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02 04 2009 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, FEBRUARY 4, 2009 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 9:00 a.m. John Harmsworth, re: Unopened Road Allowance, Line 2 North of Moonstone Road West. b) 9:10 a.m. Michael Coley, re: Unopened Road Allowance, Line 2 North of Moonstone Road West. 5. CONSENT AGENDA: a) Midland Public Library Board minutes, meetings held on November 13 and December 11, 2008. Staff Recommendation: Receipt. b) Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit, correspondence dated January 21, 2009 re: Focus on Health Stats Report, "outdoor Air Quality in Simcoe Muskoka". Staff Recommendation: Receipt. c) Orillia Public Library Board minutes, meeting held on December 17, 2008. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) Heather Reid, Town of New Tecumseth, correspondence dated January 22, 2009 re: NVCA Preliminary Budget and Municipal Levy. b) Carole & Rick Morash, correspondence dated January 16, 2009 re: Unopened Road Allowance, Line 2 North of Moonstone Road West. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor N.S. Hughes, correspondence dated January 27, 2009 from Anita Dubeau, Mayor, Town of Penetanguishene re: Winterama Turkey Slide, February 21, 2009. 8. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: None. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. 10. DEVELOPMENT SERVICES: a) Report No. DS 2009-008, Andria Leigh, Director of Development Services, re: Site Plan Agreement and removal of Hold, 2008-SPA-13 & 2008-SPA-14, 2008628 Ontario Ltd., (Diamond Valley Estates), Part of East half of Lot 3, Concession 7, Parts 1, 2 &3, Plan 51 831839, being PIN 58533-0214 (LT}, Township of Oro-Medonte, County of Simcoe. b) Report No. DS 2009-009, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval. 11. EMERGENCY SERVICES: a) Report No. FD 2009-01, Scott Cowden, Director of Fire & Emergency Services, re: Boat-based Ice Water Rescue Service [from January 28, 2009 meeting]. 12. RECREATION AND COMMUNITY SERVICES: a) Shawn Binns, Director of Recreation and Gommunity Services re: Strategic Facility Plan i. Community Arena, ii. Jarratt Hall, iii. Carley Hall, iv. Warminster Hall, v. Hawkestone Hall, vi. Edgar Hall, vii. Craighhurst Hall, viii. Eady Hall. n 13. IN-CAMERA: a) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Ski Trails Road, Request to Purchase, Churchill). b) Doug Irwin, Director of Corporate ServiceslClerk re: Property Matter (11 Jay Avenue, Request to Purchase). c) Andria Leigh, Director of Development Services re: Legal Matter (Conservation Authority) [from January 28, 2009 meeting]. 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT n ADDENDUM COMMITTEE C}F THE VYHtJLE MEETING Wednesday, February 4, 20Q9 ?. REPORTS OF MEMBERS OF COUNCIL: b) Councillor Evans, re: Outdoor Rinks. 13. IN-CAMERA: d) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Legal Qpinion). e) Andria Leigh, Director of Development Services, re: Legal Matter {OMB Decision). f) Shawn Binns, Director of Recreation and Community Services re: Property Matter (UCCI). anuary 2S"'2009 Office of Doug Irwin Qverview of presentation for meeting on Feb. 4th 2x09. Vie: Closure of public right of way from Moonstone Rd. to Blueberry Marsh Rd. My petition wilt be asking council to reverse the decision closing public access of vehicular traffic from Moonstone Rd. to Blueberry Marsh. Also, Mary Jarvis, resident of Blueberry Marsh Rd, would like to present haw she was not notified of this request prior to council's decision. How this affects her and her husband. Points to be made, Due process was not given to landowners directly involved, this rural community should not be deprived of their rights to accommodate a few, the community uses the right of ways fog recreation, right of ways helps keep our main roadways clear of atvs ,snowmobiles ect. As a long-time landowner 1 am concerned that in recent years newer neighbours seem to want to control, own and interfere with right of ways, this issue has affected the enjoyment of my property and surrounding area. Please find attached a letter distributed to residents that might be interested in council's decision. Sincerely, -~ a_ _, ~ j John Harmsworth ~~ ~.. ~AtUUARY, 8, 2009 a Whom it May Concern, Ora-Medonte council recently passed a by-law to stop vehicular traffic an the public right of way from Moonstone Road to Blueberry Marsh Rd. A similar petition was presented to council to close a public right of way connecting Blueberry Marsh Rd. to Hummingbird Hill. This petition was denied thanks to the surrounding residents input to council. This public right of way belongs to the public, trails for hiking, horseback riding, skiing, snowmobiling and ATVs and access to them should not be denied to the local community. We need your input as soon as passible as council will re-visit this issue. We hope.that you will take a minute and contact Doug Irwin to voice your opinion. Please contact: Doug Irwin Oro-Medonte Township Office 148 Line 7 South Box 100 Oro, ON. LOL2X0 (705) 487-2171 e-mail:dirwin@oro-medante.ca Mr Daug Irwin, Director of Carporate Services/Clerk, Township of taro-Medonte, P4 Box 100, ©ra, 4ntaria. LOL 2XC}. Michael P Coley. 326, Blueberry Marsh Read, RR 1, Midland, Qntario. L4R 4K3. January 19`x' 2009. Re: Your letter dated January 8`~ 2009. Re: Yaur File No. L16-37246 v001 Dear Mr Irwin, z 1. t a ° _+ if ° ., v ~ iiQ elf l ~~l ¢ .. ~- ' - '" ~ r Please be advised that we are in receipt of your general letter dated January 8~' 2009 and are shacked that this issue that we had thought approved by council is now open again and being re-visited. It is our understanding that there has been an objection lodged by a neighbor who lives around the corner from us. We feel that he and others living further away are not impacted by the problem we are suffering with the steady escalation of these recreation vehicles. They are not bothered as long as they are not being subject to the same bombardment! As mentioned in my letters to council there exists a real passibility of someone getting seriously injured ar getting killed due to the terrain hazards. My position remains unchanged and as mentioned to Mel Coutanche any further reiteration is unnecessary at this point. In the past I have offered to appear before council to present my case but as yet have not been afforded the opportunity. Yours sincerely, Michael P Coley. Copy Mr Mel Coutanche. ~,~~ w ~ /~ ~ ~s p ~ ti ~~, ,.-~` ~ ~~ Irwin, Doug From: Mike & Jan Sent: Thursday, January 22, 2009 3:01 PM To: Irwin, Doug Subject: Township letter Jan 22nd 2009 Re: Feb 4th 2009 Committee of The Whole meeting. Michael P Coley. 326, Blueberry Marsh Road, RR 1, Midland. Mr Doug Irwin, Ontario L4R 4K3. Director of Corporate 5erviceslClerk, Township of Oro-Medonte, 2~°~ Januarv 2009. P,O.Box 100, Oro, Ontario. LOL 2X0. Re: Your file No. LI6-37246 v001 Dear Mr Irwin, May I register my intention to attend the committee of the whale meeting slated for the 4~' >~ebruary 2009 beginning at 9.00 a.m. At which time 1 will be glad to reaffirm my wish that the decision by council to close the unopened section of line 2 North from Moonstone road west to the assumed section known as Blueberry Marsh Road. This action will be upholding their decision made June ~`~' 2009. Z'oturs sincerely, Michael P Coley. Please find attached a copy of the letter dated January 8`" 2009 which appeared in a plain envelope in my mailbox. This letter implied a participation of the township in re-visiting an issue which had already been ruled on by the committee of the whole as stated above?? ~~: To the Co n ~ m i t t ce of the whole of Oro-Medante. February 4`~' 240~~ It is a matter of record that an the 24~' October 2444 the cauncil of Ora-Medante enacted a By-law No. 2444-119 with respect to motorized vehicles in the Township. On the 16'~ July 2448 cauncil enacted an amendment to add to this existing By-law. That Schedule A of the By-law 2444-119 include the un-apened section of Line 2 North. Frain Moonstone Road West northerly to 444 meters northerly of Moonstone Raad West. My first letter to cauncil was dated 2"~ July 244'7 informing them of the problems and disturbance caused by Motorized vehicles on this un-apened sectian of Line 2 North. These vehicles were mainly ATV's and Dirt Bikes many of which were un-licenced and illenal. Since my wife and I spend mast of the day outside tending our garden we have found this actit ity~ mast disturbing in bath noise and attending air pollution. The gradually increasing volume of this obnoxious disturbance prompted me to attempt to reason with same of these people. Same listened politely to my request that they use an alternative saute but mast cursed me far my asking them to modify their behavior. This disrespect and belligerence caused me to consult with Staff sergeant Whinnery of the Ontario Provincial Police who understood my concern but could not offer adequate help due to under staffing. Of major concern to me is the reckless manner these vehicles employ when traveling this un-apened very steep trail alongside my property which could easily result in injury ar even death! Typically these people (often young teenagers }use the graded portion of Blueberry Marsh Raad to gear up to high speed. Then enter into the un-apened sectian without even clawing dawn putting themselves at great risk due to the attending hazards on the way. ( Tree rants, racks and fallen branches.} Many of these people are not local but from other townships ar cities up far the week ar week end with a definite escalation an week ends. It is my understanding that ATV clubs are also seeking to use this area ac part of their trail system, which will greatly add to the volume. It is unfortunate that my position which remains unchanged, puts me at adds with same of my neighbours. But I would emphasize that living a distance away, they are not impacted to the same extent by this problem. If they were to suffer the same bombardment as ourselves they might see it a lot differently. Lastly my intent is not to have council close this area to everyone, but only to motorized vehicles according to the existing By-Law Na.2444-119. Persons on foot or non motorized modes would still continue as before.. My wife and I having hand planted over 6444 fir trees believing that the peaceful atmosphere we have created should be preserved. Respectfully we would ask that the Committee of the whole uphold their enactment in this regard. Yours sincerely, Michael & Janet Coley. 1~~I1~LAND PUBLIC LITiR:~RY 13O~KD,~t=1T[~:~CING Page I of -t I}ATE: November 13, ?008 LOCATION: Midland Public Library Boardroom PRESENT: A. Campbell, V. Barycky, G.A. Walker, V, Nihill, J. LeFebvre, C. Moore, P. Zile (Stayed at Council. Arriued late just after meeting adjourned) REGRETS: B. L7esroches, J. Swick STAFF. G. Griffith, Recording Secretary, B. Molesworth, C>~CJ ITEl~1 ISSUE ACTION 1. z. ..Call to Order ~' . ~ ~"° $,` ~. x ~ ~-~' G.-A. Walker called the meeting to order at 7:47 p.m. ~s-;., ,~;E- -.~ r. i r •~ : ~, Approval of the agenda -'-= ~ ' >~ ~~+~ Additions: 3. Approval of the :Minutes 3.1 Report from the Building Committee Meeting of October 15, 2008. 8. Information 8.2 Letter from George Smitherrnan Moved by: V. Barycky Seconded by: V. Nihill That the agenda be approved, as amended. CARRIED 3 .Approval of the minutes of the previous meeting Moved by: J. LeFebvre Seconded by: V. Barycky That the minutes of the Board meeting held on October 9, 2008 be approved. CARRIED 3.1 Report from the Building Committee Meeting of October 15, 200$ G.-A. Walker read the recommendation from the Building Committee regarding the acceptance of the Contractor with the lowest bid. V. Nihill asked if we could ga back to the contractor to see if a lower price could be achieved. B. Molesworth stated that Architect, J. Knibb had already approached the contractor who is willing to work with us in trying to keep casts dawn, but his costs are his costs and he can't be expected to lose money. V. Barycky asked if cutting the furniture budget was a possibility. B. Molesworth said although he is willing to keep using his old desk, the public's expectation of a new building is that it will look goad. Also, shelving is included in the furniture line so it's difficult to MIDLAND PUBLIC LIBi2~_R~' BOARD MEETING Page 2 of 4 DATE: November 13, 2008 LOCATION: Midland Public Library Boardroom ITEM ~ ISSUE _ ( ACTION 3 Report from the Building Committee -continued cut. C.-A. Walker called far a mntian to accept the Building Committee's recommendation. Moved by: C. Moore Seconded by: J. LeFebvre That the Board adopt the recommendation of the Building Committee dated October 15, of Monteith as the lowest bidder. ~. Business arising from the minutes 4.1 Discussion Regarding Special Meeting B. Molesworth will call Town Treasurer, S. Gignac in the morning and provide any numbers she needs to comply with Council's request. B. Molesworth will also be meeting with CAO, T. Walker and the Treasurer early next week. ~.2 Capital Fundraising Campaign -Jennifer Abell B. Molesworth reported that he has not been able to contact Jennifer Abell, the fundraiser that had previously offered to help us. He will try again but he was hoping to get an idea of how much she thought we might try to raise. Collingwood Public Library has been very successful in their fundraising efforts. B. Molesworth will contact Collingwood and ask who they used. 4.3 Sod Turning Deferred. 5. Approval of the accounts C. Moore asked about the money awing from the Friends of the Midland Public Library to help bring Kimberley Seldon here for a fundraiser. B. Molesworth replied that we will be paid back from the proceeds of the event. Moved by: A. Campbell Seconded by: V. Nihill That the accounts for the month of October 2008 totalling $158,898.$7 be approved. CARRIED CARRIED MIDLAND PUBLIC LIBR:IRY BOARD MEETING Page 3 of ~ DATE: November l3, 2008 LC)CATION: Midland 1'ubhc Library Boardroom ITEM ~ ISSUE ACTIQN 6. Reports of Board Committees 61 Finanee Committee A. Campbell distributed the Library Financial Statement for the Ten Months Ending C}ctaber 31, 2008, At 83°lo spent, we are about where we should be for this time of year. G.-A. Walker asked if there were any questions or comments, The Finanee Committee report was adopted. 6.2 Fundraising Committee B. Malesworth is pursuing several possible avenues. V. Barycky informed the Board that she has been. asked to sit an the C}ntario Early Years Centre Board. She suggested that perhaps a letter of support from them, about the importance of the rail of the Library in the community, promoting literacy and such, might be helpful. 6.3 Building Committee -Schedule Deferred. 6.4 Report from the Friends of the Midland Public Library - Evening with Kimberley Seldon Garden Tour The Kimberley Seldan event was enjoyable but we will be lucky to break even. The final financial tally is not yet available. Myrna Neilsen and B. Moleswarth will be meeting with the Garden Tour Committee an Sunday, November 16, 2008. The property/garden owners will also be present. The next Friends meeting will be Tuesday, November 18, 2008. 7. New business No new business. 8, ~ Information 8.1 Chief Librarian's Report Adapted. ~IIT)I.:1ND PUBLIC LIBRARY BOARD MEE'T'ING Page 4 of 4 DATE: November 13, 20(18 LOCATION: Midland Public Library Boardroom __ II~I~:~I ISSUE ~ ACTION ~~ 8. ~ Iufarmatiou - continued 8.2 Letter from George Smitherman B. Molesworth read a letter he received from lVlinister Smitherman congratulating us on our successful application and Library Expansion project. He went on to write about the importance of libraries in a community. It was suggested that the letter be sent to the newspapers. B. Molesworth will speak with Doug Gly~~n and Smitherman's office. 9. Adjournment Moved by: C. Moore That the meeting be adjourned at 8:20 p.m. f `=> r Chairman of the Board __ ~/f `~ ~ ~ ,s ~ ~ ` ~ . ~ ~ ~ ~ > ~ ~ t , .. V ~ ~~ _, , , Chief Librarian l`iIDLAND P[?Rt.I(' LIBRARY BOARD MEETING DATE: December 1 l , 2008 VOCATION: At the home of Catharine Moore PRI~:SENT: A. C~~nl~bell, V. Barycky, G.A. Walker, B. Desroches, J. Swick, P. File, C. Moore IZ1-:(:IZT:TS: 1. Lel ~h~ re, V. Nihill GUEST: ST ~l+F: G. Griffith, 12ecording Secretary, B. Molesworth, CE{~ Page 1 of 7 I'I"ELI ISSUE ACTION # I 1. Call to Order G. A. Walker called the meeting to order at 7:07 p.m. 2. Approval of the agenda Additious: 4. Business arising from the minutes 4.2 Board Representatives 7. New Business 7.5 Personnel 8. Information 8.2 Demographics Moved by: ~. Barycky Seconded by: P. File That the agenda be approved, as amended. 3. Approval of the minutes of the previous meeting Correction: 6.2 Fundraising spelling error in ~`~' line. The word roll should be spelled role. Moved by: A. Campbell Seconded by: V. Barycky That the minutes of the Board meeting held on November 13, 2008 be approved, as corrected. ,~.~ ~ ,~ ~' "~~' 3 I ;!- :~~ ,,,> :, ~, ~ --- CARRIED CARRIED MIL~rLAND PUBLIC I.-f3RARY l3ClARD M1~;t~'"I~iNG I)~TE; December l 1, 2008 LOCATiC1N; rat the home of Catharine Moore Page 2 of 7 ITEM ISSUE ~ ACTION 4. Business arising from the minutes 4.1 Report on Council Meeting of Novernher 26 B. Molesworth reported that Council, after asking questions and expressing some concerns, approved the expenditures for the expansion project. The vote wasn't unanimous, but it passed. B. Molesworth also attended a budget meeting with Council on the evening of December 10 regarding the approval of the 4~perating Budget. The Library's budget vas approved with the new 28 hour part- time position included. The overall municipal tax increase will be 2.8°l0. Library Board Treasurer, A. Campbell congratulated B, Molesworth for his ability to communicate the Library's case to Council so effectively. B. Molesworth expressed his gratitude to CA(~, T. Walker and Town Treasurer, S. Gignac for their presentation of the financial numbers to Council on the Library's behalf. 4.2 Board Representatives B. Molesworth reported that, for 2009, Council has appointed two representatives to sit on the Library Board. P. File has been re-appointed and Deputy Mayor, R. Hackney will be joining the Board, G.A. Walker questioned the need for another Council representative when P.. File has been doing a goad job representing the Library at Council. 5. Approval of the accounts The accounts were not available. They were deferred to the January 2009 Board meeting. 6. Reports of Board Committees 6.1 Finanee Committee Report deferred to January 2009 meeting. ~_, 11II)L~1ND PITI3I,IC LI1312:1111 BOARD I4~EETING DATE; T)ecember 11, 2008 LOCATION; At the home of Catharine Moore Page 3 of 7 ITEM ISSUE ACTION 6. Reports of Board Committees -continued 6.2 Fundraising Committee -Proposals B. Molesworth distributed precised reports of two meetings he had with t~vo different fundraisers. He met with Alan. Arlene first. He has worked on the hospital and physician recruitment campaigns, as well as Shelter Now. As a result of this involvement, he knows a lot of people in the community. He would help prepare communication and fundraising plans as well as a feasibility study and plan for recruiting volunteers. A high profile person needs to be found to carry this plan forward. A. Arlette's involvement would end at this point. He would charge between $15,000.00 to $20,000.00. Ide lives at 6 Mile Lake but is moving to Midland next year. The second. fundraiser, Freda Kemp, is also somewhat local, as she owns a cottage on Little Beausoleil. She has done one other Library fundraising campaign in Kingston and has also handled fundraisers for theatres. fler approach would be heavily weighted towards grant applications in the first 6 months. Both she and A. Arlette would use a pre-interview approach with potential donors. A. Kemp would like office space in the building and suggested a one year contract at $5,000.00 per month. She would be around to see the project through. Cr.A. Walker asked if they should perhaps be invited to present to the Board, The Board agreed. C. Moore asked if there were mare grants that we hadn't already applied for. B. Molesworth stated that we have already committed to applying again to the Trillium Foundation. The Federal government has announced another programme called Build Canada, but the Town will be applying for another project and only one grant is allowed per municipality. P. File noted that there still could be a lot of work for Library Staff during the campaign, It was also noted that we may not be as successful in our grant application as we have already received an infrastructure grant. B. Molesworth will invite both fundraisers to attend the January Library Board meeting. MIDLAND YLJBLIC LIBRARY BOARD MI~:I°I"1NG DATE: December 11, ?008 LOCATION. ~~~t the home of Catharine Moore Page 4 of 7 ITEM I ISSUE ACTION 6. Reports of Bawl. Committees - continued 6.3 Building Committee - ScheduleJSad Turning - Reports -Meetings B. Molesworth has asked CA(J, T. Walker to speak with the Mayor about a date in early January for the sod turning ceremony. Given the snow and winter temperatures, perhaps a quick picture outside in front of an excavator could be taken with a reception, in the now empty Fiction Roam, to follow. B. Molesworth informed the Board that the contractor, Monteith, uses a practice of issuing monthly progress reports. A meeting will be held ?vlonday, December 15, 2008 with the contractor and all the trades and sub-trades along with Architect, J. Knibb. B. Molesworth will ask for the schedule of these reports and then call a Building Committee meeting. b.-1 Report from the Friends of the Midland Public Library B. Molesworth reported that another $2,000.00 had been deposited from the Kimberley Seldon event, so we are a little Glaser to breaking even. C)ne of the fundraisers B. Molesworth had met with did comment that events don't really make a lot of money but they do raise the profile of the Library. M. Neilsen and B. Molesworth are planning to survey the stores that participated to see what they think about the timing of the event. 7. New business 7.1 SOLS Grants - X15,123.00 B. Molesworth informed the Board that ~C}LS received an infrastructure grant from the Province in the amount of $15 million. There has been speculation about what they would do with that money. The FOPL had asked libraries to put forward suggestions about haw that money should be used. SOLS has decided to divide some of the money up into individual grants for public libraries across the province. We should be µ. MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: December 11, 2.0013 C,OCATION: tit the home of Catharine Moore Page 5 of 7 ITEM ~ ISSUE ~ ACTION 7. New business - continued receiving a cheque for $15, 12.3.00 in January. A smaller portion of SOLS' grant money is being held aside and wi11 be made available through application and be granted under specific categories. Technology is one category under which we may apply. 7.2 Reading Series l IFOA B. Ivlolesworth met with Geoffrey Taylor, the Director of the International Festival of Authors, in Toronto. He is eager to promote the festival across ©ntario. He would like to create mini centres with partners, like us, that would apply for funding from various agencies. The IFOA would provide a list of authors that are interested in coming up here to see another part of the province. Their transportation would be paid for by the IFt~A, If we became a part of this author series then we would drop our own. B. Molesworth told G. Taylor that we are interested and that he would contact other local libraries about their potential involvement. If we can get the funding, then the IFOA would support us in other ways as well. The time of year for the event would change from July to October. C. Moore asked if we know what they would pay for. B. Molesworth stated that he will have to clarify what they would cover, but his hope is that we would be able to bring our costs down enough to be revenue neutral. G.A. Walker asked B. Molesworth what he needed from the Board. He responded that if anyone was apposed he would like to know, otherwise, he wi11 continue his discussions with them. No one was opposed. 7.3 HR Officer -Criminal Checks for new employees? - Charged ta? Repeated? - Pay Equity/Aitken Plan Suzanne Beatty, the Town's new Human Resources Gfficer, approached B. Molesworth about the possibility of implementing a policy of having criminal checks done on new employees. The Town is looking at its employees working at the i~SSRC as they work closely with children. M 11)I ,:lN D PUBLIC LII3RAR~r I3C-A><2D MEETING Page 6 of 7 li-rkTFt L~ec~mb~~r 11, 2(}0~ L,t~C~TI4N: At the home of Catharine Moore TI'EM ( ISSUE _ ~ ~C'TIUN 7. New business -continued B. Moles~vorth asked the Board for their thoughts about the library adopting this policy. V. Barycky asked why it would be necessary for the Library. Employees of schools have to because they work one on one with children and she could see the sports centre as needing to implement this policy, but couldn't see the need for Library staff as they don't work one on one with kids. P, File said she thought criminal checks gave a false sense of security. She felt it was safer to keep employees from working in enclosed areas ~~~ith children. The only other purpose for a criminal cheek would be previous fraud charges for people working with money. B. Molesworth clarified that S. Beatty was asking for our thoughts on the matter and he ~7ll convey them. B. Molesworth informed the Board that, when he started working here five years ago, he had to undergo a criminal cheek. He's not sure what the policy was then. A. Campbell suggested that perhaps if the Town makes it a policy then maybe we should. The new HR Officer is also moving ahead with an overdue pay equity review, so a new Aitken plan will be developed to compare jobs. 7.4 Membership in F4PL Our membership has come up for renewal with the FOPL. They have sent out a document listing all the things they have accomplished. If anyone is interested in having a look at it B. Moleswarth will make it available. 7.5 Personnel B. Molesworth spoke about the service awards that are given out at the Town of Midland Christmas Party. They recognize 10, 20 and 25 years but they don't recognize 30 years. Ray Mayer, the L,ibrary's caretaker, has been with us for 30 years. B. Moleswarth suggested that the Board in some way recognize this milestone. Ray often does over and above what is normally expected in his day to day job. Suggestions were discussed. G.A. Walker asked for a motion. MIDLAND PUBLIC LII3RAR~ BOARD MEETING DATE: December l l , 2008 ~~ r ~~ Page 7 of 7 LQCATION: At the home of Catharine Moore ITEM ISSUE ACTION 7. New business -continued Moved by: V. Barycky Seconded by: A. Campbell That the Board spend $300.00 to recognize Ray Mayer's 30 years of devoted service to the Library. B, Molesworth informed the Board that one of our Staff recently lost both of her parents in the space of a week. Normally staff are given 3 days bereavement leave, but under these exceptional. circumstances, he asked that 3 extra days be granted. The Staff member will take another day through the Family Responsibility provision which comes out of the person's sick leave. The Board agreed. $. Information 8.1 Chief Librarian's Report In discussing the part of his report that dealt with the decrease in circulation, B. Molesworth suggested that perhaps cutting back on ordering new material when it appeared we would be over budget has had an impact later in the year on circulation, 8.2 Demographics The Trillium Foundation. has released a study on demographics that says Ontario's youth population is growing faster than any other part of the country at a rate of 9.3°l0. The Simcae/York area has one of the fastest growth rates in the Province at 18.9%. This growth may eventually have an impact on us. It was pointed out, however, that the growth in North Simcoe may not be the same as South Simcoe. 