02 18 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, February 18, 2009 TIME: 9:03 a.m.
Present: Mayor H.S. Hughes (arrived @ 9:10 a.m.)
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councilor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Robin Dunn, Ghief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurer/Deputy CAO; Andria Leigh, Director of
Development Services; Richard Playfair, Acting Fire Chief; Hugh
Murray, Fire Prevention Officer; Tamara Obee, Human Resources
Officer; Janette Teeter, Deputy Clerk; Samah Othman, Executive
AssistantlCorporate Communications Specialist
Also Present: None.
Deputy Mayor Ralph Hough assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW090218-1
Moved by Evans, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
7. REPORTS OF MEMBERS OF COUNCIL:
c) Councillor Crawford, re: Temporary Appointment to Lake Simcoe Regional
Airport Commission.
d) Mayor H.S. Hughes, correspondence dated February 17, 2009 from Bill Dunlop,
re: Lake Country Industrial Renewal Partnership.
e) Councillor Coutanche, re: Nottawasaga Valley Conservation Authority (NVCA)
Loga Sign Partnership Request.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES
d) Robin Dunn, Chief Administrative Officer, correspondence dated February 17,
2009, Watson & Associates Economists Ltd. re: Letter Proposal for the
Township of Oro-Medonte Development Charges Study.
13. IN-CAMERA
a) Mayor H.S. Hughes, re: Personal Matter (OMEGA Member).
b) Councillor Coutanche, re: Personal Matter (OMEGA Member).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CWp9Q218.2
Moved by Agnew, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, February 18, 2009 be received and adapted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Evans declared a conflict of interest on Item 10a), Report No. DS 2009-14,
Andria Leigh, Director of Development Services re: Zoning By-Law Amendment (Ian
Johnstone), Part of Lot 22, Concession 10 (Oro), Township of Oro-Medonte as he is
a relative. Councillor Evans left the room and did not participate in any discussion or
vote on this item.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Lake Simcoe Region Conservation Authority; minutes of meeting held on
December 19, 2008 and highlights of meeting held on January 23, 2009.
Staff Recommendation: Receipt.
b) Pitch-In Ontario, correspondence received February 2, 2009 re: Pitch-In
Programs.
Staff Recommendation: Receipt.
c) Springwater Public Library Board minutes, meeting held on January 14, 2009.
Staff Recommendation: Receipt.
d) Dan Hefkey, Assistant Deputy Minister and Chief, Ministry of Community Safety
and Correctional Services, correspondence dated January 29, 2009 re:
Completion of Mandatary Emergency Management Activities.
Staff Recommendation: Receipt.
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Committee of the Whole Meeting Minutes -February 18, 2009
5. G4NSENT AGENDA: {Gont'd)
Motion No. GW490218-3
Moved by Coutanche, Seconded by Agnew
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Lake Simcoe Region Conservation Authority; minutes of meeting held on
December 19, 2008 and highlights of meeting held on January 23, 2009.
Received.
b) Pitch-In Ontario, correspondence received February 2, 2009 re: Pitch-In
Programs.
Received.
c) Springwater Public Library Board minutes, meeting held an January 14, 2009.
Received.
d) Dan Hefkey, Assistant Deputy Minister and Chief, Ministry of Community Safety
and Correctional Services, correspondence dated January 29, 2009 re:
Completion of Mandatory Emergency Management Activities.
Received.
Carried.
6. GOMMUNIGATI4NS:
a) D.W. Bruce, Lieutenant Colonel Commanding Officer, The Grey &Simcoe
Foresters, correspondence dated January 23, 2009 re: Request far Support.
Motion No. CW094218-4
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated January 23, 2009 from D.W. Bruce, Lieutenant
Colonel Commanding Officer, The Grey &Simcoe Foresters, re: Request for
Support be received.
