dufferin- Muskoka mandate is to assist the Police in solving crimes thereby making our communities and schools safer. Our program encourages members of the community to call anonymously with information that assists in solving crimes. For this information we offer cash rewards to anonymous callers when their information assists the police in recovering stolen property, seizing illegal drugs or when an arrest is made. Police Services within our area recognize the benefit Crime Stoppers plays in helping to build information within their cases and in making them aware of cases they have no knowledge of. Our information often assists to obtain warrants and helps to solve cases, thereby giving the police officers more available time to work on other areas within their communities. D -3 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. 1199-7 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant V Subsidy_ Amount Requested- 03/. ,5'1?o, oc Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants /subsidies from the Township? Amount Requested: $ 3, �; p c. © 0 Amount Approved: $ cZc?ti, 00 PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Name & Position Name & Position Year of Request: Year of Approval: III -M '2oQ9 Date: c o � Date: For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. ,2&-o APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: CURRENT FISCAL YEAR: Year: NEXT YEAR PROPOSED: Year: D - -5 REVENUE: REVENUE: Source: Amount: Source: Amount: TOTAL: TOTAL EXPENDITURES: EXPENDITURES: Item: Amount: I term: Amount: TOTAL: TOTAL: SUMMARY: SUMMARY: Surplus or deficit from Surplus or deficit from previous year: previous year: Revenue Revenue Sub Total Sub Total Minus Expenditures Minus Exp, Expenditures BALANCE: BALANCE: gnature: Cate: W� 0 Crime Stoppers of Simcoe Dufferin Muskoka Financial Statements For the year ended December 31, 2007 Auditors' Report Financial Statements Statement of Financial Position Statement of Operations Statement of Changes in Net Assets Statement of Cash Flows Summary of Significant Accounting Policies Notes to the Financial Statements Auditors' Comments on Supplementary Financial Information Statement of Nevada Ticket Activity Contents 2 3 4 5 6 7 9 12 13 1 O BDO DllRWOOCIY LLP 1,BDChartered Accountants and Advisors To the Directors of Crime Stoppers of Simcoe Dufferin Muskoka: Nwj The Gates of York Plaza 17310 Yonge Street Unit 2 Newmarket Ontario Canada L3Y 7R8 Telephone: (905) 898 -1221 Fax: (905) 898 -0028 www.bdo.ca Auditors' Report We have audited the statement of financial position of Crime Stoppers of Simcoe Dufferin Muskoka as at December 31, 2007 and the statements of operations, changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free from material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In common with many non - profit entities, the organization derives revenue from donations and fundraising activities the completeness of which are not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the organization and we were not able to determine whether any adjustments might be necessary to revenue, excess of revenues over expenses, current assets and net assets. In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the revenues referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the organization as at December 31, 2007 and the results of its operations, changes in net assets and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. ava -,�Avtq 00�4 "0,4 Chartered Accountants, Licensed Public Accountants Newmarket, Ontario March 28, 2008 BDO Dunwoody LLP is a Limited Liability Partnership registered in Ontario 9 MR Crime Stoppers of Simcoe Dufferin Muskoka Statement of Financial Position December 31 2007 2006 Assets Current Cash, general accounts Cash, Nevada ticket accounts Short term investments (Note 2) Accounts receivable Prepaid expenses, deposits Investments (Note 3) Liabilities and Net Assets Current Accounts payable and accrued liabilities Net Assets Net assets internally restricted for future operations (Note 4) Unrestricted net assets On behalf of the Board: Director Director $ 162,648 $ 103,567 1,009 1,258 19,646 40,181 2,019 3,125 1,142 1,142 186,464 149,273 87,260 62,327 $ 273,724 $ 211,600 $ 7,526 $ 3,560 100,000 100,000 166,198 108,040 266,198 208,040 $ 273,724 $ 211,600 See accompanying summary of significant accounting policies and notes to these financial statements 3 Crime Stoppers of Simcoe Dufferin Muskoka Statement of Operations Year ended December 31 2007 2006 Revenue Nevada tickets Donations (Note 5) Municipal support Interest Fundraising, other (Note 6) Expenses Advertising Capital expenditures Conferences, training Dues, fees, registrations Fundraising Insurance Nevada tickets Office, general (Note 7) Professional fees Reward payments Telephone, facsimile Vehicle, travel Wages, benefits $ 6,150 $ 9,605 53,782 32,115 57,800 55,000 7,588 5,893 66,146 43,059 191,466 145,672 10,459 3,905 - 559 8,390 7,120 1,035 690 23,834 21,634 5,741 4,982 3,791 5,568 9,020 8,270 4,869 2,588 8,200 7,175 9,979 5,151 575 727 47,415 54,504 133,308 122,873 Excess of revenue over expenses $ 58,158 $ 22,799 See accompanying summary of significant accounting policies and notes to these financial statements 4 Year ended December 31, 2007 Crime Stoppers of Simcoe Dufferin Muskoka Statement of Changes in Net Assets Restricted for Future Total Total Unrestricted Operations 2007 2006 Balance, beginning of the year $ 108,040 $ 100,000 $ 208,040 $ 185,241 Excess of revenues over expenses 58,158 - 58,158 22,799 Balance, end of the year $ 166,198 $ 100,000 $ 266,198 $ 208,040 See accompanying summary of significant accounting policies and notes to these financial statements 5 1, Y: a + Crime Stoppers of Simcoe Dufferin Muskoka Statement of Cash Flows Year ended December 31 2007 2006 Cash provided by (used in) Operating Activities Excess of revenue over expenses Changes in non -cash working capital balances Accounts receivable Prepaid expenses Accounts payable Deferred revenue Investing Activities Addition to investments Increase in cash during the year Cash, beginning of the year Cash, end of the year Represented by Bank, general account Nevada ticket bank accounts $ 58,158 $ 22,799 1,106 2,989 - 57 3,966 (266) - (1,878) 63,230 23,701 (4,398) (14,494) 58,832 9,207 104,825 95,618 $ 163,657 $ 104,825 $ 162,648 $ 103,567 1,009 1,258 $ 163,657 $ 104,825 See accompanying summary of significant accounting policies and notes to these financial statements 6 Crime Stoppers of Simcoe Dufferin Muskoka Summary of Significant Accounting Policies December 31, 2007 Revenue Recognition The organization follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Endowment contributions are recognized as direct increases in net assets. Investments Investments are recorded at .the lower of cost and market value. Capital Assets Capital assets are not recorded on the balance sheet. Expenditures for capital assets acquired in the year are recorded as expenses and disclosed in the statement of operations. Contributed Material and Services Contributed materials and services are recorded at fair market value when fair value can be reasonably estimated and when the materials and services are used in the normal course of the organization's operations and would otherwise have been purchased. Contributed services of $4,300 were recognized during the year for website design. Financial Instruments The organization carries various forms of financial instruments. Unless otherwise noted, it is management's opinion that the organization is not exposed to significant interest, currency or credit risks arising from these financial instruments. The Association classifies its financial instruments into one of the following categories based on the purpose for which the asset was acquired. The Association's accounting policy for each category is as follow: Assets or liabilities held- for - trading Financial instruments classified as assets or liabilities held- for - trading are reported at fair value at each balance sheet date, and any change in fair value is recognized in net income (loss) in the period during which the change occurs. Transaction costs are expense when incurred. Loans and receivables and other financial liabilities 7 December 31, 2007 Crime Stoppers of Simcoe Dufferin Muskoka Summary of Significant Accounting Policies Financial instruments classified as loans and receivables and other financial liabilities are carried at amortized cost using the effective interest method. Interest income or expense is included in net income (loss) over the expected life of the instrument. Transaction costs are expense when incurred. Cash, accounts receivable, accounts payable and accrued liabilities approximates their fair values on the balance sheet. The fair values are the same as the carrying values due to their short-term nature. Investments All short and long term investments are classified as held for trading because the organization may liquidate these investments to provide cash flows to sustain operations. The following methods were used to estimate the fair value of the financial instruments at the balance sheet date: Long term investment at quoted market price at year end Short term investments at quoted market price at year end. All transactions related to financial instruments are recorded on a settlement date basis. Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements, and the revenues and expenses during the year. Actual results could differ from management's best estimates as additional information becomes available in the future. Cash and Cash Equivalents Cash and cash equivalents consist of cash on hand, bank balances and investments with maturities of three months or less. 9 �) -�4 Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements December 31 2007 1. Organization and Objectives Crime Stoppers of Simcoe Dufferin Muskoka was incorporated without share capital under the laws of Ontario in 1987 and is a registered charity under the Income Tax Act. The organization's primary objectives are to: a) Contribute to the security of persons and property by assisting law enforcement in the investigation and prevention of crime. b) Offer and deliver money rewards for information leading to the arrest of persons charged with the commission of criminal offences on an anonymous basis. c) Promote respect for the law, the courts and the police and to assist in the education of persons to respect honesty and condemn violence outside the law. 2. Short Term Investments 2007 2006 Guaranteed investment certificate at 3.65 %, maturing September 4, 2007 $ - $ 21,597 Guaranteed investment certificate - 5 year stepper at 6 %, compounded interest, maturing September 23, 2008 19,646 18,584 Balance, end of the year $ 19,646 $ 40,181 3. Long Term Investments 2007 2006 Guaranteed investment certificate at 3.75 %, maturing March 16, 2011 $ 12,359 $ 12,000 Guaranteed investment certificate at 3.75 %, maturing March 21, 2011 52,214 50,327 Guaranteed investment certificate at 4.06 %, maturing August 4, 2009 22,687 - $ 87,260 $ 62,327 Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements December 31, 2007 4. Restrictions On Net Assets In 1993 a reserve was established for future operations of the Crime Stoppers program. The reserve can be accessed by: a) Notice of Motion provided in writing to all Board members at least 30 days prior to the next regular Board meeting. and b) Motion approved by at least two thirds of the members present at the Board meeting. 5. Donations Corporate Individual 6. Fundraising, Other Revenue Fundraising events Advertising, other Nevada administration fees Bingo proceeds 2007 2006 $ 41,994 $ 23,872 11,788 8,243 $ 53,782 $ 32,115 2007 2006 $ 44,780 $ 33,620 - 40 236 574 21,130 8,825 $ 66,146 $ 43,059 10 December 31, 2007 7. Office, General Bank charges Coordinator, directors, meetings Postage, supplies 8. Change in Accounting Policy Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements 2007 2006 $ 368 $ 490 1,923 2,570 6,729 5,210 $ 9,020 $ 8,270 On January 1, 2007, the Centre adopted the provisions of CICA Sections 3855, Financial Instruments Recognition and Measurement, 3865, Hedges and 1530, Comprehensive Income, which addresses the classification, recognition and measurement of financial instruments and hedges in the financial statements and the inclusion of other comprehensive incomes. As a result of adopting these new standards, there was no impact on unrestricted net assets at January 1, 2007. 11 O BDO Dunwoody LLP f Accountants and Advisors The Gates of York Plaza 17310 Yonge Street Unit 2 Newmarket Ontario Canada BY 7R8 Telephone: (905) 898 -1221 Fax: (905) 898 -0028 www.bdo.ca Auditors' Comments on Supplementary Financial Information To the Directors of Crime Stoppers of Simcoe Dufferin Muskoka: The audited financial statements of the organization as at December 31, 2007 and our report thereon dated March 28, 2008 are presented in the preceding section. The financial information presented hereinafter was derived from the accounting records tested by us as part of the auditing procedures followed in our examination of the financial statements and, in our opinion, it is fairly presented in all material respects in relation to the financial statements taken as a whole. Z'00 .04 "eg:" Chartered Accountants, Licensed Public Accountants Newmarket, Ontario March 28, 2008 BDO Dunwoody LLP is a Limited Liability Partnership registered in Ontario 11) Crime Stoppers of Simcoe Dufferin Muskoka Statement of Nevada Ticket Activity Year ended December 31, 2007 Gross margin $ 1,859 $ 500 $ 2,359 13 Collingwood Bracebridge Total Net sales proceeds $ 5,650 $ 500 $ 6,150 Ticket purchases 2,172 - 2,172 Commissions 1,092 - 1,092 Licence fees 223 - 223 Administrative fees 304 - 304 Total cost 3,791 - 3,791 Gross margin $ 1,859 $ 500 $ 2,359 13 i Crime Stoppers of Simcoe- Dufferin- Muskoka 2008 Approved Budget Page 1 2008 Budget 2007 Budget 2007 Actual 2006 Budget 2006 Actual REVENUE Nevada Tickets $2,000.00 $7,500.00 $11,500.00 $9,957.00 Donations Service Clubs $1,000.00 $1,000.00 $3,000.00 $700.00 Business /Indust $8,000.00 $8,000.00 $1,500.00 $5,326.00 Individuals $1,500.00 $1,500.00 $1,500.00 $2,045.00 Honda Grant $1,000.00 $1,000.00 $500.00 $1,000.00 Interest Earned $1,500.00 $2,000.00 $2,200.00 $2,075.00 Fundraising - Board Municipalities /Police Services $50,000.00 $55,000.00 $60,000.00 $55,000.00 Gala Ball $20,000.00 $20,000.00 $20,000.00 $17,785.00 Golf Tournament $5,000.00 $15,000.00 $15,000.00 $14,600.00 Confidence Cup $5,000.00 $0.00 Connect Marketing $2,300.00 Dufferin Committee Dufferin Golf Tournament $1,200.00 $1,200.00 $1,200.00 $1,267.00 Cardiac Challenge $5,000.00 Ham Fundraiser $18050 Bradford Committee Curling Bonspiel $2,500.00 Membership $100.00 Ham Fundraiser $800.00 $680.00 Race Night Georgian Downs $5,000.00 Orillia Committee Membership $3,450.00 $3,450.00 $4,500.00 $3,657.00 New Year's Eve Dance $1,500.00 Ham Fundraiser $400.00 $400.00 $400.00 Brewery Bay Golf $6,000.00 Sticker Program $500.00 $500.00 McLean Dickey Golf $4,000.00 $4,000.00 Muskoka Committee Membership $100.00 $500.00 $500.00 $500.00 Ham Fundraiser $1,600.00 $800.00 $1,200.00 $6,420.00 Barbeque $800.00 $500.00 $470.00 Barrie Committee Membership $500.00 $500.00 $1,100.00 Ham Fundraiser $480.00 $3,500.00 $1,760.00 Sausage Fundraiser $500.00 Barrie Bingo $18,000.00 $20,000.00 $8,895.00 Midland Committee Dance $1,000.00 $595.00 Ham Fundraiser $1,000.00 $1,080.00 Georgian Triangle Various $500.00 Total $130,630.00 $142,350.00 $0.00 $142,500.00 $141,192.00 Page 1 Crime Stoppers of Simcoe- Dufferin- Muskoka 2008 Approved Budget 2008 Budget 12007 Budget 12007 Actual 12006 Budget 12006 Actual EXPENSES Nevada $1,600.00 $4,000.00 $6,000.00 $5,355.00 Salaries /Contracts $42,000.00 $55,300.00 $55,300.00 $54,504.00 Rewards $10,000.00 $10,000.00 $10,000.00 $7,175.00 Advertising/Promotion $5,000.00 $5,000.00 $4,600.00 $3,905.00 Telephone /Fax $6,000.00 $6,000.00 $7,000.00 $5,158.00 Insurance $5,200.00 $5,200.00 $5,200.00 $4,982.00 Audit $3,500.00 $3,000.00 $2,500.00 $2,588.00 Dues /Fees $1,200.00 $750.00 $700.00 $690.00 Bank Charges $500.00 $500.00 $1,000.00 $475.00 Membership Exp $500.00 $500.00 $200.00 $469.00 Miscellaneous $500.00 $500.00 $1,000.00 $100.00 Fundraising Ex $18,000.00 $27,500.00 $28,000.00 $21,166.00 Capital Expenditure $1,000.00 $1,000.00 $600.00 Office Equipment $4,000.00 Office/Postage $5,500.00 $5,500.00 $6,000.00 $5,111.00 Vehicle /Mobile $2,000.00 $2,500.00 $2,000.00 $634.00 Directors Exp $2,000.00 $2,600.00 $2,000.00 $2,654.00 Training $10,000.00 $12,000.00 $10,000.00 $7,120.00 Community Committee $500.00 $500.00 $469.00 Total $118,000.00 $142,350.00 $0.00 $142,500.00 $123,155.00 Surplus $12,630.001 $0.001 $0.001 $0.00 $18,037.00 ala CM '?, Page 2 NOV -28 -2008 16:41 TOWNSHIP OF ORO- MEDONTE P.001i006 NOV -28 -2008 16:08 From: To:4870133 P.1f6 -I R FAX MESSAGE November 26, 2008 NOV 2g1098 The Corporation of the Township of Oro - Medonte 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Attn- Mr_ Doug Irwin, Township Clerk Gilds's Club Barrie Ontario 93 Bell Farm Road Suite 120, Lower Level Barrie, ON L4M 5G1 (705) 726 -5199 adminCo.aildasclubbarrie.ora www_gildasclubbarrie. org Ref. Application for Grant/Subsidy from Gilda's Club Barrie Ontario Dear Mr. Irwin On behalf of Gilda's Club Barrie Ontario, I am pleased to enclose a grant application for for the Township of Oro- Medonte's consideration. We look forward to hearing from you and would also be pleased to make a presentation to Town Council as we did this past year. Thank you for your consideration of our request. Sincerely, Caron Goodreau Executive Director, Gilda's Club Barrie Ontario Att. NOV -28 -2008 16:41 NOU -28 -2008 16:08 From: TOWNSHIP OF ORO- MEDONTE I tt@CORt'(JRATION OF THE P. 002/006 To:4870133 P.2/6 TOWNSHIP APPLICATION FOR GRANT /SUBSIDY C__/a 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487.0133 www. oro- medonte.ca instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed Innually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address��- LCnrw� City? 0J r; Q_ Prov. Q U Postal Code Contact _ -- � a ron G000r_r, . e x er gyre ao5q, Telephone -S-k99 E -mail tc.rrin cJ c -., tir)ns d 0o L2wr; e c n; . ____ Fax -70:T 'fi b --7).0, 1 _.. PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members k r,." q,�- 1"i1+5 J-.W Residents ,se.:.,.tAL If Applicable P(-P e 0Pcz'k "e, V'e u+j I 1 J iS e r�Y Geographic Area f i ` Cj Date Ova D{ fiC S I' e w3 Served V - 2,rrLA Sc.mr.1� Formed GILOO 1 Outline the mission, purpose and objectives of your organization. t o se-e- tC c-" jn.r? g D �-- Rr C c , 1 f-bL 1 "'/1g rm of )b A NOV -29 -2009 16:41 TOWNSHIP OF ORO- MEDONTE NOV -28 -2008 16:08 From: P.003/006 To:4e70133 P.3/6 L-13 Page Two - Gilda's Club Barrie Ontario — Application for GrantISubsidy Outline the mission, purpose and objectives of your organization. Gilda's Club is in the exciting process of planning for the opening of a facility in our region that will provide welcoming communities of free support for everyone living with cancer - men, women, teens and children - along with their families and friends_ Our innovative program is an essential complement to medical care, providing networking and support groups, workshops, education and social activities We are in the process of finalizing our building design and anticipate breaking ground in Spring 2009. Our future home will be on Quarry Ridge Road, adjacent to Royal Victoria Hospital, Rotary Rouse and the future Simcoe- Muskoka Regional Cancer Centre. Type of Organization (ie. Registered Charity, Non - Profit Organization, no status.) and registration number if applicable. Gilda's Club Barrie Ontario is a registered, not- for - profit charitable organization. Our Charitable Registration number is: BN87366 4205 RR0001. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization= Cancer can affect anyone, regardless of age, gender or race. When family, friends and caregivers are included, the numbers are staggering. For the people of Oro - Medonte who are living with cancer, Gilda's Club will be a place to find inspiration in a community atmosphere with others who are facing cancer, whether newly diagnosed, receiving treatment, post treatment or as a family member or close friend. Gilda's Club is for the community and its program is free of charge_ Specifically, the program will offer support & networking groups, lectures and workshops, as well as social activities. Members of all ages will be able to use any component of the program that they wish. Noogieland is geared to children and there is also a teen component as well as offerings specifically geared for men or for women and families. The Gilda's Club program provides the missing component of social and emotional support in the cancer care continuum. # of individuals served: Membership will commence when the clubhouse opens. We do however have a lot of wonderful supporters and dedicated volunteers. NOV -28 -2008 16:41 TOWNSHIP OF ORO- MEDONTE P.004/006 NOV -28 -2008 16:08 From: To:4870133 P.4/6 ,�4 Page Three - Giida's Club Barrie Ontario — Application for Grant/Subsidy PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVENUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy Is a request for a reduction or waiving of fees Application is for a (please check) Grant _X Subsidy Amount Requested,;,,, 'l 000.00 Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). In the coming year, Gilda's Club will be in the public phase of our Capital Campaign which means that there will be a lot of community events and publicity as we near completion of the clubhouse. We would like to put this funding toward a sponsorship of The Red Door Gala which is the signature event of Gilda's Club Barrie Ontario. Now in its fourth year, this high calibre event is eagerly anticipated each year and annually attracts over 400 people from all age demographics, business sectors and the communities surrounding Barrie_ In previous years, entertainment headliners included singer Amy Sky, "Lunch at Allens" comprised of four of Canada's finest performers - Murray McLauchlan, Cindy Church, Marc .Jordan and Ian Thomas and emcee Luba Goy of Royal Canadian Air f=arce. This year, our headliner act will be The Canadian Tenors. The Fourth Annual Red Door Gala will take place on Saturday, February 21, 2009 at the Gryphon Theatre in Barrie, Ontario. As a Scarlet Sponsor ($1,000.00) the Township of Oro- Medonte would receive: Y Official designation as a Scarlet Sponsor ➢ Recognition with your logo on Gala foyer sign at venue > Sponsor listing in show program, k Recognition in our newsletter k Recognition on Gilda's Club Barrie website The success of this key fundraiser is based in large part on the generous sponsorship of supporting organizations. Proceeds from the event will be used to help us achieve our goal of raising the final million dollars of our Capital Campaign In order to build the clubhouse for this region. Thank you for your consideration} NOV -28 -2008 16:41 TOWNSHIP OF ORO- MEDONTE P.005r006 NOU -28 -2008 16:09 From: To:4870133 P.5.6 Previous grants/subsidies from the Township? Amount Requested: $ 1 COQ -,QO _ _ -- Amount Approved: $ 1 Q0, 0 0 SIGNATURE OF AUTHORI Name & Position CIS",;f- &� Name & Position C -,5 Year of Request: L00 IL Year of Approval: [ice Date: 10� e m� G13$ Date: _ '2,-1, 1 t.'/ ! c .. For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro- Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2XO Please use additional sheet ( and attach more If required) to complete the information requested on the Grant/Subsidy Application Form. NOV -28 -2008 16:41 TOWNSHIP OF ORO- MEDONTE P.006 {006 NOV -28 -2888 16:89 From: To:4878133 P.6/6 APPENDIX "A" F'INANCIA1, INFORMA'FION ORGANIZATION NAME. CURRENT FISCAL YEAR: Year: REVENUE: OgUr -k+'") ii- d3e't' Source: Arr,ount: 14 * • � TOTAL: aaaf_"a-aa EXPENDITURES: Item: ArnOUnt: ♦ rr.� � ..r * t � w - NEXT YEAR PROPOSED: Year: REV[rNUE: es tn¢) IuJ54 Source: Amount. 'MaY or CiiP'S _ - 75 1;000 .crd G 1,00)000,00 EXPENDITURES: I tem: TOTAL 10 LIL-5 gCu_(��:! Amount, �1 lo CC, MMyNMZNA (3 r r0TAL: SUMMARY: P's C -P N('-• �acCd Surplus,,-,)r deficit From previous vear: previous year: ReVenUe all 26-169 Sub Tutal Minus Expenditures ,41.4.-7 to -t o d a - BALANCE: 13 q tt SC)''5 • bS a4 y -ec�r e ,\a I -s- 0 ec '31r - zoo��' yc-yur 1 '" ,:U � GiJC�E• {_ 1CtiW reLTF --u4' e e Xp e, d(4+e y-4 h.0 J6 c[. v q TOTAL: 4; SUMMARY: Surplus or deficit frc)rn previous year: ,' Q C00. On Revenue `+i t> 200.G0 Sub T)tai 05 0 5 j_!9C, Q -C;c Minos Exp. Expenditures t-I 'qs uq s',0 � BALANCE: -7 "] t4 os,CCU ,,..,%u Lie, ut-ed Az y�Rn cIuUk"re_ canc3 T 44 or y ra, �� Orillia District Snowmobile Club Inc. Box 582, Orillia, Ontario L3V 6K5 January 8, 2009 Mayor Hughes and Council Township of Oro Medonte BOX 100, Oro, Ontario LOL 2X0 Dear Mayor Hughes and Council: G -I ,Y JAN 2 9 1009 ORO- MEDONTE 10— WNSe -iip Orillia District Snowmobile Club requests a grant of $500.00 from Oro Medonte Township. Previously, we have assumed our costs of operating the trail system with in the township. But as you now request administrative remuneration, we request financial remuneration for work that is done on the trail system on behalf of the township. After the heavy wet snows of November, considerable tree clearing and brushing was completed along the Rail Trail. Also we groom this trail so that it is usable for the pedestrians and skiers, as well as the sleds. Other extensive clearing of ditches and fallen trees has been completed along Line 5 and Line 7 north of Horseshoe Valley Road, at a considerable cost to the club, using the township's preferred contractor. We believe that remuneration of $500.00 is a reasonable request to continue to support safe trails within the township. Yours truly, John Britten President, ODSC Home 705 -326 -2130 Res. 705- 734 -5551 Orillia District Snowmobile Club Inc. P. O. Box 582, Orillia, Ontario, L3V 6K5 Phone: 705- 326 -3164 Fax: 705 -325 02 4 rEa , " 4 February 18, 2009 Corporation of the Township of Oro - Medonte 148 Line 7 S. Box 100 Oro, Ontario LOL 2X0 Attention: Marie or Jennifer Clerk's Department Dear Sirs: Re: Application for Grant VBB 2 0 2009 OQ c -a Further to our previous correspondence to your Township, please find enclosed our Application for a $500.00 grant from the Township of Oro - Medonte. Thank you for your kind consideration of same. Yours truly, Anne Morton, Treasurer Enclosures r'�) THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TOWNSHIP Phone (705) 487 -2171 Fax (705) 487 -0133 hh—!9_ www.oro-medonte.ca h!9_ APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name ORILLIA DISTRICT SNOWMOBILE CLUB INC,L Address P. O.Box 582, Orillia, Ontario,L3V 6K5 City Prov. Postal Code Contact John Britten Telephone E -mail PART B - ORGANIZATION GENERAL INFORMATION Number of Members Out of Town 1,100 Residents 800 Fax 705- 326• -0234 Membership Fee . if Applicable $180.00 Townships of Severn Oro -Medo Geograph�c�a @a City of Orillia � e Served 9 y Formed December 15,1()77 Outline the mission, purpose and objectives of your organization. To provide safe and snow groomed trails for permit holders with the Ontario e eration of nowmo i e Clubs. Several kilometres of our trails are multi -ruse trails within the above -noted Townships and the City,of Orillia. in some cases, this trails are connected. Together with these multi -use trails, our club also constructs, maintains and grooms safe passsage ways for thousands o snowmobilers from all over the Province on lands provided by private land owners. Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Non- Profit Organization Reg No. 369302 Indicate the products / services / benefits provided to the Township of Oro-Medonte by your organization: To provide groomed trails for the Orillia District Area that connect with other snowmo i e clubs w is In urn en ances The recreation trail between the City of Orillia and the th line of Oro is also groomed—By our c u an _.provides .a groomed trail for cross country skiers, walkers, joggers, etc. # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subs idv is a request for a reduction or waiving of fees Application is for a (please check) Grant x Subsidy. Amount Requested: $500.00 Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). To help our volunteers brush and maintain the multi --use recreational trail between the City of OriIlia and the 5th Line of ro. Funds would be irecte to brushing equipment and grooming equipment. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). No Previous grantstsubsidies from the Township? Amount Requested: $ Nil Year of Request: Amount Approved: $ n/a Year of Approval: n/a n/a C -5 PART D - SIGNATURE OF AUTHORIZED OFFICIAL(M Date: February 18, 2009 Name & Position John Litten m President Date: Na e & Position Anne Morton -- Treasurer For office use only Approved: Amount $ K1nTW- .;_ : . Date: February 18, 2009 Per information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Ouestions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro- Medonte,148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more If required) to complete the information requested on the Grant/Subsidy Application Form. /l AY /, 2007 CURRENT FISCAL YEAR: Year: ru Ott tc 3L, guva REVENUE, Source: Amount: & -tolI VO R Y0,22 �y.✓rJ aAr s t J G, S3 . 9 `i S�rr,�so�sr�tn� 3, l)rtt✓44 - ",.1144 S, 0 tfl—u ]- art, 5 9 / 5.3 �- EXPENDITURES: Item: TOTAL: 0 ,tq, 51 , 6 0 Amount: OLAAtI LVs:5 3io.73 Ill -OFIL L'!t/�Ly.icrs �Ul GS:3= t�1�' P�tuG- ,t.n -m Ly/�aiist 7l U9"F.7g 33`6 8-itF. 9k TOTAL: a7d, u3 - Gf SUM MARY: Surplus or deficit from previous Year: Revenue o?�q �a� . Go Sub Total Minus Expenditures 070 is-3. 6 1� BALANCE: 3 `, If 7L. 6 /h,/" 1, 96 a Sr NEXT YEAR PROPOSED: Year: rzt IVIU -i � J,agzj REVENUE: Surplus or deficit from Source: Amount: ves�trs aCj TOTAL EXPENDITURES: Sub Total Item: Amount: 5U R n bt-t Z,1 -7-t .1 j- ff0 i APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: Orillia District Snowmobile Club Inc. Q- --I Orillia District Snowmobile Club Inc. May 1/07 to April 30, 2008 INCOME STATEMENT Club Name Orillia District Snowmobile Club Inc Version 07 03 31 District #: 8 REVENUE 06107 Actual Sub Totals 1 07108 Actual Sub Totals 4000 REVENUES: 4010 PERMIT SALES $ - $ - 4512 4513 4514 Government Grants 4011 Seasonal Permit Sales Before Dec 1st $ 181,305.00 $ 187,200.30 $ - 4012 Seasonal Permit Sales After Dec 1st $ 31,740.00 $ 41,860.00 4020 3 -Day Permit Sales $ 4,770.00 $ 4,500.00 4023 7 -Day Permit Sales $ 1,680.00 $ 960.00 4025 Special Event Permit Sales $ - 4030 Replacements $ 120.00 $ 420.00 4090 TOTAL PERMIT SALES $ 219,615.00 $ 219,615.00 $ 234,940.30 $ 234,940.30 4095 Replacements I $ - $ - 4100 FUNDRAISING /PROGRAMS (excludes GST) 4110 Spec Fundraising $ 4111 Events / Lotteries $ 4112 Other Events $ 53.94 4113 Club Memberships $ - 4114 Donations Members $ 4115 Clubhouse Sales $ 234.90 $ - 4199 TOTAL FUNDRAISING I $ 234.901 $ 234.90 1 $ 53.94 $ 53.94 4200 SPONSORSHIPS (excludes GST) 4210 Sponsor Donations $ - 4211 Sponsor Advertising/Signs $ 3,403.78 $ 3,625.00 4212 Corporate Sponsorships $ - 4213 Stop / Trail Patrol Pgm Sponsors $ - 4299 TOTAL SPONSORSHIPS $ 3,403.78 $ 3,403.78 1 $ 3,625.001$ 3,625.00 MARKETING REVENUES (excludes GST) ,310 Marketing Merchandise $ - 311 Map,Newspaper Marketing Rev $ - 6399 TOTAL MARKETING REVENUES $ - $ - $ Interest Received $ 16.87 1 $ 10.361 $ 10.36 4500 4510 4611 GRANT REVENUES OFSC Grants District Funds $ - $ - 4512 4513 4514 Government Grants $ - Other Grants $ - District Revenue Sharing $ - 4599 TOTAL GRANT REVENUES Is - Is - Is - 4610 Driver Training Revenues $ 3,030.00 1 $ 6,041.001$ 5,041.00 4700 Rental Income $ - $ - 0 GAIN ON SALE OF ASSETS OVER NET BOOK VALUE 4910 Gain on Sale of Grmrs > book value $ - 4911 Gain on Sale of Bldgs > book value $ - 4912 Gain on Sale of Prop > book value $ - 4913 Gain on Sale of Sleds > book value $ 105.00 4914 lGain on Sale of Drags >. book value $ - 4949 GAIN ON SALE OF ASSETS OVER NBV I $ - I $ 105.00 $ 105.00 4950 Donated Goods (valued at cost) $ - $ - Is 4990 1 Other Revenue Is - $ 2,708.63 1 $ 5,800.001s 5,800.00 4999 TOTAL REVENUES $ 229,009.18 $ 249,575.60 OPERATING EXPENSE 06/07 07108 07/08 Sub Actual Budget Actual Totals buuu CxrtNbtb 5010 PERMIT EXPENSES 5012 Cost of Seasonal Permits $ 195,660.00 $ 212,795.00 5020 Cost of 3 -Day Permits $ 3,975.00 $ 3,900.00 5023 Cost of 7 -Day Permits $ 1,575.00 $ 840.00 5025 Cost of Spec Event Permits $ . 