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01 21 2009 Rec Tech AgendaTOWNSHIP OF ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JANUARY 21, 2009 TIME: 7:00 p.m. 1. ADOPTION OF THE AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 3. ADOPTION OF MINUTES OF NOVEMBER 6, 2008 4. DEPUTATIONS None. 5. COMMUNICATIONS a} Councillor Crawford, re: Member Updates. b) Councillor Coutanche, re: Review of 2007-20Q8. c) Shawn Binns and Robert Lockhart, The RETHINK GROUP, re: Facility Master Plan. i. Community Arena ii. Jarratt Hall iii. Carley Hall iv. Warminster Hall v. Hawkestone Hall vi. Edgar Hall vii. Craighhurst Hall viii. Eady Hall 6. SUB-COMMITTEE UPDATES None. ?. ANNOUNCEMENTS 8. ADJOURNMENT r .., - - ~ , _~~= ., ~. , , ~~ ~ ~ ~ ;.;~~ TOWNSHIP OF ORO-MEDONTE F ~~ RECREATION TECHNICAL. SUPPORT GROUP ~ ~ - •~ ~ ~~ ": ~.E . ~ :'' ~. ~~ MEETING MINUTES K Robinson Room Thursday, November 6, 2008 TIME: ?:01 p.m. Present: Reta Regelink Carolyn Tripp Kelly Meyers CouncillStaff Mayar N.S. Nughes Councillor Mel Coutanche Present: Councillor John Crawford Marie Brissette, Committee Coordinator Shawn Binns, Director of Recreation and Community Services Councillor Coutanche assumed the chair and called the meeting to order. 1. ADOPTION OF THE AGENDA Motion No. RTSG081106-1 Moved by Regelink, Seconded by Tripp It is recommended that the agenda for the Recreation Technical Support Group meeting of Thursday, November 6, 2008 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 3. ADOPTION OF MINUTES OF SEPTEMBER 4, 200$. Motion No. RTSG081106-2 Moved by Regelink, Seconded by Tripp It is recommended that the minutes of the Recreation Technical Support Group meeting held on September 4, 2008 be adapted as printed and circulated. Carried. 4. DEPUTATIONS w~v None, 5. COMMUNICATIONS a} Councillor Coutanche, re: Action Items from September 4, 2008 meeting. Updates were provided by staff and committee members on the various items listed. Motion No. RTSGQ81106-3 Moved by Tripp, Seconded by Regelink ft is recommended that the verbal information presented by Councillor Coutanche re: Action Items from September 4, 2008 Recreation Technical Support Group meeting, be received. Carried. b} Councillor Coutanche, re: Member Update. Motion No. RTSGO$1106-4 Moved by Regelink, Seconded by Meyers It is recommended that the verbal information presented by Councillor Coutanche re: Member Update (Patchell), be received. Carried. c} Shawn Binns, re; Buffalo Springs Subdivision Draft Park Plans. Motion No. RTSG081106-5 Moved by Tripp, Seconded by Regelink It is recommended that the information presented by Shawn Binns, re: Buffalo Springs Subdivision Draft Park Plans, be received. Carried. Recreation Technical Support Group Minutes of November 6, 2008 d} Shawn Binns, re: Township or C}ro-Medonte and Recreation and Community Services Logo. Motion No. RTSG081106-6 r~~ ~- ~~ Moved by Regelink, Seconded by Meyers It is recommended that the information presented by Shawn Binns, re: Township of dro- Medonte and Recreation and Community Services Logo, be received. Carried. e} Shawn Binns, re: Facility Plan Update. An update from the ReThink Group was distributed at the meeting. Motion No. RTSG0811 t)6-7 Moved by Meyers, Seconded by Tripp It is recommended that the information presented by Shawn Binns, re: Facility Plan Update, be received. Carried. f} Shawn Binns, re: Site Tour. Motion No. RTSG081106-8 Moved by Tripp, Seconded by Regelink It is recommended that the verbal information presented by Shawn Binns, re: Site Tour, be received. Carried. g} Shawn Binns, re: Simcoe Estates Parkland Development Petition. A copy of the petition was distributed at the meeting. Motion No. RTSG081106-9 Moved by Regelink, Seconded by Meyers It is recommended that the verbal information presented by Shawn Binns, re: Simcoe Estates Parkland Development Petition, be received. Carried. Recreation Technical Support Group Minutes of November 6, 2408 . -_ E ~~ m h} Active Healthy Kids Canada, re: Fourth Annual Active Healthy Kids Canada 2048 Report Card on Physical Activity for Children and Youth. Mo#ion No. RTSG081 1 06-1 0 Moved by Regelink, Seconded by Meyers It is recommended that the information received October 21, 2008, from Active Healthy Kids Canada re: Fourth Annual Active Healthy Kids Canada 2008 Report Gard on Physica! Activity for Children and Youth, be received. Carried. 6. SUB-COMMITTEE UPDATES a} Sports Groups Committee. None. 7. ANNOUNCEMENTS Cauncillor Coutanche provided an update an the Line 4 park. 8. ADJOURNMENT Mo#ion No. RTSGC181 1 06-1 1 Moved by Tripp, Seconded by Meyers It is recommended that we do now adjourn at 8:38 p.m. Carried. Councillor Coutanche, Co-Chair Cauncillor Crawford, Ca-Chair Recreation Technical Support Group Minutes of November 6, 2flfl8 Nov 6-(J6 Action /tams (updafed) for the Rec-Tech Advisory Groin Note: Please be prepared to report back to the Rec-Tech Group at our next meeting. # What is to be accom fished 8 Date 1 Send an electronic copy (E-mail} of the Goad For Life resentation to ail Rec-Tech Grau members Marie Soon 2 (From Jun 12 & Sep 4}; Work with and nurture, the Moonstone Recreation Committee. The Committee could use new blood. Contact Rick Yule for starters. Mel & Shawn Nov 14 3 Add map links far trails, etc. to the 4-M Website. Also include the Q-M Chamber of Commerce website Mel & Marie ASAP 4 Encourage the IPA to submit a proposal to Council, regarding the retention of some of the trails in the IPA Common Lands Mel ASAP 5 Tour of the O-M u dated facilities earl s rin of 2009 Shawn Future 6 Next meetin s: Dec 4 and Jan 8 Marie Done Sc~~. ~ Township of Oro-Medonte Facility Assessments ,..~.~,~-:.. i.. ~ ~ F~ Community Arena ~:. ~~, :.~. ~~: ~~- 71 Line 4 North January 16, 2009 Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements 06 o I year horizon o S year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations I S • Energy and Environmental Recommendations I S 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling ar testing involving instrumentation was done, Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget far replacement and summary of repair and replacement tasks o description of facility systems a detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar" scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 2'18105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional !commercial grade constnietian is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Community Arena & Banquet Hall Original Cor~strz~ctir~n: 1971 Addition 1 Renovation: 1989 Gross Floor Area: 35, 000 SF (est) Lc~catir~n: ~1 Line ~ N©rth Number of Storeys: 2 OBC Classification: A3 The facility includes a 12C}' x 1$0' ice pad, banquet hall (2,$50 sq ft), 6 change rooms, concession, washrooms and support functions. In general, building systems were found to be in fair condition. Movement between the change room floor area and the main arena enclosure is evident. Comments regarding this condition are detailed in the report. Capital Replacement Budget The budget to replicate the existing facility in 200$ dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and secLU-ity systems are excluded. 35,000 sq ft x $1601sq ft = $5.6 million In comparison, the projected amount for repairs and retrofits over the next 20 years is budgeted at $3.8 million. The additional cost to demolish the facility in preparation for the above new construction would be in the order of $400K and will depend on the extent of recycling and salvage undertaken. This represents 75% of the replacement budget. Recreational facilities with repair budgets in the order of 65~Io of the replacement cost and greater normally are subject to replacement due to the operating savings realized over the next life cycle. Functional updates such as features to address accessibility and male /female requirement in addition to greater resource efficiency and environmental performance are also realized in new facilities with integrated systems. The Year 5 horizon also includes a budget to expand and retrofit two of the six dressing rooms to accommodate two barrier-free dressing rooms. Recommended RepairsfReplacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code 3 ~~ and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association {BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada, Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year 1 $133,500 Year 5 $742,000 Year 10 $825,000 Year 15 $920,000 Year 20 $1,145,000 TOTAL Building Systems $3,765,500 Follr~wing care descriptions building systefns. Unless otizen~~ise noted systeyns are in fair to good condition with action items identified in detail in the subsequent secti©n of~the report. Structure The structure of the building is steel frame on concrete l masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Exceptions include the west wall of the main arena enclosure adjoining the dressing rooms where movement between floor areas is evident. Further comment on this condition is provided in the 1 year horizon report category below. Envelope The envelope includes prefinished sloped metal roofing, flat membrane roofing, prefinished wall siding, and split rib, split face concrete block masonry. The roofing is due for replacement and the joint between the high roof area of the main arena enclosure and the lower adjacent roof area over the dressing rooms has experienced leaking due to movement between the two floor areas. Wall components appear to be in fair condition. The prefinshed siding along the east elevation is exhibiting delamination of the coloured coating. The undercoating appears to be galvanizing which continues to protect to metal. A recommendation to add new cladding over the existing is included and budgeted for in the 5 Year horizon. Recessed, sloped glazing details at the south elevation of the lobby addition /renovation exhibit water penetration to be addressed. Swing doors, overhead 4 doors and hardware are being maintained but are due for ongoing maintenance regarding hardware and weather sealing. ©ngoing roof leaks at the south end of the facility have resulted in significant accumulation of water above the roof insulation, Interior Interior finishes are in fair condition and include metal wall liner panel, sealed concrete slab, painted and unfinished concrete masonry walls, Alow-e ceiling system is 10 years old and in fair condition. Interior swing and overhead doors and shutters are in fair condition. Banquet, concession, office and staff areas are finished with painted block, lay-in ceiling file and vinyl l wood flooring in poor to fair condition. Dressing rooms and the ice pad surround slab include rubber flooring. The ice slab, refrigerant piping and related components is recommended far replacement in Sear 10. The slab exhibits deterioration at the edges. The dasherboard system, glazing and related components is 10 years old and in fair condition. Netting around the ice pad is 3 years old and in goad condition, Barrier-free access for players is currently not available. Accommodation for womens' teams is also limited. Kitchen /canteen areas are in fair to good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. Mechanical Heating is generally provided by an oil fired boiler circulating hot water to radiation units and forced air units. A new above-grade oil storage tank has been installed south of the mechanical room this year. Air conditioning for the banquet hall is provided by a rooftop unit above. Staining of ceiling tiles below the unit in the banquet hall is reported to be the result of an earlier maintenance item which has since been rectified. Roof leaking has not been evident. Plumbing and drainage for washrooms, dressing rooms and the concession areas are in fair condition but beyond their useful life. VVe11 water and onsite sanitary disposal (septic} systems are reported to be in fair to good condition. Exhaust fans are provided in the dressing rooms and are functional but exhibit damage, likely due to their being within reach of hockey sticks, The warm, moist air exiting via the exhaust systems has resulted in ice buildup at the exterior vents. Two dehumidifiers are in place in the main arena enclosure. The Dectron unit is 2 years old and reported to be in good condition. The other unit is over 30 years old and due far replacement. Exhaust fans and louvres for the main arena enclosure are functional and in fair condition, The vertical platform lift type C providing access from the first to second floors is noted as having been reviewed tuZder TSSA installation no. 062873 and in fair to good condition. 