01 21 2009 CoW AgendaTOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, JANUARY 21, 2009 TIME: 9:00 a.m.
imff•* � • • �Tlil 9_1
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
• "IN ACCORDANCE WITH THE ACT"
None.
5. CONSENT AGENDA:
a) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence dated
December 10, 2008 re: Letters of Appreciation.
Staff Recommendation: Receipt.
b) Andrea Fay, Clerk, Town of Midland, correspondence dated December 16, 2008; Janice
McKinnon, Clerk, Township of Ramara, correspondence dated January 5, 2009; Sharon
Goerke, Deputy Clerk, Township of Severn, correspondence dated January 9, 2009 re:
County Bulky Item Waste Collection.
Staff Recommendation: Receipt.
c) Nottawasaga Valley Conservation Authority, Press Release dated January 12, 2009 re:
Councillor Benotto of Shelburne Elected as Conservation Authority Chair; and Highlights
of January 9, 2009 Meeting.
Staff Recommendation: Receipt.
6. COMMUNICATIONS:
a) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority,
correspondence dated January 14, 2009 re: 2009 NVCA Budget Presentation Follow-Up
and correspondence dated January 12, 2009 re: Oro-Medonte Response to Draft 2009
NVCA Budget.
b) Mike Galloway, Clerk, Township of Essa, correspondence dated December 19, 2008 re:
NVCA Draft Budget and Municipal Levy.
c) David Parks, Chair, Severn Sound Source Protection Authority, SSEA, correspondence
dated December 22, 2008 re: Request for Support, Expanded 2008-2009 Ontario
Drinking Water Source Protection Stewardship Program (ODWSP).
Oro-Medonte History Association, minutes • meetings held • September 22, October
26 and November 24, 2008.
a) Mayor H.S. Hughes, re: 2008 In Review — 2009 Direction.
b) Mayor H.S. Hughes, correspondence dated December 23, 2008 from Murray Cayley,
Adjutant, The Honourable Guard of the Grey & Simcoe Foresters Regiment, re: Request
for Support.
c) Councillor Agnew, correspondence dated January 4, 2009 from John and Marilyn Birch,
re: Winter Traffic Concerns, Black Forest Lane to Lake Simcoe.
a) Report No. F1 2009-01, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Investment Activities.
b) Report No. FI 2009-02, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Report on Tax Arrears.
c) Report No. F1 2009-03, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts, December, 2008.
d) Report No. F1 2009-04, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Al-
Cheragh International Corporation, Request for Waiving of Interest Charges.
e) Robin Dunn, Chief Administrative Officer, re: Township of Oro-Medonte, 2009 Draft
Budget.
a) Report No. TES 2009-01, Jerry Ball, Director of Transportation and Environmental
Services re: Quotations for Generators — North and South Works Yards.
b) Report No. TES 2009-02, Jerry Ball, Director of Transportation and Environmental
Services re: Safety Issues — Line 2 South Between Hwy. #11 and Ridge Road.
c) Report No. TES 2009-03, Jerry Ball, Director of Transportation and Environmental
Services re: Demonstrator Street Sweeper Purchase.
0
a) Report No. DS 2009-03, Andria Leigh, Director • Development Services re: Year End
Building Division Report.
11. EMERGENCY SERVICES:
a) Report No. I'D 2008-21, Scott Cowden, Director of Fire & Emergency Services re: A
Proposal to Charge Fees for Selected Emergency Services [from December 17, 2008
meeting].
b) Scoff Cowden, Director of Fire and Emergency Services re: Fire Protection Agreement —
Springwater [to be distributed at meeting].
c) Scott Cowden, Director of Fire and Emergency Services re: Airboat — Ice & Water
Rescue [to be distributed at meeting].
zM
13. IN-CAMERA:
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Pay Equity).
b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update).
c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (CAO Development
Plan).
d) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Legal Opinion).
e) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (Recreation
Technical Support Group).
f) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (OMEGA
Member).
g) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Poplar Crescent)
[deferred from December 10, 2008 meeting].
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
1�
Oiro- Medonte
Horticultural lociet y
The Council of the Township of Oro - Medonte
Box 100
148 Line 7 South
Oro, ON
LOL 2XO
Dear Mayor Hughes and Council:
r 1
a
DEC, I � 10
OSO -MEDO N- E
Before the year is over, Ora - Medonte Horticultural Society and its executive want to say a sincere thank you
for all your help this year.
As you may know, we embarked on a major undertaking known as Bayview Memorial Stream Restoration
Project. Thanks to your amazing staff, Shawn Binns and the heavy equipment operator that did the work so our
joint project was done with great ease and tremendous time. Shawn was able to obtain extra funding through
the Lake Simcoe Regional Conservation Authority and the Simcoe Country Tree Planting Program and the
Lake Simcoe Water Quality Improvement Program, as well as the grants that we were able to obtain as well.
Mayor Hughes, we truly appreciate your personal interest in this project and want to say a special thank you for
personally coming to our October Open meeting and presenting the certificate of appreciation in recognition of
the project to our Society. Also, please thank the creator of the certificate for including our "marigolds" in the
certificate. This is proudly displayed at each open meeting for our members to see. That way they know
Council is very on -board with community groups and their activities for improving the community.
We wish you and Council a wonderful Christmas and all the best for the upcoming year. Thank you for making
our year amazing with the Bayview Memorial Stream Restoration Project in its final stages.
Sincerely,
f
Janis Hamilton
Secretary
58 Drury Lane
Barrie, ON
L4M 3C8
December 10, 2008
Oiro - Med o intte
Ht0>lrtllculturalt 5ock"et y
Mr. Shawn Binns
Director of Recreation and Community Services
Township of Oro - Medonte
Box 100
148 Line 7 South,
Oro, ON
LOL 2XO
Dear Shawn:
� 9
0
R��
-r� 1 9 1008
0 RO- Iv1EDONTE
TOWNSHIP
On behalf of Oro - Medonte Horticultural Society and the executive we want to extend our sincere thanks
for your tireless efforts on behalf of our joint project at Bayview Memorial Stream Restoration.
