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02 11 2009 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Wednesday, February 11, 2009 TIME: 7:00 p.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Richard Playfair, Acting Fire Chief; Hugh Murray, Fire Prevention Officer; Shawn Binns, Director of Recreation and Community Services; Steve Farquharson, Intermediate Planner; Tamara Obee, Human Resources Officer; Nick McDonald, Meridian Planning Consultants Ltd.; Janette Teeter, Deputy Clerk Also Present: Ivano Manias, Jim & Pat Woodford, Barry Peyton, Paul Crooks, Cynthia Crooks, Tim Crooks, Paul Beard, Mary Prokova, Lynda Aiken, Brandon Nelles, Brenda Nelles, Stacey Forfar 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C090211-1 Moved by Allison, Seconded by Coutanche Be it resolved that the following items be added to the agenda for consideration: 7. RECOGNITION OF ACHIEVEMENTS: b) Mayor H.S. Hughes, re: Shelswell Park Opening. 17. IN-CAMERA ITEMS: d) Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Booth Street). e) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal Opinion- Plan 709). Carried. 4. ADOPTION OF AGENDA Motion No. C090211-2 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, February 11, 2009 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Special Council Meeting of January 28, 2009. Motion No. C090211-3 Moved by Coutanche, Seconded by Allison Be it resolved that the minutes of the Special Council meeting held on January 28, 2009 be adopted as printed and circulated. Carried. b) Minutes of Council Meeting of January 28, 2009. Motion No. C090211-4 Moved by Evans, Seconded by Agnew Be it resolved that the minutes of the Council meeting held on January 28, 2009 be adopted as printed and circulated. Carried. Page 2 Council Meeting Minutes- February 11, 2009 7. RECOGNITION OF ACHIEVEMENTS: a) Bonnie McPhee, Certificate of Achievement, Business Studies - Payroll, Georgian College. Motion No. C090211-5 Moved by Allison, Seconded by Coutanche Be it resolved that Bonnie McPhee be recognized for receiving the Certificate of Achievement, Business Studies - Payroll from Georgian College. Carried. b) Mayor H.S. Hughes, re: Shelswell Park Opening. Motion No. C090211-6 Moved by Evans, Seconded by Crawford Be it resolved that Shawn Binns, Justin Hodgkinson and staff of the Recreation and Community Services Department be recognized for the opening of Shelswell Park. Carried. 8. PUBIC MEETINGS: a) Proposed Amendment to the Zoning By-Law, 2009-ZBA-01, East Part of Lot 15, Concession 11 (Oro), Township of Oro-Medonte, (Crooks). Deputy Mayor Ralph Hough called the public meeting to order at 7:05 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.Q. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2009-ZBA-01 (Crooks), East Part of Lot 15, Concession 11, located west of Line 11 North on the north side of 15/16 Sideroad, (formerly within the Township of Oro), Township of Oro- Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 8, 2009 and posted on a sign on the subject property on the same date. The following correspondence was received at the meeting: Simcoe County District School Board dated February 2, 2009. Page 3 Council Meeting Minutes- February 11, 2009 Steven Farquharson, Intermediate Planner, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public members offered verbal comments with respect to the proposed amendment: Barry Peyton, Brenda Nelles. The Deputy Mayor advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:24 p.m. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: 2009 Operating and Capital Budget. Motion No. C090211-7 Moved by Coutanche, Seconded by Allison Be it resolved that the Summary of 2009 Budget Adjustments to January 28, 2009 and presented by Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: 2009 Operating and Capital Budget be received. Carried. Motion No. C090211-8 Moved by Crawford, Seconded by Agnew Be it resolved that the 2009 Operating, Capital and Reserve Budgets, as printed on February 2, 2009, and excluding the Waste Management Budget, are hereby adopted. Carried. Page 4 Council Meeting Minutes- February 11, 2009 b) Report No. DS 2009-012, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment 2008-ZBA-15 (Mary Robertson), 1404 Line 12 North, Lot 10, Concession 12 [Refer to Item 18f)]. Motion No. C090211-9 Moved by Evans, Seconded by Agnew Be it resolved that 1. Report No. DS 2009-012, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment 2008-ZBA-15 (Mary Robertson), 1404 Line 12 North, Lot 10, Concession 12 be received and adopted. 2. That Zoning By-law Amendment Application 2008-ZBA-15 for Mary Robertson, 1404 Line 12 North, Lot 10, Concession 12, Township of Oro-Medonte, (Former Township of Oro) on Schedule A13 on the Zoning By-law 97-95 (as amended) from Agricultural/Rural (A/RU) Zone to Rural Residential Two (RUR2) Zone be approved. 