9. Adjournment Moved by: ~, Barycky That the meeting be adjourned at $20 p.m. ~..-~ ~~~ Chairman of the Board ~-. Chief Librarian CARRIED January 21, 2009 Mr. Doug Irwin Director of Corporate Services/Clerk Township of Oro-Medante 148 Line 7 South Oro, ON ~0~ 2X0 i Dear Mr. Irwin: a...~, The Simcoe Muskoka District Health Unit is pleased to provide a copy of the Focus on Health Stats report `Oufdoar Air Quality in Simcoe Muskoka'. This report has been produced to provide a local perspective an outdoor air quality issues. The report is available to the general public and has also been developed as a resource far our key stakeholders, such as municipalities, school boards, environmental agencies and local businesses. The Ontario Medical Association {OMA} estimates that, in 2008, exposure to outdoor air pollutants contributed to 220 premature deaths in Simcoe Muskoka. Outdoor air pollution results in hospitalizations, emergency and doctors office visits and last work/school days each year. The negative health impacts experienced by people in Simcoe Muskoka are expected to increase as a result of rapid population growth and an aging population. The report discusses the health effects of outdoor air pollution an the people of Simcoe Muskoka and examines the factors that contribute to poor air quality. This document also reports an local activities that are contributing to improved air quality in Simcoe Muskoka. As an initial strategy, the health unit will be focusing an reducing vehicle idling. We hope that this report will raise your awareness and understanding of air quality as a local health issue and provide a platform to support new and ongoing activities and initiatives to reduce air pollution. A copy of the report is also available on our website {http://simcoemuskokahealthstats.org under Focus Reports). If you wish to discuss this report or other air quality issues, please contact me at 721.-7520 ext.. 7345 or marina.whelasmdhu.org. Yours truly, i~ ;(~ '~ ~ ~~ i~' Marina Whelan, BSc, CPHI(C) Program Manager, Health Protection Service Hea l th STAT S ftC.•. Contents Health Effects 2 Illness Costs of Air Pollution 3 Sources of Pollutants 4 Measuring Air Quality 5 Climate Change 7 Think Globally, Act Locally 8 Data Sources 10 Definitions 11 References 12 • simcoe muskoka DISTRICT HEALTH UNIT Tei: 721-7520 Toll freest-877-721-7520 www. sf mcoemuskokaheaith.arg Outdoor Air Quality 5~-~ in Simcoe Muskoka The air eve breathe is a priceless resorxrce. In a time of increasing smog days, heat advisories and global climate change, air quality has become a major concern. Air quality is affected by pollutants from a variety of sources, but mostly from human activities like industry and transportation. These pollutants result in illness and premature death and cost our health care system millions of dollars each year. Evidence shows that people in Simcoe Muskoka are experiencing negative health impacts from air poll.~~tion. In the future, rapid population growth and the aging of the population will contribute to an increased dumber of these unhealthy effects. This report will foc~is on t;he health effects of outdoor a~ii~ pollution , examine the range of factors that contribute to fooor ai~° quality, and report on local activities that are helping to improve air quality in Simcoe Muskoka. Fero thins vre~~~s imporlcuit as Ihc~ ...air u~~ ~ hr~~cznc~~, but ci~~~ brea(hin:; hc7s beers inc~r~a~~i~i~~h Ihn aterred by SII [OS~. Ontario Medical Association FOCUS ON AIR QUALITY ~ :;~ ~ ~n ~~?`~ ' 7 ~~ X '~ ~~ Health Effects from Air Pollution Numerous studies show that poor air quality contributes to: • premature death • cardiovascular disease • cancer • stroke • asthma and other respiratory diseases.' Air pollutants, particularly ground-level ozone (03) and fine particulate matter (PM2 s), are known to make asthma and other respiratory conditions worse. New research suggests that air pollution is also as- sociated with the development of asthma, particularly in chil- dren who play outdoor sports in communities with higher ozone levels.z Rates of asthma in Canada have increased four- fold over the past 20 years, to the point where more than one in 10 Canadian children has been diagnosed with asthma. Currently, asthma is one of the leading causes of hospitaliza- tion for children ages one to 19 years in Simcoe Muskoka.3 Children are particularly vulnerable to the effects of air pollution. Studies have found that air pollution may inter- fere with the normal rate of children's lung growth and de- velopment.4 Their small lungs, narrow airways and rapid breathing mean they inhale a greater amount of air than adults. According to one study, children living in communi- ties with higher levels of traf- fic-related pollution had lung function growth approximately 10% slower than children in communities with less air pol- lution. The rate of lung func- tion growth improved once they moved to lower pollution areas.4 Exposure to air pollution can also harm the developing fetus. Studies show that prenatal exposure to air pollution can result in poor birth outcomes such as lower birth weight.5 The elderly are also vulnerable to air pollution and may exper- ience health effects at lower levels of pollutants.6 A study of people older than 60 years found a greater rate of hospital admissions and premature deaths from respiratory conditions among those whose homes were located on roads with higher traffic densities than among those whose homes were on roads with lower traffic densities.' Although children and the elderly are most at risk, recent studies indicate that there is no safe level of human exposure to air pollution, particularly to two key pollutants: ozone and fine particulate matter. Even healthy people experience long- term health effects when they are exposed to air pollution while doing strenuous activi- ties, such as construction work or cycling.' Daily exposure to elevated levels of fine particulate matter has been linked to cardiovas- cular disease, triggering heart attacks and causing abnormal heart rhythms, strokes and hardening of the arteries.$ Researchers estimate the in- creased risk of death from cardiovascular disease due to long-term exposure to fine par- ticulate matter in some cities is comparable to that associated with being a former smoker.$ One study found that the risk of a heart attack triples within an hour of being exposed to air pollution, whether travelling in cars, on mass transit or by bicycle.8 Research concludes that air pollution has a negative impact on health. The exact impact of air pollution depends on the type and amount of pollutants, the length of exposure and individual health status.6 SIMCOE MUSKOKA DISTRICT HEALTH UNIT f[r. FOCUS ON AIR QUALITY Illness Costs of Air Pollution (ICAP) The Ontario Medical Associa- tion (OMA) estimates that for 2008, air pollution will con- tribute to an estimated 6,200 premature deaths in Ontario, including 220 in Simcoe Muskoka. This number is projected to increase in Simcoe Muskoka to 360 premature deaths in 2026. Those 18 to 65 years of age will experience an 11% increase in premature mortality as a result of air pol- lution, while the 65+ age group will experience an increase of approximately 74%.9 In 2008, the total hospital ad- missions related to air pollution exposure is estimated at 580 for Simcoe Muskoka. Most of the hospital admissions will be associated with cardiovascular illnesses. By 2026, admissions are expected to reach nearly 820.8 Less severe respiratory and cardiovascular illnesses are of- ten treated by emergency room (ER) visits. In 2008, the ER vis- its associated with air pollution exposure in Simcoe Muskoka are estimated at almost 2,160 cases.9 Although it is commonly believed that air pollution primarily causes respiratory ef- fects, the OMA found that there were three times more smog- related emergency room visits for cardiac symptoms than for respiratory symptoms.t0 she`.1 Estimated Annual Number of Premature Deaths by Age Attributable to 03, PM25, CO, S02, N02' Simcoe Muskoka, 2008 - 2026 400 -- 350 300 .L 250; a o zoo d .o ~ 150 3 Z 100 50i o' 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 Year Source: ICAP Vasbn 5-Q 2005, Oniaio Medica(Assocr~lon Oj ozone, PMrs fne particulate matter, CO=carbon monmdde, SOS su~hur do~dde, NOz nihrogen diorade Estimated Annual Number of Hospital Admissions Attributable to 03 and PM25 Simcoe Muskoka, 2008 - 2026 soo - --- -- ~-~ All Cardiovascular aoo '. C i All Respiratory O 700 ,~ fq ~ 600 I Q ~ 500 f c. p 400 x O 300 a~ .a ~ 200 z 10o I' 0 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 Year Source: ICAP Version 5.0, 2005, Ontario Medical Association SIMCOE MUSKOKA DISTRICT HEALTH UNIT FOCUS ON AIR QUALITY ~-" ~.~. Air is a mixture of gases, most- ly oxygen (21%) and nitrogen (78%). However, due to human activities other gases and par- ticles that cause air pollution are introduced into the air." The most significant sources of air pollution in Ontario are energy generation and trans- portation (planes, trains and automobiles).' Individuals also contribute significantly to air pollution by consuming energy and using vehicles. ~,~~ ~ ~~ t Sources of Pollutants ._., . ~w ~~ ~- ,. _}~ ~ ~~ Q '~ Another pollution source, also known as trans-boundary pollution, is generated as far away as the Ohio Valley and carried to Ontario by wind and air currents. Air pollution moves between rural and urban areas and across federal and provincial boundaries. Weather conditions can greatly affect the concentration of pollution in the air. Hot, humid and windless days in the sum- mer can "trap" air pollution near the ground.12 Transportation Mode ofi Transports#ion to Work Ontario and Simcoe Muskoka; 2006 One of the key causes of air'pollution is emissions created' by motor vehicles. Many residents of Simcoe Muskoka (ages 15-r) drive to work. According to the 2006 Census, the major- ity of these trips to work (91%} were by private vehicle, while very few (less than 10%) were by active farms of transporta- tion (walking or cycling) or public transit. In comparison, a higher percentage of people across Ontario {20%} used active forms of transportation or public transit and fewer (79%) used private vehicles to get to work.'3' Twenty per cent of Ontario residents and 19a1o of Simcoe Muskoka residents (ages `15+) in the labour force reported cominutillg to a different census division for work. Within Simcoe Muskoka, commuting rates differ depending on place of residence. For example; in Bradford-West Gwllimbury, 57% of the labour force commutes outside Simcoe County; while 39% of Georgian: Bay workers commute beyond .the border of Muskoka District to get to their place of work:'3 ~ oo 80 70 T y 60 ts> m ~ 50 L ao ~ 30 20 0 10 0 79 91 13 f ~_~ C ~ I 1 ~~ l i_ l -r :~~ ~~- ~ Simcoe Muskoka Ontario ~ _~b 2 , , Car, truck or van Public transit Walked or cycled All other modes Mode of Transportation Scurce. Stai~st~cs ~~a i::de, 2LOh Census. Mix]e ul 7r n t-~rtation tD06 Convn.inlty Protil f)ili Sair pl^ Data. SIMCOE MUSKOKA DISTRICT HEALTH UNIT 4 FOCUS ON AIR QUALITY Measuring Air Quality Air Quality Index The Ontario Ministry of the Environment monitors air quality using the Air Quality Index (AQI) sys- ~_ tem. The AQI is an indicator of air quality based on hourly pollutant measurements of some or all of the six most common air pollutants: sulphur diox- ide (S02}, ozone (03), nitrogen dioxide (N02), total reduced sulphur compounds, carbon monoxide (CO) and fine particulate matter (PM2 s). Measurements for the Simcoe Muskoka area originate from two ambient air monitoring stations in Barrie and Dorset. The AQI generates a number that indicates five categories far air quality: very poor, poor, moderate, good and very good. Very poor air quality may have adverse effects for a large proportion of those exposed and may cause significant damage to vegetation and property. Poor air quality could result in adverse health effects for people with existing health conditions. Moderate air quality may result in some adverse effects for people with health problems. Good and very good air quality results in few adverse health effects.'" Smog Advisories Smog is formed when ozone, fine particulate matter and other contaminants mix in the atmosphere. Smog advisories are issued by the Ontario Ministry of the Environment when elevated pollutant levels occur (AQI indicates a poor or very poor level) or are predicted to occur and could persist for several hours.t4 The number of smog advisory days varies from year to year, primarily due to weather condi- tions. During the hot, humid ~~ ~6-l0 ..~, '' NEW REPORTING SYSTEM Since 2001, federal, provincial and municipal governments, non govern- mental organizations and health professionals have been working together to develop an improved national air quality reporting system called the Air Quality Health Index (AQHI). The AQHI uses a scale to report the level of risk to peoples health from exposure to air pollution. The AQHI was piloted in the City of Toronto in 2007 and expanded into the Greater Toronto Area in 2008. Discussions are underway to further expand the AQHI index in Ontario. Smog Advisories Simcoe Muskoka, 2003 - 2007 so , Advisories Issued ao Advisory Days ~ 30 --____--______-_--____- 27 3 z zo 12 13 15 10 - - 5 5 5 o - -__ __ - __ _ _ _ - - _ Zoos sooa Zoos Zoos 200 Year Souroe: Ontario Ministry of tha Envlromment smog advisory data, exFracted January 31, 2008 conditions of 2005 there were a greater number of smog advisory days compared with the cooler, cloudier summers of 2004 and 2006. In 2007, there were nine smog advisories issued, lasting a total of 2'7 days. Although most smog days occur in the summer months, smog can also occur in the winter. SIMCOE MUSKOKA DISTRICT HEALTH UNIT 5 FOCUS ON AIR QUALITY Measuring Air Quality Ground-Level Ozone (O~ and Fine Particulate Matter (PM2 The key contributors to smog and poor air quality in Simcoe Muskoka are ozone and fine particulate matter. Ground- level ozone is formed when pollutants from vehicle exhaust emissions react in sunlight. Sunlight intensity and higher temperatures increase the for- mation of ground-level ozone.' Ozone irritates the respiratory tract and eyes and results in chest tightness, coughing and wheezing. Fine particulate mat- ter can penetrate deep into the respiratory system triggering a heart attack or stroke. Canada-wide standards, the national standards in many other developed nations includ- ing Europe and Australia, and the health-based guidelines published by the World Health Organization (WHO). This Omnt~ i~~ l means that at times when pollutant levels are not exceeded according to Ontario criteria, the same conditions would trigger an air quality advisory in those provinces or countries where the standards are stricter. For example, in Barrie in 2007, the ozone levels recorded at the local monitoring station exceeded the Ontario criteria seven times. However, when the WHO recommendations are applied the total number of exceedances for ozone levels would have been 42. Number of Times Air Pollutant Levels Exceeded Ontario's Criteria` ~;+ncve Muskoka Area 2001 - 2007 Children who are active out- doors when air pollution levels are high and individuals with pre-existing respiratory dis- orders, such as asthma and chronic obstructive pulmonary disease (COPD), are particularly at risk. Ground-level ozone levels at rural locations tend to be higher than levels in cities as pollutants produced in cities combine and react in sunlight and are carried by air currents into rural areas.t6 Throughout the year, levels of ozone and fine particulate matter in Simcoe Muskoka often exceed Ontario's air quality criteria. These exceed- ances vary from year to year. Ontarids air quality criteria are less stringent than the ;~ ~ ~) ~l ~ ti;5, °~9~~~-;~ 5h-~ OZONE -THE GOOD AND THE BAD Fine Pe-'iculr; e i~-1atter Ye_~r E3anie Air Dorset Arr E3arr'~e Air Dorset Air Mrr~itorinc0 ta;io:~~ Lt~~r~aorin~i Stailoe 3~~oi t~rr;ci Siatlon Mon~torird Station. __ 200 _ ,::, 11 ~ ~ 200 o 7 0 f, ~o,.~ ~ " ~ `Ozone 1-hour Ambient Air Quality criterion is 80 ppb "The PM 2,5 reference level is 30 pg/m ' fora 24-hour period Source; Ontario Ministry of the Environment, Historical Air Quality Data, 2004-2007, extracted June 12/08. www. ai rq ual ityontario.ca Air Pollutant Exceedances in the Barrie Area ' in 2007 Cc,rr~parlsoi~ vt Ni.~l~ber o' Exc e aancr's Based on Ontaro. Canada and VVHO Parameters Ontario Canada World Health Organization Ambienf Air Quai~ty Canada Wide (WI-IOi Air P o!lulan' Crite~a 4AAQC1' St a cards iC.A151 Air C)ua y Guid~lii~es o~onr I<L , - ~~2 Flee P ~rticula~t .latier iPin ) 7 7 10 'Barre air monitoring station results 1 Ontario Ministry of the Environment. Air Quafity in Ontario 2006 Report. 2007 2 Canadian Council of Ministers of the Environment. Guidance Document an Achievement Determination. Canada-wide Standards for Particulate Matter and Ozone Revised. 2007 3 World Health Organization. WHO Air quality guidelines for particulate matter, ozone, nitrogen dioxide and sulfur dioxide. Global update 2005. Summary of risk assessment. 2006 Source: Ontario Ministry of the Environment, Historical Air Quality Data, 2004-2007, extracted June 12, 2008. www.ai rqual ityontario.ca A Comparison of Air Quality Parameters for Ozone and Fine Particulate Matter r;.~ ~~~l,tr tdrda!ds p~ - "._ BG _.., _'... - me-'en -~-_ 6-hour avr~r~inG time ...- PFb 8- awan Fire Porticulnta Mahar (PM25) 30 VWm_. 2G-hour mean 30 uq/m~ 24-rou iversge 2s r ¢'r ~ a-hour mean SIMCOE MUSKOKA DISTRICT HEALTH UNIT 6 FOCUS ON AIR QUALITY Air Quality and Climate Change 5~-~ Climate change is a prolonged change in temperature (warm- ing or cooling) and other climatic conditions (such as humidity and precipitation) around the globe. Air quality and climate change are closely connected. The same gases that pollute the air and create smog also trap heat and cause the earth to warm up. The formation of pollutants, such as ozone, is enhanced at high temperatures. Recent research indicates that due to climate change, the aver- age annual air temperature in Ontario could be three to eight degrees higher by the latter part of the century. Climate change is expected to increase the number and dura- tion of heat waves and smog episodes, as well as illness and premature death." In 2003, extreme heat caused the death of more than 30,000 people in Europe. If current cli- mate trends continue, by 2080 the number of people dying from heat-related causes in Toronto and other cities in Canada will increase threefold." SIMCOE MUSKOKA DISTRICT HEALTH UNIT FOCUS ON AIR QUALITY ~~,~~~~~~' ~` ~<~ ~: ~~: ~'~ Think Gl~oball , Act Locall ~~-~ y y Air pollution is a global prob- lem with multiple sources and relationships. Improving air quality requires action and collaboration between people, agencies, organizations and governments at the interna- tional, national, provincial and local levels. Actions to improve air quality can include individual behaviour change, the imple- mentation of awareness cam- paigns, providing supportive environments and the adoption of policies. These actions can: • improve personal health • improve quality of life • prevent premature death • relieve the health care burden. Efforts to improve air quality are underway in Simcoe Muskoka. A number of stake- holders, including the health unit;. have initiated programs and activities to raise aware- ness and to promote less air- polluting behaviour throughout the area. In 2006 and 2007, the health unit developed information materials for local candidates in municipal and provincial elec- tions. The materials provided information about the public health impacts of air pollution and examples of government policies and actions that can lead to improved air quality. .,~/ 1 ~' '~ l~ ~;, ~r In 2007 and 2008, with the support of Enbridge Energy's Awaire Fund and two local school boards and munici- palities, the health unit imple- mented an anti-idling campaign called Turn It Off. This cam- paign ran at several elemen- tary schools and community sites in Simcoe and Muskoka. The initiative included idling awareness and education for students, parents, drivers and the public. It also included on-site observations of idling behaviours before and after the campaign. Data from the Simcoe Muskoka campaign showed an increase in the proportion of drivers who chose not to idle their Vehicle from 28% (951 eonRdence interval: 23,5 r, sa.o ~ f in the pre-campaign period to 43% ~ss.or,a~.2~af in the post-campaign period. In addi- tion to successfully influencing ,~ drivers' idling behaviours, the initiative generated both munic- ipal and public interest regard- ing the impacts of transporta- tion on outdoor air quality. Getting people out of their cars and walking, cycling or using public transit is another way to improve air quality. In Canada, more than half of car trips are less than five kilo- metres in length-the average being between two and three kilometres. This distance is ideal to cover by active forms of transportation.t9 In a recent survey in Simcoe MUSkOka, 78% (ra.~~%, az.i r ~ Of survey respondents reported spending at least some time walking to work, school or to do errands in a typical week, while 10% «.o~o, ,z.9 ra reported cycling for the same reasons each week.20 SIMCOE MUSKOKA DISTRICT HEALTH UNIT ~'°- ,_. FOCUS ON AIR QUALITY ~ ; i~ -~ ~ ~ ~-; I ~ ~ ~' ., ~ ~ LO Think ~loba~~y, Apt ho~~lly Through its Walkable Com- munities Task Group and two heart health projects (Take Heart and Good for Life), the health unit, along with commu- nity partners, is promoting active transportation and advocating for walkable com- munities in Simcoe Muskoka. Activities include: • facilitating active transporta- tion workshops and planning throughout the County of Simcoe and District of Muskoka • providing resources and presentations to municipal councils and committees • offering WaIkON, a program that encourages walkable communities and provides active transportation tools. and supports. The health unit has been, and will continue to be, actively involved in health promotion activities and policy develop- ment and will work with its partners to improve air quality in Simcoe Muskoka by: • supporting municipal anti- idling bylaws • advocating for improvements to air quality standards that more accurately reflect health impacts • preparing for Air Quality Health Index (AQHI) implementation • supporting transportation and energy conservation initiatives • providing information so that air quality is considered in municipal planning decisions • developing a health unit green office plan • promoting innovation and sharing successful environ- mental practices • exploring best practices, pol- icy development and funding opportunities related to air quality, climate change and environmental programs. Together we can bring about change through a combination of individual and municipal ac- tion, such as: • walking or cycling to work or school on safe routes • carpooling • using public transit • setting thermostats to conserve energy • purchasing fuel-efficient vehicles and energy-saving appliances. We can also encourage and support municipalities to show environmental leadership by taking the following actions: • increasing the number of safe cycling and walking routes • ii7~hln~ziczZtin~~ a~?ti-idling policies <ind bvla~.