5030 Cost of Replacements $ 130.00 $ 420.00 5040 5050 Other Permit Expenses -$ 1,224.37 $ 395.73 Cost of Late Previous Season Sales $ - 5099 TOTAL PERMIT EXPENSES $ 200,115.63 $ 200,115.63 $ 218,350.73 $ 218,350.73 5100 FUNDRAISING EXPENSES (excludes GST) 5110 Cost of Spec Fundraising $ 1,350.00 $ 391.73 5111 Cost of Events / Lotteries $ - 5112 Cost of Other Events $ 88.50 $ 144.69 5113 Cost of Other Events $ _ 5114 Gifts / Donations given $ 150.00 $ - 5115 Cost of Clubhouse Sales $ 653.12 $ - 5199 TOTAL FUNDRAISING EXPENSES $ 2,241.621 $ 2,241.621 $ 536.42 $ 536.42 5205 Cost of Marketing(maps/newspapers) $ 330.62 $ 330.62 1 $ 25.00 $ 25.00 5200 5210 5211 5212 5213 5214 5215 TRAILS EXPENSES Bulldozing $ 732.89 Culverts /Bridges $ 4.20 $ - Brushing $ - Fences /Gates $ 67.87 $ 112.44 Toilets $ Stakes $ _ 5216 5217 5218 5219 5220 5221 Signage - Other $ 440.21 $ 46.15 Landowner Relations $ 2,910.24 $ 2,403.93 Meals /Mileage for Trail Workers $ 2,469.93 $ 1,892.05 Land Use /Leases $ 250.00 $ 1,010.00 Rail Crossings Expense $ - Equipment Repair $ 1,990.61 $ 2,345.50 5222 Equipment Rental (for trail work) $ 51.23 $ o � C) 5223 5224 5225 5226 Equip Purchased (small equipment) 07108 Budget 07/08 Actual $ 1,008.12 Fuel for Groomers Fuel and Oil (small equipment) $ 1,167.50 $ 258.59 Sled /Small Equipment Insurance $ 1,096.20 $ 843.48 Licensing $ 225.00 5550 $ 30.00 5299 ITOTAL TRAILS EXPENSES $ 10,672.99 1 $ 10,672.991 $ 10,683.14 $ 10,683.14 5300 Wages Trail Maintenance $ 39.00 1 $ 39.00 1 $ - Is - 5400 GROOMING EXPENSES 5410 Maint / Repair of Groomers $ 200.00 $ - 5411 Storage of Groomers $ 200.00 5412 Groomer Insurance $ 5413 Cell or Radio or Sat Phones $ 5414 Rental /Lease of Groomers ,. $ - 5415 Groomer Operator Expense $ 106.00 $ - 5499 TOTAL GROOMING EXPENSES $ 306.00 $ 306.00$ 200.00 1 $ 200.00 5600 PROGRAM EXPENSES 5610 Cost of Driver Training Kits /Courses $ 2,133.39 $ 5,525.00 5620 Cost of Safety /Environment Pgms $ 5630 Safety Signage Program $ - 5640 Cost of STOP/Trail Patrol Pgms $ 1,569.78 5699 ITOTAL PROGRAM EXPENSES $ 2,133.39 $ 2,133.39 1 $ 7,094.781$ 7,094.78 OPERATING EXPENSE 06107 Actual 07108 Budget 07/08 Actual 5500 Fuel for Groomers $ - $ - Admin Supplies $ - Printing - Office 5550 Wages for Grooming $ - $ - 5600 PROGRAM EXPENSES 5610 Cost of Driver Training Kits /Courses $ 2,133.39 $ 5,525.00 5620 Cost of Safety /Environment Pgms $ 5630 Safety Signage Program $ - 5640 Cost of STOP/Trail Patrol Pgms $ 1,569.78 5699 ITOTAL PROGRAM EXPENSES $ 2,133.39 $ 2,133.39 1 $ 7,094.781$ 7,094.78 OPERATING EXPENSE 06107 Actual 07108 Budget 07/08 Actual Sub Totals 5700 5710 5711 5712 5713 5714 5715 5716 5717 5718 5719 5720 5721 5722 5723 5724 5725 5726 5727 ADMINISTRATION EXPENSES Admin Supplies $ - Printing - Office $ 175.45 $ - Printing - Newsletter $ - Postage /Courier $ 182.26 $ 177.59 Advertising $ 189.30 $ 159.65 Office Rental $ - Equip Prchs /Rental $ - Tele /Fax/Intemet $ 162.77 $ 139.15 Bank Charges $ 557.95 $ 516.84 Accounting Costs $ - Legal Fees $ - Meals/Mileage /Accom $ 1,188.25 $ 89.75 Fees /Dues $ 186.75 $ 51.50 AGM /Convention Exp $ 856.56 $ 424.52 D and O Insurance $ 237.00 $ 230.00 Meeting Expenses $ 39.71 Volunteer Recognition $ 772.24 $ 2,034.00 Volunteer Training is - 5728 Volunteer Recruitment 1 $ - 5749 TOTAL ADMINISTRATION EXPENSES $ 4,508.53 $ 4,508.531 $ 3,862.71 $ 3,862.71 5750 lWages Admin $ - $ - 5760 EMPLOYMENT EXPENSES 5761 5762 5763 5764 Employer El $ - $ - $ " $ ' $ " $ - Employer CPP $ - Employee Benefits Clubhouse Rent $ - WSIB Payments 5812 Utilities 5769 ITOTAL EMPLOYMENT EXPENSES 5813 $ - $ - $ - 5800 FACILITIES EXPENSES $ - $ - 5810 Shelter Rent/Lease $ - 5811 Clubhouse Rent $ - 5812 Utilities $ - 5813 Repairs to Facilities $ - LOSS ON SALE OF ASSETS 5814 Building Insurance $ - $ - 6815 Equip e.g. Small Tools $ - 5849 TOTAL FACILITIES EXPENSES $ - $ - $ - 5850 Loan Interest Exp. $ - $ - 5900 5910 5911 LOSS ON SALE OF ASSETS (UNDER NET BOOK VALUE) Loss on Sale Grmrs < book value Loss on Sale Bldgs < book value $ - $ - 5912 5913 5914 Loss on Sale Prop < book value $ - Loss on Sale Sleds < book value $ - Loss on Sale Drags < book value $ - 5949 LOSS ON SALE OF ASSETS Is - Is - $ - 5850 Other Expenses S 75.00 $ 75.00 $ 30,230.86 $ 30,230.86 5999 ITOTAL OPERATING EXPENSES $ 220,422.78 Is 270,983.63 Surplus or Deficit (before Amortization) ; 8,586.40 $ (21,408.03) Amortization 9687.01 Net Income S (1,100.61) Orilia District Snowmobile Club Inc. Budget 2008 -2009 Permit Acct - beginning balance Proposed Income Permit Acct - ending balance Permits (net) Fund Raising Acct balance Before Dec 1 1050 X95 99,750 After Dec.1 150 X 145 21,750 Other permits 1,500 Vendor signs 3,000 Total Budgeted Income 126,000 Expenses Summarization - 2008 Payable 5,800 Groomer operator wages & benefits 20,000 - Groomer maintenace & repair 20,000 Groomer Storage & hydro 2,000 Fuel 13,000 Small equipment repairs 1,000 Volunteer mileage 2,000 Trail Work & Signage 20,000 Toilets 1,000 Insurance 1,200 VIA & volunteer recognition 2,000 Land owner relations 2,050 Land lease 1,000 Bank charges /moneris 750 Credit card charges 4,500 Health & Safety 500 Meeting expenses 300 Convention 1,000 Marketing 5,000 Newsletter 2,500 Vendor Signs 600 Web domain and secure site 300 Trail patrol 400 Total Budgeted Expenditures 106,900 Budgeted Net Income 19,100 Less Capital, Other uses Groomer Replacement Fund 20,000 Capital Expenditures - Other 3,000 23,000 Net Balance after Expenses and Capital -3,900 Permit Acct - beginning balance 23,312 Permit Acct - ending balance 19,412 Fund Raising Acct balance 10,083 E C e ' C,_ A, r s LIGHTHOUSE CHRISTIAN MINISTRIES "The Lord is my light, and my salvation." Psalm 27:1 December 4, 2008 UP Robin Dunn CAO DEC 1.00% -Mayor and Council Township of Oro- Medonte ORo SHOP. 148 Line 7 South TOWN Oro ON LOL 2X0 Dear Mayor and Council: _ The Orillia Christian Centre is an incorporated, non - profit charity. It operates the Lighthouse Christian Ministries at 48 Peter Street South in Orillia. It provides men with an emergency shelter of 14 beds and their daily meals. The shelter is partially funded by the County of Simcoe social services. The Lighthouse also provides a full meal at noon to anyone who comes in. An average of 35 meals are served six days per week. This service receives no government funding, depending on volunteer workers and food donations from the community. A drop . in centre is open . in the morning and afternoon with coffee and snacks. More than half of the income for the Lighthouse comes from churches, individuals, and businesses. For the last few years, the City of Orillia has provided a grant to the Lighthouse. Due to increasing costs and demands, the Lighthouse is making an effort to obtain additional funding. Since a number of our clients come from neighbouring municipalities, we are requesting a grant of $2,000 from the Township of Oro - Medonte. Your consideration of this request is appreciated. Please find enclosed a copy of the December 31, 2007 year end financial statements. For the year ending December 31, 2008, a loss in the range of $3,000 to $5,000 is projected. If you have questions or suggestions regarding the finances of the organization, please contact the Treasurer, Jack Booth at (705) 327 -6641. If you have questions about the Lighthouse, and how it supports the community, please feel free to call the Executive Manager, Tim Tanton (Monday through Friday between 7:30am and 4:30pm at (705) -329 -2265. Yours truly, / Bruce Thompson Jack Booth C.A. President Treasurer 48 Peter St. S., Orillia, ON L3V 5B1 Phone (705) 329 -2265 Fax (705) 329 -3621 Men's Emergency Shelter (705) 329 -2424 02/17/2009 07:48 7053276641 1e, Booth CfiarteredAccountant J.R.BOOTH C.A. FAX MESSAGE TO: Janette Teeter COMPANY: Township of Oro - Medonte FAX #: 487 -0133 TOTAL PAGES TRANSMITTED 8 (INCLUDING THIS PAGE) SUBJECT: Grant Application — Orillia Christian Centre PAGE 01 VA -a 177 Belmoral Drive Orillia,.Ontario L3V 5137 Telephone 8 Fax 705 - 327 -6641 FROM: Jack Booth DATE: February 17, 2009 Accompanying is the grant application for the above organization. I would like to thank -you for your telephone call informing us of the deadline for submission. Should a more detailed description of the programs offered by the organization be needed, please contact either myself for Tim Tanton, executive manager at 329 -2265. Yours truly, 02/17/2009 07:48 7 ©53276641 J.R.BOOTH C.A THE CORPORATION OF THE TOWNSHIP -OF ` l PAGE 02 t't � APPLICATION FOR GRANT /SUBSIDY 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 www. oro- medonte. ca Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Orillia Christian Centre o/a Lighthouse Christian Ministries Address 48 Peter Street South City Orillia Prov. ON Postal Code _L3V 5B1 Contact Tim Tanton Executive Manager Telephone _705- 329 -2265 E -mail orilliach ristiancrOrogers. cam Fax 705- 329 -3621 PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Members Residents Geographic Area Served City of OdIlia and Surrounding Townships Membership Fee - If Applicable N/A Date Formed December 8, 1998 Outline the mission, purpose and objectives of your organization. To provide food and temporary shelter to the poor and needy. 02/17/2009 07:48 7053276641 J.R.BOOTH C.A. PAGE 03 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Registered charity — Registration #89228 1577RR0001 Indicate the products 1 services / benefits provided to the Township of Oro - Medonte by your organization: The Lighthouse Cafe provides hot lunch 6 days per week to anyone in need. Organization operates an emergency men's shelter to provide temporary accommodation to the homeless and provides a drop -in centre for men and women. # of individuals served: Cafe serves on average 35 lunch meals. Shelter averages 6-to 8 Men in the shelter nightly. This varies significantly depending on time of year. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix 'W') PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: $2,000 Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e.. projector event description, time frame, community benefits). As outlined in the recent Packet & Times Article, the Lighthouse Cafe received a sionificant amount of food from the Huronia Regional Centre. With the closing of the HRC there will be a need for the purchase of food, especially fresh fruit and vegetables. To assist in meeting this need, we are requesting a Grant from Oro - Medonte, as well as approaching a number of organizations to assist in meeting this need. The Cafe receives no government funding and is staffed by volunteers. The revenue the organization receives from the County of Simcoe, reported on the financial statements, is for the operation of the emergency shelter. 02/17/2009 07:48 7053276641 J.R.BOOTH C.A. PAGE 04 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). NONE Previous grants/subsidies from the Township? Amount Requested: $ None Year of Request: Amount Approved: $ Name & Position Name & Position Year of Approval: . R Date: EeA 16 �n Date: -T For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. 02/17/2009 07:48 7053276641 J.R.BOOTH C.A. PAGE 05 APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: Orillia Christian Centre Attached is the 2009 budget, as well as internally prepared financial statements for the year ended December 31, 2008.. The accountant reviewed statements have not yet been prepared. The financial statements for the year ended December 31, 2001 were submitted under separate cover. The budget for the 2009. is projecting a small surplus of $2,050. At December 31, 2008, the operating surplus was $8,953. The goal is to grow this surplus to $20,000 over the next few years. This surplus is required to provide sufficient resources for the Centre to operate over the summer months, when both donations and County funding are low: Donations are typically strong in November and December, and the County funding is higher during January to April, when the shelter numbers are high. However, when cash flow drops off significantly in May, it becomes a challenge to cover wages and operating expenses during the July to October period. The cash position of the organization was strong at December 31, 2008. This was primarily due to receipt of two lump sum amounts for 2009, prior to the year end. First, the County advanced funding of $8;000 for the 2009 operating budget in late 2008. The second lump sum of $8,000 was received from a local Church and is for the replacement of part of the heating system, which is included in the major repairs budget of $16,000 for 2009. Should you have any questions regarding either the budget or financial statements please contact our Treasurer Jack Booth at 705- 327 -6641 or by email, jrboothc4@hotmail.com 02/17/2009 07:48 7053276641 J.R.BDDTH C.A. PAGE 06 0RILLIA CHRISTIAN CENTRE (ola LIGHTHOUSE CHRISTIAN MINISTRIES) OPERATING BUDGET . FOR THE YEAR ENDED DECEMBER 31, 2009 4' BUDGET ACTUAL BUDGET BUDGET 2009 2008 2008 2007 INCOME Donations - Churches $43,000 $28,526 $24,000 $32,800 - Private 25,000 28,596 25,000. 30,000 - Corporate and other -:18,100 25,285 18,000 15,000 - per diem 4,000 3,970 4,000 5,000 Fundraising - - 1,200 Government grant - County of Simcoe 107,000 77,934 90,000 86,000 - Municipal 5,000 3,500 - - United Way 3,900 3,924 - - 206,000 171,715 161,000 170,000 EXPENSES Capital 3,000 .1,299 - - General and office 8,500 5,301 6,500 7,000 Insurance 4,100 4,018 4,100 4,100 Mortgage principal repayments - - 9,000 Personal needs allowance 14,750 12,400. 12,000 12,000 Professional fees 2,000 2,153 .2,000 2,500 Repairs and maintenance - general 16,000 16,352 12,000 12,000 - major 16,000 8,118 Supplies and food 9,000 1,380 5,000 . 7,800 Telephone and Internet 4,500. 4,905 3,500 3,500 Travel 2,000 1,600 21000 2,000 Utilities 9,000 8,223 good, 9,100 Wages and benefits 117,100 101,468 104,900 101,000 203,950 167,217 181,000 170,000 EXCESS OF REVENUE $2,050 $4,498 $0 $0 (Approved January 22, 2009) 02/17/2009 07:48 7053276641 J.R.BOOTH C.A. 8;44 PM. Lighthouse Christian Ministries 1yayQ9 Balance Sheet Accrual Basis As of 31 December 2008 31 Dec 08 ASSETS Current Assets Chequing /Savings 1001 - Petty Cash 1005 - Bank Account Total Chequing /Savings Other Current Assets 1105 -Accounts Receivable -Misc., Total Other Current Assets Total Current Assets Fixed Assets 1400 • Land 1450 - Building 1470 Equipment & Fixtures Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2010 • Accounts Payable ,Total Accounts Payable Other Current Liabilities 2100 - Payroll Liabilities 2120 -Accrued Liabilities 2200.OST Payable. 2300 - Deferred Revenue Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3100 - Capital Investment '3900 - Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY 200.00 29,688.54 29,868.54 3,970.00 3,970.00 33,838.54 35,529.00 100,202.65 56,074.40 191, 808.05 226,644.59 -68.39 -68.39 PAGE 07 M6 31 Dec 07 100.00 9,823.16 9,923.16 3,402.20 3,402.20 13,325.36 35,529.00 100;202.65 54,775.40 190,507.05 203,832.41 431.23 431.23 3,737.24 3,978.64 5,023.54. 3,828.00 - 954.43 - 508.78 17,147.00 1,147.00 24,953.35 8,442.86 . 203,832.41 24,884.98 8,874.09 24,884.98 8,874.09 191,806.81 . 190,507.61 4,450.71 10,287.51 4,502.31 - 5,838:80 200,759.83 '194,958.32 225,644.59 203,832.41 Page 1 02/17/'2009 07 :48 7 053276641 J.R.BOOTH C.A. PAGE 08 w ill:4s-PM Lighthouse;Christian Ministries 12/02109 Profit & Loss Accrual Basis January through December 2008 Jan -.Dec 08 Jan - Dec 07 Ordinary Income /Expense Income 4100 • Government Grants 84,434.05 79,568.25 4200 • Churches 321495.78 32,562.04 4300 - General Donations. 53,486.30 43,568.55 . 4400 - Capital Donations 1,299.00 0.00 4900.Other Income 3.05 95.47 Total Income 171,718.18 155,892.31 Cost of Goods Sold 5400 • Personal Need Allowance. 12,400.00 9,900.00 Total COGS 12,400 :00 0900.00 Gross Profit 159,318.18 145,992.31 Expense 6050 - Hotel /Motel 0.00 864.96 6060 - Insurance 4,017.93 3,605.33 6080 • Kitchen Supply and Food' 1,319.64 ,5,075:29 6090 • Mortgage Payments 0.00 9,000.00 '8150.Office Administration 5,300.96 41555,78 . 6180 • Professional Fees 2,152.58. 1,090.00 6250 • Repairs & Mtce 24,469.39 10,612.55 6260 - Telephone & Internet 4,905.28 4,458.14 6280 • Utilities 8,223.06 9,597.24 6300- Wages and Benefits 103,068.03 102,969.82 Total. Expense 153,516.87. 151;829,11 Not. Ordinary Income 5,801.31 - 5,836'.80 Other Income/Expense Other Expense . 6700 • Capital Expenditures 1,299.00 0.00 Total Other Expense 1,299.00 0.00 Net Other Income -1,299.00- 0.0.0 Net Income 4,502.31 - 61836.80 Page 1 ORILLIA CHRISTIAN CENTRE (o /a_LIGHTHOUSE CHRISTIAN MINISTRIES) FINANCIAL STATEMENTS DECEMBER 31, 2007 JF-D DEC 11 1009 ORO- ME® ®�� TOWNSHIP Contents Review Engagement Report 1 Financial Statements Balance Sheet 2 Statement of Revenue and Expenditures 3 Statement of Cash Flows 4 Notes to the Financial Statements 5-6 J. L +6000 C.A. Chartered Accountant 177 BELMORAL IJRIVE ORILLIA, ONTARIO L3V 5P7 TELEPHONE AND FAX (705) 327 -6641 REVIEW ENGAGEMENT REPORT To the Members of the Orillia Christian Centre have reviewed the balance sheet of Orillia Christian Centre (o /a Lighthouse Christian Ministries) as at December 31, 2007 and the statements of income and retained earnings, and cash flow for the year then ended. My review was made in accordance with Canadian generally accepted standards for review engagements and accordingly consisted primarily of enquiry, analytical procedures and discussion related to information supplied to me by the organization. A review does not constitute an audit and consequently 1 do not express an audit opinion on these financial statements. Based on my review, nothing has come to my attention that causes me to believe that these financial statements are not, in all material respects, in accordance with Canadian generally .accepted accounting principles. R Orillia, Ontario J.R. Booth, Chartered Accountant February 8, 2008 Licensed Public Accountant 1' ORILLIA CHRISTIAN CENTRE (o /a LIGHTHOUSE CHRISTIAN MINISTRIES) BALANCE SHEET AS AT DECEMBER 31, 2007 ( Unaudited ) 2007 2006 ASSETS CURRENT Cash $9,923 $21,853 Accounts receivable 3,909 5,633 13,832 27,496 CAPITAL Land 35,529 35,529 Building 100,203 100,203 Furniture and equipment 54,775 54,775 190,507 190,507 $204,339 $218,003 LIABILITIES CURRENT Accounts payable $8,234 $6,061 Deferred revenue 1,147 11,147 Current portion of long term debt, note 4 - 9,000 91381 26,208 NET ASSETS UNRESTRICTED NET ASSETS 4,451 10,288 INVESTMENT IN CAPITAL ASSETS 190,507 181,507 194,958 191,795 $204,339 .