01 14 2009 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
Wednesday, January 14, 2009 TIME: 7:04 p.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Human Resources Officer;
Janette Teeter, Deputy Clerk
Also Present: Shirley Evans, Pauline Grenier, Judi Bolton, Marg Drury, Charlotte Bigelow,
Elaine Bigelow, Ted Bigelow, Lindsay Morgan, Deb Woods, Gail Raikes,
John Hemsted, Mary Jane Sarjeant, Joyce Forster, Jane Thompson, Tim
Crooks
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed
by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C090114-1
Moved by Hough, Seconded by Coutanche
Be it resolved that the following items be added to the agenda for consideration:
11. REPORTS OF MEMBERS OF COUNCIL:
c) Mayor H.S. Hughes, correspondence dated December 26, 2008 from The Kiwanis Club
of Barrie, re: The Kiwanis Club of Barrie's Annual Civic Night, Monday, January 26, 2009.
d) Mayor H.S. Hughes, correspondence dated January 6, 2009 from The Honourable
Lincoln M. Alexander, Chairman, Ontario Heritage Trust, re: 2008 Heritage Community
Recognition Program, Church Woods Preservation Team.
14. COMMUNICATIONS:
a) Lake Simcoe Region Conservation Authority, correspondence received January 1, 2009
re: Invitation, 58th Annual General Meeting, January 23, 2009, Madsen's Greenhouse,
Newmarket.
17. IN-CAMERA ITEMS:
e) Tamara Obee, Human Resources Officer, re: Personnel Matter (Parental Leave).
f) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult
Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North).
Carried.
4. ADOPTION OF AGENDA
Motion No. C090114-2
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, January
14, 2009 be received and adopted, as amended to withdraw Item 11 a), Councillor
Allison, re: Toba Offman, Lamont Beach Association Requests.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Special Council Meeting of December 10, 2008.
Motion No. C090114-3
Moved by Hough, Seconded by Coutanche
Be it resolved that the minutes of the Special Council meeting held on December
10, 2008 be adopted as printed and circulated.
Carried.
b) Minutes of Council Meeting of December 10, 2008.
Motion No. C090114-4
Moved by Crawford, Seconded by Agnew
Be it resolved that the minutes of the Council meeting held on December 10,
2008 be adopted as printed and circulated.
Carried.
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Council Meeting Minutes- January 14, 2009
c) Minutes of Special Council Meeting of December 15, 2008.
Motion No. C090114-5
Moved by Coutanche, Seconded by Hough
Be it resolved that the minutes of the Special Council meeting held on December
15, 2008 be adopted as printed and circulated.
Carried.
d) Minutes of Special Council Meeting of December 17, 2008.
Motion No. C090114-6
Moved by Crawford, Seconded by Evans
Be it resolved that the minutes of the Special Council meeting held on December
17, 2008 be adopted as printed and circulated.
Carried.
e) Minutes of Special Council Meeting of January 13, 2009 [to be distributed at
the meeting].
Motion No. C090114-7
Moved by Hough, Seconded by Coutanche
Be it resolved that the minutes of the Special Council meeting held on January
13, 2009 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Jonathan Roe, Completion of Playground Practitioner Certificate, Ontario
Parks Association.
Motion No. C090114-8
Moved by Evans, Seconded by Agnew
Be it resolved that Jonathan Roe be recognized for the Completion of Playground
Practitioner Certificate from Ontario Parks Association.
Carried.
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Council Meeting Minutes- January 14, 2009
b) Marie Brissette, Completion of Municipal Law Program, Unit 2 - Municipal Torts,
Association of Municipal Managers, Clerks and Treasurers of Ontario.
Motion No. C090114-9
Moved by Coutanche, Seconded by Hough
Be it resolved that Marie Brissette be recognized for the Completion of Municipal Law
Program, Unit 2 - Municipal Torts from the Association of Municipal Managers, Clerks
and Treasurers of Ontario.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Judi Bolton, Ladies of the Lake, re: 2009 Youth Project "Behind the Lens" - Lake
Simcoe Revolution Funding Request.
Motion No. 0090114-10
Moved by Agnew, Seconded by Evans
Be it resolved that the correspondence dated December 21, 2008 and verbal information
presented by Judi Bolton, Ladies of the Lake, re: 2009 Youth Project "Behind the Lens" -
Lake Simcoe Revolution Funding Request be received and referred to the 2009 budget
deliberations and that comments be solicited from OMEGA.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Jerry Ball, Director of Transportation and Environmental Services, correspondence
dated December 18, 2008 re: Clean Water Act Update/Source Water Protection
[from December 17, 2008 meeting].
