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01 28 2009 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL. CHAMBERS DATE: WEDNESDAY, JANUARY 28, 2009 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYERICONTEMPl.AT1ON/REFL.ECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. ii DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL.: a) Minutes of Council Meeting of January 14, 2009. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2008-ZBA-15, Part of Lot 10, Concession 12 (Oro), Township of Oro-Medonte, (Robertson). b) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2008-ZBA-16, Part 1, RP 51 R-31716, East Part of Lot 13, Concession 5 (Oro), Township of Oro- Medonte, (Bloom). 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2009-07, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2008-SPA-15 (Melissa Lenna Elliott) West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East [Refer to Items 1$d) and e)]. b) Report No. DS 2009-01, Andria Leigh, Director of Development Services, re: Deeming By-law Application, Andrew Damrell, 225 and 227 Lakeshore Road West, tots 12 and 13, Plan 807 [Refer to Item 18f)]. c) Report No. FD 2009-01, Scott Cowden, Director of Fire & Emergency Services, re: Boat-based Ice Water Rescue Service [from January 21, 2009 meeting]. d) Doug Irwin, Director of Corporate ServiceslClerk, Verbal, re: Office Reconfiguration. e) Robin Dunn, Chief Administrative Officer, re: Township of Oro-Medonte, 2009 Draft Budget. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated January 20, 2009 from Michelle Francis, Town of Bradford West Gwillimbury, re: Resolution, Bradford By-Pass; Regional Municipality of York and the County of Simcoe. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held January 21, 2009. b) Minutes of Recreation Technical Support Group, meeting held on January 21, 2009. c) Minutes of Planning Advisory Committee, meeting held on January 26, 2009 [to be distributed at the meeting]. d) Minutes of Site Plan Technical Support Group, meeting held on January 13, 2009. 13. CONSENT AGENDA: a) Lake Simcoe Regional Airport minutes, meeting held on November 20, 2008. Staff Recommendation: Receipt. b) Barrie Public library minutes, meeting held on November 27, 2008. Staff Recommendation: Receipt. c) Nottawasaga Valley Conservation Authority minutes, meeting held on November 28, 2008. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Tony Guergis, Warden, County of Simcoe, correspondence dated January, 2009 re: Request for Presentation to Council. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN. Nane. 17. IN-CAMERA ITEMS: a) Andria Leigh, Director of Develapment Services re: Legal Matter (Conservation Authority). b) Andria Leigh, Director of Develapment Services re: Personal Matter (Committee Concerns). 18. BY-LAWS: a) By-Law No. 2009-004 A By-law to Deem Certain Plans of Subdivision or parts thereof not to be Registered Plans of Subdivision within the meaning of the Planning Act R.S.O. 1990, c.P.13, as amended, and to Establish a Drainage Easement in favour of the Township of Oro-Medonte on Part 6, Plan 51 R-36227 (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, and to Permanently Close and Sell Part of the Road Allowance known as the Deviation of Calbarne Street (Part of PIN #58554-0013 (LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Ora-Medonte, County of Simcoe. b) By-Law No. 2009-009 By-law to Require the Issuance of an Annual Moving Permit for Oversized Equipment or Machinery upon Township of Oro- Medonte Road Allowances and to Repeal By-law No. 2005- 060. c) By-Law No. 2009-010 A By-law to Amend By-law No. 2007-021, being A By-law to Appoint Representatives to Various Committees/Organizations and Technical Support Groups and to Repeal By-Law No. 2008-169. d) by-Law No. 2009-011 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Melissa Lenna Elliott described as lands as follows: West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East Township of Oro-Medonte, County of Simcoe. e) By-Law No. 2009-012 Being a By-law to remove the Holding symbol applying to lands located at West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222. (LT}, 47 Springhome Road East (Elliott). f) By-Law No. 2009-013 Being a By-law to Deem Certain Plans of Subdivision or Parts Thereof Not to be Registered Plans of Subdivision Within the Meaning of the Planning Act R.S.D. 1990 c.P. 13, As Amended. 19. CONFIRMATION BY-LAW NO. 2009-008 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ADDENDUM COUNCIL-.MEETING Wednesday, January 28, 2009 10. REPORTS OF MUNICIPAL OFFICERS: f) Robin Dunn, Chief Administrative Officer, re: OGRA/ROMA Delegation Summary. 1~~c~t~J` ~~ritri~f~, 1:'tritirt~ ~~rttz~rc= Report Na. To: Council Prepared By: DS 2009-007 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Site Plan Agreement Motion # January 28, 2009 and Removal of Hald 2008-SPA-15 Roll #: (Melissa Lenna Elliott) R.M.S. File #: D11 38786 West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT), 47 Springhome Road East RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2009-007 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Melissa Lenna Elliott to permit a single detached dwelling at 47 Springhome Raad. 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with Melissa Lenna Elliott. 4. THAT the Clerk prepare a By-law for Council's consideration to remove the Holding Symbol from lands described as 47 Springhome Road, West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 (LT). 5. AND THAT the owner be notified of Council's decision. BACKGROUND: The subject lands were previously the subject of an Official Plan and Zoning By-law Amendment Application (2004-OPA-03 and 2004-ZBA-04) which were approved by Council on November 14, 2007. The Zoning now in effect on the subject lands is Shoreline Residential Exception 179 Holding (SR*179 (H)}. As such, the owner must enter into a Site Plan Agreement prior to the removal of the Holding Symbol and issuance of a Building Permit. DEVELOPMENT SERVICES Meeting Date January 28, 2009 Report No. DS 2009-007 Page 1 of 4 ANALYSIS: The subject lands are zoned Shoreline Residential Exception 179 Holding (SR*179 (H)) Zone; the Holding provision was applied to these lands as part of the rezoning application when it was determined that the subject property abuts lands that have been identified as environmentally significant. The Holding provision requires a Site Plan to be submitted which depicts the building and septic envelopes, and areas of vegetation to be protected. The site plan submitted identifies the building envelops and driveway location and is intended to ensure that the existing vegetation identified is protected during building construction. Permitted uses in the SR*179 {H) Zone include single detached dwellings and accessory buildings. As such, the applicant's proposal to construct a dwelling would constitute a permitted use. The subject property consists of 0.54 hectares of lot area with 57 metres of frontage on Springhome Road. The proposed dwelling complies with all setbacks as required by Zoning By-law 97-95. FINANCIAL: N/A. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan Township of Oro-Medonte Zoning By-law 97-95 The Planning Act, Section 36 and 41 CONSULTATIONS: A Site Plan Control Technical Committee Meeting was held on January 13, 2009. No concerns were raised by Township staff at this meeting. The LSRCA has commented stating that they have na objection with the proposed location of the residential development. ATTACHMENTS: Schedule 1: Location Map DEVELOPMENT SERVICES Meeting Date January 28, 2009 Report Na. DS 2009-007 Page 2 of 4 _- CONCLUSION: The application to construct a dwelling constitutes a permitted use and would comply with all requirements of the Shoreline Residential (SR {H}) Zone. It is recommended that Site Plan Application 2008-SPA-15 and the Removal of the Holding Provision applying to the subject lands be approved. Respectfully submitted: Reviewed by ~.rw www. -~ ~.a. Steven Farquharson, B.URPL Intermediate Planner Glenn White, MCIP, RPP Manager, Planning Services SMT Approval 1 Comments: - P ~~~. C.A.O. Approval l Comments: DEVELOPMENT SERVICES Meeting Date January 28, 2009 Report No. DS 2009-007 Page 3 of 4 SCHEDULE 1: LC~CATIQN MAP 2008-SPA-15 (MELISSA HENNA ELLIOTT} i I ~; ~_ j I 1 ,, v I i j ~ i ~ --- I r~ I t j __ ~ ... ~4 C I 3i I i I I ~~ i I{ 1 ~CTaa I~~~~} 99 f/''~~ j"}~ ~( t~U 1..hAI_.0..+~ IJ~ i 1 ~ i lT DEVELOPMENT SERVICES Meeting Date January 28, 2009 Report No. DS 2009-007 Page 4 of 4 ,~ '~0~~~11~lrij~ ~~~' /''~~ I'a~v+~c~ ZIt~t~it~a,~c~, Lxi~iri~r,~ ~`utre Report No. To: Prepared By: DS 2009-001 Council Glenn White, Manager of Plannin Services Meeting Date: Subject: Deeming By-law Motion # January 28, 2009 Application, Andrew Damrell 225 and 227 Lakeshore Road Roll #: West, Lots 12 and 13, Plan R.M.S. File #: 434601000824400 807, 434601000824500 RECOMMENDATION{S): Requires Action XC~ For Information Only^ It is recommended that: 1. Report No. DS 2009-Q01 be received and adopted; and 2. That the Clerk bring forward the appropriate Deeming By-law for Lots 12 and 13 of Plan 807 far adoption by Council. BACKGROUND: Andrew Damrell owns two lots at the southwest earner of Lakeshore Road West and Crawford Street. Ne is proposing to develop the two parcels as one !ot to construct one new dwelling. The submitted application is necessary to "deem" the two parcels under the Planning Act not to be a registered plan of subdivision sa they will merge on title and became one lot. ANALYSIS: The process in which to merge the two lots is through a deeming By-law. The Township's assessment records far the subject properties show two property roll numbers with the same person owning bath parcels. It is noted that the only way to separate the two parcels in the future is through a consent application which is considered by the Committee of Adjustment. It is noted that an existing property at 233 Lakeshore Raad West (two properties to the west) is a similar sized lot in terms of lot frontage and area to the applicant's lands once the proposed lots are merged. DEVELOPMENT SERVCES DEPARTMENT January 28, 2009 Report No. DS2009-001 Page 1 of 6 FINANCIAL: NIA POLICIES/LEGISLATION: The subject lands area designated "Shoreline" by the Township's Official Plan. The resulting residential development on the merged lots is permitted by the Official Plan. The properkies are zoned Shoreline Residential (SR) zone by Zoning By-law 97-95, as amended. The Shoreline Residential (SR) Zane requires a lot frontage of 30 metres and a minimum lot area of 0.2 hectares. The Township's assessment information indicates bath Lat 12 and 13 meet the By-law minimum requirements for lot frontage and lot area. In accordance with the Planning Act, no public meeting is required prior to the consideration of a deeming by-law. Notice of the passage of the deeming by-law is required to be provided to the landowner CONSULTATIONS: Staff Planning Act ATTACHMENTS: A -Location Map B -Draft By-law CONCLUSION: It is recommended that Council give favorable consideration to the deeming of the two lots through the attached Deeming By-law. Respectfully submitted: Reviewed by: Glenn White, MCIP, RPP Manager of Planning Services ~~~ -~~ Andria Leigh, MCIP, RPP Director of Development Services DEVELOPMENT SERVCES DEPARTMENT January 28, 2009 Report No. DS2009-001 Page 2 of 6 SMT Approval l Comments: C.A.O. Approval /Comments: DEVELOPMENT SERVCES DEPARTMENT January 28, 2009 Report No. DS2009-001 Page 3 of 6 Attachment A -LOCatiOn Map ~~,. \/ /'~. I:AKE SH t.~KE SIP„9CCC_lE 2~~ LAKESHC}RE C~1L~ NEST 227 LAKESI~t~PE READ NEST DEVELOPMENT SERVCES DEPARTMENT January 28, 2009 Report No. DS2009-001 Page 4 of 6 Attachment "B" -Draft Deeming By-law THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009- 013 BEING A BY-LAW TO DEEM CERTAIN PLANS OF SUBDIVISION OR PARTS THEREOF NOT TO BE REGISTERED PLANS OF SUBDIVISION WITHIN THE MEANING OF THE PLANNING ACT R.S.O. 1990 c. P. 13, AS AMENDED. WHEREAS it is considered desirable in order to control adequately the development of certain areas within the Township of Oro-Medonte, that certain existing Plans of Subdivision be deemed not to be registered Plans of Subdivision for the purposes of Section 50(3) of the Planning Act RS.O. 1990 c. P.13, as amended. AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte has the authority pursuant to Section 50(4} of the Planning Act, RS.O. 1990 e.P.13, as amended, may by by-law designate any Plan of Subdivision or part thereof, to not be registered Plans of Subdivision for the purposes of Section 50(3} of the said Planning Act RS.O. 1990 c. P.13, as amended. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ENACTS AS FOLLOWS: 1. That part of the Registered Plan of Subdivision described in Schedule "A" attached hereto pursuant to Section 50(4) of the Planning Act RS.O. 1990 c.P. 13, as amended, are hereby deemed not to be a registered plan of subdivision for the purposes of Section 50(3) of the Planning Act RS.O. 1990 c.P. 13, as amended. 2. That Schedule "A" attached hereto farms part of this by-law. 3. This By-law shall came into force and effect subject to the provisions of Section 50(26), (28), and (29) of the Planning Act, RS.O. 1990, c.P.13 as amended. BY-LAW READ A FIRST AND SECOND TIME THIS DAY OF JANUARY 2009. BY-LA~1 READ A THIRD TIME A~lD FINAIu.LY PASSED THIS DA`( OF , 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Nughes Clerk, J. Douglas Irwin DEVELOPMENT SERVCES DEPARTMENT January 28, 2009 Report No. DS2009-001 Page 5 of 6 SCHEDULE "A" TO BY-LAW 2009-013 The fallowing Registered Plan is situated in the Township of Qra-Medonte in the County of Simcae: Registered Plan 807', Lats 12 and 13 DEVELOPMENT SERVCES DEPARTMENT January 28, 2009 Report No. DS2009-001 Page 6 of 6 f F ~`twr~~~ l~~~a;t~rt~~~, 1;_~~~ itrlt~ I~t,ttt~~'e Report No. FD 2049-01 To: Committee of the Whole Prepared By: S. Cowden, Director Meeting Date: January 21 2009 Subject: Motion # Boat-based Ice Water Rescue Roll #: Service R.M.S. File #: RECOMMENDATIONS}: Requires Action X Far Information Only It is recommended that: 1. That Council receive this report; 2. That Council endorse the continuation of boat-based ice rescue by the Fire and Emergency Services Department; 3. That $50,000 is allocated from the Fire Department's Vehicle Capital Replacement reserve towards the purchase of a new airboat. BACKGROUND: The Fire Service has been the leader in delivery of ice rescue in Canada and the Oro- Medonte Fire and Emergency Services Department has provided ice-water rescue services for more than 20 years. In 1997, this service was augmented when an airboat was added to the Departments' apparatus fleet. This boat was purchased by the Oro-Medonte Fire Fighter's Association with assistance from the Oro District Lion's Club, Canadian National Railway and Molson Breweries. The boat was then donated to the Township. Since being placed in service, the airboat has rescued ice fishermen, snowmobilers, hikers, ATV users and any other person in trouble off the shoreline of Lake Simcoe, Bass Lake and further afield in Georgian Bay to assist other Fire Department's and the Police. In May of last year, the airboat ran into trouble while rescuing an 18 year old man from Lake Simcoe. Large waves began dumping water into the boat and the crew were forced to abandon it along with their newly-rescued charge as it foundered and sank approximately one mile from the shore. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Page 1 of 6 ~~ n~ In July, the boat was recovered by the York Regional Police Service Marine Unit and brought to shore. Since then, the Department has been working to determine the fate of the boat in terms of the viability of its' return to service. ANALYSIS: There have been a number of factors considered in the research of this program. Some of the elements include: • The demand for this type of service; • Regulations affecting the delivery pf boat-based rescue services; • The financial impact of providing this service; • Community expectations of the Department. The Township has approximated 1 ~ miles of Lake Simcoe shoreline. One of our defining geographic features, this body of water is a major attraction for people who love the outdoors, or simply the scenic views. Our residents and visitors love to make use of this resource pretty much year round. The Township also encompasses Bass Lake, a small, land-locked lake in the north east corner of our service area. Each year, we receive emergency calls from people in trouble on one of our waterways or from those on shore who can see what they believe is someone in distress on the water, or in winter on the ice. For a number of years our service was limited to what we define as, `Shore-based,' which involves using a rescue sled with fire fighter's venturing aut on foot or swimming while tethered to shore by a rescue line. This provides rescue to those in distress within 600 feet from the share. One rescue in particular brought home the risks of this limited capability and some changes were planned. Given the size of Lake Simcoe, it was deemed that more was needed to effect rescue. In 1997, our volunteer Fire Fighter's Association fundraised nearly $50,000 to purchase a 3 year-old airboat to improve our abilities. With this addition, our Department was on a par in service delivery on Lake Simcoe with the Townships of Innisfil ,Georgina, and Ramara. In 2007, the City of Barrie also entered the field with the purchase of a new airboat. This field of service has been undergoing change in the past three years. Transport Canada determined that all water craft this category should be treated as commercial vessels with the attendant proficiency requirements for the craft and for the personnel on board. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Page 2 of 6 When this change in regulation was announced, initial estimates for compliance threatened to put many small Departments out of the icelwater rescue field. We initially ~~ _~ reported to Council in 2008 that the cost of training a fire fighter to the new Small Vessel Operator's Proficiency [SVOP] could run as high as $1500 per person. New standards for watercraft engaged in this type of work were. a#so a concern and we began to investigate the requirements and expense of retrofitting our boat. It initially appeared that the cost of retrofitting, if even possible, would run to the tens of thousand of dollars. In the early days of this review we were concerned about the viability of the program due to our ability to manage the financial demands. Much has changed since our early findings in 2006. There are a lat of small and medium-sized fire services providing similar services and our voices were heard when our joint concerns were aired to Transport Canada, the Office of the Fire Marshal and amongst ourselves at the Provincial Fire Chiefs Association. In concert with the Ontario Fire College and the Ontario Provincial Police Marine Division, a program to certify fire fighters to the SVOP level was developed. Offered at the Fire College sits on Lake Muskoka, the cost of this 7-day program was reduced by almost two-thirds from $1500 to $425 including accommodations. This makes this program affordable by Departments such as ours. In the fall of 2008, two Captains from our Hawkestone Fire Station, Captain's Kent Monkman and John Cuppage attended this course and received their Commercial Proficiency certificates. Both had high praise for the course. We hays three spaces reserved on this course for 2009. Of course, the precipitating event for this report has been the loss of our airboat. To safeguard the Township, we have traditionally purchased replacement value insurance. The limit of the policy on the airboat is $110,000. Purchased in 1997 for $47,000, the price of a new boat has been a topic of great concern as casts have risen 2-300°l° from our original purchase price for a boat that meets the current regulations. It took considerable time to get a final determination from our insurer as to the viability of repairing our boat against the cost of replacement. A new boat of the same design as our current one is approximately $80,000. This design, however, does not meet the new Transport Canada regulations for an ice/water boat. In the end, we negotiated a settlement of $90,000, less our $5,000 deductible, for a net payout of $85,000. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Page 3 of 6 In Ontario, there are two well known manufacturers of ieetwater rescue craft, Nusky Airboats of Bolton and Thousand Island Airboats of Ganonoque. Both companies produce similar product and have boats in the 18-19 foot LOA size range. Pricing for a properly equipped boat in this range is $144-154,440. Both boats meet the Transport Canada standards for marine craft. So, from a financial perspective, the impact to the Township to remain in this program has been reduced from our original requirement to buy a new boat outright at $154,404 and then train our staff at $1540 per fire fighter trained, to requiring a $54,440 capital tap-up to purchase the new boat and $540 per fire fighter for the required training. We have also been in contact with our Fire Fighter's Association in regards to the airboat program. As the spearhead behind the program's inception, we are interested in a cooperative approach with them. One of the items of new technology in search and rescue is called, `FLIR, `or Forward-looking Infra Red. A FLIR camera can see through fog and through low light conditions and `see's' heat, and can identify people, and equipment that generate heat that would otherwise be invisible to the naked eye and even to a lighted scene. We have been using smaller infra red cameras in search and rescue. In principle, the Association is amenable to fundraising to put one of these systems an a new airboat. The cost of this system is approximately $14,040. In preparing this report, we have also been working with our neighbouring municipalities to discuss options for this updated program. Although in very early stages, we have begun to set the stage for a new level of interoperability. In casual discussions with the City of Orillia, for example, we have discussed entering into a type of Automatic Aid agreement to share resources of the two Fire Departments. In return for winter time assistance to Orillia along their portions of the Lakes Simcoe and Couchiching shorelines, the Orillia fire and rescue boat would be made available to us on a reciprocal basis during the open water months. We are also attempting to negotiate a partnership with the OPP's Marine Unit in Orillia to assemble a `ride-along' program using our trained fire fighters to assist the OPP while patrolling the north share of Lake Simcoe. The benefit to us lies in both service delivery and maintenance of the fire fighter's marine training skills. This conversation is in the earliest stages. FINANCIAL-: $50,444 from the Department's Capital Vehicle Replacement Reserve; FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Rage 4 of 6 $2,540 from our 2009 Training budget to certify 5 additional volunteers to the SVOP designation; $14,044 [potential] in fundraising by the Fire Fighter's Association to install a FLIR camera on board the airboat POLICIESILEGISt_ATION: Transport Canada Commercial Vessel regulations Occupational Health and Safety, CONSULTATIONS: Transport Canada Cunningham and Lindsay Insurance Adjusters York Regional Police Marine Unit OPP Marine Unit-Orillia Ontario Fire College City of Orillia Fire Service City of Barrie Fire and Emergency Services Township of Georgina Fire Services Connor Industries, Parry Sound, ON. [Taylor boats) K&H Engines, Parry Sound, ON Thousand Island Airboats Husky Airboats Canadian Airboats Officers and crew of Hawkestone Stn. 2: • District Chief Rob Jermey • Captain John Cuppage • Captain Kent Monkman • Fire Fighter Jamie Crawford • Fire Fighter Paul Herbst Manager of Operations Hugh Murray [2046-0$] ATTACHMENTS: None. '~ CONCL_USION: ~~ FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Page 5 of 6 Ice and water rescue is not in the highest of our demands far service compared to Motor Vehicle Collisions ar fires. This program is, however, directly responsible far the saving of numerous lives and assistance to people in distress. Being able to provide a measure of public safety on our waterways in winter can be viewed as a value-added service for our residents and visitors. Finally, it should be noted that while researching this report we have noted the volunteers' attachment to our icelwater rescue program. During the preparation of this report, we have been working with our fire fighters from across the Township and especially from our Hawkestane station where the boat has been based. When queried as to the value of the program and the need far it to continue, the answer has been clear. To them, as the first responders who've seen first-hand those in need an the lake there is no question; the program needs to continue. t` Resp idly submi d'' ~? ~ ~~ ~ S ott P. Cowden DirectarlFire Chief SMT Approval /Comments: C.A.O. Approval /Comments: FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009 Report No. FD 2009-01 Page 6 of 6 ~, #, January 20, 2008 ~~~k~ ~:.: J~'~ N 2 ~ 1QQ9 Mr. Doug Irwin, Clerk Township of Oro-Medonte 148 Line 7 South, P.C?. Box 100 Oro, 4ntaria LOL 2X4 Dear Mr. Irwin: CiRti~_v1FU~?tVT ~' W.. row-v~s-~~~ RE: .Bradford By-Pass; Regional Municipality of York and the County of Simcoe I wish to advise that the Council of the Town of Bradford West Gwillimbury at their Regular Council Meeting an Tuesday, December 16, 2008 passed Resolution 2008164-008 resolving in part that "The Warden of Simcoe County and Metrolinx foster a plan to incorporate a Link ar By-Pass between the Regional Municipality of York and County of Simcoe..." Far your reference and record, enclosed is a full copy of Resolution 2008/64-008. Your support of the attached Resolution would be greatly appreciated. If I can be of further assistance, please call me at 905-775-5366, ext. 1105. Sincerely, Michelle L. Francis Deputy Clerk Enclosure cc: Debbie Korolnek, Director of Engineering, BWG Tt~WN OF BRADFORD WEST GWILLIMBURY RESOLUTION Da#e: December 16, 2008 Resolu#ion Na.: 2008/64- D __~~~ °"; (~~=L.