~~s • supporting gr°eF,n initiatives such as tree p~°~ 5E?T~v~~tic~li policies ~~ rzd ~~reen roofs • establishing b,}~laws that sl>p- pc~rt cTierg,y coi~sf~i~vation • improving access to transit. SIMCOE MUSKOKA DISTRICT HEALTH UNIT 9 FOCUS ON AIR QUALITY Data Sources Air Quality Pollutant Data Air quality pollutant data are collected by the Ontario Ministry of the Environment. Data obtained from automated ambient air monitoring instruments that operate continuously produce an average measure- ment for every hour for a possible total of 8,760 measurements in a given year. In addition, the second and third quarters of the year should have 75% valid data for ozone, whereas for PMZ 5, each quarter of the year should have 75% valid data. Data for the Simcoe Muskoka area originate from two continuous ambient air monitoring stations in Barrie and Dorset. Ground-level ozone and fine particulate matter readings are collected at both stations while the Barrie station also monitors levels of nitrogen dioxide and sulphur dioxide. Census The Canadian Census is conducted by Statistics Canada every five years to provide a reliable source for describing the characteristics of Canada's people, dwellings and agricultural operations. The Census provides the population and dwelling counts not only for Canada, but also for each province and territory and for smaller geographic units such as cities or districts within cities. The Census also provides information about Canada's demographic, social and economic characteristics. The most recent Census of Canada took place on May 16, 2006. Hospital Inpatient Discharges Data are collected from each patient's chart at the time of discharge (or separation) from hospital and are recorded on an abstract provided by the Canadian Institute for Health Information (CIHI). The abstract collects information on the patient and the nature of their stay. One abstract is completed for each separation (stillbirth, death, discharge) from the hospital. The main diagnostic code gives the primary reason for the hospital stay or "most responsible diagnosis" (MRD). A second set of codes, external cause or "e-codes", are used to classify the en- vironmental events, circumstances and conditions that cause an injury (e.g. motor vehicle traffic injury). The data source contains discharge records, not admissions. The data is reported for completed cases only. Hospitals do not report on cases that are still being treated. The data presented in this report includes discharges from January 1, 2003 to December 31, 2006. The data represents the number of discharges, not the number of people. Illness Costs of Air Pollution (ICAP) The Illness Costs of Air Pollution (ICAP) is used to identify the direct health effects of air pollution, as well as the economic consequences to the provincial healthcare system in Ontario. ICAP was developed in 2000 from the Ontario Medical Association, prepared by DSS Management Consultants Inc. Users have the ability to pinpoint a census division and analyze the pollutant level with a specific illness. Changes to ICAP have been made and a new, more robust version (Version 5.0) was released in 2005. ICAP receives its pollutant level data from the Environment Canada's National Air Pollution Surveil- lance Network (NAPS} sites in Ontario for the years 1985 to 2003, as well as the United States Environmental Protection Agency (EPA) for the years 2000 to 2003, except for sulphur dioxide (SOa). ICAP uses various epidemiological studies (cohort and time-series studies for premature deaths and time-series studies for hospital admissions and -~ 5b- ~ i emergency room visits) that analyze the effects of air pollution on one's health. ICAP uses information from Statistics Canada (2001 Census and death statistics) and the Canadian Institute of Health Information (CIHI) for the analyses of specific illnesses that are affected by pollu- tion. An updated ICAP model is set for release sometime in 2008 but was unavailable at the time of this report's publication. Rapid Risk Factor Surveillance System (RRFSS) RRFSS is an ongoing monthly telephone survey that occurs in various public health units across Ontario. Every month, a random sample of 100 adults aged 18 years and older in each participating health unit area is interviewed regarding awareness, knowledge, attitudes and be- haviours about topics and issues of importance to public health. These can include: smoking, sun safety, use of bike helmets, water testing in private wells, air quality, etc. The telephone survey is conducted by the Institute for Social Research at York University on behalf of the Simcoe Muskoka District Health Unit. Smog Advisory Statistics The Ontario Ministry of the Environment monitors air pollution levels and issues smog advisories when there is a strong likelihood that widespread, elevated and persistent smog levels are expected. Smog advisory statistics for the Simcoe Muskoka area are estimated from data collected at air monitoring stations located in three regions: Duf- ferin-Innisfil, Barrie-Orillia-Midland and Parry Sound-Muskoka-Hunts- ville. Turn !t Off Anti-idling Campaign In the fall of 2007 and spring of 2008, the Simcoe Muskoka District Health Unit conducted an evaluation assessing the effect of an aware- ness-building/educational intervention on vehicle idling behaviour of drivers. The intervention targeted parents/drivers picking up their children at four elementary schools -two in Simcoe County and two in Muskoka District. A total of 851 vehicles and 58 school buses were observed in Muskoka, and 914 vehicles and 96 buses in Simcoe. These vehicle idling observations were made during the week before the intervention (September 15 to 19, 2007, in Muskoka and March 31 to April 4, 2008, in Simcoe) for one hour depending on when the bell rings at the schools and during the week following the intervention (October 9 to 12 and 15, 2007, in Muskoka and April 21 to April 28, 2008, in Simcoe) for one hour. The intervention was carried out at an elementary school in Muskoka from September 24 to October 5, 2007, and at an elementary school in Simcoe from April 7 to April 18, 2008. WaIkON Survey WaIkON is an initiative which supports the development of walkable communities through education and access to resources. The WaIkON survey was developed by six Heart Health initiatives in the Central West region of Ontario. Simcoe Muskoka District Health Unit (SMDHU) conducted the survey in Simcoe Muskoka in the fall of 2007. The survey data provide information on the existing knowledge, attitudes, and practices to inform programming decisions. The questionnaire was designed by the partnership and was conducted by the University of Waterloo (Survey Research Centre). Data were gathered through random telephone calls of households in the Simcoe Muskoka area of persons aged 18 and older. A sample of 403 was achieved. SIMCOE MUSKOKA DISTRICT HEALTH UNIT 10 FOCUS ON AIR QUALITY Defiinitions Active transportation -Any non-motorized form of getting around, such as walking, cycling, rollerblading or skateboarding. Ambient air -Outdoor or open air. Ambient Air Quality Criteria (AAQC) - AAQCs are con- taminant-specific, effect-based levels to assess general air quality. They are set at levels below which adverse health and/or environmental effects are not expected. Asthma - A disease characterized by cough, shortness of breath, chest tightness and wheeze. Asthma symptoms and attacks (episodes of more severe shortness of breath) usually occur after exercise or exposure to allergens, viral respiratory infections (colds), irritant fumes or gases. These exposures cause an inflammation of the airway wall and an abnormal narrowing of the airways, which lead to asthma symptoms. Most evidence suggests that air pollu- tion is a trigger for worsening asthma. Cardiovascular diseases -All diseases of the circulatory system including acute myocardial infarction, ischemic heart disease, valvular heart disease, peripheral vascular disease, arrhythmias, high blood pressure and stroke. Census division -Group of neighbouring municipalities joined together for the purposes of regional planning and managing common services (such as police or ambulance services). Census divisions are intermediate geographic areas between the province/territory level and the munici- pality (census subdivision). Census subdivision -The general term for municipalities (as determined by provincial/territorial legislation) or areas treated as municipal equivalents for statistical purposes (e.g. Indian reserves, Indian settlements and unorganized territories). Chronic Obstructive Pulmonary Disease (COPD) - A chronic disease characterized by shortness of breath, cough and sputum production. Symptoms do not usually appear in people younger than age 55. The changes to the lung, however, begin many years earlier. Chronic bronchitis and emphysema are the two most common underlying processes that contribute to COPD. Carbon Monoxide (CO) - A colourless, odourless, tasteless and at high concentrations, apoisonous gas. Commuting -Travelling to work outside of the census division of residence. 5~- ~ a Criterion -Maximum concentration or level (based on potential effects) of contaminant that is desirable or consid- ered acceptable in ambient air. It is not legally enforceable, like regulatory standards, unless included in a regulatory instrument. In Ontario, it is referred to as Ambient Air Qual- ity Criterion (AAQC). Exceedance - Violation of the air pollutant concentration levels established by environmental protection criteria or other environmental standards. Extreme heat -High temperatures (more than 10 degrees over the regional average) that last for several weeks. Fine Particulate Matter (PM 2.5) -Particles smaller than 2.5 microns in diameter caused mainly from fuel combus- tion, condensation of hot vapours and chemically-driven gas-to-particle conversion processes. These are fine enough to penetrate deep into the lungs. Morbidity -State of being ill or diseased. Nitrogen Dioxide (NOS - A reddish-brown gas with a pun- gent and irritating odour. Nitrogen dioxide reacts in the air and contributes to the formation of fine particulate matter in the atmosphere. It also plays a major role in atmospheric reactions that produce ground-level ozone, a major com- ponent of smog. Nitrogen dioxide can irritate the lungs and lower the resistance to respiratory infection. People with asthma and bronchitis have increased sensitivity to NOZ. Ozone exceedance day - A day on which there is at least one hour with an ozone concentration greater than the one- hour Ontario AAQC of 80 ppb (parts per billion). Ozone or ground-level ozone(Os} -Colourless, odourless gas formed from chemical reactions between nitrogen ox- ides and reactive hydrocarbons in the presence of sunlight near the earth's surface. Ozone is a major component of smog. In Ontario, elevated concentrations of ground-level ozone are generally recorded on hot and sunny days from May to September, between noon and early evening. ppb -Parts (of contaminant) per billion (parts of air) - by volume. Premature deaths -Death that occurs at a younger age than would be expected according to known statistics. Respiratory diseases - Includes a variety of diseases that affect the respiratory system, including asthma, chronic obstructive pulmonary disease, influenza, pneumonia, bronchitis and emphysema. SIMCOE MUSKOKA rIISTRICT HEALTH UNIT ~~~ FOCUS ON AIR QUALITY Sulphur Dioxide (St?~ - A colourless gas tha# smells like bumf matches. Approximately 70% of the SOz emitted in Ontario comes from smel#ers and utilities. Health effects caused by exposure to high levels of S02 include breath- ing problems, xespiratflry illness, and the exacerbation of respiratory and cardiovascular disease. Sulphur dioxide also damages trees and craps. Trans-boundary pollution -Polluted air and water, or any other contaminated waste that is generated in one country and transmitted to others. Walkable community - Is one that is designed for walking and encourages citizens to walk more often and use their vehicle less. 95% confidence interval -Indicates the interval or range within which the true population percentage probably lies. The reason for using confidence intervals is due to the uncertainty, or sampling error, associated with using resul#s ob#ained from a sample to draw conclusions about the entire population from which the sample was drawn. The confidence interval (in our case, a 95% confidence interval) can also be interpreted as being 95% likely to include the percentage value we would have obtained if we had studied every member of the target population. For example, our re- port states that the percentage of Simcoe Muskoka survey respondents reporting that they spend at least some time walking #o work, school or to do errands in a typical week was 78% (CI: 74.1 %, 82.1 %), which means that there is a 95% chance that the actual or true percentage of people that spend at least some time walking to work, school or to do errands in a typical week falls between 74.1 % and 82.1 %. Smaller confidence intervals imply greater precision, or less sampling error. ~,~ ~~_ ~~ r ; y References (1) Campbell M, Pengelly D, Bienefeld M. Air Pollution Burden of Illness in Toronto: 2004 Summary. Toronto: Toronto Public Health; 2004. (2) Commission for Environmental Coopera- tion. Children's Health and the Environ- ment in North America: A First Report on Available Indicators and Measures. 2006. Available from: URL: http://www.cec. org/files/PDF/POLLUTANTS/CEH-I ndica- tors-fin_en.pdf [accessed February 11, 2008]. (7) McKeown D. Air Pollution Burden of III- ness from Traffic in Toronto Problems and Solutions. Toronto: Toronto Public Health; 2007. (8) Selected Air Pollution Studies of Note: Ozone and Particulate Matter Particulate Matter and Health: 1997-2001. American Lung Association; 2004. (9) The Illness Costs of Air Pollution (ICAP) [computer programJ, Version 5.0, Toronto: Ontario Medical Association; 2005. (15) David Suzuki Foundation. The Air We Breathe: An International Comparison of Air Quality Standards and Guidelines. August 2006. Available from: URL: http:// www. davidsuzu ki.org/fi Ies/SWAG/DS F- HEHC-Air-Web2r.pdf [accessed May 20, 2008]. (16} Ontario Medical Association. Ontario's Air: Years of Stagnation. June 2001 Available from: URL: https://www.oma. org/Wealth/smog/reportlai rg001. P D F [accessed May 20, 2008]. (3) Ontario MOHLTC. Hospital Inpatient Data 2003-2006, Provincial Health Planning Database (PHPDB). Extracted August 2007. (4) Bray R, Vakil C, Elliott D. Report on Pub- lic Health and Urban Sprawl in Ontario: A Review of the Pertinent Literature. Environmental Health Committee, Ontario College of Family Physicians; 2005. (5) Ewing R, Frank L, Kreutzer R. Under- standing the Relationship Between Public Health and the Built Environment: A Report Prepared for the LEED-ND Core Committee. Washington, DC: LEER for Neighbourhood Development Partner- ship; 2006. (6) Macfarland R, Campbell M, Basrur S. To- ronto's Air: Let's Make it Healthy. Toronto: Toronto Public Health; 2000. Available from: URL: http://www.toronto.ca/health/ hphe/pdf/airquality.pdf [accessed May 6, 2008]. (10) Ontario Medical Association. Smog's Excess Burden on Baby Boomers: Aging Population Most Vulnerable to Smog. Toronto; 2005. Available from: URL: http://www. oma.org/Health/smog report/ Smog_Boomers_Report.pdf [accessed June 27, 2008]. (11) Nugent O. Smog Primer. Toronto: Pollu- tion Probe; 2008. Available from: URL: http://www.pollutionprobe.org/Reports/ smogprimer.pdf [accessed May 20, 2008], (12) Health Canada. Health Effects of Air Pollution. 2006. Available from: URL: http://www. he-sc. gc. ca/ewh-semt/ai r/ out-ext/effe/health effects-effets_sante- eng.php [accessed May 6, 2008] (13) Statistics Canada. Census 2006. 2008. (14) Environmental Monitoring and Report- ing Branch of the Ontario Ministry of the Environment. Air Quality in Ontario. 2006 Report; 2007. Available from: URL http:// www.ene.gov.on.ca/publications/6552e. pdf [accessed January 22, 2008]. (17) Ontario College of Family Physicians. Addressing the Health Effects of Climate Change: Family Physicians are Key. April 2008. Available from: URL: http://www. ocfp.on.ca/local/files/Addressing the Health Effects of Climate Change Family Physicians are Key April 7, 2008.pdf [accessed June 4, 2008]. (18) Worldwatch Institute. Questions and Answers about Global Warming and Abrupt Climate Change. 2008. Avail- able from: URL: http://www.woridwatch. org/node/3949 [accessed April 23, 2008]. (19) Campbell R, Wittgens M. Business Case for Active Transportation: The Economic Benefits of Walking and Cycling. Go For Green; 2004. (20) Simcoe Muskoka District Health Unit. WaIkON Survey. 2008. For more information about the data presented in this report, contact Your Health Connection at (705) 721-7520, toll free at 1-877-721-7520 or email at hconnectC~3smdhu.org, or visit www.simcoemuskokahealth.org -- -- SIMCOE MUSKOKA DISTRICT HEALTH UNIT ~ C -- ORILLIA PUBLIC LIBRARY BOARD MINUTES OF DECEMBER I? 208 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m. PRESENT -BOARD - J. Swartz, Chair; F. Coyle; D. Evans; M. Fogarty; R. Fountain; R. Hawkins; A. lvlurphy; J. Rolland STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's Services L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatters, Recorder ABSENT - G. Guthrie, P. Hislop, Iti1. Seymour DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA MOTION #2008:47 ~lloved by J. Rolland, seconded by R. Fountain that the consent agenda of the December 17, 2008 meetin,; be adopted with the exception of item 3c) CARRIED From the Report of the Director of Technical Services the Board recognized the efforts to the staff to advocate on behalf of the new library building. A. Murphy will act as timekeeper. DISCUSSION AGENDA LIBRARY BUILDING PROJECT Update - At recent budget meetings it was asked about the feasibility to move some staff and<`or whole departments out of the existing buiidinQ as soon as possible. ~~'e must start to look at moving out of the existing building by April ZflQ9 as the urgency has been realized as to the deteriorating condition of the building. The CEO attended a meeting today with the architects to review the next steps to be taken toward a site plan approval. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Ad Hoc Policy Committee - MOTI0111 #2008:48 IYloved by R. Hawkins, seconded by A. Murphy that the Orillia Public Library Board approve the revised 300's section of the OPL Policy Manual as presented. CARRIED '1~ MOTION #2008:49 Moved by R. Dawkins, seconded by A. Murphy that the Orillia Public Library Board approve the proposed 700 's section of the OPL Policy Manual as presented. CARRIED NEW BUSINESS Request re~ Information Orillia Ret~resentative - D. Evans had asked for the board's support to be appointed as Council representative for Information Orillia. It has since been deemed a moot point as this is not possible from the council's standpoint. January Board i~rleetin~ Date -The next Board meeting will be held January 21, 2009 as the regular meeting date would be during the OLA Conference. Board itilember Attendance at ~Ieetin«s -Board members were reminded of the importance of a reply message regarding meeting attendance so that we can expect quon.im at board meetings. Report from Board Chair re: NleetinQ with Staff - A town hall style meeting was held with library staff to discuss recent events and related issues on December 9, 2008. Staff expressed concerns with perceived lack of support by the board, unsatisfactory working conditions and fears that the new building will not be realized. leetin~ Location - It was agreed that the board meeting be held in the old YA area of the second floor in future. In Camera Discussion - M01'IO~V #2008: SO ~~Iaved by R. Fountain, seconded by s~I Fogarty that the Orillia Public Library Board move into closed session to discuss a personnel matter at 7.•~~ p. m. CARRIED :1~I07~IO~V =`2~J08: S 1 t~Io~~ed by R. Hmti~~ins, seconded by~ A. Mairphy~ tFicat the Orillia Pa~blic Library Board adjot-ern the closed session at 8:07 p.rra. C.~#RRIED I~fOTIO~~ X2008; 52 :rhloti~ed by R. Fountain, seconded by ILI. Fogarty that item 3cj of the Consent Agenda be accepted as informational. C.~2RRIED Adjournment at 8:09 p.m. moved by R. Hawkins. BOARD CHAIR CHIEF EXECUTIVE OFFICER ~,"'" ~~ REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES December 2048 Programs Goal 2.1 Develop a~ad maintain programs associated with identified groups. The last session of story times for 2008 ended this month with an overall attendance for the month of 434. Over the year we offered 169 story times with an attendance of 3485 parents and children. Story times include Preschool Stories, Toddler Time, Baby Time, Storytime for Caregivers, and Sleepytime Tales. The Saturday morning Drop-In Family Storytime continued in December with good attendance. The Explorers Club had a special Christmas edition this month celebrating Christmas traditions from around the world. The fall session of the Explorers Club finished this month and a new session will begin in January. The Mariposa Chess Club and Paws to Read (in partnership with Therapy Dogs of Canada) finished the fall session this month. Tween Programs Two sessions of the Mother Daughter Book Club for Girls were offered this month. This program runs on the first and second Thursday of the month. The books discussed this month were So Be It by Sarah Weeks acrd Harriet the Spy by Louise Fitzhugh. Both books were enjoyed by all the participants. School Partnerships Goal 2.7 Establish a mutually-beneficial presence in the school sy=stem. Battle of the Books has strong participation again this year with thirteen schools registered, new this year; a home school team has entered the competition. Participating schools are David H. Church, East Oro, Harriet Todd, Marchmount, Monsignor Lee, Mount Slaves, Notre Dame, Orchard Park, Regent Park, St. Bernard's, and Uptergrave. As Uptergrove is in Ramara Township, the school has purchased an institutional membership to allow them to participate in the Battle. 5~_y Outreach Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Suzanne presented a story time at the Ontario Early Years Center and discussed library services with parents. Material displays included: Great Non-Fiction, Christmas and Hanukkah books. Goal 7 The Library titi~ill investigate, develop and maintain partnerships in the community Amanda attended a meeting of the Goad for Life Committee. Suzanne met with an education professor from ~akehead to discuss an experience program they are developing which will see education students do placements in unique child settings. This program is slated to begin in September of 2009. YOUTH Programs Goal ~.1 Develop and maintain programs associated titi~ith identified groups. Chick Chat was held once a month in the magazine room upstairs. The Chick Chat members discussed the book S~,nreet Blood, this selection was not enjoyed by the group receiving a 3 out of a passible 10. Harry Potter Trivia was offered again with questions being asked from the first 3 books. Attendance was good with five teams participating. This program is loud and fun; to accommodate the noise and the activity the program was offered on a Friday evening after closing. Thirty eight programs for youth have been offered this year with an attendance of 491. Attendance and enthusiasm has been good for the programs being offered to this age group. ~Ve are seeing an overall increased use of the library by teens. Submitted By Suzanne Campbell ~-~ REPORT FOR THE MONTH OF DECEMBER 2008 BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Greate and maintain lifelong relafionships with users: Volunteers provided 167 hours to the library this month. GOAL 3: Optimize and customize library services to our user groups: Our students from the Faculty of Information Studies completed -their 14 week term with us an December 19~h. A report is appended concerning this weeding project. Sixteen people attended the Bookworms book club; 2 attendees were new members. The Stone Angel by Margaret Lawrence was the title discussed. As no one had ever seen the movie, Suzanne was asked to purchase it, so that the club members could borrow it. GOAL 4: Advocate far increased public awareness of the value and range of library services: There was only one meeting of the regular Lifescapes group in December with 5 in attendance and 20 people attended the Lifescapes Alumni meeting. Over 50 volunteers attended our Christmas Tea. Goad turnouts despite the December snow were experience for John Forrest's reading of his book Angels, Stars and Trees and for Sherry ~awson's launch of her latest book Don't Stand too Close. Jayne also took the library out to the community by helping in the Christmas wrapping fundraiser held by Information Orillia. GOAL 5: Develop mefhods of measurement to evaluate the effectiveness of library services and programs: There were 1385 queries made for information at the reference desk in December. 1783 people used the library computers and 98 used the wireless connection. The online databases were accessed 1541 times during the month. 1285 people visited the homepage which was up sixteen percent over last December and 31 also accessed the Frost Papers. GOAL 6: Investigate, develop and maintain partnerships in the community: I attended the Christmas luncheon that Sherry Lawson very kindly held for the board members of Information Orillia. 1 also attended the December meeting of the Orillia Business Women's Association. The services of the Greenhaven Shelter was the topic of the presenter that evening. 5C-V~ The Community Policing Committee met to discuss future workshops. A representative from Block parents will attend the next meeting in January. The community police offers visited the library each day while on their special December assignment. Goal 8: Maintain an ongoing commitment to staff training, recruitment and development. Chantale Boileau started work on December 1St to replace Gail Ward. She has been working diligently to correct the records and the cataloguing for the periodicals collection so that we know exactly what we have and that the cataloguing records are consistent. She has been going on a month to month contract until her position is confirmed in the 2009 budget and has signed the January contract. My thanks to Lee Kelly who helped cover Gail's hours in the September to December period when she was off. Lee has agreed to be a backup person for Information Services and will be working some Sundays. Information staff attended an audio conference on Serving Seniors with Panache, which they found provided a number of ideas that we could implement at 4PL. <--) REPCJRT OF THE DIRECTOR ClF TECHNICAL SERVICES Submitted by David Rowe December 2008 Circulation Another year is over, and it is an appropriate time to look at some indicators of library use. Overall circulation was, at first count, 231,244 items borrowed in 2008; this is lower than in 2007, by about 4340 items, or 1.8%. Decreased barrowina continues a trend that has been apparent for at least the last 10 years - in 1997 almost 279,000 items were borrowed, so there is a decrease of 48,000 per year since then, or about 17° o. For 2008, the decrease centered about books and sound recordings; circulation of magazines was down slightly, and videos increased by 5,6°io (about 1670 items}. The number of new borrowers registered tivas virtually the same, with 12 Lakehead University students taking advantage of our change in policy. (Other Lakehead students living in Orillia likely registered as residents), The number of items put on hold for patrons declined slightly, reflecting the lowered demand for materials. Interestingly, the number of visits to the library is up for 2008 aver 2007 by about 7500, to 19'7,577 (though several months had to be estimated}. Our aft-quoted average of 600 people per day is still valid. In December we also ceased accepting donations of books, magazines and other materials until after the move. In a building already overcrowded, they were a constant problem to deal with; with no space to put them boxes were lying about the entrance, staff time was regularly taken from library duties to sort them, and ones we decided to keep were an ever-increasing backlog for cataloguing and processing. We handed out flyers and put an announcement on the web page. Technical Processing A great deal of Technical Processing efforts involved the tail end of the deselection project. Materials brought to the room had to be sorted, sent to Stacks or recycling, relabelled, and otherwise dealt with or moved several times. Staff are also trying to clean things up in preparation for the move, including looking at some procedures and equipment, in the hope of streamlining operations. Svstems Drastic measures needed be taken with our automated system in December. The Geoweb server computer, repaired in October, packed it in again. Thanks to Dan Kehoe of the City of Orillia, we were able to find a similar used but refurbished computer, and he and Fred Marlow, working with technicians from Infor (formerly Geac} transferred the hard drive from the old server to the new one. For now, Geoweb is functional again. Overall, we lost at least 6 weeks of outside access to our catalogue since the summer. REPORT OF CHIEF EXECUTIVE OFFICER FOR DECEMBER 2008 CIRCULATION OF MATERIALS Jan-Dec Jan-Dec PRINT 2007 2008 Books 170749 166186 Periodicals 7984 7700 Maps, Gov't.Publications, Pamphlets, Pictures 47 41 Interlibrary Loan -Borrowed 1621 1844 Interlibrary Loan -Loaned 2315 2191 TO`~AL"PRt~lt .: _ ;> ' ~_ '>1827'~6 ':.1779fi2 NON-PRINT CD-ROMs 170 175 Equipment 57 76 Framed Art Reproductions 4 0 Microfilms ILLoan -Borrowed 138 84 Microfilms ILLoan -Loaned 0 0 Multi-Media 48 47 Other Materials 19 0 Other Materials ILLoan -Borrowed 50 79 Other Materials ILLoan -Loaned 47 73 Sound Recordings 13582 12027 Talking Books ILLoan -Borrowed 35 17 (and Books-on-Tape) -Loaned 96 94 Videos and DVDs 27588 29026 Videos and DVDs ILLoan -Borrowed 42 31 Videos and DVDs ILLoan -Loaned 124 106 TOTAL NON-PR[NT 420aU 41835 TOTAL ALL CIRCULATION ` 2247'1:6 219797 REFERENCE TRANSACTIONS SERVICES Adult 17125 16835 Children 4837 3938 Directional/Telephone Queries 2249 2185 E-Mail/Mail/Fax Requests 173 181 Extended Computer Help 1633 1319 Other Libraries 4245 4256 Readers' Adviso 1720 2169 TOTAL 3982 ''30$83 INTERNET/COMPUTER USE Adult/Children 22999 26195 Online Product Logins 26657 26447 Frost Scrapbook 441 486 Web Page Visits 15176 17762 Wireless 0 660 f3~AL .............. C52~3 7155fl IN-LIBRARY USE OF NON-FICTION MATERIALS 8 MICROFILMS 8017 15602 ;<- GRAND:TOTAL LIBRARY USE -' 329988 ~.~ 337832 SERVICES -CONTINUED Jan_Dec Jan___~__Dec Y~ 2007 200$ ~" ~ PROGRAMS -ADULT SERVICES In-Library -Group Visits 1 0 * Attendance *$ '`0 - Programs 56 56 * Attendance *1031 *1172 Out of Library - Talks to Groups 14 23 * Attendance '`663 *421 PROGRAMS -YOUNG ADULT SERVICES In-Library -Programs 12 3$ * Attendance *127 '`491 PROGRAMS -CHILDREN'S SERVICES In-Library -Group Visits 22 23 * Attendance '`414 *647 -Story Hours 156 169 * Attendance *3722 *3485 -Other 71 79 * Attendance *2530 *2697 Out of Library -Talks to Groups 22 28 * Attendance *2943 *3643 -Programs 25 24 *Attendance *704 *4$0 :TOTAL PROGRAMS 379:: 44x0 NUMBER OF NEW BORROWERS REGISTERED 2007 Zoos Adult -City of Orillia 969 1014 - Township of Oro-Medonte 204 214 - Township of Severn 157 151 -Non-Resident -Annual 5 1 -Six Month 1 5 -Occasional 28 19 -Non-Resident Taxpayer 25 19 - Ex-Officio (Councillors, etc.