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02 18 2009 CoW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL- CHAMBERS DATE: WEDNESDAY, FEBRUARY 18, 2009 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - °`IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Lake Simcoe Region Conservation Authority; minutes of meeting held on December 19, 2008 and highlights of meeting held on January 23, 2009. Staff Recommendation: Receipt. b) Pitch-In Ontario, correspondence received February 2, 2009 re: Pitch-In Programs. Staff Recommendation: Receipt. c) Springwater Public Library Board minutes, meeting held on January 14, 2009. Staff Recommendation: Receipt. d) Dan Hefkey, Assistant Deputy Minister and Chief, Ministry of Community Safety and Correctional Services, correspondence dated January 29, 2009 re: Completion of Mandatory Emergency Management Activities. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) D.W. Bruce, Lieutenant Colonel Commanding Officer, The Grey &Simcoe Foresters, correspondence dated January 23, 2009 re: Request for Support. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated February 2, 2009 from Association of Municipalities of Ontario (AMO) re: Municipal Support of Earth Hour and Energy Conservation Week Needed. b) Mayor H.S. Hughes, correspondence dated February 3, 2009 from Association of Municipalities of Ontario (AMO) re: AMO Expresses Concern, Provides Recommendations to Minister on Proposed AODA Information and Communications Standard. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: a) Report No. FI 2009-05, Paul Gravelle, Director of FinancelTreasurerlDeputy CAO, re: Statement of Accounts -January 31, 2009. b) Report No. FI 2009-06, Paul Gravelle, Director of FinancelTreasurerlDeputy CAO, re: Development Charges Reserve Fund. c) Report No. FI 2009-07, Paul Gravelle, Director of FinancelTreasurerlDeputy CAO, re: Treasurer's Statement of Remuneration. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. 10. DEVELOPMENT SERVICES: a) Report No. DS 2009-14, Andria Leigh, Director of Development Services re: Zoning By-Law Amendment (Ian Johnstone), Park of Lot 22, Concession 10 (Oro), Township of Oro- Medonte. b) Report No. DS 2009-11, Andria Leigh, Director of Development Services re: Request for Release of Horseshoe Tree Preservation Securities and Subdivision Agreement Amendment. 11. EMERGENCY SERVICES: a) Report No. FD 2009-01 -Revised, Richard Playfair, Acting Fire Chief, re: Air-Boat Based Ice Water Rescue Service. 12. RECREATION AND COMMUNITY SERVICES: a) Report Na. RC 2009-01, Shawn Binns, Director of Recreation and Community Services, re: Renewal of Joint Use Agreement with Simcoe County District School Board. 13. IN-CAMERA: None. 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT 2 ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, February 18, 2009 7. REPORTS OF MEMBERS OF COUNCIL: e} Councillor Crawford, re: Temporary Appointment to Lake Simcoe Regional Airport Commission. d) Mayor H.S. Hughes, correspondence dated February 17, 2009 from Bill Dunlop, re: Lake Country Industrial Renewal Partnership. $. ADMINISTRATION, FINANCE AND CORPORATE SERVICES d) Robin Dunn, Chief Administrative Officer, correspondence dated February 17, 2009, Watson & Associates Economists Ltd. re: Letter Proposal for the Township of Oro-Medonte Development Charges Study. 13. IN-CAMERA a) Mayor H.S. Hughes, re: Personal Matter (OMEGA Member). ~~. LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD-12-08 Friday, December 19, 2008 Lake Simcoe Region Conservation Authority Newmarket, ON MINUTES Board Members Present: Staff Present: V. Hackson, Chair D. Gayle Wood, C.A.Q./Secretary-Treasurer Councillor B. Drew, Vice-Chair B. Kemp, Director, Conservation Lands Councillor S. Agnew M. Valcic, Director, Corporate Services Mr. E. Bull M. Walters, Director, Watershed Management Councillor G. Campbell B. Booth, Manager, Planning Councillor K. Ferdinands T. Hogenbirk, Manager, Engineering & Technical Services Mayor R. Grossi G. Casey, Coordinator, BoardlCAO, Projects & Services Regional Councillor H. Herrema Councillor B. Huron Guests: Cauncillor E. MacEachern Mr. J. Riekstins, Uxbridge Watershed Advisory Cauncillor J. McCallum Ms. G. Gerner, Ladies of the Lake Councillor J. O'Donnell Ms. A. Slaight, Ladies of the Lake Councillor J. Rupke Ms. H. Van Welter, Ladies of the Lake Regional Councillor J. Taylor Ms. K. McKenzie, Lake Simcoe Conservation Foundation Deputy Mayor G. Wauchope Mr. S. Johnston, Watershed Resident Mayor J. Young Mr. P. Bolender, Lender Lands Regrets: Regional Councillor J. Grant Councillor A. Nuttall Mayor R. Stevens DECLARATIONS OF PECUNIARY INTEREST None indicated for the record of this meeting. II APPROVAL OF AGENDA Moved by: E. MacEachern Seconded by: E. Bull BOD-Q$-142 RESOLVED THAT the content of the Agenda for the December 19t", 2008 meeting of the Board of Directors be approved as amended to include the Tabled Items and Other Business Agenda. CARRIED III ADOPTION OF MINUTES (a) Board of Directors Councillor Jahn O'Donnell, Township of Ramara, requested a change to page 4 of the minutes, third paragraph, second line, should read "...and the water coming downstream to Ramara Road 47 appeared to be fairly clean. Councillor O'Donnell t-SRCA Board at Directors r ... f r) Meeting Na. 12-08-BOD `. December 19, 2008 Page 2 of 10 acknowledged the photos provided by Mr. Dabis and referenced that a contributing factor to the condition of the water is the erosion on properties downstream from Ramara Road 47." Moved by: J. O'Donnell Seconded by: S. Agnew BOD-08-143 RESOLVED THAT the minutes of Board of Directors Meeting No. BOD-11-08, held on November 28"', 2008, be adopted and approved as revised. CARRIED (b) Administrative Committee Moved by: B. Huron Seconded by: B. Drew BOD-08-144 RES4~VED THAT the minutes of the Administrative Committee meeting held on December 12t'', 2008, be adopted and approved as printed and circulated. CARRIED IV ANNOUNCEMENTS (a) Annual General Meetina The CAO reminded the Board of Directors that the Authority's Annual General Meeting will be held on Friday, January 23~d, 2009, at Madsen's Greenhouse, Newmarket. (b) Staff Appointment The Director, Watershed Management advised that Beverley Booth, formerly Senior Environmental Planner, has been promoted to the position of Manager, Planning. (c) Cheaue Presentation: Lake Simeoe Conservation Foundation Ms. Kimberley MacKenzie, Executive Director, Lake Simeoe Conservation Foundation presented a cheque to the LSRCA in the amount of $435,000. for Authority programs as follows: $ 5,000 Turtle Habitat -Scanlon Creek Conservation Area $380,000 Stewardship $ 30,000 Education Centre $ 20,000 Shoreline Monitoring. IV PRESENTATIONS (a) Uxbridae Watershed Advisory Mr. Jake Riekstins of the Uxbridge Watershed Advisory provided a presentation regarding the Golf Course Policy adopted by the Township of Uxbridge. A copy of the presentation was circulated with the agenda. LSRCA Board of Directors ( `~/ \~ Meeting No. 12-08-BOD `~/ r December 19, 2408 Page 3 of 14 Regional Councillor Herrema extended thanks to Mr. Riekstins for all the work done to move this initiative forward which is important for the Township of Uxbridge given that five golf courses are within the flak Ridges Moraine. Based on the interest of the Board Members, Mr. Riekstins confirmed that he is available to provide this presentation to municipallregional councils on request. Moved by: J. Rupke Seconded by: H. Herrema BOD-08-145 RESOLVED THAT the presentation provided by Mr. Jake Riekstins regarding the Galf Gourse Policy as adopted by the Township of Uxbridge, be received. CARRIED {b) Ladies of the Lake -Behind the Lens -Lake Simcoe Revolution The Director, Conservation Lands, provided an introduction to the project Behind the Lens: Lake Simcoe Revolution, advising that Authority staff are providing support in the development of this initiative. Goody Gerner, President of the Ladies of the Lake; Annabel Staight, co-founder of the Ladies of the Lake; and Hilary Van Welter, Chair of the Windfall Ecology Centre provided a presentation to the Board an the youth project which will focus on youth filming and will provide insight to Lake Simcoe through young eyes. The project will have three phases: 1) An $ week film school for approximately 100 youth ages 14-19, beginning in the summer 2009 which will be lead by the Ladies of the Lake. 2) A two-day conference to be attended by approximately 25-30 representatives from around the watershed which will be lead by the LSRCA. 3) A film festival to showcase the work accomplished, which will be hosted by the Windfall Ecology Centre. Further, a final report on the work undertaken will be provided to residents throughout the Lake Simcoe Watershed. Ms. Staight advised that the committee are looking for financial and in-kind support for this project from all watershed municipalities and will be requesting an opportunity to provide this presentation to each Council early in 2009 to formally make this request. Chair Hackson thanked Ms. Gerner, Ms. Staight and Ms. Van Welter for presenting the information today and advised that the Authority is pleased to be part of this exciting project. - ~ LSRCA Board of Directors j .,. f ~ ~ Meeting No. 12-0$-BQD ~; December 19, 2008 Page 4 of 10 Moved by: B. Huson Seconded by: G. Wauchope ~: BOD-08-146 RESOLVED THAT the presentation provided by Brian Kemp, Director, Conservation Lands, LSRCA, GoodyGerner, President of the Ladies of the Lake; Annabel Slaight, co-founder of the Ladies of the Lake; and Hilary Van Welter, Chair of the Windfall Ecology Centre regarding the youth project Behind the Lens: Lake Simcoe Revolution, be received. CARRIED (c) Lake Simcoe Conservation Foundation -Video Kimberley MacKenzie, Executive Director, Lake Simcoe Conservation Foundation presented a video prepared by the Foundation which was presented at the 2008 AFP Philanthropy Awards Luncheon where the Foundation received the 2008 Small Organization for Excellence in Fundraising Award. Moved by: G. Wauchope Seconded by: B. Drew BOD-08-147 RESOLVED THAT the video prepared by the Lake Simcoe Conservation Foundation be received. CARRIED (d) Media Clips The Manager, Corporate Communications presented a variety of media video clips for the period June to October 2008 related to Lake Simcoe. V l HEARINGS (a} Application by Mr. Steve Johnston Lot 16, Concession 3 (Former Township of Orillia) Plan Lot 28, Reg. Plan 940, 145 Moon Point Drive Township of Oro-Medonte Chair Hackson read the opening remarks as they relate to this Hearing Chair Hackson advised that a site visit was conducted on December 16, 2008. In attendance was LSRCA staff, Chair Hackson, Vice Chair Drew, Councillor Agnew and Mr. Johnston. The Director, Watershed Management provided an overview of Staff Report No. 64-08-BOD regarding the Hearing for Mr. Steve Johnston in relation to his application for a Development, Interference With Wetlands and Alternations to Shorelines and Watercourses Permit under Ont. Reg. 179106. The Director advised that this is a very challenging site with many constraints and indicated that while Mr. Johnston has been very cooperative the property site continues to present many challenges and limitations as to what can be done. ~SRCA Board of Directors +' .... ~ ~ ~ Meeting No. 12-08-BQD ` ~ ~' December 19, 2008 Page 5 of 10 Mr. Johnston presented to the Board what he is proposing for this site, which includes the construction of a driveway and an addition to the existing cottage. The Director responded that staff have outlined concerns in the Staff Report related to the filling on this property as the area in question is considered a fish habitat and there will be conditions for approval. There is further concern with the proposed addition to the existing cottage as it will move into the buffer and lagoon area. There is however an option to add to the back of the cottage as opposed to the side which would be less intrusive. The Director indicated that staff would like the opportunity to work further with Mr. Johnston and present alternative options to the Board at a future meeting for consideration. Moved by: J. Taylor Seconded by: E. MacEachern BOD-08-148 RESOLVED THAT the application by Mr. Steve Johnston to construct a new driveway and an addition to the existing cottage on Part of Lot 16, Concession 3 in the former Township of Orillia, Plan Lot 28, Plan 940,145 Maon Point Drive, Township of C1ro•Medonte be received; and FURTHER THAT staff be directed to work further with the applicant to bring a modified proposal before the Board of Directors for consideration. CARRIED VII DEPUTATIONS (a) Lender Lands Ltd. Part of t_at 19, Concession 7 20258 Highway 48 -Town of East Gwillimbury The Director, Watershed Management provided an overview of Staff Report No. 65-08-BOD regarding a deputation from Mr. Paul Bolender. A copy of Mr. Bolender's presentation was circulated with the agenda. The Director indicated that staff are concerned with moving the watercourse and advised that a condition will be placed on the permit, if approved, to rehabilitate the site once the extraction of peat is complete. The Director advised that while the area in question is in a wetland, it has already been disturbed. Mr. Bolender addressed the Board and requested that the Board forgive the requirement to have an Environmental Impact Study (EIS). LSRCA Board of Directors Meeting Na. 12-08-BOD ~`ti December 19, 2448 Page 8 of 14 Moved by: E. MacEachern Seconded by: J. Young BOD-08-149 RESOLVED THAT Staff Report No. 65-08-BOD regarding the deputation by Mr. Paul Bolender, be received; and FURTHER THAT Lender Lands Ltd. provide the following in support of their permit application to the satisfaction of the LSRCA: 1) A detailed restoration plan in accordance with the requirements listed in the LSRCA's November 25, 20081etter to Lender Lands Ltd. CARRIED VIII DETERMINATION QF ITEMS REQU/RING SEPARATE DtSCtJSS/ON Items 4, 5, 6, and 7 were identified far separate discussion. IX ADOPTl4N OF ITEMS N4T REQU/R/NG SEPARATE D/SCUSSION Moved by: J. Rupke Seconded by: E. Bull BOD-08-150 RESOLVED THATthefollowing recommendations respecting the matters listed as "Items Nat Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 BOD-0$-150 RESOLVED THAT applications under Section 28 of the Conservation Authorities Actand Ontario Regulation 179106 be received far information. 2. Correspondence BOD-08-151 RESOLVED THAT the correspondence listed in the December 19tH, 2008 agenda as item 2 (a) and (b) be received for information. 3. Monthly Communications Update r BOD-08-152 RESOLVED THAT the Monthly Communications Update, for the period November 1 to 30t'', 2008 be received for information. LSRCA Board of Directors ....; a ~~ Meeting No. 12-08-BOD `, ~% ~ December 19, 2p08 Page 7 of 1 Q 8. Professor E.A. Smith Education Centre Outdoor Education Centre -Facility Condition Reports d_ BOD-08-153 RESOLVED THAT Staff Report No. 70-08-BOD regarding facility reports completed for the Professor E. A. Smith Natural Resources Outdoor Education Centre at Scanlon Creek Conservation Area be received; and FURTHER THAT the recommendations contained in the Staff Report be approved for implementation. X CONS/DERATION OF ITEMS REQU/RING SEPARATE DISCUSSION 4. LSRCA Policies Regarding Peat Extraction Activities -Update The Board dealt with Staff Report No. 66-0~-BOD regarding an update an the Authority's Policies regarding peat extraction activities in the Lake Simcoe watershed. Councillor O'Donnell inquired if the Province is removing themselves from the peat extraction issue and what is the expected future role of the Authority in this regard. The CAO responded that it is very probable that peat extraction will be part of the new Lake Simcoe Protection Plan which will likely include some very rigid policies related to peat extraction in the future. In the meantime, the Authority will continue to regulate wetlands. Moved by: S. Agnew Seconded by: J. Rupke BOD-08-154 RESOLVED THAT Staff Report No. 6fi-08-BOD be received for information; and FURTHER THAT based on the support of the Ministry of Natural Resources, Authority staff be directed to continue to implement Ontario Regulation 179/Ofi as it relates to the alteration of wetlands and disturbances associated with peat extraction within the Lake Simcoe watershed. CARRIED 5. Client Service Improvements Environmental Planners in Municipal Offices The Board dealt with Staff Report No. 67-08-BOD regarding the pilot project undertaken by the Authority to have Environmental Planners work out of municipal offices on a monthly basis. Councillor O'Donnell advised that the Township of Ramara is very pleased with the current arrangement and extended thanks to the CAO and staff for implementing the program. ~SFiCA Board of Directors ..,1, ~ ~~~ Meeting No. 12-08-BOD ~ December 19, 2008 Page 8 of 10 Moved by: G. Wauchope Seconded by: B. Huson BOD-08-155 RESOLVED THAT Staff Report No. 67-08-BOD, which provides an update regarding Authority Environmental Planners working from municipal offices be received; and FURTHER THAT the Manager, Planning be directed to work with the Authority's municipal partners to provide planning staff to work within their offices as requested up to four days per month. CARRIED 6. Wholesale Groceries - Professor E.A. Smith Educational Centre The Board dealt with Staff Report No. 68-Q8-BOD regarding the award of the tender far the wholesale grocery supplier for the Professor E.A. Smith Educational Centre, Scanlan Creek Conservation Area. Moved by: B. Drew Seconded by: G. Wauchope BOD-08-155 RESOLVED THAT Staff Report No. 68-08-BOD regarding the award of tender for the wholesale grocery supplier for the residential program at the Professor E.A. Smith Educational Centre, Scanlon Creek far the 200912010 year be received; and FURTHER THAT staff be authorized to issue a purchase orderfor the period January 1$t, 2009 to December 31$t, 2010 to Sysco Food Services of Central Ontario. CARRIED 7. York Catholic District School Board Termination of Scanlon Creek Contract The Board dealt with Staff Report No. 69-08-BOD which provided information regarding the termination of the education contract between the Authority and the York Catholic District School Board. Regional Councillor Taylor recognized that the termination of this contract with the York Catholic District School Board will result in a significant loss of revenue and will have a negative impact on the operation at the Education Centre. RC Taylor requested background information related to this situation and an explanation as to why staff were recommending Option 3 in the Staff Report. The Director, Conservation Lands provided an overview of the Staff Report and information regarding the staff recommendation to move forward with Option 3. Further, the Director advised that given the letter from the School Board was only recently received, staff intend to obtain more information and, prior to making any decisions, will provide a supplemental report to the Board fortheir consideration and approval. ivSRCA Board of Directors .,._,~ ~ \ Meeting Plo. 12-08-BOD `~. ti~.