-~ Page 1 of 2 Moved by: Seconded by: "WHEREAS the Town of Bradford West Gwillimbury's Official Plan provides consistent policy framework which recognizes and protects the integrity of municipal initiatives for social, fiscal, and environmental responsibilities far the conditions of growth and development that are expected to occur within the Town; AND WHEREAS the County of Simcoe Official Plan provides policies which identifies growth and development areas within the County and recognizes the growth of Bradford West Gwillimbury to a population of 47,500; AND WHEREAS the Province of Qntario through the Places to Grow policy ident~es growth and development areas throughout the Province of Ontario; AND WHEREAS many municipalities provide local infrastructure and transportation routes which impact and affect neighbouring communities; AND WHEREAS the Warden of the County of Simcoe and Metrolinx faster a plan to incorporate a Link or Bypass between the Regional Municipality of York and County of Simcoe to encourage Social, Economical and Recreational benefits to all residents of the Province Ontario. t. TOWN OF BRADFCiRD WEST GWILE.IMBURY RESULUTI4N Date: December 16, 2008 Resolution No.: 2008/64- 2 of 2 NOW THEREFORE be it resolved that the Council of the Corporation of the Town of Bradford West Gwillimbury undertake discussions with the County of Simcoe, Regional Municipality of York, and neighbouring municipalities to foster dialogue lobbying the Government of Canada and .Province of Ontario to partner with local municipalities to develop and enhance transportation and transit routes for these growth areas and neighbouring communities." Carried (} Defeated ( } DR MAYOR TOWNSHIP OF ORO-MEDONTE RECREATION TECHNIGA~ SUPPORT GROUP MEETING MINUTES Council Chambers Wednesday, January 21, 2009 TIME: 7:02 p.m. Present: Reta Regelink Ted Duncan Kelly Meyers Linda Murray GouncillStaff Mayor H.S. Hughes Councillor Jahn Crawford Present: Councillor Sandy Agnew Robin Dunn, Chief Administrative ©fficer Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator Regrets: Garalyn Tripp, Councillor Mel Coutanche Also present: Robert Lockhart Councillor Crawford assumed the chair and called the meeting to order. 1. ADOPTION OF THE AGENDA Motion No. RTSG090121-1 Moved by Regelink, Seconded by Meyers It is recommended that the agenda for the Recreation Technical Support Group meeting of Wednesday, January 21, 2009 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL. NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 3. ADOPTION OF MINUTES OF NOVEMBER 6, 200$. Motion No. RTSG090121-2 Moved by Duncan, Seconded by Regelink It is recommended that the minutes of the Recreation Technical Support Group meeting held on November 6, 2008 be adopted as printed and circulated. Carried. 4. DEPUTATIC?NS None. 5. COMMUNICATIONS a) Councillor Crawford, re: Member Updates. Motion No. RTSG090121-3 Moved by Regelink, Seconded by Meyers It is recommended that the verbal information presented by Councillor Crawford, re: Member Updates, be received. Carried. b) Councillor Coutanche, re: Review of 2007-2008. Councillor Crawford provided a brief review on Councillor Coutanche's behalf. Motion No. RTSG090121-4 Moved by Regelink, Seconded by Duncan It is recommended that the verbal information presented by Councillor Crawford, re: Review of 2007-2008, be received. Carried. c) Shawn Binns and Robert ~ackhart, The RETHINK GROUP, re: Facility Master Plan. A copy of the power point presentation was provided at the meeting. Motion No. RTSG090121-5 Moved by Duncan, Seconded by Regelink It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services and Robert Lockhart, The RETHINK GROUP, re: Facility Master Plan, be received. Carried. Recreation Technical Support Group Minutes of January 21, 2009 2 6. SUB-COMMITTEE UPDATES None. 7. ANNOUNCEMENTS None. $. ADJOURNMENT Motion No. RTSGp9p121-6 Moved by Duncan, Seconded by Meyers It is recommended that we do now adjourn at 1 Q:32 p.m. Carried. Councillor Crawford, Chair Marie Brissette, Committee Coordinator Recreation Technical Support Group Minutes of January 21, 2009 3 TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES .2006-2010 TERM t January 26, 2009, 7:03 p.m. Cot!r~cil ChamLers Present: Council Representatives Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Sandy Agnew Counciiior John Crawford Councillor Dwight Evans Public Representatives Roy Hastings Tom Kurtz Mary t'Farrell-Bowers Larry Tupling Regrets: C~~ncillor Terry Allison Linda Babulic Staff Present: Glenn White, Manager of Planning Services; Steven Farquharson, Intermediate Planner; Janette Teeter, Deputy Clerk Also Present: Jerry Young, Kris Menzies. MHBC Planning 1. OPENING OF MEETING BY CHAIR. Deputy Mayor Hough assumed the chair and called the meeting to order. 2. ADOPTION OF THE AGENDA. Mvte'on No. PAC090126-1 Maned by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, January 26, 2009 be received and adt~pted, as amended, to add as item' 9c), Councillor Agnew, re: Proposed Future Development of Horseshoe Resort and as Item 9d}, t,;ouncillor Agnew, re: Utxacial Pian t~eview Update. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT". None declared. 4. MINUTES OF PREVIOUS MEETING -November 24, 2008. Motion No. PAC090126-2 Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that the minutes of the Planning Advisory Committee Meeting held on November 24, 2008 be received and adopted. Carried. 5. PRESENTATIONS. None. 6. PUBLIC MEETINGS. None. 7. PLANNING APPLICATIONS. a) Report No. DS 2009-002, Steve Farquharson, Intermediate Planner, re: Proposed Official Plan and Zoning By-law Amendment, 2008-ZBA-10, 2008-OPA-02, Lot 1, Concession 5 (Ora), Township of Oro-Medonte, South Side of Horseshoe Valley Road and West of Line 4 (1198677 Ontario Ltd.). Steve Farquharson, Intermediate Planner presented a PowerPoint presentation. Kris Menzies, MHBC Planning, on behalf of the applicant, presented a PowerPoint presentation. Motion No. PAC090126-3 Moved by Roy Hastings, Seconded by Larry Tupling It is recommended that 1. Report No. DS 2009-002, Steve Farquharson, Intermediate Planner, re: Proposed Official Plan and Zoning By-law Amendment, 2008-ZBA-10, 2008-OPA-02, Lot 1, Concession 5 (Oro), Township of Oro-Medonte, South Side of Horseshoe Valley Road and West of Line 4 (1198677 Ontario Ltd.) be received and adopted. 2. That it is recommended to Council that Official Plan and Zoning By-law Amendment Applications 2008-OPA-02 and 2008-ZBA-10, Lat 1, Concession 4, (Oro), Township of Oro-Medonte that would serve to redesignate the subject lands from "Horseshoe Valley -Medium Density" to "Horseshoe Valley- Low Density Residential" an Schedule D of the Official Plan, and to rezone lands from AgriculturallRural Exception (A/RU*15) Zone to Residential One Exception Hold (R1 *H) Zone on Schedule A15 of Zoning By-law 97-95, be approved. Defeated. Planning Advisory Committee Meeting January 26, 2009, Page 2 N~ 8. CORRESPONDENCE AND COMMUNICATION. None. 9. OTHER BUSINESS 1 EDUCATION. a) Tam Kurtz, re: Source Water Protection Committee Update. Tam Kurtz presented a PowerPoint Presentation. Motion No. PAC090126-4 Moved by Larry Tupling, Seconded by Roy Hastings It is recommended that the verbal information presented by Tom Kurtz re: Source Water Protection Committee update be received. Carried. b) Andria t_eigh, Director of Development Services, re: Draft Lake Simcoe Protection Plan -Consultations. Motion No. PAC090126-5 Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that the correspondence dated January 13, 2009 and verbal information presented by Glenn White, Manager of Planning Services, re: Draft Lake Simcoe Protection Plan -Consultations be received. Carried. c) Councillor Agnew, re: Proposed Future Development of Horseshoe Resort. Kris Menzies, MHBC Planning, provided background information on Horseshoe Resort. Motion No. PAC090126-6 Moved by Roy Hastings, Seconded by Mary O'Farrell-Bowers It is recommended that the verbal information presented by Councillor Agnew re: Proposed Future Development of Horseshoe Resort be received. Carried. Planning Advisory Committee Meeting January 26, 2009, Page 3 ~~ d) Councillor Agnew, re: Official Plan Review Update. Motion No. PAC090126-7 Moved by Larry Tupling, Seconded by Roy Hastings It is recommended that the verbal information presented by Glenn White, Manager of Planning Services re: Official Plan Review Update be received. Carried. 10. ADJOURNMENT. Motion No. PAC090126-8 Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that we da now adjourn at 8:40 p.m. Carried. Chair, Deputy Mayor Ralph Hough Deputy Clerk, Janette Teeter Manager of Planning Services, Glenn White Planning Advisory Committee Meeting January 26, 2009, Page 4 TOWNSHIP OF ORO-MEDONTE SITE PLAN CONTROL TECHNICAL SUPPORT GROUP MINUTES NEUFELD ROOM Tuesday, January 13, 2009 TIME: ,8:40 a.m. Present: Mayor H. S. Hughes Councillor Dwight Evans Staff Present: Andria Leigh, Director of Development Services; Kim Allen, Chief Building ©fficial; Glenn White, Manager of Planning; Lisa McNiven, Manager of Engineering and Environmental Services; Steven Farquharson, Intermediate Planner; Marie Brissette, Committee Coordinator. Andria Leigh, Director of Development Services, assumed the Chair and called the meeting to order. 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. Motion No. SPTSG090113-1 Moved by Evans, Seconded by Hughes It is recommended that the agenda for the meeting of Tuesday, January 13, 2009 be received and adopted. Carried. Motion No. SPTSG090113-2 Moved by Hughes, Seconded by Evans It is recommended that the minutes of the meeting held on December 3, 2008 be adopted as printed and circulated. Carried. 2. SITE PLAN APPLICATIt7N a} Application: 2008-SPA-15 Applicant: Melissa Elliott Address: 47 Springhome Road, West Part Lot 26, Concession 9, 51 R-36216, Part 3. ~° Proposal: The Applicant is proposing to construct a dwelling on the south side of Springhome Road, on the east side of Line 8 South. The property is designated Shoreline and Environmental Protection One by the Official Plan, and Zoned Shoreline Residential Exception 179 Hold (SR*179 (H)} Zone and Environmental Protection (EP) Zone. The Applicant requires a Site Plan Agreement to remove the Holding Provision that is placed on the lands as a result of By-law 2007-127. Motion No. SPTSG090113-3 Moved by Evans, Seconded by Hughes It is recommended that the verbal information presented by Andria Leigh, Director of Development Services, re: 2008-SPA-15, 47 Springhome Road, West Part Lot 26, Concession 9, 51 R-36216, Part 3,Township of Oro-Medonte be received. Carried. 3. ADJOURNMENT Motion No. SPTSG090113-4 Moved by Evans, Seconded by Hughes It is recommended that we do now adjourn at 8:44 a.m. Carried. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. Andria Leigh, Marie Brissette, Director of Development Services Committee Coordinator Page 2 Site Plan Control Technical Support Group Meeting Minutes -January 13, 2009 Regional ~., ~ ~ ~~ MINUTES OF A MEETING ~~~.,~ ~ ~~'~~°~~ of the LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY NOVEMBER 20, 2008 IN THE NEUFELD ROOM AT THE TOWNSHIP OF ORO MEDONTE ADMINISTRATION CENTRE In Attendance: Commissioners: T. Allison Staff: D. James, City of Barrie J. Crawford L. Leach J. i_ehman Guest: David Elliott P. Mulrooney M. Prowse P. Spears CALL TO ORDER The meeting came to order at 7:10 p.m. and was chaired by L. Leach. 1.0 DECLARATION(S) OF PECUNIARY INTEREST{S) OR CONFLICTS QF INTEREST{S} L. Leach opened the floor for declarations of pecuniary interests} or potential conflict{s) of interest{s~. None were declared. 2.0 MINUTES OF THE OCTOBER 16, 2008 COMMISSION MEETING 2008-AC-50 MINUTES OF THE OCTOBER 16, 2008 COMMISSION MEETING Moved by: P. Mulrooney Seconded by: M. Prowse That the minutes of the October 16, 2008 Commission meeting be approved, as presented. C,~,' RRIE:? 3.0 BUSINESS ARISING FROM THE MINUTES i) The Build Canada funding application has been submitted. An email with confirmation of receipt of the application has been received. 