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01 28 2009 Council Minutes4. ADOPTION OF AGENDA Motion No. C090128-2 Moved by Crawford, Seconded by Agnew Be it resolved that the agenda for the Council meeting of Wednesday, January 28, 2009 be received and adopted, as amended, to withdraw Item 10e) Robin Dunn, Chief Administrative Officer, re: Township of Oro-Medonte, 2009 Draft Budget. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of January 14, 2009. Motion No. C090128-3 Moved by Hough, Seconded by Coutanche Be it resolved that the minutes of the Council meeting held on January 14, 2009 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 2 Council Meeting Minutes- January 28, 2009 8. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By-Law, 2008-ZBA-15, Part of Lot 10, Concession 12 (Oro), Township of Oro-Medonte, (Robertson). Deputy Mayor Ralph Hough called the public meeting to order at 7:07 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2008-ZBA-15 (Robertson), Part of Lot 10, Concession 12, located west of Line 14 North on the north side of Old Barrie Road, (formerly within the Township of Oro), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 8, 2009 and posted on a sign on the subject property on the same date. The following correspondence was received at the meeting: Simcoe County District School Board dated January 12, 2009. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public members offered verbal comments with respect to the proposed amendment: None. The Deputy Mayor advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:13 p.m. Page 3 Council Meeting Minutes- January 28, 2009 b) Proposed Amendment to the Zoning By-Law, 2008-ZBA-16, Part 1, RP 51R- 31716, East Part of Lot 13, Concession 5 (Oro), Township of Oro-Medonte, (Bloom). Deputy Mayor Ralph Hough called the public meeting to order at 7:14 P.M. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2008-ZBA-16 (Bloom), East Part of Lot 13, Part 1, Reference Plan 51 R-31716, Concession 5, located on the west side of Line 5 North (formerly within the Township of Oro), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 8, 2009 and posted on a sign on the subject property on the same date. The following correspondence was received at the meeting: Simcoe County District School Board dated January 12, 2009; Nottawasaga Valley Conservation Authority dated January 15, 2009. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public members offered verbal comments with respect to the proposed amendment: Howard Bloom, Donna Van Der Heyden, Murray Livingston, Ernie Cumming, Charlie Chadwick. The Deputy Mayor advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:39 p.m. 9. DEPUTATIONS: None. Page 4 Council Meeting Minutes- January 28, 2009 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2009-07, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2008-SPA-15 (Melissa Lenna Elliott) West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East [Refer to Items 18d) and e)]. Motion No. 0090128-4 Moved by Agnew, Seconded by Crawford Be it resolved that 1. Report No. DS 2009-07, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2008-SPA-15 (Melissa Lenna Elliott) West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East be received and adopted. 2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Melissa Lenna Elliott to permit a single detached dwelling at 47 Springhome Road. 3. That the Clerk prepare a By-law for Council's consideration to enter into a Site Plan Agreement with Melissa Lenna Elliott. 4. That the Clerk prepare a By-law for Council's consideration to remove the Holding Symbol from lands described as 47 Springhome Road, West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT). 5. And Further That the owner be notified of Council's decision. Carried. b) Report No. DS 2009-01, Andria Leigh, Director of Development Services, re: Deeming By-law Application, Andrew Damrell, 225 and 227 Lakeshore Road West, Lots 12 and 13, Plan 807 [Refer to Item 18f)]. Motion No. 0090128-5 Moved by Coutanche, Seconded by Hough Be it resolved that 1. Report No. DS 2009-01, Andria Leigh, Director of Development Services, re: Deeming By-law Application, Andrew Damrell, 225 and 227 Lakeshore Road West, Lots 12 and 13, Plan 807 be received and adopted. 2. That the request to deem Lots 12 and 13, Plan 807 be approved. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. And Further That the owner be notified of Council's decision. Carried. Page 5 Council Meeting Minutes- January 28, 2009 c) Report No. FD 2009-01, Scott Cowden, Director of Fire & Emergency Services, re: Boat-based Ice Water Rescue Service [from January 21, 2009 meeting]. Motion No. C090128-6 Moved by Evans, Seconded by Crawford Be it resolved that Report No. FD 2009-01, Scott Cowden, Director of Fire & Emergency Services, re: Boat-based Ice Water Rescue Service be deferred to the February 4, 2009 Committee of the Whole meeting. Carried. d) Doug Irwin, Director of Corporate Services/Clerk, Verbal, re: Office Reconfiguration. Motion No. 0090128-7 Moved by Agnew, Seconded by Coutanche Be it resolved that 1. The verbal information presented by Doug Irwin, Director of Corporate Services/Clerk, re: Office Reconfiguration be received. 2. That staff be authorized to proceed with remainder of the office upgrades. 3. That the costs associated with the remaining office upgrades be funded from the Working Fund. 4. That the provisions of the Township's Purchasing By-law No. 2004-112 be waived. 5. And Further That staff be advised accordingly. Carried. e) Robin Dunn, Chief Administrative Officer, re: Township of Oro-Medonte, 2009 Draft Budget. This item was withdrawn. Page 6 Council Meeting Minutes- January 28, 2009 f) Robin Dunn, Chief Administrative Officer, re: OGRA/ROMA Delegation Summary. Motion No. C090128-8 Moved by Crawford, Seconded by Evans Be it resolved that 1. The verbal information presented by Robin Dunn, Chief Administrative Officer, re: OGRA/ROMA Delegation Summary be received. 2. That Council endorses the Municipal Delegation Requests, identified by Robin Dunn, Chief Administrative Officer, to the respective Ministers for the Ontario Good Roads Association / Rural Ontario Municipal Association (OGRA/ROMA) Conference on February 23 and 24, 2009. 3. And Further That staff proceed accordingly. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated January 20, 2009 from Michelle Francis, Town of Bradford West Gwillimbury, re: Resolution, Bradford By- Pass; Regional Municipality of York and the County of Simcoe. Motion No. C090128-9 Moved by Coutanche, Seconded by Hough Be it resolved that 1. The correspondence dated January 20, 2009 from Michelle Francis, Town of Bradford West Gwillimbury and verbal information presented by Mayor H.S. Hughes, re: Resolution, Bradford By-Pass; Regional Municipality of York and the County of Simcoe be received. 2. That the Township of Ora-Medonte supports the Town of Bradford West Gwillimbury's request. 3. And Further That Garfield Dunlop, MPP Simcoe North, the Regional Municipality of York, the Town of Bradford West Gwillimbury and the County of Simcoe be notified, under the Mayor's signature, of Council's decision. Carried. Page 7 Council Meeting Minutes- January 28, 2009 b) Councillor Coutanche, re: (Wine 2 North Update. Motion No. 0090128-10 Moved by Agnew, Seconded by Crawford Be it resolved that the verbal information presented by Councillor Coutanche re: Line 2 North be received. Carried. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held January 21, 2009. Motion No. C090128-11 Moved by Evans, Seconded by Agnew Be it resolved that the minutes of the Committee of the Whole meeting held on January 21, 2009 be received and further that the recommendations therein be adopted. Carried. b) Minutes of Recreation Technical Support Group, meeting held on January 21, 2009. Motion No. C090128-12 Moved by Hough, Seconded by Coutanche Be it resolved that the draft minutes of the Recreation Technical Support Group meeting held on January 21, 2009 be received. Carried. c) Minutes of Planning Advisory Committee, meeting held on January 26, 2009 [to be distributed at the meeting]. Motion No. C090128-13 Moved by Coutanche, Seconded by Hough Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on January 26, 2009 be received. Carried. Page 8 Council Meeting Minutes- January 28, 2009 Motion No, C090128-14 Moved by Agnew, Seconded by Crawford Be it resolved that Whereas the Planning Advisory Committee at its meeting of January 26, 2009 considered the following recommendation, "It is recommended that 1. Report No. DS 2009-002, Steve Farquharson, Intermediate Planner, re: Proposed Official Plan and Zoning By-law Amendment, 2008-ZBA-10, 2008- OPA-02, Lot 1, Concession 5 (Oro), Township of Ora-Medonte, South Side of Horseshoe Valley Road and West of Line 4 (1198677 Ontario Ltd.) be received and adopted. 