$218,003 ORGANIZATION, note 1 SIGNIFICANT ACCOUNTING POLICIES, note 2 FINANICAL INSTRUMENTS, note 3 ECONOMIC DEPENDENCE, note 6 Approved on behalf of the Board of Directors: Director 2 C.A. ORILLIA CHRISTIAN CENTRE (o /a LIGHTHOUSE CHRISTIAN MINISTRIES) --� STATEMENT REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2007 ( Unaudited ) BUDGET 2007 2007 2006 INCOME Donations - general $77,800 $96,777 $73,570 - per diem 5,000 3,770 3,570 - capital - - 4,595 Fundraising 1,200 2,177 Government grant - County of Simcoe 86,000 77,068 76,307 - City of Orillia - 2,500 2,000 Interest income - 95 7 170,000 180,210 162,226 EXPENSES Bank charges and interest - - 70 Capital expense - - 6,465 General and office 6,003 5,421 5,762 Insurance 4,100 3,605 3,713 Mortgage principal repayments 9,000 9,000 12,000 Personal needs allowance 12,000 9,900 12,300 Professional fees 2,500 1,090 2,778 Repairs and maintenance 12,000 10,613 15,598 Supplies and food 7,800 29,393 4,742 Telephone and internet 3,720 . 4,458 3,677 Travel 2,000 1,280 1,981 Utilities 9,100 9,597 8,614 Wages and benefits 101,500 101,690 98,127 169,723 186,047 175,827 EXCESS OF REVENUE OVER EXPENDITURES 277 (5,837) (13,601) UNRESTRICTED NET ASSETS, BEGINNING OF YEAR 23,889 10,288 23,889 UNRESTRICTED NET ASSETS, END OF YEAR $24,166 $4,451 $10,288 3 CA ORILLIA CHRISTIAN CENTRE (o /a LIGHTHOUSE CHRISTIAN MINISTRIES) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2007 ( Unaudited ) 2007 2006 CASH FLOWS FROM OPERATING ACTIVITIES Excess of revenue over expenditures for the year ($5,837) ($13,601) Changes in non -cash working capital balances Accounts receivable 1,724 4,746 Accounts payable 2,173 319 Deferred revenue (10,000) 7,628 INCREASE ( DECREASE) IN CASH (11,940) (908) Cash, beginning of year 21,863 22,771 CASH, END OF YEAR $9,923 $21,863 4 J. anti , C.A. ORILLIA CHRISTIAN CENTRE (o /a LIGHTHOUSE CHRISTIAN MINISTRIES) NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2007 ( Unaudited ) 1. ORGANIZATION The Orillia Christian Centre was incorporated by letters patent without share capital under the provisions of the Ontario Corporations Act. The Corporation shall be carried on without the purpose of gain for it's members, and any profits or other accretions are to be used in promoting its objects. The organization is a registered charity under the Income Tax Act and is therefore exempt from income tax. The objectives of the organization are: (a) To facilitate ministry to the poor and needy. (b) To provide food and temporary shelter. (c) To present the "Good News" of new life by faith in Jesus Christ through reconciliation to God the Father. 2. SIGNIFICANT ACCOUNTING POLICIES The following is a summary of significant accounting policies of the Organization: (a) Revenue Recognition The Organiation follows the restricted fund method of accounting for contributions. Unrestricted contributions are recognized as revenue when received. (b) Capital Assets Capital assets are recorded at cost on the fund accounting basis, whereby capital additions are expensed in the year of acquistion and accumulated at cost on the balance sheet. Consistent with this basis of accounting, assets are not amortized. (c) Donated Services No amounts are reflected in the financial statements for donated services, since on objective basis is available to measure the value of such donations: (d) Use of Estimates The preparation of financial statements in accordance with generally accepted accounting principles requires management to make estimates that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from management's best estimates as additional information becomes available in the future. 3. FINANCIAL INSTRUMENTS Unless otherwise noted, it is the Board's opinion that the Organization is not exposed to significant interest rate, currency or credit risks arising from its financial instruments. 5 J. L ,4Snnt4, C.A. ORILLIA CHRISTIAN CENTRE (o /a LIGHTHOUSE CHRISTIAN MINISTRIES) �\ NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2007 (Unaudited) 4. LONG TERM DEBT 2007 2006 Mortgage payable interest free repayable in monthly principal payments of $1,000. Secured by a first mortgage on property at 48 Peter Street S., Orillia, ON. $ - $9,000 Less: current portion - 9,000 5. BUDGET INFORMATION The budget figures presented for comparison purposes are unaudited and are those approved by the directors on November 30, 2006. They have been reclassified to conform with the financial statement presentation. - 6. ECONOMIC DEPENDENCE The organization received approximately 46% ( 2006 - 47 %) of its revenue from the County of Simcoe. Annual operating agreements are signed with the County of Simcoe and are subject to cancellation with 60 days written notice. 6 C.A. Oro Agricultural Society PO Box 175 phone: 705- 487 -1753 Oro, ON fax: 705- 487 -1756 LOL 2X0 email: oroagsociety @sympatico.ca November 22, 2008 Oro - Medonte Township Mayor Harry Hughes & Council PO Box 100, 148 Line 7 S Oro - Medonte, ON LOL 1 XO Dear Mayor & Council, MOO— No 1000 NOV 2 � On behalf of the Oro Agricultural Society we wish to thank you, township council and your staff for your continued support of the Oro World's Fair and your yearly participation in the fall fair. The participation of the Oro - Medonte Township Council and staff is an integral part of our rural fair, and as you know, it is an important opportunity for our community to appreciate the efforts of farmers, gardeners and crafts people that make our community unique and progressive. Once again we would like to request a monetary grant to support the 2009 fair and to request the use of the Old Town Hall and Township Garage for the week of September 10 to 20th, 2009. Enclosed please find our completed grant application for 2009. On behalf of the entire Board of Directors thank you and we look forward to seeing you all in 2008. Sincerely, 6' f� Orval Hutchinson President, Oro Agricultural Society OH /ec THE CORPORATION OF THE TOWN.SHIP — —OF _k1le5z — �:4 — — APPLICATION FOR GRANT /SUBSIDY 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro- medonte.ca Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address V ox City (�) \(- 0 Prov. o t� Postal Code Telephone J ` E -mail Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Members d0b Residents Geographic Area Served b gc) -- YM\ -p N L (� -7 Membership Fee If Applicable Date Formed r Outline the mission, purpose and objectives of your organization. 10 t6a. an aCa� "�(a .v\0I\_ - y �u k, Clio rut�S6 vAA A Q cp Jai L �b -fig rA w�S� C04 Dk ri, r l+ hCtVC1 4LO -il �Q Q � `�'�SL,YY� lA �C�"i ��i.)i�jt `� t'�Q �1 i�l��i1'� Y tr� k�,l` 4 fA � (�� V�;tVE � L�.�i r,�.� lS "t" Ci.G ►' ! C Lt � 1.1 Y-� i t�l l�l: aCa� "�(a .v\0I\_ - y �u k, Clio rut�S6 vAA A Q cp Jai L �b -fig rA w�S� C04 Dk Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. ZA �'n S 0o04gNri Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: # of individuals served: 10ba -) PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant ✓ Subsidy. Amount Requested: o Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants /subsidies from the Township? Amount Requested: $ Amount Approved: $ PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) & Position I-A j,cr, & Position Year of Request: Year of Approval: I - � a00g a 06 9 Date: 1lC) V . °�� I -C b Date: For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. ORGANIZATION NAME: CURRENT FISCAL YEAR: Year: REVENUE: Source: Amount: TOTAL: EXPENDITURES: Item: Amount: TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: APPENDIX "A" FINANCIAL INFORMATION NEXT YEAR PROPOSED: Year: Z_5 REVENUE: Source: Amount: TOTAL EXPENDITURES: Item: Amount: TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: iI gn iture. 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I have not performed an audit or a review engagement in respect of these financial statements and, accordingly, I express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. Orillia, Ontario Daniel S. Sawatsky, CA, Professional Corporation January 21, 2008 Authorized to practise public accounting by The Institute of Chartered Accountants of Ontario v 66 �ol`dwafier Street `East Suite 201, Qnllia� QN LU 1VVt• E� '5r3 77bfJ + 8'77 72987 • �Ax7Q5L745 • v�wvV�rNatssy�F, ORO AGRICULTURAL SOCIETY BALANCE SHEET AS AT DECEMBER 31, 2007 (Unaudited - see Notice to Reader) ASSETS CURRENT Cash - general - building fund - food booth Investment - guaranteed invest.cert Accounts receivable Prepaid expenses CAPITAL, note 3 CURRENT Accounts payable Deferred revenue LIABILITIES MEMBER'S EQUITY Member's Equity, schedule 1 Net assets invested in capital assets, schedule 1 Balance, end of year Approved on behalf of the Board: �. -1;V i Director Director $ 9,553 2,500 5,000 32,694 2,408 ✓ G , J J J 128,003 $ 180,336 $ 544 337 881 $ 9,218 1,869 5,000 31,737 1,721 49,545 120,819 $ 170,364 $ 715 1,428 2,143 51,453 47,402 128,002 120,819 179,455 168,221 $ 180,336 $ 170,364 The accompanying notes are an integral part of these financial statements. Of , ORO AGRICULTURAL SOCIETY STATEMENT OF INCOME FOR THE YEAR ENDED DECEMBER 31, 2007 (Unaudited - see Notice to Reader) 69,203 69,508 DEPARTMENT INCOME Food Booth, schedule 3 4,020 4,409 73,223 73,917 Less: Expenditures, per schedule 2 61,989 58,049 NET INCOME FOR THE YEAR $ 11,234 $ 15,868 The accompanying notes are an integral part of these financial statements. 2007 2006 Grants - County $ 750 $ 750 - Municipal 500 500 - Provincial - capital improvement 620 609 - prize money 3,000 3,000 Donations - general 2,858 2,172 - building fund 661 675 Memberships 1,777 1,123 Entry fees 4,022 3,813 Gate -fall fair 27,006 31,322 - heritage day 764 1,680 Midway 2,755 3,185 Rentals, buildings and grounds 9,449 8,868 Interest 1.146 699 Beef lottery 2,680 2,740 Tractor pull donations 5,720 4,950 Sale of advertising 3,597 911 Sundry income 1,072 11766 Cheques not cashed 220 131 Retained prize money fees 606 614 69,203 69,508 DEPARTMENT INCOME Food Booth, schedule 3 4,020 4,409 73,223 73,917 Less: Expenditures, per schedule 2 61,989 58,049 NET INCOME FOR THE YEAR $ 11,234 $ 15,868 The accompanying notes are an integral part of these financial statements. ORO AGRICULTURAL SOCIETY STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2007 (Unaudited - see Notice to Reader) 2007 2006 CASH FLOWS PROVIDED BY (USED IN) OPERATING ACTIVITIES Net income for the year $ 11,234 $ 15,868 Items not involving cash: Amortization ti nRA C� non Net changes in working capital balances Accounts receivable ( 687) ( 670) Inventory - 897 Prepaid expenses ( 178) - Accounts payable ( 171) 486 Deferred revenue ( 1,092) ( 2,508) 15,195 19,107 CASH FLOWS USED IN INVESTING ACTIVITIES Purchase of capital assets ( 13,272) ( 600) INCREASE IN CASH 1,923 18,507 Cash, beginning of year 47,824 29,317 CASH, END OF YEAR $ 49,747 $ 47,824 The accompanying notes are an integral part of these financial statements. ORO AGRICULTURAL SOCIETY NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 (Unaudited - see Notice to Reader) 1. NATURE OF BUSINESS The organization is engaged in the operation of an annual fall fair and the operation of the following activities: 2. The rentals of land and buildings for social functions and storage. The operation of a food booth at the annual fall fair. SIGNIFICANT ACCOUNTING POLICIES These financial statements have been prepared in accordance with generally accepted accounting principles in Canada. Outlined below are those policies considered particularly significant for the Organization. (a) Capital Assets Capital assets consisting of property and equipment are stated at cost less applicable government grants. Amortization is on a straight line basis based on the estimated useful life of the assets recorded at the following annual rates. 3. CAPITAL ASSETS Land Buildings Equipment Fencing Buildings Equipment Fencing Cost $ 45,097 86,258 13,797 30,191 $ 175,343 6. CONTRIBUTED SERVICES - 2.5% - 10.0% - 10.00 Accumulated Depreciation 26,195 8,047 13,098 $ 47,340 2007 Net Book Value $ 45,097 60,063 5,750 17,093 $ 128,003 2006 Net Book Value $ 45,097 58,592 6,593 10,537 $ 128,819 The mission of the Agricultural Society is dependent upon and thankful for the many hours contributed by its members. Members contribute numerous hours every year to assist the Agricultural Society in carrying out its mission. Because of the difficulty of determining their fair value, contributed services are not recognized in these financial statements. Balance at January 1 Net changes during the year Balance at December 31 ORO AGRICULTURAL SOCIETY SCHEDULE 1 MEMBER'S EQUITY AS AT DECEMBER 31, 2007 (Unaudited - see Notice to Reader) 2007 Net Assets Member's Invested in Equity Capital Assets $ 47,402 4,051 $ 51,453 $ 120,819 7,183 $ 128,002 2006 Net Assets Member's Invested in Equity Capital Assets $ 27,100 $ 125,253 20,302 ( 4,434) $ 47,402 $ 120,819 The accompanying notes are an integral part of these financial statements. ORO AGRICULTURAL SOCIETY - -� STATEMENT OF EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2007 (Unaudited - see Notice to Reader) SCHEDULE 2 TOTAL EXPENDITURES $ 61,989 $ 58,049 The accompanying notes are an integral part of these financial statements. 2007 2006 Prize Money - Senior & junior fair $ 8,859 $ 8,073 - School fair 1,378 1,332 - Amateur talent show 171 214 - Horseshoe pitching 250 250 - Light horse shows 821 874 - Western horse shows 1,002 1,134 Tractor & ATV pull costs 7,527 7,380 Antique machinery display 280 280 Entertainment 2,605 2,405 Promotional items for resale 65 114 Convention, district meetings 2,219 2,044 Affiliation fees 335 235 Judges 1,420 1,530 Ribbons & trophies 2,237 1,918 Night guard & security costs 1,890 1,295 Medical support costs 300 525 Sound system 1,200 1,300 Printing & stationery 2,700 3,454 Postage & office 1,280 1,618 Heritage day 1,746 - Telephone 700 717 Advertising 3,002 3,261 Hydro 1,026 905 Insurance 4,233 4,125 Bank charges 61 229 Demolition derby 1,000 - Toilets 1,426 1,473 Beef draw 824 806 Travel expenses 200 574 Secretary honorarium 2,000 1,800 bepreciation 6,089 5,034 Repairs & maintenance 3,143 3,150 TOTAL EXPENDITURES $ 61,989 $ 58,049 The accompanying notes are an integral part of these financial statements. ORO AGRICULTURAL SOCIETY STATEMENT OF INCOME - FOOD BOOTH FOR THE YEAR ENDED DECEMBER 31, 2007 (Unaudited - see Notice to Reader) REVENUE LESS: COST OF SALES - food purchases GROSS PROFIT EXPENSES Bank charges Supplies NET INCOME FOR THE YEAR $ 8,577 4,546 4,031 11 11 $ 4,020 SCHEDULE 3 2006 $ 10,696 6,254 12 21 33 $ 4,409 The accompanying notes are an integral part of these financial statements. Printed 25- Feb -09, 11:56 AM Township of Oro - Medonte 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 s-Ib Acct ID: Page 1 of 2 Customer Schedule Permit Number: 2313 Oro - Medonte Agricultural Society Ms. Emily Campbell Ms. Emily Campbell Work Phone: 705- 487 -1753 Box 175 Fax: 705- 487 -1756 Oro, ON LOL 2X0 Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 02- Mar -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00 30- Mar -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Annual General Meeting 04- May -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00 01- Jun -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00 06- Jul -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00 27- Jul -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00 31- Aug -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00 14- Sep -09 Mon OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00 15- Sep -09 Tue OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00 16- Sep -09 Wed OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00 17- Sep -09 Thu OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00 18- Sep -09 Fri OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00 19- Sep -09 Sat OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00 20- Sep -09 Sun OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 107.00 0.00 107.00 19- Oct -09 Mon OTH Old Town Hall Meeting 7:30 PM 10:30 PM 180 25.00 0.00 75.00 25- Jan -10 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Annual General Meeting 153.0 (hrs) Sub Total $1,442.00 Tax $0.00 Grand Total $1,442.00 CONTRACT SE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE ATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. ;F cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, eakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation apartment will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a fund will be given. otice of a booking cancellation by permit holders must be given in writing to the Township Office. ancellation in writing more than 7 days in advance of rental date: $20.00 administration charge THE CORPORATION OF THE TOWNSHIP or APPLICATION GRANT /SUBSID 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Ad City ()&2 s".Cm Prov. QAJ Postal Code LO& ZE 6 Telephone q8,7 - 7 V S, I E -mail J-11M boon3 <xn (e) cxius.ct2m Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members _( o 0)4 /00 Residents i.e,nkn ®;c�r� If Applicable N�t9 Geographic Area / Date Served 51'' /0 L1`r)e_ Formed a,-% // l� /c-ke - Outline the mission, purpose and objectives of your organization. Mal Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by vour # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant_ Subsidy Amount Requested: Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). 