You have certainly demonstrated your outstanding dedication to this project in such a professional way.
We commend you on your efficient way of handling all the paper work that enabled the project to obtain
additional funding from Lake Simcoe Regional Conservation Authority and the Lake Simcoe Quality
Improvement Program. You were so helpful to arrange scheduling of the heavy equipment in order for
our volunteers to work along side and get the plantings done in quick time. The signage for the project
was once again left to you and through your efforts we know the public will be able to enjoy reading the
information for many years to come.
This project was a huge undertaking but one that was so worthwhile for the well being of the Iake, the
residence in the area and visitors to the park. We certainly appreciate all the time and energy that you so
willingly spent working in partnership with us. Working together with you on this project has been such a
pleasure.
Sincerely,
Janis Hamilton
Secretary
c.c. Mayor H. Hughes
0
December 16, 2008
THE CORPORATION OF THE
Township of Oro-Medonte
148 Line 7 S., Box 100
Oro, ON LOL 2X0
TOWN OF MIDLAND
Attention: Mr. H.S. Hughes, Mayor
Dear Mayor Hughes:
Re: Bulky Item Waste Collection
' 75 Dominion Avenue
Midland, ON L4R 1 R2
Phone: 705-526-4275
Fax: 705-526-9971
info @town.mid1and.on,ca
,wwwtown,midland,on,ca-
020-MEDONTE
Further to your letter dated November 20, 2008, regarding the above, we are pleased to
advise that Midland Council considered this matter during their December 15, 2008,
Council meeting and passed the following resolution.
"THAT Council herein supports the Township of Oro Medonte in their
petition to the County of Simcoe to permit the use of oversized garbage
containers on the provision that the contents of the containers are within the
County's allowable weight limits."
We trust this is satisfactory and remain,
Yours truly,
THE CORPORATION OF THE TOWN OF MIDLAND
:cI
C.C. Mr. Glen Knox, Clerk
County of Simcoe
THE CORPORATION OF THE
TOWNSHIP OF RAMARA-
,�,�,� .� Proud History - Progressive Future
January 5, 2009
H.S. Hughes, Mayor
Township of Oro - Medonte
148 Line 7 S., Box 100
Oro, ON LOL 2X0
Re: County Bulky Item Waste Collection
Your correspondence dated November 20, 2008 regarding County Bulky Item Waste
Collection was presented to Council of the Township of Ramara at its regular meeting
December 15, 2008 and passed the following motion:
THAT we receive and support the resolution.
I trust the above is self explanatory however if you require further information or
clarification, please do not hesitate contact me.
Yours truly,
Janice McKinnon
Clerk
JM /clw
RECEIVED
,IAN 0 8 2009
ORO- MEDONTE
TOWNS-HIP
P.O. Box 130, Brechin, Ontario LOK 1BO, (705) 484 -5374 Toll Free 1- 800 - 663 -4054 (for 689 exchange only) Fax (705) 484 -0441
Email: ramara(a)township.ramara.on.ca Web Site: www.township.ramara.on.ca
Proud Member of Lake Country
TOWNSHIP OF SEVERN =h
THE CORPORATION OF THE TOWNSHIP OF SEVERN
P.O. Box 159, Orillia, Ontario, L3V 6J3
January 9, 2009
Township of Oro - Medonte
148 Line 7 S.,
Box 100
ORO, Ontario JAN 1dd9
LOL 2X0
O" T SOW tgS00
-
ATTENTION: Mayor Hughes
Dear Mayor Hughes:
RE: County Bulky Item Waste Collection
Council enacted the following resolution at a meeting held January 8,
2009:
" THAT no action be taken on a resolution of the Township of Oro -
Medonte, dated October 22, 2009, with respect to County Bulky Item
Waste Collection.
CARRIED "
Yours truly,
Sharon R. Goellke, CMO
Deputy Clerk
/mph
Municipal Office: 1024 Hurlwood Lane
Telephone: (705) 325 -2315 Fax: (705) 327 -5818
Einail: severn @encode.com Web Site: www.townshipofsevern.com
mber 20, 2008
Glen R. Knox, County Clerk
The Corporation of the County of Simcoe
Administration Centre
1110 Highway 26
Midhurst, ON LOL 1X0
Re: Bulkv Item Waste Colleaction
Dear Mr. Knox:
'y_u
148 Line 7 5., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
At its Council meeting of Octob -er 22, 2008, the Council of the Township of Oro -
Medonte adopted the following motion with respect to the above -noted matter:
"Be it resolved that
1. The memorandum correspowndence dated October 24, 2008 from Jerry Ball, Director
of Transportation and Environmental Services re: Glen Knox, County Clerk,
Corporation of the County o� f Simcoe, correspondence dated October 6, 2008, Bulky
Item Waste Collection be re- ceived and adopted.
2. That the Township of Ora- N'ledonte supports the Town of New Tecumseth's motion
which reads that the County+ of Simcoe be requested to reconsider its decision to not
carry out the optional bulky item service for those municipalities who wish to provide
it to their residents or alternzatively, permit those municipalities to carry out the
collection service.
3. And Further That correspon dence to the said effect be forwarded, under the Mayor's
signature, to the County of Simcoe, Town of New Tecumseth and Township of
Tiny."
Thank you for your time and consideration of this matter.
Yours 5incerely.
L
H.S. Hughes
Mayor
/so
Cc: Town of New Tecumsett —i
Township of Tiny
Encl. Township of Oro- Medont_e Memoran u m 240f.108 —
4
pLSA
A rlors P��o
Member
Municipalities
s.
Watershed
Counties
Ctrnser�;�ti�n
ONTARIO
CEIVED
JAN 1J2009
FOR IMMEDIATE RELEASE ! ORO;MBdi70ViE
Coun. Benotto of Shelburne elected as Conservation Authority Chair
UTOPIA, Ontario, Jan. 12, 2009 — Walter Benotto, councillor for the Town of
Shelburne, was elected Chair of the Nottawasaga Valley Conservation Authority Board
of Directors at the NVCA's 49`h Annual General Meeting on Friday.