4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT i} D. James provided the Capital Works and Construction Update of November 14, 200$. ii} After a discussion it was agreed that the design of the back up power for airport facilities not be awarded at this time. iii} The fire water system is operational. Holdback to the Contractor has not been released. The Airport Manager was directed to have Weatherwise Aviation provide substantiation for losses incurred due the delay in completion of the fire water system. iv} Twa options for the layout of a General Aviation hangar area at the north west area were presented and reviewed. It was agreed that, after the airport photography being prepared for the runway extension is received, a master plan review should be undertaken to review all possible locations for a GA hangar area. 5.0 FINANCIAL i} No discussion. 6.0 CQRRESPONDENCE i} No discussian. TA 2008 & ONWARD PRIORITES i} There was a discussian regarding the recent decision by Orillia to withdraw from the Airport Gommissian to allow a separate Build Canada application. All three municipalities have passed motions in this regard. An Amending Agreement to the Joint Venture Rgreement will be required to be executed by all 3 parties. Anew governance structure will be required. The Gommissian would like to provide input into the governance discussion to convey what works and what needs to be improved (i.e. property sales}. MdT1ON: Moved by P. Mulrooney, seconded by P. Spears. 2008-AC-51 THAT, the Lake Simcoe Regional Airport Commission send letters to the CAOs of the two remaining participating municipalities expressing an interest in participating in gavernanee review discussions," CARRIED 8.0 MEETINGS} There is no Gommissian meeting scheduled for December. The Commission membership, including representatives from Orillia, will convene far a Christmas gathering on December 5. 9.0 ADJC)URNMENT MOTIt3N: Moved by J. Lehman, seconded by P. Spears. 2008-AC-52 THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 8:30 p.m." CARRIED ~,.~.~:.ti.~l D. James Acting Recording Secretary, LSRA Gommissian Distribution: Commission Members Finance Department, City of Barrie t. Brown, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor & Council, Go City Clerk, City of Orillia ~~ y .--- r ._ '~~ 2~~ ~ ,~--_ ~.^-, __ ~-~ - L. Leash President, LSRA Commission Clerk`s Office, Township of Ora-Medonte B. Stanton, MP P. Brown, MP Nan. A. Carroll, MPP G. Dunlop, MPP 2 -- ~ . a ,, ~_~ _ _ ~' E3ARftlf~~ PU13«~ 1.1~ftARY MINUTES BOARD MEETING #08-09 THURSDAY NOVEMBER 27, 2008 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: S. Kastnex (Chair), C. Virgo {Vice-Chair}, V. DeCeeco, L, Strachan, R. Duhamel, L. l~IcClean, A. Davis (Director}, T. Latimer (Recorder} ABSENT: A. Prince, M. Meads, M. Stong 1. Call to Order The meeting was called to order at 7:3dpm 2. Presentation by the Barrie Art Club Alan Ghibbs from the Barrie Art Club is looking to fill the empty wall for 2009 by the circulation desk where the donor wall used to be. Alan gave a brief description of the art club itself, its previous relationship with the library and their goals to display local artists for 2009. #0$-41 DUHAMEL - DECECCO THAT the BPL Board accept the proposal from the Barrie Art Club to commence display on January 4, 2009. CARRIED 3. Confirmation of Agenda Add 8.3 Budget to City discussion The agenda was confirmed. 4. Conflict of Trt~ract 5. Minutes of Meeting 5,1 Minutes of Board Meeting #08-07 dated Thursday September 25, 2008 #08-37 DUHAMEL - DECECCO THAT the Minutes of Board Meeting #08-07 dated Thursday September 25, 2008 be adopted. CARRIED ~~,t 5.2 Minutes of Board Nleetina x`08-08 date~~? Thursday October 23, 2008 #08-38 DECECCO - DUHA~'VIEL THAT the 1~Iinutes of Board Meeting #08-0$ dated Thursday October 23, 2008 be adopted. CARRIED Moved to In Camera session 5.3 Minutes of In Camera Board Meeting #08-07-IC dated Thursday September 25 2008 #08-39 VIRGO - DECECCO THAT the Minutes of Board Meeting #08-07 IC dated Thursday September 25, 2008 be adopted. CARRIED Moved from In Camera Session 6. Business Arising 6.1 City Council Motion on Im raving Barrie Public Library Services Majority of Council voted against the boakdrop in Holly Community Centre. A fuIl discussion about all of the options for a bookdrop took place. Discussions with councilors John Broussard and Michael Prowse will be initiated. The amount of space available will be investigated. 6.2 City of Barrie Manager's "hiring freeze". It was agreed that the library will also participate in the hiring freeze until the budget is passed only. It will be communicated back to the pity that the library is also participating. 6.3 Recommended Holiday Hours for 2009. Holiday Hours for 2009 were agreed upon 7. Report of the Chair Bell Awards were well represented, but the library was not selected as a recipient. 8. Committee Reports 8.1 Financial Statements for September 2008 and October 2008 #08-40 VIRGO - DECECCO THAT the expenses listed in the Financial Statements for September 2008 and October 2008 be approved. CARRIED r- _. 8.2 Personnel Report Union Grievance is moving along. December S is the next step -mediation meeting has been set. Vince believes everything was done in accordance with the contract. A lawyer will be present to act on behalf of the board. 8.3 Bud~~ct_Pr~arations Some ideas for budget presentations were discussed. Increase is large only for preparation for the new branch. Revenues generated are really good in comparison to other libraries of the same size in Ontario. A presentation can be prepared to show how we compare to other Ontario Libraries. 9. Director of Library Services Report October 200 It was noted that people are turned away at south end story times. It was discussed if there was space available for a story time at the Holly Community Centre and if it could be discussed with Leisure when they are discussing the book drop idea. 10. Other Business None declaredl 11, Committee Meeting Dates At the Call of the Chair I2. Date of Next Board Meeting Thursday December I8, 2008 at 7:30pm in the Consumers Gas Board Room. Please note this is the third Thursday of the month. 13. Adjournment A motion to adjourn the meeting at 9: ZOpm was made by Vince DeCecco ~i CHAIR SEC +t ~ ~ ti, (r .~~'~ ~ ~ ~ ~ ~ ~~DAT~ ;a 1 /= Y --1.~.L- ~ ~ ~~ .., DATE I}IRECTOR'S REPORT December 18, ?008, for November, 2008 I PERSO~iNEL L November 6~', Ann Andrusyszyn, Chris Vanderkruys, Anne Dorsey and the Director attended the Barrie Tourism Event at the South Shore Centre. 2. November 7`~`, the Director attended the final meeting of the Chief Executives of Large Public Libraries in Ontario (CELPLO}. The organization has now become part of the Federation of Ontario Public Libraries' (FOPL) large urban caucus. 3. November I Ith, the Director attended the downtown Remembrance Ceremony. 4. November 13`h, Board Chair, Vice Chair, Director, Ann Andrusyszyn, Chris Vanderkruys, Anne Dorsey, Mary Colvin and Heather Betz attended the Bell Business Awards. The Library had been nominated for the Mayor's Employer of the Year Award. 5. November 26th, the Director attended the Barrie Chamber of Commerce's special "Tracking Trends" presentation by Statistics Canada. 6. In meeting legislative requirements, the Barrie Public Library had a number of staff take first aid and defibrillator training in November. II INFORiV1ATI01'~1 SERVICES Adult Services 1. Cathy Bod1e, Information Barrie, received her two year recertification for the Certified Resource Specialist designation from the Alliance of Information and Referral Systems. 2. Cathy Bodle and Sylvia Mueller attended a Webinar session November 10th on adding and Searching Taxonomy terms for Information Barrie records. 3. November was Barrie Public Library's turn to select and add 151 new titles to the "Libraries on the Go" audio book collection consortium. 4. In November, Lynn Hougham added 73 donations to our collection. 5. For the first two weeks in November, Alison Bramwell maintained a book display entitled "What Other People Believe@Your Library. 6. Cindy Madden, Consumer Health Librarian, continues to experience an increase in the type of consumer health questions that are being asked. Information from spinal stenosis, Raynaud's disease, Alexthymia as well as a number of questions about "new age" type health information were received. 7. Elizabeth Bufton provided a "Veterans and Holocaust" display for the front lobby as well as hree library displays: "Remembrance Day@Your Library," "True Adventure@Your Library," and "Get Creative@Your Library." 8. Many reference questions were asked of Information Staff in November. Two very detailed questions were answered by Mary McAlpine on a gold miner who lived his life in Barrie and another on how to find demographic statistics for people born in the 1970's and then haw to determine how aging affects this age group. 9. In addition to responding to questions about other language learning resources, Patricia Roebuck created an annotated bibliography on raising bilingual children. 10. The Library's Births, Marriages and Deaths created in-house proved invaluable in helping students from Eastview with their World War project: "The Boys from Barrie." ll. Anne Dorsey, Business Librarian, continued with her 30 minutes plus reference program in November. This included assisting with business plans, patenting assistance, locating accounting services, price determination, developing mailing lists using Dun And Bradstreet Million Dollar Directory, using Canadian D~~,lo~raphics, Statistics Canada Census Tracts, Canada Past Householder Counts and Imagine Canada. Anne even helped a landscaping business to set up a Facebaak Page. 12. Shonna Fraebel, Manager, Adult Information Services, attended the Ontario Library Association's (OLA} Readers' Advisory Committee to plan for 2009. 13. Alison Brumwell met with the Simcoe Community Services Boak Club and read a Canadian Christmas short story to the group. 14. Anne Dorsey attended the Chamber of Commerce Breakfast November 6tH 1~. Anne Also attended the Oro-Medonte Chamber of Commerce BAS, Navember 4th 16. Anne attended the Tourism Barrie 20th anniversary event November 6`h 17. Anne continues to meet with the Greater Barrie Business Enterprize Centre to plan a joint presentation. 18. Anne attended the Bell Business Awards November 13th and the Chamber of Commerce board meeting November I8th. Anne also attended the chamber BAS at the Gaming Boardwalk Navember 19tH 19. Navember 20th, Anne prepared and attended a business display for the Mr. Bob Networking event. 20. Cindy Madden made another submission to the Barrie Community Health Centre's "llealthwise" newsletter on "Living Longer, Healthier Lives." 21. Janet Graham and Elizabeth Bufton provided material for 13 NursinglRetirement F-lames this month. 22. Janet provided Laurie Brunstad of Collier place with a handout on haw to start and run your own book club. Members of this retirement home have expressed interest in forming their own book club following the Library's outreach program in October. 23. Janet and Elizabeth attended the Senior Interagency to help plan the annual seniors' event being held March 19`h. 24. Janet provided her monthly book review for the Focus S0+ community seniors' paper and updated the "Program News for Adults." 25. November 17th, a tour was provided to English as a Second Language (ESL} students from Georgian College. 26. As Library representative, Robyn Zuck was invited to attend the 25th anniversary celebration of the Simcoe County Branch of the Ontario Genealogical Society November 29th The Chair, Linda Mitchell, publicly thanked the Library and staff for their cooperation and assistance in housing the Society's collection. She expressed her wishes that the long partnership will continue. 27. In November, 27 programs such as electronic databases, tours, book clubs, writing, business, travel and community events were extended to 209 adults. 28. The Ethical Decisions in Dementia Care program was well attended and Janet Graham received a letter from the Alzheimer's Society thanking her for her help, bibliographies and evaluations. 29. Steve Travers, Town Crier, provided a Remembrance Day program November 10tH 30. Anne Dorsey assisted with the registrations and hosting of the Employment Law sessions presented by Sonja Knauft November 3rd 31. Anne t^.!"~'~,~I:?.:d Social Net~,vorki~~:~r Tools for Your Business November Stn 32. Anne prodded an informati~~r~ ~.~,,~ion and tour for the Self Employment Assistance group ltiovember 10`h. 3~. November 24`h, Anne managed the registrations and hosted the Identity Theft session with Constable Eric Savoie. 