0. Previous grants /subsidies from the Township? Amount Requested: $ /,50006 Amount Approved: $ 1,5-60'0" Name & Position Name & Position Year of Request: o?CX Year of Approval: 0008 Date: Date: mz- For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidv Application Form. APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: OaN 'Sk4icA �0 4u Hal) I CURRENT FISCAL YEAR: Year: 2COR REVENUE: Source: Amount: *IC,00 .00_ evenf Rerkrs sen4,rrs &Yw-'A-P TOTAL: EXPENDITURES: Item: A,xe:s gPa. - TOTAL: SUMMARY, Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures �,g 00. oa - A 36®. — Amount: 4 2-4-+3,0b —'s 8 4IJ.1,3 BALANCE: 4_Z_07 -4L21 V (b .56 W-WWW NEXT YEAR PROPOSED: Year: REVENUE: Source:P Amount: %)000 EXPENDITURES: Item: geai aq&(o ,$ ?1,00 .00 - 4 1910D .0 0 TOTAL 51 ,00 TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Amount: 2SZ9. 05 -4 1 z4o I. -+I I<, -4-3 ,49543 -10 $ ) 9 (0,; •47 mco. 00 10 4213 ,-a io I ago - -J The Council of the Township of Oro - Medonte Box 100 148 Line 7 South Oro, ON LOL 2XO Attn: Doug Irwin, Clerk Dear Mayor Hughes and Council: Please find attached Oro - Medonte Horticultural Society's application for assistance in our ongoing program of maintenance of the municipal gardens in Oro - Medonte. You and Council have faithfully shown your support and this year in particular, we were able to work in partnership with the Township. Through that partnership we are in the final stages at the Bayview Memorial Stream Restoration Project. We truly appreciate your continued support by offering the use of the banquet hall at the Oro - Medonte Arena for our open and executive meetings. Your staff are always so helpful if asked to change the set up of our meeting area or to arrange for a hose to be dropped off at one of the 7 gardens that we maintain throughout the Township. We know these are difficult times for all but hope you are able to support our request for the grant as we still have many projects we feel must be completed. As you know, the arena gardens did not get even started this year due to the difficulties removing the oil tank from the garden area. Since the gardens were dug up, we will have to reconstruct the gardens. We fully intend to replace all the shrubs and perennials and replace them with native shrubs and perennials in co- operation with the Township to create a wonderful bed. We hope this will reflect the beauty of Oro - Medonte for all highway travellers and arena visitors to see. We have our volunteers ready to enhance and plant and maintain the 6 other Township gardens and Youth Garden Club's school gardens as well. With our Youth groups we will continue to support the 3 school groups with their ever growing numbers of involved gardeners. M With the Bayview Memorial Stream Restoration Project open to anyone, this will further enhance the Park. We hope to have a stream bridge or park benches considered with Council's approval. We are planning to put money aside for these items from within our Society's budget for 2009. Certainly thanks to Shawn Binns and the Parks and Recreation Department for their wonderful work at the Old Town Hall and the Cenotaph Area. The Cenotaph looked so amazing for the Remembrance Day Ceremonies. Our costs for Civic Beautification once again has exceeded $2,000 and there were well over 400 hours of volunteer time committed to this activity this year. Going on a nominal wage of $10.00 this would be a savings of $4,000 to the township. Our number of volunteer hours are not completely in yet, but last year we were well over 3100 hours and I know it will be much more this year do to the involvement at Bayview Memorial Stream Restoration Project. We have really tried to promote planting native species throughout the Township as we give any resident of Oro - Medonte Township our Society's published a second reprint of our Native Trees and Shrubs of Simcoe County. We feel with the watering issues facing our world, this is just a very prudent approach and we want to be part of the conservation issues. We continue to support our World's Fair by supporting our youth with prize money for winners in gardening based entries. We have done this for many of our 42 years as a Society. Our recognition program that runs throughout the gardening season is known by our `Bloomin' Good Garden" signs. This is a program that recognizes a well - deserving garden and the owners for their efforts. The recipients receive a certificate of appreciation for improving the community and we encourage them to come to our meetings to learn more about gardening. Our annual Garden Tour attracts many out of area visitors who are constantly amazed with the beauty within the Township and we try to promote local businesses through the tour as well. Within our Society we have 7 regular meetings that provide interesting gardening speakers. Our membership is now at 222 members and have 180 youth members. One school doesn't have a garden club this year because we cannot get a Leader. We have sponsored our Youth groups to send 7 members to the Ontario Horticultural Association Convention's 2008 camp. There were 33 youth from around the province at this camp and 2 of our Society's adults went as leaders to this camp. Our Youth are encouraged to participate in our flower show competitions and their work is remarkable. The amount of volunteer hours the leaders give the children is certainly commendable. Unfortunately, at this time the total hours are not available but last year they were over 1200 hours. Your continued support to our Society is not only truly appreciated, but will allow us to continue our work to make Oro - Medonte an even more beautiful community live in and visit. Sincerely, Janis Hamilton Secretary Enclosures (3) Due to the township not having the area in front of Guthrie Arena ready for planting, a portion of the amount needed for the replacement trees, shrubs and plants was held over for the next year. 4 Uo �OOo THE CORPORATION OF THE J' TOWN-L-S IP APPLICATION FOR GRANT /SUBSIDY K -_ 3 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 `dV Am.oro- medonte.ca Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Oro - Medonte Horticultural Society Address 58 Drury Lane, City Barrie Prov. ON Postal Code L4M 3C8 Contact Mrs. Janis Hamilton Telephone 705 728 -9348 E -mail ian. ham iltonC&-sympatico. ca Fax PART B — ORGANIZATION GENERAL INFORMATION Number of 222 adult Out of Town Membership Fee Members 180 youth Residents 12 If Applicable single $10: family $15: youth $2. Geographic Area Date Served Oro - Medonte Formed November 1976 Outline the mission, purpose and objectives of your organization. To encourage an interest in all branches of horticulture. To promote and implement civic beautification. To encourage planting trees, shrubs and flowers in our municipality. To stimulate and support youth interests in horticulture. To promote the circulation of horticultural information. To promote protection of the environment through practice, lectures, and any other suitable means. O, Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Registered Charity- Business Number 87620 007 R R 0001 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Through our wonderful volunteers, we are able to provide Civic Beautification at the Municipal parks and public Buildings. We offer education to adults and children in horticultural areas through our Master Gardener Program, Youth Garden Clubs and our open meetings with informative speakers as well as our Society produced "Native Tree and Shrub booklet ". (This booklet is provided free to all residents of Oro- Medonte through the Township Office as well as local nurseries.) Through the Bayview Memorial Stream Restoration Proiect we hope to show through signage the importance of our lake and nature as well as educate the public about the native wildlife in the park area. Through our membership program we promote local business as they offer a discount to our members. Landscape Appreciation recognizes gardens that reflect the owners' love of gardening and we put Bloomin' Good Gardens signs out to indicate the gardens. Dr. Ives Bursary Fund promotes our own students throughout Simoce County to pursue Horticulture or Agricultural studies. Plant -a- Row provides local food banks with donations through our members. Through the North Simcoe Community News as well as Barrie & Orillia media, we promote our society and upcoming events. # of individuals served: 412 members and anyone who chooses to request information or visit our web site. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsid y is a request for a reduction or waiving of fees Application is for a (please check) Grant $2,000 Subsidy $1513.50 * *according to Township info Amount Requested: $2,000 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). We intend to complete our maior joint project that was started this year the Bayview Memorial Stream Restoration Project. We do hope to finish the signage as well as propose to the Township a bridge to be built and we still have perennials to finish the planting of the proiect. The Arena's garden was not done this year due to the problems with the soil testing and the removal of the oil tank, but we will have to reconstruct this entire garden and are planning to use Native plants and shrubs. Our 7 regular projects will be Bayview Park Gardens at the entrance way and the other planted gardens already in place, Municipal Office, Barbara Stoddart (Guthrie Public School), African Church, Old Town Hall, Cenotaph, Ian Beard Centre and fund plantings at the 3 Schools through the youth Garden Clubs. We also sponsor the youth club activities. Each year we sponsor the youth to attend the Ontario Horticultural Association's summer camp. We also sponsor prizes at the Oro Fair. Youth programs promotes gardening skills along with 4 flower shows they compete in. We financially sponsor our Youth delegates at Provincial Conventions. 7 attended the summer camp this year and they plan to attend the CNE summer of '09 to compete in the Horticultural entries. Our plant sale & garden tour attracts out of township visitors who may one day reside here. Working with the Chamber of Commerce we promote our society's activity dates bookmarks and the native shrubs & trees booklet. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Meetinq space at the Guthrie Arena Previous grants /subsidies from the Township? Amount Requested: $ ,DOb 00 ral611943 �SUIWe Amount Approved: Y/Z/62 PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Year of Request: Year of Approval: �©o? Date: 1(" . 3 O,,_ koo 1z Date: AL �L%a Zone & osition For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: Oro- Medonte Horticultural Society See the attached financial information (4 sheets) �j October 3i , 2008 Oro-Medonte Horticulture Society Dear Nancy Head and Edna Caldwell: Re: Verification of Society Year End Financial Statement We have completed a thorough examination of the year-end Financial Statement, financial records, bank records, receipts, and invoices of the Oro-Medonte Horticulture Society for the year (2007-2008). Our examination has shown that the year-end financial statement of the Oro-Medonte Horticulture Society is an accurate reflection of the income and expenditures of the Association, the cash disbursements journal seems to be accurate and reasonable. Yours sincerely, T. M Kurtz 9:24 AM Oro - Medonte Horticultural Society 10/14/08 Profit & Loss Standard Cash Basis October 2007 through September 2008 Net Other Income 389.15 Net Income 4,489.67 I<- B Page 1 Oct '07 -Sep 08 Ordinary Income/Expense Income calenders -LOL 465.00 Fall convention 374.00 Float return 450.00 Flower Workshop 120.00 Garden tour 1,350.00 Grants 10,500.00 Grants & Donations 35.00 GST/HST rebate 200.46 Memberships 1,989.00 OMHS T -shirt promotion+ 363.00 plant sale 3,488.55 Spring convention 272.00 year book ads 1,490.00 Youth + 67.00 Youth membership 361.00 Total Income 21,525.01 Expense Administration 353.26 Cheer 80.91 Civic Beautification 709.58 Convention fall 379.50 Convention spring 446.59 Dues 744.00 Float 450.00 Flower Shows 494.58 Flower workshop exp 120.00 Garden Tour Exp. 226.65 Grants Expenses 7,049.95 Insurance 294.95 LOL Expenses 393.75 Meeting 923.08 Membership Expense 341.85 Memorial 45.00 Newsletter 558.44 OHS 286.40 OMHS T-shirt promotion 811.35 Plant sale exp. 197.57 Registrations ex 941.00 Yearbook 848.50 Youth 727.58 Total Expense 17,424.49 Net Ordinary Income 4,100.52 Other Income/Expense Other Income Interest Income 389.15 Total Other Income 389.15 Net Other Income 389.15 Net Income 4,489.67 I<- B Page 1 #I-NOctober 1, 2007 TO September 30, 2008 Z- 0*1 4293 Garrett's -- Plant Sale, soil 4296 Marlene Hawkins - OHA convention / website #299 Marjorie Bell - OHA convention #300 Corinne Anderson - OHA convention #301 Township of Oro-Medonte- Bayview Park Restoration #302 Marilyn Martin - Cheers (cards & stamps) #303 Corinne Anderson -- refund Fall Convention #304 OHA - Dist. 16 -- Fall Convention #305 OHA - Dist. 16 - Fall Convention OUR ASSETS (as of Sept. 22/08) Less outstanding cheques TOTAL ASSETS $ 18.08 130.00 100-00 100.00 6,000.00 24.16 1600 325.00 25,00 $6,738.24' 02�- $12,393.30-0-3 � $9,904.87 -ol - -6,738.24 - ®,9 3.166.6 $15,559.931)4 APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME:0R_0 - CURRENT FISCAL YEAR: Year l/07 - Ste, { 30l0e REVENUE: Source: G RATS - v r, A FR( l= vea,�r��C� t AdJ+ ;gax ckea-�- 1 o -Lv' TOTAL: Amount: a e>oc, ou i soo.oc� O 0 0-<) —05 3 bi. oc:) t �5o oC5 3LIc9,CIO 4 a, 1,!5q 5,0 I EXPENDITURES- -es � [tern: &el - 0ig - �kArnount a ELf6o. ic{- C iv.cJ 8 v 4, -7 0'j. 58 mat 3 if t . 8-5 ©-�,�- � 25 I • ov TOTAL; 4] j +a + . " SUMMARY: Surplus or deficit from C3a /o7 previous year: O. Revenue ,� [ , 5-,?,5, © C Sub Total ��{-r 1 �� 7 Minus Expenditures BALANCE: , 7S I . �8 NEXT YEAR PROPOSED: Year:f REVENUE: Source: Amount: (7 rnclto mI-\- i=ro o t 50 o, o C) _ trSk 4 /�cl�� _ ©� d�� 5 00 fi Q--t� -ems EXPENDITURES: TOTAL f I c) i 3 OU . 6-0 Item:NVI0 J( -VA aS SUMMARY: i +tCAM0 Amount: � ! a (DO, cp 3f000,0-0 t 2.00, o--a �Do , cra 13*—'�'Go 7 LF � ,o-o TOTAL: Z, O#I 1. G a Surplus or deficit from previous year: Revenue Sub Total (0 7S1a0 r� o5i,ag Minus Exp. Expenditures I 2' p 7 1, Go BALANCE: 4 , 9go ? 08 Due to the township not having the area in front of Guthrie Arena ready for planting, portion of the amount needed for the replacement trees, shrubs and plants was held o= for the next year. Printed 23- Feb -09, 12:36 PM Page 1 of 3 Township of Oro - Medonte Acct ID: 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit Number: 2254 O.M. Horticultural Soc. Mrs. Edna Caldwell Mrs. Edna Caldwell Home Phone: 705- 721 -0484 R.R. #1 Shanty Bay, ON LOL 2LO Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 23- Feb -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Board Meeting 23- Mar -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Board Meeting 06- Apr -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Open Meeting 27- Apr -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Board Meeting 07- May -09 Thu OTH Old Town Hall Meeting 1:00 PM 4:30 PM 210 25.00 0.00 87.50 Potting Up Day - outside 08- May -09 Fri OTH Old Town Hall Meeting 1:00 PM 4:30 PM 210 25.00 0.00 87.50 Potting Up Day - outside - Rain Day 11- May -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Open Meeting - with flower show 23- May -09 Sat OTH Old Town Hall Meeting 1:00 PM 4:30 PM 210 25.00 0.00 87.50 Plant Sale 25- May -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Board Meeting 13- Jun -09 Sat OTH Old Town Hall Meeting 10:00 AM 2:00 PM 240 25.00 0.00 100.00 22- Jun -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Open Meeting - with flower show 06- Jul -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Board Meeting 13- Jul -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Board Meeting 10- Aug -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Open Meeting 14- Sep -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Open Meeting - with flower show 28- Sep -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 25.00 0.00 75.00 Board Meeting 19- Oct -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Open Meeting 09- Nov -09 Mon GUTH Banquet Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 Board Meeting 07- Dec -09 Mon GUTH Banquet Hall Meeting 7:30 PM 10:30 PM 180 28.00 0.00 84.00 Open Meeting - with Youth Christmas Show 11-Tan-10 Mon Q11111 Baa-u Open Meeting v � (A 97.50 2.5 (hrs) Sub Total $1,6 i 9� Tax $0.00 �� c��kk THE CORPORATION OF THE 148 Line 7 S., Box 100 �- Oro, Ontario LOL 2X0 i HIPr Phone (705) 487 -2171 ,j Fax (705) 487 -0133 www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization NOV 2 6 1000 Name Ad City �ujVeS�r)IF-,- Prov. Ct� Postal Code Contact "Ckfoo 15QtQ6S Telephone PART B - ORGANIZATION GENERAL INFORMATION Number of Members Geographic Area Served Eas�C 1 L�n� Outline the mission, purpose and object ORO- MEDONTE TOVVNZ5 Ica i, lTD 4&-7- 2 G O� 325 -XQ9 1 Out of Town Membership Feed Residents If Applicable io . 