3. That the Clerk bring forward the appropriate By-law for Council's consideration. 4. And Further That the applicant be notified of Council's decision. Carried. c) Report No. DS 2009-013, Andria Leigh, Director of Development Services, re: Request for Additional Public Parkland (Buffalo Springs). Motion No. C090211-10 Moved by Hough, Seconded by Allison Be it resolved that 1. Report No. DS 2009-013, Andria Leigh, Director of Development Services, re: Request for Additional Public Parkland (Buffalo Springs) be received and adopted. 2. That the Township accept Blocks 119, 120, 121, 124, 126, and 127 on the draft M-plan as an additional public parkland dedication to be identified in the subdivision agreement and conveyed to the Township; 3. That the subdivision agreement contain wording regarding the standards for development of the parkland and open space blocks. 4. And Further That the developer be advised accordingly of Council's decision. Carried. Page 5 Council Meeting Minutes- February 11, 2009 d) Report No. DS 2009-005, Andria Leigh, Director of Development Services, re: Craighurst Secondary Plan - Draft Official Plan Amendment #27. Motion No. C090211-11 Moved by Allison, Seconded by Coutanche Be it resolved that 1. Report No. DS 2009-005, Andria Leigh, Director of Development Services, re: Craighurst Secondary Plan - Draft Official Plan Amendment #27 be received and adopted. 2. That the draft Secondary Plan (OPA 27) for the Craighurst Community be received for discussion purposes. 3. And Further That a formal public meeting, required under the Planning Act, be scheduled on Monday, March 9, 2009 at 7:00 p.m. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held February 4, 2009. Motion No. C090211-12 Moved by Agnew, Seconded by Crawford Be it resolved that the minutes of the Committee of the Whole meeting held on February 4, 2009 be received and further that the recommendations therein be adopted. Carried. b) Minutes of Committee of Adjustment, meeting held on January 29, 2009. Motion No. C090211-13 Moved by Coutanche, Seconded by Allison Be it resolved that the draft minutes of the Committee of Adjustment meeting held on January 29, 2009 be received. Carried. Page 6 Council Meeting Minutes- February 11, 2009 c) Minutes of Recreation Technical Support Group, meeting held on February 5, 2009. Motion No. C090211-14 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Recreation Technical Support Group meeting held on February 5, 2009 be received. Carried. 13. CONSENT AGENDA: a) Barrie Public Library minutes, meeting held on December 18, 2008. Staff Recommendation: Receipt. b) Oro-Medonte History Association minutes, meeting held on January 26, 2009. Staff Recommendation: Receipt. c) Springwater Public Library minutes, meeting held on December 9, 2008. Staff Recommendation: Receipt. Motion No. C090211-15 Moved by Allison, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Barrie Public Library minutes, meeting held on December 18, 2008. Received. b) Oro-Medonte History Association minutes, meeting held on January 26, 2009. Received. c) Springwater Public Library minutes, meeting held on December 9, 2008. Received. Carried. 14. COMMUNICATIONS: None. Page 7 Council Meeting Minutes- February 11, 2009 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: Motion No. C090211-16 Moved by Agnew, Seconded by Allison Be it resolved that we do now go In-Camera at 8:10 p.m. to discuss Legal, Personnel and Property Matters. Carried. Motion No. C090211-17 Moved by Coutanche, Seconded by Allison Be it resolved that we do now Rise and Report from In-Camera at 8:51 p.m. Carried. a) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport). Motion No. C090211-18 Moved by Evans, Seconded by Agnew Be it resolved that the confidential correspondence dated January 27, 2009 and confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport) be received; and further that the Clerk be authorized to execute the said correspondence. Carried. Page 8 Council Meeting Minutes- February 11, 2009 b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update). Motion No. 0090211-19 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update) be received. Carried. c) Shawn Binns, Director of Recreation and Community Services re: Property Matter (UCCI). Motion No. C090211-20 Moved by Coutanche, Seconded by Allison Be it resolved that the confidential correspondence dated January 29, 2009 and confidential verbal information presented by Shawn Binns, Director of Recreation and Community Services and Andria Leigh, Director of Development Services, re: Property Matter (UCCI) be received and that staff proceed accordingly and report back to Council. Carried. d) Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Booth Street). Motion No. C090211-21 Moved by Evans, Seconded by Crawford Be it resolved that the confidential verbal information presented by Doug Irwin, Director of Corporate Services/Clerk, re: Legal Matter (Booth Street) be received; and further that staff proceed accordingly. Carried. Page 9 Council Meeting Minutes- February 11, 2009 e) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal Opinion- Plan 709). Motion No. C090211-22 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential correspondence dated February 10, 2009 from Chris Williams, Aird & Berlis LLP and verbal information presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal Opinion-Plan 709) be received. Carried. 