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02 04 2009 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Council Chambers Wednesday, February 4, 2009 TIME: 9:04 a.m. Present: Mayar H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Cauncillor Jahn Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Shawn Binns, Director of Recreation and Community Services; Tamara Obee, Human Resources Officer, Lisa McNiven, Manager of Environmental Services, Richard Playfair, Deputy Fire Chief, Janette Teeter, Deputy Clerk Also Present: John Harmsworth, Michael Coley, Carole & Rick Morash, Stacey Forfar, Robert Lockhart Mayar H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW090204-1 Moved by Allison, Seconded by Coutanche It is recommended that the fallowing items be added to the agenda for consideration: 7. REPORTS OF MEMBERS OF COUNCIL: b) Councillor Evans, re: Outdoor Rinks. e) Councillor Coutanche, re: Clearing Snow at Fire Hydrants. d) Councillor Agnew, re: Lake Simcoe Protection Plan. e) Councillor Agnew, re: Craighurst Secondary Plan Update. 13. IN-CAMERA: d) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal Opinion). e) Andria Leigh, Director of Development Services, re: Legal Matter (OMB Decision). f) Shawn Binns, Director of Recreation and Community Services re: Property Matter (UCCI). Carried. 2. ADOPTION OF THE AGENDA Motion No. CW090204-2 Moved by Crawford, Seconded by Evans It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, February 4, 2009 be received and adopted, as amended, to withdraw Item 11 a), Report No. FD 2009-01, re: Boat-Based Ice Water Rescue Service. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: a) John Harmsworth, re: Unopened Road Allowance, Line 2 North of Moonstone Road West. Motion No. CW090204-3 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated January 8 and 25, 2009 and verbal information presented by John Harmsworth, re: Unopened Road Allowance, Line 2 North of Moonstone Road West be received. Carried. b) Michael Coley, re: Unopened Road Allowance, Line 2 North of Moonstone Road West. Correspondence dated February 4, 2009 was distributed to Council, the Chief Administrative Officer, Director of Corporate ServiceslClerk and Director of Transportation and Environmental Services. Council consented to allow Rick Morash to speak on the issue. Motion No. CW090204-4 Moved by Evans, Seconded by Crawford It is recommended that the correspondence dated January 19, 22 and February 4, 2009 and verbal information presented by Michael Coley, re: Unapened Road Allowance, Line 2 North of Moonstone Road West be received. Carried. Page 2 Committee of the Whole Meeting Minutes -February 4, 2009 Item 6b} was dealt with at this time. Nation No, CW090204-5 Moved by Coutanche, Seconded by Allison It is recommended that Rule 3.6 of Procedural By-law 2008-109 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. 5, GC)NSENT AGENDA: a} Midland Public ~.ibrary Board minutes, meetings held on November 13 and December 11, 2008. Staff Recommendation: Receipt. b) Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit, correspondence dated January 21, 2009 re: Focus an Health Stats Report, "Outdoor Air Quality in Simcoe Muskoka". Staff Recommendation: Receipt. c) Orillia Public Library Board minutes, meeting held on December 17, 2008. Staff Recommendation: Receipt. Motion No. GW090204-6 Moved by Coutanche, Seconded by Allison It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a} Midland Public Library Board minutes, meetings held on November 13 and December 11, 2008. Received. b) Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit, correspondence dated January 21, 2009 re: Focus on Health Stats Report, "Outdoor Air Quality in Simcoe Muskoka". Received. c} Orillia Public Library Board minutes, meeting held on December 17, 2008. Received. Carried. Page 3 Committee of the Whole Meeting Minutes -February 4, 2fl09 6. COMMUNICATIONS: a) Heather Reid, Town of New Tecumseth, correspondence dated January 22, 2009 re: NVCA Preliminary Budget and Municipal Levy. Motion No. CW090204-7 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated January 22, 2009 from Heather Reid, Town of New Tecumseth, re: NVCA Preliminary Budget and Municipal Levy be received. Carried. b) Carole & Rick Morash, correspondence dated January 16, 2009 re: Unopened Road Allowance, tine 2 North of Moonstone Road West. Motion No. CW090204-8 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated January 16, 2009 from Carole & Rick Morash, re: Unopened Road Allowance, Line 2 North of Moonstone Road West be received. Carried. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated January 27, 2009 from Anita Dubeau, Mayor, Tawn of Penetanguishene re: Winterama Turkey Slide, February 21, 2009. Motion No. CW090204-9 Moved by Coutanche, Seconded by Allison It is recommended that 1. The correspondence dated January 27, 2009 from Anita Dubeau, Mayor, Town of Penetanguishene and verbal information presented by Mayor H.S. Hughes, re: Winterama Turkey Slide, February 21, 2009 be received. 