%! ~ December 19, 2008 Page 9 of 10 Moved by: J. Taylor Seconded by: E. Bull BOD-Q8-155 RESOLVED THAT Staff Report No. 69-08-BOD regarding York Catholic District School Board's request to terminate its outdoor education contract with Professor E.A. Smith Educational Centre, Scanlon Creek, be received for information; and FURTHER THAT the recommendations contained in the staff report be approved for implementation. CARRIED XI OTHER BUSINESS (a} Correspondence -Holland Marsh Growers' Association The Board dealt with tabled correspondence received from Mr. Paul Smith, Smith Gardens and from the Holland Marsh Growers' Association. Moved by: J. McCallum Seconded by: J. Rupke BOD-48-156 RESOLVED THAT the copy of the email dated October 29t", 2008, written by Mr. Paul Smith, Smith Gardens and the appended letter dated October 25t", 2008 from Holland Marsh Growers' Association, bath forwarded to the LSRCA by the Ministry of Natural Resources be received; and FURTHER that the email dated December 17, 2008 and appended letter from the Holland Marsh Growers' Association, tabled at the Board Meeting, in relation to this correspondence be received and a copy forwarded to MPP Julia Munro and the Ministry of Natural Resources. CARRIED XII CLOSED SESSION Moved by: E. Bull Seconded by: G. Wauchope BOD-08-157 RESOLVED THAT the Authority's Board of Directors move to Closed Session to discuss confidential legal matters. Moved by: G. Wauchope Seconded by: B. Huson BOD-08-158 RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. ~ LSRCA Board of Directors ' ._~ ~~ Meeting No. 12-08-BOD ~~. ~/ ~ December 19, 2008 Page 10 of 10 (a) Land securement The Board dealt with Confidential Staff Report No. 71-48-8(JD. Moved by: B. Drew Seconded by: G. Wauchope B4D-48-159 RESOLVED THAT Confidential Staff Report No. 71-d8-BOD regarding land securement matters be received; and FURTHER THAT the recommendations contained within this report be approved; and FURTHER THAT staff be directed to complete a competitive analysis with other CA's regarding land appraisers and costs far wetland securement. CARRIED (b) Foundation Appointments - legal O inion The Board dealt with Confidential Staff Report No. 72-4$-BOD. Moved by: G. Wauchope Seconded by: H. Herrema BOD-4>3-164 RESOLVED THAT Staff Report No. 72-08-BOD regarding the Lake Simcoe Conservation Foundation's Strategic Plan and membership appointment be approved. CARRIED XIII ADJOURNMENT Meeting adjourned at 11:54 a.m. on a motion by J. Rupke original signed by: original signed by: Councillor Virginia Hackson Chair D. Gayle Wood, CMM III Chief Administrative t~fficer Lake Simcoe Region conservation Authority ~.~ E3o~xrd ~~~eting Highligh#~ 58t" Annual General Meeting -January 23, 2n49 Page 1 of 2 Presentation: (a) Staff Service Awards LSRCA Staff achieving 5 and 15 years of service, received their Service Awards at this meeting. (b) LSRCA 2008 -Annual Report The Board received a presentation for Chair Hackson regarding the Authority's 2008 Annual Report. The report, which included many project highlights, can be accessed via the Authority's website at http://www.Isrca.on.ca/AboutUs/AnnualReports/2008report/ (c) Lake Simcoe Conservation Foundation (LSCF) The Board received a presentation from Kimberley Foundation's successes and accomplishments in 2008. Election of Officers - 2009: ~ ~, , °~ ~~-~ ~. ~~3"" Councillor Virginia Hackson, "~, ~, ~ Town of East Gwillimbury, . ~~ was re-elected to the position ~~' ? of Chair. This will be Chair r,,,- ~~ ~~ Hackson's third term as \ ~ ~ Chair. ~, 3.x „t~s. f MacKenzie, Executive Director, LSCF, regarding the +. , ~~ ~. ~ I ...> ~ ~'~ Councillor Bobbie Drew, Township of Scugog, was re-elected to the position of Vice-Chair. This is Vice Chair Drew's third term as Vice Chair. In addition to the Chair and Vice Chair, the following Board Members were re-elected to serve on the Authority's Administrative Committee (from left to right): Councillor John McCallum, Town of Bradford West Gwillimbury, Regional Councillor John Grant, Township of Brock, Mr. Eric Bull, City of Barrie ~~`' ~-'~'a`~',=~ fie. -~, ;.= _r..,,- ~:r .y~~ iF ,:. r _L~ 5~ -~ ~. Reg. Councillor H. Herrema (Durham-Uxbridge), Deputy Mayor G. Wauchope (Innisfil), Reg. Councillor J. Taylor, (York-Newmarket),Councillor S. Agnew(Oro-Medonte), Councillor J. Rupke(York-King), Councillor J.McCallum (Bradford West Gwillimbury), Mayor R. Grossi(York-Georgina), Councillor V. Hackson(York-East Gwillimbury) Councillor B. Drew(Durham--Scugog), Councillor B. Huson(New Tecumseth), Mr. E. Bull(Barrie), Mayor J. Young (York-At Large), Councillor G. Campbell(City of Kawartha Lakes), Reg. Councillor John Grant(Durham-Brock), J. O'Donnell(Ramara)......Absent: Councillor E. MacEachern(York-Aurora), Councillor K. Ferdinands(York- Whitchurch-Stouffville), Councillor A. Nuttall(Barrie); Mayor R. Stevens (Orillia-ex-officio) .~v~ ~° '~~ ~ ~. Lake Simcoe Region Conservation Authority, ~° 120 Bayview Parkway, Newmarket, ON L3Y 3W3 ~ ~.~' ~ ~.rndi~• inf~~~i~r~~ on.ca Web site. www.lsrca on.ca ,~.~ 2009 Lake Simcoe Region Conservation Authority's Board of Directors• ~ p-era~ion Clean sweep clo Nations! Office, P/TGH-/N CANADA Box 45011, Ocean Park P.O. White Rock B.C. VOA 9L1 9 J ~ e - =lJ~VI[ L.r~~~} ~.~ ?~'~W~1~ ~'iF'. - ~~~ ~~~!' ~,. Pn'CH-IN CANADA! Voicemail: 1-877-474-8244 email: pitch-in a~,7pitch-in.ca www.pitch-in.ca Get your community involved in the 2009 Operation: Clean Sweep Campaign PITCH-IN CANADA Week April 20 - 26, 2009!! 2?eur~{eac;~ and.MemlaP,r~ofCoun~..ils PITCH-IN CANADA WEEK Operation: Clean ..Sweep community dean-up_ and____beautification campaign benefits vaur community! ~k Tons of garbage removed * Parks ravines, neighbourhoods, streets, business areas cleaned-up * Illegal dumpsites removed * Habitats restored -all done FOR FREE by local volunteers. In 2008, 13.969 projects took place in Qntaria municipalities representing a $13 million donation in labour by our PITCH-IN volunteers. This happens every near! Who organizes PITCH-IN campaigns in your community? Local volunteer coordinators (teachers, firefighters, BIA, Scout and Guiding leaders, or a member of vaur local government) organize groups for multiple action and educational projects, utilising free materials and resources from PITCH-IN. 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Mailing Address ......................................................................................................City/TownNillage ............................................................. ProvincelTerritory ............. Postal Code ..........................Telephone ( ) ................................ Fax ( )........................................... Contact Person ................................................................................................ Title ..................................................................................... Email ......................................................................... Population ........................... Amount of Fee Enclosed $............................................ We need an invoice. Our Purchase Order Number is ....................................................... (please attach PO) SEND TO: PITCH-IN CANADA National Office, Box 45011, Ocean Park PO, WHITE ROCK, BC, V4A 9L1 The cost is dependent on your community's population enabling even the smatlest villages or hamlets to become a patron. . Population of your Community Patron's Fee 1 - 500 $ 125 501 - 1,000 $ 175 1,001 - 2,500 $ 225 2,501 - 5,000 $ 350 5,001 - 10,000 $ 425 10,001 - 25,000 $ 550 25,001 - 50,000 $ 675 50,001 - 100,000 $ 750 100,001 - 250,000 $ 1,250 250,001 - 500,000 $ 1,500 500,000 + $ 2,000 •IAT Cf t~L~ IAILIA ui~ w ago .....,....-u_a :.- .._. _.~_:~ u:_~_ i~c_e__ra_:,._~ e_ __~_ __ __.. ~ .,~~. .~......: Support PITCH-IN Week Launch aYear-Round Litter Control /Waste Management Prografn • Appoint a local PITCH-IN CANADA Week coordinator: identify clean-up and beautycation projects. • Register your community no later than March 15th • Advertise the Campaign using sample ads from our web site • Support local voluntary efforts -offer assistance with, and access to free, waste disposal. • Recognize PRCH-IN volunteers -use our municipal ads - downbad from www.pitch-in.ca • Issue a Proclamation and affix PITCH-IN decals to all your Utter-receptacles: sample Proclamation on our website at www. pitch-in. ca • Send `Thank You' letters to PITCH-IN's OFFICIAL sponsors: outline our contribution. Sponsor information is on our Registration Form. Send your letters to us please and we'll include them in our final report. • Fly the PITCH-IN Week Flag to promote the campaign -makes for a great media kids-offl • Set up a year-round litter control + beautification program. We can provide The Civic Pride Program, a detailed year-round program that involves all of your community. Free resources we supply indude: DVDs, Program Manual, PowerPoint presentations and much more! • Receive recognit~n - become a Bronze, Silver or Gold Level Civ~ Pride Community. Check our website for details about The National Civic Pride Recognition Program. PITCH-IN CANADA Week Flag Show your community supports its PITCH-IN CANADA volunteers and wants to keep your community -and Canada - Clean and Beautiful. ~, ~~ }~ ~, a ;~ ~ {~ t~T~ ~. ~~ r,. ., ~EMAINE ~ ' ~~ ; ,'V~EEK 36" X 72" 2 colors $200.00 or $75 for Patrons Order early to get the flag before PITCH-IN WEEK and 'kick-ofP your OPERATION: Clean Sweep or 20-Minute Makeover with an official "Flying the PITCH-IN Flag" ceremony! Name of Community ............................................................................................................................................................... Mailing Address ....................................................................................................................................................................... CitylTownMllage .......................................................................Province............................Postal Code............................ Telephone (......) ...................... Fax (....).......................Contact Person........................................................................... Email ..................................................................................... Website www.......................................................... Check off one of the following boxes: ^ We are current Patrons/Members of PITCH-IN ^ We want to become Patrons/Members and have enclosed our completed Application Form (available on our web site - go to the Municipal Tab on the MENU BAR at pitch-in.ca) Patron Fee Enclosed (see chart on our web site at pitch-in. ca) Flag: we want to order flag at a cost of $200.00 (non-Patrons) we want to order flag at a cost of $ 75.00 (Patrons) We enclose $ ........................... We need an invoice. Our Purchase Order Number is .......................................... (please attach PO) Send to PITCH-IN CANADA: h6-y O i C Samples of promotional advertising and/or posters for OPERATION: Clean Sweep. Download the finished artwork templates from www.pitch-in.ca. Click on PITCH-IN CANADA week in the menu bar. PITCHING-IN Starts at home! Here are some of the things yQl1 can do: GET INVOLVED! Participate in our community's OPERATION: Clean Sweep campaign. ~..,,,.. ®° - ~~ . THANK YOV ~,,~ ~ To all the volunteers who"PITCHED-IN" to show their Civic Pride! Yolunt~s IntlutlM: c~~f:;: ...,., ,..a...~...e~.~ r M-MVA~.rpYr..b ILWI 'p. SCHEDULED EVENTS This is what is happening in our community's OPERATION: Clean Sweep campaign. .,.,.. ~W ~ ~. 7 rd s.+cb ~ ~ _ ~. ~,~, .J ~ ~~ ~~ i ~ t -.: ~ ~-.aYmtr . ® _ wruwu~wou ..% p~lY~t1.YYf OPERATION: Clean Sweep is a national voluntary program of PITCH-IN CANADA with financial support from Suncor Energy Inc., The TD Friends of the Environment Foundation, The Ontario Trillium Foundation, The Government of BC, BC Hydro Power Smart, EI-En Packaging Co. Ltd., FedEx and hundreds of local governments throughout Canada TM rw ~.wyr ~ _,~ ie.oe.. ~~. ~~ 4 ~ ~: TAKE 20 MINUTES... ~.. ~~-~~ ~ AND DOYOVR BIT! ~ °-~-~° .....e,r.R,..e.,„.~,..r,,..~ ~...~...., ---~---•,.,~,.-~............,.~-ti _.t...___.. ..,..,..._... _...___ x THANK YOU E ro ~t cne volunteers wno rRCr~narr to show their Civic Pridet va.w,.w,e.a ~nr:.r- i'i iY N~~~~~ ~u Springwater Library Board Meeting January 14, 2009 Midhurst Branch - 7pm Attendance; Reet Skelton, Chair Katy Austin Rosemary Johnston Claude Richardson Dave Snedden Muriel Van Vugt Linda Collins, Council representative Reg Cowan, Council representative Also present: Lynn Patkau, Chief Librarian Regrets: Marg Campbell, Donna Kenweli 1. Call to order .,~~~~~~ -0. ~~~ 7 11 M©ved by: Dave Snedden Seconded by: Muriel Van Vugt 09-01 That the meeting of the Springwater Township Public Library Board come to order at 7:10 p.m. Carried 2. Approval of the minutes: Moved by; Rosemary Johnston Seconded by: Katy Austin o~-Oz That the minutes of the Springwater Township Public Library Board meeting held on December 9, 2008 be approved. Carried 3. Matters arising from the minutes: kg ~.r.. } a. Lynn reported that Regal Monuments will do the dedication work on the monument for $500. The board has asked for a sketch for approval before the work is done. Linda suggested that when the work is done we should send a press release and picture to The Barrie Advance and Springwater News. b. Reet and Lynn offered to help Rosemary find the e-mail to contact the person at Georgian College regarding the potential toddlers and moms programme. 4. Librarian's report: ~. Lynn reviewed the printed report. Circulation far the month was up compared to last December. Minesing Mini-Fest is coming up next month. The board will acknowledge Ginger Tsang's new book in several ways. $$902 has been spent so far from the John Brown bequest. 5. Correspondence: a. Regal Monument - RE: Bench etching b. Letter from B. Molesworth {Midland Chief Librarian) RE: Tiny contract. He has requested that the township's cap be increased so that the Libraries be properly reimbursed for the number of Tiny residents using its services. c. Ministry of Culture - RE: $15 million investment. There will be an announcement at the conference later this month. Each library will be getting some money. Perhaps some of the money could go towards an improved automation system. After Lynn meets with Gayle Hall she will come back to the board with an implementation plan concerning the automation system. d. Ora-Medonte RE: library service -Lynn has had several correspondences from the Director of Recreation and Community Services from Oro-Medonte Township asking for details about membership and statistics for their budget process. e. Muriel Jacobs has asked how our archives project is going. She may have some memorabilia from the Saurin Women's Institute. Lynn will give her Claude's contact information. 6. Accounts /Finance: a, Invoices: There were no invoices yet for December. The treasury department is finalizing the accounts far 2008. b. Salaries - Moved by: Claude Richardson Seconded by: Reg Cowan 09-03 That the salary schedule for the Library staff be kept in line with the Springwater Township staff as in previous years. Carried 7. New business: Our budget was submitted to Council and was passed. The board policy sub-committee will meet on Monday, Feb. 2 at 2;00 at the Elmvale library. Some of the money coming from the Ministry of Culture may be used to purchase equipment to house the archival project materials. 