} - Library Staff & Volunteers 11 14 Children -City of Orillia 362 350 - Township of Oro-Medonte 56 53 -Township of Severn 105 47 Institutional ~ 0 Other teq. ReciprocallLearning Centre/Nursing Homes) 15 32 Noah.;', i ~, 1' 4~ ~ ~~~'', The COCp01'atlOII O~ the TOWII Of ( ~` Mailing Address: `~„_~ ~1} ~, P.O. f3ox 91.0 ~ New Tecumseth A";st°°.°°~r;° L9R IAl ~~~ ADMINISTRATIONDEPARTMEN7" Web Address: wwnaown.newtecumseth.on.ca Administration Centre Email: clerl~aJ~own.newtecumseth:o-r.ca !d Wellington St. E Phone: (705) 435-6219 or (905) 729-0057 Alliston, Ontario Fax: (705) 435-2873 Clerk: direct line: 705-435-3900 ext 226 January 22, 2009 _ _ ~' CAO/Secretary Treasurer Nottawasaga Valley Conservation Area JAN 2 6 2009 John Hix Conservation Administration Centre 8195 8t~ Line ~~~-~~~~-`~ e~~~ Utopia Ontario LOM 1 TO ~~~'`~~~~!~' ----~~- RE: NVCA 2009 PRELIMINARY BUDGET AND MUNICIPAL LEVY Please be advised that the Council of New Tecumseth passed the following resolution at its meeting on January 19th, 2009 with respect to the above subject matter: BE IT RESOLVED THAT Report #ADMIN-2009-05 be received; AND FURTHER THAT the following resolution be approved: "WHEREAS Council has reviewed the 2009 NVCA Preliminary Operating Budget; AND WHEREAS Council feels that the proposed percentage increases of the municipal levy by the NVCA is too high during these harsh economic times; NOW THEREFORE BE IT RESOLVED THAT Council requests the NVCA to revisit their numbers and reduce the percentage increase of their municipal levy to 3% or under." If you require any further information, please do not hesitate to contact me. Yours truly, ~~a . Heather Reid Coordinator of Council Services cc: Clerk, Member Municipalities of the Nottawasaga Valley Conservation Authority Irwin, Doug From. Carole Marash Sent. Friday, January 16, 2pp9 2:p7 PM To; Irwin, chug Subject. Republic right of way on Moonstone Rd. Ni Doug Irwin, We received your hand delivered letter today. My husband & I are definitely apposed to closing the public right of way adjacent to our property. We have lived here for 20 yrs. & have NEVER had a problem with anyone (or any of their vehicles) who have been using this right of way far many, many years. My husband (Rick) left a message on your answering machine today however he would still Iike to talk to you an the situation when you are back in your office on Monday. Thank you, Carole & Rick Morash 1450 Moonstone Rd. W. i an u. Town of Penetanguishene o ~ genet 8 sshene ~~ '! Winterama Co ittee P.O. Box 5009 -10 Robert Street West g't4rio, Canal Penetanguishene, Ontario. Canada L9M 2G2 Telephone: (705) 549-7453 Facsimile: (705) 549-3743 ,r, ~' January 27, 2009 Mayor Harry Hughes Township of Oro-Medonte Box 100, 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor es ~`1 ~~'~ ~-- In 2008 the first winter challenge was issued to our fellow municipalities during Penetanguishene Winterama ....THE TURKEY SLIDE. Due to the positive response received for this event it is our hope that you will embrace this challenge once again by encouraging two representatives to attend on behalf of the Township of Oro-Medonte on Saturday, February, 21, 2009. The Turkey Slide will take place at the Port of Historic Penetanguishene (Town Dock) directly after our Win- terama parade at approximately 1:00 p.m. Please note the ice surface used for the Turkey Slide will be located in the general dock area exposed to the elements. We would encourage all participants to dress for the weather. REGISTER TODAY! Our office will contact each participant directly in order to verify registration information and distribute the rules and regulations of the event. Mayor Anita Dubeau anita.dubeauta'~.county.simcoe.on.ca Wendy Cousineau wcousineau(a~penetanguishene.ca (705) 549-7453 ext 223 Looking forward to seeing you at Winterama,.; Si cerely, ~ __ -- ~...`_ Anita Dubeau Mayor, Town of Penetanguishene or "Ce%bradn~Our 61~iMnual ~i~terama Carnival" __ This a-m~ril is b~eng sent ort behalf of +Steve Klose Director,. Lake Simcoe Project January 13, 2009 12E: Lake Simcoe Protection Plan On December 10, 2008 the L~rke Sirnccle Protection pct became law. Building an Ontario's watershed-protection approach in the C`Xecxn Water ~1ct, the new act requires the province to establish a protection plan for the lake and surrounding areas. The draft Lake Simcae Protection Plan. is the mast comprehensive watershed-b legislated plan in Canada. The draft plan is ba on advice from the Lake 3imcoe science and stakeholder advisory committees and from the people who live and work around Lake Simcae. The draft Plan sets the priorities and targets far addressing key threats to the health of the Lake Simcae ecosystem based an science. Ivey threats to be addressed by the Plan include: • degraded. water quality due to pathogens, toxins, and excessive nutrients {e.g., phosphorus}, + loss and fragmentation of sensitive natural areas and habitat {e.g., shorelines, wetlands, woodlands, riparian areas}, • newly introduced species such as zebra mussels, + emerging threats such as climate change, • changes to the hydrologic cycle {e.g. water quantity changes}, and • other human pressures such as recreational activities {e.g. fishing and other resource uses}. Your comments and feedback will be important, as the government finalizes the draft Plan. The Protection Plan is being posted for public commnrn an the Environmental Bill of Rights Registry {titi_w~w ~hr,~«y orr_c:~}until March 16, 2009. The posting number is 010-4636. The government is also halting two public open house sessions and four community partner workshops. These sessions will provide interested public and community partners with an opportunity to meet with $overnrnern policy staff to learn about the plan and tell us what they think. The times and locations far the public information forums and community partner workshops are: Public Open House Sessions {5:00 p.m - 9:00 p.m} Barrie -February 4, 2009 South Shore Community Centre, 205 Lakeshore Drive Newmarket - Febnaary 25, 2009 Newmarket Community Centre, 200 Duncan Drive Commenity Partner Workshops{9:30 am -4.30 p.m) Barrie -February 6, 2009 Jackson's Paint -February 9, 2009 Newmarket -February 20, 2009 Ch illia -March 4, 2009 To register far one of the four community partner workshops; please u~ the following link: 1;ttp_"iw~vw.c~mmunicor_caiis~~/. Qnce you have registered yvu will receive venue and location information. There is na registration required far the open pauses. In addition to these opportunities far input, we would like to extend an invitation to your municipality to attend a workshop exclusively tailored to municipal interests. It is being held on Thursday, Febn.iary 12, 2009 at the Newmarket Gammunity Centre. If your municipality would like to register tc> attend for this workshop please contact Katherine Griggs at 416-36?-5998 ext. 21 ar email Katherine att k~;u?commanicor.~a. We recognize that the health of Lake Sirncoe is a common interest to all our community partners and we lack forward to working together with you to protect Lake Simcoe. Far general information about Lake Simcae, please visit our website at: wt~u~_ene~ov on~c~fet~lwater,~lakesirncoe/rndex.t~ha. This site will be updated regularly so please refer to it often .for the latest announcements and information.. Thank you in advance far your interest and participation. Sincerely, ~~ ~~ _ -~ ~- Steve K#ose Director fake Simcae Project Environmental Programs Division Ministry of the Environment ~1t~1a`r~t~lril' ~~~ , REPC?RT .~'~f.~-/~~~ ,~+C'' Pr'~tt~ ~efi~arr~~=c~, '~e't~`if~~r~,r 1°~irtarrr~ Report No. To: Council Prepared By: DS 2009-008 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Site Plan Agreement and Motion # February 4, 2008 removal of Hold 2008-SPA-13 & 2008-SPA-14 Roll #: 2008628 Ontario Ltd. R.M.S. File #: D11 38741 4346-010-003-28401 (Diamond Valley Estates) Part of East half of Lot 3, Concession 7, Parts 1, 2 &3, Plan 51 831839, being PIN 58533-0214 (LT), Township of Oro-Medonte, County of Simcoe RECOMMENDATION(S): Requires Actiono For Information Only It is recommended: 1. THAT Report No. DS 2009-008 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with 2008628 Ontario Ltd. to permit the development of two model homes as part of the Diamond Valley Plan of Subdivision. 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with 2008628 Ontario Ltd. 4. THAT the Clerk prepare a By-law for Council's consideration to remove the Holding Symbol from lands described as Part of East half of Lot 3, Concession 7, Parts 1, 2 &3, Plan 51831839, being PIN 58533-0214 (LT), Township of Oro-Medonte, County of Simcoe 5. AND THAT the owner be notified of Council's decision. 'BACKGROUND: The applicant appeared before the Committee of Adjustment on September 18, 2008 to seek approval to construct 3 detached residential dwellings to be used as model homes within the draft approved subdivision known as Diamond Valley Estates. The Committee granted approval, with a condition that the applicant enter into a Site Plan Agreement as per the comments received from the Director of Engineering & Environmental Services. The comments stated that Lots 1 and 2 are to be subject to Site Plan Control as they appear to be within an area which is the site of closed canopy forest cover or within Pine reforestation area. It has also been indicated that the entrance for Lot 1 cannot be located off of Line 6 North. DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-008 Page 1 of 4 ~;~ r- r ,., The previous owners of the property had applied and obtained a variance far three model homes in 2003. As a result of the previous application, one model home has been built and the other lots remain vacant. Names were proposed to be built on Lots 97, 122 and 127 of the subdivision which was draft approved in 1992 and subsequently revised in 1994. The one model home which was built was located on Lot 127. The application at hand proposed that the model homes are to be built on Lots 1, 2, and 12. The current model home that exists on Lot 127, is located on the south side of Diamond Valley Raad, across the street from the proposed models to be located on Lots of 1 and 2. The applicant at this time is proposing to construct only two of the three model homes being located on Lats 1 and 2. As part of the Ontario Municipal Board conditions of draft plan approval, a Holding provision was applied to lots within the proposed Plan of Subdivision. ANALYSIS: The subject lands are zoned Residential One Holding {R1'~H) Zone; the Holding provision applies to certain lands within the subdivision as outlined in the Ontario Municipal Board conditions of draft plan approval. Permitted uses in the R1 *H Zone include single detached dwellings and accessary buildings. As such, the applicant's proposal to construct the two residential model homes would constitute a permitted use. The proposed model homes would comply with all other setbacks as required by Zoning By-law 97-95, as amended. As per the comments that were received from the Director of Engineering, Lots 1 and 2 are located within an area of environmental sensitivity and the site plan drawings have clearly identified the areas where trees are to be removed and the areas where trees are to be protected. Both site plan drawings are in conformity with the subdivision agreement wording regarding the identified tree canopy. FINANCIAL: N!H POLICIESILEGISLATION: Township of Oro-Medonte Official Plan Township of Ora-Medonte Zoning By-law 97-95 The Planning Act, Section 36 CONSULTATIONS: A Site Plan Control Technical Committee Meeting was held an December 3, 2008. No concerns were raised by Committee members and Township staff at this meeting. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Site Plan Agreement DEVELQPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-008 Page 2 of 4 CUNCLUSIUN: The application to construct two model homes is a permitted use and would comply with ali requirements of the Residential One Nold {R1*H) Zone. It is recommended that Site Plan Applications 2008-SPA-13 and 2008-SPA-14 be approved. Respectfully submitted: Reviewed by en Farquharson, B.URPL Intermediate Planner Andria neigh, MCIP, RPP Director of Development Services SMT Approval 1 Comments: C.A.U. Approval /Comments: DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report Na. DS 2009-008 Page 3 of 4 SCHEDULE 1: LC)CATI(~N MAP 2008-SPA-13 & 200$-SPA-14 2008628 Ontario Ltd. (Diamond Valley Estates} 1~ ~_ Lo ~l ~! i F. ~~~, ,~ ;f HC~RS.E~H~E I~ALLEY __ __~~_ ~ 1~ _.._ . 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DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-008 Page 4 of 4 APPENDIX ii A!f SITE PLAN AGREEMENT - between - 2008628 ONTARIO LTD. -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Part of East half of fat 3, Concession 7, Parts 1, 2 &3, Plan 51R31839, being PIN 58533-0214 (LT}, Township of Ora-Medonte, County of Simcoe TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ~,. u January, 2009 By-Law No. 2009-014 THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the C7wner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of , 2009 , in accordance with Section 41 of the Planning Act. BETWEEN: 2008628 Ontario Ltd. Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a deck and porch on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a} The Owner owns the subject lands described in Schedule "A'", attached hereto, and has provided the Township with a Registered Dead containing the legal description of the subject lands. b) This Agreement may be registered against title to thaw subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement d} The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e} The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of thaw lands for the intended use. f} The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expanse of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $NtA. The Owner shall replenish the refundable deposit, to its full amount, when the expanses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, fray and clear from all encumbrances. h} The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the TownshipiMinistry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a} That the Township has enacted a By-law to permit construction of a deck and porch described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b} li hg ting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and C?riveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419!86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simeoe and Township of Ora-Medonte. d} Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B°. e} Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations {six (6) units and over) will not receive curb side waste collection services from the County of Simeoe. Each 1. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h} Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during canstnaction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the farm of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, ar notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement {the "said Work"), the following securities: a) Cash in the amount of one hundred percent {100°l°) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100°l°) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c} The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will became the basis for the limits of the securities. d} Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f} If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary far the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipa/Act, 2001, S.O. 2009, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered an title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAYE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents orsub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) 2008628 Ontario Ltd. )Owner ) ) ) The Corporation of the ) Township of Oro-Medonte ) per: H.S. Hughes, Mayor ) ) ) J. Douglas Irwin, Clerk is SCHEDULE "A" NOTE: It is understand and agreed that this Schedule farms part of the Site Plan Agreement between the Township of C?ro-Medante and LEGAL DESCRIPTION QF LANDS Part of East half of l.ot 3, Concession 7, Parts 1, 2 &3, Plan 51R31$39, being PIN 58533-0214 {LT}, Township of Ora- Medonte, County of Simcoe s .~ ~~~ SCHEDULE "B" NOTE: It is understood and agreed that this Schedule farms part of the Site Plan Rgreement between the Township of Oro-Medante and SITE Pt_AN ~.~ Site Plan Drawing is available from the Township of Oro-Medante. SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors far the parties after the Plan is registered and a Plan Number assigned. The cansideratian for all conveyances shall be the sum of Twa Dai/ars ($2.QQ) and the cast of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 SCHEDULE "D" N©TE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and ITEMIZED ESTIMATE OF CC)ST ©F CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/a LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required N/A under the terms of this Agreement, as noted in Section 5 herein. ti ~~(~l~.~tt~~l1~) (~~ 1'r~~ut~ 1 fr°rit~l,~r~~, I:x~~itijt~r Fa~t~~r Report No. DS 2009-409 To: Committee of the Whole Prepared By: Steven Farquharson, Intermediate Planner Meeting Date: February 4, 2409 Subject: Request for Extension of Draft Plan Approval Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action0 For Information Only It is recommended: 1. THAT Report No. DS 2009-009 be received and adopted. 2. THAT Council approve the extensions to draft plan approval for Homire 43-OM-90046, 638230 Ontario Limited (Keyzer) 43-OM-90082, Moss (Kovacs) 43-OM-91050, and J. Johnston Construction Limited 43-OM-93003 for a period of one year, an extension to Capobianco 43-OM-93022 for a period of two years, and an extension to Horseshoe Timber Ridge 43-OM-93002 for a period of three years; and, 3. AND THAT the affected owners be advised of Council's decision. BACKGROUND: The current Planning Act contains a provision wherein the approval authority can impose a lapsing of draft plan approval. This is useful in some instances where registration will not occur due to various circumstances. Without this `sunset clause', draft plans can remain open in perpetuity and form unrealistic growth forecast on lands which may never be realized. There are six draft approved plans of subdivision in the Township which did not originally have lapsing conditions imposed, all of which consist of residential units. In March of 2005, Council imposed a three year requirement for the registration of the subdivision. In February 2008, a report was presented to Council recommending the extension of these draft plan approvals for an additional two year time period; however Council, by resolution CW080227-14, granted a one year extension and therefore if the draft plans are not registered by February 27, 2009 or an additional extension is not granted by Council, the draft plan approval will lapse. The following subdivisions /condominiums were considered for draft plan extensions in February 2008. - Homire 43-OM-90046 - 638230 Ontario Ltd. (Keyzer) 43-OM-90082 DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-009 Page 1 of 5 - Moss (Kovacs) 43-OM-91050 - Horseshoe Timber Ridge 43-OM-93002 & 43-CD-93002 - J. Johnston Construction Ltd, 43-QM-93003 - Capobianco 43-QM-93422 A map outlining the location of these subdivisions is appended to this report. Each of the landowners have submitted correspondence requesting extensions to their draft plan approval; the purpose of this report is to analyze these requests and make recommendations to Council. ANALYSIS: In order to receive final approval from the Township and proceed to registration of the plan of subdivision, the applicants are required to clear all conditions imposed by the approval authority {Townships and provide the appropriate clearance letters from the required agencies. A summary of each application has been provided below with their reasons for requesting Council's consideration in a draft plan extension. Homire 43-OM-90046 In July 2008, the applicant signed apre-servicing agreement with the Township and site servicing has been commenced. The applicant has indicated that subject to economical factors, the registration date of the plan of subdivision will be by the end of 2009. 638230 Ontario Ltd. tKeVzer} 43-OM-90082 The applicant has submitted a third engineering design to address comments previously received from the Township Engineers. It is the intention of the applicant to submit to both the Township and Conservation Authority for final approval in March or April of this year, with the anticipation of obtaining the required Ministry of Environment and Energy Approvals for water distribution and storm water management works in May 2009. It is the intention of the applicant to execute the subdivision agreement in late spring or early summer of 2009, in order for Phase 1 of the development to proceed. Moss (Kovacs} 43-OM-91050 Due to financial matters the project has been delayed, but this has since been corrected. The applicant is in the process of moving forward towards registration, which they anticipate will occur not later than spring of 2009. Horseshoe Timber Ridge 43-OM-93002 & 43-CD-93002 In June 2008, Skyline International Development Inc. (Skyline) purchased large portions of land within the Horseshoe Valley settlement area. Skyline has started the process of completing a Master Plan for the resort, which will show how the Timber Ridge lands will fit into the overall development of the resort. The applicant has requested a three year extension in order for them to complete a review of the lands and how the proposed development will fit into the overall Master Plan. Given that the lands are located within an identified settlement and are proposed to be serviced, and therefore conform with both the Provincial and County direction far future development it is recommended that the request for the three year extension be supported. DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-009 Page 2 of 5 J. Johnston Construction Ltd, 43-OM-93003 The applicant has submitted a second engineering design, which was to address the comments that the Township's engineer (received in April 2008} and the Nottawasaga Valley Conservation Authority (received November 2008}. It is the intention of the applicant to submit to the Township and Conservation Authority in early 2009, final approval to proceed to a subdivision agreement and a spring or early summer construction schedule. Capobianco 43-OM-93022 The applicant has stated in their request letter that one of the major delays in obtaining final approval is the availability of water supply which must come from the lands to the south including the linkage across the Rowanwood lands. They have contributed $500,000.00, to the adjacent development (Diamond Valley Estates}, facility in order to provide the water supply to the applicant's lands. Even though the applicant indicates that they wish to proceed with the final plan of subdivision by the earliest date, they believe that registration of the first phase will take place by the end of 2009. The applicant has therefore requested that a two year extension be given far the proposed development to allow for complete registration of the subdivision. Given that the lands are located within the Sugarbush settlement boundar}r, are proposed to be serviced by the municipal water system, and approvals for the Ministry approvals for the water and stormwater are time consuming staff would recommend providing the applicant the two year extension. Staff have reviewed each request individually, and confirm that while the files maybe at various stage, each application is proceeding towards registration. Given this, staff is recommending that a one year extension be provided to Nomire, Keyzer, Kovacs, and Johnson, a two year extension be provided to Capobianco, and a three year extension be provided for Horseshoe Timber Ridge. FINANCIAL: NiA POLICIESJLEGISLATICIN: The Planning Act, in Section 51 (32} provides the ability for an approval authority to provide approval lapses at the expiration of the time period specified by the approval authority, being not less than three years. In Section 51(44), of the Planning Act provides the ability for the approval authority to withdraw the approval of a draft plan of subdivision. Section 51(33) provides the ability for the approval authority to extend the lapsing date of draft approval of a plan of subdivisionlcondominium. Notice to these changes is required to be given following any decision to change conditions and is subject to the appeal process. The Township's Official Plan outlines in Section E1.9 "Existing Draft Plan Approved Residential Subdivision" provide the following policy: "A considerable number of vacant lots existed in Draft Approved Plans of Subdivision in the rural area on the date this Plan was adopted by Council. Some of these subdivisions DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-009 Page 3 of 5 are located in areas that have not been identified in the Plan as being appropriate for development since such development may have an impact on the rural character of the area and on the cost effectiveness of providing municipal services. In addition, the development of a number of these subdivisions may have a cumulative negative impact on the natural heritage system that this Plan is trying to protect. In this regard, it is the intent of Council to withdraw a draft approval after an appropriate period of time has elapsed if a subdivision is not proceeding to development stage in an expeditious manner". The above noted draft plan of subdivisions are actively working toward the fulfillment of their individual conditions of draft plan approval. Township of Oro-Medonte Official Plan The Planning Act, Section 51 CONSULTATIONS: Planning Division Staff ATTACHMENTS: Schedule 1: Request far Extension of Draft Plan Approval Map CONCLUSION: On the basis of the above it is recommended that extensions to the draft plan approvals from the current lapsing date of February 27, 2009 be granted to the applicants to allow them a final opportunity to proceed with the registration of the subdivision. All applicant's are to be advised that further extensions by Council should be discouraged. Respectfully submitted: Steven Farquharson, B.URPL Intermediate Planner Reviewed by .~.~ -~~ Andria Leigh, MCIP, RPP Director of Development Services SMT Approval /Comments: C.A.O. Approval /Comments: DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-009 Page 4 of 5 SCHEDULE 1: REQUEST FOR EXTENSION OF DRAFT PLAN APPROVAL ~ ~ e ~• HOAAIRE 26 RESiDENTiA1 COTS 538230 ONT. LTD. (KEYZER} 55 RESIDENTIAL LOTS HORSESHOET(MBER RIDGE 250 RESIDENTIAL LOTS CAPO&1 ANCO 83 RESIDENTIAL COTS JOHN STON 30 RESIDENTIAL COTS -~AOSS 21 RESIDEP~T#AL LOTS 01,05lP,~00 4,200 fi,300 8.d00 ts~e#ers DEVELOPMENT SERVICES Meeting Date February 4, 2009 Report No. DS 2009-009 Page 5 of 5 "lip:~t-rs~ii p v~' ~- REPC?RT ~1~~'"~.,~ ~~"C~~f,~Z~~ Proud N,eritage Exciting Future Report No. To: Prepared By: FD 2009-01 Committee of the Whole S. Cowden, Director Meeting Date: Subject: Motion # January 21 2009 Boat-based Ice Water Rescue Roll #: Service R.M.S. File #: RECOMMENDATION{S): Requires Action X For Information Only It is recommended that: 1. That Council receive this report; 2. That Council endorse the continuation of boat-based ice rescue by the Fire and Emergency Services Department; 3. That $50,000 is allocated from the Fire Department's Vehicle Capital Replacement reserve towards the purchase of a new airboat. BACKGROUND: The Fire Service has been the leader in delivery of ice rescue in Canada and the Oro- Medonte Fire and Emergency Services Department has provided ice-water rescue services for more than 20 years. In 1997, this service was augmented when an airboat was added to the Departments' apparatus fleet. This boat was purchased by the Oro-Medonte Fire Fighter's Association with assistance from the Ora District Lion's Club, Canadian National Railway and Molson Breweries. The boat was then donated to the Township. Since being placed in service, the airboat has rescued ice fishermen, snowmobilers, hikers, ATV users and any other person in trouble off the shoreline of Lake Simcoe, Bass Lake and further afield in Georgian Bay to assist other Fire Department's and the Police. In May of last year, the airboat ran into trouble while rescuing an 18 year old man from Lake Simcoe. Large waves began dumping water into the boat and the crew were forced to abandon it along with their newly-rescued charge as it foundered and sank approximately one mile from the shore. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report Na. FD 2009-01 Page t of 6 ~.. In July, the boat was recovered by the Yark Regional Police Service Marine Unit and brought to share. Since then, the Department has taeeri' working to determine the fate of the boat in terms of the viability of its" return to service: t;; ANALYSIS: There have been a number of factors considered in the research of this program. Some of the elements include: • The demand for this type of service; • Regulations affecting the delivery of boat-based rescue services; • The financial impact of providing this service; • Community expectations of the Department. The Township has approximated 18 miles of Lake Simcoe shoreline. One of our defining geographic features, this body of water is a major attraction far people who love the outdoors, or simply the scenic views. Our residents and visitors love to make use of this resource pretty much year round. The Township also encompasses Bass Lake, a small, land-locked lake in the north east corner of our service area. Each year, we receive emergency calls from people in trouble on one of our waterways or from those on share who can see what they believe is someone in distress on the water, ar in winter an the ice. For a number of years our service was limited to what we define as, `Shore-based,' which involves using a rescue sled with fire fighter's venturing out an foot or swimming while tethered to shore by a rescue line. This provides rescue to those in distress within 600 feet from the shore. One rescue in particular brought home the risks of this limited capability and some changes were planned. Given the size of Lake Simcoe, it was deemed that mare was needed to effect rescue. In 1997, our volunteer Fire Fighter's Association fundraised nearly $50,000 to purchase a 3 year-old airbaat to improve our abilities. With this addition, our Department was an a par in service delivery on Lake Simcoe with the Townships of Innisfi! ,Georgina, and Ramara. In 2007, the City of Barrie also entered the field with the purchase of a new airboat. This field of service has been undergoing change in the past three years. Transport Canada determined that all water craft this category should be treated as commercial vessels with the attendant proficiency requirements for the craft and for the personnel on board. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009.01 Page 2 of 6 When this change in regulation was announced, initial estimates for compliance F , threatened to put many small Departments out of the icelwater rescue field. We initially ~ reported to Council in 20{}6 that the cost of training a fire fighter to the new Small Vessel Operator's Proficiency [SVOP] could run as high as $150Q per person. New standards for watercraft engaged in this type of work were also a concern and we began to investigate the requirements and expense of retrofitting our boat. It initially appeared that the cost of retrofitting, if even possible, would run to the tens of thousand of dollars. In the early days of this review we were concerned about the viability of the program due to our ability to manage the financial demands. Much has changed since our early findings in 2006. There are a lot of small and medium-sized fire services providing similar services and our voices were heard when our joint concerns were aired to Transport Canada, the Office of the Fire Marshal and amongst ourselves at the Provincial Fire Chiefs Association. In concert with the Ontario Fire College and the Ontario Provincial Police Marine Division, a program to certify fire fighters to the SVOP level was developed. Offered at the Fire College site on Lake Muskoka, the cost of this 7-day program was reduced by almost two-thirds from $1500 to $425 including accommodations. This makes this program affordable by Departments such as ours. In the fall of 2008, two Captains from our Hawkestone Fire Station, Captain's Kent Monkman and John Cuppage attended this course and received their Cammercral Proficiency certificates. Both had high praise far the course. We have three spaces reserved on this course for 2009. Of course, the precipitating event for this report has been the loss of our airbaat. To safeguard the Township, we have traditionally purchased replacement value insurance. The limit of the policy on the airboat is $110,000. Purchased in 1997 for $47,000, the price of a new boat has been a topic of great concern as costs have risen 2-300°lo from our original purchase price for a boat that meets the current regulations. It took considerable time to get a final determination from our insurer as to the viability of repairing our boat against the cost of replacement. A new boat of the same design as our current one is approximately $80,000. This design, however, does not meet the new Transport Canada regulations far an icelwater boat. In the end, we negotiated a settlement of $90,000, less our $5,000 deductible, for a net payout of $85,000. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Pane 3 of 6 _, '~ ` , In Ontario, there are two well known manufacturers of icelwater rescue craft, Husky Airbaats of Bolton and Thousand Island Airboats of Ganonoque. a Both companies produce similar product and have boats in the 18-19 foot l-OA siz€~" range. Pricing for a property equipped boat in this range is $t4a-15o,aa0. Both boats meet the Transport Canada standards for marine craft. So, from a financial perspective, the impact to the Township to remain in this program has been reduced from our original requirement to buy a new boat outright at $15o,aaa and then train our staff at $15oa per fire fighter trained, to requiring a $5a,a0a capital top-up to purchase the new boat and $5aa per fire fighter for the required training. We have also been in contact with our Fire Fighter's Association in regards to the airboat program. As the spearhead behind the program's inception, we are interested in a cooperative approach with them. Cane of the items of new technology in search and rescue is called, `FLtR, `or Forward-looking Infra Red. A FIIR camera can see through fog and through law light conditions and `see's' heat, and can identify people, and equipment that generate heat that would otherwise be invisible to the naked eye and even to a lighted scene. We have been using smaller infra red cameras in search and rescue. In principle, the Association is amenable to fundraising to put one of these systems on a new airboat. The cost of this system is approximately $14,x00. In preparing this report, we have also been working with our neighbouring municipalities to discuss options for this updated program. Although in very early stages, we have begun to set the stage for a new level of interoperability. In casual discussions with the City of Qrillia, for example, we have discussed entering into a type of Automatic Aid agreement to share resources of the two Fire Departments. In return for winter time assistance to Orillia along their portions of the Lakes Simcoe and Couchiching shorelines, the Qrillia fire and rescue boat would be made available to us on a reciprocal basis during the open water months. We are also attempting to negotiate a partnership with the OPP's Marine Unit in Orillia to assemble a `ride-along' program using our trained fire fighters to assist the OPP while patrolling the north shore of lake Simcoe. The benefit to us lies in both service delivery and maintenance of the fire fighter's marine training skills. This conversation is in the earliest stages. FiNANCtAL: $5a,0aa from the Department's Capita! Vehicle Replacement Reserve; FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2049-01 0,,.._ .. _. c $2,500 from our 2009 Training budget to certify 5 additional volunteers to the SVOP designation; $14,000 [potential] in fundraising by the Fire Fighter's Association to install a FI_1R camera on board the airboat POLICIESILEGISLATION: Transport Canada Commercial Vessel regulations Occupational Health and Safety, CONSULTATIONS: Transport Canada Cunningham and Lindsay Insurance Adjusters York Regional Police Marine Unit OPP Marine Unit-Orillia Ontario Fire College City of Orillia Fire Service City of Barrie Fire and Emergency Services Township of Georgina Fire Services Connor Industries, Parry Sound, ON. [Taylor boats] K&H Engines, Parry Sound, ON Thousand Island Airboats Husky Airboats Canadian Airboats Officers and crew of Hawkestone Stn. 2: • District Chief Rob Jermey • Gaptain John Cuppage • Gaptain Kent Monkman • Fire Fighter Jamie Crawford • Fire Fighter Paul Herbst Manager of Operations Hugh Murray [2006-08] ATTACHMENTS: None. CONCLUSION: FIRE AND EMERGENCY SERYlCES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Page 5 of 6 Ice and water rescue is not in the highest of our demands for service compared to Motor Vehicle Collisions or fires. This program is, however, directly responsible far the saving ~ _~ of numerous lives and assistance to people in distress. Being able to provide a measure of public safety an our waterways in winter can be viewed as a value-added service for our residents and visitors. Finally, it should be noted that while researching this report we have noted the volunteers' attachment to our ice/water rescue program. During the preparation of this report, we have been working with our fire fighters from across the Township and especially from our Nawkestone station where the boat has been based. VNhen queried as to the value of the program and the need for it to continue, the answer has been clear. To them, as the first responders who`ve seen first-hand those in need an the lake there is no question; the program needs to continue. Resp ully submi d• ~ . Sca P. Cowden Director/Fire Chief SMT Approval t C©mments: ~ C.A.4. Approval 1 Comments; ~, FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Resort No. FD 2009-01 Paae 6 of 6 MEMORANDUM To: Council cc: Robin Dunn, CAO From: Shawn Binns, Director Recreation and Community Services a 1~ tt=,r r a} ~ t ~~ ~ ~ .. R.M. File #: Date: January 26t'', 2009 Subject: Strategic Facility Plan Roll #: The following memo is being provided to communicate the details of the building condition audits in addition to providing a brief progress update on the Strategic Facility Plan and a general outline of next steps as information prior to a detailed presentation from the Re-Think group at the Committee of the whale meeting on February 4, 2009. The building condition audits were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. The condition audits are part of the necessary background research which will be taken into the context of the entire report. These draft condition audits have been shared with the Recreation Technical Support Group on Wednesday January 21, 2009 and with the Hall Boards on Monday January 26`h, 2009. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions It should also be noted that replacement budgets may be significantly less going through a public procurement process and if work if is to be conducted. In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278/05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget far a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. Under the Accessibility for Ontarians with Disabilities Act {AODA}, the Accessibility Standards for Customer Service (Ontario Regulation 429/07} came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The recommendations also include provisions for accessibility enhancements. The Re-Think Group will be providing an update to Council at the Committee of theWhole meeting of February 4`h, 2009. The Key activities completed to date include: an inventory and analysis of facilities (quantity, location, use, condition); park, open space and facility mapping; age-specific population projections to 2031; consultation with user groups and other stakeholders, as well as the broader community; community profile research and analysis; leisure trend analysis; projections of facility needs; affordability research; and investigation of partnership opportunities. Next Steps include: 1. The formulation of an Advisory Committee consisting of: Councilor Crawford -Chair of Recreation Technical Support Group 1 Member from the Accessibility Advisory Committee 2 Members from the Recreation Technical Support Group 2 Members from Community Hall Boards 1 Representative from each of the Minor Sports Group (6) Supervisor Parks and Facility Operations Community Recreation Coordinator Director of Building and Planning Director of Finance CAO 2. Consultation with School Boards 3. Meetings with Recreation Technical Support Group 4. Meetings with Advisory Committee 5. Formulation of recommendations 6. Report to Council 7. Community Forum -April 21, 2009 Warminster Elementary School 8. Finalize report and report back to Council Should you have any questions, please do not hesitate to contact me, Regards, Shawn Binns Attachments: Facility Condition Audits • Oro-Medonte Community Arena • Old Town HaII • Jarratt HaII • Eady Hall • Edgar Hall • Carley Hall • Warminster Hall • Craighurst HaII • Hawkestone Hall Re-Think -Work Plan -June 27, 2048 -2- i~~~ I Township of Oro-Medonte Facility Assessments Community Arena 71 Line 4 North January 16, 2009 Index ~ .~ _, ~° Y~ ... ;mss,,, ~~.. • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements 06 0 1 year horizon 0 5 year horizon 0 10 year horizon 0 1 S year horizon 0 20 year horizon • Accessibility Recommendations IS • Energy and Environmental Recommendations 15 1 )i.2 Intr©duction Building condition assessments for the community facilities operated in thr Township of Oro-Medonte were commissioned in ?{)08 as part of an overall needs a~~c~~rn~nt study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd, The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget far replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks Ear the next twenty years c~ accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles far buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols Eor Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation, Tasks are prioritized with life safety and stxuctural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data a historical data on tendered projects of similar scope, construction type and finish a adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations Eor removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task, Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility, An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented aver the operating life. t ~. F.XeCl11t1Yt' ~ll121121i1i'y Community Arena & Banquet Hall Original Constrz~c~tian: 1971 Actclitian t Renovati~7rx: 1489 Gross Flc~r~rArea:.15»000 SF (est} Loeati~n: 71 Line =~ tV~~rt~t rVuniber of Storeys: 2 C?BC Classiflcatirrn: ~3 The facility includes a 12(3' x 18~' ice pad, banquet hall {2,~5Q sq ft), 6 change rooms, concession, washrooms and support functions. In general, building systems were found to be in fair condition. Movement between the change room floor area anal the main arena enclosure is evident. Comments regarding this condition are detailed in the report. Capital Replacement >3udget The budget to replicate the existing facility in 2008 dollars follows. The amount inehides, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 35>000 sq ft x $1601sq ft = $5.6 million In comparison, the projected amount for repairs and retrofits aver the next 20 years is budgeted at $3.$ miIlion. The additional cost to demolish the facility in preparation for the above new construction would be in the order of $~Ot3K and will depend on the extent of recycling and salvage undertaken. This represents ?5°le of the replacement budget. Recreational facilities with repair budgets in the order of 65°l0 of the replacement cast and greater normally are subject to replacement due to the operating savings realized aver the next life cycle. Functional updates such as features to address accessibility and male /female requirement in addition to greater resource efficiency and environmental performance are also realized in new facilities with integrated systems. The Year 5 horizon also includes a budget to expand and retrofit two of the six dressing rooms to accommodate two barrier-free dressing rooms. Recon~nended RepairslReplacements Fallowing is a summary of recommended repairsheplacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, canstn~ction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code ~i °~ and the Onttiarians with Disabilities Act. Repla~•rments recommended as systemslcomponents reach the end of their u,~~ ful life. Life cycles for building and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Btulding Condition Assessments published by Public Works and Government Services Canada. Casts are derived from life cycle analysis data far Mtmicipal facilities of similar size, complexity and program accommodation. Horizon Budget Year l ~ 133,500 Year 5 $742,000 Year 10 $825,000 Year 15 $420,000 Year 20 $1,145,000 TOTAI. Building Systems $3,7Ci5,500 P~~lta~vin,~ tare descriptions baai[diaag systems. Unless t~therw~ise noted svsterras are in fair to ~oUd condition tivith actioa2 items identifa`ed in detail ira the subsequent secti~~n ~f tlae report. Structure The structure of the building is steel frame on concrete /masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Exceptions include the west wall of the main arena enclosure adjoining the dressing rooms where movement between floor areas is evident. Further comment on this condition is provided in the 1 year horizon report category below. Envelope The envelope includes prefinished sloped metal roofing, flat membrane roofing, prefinished wall siding, and split rib, split face concrete block masonry. The roofing is due for replacement and the joint between the high roof area of the main arena enclosure and the lower adjacent roof area over the dressing rooms has experienced leaking due to movement between the two floor areas. Wall components appear to be in fair condition. The prefinshed siding along the east elevation is exhibiting delamination of the coloured coating. The undercoating appears to be galvanizing which continues to protect to metal. A recommendation to add new cladding over the existing is included and budgeted for in the 5 Year horizon. Recessed, sloped glazing details at the south elevation of the tabby addition J renovation exhibit water penetration to be addressed. Swing doors, overhead 4 p dour> .u~d hardware are being maintained but are due for ongoing maintenance regarding hnr~i~~ar~ f~tld weather sealing. C}ngoing roof Leaks at the south end ofthe facility have rr~ul~cd in significant accumulation of water above the roof insulation. Interior Interior finishes are in fair condition and include metal wall liner panel, sealed concrete slab, painted and unfinished concrete masonry walls_ A low-e ceiling system is l0 years old and in fair condition. Interior swing and overhead doors and shutters are in fair condition. Banquet, concession, office artd staff areas are finished with painted black, lay-in ceiling the and vinyl /wood flooring in poor to fair condition. Dressing rooms and the ice pad surround slab include rubber flooring. The ice slab, refrigerant piping and related components is recommended for replacement in dear 10. The slab exhibits deterioration at the edges. The dasherboard system, glazing and related components is 10 years old and in fair condition. Notting around the lee pad is 3 years old and in good condition. Barrier-free access for players is currently not available. Accommodation for womens' teams is also limited. Kitchen l canteen areas are in fair to good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbent, and a separate sink for hand washing, 1echanical Heating is Generally provided by an oil fired boiler circulating hot water to radiation units and forced air units. A new above-grade oil storage tank has been installed south of the mechanical room this year. Air conditioning for the banquet hall is provided by a rooftop unit above. Staining of ceiling tiles below the unit in the banquet hail is reported to be the result of an earlier maintenance item which has since been rectified. Roof leaking has not been evident. Plumbing and drainage for washrooms, dressing rooms and the concession areas are in fair condition but beyond their useful life. Well water and onsite sanitary disposal (septic) systems are reported to be in fair to good condition. Exhaust fans are provided in the dressing roams and are functional but exhibit damage, likely due to their being within reach of hockey sticks. The warm, moist air exiting via the exhaust systems has resulted in ice buildup at the exterior vents. Two dehumidifiers are in place in the main arena enclosure. The Deetron unit is 2 years old and reported to be in good condition. The other unit is over 30 years old and due for replacement. Exhaust fans and louvres for the main arena enclosure are functional and in fair condition, The vertical platform lift type C providing access front the first to second floors is noted as having been reviewed under TSSA installation no. 062$73 and in fair to good condition. 5 ~~.~ Refrigeration The existing refrigeration system has been upgraded several times since the original construction. Compressors: The existing 50 and 30 Hp Mycom compressors are original and are reaching their useful life expectancy Chiller: The existing shell and tube chiller is about 6 years old appeared to be in good condition Pumps The 20 Hp brine pump installed in 2002 is in good operating condition but is run continuously. Condenser Tower The existing 17 year old tower is showing signs of deterioration and water leaks. Heat Recovery The existing de-super heater used to recover heat for domestic water is about 22 years old and is reaching its useful life expectancy. Controls: The existing controls are original and are reaching their useful life expectancy. Ammonia Relief: The existing relief valves are being replaced as required every 5 years Electrical Electrical systems are in fair condition and include three phase power, lighting, fire alarm and related emergency lighting and exit signage. Lighting over the ice pad is 5 years old and in good condition. The balance of electrical components, although reasonably maintained, are beyond their useful life and are within 5 -10 years of replacement. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 10,000 materials, Complete fire separations at service penetrations from service rooms. ~z~~; ~- Year 1 Cost Photo ,, Cracking on horizontal joint due to movement of roof and lack of isolation clearance between masonr Y ~~»., ~ and roof joists. Existing cracks should be caulked "`~~~ and painted. 1,000 ~~,.. h ~ F~ d~ ~~ 7.Ti~` X ~~ :F _, Complete minor repairs to dasherboard gates. 5,000 w:t ~. r .~_~ ~' .r ;~~~',' ~~.. 4" k:~:. :~_ -_.~. Replace one dehumidifier in ice pad area. 80,000 Paint evaporative Condenser support stand 500 Relocate fire box out of fenced area and upgrade all Ammonia relief piping Install proper fresh air intake louver and damper for compressor room ventilation. Interlock with ammonia detector. Remove temporary flex hose. 15,000 .,, ._.._ _.~:::.~ " ~~"°:xt:::.: ~..~. a .~ . - -. ~ ! 7 Year 1 Cost Photo Repair roof leaks at south end of facility s,ooo ~ ~ ~~~,, ;. " _ .~ . ~~ -..~` w~ ,: .. .,,,~< r Year 1 Tota[ $133,500 Year 5 Cost Photo Conduct detailed inspection of roof framing. 12,000 Recaulk perimeters of doors, vents and other openings, between different materials. 5,000 Weatherseal exterior doors. S,Ot}0 - Replace upper level lobby window system with sealed, double glazed units, with 50°lo grey tint, low-e treatment and argon. 15,000 " "' ~~° ~,K.. 8 oz~~.9 Year 5 Cost Photo Replace sloped metal and flat membrane roofing. Replace rooftop air conditioning unit. Repair banquet hall floor. 250,00 ~:: a~~r~ , 25,000 10,000 Replace Evaporative Condenser Install glycol cooling loop for compressors through second coil in tower. 65,040 ~~: ~, t a ~~,. ~~~ f 15,000 ~ , -~` ~ ~~~ A ..~-. .`~, ~ ~~~ ~~, 5~t. 1 `~ +:. ~ { 9 2a>~~ . \O Year 5 Cost Photo Replace 2 Mycom compressors Replace de-superheater heat recovery unit Replace refrigeration control panel Renovate and expand two of the six dressing rooms to accommodate two barrier-free dressing rooms. Repair shower water supply and replace controls to increase water pressure. 120,00 30,000 20,000 ~~_ ~t.~~~'i~ ~f r~r , Y m • ~ ~. ~{ie' s n„vc~r .~.s ~ ,° of k~~ ~ ..snvlr y ~ ~ iy X ' v ~Y A `" 50,000 30,000 Add heat and mechanical ventilation for storage areas. 20,Op0 10 ~.~~~.~~ Year 5 Cost Photo Add new prefinished steel cladding over Existing exterior siding. Co-ordinate installation with new roof system and related components. 70,000 Year 5 Total $742,000 Year 10 Cost Photo Replace ice slab, refrigerant distribution piping, 450>000 - underslab heating system and related components. Replace electrical power panels, distribution, and related components in 1971 building. 300,000 Weatherstrip, caulking maintenance at envelope. 25,000 Replace /upgrade washroom exhaust systems. 30,000 ~ ~._ ~:~. .; ~; ,.- ~~~~ ~~- ~~F ~.r ~~ .,f ~. ~.: ~. Replace all refrigeration system pumps 20.000 `p 11 ~2~>~ . ~2 Year 10 Totat $825,OOi1 Year 15 Cost Photo Replace interior doors and hardware. Replace interior and exterior overhead doors. 80,000 Replace plumbing fixtures and barrier-free access accessories. Replace heating system boiler, rails and related components. 120,000 t .'` ^ .~ ~~- .~- F ~ ~~, 450,000 r ~, ,:~, ~.~., . ~ ~ ~~ .~,~ ~ie i~d 3~ ~ ~, a ko- ~~ ~ Ya:.. yy,~ ~~A f~ :~ tK t ~ ~~ x{ ,1~,'f d~ ~, 12 ~~>~. ~3 Year 15 Cost Allow for replacement of cabinetry, ~- , benches, millwork components and appliances. 160,000 (Supression hood has been provided ~`~` since photo taken) ~ .. ~.--.,,~ :w Photo i - r?.Y-. t t~ Replace rubber flooring. 50,000 .~ ; ~• '' ,~ ': Year 15 Total $920,000 Year 20 Cost Photo Weatherstrip, caulking envelope. 25,000 - Replace lift equipment. 140,00(? ~„~ ~~~ _ 13 Year 20 Cost Photo Replace dasherboards, glass, benches and netting. Replace low-e ceiling. Replace lighting fixtures 220,000 .~;;~ ~ ~ , .~, ~<, ~~ . ~~ J ~ ~' " i. 80,000 ~< ~ z ;~ 1° ~k ~ ~"„"~.r ~~ su '~'~'~~';~„' ''e'r~'*,,~,~,,' ,jam ", ., ~ ».~ '~'sa ~A, ~-,~. 180,000 Replace emergency electrical systems - fire alarm, emergency lighting, exit signs, fire extinguishers, security and related components. Interior refinishing, refurbishment, painting. . :.~,; .- rx: 220,000 i -V «. ~,,k,. ., ,.~ ~ , E~; ~ ,. 60,000 ~. !. t. ~ ~~~ ~.~ 14 I )~ ~~u~s Year 20 Cost .Photo Septic system replacement. 