2. That Councillor Crawford and Councillor Coutanche accept the challenge to participate in the "Turkey Slide" event. 3. And Further That Mayor Dubeau, Town of Penetanguishene, be advised, under the Mayor's signature, of the Township of Oro-Medonte's intent to win this challenge. Carried. Page 4 Committee of the Whole Meeting Minutes -February 4, 2009 b) Councillor Evans, re: Outdoor Rinks. Motion No. CW090204-10 Moved by Allison, Seconded by Coutanche It is recommended that the verbal information presented by Councillor Evans, re: Outdoor Rinks be received. Carried. c) Councillor Coutanche, re: Clearing Snow at Fire Hydrants. Motion No. GW090204-11 Moved by Coutanche, Seconded by Allison It is recommended that the verbal information presented by Councillor Coutanche re: Clearing of Snow at Fire Hydrants be received. Carried. d) Councillor Agnew, re: Lake Simcoe Protection Plan. Motion No. CW090204-12 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated January 13, 2009 and verbal information presented by Councillor Agnew re: Lake Simcoe Protection Plan be received and further that Mayor H.S. Hughes and Councillors Agnew and Coutanche be authorized to attend the workshop an February 12, 2009. Carried. e) Councillor Agnew, re: Craighurst Secondary Plan Update. Motion No. CW090204-13 Moved by Coutanche, Seconded by Allison It is recommended that the verbal information presented by Councillor Agnew re: Craighurst Secondary Plan Update be received. Carried. Page 5 Committee of the Whole Meeting Minutes -February 4, 2009 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: None. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. 10. DEVELOPMENT SERVICES: a} Report No. DS 2009-008, Andria Leigh, Director of Development Services, re: Site Plan Agreement and removal of Nold, 2008-SPA-13 & 200$-SPA-14, 2008628 Ontario Ltd., (Diamond Valley Estates}, Part of East half of Lot 3, Concession 7, Parts 1, 2 &3, Plan 51 R31$39, being PIN 5$533-0214 (LT), Township of Oro-Medonte, County of Simcae. Motion No. CW09Q244-14 Moved by Evans, Seconded by Agnew It is recommended that 1. Report No. DS 2009-008, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold, 2008-SPA-13 & 2008-SPA-14, 2008628 Ontario Ltd., (Diamond Valley Estates), Part of East Half of Lot 3, Concession 7, Parts 1, 2 &3, Plan 51 R31$39, being PIN 58533-0214 {LT), Township of Oro-Medonte, County of Simcae be received and adapted. 2. That the Township of Ora-Medonte enter into a Site Plan Agreement with 2008628 Ontario Ltd. to permit the development of two model homes as part of the Diamond Valley Plan of Subdivision. 3. That the Clerk prepare a By-law for Council's consideration to enter into a Site Plan Agreement with 2008628 Ontario Ltd. 4. That the Clerk prepare a By-law for Council's consideration to remove the Holding Symbol from lands described as Part of East half of Lot 3, Cancession 7, Parts 1, 2 &3, Plan 51 R31839, being PIN 58533-0214 (LT), Township of Ora-Medonte, County of Simcae. 5. And Further That the owner be notified of Council's decision. Carried. Page 6 Committee of the Whole Meeting Minutes -February 4, 2009 b} Report No. DS 2009-009, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval. Motion No. CWQ9020~-15 Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. DS 2009-009, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval be received and adapted. 2. That Council approve the following extensions to draft plan approval for One (1 } Year: - Nomire 43-C}M-90046, - 636230 Ontario Limited (Keyzer} 43-4M-90082, - Moss (Kovacs} 43-OM-91050, and - J. Johnston Construction Limited 43-©M-93003; 3. That Council approve the following extensions to draft plan approval for Two (2) Years: - Capobianco 43-4M-93022; 4. That Council approve the following extensions to draft plan approval far Three (3} Years: - Horseshoe Timber Ridge 43-4M-93002 and 43-CD-93002. 5. And Further That the affected owners be advised of Council's decision. Carried. 11. EMERGENCY SERVICES: a} Report No. FD 2009-01, Scott Cowden, Director of Fire & Emergency Services, re: Boat-based Ice Water Rescue Service [from January 28, 2009 meeting]. This item was withdrawn. Page 7 Committee of the Whole Meeting Minutes -February 4, 2009 12. RECREATION AND COMMUNITY SERVICES: Robert Lockhart, The RETHINK Group, presented a PowerPaint presentation. a) Shawn Binns, Director of Recreatian and Community Services re: Strategic Facility Plan i. Community Arena, ii. Jarratt Hall, iii. Carley Hall, iv. Warminster Hall, v. Hawkestone Hall, vi. Edgar Hall, vii. Craighhurst Hall, viii. Eady Hall. Motion No. CW090204-16 Moved by Allison, Seconded by Coutanche It is recommended that 1. The memorandum correspondence dated January 26, 2409 and presented by Shawn Binns, Director of Recreation and Community Services re: Strategic Facility Plan be received. 