Motion No. 0090114-11
Moved by Hough, Seconded by Coutanche
Be it resolved that the verbal information and memorandum correspondence dated
December 18, 2008 presented by Jerry Ball, Director of Transportation and
Environmental Services re: Clean Water Act Update/Source Water Protection be
received.
Carried.
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Council Meeting Minutes- January 14, 2009
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Allison, re: Toba Offman, Lamont Beach Association Requests.
This item was withdrawn.
b) Councillor Coutanche, re: OGRA/ROMA 2009 Combined Conference, February
22-25, 2009, Fairmont Royal York Hotel.
Motion No. C090114-12
Moved by Crawford, Seconded by Agnew
Be it resolved that the verbal information presented by Councillor Coutanche, re:
OGRA/ROMA 2009 Combined Conference, February 22-25, 2009, Fairmont Royal
York Hotel be received; and further that Mayor Hughes, Deputy Mayor Hough and
Councillor Coutanche be authorized to attend.
Carried.
c) Mayor H.S. Hughes, correspondence dated December 26, 2008 from The Kiwanis
Club of Barrie, re: The Kiwanis Club of Barrie's Annual Civic Night, Monday,
January 26, 2009.
Motion No. C090114-13
Moved by Hough, Seconded by Coutanche
Be it resolved that the correspondence dated December 26, 2008 from The Kiwanis
Club of Barrie and verbal information presented by Mayor H.S. Hughes, re: The
Kiwanis Club of Barrie's Annual Civic Night, Monday, January 26, 2009 be received.
Carried.
d) Mayor H.S. Hughes, correspondence dated January 6, 2009 from The Honourable
Lincoln M. Alexander, Chairman, Ontario Heritage Trust, re: 2008 Heritage
Community Recognition Program, Church Woods Preservation Team.
Motion No. C090114-14
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated January 6, 2009 from The Honourable
Lincoln M. Alexander, Chairman, Ontario Heritage Trust and verbal information
presented by Mayor H.S. Hughes, re: 2008 Heritage Community Recognition
Program, Church Woods Preservation Team be received.
Carried.
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Council Meeting Minutes-January 14, 2009
12. REPORTS OF COMMITTEES:
a) Minutes of Committee of the Whole, meeting held December 17, 2008.
Motion No. C090114-15
Moved by Coutanche, Seconded by Hough
Be it resolved that the minutes of the Committee of the Whole Meeting held on
December 17, 2008 be received.
Carried.
13. CONSENT AGENDA:
a) Barrie Public Library minutes, meetings held on September 25, October 8
and 23, 2008.
Staff Recommendation: Receipt.
b) Ontario's Lake Country minutes, meeting held on November 28, 2008.
Staff Recommendation: Receipt.
c) Lake Simcoe Region Conservation Authority, minutes of meeting held on
November 28, 2008.
Staff Recommendation: Receipt.
d) Orillia Public Library Board minutes, meetings held on November 26, 2008.
Staff Recommendation: Receipt.
Motion No. C090114-16
Moved by Agnew, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a) Barrie Public Library minutes, meetings held on September 25, October 8
and 23, 2008.
Received.
b) Ontario's Lake Country minutes, meeting held on November 28, 2008.
Received.
c) Lake Simcoe Region Conservation Authority, minutes of meeting held on
November 28, 2008.
Received.
d) Orillia Public Library Board minutes, meetings held on November 26, 2008.
Received.
Carried.
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Council Meeting Minutes- January 14, 2009
14. COMMUNICATIONS:
a) Lake Simcoe Region Conservation Authority, correspondence received
January 1, 2009 re: Invitation, 58th Annual General Meeting, January 23,
2009, Madsen's Greenhouse, Newmarket.
Motion No. C090114-17
Moved by Hough, Seconded by Coutanche
Be it resolved that the correspondence received January 1, 2009 from Lake
Simcoe Region Conservation Authority, re: Invitation, 58th Annual General
Meeting, January 23, 2009, Madsen's Greenhouse, Newmarket be received.
Carried.
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
17. IN-CAMERA ITEMS:
Motion No. C090114-18
Moved by Agnew, Seconded by Evans
Be it resolved that we do now go In-Camera at 8:19 p.m. to discuss Personnel
and Property Matters.
Carried.
Motion No. C090114-19
Moved by Coutanche, Seconded by Hough
Be it resolved that we do now Rise and Report from In-Camera at 9:17 p.m.
Carried.
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Council Meeting Minutes- January 14, 2009
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing
Update).
Motion No. C090114-20
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Personnel Matter (Staffing Update) be received.
Carried.
b) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter
(Recreation Technical Support Group).
Motion No. C090114-21
Moved by Hough, Seconded by Coutanche
Be it resolved that the confidential correspondence and confidential verbal
information presented by Doug Irwin, Director of Corporate Services/Clerk, re:
Personnel Matter (Recreation Technical Support Group) be received.