8. Next meeting: February 10, (Elmvale} 9. Adiournrnent: Moved bv: Dave Snedden 09-04 That the meeting of the Springwater Township Public Library Board adjourn at 8:16 p.m. Carried Minutes adopted Feb, 10, 2049-02-10 (Board chair) Ministry of Community Safety Ministere de la S~curit~ communautaire and Correctional Services et des Services correctionnels ~~~~" Emergency Management Ontario Gestion des situations d'urgence Ontario 77 Wellesley Street West _ 77, rue Wellesley Ouest Box 222 C.P. 222 Toronto ON M7A 1 N3 Toronto ON M'IA I N3 Office of the ADM and Chief ~: Bureau du sous-ministre adjoins et chef Telephone/Telephone (416) 314-3723 Facsimile/ Telecopieur (416) 314-3758 E-mail Informasion.EMO@ontario.ca File Reference/Reference: EM009-00005 January 29, 2009 ~~~ 0 y Cdd`~ His Worship Harry S. Hughes, Mayor Township of Oro - Medonte P.O. Box 100, 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes: U~~~T~ NSH~~ I am writing to congratulate your municipality for completing all of the mandatory emergency management activities required under the Emergency Management and Civil Protection Act for 2008. Experience has shown us that emergencies are on the rise in Ontario and across Canada. As you know, the maintenance of sound community emergency management programs helps to ensure that municipalities are prepared to respond to emergencies and protect their residents should the worst occur. Meeting Ontario's emergency management standards reflects a great deal of effort as well as the commitment of significant resources. Your Council and staff are to be congratulated on this accomplishment. Emergency Management Ontario looks forward to continuing to work in partnership with Ontario municipalities as we strive to realize our shared vision of disaster- resilient communities. EMO's Program Delivery Section under the leadership of Deputy Chief Jay McLeod are available to assist your municipality at all times. In closing, I extend my personal appreciation for your municipality's achievement. Sincerely, Dan Hefkey Assistant Deputy Minister and Chief c. CEMC Field Officer defense rationale ~lational defence x ~_ ,o- Commanding Officer The Grey and Simcoe Foresters 37 Parkside Drive Barrie, ON L4 IW8 1110-1 {Adjt} 23 January 2009 His Worship, Mr Harry Hughes Mayor, Township of Oro-Medonte 148 Line 7 South Box 100, Oro, O~ LOL 2X0 Dear sir: This is to coniirrn the meeting you and Ms Deb Micks had with Mr. Murray Cayley and Mr. Bruce P~arsun in December and letter by Murray Cayley dated December 23, 2008. The purpose of that meeting, you will recall, was to provide you with early awareness and solicit your support for and personal participation in elements of our September 12- 13, 2009 celebration of the Grey &Simcoe Foresters Regiment. Those are: 1. Regimental Anniversary Dinner 2. Raising the Regimental Garrison Flag at the Steele Memorial site Fairvalley 3. Hanging the Regimental Garrison Fiag in St. George's Church, Fairvalley 4. Change of appointment of the Honoraries In keeping with traditions established by Lard Strathcona's Horse {Royal Canadians} and the Royal Canadian Mounted Police, The Grey &Simcoe Foresters Regiment would like to add their Regimental flag to the Sam Steele Memorial at Fair Va11ey and to those now displayed St Georges Church Fair Valley, honouring Sam Steele the man and his connection to both this Regiment and our greater community. We have selected this weekend as it falls on our Regimental Birthday, which we wi11 also be celebrating with some other events on 12 September. The events we propose to carry out at Fair Valley on 13 September 2009 are: • 1000 hours -Parade at the Steele Memorial Site to raise the flag on a new flag pole installed for the occasion. OPP coverage will be required far that interval to protect the parade and observers along the side road. • 1100 hours -Church service, St. George's Church, Fair Valley, including a dedication {not a consecration or retirement} service similar to the service used by the RCMP and LdSH{RC} in 2000 of the Regimental Flag to hang in that Church along with the RCMP and LdSH{RC} flags currently in place. We are also considering a change of Canada Honorary Colonels at this time should the necessary approvals far this be done by then. The whale service could take place under canvas if too Large acrowd -over 1S0 -for the church. • X11 ranks Farewell. to Honoraries and lunch under canvas in the church-yard fallowing the service, again contingent an receipt of the necessary approvals. As you can see, this is a fairly ambitions proposal. involving the participation of the Township of C?ro-Medante and your agreement that we can. make certain adjustments to the Sam Steele Memorial Site, specifically, raising, at our expense, a new, fourth flag pale at the site. We will need the Township to approve and assist with same brush clearing and tree trimming ar removal at the site as well. The purpose of this letter is, therefore, to: 1. confirm. what we would like to do: 2. solicit your approval. and agreement that we can make these adjustments to the site as outlined, 3. ask for your approval and support for a parade at that site on Sunday morning, September 13. 2009 and police participation in closing the road for this purpose; and 4. ask you to nominate a person an your staff to act as coordinator and our contact for this program With your approval we will then undertake more detailed planning and ask for your close participation in the process. You will know that Mr. Bruce Pearson, of your parish, Mr. Murray Cayley and Major Marc Walsh of this Regiment will be participating in this relationship. Please note these dates in you personal calendar and plan to join us on bath days. We look forward to your response, to working with you and your community and to sharing a grand day in September honouring our traditions and communities. Yours truly I j` D.W. Bruce Lieutenant Colonel Commanding Officer lib) . f ~~ ~~~w ~R~ 1~~,0 ~ . C'~c~ c~~~1~~h~ ~a r~~ MEDIA RELEASE Jr~d -+~--. 148 Line 7 South, Box 1 d0 ~~~ ~ Oro, Ontario LdL 2X0 Township of www.oro-medonte.co ~~ Proud Heritage, Exciting F , , ~ r ~~ FOR IMMEDIATE RELEASE LONG TERM HIGHER PAYING JOBS GROUNDED SAYS MAYOR Oro, ON, February 18, 2009 - Township of Oro-Medonte Mayor, Harry Hughes was pleased to see the Building Canada Fund infrastructure dollars that have been allocated to the region. However, Hughes shares MP Bruce Stanton's and MPP Garfield Dunlop's surprise and concern at what appears to be an oversight on the part of the Provincial government by not including the Lake Simcoe Regional Airport (LSRA) infrastructure proposal; particularly when local members of parliament had cited this application as the highest priority for infrastructure funding. The LSRA application received Federal support because it is a unique application that would create immediate and long term higher paying jobs bolstering the economy of the entire region. The LSRA application has an added dimension of $7 million private partnership dollars. This significant component adds leverage to the benefits of government funding. Without the Province as a contributing partner, a total of $17 million additional dollars of combined Federal, Municipal and private partnership funding will not flow. Timing is everythin~. The business case for funding is contingent upon infrastructure upgrades being made within a short window of opportunity. This relates to changes in airport services within the province and years of preparatory work with prospective clients. "Direct and indirect economic benefits associated with the `shovel-ready' Lake Simcoe Regional Airport infrastructure proposal are estimated to result in over 2,200 permanent local private- sectorjobs and a projected $100 million annualized payroll impact. This proposal underscores Premier Dalton McGuinty's government focus on providing immediate and long term stimulus to the shrinking Provincial economy. It would be a shame for the Province to miss the chance to make this happen by not joining the already committed partners," stated Hughes. LSRA now supports local industry including Honda in Alliston, entertainment venues, Department of National Defense, Ontario Provincial Police, RCMP, Ministry of Health (air ambulance) and Ontario Hydro. Infrastructure improvements would also enable regular passenger and commercial flights from the Lake Simcoe Regional Airport to larger centers resulting in more efficient and economical flow by avoiding the ever increasing highway gridlock to the south. -"` Toumship of _ ~~ Proud Heritage, Exciting Future MEDIA RELEASE 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 www.oro-medonte.ta Mayor Hughes indicated that efforts are underway to secure meetings with Provincial Ministers Smitherman, Bryant, Watson and Caplan to consider options that will enable this job creation and economic boost to move forward within the time constraints. Mayor Hughes emphasized that "It is imperative that the Province give the same timely strong support as that conveyed by our Federal Members of Parliament to help Ontario meet the challenges of an increasingly competitive global economy. The LSRA is an international port of entry located in Central Ontario, 60 minutes from the GTA and less than 10 minutes from either Barrie or Orillia. It boasts a 1,524 m (5,000 ft.) long lighted runway capable of handling a broad range of aircraft including commercial jet traffic and helicopters. Services now include: navigation aids, public terminal building, car park, aviation fuel (100 LL and Jet-A), aircraft parking, and lease areas for hangers. -30- Media Contacts: Samah Othman, Corporate Communications Specialist Harry Hughes, Mayor Township of Oro-Medonte Township of Oro-Medonte (7051487-2171 ext 2238 (705) 487-2171 ext 2250 sothman@oro-medonte.ca hhushes@oro-medonte.ca Print Page OrilliatTODAY COm Airport upgrades grounded? Page 1 of 1 Oro-Medonte fears an ambitious upgrade planned for the Lake Simcoe Regional Airport could be grounded without a speedy infusion of provincial funding. Mayor Harry Hughes today confirmed that the province has rejected the township's request for $5 million toward a planned upgrade of the local facility. A $5 miliinn commitment by Ottawa is contingent on the province providing an equal share. "We are really concerned about the future of the project," Hughes told Oriliia Today. Area communities benefiting from the first round of the newly created Building Canada fund include Oriliia, Ramara and Severn Townships, and the Town of Midland. Hughes said his township has yet to determine why the airport project failed to win a portion of the fund. "We were really surprised this wasn't included, because of the tremendous economic spin-off that this was going to have," he added. Simcoe North MPP Garfield Dunlop was equally concerned. "We are trying to dig into the exact reasons right now," he said. "We thought (the application) fit the envelope really, really well. There is nothing that would generate more economic development than improving air service to the area. We expected they would get it." The township is seeking $10 million toward a $15 million redevelopment of the increasingly busy airport. The developer of a sprawling property located directly across from the airport is willing to invest $7 million in a communal sewage system serving both properties, Hughes noted. "(The planned expansion) was creating long-term jobs and higher paying ones," he added. "This project also has $7 million of private funding backing ft up." Hughes said officials are working to arrange a meeting with the province to determine what, if anything can be done to tap into the Infrastructure found now. "We can't (wait until the next round of applications)," he said. "The opportunity may have gone by. We believe there are other options that can be made to rescue this, and we need to expend every opportunity. (This rejection) has the potential of being a show stopper." A runway expansion and security enhancements are among the upgrades planned for the airport, located at Line 7. ~~ '~ A768tK/.i1l0t1 61 , ~. ~ Qfl~f~ MEMBER COMMUNICATION 20U University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.: (416) 971-9856 I Fax: (416) 971-6191 E-mail: amo®amo.on.ca ~- W J Q ALERT N°: 09/007 To the attention of the Clerk and Council FOR MORE INFORMATION CONTACT: February 2, 2009 Scott Vokey, AMO Energy Services Coordinator (416) 971-9858 ext 357 Municipal Support of Earth Hour and Energy Conservation Week Needed Issue: Members are invited to support the World Wildlife Fund (VWIi'F) Earth Hour and the Ontario Power Authority (OPA) Energy Conservation Week Background: Earth Hour The World Wildlife Fund i;WWF) is preparing to host its third global Earth Hour event on Saturday, March 28, 2009, 8:30 - 9:30 pm. list year 50 million people in 370 cities and towns in more than 35 countries worldwide switched off their lights for Earth Hour. Canada was a global leader, with more than 150 communities participating involving 49% of the country's population. The objectives of this symbolic event are to increase awareness about climate change and demonstrate how individuals can be part of the solution by encouraging as many municipalities as possible to participate. The WWF is requesting AMO member municipalities support by turning off lights in municipal buildings, encouraging other sectors to participate, measuring energy drop during the event by working with the local distribution company, and engaging residents in post-Earth Hour activities that encourage individual action by highlighting programs and incentives. The WWF can provide support and resources for all of these activities. Energy Conservation Week The Ontario Power Authority (OPA) is planning its second province-wide Energy Conservation Week from May 17 - 23, 2009. The purpose is to remind Ontarians about the need for collective action in reaching the province's short and long-term energy conservation goals and to promote a "culture of conservation" among residents, businesses and organizations that saves them money and benefits the environment. Action: AMO members should sign up online at http://www.earthhour.org/Canada to participate in the March 28 Earth Hour and contact WWF at EarthHourC~wwfcanada.org for more information. More information about Energy Conservation Week is available at: http://www.enerQyconservationweek.ca/ This information is available in the Policy Issues section of the AMO website at www.amo.on.ca. Association of ~~~ 1-1 Municipalities of Ontario r~ r'=a ~ ~ '~w~ ~ ~~~R C~~CA 1 o~ To the attend©n of the Clerk and ~`ouncil February 3, 2009 2dd University Ave, Suite 801 Toronto, C7N M5H 3C6 Tel.: {416} 971-9856 i Fax: {416} 971-6191 E-mail: amo~amo.on.ca ~~~RT I~°: o9COOs FOi~ MORE INFOPMATION CONTACT; Petra Wolfbeiss, AMO Senior Policy Advisor (416} 971-9856 ext 329 AMO Expresses Concern, Provides Recommendations to Minister on ,_., W Q Proposed AQDA Information and Communications Standard Issue: In a letter to Madeleine Meilleur, Minister of Community and Social Services, AMO advises the Minister to consider the full impact of the proposed of the proposed Information and communication standard on municipal property taxes and local economies. Background: AMO has consistently expressed support for the principles espoused by the Accessibility for Ontarians with Disabilities Act (AODA) recognizing that Ontario's municipal sector has led the move toward improved accessibility in the province. However, AMO is concerned that the timelines, the scope and the cost of implementing the proposed standard as drafted will have detrimental impacts on municipal budgets and Ontario's economic competitiveness. According to a KPMG report commissioned by the province, the anticipated cast of implementing the proposed standard, as drafted, for a sample, small municipality would be an increase of from 1 °1° to 3% of its operating budget. Extrapolated province-wide, the implication for municipalities across the province could be an increase in operating costs of between $300,000,000 and $900,000,000 a year. Generating this additional revenue through municipal property taxes alone would require an increase in property tax revenue of 2%-6%. AMO is urging the province to consider all standards in the context of practicality and affordability. AMO addressed and provided recommendations on the following areas of the draft standard: • Upgrade of business enterprise systems AMO is recommending that Section 4.0 be removed from the I&C draff standard and considered under the Employment Standard which is currently under development. We are also recommending that given the significant cost impact associated with business enterprise systems, future recommendations for business enterprise system upgrades be carried out on a go forward basis with a compliance date of 2025, allowing new and emerging technology to be adopted through normal replacement cycles. A ~ocia~i~n of ~` . 1-2 Munici - a# Oratariv • Accessible formats and methods ~ AMO is recommending that a further costrng analysrs be conducted that is reflective of size and capacity of organizations to comply with the requirements under the proposed standard. Further, that section 5 be revised to state that "upon request" should be interpreted as having capacity under reasonable time-lines to provide alternative formats on an as needed and individualized basis. • Training of all municipal staff in requirements of the standard AMO is recommending to the province that in the absence of a harmonized approach to the implementation of all standards, the province should undertake to organize and support standardized training for public sector organizations. • Staggered compliance dates across sectors AMO is recammending that the compliance dates be revised to reflect a reasonable and fiscally sustainable implementation process. In addition, the compliance dates for the application of the Information and Communications standard should be streamlined across all sectors and that, a more realistic timeline for compliance be developed. This should include consideration of a phased approach up unti12025. • Accessible municipal and provincial elections AMO recommends that if section 7 remains in the standard, the Provincial Government should create a program to fund accessibility enhancements for municipal elections. AMO strongly opposes the inclusion in the standards of requirement for individuals running for municipal election as they cannot be considered to be part an organization that is intended to be covered by the Act. Action: AM4 will continue to work with the government and municipalities to ensure the implementation of the AODA is fiscally responsible and manageable and to ensure the intent and objectives of the Act are achieved by 2025. This information is available in the Policy Issues section of the AMO website at www.arno.on.~a. ~~~c~at~a~, of 2-2 Ntunicialiti~ f Ontario - ~ ` " From: wjdunlap+ Sent: Tuesday, February 17, 2009 1:18 PM To: Hughes, Harry Subject: Lake Gauntry Industrial Renewal Partnership Harry. We spoke a while a go about Oro coming on board the initiative. We would like your permission to use the C}ro Medonte logo on the partnership letterhead. Do we have it? Severn has come on board, and we expect Ramara, Urillia, Chippawa nation give us similar permission shortly. This letterhead is critical to forgetting business to take a look a Lake Country to expand or relocate. Please let me know by return email. Thanks, and Best regards, Bill Dunlop Executive Director Orillia Manufacturers. ., t. '~~ Barb / Mel Coutanche From: "Byron Wesson" To: <mel.coutancheoro-medonte.ca} Sent: Wednesday, February 04, 2009 12:08 PM Subject: Promotional signage Apologies on the delay with this one Mel, 1 have been up to my neck in alligators and finally can see some light. The signage proposal 1 noted to you is still a desired one. Just a recap here: we own some land that fronts hwy 11 and Concession 2. A large portion of the land falls within the provincially significant "Dalstan Wetland". 1 had originally considered erecting a sign an hwy 11 and we do have MTO's approval but as we had planned to put Ducks Unlimited (DU) logo on the sign all the rules changed. Apparently MTO looks at DU as a Corporation and that status did not fit with their "public agency" protocol. Giving it more thought the sign wou,l~_really have _. been a litt{e large at 12" high and 24' long. So.. as discussed we wish to put up a sign on tfre 2"d concession close to the Willow Creek that promotes ConsenrationjProtectian etc. The size would likely be 4' x 8'. ` t As DU would be helping to pay for the sign and as we are partnering on a big watershed wide prytoject tM~St j targets the Willow Creek we are proposing 3 logos -Oro Medantej NVCA/Ducks Unlimited. The final verbage is yet to be determined but would be something like: Appreciate your thoughts an this one. Tks byran Byron Wesson Director, Land, Operations & Stewardship Nattawasaga Valley Conservation Authority 705 424 1479 ext. 224 Jahn Hix Administration Centre $195 8th Llne Utopia Ontario LOM 1T0 X11 ol2ao~ ~s 1~EPt~F'T I';~rfr~l fl~~rir~~~t~, 1:~.