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02 05 2009 Rec Tech AgendaTOWNSHIP OF ORO-MEDONTE RECREATION TECHNICAL. SUPPORT GROUP AGENDA COUNCIL CHAMBERS DATE: THURSDAY, FEBRUARY 5, 2009 TIME: 7:00 p.m. 1. ADOPTION OF THE AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 3. ADOPTION OF MINUTES OF JANUARY 21, 2009 4. DEPUTATIONS None. 5. COMMUNICATIONS a) Councillor Coutanche, re: Review of 2007-2008. b) Shawn Binns, re: Facility Master Plan. c} Shawn Binns, re: Minutes of January 26, 2009 Community Nall Board Meeting [to be distributed at the meeting]. d) Shawn Binns, re: 4. R. F.A. Press Release -Federal Infrastructure Budget. e} Shawn Binns, re: Accessibility Customer Service Standard. 6. SUB-COMMITTEE UPDATES None. 7. ANNOUNCEMENTS 8. ADJOURNMENT TOWNSHIP OF ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Council Chambers Wednesday, January 21, 2009 TIME: 7:02 p.m. Present: Reta Regelink Ted Duncan Kelly Meyers Linda Murray CouncillStaff Mayor H.S. Hughes Councillor John Crawford Present: Councillor Sandy Agnew Robin Dunn, Chief Administrative Officer Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator Regrets: Carolyn Tripp, Councillor Mel Coutanche Also present: Robert Lockhart Councillor Crawford assumed the chair and called the meeting to order. 1. ADOPTION OF THE AGENDA Motion No. RTSG090121-1 Moved by Regelink, Seconded by Meyers It is recommended that the agenda for the Recreation Technical Support Group meeting of Wednesday, January 21, 2009 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 3. ADOPTION OF MINUTES OF NOVEMBER 6, 2008. Motion No. RTSG090121-2 Moved by Duncan, Seconded by Regelink It is recommended that the minutes of the Recreation Technical Support Group meeting held on November 6, 2008 be adopted as printed and circulated. Carried. 4. DEPUTATIONS None. 5. COMMUNICATIONS a) Councillor Crawford, re: Member Updates. Mahon No. RTSG090121-3 Moved by Regelink, Seconded by Meyers It is recommended that the verbal information presented by Councillor Crawford, re: Member Updates, be received. Carried. b) Councillor Coutanche, re: Review of 2007-2008. Councillor Crawford provided a brief review on Councillor Coutanche's behalf. Motion No. RTSG090121-4 Moved by Regelink, Seconded by Duncan It is recommended that the verbal information presented by Councillor Crawford, re: Review of 2007-2008, be received. Carried. c) Shawn Binns and Robert Lockhart, The RETHINK GROUP, re: Facility Master Plan. A copy of the power point presentation was provided at the meeting. Motion No. RTSG090121-5 Moved by Duncan, Seconded by Regelink It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services and Robert Lockhart, The RETHINK GROUP, re: Facility Master Plan, be received. Carried. Recreation Technical Support Group Minutes of January 21, 2009 2 6. SUB-CQMMITTEE UPDATES None. 7. ANNOUNCEMENTS None. 8. ADJOURNMENT Motion No. RTSG090121-6 Moved by Duncan, Seconded by Meyers It is recommended that we do now adjourn at 10:32 p.m. Carried. Councillor Crawford, Chair Marie Brissette, Committee Coordinator Recreation Technical Support Group Minutes of January 21, 2009 3 Brissette, Marie From: Barb t Mel Coutanche Sent: January-29-09 9:12 AM To: Brissette, Marie; Crawford, John; Agnew, Sandy Cc: Irwin, Doug; Dunn, Robin; Binns, Shawn; Hough, Ralph; Coutanche, Mel; Evans, Dwight; Hughes, Harry; Crawford, John; Agnew, Sandy; Allison, Terry; Kelly Meyer; RetaRegelink; Ted Duncan; Carolyn Tripp Subject: 2008 Highlights from the Rec-Tech Advisory Graup Attachments: 2008 Highlights from 2008 Rec-Tech.doc Please include the attached list as part of the next Rec-Tech Advisory Graup Agenda and meeting documentation. As in 200?, 204& had many items addressed/eonsidered by the O-M Rec Tech Advisory Group. As one of the two Council appointees for 20(}7 and 2048, I really appreciated the spirited and passionate participation and input from the public members of this Advisory Group. And, the capable leadership of Shawn Binns was much appreciated. I'll continue to support you in your efforts. Thanks much Mel Coutanche NI NLI KT fr m 20 i m adds d h R r i n Technical Advisory Group) 1. Good advice to Council on OFATV request {from Dec 13-07) 2. Updates on the Ravines of Medonte Park 3. Finalized "MISSIONjVI5ION" wording 4. Review of the Alcohol Risk Management Policy 5. Facilities Master Plan {Terms of Reference, attend Warminster meeting, input, etc.) 6. Sports Groups effort {Team, partnerships and Trillium Grantl) 7. Trail Map Initiative. O-M Website links to Trails 8. Sweetwater Park {Sugarbush) completion and Sept 21 opening 9. Implications on trails network of the IPA {Sugarbush) dissolution 10. 4t" Line Park input and 2008 Council Budget input 11. Soccer City in Orillia 12. Oro-Medonte 77s 13. "User pay" discussions 14. "Centralized" vs. "decentralized" facility discussions 15. Discussion with Ora Hills re possible linking of the Oro Hills lands with the Line 4 Park 16. Discussion re the Moonstone Recreation Committee. The Committee could use new {young) blood. 