Benotto has been an NVCA board member since 2001 and has served as the
Vice Chair since 2005.
"I believe very strongly in the NVCA. I believe in
conservation and leaving behind a legacy for our �
children," says Benotto.
Continuing to build that legacy is one of Benotto's
goals for 2009 as he hopes to see the NVCA increase
the number of tree plantings and water restoration
projects it undertakes. In 2008, the NVCA planted 88,300
trees and undertook more than 100 water quality
improvement projects.
The Nottawasaga Valley Conservation Authority's
jurisdiction is approximately 3,700 square kilometres and
includes 18 municipalities, spanning through the counties
of Simcoe, Dufferin and Grey.
Benotto also plans to continue the good work NVCA Chair Walter Benotto
his predecessors have done.
"I would like to see the NVCA continue to lead the charge with the many
projects required under Source Water Protection, and to continue Past Chair Fred
Nix's work to bring forward problems with the province's Low Water Response Plan,"
says Benotto.
Some of the Chair's highlights to date of working with the NVCA include
installing Drinking Water Protection Area signs in the Town of Shelburne to raise
awareness about the vulnerability of drinking water, and creating an NVCA pond policy
to protect area rivers and aquatic habitat.
A new Vice Chair was also appointed to the Board of Directors. Joan
Sutherland, former councillor for the Town of New Tecumseth and now a citizen
appointee to the NVCA, was acclaimed to the position. Sutherland has been a member
of the NVCA for almost 20 years and is actively involved with the New Tecumseth
Streams Committee.
In addition to Benotto and Sutherland, the 2009 NVCA Executive Committee is
made up of Past Chair Fred Nix, Town of Mono; Coun. Mary Brett, Township of Adjala-
Tosorontio; Coun. Rick Archdekin, Town of Wasaga Beach; Mayor Gord Montgomery,
Township of Mulmur; and Tom Elliott, citizen appointee for the Township of
Springwater.
The NVCA also welcomed three new board members: Deputy Mayor Ralph
Hough, Township of Oro - Medonte; Coun. Mel Coutanche, Township of Oro - Medonte;
and Gerald Poisson, citizen appointee for the City of Barrie.
-30-
NO? "T,' WASE V,A V, [ t�Y t C) 4E RV N i('tN AU H N IK?IfY tin €re fco Con? ervation
Jnl� k I�x f on i,,n atir,�n AcMii l ,f,ah n E:ontro - :4in C:ryn,,er�taiarr hrf =a 8:'r_s "'th I :qe Utnpia, On LOM i 10
F.letwa Ear `.7�i.424 1479 xx, -(4 4s4.?i1�5 VVeh: Lni3O:
SACA �4t
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Member
Municipalities
Watershed
Counties
Conservation
nservation
6NTARiO
About the NVCA
The Nottawasaga Valley Conservation Authority is a public agency dedicated to the
preservation of a healthy environment through specialized programs to protect, conserve and
enhance our water, wetlands, forests and lands.
For more information about the NVCA's Annual General Meeting, please contact Wayne
Wilson, CAO /Secretary Treasurer, at (705) 424 -1479, ext. 225, or wwilson @nvca.on.ca.
'1.t1; i' , "ASA(;AVAt t_FY t O".SE_KVArYiN AUIIiO�RITY enzre bo
1, Ih ; ! t\ r'r,rn(•r' atiun Adm €m ttation Centre E rffin C onset i!;on A roa 8' It'; 801 t :ref, t opia, On t t)M i Ti7
te'tepho f _ 707. 4'4,1471) _0 :: ax, 1 " ='; 1 3 VIVO): Lr Iai . a
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NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
HIGHLIGHTS FROM MEETINGS OF JANUARY 9,2009
NVCA BOARD OF DIRECTORS MEETING -No. 11108
RECOGNITION OF RETIRING BOARD OF DIRECTOR MEMBERS
The Chair recognized throe retiring board members for the contributions bJthe NVCA. The nnernbena
were Flich8nj Lloyd, City of Barrie; Sandy Agnevv, Township Of(]rn-K8edonte; and John Cnavvfond,
Township ufOro-K4edont8.
NVCA BOARD OF DIRECTORS MEETING -No. 01109
ELECTION OF BOARD OF DIRECTORS CHAIR AND VICE CHAIR
Walter Benotto, Councillor from the Town of Shelburne, was elected as Chair of the NVCA Board of
Directors. Mr. BenOtto has been an NVCA board member since 2001 and the Vice Chair since 2005.
Joan Sutherland, representative from the Town of New TecunnSeth. was aCC|8inned to the position of
Vice Chair. Ms. Sutherland has been anNVCA board member since 18BS.
ELECTION OF EXECUTIVE COMMITTEE MEMBERS
In addition to the Chair and Vice Chair, the 2009 NVCA Executive Committee is made up of Past Chair
Fred Nix, Town of Mono; Coun. Mary Brett, Township of Adjala-Tosorontio; Coun. Rick Archdekin,
Town ofVVasagaBeach; Mayor G6rd Montgomery, Township ofyWu|rnur; and Tom Elliott,
representative from the Township Vf8pringvvater.
N*CA STEWARDSHIP PROGRAM UPDATE
88ngh CarnpbeU, Aquatic Biologist, gave a presentation on aCC0nnpUohnoontS of the NottauwaSag8
Watershed Improvement Program (N-VV|P) in 2008 and the g08|e of the new Ontario Wetland Care
Program.
came about when the Lake Huron Steering Committee chose the lower Nottawasaga River
basin as one of three sites across the province for water quality improvement pU{d projects. After
identifying Lamont and K8ad onyeko as target watercourses for improvement projects, the N'VV|P
steering committee undertook the following projects in2008:
• Riparian volunteer tree planting on McIntyre Creek in C|8orvievv Township
• Yellow Fish Road program et Silver Crest school inVV8G8gaBeach
• Riparian tree planting and Stn*ao) habitat improvement projects on Black Ash Creek in
Co||ingvvood
• Riparian tree planting and stream habitat improvement projects onVVi||uvvCrgekin 8prinQvv8bar
• Livestock exclusion fencing and alternate water source installation on Pretty River in C|eerviovv
In October 2008, the NVCA partnered with Ducks Unlimited Canada to become a delivery agent of
the Ontario Wetland Care program. Under the pnoAn3rn. NVCA staff will work with landowners and
partners to provide technical resources and grants to landowners to help maintain and enhance
wetlands on their properties.