140,000 Water supply equipment replacement. $0,000 Year 20 Total $1,145,000 Accessibility Recommendations Under the Accessibility for 4ntarians with Disabilities Act (AQDA), the Accessibility Standards for Customer Service (C}ntario Regulation 429107) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public; it will be necessary that this community facility be in compliance with this regulation by January 1, ?010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992}. The site includes paved parking. Barrier-free stalls are recommended to be signed and the pedestrian path from the barrier-free stalls to the main entry painted. Barrier-free operators at the main entry provide access to the lobby. A lift provides access to the upper level multi-purpose room. Washrooms with barrier-free Facilities are provided on the upper floor and are also provided off the first floor lobby area. Barrier- free viewing from the lobby is limited. Modifications to the area are recommended. Modifications to the counters and cabinetry in the kitchen are also generally recommended to improve accessibility should overall accessibility through the remainder of the facility be considered. Provision of barrier-free dressing rooms has also been recommended and is included in the five year horizon. In general, an accessibility masterplan detailing accessibility requirements, measures, budgets and timelines far implementation is recommended should the facility be maintained through the next life eyeIe. IS ;, Energy and Environmental Recommendations Following are recommendations for increasing the enemy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. o Consider re-circulation system or glycol loop for compressor cooling rather than one time flow through of well water. Energy o Radiant hot water heating is recommended to be replaced with the same type of system o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective, for example, consider providing more daylight by introducing insulated translucent wall panels at the upper level of the ice pad to reduce electrical light use. o C_-onsider increasing efficiency when lamps are replaced Materials a Consider light coloured roofing material when replaced to reduce interior heat build-up a Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o maintain CO monitoring and interlocked exhaust system with exterior overhead door to confirm adequate fresh air is maintained for workers in the ice pad and adjacent spaces when vehicles and other gas fired equipment is operating. End 16 l2c> 11 . Township of Oro-Medonte Facility Assessments Jarratt Hall 837 Horseshoe Valley Road January 16, 2009 Index ~~ ~,.- ~, ~, • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon o S year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 09 i ~' ;~~~ Intraductio>r>r Building canditian <«~~•,~n~cnts fc~r the community facilities operated in the Township of Ora-Medonte were c<>nrmissianed in 208 as part of an overall deeds assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada flrchitects Ltd. The an-site assessments included visual reviews of existing conditions. Na destructive or other intrusive sampling or testing involving instrumentation was done. Each canditian assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget far replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks far the next twenty years o accessibility commentary and recommendations o recommendations far improving energy and environmental performance R.~~~acements are recommended as systemslcomponents reach the end of their useful life. Life ~.ycles far buildings and components are based on Building Owners and Managers Association (SOMA} standards and Protocols far Building canditian Assessments published by Public Forks and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar sire, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability fallowing. Facility replacement budgets are sourced fr~am: o published construction industry systems replacement data a historical data an tendered projects of similar scope, construction type and finish o adjustments based an site specific conditions In addition to the life safety items listed far each facility, an asbestos survey is also required under Ontario Regulation 2~8f05. This effort will document asbestos-containing materials an site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and reconunendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow far replacing each existing facility with a replica of the reviewed facility, An alternate replacement budget for a single storey arrangement incorporating a blend of institutional I commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes casts far additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending an the systems incorporated and the maintenance programs implemented over the operating life. ~1t Executive Summary Jarratt >E~atl C)ri~inat Cor~structiora.~ 1950 (est) Addition l R'enovaticm: 2000 Gross Floor Area: 2290 SF Locatir_~rt: 837 Horseshoe Volley Rd NuEnber of Storeys: 1 tivith l~aserner~t 4BC Classifi~-atzon: A2 The facility includes multipurpose rooms on each floor, washrooms, a kitchen at the basement level and support functions. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in ?(~08 doIlars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, funlishings, communications, IT and security systems are excluded. 2,290 sq ft x $2801sq Ft = $61,200 Following is the comparative budget to provide a facility of equivalent gross door area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 2,290 sq ft x $24t~lsq ft = ~ $549,0{70 Recommended Repairs/Replacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. ,. Horizon Budget Year 1 $6,000 Year 5 ~~6,000 Year 10 ~~~ 000 Year l.`i X44,000 Year 20 $ l X5,000 TOTAL Building System $307,000 Follr~tving are descri~ti~ans building syst~rrts. Cltiless ~~thc>rwise Hated systems are in fair to gnt~d conditicr~z ~ti~ith actiQrt iterrxs identified in detail in the subsequent seetic~n ref the rept~rt. Structure The structure of the building is timber frame on concrete /masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped asphalt shingle roofing, vinyl siding for the first floor exterior walls and partial parging on the basement wall concrete block. Prefinished metal fascia, gutters and downspouts appear to generally be~in fair to good condition, The parged masonry chimney and adjacent flashing details appear in fair to good condition. Aru~ual review is recommended. The prefinished windows are in good condition. The exterior access ramp and main entry door appears in gaud condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include carpet in the main entry and for the steps leading to the upper and Tower Levels. Painted concrete is provided for the general basement area. Sheet vinyl is provided for the washroom and kitchen areas. The first floor multi-purpose room floor is finished woad strip flooring. Basement walls and ceilings are finished with painted wall board. First floor wall and ceiling finishes include painted wood wainscot, wall board and metal panel. Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 ~~ j Mechanical Heating is generally provided by an oil tired Curc~cl ,ur furnace. The water supply and septic systems are functional and in good conditi~m. Plumbing fixtures are in fair condition. Electrical Electrical systems are in fair to good condition and include single phase power, fluorescent lighting and related emergency Lighting and illuminated exit signage. Recommended Repairs !Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable, Year i Cost Photo Arrange far survey of asbestos-containing Sy000 - materials. Recommend adding a CO detector 1,000 - adjacent to the furnace room door, 18" above the finished f~Ioor. Year 1 Total $6,004 Year 5 Cost Photo Recauik perimeters of doors, vents and other openings, and between different materials. 3,000 _ S ~Z`~> ~~i . (o Year 5 Cost Photo Weatherstrip exterior doors and I ,000 _ replace sweeps where worn. Repair exterior window surrounds and wells at basement level. Remove graffitti. Reparge basement wall exteriors. a.,,,. ~~ ~ '' 15,000 P ~ ± ,p;~ Include for minor interior repairs to gypsum board /wallboard /wainscot. Refinish ceiling wallboard. Include for modifications to the ramp, and provide a power door operator. Year 5 Total $46,000 6 Year 10 Cost Photo Conduct detailed inspection of 5,000 roof framing. Weatherstrip and caulk at envelope. 2,000 - Replace /upgrade washroom exhaust system. 1,000 - Allow for fire suppression hood over stove. 18,000 ~. _ ,~ This applies to cooking appliances with cooktap t~ burners where there is potential for open flame. ~ ~ ~ ~~ ~, __ .. _~ .... This is a requirement of the Ontario Fire Code, -~ ~` ~°~ °` _ subject to the authority of the local fire ~ `-~~`~"~` prevention officer. ~~ .~ _ ~~- +~"~~' Year 10 Total $26,000 Year 15 Cost Photo Repair, refinish basement exterior. 7,000 _ Repair /adjust interior doors and hardware. 1,000 Refinish interior walls and ceilings. 8,000 _ Allow for repairs /adjustments to cabinetry, and other millwork components. 10>000 Refinish wood floor on first floor. 18,000 7 -~~~~' Year 15 Total $~~,000 Year 20 Cost Photo Weatherstrip, caulk envelope. 2,OC}0 _ Replace heating furnace and oil 25,Q{}0 _ storage tank. Allow for repairs / cleaning of ducting. Replace septic system. 8t),©00 - Replace water supply system components. 3~,Ot~CJ - Replace lighting fixtures 10,00(? _ Replace electrical power panels, distribution and related components, 1$,000 - Interior refinishing, refurbishment, painting. 20,000 Year 20 Total $185,000 ,--~. w ~ ~ :i ~`~ Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service {Ontario Regulation ~29I07) came into force on January l , 2008. As a facility operated by a public sector organization accommodating the public it. will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp. There is no barrier-free access to the basement. The exterior access ramp and entry door appear in good condition. The ramp requires additional handrails and curb guides on the ramp platform runs and landings to meet the current Ontario Building Code. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. Modifications to the ramp and the provision of the power door operator are fisted under the five year task horizon. A barrier-free waslu~oom is provided on the first Hoar. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Fallowing are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery 9 ~~~ ~ ~~ c~ Integrated solutions are mon ct~f ~~cti~e;,far example, consider a solar thermal hat water collection system to pre-hrat the hat water heater. Cansider also a tankless hot water tanl~, o Cansider increasing efficiency when Lamps are replaced. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting hldoor Environment Quality o consider Ct~ monitoring for the basement. Refer to Year 1 recommendations. End 10 ~~>III . Township of Oro-Medonte Facility Assessments barley Hall 396 Warminster Side Road January 16, 2009 q f~ p1 111 1! ~1 ~i ~A +~ ~~-~ ~:~ . Index • Introduction • Executive Summary • Building Systems • Recommended Repairs/Replacements 0 1 year horizon o S year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations • Energy and Environmental Recommendations 02 03 04 OS 11 11 ~'}t4~, introduction Z~tulding condition assessments I~~t the community facilities operated in the Township of Cara-Medonte were comtnissione~l in 2()()$ as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done, Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks © description of facility systems a detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations a recommendations for improving energy and environmental performance replacements are recommended as systemsCcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building t~wners and Managers Association (Bt~MA) standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data far Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and stnictural concerns first and facility durability following. Facility replacement budgets are sourced from; a published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items Iisted for each facility, an asbestos survey is also required under t~ntario Regulation 27$1Q5. This effort will document asbestos-containing materials on site. The report from the an-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being ~mdertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is Listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional !commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life, w ~ ~~ a Executive Summary Carley Hall C)riginc~l Cc~rtstructirtn: 19I2 Addition l Renov~~tio~z. ?f1~4 iJross ~"Inor Area: 7©0 SF Locc~tit~n:.3~6 Wcrrrrxirtster Side Rd ~'Vumber of Stores: 1 with hczsetnent CTB'C Classification: A2 The facility includes a multipurpose room, washrooms and kitchen on the first floor, and an unfinished basement area with mechanical l electrical support systems. There is no barrier-free access. In general, building systems were found to be in poor to fair condition. In particular, the basement walls, the interior structure supporting the first floor, the windows and furnace are in poor condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1,400 sq ft x $2901sq ft = $406,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,400 sq ft x X240/sq ft = $336,000 Recommended RepairslReplaeements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Cade and the Ontarians with Disabilities Act. Replacements recommended as systems/components reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMAj standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 3 1~ ~ . Hori2,on Budget Year 1 16,000 Year 5 $242,0(}0 Year 10 ~~4,000 Year 15 $3$,000 Year 20 $144,000 TOTAL $534,00(} Building Systems Folfawing are descriptions building syste~rts. Unless r~therwise noted s_ysterns are in fair to good condition w~itl2 action items identified in detail in the subsequent section of the re~art. Structure The structure of the building is timber frame on masonry loadbearing walls, timber columns and masonry foundations. Generally the components exposed to view appear in poor to fair condition. Hairline cracking is evident in the exterior masonry. Support timbers in the basement appear to be absorbing moisture from the basement floor. There is evidence of water infiltration in the basement which needs to be managed. Refer to detail comments under the 5 year horizon. Envelope The envelope includes prefinished sloped metal roofi~lg and stone masonry with prefinished siding infill panels. The roof lantern and prefinished metal fascia, gutters and downspouts are in fair condition. The parged masonry chimney and adjacent flashing details appearrn fair condition. Annual review is recommended. The window frames are due far repair 1 replacement. The exterior doors are in good condition. The entry steps, landing and railings are in fair condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include wood strip flooring and sheet vinyl. Movement of the wood floor has been reported by staff and Likely due to the conditions of the support structtue in the basement. First Hoar wall and ceiling finishes include painted wood wainscot and wall board. Ceilings include painted board and pressed metal panels. Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing, 4 Mechanical Heating is generally provided by an oil fired forced air furnace which is in poor condition and past due replacement. The water supply and septic systems are f~mctional and in good condition. Plumbing fixtures are in fair condition. Electrical Electrical systems are in fair condition and include single phase power, incandescent and fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs 1 Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange far survey of asbestos-containing x,000 - materials. Recommend adding CO detector adjacent 1,000 to tie furnace room door, 18" above the finished floor. Include for 1 hour rated enclosure around 10,000 - furnace in basement. Include for venting through exterior wall. Year 1 Total ~i~,ooo s t2a`~ i i ~~ _ (~ Year 5 Cost Recaulk perimeters of doors, vents and other openings, and between different materials. 3,000 Weatherstrip exterior doors and 1,000 Replace sweeps where worn. 2,000 Repair entry steps, landing and railings. Replace windows with sealed, double glazed versions of the same window profile and operation for both the first floor and basement. Include for 50°Io tint, low-e treatment and argon for glazing. Include security hardware. Photo .~..~:,.~.V: ~~:~:w.;~,. r=,~ ~'; ~ 45,000 ~" ~~~~ - - __. ~. _. . ~. ~. _ <~ ~: ~- ~~;: Repair exterior window sills. 15,000 Allow for general repointing of exterior masonry. Extend gutters when roofing is redone to prevent water infiltrating masonry 30,000 ~ ~.~. r ~ a- ~° ..E +rz `- t, t 5. P k Y~, •r ~ 6 Year 5 Cost Include for perimeter foundation drain system. Extend rainwater leaders at least 10' from the building perimeter to minimize The recycling of rainwater back into the perimeter foundation drainage system. 55,000 Repair and refinish lantern and exterior wood trim. 15,000 Review basement support framing 30,000 and foundations. Pravide column foundations independent of basement floor slab. Isolate column bases from concrete to prevent migration of moisture into columns. Provide bracing in first floor assembly to address movement. Monitor improvements seasonally. This work is required to be done after the perimeter foundation drain system is installed. Management of the ground water is critical to preventing further movement or deterioration of the structural systems. ~~, , k.A } ~~ ~ ~• Include for minor interior repairs to gypsum board /wallboard /wainscot. 5,000 .:~ t. tu.mti ~. - c ~a., Photo t a ~.~, ~- ~: ~ " ~ ;, `~ '~ ~F :~ ~_~_ ~ ...., JS-h' -.. ~r1s r~ 7 O ~~Q'{l~t.1.,~ Year 5 Cost Photo Include for repairs and replacements to gutters and downspouts. Co-ordinate this work with the masonry repointing and the provision of the perimeter foundation drain system. 2,000 AIIow for abarrier-free ramp to the main entry and a power operator for the door. It is also recommended that one unisex barrier-free washroom replace the two existing washrooms. Include for parging and vent repairs / replacements at foundation walls. Modify kitchen counters and cabinetry to Increase barrier-free access. 32,000 ~ ~~ -~ ~ <<: ~; ~,, s `' ~ ~'` { 4 -~~ ~. ~.~~~ ~`~ 5,000 k ., ,~ ~; ` ~ >~ ,.. F .~ ~~. ~'~., ~y ~ ~~ r~.,,'. ~ ~' ~ ~~ i~ ~ ~ ~ 2,000 ~. ~~ ~# - , ~# i .m,. ~u Year 5 Total $242,000 s -za~i~~_ Year 10 Cost Photo Conduct detailed inspection of 8,0(~ _ roof /floor framing and foundations. Replace roofing, flashings and related 25,000 - components. Replace electrical power panels, distribution, ~`' ~ l and related components. 16,000 ~ ~ ~ ~~ h ~ }~ ~ «-t f ~~. ~.. ;;.. Weatherstrip, caulking maintenance at envelope. 2,000 Replace /upgrade washroom exhaust systems. 3,000 - Replace furnace and related components. 22,000 Allow for fire suppression hood over stove. This applies to cooking appliances with Cooktop burners where there is potential for open flame. This is a requirement of the Ontario Fire Code, subject to the authority of the local fire prevention officer. Year 10 Total $94,000 9 Year 15 Cost Photo Review basement support framing. and foundations. 3,000 Repair /adjust interior doors and hardware. 1,00(} _ Replace plumbing fixtures. 8,0Ot) _ Refinish interior walls and ceilings. 8,(}00 - Allow for repairs 1 adjustments to cabinetry, and other millwork components. 2,000 Refinish wood floor on first floor. 16.000 - Year 15 Total Year 20 $38,000 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace septic system. 80,000 _ Replace water supply system components. 30,000 - Replace lighting fixtures 6,000 - Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 8,000 - la ~.. - ' a 8 ~< < ~ t r Year 20 Cast Phota Repoint exterior masonry. B,OOt) Interior refinishing, refurbishment, painting. 10,000 Year 20 Total $144,040 ~ccessibiiity Recommendations CTnder the Accessibility far Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Reg~~lation 429107} came into force an January 1, 200$, As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements far barrier-free access under the Ontario Building Cade {1992). The site includes an unpaved parking area without signed, designated barrier-free stalls ar a hard surface path defined to the entry ramp. Barrier-free access to the first Haar is not available. Recommendation for an exterior access ramp and power operator far the main door are included in the five year horizon task list. There is na barrier-free access to the unfinished basement. :4 barrier-free washroom is recommended to replace the two existing washrooms on the first floor and has been listed under the five year task horizon. Modifications to the taunters and cabinetry in the kitchen are generally recommended to improve accessibility. Refer to the task item tinder the five year horizon. Nate that the stage level is not provided with barrier-free atcess. Provision of a ramp would require a substantial portion of the existing auditorium area. A budget amount has not been included for suth a ramp. I1 Enemy and Envilronmental iZecommendatians Following are recommendations for iucreasiugthe energy and environmental performance of building systems. Categories inchide. Water Conservation Energy Materials Indoor Environment Quality Water Conservation a Consider low consumption fixture when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o Integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. o Window replacements are anticipated to contribute significantly to energy conservation. Update door seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting indoor Environment Quality o Consider C(? monitoring for the basement. Refer to Year 1 recommendations. End 12 ~~~ i ~ ~~ Township of Oro-Medonte Facility Assessments Warminster Hall 1803 Warminster Sideroad January 16, 2009 Index ~ ~' ~~ °, u sgq ~ f; 'Ma ~ ~ ` 4 .~ ~, :~ .~ :mow a -~' ~ '~.' ~,,~. _.. °-~~. • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon 0 1 S year horizon 0 20 year horizon • Accessibility Recommendations 10 • Energy and Environmental Recommendations 11 1 ~ ~~ ~~ Introduction Building condition assessm~~ni~~ i~~,r [hr conununity facilities operated in the Township of Oro-Medonte were cotnmissc~rted in 2{1{78 as part of an overall needs assessment study conducted by The Rethink Group. The eandition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intnzsive sampling or testing involving instrumentation was done. Each condition assessment report includes; o introduction, executive summary and a general description of the facility c~ estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published constru~;tion industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 2781OS. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional l commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of constn~ction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required Co accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Warminster Ha11 Lac`CiZian: 18t~3 Wirrrninster Si~leraczd Clr,~incil Catrstructiorr: 19?0 (es7) Grass Floor Area: 7Q~ .SF 1'Vurnher of S'tareys: 1 + $tzsement OBC Clcxssiftcatian.• A2 The facility incl~rdes multipurpose scams on the fiat Hoar and basement level, washrooms, kitchen and support spaces. There is no barrier-free access. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget tea replicate the, existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 700 sq ft x $480(sq ft = X336,000 Following is the comparative budget to provide a facility of equivalent grass floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office; 700 sq ft x $2401sq ft = $168,000 Recommended RepairslReplacements Fallowing is a summary of recommended repairslreplacements and budget amounts, listed for five year milestones over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systems/components reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation, .' , ~~ .. i lori~~,n Budget Year 1 $13,QU0 Year 5 ~ 117,C)~0 Year 1C? ~28,C)t}t) Year i S $29.C)C)() Year 2[) ~8C),C)f}0 I"C}TAL, Building Systems $267,OOC) ~otla~a~dr~g care descriptions building; systems. Unless otherwise mated systems rare in fair to food condition with action items iderztified in detail in the szabsequent sectiotz of the report. Structure The structure of the building is timber frame on masonry loadbearing walls and foundations. Generally the components exposed to view appear to be sound and in fair condition, Envelope The envelope includes sloped metal roofing, brick masonry, concrete parging and prefinished siding. The roofing is in poor condition and due for replacement in the next S years. Gutters and downspouts are recommended to divert water from the building perimeter as an interim preventive maintenance measure. Evidence of several sump pumps in the basement also indicate a need to address vngaing water infiltration. The brick in general and the masonry chimney and adjacent flashing details appear in poor to fair condition. Annual review is recommended. Cladding the exterior with prefinished siding is also recommended to reduce costs for repairing and maintaining the masonry over the next life cycle. The windows and frames are due far replacement. The exterior doors are in fair to good condition. The exterior entry steps are in fair condition. Interior interior finishes are in fair condition condition. Floor finishes include wood strip flooring, ceramic file and sheet vinyl First floor wall and ceiling finishes include wood paneling and painted wall board. Ceilings include painted board and acoustic tiles. Tiles were water stained at several locations. Doors and hardware are in fair condition. Abarrier- free washroom is in good condition. 4 12a~ i~/.S The kitchen is in good condition and recommended to be maintained to Section 3.7.6 -. Food Premises under the Ontario Building Code.. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. Mechanical Heating is generally provided by an gas fired forced air furnace. The municipal water supply connection and sewage system outflow appear functional and in good condition. Plumbing fixtures are in good condition. Electrical Electrical systems are in fair to good condition and include single phase power, incandescent and fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 materials. Add CO detector in basement adjacent to 1,000 furnace. Provide 1 hour rated enclosure for 5,000 ~~~~;; "~ furnace equipment. Include for direct venting from furnace room to exterior. ~ll~A ~,.~,~~ ~ ~ ~ ,~% ~." . ~" a~ ._ 5 ~~~~~~. ~ Year l- Cost Photo Provide gutters and downspouts with flexible extensions to move water at least x,000 ~?~' it ° '~~`~ ~ ~ , ~- " = 10' away from foundation wall. ~~ ~~ ~~ s ,~, -.,,, ;~~ ~, ~ .*, , . r.~ ~ ~ ~ t;, ~ Year 1 Total $13,000 Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, between different materials. 4,000 _ Weatherstrip exterior doors and 2000 _ Replace sweeps where worn. Modify entry steps, landing and railing 12,000 '`~ ~ - _ to include curbs,guards and railings to ~' ~ '- ~' "=~ z r Ontario Building Code. Provide power ,,, k~--- `t operators at the exterior and interior ~ ~ '~' vestibule doors. ~ ~~ ~, _ ~-;- Replace windows and frames With sealed, double glazed units Including SO% tint, low-e treatment and argon. l g,000 _ 6 Year 5 Repoint brick, repair sills and parging. Replace damaged and deteriorated bricks. Consider cladding the envelope with Air/vapour retardant, insulation and prefinished steel siding. Allow for minor repointing only of the masonry replace deteriorirated bricks to stabilize the masonry prior to applying the new cladding system. Add $20,040 to the $35,044 budgeted for the masonry repairs. This investment would replace the need to spend further funds on more masonry repairs and maintenance, anticipated to be due again on the Year 15 horizon. Cost Photo 35,400 ~~~'. ~ .. ,~ ~~ ` ~;' ~ ~ ,'"'i 20,000 Replace roofing, flashings and related components. Extend gutter to divert water from brickwork to reduce ongoing deterioration. 