46> k ng as �mm�� Date Formed 'Y4- U sue.- 15�its sk" (e ,(c Nr5 ives of your organization. io� V `tom I n ., * '(1Qn- Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Nppucaiion is Tor a (piease cnecK) Grant Subsidy Amount Requested: IQ 5 00. 00 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). N Previous grants /subsidies from the Township? Amount Requested: $_ oP, J5cc , 00 Amount Approved: $ I 'son 0� PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) Name & y19W0Al 65" % euS t.rrcr— Name & Position u 1 S-tR cAo n, `Ryes ( e rci Year of Request: &11+ Year of Approval: a ocA Date: a- la o8 Date: ��,LCf' 1 For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidv Application Form. dO Ste A ?o-� �- SUMMARY: Surplus or deficit from (zoo-7) previous year: Revenue Sub Total Minus Expenditures BALANCE: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: (3 11) -Ion I q 89 APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: RL)66Y C0tARUt,)%T*e NALL CURRENT FISCAL YEAR: Year: SePt -13.01D9 NEXT YEAR PROPOSED: Year: REVENUE: REVENUE: Source: Arnount: Source: Amount: 0 'TW ID I 16C)o - - TOTAL: 9 TOTAL EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: '10- * e S --- H Z S. .1 266D a r\c-e- J.,hSUr0LAC.Q- TOTAL: TOTAL: SUMMARY: Surplus or deficit from (zoo-7) previous year: Revenue Sub Total Minus Expenditures BALANCE: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: (3 11) -Ion I q 89 L_ Rugby Community Hall Financial Information lcont'd 1. Please note that the attached financial information covers the period from "January — September 30, 2008 ", thus not reflecting a full fiscal year. 2. We had 2 fundraising events in October: (a) Community Barbeque which netted a profit of approx $650.00 (not reflected in statement) (b) `2009 Rugby Calendar' — which is still ongoing at present time till year -end. 3. Hall Rentals will also be somewhat higher than figure, showed as it does not reflect December (Christmas). 7 HE iNG is '-lKiNG 1--"ZfiCZ �:Aj 19UQ 0-'�, -4OD9 iN 04 Fliqm, oF I D GE-,E 7W DiZ N To \J iH,C--0Z�9b&1NC t-C>jz i>DNAI)OAlS i5 19PP-IL / -)D09 So you P,Ec E-1 F y oup, coy; 7P/n u TioAj N i> ✓ Co' y OF 0u JMCDE i 7 7' /MAJ yo U yU(-' SQPpoP,7 9 yoL ®A)SibE-Rj477 8jqRRX OEGEER SEC eg- —114nu V -TO L,')A S H I io 0 F ORD- MED o NTE '-7 GOU7H R L3 ®K ID02 FEB ')'N'F El- TOWN 11-,If,�T 7-1ME oF Y,6�90, L,-�He-A) WE 19SK �--OQ y oaf-,> Fop, 7,-Al�s- /4NA)U/9L Sip-loo6- CcLit-4 7 pLbL31111�& 11,111-rC14. 0 u ij p p ap, 7- L P, 3 T �4FI9 PI, L001 00) 113/9s CRZ137-1-1 L-) , ., oRC-/9t4yZtj7-JDN )4h3b L3E -S 4. f-K>PE Suppok- iLZ cciA;71�iuF 'TJYI-S YEi4e- 7 HE iNG is '-lKiNG 1--"ZfiCZ �:Aj 19UQ 0-'�, -4OD9 iN 04 Fliqm, oF I D GE-,E 7W DiZ N To \J iH,C--0Z�9b&1NC t-C>jz i>DNAI)OAlS i5 19PP-IL / -)D09 So you P,Ec E-1 F y oup, coy; 7P/n u TioAj N i> ✓ Co' y OF 0u JMCDE i 7 7' /MAJ yo U yU(-' SQPpoP,7 9 yoL ®A)SibE-Rj477 8jqRRX OEGEER SEC eg- —114nu r° ' `�� •, THE CORPORATION OF THE T SH I N-P 0 APPLICATION FOR GRANT /SUBSID n— �' 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone(705)487 -2171 Fax (705) 487 -0133 Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name N Address R R_#3 City l*)R/O-014 Prov. ON Postal Code L-Qi- a AJO Contact 81g o?y O'EGE46P Telephone '70S'- '73q- V ebo E -mail PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Members 93 Residents Geographic Area Served 41-1 /= S i m ep" C0 !.t& a y Fax Membership Fee . If Applicable 'Q-00 Date Formed A O O o Outline the mission, purpose and objectives of your organization. r7 itc7 f,�C !j S c /Y 4R7- OF P4,0 W i O& R PLO S6//_ Ay Or c>u k U t S t I O IZ s '7-6 S d; , 4tQ 6 HOPE t*l": P &U R 14- S.Soc_1'977p cF3N 1415UE A gucC es's r04 PCOLOit'J& rn$% C1_ 5o Oak y B'S'I " colnc 0 ,1C-k E4c q YEAR f 5 o U R P40 LC r N& 07/9r ehi M O U E .S' 7-o 14 0 ! 1 Fe742C`A) C /- R04 OF S r MC-Oc C,0UMj5e F1VC1_ j Y!/90- Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. NoN - PROF=ll Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant '✓ Subsidy Amount Requested: 00o. o Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). [E', pki 3 7 NG g rRIOC 194 L-3 ,19 H !.'6010 EN T c: kY 19-rX01 m N', _Pel _Zt TW 9N fK' G youR % o wemSr4 /A FoR /U� WW SURE HOPE i! C0ti1' 1NUGS' fO2 q2005 o3/Q L__� R / -k.)Nb� Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). NO Previous grants /subsidies from the Township? Amount Requested: $ d 0o. a 0 Amount Approved: $ 9 00, 0 0 PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) .�- Name & Position .SeC- I � �j - Name & Position Year of Request: Year of Approval: M-� Jo 08 F� Date: AJO J fa 6? 0 0(� Date: -N<5\) 0 'P 0 G& For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidv Application Form. APPENDIX "A " �' a FINANCIAL INFORMATION ORGANIZATION NAME: SiMCOC COUADT'y P20L4) >EF A)G OSSOCz CURRENT FISCAL YEAR: Year: e2c>0 8 NEXT YEAR PROPOSED: Year: REVENUE: REVENUE: Source: Arnount: Source: Amount: Cain 199 M AI S TOTAL: TOTAL EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: 190U'!i Fz-riSfAi & q 0.4 - CIO FR)j 7 14.qTCH t3-ocK 9 15'6 f S PR/-ze R.OwJAG -ag /s. 00 C:0A)VENTJc7M W78. 128 TOTAL: q. a . 3 TOTAL: SUMMARY: SUMMARY: Surplus or deficit from Surplus or deficit from previous ,dear: previous year: Revenue Revenue Sub Total Sub Total Minus Expenditures Minus Exp. Expenditures BALANCE: BALANCE: Sign iture. Date, 0284 0285 () 11 9 fi SUMCOE COUNTY PLOWMENS ASSOC, EXPENSES JAN. 01- NOV. 06,2008 PAYMENTTO Cookstown United Cqj-wcb------ 100.00 DeGeer 5.46 -A I NOTES Donauon-wib Ontario PJoNimen's Assoc, 577,00 Convention fees Rarry eGe Der M room- Ken UBricyl )]2v. ExDenses 1 0288 Ontario Plow.men" s Assoc.. 100,93 Queells 7,00M 0289 'fheresa Priest 0290 Ken O'Brien 0291 Dixon g4jta� 360.00 Layout of Book 0292 Bradford Mnt,S 'Re i 2096.15 Match Books 1000 0291 KLt4yyf- 'x 450.00 Rum wardfa-��— 17 5. 00 0295 Ellen flickson 200.00 i 2 x $I 00-Clifts 0296 I utchinson 300.00 I Horseshoes 0298 Ba er 7.21 0 68.70 0299 Dale Smith _ � 206.40 Jude 0300 Ross -MacGJfivx- 454.80 0301 Sattrin, Wonien"s Imb 60000 Plowmen's Lunches 030a. BM 400.00 1 a vq, s 0303 67 Rladio Ad 0304 ta I - 3.90 Mic rental 03 05 0312 Horse 685M 1730.00 1 - --- ---------- 0313-0337 John Noble Se 299.25 Portable Toilets .39 Don Priest, 644.16 Tent for match L 0340 rhm. Priest 36.71 Tractor for Conver. FF 0341 70.00 Stakerslmnehe.-z G-342 Keu O'Bnen 50.00 Painted SIC1W 0776 Pbotoc -es Teoh-We-Gwill 1355,00 Aaanual Di 0278 Walter ?vfcCabe 100 lFbanb you basket -79 setret. -T-Honourarillm-treaq 0280 I'heresa Pnp-st 225.00 i 0281. Theresa Priest 55.28 1 dowers/ prin!j!!L I %0282 )spital 1,00,0,00 1 ✓pation SIMCOE COUNTY PLOWMEN'S ASSOC. 2008 EXPENSES (REVIEW) Advertis.mg 35.40 Date on sign. 367.50 KJCX radio 402.90 Match Books 2 096.15 Printing 1000 360.00 Layout of book 2456.15 Convention 570.00 Registration 299.04 Rm- President 171.60 Rm-Secretary 100.93 Rm- Queens 36.71 Auction tractor 1 178.28 Queen ofthe Furrow 1,75.00 Karen'Wardlaw ,367.50 Kathy C3rr 542.50 Horses & Wagons 400.00 Bill Gilpin plo,wing 1730.00 Tractor 685.00' Horses 2415.00 Horseshoes 300.00 --gory) M)4-1CR 1300K D0NJ4T/0A)S 1�ppF,-Cy * JINCOME t- 8�, *-570, T QUES700AIS Aj3ouT FIN JIWC14Z pEpooa c-DAI T.,9c- Pp/,F-sf— -7Q9- WV7 N -i ® g e&caw Uteeia Dbtw6 .ems "Qt J dzeaw — We'ae thm Gecaam ace caw!" 24 -Mvm Aitwo .Ckw November 24, 2008 The Corporation of the Township of Oro - Medonte, 148 Line 7 S., Box 100, Oro, Ontario. LOL 2Z0 Attention: Mr. Doug Irwin, Director of Corporate Services /Clerk Dear Sir, ��j 16 1006 Thank you for your letter of October 7, 2008 Re: Budget Call for 2009. We are extremely pleased to have the opportunity to apply for a grant for 2009. Please find enclosed four pages with the detailed information you have requested and this has been authorized by our Treasurer, Mr. Ron Walker plus I as the co- coordinator for Telecare. We sincerely hope that you can provide fmancial support to the 1,000 callers per month that we receive on our distress lines. If you require further information, please do not hesitate to call or e -mail your request. Kindest Regards, Sandra D. Barker, Telecare Coordinator 170 Colborne Street West • Orillia, ON • L3 2Z3 Business Office: 705- 327 -2383 Email. telecareorillia&solve. net THE CORPORATION OF THE , TO NSHIP APPLICATION FOR GRANT /SUBSIDY 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro - medonte.ca Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address City 'E] - Prov. �� -�c3 Postal Code a-_Z—_-_�) Contact Telephone E -mail Fax PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Residents If Applicable°ad•� Geographic Area Date Served Formed Outline the mission, purpose and objectives of your organization. h.cz:. �'��G.: \—=. T 'K �v -3 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. '•��c- R.c� ('�,. S��c��s -�i� ��taca.'c�i tip,=, ��'t ��a�- a��.�� Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: a y� # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant V/ Subsidy Amount Requested: \,500.�,� ��5_'1K_ ,�,� `--��,�. Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). tip --cca -€�.a� � •.era L�- c�- �.�...�� .� ®�....+a.�"�1'�..�� Ps�C� �''�.v Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants /subsidies from the Township? Amount Requested: Amount Approved: $ P Year of Request: Year of Approval: vas � Date: Name & Position -��-� Date:n�rp.� Name & Position Q, For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidv Application Form. w N-5 n APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: Source: Arnount: CURRENT FISCAL YEAR: Year: REVENUE: Source: Amount: TOTAL EXPENDITURES: Item: Amount: TOTAL: az EXPENDITURES: Item: Amount: TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures i an at Lire, BALANCE: NEXT YEAR PROPOSED: Year: REVENUE: Source: Arnount: TOTAL EXPENDITURES: Item: Amount: TOTAL: SU M MA RY. Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Date", ;L Report No. To: pd By: CS2009-006 Committee of the Whole Gary Skelding, Chief Section 3 $500.00 Municipal Law Cause a noise Section 3 Enforcement Officer Meeting Date: Subject: Set Fines — To Motion # March 4, 2009 Regulate the Making of Noises II Likely to Disturb the inhabitants within the • inu R.M.S. Township of Oro-Medonte, By- Law No. 2009-024 IRECOMMENDATION(S): Requires Action x For Information Only It is recommended: 1. That Report No. CS2009-006 be received and adopted. 2. That the set fines related to By-law No. 2009-024, 'To Prohibit or Regulate the Making of Noises Likely to Disturb the inhabitants in the Township of Oro-Medonte" be established and approved as follows: Item Column 1 Short Form Wording Column 2 Offence Creating Provision Colum 3 Set Fine (includes Costs) 1 Create a noise Section 3 $500.00 2 Cause a noise Section 3 $500.00 3 Permit a noise Section 3 $500.00 3. And further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro-Medonte By-law No. 2009-024, "Being a By-law for Prohibiting or Regulating Within the Municipality of the Township of Oro-Medonte the Making of Noises Likely to Disturb the Inhabitants of the said Township", was passed on February 25, 2009. Corporate Services March 4, 2009 Report No. CS2009-006 Page 1 of 3 ANALYSIS: Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By-law. FINANCIAL: POLICIES/LEGISLATION: I--,--" ----------- -- - CONSULTATIONS: • Clerk • Director of Development Services ATTACHMENTS: 1. Proposed Set Fines for Offences - By-law No. 2009-024. CONCLUSION: It is recommended that the set fines related to By-law No. 2009-024, being a By-law for Prohibiting or Regulating within the Municipality of the Township of Oro-Medonte the Making of Noises Likely to Disturb the Inhabitants of the said Township, be approved. Respectfully submitted: Gary Ske Iding Chief Municipal Law Enforcement Officer C.A.Q. Approval / Comments: ,A Corporate Services March 4, 2009 Report No. CS2009-006 Page 2 of 3 By-law No. 2009-024 To Prohibit • Regulate within the Municipality • the Township • Oro-Medonte the Making of Noises Likely to disturb the inhabitants • the said Township Part I Provincial Offences Act Item Column 1 Short Form Wording Column 2 Offence Creating Provision Colum 3 Set Fine (Includes Costs) 1 Create a noise Section 3 $500.00 2 Cause a noise Section 3 $500.00 3 Permit a noise Section 3 $500.00 NOTE: The penalty provision for the offences indicated above is Section 6.1 of By-law No. 2009-024. Corporate Services March 4, 2009 Report No. CS2009-006 Page 3 of 3 Report No. To: Prepared By: II I CS2009-007 Committee of the Whole Gary Skelding, Chief Offence Creating Set Fine Municipal Law Provision '--Enforcement Officer Meeting Date: Subject: Set Fines - To Motion # March 4, 2009 Regulate and Prohibit the Sale than at approved times - -- -- -------------- and Setting Off of Fireworks within the Township • Oro- Offer fireworks for retail sale other R.M.S. $50.00 Medonte, By-Law No. 2009-023 than at approved times RECOMMENDATION(S): Requires Action For Information Only Q- It is recommended: 2. That the set fines related to By-law No. 2009-023, "To Regulate and Prohibit the Sale and Setting Off of Fireworks" be established and approved as follows: Item Column 1 Column 2 Colum 3 Short Form Wording Offence Creating Set Fine Provision (includes Costs) 1 Display fireworks for sale other Section 1.1 $50.00 than at approved times 2 Offer fireworks for retail sale other Section 1.1 $50.00 than at approved times 3 Sell fireworks other than at Section 1.1 $50.00 approved times 4 Display fireworks without authority Section 1.2 $50.00 5 Offer fireworks for retail sale Section 1.2 $50.00 without authority 6 Sell fireworks without authority Section 1.2 $50.00 7 Discharge fireworks on other than Section 1.3 $50.00 1 approved dates I 3. And further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. Corporate Services Report No. CS2009-007 March 4, 2009 Page 1 of 3 mli• Inc mkm II mmm-n- immirell • Z MOMMS-r-4101KI0110- fora 7, ANALYSIS: Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By-law. FINANCIAL: I ME •=6 POLICIES/LEGISLATION: Provincial Offences Act, as amended. Township's By-law No. 2009-023. CONSULTATIONS: • Acting Fire Chief ATTACHMENTS: 1. Proposed Set Fines for Offences - By-law No. 2009-023. CONCLUSION: It is recommended that the set fines related to By-law No. 2009-023, To Regulate the Making of Noises Likely to Disturb the inhabitants within the Township of Oro-Medonte be approved. Respectfully submitted: Gary Skelding Chief Municipal Law Enforcement Officer C.A.O. Approval / Comments: Corporate Services March 4, 2009 Report No. CS2009-007 Page 2 of 3 a W• of By-law No. 2009-023 • Regulate and Prohibit the Sale and Setting off • Fireworks ZTM• r ,� NOTE: The penalty provision for the offences indicated above is Section 2.1 of By-law No. 2009-023 Corporate Services March 4, 2009 Report No. CS2009-007 Page 3 of 3 Column 1 Column 2 Colum 3 Short Form Wording Offence Creating Set Fine I Provision (Includes Costs) Display fireworks for sale other Section 1.1 than at approved times Offer fireworks for retail sale other Section 1.1 than at approved times Sell fireworks other than at Section 1.1 approved times Display fireworks without authority Section 1.2 'I� Offer fireworks for retail sale Section 1.2 without authority • Sell fireworks without authority •IIII 1.2 Discharge fireworks on other than Section 1.3 i ii approved dates NOTE: The penalty provision for the offences indicated above is Section 2.1 of By-law No. 2009-023 Corporate Services March 4, 2009 Report No. CS2009-007 Page 3 of 3 3 Rei i ail No. To: Prepared By: fill' 11: Committee • the Whole Gary Skelding, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Set Fines - To March 4, 2009 Restrict and regulate parking, J standing and stopping on highways or parts of highways File#: under the jurisdiction of The Corporation of the Township of Oro-Medonte, By-Law No. 2009-022 IRECOMMENDATION(S): Requires Action 1X1 For Information Only It is recommended: 11111111111 Will! 2. That the set fines related to By-law No. 2009-022, "To Restrict and regulate parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte" be established and approved as outlined in Attachment #1 to Report No. CS2009-008 3. And further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro-Medonte By-law No. 2009-022, "Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte", was passed on February 25, 2009. ANALYSIS: Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By-law. Corporate Services Report No. CS2009-008 March 4, 2009 Page 1 of 4 cng_ FINANCIAL: POLICIES/LEGISLATION: • Provincial Offences Act, as amended. • Township's By-law No. 2009-022. CONSULTATIONS: • Director of Transportation and Environmental Services ATTACHMENTS: 1. Proposed Set Fines for Offences - By-law No. 2009-022. CONCLUSION: It is recommended that the set fines related to By-law No. 2009-022, to Restrict and regulate parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte be approved. Respectfully submitted: Gary Skelding 7 Chief Municipal Law Enforcement Officer C.A.0 Approval / Comments Corporate Services March 4, 2009 Report No. CS2009-008 Page 2 of 4 !