34. Anne also nl;ii, ~~~~1 the registrations for "1:~:at~~ Trustees" presented by Sonja Knauft November 26th 35. In answering a genealogy question, Ayla Demiray received the following comment: "Ayla. 1'Vfy goodness. Thank you so much. ?'hat tivas incredible of yaul Much appreciated. My grandmother tivill be elated t© have her mother's obituary. She lost it when she mover You made nay dayl! Thank you. .I~r. Laura Ostofe Cambridge Spine and Sport 2445 Eagle Street North Cambridge, Ontario N3H 4R7 Children and Youth Services 1. 23 Storytime kits were circulated in November. 2. 17 requests for information were received from the new "Teen-Ask-a-Librarian" web page in November. Debra Smith and Cindy Pomeroy-White met with members of the teen web design team to complete the final report on the newly launched Teen Territory web site. 3. November 5`h as part of "Take Your Kids to Work Day," Jane Salmon provided a tour to approximately 20 students and hosted a grade nine student for the day. 4. November 8th, Kym McOuat presented a session on "Puppetry" at Frontier College. 5. Ruby Meijers prepared a display for the Welcome Wagon Baby Show November 12tH Ruby met with approximately 60 people. 6. November 13th, Jane Salmon chaired a meeting of the Ontario Library Association (OLA) Best Bets Committee. 7. November 13th, Rudy Meijers provided a tour for grade 5 students from Terry Fox Elementary School. Students were instructed on how to use the library, databases and web site. A Scavenger hunt for the class followed. 8. November 13th Jane Salmon visited St. Catherine of Siena School for their Snuggle Up and Read evening event. Approximately 80 children and parents were present. 9. November 14th, Patricia Roebuck conducted a library tour in French for mothers and storytime for their babies. This group had participated earlier in the French Ontario Early Years Centre programs and the Library will continue this partnership into the New Year. 10. November 17th, Jane Salmon attended a teleconference meeting of the OLA Childrens and Youth Committee. i 11. November 1`7`h, 18~', 19th and 20th, staff {Debra Smith, Brenda Jarvis and Laura LaFleshe] presented storvtimeltours to four different groups from the Maplehill Montessori School. 12. ?~rovember 18th, Ruby Meijers conducted a tour for 11 Cubs attending the Martin Springett presentation at Reading Circle. 13. Navemb~~r 19th, Cindy Pomeroy-White and Kym Mc(Juat delivered a tour far 18 Life skills stu~l~~,.i1, Lrom Barrie North Collegiate. 14. Novembr~~ 20`x, Jane Salmon met with Rowland Cave-Brown regarding proposals for the use of the Coupe Park beside the Library. 15. November 21St, Laura LaFleshe provided a storytime far 11 children from the Treasure Chest Nursery School. 16. November 21St, Jane Salmon visited Monsignor Clair School to meet with their new Battle of the Books team. 17. 23 schools are currently signed up to participatein the Battle of the Books. Brenda Jarvis and Vicki N'ichalls have put together the "BC}Bardy" activity game and prepared game boards as well as game cards. 18. Patricia Roebuck sent athank-you letter to Scholastic Canada for having donated French books to the Library's Readopaly program. 19. November 24th, Cindy Pomeroy-White attended a meeting of the National ~'outh Week committee. Cindy will be involved in initiating and planning a second Pizza Challenge and Guitar Hero Contest on behalf of the Library. 20. November 26th, Jane Salmon attended a meeting of the Simcoe County Best Start Committee at the Simcoe County School Board offices. 21. November 28th, Cindy Pomeroy-White appeared an A-channel to promote teen programs and services. Cindy has also been contacted by a librarian from Brampton commenting on the Teen Advisory Board (TAB) commercials and well as the Library's Teen web site. 22. In November, 75 programs including storytimes, reading circle, tours and outreach visits were provided to 2,072 people. 23. Ruby Meijers led Marvin's Marvelous Readers Book Club on November 6th. Members shared the book they read and played "bookish" games. 24. Brenda Jarvis presented an Anne of Green Gables program November 15th to celebrate Canadian Children's Book Week. 75 people participated and Brenda dressed in the period costume. 25. November 18th, Nancy Woods hosted a special Reading Circle evening to celebrate Canadian Children's Book Week with guest author/illustrator, Martin Springett. 26. November 28th, Debra Smith, Cindy Pomeroy-White, Laura LaFleshe, Kym McOuat and Sane Salmon hosted a Twilight Party for teens to celebrate the popular Twilight series by author, Stephenie Meyer. 225 teens attended and the event with very successful. 27. Debra Smith created a display on the Children's floor far the month of November highlighting Remembrance Day and Children's Book Weelc. III CIRCULATION SERVICES 1. In compliance with Ministry of Labour's work order, mobile book bins are being used in the Baok drop room. Customer complaints are being received as the bins cause books to jam. Staff is experiencing back strain emptying the carts. However, using the back room cheek in station has improved work flow. The Library will ask the Employment Standards Association of Ontario (1~:~.10) to look at the use of the book bins when the Association assesses our circulation d~~~?,:. 2. To investigate an improved means of handling and maintaining DVDs, Elizabeth Thompson has sent out a short survey to a few libraries. 3. As a result of her work with Cindy Madden, Consumer Health Librarian and contacting Visiting Library Service users directly, Marge Osborne has created the need for more VLS volunteers. Marge is working with Julie Ross, Manager of Volunteer Resources, and 3 new VLS valunteers have been added. 4. Katherine Coy has created a new bookmark for library users that contains information on how patrons can access and use many of the Library's self-help features and services. Katherine also wrote 4 articles for the Library's winter newsletter. 5. Catherine Truax continues with the collection inventory and is nearing completion. IV TECH>VIC~L SERVICES 1. Technical Service staff made the placing of final orders before year end a priority in order to ensure the Library's 2008 operating collection budget is fully committed. 2. Laurie Wright continues to work on the web site design for the Library Capital Campaign V COM;YTL.~iITY DEVELOPMENT I. Chris Vanderkruys held the final Dragon Boat Committee wrap-upldebriefing meeting and has started preparing the Festival website for 2009. 2. Chris continues working with the Sports Tourism students group at Georgian College to produce an enhanced marketing plan for the Festival. Chris and Ann Andrusyszyn presented an educational session on the Barrie Dragon boat Festival to the second year Sports Tourism students at Georgian College. 3. Ann continues to attend the monthly Executive meetings of the Planned Giving Counsel of Simcoe County and attended the Counsel's November educational session on the current economic times affecting fundraising, especially gift planning. 4. The Development Office continues with the Association of Fundraising Professional's Webconference initiative, offering these sessions to other fundraisers in the area on a cast recovery basis. November's offering was "Strategy and Messaging-Haw to make your Ideas Stick." 5. Ann continues to work as a Board member on the Barrie Community Foundation (BCF). 6. Ann has been asked to Chair the Georgian College Advisory Committee but is still evaluating time commitments in view of the up coming Capital Campaign. 7. The Barrie Folk Society held another Unplugged Saturday Night hosted by Chris. 20 people were in attendance and Chris assures everyone that Elvis was one of the attendees. 8. Two monthly columns were provided to the Barrie Life and Times and a column sent for the December issue of the North Simcoe County News. 9. Ann met with representatives from St, Bernadette School to make arrangements for a "memorial bench" to be named on the Children's Flaar. 10. Meetings still continue to bring the "Dream Drop" event to life. The collaborative charities are currently reviewing the feasibility of the event in light of recent economic climate changes. (NOTE: information on this event is still confidential) 11. Meetings continue with both the Capital Campaign Communications Team and the Leadership Recruitment team. 12. Ann and Chris hosted and participated in an all-day Southern Ontario Library Service (SOLS) workshop for libraries having just completed a capital camp;~i _n, i~l campaign mode or who are about to :Mart a campaign. 13. Ann and Chris attended the Association of Fundraising Professionals (AFP) Congress on fundraising. In addition to dynamic ca;~~ cr~,atian, "the ask" and making presentations, the workshop also focused on campaign l~~.tdership and integrated stewardship. VI VQLtiNTEER PROGRAM 1. Having been involved in Simcoe Community Services as part of the Library's volunteer program, Julie Ross was asked to provide a brief presentation to celebrate their recent accreditation. The event was held in City Hall Council Chambers and was well attended. 2. All current Library volunteers will be receiving a customized pewter Christmas ornament this year with the Library toga on the back. 3. Julie has been contacted by the youth Services Librarian, Woodbridge Library in the Vaughan Public Libraries system. Julie was contacted because of the sessions being offered at the Ontario Library Association (OLA) Supereonference and the reputation Barrie Public Library is gaining with its volunteer program. This is only available to volunteers. 4. November 20th, Julie met with Cathy Barlow of the United Way of Greater Simcoe County and President of the Barrie Association of Volunteer Administrators to prepare the outline and content for the joint presentation at the OLA Supereonference in January. The session is called "Volunteer Management: Best Practices in Action." 5. Julie attended the IvTovember meeting of the Barrie Association of Volunteer Administrators. 6. In November, three volunteers were provided far the Anne of Green Gables program and one volunteer for the Twilight program. 7. Ten volunteer positions were filled in November, 3 Visiting Library Service, 4 Shelf Reading, 2 Reading buddies and 1 Cafe. 8. Julie has untaken the Library's annual collection of items for the David Busby Street Centre again this year. Initial response is encouraging. VIII BUILDING 1. Afire drill was held as part of the Library's All Staff meeting November 21st. 2. A response was filed to the Ministry of Labour's Order outlining actions taken by the Library to comply with their order. The response has been accepted by the Ministry. 3. Work continues on the volunteer office. PREPARED BY A. Davis DATE December 18, 2008 LIBRARY USAGE FOR THE MONTH OF: NOVEMBER 2008 SAMEMTH CURR PREV YR MTH 1 GIRGULATION Adult 70,869 74;271 Children 52.401 48,239 TOTAL CIRCULATION 123.270 122,510 2 HOLDS PLACED 3 INTERLIBRARY LOAN Borrowed Lent 10,531 10,380 REVISED PREV GURR °lo+!- YTD YTD %+/- 4.80°,/0 864,113 888,108 2.78°l° -7.94°l0 649,311 627,878 -3.30% -0.620% 1.513,424 1,515,986 0.17% 1.43°l0 129,038 132,794 2.91°l0 248 215 -13.31 °l° 2,700 2,794 3.48% 231 367 58.87% 2,285 2,161 -5.43% 4 MEMBERSHIP New members 653 408 -37.52% 7,352 7,209 -1.95% Active Members 65,694 54,498 -17.04°l0 65,694 54,498 -17.04°~° In Person Visits 62,901 66,147 5.16% 761,591 772,559 1.44% 5 INFORMATION REQUESTS a} Main Floor Information 3,032 2,808 -7.39°l0 33,673 35,103 4.25% b} Second Floor Information 1,252 970 -22.52°!° 13,307 14,322 7.63% TOTAL INFORMATION REQUESTS 4,284 3,778 -11.81% 46,980 49,425 5.20% 8 ON-LINE DATA BASE SEARCHES 10,927 6,841 -37.39% 46,512 69,464 49.35% 7 COMMUNITY INFORMATION a} Database records created 30 16 -46.67% 156 115 -26.28% b} Database records updated 268 200 -25.37% 2,733 2,034 -25.58% a} Events records created 193 155 -19.69% 1,652 1,601 -3.09% b} Events records updated 83 77 -7.23°I° 1,606 893 -44.40°l° 8 COMMUNITY SERVICES Programs & Tours a} Adult 26 27 3.85% 185 269 45.41 °!o b} Childran/Young Adult 86 73 -15.12% 557 552 -0.90% TOTAL PROGRAMS 112 100 -10.71 °!° 742 821 10.65% Attendance a) Adult 141 209 48.23°!° 1,454 2,442 67.95°I° b} ChildrentYoung Adult 2,241 2,072 -7.54% 17,620 18,402 4.44% TOTAL ATTENDANCE 2,382 2,281 -4.24% 19,074 20,844 9.28% VISITS TO LIBRARY WEBSITE 9 (remote and in house} 79,168 141,488 78.72% 1,033,224 1,574,794 52.42% 10 COMPUTER RESERVATIONS 5,611 5,599 -0.21% 66,123 67,826 2.58% 11 NEW ITEMS a) Adult 1,526 951 -37.68% 17,297 16,168 -6.53% b) ChildrenlYoung Adult 881 987 12.03°l0 12,201 12,003 -1.62% Collection size 242,101 266,062 9.90% 242,101 266,062 9.90% 12 VOLUNTEER HOURS 676.00 759.5 12.35% 7,874 8,343 5.96% 13 ROOM BOOKINGS 189 162 -14.29% 1,690 1,653 -2.19% -1 NOTTAWASAGA VALLEY GONSERVATION AUTHORITY ~~ ~, ~~,~R~.