Some e||0ib|* projects include small wetland restoration/creation; wood duck nest box installation;
livestock fencing; buffer plantings; flushing bar construction; and beaver baffler installation.
Future Meetings and Events For more information contact:
Executive Committee meeting 02/09 Jan. 23 Wayne Wilson, CAO/Secretary-Treasurer
Board of Directors meeting 02/09 (budget): Feb. 13 705-424-1479, ext. 225
Member
Municipalities
Adjala- Tosorontio
Amaranth
Barrie
The Blue Mountains
Bradford -West Gwillimbury
Clearview
IRE
JAN 14 1009
ORO- MEDONTE
January 14, 2009
Mayor Hughes and Council, Township of Oro - Medonte
Re: 2009 NVCA Budget Presentation Follow up
Thank you again for the opportunity to present the draft 2009 NVCA
budget to your Council.
I would like to follow up on one area raised, that being value for
Conservation Service in the Severn portion of your Municipality.
6 _ I
I look forward to reviewing the noted Oro - Medonte staff report and
Council's direction with NVCA Board Members, Deputy Mayor Ralph
Hough and Councilor Mel Coutanche. The review objective would be to
facilitate the next steps, including the NVCA Board of Directors review
and response to Council's request.
Collingwood This review of conservation services is hopefully an opportunity to
Lssa develop a long term plan for the most effective and efficient delivery of
Innisfil conservation services in this unique area
Melancthon
I remain committed to the resolution of this matter.
Mono
Mulmur Sincerely
New Tecumseth
Oro - Medonte 61 v
``.J 4
Grey Highlands Wayne R. Wilson
y g CAO Secretary - Treasurer
Shelburne
Springwater c: Walter Benotto, NVCA Chair
Wasaga Beach
Watershed
Counties
Simcoe
Dufferin
Grey
Member of
Conserving our Healthy Waters
~' NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation
Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1 TO
ONTARIO
N.'t -1 choj —, Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin@nvca.on.ca
C lvtu
a
JAN 13 2
ORO`mledO NTS
January 12, 2009
To: Mayor Hughes and Council, Township of Ora - Medonte
Subject: Oro - Medonte response to Draft 2009 NVCA Budget
NewTecumseth
I am writing in response to your recent resolution and correspondence
Oro- Medonte
regarding the proposed NVCA 2009 Budget. Your letter was placed on
Member
the January 9, 2009 NVCA Board of Directors meeting agenda as
Municipalities
correspondence, including your resolution regarding not supporting the
Shelburne
draft 6% increase in the NVCA levy.
Adiala- Tosorontio
Automobile allowance rate (2006- 2007). The County appears to
Amaranth
At the November 2008 Board meeting, the majority of the 26 NVCA
board members supported circulating the proposed 2009 budget.
Barrie
Although it was not a recorded vote, my memory suggests that there
The Blue Mountains
was only one dissenting vote. This budget represents a balance
Bradford -West GwtJhmbury
between pressures to protect the environment and pressures to keep the
Cleat-view
levy increase as low as possible. The 4.4% levy increase for Oro -
Dufferin
Medonte represents approximately 50 cents per resident, bringing the
Coningw °od
total to $9.30 per person. On January 13"' I will appear before council to
Essa
provide further background on the 2009 budget and look forward to
Innisfil
receiving council feedback.
Melancthon
Thank you for additionally raising four specific areas of concern. I will
Mono
respond to them in order as follows:
Mulmur
Conserving our /healthy Waters
NewTecumseth
1- The 2008 NVCA kilometer rate of 52 cents. Your letter
Oro- Medonte
suggested that the NVCA adopt the Simcoe County rate. In
Grey Highlands
consultation with Simcoe County staff (Marie Hamilton) the 2008
Simcoe County rate is 50 cents per kilometer for the first 5000 km
Shelburne
and 44 cents thereafter, based on the Federal Government
springwater,
Automobile allowance rate (2006- 2007). The County appears to
Wasaga Beach
be using the same approach adopted by the NVCA, that is
utilizing the Federal Government prescribed rate, (NVCA is using
the 2008 rate, 52 cents first 5000 km and 46 cents there after).
Watershed
The County is using the 2006/07 rate and I understand this is now
Counties
under review. The advantage of using the Federal rate is that it
Simcoe
takes any pecuniary interest out of the decision made by the
Dufferin
NVCA Board members or NVCA staff. It is worth noting that the
2008 NVCA member mileage rate was reviewed by the Ontario
Grey
Municipal Board, a requirement under the Conservation
Authorities Act. On Sept. 22, 2008 the Ontario Municipal Board
made the following ruling that it, "Orders an increase in the
Member of
kilometer rate from $0.45 per kilometer to $0.52 per kilometer for
C11
Conserving our /healthy Waters
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation
Conservation
ONTARIO
John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1 TO
N.,om,,cvmpi —,
Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin@nvca.on.ca
the first 5000 km and $0.46 per kilometer for each additional
kilometer".
2- Board size reduction. Your letter also made the
recommendation to reduce two-member municipalities to one
member, based on "weighted votes in relevant circumstances".
The NVCA Executive have asked staff to prepare a report in
2009, looking at NVCA Governance following a Board Member
survey in 2008. Board member size, including your suggestion will
be one of the considerations examined.