17. Consideration for provision of bike lanes on newly paved roads. 18. Recreation and Community Services Logo 19. Input to the proposed Buffalo Springs park area. TOWNSHIP OF ORO-MEDONTE COMMUNITY HAI.I. ASSOCIATION MINUTES Monday, January 26`h, 2009 7:00 pm Horseshoe Valley Fire Hall # 3 Present: Pat Shellswell Edgar Linda Wilson Eady Wm (Bill) Wilson Eady Louise Calvert-Dale Carley Kelly Skinner-Meyer Carley Susan Grant Jarratt Jennifer Alton Hawkestone Dennis Barkley Warminster Regrets: Sue Britten -Jarratt, Steve Beard -Jarratt Staff Present: Shawn Binns -Director, Recreation & Community Services 1. Adoption of Agenda Moved by Susan Grant, seconded by Dennis Barkley That the agenda be adopted. 2. Adoption of the Minutes Moved by Susan Grant, seconded by Kelly Meyer Carried That the Minutes of the Community Hall Association meeting held on Monday, October 27t" 2008, be adopted as amended. Carried 3. Guest Speaker: None 4. Business Arising from the Minutes None 5. Announcements and Special Events: None 6. Correspondence: None 7. Staff Report a) Strategic Facility Plan Update Key activities to date have included: an inventory and analysis of facilities (quantity, location, use, condition); park, open space and facility mapping; age-specific population projections to 2031; consultation with user groups and other stakeholders, as well as the broader community; community profile research and analysis; leisure trend analysis; projections of facility needs; affordability research; and investigation of partnership opportunities. Building Condition Audits -copies were handed out and reviewed Casting estimates appeared to be high -Casting analysis described (Municipal Standards, based an relevant construction data and based an SOMA standards far Building condition assessments. Costs may be less if sourced through public procurement process, or significantly less if work is done in kind. Shawn will follow up with AECOM on pricing. If replacement of a specific item is forecasted for replacement, and if it was done r recently, please notify Shawn so that it can be adjusted accordingly. Carley Hall -Wondered if asbestos testing was completed in the past? Shawn will review the file? Question surrounding the requirement for Fire Suppression Hood over electric stoves? Shawn will verify with AECOM and Fire Prevention Officer. Next Steps include: 1. The formulation of an Advisory Committee consisting of: Councilor Crawford - Ghair of Recreation Technical Support Group 1 Member from the Accessibility Advisory Committee 2 Members from the Recreation Technical Support Group 2 Members from Community Hall Boards 1 Representative from each of the Minor Sports Group (6) Supervisor Parks and Facility Operations Community Recreation Coordinator Director of Building and Planning Director of Finance CAO 2. Consultation with School Boards 3. Meetings with Recreation Technical Support Group 4. Meetings with Advisory Committee 5. Formulation of recommendations 6. Report to Council ~. Community Forum - Apri121, 2009 Warminster Elementary Schaal 8. Finalize report and report back to Council b) 2008 Financial Reports Distributed and received 8. OtherlNew Business a) Deposits -Bookings Make sure deposits (cheques) are submitted to the township in a timely fashion so cheques don't stale date. b) Updates by Hall Board (Around the Table) i) Carley - closed for winter - Christmas Craft Show - Creative Dance for children run thraugh Recreation Dept in the fall - Drama for Adults Dept tentative in the spring - Welcome Louise Calvert-Dale new Vice President ii) Craighurst - not in attendance iii) Eady - Christmas Concert - Family New Years iv) Edgar - Bid Euchre Tournament Tuesday, February 19tH - Can get a tax receipt for labour v) Hawkestone - Taps - Scouting and Scottish Dancing regular - Artisan Show -went over very well - Adult Christmas Concert - Junior Gourmet Club - Sold out New Years Eve Dance - Family Day at Big Gurve Acres -Feb 14 (send info to Shawn) - Feb 17 Movie at Library - Updated vi) Jarratt - Blue Dragon running programs - Dance programs running - Having camps during summer - Snowblowing bill will be a concern - Some landscaping done in the fall vii} Shanty Bay - not in attendance viii) Warminster - Nad their Santa Claus parade - Kinsmen have refinished floors at the hall - Same funds to come in - 50°l0 of the Kinsmen are from the Oro-medante area - Kingsmen have also applied for a Trillium grant to improve Parkland in Warminster area c} 2009 Budget - will be in budget deliberations next week - looking at mid February d} Snow Plowing - Looking at feasibility re: contracting out or using feasibily re: own machine re: snowblowing Comments: The hall boards are pleased that Council is supportive of our hall boards and recognize the volunteer work in community. 