~ BOARD OF DIRECTORS MEETING 10/08 y ~' ~ Friday November 28, 2008 ,; ~ MINUTES Location:Tiffin Centre far Canservatian -Jahn L. Jose Environmental Learning Centre PRESENT: __ ___ Chair: Fred Nix Town of Mano Vice Chair: Walter Benotto Tawn of Shelburne Members: Rick Archdekin Town of Wasa a Beach Ma Brett Townshi of Ad"ala-Tosorontio Orville Brown Townshi of Clearview Chris Carrier Tawn of Collin wood Re Cowan Townshi of S rin water Jahn Crawford Townshi of Oro-Medonte Tom Elliott Townshi of S rin water Richard Llo d Cit of Barrie Gar Matthews Townshi of Melancthon Rick Milne Tawn of New Tecumseth Gard Mont ome Townshi of Mulmur left at 9:55 a.m. Cal Patterson Town of Wasa a Beach Ran Sim san Town of Bradford West Gwillimbu Joan Sutherland Town of New Tecumseth Bill Van Berkel Town of Innisfil Robert Walker Townshi of Clearview Bar Ward Cit of Barrie Perc Wa Townshi of Amaranth REGRETS: Sand Anew Townshi of Oro-Medonte Ter Dowdall Townshi of Essa Sonn Fole Town of Collin wood Ron Henderson Townshi of Essa John McKean Town of the Blue Mountains Brian Mullin Munici alit of Gre Hi hlands GUESTS: Mel Coutanche Township of Oro-Medante STAFF PRESENT: CAO/Secretary-Treasurer Manager of Administration and Human Resources Manager of Finance Communications/Public Relations Assistant Director of Land & Water Stewardship Services Manager of Stewardship Services Acting Director of Planning Director of Engineering Wayne Wilson Susan Richards Susan Whitters Kim Garraway Byron Wesson Fred Dobbs Chris Hibberd Glenn Switzer RECORDER: Executive Assistant Laurie Barron BOARD OF DIRECTORS MINUTES MEETING No: 10/08 28 November, 2008 Page 2 of 6 CALL TO ORDER Chair Nix called the meeting to order at 9:30 a.m. Mel Coutanche, Councillor for Oro-Medonte was welcomed as a guest. The Chair noted that Councillor Coutanche could not participate in the Authority business, but he was most welcome as an observer. ANNOUNCEMENT Congratulations to Shannon Stephens, Healthy Waters Program Coordinator, a new Graduate of the Young Conservation Professionals Program. Shannon provided a brief overview of the program and the benefits she gained from attending. 2. MOTION TO ADOPT AGENDA Addition to agenda: Item 9.3 Statement of Operations ending October 31/08 RES.#1 MOVED BY: Reg Cowan SECONDED BY: Bill Van Berke! RESOLVED THAT: The Agenda far Board of Directors Meeting #10/08, dated 28 November, 2008, be adopted as amended. Carried; 3. PECUNIARY INTEREST DECLARATION None declared 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 09/08, dated 17 October, 2008. RES.#2 MOVED BY: Reg Cowan SECONDED BY: Bill Van Berke! RESOLVED THAT: The Minutes of the Board of Directors Meeting 09!08 dated 17 October, 2008 be approved. Carried; 4.2 Minutes of the Executive 11/08, dated 24 October, 2008. RES.#3 MOVED BY: Bill Van Berke! SECONDED BY: Reg Cowan RESOLVED THAT: The Minutes of the Executive Meeting 11/08, dated 24 October, 2008 be received. Carried; 5. BUSINESS ARISING FROM MINUTES None noted STAFF REPORTS 6. REPORT OF THE DIRECTOR OF PLANNING 6.1 Permits for Ratification RES.#4 MOVED BY: Bill Van Berke! SECONDED BY: Reg Cowan _. BOARD OF DIRECTORS MINUTES MEETING No: 10108 28 November, 2008 Page 3 of 6 RESOLVED THAT: The PermitslApprovals issued by staff for the period September 30, 2008 to November 16, 2008 be approved. Carried; Cord Montgomery left the meeting (9:55 a.m.} 7. REPORT OF THE DIRECTOR OF ENGINEERING AND THE WATER RESOURCE TECHNOLOGIST 7.1 Dam Inventory -Information update RES.#5 MOVED BY: Reg Cowan SECONDED BY: Bill Van Berkel RESOLVED THAT: The Dam Inventory information update be received. Carried; 8. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES AND THE COMMUNICATION/PR ASSISTANT $.1 Communications Report -October 2008 RES.#6 MOVED BY: Rick Archdekin SECONDED BY: Cal Paterson RESOLVED THAT: The Communications report for the months of October, 2008 be received. Carried; 9. REPORT OF THE CAO/SECRETARY TREASURER 9.1 2009 Board of Director and Executive Schedule of meetings. RES.#7 MOVED BY: Cal Paterson SECONDED BY: Rick Archdekin RESOLVED THAT: The 2009 Board of Director and Executive Schedule of meetings be received. Carried; 9.2 Nine Month (Sept.) Review -Statement of Operations RES.#8 MOVED BY: Richard Lloyd SECONDED BY: Rick Archdekin RESOLVED THAT: The nine month (Sept) Review -Statement of Operations be received. Carried; 9.3 Statement of Operations Summary for the Period ending October 31, 2008 RES#9 MOVED BY: Richard Lloyd SECONDED BY: Rick Archdekin RESOLVED THAT: The Statement of Operations Summary for the Period ending October 31, 2008 be received. Carried; BOARD OF DIRECTORS MINUTES MEETING No: 10108 28 November, 200$ Page 4 of 6 10. REPORT OF THE DIRECTOR OF PLANNING 10.1 2009 Schedule of Planning Fees RES.10 MOVED BY: Richard Lloyd SECONDED BY: Rick Archdekin RESOLVED THAT: The revised Policy To Charge Fees including the Draft 2009 Fee Schedule dated November 28, 2008 be approved and implemented effective Navember 29, 2008. Unanimously Carried; 11. IN-CAMERA RES.#11 MOVED BY: Ran Simpson SECONDED BY: Richard Llayd RESOLVED THAT: This meeting of the Board of Directors No. 10-0$ go "In-Camera" at 10:15 a.m. to address matters pertaining to labour relations or employee negotiations; and, THAT: the following staff members be in attendance: Wayne Wilson, B.Sc., Chief Administrative OfficerlSecretary-Treasurer and Susan Richards, Manager of Administration and Human Resources. Carried; Susan Richards, Manager of Administration and Human Resources was asked to leave the tn- Camera Session at 90:40 a.m. RES.#12 MOVED BY: Joan Sutherland SECONDED BY: Reg Cowan RESOLVED THAT: This meeting of the Board of Directors Committee No. 10-08 come out of "In-Camera" at 11:00 a.m. Carried; RES.#13 MOVED BY: Bill Van Berkel SECONDED BY: Ron Simpson BE IT RESOLVED: That the Board of Directors approves the Executive Committee's recommendation that the 2009 Salary Grid be increased by 1.5%; and THAT: This increase be in addition to the annual averaged Ontario CPI increase as per the Salary Administration Policy & Procedure. Carried; RES.#14 MOVED BY: Reg Cowan SECONDED BY: Bill Van Berkel BE IT RESOLVED: That the Baard of Directors approves the Executive Committee's recommendation that the current NVCA sick time policy be changed from 5 days per year, non-accumulative, to 6 days per year, non-accumulative; and FUTHERMORE: That staff be allotted one (1) day personal leave per year. Carried; BOARD OF DIRECTORS MINUTES MEETING No: 10/08 28 November, 2008 Page 5 of 6 RES.#15 MOVED BY: Richard Lloyd SECONDED BY: Reg Cowan BE IT RESOLVED THAT: The Board of Directars approves the `one-time' performance reward process to be included in the NVCA Salary Administration Policy & Procedure. Carried; 12. 13. 14. Draft 2009 Budget Presentation RES.#16 MOVED BY: Tam Elliott SECONDED BY: Barry Ward RESOLVED THAT: The Board of Directars direct staff to establish a $20,000 Corporate Contingency Fund to help address the high level of 2009 planning revenue uncertainties, and that the Stewardship program levy reduction of $20,000 be utilized to establish the Corporate Contingency Fund; and, THAT: Staff circulate the draft budget dated October 27`h, with a 6.06% levy increase over 2008, to the 18 Watershed Municipalities for review, and THAT: The 2009 NVCA budget vote be held at the February Board of Directors meeting, tentatively Feb. 13"' Carried; RES.#17 MOVED BY: Tom Elliott SECONDED BY: Barry Ward WHEREAS: The preliminary Budget as circulated includes reserve activity in the amount of approximately $148,370; therefore, BE IT RESOLVED: The Board of Directors approval of the 2009 Budget will include the approval of the 2009 Reserve activity/utilization as described in the Board approved Budget. Carried; NEW BUSINESS None noted CORRESPONDENCE (a) Invitation to NVCA Annual Christmas Party December 5/08 (b} Friends of the Greenbelt Foundation dated Sept 24108 re: Sept Publication "Ontario's wealth, Canada's future, Appreciating the Value of the Greenbelt's Eco-services. (c) Township of Amaranth dated October 31, 2008 re; SWP Proposed Terms of Reference. (d) 2007/2008 Environmental Commissioner of Ontario Annual Report Summary. BOARD OF DIRECTORS MINUTES MEETING No: 10/08 28 November, 2008 Page 6 of 6 (e} Ministry. of Agriculture, Food and Rural AffairslMinistry of the Environment dated Nov 3108 re: Farmers to Help Protect Lake Simcoe (f} Thank you email from David Mills, Rotarian with the Rotary Club of Barrie re: Evening of Thanks far Conservation Champions hosted by the NVCA. RES.#18 MOVED BY: Robert Walker SECONDED BY: Orville Brawn RESOLVED THAT: The correspondence not specifically dealt with be placed an file. Carried; STAFF PRESENTATION Stewardship Update -Fred Dobbs, Manager of Stewardship Services The presentation was deferred to a future meeting due to time constraints. FUTURE MEETINGS NVCA ANNUAL CHRISTMAS PARTY -December 5, 2008 BOARD OF DIRECTORS -December 12, 2008 (tentative - to be confirmed) EXECUTIVE COMMITTEE -December 19, 2008 ADJOURN RES.#19 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: This meeting adjourn at 12:22 p.m. to meet again at the call of the Chair. Fred Nix, N.V.C.A. Chair Wayne R. Wilson, CAO/Secretary-Treasurer Dated this 9`" day of January , 2008 ,~,,, y .ti. A ~~: ~ ~` i ~~ {~~ ~~ _, , ... ~. County of Simcoe Office of the VYarden 1110 Highway 26, Midhurst, {~ntaria LOL 1 XO Main Line {705) 12fi 9300 Tali Free 1 H66 ~i93 ~~:'~r){} Fax {705) 725 1285 y.~-~ . ,, Web: sim~_.ne ca - -, January 2009 Mayor Harry Hughes Deputy Mayor Ralph Haugh Qro-Medonte Bax 100, 148 Line 7 South Uro, tJN LOL 2X0 Dear Mayor Hughes and Deputy Mayor Hough: ~` x~~~ ~ ~~~ ,~ ~ r~19 It is an enormous honour and privilege to have been elected County of Simcoe Warden for 2009. I sincerely appreciate your support and I look forward to working with each one of you as we face the challenges ahead. As we begin the New Year, I would like an opportunity to meet with each Mayor and Deputy Mayor to discuss issues facing your municipality and ways in which County of Simcoe could be of assistance to you. I also look forward to our discussions on regional issues. Working together as a strong County we can find regional solutions to support the Greater Good of our County of Simcoe. We would also like to arrange for the County to do a general presentation at your Council Meeting, at a time that is most convenient to you. Please indicate if you would also like far us to focus on one of the following topics: administration, social services, share systems ar governance. We will be contacting your office to make arrangements far the proposed meetings and presentations. In the meantime, should you require any assistance or have any questions, please do not hesitate to contact me directly or call Anna Duda at (705) 726-9300 ext. 1468. I look forward to meeting with you in the near future. Sincerely, F -- ~~,~ ..~- ~y J . f r ...j ''~ ~ ~ _ ~ `~ Tony Guergis~ Warden c.c Municipal CAO Municipal Clerk ~7C71N-403-C01 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-004 A By-law to Deem Certain Plans of Subdivision ar parts thereof not to be Registered Plans of Subdivision within the meaning of the Planning Act R.S.Q. 1990, c.P.13, as amended, and to Establish a Drainage Easement in favour of the Township of Oro-Medonte on Part 6, Plan 51 R-36227 {geographic Township of Ora}, Township of Oro-Medonte, County of Simcoe, and to Permanently Close and Sell Part of the Road Allowance known as the Deviation of Colborne Street {Part of PIN #58554-0013 {LT}}, {geographic Township of Oro}, Township of Oro-Medonte, described as Parts 1, 3, 5 and 6, Plan 51R-36227, and Part 3, Plan 51 R-34654, Township of Oro-Medonte, County of Simcoe. WHEREAS it is considered desirable in order to control adequately the development of certain areas within the Township of Oro-Medonte, that certain existing Plans of Subdivision or parts thereof be deemed not to be registered Plans of Subdivision for the purposes of Section 50{3~ of the Planning Act, R.S.O. 199Q, c. P. 13, as amended. AND WHERAS the Council of The Corporation of the Township of Ora-Medonte has the authority pursuant to Section 50(4} of the Planning Act, R.S.O. issa, c.P. i3, as amended, to designate by by-law any Plan of Subdivision or part thereof to not be a registered Plan of Subdivision for the purposes of Section 50{3) of the said Planning Act, R.S.C?. 199Q, c.P.13, as amended. AND WHEREAS pursuant to Section 11(2} of the Municipal Act 2001, S.O. 2001, c.25, as amended, Council is empowered to pass by-laws respecting highways; AND WHEREAS Section 34 of the Municipal Act, S.O. 2001, c.25, as amended, provides procedures for highway closing; AND WHEREAS the part of the road allowance know as the Deviation of Colborne Street, {geographic Township of Oro), Township of Oro-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Oro-Medonte, County of Simcoe, is no longer required for municipal purposes; AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council passed By-law No. 2007-083 on the 18th day of