~~~~i;ir1~ (~~t~ltrr~° Report No. FI 2009-05 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: February 18, 2009 Subject: Motion # S#atement of Accounts - Roll #: January 31, 2009 R.M.S. File #: ~~~ RECOMMENDATION{S}: Requires Action For Information Only It is recommended that: 1. That Report No. FI 2009-05 is received. 2. The accounts for the month of January 2009 totalling $1,733,293.66 are received. BACKGROUND: Following is the statement of accounts for the month of January. Batch No. Date Amount Cheque Registers: AC00523 January 08, 2009 831,992.96 AC00524 January 15, 2009 179,158.04 AC00525 January 21, 2009 172,199.45 AQ00393 January 22, 2009 2,140.00 AQ00394 January 23, 2009 3,376.93 A000526 January 28, 2009 300,477.23 $1,489,344.61 Payroll: PR00338 January 03, 2009 127,854.80 PR00341 January 17, 2009 113,858.30 $ 241,713.10 ~. - February 18, 2009 Report No. 2009-05 Page 1 of 2 Credit Card Registers: AE00160 January 26, 2009 AE00161 January 26, 2009 AE00162 January 26, 2009 AE00163 January 26, 2009 AE00164 January 26, 2009 152.52 522.67 614.67 331.73 614.36 $ 2,235.95 Total: $1,733,293.66 ATTACHMENTS: Cheque Registers. CQNCLUSION: That the accounts for the month of January are received. Respectfully submitted: Janice~MacDonald, Senior Revenue Clerk SMT Approval /Comments: C.A.©. Approval /Comments: ~. FINAPICE February 18, 2009 Report No. 2009-05 Page 2 of 2 ~~`P~?J4T ~ ~ i .. ~~ Report No. To: Prepared By: Paul F12009-06 Committee of the Whole Gravelle Meeting Date: Subject: Development Motion # February 1$, 2009 Charges Reserve Fund Roll #: R.M.S. File #: RECOMMENDATION{S): Requires Action For Information Only It is recommended that: 1. THAT Repork No. F12009-06 be received. 2. THAT the financial statement relating to the Development Charges Reserve Fund for the year 2008 be received. 3. THAT a copy of the said financial statement be forwarded to the Ministry of Municipal Affairs. BACKGROUND: S. 43 of the Development Charges Act requires the municipal treasurer to submit an annual financial statement relating to the development charges reserve fund to Council and within sixty days thereafter to the Ministry of Municipal Affairs. ANALYSIS: Accordingly, please find attached the required financial statement. FINANCIAL: N/A Finance February 18, 2009 Report No. F12009-06 Page 1 of 2 PO~ICIESILEGISL.ATION: Development Charges Act CONSULTATIONS: None ATTACHMENTS: Financial Statement -Development Charges Reserve Fund for the year 2008 CONCLUSION: The said financial statement be received by Council and a copy forwarded to the Ministry of Municipal Affairs. Respectfully submitted: ~G ,~ ~- - Paul Gravelle Director of Finance(Treasurer SMT Approval /Comments: C.A.O. Approval /Comments: ~~ Finance February 18, 2009 Report Na. FI2009-06 Page 2 of 2 Towns hip of Oro Medonte Developmen t Charges Reserve Fund December 31,2008 Oro-Medonte Oro-Medonte O ro-Medonte Oro-Medonte Administation Fire Transportation Recreation y Total Distribution per By-law 2004-94 2.73% 10.51°!0 69.51 °lo 17.25°!0 Balance January 1,2008 3,341.20 71,236.18 -65,193.95 626,628.39 636,011.82 Revenue 120.12 462.43 3,058.41 758.99 4,399.95 Expenditures Interest 10.97 230.49 2,022.11 2,263.57 Balance January 31,2008 3,472.29 71,929.10 -62,135.54 629,409.49 642,675.34 Revenue Expenditures Interest 10.05 208.17 1,821.65 2,039.87 Balance February 28,2008 3,482.34 72,137.27 -62,135.54 631,231.14 644,715.21 Revenue 387.17 1,490.53 9,857.81 2,446.34 14,181.85 Expenditures -18,174.51 -14,316.00 -32,490.51 Interest 201.37 1,727.64 1,929.01 Balance March 31,2008 -14,305.00 73,829.17 -52,277.73 621,089.12 628,335.56 Revenue 266.31 1,025.24 6,780.63 1,682.72 9,754.90 Expenditures Interest 186.72 1, 562.08 1, 748.80 Balance April 30,2008 -14,038.69 75,041.13 -45,497.10 624,333.92 639,839.26 Revenue 1,095.95 4,219.20 27,904.55 6,924.95 40,144.65 Expenditures -1,613.59 -550.00 -8,870.43 -11,034,02 Interest 184.40 1,489.92 1,674.32 Balance May 31,2008 -14,556.33 79,444.73 -18,142.55 623,878.36 670,624.21 Revenue 412.36 1,587.52 10,499.38 2,605.59 15,104.85 Expenditures -1,467.85 -58,509.76 -5,916.14 -65,893.75 Interest 182.07 1,411.98 1, 594.05 Balance June 30,2008 -15,429.75 81,032.25 -66,152.93 621,979.79 621,429.36 Revenue 946.62 3,644.30 24,102.35 5,981.38 34,674.65 Expenditures -5,072.57 -20,071.24 -9,828.79 -34,972.60 Interest 191.53 1,398.15 1, 589.68 Balance July 31,2008 -19,555.70 84,868.08 -62,121.82 619,530.53 622,721.09 Revenue 258.94 996.86 6,592.96 1,636.14 9,484.90 Expenditures -1,516.12 -119,969.44 -121,485.56 Interest 191.67 1,258.23 1,449.90 Balance August 31,2008 -20,812.88 86,056.61 -55,528.86 542,455.46 512,170.33 Revenue 768.51 2,958.57 19,567.12 4,855.88 28,150.08 Expenditures -3,300.94 -2,515.39 -5,816.33 Interest 191.88 1,103.93 1,295.81 Balance September 30,2008 -23,345.31 89,207.06 -35,961.74 505,899.88 535,799.89 Revenue 282.69 1,088.30 7,197.69 1,786.22 10,354.90 Expenditures 2,345.58 97,734.76 100,080.34 Interest 186.28 1,153.27 1,339.55 Balance October 31,2008 -20,717.04 90,481.64 -28,764.05 606,574.13 647,574.68 Revenue Expenditures -28,454.50 -28,454.50 Interest 156.33 1,023.42 1,179.75 Balance November 30,2008 -20,717.04 90,637.97 -28,764.05 579,143.05 620,299.93 Revenue Expenditures -122,164.54 -122,164.54 Interest 135.08 773.25 908.°33 Balanoe December 31,2008 -20,717.04 90,773.05 -28,764.05 457,751.76 499,043.72 SUMMARY OF EXPENDITURES Line 3 - Vasey Rd. to Peter St. 79,131.00 Sweetwater Park Development 153,999.90 Shelsweli Park -Mufti-Purpose Pad 24,472.14 Ravines of Medonte -Multi-purpose pad 20,000.00 4th Line Fitness Trail 15,828.43 Craighurst Secondary Plan 28,800.00 28,800.00 0.00 79,131.00 214,300.47 322,231.47 ,- a. ~ F~EPC?R T ~ _ ,, . ~ . ~ ~ ~~ ,..., as :~r` ~~ ~7 _ , _, ., ~; ~, +_.. ° r; ~ .. ~ rrr~~, Report No. To: Prepared By: F12009-07 Committee of the Whole Paul Gravelle Meeting Date: Subject: Treasurer's Motion # February 18, 2009 Statement of Remuneration Roll #: R.M.S. File #: RECOMMENDATIONS}: Requires Action For Information Only It is recommended that: 1. Report No. F12009-07 be received. BACKGROUND: S. 284 of the Municipal Act stipulates that the Treasurer shall in each year an or before March 315 provide Council an itemized statement of remuneration and expenses paid in the previous year to each member of Council and each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board. ANALYSIS: Please find attached the Treasurer's Statement of remuneration and expenses for the year 2008. FINANCIAL: No further financial impact. POLICIESILEGISLATION: Municipal Act Finance _ February '18, 2009 Report No. FI2009-07 Page 1 of 2 ~"° ~-__ ,, CONSULTATIONS: None ATTACHMENTS: Treasurer's Statement of Remuneration and expenses for the year 2008 CUNCI_USION: This report and attachment should be received as information only. Respectfully submitted: ~ ~-. 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Objective To prepare a Background Study and proposed by-law(s) which represents an appropriate update to the Background Study and by-law passed in 2004. This material needs to be clear, comprehensive, and consistent with the provisions of the DCA (see Figure 1 }, acceptable to Council and resulting in a by-law which adequately funds development-related servicing needs, is defensible and ideally will not elicit {significant) OMB appeals from the development industry. 2. Approach The primary steps involved, include: 2.1 Finalization and documentation with Planning of the underlying growth forecasts (population, households, employees and non-residential floor area) for the planning period. Special attention will be given in discussing these issues with Planning in order to clearly define the development anticipated to occur along with the potential servicing needs which may arise. 2.2 Finalization and documentation with Finance and the operating departments, of agrowth-related capital forecast for the planning period far each individual service, which corresponds in timing and scope, with the location and needs generated by the growth forecast. HaPROPOSAUOro-Medonte\2009 DC\Oro-Medonte 2009 DC Proposal letter.doc / 2.3 Broadly assist staff with the transition of the prior DC capital program to the new program, in terms of: • projects completed ar altered; • new project requirements; • committed capital expenditures; • appropriate cast inflation benchmarks; • DC reserve fund status; 2.4 For the revised capital program, establish appropriate assumptions by project category and, in some cases, by individual project, with respect to: • level of service cap; • benefit to existing development; • committed and uncommitted excess capacity; • post-period capacity; • grants, subsidies and other contributions. 2.5 Translate these overall development charges into an appropriate schedule of individual charges by type of residential unit and non-residential floor space. 2.6 Address policy issues with respect to credits, exemptions, user definitions, DC discounts and phase-ins, reserve funds, indexing, timing of collection, possible area-specific charges, tax funding shares, etc. 2.7 Draft a Background Study and a proposed by-law and review with staff and ultimately with Council in a workshop format. 2.8 Present the Background Study and By-law to Council at a formal public meeting under the DCA. Assist staff in responding to any questions or concerns resulting there from and in obtaining approval by Council of the by-law and the underlying Background Study. 3. Consulting Team The assignment will be carried out by the undersigned, as project manager and lead individual for the assignment. Mr. Scandlan will be assisted by Jamie Coak for undertaking the growth forecast portion of the study, and by Mary Bailey far all other aspects of the undertaking. 4. Consulting Budget 4.1 The proposed allocation of the budget by task is as follows: H:\PROPOSAL\Oro-Medontel2009 DCIOro-Medonte 2009 DC Proposal Letter.doc The Township of Oro-Medonte Development Charge Background Study Detailed Estimate For Each Major Study Component Details Gary Scandlan -Associate Director Mary Bailey - Senior Consultant Jamie Cook - Manager, Demographics Support Total Resource Hourl Rates $240 $150 $185 $90 1 Stud Start-u 4 3 $7 2 Data Collection 8 18 4 1 31 3 Growth Pro'ection Develo ment 2 8 10 4 DC Calculation and Rules 4 6 10 5 Examination of fan Term Ca italt0 eratin 1 3 4 6 Pre are Draft DC Back round Stud 2 8 4 1 15 7 Council Worksha 2 2 8 Public Meetin Process 5 2 1 8 9 Finalize DC Back round Stud 2 8 1 11 10 B -law Passa e 4 2 6 Total Number of Hours 34 50 16 4 104 Total Fees $8,160 $7,500 $2,960 $360 $18,980 Disbursements travel, tele hone, courier, re orts 1,000 Total Bud et excl. GST rounded $20,000 4.2 Out-of-pocket disbursements for travel, long distance, copying and related expenses, are invoiced at cost. Budget does not include GST. 4.3 Our billings are submitted on a monthly basis for time worked on the project during the previous month. Billings are on a net 30 day basis. 4.4 Our estimated budget is an "upset," with invoicing only to the extent of time spent on the project, and not to exceed the upset limit. 4.5 In addition to the above process, additional meetings (e.g. council meeting to adopt by-law) would be approximately $1,500 for preparation, research and travel. 5. Timin During our discussions, the timelines were not clearly articulated, we are aware that the Township's by- law 2004-94 will expire an August 11, 2009. We have provided below, a proposed timeline to complete the study in advance of the by-law expiry date. We can review and finalize this timeline on initial meeting. HaPROPOSAL\Oro-Medonte\2009 DCloro-Medonte 2009 DC Proposal Letter.doc ~?~~~ Watson & Associates Economists Ltd. DEVELOPMENT CHARGE BACKGROUND STUDY DETAILED TIMELINE FOR EACH MAJOR STUDY COMPONENT STUDY STEPS Mar-09 Apr-09 May-09 Jun-Q9 Jul-09 Aug-09 Award of Contract 1 Study start Up / 2 Data Collection 3 Growth Projection Development 4 DC Calculation & Rules 5 Exam, Long Term CapitallOperating 6 Prepare draft DC Background Study 7 Council Workshop 8 Finalize DC Background Study 9 Public Meeting 10 By-Law Passage 11 Implementation Process / -Indicates Meeting O -Indicates Optional Meeting 6. Terms and Conditions 4. 6.1 Reliance on drafts -you acknowledge draft reports or advice, whether oral or written, issued by us may be subject to further work, revisions and other factors which may mean that such drafts are substantially different from any final report or advice issued. 6.2 Timely and accurate information -you agree to use reasonable skill, care and attention to ensure that all information we may reasonably require is provided on a timely basis and is accurate and complete. You agree to notify us if you subsequently learn that the information provided is incorrect or inaccurate or otherwise should not be relied upon. 6.3 Changes to Service -either party may request changes to the Services. We shall work with you to consider and, if appropriate, to vary any aspect of the Engagement, subject to payment of reasonable additional fees and a reasonable additional period to provide any additional Services. Any variation to the Contact, including any variation to fees, services or time for performance of H:\PROPOSAUOro-Medonte~2009 DC\Oro-Medonte 2009 DC Proposal Letter.doc ihE; Scrvic~es, sh~~~li be set foil}r in :>~.:p~~rr~ir; ~;~~r~F;sFx~n~~~,nr;~: whirf~ sl~al1 form p~~r[ ~~f t~~e C"on[rac( tend ire which these; I errns ~~nd Conditic~n:~ sh~311 ~~pply ~i,4 I'ayn~ent r;! i~~~_a _WE~ res~:rvF; the; ri~~ht to ctifargc: n~ti~E,<~t r3~ the r.i~E; of 1`'~<~lrnonth (ter p<~yrr~ent of Reny invr>iccs not rE~ceivcd within ~~15 d~ry;~s ~~f b~ilinc~. 6. („in~it<~tir~n of I iat~ility Waksc~n & /~s:,<~ci<~tes f:cont>>>iists ~_~d 's er~lirc liai~ility tc~ th~~ clie~~l unrier this r;ng~agei7~ent fear d~images from r~ny c,<:~us~, wh:ais~x.ver_ shall nr~l excec;~1 the ra~7yr~-~ciate of ~hc ~~~r~our~ts paid by you pt.~rstiani t~~ this ConLr~~ct Let~E~r. 6.~ Resolving riisE~utes ~ if any dispuiE arises betw~;en ins, we will attompt to resolve tlir:; dispute iii good faith fry se~~ic~~r level negc~tiati~~ns. V~ltie.re both of us agree that it ir~~ay be beneficial. we ~nrill seek to resolve the dispute fhr~~iic~h raltc,rn,~tiv~ dispute resolution. 6.T Confir~nr~Ii~~n ~>f i~~:rn~s of E=r~c~r~gernent having read thr; above L'stt~;r of Con~r~~c( from Wa[son ~ I~ssoci<~tes E~.cono~nists Ltd d<lted f c~hruary 17, 2009. we ~3gree to acceptance cif (his propos~31 and to f;n~~agr_. Watson ~~ nssocial t : ,,non~ists C td. i_ipon the tertr~s set ouf therein. ~~UUI s vei y truly; wn~r~oN ~~t n~s~~cinrf-s E-ccaNO~~is~:_~ t ~r~. .~ Gary Scandlar~, t3A, I'LL associate Qirector ~1 f ' !/~~ v Watson & Associates Economists Ltd. FIGURE 1: THE PROCESS OF CALCULATING A DEVELOPMENT CHARGE UNDER THE ACT THAT MUST BE FOLLOWED Anticipated Development Tax Base, User Rates, Etc Subdivision Agreements and Consent Provisions 1.3 Ineligible Services Estimated Increase in Need For Service 1.8 Specified Local Services DC Needs By Service 6. Ceiling Re: ~' Increased Need 1.5 Needs That Will Be Met r1.6 I Examination of the Long Term Capital and Operating Costs For Capital Infrastructure 1.7 Less: Uncommitted Excess Capacity ~~ n 0 Less: ~ Benefit To Existing 0 Less: Grants, Subsidies and Other Contributions 1.12 ~ Less: 10% Where Applicable 1.13 Costs for new development vs. ing development for the term of by-law and the balance of the period DC By-law(s) Spatial Applicability Amount of the Charge By Type of Development (including apportionment of costs - residential and non-residential) _ 1.17 Consideration of exemptions, phase-ins, etc. 1.15 H:\PROPOSAL\Oro-Medonte\2009 DC\Oro-Medonte 2009 DC Proposal Letter.doc `~~ _ r~,~. ~,, a,,~ ,,. / ~'ti'w~ ~(rnfa ~~', )-.t: oCi rri ~ `4fsvt TOWNSHIP OF ORO-MEDONTE REPORT 1 ~ Ca - Report No. To: Committee of the Whole Prepared By: DS 2009-014 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Zoning By-law Motion # February 18, 2009 Amendment (Ian Johnstone) Part of Lot 22, Concession 10 Roll #: (Oro) R.M.S. File #: D10 37951 4346-010-010-00310 Township of Oro-Medonte RECOMMENDATION(S): Requires Action X For Information Only It is recommended: 1. THAT Report DS 2009-014 be received and adopted; and 2. THAT Zoning By-law Amendment for Ian Johnstone, Part of Lot 22, Concession 10, Township of Oro-Medonte, (Former Township of Oro) on Schedule A10 on the Zoning By-law 97-95 (as amended) from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Hold (A/RU*H) Zone be approved. 3. That the Clerk bring forward the appropriate By-law for Council's consideration. BACKGROUND: The applicant appeared before the Committee of Adjustment on June 19, 2008, and the application was deferred by the Committee in order to attain comments from the Lake Simcoe Region Conservation Authority (LSRCA). The application was considered by the Committee at the following meeting on July 17, 2008, where it was deferred at the request of the LSRCA, in order for the applicant to provide to LSRCA a topographic survey showing the water elevation and required setback from the watercourse. The applicant has since submitted the required survey and LSRCA has indicated that they have no objection to the proposed application. The purpose of this report is to consider placing a Holding (H) zoning provision on the property as part of the condition of approval for Consent Application 2008-B-22. The Holding provision was requested by the LSRCA. This Holding provision is requested to fulfill a condition of approval for Consent Application 2008-B-22, which was granted by the Committee of Adjustment on January 29, 2009. At the Committee of Adjustment meeting, there were no comments received from members of the public. The application has been circulated to internal Township Departments and no concerns were raised. The applicant has submitted in writing that he gives the Township permission to place a Holding provision on his property. DEPARTMENT SERVICES Meeting Date February 18, 2009 Report No. DS 2009-014 Page 1 of 4 ANALYSIS: ,~ ~ ~w ~, As part of the Committee's provisional approval, the applicant must apply far and obtain a Holding provision on the subject lands. It is noted that the proposed location for the new lot is located within a regulated area by the LSRCA. The LSRCA indicated that the proposed lot size has sufficient room to ensure adequate separation from watercourse features for the construction of a dwelling. The future builder of a dwelling will be required to obtain a permit from the LSRCA and Township at the building permit stage. In order to properly insure that there is a significant setback from the watercourse, the LSRCA has requested that the property be subject to site plan control. If the applicant is not proposing to develop the lot, within the year of Committee's decision, therefore the consent approval would lapse if a site plan is not approved within the year period. Therefore, it is appropriate to place a Holding provision on the property, to satisfy the Committee's condition, and to place the property under site plan control, which will be lifted once development is completed. FINANCIAL: Not applicable. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: The subject property is designated "Agricultural" by the Official Plan. Permitted uses within the "Agricultural" designation include single detached dwellings, accessory structures to residential uses, and home-based businesses. Zoning By-law 97-95: The subject property is currently zoned Agricultural/Rural (A/RU) Zone in the Township's Zoning By-law. The minimum frontage for a lot in the A/RU Zane is 45 metres; the subject lands will have a lot frontage of approximately 90 metres of frontage, with a lot area of 0.8 hecters (1.9 acres). The required lot area far a residential use in the AlRU Zone is 0.4 hectares. As a condition of Provisional Consent should be that the lands are placed under site plan control having the holding provision placed on the property. As a result of site inspection with LSRCA staff and given the proximity to the watercourse, it is appropriate that a Holding provision be placed on the property which will require a Site Plan Agreement, depicting building and septic envelopes, and vegetation areas to be protected. The Zoning By-law and the requirement of a Site Plan will be utilized to reduce the potential impact of the residential use on the watercourse. The proposed lot would comply with the minimum lot frontage and lot area requirements of the Agricultural/Rural (A/RU) Zone. CONSULTATIONS: No concerns were given by internal departments i adjustment. Comments received from the Lake Simco that they had no objections to the consent application containing a Coldwater watercourse, a regional storm DEPARTMENT SERVICES Report No. DS 2009-014 n relation to the proposed boundary e Region Conservation Authority stated but requested that due to the property flood plain and requiring a 30 metres Meeting Date February 18, 2009 Page 2 of 4 minimum naturally vegetated buffer Site Plan Control was requested. LSRCA staff has commented that all development on the proposed lot must be outside the 30 metre buffer of each tributary of the creek and outside of the floodplain. Staff agrees, with LSRCA, in that a detailed site plan is requested which shows the location of the proposed development footprint, access routes and any accessary building. ATTACHMENTS: Attachment #1-Context map of location CONCLUSION: Consent Application 2008-8-22 was approved by the Committee of Adjustment on January 29, 2009. As part of the Committee's conditional approval, the applicant must apply for and obtain a Holding Provision as per the request from the Lake Simcoe Region Conservation Authority. Respectfully Submitted: Reviewed by: Steven Farquharson Intermediate Planner Department Head Comments: ~.._~ ~._ ~.. -- . Glenn White, MCIP, RPP Manager of Planning Services Department Head Approval: ,,.~ C.A.O. Comments: C.A.O. Approval: Date: Date: I~ G~ l o ~ dot DEPARTMENT SERVICES Meeting Date February 18, 2009 Report No. DS 2009-014 Page 3 of 4 ATTACHMENT #1 i-r; {-; ~-1 i;_ar~ `~ L~! ~~, ~/ rte. LAI~IGSTC7 ~~ ~F~~.,raF~ ~~c~~n AGRICULTUF F _i ~,«L (t1tRU~ T~ Fi~F~I~ULTUkHL !~~i~ HC}LD ~fVPU~N~ (~~; '~' Q ~10~~0 1~0 2~C~ 320 h~teters DEPARTMENT SERVICES Meeting Date February 18, 2009 Report No. DS 2009-014 Page 4 of 4 `7~~rr~tr~lrij~ ~~( REPt'~I4T ~~~c: ~rc~rrc~ ~Ic°rit~~~~c, E"~cit~~t~ F`rst~sr~ Report No. DS 2009-011 To: Committee of the Whole Prepared By: Andria Leigh Meeting Date: February 18, 2009 Subject: Request for Release of Horseshoe Tree Preservation Motion # Securities and Subdivision Roll #: Agreement Amendment R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2009-011 be received and adapted; 2. THAT notwithstanding Section 5.7.3 of the Subdivision Agreement, that Council authorize the release of the tree security deposit upon issuance of Final Lot Grading and Final Occupancy; and, 3. AND THAT the affected owners of 30, 38, and 50 Highland Drive be advised of Council's decision. BACKGROUND: Discussion has occurred with one of the landowners on Highland Drive regarding the timing for the release of the tree security deposit which they provided to the Township in accordance with the Subdivisior`~ Agreement. The purpose of this report is to review the approved timing for release of the tree security deposits with Council. In May 2002, By-law 2002-053 was adapted authorizing the execution of a Subdivision Agreement for the 13 lot estate residential subdivision development located on Highland Drive. This agreement was required by the draft plan conditions associated with the development. Section 5.7.3 of the subdivision agreement states: "Preservation of Existing Trees Outside Driveway and Building Envelopes -The applicant for the Building Permit, either the Developer or subsequent lot owner, shall deposit with the Township at a rate applicable at the time of the issuance of building permits, securities to ensure the preservation of existing trees outside the building envelope and driveway location, as shown on Plan SS-1, prepared by URS Cole Sherman, and stipulated on their Site Plan. This security deposit will be returned one (1 }year from the date final occupancy is achieved and certified by the Township that existing trees outside the building envelope and driveway location have been preserved." DEVELOPMENT SERVICES Meeting Date February 18, 2009 Report No. DS 2009-011 Page 1 of 3 Each of these lots was also subject to their own site plan agreement which approved their individual lot development, and identified the driveway location and building envelope. The site plan agreement executed with each individual landowner stated that "No trees were to be cut outside of the building envelope as shown on their approved site plan unless dead or diseased." ANALYSIS: The intent of the tree security was to ensure that sufficient monies were deposited with the Municipality to ensure the preservation of existing trees outside the driveway and building envelope locations identified on their site plans. The subdivision agreement required that these securities were not be returned until one year after the date the final occupancy was achieved and certified by the Township that the existing trees outside the building envelope and driveway location have been preserved. With the majority of the thirteen building lots, the occupancy was achieved in a short time frame from initial permit issuance and therefore the ability to maintain the securities through an additional year (four seasons) from the final occupancy date to ensure no damage to the trees subsequent to completion of construction was considered appropriate. The three properties which are the subject of this report, are the last three properties which do not yet have final occupancy and continue to have tree security deposits held by the Township. The original permits for all three of these lots were issued between 2003 and 2006. The house permit for 30 Highland Drive was issued in 2005, they obtained their final lot grading certificate in July 2008, and Final Occupancy was issued July 8, 2008. To date the tree security is still being held by the Township. The permit for 38 Highland Drive was issued in 2006, they obtained Provisional Occupancy in August 2007, and to date they have not obtained final lot grading approval and therefore not Final Occupancy. Given the length of time from provisional occupancy when lot grading was completed, it would be considered appropriate to release the tree securities once final lot grading and occupancy are issued rather than awaiting an additional year as per the subdivision agreement. The permit for 50 Highland Drive was issued in 2003, a lot grading inspection was completed in 2005 but not approved, Provisional Occupancy was obtained in October 2005, and to date they have not obtained final lot grading approval or Final Occupancy. Given the length of time from Provisional Occupancy when lot grading was completed, it would be considered appropriate to release the tree securities once final lot grading and final occupancy are issued by the Township rather than awaiting an additional year as per the subdivision agreement. On this basis it would appear that there is no municipal benefit by maintaining the securities for an additional year once final occupancy is achieved. Given however that this is a requirement in the subdivision agreement executed by Council, Council is required to provide further direction regarding their support for the release of these securities once each of the three properties obtains Final Lot Grading and Final Occupancy. FINANCIAL: N/A POLICIES/LEGISLATION: Subdivision Agreement -By-law 2002-053 Site Plan Agreements DEVELOPMENT SERVICES Meeting Date February 18, 2009 Report No. DS 2009-011 Page 2 of 3 CONSULTATI©NS: Building Division staff ATTACHMENTS: Attachment 1: Subdivision Agreement Extracts -Section 5.7.3 CONCLUSION: 4n the basis of the above, it is recommended that Council considering granting release of the tree security deposits upon approval of the final occupancy and not one year subsequent to obtaining final occupancy. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval !Comments: C.A.O. Approval /Comments: DEVELOPMENT SERVICES Meeting Date February 18, 2009 Report No. DS 2009-011 Page 3 of 3 II THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2002-063 Being a By-law to Authorize the Execution of a Subdivision Agreement between The Corporation of the Township of Oro-Medonte and Horseshoe Valley Lands Ltd. (Horseshoe Highlands Development) WHEREAS, Section 51, Subsection (26} of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies being Part of Parcel 1- 8, Section 51-Oro-4, being Part of Lot 2, Concession 4, designated as Parts 5, 6, 7 and 16 on Plan 51 R-30780, Township of Oro-Medonte {formerly Township of Oro} and Secondly: Part of Parcel 1-21, Section 51-Oro-3, being Part of Lots 1 and 2, Concession 4, designated as Parts 2, 8, 10, 13, 14, 18, 19 and 20 on Plan 51 R-30780, Township of Oro-Medonte {formerly Township of Ora}, County of 5imcoe. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of Oro-Medonte, a Subdivision Agreement , a copy of which is attached hereto and forms part of this By-law as Schedule `A'. 2. That the Subdivision Agreement, a copy of which is attached hereto and farms part of this By-law as Schedule `A", be registered on title against the lands described therein; 3. That the Township of Oro-Medonte shall be entitled to enforce the provisions of the Subdivision Agreement against the owners and any and all subsequent owners of the land; 3. That this By-Law shall come into force and take effect on the final passing thereof. By-Law read a first and second time this 1St day of May, 2002. By-Law read a third time and finally passed this 1St day of May, 2002. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ~~~ yor, J. Neil Craig Cle <, Mai n Penn ok r a -.~ - ~` '__ SUBDIVISION AGREEMENT - between - HORSESHOE VALLEY LANDS LTD. -and- • THE CORPORATION OF THE TOWNSHIP OF ORO - MEDONTE DESCRIPTION OF LANDS First) :Part of Parcel 1-8, Section 51-Oro-4, Being Part of Lot 2, Concession 4, Designated as Parts 5, 6, 7 and 16 on Plan 51R-30780, Township of Oro-Medonte (Formerly Township of Oro) Secondly: Part of Parcel 1-21, Section 51-Oro-3, Being Part of Lots 1 and 2, Concession 4, Designated as Parts 2, 8, 10, 13, 14, 18, 19 and 20 on Plan 51 R-30780, Township of Oro-Medonte (Formerly Township of Oro) ALL IN THE COUNTY OF SIMCOE SUBJECT TO AN EASEMENT, AS SET OUT IN #327069 April, 2002 ey-law No. -~~ /public works/2002 subdivision agreements/standard subdivision agreement estimate will be released upon satisf<ictUry assurance to the Township that there are na liens pursuant to the _Construction Lien Act affecting lands conveyed or to be conveyed to the Township within the Plan of Subdivision, pursuant to the terms of this Subdivision Agreement. 5.7.2 Final Occupancy and Lot Grading Deposit -the Developer shall deposit with the Township, the required Final Occupancy and Lot Grading Deposit at a rate applicable at the time of the issuance of Building Permits. Upon certification of final grade elevations indicating that the property has been developed in conformity with the General Location and Lot Grading Plan by a certified Engineer and approved by the Township Engineer, the balance of the deposit shall be returned. 5.7.3 Preservation of Existing Trees Outside Driveway and Building Envelopes The applicant for the Building Permit, either the Developer or subsequent lot owner, shall deposit with the Township at a rate applicable at the time of the issuance of Building Permits, securities to ensure the preservation of existing trees outside the building envelope and driveway location, as shown on Plan SS-1, prepared by URS Gole Sherman, and stipulated on their Site Plan. This security deposit will be returned one (1 }year from the date final occupancy is achieved and certified by the Township that existing trees outside the building envelope and driveway location have been preserved. 5.8 STATUTORY DECLARATION OF ACCOUNTS PAID The Developer agrees that upon applying for a Discharge of Securities or for a Certificate of Substantial Completion and Acceptance, or for a Certificate of Maintenance and Final Acceptance for the services within the subdivision, or upon applying for prior acceptance of the underground services, he shall supply the Township with a Statutory Declaration that all accounts for work and materials for said services have been paid and that the Construction Lien Act has been complied with and that no liens thereunder have or can be registered, except normal guarantee holdbacks, and that there are or will be no claims far liens or otherwise in connection with such work done or materials supplied for or on behalf of the Developer in connection with the subdivision. 5.9 PLEDGE OF TITLE TO LANDS The Developer hereby charges and pledges as security far all costs, charges, expenses or obligations of the Developer under the provisions of this Subdivision Agreement all of its right, title and interest in the said lands, and consents to the registration of this Subdivision Agreement against title to the said lands. 5.10 INSURANCE CERTIFICATE AND POLICY 5.10.1 Policy of Insurance -the Developer shall lodge with the Township, on or prior to the execution of the Agreement, an insurance certificate with an insurance company satisfactory to the Township, (which said approval shall not be unreasonably withheld or delayed}, and insuring for the joint benefit of the Developer, their agents and the Township and their agents, against any liability that may arise out of the construction or installation of any work to be performed pursuant to this Agreement and for a period of one (1 }year after completion and acceptance of the Township services to be constructed herein. 5.10.2 Comprehensive General Liability -such policy shall carry limits of liability in the amount to be specified by the Township, but in no event shall it be less than Five Million Dollars ($5,000,000.00) inclusive comprehensive general liability and such policy shall contain: a} across-liability clause; b} product/completed operation coverage; ~g 1c~!1'It~~IJ~) i~~~ REPORT Z't~f~rid .~~r~rztc~,~e, ~~ritirt.~r I~~rtitre Report No. To: Prepared By: FD 2009-01 -Revised Committee of The Whole Acting Fire Chief R. Pla air Meeting Date: Subject: Motion # February 18,2009 Air-Boat based Ice Water Roll #: Rescue Service R.M.S. File #: RECOMENDATION(S): Requires Action o For Information Only It is recommended that: 1. Report No. FD 2009-01 -Revised be received and adapted. 2. That Gouncil endorse the continuation of Air-Boat based Ice Water Rescue by the Fire and Emergency Services Department. 3. That $45,000 is allocated from the Fire Department's Capital Vehicle Reserve towards the purchase of a new Air-boat. BACKGROUND: The Ontario Fire Service has been a leader in delivering ice water rescue to citizens in peril in Canada and the Oro-Medonte Fire and Emergency Services has been part of that delivery of ice-water rescue in the Township of Oro-Medonte for mare than 20 years. In 1997, this emergency service was enhanced when an Air-Boat was added to the Fire Department's apparatus fleet. The Oro-Medonte Firefighters Association along with the Oro District Lion's Club, Canadian National Railway and Molson Breweries raised enough monies to purchase the Air-Boat. It was then donated to the Township in order to serve our waterways on Lake Simcoe, and Bass Lake, and portions of Georgian Bay. Since being placed in service the Air-Boat has successfully rescued numerous ice fishermen, snowmobilers, winter hikers, ATV users and various other persons in peril off the shoreline of Lake Simcoe, Bass Lake and further to assist other Fire Departments and Police Forces in the Georgian Bay area. An unfortunate incident last May found our air-boat in trouble while rescuing a young individual from the waters of Lake Simcoe. The water rescue crew were forced to abandon the vessel with the rescued person after large waves began dumping water into the craft and it eventually sunk into Lake Simcoe approximately 11/2 km. off-shore. FIRE & EMERGENCY SERVICES February 18, 2009 Report No. 2009-01 -Revised Page 1 of 5 ~: In July the Air-Boat was recovered by the York Regional Police Service Marine Unit and subsequently brought to share. AN~4L.YSIS: There have been a number of factors considered in the research of the continuation of the Ice Water Rescue Services, some of these factors are: 1. The increasing demand for this type of service. 