5 5~~-~ Refrigeration The existing refrigeration system has been upgraded several times since the original construction. Compressors: The existing 50 and 30 Hp Mycom compressors are original and are reaching their useful life expectancy Chiller: The existing shell and tube chiller is about 6 years old appeared to be in good condition Pumps The 20 Hp brine pump installed in 2002 is in good operating condition but is run continuously. Condenser Tower The existing 17 year old tower is showing signs of deterioration and water leaks. Heat Recovery The existing de-super heater used to recover heat for domestic water is about 22 years old and is reaching its useful life expectancy. Controls: The existing controls are original and are reaching their useful life expectancy. Ammonia Relief: The existing relief valves are being replaced as required every 5 years Electrical Electrical systems are in fair condition and include three phase power, lighting, fire alarm and related emergency lighting and exit signage. Lighting over the ice pad is 5 years old and in good condition. The balance of electrical components, although reasonably maintained, are beyond their useful life and are within 5 -10 years of replacement. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 10,000 materials. Complete fire separations at service penetrations from service rooms. 6 5~~, Year 1 Cost Photo Cracking on horizontal joint due to movement of roof and lack of isolation clearance between masonry and roof joists. Existing cracks should be caulked and painted. 1,000 3 i ~~ Complete minor repairs to dasherboard gates. 5,000 Replace one dehumidifier in ice pad area. 80,000 n~ '~<«- , 3 k ~' . i k« Paint evaporative Condenser support stand 500 Relocate fire box out of fenced area and upgrade all Ammonia relief piping ~. 15,000 ,~ s.~ ~~ '. ~. _~ . 3 f v ~ t x~ ~ Install proper fresh air intake louver and damper for compressor room ventilation. Interlock with ammonia detector. Remove temporary flex hose. 15,000 i. ~~` t 4 ti s ) _ ~f 'fY =. ~~ ~ ';~-, 7 ~c~~~ . o Year 1 Cost Photo Repair roof leaks at south end of facility 5,000 ~- __ ~ ~ ~ z ~~ ~ ~R~ ~; ~~~ ~, ,~~ w: Year 1 Total $133,500 Year 5 Cost Photo Conduct detailed inspection of roof framing. 12,000 Recaulk perimeters of doors, vents and other openings, between different materials. 5,000 - Weatherseal exterior doors. 5,000 r j,. Replace upper level lobby window 15,000 ~-~- ~ ,.~ ~~~ system with sealed, double glazed units, 3r with 50% grey tint, low-e treatment ~ ~" and argon. ~ i ;~. # :: 8 Sc~~.`~ Year 5 Cost Photo Replace sloped metal and flat membrane roofing. 250,000 Replace rooftop air conditioning unit. 25,000 - Repair banquet hall floor. 10,000 ^~"~ , w~,.. :, ~ ~~': _~~~ '~ ~ ;~ P _. a... ~ { ,~a k~ ~x_ Replace Evaporative Condenser 65,000 ~~~~ -. _ ~~ ,~,~~ ~ °~~ _~ Install glycol cooling loop for compressors 15,000 ~_ } through second coil in tower. ,., r_ ~~ a a~~ ..~ ~.. ~ j- ~. 9 SC>~~ . \O Year 5 Cost Replace 2 Mycom compressors 120,000 Replace de-superheater heat recovery unit 30,000 Photo Replace refrigeration control panel 20,000 ~~`~ :'' t'~ ,~ 'r ,. r r i 'r r `r,...a sa ,, ~! ~ ~- f .. Renovate and expand two of the six dressing rooms to accommodate two barrier-free dressing rooms. 50,000 Repair shower water supply and replace controls to increase water pressure. 30,000 - Add heat and mechanical ventilation for storage areas. 20,000 - 10 s~>; . ~ i Year 5 Cost Photo Add new prefinished steel cladding over Existing exterior siding. Co-ordinate installation with new roof system and related components. 70,000 Year 5 Total $742,000 Year 10 Cost Photo Replace ice slab, refrigerant distribution piping, 450,000 - underslab heating system and related components. Replace electrical power panels, distribution, and related components in 1971 building. 300,000 Weatherstrip, caulking maintenance at envelope. 25,000 Replace /upgrade washroom exhaust systems. 30,000 Replace all refrigeration system pumps 20,000 ~. ~~~ w=x - 1A qq~L 1 t . F ~ ~ { ix' py , ~~~ S ~~ -fir :r s 11 ~ ~, . i2 Year 10 Total $825,000 Year 15 Cost Photo Replace interior doors and hardware. 80,000 - Replace interior and exterior overhead doors. 60,000 ~=~..~.K~ ~~a _~ ' ., -~ Replace plumbing fixtures and 120,000 barrier-free access accessories. <~:~~ ~~. Replace heating system boiler, rads and related components. 450,000 _. ~,, 12 5~~~-13 Year 15 Cost Photo Allow for replacement of cabinetry, benches, millwork components and appliances. (Supression hood has been provided since photo taken) .:' F 160,000 ~. u~ a<. i a _ ,~.. ~.. ~~, f -x~ ~ ~, ~~ 5 .~, ~.? ' Replace rubber flooring. 50,000 Year 15 Total $920,000 Year 20 Cost Photo Weatherstrip, caulking envelope. 25,000 - Replace lift equipment. 140,000 13 ~c> ~ d ~ Year 20 Cost Photo Replace dasherboards, glass, benches and netting. Replace low-e ceiling. Replace lighting fixtures Replace emergency electrical systems - fire alarm, emergency lighting, exit signs, fire extinguishers, security and related components. 180,000 ~~ 220,000 a _ ~~, «~ ~ . ~;; ~; ,. ,~°-, ~~ Interior refinishing, refurbishment, painting. 60,000 x~. ~»- ~ ~' yt ,`s. ik i.. a ~~ 1 ut 14 Year 20 Cost Photo Septic system replacement. 140,000 Water supply equipment replacement. 80,000 Year 20 Totai $1,145,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429/07} came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code {1992}. The site includes paved parking, Barrier-free stalls are recommended to be signed and the pedestrian path from the barrier-free stalls to the main entry painted. Barrier-free operators at the main entry provide access to the lobby. A lift provides access to the upper level multi-purpose room. Washrooms with barrier-free facilities are provided on the upper floor and are also provided off the first floor lobby area. Barrier- free viewing from the lobby is limited, Modifications to the area are recommended. Modifications to the counters and cabinetry in the kitchen are also generally recommended to improve accessibility should overall accessibility through the remainder of the facility be considered. Provision of barrier-free dressing rooms has also been recommended and is inchided in the five year horizon. In general, an accessibility masterplan detailing accessibility requirements, measures, budgets and timelines for implementation is recommended should the facility be maintained through the next life cycle. 15 °, Energy and Environmental Recommendations Fallowing are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. o Consider re-circulation system or glycol loop for compressor cooling rather than one time flow through of weIl water. Energy a Radiant hot water heating is recommended to be replaced with the same type of system o when mechanical ventilation systems are due far replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider providing more daylight by introducing insulated translucent wall panels at the upper level of the ice pad to reduce electrical light use. o Consider increasing efficiency when lamps are replaced Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o maintain CO monitoring and interlocked exhaust system with exterior overhead door to confirm adequate fresh air is maintained for workers m the ice pad and adjacent spaces when vehicles and other gas fired equipment is operating. End 16 j>11. Township of Oro-Medonte Facility Assessments Jarratt Hall 837 Horseshoe Valley Road January 16, 2009 Index ~;~. N .~ _ ~ . ~, ~~ ,' .. ~. ,~ ~:_ • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon 0 1 S year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 09 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2QQ8 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks © description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations a recommendations for improving energy and environmental performance Replacements are recommended as systemsleomponents reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: a published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional !commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Jarratt Hall Location: 837 Horseshoe Valley Rd Original Construction: 1950 (est) Addition /Renovation: 2000 Number of Storeys: 1 with baserrzent Gross Floor Area: 2290 SF OBC Classification: A2 The facility includes multipurpose rooms on each floor, washrooms, a kitchen at the basement level and support fiinctions. In general, building systems were found to be in fair condition, Capital Replacement Budget The budget to replicate the existing facility in 20fl8 doIlars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 2,290 sq ft x $2801sq ft = $641,200 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 2,290 sq ft x $240/sq ft = $549,000 Recommended Repairs/Replacements Following is a summary of recommended repairslreplacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Aet. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year I $6,000 Year 5 $46,000 Year 10 $26,000 Year I5 $4A,000 Year 20 $1.85,000 TC7TAL Building Systems $~o~,oao Following are descriptions building systems. unless otherwise noted systems are in fair to good condition with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on concrete /masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped asphalt shingle roofing, vinyl siding for the first floor exterior walls and partial parging on the basement wall concrete block. Prefinished metal fascia, gutters and downspouts appear to generally be in fair to "good condition. The parged masonry chimney and adjacent flashing details appear in fair to good condition. Annual review is recommended. The prefinished windows are in good condition. The exterior access ramp and main entry door appears in good condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include carpet in the main entry and for the steps leading to the upper and lower levels. Painted concrete is provided for the general basement area. Sheet vinyl is provided for the washroom and kitchen areas. The first floor multi-purpose room floor is finished wood strip flooring. Basement walls and ceilings are finished with painted wall board. First floor wall and ceiling finishes include painted wood wainscot, wall board and metal panel. Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 Mechanical Heating is generally provided by an oil fired forced air furnace. The water supply and septic systems are functional and in goad condition. Plumbing fixtures are in fair condition. Electrical Electrical systems are in fair to good condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs 1 Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable, Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Recommend adding a CO detector 1,000 - adjacent to the furnace room door, 18" above the finished floor. Year 1 Total Year S $6,000 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials, 3,000 5 ~c>ii.(o Year 5 Cost Photo Weatherstrip exterior doors and replace sweeps where worn. 1,000 Repair exterior window surrounds and wells at basement level. Remove graffitti. Reparge basement wall exteriors. Include for minor interior repairs to gypsum board /wallboard /wainscot. Refinish ceiling wallboard. Include for modifications to the ramp, and provide a power door operator. Year 5 Total ~: 15,000 _~~ .. $46,000 6 ~G>II.~ Year 10 Cost Photo Conduct detailed inspection of 5,000 - roof framing. Weatherstrip and caulk at envelope. 2,000 - Replace /upgrade washroom exhaust system. 1,000 - Allow for fire suppression hood over stove. 18,000 This applies to cooking appliances with cooktop burners where there is potential for open flame. ~ This is a requirement of the Ontario Fire Code, ~ ~ ~ ~~~ _ ~ subject to the authority of the local fire - ~~~ ~~ prevention officer. ~~~~~~ .~~,~ Year 10 Total $26,000 Year 15 Cost Photo Repair, refinish basement exterior. 7,000 - Repair /adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. 8,000 - Allow for repairs /adjustments to cabinetry, and other millwork components. 10,000 - Refinish wood floor on first floor. 18,000 7 ~~~ Year 15 Total $44,000 Year 20 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace heating furnace and oil storage tank. Allow for repairs l cleaning of ducting. 25,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 10,000 - Replace electrical power panels, distribution and related components. 18,000 - Interior refinishing, refurbishment, painting. 