�d -3 Attachment #1 to Report CS2009 -008 By -law No. 2009 -022 To Provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of The Township of Oro - Medonte Part I Provincial Offences Act Item Description of Offence Provision Creating or Defining Offence Set Fine (Column 1) (Column 2) (Column 3) 1 moo Park on wrong side of highway 5.1 $60.00 2 Stop on wrong side of highway 5.1 $60.00 3 Park in unauthorized area 6.1 $60.00 4 Park in front of firehall 6.2 $150.00 5 Park near firehall 6.2 $150.00 6 Park on a fire route 6.3 $150.00 7 Park within 4 metres of the entrance to the Rail Trail 6.4 $60.00 8 Park within 15 metres of an intersection 7.1.1 $60.00 9 Park within 3 metres of a fire hydrant 7.1.2 $60.00 10 Park blocking entrance or emergency exit 7.1.3 $100.00 11 Park in front of a laneway 7.1.4 $60.00 12 Park in front of driveway 7.1.4 $60.00 13 Park within 1.5 metres of a laneway 7.1.4 $60.00 14 Park within 1.5 metres of a driveway 7.1.4 $60.00 15 Park so as to interfere with a funeral procession 7.1.5 $60.00 16 Park so that previously parked vehicle is obstructed 7.1.6 $60.00 17 Park to display a vehicle for sale 7.1.7 $60.00 18 Park to repair or service a vehicle on highway 7.1.8 $60.00 19 Park on roadway where width of roadway is 6 metres or less 7.1.9 $60.00 20 Park on a driveway within 3 metres of a roadway 7.1.10 $60.00 21 Park on a driveway within 1 metre of a footpath 7.1.10 $60.00 22 Park so as to obstruct traffic 7.1.11 $60.00 23 Parking so as to impede traffic 7.1.11 $60.00 24 Park on a boulevard 7.1.12 $60.00 25 Park in area temporary "no parking" zone 8.1 $60.00 26 Stop on sidewalk 9.1.1 $60.00 27 Stop within 15 metres of an intersection 9.1.2 $60.00 28 Stop within 15 metres of a crosswalk 9.1.2 $60.00 29 Stop on roadway side of stopped or parked vehicle 9.1.3 $60.00 30 Stop on bridge 9.1.4 $100.00 31 Stop within 30 metres of either end of a bridge 9.1.5 $100.00 Corporate Services March 4, 2009 Report No. CS2009 -008 Page 3 of 4 (11 t I I M-Stop Stop within 15 metres • the rail • railway crossing within a cul-de-sac Stop on a highway M Park so as to interfere with winter road maintenance M.Park • private property without permission ��_EWZMIWIM i M Park on Township property without permission MPark in designated reserved area Park in designated area where parking prohibited =Park in excess • 24 hours =park in a - designated disabled persons parking space- it =Stop in a designated disabled persons parking space =111emollyall"or damage to traffic control device =',Erection -of traffic sign without authority MI nterfe re with authorized sign of Place unauthorized sign on existing sign MDrive over freshly painted lines NOTE: The penalty provision for the offences indicated above is Section 19.1 of By- law No. 2009-022 Corporate Services March 4, 2009 Report No. CS2009-008 Page 4 of 4 u zf I I loivnship qf (y- r REPORT Al, 0v%v,--,,)1Z&d,onte1 Proud Heritage, Exciting Fitture Report No. - -- - ---- ----- To: Prepared By: CS2009-009 Committee of the Whole Gary Skelding, Chief Municipal Law Enforcement Meeting Date: Subject: Set Fines - Establish Motion # March 4, 2009 Regulations with respect to Municipal Parkland, and i Municipally Owned lands use- • R.M.S. File for Recreational Purposes within The Township of Oro- Medonte, BV-Law No. 2009-025 IRECOMMENDATION(S): Requires Action 1K For Information Only It is recommended: 1 11 i'll ;Ill I.P!1 111111 1 11 2. That the set fines related to By-law No. 2009-025, "to Establish Regulations with respect to Municipal Parkland, and Municipally Owned lands used for Recreational Purposes within the Township of Oro-Medonte" be established and approved as outlined in Attachment #1 to Report No. CS2009-009. 3. And further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro-Medonte By-law No. 2009-025, "Being a By-law to Establish Regulations with respect to Municipal Parkland, and Municipally Owned lands used for Recreational Purposes within the Township of Oro-Medonte", was passed on February 25, 2009. ANALYSIS: Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By-law. FINANCIAL: Not Applicable. Corporate Services March 4, 2009 Report No. CS2009-009 Page 1 of 3 POLICIES/LEGISLATION: CONSULTATIONS: I I ------ ----- - -------- • Director of Recreation and Community Services ATTACHMENTS: 1111111111 11 l�. 11��III III CONCLUSION: It is recommended that the set fines related to By-law No. 2009-025, being a By-law to Establish Regulations with respect to Municipal Parkland, and Municipally Owned lands used for Recreational Purposes within the Township of Oro-Medonte, be approved. Respectfully submitted: '51 Gary Skelding Chief Municipal Law Enforcement Officer C.A.O. Approval / Comments: V Corporate Services Report No. CS2009-009 it March 4, 2009 Page 2 of 3 -4 -S Attachment #1 to Report CS2009-009 By-Law No. 2009-025 Regulations with respect to Municipal Parkland, and Municipally owned lands used for recreational purposes Part I Provincial Offences Act Item Description of Offence Provision Creating or Defining Offence Set Fine (Column 1) (Column 2) (Column 3) 1 _09 J1 S Enter park between 11:00 pm and 5:00 am 2 (a) $100.00 2 Remain in park between 11:00 pm and 5:00 am 2 (a) $100.00 3 Damage to parkland 2 (d) $200.00 4 Playing sports games in unauthorized area 2 (e) $60.00 5 Discharge weapon on parkland 2 (g) $250.00 6 Litter parkland 2 (h) $60.00 7 Disobey "No Admittance" sign 2 (i) $60.00 8 Unauthorized posting of notices or advertisements 20) $60.00 9 jUnauthorized distribution of literature 20) $60.00 10 Unauthorized sale of merchandise 2 (k) $100.00 11 Unauthorized business solicitation 2(l) $100.00 12 Unauthorized campfire 2 (m) $350.00 13 Unauthorized use of portable barbeque 2 (n) $60.00 14 ICamping on parkland 2(o) $100.00 15 Unauthorized erection of a tent 2 (p) $100.00 16 Unauthorized cultivation on parkland 2 (q) $60.00 17 Operate off road/all-terrain vehicle on parkland 2 (r) $200.00 18 Operate motorized vehicle other than in authorized area 2(s) $200.00 19 Operate motorized snow vehicle on parkland 2 (t) $200.00 20 Launching watercraft from parkland 2 (u) $100.00 21 Operate watercraft in swimming area 2 (v) $500.00 22 Dock watercraft at Blackman Avenue 2 (w) $60.00 23 IDock watercraft on Township property over 2 hours 2 (x) $60.00 NOTE: The penalty provision for the offences indicated above is Section 4 of By-law No. 2008-025 Corporate Services March 4, 2009 Report No. CS2009-009 Page 3 of 3 M [1111-11 [ : r e I The County of Simcoe is responsible for the provision of services related to waste management. The County levies the Township annually for the net costs to provide these services. The County introduced the Green Bin (Source Separated Organics) in 2008. The recycling program will be expanded and electronic recycling opportunities introduced. The Township of Oro-Medonte levies a flat rate charge per residential unit for waste management services. Please find below a summary of these rates. 2009 2008 Regular $166.50 $151.00 Recycling only $ 37.69 $ 42.90 2009 Departmental Budget Township of Oro-Medonte Revenues 2008 2009 Account Description Bud —g —et Budget Department: WASTE MANAGEMENT Fund: OPERATING Sub-dept: WASTE MANAGEMENT Activity: REVENUE 1-88-881-111-510 Tippage Fee Royalties (77,963.00) 0.00 1-88-881-111-522 Waste Management Charges (1,311,737.00) (1,454,711.00) 1-88-881-111-525 Recycling Only Charges (5,963.00) (5,314,00) 1-88-881-111-527 Sale of Blue Boxes (1,500.00) (1,500.00) 1-88-881-111-529 Garbage Tags (2,000.00) (2,024.00) Total: REVENUE (1,399,163.00) (1,463,549.00) Total: WASTE MANAGEMENT (1,399,163.00) (1,463,549.00) Total: Revenues (1,399,163.00) (1,463,549.00) Sub-dept: WASTE MANAGEMENT Activity: OTHER COSTS 1-88-881-229-840 County Waste Management Levy 1,395,663.00 1,460,049.00 Total: OTHER COSTS 1,395,663.00 1,460,049.00 Activity: COLLECTION COSTS 1-88-881-251-529 Garbage Tags 2,000.00 2,000.00 Total. COLLECTION COSTS 2,000.00 2,000.00 Activity: RECYCLING 1-88-881-252-768 Blue Boxes 1,500.00 1,500.00 Total. RECYCLING 1,500.00 1,500.00 Total: WASTE MANAGEMENT 1,399,163.00 �463,549.00 Total: Expenses 1,399,163.00 1,463,549.00 Total- WASTE MANAGEMENT 0.00 0.00 Wednesday February 25, 2009 10:20:04 AM (gravelle) Page 1 of 1 March 2, 2009 Linda Kamerman Ontario Mining and Lands Commissioner 700 Bay Street, 240' Floor, Box 330 Toronto, ON M5G 1Z6 Dear Ms. Kamerman: RE: Appeal of 2009 Nottawasaga Valley Conservation Authority Levy for the Corporation of the Township of Oro - Medonte In accordance with Section 27(8) of the Conservation Authorities Act, R.S.O. 1990, c. C.27 the Corporation of the Township of Oro - Medonte is providing Notice of its Appeal of the 2009 Nottawasaga Valley Conservation Authority Levy. On February 18, 2009 Nottawasaga Valley Conservation Authority staff advised the Township, by copy of our invoice, that the 2009 budget had been approved by the Nottawasaga Valley Conservation Authority Board of Directors on February 13, 2009 and contained a 3% levy increase. The Corporation of the Township of Oro- Medonte levy share for 2009 is $156,521.31. It is this amount which the Township by way of this letter is advising your office of our appeal. Enclosed with this appeal as background are: 1. Letter dated December 11, 2008 to NVCA regarding 2009 draft budget concerns; 2. Letter and Council resolution of February 18, 2009 regarding decision to appeal 2009 NVCA levy. In connection with this appeal, the Township would be interested in participating in mediation with the Conservation Authority and the Commissioner. Yours truly, �l Robi Durm, C.E.T., PAdm, M.A. Chief Administrative Officer cc Council W. Wilson, NVCA February 18, 2009 Mr. Wayne Wilson CAO /Secretary- Treasurer Nottawasaga Valley Conservation Authority 81958 th Line Utopia, ON LOM 1 TO Re: Summary of Nottawasaga Valley Conservation Authority Services 2008 and 2009 for Oro - Medonte Dear Mr. Wilson: Your correspondence, with respect to the above -noted matter, was formally received by the Committee of the Whole at their meeting of February 4, 2009 and ratified by Council of the Township of Oro - Medonte at the regular meeting of February 11, 2009 with the following motion: Nit is recommended that 1. Confidential Report No. DS2009 -004, Andria Leigh, Director of Development Services re: Legal Matter (Conservation Authority) be received. 2. That the correspondence dated January 22, 20098 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: Summary of NVCA Services 2008 and 2009 for Oro - Medonte be received. 3. That Council confirm the December 11, 2008 position and oppose the 2009 levy given their concern with the maintenance and administrative expenses levied for the Severn Sound portion of the Township. 4. That Council advise that the 2009 levy amount compared to the services provided for the Severn Sound portion are disproportionate to the actual services and benefits being received. 5. That Council appeal the 2009 levy to the Mining and Lands Commissioner. 6. And Further that the NVCA be advised accordingly of the Township's position." Carried. We trust the above noted resolution is self explanatory. If you require further information, please do not hesitate to contact the undersigned. Yours truly, Andria Leigh, MCIP, RPP Director of Development Services CC. Mayor and Council D. Irwin, Director of Corporate Services/Clerk R. Dunn, CAC} C. Williams, Aird & Berlis OF OHO THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro. Ontario LOL 2X0 O F TOWN 1 1 I P Phone (705) 487 -2171 Fax (705) 487-0133 — OF www.oro- medonte.ca December 11, 2008 Mr. Wayne Wilson CAO /Secretary- Treasurer Nottawasaga Valley Conservation Authority 81958 1h Line Utopia, Ontario LOM 1TO Re: Nottawasaga Valley Conservation Authority 2009 Draft Budget Dear Mr. Wilson: The Township of Oro - Medonte at its Committee of the Whole meeting of December 3, 2008 passed the following resolution with respect to the NVCA 2009 Draft Budget: "It is recommended that the Township of Oro- Medonte advise the Nottawasaga Valley Conservation Authority, under the Alayor's signature, that the Township will not support a 6% increase to the Nottawasaga Valley Conservation Authority budget. " Further, this letter is in response to the 2009 NVCA draft budget forwarded to municipal parties dated December 5, 2008. The Township of Oro - Medonte is incurring similar budget demands and empathizes with the budgeting pressures of the NVCA. However, Oro - Medonte cannot support a 6.1 % increase to the Conservation Authority or our Municipal budget. Although our municipality is not familiar with all aspects of the NVCA's budget, the following areas appear worthy of reconsideration: 1. Kilometer Rate: Utilizing the highest amount legally permitted (52 cents) for kilometer rate needs to be reconsidered. Adopting the rate established by the County of Simcoe would appear to be more appropriate. 2. Board Size: A reduction in the size of the NVCA Board could realize cost savings and potentially improve Board processes. Currently, the NVCA Board has 26 members with nine (9) municipalities having two representatives. Utilizing a model of one representative per municipality with weighted votes in relevant circumstances has the potential of improving the effectiveness of meetings and could bring about cost savings. With this proposed reduction the Board size would be 17 members. In addition, Oro-Medonte reiterates its request for the NVCA to utilize a budgeting format with options available to each municipality, similar to that currently followed by the Lake Simcoe Conservation Authority. Oro-Medonte Council is disappointed that the concerns expressed to the NVCA regarding what appears to be duplication in services with the SSEA in the section of the Township that is not within the watershed boundaries of the NVCA, is not reflected in the draft budget. Yours spect fully, Mayor H. S. Hughes /so � Irwin, Doug ..A From: Ball, Jerry Sent: Monday, February 09, 200 1:59 PM To: Irwin, Doug Subject: Pushing Snow on Road Allowance Doug \ made a site inspection at243k*heshoneroadEasttorevievxacomolaintandachargethatour8y-Laxvenforcenx»nt officer laid regarding snow being pushed onto the road allowance. The owner at this address was pushing snow across the road and piling on the south side of Lakeshore road east, however the pile was not impeding traffic nor will itcause any concern with flooding ordrainage. I would therefore recommend that this charge be waived and that the property owner continue to push and pile the snow on the south side of Lakeshore Road East. Jerry Ball Director Transportation & Environmental Services Township of Oro-Medonte U YRFUTT71 I . 1; 1 . . 4 • BY-LAW NO. 2008-159 A By-law to Regulate the Removal and Piling of Snow within the Township of Oro-Medonte WHEREAS the Highway Traffic Act, R.S.O. 1990, Chapter H.8, Section 181, states that no person shall deposit snow or ice on a roadway without permission in writing so to do from the Ministry or the road authority responsible for the maintenance of the road; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 11, as amended, defines spheres of jurisdiction under which a municipality may pass by-laws; AND WHEREAS the spheres of jurisdiction include highways, including parking and traffic on highways; AND WHEREAS the Municipal Act, 2001, Section 27(l), as amended, provides that a municipality may pass by-laws in respect of highways over which it has jurisdiction; AND WHEREAS the Municipal Act, 2001, &0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS, Council deems it necessary and expedient, to enact a By-law to govern and control the removal and piling of snow within the Municipality; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Administration of the By-law 1.1 No person shall place snow from private property upon any public sidewalk, road or street, or upon any allowance for a road or street within the municipality. 