9. Adjournment: Moved by Kelly Meyer, That we adjourn the meeting at 8:52 PM Carried The next meeting will be held at Horseshoe Fire Hall Monday, March 30`", 2009 at 7:00 pm ~~ l t~~ ~. ONTFtRtb RECREATEON rACIUitE5 ASSOCtA7lON INC, For Immediate Release Contact: John Milton, Chief Administrative Officer Ontario Recreation Facilities Association Tel: (416) 426-7062 Email: info@orfa.com January 28, 2009 Federal Budget Stimulates a New Sport and Recreation Building Initiative With yesterday's Federal Budget, Finance Minister Flaherty and Sport Minister Lunn have taken direct aim at the long standing infrastructure deficit in sport and recreation with a new $500 million fund, to be expended in the next 2 years, to renew and build facilities in our communities. "This is a good day for the sport and recreation sector and for the millions of Canadians across the country that uses facilities for recreational activities," declared Robert Lilbourne, President of the Ontario Recreation Facilities Association (ORFA). "It is great to see our government realize that infrastructure money is not just required to improve our roads and sewers but that investment is also desperately needed to enhance our aging arenas, pools and other related facility areas. This new fund demonstrates the government's interest to help ensure facility owners and operators provide their patrons with safe and quality recreation facilities." With specific references to the 1967 Centennial year building boom, the Federal Budget highlights in detail the need for "hockey arenas, soccer fields, tennis and basketball courts, and swimming pools" as examples for upgrading, renewal and building through this nationally delivered initiative. The program will be a 50/50 matching initiative, delivered through regional development agencies whereby provinces and municipalities, community sport organizations, and the private sector may all apply for matching funds for shovel ready projects. Three big goals drive the new fund -economic stimulus, quality facilities, and national spirit -and the allocation will be based on merit and project readiness. "This is well received news for owners of aging recreation facilities who have been dealing with infrastructure that for the most part is reaching the senior phase of their building life-cycle," stated John Milton, ORFA's Chief Administrative Officer. "With such along-standing need to address the sport and recreation infrastructure deficit, this program promises to assist facility owners and operators in addressing their local needs for buildings that serve as the social and cultural hub of the broader community." "Recreation facilities are more than ice sheets, swimming pools, soccer fields or ball diamonds. They are important gathering places in our communities that bring people together in both good and bad times. "This new fund has come along at the right time for all Canadians," stated M~ROF 1 Concorde Gate, Suite 102, Toronto, ON Canada M3C 3~t6 [i~~~ T.416 42b 7062 F.416 426 7385 info~orfa.com wDRFA.CC]M s~)Z 1~, CJNiARlO RECREATION FACIL171E5 ASSUCfATfON INC, Randy Kinnee, Chair of the Canadian Recreation Facilities Council. Kinnee further elaborated, "that in 2005 the Canadian Recreation Facilities Council joined forces with Hockey Canada to conduct a National Arena Census. The Census identified that of the 2,486 ice arenas in Canada, 47% of arenas are over 26 years of age and 32% of arenas are over 36 years old. The oldest arena was constructed in 1921. A facility's age generally influences its cost of operation and arenas along with all kinds of other recreation facilities are reaching a period in their life-cycle that requires significant investment. Today's Federal announcement comes at a timely point in this life-cycle of recreation facilities." -30- The Ontario Recreation Facilities Association Inc. (ORFA) was incorporated in 1947 as aprovincially-recognized, not-for-profit, volunteer driven recreation organization to be the leader in the recreation facility profession. The mission of ORFA is to provide leadership in the development and delivery of innovative training and education programs, value-added services, and quality products for the benefit of the recreation facility profession. The ORFA serves as the National Head Office of the Canadian Recreation Facilities Council. The Canadian Recreation Facilities Council (CRr-C) is a not for profit, nationally recognized volunteer council who's member associations and associates have a common interest in providing sustainable sport and recreation facilities in Canada. The membership of the CRFC consists of Provincial/Territorial associations, and nationally recognized not for profit and government affiliated organizations who have interests similar to the CRFC. M~a~ 1 Concorde Gate, Suite i42, Toronto, ON Canada M3C 3N6 ~~~,~,,,~;'~;'~ T.416 426 7062 F.416 426 7385 info@orfa.com ORFA.COM