2. That it is recommended to Council that Official Plan and Zoning By-law Amendment Applications 2008-OPA-02 and 2008-ZBA-10, Lot 1, Concession 4, (Oro), Township of Oro-Medonte that would serve to redesignate the subject lands from "Horseshoe Valley - Medium Density" to "Horseshoe Valley- Low Density Residential" on Schedule D of the Official Plan, and to rezone lands from Agricultural/Rural Exception (A/RU*15) Zone to Residential One Exception Hold (R1 *H) Zone on Schedule A15 of Zoning By-law 97-95, be approved." And Whereas the recommendation was defeated by the Planning Advisory Committee as documented by Motion No. PAC090126-3; Now Therefore, Council endorses the Planning Advisory Committee recommendation to defeat the aforementioned recommendation. Defeated. Motion No. C090128-15 Moved by Coutanche, Seconded by Hough Be it resolved that 1. Report No. DS 2009-002, Steve Farquharson, Intermediate Planner, re: Proposed Official Plan and Zoning By-law Amendment, 2008-OPA-02, 2008-ZBA-10, Lot 1, Concession 4 and 5 (Oro), Township of Oro-Medonte, South Side of Horseshoe Valley Road and West of Line 4 (1198677 Ontario Ltd.) be received and adopted. 2. That Official Plan and Zoning By-law Amendment Applications 2008-OPA-02 and 2008-ZBA-10, Lot 1, Concession 4 and 5, (Oro), Township of Oro-Medonte that would serve to redesignate the subject lands from "Horseshoe Valley Medium Density" to "Horseshoe Valley- Low Density Residential" on Schedule D of the Official Plan, and to rezone lands from Agricultural/Rural Exception (A/RU*15) Zone to Residential One Exception Hold (R1 *H) Zone on Schedule A15 of Zoning By-law 97-95, be approved. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. And Further That the applicant be advised of Council's decision. Carried. Page 9 Council Meeting Minutes- January 28, 2009 d) Minutes of Site Plan Technical Support Group, meeting held on January 13, 2009. Motion No. C090128-16 Moved by Hough, Seconded by Coutanche Be it resolved that the draft minutes of the Site Plan Technical Support Group meeting held on January 13, 2009 be received. Carried. 13. CONSENT AGENDA: a) Lake Simcoe Regional Airport minutes, meeting held on November 20, 2008. Staff Recommendation: Receipt. b) Barrie Public Library minutes, meeting held on November 27, 2008. Staff Recommendation: Receipt. c) Nottawasaga Valley Conservation Authority minutes, meeting held on November 28, 2008. Staff Recommendation: Receipt. Motion No. C090128-17 Moved by Crawford, Seconded by Evans Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Lake Simcoe Regional Airport minutes, meeting held on November 20, 2008. Received. b) Barrie Public Library minutes, meeting held on November 27, 2008. Received. c) Nottawasaga Valley Conservation Authority minutes, meeting held on November 28, 2008. Received. Carried. Page 10 Council Meeting Minutes- January 28, 2009 14. COMMUNICATIONS: a) Tony Guergis, Warden, County of Simcoe, correspondence dated January, 2009 re: Request for Presentation to Council. Motion No. C090128-18 Moved by Coutanche, Seconded by Hough Be it resolved that 1. The correspondence dated January, 2009 from Tony Guergis, Warden, County of Simcoe, re: Request for Presentation to Council be received. 2. And Further That staff liaise with the County of Simcoe to attend a future Council meeting with respect to a presentation. Carried. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: Motion No. C090128-19 Moved by Evans, Seconded by Agnew Be it resolved that we do now go In-Camera at 8:50 p.m. to discuss Legal and Personal Matters. Carried. Page 11 Council Meeting Minutes- January 28, 2009 18. BY-LAWS: a) By-Law No. 2009-004 A By-law to Deem Certain Plans of Subdivision or parts thereof not to be Registered Plans of Subdivision within the meaning of the Planning Act R.S.O. 1990, c.P.13, as amended, and to Establish a Drainage Easement in favour of the Township of Oro-Medonte on Part 6, Plan 51 R-36227 (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, and to Permanently Close and Sell Part of the Road Allowance known as the Deviation of Colborne Street (Part of PIN #58554-0013 (LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Ora-Medonte, County of Simcoe. Motion No. C090128-23 Moved by Crawford, Seconded by