2. The Federal, Provincial regulations affecting the delivery of boat-based rescue services. 3. The financial implications of providing this type of service. 4. The community expectations and benefits to this emergency service. The Township of Oro-Medonte has approximately 24 kms of Lake Simcoe recreational shoreline. This shoreline is one of our major geographical features that continue to attract people who enjoy the outdoors, for pleasure or for the scenic views. This geographical feature allows our residents and visitors to make use of this recreational resource on a year round basis. Each year we receive emergency calls from persons in trouble from either Bass Lake or Lake Simcoe from those on shore who can see, what they believe is someone in distress on the water, or in winter on the ice. In the past our service was limited to what Emergency Services define as "Shore Based Rescue" which involves using a rescue sled with firefighters venturing out into icy waters on foot or swimming while tethered to shore by a rescue line. The capabilities of this practice are extremely limited and in most cases can only be practiced 600 feet from the shoreline. A practice, that is gradually being regarded as the unacceptable procedure for any effective ice water rescue. It was decided that more capabilities were really needed with respect to water rescue in order to provide a safer and more effective method of assisting persons in distress given the length of shoreline on take Simcoe. Therefore in 1997 our Volunteer Firefighter's Association fundraised nearly $50,000 to purchase a 3 year old Air-Boat to improve our capabilities to supply ice water rescue services. With this addition to the fleet of vehicles our department was on par with the delivery on Lake Simcoe with Innisfil, Georgina and Ramara. In 2007 the City Of Barrie also entered the field of service with the purchase of an Air-Boat. This field of Emergency Service has been undergoing significant change in the past three years. Transport Canada determined that all water craft in this category should be treated as commercial vessels both with the attendant proficiency requirements for the craft and for the personnel on board. FIRE & EMERGENCY SERVICES February 18, 2009 Report No. 2009-01 -Revised Page 2 of 5 ~. Fire and Emergency Services initially reported to Council in 2006 that the cost of training a firefighter to the new Small Vessel Operator's Proficiency (SVOP) could be as high as $1500 per person. However, after much discussion and consultation with the Ontario Fire College and the Ontario Provincial Police Marine Division, a program to certify firefighters to the (SVOP) Standards was developed and offered to Fire Departments throughout Ontario. The cost of the training of Firefighters in this 7 day program was reduced significantly from $1500 to $425 per firefighter including accommodations. This reduction in Program costs certainly makes it much mare affordable for our Department. In the Fall of 2008, Twa Captains from Hawkstone Station #2 attended this course that was offered and received their Gommercial Proficiency Certificates. For the year 2009 we have reserved Five (5) additional spaces far the upcoming courses in which our Emergency Personnel can be Certified in this type of Ice Water Rescue. The loss of our previous Air-Boat was covered by replacement value insurance as traditionally safeguard the Township. With a negotiated settlement of $90,000, less our $5,000 deductable, left us with a net payout of $85,000 from the policy. The maximum limit of the policy on the Air- Boat was $110,000 and to date we have received a total of $85,000 from the insurance of the vessel. Purchased originally in 1997 for a total of $47,000 it is accurate to say that the cost of this type of rescue vessel has increased significantly and if purchasing the same boat as the former boat it unfortunately would not pass Transport Canada's regulations for an Ice Water Rescue vessel In Ontario, there are two manufacturers of ice !water rescue crafts, Husky Air-Boats of Bolton and Thousand Island Airboats of Ganonoque. Bath companies produce a similar product and produce boats in the 18-19 foot range. Both boats meet the Transport Canada standards for Marine craft. A properly equipped boat would be in the price range of $140, 000 - $150,000. From a financial perspective, the impact to the Township to remain in this Ice Water Rescue Program has been reduced further from our original requirement to purchase a new Air-Boat outright at $150,000. In addition to training our emergency staff at $500.00 per firefighter, which can be drawn from the training budget and having received $85,000 from replacement policy insurance we have secured a commitment fram the Firefighter's Association of an additional $10,000 in order to purchase the Air-Boat therefore requiring $45,000 from the Capital Vehicle Replacement reserve to complete the funding required to purchase an Air-Boat for $140,000. We have been in contact with our Fire Fighter's Association in regards to the Air-Boat program. As they were the original spearheads behind the original program and they were most interested in supporting the program for a new Air-Boat service again. As mentioned, we have secured a $10,000 commitment from the Fire Fighter's Association to round out the purchase, subsequent to Council approval. In the second revision to this report, we have reopened discussions of an inter-departmental service with our neighboring municipalities in order to discuss options for this updated program. Although in very early stages, informal discussions have been initiated with the City of Orillia on the possibility of entering into a type of Automatic Aid Agreement to share the resources of the two fire departments. In return for wintertime assistance to Orillia along their portions of Lake Simcoe and Lake Couchiching shorelines, the Orillia Fire & Rescue boat would be made available to us on a reciprocal basis during "open water months" FIRE & EMERGENCY SERVICES February 18, 2009 Report No. 2009-01 -Revised Page 3 of 5 . '``#~°: We are continuing to negotiate and are in the early stages, with the OPP's Marine Unit in Orillia to secure aride-along-program, using our trained firefighters to assist the OPP while patrolling the North Shore of Lake Simcoe. The benefit to us lies in both service delivery and maintenance of the fire fighter's marine skills. FINANCIAL: The financial commitment of this program is to receive approval to withdraw $45,000 from the Fire & Emergency Services Capital Vehicle Replacement Reserve. $2,500 from our 2009 Training Budget to certify five additional fire fighters to the SVOP designation. Approval is required to allocate, $85,000 from the Replacement Policy Insurance toward the purchase of a replacement Air-boat. Finally, approval to accept, a total of $10,000 from the Fire Fighter's Association to be put toward the purchase of the Air-Boat. POLICIES/LEGISLATION: Transport Canada Commercial Vessels Regulations Occupational Health & Safety CONSULTATIONS: Oro-Medonte Fire Fighters Association Fire Fighter Brian Ambeau Transport Canada Cunningham Lindsay Insurance Adjusters York Regional Police OPP Marine Unit, Orillia Ontario Fire College Orillia Fire & Rescue Barrie Fire & Emergency Services Georgina Fire Services Thousand Island Air-Boats Husky Air-Boats Connor Industries Taylor Boats Officers and Crew of Hawkstone Stn. #2 District Chief Rob Jeremy Capt. John Cuppage Capt. Kent Monkman Fire Fighter Jamie Crawford Fire Fighter Paul Herbst FPO Hugh Murray FIRE & EMERGENCY SERVICES February 18, 2009 Report No. 2009-01 -Revised Page 4 of 5 ATTACHMENTS: None CCINCLUSION: This program is directly responsible for the saving of numerous lives and assisting persons in distress. Being able to provide a measure of public safety on our waterways in wintertime conditions can and is viewed as a value added service for our residents and visitors from throughout Ontario. It should be noted that while researching this report we have noticed the volunteer attachment to this Ice Water Rescue program. During the preparation, we have been in consultation with our Fire Fighters from across the Township and especially the Hawkstone Station #2 where the former Air-Boat was based. When the Fire Fighters were asked as to the value and need for the Ice Water Rescue Service to continue, their answer has been clear. To the Fire Fighters as first responders who have seen first hand, those in peril on the lake, there is na question; the program needs to continue. Respectfully submitted: ,,_ Richard Playfair Acting Fire Ghief C.A.O. Approval I Comments: ~~ FIRE & EMERGENCY SERVICES February 18, 2009 Report No. 2009-01 -Revised Page 5 of 5 ~t,,~,~ri:~ll~~~ ~ 1 r ~' REPf~-F~' T / ~C~ !_ /t'ry'<l,~l l C' 1'~~~rr,( flr~rita~rr, ]:.~ritratLr l~+r~~~rc Report No. RC2009-01 To: Committee of the Whole Prepared By: Shawn Binns Meeting Date: February 18, 2009 Subject: Renewal of Joint Use Motion # Agreement with Simcoe Roll #: County District School Board R.M.S. File #: RECC3MMENDATION(S}: Requires Action For Information Only 1. That Report No. RC2009-01 be received and adopted 2. That Council enter renew the Joint Use Agreement for a three year period with the Simcae County District School Board 3. That a By-Law be enacted authorizing the Mayor and Clerk to Sign to execute the agreement 4. That the Simcae County District School Board be notified of Council's decision BACKGROUND: l he Cducation Act {Section 183) provides that District School Boards may enter into joint agreements with municipalities to provide for the maintenance and operation of facilities for cultural, recreational, athletic, educational, and administrative and community purposes. In recognition of the many benefits associated with the community use of schools, the Ministry of Tourism and Recreation (Now Ministry of Health Promotion) began the Community Use of Schools (CUS) Program in 2004 which provides funding for school boards to enter into use agreements to encourage more affordable access to school facilities for community not-for-profit groups. The Simcae County District School Board has entered into a use agreement with the Ministry of Tourism and Recreation (Now Ministry of Health Promotion) and developed Policy 2340 which provides the framework and policy for the community use of school facilities. A reciprocal joint use agreement was negotiated with the Simcoe County District School Board and ratified by Council June 21, 2007 (By-Law 2007-079). The agreement was for a two year term and is due for renewal in June of 2009. Recreation and Community Services February 18, 2009 Report No. RC2009-01 Rage 1 of 4 APIAL.YSIS: The draft joint use agreement has been mutually beneficial to both the Township of Ora- Medonte and the Simcoe County District School Board. The Highlights of the agreement are as follows: Benefits to the Township of Oro-Medonte: Additional use of facilities far pragrams and community meeting space. This includes use of gymnasiums, a facility the Township currently does not have. • Free Indoor Use of Facilities (subject to administration fee} (Groups A&B} • Free use Outdoor Facilities(subject to administration fee} {Groups A&B} • Free Use of Equipment (Groups A&B} • Reduced Rates for staff and overtime expenses • Ability to offer pragrams in school facilities throughout the Township • The agreement strengthens the communication between the School Board and Township in the provision of recreation and facility development Benefits to the Simcoe County District School Board: • 8 hours free ice time per year per school in Oro-Medonte • Use of Arena for skating to ensure children and youth have the opportunity as part of the school curriculum • Free use of Outdoor Amenities (Pavilions, Baseball, Soccer Pitches} • 40°l° reduction in fees for all other facilities • The agreement strengthens the communication between the School Board and Township in the provision of recreation and facility development • After school programming • Additional facilities for extra curricular activities and to host events Review of Joint Use Agreement 2007-2009 The Joint Use Agreement has been working very well for both the Township and the Simcoe County District School Board. As a direct result of the agreement the Recreation and Community Services Department have been able to provide 4 weeks of summer camp programming in Moonstone, Adult Volleyball, youth soccer and a number of other programs. The use of school facilities is integral to providing programming in the northern portion of the Township. The schools have been able to take advantage of ice time and outdoor facilities enhancing the recreational offerings to their students. One issue of concern is that as enrolment in Oro-Medonte Schools continues to decrease the School Board is dealing with increasing financial pressures, and as a result there have been reductions to custodial time, thus increasing the custodial overtime expenses to the Community Use of Schools Program. This issue should be monitored and reviewed on an annual basis. Recreation and Community Services February 18, 2009 Report No. RC2009-01 Page 2 of 4 Changes in Schedules Schedules D,E,F will replace schedules A,B,C in the agreement. Revised policy 2340 provides fee schedule for Simcoe County District School Board. Schedules D,E,F contain no changes with the exception of a revised definition of Prime Time and Non Prime Time Ice based on revised fees and charges by law noted Schedule "F'. The Schools Boards will continue to receive 8 hours of free ice time per school from 6:00 -4:59 pm Monday through Friday. Changes in Simcoe County District School Board Rates (Policy 2340) include: • Free use of ©utdoor Amenities • Removal of Cancelation Fees for CUS (Community Use of Schools) program group • Custodial fees were increased to reflect true cost recovery rates as the fees were originally set in 2001 & never increased to reflect the CUPS salary increases that have taken place since that time. However the CUS program still covers 50% of the cost for youth programs and 25°l0 of the cost for adult programs. • The cost of volleyball equipment has been increased but the cast is still totally covered by the CUSP funding & so again the net effect is no change to community users. FINANCIAL: Review of Financial Impact 2008 related to free use of facilities by schools Ice time Used by Schools - 40 hours x $74 hour $2960.00 Ball Diamonds - 4 hours x $9 hour $36.00 Total $2996 Value of school use by the Township 2008 Summer Camp $4500 Programs $1440 Meetings $600 Total $6540 POLICIES/LEGISLATION: By-Law 2008-108 -Fees and Charges By-Law 2007-079- By-Law to execute Joint Use Agreement with Simcoe County District School Board CONSULTATIONS: Simcoe County District School Board ATTACHMENTS: 1. By-Law 2007-079- By-Law to execute Joint Use Agreement with Simcoe County District School Board 2. Revised SCDSB Policy 2340 3. Revised schedules D,E,F 4. 2009-2012 Joint Use Agreement Recreation and Community Services February 18, 2009 Report No. RC2009-01 Page 3 of 4 Ct}NCLUSI{JN: The faint use agreement with the Simeae County District School Boards continues to provide many benefits which are realized by the community. It is recommended that the agreement be renewed for athree-year period. Respectfully submitted: ~.,,~:_ _~..1 Shawn Binns Director of Recreation & Community Services SMT Approval /Comments: C.A.O. Approval /Comments: ~~--~_ Recreation and Community Services February 18, 2009 Report No. RC2009-01 Page 4 of 4 THE CORPORATION OF THE TOWNSH#P OF ORO-MEDONTE BY-LAW N0.2007-079 A By-law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Ora-Medonte WHEREAS Section 11 of the Municipal Act, 2001, S. D. 2001, c.25, as amended, authorizes a municipality to pass by-laws with respect to the culture, parks, recreation and heritage; AND WHEREAS Section 20 of the Municipal fief, 2001, S.Q. 2001, c.25, as amended, provides that a municipality may enter into an agreement with one or more municipalities or local bodies, to jointly provide, for their joint benefit, any matter which all of them haue he power to provide within their own boundaries; AND WHEREAS Section 224 of the Municipal Acf, 2001, S.a. 2001, c.25, as amended, states that i# is the role of Council to ensure that the administrative policies, practices and procedures are in place to implement the decisions of Council; AND WHEREAS Gouncil of The Gorporation of the Township of Oro-Medonte deems it desirable to enter into a Joint Use Agreement with The Simcoe County District School Board {SCDSB) to ex#end the educational and recreational use of existing facilities of the Simcoe County District School Board and the Township of Oro-Medonte; NOW THEREFORE the Council of the Township of {Ira-Medonte hereby enacts as follows: That the iviayor and Clerk be authorized to execute the Joint Use Agreement attached hereto as Schedule "A" and forming part of this By-law. 2. That the Joint Use Agreement attached hereto as Schedule "A" and forming part of this By-law shall expire on June 20, 2009, unless terminated earlier pursuant to the provisions contained within. 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME TH#S 18T" DAY OF JULY, 2007. BY-LAW READ A THIRD T#ME AND FINALLY PASSED THIS 18~ DAY OF JULY, 2007. THE CORf~ORAT#ON OF THE TOWNSHIP OF ORO-MEDONTE ~--~j ~ 1 f {, ayar, HS. Hugh f~ rk, J. D u #a Irwin • Schedule „A'r to By-Law Ncr. 2007-079 JC}INT l1SEAGREENENT M- BETWEEN: SlMCOE COUNTY DISTRICT SCHOOL BOARD {hereinafter the "SCDSB") and THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter the "Township„} DATED THIS _'~./s %TT DAY OF -~~'L~--- 2007 These guidelines have been established to extend the educational and recreational use of existing facilities of the School Board and the Township of Oro-Medonte. DEF1N1T1ONS In this Agreement, unless there is something in the context inconsistent therewith, the following terms and expressions have the meaning hereinafter set forth: "Policy" means SCDSB Policy 2340 Community Use of Facilities; "Procedure" means SCDSB APM A1220 formerly known as APM 169; and "Non-school hours" means the hours after 6 p.m. with respect to Elementary Schools, and the hours after 7 p.m, with respect to Secondary Schools. "Nom~al sd~ol hours" varies between the hours of 8 a.m. and 3:30 p.m. "Non Prime Tirr~e" means the hours of 6:00 am -5:00 pm Monday-Friday excluding Holidays and the March Break "C)ne Hour Ice Time Rental" is 50 minutes to allow time for maintenance of the ice "EceSeasorr" Means the time ice is in a# the arena Generally Second Week in September until the first week of April. 