3- Budget format with program options for each Municipality
similar to the Lake Simcoe Region Conservation Authority. I
would first like to say that the strength of local watershed based
Conservation Authorities is the ability to develop programs and
procedures that work best for each unique watershed, consistent
with the Conservation Authorities Act. The Lake Simcoe Region
and Nottawasaga Valley Conservation Authorities are distinct
organizations with unique geography and different Boards of
Directors, with different funding opportunities and pressures, who
over time have developed approaches that work best for their
Municipalities/watersheds. Historically the NVCA has taken a
broad collaborative perspective on what constitutes a general
benefiting project providing overall benefit to all municipalities
such as reforestation. Where as the Lake Simcoe Region
Conservation Authority for its own local board reasons, has taken
a much narrower approach to define general benefiting and in fact
considers reforestation, as I understand it, as a special benefiting
or optional program. Certainly the NVCA Board is open to
receiving a formal request from Oro-Medonte to amend the
current NVCA budget format. One or both of your Board Members
could request such a motion be placed before the NVCA Board
for consideration. It is recognized that the Severne portion of Oro-
Medonte within the NVCA area of jurisdiction is unique and may
well support a different approach, as noted below in number four.
4- Service Duplication in the Severne portion of Oro-Medonte. I
am aware of your concerns over service duplication as these
were expressed to me at my last deputation to your Council this
past Oct 15th. After that meeting, at your request, I provided
additional NVCA service information and met with your staff. I
believe your staff is developing a NVCA, Severne Sound
Environmental Association, service delivery review report, for the
Severne portion of Oro-Medonte. Once this is complete,
quantifying the extent of the duplication, I would be please to work
with your staff to develop options to address these concerns.
UC
Once this is done, I would recommend to NVCA Chair Walter
Benotto that this report and any options developed be taken to the
NVCA Board of Directors for direction.
Thank you for your suggestions for improvement to the delivery of
Conservation services. I would be pleased to provide further clarification
to this response. I also look forward to working with your staff and NVCA
Board Member and Council to resolve the current issues and concerns
you have received.
I would suggest that the issues raised in the Severne area regarding
duplication of service should be seen as an opportunity to take a long
term strategic view on how best to deliver effective and efficient
Conservation Services. I believe that by working together and
collaborating we can best achieve our mutual objectives of; protecting
and restoring our local environment for our citizens and our future,
at a fair and reasonable price.
I am committed to working with you to reach that end.
Sincerely, your partner in conservation.
Wayne R. Wilson B Sc
CAO- ST
CC Chair W Benotto , Vice —Chair J. Sutherland, Past-Chair F Nix
December 11, 2008
6 -
Mr, Wayne Wilson
C AO /Secretary- Treasurer
Nottawasaga Valley Conservation Authority
8195 81h Line
Utopia, Ontario
LOM 1 TO
Re_ Nottawasaga Valley Conservation Authority 2009 Draft Budget
Dear Mr. Wilson:
The Township of Oro - Medonte at its Committee of the Whole meeting of December 3, 2008
passed the following resolution with respect to the NVCA 2009 Draft Budget:
-It is recommended that the Township oJOro- ,A fedonte advise the Nottawasaga I alley
Conservation .1whority, under the Mavor's signature, thin the Township will not sul)port 416%
increase to the Nottawasaga t alley Conservation, I whorii1v hud &et. "
Further, this letter is in response to the 2009 NVCA draft budget forwarded to municipal parties
dated December 5, 2008.
The Fownship of Oro- Medonte is incurring similar budget demands and empathizes with the
budgeting pressures of the NVCA. However, Oro - Medonte cannot support a 6.1 °,o increase to
the Conservation Authority or our Municipal budget.
Although our municipality is not familiar with all aspects of the NVCA's budget, the following
areas appear worthy of reconsideration:
1. Kilometer Rate: Utilizing the highest amount legally permitted (52 cents) for kilometer
rate needs to be reconsidered. Adopting the rate established by the County of Simcoe
would appear to be more appropriate.
Z_ Board Size: A reduction in the size of the NVCA Board could realize cost savings and
potentially improve Board processes. Currently. the NVCA Board has 26 members with
nine (9) municipalities having two representatives. Utilizing a model of one
representative per municipality with weighted votes in relevant circumstances has the
potential of improving the effectiveness of meetings and could bring about cost savings.
With this proposed reduction the Board size would he 17 members.
In addition. Oro-Medonte reiterates its request t'()r the NVCA to utilize a budgeting t1ormat
"Ith options available to each municipality, similar to that currently followed by the Lake
Sinicoe Conser-,ation AUthon'tv.
Oro-Mcdonte Council is disappointed that the concerns expressed to the NV('A regarding
�\Iiat appears to he duplication in services vOth the SSFA in the section ofthe Township that
is not within the watershed boundaries of the NVCA. is not reflected in the draft budget.
Yours respectfUlly.
Mayor 1-1. S. Hughes
!so
Corporation of the Township of Esso
5786 County Road 21
Uropia, Ontario
LOM 1 TO
Where Town and Country Meet
(l,
Telephone: (705) 424 -9770
Fax: (705) 424 -2367
Web Site: www.essatownship.on.ca
December 19, 2008
RECEIV
JAN p 1 1009
Township of Oro- Medonte
Box 100, 148 Line 7 South, OAO- MEDONTE
Oro, ON LOL 2X0 TOWNSHIP
Attn: Office of the Clerk
Re: NVCA Draft Budget and Municipal Levy
At its meeting of December 17, 2008, The Council of The Township of Essa passed the
following resolution:
WHEREAS Council has reviewed the 2009 NVCA Preliminary Operating Budget;
AND WHEREAS Council feels that an increase in the overall levy of 6.1 % during
these harsh economic times is too high;
NOW THEREFORE BE IT RESOLVED THAT Council requests the NVCA to
revisit their numbers and reduce the overall percentage to under 3 %;
If you require any additional information, please do not hesitate to contact the undersigned.