Evans Be it resolved that a By-law to Deem Certain Plans of Subdivision or parts thereof not to be Registered Plans of Subdivision within the meaning of the Planning Act R.S.O. 1990, c.P.13, as amended, and to Establish a Drainage Easement in favour of the Township of Oro- Medonte on Part 6, Plan 51 R-36227 (geographic Township of Oro), Township of Oro- Medonte, County of Simcoe, and to Permanently Close and Sell Part of the Road Allowance known as the Deviation of Colborne Street (Part of PIN #58554-0013 (LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R- 36227, and Part 3, Plan 51 R-34654, Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2009-004. Carried. That By-Law No. 2009-004 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2009-009 By-law to Require the Issuance of an Annual Moving Permit for Oversized Equipment or Machinery upon Township of Oro- Medonte Road Allowances and to Repeal By-law No. 2005-060. Motion No. C090128-24 Moved by Hough, Seconded by Coutanche Be it resolved that a By-law to Require the Issuance of an Annual Moving Permit for Oversized Equipment or Machinery upon Township of Oro-Medonte Road Allowances and to Repeal By-law No. 2005-060 be introduced and read a first and second time and numbered By-Law No. 2009-009. Carried. That By-Law No. 2009-009 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes- January 28, 2009 c) By-Law No. 2009-010 A By-law to Amend By-law No. 2007-021, being A By- law to Appoint Representatives to Various Committees/Organizations and Technical Support Groups and to Repeal By-Law No. 2008-169. Motion No. C090128-25 Moved by Agnew, Seconded by Evans Be it resolved that a By-law to Amend By-law No. 2007-021, being A By-law to Appoint Representatives to Various Committees/Organizations and Technical Support Groups and to Repeal By-Law No. 2008-169 be introduced and read a first and second time and numbered By-Law No. 2009-010. Carried. That By-Law No. 2009-010 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d) by-Law No. 2009-011 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Melissa Lenna Elliott described as lands as follows: West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East Township of Oro-Medonte, County of Simcoe. Motion No. C090128-26 Moved by Coutanche, Seconded by Hough Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Ora-Medonte and Melissa Lenna Elliott described as lands as follows: West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2009-011. Carried. That By-Law No. 2009-011 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 Council Meeting Minutes- January 28, 2009 e) By-Law No. 2009-012 Being a By-law to remove the Holding symbol applying to lands located at West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East (Elliott). Motion No. C090128-27 Moved by Agnew, Seconded by Crawford Be it resolved that a By-law to remove the Holding symbol applying to lands located at West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East (Elliott) be introduced and read a first and second time and numbered By-Law No. 2009-012. Carried. That By-Law No. 2009-012 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. f) By-Law No. 2009-013 Being a By-law to Deem Certain Plans of Subdivision or Parts Thereof Not to be Registered Plans of Subdivision Within the Meaning of the Planning Act R.S.O. 1990 c.P. 13, As Amended. Motion No. C090128-28 Moved by Hough, Seconded by Coutanche Be it resolved that a By-law to Deem Certain Plans of Subdivision or Parts Thereof Not to be Registered Plans of Subdivision Within the Meaning of the Planning Act R.S.O. 1990 c.P. 13, as Amended, be introduced and read a first and second time and numbered By-Law No. 2009-013. Carried. That By-Law No. 2009-013 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 Council Meeting Minutes- January 28, 2009 19. CONFIRMATION BY-LAW NO. 2009-008 Motion No. C090128-29 Moved by Crawford, Seconded by Agnew Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, January 28, 2009 be introduced and read a first and second time and numbered By-Law No. 2009-008. Carried. That By-Law No. 2009-008 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT Motion No. C090128-30 Moved by Coutanche, Seconded by Hough Be it resolved that we do now adjourn at 10:10 p.m. 'Mayor, H.S. Hughes Cerk, J. Douglas Irwin Carried. Carried. Page 16 Council Meeting Minutes- January 28, 2009