20,000 - Year 20 Total $185,000 8 ~ -. ~ Accessibility Recommendations Under the Accessibility for Ontari,u~~ with Disabilities Act (AODA), the Accessibility Standards for Customer Service {Ontario Regulation 4291{~7~ came into force on January 1, 2Q08. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2~IQ. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp. There is no barrier-free access to the basement. The exterior access ramp and entry door appear in good condition. The ramp requires additional handrails and curb guides on the ramp platform runs and landings to meet the current Ontario Building Code. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is provided on the first floor. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery 9 o Integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. a Consider increasing efficiency when lamps are replaced. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality a consider Ct~ monitoring for the basement. Refer to Year 1 recommendations. End 10 ~c_>iii . Township of Oro-Medonte Facility Assessments Carley Hall 396 Warminster Side Road January 16, 2009 x rv~.- .r ~~ o ~~a ~ ~ ~. ~ ~ ~, ~ ~ ~~ ~~ ~ ~~ ~~~~ ~ ~~, _ :~ L~ ,~ Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon o l0 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations 11 • Energy and Environmental Recommendations 11 1 .tip Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instnimentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association {SOMA} standards and Protocols for 1uilding Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish a adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life, 2 .~~~~ Executive Summary Carley Hall ©riginal Construction: 1912 Addition / Renavation.• ?000 Grass Fl©or Area: 700 SF Locatian: 396 Warrr~inster Side Rd Number of Storeys. 1 x~ith basement OTC Classification: A2 The facility includes a multipurpose room, washrooms and 1€itehen on the first floor, and an unfinished basement area with mechanical /electrical support systems. There is no barrier-free access. In general, building systems were found to be in poor to fair condition. In particular, the basement walls, the interior structure supporting the first floor, the windows and furnace are in poor condition. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount inch~des, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1,400 sq ft x $2901sq ft = $~©6,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,400 sq ft x $240/sq ft = $336,000 Recommended Repairs/Replacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons aver the next twenty years. Budget amounts include design, engineering, approvals, constriction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA} standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Yrar 1 X16,000 ~~car ~ $242,000 Year 10 $94,000 Year 15 $3$,000 Year 20 $144,000 TOTAL $534,000 Building Systiems Following are descriptions building systems. Unless atlaerwise noted systems are in fair to goad condition witli action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on masonry loadbearing walls, timber columns and masonry foundations. Generally the components exposed to view appear in poor to fair condition. Hairline cracking is evident in the exterior masonry. Support timbers in the basement appear to be absorbing moisture from the basement floor. There is evidence of water infiltration in the basement which needs to be managed. Refer to detail comments under the 5 year horizon. Envelope The envelope includes prefinished sloped metal roofing and stone masonry with prefinished siding infill panels. The roof lantern and prefinished metal fascia, gutters and downspouts are in fair condition. The parged masonry chimney and adjacent flashing details appear in fair condition. Annual review is recommended. The window frames are due for repair !replacement. The exterior doors are in good condition. The entry steps, landing and railings are in fair condition. Interior Interior finishes are in fair condition to good condition. Floor finishes include wood strip flooring and sheet vinyl. Movement of the wood floor has been reported by staff and likely due to the conditions of the support structure in the basement, First floor wall and ceiling finishes include painted wood wainscot and wall board. Ceilings include painted board and pressed metal panels. Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 a Mechanical Heating is generally provided by an oil fired forced air furnace which is in poor condition and past due replacement. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair condition. Electrical Electrical systems are in fair condition and include single phase power, incandescent and fluorescent lighting and related emergency lighting and illuminated exit signage, Recommended Repairs 1 Replacements Recommended repairs and replacements follow with Midgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Recommend adding CO detector adjacent 1,000 - to the furnace room door, 18" above the finished floor. Include for 1 hour rated enclosure around 10,000 - furnace in basement. Include for venting through exterior wall. Year 1 Total $1b,000 5 ~C~Ill.~p Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. 3,000 - Weatherstrip exterior doors and Replace sweeps where worn. Repair entry steps, landing and railings. Replace windows with sealed, double glazed versions of the same window profile and operation for both the first floor and basement. Include for 50°Io tint, low-e treatment and argon for glazing. Include security hardware. 1,000 - Repair exterior window sills. 15,000 Allow for general repointing of exterior masonry. Extend gutters when roofing is redone to prevent water infiltrating masonry 30,000 6 Sc>iii.~ Year 5 Cost Photo Include for perimeter foundation drain system. Extend rainwater leaders at least 10' from the building perimeter to minimize The recycling of rainwater back into the perimeter foundation drainage system. 55,000 Repair and refinish lantern and exterior wood trim. k 15,000 ...-ri-~'''~ ~~« `: ~' .. ~~ Review basement support framing 30,000 and foundations. Provide column foundations independent of basement floor slab. Isolate column bases from concrete to prevent migration of moisture into columns. Provide bracing in first floor assembly to address movement. Monitor improvements seasonally. This work is required to be done after the perimeter foundation drain system is installed. Management of the ground water is critical to preventing further movement or deterioration of the structural systems. Include for minor interior repairs to gypsum board /wallboard /wainscot. r _, ~. :: ...~~x~~ t 5,000 ' 7 f ~ ~ . Year 5 Cost Photo Include for repairs and replacements to gutters and downspouts. Co-ordinate this work with the masonry repointing and the provision of the perimeter foundation drain system. Allow for abarrier-free ramp to the main entry and a power operator for the door. It is also recommended that one unisex barrier-free washroom replace the two existing washrooms. 32,000 .. .~ , 7 .. .. _ ~ ~~ ,~~ p 1 E ._a+~. Include for parging and vent repairs / 5,000 replacements at foundation walls. . _ w, Modify kitchen counters and cabinetry to 2,000 Increase barrier-free access. ~ `' ~'~~ . ~^~ ,: _: ~ : Y ~ Year 5 Total $242,000 8 Sc~~~~_ ~ Year 10 Cost Photo Conduct detailed inspection of 8,000 - roof /floor framing and foundations. Replace roofing, flashings and related 25,000 components. Replace electrical power panels, distribution, and related components. 16,000 ,~ ~ ~' Weatherstrip, caulking maintenance at envelope. 2,000 Replace /upgrade washroom exhaust systems. 3,000 - Replace furnace and related components. 22,000 - Allow for fire suppression hood over stove. 18,000 ~ ~~ This applies to cooking appliances with ~ Cooktop burners where there is potential ~~ for open flame. This is a requirement of the Ontario Fire Code, subject to the authority °~° ~.,~..-.----~'`"~ '~~' ' ~~ of the local fire prevention officer. ~ ~ _ ~~...~~, f Year 10 Total $94,000 9 } Year 15 Cast Photo Review basement support framing. and foundations. 3,000 - Repair /adjust interior doors and hardware. 1,000 - Replace plumbing fixtures. $,000 - Refinish interior walls and ceilings. 8,000 - Allow for repairs J adjustments to cabinetry, and other millwork components. 2,000 - Refinish wood floor on first floor. 16,000 - Year 15 Total Year 20 $38,000 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 6,000 - Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 8,000 - 10 ,~ Year 24 Cost Photo Repoint exterior masonry. 8,0(}0 Interior refinishing, refurbishment, painting. 10,000 Year 20 Total $144,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429107) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements far barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Barrier-free access to the first floor is not available. Recommendation for an exterior access ramp and power operator for the main door are included in the five year horizon task list. There is no barrier-free access to the unfinished basement. A barrier-free washroom is recommended to replace the two existing washrooms an the first floor and has been listed under the five year task horizon. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility. Refer to the task item under the five year horizon. Note that the stage level is not provided with barrier-free access. Provision of a ramp would require a substantial portion of the existing auditorium area. A budget amount has not been included for such a ramp. 11 Energy and Environmental Recommendations FallowirXg are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider law consumption fixture when replaced. Energy a When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o Integrated solutions are mare effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. o Window replacements are anticipated to contribute significantly to energy conservation. Update door seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o Consider CO monitoring for the basement. Refer to Year 1 recommendations. End 12 5> i~~. I Township of Oro-Medonte Facility Assessments Warminster Hall 1803 Warminster Sideroad January 16, 2009 Index t • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon o IS year horizon 0 20 year horizon • Accessibility Recommendations 10 • Energy and Environmental Recommendations I1 i TI1tCOC~UCtlOIl Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The an-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition a~~~cs~ment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years a accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their useful life. Life cycles far buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and stn.~ctural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, eoristruction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278105. This effort will document asbestos-containing materials an site. The report from the an-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Warminster Ha11 Original Construction: 1920 (est) Gross Floor Area: 700 SF Location: 1803 Warminster Sideroad Number of Store}~s~ 1 + Basement ©BC Classi~eatiou: A2 The facility includes multipurpose rooms on the first floor and basement level, washrooms, kitchen and support spaces. There is no barrier-free access. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in 200$ dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded, 700 sq ft x $48fllsq ft = $336,flfl0 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 700 sq ft x $2401sq ft = $16g,flfl0 Recommended Repairs/Replacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year milestones over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. ,_ Horizon Budget Year 1 $13,000 Year 5 $117,000 Year 10 $28,000 Year 15 $29,000 Year 20 $80,000 Tt7TAL $267,000 Building Sys>rems Following are deseriptiotis building s}tsterns. tlraless otherwise noted s}=stems are in fair to good corzditian with action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on masonry loadbearing walls and foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes sloped metal roofing, brick masonry, concrete parging and prefinished siding. The roofing is in poor condition and due for replacement in the next 5 years. Gutters and downspouts are recommended to divert water from the building perimeter as an interim preventive maintenance measure. Evidence of several sump pumps in the basement also indicate a need to address ongoing water infiltration. The brick in general and the masonry chimney and adjacent flashing details appear in poor to fair condition. Annual review is recommended. Cladding the exterior with prefinished siding is also recommended to reduce costs for repairing and maintaining the masonry over the next life cycle. The windows and frames are due for replacement. The exterior doors are in fair to good condition. The exterior entry steps are in fair condition. Interior Interior finishes are in fair condition condition. Floor finishes include wood strip flooring, ceramic the and sheet vinyl. First floor wall and ceiling finishes include wood paneling and painted wall board. Ceilings include painted board and acoustic tiles. Tiles were water stained at several locations. Doors and hardware are in fair condition. Abarrier- free washroom is in good condition. 