2 W HEi4EAS 1. The SCDSB encourages community use of its facilities during non-school hours; 2. Section 183 of the Education Act provides that District School Boards may enter into joint agreements with municipalities to provide for the maintenance and operation of facilities for cultural, recreational, athletic, educational, administrative and community purposes; 3. The Gommunity Use of Schools Program {the "Program"} provides funding to District School Boards with the objective of promoting greater and more affordable access to school facilities for community not-for-profit groups, including similar municipal programs and services provided by municipalities that have a joint use agreement with the District School Board; 4. The SGDSB and the Township desire to co-operate and consult with each other in the design and community use of present and future school buildings, leisure centres, park lands and public open space in the Township, wherever practicable; and 5. The SGDSB and the Township desire to consult and co-operate with each other, where appropriate, in the planning, development and promotion of programs of recreation and leisure education. GENERAL NOW THEREFORE THIS AGREEMENT WITNESSETH that, in consideration for the mutual promises and obligations herein contained, and other goad and valuable consideration paid by each party to the other, the receipt and sufficiency of which is hereby acknowledged, it is agreed between the SCDSB and the Township as follows: 6. The SGDSB shall from time to time during non-school hours make available to the Township for use in connection with recreational programs of the Township certain indoor and outdoor facilities of the SGDSB as set out in Schedule "A" of this Agreement ("Board Facilities»}, subject to execution of a rental contract by and between the parties. Such use shall be made available in accordance with the terms and conditions set out in the Policy and the Procedure, both of which are hereby incorporated by reference, provided that such programming does not interfere with regular scheduling or maintenance of the SCDSB. 7. The SGDSB shall consider requests o€ the Township for use of equipment related to Board Facilities while such facilities are being used for programs of the Township. Equipment usage is subject to final approval by the Permit Ufhce of the SCDSB. 3 $. The SCDSB will consider applications from the Township requesting access to SCDSB facilities between the hours of 3:30 p.m. to 6:00 p.m. far after school programming. Use will be subject to Principal approval and the standard priority use schedule as set out in SCDSB Policy and Procedure. 9, The Township shall from time to time during normal school hours make available for use to the SCDSB certain indoor and outdoor facilities of the Township, as set out in Schedule "B" of this Agreement ("Township Facilities`"} subject to execution of a rental contract by and between the parties, and provided that such programming does not interfere with regular scheduling or maintenance of the Township. 10. The Township will provide a total of 8 hours of non-prime ice time to each of the schools listed in Schedule "A" at no charge, to use for skating. The hours must be available during normal school hours specific to the individual school sites. The hours cannot be transferred between schools, and must be used within the given r`ce season. 11. The Township shall consider requests of the SCDSB for use of equipment related to Township Facilities while such facilities are being used for programs of the SCDSB 12. Each party shall use the facilities of the other solely for the purpose of conducting community use programs, including youth and adult recreational classes, or for such other purpose as stipulated on the rental contract. 13, Each party shall, at its expense, and at all times strictly comply with all requirements of all laws and regulations now or hereafter in force which pertain to or affect the rented facilities of the other ar such party's use of the rented facilities or the conduct of any activities in the rented facilities, and shall ensure the like compliance of all persons using such facilities far whom in law it is responsible. 14. Each party also agrees to observe and comply with all policies, procedures, rules and regulations that the other party has in effect from time to time respecting the use or rental of facilities, equipment and related personnel services as set out in Schedules "A" or "B" hereto, as the case may be, and to ensure the like compliance of all persons using such facilities for whom in law it is responsible. 15. Notwithstanding the foregoing, it is further agreed that either party may in its sale discretion amend its list of facilities as set out in Schedule "A° and Schedule "B" respectively by written notice to the other specifying the effective date of such amendment and the specifics of same by adding, replacing or removing any facility{ies} from such list, provided that at least three months' prior notice of the change is given to the other party. The amendment to Schedule "A" ar Schedule "B", as the case may be, shall only be deemed to take effect on the last to occur of the date specified in the "Notice" or immediately after the expiration of such three month period. 4 RENTAL CHARGES FflR THE USE ~ FACILITIE:S 16. The Township agrees to pay to the SCDSB rental charges for the use of Board Facilities in accordance with the rates set out in Schedule "A" of the PaGcy that apply to municipalities with a Joint Use Agreement, as the same may be amended from time to time by the SCDSB. The SCDSB shall send notice to the Township of any amendment to the Policy, or Schedule "A" thereof, as soon thereafter as practical. 1 T. The SCDSB agrees to pay to the Township rental charges for the use of Township Facilities in accordance with the rates set out in Schedule "C" as may be amended from time to time by the Township. The Township shall send notice to the SCDSB of any amendment to Schedule "C" as soon thereafter as practical. 18. If far any reason during the Term Program funding from the Ministry to the SCDSB is discontinued, each party agrees to maintain (and waives its option to further amend) its then in effect rental charges, as set out in Schedule "A" of Board Policy 2344 or Schedule "C" of this agreement, as the case may be, far the remainder of the Term. SC!-~DULING ANC} CANCEE1ATIflNS 19. It is further agreed that matters relating to scheduling, payment terms, deposits, insurance and cancellations of facilities will, in the case of SCDSB facilities be governed by the Paiicy and the Procedure, as amended from time to time, and, in the case of Township Facilities, will be governed by the Township`s policies and procedures in effect from time to time. 20. Scheduling of any SCDSB facility and the use of any school equipment will be subject to final approval of the Permit Office, Facility Services Department. 21. Scheduling of any Township facility or use of any equipment under the control of the Township will be subject to the final approval of the Township Parks and Recreation Department. MAINTENANCE -DAMAGE - EQUIF~NT 22. Notwithstanding any other terms or conditions in this Agreement, if the SCDSB facility that is the subject of a rental contract between the parties hereto, or any part thereof, ar any equipment, machinery, systems, facilities ar improvement contained therein ar made thereto, require repair, replacement or alteration ar become damaged or destroyed through the fault, default, negligence, misuse, misconduct or omission of the Township, ar persons using the SCDSB facility with permission of the Township or in connection with a Township sponsored program, ar any other persons for wham the Township is responsible in law, the cost of the resulting repairs, replacements or alterations shall be paid by the Township to the SCDSB an demand. 23. Notwithstanding any other terms or conditions in this Agreement, if the Township of Qro-Medonte facility that is the subject of a rental contract between the parties hereto, or any part thereof, or any equipment, machinery, systems, facilities or improvement contained therein or made thereto, require repair, replacement or alteration or become damaged or destroyed through the fault, default, negligence, misuse, misconduct or omission of the SCDSB, or persons using the Township of Oro-Medonte facility with permission of the SCC}SB or in connection with a SCDSB sponsored program, or any other persons for whom the SCDSB is responsible in }aw, the cost of the resulting repairs, replacements or alterations shall be paid by the SCDSB to the Township of Oro-Medonte on demand. INSURANCE 24. Each party shall, at all times throughout the Term, and its own expense, maintain with insurers acceptab}e to the other party, Commercial General Liability Insurance for third party bodily injury, personal injury and property damage, to an inclusive limit of Two Million Dollars {$2,0OO,OpO} per occurrence with such policy to provide for the other party as an additional insured and thirty (34) days written notice of cancellation. Each party shall provide the other wi#h a valid Certificate of Insurance that references this Agreement and confirms the foregoing requirements prior to the issuance of any rental contract to such party. ©EFAUI_T 25. if either party defaults in the payment of a rental charge, or any other cost or expense properly payable by it under this Agreement, or defaults in the performance of any other promise or condition hereof, the other party may give such party a notice of such default, and if the first party does not cure any such default within fourteen {14} days after the giving of such notice, then the other party may terminate this Agreement or at the option of the other party cancel any rental contract with respect to the facility in connection with which the default occurred on not less than five {5) days' notice to the first party. On the date specified in such notice the term of this Agreement or the said rental contract as the case may be shall terminate, but the defaulting party shall remain liable as herein provided. No failure to enforce any term shall be deemed a waiver by either party. N ATICES 26. Any notice which either party may give, or is required to give, shall be given by mailing the same, postage prepaid, to the other party at its principal administrative offices, or at such other p{aees as may be designated by the parties from time to time. 6 FORCE MANURE 27. Despite anything contained in this Agreement, if either the SCDSB or the Municipality is in good faith delayed ar hindered in or prevented from the performance of any term of this Agreement by reason of strikes, labour trouble, inability to procure materials ar services; power failure; governmental laws; regulations or controls; riot; fire; destruction of one ar more of its facilities; civil commotion; insurrection; terrorism; invasion; war or warlike operation; act of God or other reason which is no# the fault of the party delayed in performing the work or doing the acts required under the terms of this Agreement, then performance of this obligation is excused for the period of the delay. I N DEMNIFICATiC1N 2$. It is further agreed by and between the parties that the SCDSB shall not be liable far any damage or injury to the Township, or any other person, ar to any property, occurring on the School facilities ar any part thereof, and the Township agrees to hold the SCDSB harmless from any claim for damages, na matter how caused. 29, it is further agreed by and between the parties that the Tawnship shall not be liable for any damage or injury to the SCDSB, ar any other person, ar to any property, occurring an the Township facilities or any part thereof, and the SCDSB agrees to hold the Township harmless from any claim for damages, na matter how caused. TERM AND TFRMINATIC}N 30, This Agreement shall commence on ~~~-c. ~ ~ ~ and shall continue far a period of two {2} years (the "Term"} unless terminated earlier pursuant to the provisions herein set out. This Agreement may be subject to amendment or renewal upon such terms and conditions as may be mutually agreed in writing by and between the SCDSB and the Tawnship. 31. Notwithstanding that the Term of this Agreement is far a period of two (2} years, the porkies acknowledge and agree that an or before May 15 of each year of the Term, or any renewal thereof, the parties shall participate in an annual review of the terms of the Agreement and make such amendments hereto as are mutually agreed to be appropriate. 7 SIGNED, SEALED AND DELIVERED SIMCQE GC?UNTY ©ISTRICT SCHC}C}[. BfJAR© 1 "s ) Per: Debra Edwards Chairperson .,~ Pere-~'`~~'l~ /,/~.. I{. Gordon Gampb~i'f Director of Education We have the au#hority to bind the Corporation THE CC?RPQRATION OF THE TOWNSHIP OF C-RCI-MED,ONTE~ Per: Harry ughes Mayor Per• J. Dou s l C#erk We have the authority to bind the Corporation ~. a W J W 2 J V r~ W F... O W 0 `~ .. a~ ~ m N~ N~ ~~ y- 43 y ~ w y ~ ~ ~ ~ W •V d ~ ~ 'V O ~ 'U O ~~ ~~ ~~ O I O ~ ~ ~ O ~ a ~ ~ 'co ° 'co ° 'm ~ ~ c ~ c ~ LQOZ: ?l3WWf15 ~d~ Jl1Il18Vli'd/1'd Q'T~t~ ~ . }'~.~ ~~~~ N r r r '- j 510~1i JNINNII ~ O Q i 0"l~id 't'1t18,L00~ H; ~~ of ~ QNOWti`IQ -I~I~13 N N N N ~ N ~.a(1Q.7 '1'1'sf$J.3?iSbB r r N r 9bl'si3H { tiIL1313~H {/duo 6u~pue}g M ~ ~ ~ ~ ~ ~ u~~d~va w~ ~ ~ ~ ~ ~ ~ o o~- ~ ~ 3Jtf100~ oNi rn rn rn CO n ~21t/f1DS W.l N N N N ~ N m m a~ a> a~ a~ 32iS Wei ~, ~' " ~ ~ ~ ~ ~, _. v~ cn v~ in u~ in ~~ ~ ' i vi vi ° E ui j ~ LLi a: ~ ui z ! a ~ ~? n m o '` m a m ~ o - ~ '~ .c` ~ ~ ~ 9 SCf-EDUI.E 8 Municipal indoor and Outdoor Facilities Available to the SCDSB Oro-Medonte Community Arena • Ice Surface {Second Week in September -- First Week of April • Arena Floor Banquet Hall Old Town Hall Ian Beard Community Complex Room Bail Diamonds + Craighurst - no lights + Hawkestone - no lights • Lions 1 -lights + Lions 2 -lights + Shanty Bay -lights • Vasey 1 -lights • Vasey 2 - no lights • Warminster - no lights Soccer Pitches + Warminster Pavilions Memorial Park - Small Large Vasey Park Community Halls « Jarratt • Edgar • Eady Carley • Warminster . Hawkestone • Craighurst f-faiis have varied amenifies 10 SCI~DUI.E C ~=x Ice Rentals Available second week in September-First Week of April Effective Date: September, 2046 Prime Time (5:00 pm to close and all day Saturday and Sunday} ~ I 17.42 + $7.08 GST =$125.00/hr Nan-Prime Time {b:00 am to 4.59pm Monday through Friday} $59.81 + $4.19 GST =$ 74.00/hr FREE SKATING 8 Nours of Nan-Prime Ice Time to be used for skating per Schaal in the Township of Qra- Medonte. ~~~ Non-Ice Rentals (Arena Floor S.pac~ E,Opie max Effective Date: July, 2006 Adult Minor Floor (1,400 persons max} $45.23 + $2.77 GST $35.85 + $2.15 GST $514.15 + $30.85 GST Regular Rate =$49.00/hr =$38.00/hr =$545.00/day SCDSB Rate $29.OOihr $23.40/hr $327/day ~~~~~~ 11 Banquet Hall (250 persons max} Effective Date: July, 2006 Regular Rate SCDSB Rate Dance $273.59 + $16.4 I GST =$290.00/day NiA Meetings $ 23.59 + $1.41 GST =$ 25.00/hr $ E S.OOIhr Tournaments $ 154.72 + $9.28 GST =$164.00/day $98.0(}/day Old Town Nall accommodates 85 peopEe Effective Date: $ 23.59 + $1.41 GST $ 100.94 + $6.06 GST July, 200b Regular Rate $ 25.00/hr $107.00/day SCDSB Rate $ I S.OOIhr $b4.00/day ian Beard Community Complex Roam Accommodates 50 people arranged theatre style seating and 40 people sitting at tables. Two coffee makers available (65 cup and 12 cup) renter must supply own coffee, etc. Roll-down screen available for presentations. Regular Rate $12 per hour SCDSB Rate $7.00/hr ~~~~~~ 12 Bail iDiamond Rentals Effective Cate. Adult with Lights Adult without #ights Minor with Lights Minor without lights Parks and Pavilions Effective Date: July, 2006 $24.34 + $ # .70 GST $#2.#5 + $ .85 GST $20.56 + $ # .44 GST $ 8.41 + $ S9 GST ,July, 2048 ~ular Rate =$26.OOIhr _$ # 3.OOlhr =$22.00/hr _$ 9.OOlhr S~DSS Rate See 8e#ow* See Below* See Be#ow* See Be#ow* Re ug lar RRate SCC}SB Rate Large Pavi#ion $48.60 + $3.40 GST =$52.OOIday See Below* Hydro - accommodates up to 20Q people - includes basketball court on apposite side of road Sma#I Pavilion $36.45 + $2.55 GST =$39.00/day See Below* Hydro -accommodates up xo I25 people - includes basketball court on opposite side of road Vasey Pavilion $46.73 + $3.27 GST =$50.04/day See Below* Includes use of ball diamond accommodates I20 people max *Free Use of tJutdoor Amenities i.e. Basebal# Diamonds, Soccer Pitches, and Pavilions during normal school hours ~~~~~~~~ Community Hall Rental Rates As at March 27, 2007 Cancellation fee iVlt Rm Event Rental r Kitchen NSI= Char es wi#hin 15 da s Gar#e $10.00 $40/da Grai burst Ead $5.00 + GST 10/hr +GST $25.00+GST Ed ar $35.00 601da f Hawkestone $21.20 132.5/da = Jarratt $21.40 187.25/da $25.00 50°l0 Warminster $25.00 60/da ~..vrnnrunrcy Hari races are sec uy e.vrnmurncy Harr aoaros Simcoe County Dfstrfoi Schoa/ Bosrd FACILITIES 2300 CQMMUNITY USE QF 2340 FACILITIES 1.0 Rationale The Simcoe County District School Board endorses and encourages the community's participation in the use of its facilities and resources. 2.0 PoI1CV It is the policy of the Simcoe County District School Board that its facilities will be made available for community use for the mutual benefit of students and the community, in a manner that is bath fair and equitable on a cost recovery basis, in accordance with the guidelines that follow. 3.0 Guidelines 3.1 The community use of facility activities must complement the intent of the Simcoe County District School Board's mission statement. The first priority for the after hours use during the school year of school facilities will be far school/board activities as approved by the principal and the Superintendent of Schools and Superintendent of Facility Services. 3.2 Facilities and resources shall be made available during the school year through the issuance of permits and written agreements. 3.3 The use of facilities and resources by community user groups shall not be a financial burden to the Board. 