20,000 Replace /refinish ceiling tiles after roofing replacement. 1,000 7 12q>1V.~ Year 5 Cost Photo Include for minor interior repairs to gypsum board /wallboard /wainscot. 5,000 Year 5 Total $117,000 Year 10 Cost Photo Conduct detailed inspection of 8,000 _ roof framing and foundations. Weatherstrip, caulking maintenance at envelope. 2,000 - Allow for fire suppression hood over stove. 18,000 .,~.°` ' x~ :~, ~' ~~ ~ i } f Y j Include for updating washroom ventilation. 4,000 Year 10 Total $Zg,000 8 _ t ~_ Year 15 Cost Photo Repair 1 adjust interiordoors and hardware. 1,000 Refinish interior walls and ceilings. f3,00U - Allow for repairs l adjustments to cabinetry, and other millwork components. 2,400 Refinish wood floor on first floor. 1 x,4()4 - Year 15 Total Year 20 $29,x00 Cost Photo Conduct detailed inspection of roof framing and foundations. F,004 - Replace electrical power panels, distribution, and related components. 1{,,000 Replace furnace and related components. 22,000 Weatherstrip, caulk envelope. 2,000 _ Replace lighting fixtures Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 6,444 _ 8,040 - 9 ~_~ ~f Year 2d Cost Photo Allow far updating to masonry repainting. 8,000 Interior refinishing, refurbishment, painting. 10,000 Year 20 Total $$0,040 Accessibility Recommendations Under the Accessibility far Ontarians with Disabilities Act {AODAj, the Accessibility Standards for Customer Service (Ontario Regulation 429107) carne into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code {1992) The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Theratnp arrangement requires curbs along both sides and guards with handrails to meet Ontario Building Code standards. The detail section of the report includes a recommendation to modify the ramp to incorporate these components. The entry door and interior vestibule door each require a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is recommended to be provided for the first floor and has been listed under the five year task horizon. Modifications to the taunters and cabinetry in the kitchen are generally recommended to improve accessibility should other accessibility improvements be made. 10 $~~ Enemy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced, Energy a when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hat eater heater. Consider also a tankless hat water tank. o Consider increasing efficiency when lamps are replaced. o Update envelope seals as scheduled in report details. Iti2aterials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o consider CO monitoring far the basement. Refer to Year 1 recommendations. End I1 2~l V . I Township of Oro-Medonte Facility Assessments ~~~ ~~~~ ~ ~, f Hawkestone Hall ~. ~ - ~ ~ ~`~ ,r' .~~'A~ 'tom "- 3 Allen Street ~ ~- January 16, 2009 Index • Introduction 02 • Executive Summary 03 • Building Systems 0~ • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon 0 1 S year horizon 0 20 year horizon • Accessibility Recommendations 08 • Energy and Environmental Recommendations 09 i '- ~ r f Introduction Building condition ~i~~,~~~u~ri7t~~ t~~,r the community facilities operated in the Township of Qro-Medante were commissiancd in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECDM Canada Archi~r~~ts Ltd. The an-site assessments included visual reviews of existing conditions. Na destructive or other intrusive sampling ar testing involving instrumentation was done. Each condition assessment report includes: © introduction, executive summary and a general description of the facility o estimated budget far replacement and summary of repair and replacement tasks o description of facility systems a detailed recommended repair and replacement tasks for the next twenty years c~ accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcamponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BC7MA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data a historical data on tendered projects of similar scope, construction type and finish' o adjustments based an site specific conditions In addition to the Life safety items listed far each facility, an asbestos survey is also required under C}ntario Regulation 278/05. This effort will document asbestos-containing materials on site. The report from the an-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations far removal or abatement of the identified materials. The provision of the survey is listed as a Fear 1 horizon task. Facility replacement budgets allow far replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget far a single storey arrangement incorporating a blend of institutional / commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of canstn~ction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented aver the operating life. Executive Summary Hawkestone Hai! C~ri~inrxl CC)tt.SlrUCti(Jlt.: 1930 (est) Aclflitiorz /Rer2t~vc~tirln: 2000 Lc>eation: 3 AlCert Street tVu~nher ~~f Stureys.• 1 ~r~ith l~txs~fxaent Grass F'lt~or Are~x: ,2175 SF OBC C'lr~ssi~acaticm: A2 The facility include a multiptupose room on the first floor, library on the basement level, washrooms, a kitchen and support functions, In general, building systems were found to be in fair to good condition. Capital Replacement Budget The estimated replacement cost far the facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 2,175 sq ft x $3001sq ft = $652,500 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 2,175 sq ft x `5240tsq ft = $522,000 Recommended RepairstReplacements Following is a summary of recommended repairstreplacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with L7isabilities Act. Replacements recommended as systemslcomponents reach the end of their usefiil life. Life cycles for building and components are based on Building Owners and Managers ~ sociation (SOMA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year l $6,t}{)0 Year 5 $x,000 Year 10 $30,000 Year 15 $25,000 Year 20 $234,000 TC}TAL $304,000 Building Systems Fallowing are descripti©r~s l~t~ildin~ systems. tlnCess r~t~terrvise n~~ted systems are in fair to go«d car~diti~~n with actigrT items identified in detail itt the suhseciuent sectia~~ Uf the report. Stnic ure The structure of the building is timber frame on concrete 1 masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing, stucco finish for the first floor exterior walls and exposed concrete block at the basement level. Prefinished metal fascia, gutters and downspouts appear to generally be in fair to gaud condition. The brick masonry chimney and adjacent flashing details appear in fair to good condition. Annual review is recommended. The windows, doors and frames are in good condition. The exterior access ramp also appears in good condition. Interior Interior finishes are in fair to good condition. Floor finishes include wand strip flooring, ceramic tile, vinyl, and carpet. Walls are finished with stained wainscot and painted wall board. Doors and hardware are in goad condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and nan-absorbant, and a separate sink for hand washing. ~~ Mechanical Heating is generally provided by an oil fired forced air furnace. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair to good condition. Electrical Electrical systems are in fair condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs I Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 _ materials. Add CQ detector in basement adjacent to 1,000 furnace room. fear 1 Total ~s,aoo s i~>v.~ Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, between different materials. 3,(}00 _ Weatherstrip exterior doors and 1,000 - Replace sweeps where worn. _ Provide a power operator far the entry door. 5,OO0 _ Year 5 Total $9,000 Year 10 Cost Photo Conduct detailed inspection of 5,000 _ roof framing. Weatherstrip, caulking maintenance at envelope. 2,000 - Replace /upgrade washroom exhaust systems. 3,000 - Allow for fire suppression hood over stove. 18,000 ~ ~~ `` ~~ .`° e ~ ~ ,r~ `k ;..~~ -. ~: tt~~ x' ''~~ ~ 6 tz~,~.~ ~ Year 10 Cost Allow for maintenance to exterior area well. 2,000 Year 10 Total $30,000 Year 15 Cost Photo Photo Repair /adjust interior doors and hardware. 1,000 - Allow for minor refinishing of stucco. 12,000 ' ~" ~;. ~`~ } r _ . saea.. ..>,. _ t_. Refinish interior walls and ceilings. 12,000 k `~~~ , ~-<>. -: ~_ _ ~ ~ _ !'~ ~ r t i M ~ - ~ ~~r g~~ i ~ie~_. ... ?'~i~t~ { L~ Year 15 Total $25,000 7 i , ~~~ ~` Year 20 ~_ Cost Photo Allow for repairs !adjustments to cabinetry, and other millwork components. 6,000 Refinish wood floor on first floor. 18,000 _ Replace electrical power panels, distribution, and related components. 22,OOp Weatherstrip, caulk envelope. 2,000 _ Replace heating furnace and oil storage tank. Allow for repairs cleaning of ducting. 28,000 _ Replace septic system. g0,Q00 _ Replace water supply vystem components. 30,000 - Replace lighting fixtures 10,000 Replace emergency electrical systems etnergeney lighting, exit signs, fire extinguishers and related components. 12,000 - Interior refinishing, refurbishment, painting. 26,000 Year 20 Total $234,000 8 ~~ Accessibility Recommendations Under the Accessibility for ~}ntarians with L~isabilit.ies Act (AODA), the Accessibility Standards for Customer Service (C}ntario Regulation 429107) came into force on January 1, 2008. As a facility operated by a public sector orga~uzation accommodating the public it will be nrce~~a:y that this community facility be in compliance with this regulation by January 1, 2010. This includes policies anci procedti~res being in place as per the regulation and compliance with requirements for barrier-free access under the fJntario Building Cade (1992}. Barrier-free access to the first floor is provided by exterior ramp. There is no barrier-free access to the basement. The entry door at the tap of the ramp requires a power operator to complete the barrier- free access path to the first floor interior. There is no barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are Listed under the five year task horizon. A barrier-free washroom is provided. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement Level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental - performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservatism o Consider low consumption fixture when replaced. Energy o when rnechanicai ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankiess hot water tank. o Consider increasing efficiency when Lamps are replaced. 9 _~ _~ ,`~,` _.. Materials e~ Consider light cc7loured rc3c~li~~~~ iiiaterial when replatc~ci t~~ reduce interior heat build-uIa o Continue use of light colours for the interior surf~~~c~ to increase the effectiveness of the electrical lighting Indoor ~nviromnent Quality o consider Ct~ monitoring for the basement. Refer to Year I recommendations, End 10 2G~V1 .I Township of Oro-Medonte facility Assessments Edgar Hall 1167 Old Barrie Road West -,, ~~- .fi .,mss .. ~~ f y ' .: ,~- January 16, 2009 Index • Introduction 02 • Executive Summary 03 • Building Systems 0¢ • Recommended RepairslReplkcements OS 0 1 year horizon o S year horizon 0 10 year horizon o I S year horizon o ZO year horizon • Accessibility Recommendations 10 • Energy and Environmental Recommendations 11 1 Introduction Building condition assessments for thec:om~nuni~y facilities operated in the Township of Oro-Medonte were commissioned iri 2008'as pert of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destnictive ar other intrusive sampling or testing involving instrumentation was done. >lach condition assessment report includes. o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations a recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles far buildings and components are based on Building Owners and Managers Association (SOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, eonstnzetion type and finish o adjustments based on site specific conditions In addition to the hfe safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278!05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials, The provision of the survey is listed as a Year 1 horizon task, Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative, This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 / `~ -Executive Summary Edgar Hall C1ri~inrzl Cc~r2structifan: 1930 (est) Additit~r~ t Ret~ovcatit~rt: 2000 C,cx~czti~ln: 11 b7 C1Cd Barrie Rc~ W 1Vr~lnher t~f .S"torevs: 1 Kith f~aserr~ent Grass Flc~f~r Area: 1600 SF OI3C Clc~ssifiec~tic~r~: A2 The facility includes multipurpose rooms on each floor, washrooms, kitchen at the basement level and support functions. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communicatiotls, IT and security systems are excluded. l,6(}~'l sq ft x ~280Isq ft = $448,000 Following is the comparative budget to provide a facility of equivalent grass floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,600 sq ft x $240/sq ft = $384,000 Recommended RepairslReplacements Fallowing is a summary of recommended re-pairslreplacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the 4ntaria Building Code and the Ontarians with Disabilities Act. Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles far banding and components are based on Building Qwners and Managers Association (BQMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 4E Ilr~rizon 13ud~et Year 1 `6,000 Year 5 ~ 11 ~.( Year 10 X46,000 Year 15 $102,00 Year 20 $177,C}~ TOTAL $449,000 Building Systems Following are buiidz~~g system descriptiUns. Unless othet-wise ~zozed systems are iii fair to ~*ood car~ditir~rt with action items identified in detail in the subsequent secti~~n cif the rept~~-t. Structure The structure of the building is timber frame on concrete !masonry foundations. Oeneraily the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing, stucco finish for the first floor exterior wails and partial parging on the basement wall concrete block. prefinished metal fascia, gutters and downspouts appear to generally be in fair to good condition The brick masonry chimney and adjacent flashing details appear in fair condition. Annual review is recommended. Frame additions sheltering the main entry and a basement access on the west elevation include wood siding due for painting. Hairline cracking is evident in several locations in the stucco and through window sills. Stucco is generally a high maintenance finish and will require annual attention. The window frames are due f©r repair !replacement. Interior Interior finishes are in fair condition to good condition. Floor finishes include ceramic file in the main entry, the steps leading to the basement, and the washroom and kitchen areas. The basement floor includes sheet vinyl and the first floor is finished with wood strip material. Basement wails and ceilings are finished with painted gypsum board. First floor wall and ceiling finishes include painted wood wainscot and wall board. Doors and hardware are in goad condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being fight, smooth and non-absorbant, and a separate sink for hand washing. 4 k ~, ... -., Mechanical Ideating is generally provided by an oil fired forced air furr-ace. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair condition. Intermittent use has left fixtures stained but does not appear to have affected operation. Electrical Electrical systems are in fair condition and include single phase paver, fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs !Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particul~~r conditions are included where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Recommend adding a ~'O detector 1,000 - adjacent to the furnace room door, 18" above the finished floor. Year 1 Total $6,000 Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. 3,p00 _ 5 12~>Vi . ~ Year 5 Cost Photo Weatherstrip exterior doors and 1,000 replace sweeps where worn. Restore /replace windows with sealed, 45,000 double glazed versions of the same window profile and operation for both the first floor and basement. Include for 50% tint, low-e treatment and argon for glazing. Include security hardware. Repair exterior window sills. 15,000 ~- ~' ~.; ~'' `_ .~ Repair exterior stucco and repaint. ?0,000 - This exterior finishing system is considered high maintenance and will continue to require annual attention over the next life cycle. Repair exterior parging at basement level. 5,000 - Repaint exterior siding. 2,000 ~, :.,4 ` _ r~~ l _ ti ~, -~~4_~ _ 2....li ..~.ra 6 lZsa~~j i . ~' Year 5 ~ Cost Photo Include for minor interior repairs to gypsum board /wallboard /wainscot. 5,000 ,. >3 Allow for barrier-free washroom. 10,000 - Add railings to guards and curb guides to ramp platform runs and Landings. Provide power operator for entry door. Year 5 Total Year 10 12,000 $118,000 Cost Photo Conduct detailed inspection of 5,0(}0 _ roof framing. Replace electrical power panels, distribution, and related components. Ig,000 _ Weatherstrip, caulking maintenance at envelope. 2,000 7 ~~~~ ~ ~~ Year 10 Cost FMoto Replace I upgrade washroom exhaust systems. 3,000 - _~~..,_ Allow for fire suppression hood over stove. 18,000 - ~ -~ This applies to cooking appliances with cooktop v. .,~ ~ u~ burners where there is potential for open flame. ~ ~ -f This is a requirement of the Ontario Fire Code,~~~ _~~" ~~ ~~ subject to the authority of the local fire ~ ~~ prevention officer. l~- "' - ~.,; , .. -.~.R.y~_.,_,~ .~ ...~ Year 10 Total $46,000 Year 15 Cost Photo Replace metal roofing, fascia, 25 000 ~ " ~ ~-``~ ~ °"°`~' :;; '~ soffits, gutters and downspouts. i~'~,> r ~ y . ~ ~~~ . „'~ z ~ s.. ',3: yt~. :.rivf ~ 4ec ~ <~ Repair, refinish exterior siding. '7,pp0 _ Repair /adjust interior doors and hardware. 1,000 - Refinish stucco. 15,000 - Replace plumbing fixtures. 12,000 - 8 ~'° ~ ~ r ~`v" Year 1S ._ Cost Photo Refinish interior walls and ceilings. 8,000 - Allow far repairs /adjustments to cabinetry, and other millwork components. 16,000 - Refinish wand Haar an first Haar. 1$,000 - Year 1S Total fear 2Q $102,OOt? Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace heating furnaceand oil storage tank. Allow for repairs / cleaning of ducting. 25,000 - Replace septic system. 80,000 - Repl..c:' water supply system com(~nncnt,. 30,000 - Replace lighting fixtures 10,000 - 9 ~2~~ ~~~~~ . io Year 20 Cost Photo Replace emergency electrical systems - ~~~ °~"'~ ~ ~~~~ emergency lighting, exit signs, ~ the extinguishers and related components. 10,000 ~= ~yyi h~_ t! ,l ..rr' VQ * Q. Interior refinishing, refurbishment, painting. 20,000 - Year 20 Total $177,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429/07) came into force on January 1, 2008. A a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area. Barrier-free stalls are recommended to be signed and a hard surface pedestrian path provided from the barrier-free stalls to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp at the east side of the addition. The exterior access ramp and entry door appear in good condition. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Provision of the power door operator is listed under the five year task horizon. A barrier-free washroom is provided. The stage is not provided barrier-free access from the auditorium level. A significant portion of the floor area would be required to accommodate the ramp. A budget amount for such a ramp has not been included. IO ~l r ~ _ ~ i M~~clil~ir~itiuna ~o the Cot~nt~~r~ aid cabinetry in the kitchen are ~enrrally recommended to impro~c <«~~ ••ihitity should the basement level in general be made a~ccstiible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of the building systems. Categories include: Water Conservation Energy Materials indoor Environment Quality Water Conservation a Consider low consumption fixtures when replaced. Energy © When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery. o Integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. a Consider increasing efficiency when lamps are replaced. Materials o .Consider light coloured roofing material when~replaced to reduce interior heat build-up. o Cantinue use of light colours far the interior surfaces to increase the effectiveness of the electrical lighting. Indoar Environment Quality o consider CO monitoring for the basement. Refer to Year 1 recommendations. End 11 12G~Vlt_~ Township of Oro-Medonte Facility Assessments s Craighurst Hall 3352 Penetangushine Road of s ~~ ;4. ~ ~~~ ~ d . _ £,k -~ ~~~ ~~ti_ ,~__._ ~.; January 16, 2009 Index • Introduction 02 • Executive Summary 0~ • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon o S year horizon 0 10 year horizon 0 1 S year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 10 t 'a ~~ ~ ~~ Introduction Building condition a>~~r~~~,mcnts for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Croup. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The an-site assessments included visual reviews of existing conditions. No destructive or other intrtesive sampling or testing involving instrtamentation was done. Each condition .uc~,ment report includes: a introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems c~ detailed recommended repair and replacement tasks for the next twenty years a accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA} standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and stnzctural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacemena data a historical data on tendered projects of similar scope, construction type and finish o adjustments based an site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278!05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year l horizon task. Facility replacement budgets allow far replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the Level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thi~~ty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. z 9 a ~°° Executive Summary Craighurst Hall f)ri~ir~al Constriction: 177 Additiofx 1 Renovation: 200 (est) Gross .Floor Area: I025 SF Location: 3352 Penetan.guishitze Rd N~~rrrber of Storeys: 1 nBC Classification: A2 The facility includes a multipurpose room, washroom, kitchenette and support functions. In general, building systems were found to be in fair condition. There is no water supply or septic system. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, comm~uiications, IT and security systems are excluded. 1,025 sq ft x X240/sq ft = $246,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office, 1,025 sq ft x $240tsq ft = $246,000 Recommended RepairsfReplacements Following is a summary of recommended repairslreplaeements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontauo Building Code and the Ontarians with Disabilities Act, Replacements recommended as systems/components reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Pl.iblic Works and Government Services Canada. Costs are derived from Iife cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. - '..~ ,y . ~~fl ~F Iilori~on Budget Fear I X7,000 Year 5 $124,000 Year 10 ~ 12,000 Year 15 $43,000 Year 20 $49.000 TOTAL $235,000 Building Systems Fotlou=ing czre descriptions l~uirding sy=sterns. Unless otherwise noted systems are in fair to good condition with action items identitt"ed i~t deaaiC in the subsequent section t~f the report. Structure The strricture of the building is timber frame on partial masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing with painted wood trims, fascia and soffits, stucco finish for the main building walls and paizlted wood siding for the mechanical equipment enclosure. The block masonry chimney and adjacent flashing details appear in fair condition. Annual reviev~r is recommended. Hairline cracking is evident in several locations in the stucco and window sills. The window frames are due for repair !replacement. Interior Interior finishes are in fair to good condition. Floor finishes include wood strip flooring in the main multipurpose area and sheet vinyl in the washroom and support areas. Walls include painted wall board and wood wainscot. Ceilings include painted wallboard and lay-in acoustic, tile. Interior doors and frames are in fair condition. The kitchenette is in fair condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbent. As water is not available on site and utensils are not cleaned, provisions for hand washing may not be required. It is recommended this be verified with the local health unit. 4 Mechanical Heating is generally provided by an oil fired forced air furnace which supplies heated air to the multipurpose room from the east end. Two ceiling fans allow for air movement. No water supply or septic system is provided. A composting toilet is provided in the washroom. There is no water supply for hand washing. Electrical Electrical systems are in good condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Electrical wiring and panel were replaced in 2008. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange far survey of asbestos-containing 5,000 - materials. Add CO detector in multi-purpose room adjacent 1,000 - to furnace room duct outlets. Provide abarrier-free portable water dispensing 1,000 system in the washroom to allow for hand washing. ~~ ~. ~ .. ~. ; ,~;. 4 k ' ~ t~tYfx F Y'..ii,.b ..4v~..d+3, Year 1 Total $7,000 5 ~7sa ~U ii . ~a Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. Weatherstrip exterior doors and replace sweeps where worn. Restore /replace windows with sealed, double glazed versions of the same window profile and operation for both the first floor and basement. Include for 50% tint, low-e treatment and argon for glazing. Include security hardware. 3,000 - 1,000 - 35,000 fn ~.~ i ~ .. a ~' Repair exterior window sills. 10,000 - Repair exterior stucco and repaint. 30,000 ~~' '~~'~~ `- This exterior finishing system is ;.~ ~ "`~ ~~ ~ ° ~~ considered high maintenance and ~ - ~: ~~: will continue to require annual ~ ~ ~p ~ ; n attention over the next life cycle. ~~ ~ ~ ~ ~,>: ~~ ,;.~~ Replace roofing, tlashings, gutters, downspouts and related components. 20,000 - Repaint exterior siding. 2,00(} - 6 Year 5 Cost Photo Include for minor interior repairs to wallboard /wainscot. Add guards, handrails and curb guides to the access ramp to meet Ontario Building Code requirements. Include for a power door operator for the entry door. Modify cabinets for improved accessibility ~~, F.. ,~ ~ --- 4000 "~ ` . ~ ,' xr , ~ _ ~ `;:, ~ t 12,00 ,. ~..._ K {~~ ....;.. 2,000 Replace the conventional composting 5,000 - tailet with abarrier-free unit. Include for grab bars. Year 5 Total $124,000 Year 10 Cost Photo Conduct detailed inspection of roof framing and foundations. 7,000 7 ,ZG~~~.g Year 10 Cost Photo Weatherstrip and caulk at envelope. 3,000 - Replace /upgrade washroom exhaust system. 2,000 Year 10 Total Year 15 $12,000 Cost Photo Repair, refinish exterior siding, trim, soffit and base sill details. Seal between different materials. ~ ± ~~~ ~~ 10,000 -~~~ `~ .~. r _ ~~~ Repair /adjust interior doors and hardware. 1,000 Refinish stucco. 5,000 - Refinish interior walls and ceilings. 7,000 - Allow for repairs /adjustments to cabinetry, and other millwork components. 2,000 - Refinish wood floor on first floor. 18,000 - Year 1S Total $43,000 s ~za~~~~ 9 Year 20 Weatherstrip, caulk envelope. Cost ~ 000 ~.,, Photo Replace heating furnace and oil storage tank. Allow for repairs / cleaning of ducting. 