18. BY-LAWS: a) By-Law No. 2009-014 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and 2008628 Ontario Ltd. described as lands as follows: Part of East Half of Lot 3, Concession 7, Parts 1, 2 & 3, Plan 51 R31839, being PIN 58533-0214 (LT), Township of Oro- Medonte, County of Simcoe. Motion No. C090211-23 Moved by Agnew, Seconded by Evans Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and 2008628 Ontario Ltd. described as lands as follows: Part of East Half of Lot 3, Concession 7, Parts 1, 2 & 3, Plan 51831839, being PIN 58533-0214 (LT), Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2009-014. Carried. That By-Law No. 2009-014 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 Council Meeting Minutes- February 11, 2009 b) By-Law No. 2009-015 A By-law to remove the Holding symbol applying to lands located at Part of East half of Lot 3, Concession 7, Parts 1, 2 & 3, Plan 51 R-31839, being PIN 58533-0214 (LT), Township of Oro-Medonte (2008628 Ontario Ltd.). Lotion No. C090211-24 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to remove the Holding symbol applying to lands located at Part of East half of Lot 3, Concession 7, Parts 1, 2 & 3, Plan 51 R- 31839, being PIN 58533-0214 (LT), Township of Oro-Medonte (2008628 Ontario Ltd.) be introduced and read a first and second time and numbered By-Law No. 2009-015. Carried. That By-Law No. 2009-015 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2009-017 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Kevin Woodrow for Snow Removal (Tender PW2005-08) for the 2008/2009 Winter Season. Motion No. C090211-25 Moved by Agnew, Seconded by Crawford Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Kevin Woodrow for Snow Removal (Tender PW2005-08) for the 2008/2009 Winter Season be introduced and read a first and second time and numbered By-Law No. 2009-017. Carried. That By-Law No. 2009-017 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 Council Meeting Minutes- February 11, 2009 d) By-Law No. 2009-019 A By-law to Adopt Amendment No. 28 to the Official Plan. Motion No. C090211-26 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Adopt Amendment No. 28 to the Official Plan be introduced and read a first and second time and numbered By-Law No. 2009-019. Carried. That By-Law No. 2009-019 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. e) By-Law No. 2009-018 A By-law to change the zoning on the lands within Part of Lot 1, Concession 4 & 5 and Part of the Original Road Allowance Between Concessions 4 & 5 (As Closed by By-law 1169) Geographic Township of Oro, Township of Oro-Medonte, County of Simcoe. Motion No. C090211-27 Moved by Agnew, Seconded by Evans Be it resolved that a By-law to change the zoning on the lands within Part of Lot 1, Concession 4 & 5 and Part of the Original Road Allowance Between Concessions 4 & 5 (As Closed by By-law 1169) Geographic Township of Oro, Township of Oro- Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2009-018. Carried. That By-Law No. 2009-018 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes- February 11, 2009 f) By-Law No. 2009-020 A By-law to amend the zoning provisions which apply to lands within Part of 1404 Line 12 North, Lot 10, Concession 12 (Former Township of Oro), now in the Township of Oro-Medonte (2008-ZBA-15). Motion No. C090211-28 Moved by Allison, Seconded by Coutanche Be it resolved that a By-law to amend the zoning provisions which apply to lands within Part of 1404 Line 12 North, Lot 10, Concession 12 (Former Township of Oro), now in the Township of Oro-Medonte (2008-ZBA-15) be introduced and read a first and second time and numbered By-Law No. 2009-020. Carried. That By-Law No. 2009-020 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW NO. 2009-016 Motion No. C090211-29 Moved by Evans, Seconded by Agnew Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, February 11, 2009 be introduced and read a first and second time and numbered By-Law No. 2009-016. Carried. That By-Law No. 2009-016 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM Page 13 Council Meeting Minutes- February 11, 2009 k. a 21. ANNOUNCEMENTS 22. ADJOURNMENT Motion No. C090211-30 Moved by Coutanche, Seconded by Allison Be it resolved that we do now adjourn at 9:18 p.m. Carried. I Mayor, H.S. Hughes 14 Clerk, J. Domgla~ Irwin Page 14 Council Meeting Minutes- February 11, 2009