2. That the correspondence re: Township of tiro-Medonte Facility Assessments for: i. Community Arena, ii. Jarratt Hall, iii. Carley Hall, iv. Warminster Hall, v. Hawkestone Hall, vi. Edgar Hall, vii. Craighhurst Hall, viii. Eady Hall be received. 3. And Further That the presentation by Robert Lockhart, The RETHINK Group, re: Strategic Facility Plan for Recreation, Arts and Culture Update be received. Carried. Council recessed and reconvened at 1:57 p.m. 13. IN-CAMERA: Motion No. CW090204-17 Moved by Crawford, Seconded by Agnew It is recommended that we do now go In-Camera at 1:58 p.m. to discuss Property and Legal Matters. Carried. Page 8 Committee of the Whole Meeting Minutes -February 4, 2do9 Motion No. CW090204-18 Moved by Coutanche, Seconded by Allison It is recommended that we do now Rise and Report from In-Camera at 3:49 p.m. Carried. a) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Ski Trails Road, Request to Purchase, Churchill). Motion No. CW09020419 Moved by Agnew, Seconded by Crawford It is recommended that 1. Confidential Report No. CS 2009-003, Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Ski Trails Road, Request to Purchase, Churchill) be received and adopted. 2. That part of the original road allowance between Lots 15 and 16, Concession 1 (Part of PIN #58543-0002) more particularly described as Parts 1, 2 and 3, Plan 51 R-36467 be permanently closed. 3. That the lands described as Parts 1 to 5, Plan 51 R-36467, Part of PIN 58543- 002 (Lt), Oro-Medonte be declared surplus to the needs of the municipality. 4. That the Township sell the subject property to the adjacent property owner as outlined in Confidential Report No. CS 2009-03. 5. And Further That staff be authorized to proceed accordingly. Carried. b) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (11 Joy Avenue, Request to Purchase). Motion No. CW090204-20 Moved by Allison, Seconded by Coutanche It is recommended that 1. Confidential Report No. CS 2009-004, Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (11 Joy Avenue, Request to Purchase) be received and adopted. 2. That the request to purchase Township property known as 11 Joy Avenue be denied. 3. And Further That the applicant be advised of Council's decision. Carried. Page 9 Committee of the Whole Meeting Minutes -February 4, 2009 c} Andria Leigh, Director of Development Services re: Legal Matter (Conservation Authority} [from January 28, 2009 meeting]. Motion No. GW09020421 Moved by Evans, Seconded by Agnew It is recommended that 1. Confidential Report Na. DS 2009-004, Andria Leigh, Director of Development Services re: Legal Matter (Conservation Authority) be received. 2. That the correspondence dated January 22, 2009 from Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: Summary of NVCA Services 2008 and 2009 for Oro-Medonte be received. 3. That Council confirm the December 11, 2008 position and oppose the 2009 levy given their concern with the maintenance and administrative expenses levied for the Severn Sound portion of the Township. 4. That Council advise that the 2009 levy amount compared to the services provided for the Severn Sound portion are disproportionate to the actual services and benefits being received. 5. That Council appeal the 2009 levy to the Mining and Lands Commissioner. 6. And Further That the NVCA be advised accordingly of the Township's position. Carried. d) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal Opinion). Motion No. GW090204-22 Moved by Cautanche, Seconded by Allison It is recommended that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal Opinion) be received. Carried. e) Andria Leigh, Director of Development Services, re: Legal Matter (OMB Decision). Motion No. CW090204-23 Moved by Cautanche, Seconded by Allison It is recommended that Confidential Report No. DS 2009-006, Andria Leigh, Director of Development Services, re: Legal Matter (OMB Decision) be received. Carried. Page 10 Committee of the Whole Meeting Minutes -February 4, 2009 F f} Shawn Binns, Director of Recreation and Community Services re: Property Matter (UCCI}. Motion No. CW090204-24 Moved by Crawford, Seconded by Evans It is recommended that the confidential correspondence dated January 29, 2009 and verbal information presented by Shawn Binns, Director of Recreation and Community Services re: Property Matter (UCCI} be received and referred, immediately, to Recreation Technical Support Group far a recommendation. Carried. 14. 4UESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT Motion No. CW090204-25 Moved by Allison, Seconded by Coutanehe It is recommended that we do now adjourn at 3:55 p.m. Carried. __ ,~ , Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 11 Committee of the Whole Meeting Minutes -February 4, 2009