4 5 ~~v.5 The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. Mechanical Heating is generally provided by an gas fired forced air furnace. The municipal water supply connection and sewage system outflow appear functional and in good condition. Plumbing fixtures are in good condition. Electrical Electrical systems are in fair to good condition and include single phase power, incandescent and fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing materials. 5,000 - Add CO detector in basement adjacent to 1,000 - furnace. Provide I hour rated enclosure for 5,000 ~~ furnace equipment. Include for direct „~ ~, venting from furnace room to exterior. ~ ~ ~ _ ~..~, ~ ~ ~ ~ . ~~ t~ 5 ~~;~. ~ Year 1 Cost Photo Provide gutters and downspouts with flexible extensions to move water at least 10' away from foundation wall. Year 1 Total $13,000 Year 5 Recaulk perimeters of doors, vents and other openings, between different materials. Weatherstrip exterior doors and Replace sweeps where worn. Modify entry steps, landing and railing to include curbs,guards and railings to Ontario Building Code. Provide power operators at the exterior and interior vestibule doors. Replace windows and frames With sealed, double glazed units Including 50°Io tint, low-e treatment and argon. Cost Photo 4,000 - 2,000 - 18,000 6 s~,v.~- Year 5 Cost Photo Repoint brick, repair sills and parging. Replace damaged and deteriorated bricks. Consider cladding the envelope with Air/vapour retardant, insulation and prefinished steel siding. Allow for minor repointing only of the masonry replace deteriorirated bricks to stabilize the masonry prior to applying the new cladding system. Add $20,000 to the $35,000 budgeted for the masonry repairs. This investment would replace the need to spend further funds on more masonry repairs and maintenance, anticipated to be due again on the Year 15 horizon. 35,000 20,000 .~ . ~` =~ Replace roofing, flashings and related components. Extend gutter to divert water from brickwork to reduce ongoing deterioration. Replace /refinish ceiling tiles after roofing replacement. 1,000 7 Sc>iv.~3 Year 5 Cost Photo Include for minor interior repairs to ~~ gypsum board /wallboard /wainscot. 5,000 3 ~. .. ' `~ ~ .~ ~~ y"1 ~~ r ~ ~ 77 ~~y ~ ~..~ Year 5 Total $117,000 Year 10 Cost Photo Conduct detailed inspection of 8,000 - roof framing and foundations. Weatherstrip, caulking maintenance at envelope. 2,000 - Allow for fire suppression hood over stove. 18,000 ~,,. Include for updating washroom ventilation. 4,000 - Year 10 Total $28,000 8 Year 15 Cost Photo Repair 1 adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. 8,000 - Allow far repairs l adjustments to cabinetry, and other millwork components. 2,000 - Refinish wood floor an first floor. 1$,000 - Year 15 Total Year 20 $29,000 Cost Photo Conduct detailed inspection of roof framing and foundations. 8,000 - Replace electrical power panels, distribution, and related components, 16,000 - Replace furnace and related components. 22,000 - Weatherstrip, caulk envelope. 2,000 - Replace lighting fixtures 6,000 - Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 8,000 - 9 .-~, Year 20 C©st Photo Allow far updating to masonry repointing. 8,000 Interior refinishing, refurbishment, painting. 10,000 Year 20 Total $80,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service {Ontario Regulation 429107) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. The ramp arrangement requires curbs along both sides and guards with handrails to meet Ontario Building Code standards. The detail section of the report includes a recommendation to modify the ramp to incorporate these components. The entry door and interior vestibule door each require a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is recommended to be provided for the first floor and has been listed under the five year task horizon. Modifications to the coLmters and cabinetry in the kitchen are generally recommended to improve accessibility should other accessibility improvements be made. 10 Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of bLUlding systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. a Consider increasing efficiency when lamps are replaced. o Update envelope seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours far the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality a consider CO monitoring for the basement. Refer to Year 1 recommendations. End 11 51v. I Township of Oro-Medonte Facility Assessments Hawkestone Hall 3 Allen Street January 16, 2009 Index r ~~~ ~ ~ __ ~~ ~ , ~.~.. ,~ -rt~ .. ~~ A • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations O8 • Energy and Environmental Recommendations 09 i Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intn,~sive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association {BONA) standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278!05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional !commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. Executive Summary Hawkestone Hall Original Construction: 1930 (est) Addition /Renovation: 200(1 Gross FloorArea.• 2175 SF ~,ocation.~ 3 Allen Street Number of Store~~s: 1 h~ith basement OBC Classification: A2 The facility include a multipurpose room on the first floor, library on the basement level, washrooms, a kitchen and support functions. In general, building systems were found to be in fair to good condition. Capital Replacement Budget The estimated replacement cost for the facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 2,175 sq ft x $300/sq ft = $652,500 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 2,175 sq ft x $240/sq ft = $522,000 Recommended RepairslReplacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systemslcomponents reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols far Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year 1 X6,000 Year 5 X9,000 Year 10 $30,000 Year 15 $25,000 Year 20 $234,000 Tt~TAL Building Systems $304,000 Pallon~ing are descriptions building; systems. Unless otherwise noted systems are in fair to good condition with action items identified in detail in the stcbsequent section of the report. Structure The structure of the building is timber frame on concrete l masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing, stucco finish for the first floor exterior walls and exposed concrete block at the basement level. Prefinished metal fascia, gutters and downspouts appear to generally be in fair to good condition. The brick masonry chimney and adjacent flashing details appear in fair to good condition. Annual review is recommended. The windows, doors and frames are in good condition. The exterior access ramp also appears in good condition. Interior Interior finishes are in fair to good condition. Floor finishes include wood strip flooring, ceramic tile, vinyl, and carpet. Walls are finished with stained wainscot and painted wall board. Doors and hardware are in good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 5 Mechanical Heating is generally provided by an oil fired forced air furnace. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair to good condition. Electrical Electrical systems are in fair condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Add CO detector in basement adjacent to 1,000 - furnace room. Year 1 Totai $6,000 5 ~>v.(o Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, between different materials. 3,000 - Weatherstrip exterior doors and 1,000 - Replace sweeps where worn. Provide a power operator for the entry door. 5,000 - Year 5 Total $9,000 Year 10 Cost Photo Conduct detailed inspection of 5,000 - roof framing. Weatherstrip, caulking maintenance at envelope. 2,000 - Replace /upgrade washroom exhaust systems. 3,000 - Allow for fire suppression hood over stove. 18,000 ~', jjjj Q ,rl 6 J(~V.~ Year 10 Cost Photo Allow for maintenance to exterior area well. 2,000 ~ ~`~~~'~ ~~ ~` ~ ~~ f' ~:` ~ t. x ~i ~..:ze Year 10 Total $30,000 Year 15 Cost Photo Repair /adjust interior doors and hardware. 1,040 Allow for minor refinishing of stucco. 12,000 Y ~ ~° Refinish interior walls and ceilings. 12,000 Year 15 Total $25,000 7 Year 20 Cost Photo Allow for repairs /adjustments to cabinetry, and other millwork components. 6,000 - Refinish wood floor on first floor. 1$,000 - Replace electrical power panels, distribution, and related components. 22,000 - Weatherstrip, caulk envelope. 2,000 - Replace heating furnace and oil 2$,000 - storage tank. Allow for repairs / cleaning of ducting. Replace septic system. 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 10,000 - Replace emergency electrical systems - emergency lighting, exit signs, fire extinguishers and related components. 12,000 - Interior refinishing, refurbishment, painting. 26,000 - Year 20 Total $234,000 8 °~ Accessibility Recommendations Under the Accessibility far {~ntarians with Disabilities Act {AODA}, the Accessibility Standards far Customer Service (Ontario Regulation 429107) came rota farce on January 1, 2008. As a facility operated by a public nectar organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements far barrier-free access under the Ontario Building Code (1992). Barrier-free access to the first floor is provided by exterior ramp. There is na barrier-free access to the basement. The entry Boar at the top of the ramp requires a power operator to complete the barrier- free access path to the first floor interior. There is na barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. A barrier-free washroom is provided. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy a when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery a integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. 9 ~~~ Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o consider CO monitoring for the basement. Refer to Year 1 recommendations. End 10 Sc>vi . l Township of Oro-Medonte Facility Assessments Edgar Hall 1167 Old Barrie Road West January 16, 2009 ~n ~ ~a ~:~- .~ ~ e., ~~ ~. ~~ ,g ~ , I~t fs r 1 ...e~ d" M ::>~,.~ :~ a n tt ~ ~ rx ~~ 4 z i c ~ ~ , s o ~.a ..~ ~.r. ~. Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon o I S year horizon 0 20 year horizon • Accessibility Recommendations l0 • Energy and Environmental Recommendations I1 1 ~ _ Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2008 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and fallow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destnictive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems o detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systemslcomponents reach the end of their usefullife. Life cycles for buildings and components are based on Building Owners and Managers Association (SOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data far Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data a historical data on tendered projects of similar scope, construction type and finish © adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278/05. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional 1 commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of constnletion and finishing at the existing Mluzicipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility Life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Edgar Hali Location. 1167 Olc~ Barrie Rd W (?rid; final C'onst~-r~ctiar~: 1930 (est) Addition / Rer~ovatio~i. 2000 Number of Store~~s: 1 with basement Gross Floor Area: 1600 SF DBC Classi fieatior~. A2 The facility includes multipurpose rooms on each floor, washrooms, kitchen at the basement level and support functions. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the existing facility in 208 dollars follows, The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems acre excluded. 