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10 26 2008 History Minutes3 ~w ~-, '~1 Minutes C~MHA Man 26 C'}ct 2(~i8 Attendance; Allan Ha~~~ard, Chair; Bnzce Wi~~~ins; Jadeen Henderson, Margaret P'rewer; Sheila Kirkland, Secretary Regrets: Geoffrey Booth, Vice-chair Shawn Binns was present to review the budget for 2009. Na variance report far 2008 was provided sa reasonable conjecture was used. >E3udget items discussed and changes made. Revenue: Medante back reduced to $1,000 in projected sales; Kith'n Kin changed to `600 in projected sales; will apply again far summer jobs program X2,800 Expenditures: separate website $200; education training increased to $2,000; repairs for African Church {chimney/white washing) increased to $2,000; eliminated rentals line item of X300; Anniversary service added $1,500, costs for storage container will be added once it arrives. Shawn Binns left meeting after budget approved as discussed. Minrites of September 22, 2008 moved by Margaret Prewer and seconded by Bruce Wiggins that minutes be approved as circulated. Passed. Old Businesst ~ Inventory at Township continues ~ Conservator visited African church and the chimney was identified to be repairedtrestored • No room far the Guthrie church displays sa we will wait until they really need to be moved Sandy Agnew, Councilor joined us. ~ Margaret will not be able to give Planning Dept. a map with the historical sites as it will not copy properly ~ 160`'' Anniversary: Costs discussed earlier during budget deliberations • Articles from Guthrie moved from the arena to the storage container and remainder to ©Id Town Hall Allan discussed a Black History day with Janie Wilson and she has a group that may be interested in attending if we organize something ~ Future suggestion that we bank a room for the whole month of February and have the schools came to us. We suggest 41d 'Yawn Hall or Guthrie arena. Margaret explained that it would not be at these facilities as they are already banked with events that "make money" ~ Allan and Margaret attended NHSA meeting. Good contacts where made with individuals of like mind like the Program director for Centennial College who has a course for historic site management. They visited Camp X where 007 agent was trained. War of 1812 celebration far 2009 and Allan suggested we could be a part of their program. • Bruce brought the labellplaques. Bill will be submitted $226. When we apply we will list them, inventory them and take pictures of the articles. Sandy Agnew left meeting and Nlayor Hughes dropped in for short update only. ~ Mayor Hughes updated us and it is looking positive to get the trailer and he has contacted Roads and Shelswell Construction about dropping the fill so we should be rnaving forward scan. ~ ~. .. • Ground radar site visit is scheduled for October 30. Allan, Bruce and Sheila have br~~« working to clear the site. Allan will clarify if only a site visit or actual doing the job. He will be seeking help from Roads Dept. to use the flailing mower to cis ar remainder of the brush before Thursday. New Businctis • Facilities meeting Allan attended, Varied community groups were represented. Guthrie arena land was purchased years ago. Groups felt that it was not central and it could be sold and purchase more central area in the township example given would be Horseshoe Valley area. Further meetings will be held for more community input. • Jadc~n will try to find the list of the Nuefeldt collection as the daughters have begin asking where all the items are. The list is missing from the township and we arc quite certain that articles are missing from the Township Office. The daughters donated these articles in good faith. that they would be preserved for future generations. Correspondence • Ez~nail book sales from Sheila clarifying prices for wholesale. The wholesale price of X32 includes GST for the larger books. • Email from Shawn re: articles at Guthrie arena this was dealt with in that we moved them to a storage bin and. the Old Town Hall. • Email from Shawn Binns to Doug Irwin regarding missing history desk and rearranged articles in the furnace room as things are missing. To date there has been no reply, • Email from NHSA regarding a subsidy to attend the Conference. Allan will submit his expenses. ~ Email from Geoffrey re: Parks Canada and baking at submitting a request for funding for long range plans. 2008 marks the 175 Anniversary of the passage of the act that abolished the practice of slavery in the British Empire. • Email re: budget and was discussed earlier in meeting. • Email re: history of Carley. Margaret responded. • Email re: speakers gift for NHSA we sent three African Church books • Email re: request for information on a tour group coming to see the site in 2010. Allan will contact him. • Email re: request for a school Cour Oct. 20 that Allan attended. Janie Wilson sent a thank you to us for the tour. About 70 children were in attendance. • Email re: a recent survey undergone by Parks Canada on the state of conservation of non-federally owned National Historic Sites. ~r Email re: Site visit for October 30 for ground radar. Allan will confirm if they are doing the radar or just assessing. Next meeting November 2~ at 6pm at the Township Office in the kitchen. Margaret moved and Sheila seconded adjourning at 7:20pm smk