3.4 The cost of administering and/or operating andlar maintaining the space for use by community use groups shall be the responsibility of the group benefiting from the use. 3.5 School facilities will be made available for use by community groups with custodial staff in attendance for safety, security and clean up. Consideration shall be given by the Superintendent of Facility Services in cooperation with the school principal regarding custodial coverage for schooVboard associated groups. 3.6 The community user group will require public liability insurance prior to the issuance of any rental permit. 3.7 The Facility Services Department, Permit Office of the Board, has the authority to approve, deny and/or cancel a rental permit application. 3.8 The consumption and/or sale of alcoholic beverages on school premises is strictly prohibited. Kr STmcoe County afatrfct School Board FACILITIES 2300 Ct?MMUNITY USE OF 2340 FACILITIES Page 2 3.9 User groups are defined as follows: School/Board Associated Groups and Activities School Council and sub committee activities Student Council activities School/Board activities and programs School co-instructional and extra curricular activities School related functions such as retirements/reunions Trustee forums and meetings College and University groups supporting SCDSB activities Home and School Associations Grou a~A Community youth groups such as Scouts Canada and Girl Guides Canada Community house league youth groups such as "House league" soccer and baseball Representative youth athletic and sports groups• Youth programs/groups provided by community church and religious groups Municipal youth classes and youth recreation uses (where a joint use agreement with the SCDSB exists}* {*Where a joint use agreement does not exist the indoor facility usage rates are 25% of the Group C rates.) •Community Use of Schools (CUS) Program September 1, 2008 Grou~B Adult recreational, athletic and pick up sports Municipal adult classes and recreation uses (where a joint use agreement with the SCDSB exists)* Ratepayer Associations Health Services such as St. John's Ambulance/Canadian Blood Services (*Where a joint use agreement does not exist the indoor facility usage rates are 50°f° of the Group C rates.) Grou C Church and religious groups Political parties Federations and unions Theatrical, entertainment, concert, performance groups* Commercial groups College and university groups *Indoor facilities charges permitted by registered not for profit organizations conducting fundraising are eliminated as part of the CUS Program September 1, 2008 3.10 First priority far indoor use of facilities will be for schoollboard associated groups. Second priority will be given to Group A. Third priority will be given to Group B and fourth priority will be given to Group C. ~~ S~mcae County Dfairfct School Board _.a~~ FACILITIES C©MMUNITY USE OF FACILITIES 2300 23aa Page 3 3.11 Priority for outdoor use of facilities will be for school/board associated groups followed by recreation programs operated by municipalities that enter into reciprocal agreements that cover joint facility planning and maintenance. 3.12 The facilities rate schedule to be used in conjunction with Administrative Procedures for assessing fees is attached to the policy as Schedule A. The facilities rate schedule will be reviewed on an as needed basis by the Board. 4.0 Administrative Procedures The Director of Education is authorized to provide the administrative procedures necessary to implement this policy. RATE SCHEDULES F4R USE OF FACILITIES 1. Definition of User Groups 1.1 School/Board Associated Groups and Activities • School Council and sub committee activities • Student Council activities • School Board activities and programs • School co-instructional and extra curricular activities • School related functions such as retirementslreunions • Trustee forums and meetings • College and university groups supporting SCDSB activities • Home and School Associations 1.2 Group A • Community youth groups such as Scouts Ganada and Girl Guides Canada • Community house league youth groups such as "House league" soccer and baseball * Representative youth athletic and sports groups• • Youth programsfgroups provided by community church and religious groups • Municipal youth classes and youth recreation uses (where a joint use agreement with the SCDSB exists)* (*Where a joint use agreement does not exist the indoor facility usage rates are 25% of the Group C rates.) •CUS Program September 1, 2aa8 1.3 Grouo B • Adult recreational, athletic and pick up sports • Municipal adult classes and recreation uses (where a joint use agreement with the SCDSB exists)* • Ratepayer Associations • Health Services such as St. John's AmbulancelCanadian Blood Services (Where a joint use agreement does not exist the indoor facility usage rates are 50% of the Group C rates.) 1.4 Group C • Church and religious groups • Political parties • Federations and unions Theatrical, entertainment, concert, performance groups* Commercial groups College and university groups Indoor facilities charges permitted by registered not for profit organizations conducting fundraising are eliminated as part of the CUS Program September 1, 2008 2. User Groups Cate o Indoor Fee Outdoor Fee Admin Fee Equipment Fee Staff Assistance Char e SchoolfBoard Associated Grau s No No No No ** A No• Nat Yes • Overtime B No• No• Yes • Overtime C Yes Yes Yes Yes Yes • Gym Equipment fee waived for Groups A and B. Table and chair fee waived for Group A and B. Other equipment fees as per schedule. CUS Program September 1, 2008 **Overtime fees for staff assistance is applicable to schooltboard associated groups as required. Staff assistance charges, if any, for Trustee forums and meetings, will be charged SCMEDU~E A RATE SCHEDULES FOR USE OF FACILITIES {GST is extra) 3. Indoor Facilities Charges per Hour (a) Elementary_Schools WEEKDAYS SAT/SUN/SUMMER HOLIDAYS** Facility A CUSP-A • B CUSP-B • C A CUSP-A • B CUSP-B C Classroamtstaff room* $2.00 $0 $4.00 $0 $ 8A0 $2.25 $0 $ 4.50 $0 $ 9.00 Sin le m $5.00 $0 $10.00 $0 $20.00 $6.00 $0 $12.00 $0 $24.00 Librar * $2.50 $0 $5.00 $0 $10.00 $3.00 $0 $ 6.00 $0 $12.00 * Require prior approval of school principal. ** Minimum of 3 hours plus cost of staff assistance •CUS Program September 1, 2008 (b) Secondary Schools WEEKDAYS SATlSUN/SUMMER HOLIDAYS** Facility A CUSP-A B CUSP-B G A GUSP-A B GUSP-B G Classroom staff room $2.00 $0 $4.00 $0 $ 8.00 $2.25 $0 $4.50 $0 $ 9.00 Librar * $3.00 $0 $6.00 $0 $12.00 $3.50 $0 $7.00 $0 $ 14.00 Lecture hall $3.00 $0 $6.00 $0 $12.00 $3.50 $0 $7.00 $0 $ 14.00 Cafeteria (no kitchen $5.00 $0 $10.00 $0 $20.00 $6.00 $0 $12.00 $0 $ 24.00 Sin le m $5.00 $0 $10.00 $0 $20.00 $6.00 $0 $12.00 $0 $ 24.00 Double m $8.00 $0 $16.00 $0 $32.00 $11.00 $0 $22.00 $0 $ 44.00 Tri le m $12.00 $0 $24.00 $0 $48.00 $16.00 $0 $32.00 $0 $ 64.00 Auditorium'`** $27.50 $0 $55.00 $0 $190.00 $36.50 $0 $73.00 $0 $255.00 LittleTheatre no chair set u $4.00 $0 $8.00 $0 $16.00 $5.50 $0 $11.00 $0 $ 22.00 Little Theatre (performance - ehairset u $19.00 $0 $38.00 $0 $133.00 $23.00 $0 $46.00 $0 $161.00 * Require prior approval of school principal ** Minimum of 3 hours plus cost of staff assistance *** Fisher Auditorium, Barrie Central - Group C Set Up and Take Down rates are $55.00 per hour for weekdays and $73.00 per hour for weekends. • CUS Program September 1, 2008 c Education Centre WEEKDAYS SAT/SUN/SUMMER HOLIDAYS** Facility A CUSP-A • B CUSP-B • C A CUSP-A • B CUSP-B C Meeting Room $10.00 $0 $10.00 $0 $20.00 $11.00 $0 $11.00 $0 $22.00 Roy Edwards Meetin Room $24.00 $0 $24.00 $0 $48.00 $25.50 $0 $25.50 $0 $51.00 ** Minimum of 3 hours plus cost of staff assistance • CUS Program September 1, 2008 SCHEDULE A RATE SCHEDU<_ES FOR USE C}F FACILITIES 4. Outdoor Facilities Charges Recreational leagues using outdoor facilities (where reciprocal agreements with municipal recreation authorities are not in effect) will be charged $10 per use to a maximum of $50 per season to support maintenance of facilities. This cast will be reduced to $0 for Group A and Group B users as part of the Community Use of Schools program. • CUS Program September 1, 2008 5. Staff Assistance -per hour Monday to Friday Re ular Monday to Friday Overtime Saturda s** Sundays & Holida s** Custodial Grou A• N1A $16.50 $16.50 $22.00 Custodial Grou B• NIA $24.75 $24.75 $33.00 Custodial $22.00 $33.00 $33.00 $44.00 Student technician Grou A• $4.00 $6.00 $6.00 $8.00 Student technician $ 8.00 $12.00 $12.00 $16A0 Technician Grou A• $10.00 $15.00 $15.00 $15.00 Technician $20.00 $30.00 $30.00 $30.00 Electrician $25.00 $37.50 $37.50 $50.00 *" Minimum of 3 hours • CUS Program September 1, 2008 6. Administration and Processing Fees (a) Group A, B, & C A CUSP-A • B CUSP-B • C Sin le event ermit $25.00 $5.00 $25.00 $10.00 $50.00 Multiple event (repetitive ermit $25.00 $7.50 $55.00 $30.00 $100.00 Cancellation $10.00 $0 $10.00 $0 $15.00 Alterations $10.00 $5.00 $10.00 $10.00 $15.00 Non-use of a booked facilit $10.00 $5.00 $10.00 $10.00 $15.00 * Applicable rate for use of facility and equipment will be charged in addition to Non-use charge of a booked facility fee. Non-use is a penalty charge for not showing up. •CUS Program September 1, 2008 (b) Air conditioning requests will be accommodated on a full cost recovery basis. SCHEDULE A RATE SCHEDULES FC?R USE OF FACI<_ITIES 7. Equipment Charges (a} General E ui ment $ er Use Note Re ular iano $40 Tunin extra Grand iano $75 Tunin extra Slide/overhead ro'ect $15 With screen Cam uter su arced ro'ect $125 With screen VCR/television $25 Scoreboard Grou A and B~ $7.50 Scoreboard Grou C $10 Sound s stem $100 Li htin s stem $50 Technician ma be re uired Sale tables• $10 Maximum of $40 per day Grou A and B $0• Gym equipment (excluding volleyball nets and standards $10 Group A and B $0• Volleyball nets and standards $20 Group A and B $Ot Chairs• $25 Per 100 Maximum of $100 per day Grou A and B $0• Floor Protective Coverings $10 Where available • CUS Program September 1, 2008 Other instructional equipment (e.g. computer labs, technology classroom equipment) may be used with prior approval of the principal. Equipment availability varies with facility, with the approval of the principal. All equipment charges will be determined in each case by the Permit Office in consultation with the principal. Innisdale Little Theatre sound and lighting charges are as listed above. (b} Fisher Auditorium Equipment Charges, Sound System Equipment Rental of Auditorium includes podium set-up with podium microphone. Sound S stem E ui meet Rate/da SET UP DAY ONLY for Sound S stem If A licable $50.00 Use of in-house sound system includes: • 4 ceiling mounted speaker with 2800 Watts of power • 24 channel Allen Heath mixing board • 2 e utilizers $250.00 Microphones • Vocal micro hones Sienheisres with cables $10.00 each Additional cables XLR $5.00 each Monitor $20.00 each Intercom headsets $30.00 each CD Pla er 2 disc $25.00 SCHEDULE A RATE SCHEDULES FOR USE OF FACILITIES (c} Fisher Auditorium Equipment Charges, Lighting System Equipment Rental of Auditorium includes: • House lights operating with master on/off control or dimming for the audience section • Fluorescent lighting for stage area, controlled with switches on stage • Lighting on podium (2 lights} Li htin S stem E ui ment Ratelda SETUP DAY ONLY for $50.00 Li htin S stem If A licable Control $250.00 • 72 channel Strand PBX board • 4 Strand CD80 dimmer packs • Up to 30 Parcans Up to 4 Source Four Ellipsoidal • Up to 6 scoops • White lighting only (gels to be supplied by permit rou Follow spat: 1 Midget (requires a third student $30.00 technician at an additional hour) rate (d) Fisher Auditorium Miscellaneous Equipment Charges Miscellaneous E ui ment Ratelda Extra-lar a owered ro'ection screen 12' x 20' $50.00 Risers 4' len the $10.00 each Additional power: 100 AMPS available (requires SCDSB certified Electrician for connection Rate may vary APPROVED NOVEMBER 9, 1994 REVISED JANUARY 23, 2002 REVISED NOVEMBER 24, 2004 REVISED MAY 24, 2006 REVISED JANUARY 24, 2007 REVISED JUNE 18, 2008 W J W J 0 U W H Z O W 0 q5 {p G17 ~ ~ .~ ~ {~ K6 KCS ~ (jJ c4 i 0 ~ iB ~ N tt3 f/1 O t7 O - C C C I--^ ~ ~ N coq N c~i> W a ~U 4} ~U 4J ~U N ro ~ m ~ ~ ~ d p ~ c°) ~ O ~ 6002 ~3wwns ao~ ,lll~l8`d~lt/nt! a~313 H~lld 213~~OS ~ ~ ~' 71 ~ti1211 ~ JNINNn21 O ~ a~31~ ~-- ~~t/8-lOOd 0 aNOW`d10 ~'ItJB ~ ~ N ~ ~ ~'`~ l~no~ ~ ~ N ~~b'813~iS`d8 3211`d3 Hl t~R13133b'~ (/~luo 6uipue;S) c+7 t~ to cri ct7 tV ~ ~ ~ ~ [C ,lllOt/dV~ W.IJ ~ ~ O O Z 3 J`d1OO3 ~ ~ ~ ~ ~ r`~. 3aenos W~IJ N N N N ~N N (ll tll N (ll 4U Q1 3ZIS WHO ° ~ ~ ~ ~ ~_ _~ _ tt7 _ {J? _ Cn (n Cf7 (~ C11 n: ~s .` 0 ~ ~ ~ u> = cry w ~ ~ u.i ~ o ~ o ~ ~ ~ ~ p ~ ~ c .,... ~ ~ .-, CD c ~ ~ W C7 ~ cam!) 'S ~ r^~vc' SCHEDULE E Municipal Indoor and Outdaar Facilities Available to the SCDSB under Joint Use Agreement Ora-Medante Community Arena • Ice Surface {Second Week in September -First Week of April) • Arena Floor • Banquet Nall Old Town Hall Ian Beard Community Complex Meeting Raam Ball Diamonds • Craighurst - no lights • Nawkestone - no lights • Lions 1 -lights • Lions 2 -lights • Shanty Bay -lights • Vasey 1 -lights • Vasey 2 - no lights • Warminster - no lights Soccer Pitches • Warminster • Ramey Memorial Park Pavilions Memorial Park - Small Large Vasey Park Community Halls • Jarratt • Edgar • Eady • Carley • Warminster • Nawkestone • Craighurst Halls have varied amenities. location to location. Rates are established by volunteer boards and differ from SCHEDU~EF 1CE TIME RENTAL RATES *Rates inclusive of GST Ice Rentals: Available second week in September-First week of April Effective Date: January 2009 Prime Time $130.00 {4:00 pm to close and all day Saturday, Sunday, and Statutory Holidays) Nan-Prime Time (6:00 am to 3:59pm Monday through Friday) $7700 Non-Prime Time {S.C.D.S.B with Joint Use Agreement} $77.00 (6:OOam - 4:59pm Monday through Friday} FREE SKATING 8 Hours of Ice Time Monday-Friday between the hours of Gam and S:OOpm to be used for skating per School in the Township of Oro-Medonte. Non-Ice Rentals (Arena Floar_Space 1,000 people max Effective Date: January, 2009 Regular Rate SCDSB Rate Adult $49.00 /hr $29.00/hr Minor $38.00/hr $23.00/hr Floor (1,000 persons max} for eventslshow $545.00/day $327.00/day Floor (1,000 persons max} for eventslshow with dancing/music $605.00/day $340.00/day /2 Schedule F continued .~ g. ,, ,- E ~ ~ . ~~ Banquet Hall (250 persons max} Regular Rate SCDSB Rate Eventl Dance $290.00/day $174.OOlday Meetings $28.001hr $15.00/hr Tournaments $164.Olday $98.00/day C?Id Town Hall (accommodates 85 people) Regular Rate SCDSB Rate $25.00 $15.OOlhr $107.00 $64.00/day Ian Beard Community Complex Room Accommodates 50 people arranged theatre style seating and 40 people sitting at tables. Two coffee makers available (65 cup and 12 cup) renter must supply own coffee, etc. Roll-dawn screen available for presentations. Regular Rate $12.00/hr SCDSB Rate $7.00lhr t3 Schedule F continued Ball Diamond Rentals Regular Rate Adult with Lights $26.00/hr Adult without lights $13.00/hr Minor with Lights $22.OOlhr Minor without lights $ 9.00lhr Parks and Pavilions Regular Rate urge Pavilion $52.00/day Hydro -accommodates up to 200 people - includes basketball court on opposite side of road t SCDSB Rate See Below* See Below See Below* See Below* SCDSB Rate See Below" Small Pavilion $39.00/day See Below* Hydro -accommodates up to 125 people - includes basketball court on opposite side of road Vasey Pavilion $50.OOlday See Below* Includes use of ball diamond accommodates 120 people max *Free Use of {outdoor Amenities i.e. Baseball Diamonds, Soccer Pitches, and Pavilions during normal schools hours JOINT USE AGREEMENT BETWEEN: SIMCOE COUNTY DISTRICT SCHOOL BOARD {hereinafter referred to as "SCDSB") And THE CORPORATION OF THE (hereinafter referred to as the "Municipality") DATED THIS day of , 20.__._. WHEREAS the Parties hereto are party to a Joint Use Agreement dated the day of 2Q~ (hereinafter referred to as The Joint Use Agreement); AND WHEREAS the Term of the Joint Use Agreement subject to earlier termination rights defined by same - is expressed to expire on the day of , 20~; AND WHEREAS the Parties in accordance with the terms and provisions of Sections 34 and 35 of that Agreement have participated in the annual reviews contemplated thereby and in connection with this Renewal Agreement have further reviewed the terms and conditions of the Joint Use Agreement and wish to extend or renew that Agreement on the terms and conditions herein set forth. NOW THEREFQRE THIS AGREEMENT WITNESSETH that in consideration of the mutual promises and obligations herein contained and The Joint Use Agreement and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, it is agreed between the Parties that: 1. The term of the Joint Use Agreement is hereby extended to commence on the day of 2~_ and shall continue for a period of years {the "extension term") unless terminated earlier pursuant to the provisions of the Joint Use Agreement. 2. This Renewal or Extension Agreement may be subject to amendment or renewal upon such terms and conditions as may be mutually agreed in writing between the parties hereto as per Section 34 of the Joint Use Agreement. 3. It is further acknowledged and agreed that in accordance with the provisions of Section 13 of the Joint Use Agreement either party may amend the list of facilities set forth in Schedule "A" and Schedule "B" to the Joint Use Agreement which list of facilities is updated for the purposes of the Extension Agreement in Schedules "D", 2 "E" and "F" hereto attached which Schedules are subject to discretionary amendment as if forming a part of the original Joint Use Agreement and on the same terms and conditions as Section 13 of that Agreement defines. RENTAL RATES It is acknowledged and agreed that the rental rates to be charged may be adjusted in accordance with Section 16 of the Joint Use Agreement. In all other respects the terms and provisions of the Joint Use Agreement applying mutatis mutandis to the term of this Extension Agreement. IN WITNESS WNERE4F the parties hereto have duly executed this Agreement by their proper officers on that behalf SIMCOE COUNTY DISTRICT SCHOOL BOARD Per: K. Gordon Campbell Director of Education Per: Chairperson We have authority to bind the Corporation THE CORPORATION OF Per: Mayor Per: Clerk We have authority to bind the Corporation