1,60Q sq ft x $2801sq ft = $448,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type c>f construction and level of finish provided at the existing Municipal office. 1,600 sq ft x $240/sq ft = X384,000 Recommended RepairslReplacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements are recommended as systems/components reach the end of their usefullife. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data far Municipal facilities of similar size, complexity and program accommodation. Horizon Budget Year 1 $6,000 Year 5 $ I 18,000 Year 1.0 $46,000 Year 15 $102,000 Year 20 $177,000 TOTAL $449,000 Building Systems Followr'ng are bz~ildirtg s}stem descriptzo~zs. Unless otherwise rioted systems are in f"air to good condition with action items identified zn detail in the subsega~ent section of the report. Structure The structure of the building is timber frame on concrete /masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing, stucco finish for the first floor exterior walls and partial parging on the basement wall concrete block. Prefinished metal fascia, gutters and downspouts appear to generally be in fair to good condition. The brick masonry chimney and adjacent flashing details appear in fair condition. Annual review is recommended. Frame additions sheltering the main entry and a basement access on the west elevation include wood siding due for painting. Hairline cracking is evident in several locations in the stucco and through window sills. Stucco is generally a high maintenance finish and will require annual attention. The window frames are due for repair !replacement. Interior Interior finishes are in fair condition to good condition. moor finishes include ceramic the in the main entry, the steps leading to the basement, and the washroom and kitchen areas, The basement floor includes sheet vinyl and the first floor is finished with wood strip material. Basement walls and ceilings are finished with painted gypsum board. First floor wall and ceiling finishes include painted wood wainscot and wall board. Doors and hardware are in good condition, The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 ffi Mechanical Heating is generally provided by an oil fired forced air furnace. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in fair condition. Intermittent use has left fixtures stained but does not appear to have affected operation. Electrical Electrical systems are in fair condition and include single phase power, fluorescent lighting and related emergency lighting and i1lLlminated exit signage. Recommended Repairs !Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are included where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Recommend adding a CC? detector 1,000 - adjacent to the furnace room door, 18" above the finished floor. Year 1 Total Year 5 $6,000 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. 3,000 - 5 ~~~~ ~ Year 5 Cost Photo Weatherstrip exterior doors and replace sweeps where worn. Restore /replace windows with sealed, double glazed versions of the same window profile and operation for both the first floor and basement. Include for 50% tint, Iow-e treatment and argon for glazing. Include security hardware. 1,000 ~~~ ;, 45,000 ~ ~_~ ~` ~ . ~ . o ~.~- r ~~; `'~` Repair exterior window sills. 15,000 Repair exterior stucco and repaint. This exterior finishing system is considered high maintenance and will continue to require annual attention over the next life cycle. Repair exterior parging at basement level. Repaint exterior siding. 20,000 5,000 - 2,000 '~~ { ,? ~. 6 J~>~I l . Year 5 Cost Photo Include for minor interior repairs to gypsum board /wallboard /wainscot. 5,000 i R.... ..w ..~ ' -.. ~~;. Allow for barrier-free washroom. Add railings to guards and curb guides to ramp platform runs and landings. Provide power operator for entry door. 10,000 12,000 ; , ~~~ ;~ ~:~ ,~,~ -f -.. -~ ~ ~~ ~ "~ ~~ ~ F ,: w- ry .~~ . ,,; ,. .~.~....... __~.~~ .... . r~, .~~ _ Year 5 Total $118,000 Year 10 Cost Photo Conduct detailed inspection of 5,000 - roof framing. Replace electrical power panels, distribution, and related components. 18,000 - Weatherstrip, caulking maintenance at envelope. 2,000 - 7 Year 10 Cost Photo Replace /upgrade washroom exhaust systems. 3,000 Allow for fire suppression hood over stove. 18,000 ~ _ This applies to cooking appliances with cooktop _ burners where there is potential for open flame. ~~ This is a requirement of the Ontario Fire Code, _ subject to the authority of the local fire ~~ ~ - w,~ -~~ ~, prevention officer. ` . -- Year 10 Total $46,000 Year 15 Cost Photo Replace metal roofing, fascia, 25,000 °'~ soffits, gutters and downspouts. -~.~~ Repair, refinish exterior siding. 7,000 - Repair /adjust interior doors and hardware. 1,000 - Refinish stucco. 15,000 - Replace plumbing fixtures. 12,000 - 8 Year 15 Cost Photo Refinish interior walls and ceilings. 8,000 - Allow for repairs /adjustments to cabinetry, and other millwork components. 16,000 - Refinish wood floor on first floor. 18,000 - Year 15 Totai $102,000 Year 20 Cast Photo Weatherstrip, caulk envelope. ?,000 - Replace heating furnace and oil storage tank. Allow for repairs l cleaning of ducting. 25,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 Replace lighting fixtures 10,000 9 s~~~.~o Year 20 Replace emergency electrical systems - emergencylighting, exit signs, fire extinguishers and related components Cost Photo .. EXf 10,000 ;e '~'~._ Interior refinishing, refurbishment, painting. 20,000 Year 20 Total $177,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429/07) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area. Barrier-free stalls are recommended to be signed and a hard surface pedestrian path provided from the barrier-free stalls to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp at the east side of the addition. The exterior access ramp and entry door appear in good condition. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Provision of the power door operator is listed under the five year task horizon. A barrier-free washroom is provided. The stage is not provided barrier-free access from the auditorium level. A significant portion of the floor area would be required to accommodate the ramp. A budget amount for such a ramp has not been included. 10 •I -~.~'° `~ Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of the building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixtures when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery. o Integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. Materials o Consider light coloured roofing material when~replaced to reduce interior heat build-up. o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting. Indoor Environment Quality o consider CO monitoring for the basement. Refer to Year 1 recommendations. End 11 ~~vii~l Township of Oro-Medonte Facility Assessments Craighurst Hall 3352 Penetangushine Road January 16, 2009 Index ,~ ~, . ~, , r ~~~~~ ~~ .~ Y r ~;. ~~: • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS 0 1 year horizon 0 5 year horizon 0 10 year horizon 0 1 S year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 10 1 Introduction Building condition assessments for the community facilities operated in the Township of (fro-Medonte were commissioned in 2008 as part of an overall needs a~~r~~ment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECDM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destructive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: a introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems c~ detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations a recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BONA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritised with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: a published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required Linder Ontario Regulation 278105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials, The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 t ~°` EXeCUt1Ve ~LlirilriaP~ Craighurst Hail Original Cr~tistrc~cti©n. 1877 Adcliti~n 1 Rer~a~~ation: 2000 (est) Gross Fldor Area: 1025 SF Loccxtic~rz: 3352 Perzetanguis%ine Rd Ntrrnber of Storeys: 1 OBC Classificatiota: A2 The facility includes a multipurpose room, washroom, kitchenette and support functions. In general, building systems were found to be in fair condition. There is no water supply or septic system. Capital Replacement Budget The budget to replicate the existing facility in 2008 dollars follows. The amount includes, design, engineering, approvals, construction, contingency and GST. Nan-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 1,025 sq ft x $240/sq ft = $246,000 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,025 sq ft x $240/sq ft = $246,000 Recommended RepairslReplacements Following is a summary of recommended repairslreplacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systems/components reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 3 ti Horizon Budget Year 1 $7,000 Year S $ 124,000 Year 10 $12,000 Year IS $43,000 Year 20 $49,000 TOTAL $235,000 Building Systems Following arc descriptions building systems. Unless otherwise noted systems are in fair to good condition with action items identified in detail in the subsequent section of the report, Structure The structure of the building is timber frame on partial masonry foundations. Generally the components exposed to view appear to be sound and in fair condition. Envelope The envelope includes prefinished sloped metal roofing with painted wood trims, fascia and soffits, stucco finish for the main building walls and painted wood siding for the mechanical equipment enclosure. The block masonry chimney and adjacent flashing details appear in fair condition. Annual review is recommended. Hairline cracking is evident in severallocations in the stucco and window sills. The window frames are due for repair 1 replacement. Interior Interior finishes are in fair to good condition. Floor finishes include wood strip flooring in the main multipurpose area and sheet vinyl in the washroom and support areas. Walls include painted wall board and wood wainscot. Ceilings include painted wallboard and lay-in acoustic tile. Interior doors and frames are in fair condition. The kitchenette is in fair condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant. As water is not available on site and utensils are not cleaned, provisions for hand washing may not be required. It is recommended this be verified with the local health Lnzit. 4 5>~~~.5 Mechanical Heating is generally provided by an oil fired forced air furnace which supplies heated air to the multipurpose room from the east end. Two ceiling fans allow for air movement. No water supply or septic system is provided. A composting toilet is provided in the washroom. There is no water supply for hand washing. Electrical Electrical systems are in good condition and include single phase power, fluorescent lighting and related emergency lighting and illuminated exit signage. Electrical wiring and panel were replaced in 2008. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of particular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Add CO detector in multi-purpose room adjacent 1,000 - to furnace room duct outlets. Provide abarrier-free portable water dispensing 1,000 system in the washroom to allow for „- hand washing. X , ~~. •~~ Year 1 Total /'ooo 5 5~c>v ~ i . to Year 5 Cost Photo Recaulk perimeters of doors, vents and other openings, and between different materials. 3,000 Weatherstrip exterior doors and 1,000 - replace sweeps where worn. ~~ Restore /replace windows with sealed, 35,000 .„, .~ double glazed versions of the same window £~- profile and operation for both the first floor and basement. Include for 50% tint, low-e treatment and argon for glazing. Include '``~ security hardware. Repair exterior window sills. 10,000 - Repair exterior stucco and repaint. This exterior finishing system is considered high maintenance and will continue to require annual attention over the next life cycle. Replace roofing, flashings, gutters, downspouts and related components 30,000 ~,~"~ ~~`~ ~ ~, ~~:__ ~.__ 20,000 Repaint exterior siding. 2,000 6 S>~~~.~ Year 5 Include for minor interior repairs to wallboard /wainscot. Cost Photo 4,000 ~~~~ P. ~ t -,~ Add guards, handrails and curb guides 12,000 = ~~~ ~~ ~ ~ ~ to the access ramp to meet Ontario Building .~~~~~ ~~ ~,~~ Code requirements. Include for a power door ~-~~~~ ~` operator for the entry door. ~ ~' ~ ~~~ ~~ ~~' -,~~~-~. Modify cabinets for improved accessibility. 