Carried.
c) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Line 11
North and 15/16 Sideroad).
Motion No. C090114-22
Moved by Agnew, Seconded by Crawford
Be it resolved that
1. Confidential Report No. CS 2009-001, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Line 11 North and 15/16 Sideroad) be
received and adopted.
2. That the lands described as Part of the West Half of Lot 16, Concession 12
(Oro), more particularly described as Parts 1 and 3, Plan 51 R-36354 be
declared surplus to the needs of the municipality.
3. That these properties be placed for sale on the open market and that Mr.
Paul Miller, Royal LePage - First Contact Realty, be the listing agent.
4. And Further That staff be authorized to proceed accordingly.
Carried.
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Council Meeting Minutes- January 14, 2009
d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part of
Block 104, Plan 51 M-368, being Part 1, Plan 51 R-35715).
Motion No. C090114-23
Moved by Coutanche, Seconded by Hough
Be it resolved that
1. Confidential Report No. CS 2009-002, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Part of Block 104, Plan 51 M-368, being
Part 1, Plan 51 R-35715) be received and adopted.
2. That Mr. Paul Miller, Royal LePage - First Contact Realty, be the listing agent
for the property identified as Part 1, Plan 51 R-35715.
3. And Further That Staff be authorized to proceed accordingly as directed by
Council.
Carried.
e) Tamara Obee, Human Resources Officer, re: Personnel Matter (Parental
Leave).
Motion No. C090114-24
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated January 9, 2009 and
confidential verbal information presented by Tamara Obee, Human Resources
Officer, re: Personnel Matter (Parental Leave) be received.
Carried.
f) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792,
Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and
Project #7793, Line 2 North).
Motion No. C090114-25
Moved by Hough, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation,
ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult
Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2
North) be received.
Carried.
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Council Meeting Minutes- January 14, 2009
18. BY-LAWS:
a) By-Law No. 2009-002 A By-law to A By-law to Authorize the Execution of a
Site Plan Control Agreement between The
Corporation of the Township of Oro-Medonte and
Christopher Guest and Betty Kim described as
lands as follows: Part of Lot 1, Range 2, Part 5,
51 R-31725 Being all of PIN 58554-0101 (LT) 17
Pemberton Lane Roll # 4346-010-007-08500
Township of Oro-Medonte, County of Simcoe and to
repeal By-Law No. 2007-119.
Motion No. C090114-26
Moved by Crawford, Seconded by Agnew
Be it resolved that a By-law to A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the Township of Oro-Medonte
and Christopher Guest and Betty Kim described as lands as follows: Part of Lot
1, Range 2, Part 5, 51 R-31725 Being all of PIN 58554-0101 (LT) 17 Pemberton
Lane Roll # 4346-010-007-08500 Township of Oro-Medonte, County of Simcoe
and to repeal By-Law No. 2007-119 be introduced and read a first and second
time and numbered By-Law No. 2009-002.
Carried.
That By-Law No. 2009-002 be read a third time, as amended, to change 2007-
119 to 2008-119, and finally passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
b) By-Law No. 2009-005 A By-law to Provide for an Interim Tax Levy and to
Provide for the Payment of Taxes and to Provide for
Penalty and Interest.
Motion No. C090114-27
Moved by Coutanche, Seconded by Hough
Be it resolved that a By-law to Provide for an Interim Tax Levy and to Provide for
the Payment of Taxes and to Provide for Penalty and Interest be introduced and
read a first and second time and numbered By-Law No. 2009-005.
Carried.
That By-Law No. 2009-005 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- January 14, 2009
c) By-Law No. 2009-006 A By-Law Imposing Special Annual Drainage Rates
Upon Land in respect of which Money is Borrowed
under the Tile Drainage Act.
Motion No. C090114-28
Moved by Agnew, Seconded by Evans
Be it resolved that a By-Law Imposing Special Annual Drainage Rates Upon Land
in respect of which Money is Borrowed under the Tile Drainage Act be introduced
and read a first and second time and numbered By-Law No. 2009-006.
Carried.
That By-Law No. 2009-006 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
19. CONFIRMATION BY-LAW NO. 2009-003
Motion No. C090114-29
Moved by Hough, Seconded by Coutanche
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, January 14, 2009 be introduced and read a first and second
time and numbered By-Law No. 2009-003.
Carried.
That By-Law No. 2009-003 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
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Council Meeting Minutes- January 14, 2009
22. ADJOURNMENT
Motion No. 0090114-30
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 9:46 p.m.
Carried.
Jerk, J. Douolas Irwin
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Council Meeting Minutes- January 14, 2009