2. That Council supports, in principle, the requests outlined in the correspondence
dated January 23, 2009 from D.W. Bruce, Lieutenant Colonel Commanding
Officer, The Grey &Simcoe Foresters.
3. That Shawn Binns, Director of Recreation and Community Services, be the staff
liaison with respect to the events and Deputy Mayor Hough be the Council
representative.
4. And Further That staff report back to Council accordingly.
Carried.
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Committee of the Whole Meeting Minutes -February 18, 2009
Mayor H.S. Hughes assumed the Chair.
Council unanimously consented to add:
b} Mayor N.S. Hughes, correspondence dated February 18, 2049 re: Draft Press
Release, Building Canada Fund.
The Chief Administrative Officer distributed draft correspondence dated February 18,
2009 to members of Council.
Motion No. CW090218-5
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated February 18, 2009 and presented
by Mayor H.S. Hughes, re: Draft Press Release, Building Canada Fund be received.
Carried.
?. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated February 2, 2009 from Association
of Municipalities of Ontario (AMO) re: Municipal Support of Earth Haur and
Energy Conservation Week Needed.
Motion No. CW090218-6
Moved by Agnew, Seconded by Coutanche
It is recommended that
1. The correspondence dated February 2, 2009 from Association of Municipalities
of Ontario (AMO} and presented by Mayor H.S. Hughes, re: Municipal Support of
Earth Hour and Energy Conservation Week Needed be received.
2. That the Township of Oro-Medonte support the World Wildlife Fund's request to
AMO by encouraging the turning off of lights in municipal buildings and
encouraging other sectors to participate.
3. And Further That the said Alert be posted on the Township's website.
Carried.
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Committee of the Whole Meeting Minutes -February 18, 2009
b} Mayor H.S. Hughes, correspondence dated February 3, 2009 from Association of
Municipalities of Ontario (AMO) re: AMO Expresses Concern, Provides
Recommendations to Minister on Proposed AODA Information and Communications
Standard.
Motion No. CW090218=7
Moved by Evans, Seconded by Agnew
It is recommended that
1. The correspondence dated February 3, 2009 from Association of Municipalities of
Ontario {AMO) and presented by Mayor N.S. Hughes, re: AMO Expresses Concern,
Provides Recommendations to Minister on Proposed AODA Information and
Communications Standard be received.
2. That the Township of Oro-Medonte support AMO's concerns outlined in Alert No.
091005.
3. And Further That AMO be advised, under the Mayor's signature, accordingly.
Carried.
c) Councillor Crawford, re: Temporary Appointment to Lake Simcoe Regional Airport
Commission.
Motion No. CW094218-8
Moved by Crawford, Seconded by Evans
It is recommended that
1. That verbal information presented by Councillor Crawford, re: Temporary Appointment
to Lake Simcoe Regional Airport Commission, be received.
2. That, in the absence of Councillor Allison, Deputy Mayor Hough has the authority of the
full weighted vote for the Township of Oro-Medonte at the Lake Simcoe Regional Airport
Commission's meeting of Thursday, February 19, 2009.
3. And Further That the temporary appointment be effective immediately.
Carried.
d) Mayor H.S. Hughes, correspondence dated February 17, 2009 from Bill Dunlop, re:
Lake Country Industrial Renewal Partnership.
Motion No. CW090218-5
Moved by Coutanche, Seconded by Agnew
It is recommended that
1. The correspondence dated February 17, 2009 from Bill Dunlop and presented by Mayor
H.S. Hughes, re: Lake Country Industrial Renewal Partnership be received.
2. That Council approve Bill Dunlop's request to use the Township of Ora-Medonte logo an
the partnership letterhead, contingent upon approval from Ramara, Orillia and Chippawa
Nation logo's request.
3. And Further That staff liaise accordingly with Mr. Dunlop.
Carried.
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Committee of the Whole Meeting Minutes -February 18, 2009
e) Councillor Cautanche, re: Nottawasaga Valley Conservation Authority {NVCA) Lago
Sign Request.