1.2 No person shall pile, redistribute, or otherwise cause the accumulation of snow on the travelled portion of any road or street, including sidewalks, within the municipality, in such a manner as to obstruct traffic, or the view of traffic, or obstruct in any way the movement of snow-clearing equipment under the jurisdiction of the Transportation and Environmental Services Department. 1.3 The provision of this By-law shall not apply to Municipal snow-clearing operations. 2. Enforcement and Fines 2.1 Every person who contravenes any provision of this By-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S. O. 1990, Chapter P.33, and every such fine is recoverable under the Provincial Offences Act. 3. That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF NOVEMBER, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PROVINCIAL OFFENCES ACT IT IS ORDERED pursuant to the provisions of the Provincial Offences Act and the rules for the Ontario Court of Justice that the amount set opposite each of the offences in the attached schedule of offences under the Provincial Statutes and Regulations thereunder and Municipal By-law No. 2008-159, for the Corporation of the Township of Oro-Medonte, attached hereto is the set fine for those offences. This Order is to take effect December 2nd 2008. DATED at Newmarket this 2nd day of December, 2008. Gregory Regis/ \4 Regional Senior Justice Central East Region By-law No. 2008-159 To Regulate the Removal and Piling of Snow within the Township of Oro-Medontz Part I Provincial Offences Act Item Short Form Wording Provisions Creating or Defining Offence Set Fine 1 Deposit snow on municipal property 1.1 $100.00 2 Obstruct highway or sidewalk with snow 1.2 $100.0 NOTE: The penalty provision for the offences indicated above is Section 2.1 of By-law No. 2008-159. TOWNSHIP OF ORO-MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES COUNCIL CHAMBERS DATE: THURSDAY, FEBRUARY 19,2009 TIME: 930 A.M. Present: Michelle Lynch, Chair Lynda Aiken Bruce Chappell Staff present: Steve Farquharson, Secretary Treasure r/I nterm ed iate Planner Marie Brissette, Deputy Secretary Treasurer/Committee Coordinator Ryan Vandenburg, Planner Regrets: Rick Webster WF'• " Also present: Mike Gannon Theresa and John Abreau Rich Foshay Dr. Allan Lossing Albert Dykxhoorn Matt Birse 1. OPENING OF MEETING BY THE CHAIR Michelle Lynch assumed the Chair and called the meeting to order. CA090219-01 Moved by Chappell, Seconded by Aiken � C);, - I It is recommended by the Committee of Adjustment that the agenda for the meeting of Thursday, February 19, 2009 be received and adopted as amended to add 7a) 2007 -A -18 OMB Decision — Spasov. Carried. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" i1 4. MINUTES OF PREVIOUS MEETING a) Minutes of Committee of Adjustment Meeting of Thursday, January 29, 2009. CA090219-02 Moved by Aiken, Seconded by Chappell It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, January 29, 2009 be adopted as presented. Committee of Adjustment Minutes — February 19, 2009 Page 1 5. PUBLIC MEETINGS a) Application: 2008-A-51 Applicant: Mike Gannon Location: 6 Catherine Street, West Part of Lot 1, Concession 13 Proposal: Relief from maximum height and maximum floor area for accessory structure. Mr. Mike Gannon was present. Mrs. Theresa and Mr. John Abreau expressed concerns over the use of the proposed accessory structure as commercial rather than residential, noted excessive speed and traffic on the road due to Mr. Gannon's current use of the property, and stated concern over the visual impact of the proposed structure in a residential area. Mr. Rich Foshay noted his objection over the proposal being approximately three times the size allowed under the current by-law and reiterated Mr. and Mrs. Abreau's concerns regarding the visual impact. Dr. Allan Lossing also expressed concerns over the size and visual impact of the commercial type building in a residential area. CA090219-03 Moved • Chappell, Seconded • Aiker It is recommended that Committee of Adjustment approves Variance Application 2008-A-51, being to a request for relief from the Maximum Height for Accessory Structures from the required 4.5 metres to 5.64 metres and relief from Maximum Floor Area 70 sq. m. to the 139.4 sq m. subject to the following conditions: That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the accessory structure does not exceed 4.96 metres from the average grade to the midpoint of the roof, and the floor area does not exceed 139.4 square metres; 2. Notwithstanding Section 5.1.4 and Section 5.1.6 of Zoning By-law 97-95, that the detached accessory building meet with all other provisions for detached accessory buildings; 3. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act. Committee of Adjustment Minutes — February 19, 2009 Page 2 b) Application: 2009-B-04 t f" 1, IJ ID" Applicant: Indian Park Association Location: 143 Huronwoods Drive, Part of Block B, Plan M-30 Proposal: Boundary adjustment. Mr. Albert Dykxhoorn and Mr. Matt Birse were present on behalf of the applicant. CA090219-04 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment grants provisional approval to Consent Application 2009-B-04, being to permit a boundary adjustment to convey approximately 0.10 hectares (0.24 acres) from the subject property to the neighbouring residential lot being 29 Seneca Lane, subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the severed lands be merged in title with 29 Seneca Lane and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 3. That the applicants' solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicants' solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Committee of Adjustment Minutes — February 19, 2009 Page 3 f. STAFF REPORTS None. 7. NEW BUSINESS ILYA It is recommended that OMB Decision — 2007 -A -18 Spasov, be received. Carried. rllllrj� i 611 k i It is recommended that we do now adjourn at 11:03 a.m. 10T1=2 0 Michelle Lynch, Chair Steven Farquharson, Secretary Treasurer Committee of Adjustment Minutes — February 19, 2009 Page 4 zn Township REPORT U/404�/ ffm Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS2009-017 Kim Allen Meeting Date: Subject: March 4,200• Monthly Building Division Report R.M.S. RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Council receive report # DS2009-017 for information BACKGROUND: This report is to provide for Council information on building permit activity for the month of January 2009 (See attachment #1) ANALYSIS: FINANCIAL: Note: The numbers in the fees collected columns are not a true comparison between the years 2008 and 2009 due to the change in the timing for collection of permit fees. Permit fees are now collected and entered at time of permit submission as opposed to the time of issuance. Development Services Meeting Date Mar.4109 Report No. DS2009-017 Page 1 of 2 POLICIES/LEGISLATION: ------------ CONSULTATIONS: ATTACHMENTS: Permit Report for the Month of January 2009 CONCLUSION: Respectfully submitted: Kim Allen Chief Building Official SIVIT Approval / Comments: C.A.O. Approval / Comments: �WV j Development Services Meeting Date Mar.4/09 Report No. DS2009-017 Page 2 of 2 -7 Township of Oro-Medonte For the Month of January 2009 2009 2008 This This Period To Date Period To Date Number of Permits Issued: 13 13 23 23 Agr/Add/Reno/Demo 2009 2008 Agr/Add/Reno/Demo This Period Com/Ind/Pub To Date $110,000.00 2 2 House Demolition $180,000.00 To Date 4 4 Pool This Period $18,000.00 To Date Renovation Pool This Period Septic Renovation This Period 3 3 Septic Replace/Repair To Date Septic This Period SFD House To Date $0.00 SFDAdd/Reno/Dern —of-2- Signs Small Projects 6 6 6 6 Tent Other 1 1 3 3 Cancelled 6 6 4 4 2009 2008 Fees Collected: This Period To Date This Period To Date Building Permit Fee $7,431.05 $7,431.05 $5,918.80 $5,918.80 Septic Deposit $780.00 $780.00 $1,625.00 $1,625.00 Totals: $8,211.05 $8,211.05 ---------------- $7,543.80 ------$7,543.80 Construction Value of Permits Issued For: 2009 2008 Agr/Add/Reno/Demo This Period $110,000.00 To Date $110,000.00 Com/Ind/Pub This Period $180,000.00 To Date $180,000.00 House Demolition This Period $18,000.00 To Date $18,000.00 Pool This Period To Date Renovation This Period To Date Septic This Period $0.00 To Date $0.00 —of-2- ` \ �^� For the Month nf January 2009 OF 2 009 2 008 This This Period To Date Period To Date SecxioRey|aco/Repai, This Period To Date SFDno"*e This Period To Date SFDAdu/Reno/Dem This Period To Date Signs This Period To Date Small Projects This Period $70.500.00 $111.000.00 To Date $70.500M $111.000.00 Tent This Period To Date [xxe, This Period Moo $000 To Date $0.00 $0.00 Cancelled This Period $1 0,000M $240.000o0 To Date $10.000o0 $240.000o0 Total Value of Permits To Dahm: $ro.nuo�no $41e.000.00 (Not including cancelled permits) Education Development Public ToDate: ------ � $243.60 Education Development Separate ToDate: $64.96 Gimvue County Development ToDate: $2.*73o0 Cancelled roDate: $700.80 $150.00 Za Kownship Of REPORT Proud Heritage, Exciting Future Report No. To Committee of the Whole III VIII 11 I By: DS 2009-016 Glenn White, Manager of Planning Services MCIP, -,-,RPP II IIII IIU Meeting Date: „ IIII III II II II II Subject: Request for Extension of March 4, 2009 Draft Plan Approval for Horseshoe Valley Lands Ltd Part of Lots 3 & 4, Concession 4 Roll #: R.M.S. File #: 010-002-159 & 010-2- (Oro)(Horseshoe Adult Lifestyle D12 10864 15901-0000 Communitv) 43-OM-20001 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2009-016 be received and adopted. 2. THAT Council approve the extension to draft plan approval for Horseshoe Valley Lands Ltd. (Horseshoe Adult Lifestyle Community) File No: 43-OM-20001 for a period of three years; and, 3. AND THAT the affected owner be advised of Council's decision. The current Planning Act contains a provision wherein the approval authority can impose a lapsing of draft plan approval. This is useful in some instances where registration will not occur due to various circumstances. Without this 'sunset clause', draft plans can remain open in perpetuity and form unrealistic growth forecasts on lands which may never be realized. On April 5, 2001, the above noted property received draft plan approval from the Township of Oro-Medonte for 595 residential lots and associated blocks for services and open space/golf course. This approval was subject to several draft conditions which were required to be satisfied prior to the registration of the plan. Phase 1 of the subdivision (Laurel View/66 Lots) has been registered and developed. In December 2004, Council granted a one year extension towards the registration of the subsequent phases, which was to expire on March 17, 2006. In March of 2006, the applicant was granted a further three year extension which expires on March 15, 2009. The applicant has requested a further extension for the remaining phases of the development which is the consideration of this report. DEVELOPMENT SERVICES Meeting Date March 4, 2009 Report No. DS 2009-016 Page 1 of 4 V3 D In order to receive final approval from the Township and proceed to registration of the plan of Q,ubdivision, the applicant is required to clear all conditions imposed by the approval authority (Township) and provide the appropriate clearance letters from the required agencies. It is noted that the majority of Horseshoe Valley Resort has been sold. The Horseshoe Adult Lifestyle COnlRlUOih/' File NO. 43-C}K4-20001' was retained by the Odg|Oa| major shareholders Of the Resort and they are now pursuing registration of the b8|8DCg of the plan. Their approach will be to request red-line FBViSiOn to the SeCOOd phase of the plan. Planning Services has received 8 red-lined revision application from the applicant. The applicant is proposing 88 |OtS rather than 09 lots in Phase 2A and 28 |OtS rather than 31 !O[S Phase 2B. The red-lined revision is proposing to reduce the number Of5Oft. wide lots and iDc[G8s6 the number Of55ft. and 60ft. wide lots. The increase in frontages contributes to the reduction in the number lots. The applicant is [8qU8S\ing an gddiUOD@/ three year eXfeDSiOD to pu[SU8 the registration of the additional phases [f the residential development. The applicant iS requesting additional time for the following stated reasons: 1. to finalize proposed red-line revisions to Phase 2of the Subdivision p|8D. 2. to provide additional time for the applicant to satisfy the draft plan conditions, and 3. to provide additional time to COnUOUe pursuing the 8CqUiGhUQD of Certificate Of Approval from the Ministry Of the EDviFUDmOent, if required, in order to provide water and sewage services to the Site. FINANCIAL: POLICIES/LEGISLATION: The P|3DOiDg Act, in 8SCUOn 51 /32\ provides the ability for aD 3pprOV8| authority to provide approval lapses at the expiration of the time period specified by the approval authority, being not |eSS than three years. In Section 51(44), of the Planning Act provides the ability for the @ppnJv2| authority to withdraw the approval of draft p|8O of subdivision. 88CtiOD 51(33) provides the ability for the 8pp[0V8| authority to extend the lapsing d8&3 Of draft 8ppn]V8| Of 8 p{3D Of SubdiViSi0O/C0OdOrniOiV[D. NDdC8 to these Ch8Dg83 is required to be given fO||ovviOg any decision tO change conditions and iS subject tO the appeal process. The Township's {lffkj8| P|8O 0uUiD8G in S8CUOO E1.9 "Existing Draft Plan Approved Residential Subdivision" provide the following policy: "4 considerable DUnOb8[ Of v8C8Ot k]Us 8XGt8d in Draft Approved Plans Of Subdivision in the rural area nD the date this Plan was adopted h» Council. Some of these subdivisions are |OC818d in 8P88s that have not been identified in the Fz|8D as being appropriate for d8w8|0pDlHOt GiO08 such d8v8|0prneOt may have an impact OO the nJr8| character Ofthe area and OD the cost 8ff9{timeOeSS Of providing nlUOiCip8| services. In addition, the DEVELOPMENT SERVICES Meeting Date March 4,2OD8 Report No. DS 2009-016 Page 2 of 4 development of number Qfthese subdivisions may have a cumulative negative impact OO the 0adV[a| heritage system that this Plan iS trying h} protect. In this R)QaFd, it is the intent of Council to withdraw 8 draft approval after an appropriate period of time has elapsed if subdivision is not proceeding to development stage in an expeditious manner". In reviewing the continued support of the draft plan approval for the FeOl8iDiOg development phases for P|8D Of SUbd|ViS|OD File ND. 43-(]M`20001' the policies of the OffiCk]| Plan Of the Township of Oro-K4edDDte was reviewed. The development lands are designated "Horseshoe Valley — Low Density Residential" and Horseshoe Valley is considered a Settlement Area by the Official Plan. The lands will be developed OO fU|| services. Given that the r96idHnd8| development and growth is in a settlement area on full services, the proposed development CVDfO[Dls to the policies of the Provincial Policy Statement and Places to Gn}vv. Planning Division Staff Township Qf{}ro+MedOD[e Off\Ci8| Plan The Planning Act, Section 51 Attachment No.1 Development Phasing Map Given that the S8|8 of Horseshoe Resort has been Un8lized, the r8sidGDd8| development |8DdS are in separate ownership from the Resort |8DdS. that the applicant (Horseshoe Valley Lands Ltd.) has proposed 8 red-lined revision [OPhase 2 which will require time h3 process and finally the proposed residential d8Ve|OpDl8Dt CVDdnUeS to COnfO[rn to the pO|iCi8S of the Official Pl8D, PPS and P|3CeS to Gn}vv. p|aDOiOg staff support the request for a three year extension to draft p|8D approval. On the basis of the above it is nSCOnlnnend8d that ex18D8iODS to the draft p|8D 8ppr0V8| from the current lapsing d8[8 Of K8GrCh 15. 2009 be granted to the applicant to 8||ovv further opportunity tO proceed with the registration Cd the subdivision. Respectfully submitted: Glenn White, MCIP, RPP Manager of Planning Services R8V8VVed by /\ndri@Leigh, MCIp, RPIz Director of Development Services SMT Approval / Comments: C.A.0. Approval Comments: DEVELOPMENT SERVICES Meeting Date March 4.2OUG Report No. DS 2009-016 Page 3 of 4 ATTACHMENT No. 1 DEVELOPMENT PHASING MAP DEVELOPMENT SERVICES Meeting Date March 4, 2009 Report No. DS 2009-016 Page 4 of --------- HORSESHOE LIFESTYLE COMMuNiTy HOMMME LM LTD. v iA 1� tr uwi I PAR' 0- NOE T -IAl F AND SCU iH h AL" 0-- -01 AND PART OF LOT 4 4 N 6J N THE -,'WNSHIP OF ORM-VED' NTE 0 JN T Y PfLASE ... . ... 2 t,-M' PHAS�E N, mi, 77T Z - V -�. 0 ----------- --- m Su0 42 qof J & m TfMLANDKM0DUAB0kATr4L7T) DINO ASTRI jl!ww DEVELOPMENT SERVICES Meeting Date March 4, 2009 Report No. DS 2009-016 Page 4 of