Yours truly,
t (( —t
Mike Galloway, CMO
Township Clerk
MG /kp
General Administration
217 Gideon Street
P.O. Box 200
Stayner, Ontario
LOM 1 SO
January 15, 2009
www.clearviewtwp.on.ca
Mr. Wayne R. Wilson
CAO/ Secretary — Treasurer
Nottawasaga Valley Conservation Authority
8195 8t" Line
Utopia, Ontario
LOM 1 TO
Dear Sir:
Re: 2009 NVCA Draft Budget and Municipal Levy
Administration (705) 428 -6230
Direct Line (705) 428 -6238
Fax (705) 428 -0288
E -mail administration @clearviewtwp.on.ca
(rb -3,'
R�
9
JAN
0R0-i AEU$(-)'N 7 f
Clearview Township Council at their meeting on January 12th, 2009 reviewed the 2009
NVCA Draft Budget and Municipal Levy and the following resolution was passed.
Moved by Deputy -Mayor Savage
Seconded by Councillor Davidson
Resolved that
Whereas Clearview Council has received and reviewed the 2009 NVCA Draft Budget
and the Municipal Levy
And whereas in recognition of the difficult and uncertain global economy it would be
irresponsible to accept or approve a 6.1 % increase
And whereas the burden of funding Conservation Authorities continues to be placed on
the residents through planning fees in addition to municipal levies and Limited Provincial
funding
Be it resolved that Clearview rejects the 2009 NVCA Draft Budget and Municipal Levy
and further that the NVCA is directed to reduce their budget to a maximum increase of
3% and that this resolution be forwarded to NVCA Member Municipalities and the
Minister of Natural Resources.
Motion Carried. Ken Ferguson, Mayor
C.C. Member Municipalities
Minister of Natural Resources
Yours very truly
edzzi
ROBERT CAMPB LL, CLERK
TOWNSHIP OF CLEARVIEW
....DRINKIN6 WATER -"q
!�OURCE
w
ACT FOR CLEAN WATER
Severn Sound Environmental Association
67 Fourth Street Midland, Ontario L4R 3S9
(705) 527 -5166 - FAX (705) 527 -5167
Website: www.severnsound.ca
Source Water Protection website: www.ourwatershed.ca
December 22, 2008
Mr. Robin Dunn, CAO
Corporation of the Township of Oro - Medonte
Box 100
Oro, ON
LOL 2X0
Dear Robin,
South Georgian
Bay
Lake Simcoe
Source Protection
Region
The Severn Sound Source Protection Authority in collaboration with the Source
Protection Region and the Province of Ontario (Ministry of Environment (MOE)) is
seeking endorsement to undertake the expanded 2008 -2009 Ontario Drinking Water
Source Protection Stewardship Program (ODWSP).
In addition to the 100 -meter circles centred on the municipal production wells, the 2008-
09 ODWSP includes an expansion of the eligible area to the Intake Protection Zone -1
(IPZ -1) around municipal water intakes and Two -Year Time -of- Travel around Municipal
Well Heads, as well as an enhancement in grant rates over the 2007/08 Early Action
Program. The program is funded through the MOE and delivered by Lake Simcoe
Region Conservation Authority staff, the Nottawasaga Valley Conservation Authority
staff and the Severn Sound Environmental Association staff by watershed area within
the Township (see overview map). The following lists the actions that are eligible for
funding:
1. Upgrading septic systems
2. Upgrading or Decommissioning wells
3. Creating buffer zones around water courses
4. Conducting a pollution prevention review (for commercial or industrial properties)
5. Conservation of Land (leasing or purchasing land by the municipality that is put
into retirement — within the 100 m circle centred on municipal production wells)
6. Fuel storage management practices; and
7. Agri - related activities from the Environmental Farm Plan including: Improved
manure storage and handling; manure treatment; riparian fencing; in barn
improvements; farmyard and horticultural facilities runoff control; and produce
and waste management.
All these activities are beneficial in terms of the protection of municipal sources of
drinking water. For further information on the eligibility requirements please contact
Susan Jagminas for LSRCA watershed (905-895-1281), Shannon Stephens for NVCA
watershed (705-424-1479 ext.239) or Michele Locke for SSEA watershed (705 -527-
5166).
In order to take advantage of this funding program we are requesting municipal council
adopt the 2-Year Time-of -Travel zone within each Well Head Protection Area in your
municipality for the purposes of the Ontario Drinking Water Source Protection
Stewardship Program. These areas are shown on the attached maps. Note that these
areas are subject to revision based on ongoing technical work being conducted in
support of the Source Protection Planning Process. The benefit of this program to your
municipality is that many more people will be eligible for this funding and the funding
incentive for landowners to participate has been increased. There is no cost to the
municipality to participate in this program.
A suggested resolution for the Township of Oro-Medonte is as follows:
That the Corporation of the Township of Oro-Medonte adopt the draft Two
Year Time of Travel Zone around all the current municipal production wells
(or well fields) as delineated on the attached Maps for the purposes of the
Ontario Drinking Water Stewardship Program;
SSEA staff would be pleased to appear before council to answer any questions. Your
timely resolution or response to this matter is greatly appreciated. Municipal support of
this program and the expanded eligible areas, will provide greater opportunities to
protect municipal well supplies and access to Provincial financial support for local
landowners.
Should you have any questions, please do not hesitate to contact Keith Sherman at the
SSEA Office or Susan Jagminas at the LSRCA Office (905-895-1281) or Shannon
Stephens at the NVCA office (705-424-1479 ext.239).
Yours truly,
David Parks
Chair, Severn Sound Source Protection Authority
CC Lynn Dollin
Don Goodyear
Susan Jagminas
Keith Sherman
Lisa McNiven
DRINKING WATER �' South Georgian Bay
WHPA -B in
Lake Simcoe
SOURCE PROTECTION ISaurce Protection Region Oro- Medonte
ACT FOR CLEAN WATER`-,.