Correspondence dated February 4, 2009 was distributed to the Deputy Clerk.
Motion No. CW09021$-10
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated February 4, 2009 and presented by Councillor Cautanche,
re: Nottawasaga Valley Conservation Authority (NVCA) Lago Request be received.
2. That Council approve the logo request far the sign to be located at Line 2 and Hwy. 11
in conjunction with NVCA and Ducks Unlimited.
3. And Further that staff liaise accordingly with NVCA.
Carried.
8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. FI 2009-05, Paul Gravelle, Director of Finance/TreasurerlDeputy CAO, re:
Statement of Accounts -January 31, 2009.
Motion No. CW090218-11
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report Na. FI 2009-05, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts -January 31, 2009 be received.
2. And Further That the accounts for the month of January 2009 totalling $1,733,293.66 be
received.
Carried.
b) Report No. FI 2009-06, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Development Charges Reserve Fund.
Motion No. CW090218-12
Moved by Crawford, Seconded by Coutanche
It is recommended that
1. Report No. FI 2009-06, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Development Charges Reserve Fund be received.
2. That the financial statement relating to the Development Charges Reserve Fund for the
year 2008 be received.
3. And Further That a copy of the said financial statement be forwarded to the Ministry of
Municipal Affairs.
Carried.
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Committee of the Whole Meeting Minutes -February 18, 2009
c} Report No. FI 2009-47, Paul Gravelle, Director of FinancelTreasurerlDeputy
CAtJ, re: Treasurer's Statement of Remuneration.
Motion No, CW09fl218-13
Moved by Crawford, Seconded by Evans
It is recommended that Report No. FI 2049-07, Paul Gravelle, Director of
Finance/TreasurerlDeputy CAO, re: Treasurer's Statement of Remuneration be
received.
Carried.
d) Robin Dunn, Chief Administrative Qfficer, correspondence dated February 17,
2009, Watson & Associates Economists Ltd. re: Letter Proposal for the
Township of Ciro-Medonte Development Charges Study.
Motion No. CW09a218-14
Moved by Evans, Seconded by Agnew
It is recommended that
1. The correspondence dated February 17, 2009 from Watson & Associates
Economists Ltd. and presented by Robin Dunn, Chief Administrative Officer re:
Letter Proposal for the Township of Oro-Medonte Development Charges Study
be received.
2. That staff be authorized to engage the services of Watson & Associates
Economists Ltd. for a Development Charges Study Update.
3. That the provisions of the Purchasing and Tendering Procedures Policy be
waived to allow for sole sourcing.
4. And Further that the amount be financed from the Development Charge Reserve
Fund.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
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Committee of the Whole Meeting Minutes -February 18, 2009
10. DEVELOPMENT SERVICES:
a) Report No. DS 2009-14, Andria Leigh, Director of Development Services re:
Zoning By-l.aw Amendment {lan Johnstone), Part of Lot 22, Concession 10
(Oro), Township of Oro-Medonte.
Councillor Evans declared a conflict of interest on Item 10a}, Report No. DS 2009-14,
Andria Leigh, Director of Development Services re: Zoning By-Law Amendment (Ian
Johnstone), Part of Lot 22, Gancession 10 (Oro}, Township of Oro-Medonte as he is
a relative. Councillor Evans left the roam and did not participate in any discussion or
vote on this item.
Motion No. CW090218-15
Moved by Coutanche, Seconded by Crawford
It is recommended that
1. Report No. DS 2009-14, Andria Leigh, Director of Development Services re:
Zoning By-t_aw Amendment (Ian Johnstone), Part of Lot 22, Concession 10
(Oro), Township of Ora-Medonte be received and adopted.
2. That Zoning By-law Amendment for Ian Johnstone, Part of Lot 22, Concession
10, Township of Oro-Medonte (Former Township of Oro) on Schedule A10 on
the Zoning By-law 97-95 (as amended) from Agricultural/Rural (A/RU) Zone to
AgriculturallRural Hold (A/RU*H) Zone be approved.
3. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
b) Report No. DS 2009-11, Andria Leigh, Director of Development Services re:
Request for Release of Horseshoe Tree Preservation Securities and Subdivision
Agreement Amendment.
Motion No. CW090218-16
Moved by Crawford, Seconded by Coutanche
It is recommended that
1. Report No. DS 2009-11, Andria t_eigh, Director of Development Services re:
Request for Release of Horseshoe Tree Preservation Securities and Subdivision
Agreement be received and adopted.
2. That, notwithstanding Section 5.7.3 of the Subdivision Agreement, Council
authorize the release of the tree security deposit upon issuance of Final Lot
Grading and Final Occupancy.
3. And Further That the affected owners of 30, 38 and 50 Highland Drive be
advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -February 18, 2009
11. EMERGENCY SERVICES:
a) Report No. FD 2009-01 -Revised, Richard Playfair, Acting Fire Chief, re: Air-
Boat Based Ice Water Rescue Service.
Motion No. CW090218-17
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. FD 2009-01 -Revised, Richard Playfair, Acting Fire Chief, re: Air-
Boat Based Ice Water Rescue Service be received and adopted.
2. That Council endorse the continuation of Air-Boat based Ice Water Rescue by
the Fire and Emergency Services Department.
3. And Further That $45,000 be allocated from the Fire Department's Capital
Vehicle Reserve towards the purchase of a new Air-Boat.
Carried.
12. RECREATION AND COMMUNITY SERVICES:
a} Report No. RC 2009-01, Shawn Binns, Director of Recreation and Community
Services, re: Renewal of Joint Use Agreement with Simcoe County District
School Board.
Motion No. CW090218-18
Moved by Coutanche, Seconded by Agnew
It is recommended that
1. Report No. RC 2009-01, Shawn Binns, Director of Recreation and Community
Services, re: Renewal of Joint Use Agreement with Simcoe County District
School Board be received and adopted.
2. That Council renew the Joint Use Agreement for a three year period with the
Simcoe County District School Board.
3. That the Clerk bring forward the appropriate By-law for Council's consideration.
4. And Further That the Simcoe County District School Board be notified of
Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -February 18, 2009
13. IN-CAMERA.
Motion No. CW090218-19
Moved by Agnew, Seconded by Crawford
It is recommended that we do now go In-Camera at 10:55 a.m. to discuss Personal
Matters.
Carried.
Motion No. CW09~218-2Q
Moved by Agnew, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Gamera at 10:57 a.m.
Carried.
a) Mayor H.S. Hughes, re: Personal Matter (OMEGA Member).
Motion No. CW090218-21
Moved by Grawford, Seconded by Agnew
It is recommended that the confidential correspondence dated February 17, 2009
and presented by Mayor H.S. Hughes, re: Personal Matter (OMEGA Member-Grant)
be received with regrets.
Carried.
b) Councillor Coutanche, re: Personal Matter (OMEGA Member).
Motion No. CW09fl218-22
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated February 17, 2009
and presented by Councillor Coutanche re: tiro-Medonte Environmental Group
Advisors (QMEGA) Member Reinstatement Request be received; that Allan Johnson
be reappointed to OMEGA effective immediately; and further that the applicant be
notified accordingly immediately.
Carried.
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Committee of the Whole Meeting Minutes -February 18, 2009
14. QUESTIC3NS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNCJUNCEMENTS
16. ADJQURNMENT
Motion No. CWa90218-23
Moved by Coutanche, Seconded by Agnew
It is recommended that we do now adjourn at 11:24 a.m.
Carried.
}~
€,.
Mayor, H.S. Hughes Deputy Clerk, Janette Teeter
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Committee of the Whole Meeting Minutes -February 18, 2009