July, 2007, being a By-law to establish a policylprocedure with respect to the sale and other disposition of land; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte deems it necessary to establish and reserve a drainage easement in favour of the Township of Ora-Medonte on Part 6, Plan 51 R-36227; AND WHEREAS Council has previously caused notice to be given of its intention to permanently close and sell the lands described in Schedule "B" attached hereto and forming part of this by-law, in accordance with the requirements set out in By-law 2007- 083, as amended; , AND WHEREAS Council has determined that the said lands are not required for municipal purposes, and has by resolution declared the lands designated as part of the road allowance know as the Deviation of Colborne Street, {geographic Township of Oro), Township of Ora-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Ora-Medonte, County of Simcoe, described in Schedule "B" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS Council has received no notice of objection to the proposed road closure of the proposed sale of land from any party; AND WHEREAS pursuant to By-law 2007-083, the Clerk of the Township of Oro- Medonte did cause a Notice of the proposed by-law to permanently close and sell Part of the Road Allowance known as the Deviation of Colborne Street (Part of PIN #58554- 0013 (LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Oro- Medonte, County of Simcoe, to be published in newspapers of local circulation, a copy of which is attached as Schedule "C" and forms part of this by-law; AND WHEREAS the proposed by-law came before Council of The Corporation of The Township of Oro-Medonte for consideration at its meeting on the 28"' day of January, 2009, and at that time Council received no notice of objection to the proposed road closure or proposed sale of land from any party; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That part of the Registered Plan of Subdivision described in Schedule "A", attached hereto and forming part of this by-law, pursuant to Section 50(4} of the Planning Act, R.S.O. 1990, c.P.13, as amended, is hereby deemed not to be a lot on a registered plan of subdivision for the purposes of Section 50{3) of the Planning Act, R.S.O. 1990, c.P.13, as amended. 2. Establishment of Drainage Easement - That a drainage easement in favour of The Corporation of the Township of Oro-Medonte be established and reserved aver Part 6, Plan 51 R-36227. 3. Permanently Close - Counci! does hereby permanently close Part of the Road Allowance known as the Deviation of Colborne Street {Part of PIN #58554-0013 (LT}}, (geographic Township of Oro), Township of Ora-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Oro-Medonte, County of Simcoe, more particularly described in Schedule "B" attached hereto, and forming part of this by-law. 4. Authorization of Sale -Council does hereby authorize the sale of Part o€ the Road Allowance known as the Deviation of Colborne Street (Part of PIN #58554- 0013 (LT)), (geographic Township of Oro), Township of Oro-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Oro-Medonte, County of ~imcoa, to the registered owners from time to time of the abutting lands as follows and that the title to the transferred lands merge with those lands owned by the respective abutting owners: Owner 51 Barrie Terrace {PIN#58554-0021(Lt}) Kimberley Ann Olynyk Land to be Transferred Parts 1 and 6, 51 R-36227 57 Barrie Terrace {PIN#58554-0012{Lt)) Gerald Edwin Norman and Carol Lynn Norman Parts 3 and 5, 51 R-36227 and Part 3, 51 R-34654 ~-~. _: 5. Sale Price and Consideration - In accordance with By-law 2447-483, as amended, Council hereby sets the sale price for land designated as Part of the Road Allowance known as the Deviation of Colborne Street {Part of PIN #58554- 0013 {LT}), (geographic Township of Oro}, Township of Oro-Medante, described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Oro-Medante, County of Simcoe, as follows: Description of Land Sale Price Parts 1 and 6, 51 R-36227 $34,000.04 Parts 3 and 5, 51 R-36227 and $30,040.04 Part 3, 51 R-34654 And as further consideration, the respective registered owners undertake to the Township of Oro-Medante to erect, at their expense, a boundary fence between the lands conveyed unto them (save as to the westerly limit of Part 6, an Plan 51 R-36227) and that part of the road allowance know as the Deviation of Colborne Street retained by the Township sa as to clearly deiineate the new boundary between their private property and the Township's public lands. 6. Execution of Documents -The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By-law. BY-LAW READ A FIRST AND SECOND TIME THIS 28T" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" ~' ~ -'" to By-law PJo. 2009-004 for The Corporation of the Township of Oro-Medante The following Lot and Registered Plan are situated in the Township of tiro-Medonte in the County of Simcoe: Block A, Plan 663 {Qro), Part Town Plot of Kempenfeldt Land under water of Kempenfeldt Bay, Plan 1 (©ro); Part 2, Plan 51 R-21436 (PIN #58554-0021 {LT)) ~'ti'. ~~ ~~ ~~ ~'~, ~ i ~w `~~ . /`\ ~ ~,f~ r, /1 4 '~ '~ {` ~ y- ~ ~ ,~ ~ ~ `-~ ~ j j~ r /~~ ~ C` r / ~ 'r ~ a ``~---_ Lr~KE ~IMCC7E ~ ~ ~~ i~1~~ 1 ,' 1 ~ ~ ,r I <f~ ~~ : ~ . :~:% -- ~ LA~;~S ~UB.JECT T~~ ~~E~h~INV'~ ~~-LH~~'V 0 ?5 5o arD 15u goo ~, r-~ ~~., t Schedule "B" to By-law No. 2009-004 for The Corporation of the Township of {Jro-Medonte Part of the Road ANawance known as the Deviation of Colborne Street (Part of PIN #58554-0013 (t_T)), (geographic Township of Ora), Township of Ora-Medonte, described as Parts 1, 3, 5 and 6, Plan 51 Fi-36227, and Part 3, Plan 51 R-34654, Township of Ora-Medonte, County of Simcoe. PLAN OF SURVEY ~~ ~ ~ ~< ~ PLAN aye ?~aa~ i ~~~ ~ cF akr~T cv E :.:.,- ~ 4N THE F' ' F - I ~~~~ ~.,., ar ac~fr B & t i6 Y n ..,N i ~ ~n a y K {GE )GRAFII ~ i~wn9HtP OF OfEfl} TOWNSHIP QF ORO-MEDONTE ~ ~ - ~~~'`"~~F ~~_-'A`~~ COUNTY OF SIMCOE - _ . . _~ . --_ _ '. ~~ x _ ~iF ~ _ --, - .: _. , ~, wE; , ,. ~ . ~ ~~ ~ ~~ ; - ~ ~ PART 3 ~ ~~ ~ ~ 4 ~ ~~ d t6 ~` ~ ~ F n ~ ~ ~ ~ ~ a,, ,NiN ' 1Gti ~ T `~ ~K~,F. ~ ~ ~ ~. ~ .. _ ~.. , - ,` r ~ ~ 2 ~~ a ~ ~ ~ `i' v C G a a I , ~ ,../ w ~LL a .~ ' - _ ~ ~ ~' ~ _ _ _._ 1 E . ~~ nN,~n~E~ i ~ ~ ~ - = ~ r '. _ yI .a~ ~~: ~.., ~ !. z M ~ ~ NOTES. ..\ .:. ~ECeNO ;,~fzvEVOR's cERriFicnTE r. C.T. STRON~MaN ~t'xVEYING LTD. ~ H ,.. ~ Ontario :d ~~rveyors E . _ :~»t ..,~. ", ._..,. °' ~ '~ ~ ,. ... ., , ~. , a~r~, I , o ,... ORIL~.IA Oh'P~RI4 - Schedule "C" ., ,.r to By-law No. 2009-004 for The Corporation of the Township of Oro-Medonte THE TOWNSHIP OF ORO-MEDONTE NOTICE OF PROPOSED SALE OF LAND BY-LAW TAKE NOTICE that the Township of Ora-Medonte proposes to pass a By-law to permanently close and sell a part of a road allowance, in the Township of Oro-Medonte, County of Simcoe, more particularly described in Schedule "A" hereto. AND FURTHER TAKE NOTICE that the proposed By-Law will come before the Council of the Township of Ora-Medonte at its regular meeting to be held at the Council Chambers on the 28th day of January, 2009 at 7:00 p.m. and at that time Council will hear in person or by hislher counsel, solicitor or agent, any person who claims that his/her land will be prejudicially affected by the By-law. Any person wishing to be heard or make comment on the proposed sale shall provide the undersigned with either a written application to be heard or written comment no later than 12:00 noon on January 21, 2009. DATED AT THE TOWNSHIP OF ORO-MEDONTE THIS 16T" DAY OF JANUARY, Zoos. J. Douglas Irwin, Clerk, Township of Oro-Medonte 148 Line 7 South, Box 100, Oro, ON COL 2X0 Fax: (705) 487-0133 SCHEDULE"A" Closure and Sale: Part of the Road Allowance known as the Deviation of Colborne Street {Part of PIN #58554-0013 (LT)}, (geographic Township of Oro), Township of Oro- Medonte, identified as Part 1, Plan 51 R-15132 and more particularly described as Parts 1, 3, 5 and 6, Plan 51 R-36227, and Part 3, Plan 51 R-34654, Township of Oro-Medonte, County of Simcoe. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO, 2009-009 .,~. A By-law to Require the Issuance of an Annual Moving Permit for Oversized Equipment or Machinery upon Township of Oro-Medonte Road Allowances and to Repeal By-law No. 2005-060 WHEREAS Section 110 of the Highway Traffic Act, R.S.O. 1990, c. N. B, as amended, authorizes a municipal corporation to grant a permit for use of a highway by vehicles in excess of the dimensional limits or weight limits identified in the Act; AND WHEREAS the Municipal Acf 2001, S. CJ, 2001, c.25, as amended, Section 11, provides that municipalities may pass by-laws within the sphere of jurisdiction with respect to traffic on highways; AND WHEREAS the Council of the Township of Ora-Medonte has enacted a By-law to provide for the imposition of fees or charges; AND WHEREAS the Council of the Township of Oro-Medonte deems it necessary and desirable to pass a by-law requiring the issuance of an annual moving permit for oversized equipment or machinery upon Township of Oro-Medonte road allowances; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. DEFINITIONS a) "Oversize" shall mean all equipment or machinery that is greater than the limits defined in the Highway Traffic Act, R.S.O. 1990, c. H. B, as amended. 2. That every person moving oversize equipment or machinery upon Township of Oro- Medonte road allowances shall obtain an annual moving permit, attached hereto as Appendix "A" 3. Notwithstanding Section 2 above, all farm equipment or machinery, and machinery used by contractors while in the employ of the Township of Oro-Medonte, are exempt from this by-law. 4. That should damages occur during the movement of oversized equipment or machinery on Township road allowances, the permit holder shall reinstate the Township road allowance to its original state. Failure of the permit holder to carry out the required restorative works will result in the Township of Oro-Medonte performing the works and the permit holder shall be invoiced for costs incurred by the Township. 5. That the permit holder shall be responsible for the regulation of traffic. 6. That the permit holder shall be responsible for all overhead utility lines and make proper arrangements for utility assistance. 7. That the permit holder shall arrange for a police escort, if required. 8. That the permit holder shall provide proof of liability insurance and a copy of the Commercial Vehicle Operator's Registration (C.V.O.E3.), prior to the permit being issued. 9. That the permit holder understands that he/she is fully responsible for any claims for any accident or damage that may arise against the Corporation of the Township of Oro-Medonte, due to the various equipment occupying Township roadways while the move(s) is/are being performed. 10.That during load restriction periods, special permission must be obtained to move loads greater than 5 tonnes per axle on Township of Oro-Medonte road allowances. 11.That the permit issued is not valid from one half hour after sunset to one half hour before sunrise or at any other time when, due to insufficient light or unfavourable atmosphere or conditions, persons and vehicles are not clearly discernible at a distance of 150 metres or less. t2. That every permit issued pursuant to this by-law shall expire on the 31 ~` day of .December in the year in which it was issued. 13.The permit fee to be paid, to the Corporation of the Township of Oro-Medonte at the time of issuance of the permit, shall be as approved in the Township of Oro-Medonte Fees and Charges By-law. 14. Council for the Township of Oro-Medonte does hereby authorize the... Director of Transportation and Environmental Services to issue annual moving permits on its behalf. 15.That every person who contravenes any Provision of this by-law is guilty of an offence and shall be liable to a fine in an amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, and every such fine is recoverable under the Provincial Offences Act. 16. By-law No. 2005-060 is hereby repealed in its entirety. 