25,000 Replace lighting fixtures 6,000 Replace emergency electrical systems - emergencylighting, exit signs, fire extinguishers and related components. 6,0(]0 Interior refinishing, refurbishment, and painting. ]0,000 ~~. ~ ~~•4 ~ `; ~j Ar~v: Year 20 Totat $49,Ot?~i Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429/07) came into force on January I, 2(~8. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp. The exterior access ramp and entry door appear in fair condition. The ramp requires additional guards, 9 St ( ~•`-. ~ $_ 1 handrails and curb guides an the rar~~~ ~~latfartn runs and landing to meet the current C)ntario Building Cade. The entry door at the top of the ramp requires a power aperator to complete the barrier-i`ree access path to the first hoar interior. Modificatit~ns to the ramp and the provision of the power door aperator are listed under the five year task. horizon. Modifications to provide for abarrier-free washroom are recommended and have been listed under the five year task horizon. Modifications to the counters and cabinetry in the kitchen are generally recanunended to improve accessibility. Refer to the task under the five year horizon. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include, Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixtures when replaced. Energy a When mechanical ventilation systems are due for replacement, consider increasing~~~rnit efficiencies where passible and incorporating heat recovery. r~ Integrated solutions are more effective; windows with low-e treatment reduce heat gain will allowing for more natural light. to reduce use of electrical lighting. o Consider increasing efficiency when lamps are replaced. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up. Q Continue use of light colours for the interior surfaces to increase the effecti ~'Cncsti of the electrical lighting. Indoor Environment Quality a consider CO monitoring adjacent to the furnace duct outlets. Refer to dear l recommendations. End I to ., t~,~~~~~i ~ . Township of Oro-Medonte Facility Assessments Eady Hall 73 Eady Station Road January 16, 2009 Index ,~~~, - ~, ,~~ ~ ~~: k.~... • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon o I S year horizon o ZO year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 10 ~ , ~~ , Introduction Building condition u~~~~~~niruts for the community facilities operated in the Township of Oro-Medonte were comn~i~~~~ioned in 2008 as part of an overall needs assessment study. conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AIuCOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done, Each condition assessment report inch~des: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems a detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data far Municipal facilities of similar size, complexity and program aeeommadaCion. Tasks are prioritized with life safety and structural concerns first and facility durability following. Faciiiry replacement budgets are sourced from: o ~ published construction industry systems replacement data o historical data on tendered projects of similar scope, constriction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal ar abatement of the identified materials. The provision of the survey is listed as a dear 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade constriction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life, 2 Executive Summary F.ady Hall (~ri~rincrl C'or2struction: 19?1 Addition I Renovation: 2fl(10 Gross FlvorArea,- 157 S~" Location: 73 Eady Station Road Nramber of Storeys: 1 n~ith baserrterzt OBC` CCassif cation: A? The facility includes multipurpose moms on the first floor and basement level, washrooms, kitchen and support spaces. Them is no barrier-free access, In general, building systems were found to be in fair condition. Capital Replacement BudgeC The budget to replicate the facility in 2fl08 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1876 sq ft x $3201sq ft = ~600,32~ Following is the comparative budget to provide a facility of equivalent grass floor area in a single storey arrangement using; the type of construction and level of finish provided at the existing Municipal office, 1,8'76 sq ft x $240lsq ft = $450=240 Recommended RepairslRepIacements Following is a summary of recommended repairslreplacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, enbincci ink, appr~,~ ai;, construction, contingency and GST, Repairs respond to life safety and accessibility deficiencies, based on requirements of the t~ntario Building Code and the CJntarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association {BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 3 ~.`~ Horizon $udget Year l $7,000 Year 5 558,000 Year 10 ~~`~_~'~ Year 15 $39,000 Year ~0 $197,000 T(7TAL. wilding Systems $360,000 F~llawing are descriptions building systems. Unless atfzerwise noted systetrts are in fair to good condition with action iterazs identified in detail in tie subsequent section of the report. Structure The structure of the building is timber frame on masonry loadbearing walls and foundations. Generally the components exposed to view appear to be sound and in fair condition. There is evidence of water infiltration in the basement which needs to be managed. Refer to detail comments under the 5 year horizon. Envelope The envelope includes prefinished sloped metal roofing, brick masonry, concrete parging and prefinished siding infill panels. prefinished fascia, gutters and downspouts are in poor to fair condition. The brick masonry chimney and adjacent flashing details appear in fair condition. The brickwork currently requires repairs to the mortar in several locations and will continue to do so into its next life cycle. Annual review is recommended. The windows, doors and frames are in good condition. The exterior doors are in good condition. Interior Interior finishes are in fair condition to good condition. Floor finishes it~ehide wood strip flooring and sheet vinyl. First floor wall and ceiling finishes include painted wood wainscot and wall board. Ceilings include painted board and lay-in acoustic panels, ]7oars and hardware are in fair to good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbent, and a separate sink for hand washing. 4 1Z~~~1iii.~ Mechanical Heating is generally provided by an oil fired forced air furnace. Central air conditioning is provided and an exterior condensing unit is in place. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in good condition. Electrical Electrical systems are in fair to good condition and include single phase power, incandescent and flourescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange far survey of asbestos-containing 5,000 - materials. Add CO detector in basement adjacent to 1,000 - furnace. Reconnect downspouts and provide l,~ flexible extensions to move water at least 10' away from foundation wall. . ,: Year 1 Total $7,000 5 ~ / ~~`~ 1~ ~<<, ~o Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, between different materials. 4,000 Weatherstrip exterior doors and 2,~ Replace sweeps where worn. Modify entry steps, landing -.. ~.~ ~~,.~ ~~~ ,~ ~ ~ and railings to include curbs, ~ ~ ~.~'~. ~ ' °, ~ ~ ` guards and railings to Ontario ~ ~ , ' .. Building Code. Provide power ~ . . ~ ~ y.~S ~. ~f '1 ~ operator for side entry door. , 1U~r 12,000 ~ r ~~;'~ ,~ ~- , ~ a :.~ Repair mortar, sills and 35,000 parging. Several portions of the mortar work in the original building are recommended to be repaired. Similar maintenance will be required over the next life cycle. Refer to Horizon Year 15 tasks. Include for minor interior repairs to gypsum board /wallboard /wainscot. .:,Y ~ T ~ ' f ~ 4 ~~ ~, ~ ~ ~.., 5,000 ,.r a ~~;,,, R ~ i. ~ ~~ ~ a z~ " ~' , .. ~..;~ ~ ~' Year 5 Total $58,000 6 t~~Vlll Year 10 Cost Photo -- Conduct detailed inspection of 8>~ roof and foundations. z Replace roofing, flashings and related 25,000 ~'~~ components. ~ _ ~- f o ~' - ~. '4~'•;I -5 s - l ~~~~» ~`~~ Weatherstrip, caulking maintenance at envelope. 2,000 - Allow for fire suppression hood over stoves. 24,000 This applies to cooking appliances with `w cooktop burners where there is potential for open flame. This is a requirement of ~ ~ ~+~ ~~~ ~- -- ~' ~-' the Ontario Fire Code, subject to the - `~ ~ ~_' authority of the local fire prevention officer. ~~: ~_ Year 10 Total $59,000 Year 15 Cost Photo Repair /adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. g,~ - 7 ~. - ~~ ''~,` ~ l ~ `_ ~~ Year 15 Cost Phata Allow far repainting of portions of the masanry in the anginal building. IO,OC)0 - Allow far repairs i adjustments to cabinetry, and other millwork components. ?,000 - Refinish woad Haar on first Haar. 18,000 - Year 1S 'T'atai Year 20 $39,014 Cost Phota Conduct detailed inspection of raaf and foundations. 8,000 - Allow far minor repainting of brick masanry. 7,000 - Replace electrical power panels, distribution, and related components. 16,000 - Replace furnace and related components. 22,000 - Weatherstrip, caulk envelope. 2,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 6,000 - 8 I ~ ~ Year 20 Cost Phc~ta Replace emergency electrical systems emergency lighting, exit signs, fire extinguishers and related components. 8,00(} Repaint exterior masonry. 8,000 Interior refinishing, refurbishment, painting. 1.0,000 Year 20 Total $197,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act {AODA}, the Accessibility Standards for Customer Service (Ontario Regulation 42910'7} came into farce an January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January I, 2010. This includes policies and procedures being in place as~ per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992}. The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. The exterior frame entry steps, landing, ramp and railings are in fair condition. The ramp arrangement requires curbs along bath sides and boards with handrails for the full extent of the ramp runs and landings to meet Oi;tariv 13uildir4~ ('o.lc ~tandard~. The clrtttit section of the report includes a recommendation to modify the ramp to incorporate these components. Barrier-free access to the first floor is provided by exterior ramp. The exterior access ramp and entry door appear in good condition. The entry door at the tap of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. There is na barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are listed tinder the five year task horizon. 9 1 ~~~ E .~,' A barrier-free washroom is provided in the south addition. Barrier-free access to the stage is not available from the auditorium Level. A ramp would require a substantial portion of the t7oor area. A budget has not been included for such a ramp_ Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation a Consider low consumption fixture when replaced. Energy o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. a Consider increasing efficiency when lamps are replaced. o Update envelope seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o consider Ct~ monitoring for the basement. Refer to Year 1 recommendations. End to ~,.-, Progress Report Strategic Facility Plan for Recreation, Arts and Culture Townshipof Oro-Medonte Fe6nmrY. wog s+ zodS population: aoo3t {vp g.q`M from zrx>i) - 5o%faster grawL6 than ptovirtcial average s* Howevee, most of that growth was in the mot-aoo3 perdod - littlegrowth between aoaq and Zoo6. -The Township"s ~~putation is considerably o}der than the . pro.incialaverageandthatofSitncceCounty_ I ~ Considerably more than half of thepopulatian lives in ' t he u u t he rn half of the Township, alai that will increase. ~~~~~~~ C~ ~ ~~~~ ~~ ~ _ ~ t. Recommend an attainable approach/strategy to provide recreation, arts and culture facilities {including libraries) over the next m years in the Township, a. f3eterrttine if it is acceptable and feasible to combine some of t he needed indoorand outdoor facilities Into a complex, thus creating a high prafik focal point m the Township for recreation, ettiture and arts activities. -Overall, Township residents are mare affluent, batter educated and fewer are disadvantaged than is the average for Ontario. - Most residents travel outside of the Towtship to work and most drive thtfr own vehicle to work. -The population is not ethnically diverse. `~ , ~no~ v~u2oos ~~~ r~~ ~~~> ~ ~ C®v~~c~ ~ ~, ~°~. ~- > inventoryand ana}ysisof facilities (quantity, location, use, wndition) + park, open apace and facility mapping; q Examination of thetei~redeliverysyseem; - discuasians with neighbouring communities; - age-specific population projections to xo3t; ID mnsultarian with usergmups artd other stakeholders, as well as the broader rnmmunity; mmmunityprofile research and analysis; > leisure trend analysis; - projections of facility needs; afforda6ilityreseareh; > investigation of partnership opportunities, including funding; > findingsand conclusions; and - Emerging fscility-specific and township-wide strategies. -The population target for wit is zg,too {would be an increase of about $,ooo from zoo6). -This number has been set by the County, based on the provincial allocation to the County. -The Official Plan strives m maintain the rural and `Hatt nature of the Township, with no dominant concentrat of population or community. -The Offical Flan is directing most of the growth to Craighurst and Horseshoe Valley, as weld as Sugar Bush, Buffalo Sorinas, the I-lawkestone area, and the 1 t -- _ J..- looking to tfie Fut"ur y ~ axotable cancentratian of papulati~ ~ n is'w.. wing to emerge alostg the Hotseshoe Valley Road corridor ~,~.__ahmst, Horseshae Valley Resort. Sugarbush, Buffalo Springs) -with 5- 6,cxao new permanent residents planned. 1,5~ ,~aE cific population projections were completed for the i, ~wnship in five-Year intervals to za3t by Icahn Kettle r ~o~amber, zbt>13). n ~ ~,1 ~ iection assumed slower gr<'~rwth in the immediate tznire, above ax~erage in-migration of middle aged adults & Young seniors, & accounted for the above average out- migration of t&-z8 year olds. ,~ '"~.ooking to Tie Future Broad Implications for Demand for Leisure Activities > There will be fewer children and youth available. e Age q-~~ will decline by r8°h by zozi (qoo) -increase back ro the z level by around zoz~ • Age g-r7 will decline by z396 by zaz6 (3,8) -then slowly increase The young adult market (t8-3q) will in¢ease steadily by zo3t {x696 or 95q) -with most of the growth in next to years > The mid-life adult market (35-54) will decline by zz9G or t,gtq by around mu -return Yo close to the zoo61eve1 by zo3t v Overall, the adult sport market (t8-54) will decline by 5.5or6 or 66z by zou - return to the zoo61eve1 by wz~ -- Louking~tltt Futur+~~ ;~ Projection was made in five-year intervals to zo3t: a zom i8,3i5 a xooG zgogr a zou zo.sa; a zoib az,34i a zozi zz,9gi a aoz6 zs,z3z a ua3r zB.roo Shifts in age profile -most influenced by four factors: i) the aging of the Echo generation (age t5-3n in z~wg), ii) the aging of the Baby Boom generation (age qq-&31n zaoq), iii) the charaterit3cs of new residents, and iv) the anticipated growth In the total population. -- ~~ Looking to ffie Future B ~ , .ad implications for Demand for Leisure Activities ~ The empty nester market (55-6q} should increase by 3.i°%or 955 to zaz6 -then begin to decline. v The 65+ age group should increase by zzq'Iv or 6,noo by zo3L ~ By zo3t, the Baby Boam generation witl be age 6b-fS5 and represent zy"h, ofthe population. ~ By zn3t, the Echo generation wiB be age 37-5z and represent rB.3o~ of the population. 2/4/2009 °lo©king to the Future Broad Implications for Demand for Leisure Activities A Over the next 3o years, there will be a very large increase in demand for aB of the activities that a mature Baby Boom market and an adult icho generation will desire -including increasing expectations for: quality, comfort, value for price, flexibility, focus on the individual, accessibility, and eco- friendly. Over the nexx toa5 years, there wiB a decline in demand for all activities of interest to children and youth - then a slow increase in demand back to current levels by zoz5-zo3o. "~ Looking to~he Future Interest will gradaally become less and may even decline for: +e many team sports and large group activities; ~A many rugged, strenuous activities; activities wiCh a fitness-only focus (as opposed to holistic wellness); •:~ formal, highly structured or directed pursuits (e.g., highly organized and scheduled programs); ~ mnsumptive activities (e.g., hockey in summer); P indoor pursuits (other than home); and ~t activities that provide a limited range of benefits (personal, social, economic, environmental). 2 2/4/2009 v w..~--' - Looking to the Future ~tlxe,., r... rig,,. ~,,.,.,, .,:llv ~J,i, ,~,,.,.,~f,,. rh. ing: 8 ~,,.~, ~ 4.i . .~.i:~ ., d: ~~..Itws.3rs; apz,~.. ~... i ~i, , , 4ca~„ ~.,~,.,~~ ~.,~~~, ~~~~.~,,.~„e., ~rh.,~. take less rime, atean, i . ,. _.~,~ ., ..,n ,:~rls: shoo ~ ._.. ~.~, „~~.., e ~. ~.,I , vzso,ail ennctvnent; n .. .. i. - .,~~~: noxe comtiare; s ~,. .. i.:...,, _ ., .,,, rxa eawide rang of bez>efirs, yarticularly co m. ~,.~_,,~s„,~~. , sn [isnn weilatxs-mental andpkgaual we~t+etng; avd tp, ~ ~. ~.!:..~: arm ncorc "'O1°__---- -,nd pmviae good value. -System-wide-~one#usitil"is -The~~t~n~o ~ `-'a.~,t,Lake51,,, e,Ba- a-.;and large tracts o' alto wenands has provided an outsanding inventory of t on led recreation opportunities that gready e reds me nurm. > "l'h : + af; .and number ofnon-publclmmmunity- ba-- i - r pace and recreation facilities is unusual - pn ,,, rta i ~ ~ t ies and issues. 1 a r. ,~ h„u I ut or near d~a ~ TowroM p removes ~fn•~>.andducusesmam"mtnha,rd acs... ~ s ~ nnau~~~n~esofit;terestav.a, srr,~rnh~:7ownship. _~ -~l.ooking t the future Since the age profile of C?ro-Medonte is currently much older than Qntario as a whole and a similar aging of the pupulation is expected to continue, the upward and downward generic/provincial leisure trends will be more pronounced. Additional influences will come from the above average income and education levels of the population, as well as the low level of ethnic diversity. _ _ - -System-uri~e-£onclusio~s '" - The strop,; base of volunteers teat the eenim of program and - cility prnvision,.,z,d definesan essential communitydevelopmen_- ale for the Departmentof Recreation and Community Services. This diminishingasset must be nurtured if volunteers are to continue to playa pivotal role in the future. - Although volunteersare heavily invested in the management, operation, marketing, scheduling and programming of community halls, the current model is not working as well as it should. Much volunteer time is invested and many eventsare hosted simply to raise funds to cos~er operating costs and support minor capital improvementsand upgrades, rather than to provide essential wmmunityparogramming. And the Municipalitp is at increasing risk (safety, srcurity, insurance requirements, LC&O regulations). --°°System•wi~ie-Ec~ nc lus~trtis~ - Due to the large size of the lbwnship, the widely disbursed nature and low density of the population with no dominant population centre, and the amalgamation of two former rural townships (and small parts of three others municipalities) with different levels of provision, the following has resulted: a an oversupply of some facilities, leaving many facilities under-utilized or simply unused; o- facility provision that is not uniform across the new Township, in terms of type, quantity and quality of facilities; a facility provSsian that is decentralized; a there is only one of same types of facilities (e.g., arena, large municipal hall, 6eaeh), - a1I of these facilities are taeated in the southern part of the Township; and a a less than ideal loeationldisnibu[ion of most facilities and parks relative to where people live -with very little in the north. ~~. - --=--System=wide-Eonclusiofis ', - The existence of two well developed trail systems and pockets of '. other well developed trail n::.vorks is an at:::.:, which would be greatly enhanced (for local recreation and tourism) if the systems and pockets of trail activity were better integrated and promoted. - The significant role of other providers in the public, quasi-publ. and commercial domains has resulted in a wide array of typical as well as unique recreation opportunities (e.g., golf, marinas at yacht clubs, other water-based opportunities, alpine skiing and snowboarding, cross-country skiing, bicycling, equestrian activities, camping, nature appreciation, exhibitions, and large spectator events). 3 ,~ ~~ ,- - Syste+~i-wide E@nelusfonsr v If Oro-MedOme was a typical commu;t~r~ v ith a more concentrated population of around ao,ooo, there would likely be a number of additional culture and recreation facilities available to the public; for exatnpie: r a full size gymnasium or double gymnasium, r more mufti-purpose pt ,m)social event/creadtive art space, 'r mUre dnd IJet Is, nxare and ber ' ten•. n.s. n some 1~~:.n of :ility totrtdorn pool, major outdoor water play feature, or in. a?i'~ra=, s a la. ~ I ~ r. ~....~ pr,'tt alder adult groups & associated activities, C •Y ut ix, Hie z aseb, y a fitne~- . ~ otre, a small performing arts facility and a public art gallery. __ -System-wide-E-oneluslII~is . h1„st mu r.I r; ~,a] faei$ties are in fair to ; ~, ~, rr eond ~ ion, requirin¢ large amounts of capital inve,::.rcnt in the coming years, if they are to remain viable. r #n most c.,,,-s, the c„r ~ u } na n ~ ~ a; n these facilities user the next _ ~t„ ~~~-~.t>:1~,,, -,ti y~lt,rca~hfacilir:~.li;:oneof ,in It >.. ~uttiti,t;hr~i } i,l[y.uxf ._I.., race: ~: as.~.ulS as lower awe tl ;n.t;nto a a,,~ar:,l i t I r~ cozts - uin~ firrward. . ~1., ~ I c r a t c= r . r s a; ~„ small and of y,,, t .. ,,. ~.tt, ~: ,~ ~ ~ ~ t~.t ,t'leisureprog3 ..,.~ _„ 1 i„ „~^i n}, i~ cv mil Cheexpt ~ n:~.,. c,..>.,'I,c.n~iime.~i..rex, .,... -System-wife- Eo n c l usir~ris v The slow and piecemeal nature of residential development and the small size of many residential clusters, as well as inadequate parkland acquisition policies and decisions have resulted in: a many examples of poorly located, sized and shaped parkland.. some of with minimal frontage, and some that are unusable or Doty marginally useful. The absence of parcels of parkland that are of suitable size, location and setting for the development of modern recreation facilities and clusters of facilities is seriously jeopardizing the ability to find adequate solutions to a number of facility shortfalls. This deficiency wilt likely require the purchase of some additional parkland. -- System-w1+ e£crnclusII~is Condition 4uditson the Commnrtity Halls n' i Hough t was recommended fDr each facility was unigt there were a number of common themes fur repairJreplacement over the next io years: A surveying Cor asbes7ns-containing material, 9 adding CO detectors, ~ weather stripping and repl:..,<nent of doors and windows, A ongoing nraintenanae of , , , ~ i ~,, walls, r modifications to meet prc, ::,, ~ ;1 requirements for accessibility, 'r barrier-f r wa<hmxims. A mof np.l.r. ~.,-plarc~„~~~ii > head :~t syncem rep.,:;. i,~pla.~.,:ent, ;,Im~. ,. ,., t. ~,'., .n~m unprovementstrepairtreplacement, Y repL; , p A ongu ~ ~ ~, n.>~ s+ziid and floor tin}shes, '> rmpm au-.i repair to elettrieal systems, and A repim , meat of emergency >"ir,ns. 2/4/2009 - System-w~defanclusitrtis~ - $y contemporary standards, #ew parks have been well developed, with only Sweetwater and Bayview Memorial parks approaching minimum standards for usability, layout and attractiveness. A Some parks have been developed and utilized for purposes that are not in keeping with their size and location (e.g., Richelieu and Craighurst}. v The northern one third of the Township isunder-serviced compared to the rest of the Township, with no indoor community facilities north of Highway 400. ,~r, _ .---~ysterti-wi a ~crnclusir~~s Condition Audits on the Community Halls '. `> Edgar, Warminster, Gady and Carley halls are particularly high '', maintenance and will require regular and costly repair to brickwork '.. and to the stucco finish on the Edgar facility The estimate for '... recommended repair and upkeep over the next Zo years varied fmm ',. 5235,000 to 5534,000. (Total of 52,'7'/0,000) A At 5240)square foot, khe cost to replace these facilities using contemporary style, configuration and construction methods varied fiom Sibg,o00 for Warminster Hall to s54b,0oo for Jarratt Hall. The cast was higher to repair than to replace Warminster, Carley and Edgar halls, with C raighurst very close. New facilities would be much more efficient, usable and appealing, and could consolidate some halls and volunteer resources. 4 System-wide ~vnc{usicxfis > T he {fro-Medonte Commmrity Arena and banquet haB also requires a great deal of repair over the n r ~ C zo years and beyond a estimated at 53.766 minion over the next zn years in zou95 a 5875,500 targeted for the next five years a only a few• firnctional and aesthetfe upgrades are inc3uded in the estimates - A new modern facility, (cost of s&-q million) would be more usable and appealing, and would cost less to operate. Anew facility would also provide a better option to add components and to support other park functions. -- Emerging~citity Strategy / Thine Broad Themes of Enhancement: t. Upgradelfrnprove(replace(add to marry existing facilities. z. Consolidate some facilities. 3. Consider adding some types of farilities that are currently not provided by the Township. Partnerships of many kinds with other public entities, and ~~ the qe~,~-~uLlic and the commercial sectors are essential to kng,ip',n,ii„intimprovements. '~c~. two-yrar Federal Infrastructure program to leverage n nc~ h.~ ~: i.~, ~ ~ ncial and local investments -new dedtcatcd I tutid tot recreation facilities - --System-u~i~#~ ~onclusit~ns - The relatively small number of residents for the large geographic size of the Township and the above average burden placed on the residential tax base, has made it challenging to adequately finance municipal services, especially parks, recreation and arts/culture. Emerging~Facifi#y Strat~~y ~ Need to determine the desired, attainable and sustainable Levels of provision for which to strive -for each ty; . of facility, For the rote of the Department, in programming, in community development, in park development, etc. -For example: - Need to decide on the service level for soccer farilities. - Need to determine the roles of hall boards and community associakions as providers offacilities, and eommunityJrecreationjarts }7rograms -and then support that role. - T'here is potential for sport tourism {ball, soccer, skating, linear recreation), as well as eco-tourism and arts tourism -the regionaland broadertnarket. 2/4/2009 _ ~,_. Emerging~Facitity Strategy AThree-Tiered System -for .he provision of cu:mre and recreation facilities and parkland: - Township-w9de (13ayview Memorial Park, the Guthrie site, possibly opportutvties associated with Horseshoe Valley Resort) - Community {Sweetwater Park, Vasey Park, Warminster Park, a new Craighwst Park, the community halls, a new community facility in the northern part of the Township, and possibly opportunities associated with Horseshoe Valley Resort) - Neighbourood/Local (Ravines of Medonte Park, Shelswell Park, Barillia Park, and others) Better linked by an emerging network of trails & greenways. a:4 .. , ~~3~t Steps . ~..-,---r` - A few remaining research/investigation activities; e.g, contact the: Public School Board, the consultant preparing the Barrie parks and recreation plan, and soccer reps, etc. - Continued analysis and advancement of findings, conclusions and the strategies. D Establish and meet with an ad hoc 'advisory working group' (February and March). - Report to Council {prior to the Commmniry Forum) - Community Forum (April zrst}