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Lake Simcoe, Nottawasaga River
and Severn Sound Source Protection Areas
Township of Oro - Medonte
Properties Within or Touching
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2008/2009
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Table of Contents
Oro - Medonte Municipal Water Supply
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Canterbury Wells 1 & 2
Lake Simcoe
Cedarbrook Wells 1 & 2
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Harbourwood Wells 2 & 3
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Horseshoe Valle Wells 1 & 2
Severn Sound
Lake Simcoe Regional Airport Wells 2 & 3
Lake Simcoe
Maplewood Well 1
Lake Simcoe
Moonstone Robincrest Wells 1 & 2
Severn Sound
Moonstone Medonte Hills Wells 1 & 2
Severn Sound
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Lake Simcoe
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Severn Sound
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Areas Serviced by Municipal Water
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Oro-Medonte History Association
September 22, 2008 Meeting Minutes
Attendance: Geoffrey Booth, Vice-chair; Bruce Wiggins-, Margaret Prewer; and Sheila
Kirkland, recording secretary
Allan Howard, Chair joined later in meeting
Absent: Jadeen Henderson
Minutes of August 25: Moved by Bruce Wiggins and seconded by Geoffrey Booth that
the minutes be accepted as circulated. Passed.
Old Business:
1. Inventory: Margaret continues working on the history files held at the
Administration Office.
2. Geoffrey has contacted the conservator and will follow-up with a date to view the
church. The gentleman is very busy so may not be able to assist us.
3. Bruce has purchased an indent tool for labeling our articles and he will keep it and
has donated the cost.
4. Bruce supplied the quotes on two samples of plaques for labeling our artifacts.
Plastic is $4.95 + tax each and the aluminum is $4.00 + tax each. The aluminum
was chosen and will be purchased by Bruce to be billed to the Association. (as per
August minutes).
5. Bruce/Allan have not been able to move the displays from Guthrie church yet.
6. Margaret will give the copy of the map showing historical sites in the township to
the Planning department when she is able.
7. 160`h Anniversary African church: Jadeen to get contact information on the
gospel choir from York? University. Buxton Museum will be at the N.H.S.A.
meeting in October and we can ask them for a suggestion for a Minister to take
the service. The Methodist Episcopal Church will also be invited to attend.
New Business
1. OMHA has heard that our storage area in Guthrie arena needs to be moved.
Township staff can notify Allan or Sheila when they want it moved so we can
check it against our previously recorded inventory.
2. Fair update: Bruce has asked the Fair Board for space in the President's building
next year if able as we were completely blocked by vendors this year and many
never saw us. Bruce and Geoffrey made the A Channel Morning Show for a brief
history note. Bruce thanked all who helped get the displays ready and looked after
it.
Geoffrey will contact A Channel for Heritage Day next year.
3. Suggestion made to ask A Channel if they want to do a Black History day in
February—maybe Janie Wilson could be interviewed. (Sheila thought!! Or the
160th Anniversary service instead??)
ul_
Mayor Hughes joined the meeting:
He has a line on a trailer that is 35-40ft. long and has a gabled roof, side door,
air-conditioning, and has two transformers. It is on cement slabs and we can possibly
have for the price of moving it. A second one is farther away in Collingwood and
may be available as well. He request direction on getting them and where to place.
We all unanimously agreed that we would like to have them with one being placed at
the African church on the new lot and one at the Fairgrounds. Mayor Hughes to
contact Allan or Bruce when plans finalized so they can give direction on where to
place the building/trailer.
Mayor Hughes will investigate getting landfill for the new lot especially the front
comer and a culvert will need placed for vehicle access.
Mayor Hughes was thanked and left the meeting
4. Don Robinson has completed the repairs at the African Church.
5. October 15, 16, & 17 NHSA annual meeting is being held in Oshawa. Margaret
will be attending as will Allan. Sheila and Jadeen may attend for one day.
Margaret will email Sheila the registration details.
6. Facilities consulting meeting tomorrow. Allan is attending one and so are
Geoffrey and Julianne. We discussed our needs to be put forward.
7. Allan reported on the Funders Forum at Casino Rama. He will email each of us a
brief overview. They don't cover equipment, buildings or wages when
sponsoring. Remember to thank everyone who sponsors our events.
8. Buffalo Springs is a new development on the 8 1h Concession and they have
uncovered an old foundation from a homestead in the area designated as parkland.
Shawn B inns has asked them to preserve it in the park.
Correspondence
1. Email: Ground radar—Margaret sent updated measurements and the new price
is $4,275. Shawn Binns and Margaret will be checking the references given next
week so work can be done before winter. This will mean the groundcover will
need to be cut back. Bruce will investigate what is needed to do this.
Next meeting is October 27 at 6pm at the Administration Centre
Adjourned at 7:50pm
sink
Minutes OMHA Mon 26 Oct 2008
Attendance: Allan Howard, Chair; Bruce Wiggins; Jadeen Henderson; Margaret Prewer;
Sheila Kirkland, Secretary
Regrets: Geoffrey Booth, Vice-chair
Shawn Binns was present to review the budget for 2009. No variance report for 2008 was
provided so reasonable conjecture was used. Budget items discussed and changes made.
Revenue: Medonte book reduced to $ 1,000 in projected sales; Kithn Kin changed to
$600 in projected sales; will apply again for summer jobs program $2,800
Expenditures: separate website $200; education training increased to $2,000; repairs for
African Church (chimney/white washing) increased to $2,000; eliminated rentals line
item of $300; Anniversary service added $1,500; costs for storage container will be added
once it arrives.
Shawn Binns left meeting after budget approved as discussed.
Minutes of September 22, 2008 moved by Margaret Prewer and seconded by Bruce
Wiggins that minutes be approved as circulated. Passed.
Old Business:
• Inventory at Township continues
• Conservator visited African church and the chimney was identified to be
repaired/restored
• No room for the Guthrie church displays so we will wait until they really need to
be moved
Sandy Agnew, Councilor joined us.
• Margaret will not be able to give Planning Dept. a map with the historical sites as
it will not copy properly
• 160`x' Anniversary: Costs discussed earlier during budget deliberations
• Articles from Guthrie moved from the arena to the storage container and
remainder to Old Town Hall
• Allan discussed a Black History day with Janie Wilson and she has a group that
may be interested in attending if we organize something
• Future suggestion that we book a room for the whole month of February and have
the schools come to us. We suggest Old Town Hall or Guthrie arena. Margaret
explained that it would not be at these facilities as they are already booked with
events that "make money".