17. This by-law shall come into force and effect upon final reading. BY-LAW READ A FIRST AND SECOND TIME THIS 28T" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Appendix "A" to By-law 2009-009 Cif/~Il- ~ : l1~'L~Of7fN ~~t~ Frond Hnitn,Qc, I_sn¢iny Frt..rr ~~ TOWNSHIP OF ORO-MEDONTE ANNUAL MOVING PERMIT Maximum width - Maximum height - Licensed weight - (specify) (Aa defined In the Highway Traffic Act, R.S.O. 1990, c. H.B, as amended) 2. This Permit is valid from to December 31, on the Township of Oro-Medonte roads listed as follows: 3. The Permit shall be subject to the following conditions: a) All farm equipment or machinery, and machinery used by contractors while in the employ of the Township of Oro-Medonte, are exempt. b) Should damages occur during the movement of oversized equipment or machinery on Township road allowances, the permit holder shall reinstate the Township road allowance to its original state. Failure of the permit holder to carry out the required restorative works will result in the Township of Oro-Medonte performing the works and the permit holder shall be invoiced for costs incurred by the Township. c) The Permit holder shall be responsible for the regulation of traffic. d) The Permit holder shall be responsible for all overhead utility lines and make proper arrangements for utility assistance. e) The Permit holder shall arrange for a police escort, if required. f) The Permit holder shall provide proof of liability insurance and a copy of the Commercial Vehicle Operator's Registration (C.V.O.R.), prior to the Permit being issued. g) During the load restriction periods, special permission must be obtained to move loads greater than five (5) tonnes per axle on Township of Oro-Medonte road allowances. h) The Permit holder understands that he/she is fully responsible for any claims for any accident or damage that may arise against the Corporation of the Township of Oro- Medonte, due to the various equipment occupying Township roadways while the move(s) is/are being performed. i) This permit is not valid from one half hour after sunset to one half hour before sunrise or at any other time when, due to insufficient light or unfavourable atmosphere or conditions, persons and vehicles are not clearly discernible at a distance of 150 metres or less. j) A permit fee to be paid, to the Corporation of the Township of Oro-Medonte at the time of issuance of the permit, shall be as approved in the Township of Oro-Medonte Fees and Charges By-law. DIRECTOR OF TRANSPORTATION DATE AND ENVIRONMENTAL SERVICES, TOWNSHIP OF ORO-MEDONTE I hereby acknowledge receipt of this Permit and agree to comply with the terms therein: SIGNATURE OF APPLICANT DATE THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-010 A By-law to Amend By-law No. 2007-021, being A By-law to Appoint Representatives to Various CommitteeslOrganizations and Technical Support Groups and to Repeal By-Law No. 2008-169 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro-Medonte appoints representatives to various committeeslorganizations and technical support groups; AND WHEREAS Council of the Township of Oro-Medonte did, on the 14th day of February 2007, enact By-law No. 2007-021, A By-law to Appoint Representatives to Various Committees/organizations and Technical Support Groups; NOW THEREFORE the Council of the Township of Qro-Medonte hereby enacts as follows: That Schedule `B" of By-law No. 2007-021 be deleted in its entirety and replaced with Appendix "A" hereto and farming part of this By-Law entitled, "Schedule B to By-Law No. 2007-021 ": 2. That By-Law No. 2008-169 be repealed in its entirety. 3. This by-law shall be deemed to have come into force and taken effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 28T" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerks J. Douglas Irwin Appendix A to By-Law No. ?009-01fl Schedule "B" of By-law No. 2007-021 1. That the following public representatives be appointed to the Recreation Technical Support Group for the 2flfl6-2010 Term of Council: • Ted Duncan • Linda Murray • Reta Regelink • Kelly Skinner-Meyer • Carolyn Tripp 2. That the following Members of Council be appointed to the Recreation Technical Support Group for 2007: • Councillor Crawford • Councillor Coutanche 3. That the following Members of Council be appointed to the Recreation Technical Support Group far 2008: • Councillor Crawford, • Councillor Coutanche (Chairperson}. 4. That the following Members of Council be appointed to the Recreation Technical Support Group: • Councillor Crawford (2009 Chairperson), • Councillor Agnew (2010 Chairperson). THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-011 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Melissa Lenna Elliott described as lands as follows. West Part of Lot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being all of PIN 74032-0222 {LT}, 47 Springhome Road East Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement an the lands described herein; AND WHEREAS By-Law No. 2008-069, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2008-069; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 28T" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin APPENDIX "A" SITE PLAN AGREEMENT -between - MELISSA LENNA ELLIOTT -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESGRIPTION OF LANDS Lot 26, Plan 51 R-36216 Being all of PIN 74032-0222 (LT) 47 Springhome Home Roll # 4346-010-009-68900 TOWNSHIP OF ORO-MEDONTE GOUNTY OF SIMGOE January, 2009 By-Law No. 2009-011 THE TQWNSHIP QP ORQ-MEDONTE SITE PLAN AGREEMENT TABLE OF G©NTENTS Section 1 Covenants by the Uwner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SGHEDU~ES Schedule "A" legal Description of Lands Schedule "B" Site Plan Schedule "C' Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction ~, SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of , 2fl09 , in accordance with Section 41 of the Planning Act. BETWEEN: Melissa Lenna Elliott Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a deck and porch on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: t 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a} The Owner awns the subject lands described in Schedule °A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c} No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d} The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands far the intended use. f} The Owner shall pay a refundable deposit for such reasonable casts as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N1A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer(Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h} The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the TownshiplMinistry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permi# construction of a deck and porch described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be an and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Li htin All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use andlor roadway, not to cause interference in any way. c} Parking Areas and Driveways, All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Gode Regulation #419186, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule `B" attached. The Owner agrees to obtain aq necessary approvals fram the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule °B". e} Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (1. G. & I} and multi-unit locations (six (6) units and over} will not receive curb side waste collection services fram the County of Simcoe. Each I. C. & i location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) ~andscaoing The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erasion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Gonfirmatian, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"}, the fo8owing securities: a) Cash in the amount of one hundred percent (10Q°I°} of the estimated cast of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of ane hundred percent (100%) of the estimated casts of the said works, and as approved by the Township Engineer. The Letter of Credit shall be far a minimum guaranteed period of ane (1 }year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to acceptor reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will became the basis for the limits of the securities. d} Any Letter of Credit or security filed with the Township is based upon the estimated cast of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e} Upan written notification by the Owner's agent, certifying that all required works far which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21 }day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A" attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABI~ITY OF CLAUSE5 Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Qwner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly ar indirectly by reason of any work or service performed by the Township, its servants ar sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence an the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) __ ___ ___ ~__ _. __ ___ ) Melissa Lenna Elliott }Owner } } } The Corporation of the ) Township of Oro-Medante } per: H.S. Hughes, Mayor } } ) J. Douglas Irwin, Clerk SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and LEGAL DESCRIPTIC?N OF LANDS Lot 26, Plan 51836216 Being all of PIN 74032-0222 (LT) 47 Springhome Road Roll # 4346-010-009-68900 ~,. SCHEDULE "B" NOTE: It is understand and' agreed that this Schedule farms part of the Site Plan Agreement between the Township of Ora-Medante and SITE PLAN Site Plan Drawing is available from the Township of Oro-Medonte. SCHEQULE "C" NOTE: It is understood and agreed that this Schedule farms part of the Site Plan Agreement between the Township of C?ra-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Do!/ars ($2.001 and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor far the Township. The following land and easement shall be conveyed: 1.0 LANDS 70 BE CONVEYED TO THE TOWNSHIP NIA 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N!A io SGHEDUI.E "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE GONSTRUGTION ESTIMATE AMOUNT N/A 2. LETTERS OF GREDIT AMOUNT Letter of Gredit to be provided by the Owner to ensure completion of ail works required NIA under the terms of this Agreement, as noted in Section 5 herein. _r THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-012 Being a By-law to remove the Holding symbol applying to lands located at West Part of Lot 26, Concession 9, Being Park 3, an Plan 51 R-36216, Being all of PIN 74032-0222 (LT}, 47 Springhome Road East (Elliott} WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject -ands; NOW THEREFORE the Council of the Corporation of the Township of Ora-Medonte enacts as follows: 1.Schedule `A5', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to (ands known as "West Part of dot 26, Concession 9, Being Part 3, on Plan 51 R-36216, Being ail of PIN 74032-0222 (LT}, 47 Springhome Road East (Elliott}" as shown an Schedule `A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 28T" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule 'A' to By-Law No. 2C1Q9-01~ This is Schedule 'A' to By-Law 2009-012 passed the day of , 2009. Mayor N.S. Hughes Clerk J. Douglas Irwin D 1V TOWNSHIP OF 4RtJ-MEDONTE THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009- 013 BEING A BY-LAW TO DEEM CERTAIN PLANS OF SUBDIVISION OR PARTS THEREOF NOT TO BE REGISTERED PLANS OF SUBDIVISION WITHIN THE MEANING OF THE PLANNING ACT R.S.O. 1990 c. P. 13, AS AMENDED. WHEREAS it is considered desirable in order to control adequately the development of certain areas within the Tawnship of Ora-Medonte, that certain existing Plans of Subdivision be deemed nat to be registered Plans of Subdivision far the purpases of Section 50(3} of the Planning Act RS.O. 1990 c. P.13, as amended. AND WHEREAS the Council of the Corparatian of the Township of Ora-Medante has the authority pursuant to Sectian 50{4} of the Planning Act, RS.O. 1990 c.P.13, as amended, may by by-law designate any Plan of Subdivision ar part thereof, to not be registered Plans of Subdivisian for the purpases of Section 50{3} of the said Planning Act RS.O. 1990 c. P.13, as amended. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ENACTS AS FOLLOWS: That part of the Registered Plan of Subdivision described in Schedule "A" attached hereto pursuant to Section 50{4} of the Planning Act RS.O. 1990 c.P. 13, as amended, are hereby deemed not to be a registered plan of subdivision for the purposes of Sectian 50{3} of the Planning Act RS.O. 1990 c.P. 13, as amended. That Schedule "A" attached hereto forms part of this by-law. This By-law shall come into farce and effect subject to the provisions of Section 50(26}, {28}, and (29} of the Planning Act, RS.O. 1990, c.P.13 as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 28T" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin SCHEC?U~E "A" TO BY-LAW 2009-013 The following Registered Plan is situated in the Township. of {fro-Medonte in the Gounty of Simcoe: Registered Plan 807, tots 12 and 13 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-00$ BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE GOUNCI<_ MEETING HELD ON WEDNESDAY, JANUARY 2t3, 2009 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, January 28, 2009, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medante. And, the Glerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 2$t" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 28t" DAY OF JANUARY, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Glerk, J. Douglas Irwin