2,000 Replace the conventional composting 5,000 - toilet with abarrier-free unit. Include for grab bars. Year 5 Total $124,000 Year 10 Cost Photo Conduct detailed inspection of roof framing and foundations. ..~ .. r 7 7,000 .,: ~; ;~~ .~. ~, ~~~~.g Year 10 Cost Photo Weatherstrip and caulk at envelope. 3,000 - Replace /upgrade washroom exhaust system. 2,000 - Year 10 Total $12,000 Year 15 Cost Photo Repair, refinish exterior siding, trim, - ~- soffit and base sill details. Seal between ~ ~ ~' different materials. 10,000 °~• Repair /adjust interior doors and hardware. 1,000 - Refinish stucco. 5,000 - Refinish interior walls and ceilings. 7,000 - Allow for repairs /adjustments to cabinetry, and other millwork components. 2,000 - Refinish wood floor on first floor. 18,000 - Year 15 Total $43,000 8 s~>~~~.9 Year 20 Cost Photo Weatherstrip, caulk envelope. 2,000 - Replace heating furnace and oil 25,000 storage tank. Allow for repairs / cleaning of ducting. Replace lighting fixtures 6,000 - Replace emergency electrical systems - ~ emergency lighting, exit signs, _ ~ . ~= ~ -~ fire extinguishers and related components. 6,000 ~ ~: ~~ ~~ Interior refinishing, refurbishment, and painting. 10,000 Year 20 Total $49,000 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA), the Accessibility Standards for Customer Service (Ontario Regulation 429/07) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. Barrier-free access to the first floor is provided by exterior ramp. The exterior access ramp and entry door appear in fair condition. The ramp requires additional guards, 9 handrails and curb guides on the ramp platform runs and landing to meet the current Qntario Building Code. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. Modifications to provide for abarrier-free washroom are recommended and have been listed under the five year task horizon. Modifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility. Refer to the task under the five year horizon. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixtures when replaced. Energy o When mechanical ventilation systems are due for replacement, consider increasing trait efficiencies where possible and incorporating heat recovery. o Integrated solutions are more effective; windows with low-e treatment reduce heat gain will allowing for more natural light to reduce use of electrical lighting. o Consider increasing efficiency when lamps are replaced. Materials a Consider light coloured roofing material when replaced to reduce interior heat build-up. o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting. Indoor Environment Quality o consider CO monitoring adjacent to the furnace duet outlets. Refer to Year recommendations. End l0 ~C>V IU , Township of Oro-Medonte Facility Assessments Eady Hall 73 Eady Station Road January 16, 2009 Index • Introduction 02 • Executive Summary 03 • Building Systems 04 • Recommended Repairs/Replacements OS o I year horizon 0 5 year horizon 0 10 year horizon 0 15 year horizon 0 20 year horizon • Accessibility Recommendations 09 • Energy and Environmental Recommendations 1 D 1 Introduction Building condition assessments for the community facilities operated in the Township of Oro-Medonte were commissioned in 2~~8 as part of an overall needs assessment study conducted by The Rethink Group. The condition assessments and follow-up reports were conducted by AECOM Canada Architects Ltd. The on-site assessments included visual reviews of existing conditions. No destnzctive or other intrusive sampling or testing involving instrumentation was done. Each condition assessment report includes: o introduction, executive summary and a general description of the facility o estimated budget for replacement and summary of repair and replacement tasks o description of facility systems a detailed recommended repair and replacement tasks for the next twenty years o accessibility commentary and recommendations o recommendations for improving energy and environmental performance Replacements are recommended as systems/components reach the end of their useful life. Life cycles for buildings and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. System repair and replacement budgets are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. Tasks are prioritized with life safety and structural concerns first and facility durability following. Facility replacement budgets are sourced from: o published construction industry systems replacement data o historical data on tendered projects of similar scope, construction type and finish o adjustments based on site specific conditions In addition to the life safety items listed for each facility, an asbestos survey is also required under Ontario Regulation 278105. This effort will document asbestos-containing materials on site. The report from the on-site survey and material samples taken provides the facility Owner and workers knowledge of conditions prior to work on site being undertaken and recommendations for removal or abatement of the identified materials. The provision of the survey is listed as a Year 1 horizon task. Facility replacement budgets allow for replacing each existing facility with a replica of the reviewed facility. An alternate replacement budget for a single storey arrangement incorporating a blend of institutional /commercial grade construction is also provided as a comparative. This latter option would be equivalent to the level of construction and finishing at the existing Municipal offices and excludes costs for additional lands that would be required to accommodate the single storey facility. In general, a facility life cycle is in the order of thirty years and varies depending on the systems incorporated and the maintenance programs implemented over the operating life. 2 Executive Summary Early Hall Original Construction: 1921 Addition Renovation: 2000 Gross Floor Area. 1876 SF Location: ~3 Early Station Road Number of Storeys; 1 with basement OBC Classification: A2 The facility includes multipurpose rooms on the first floor and basement level, washrooms, kitchen and support spaces. There is no barrier-free access. In general, building systems were found to be in fair condition. Capital Replacement Budget The budget to replicate the facility in 2008 dollars follows, The amount includes, design, engineering, approvals, construction, contingency and GST. Non-fixed components, such as program and maintenance equipment, supplies, furnishings, communications, IT and security systems are excluded. 18'76 sq ft x $320/sq ft = $600,320 Following is the comparative budget to provide a facility of equivalent gross floor area in a single storey arrangement using the type of construction and level of finish provided at the existing Municipal office. 1,876 sq ft x $240/sq ft = $450,240 Recommended Repairs/Replacements Following is a summary of recommended repairs/replacements and budget amounts, listed for five year horizons over the next twenty years. Budget amounts include design, engineering, approvals, construction, contingency and GST. Repairs respond to life safety and accessibility deficiencies, based on requirements of the Ontario Building Code and the Ontarians with Disabilities Act. Replacements recommended as systems/components reach the end of their useful life. Life cycles for building and components are based on Building Owners and Managers Association (BOMA) standards and Protocols for Building Condition Assessments published by Public Works and Government Services Canada. Costs are derived from life cycle analysis data for Municipal facilities of similar size, complexity and program accommodation. 3 Horizon Budget Year 1 $7,000 Year 5 $58,000 Year 10 $59,000 Year 15 $39,000 Year 20 $197,000 TOTAL $360,000 Building Systems Follav~~ing are descriptions building systems. ~Inless otherwise noted systems are in fair to good condition n~ith action items identified in detail in the subsequent section of the report. Structure The structure of the building is timber frame on masonry loadbearing walls and foundations. Generally the components exposed to view appear to be soLU1d and in fair condition. There is evidence of water infiltration in the basement which needs to be managed, Refer to detail comments under the 5 year horizon. Envelope The envelope includes prefinished sloped metal roofing, brief masonry, concrete parging and prefinished siding infill panels. Prefinished fascia, gutters and downspouts are in poor to fair condition. The brick masonry chimney and adjacent flashing details appear in fair condition. The brickwork currently requires repairs to the mortar in several locations and will continue to do so into its next life cycle. Annual review is recommended. The windows, doors and frames are in good condition. The exterior doors are in good condition. Interior Interior finishes are in fair condition to goad condition. Floor finishes include wood strip flooring and sheet vinyl. First floor wall and ceiling finishes include painted wood wainscot and wall board. Ceilings include painted board and lay-in acoustic panels. boars and hardware are in fair to good condition. The kitchen is in good condition and recommended to be maintained to Section 3.7.6 Food Premises under the Ontario Building Code. This includes finishes being tight, smooth and non-absorbant, and a separate sink for hand washing. 4 ~~i~~.5 Mechanical Heating is generally provided by an oil fired forced air furnace. Central air conditioning is provided and an exterior condensing unit is in place. The water supply and septic systems are functional and in good condition. Plumbing fixtures are in good condition. Electrical Electrical systems are in fair to good condition and include single phase power, incandescent and flourescent lighting and related emergency lighting and illuminated exit signage. Recommended Repairs /Replacements Recommended repairs and replacements follow with budgets and horizons identified. Photographs of parCicular conditions are referenced where applicable. Year 1 Cost Photo Arrange for survey of asbestos-containing 5,000 - materials. Add CO detector in basement adjacent to 1,000 - furnace. _..~..m. Reconnect downspouts and provide 1,000 '~°~ flexible extensions to move water at least `_ ~=`` ~~ 10' away from foundation wall. `' ~~-> Year 1 Total $7,000 5 ~>v ili, (o Year 5 Recaulk perimeters of doors, vents and other openings, between different materials. Weatherstrip exterior doors and Replace sweeps where worn. Modify entry steps, landing and railings to include curbs, guards and railings to Ontario Building Code. Provide power operator for side entry door. Cost Photo 4,000 - 2,000 - Repair mortar, sills and parging. Several portions of the mortar work in the original building are recommended to be repaired. Similar maintenance will be required over the next life cycle. Refer to Horizon Year 15 tasks. 35,000 «~ s , ~~ Include for minor interior repairs to gypsum board /wallboard /wainscot. Year 5 Total $58,000 6 5~~i~~ Year 10 Cost Photo Conduct detailed inspection of $,000 roof and foundations. Replace roofing, flashings and related 25,000 ~ ,,`' components. -~ ~~ Y '.~ ,.. ,. ~r , ~~ Weatherstrip, caulking maintenance at envelope. 2,000 - Allow for fire suppression hood over stoves. 24,000 This applies to cooking appliances with cooktop burners where there is potential for open flame. This is a requirement of ~_ ~ r~ ~ -~ ~- '~ the Ontario Fire Code, subject to the _ authority of the local fire prevention . officer. ..~~n,~: Year 10 Total $59,000 Year 15 Cost Photo Repair /adjust interior doors and hardware. 1,000 - Refinish interior walls and ceilings. 8,000 - 7 Year 15 Cost Photo Allow for repainting of portions of the masonry in the anginal building. 10,000 - Allow for repairs /adjustments to cabinetry, and other millwork components. 2,000 - Refinish wand floor on first Haar, 18,000 - Year 15 Total Year 20 $39,000 Cost Photo Conduct detailed inspection of roof and foundations. 8,000 - Allow far minor repointing of brick masonry. 7,000 - Replace electrical power panels, distribution, and related components. 16,000 - Replace furnace and related components. 22,000 - Weatherstrip, caulk envelope. 2,000 - Replace septic system. 80,000 - Replace water supply system components. 30,000 - Replace lighting fixtures 6,000 - 8 ~. ~ Year 20 Cost Photo Replace emergency electrical systems emergency lighting, exit signs, fire extinguishers and related components. 8,000 Repoint exterior masonry. 8,000 Interior refinishing, refurbishment, painting. 10,000 Year 20 Total $197,Q00 Accessibility Recommendations Under the Accessibility for Ontarians with Disabilities Act (AODA}, the Accessibility Standards for Customer Service (Ontario Regulation 429107) came into force on January 1, 2008. As a facility operated by a public sector organization accommodating the public it will be necessary that this community facility be in compliance with this regulation by January 1, 2010. This includes policies and procedures being in place as per the regulation and compliance with requirements for barrier-free access under the Ontario Building Code (1992). The site includes an unpaved parking area without signed, designated barrier-free stalls or a hard surface path defined to the entry ramp. The exterior frame entry steps, landing, ramp and railings are in fair condition. The ramp arrangement requires curbs along both sides and guards with handrails for the full extent of the ramp runs and landings to meet Ontario Building Code standards. The detail section of the report includes a recommendation to modify the ramp to incorporate these components. Barrier-free access to the first floor is provided by exterior ramp. The exterior access ramp and entry door appear in good condition. The entry door at the top of the ramp requires a power operator to complete the barrier-free access path to the first floor interior. There is no barrier-free access to the basement. Modifications to the ramp and the provision of the power door operator are listed under the five year task horizon. 9 ~~ ~v ~. A barrier-free washroom is provided in the south addition. Barrier-free access to the stage is not available from the auditorium level. A ramp would require a substantial portion of the floor area. A budget has nat been included for such a ramp. Madifications to the counters and cabinetry in the kitchen are generally recommended to improve accessibility should the basement level in general be made accessible. Energy and Environmental Recommendations Following are recommendations for increasing the energy and environmental performance of building systems. Categories include: Water Conservation Energy Materials Indoor Environment Quality Water Conservation o Consider low consumption fixture when replaced. Energy o when mechanical ventilation systems are due for replacement, consider increasing unit efficiencies where possible and incorporating heat recovery o integrated solutions are more effective; for example, consider a solar thermal hot water collection system to pre-heat the hot water heater. Consider also a tankless hot water tank. o Consider increasing efficiency when lamps are replaced. o Update envelope seals as scheduled in report details. Materials o Consider light coloured roofing material when replaced to reduce interior heat build-up o Continue use of light colours for the interior surfaces to increase the effectiveness of the electrical lighting Indoor Environment Quality o consider CO monitoring for the basement. Refer to Year 1 recommendations. End Io ~`~-~ ~~~,~~~ ~ 1 /19/2009 ~C_ y~~ ~w~~2~, ~c~~~ c~~S i Progress Report Strategic Facility Plan for Recreation, Arts and Culture Facilities Township of Oro-Medonte January, aoo9 Purpose i. Recommend an attainable approach/strategy to provide recreation, arts and culture facilities (including libraries) over the next ao years in the Township. a. Determine if it is acceptable and feasible to combine some of the needed indoor and outdoor facilities into a complex, thus creating a high profile focal point in the Township for recreation, culture and arts activities. 1 1 /19/2009 __ _ _ .~.r---~~-~`` ~~~ acts a~o~~ Tawvnship - zoo6 population: ao,o3i (up g.4% from Zoos) - 50% faster growth than provincial average - Most of that growth was in the Zoos-ZOOS period -little growth between Zoo4 and Zoo6. - The Township population is considerably older than the provincial average and that of Simcoe County. -~ -.----I~~~a cts a bou~~h~'c~v~rns h i p Compared to the province and Simcoe County: - The proportion of children and youth was similar to both. - However, the pre-school age population was almost i3% lower than the provincial average, and just slightly lower than the County. - The young adult population (age zo-35) was considerably lower in percentage. - The i5-i9 age group was considerably smaller in percentage (relatively large exodus). - The mid-a~e adult population (age 35-54) ~n'as slightly higher in percentage. However, t e percen}agge~ for the 45-54 age groups was considerably larger than the province and l:he County. - The empty nester cohort (age 55-64) was about a5% larger as a percentage of the total population than both the province and the County. - The 65+ age group was similar. 2 1 /19/2009 tf-, ') ey Facts aboute~ownship - Overall, Township residents are more affluent, with residents that are better educated and fewer that are disadvantaged. - Most residents travel outside of the Township to work and most drive their own vehicle to work. - The population is not ethnically diverse. ,~- -----~"Cooki ng to ~~e-Future - The population target for ao3i is z8,ioo (an increase of about 8,00o from aoo6). - This number has been set by the County, based on the provincial allocation to the County. - The rural and natural nature of the Township will be maintained, with no dominant concentration of population or community. - Most of the growth is being directed to Craighurst, as well as, Horseshoe Valley, Sugarbush, Buffalo Springs, the Hawkestone area, and the Warminster/Price's Corners area. 3 1 /19/2009 ~, looking to tie Future -Age-specific population projections were completed to Zo3i for the Township (November, Zoo8). - The projection assumed slower growth in immediate future, above average in-migration of middle aged adults & young seniors, & accounted for the above average out-migration of i8- yearolds. - Five-Year Projection: :• Zooi i8,3i5 •: Zoo6 Zo,o3i • Zoii Zo,587 e• Zoi6 Zi,341 •: ZoZi aa,941 • ZoZ6 Z5,Z3Z •: Zo3i Z8,ioo ~. ,- -~~ ookin to e-Futu e g The shifts in population profile will be most influenced by three factors: •:• i) the aging of the Echo generation (age i5-3o in Zoo9), • ii) the aging of the Baby Boom generation (age 44-63 in Zoo9), •:• iii) and the anticipated growth in the total population. Pre-school age group is expected to decline in percentage to around Zoi6 and then increase, but not back to the Zoos level until after Zo3i. r The number of o-4 year olds is projected to decline between Zoo6 and Zoi6 (-io8) and then rapidly increase to exceed the Zoob level by ZoZi (+59)and continue to increase to zo3i and beyond. 4 ~i~yi~uuy -_- ooking to t`~iie Fufure - The elementary school population (age 5-i4) is expected to decline from the Zoos level until around ZoZi when both the number and percentage is projected to increase. The percentage is expected to decline from i4.5% in Zooi to 8.g% by ZoZi. The number is projected to decline by 53o between Zoo6 and ZoZi. - The secondary school population (age i5-i9) peaked around Zoo6 and is projected to decline through Zo26, and then increase toward Zo3i and beyond. However, the percentage is expected to decline steadily from 7.3 in Zoo6 through to at least Zo3i when the percentage is expected to be 4.6. ooking to ~., _.-- e -~F ut~u re - Even with the out-migration of i8-28 year olds, young adults (age Zo-34) are projected to increase significantly in number through Zo3i (i,o2~ or 33.8% between Zoo6 and Zo3i). Althougl the percentage will increase through Zoi6 to i~.i, it will begin to decline after that date back to near the Zooi figure of i4.~. - After peaking around Zoo6, the mid-life generation (age 35- 54) is projected to decline by around i,ooo by Zo26 and then gradually increase through Zo3i and beyond. The percentage is anticipated to decline steadily from 33.8 in Zooi to around ZZ.Z by ZoZi, when it will begin to increase to 22.8 by Zo3i. 5 1!19/2009 ooking to tfie future - The empty nester market (age 55-6q) is expected to increase by around i,ooo and also percentage until Zo2i, hold steady through Zo26 and then begin to decline. - The older adult market (age 65+) is projected to experience th greatest increase in number and percentage of any age group. The number is projected to increase from 2,674 in Zoo6 to 8,66 by zo3i (an increase of 6,002 or 224.5%). The percentag is expected to increase from i3.3 in Zoo6 to 30.9 by Zo3i. ~ook~ng tot a Fufure Broad Implications for Demand for Leisure Activities - There will be a very large increase in demand for all of the activities that a mature Baby Boom market and an adult Echo generation will desire -including high expectations for: quality, comfort, value for price, flexibility, focus on the individual, accessibility, and eco-friendly. - Over the next io-i5 years, there will a decline in demand for all activities of interest to children and youth - then a slow increase in demand back to current levels by Zo25-ZO3o. 6 1 /19/2009 ~~>--- ook~ng to t~ie~F~uture Broad Implications for Demand for Leisure Activities - There will be fewer children and youth available •:• Age 4-iz will decline by i8% by aoi6 (400) -slowly increase after aoZi •:• Age i3-i~ will decline by a3% by aoa6 (338) -slowly increase - Adult sport-aged residents (i8-54) will decline by 5-6% over the next is-i5 years -return to zoo6level by zo2~ - The i8-34 sport-age sub-group will increase steadily by ao3i (954 or a6%) -most of the growth in next io years - The total adult market (age ao-84) will increase by 6,500 (44%) by Zo3i. .®~_ ooking tot a Future Broad Implications far Demand for Leisure Activities - The age g5+ market should increase by 6,745 (ia3%) by ao3i. - The 65+ age group should increase by over 6,000 (za5%) by ao3i. - By ao3i, the Baby Boom generation will be age 66-85 and represent z~% of the population. - Sy Zo3i, the Echo generation will be age 37-5z and represent i8.3% of the population. 7 1 /19/2009 - ~~= ; ooking to tie Fufure Interest will gradually become less and may even decline for: • many team sports and large group activities; • many rugged, strenuous activities; • activities with afitness-only focus (as opposed to holistic wellness); • formal, highly structured or directed pursuits (e.g., highly organized and scheduled programs); • consumptive activities (e.g., hockey in summer); • indoor pursuits (other than home); and • activities that provide a limited range of benefits (personal, social, economic, environmental). ,---: ~,,_,._ __ ooking tot a Future At the same time, interest will gradually increase for the following: •gentler, more passive activities; •individualistic, self-directed, self-scheduled pursuits; s•activities that support flexibility and convenience; :•pursuits that provide a cultural experience; •casual, informal pursuits and activities that take less time; 4•team and personal sports for women and girls; •home-oriented pursuits; •experiences that provide for learning and personal enrichment; •higher quality, higher levels of service and more comfort; •outdoor activities; :•environmentally-friendly facilities and programs; •pursuits that are self-fulfilling and provide a wide range of benefits, particularly to individuals and families; •:•activities/facilities that focus on holistic wellness -mental and physical well-being; and •pursuits that are more economical and provide good value. 1 /19/2009 ~~~. ooki to t~e~uture g Since the age profile of Oro-Medonte is currently much older than Ontario as a whole and a similar aging of the population is expected to continue, the upward and downward generic/provincial leisure trends will be more pronounced. Additional influences will come from the above average income and education levels of the population, as well as the low level of ethnic diversity. ~l ~- ---~" ooki g to tFuture Therefore, it is expected that demand for most (if not all) of the following types of activities should stabilize or decline in the Oro-Medonte area over the next ten to twenty years. For some activities, the downward trend has already begun. • hardball • child and youth softball • most arena activities -especially minor hockey and figure skating as the Echo generation ages into their young adult years, and eventually older adult hockey as the Baby Boom generation ages -however, there should continue to bean increase in girls hockey until the participation rate peaks (but the numbers will be relatively smaIl compared to the decline in child and youth male participation} -and there should be an increase in young adult hockey as the Echo generation ages into their young adult years -but their participation rate will be much lower than for minor hockey • squash (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up squash, demand could grow a little) 9 1 /19/2009 -= ~~~. ookin to t~ie~uture g ~: children's camps (except for specialty camps) •:• Scouting and Guiding • swimming lessons forchildren •'e badminton c• volleyball rf basketball r,. mountain biking ~ long distance bicycling •3 waterskiing s tobogganing • snowmobiling (unless the sport can find ways to retain enough of the aging market through sle design and otherattractions) s hunting s attending sporting events (except for horse racing which will be driven by the growing appetite for gambling) r` watching sporting events on TV • volunteering (the Baby Boom generation is less likely to participate in the way that the current older adult market has, and they will participate less than when they were younger) ooking to a Fufure Demand for some activities and programs that have not traditionally been offered, as well as other activities and programs that are currently provided will increase a good deal as the adult population increases and continues to age. 10 1 l l yi~uvy ,:-_ -- ooking to t`~ie Future It is predicted that the following types of activities will see a gradual to dramatic upswing in demand over the next twenty years. The increase in demand for these activities in Oro-Medonte should exceed the norm, if there are appropriate facilities to support each activity. •:• nature appreciation/nature study activities, orienteering/adventure travel and eco- tourism •:• gardening • visiting botanical/display gardens and related facilities •:• reading • walking, hiking and backpacking • tennis (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up tennis and facilities are provided and promoted, demand could grow) •:• racquetball (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up racquetball and facilities are provided and promoted, demand could grow) -~ - __ ', ' hooking tot a Future •ooss-country skiing on shorter and gentler trails •:• alpine skiing (although the trend has been down for a decade or two, if the Echo generation is encouraged to take up alpine skiing, demand could grow) •:• going on self-guided/directed tours (local and travel-oriented) •: golf (especially for women) •:• lacrosse (influenced by recent increasing interest in professional lacrosse) •3 fitness and related activities that support health and holistic wellness -mental and physical well-being) • fitness/physical well-being programs tailored specifically to older adults :• swimming for pleasure ~r therapeutic and health-related aquatic programs • outdoor soccer (across Canada, the participation rate is peaking -youth participation appears to have peaked, but there is still some growth in girls and women's soccer and participation by men) • indoor soccer (demand is increasing dramatically from competitive youth and adults, house league children and youth, and adult recreational, especially women -demand will be driven by the availability of local indoor soccer facilities) 11 1 /19/2009- ~-- ~- ~, -~lookin to`t~ie~~~~uture g • Ultimate Frisbee (a relatively new sport with growing interest -demand will be driven by the availability of local indoor soccer facilities and excess time at suitable outdoor fields) • in-line hockey (relatively new sport with growing interest) • recreational in-line skating (relatively new sport with growing interest) • attending theatre and concerts • participating in creative art and hand craft activities e• attending multi-cultural events/festivals • attending handcraft exhibitions/shows • visiting art galleries/attending art shows •:• visiting museums and historic sites • attending historic re-enactments and heritage festivals • curling ~ook~ng to tie F-uture • bowling (if up-scaled and packaged with other complimentary facilities/activities that also appeal to people in their 4os and Sos) • casual/recreational skating, especially in attractive, amenity-rich outdoor settings • dancing (ballroom, line, square, etc,) •3 bicycling • fishing and fishing tournaments • camping a boating • eating out • driving for pleasure :• computer and Internet use • gambling 12 1 /19/2009 _,, ooking to tie F-uture Other Trends: • Facilities, • Parks and Open Spaces, and • Delivery System. _.~--_ ..~.--~~~~em-wi ~rr~-lus~ons - Due to the large size of the Township, the widely disbursed nature and low density of the population with no dominant population centre, and the amalgamation of two former rural townships that developed independently of each other, and with different levels of provision, the following has resulted: •:• an oversupply of some facilities, leaving many facilities under-utilized or simply unused; •:• facility provision that is not uniform across the new Township, in terms of type, quantity and quality of facilities; • there is only one of some types of facilities (e.g., arena, large municipal hall, beach), and all of these facilities are located in the southern part of the Township; and •:• less than ideal location/distribution of most facilities relative to where people live. 13 1 /19/2009 - -stem- i~~n+~Ius~~~ns - The challenge to serve all parts of the Township equitably and the legacy of facilities left by two separate townships has led to an almost totally decentralized system. v~s~em=w~~-~cl~t~rons - If Oro-Medonte was a typical community of around ao,ooo with a more concentrated population, there would likely be a number of additional culture and recreation facilities available to the public; for example: r a full size gymnasium or double gymnasium, v more multi-purpose program space, z more and better soccer fields, v more and better tennis courts, ;- some form of aquatic facility (outdoor pool, indoor pool, major water feature), ', a library, y a facility to support older adult groups & associated activities, & possibly y a public art gallery, ~ a fitness centre, and a small performing arts facility. 14 em-wi e~n~I~sfi~sns The extremely off-centred location of the former Oro Township Arena, banquet hall, major ball diamonds and surrounding large underdeveloped parkland area poses a serious `access' issue for this location to be considered as the site for major facility expansion and the provision of high level facilities to serve the entire Township, with the northern half of the Township seriously under-supplied, compared to the south. ____ _--~ s- `- r~-~~~s ~ e m - w i~~~~o-n~-1 ~ s ~ c~ r~ s The slow, piecemeal nature of residential development and the small size of many residential clusters, as well as inadequate parkland acquisition policies and decisions have resulted in: •: many examples of poorly located, sized and shaped parkland, some of which are unusable or only marginally useful. The absence of parcels of parkland that are of suitable size, location and setting for the development of modern recreation facilities and clusters of facilities is seriously jeopardizing the ability to find adequate solutions to a number of facility shortfalls. 15 1 /19/2009- ~fi-== e m- w i g e~-~. n-~ u~~ ~n s - For the most part, parks and facilities have not been developed even a minimum standard of provision. - There are only a few facilities that are of even `adequate' quality. - By contemporary standards, there are no parks that have been well developed, with only Sweetwater and Bayview Memorial parks approaching minimum standards for usability, layout and attractiveness. - Some parks have been developed for uses that are not in keeping with their size and location, e.g., Richelieu Park and Craighurst Park. e m =w i~e~~-~ c~~tstt~"n s -. - Most municipal facilities are in fair to poor condition, requiring large amounts of capital investment in the coming years, if they are to remain viable. - In most cases, the cost to maintain these facilities over the next zo years greatly exceeds the cost to replace each facility with one of similar size, but of higher quality and character, as well as lower annual maintenance and utility costs going forward. - Many of these indoor and outdoor facilities are too small and of marginal quality and character to support the type of leisure programming and uses expected by contemporary society. - The expectations of tomorrow's residents will be even higher. 16 1 /19/2009 em=wi~~. ~n~#u~i~ns -~ Condition Audits on the Community Halls Although what was recommended For each facility was unique, there were a number of common themes for repair/replacement over the next zo years: •: surveying for asbestos-containing material, S• adding CO detectors, installing fire suppression hoods over stoves and other cooking equipment, •:• weather stripping, :• replacement of doors and windows, :• modifications to meet provincial requirements for accessibility, •3 barrier-free washrooms, :• roof repairs/replacement, :• heating system repairs/replacement, •:• plumbing and water supply system improvements/repair/replacement, •:• replacement of septic systems, o~ ongoing maintenance of interior walls and floor finishes, • improvements and repair to electrical systems, and :• replacement of emergency systems. ---~fy~s~em-wi ~~c-lesions Condition Audits on the Community Halls Edgar, Warminster, Eady and Carley halls are particularly high maintenance and require regular and costly repair to brickwork and to the stucco finish on the Edgar facility. The estimate for recommended repair and upkeep over the next ao years varied from ~235,00o to $534000. (Total of $z,~~o,ooo) At $a4o/square foot, the cost to replace the facilities using contemporary style and construction methods varied from $i68,oo0', for Warminster Hall to $546,000 for Jarratt Hall. The cost was higher to repair than to replace for all but Craighurst, Old Town Hall, Eady, Jarratt and Hawkestone halls. Jarratt and Hawkestone halls are in considerably better condition than the others and are lower maintenance facilities. 17 1 /19/2009 __ em wi~e~nc~us~~s ~~-~.' - The Ora-Medonte Community Arena and banquet hall also requires a great deal of repair over the next ao years and beyond (estimated at ~3.~66 million in aoo9$). (not including very many aesthetic or functional upgrades) - A new modern facility, (cost of $8-9 million) would be more useable, appealing, and would have lower annual operating costs, A new facility would also provide a better option to add components to expand the facility in future and to support other park functions. ,,. -~vs~em-wi ~ttsio~is - The relatively small number of residents for the large geographic size of the Township and the above average burden placed on the, residential tax base, has made it challenging to adequately finance municipal services, especially parks, recreation and arts/culture. With no foreseeable change, this situation will place large constraints on the ability of the Municipality to make increased investment in parks, recreation and arts/culture services in the future. - The little bit of money that has been available over the years has been spread very thinly. 18 1 /19/2009 ~ast~e ed- ~.~ ~ es~~F~cili Expressed at the Search Conference i. Indoor aquatic facility (zi) z. Improved indoor ice facility (new single or double pad) (ao) 3. Program and meeting facilities (i8) 4. Ball diamonds (i3) 5. Multi-purpose outdoor sports pads (i3) 6. Gymnasium (g) ~. Fitness/wellness facility (8) 8. Expanded multi-use trails (8) 9. Outdoor soccer fields (~) io. Library (~) ii. Curling rink (6) Criteria for Locating a Majar Multi-use j~=-~' Recreation Arts an u~~ure~acilit via the Search Conference) i. Accessible and Visible (58) i. Proximity to the most residents (z5) 3. Central (i9) 4. A location that promotes partnership opportunities (i9) 5. Large enough to accommodate desired facilities & to expand (iz) 6. Cost (ii) ~. A location that is not close to competing facilities (io) 8. Low environmental impact (~) 19 1 /19/2009 Most Rec~e~#,gd Tykes of Indoor Facilities~r'~~ I~~I"u`~use Recreation Co plex = Qia-the Surveys -Large multi-purpose room (i8) -Another ice pad (i6) -Aquatic facility (i4) -Gymnasium (iz) -Meeting rooms (8) -Fitness centre (8) -Curling rink (6) -Indoor soccer (5) -Library (5) -Walking/running track (4) Most Rec~ue~#~_~,pes of Outdoor Facilities... ~fihe 85 Acre Site - ViVi tie ~urveys~ -Soccer fields (i5) -Third ball diamond (8) -Tennis courts (6) -Outdoor skating rink (4) - Lawn bowling green (4) -Ball hockey rink (3) -Outdoor swimming/wading pool (z) -Lacrosse bowl (2) -Skateboard facility (z) -Outdoor running track (2) -Multi-use sports pad (a) -Basketball court (a) 20