• Allan and Margaret attended NHSA meeting. Good contacts where made with
individuals of like mind like the Program director for Centennial College who has
a course for historic site management. They visited Camp X where 007 agent was
trained. War of 1812 celebration for 2009 and Allan suggested we could be a part
of their program.
• Bruce brought the label/plaques. Bill will be submitted $226. When we apply we
will list them, inventory them and take pictures of the articles.
Sandy Agnew left meeting and Mayor Hughes dropped in for short update only.
• Mayor Hughes updated us and it is looking positive to get the trailer and he has
contacted Roads and Shelswell Construction about dropping the fill so we should
be moving forward soon.
0 Ground radar site visit is scheduled for October 30. Allan, Bruce and Sheila have
been working to clear the site. Allan will clarify if only a site visit or actual doing
the job. He will be seeking help from Roads Dept. to use the flailing mower to
clear remainder of the brush before Thursday.
New Business
• Facilities meeting Allan attended. Varied community groups were represented.
Guthrie arena land was purchased years ago. Groups felt that it was not central
and it could be sold and purchase more central area in the township example
given would be Horseshoe Valley area. Further meetings will be held for more
given
input.
• Jadeen will try to find the list of the Nuefeldt collection as the daughters have
been asking where all the items are. The list is missing from the township and we
are quite certain that articles are missing from the Township Office. The
daughters donated these articles in good faith that they would be preserved for
future generations.
Correspondence
• Email book sales from Sheila clarifying prices for wholesale. The wholesale price
of $32 includes GST for the larger books.
• Email from Shawn re: articles at Guthrie arena—this was dealt with in that we
moved them to a storage bin and the Old Town Hall.
• Email from Shawn Birms to Doug Irwin regarding missing history desk and
rearranged articles in the furnace room as things are missing. To date there has
been no reply.
• Email from NHSA regarding a subsidy to attend the Conference. Allan will
submit his expenses.
• Email from Geoffrey re: Parks Canada and looking at submitting a request for
funding for long range plans. 2008 marks the 175 Anniversary of the passage of
the act that abolished the practice of slavery in the British Empire.
• Email re: budget and was discussed earlier in meeting.
• Email re: history of Carley. Margaret responded.
• Email re: speakers gift for NHSA we sent three African Church books
• Email re: request for information on a tour group coming to see the site in 2010.
Allan will contact him.
• Email re: request for a school tour Oct. 20 that Allan attended. Janie Wilson sent a
thank you to us for the tour. About 70 children were in attendance.
• Email re: a recent survey undergone by Parks Canada on the state of conservation
of non-federally owned National Historic Sites.
• Email re: Site visit for October 30 for ground radar. Allan will confirm if they are
doing the radar or just assessing.
Next meeting November 24 at 6pm at the Township Office in the kitchen.
Margaret moved and Sheila seconded adjourning at 7:20pm
sink
OMHA Mon 24 Nov 2008
Attendance: Allan Howard, Geoffrey Booth, Margaret Prewer, Bruce Wiggins, Sheila
Kirkland
Regrets: Jadeen Henderson
Minutes of October26 were not circulated and will be circulated and approved at the next
meeting.
Old Business:
• Ground radar: special thanks to Allan and Bruce for all their hard work along with
Bob Henderson from the Township Roads Dept. who prepared the grounds for the
ground radar. Preliminary report received from the company showing quite a few
possible sites. It will be clearer when they send us the complete report. It required
an additional 5-6 hours of work to complete because of the uneven terrain and
trees and this would add a further $ 1,000 to $1,300, which we approved.
• Nuefeldt collection list—deferred
• No further information has been received from the Mayor's office re: trailer.
• Conservator has not sent us a report as yet despite Geoff s inquiries.
• Margaret has compiled an inventory list of items stored within the Administration
Centre. The group will review the list and make note of anything missing.
Correspondence
• NHSAO email article re: Lack of funding imperils historic sites
• Email re: article Sam Steele Birth date
• Email re: original log home on the Line 2 that a young couple have found is an
original 1859 log home. Moved by Margaret and seconded by Geoff that the
OMHA encourages the Council of Oro-Medonte Township to pass a by-law that
allows individual landowners who have buildings of historic interest on their
property to leave them as a secondary building on their property rather than
forcing them to demolish them. Passed unanimogsly.
• Email re: the rail trail signs Geoff is awaiting them to contact him.
• Email re: website for members to access the pictures from the NHSAO
conference.
• Email re: Heritage Canada Foundation regarding the new survey underscoring the
funding gap for Canada's National Historic Sites.
• Email re: expense forms for the conference and Parks Canada reimbursed us $400
towards the cost.
• Email re: remembering George Edward Neil Tran who passed away November
13. He was a long time resident of Oro-Medonte. Allan made a donation in his
memory from the Oro-Medonte History Association of $75—we will cover cost
with $15 each to Allan.
• Email re: national funding for heritage with funding for sites/projects "Bricks and
Mortar". This initiative offers cash grants up to $4,000 and paint up to $750 retail
value to support registered charities with heritage restoration projects in Canada.
This site lists several funding sources that we may be able to tap into. Allan will
". (j- -
send us the email site and we will all review and make a short list for next
meeting.
• Email re: professional development opportunities from the Canadian Museum
Association, which doesn't relate to us.
• Email re: inquiries about the family of Sir Sam Steele, circa 1910 onwards and a
copy of a roll call of Good Pals made by Flora Macdonald Steele in 1916.
Margaret has sent a copy of some of our excerpts from our books.
• Email re: Request from someone who is preparing a booklet for Horseshoe Resort
and wants to include a page of a publication produced by the History Association.
Margaret will contact him as he does not specify what publication and as long as
the History Association receives credit in the booklet then we give permission.
New Business
• December 8 at "At the Five" restaurant in Barrie at 6pm. is our Christmas dinner
meeting with our significant others— Geoff will make the reservations.
• 2009 Heritage Day and tractor rally is being planned.
• Bruce suggests the OMHA do another historical tour and several suggestions
were forwarded.
• The Black Church anniversary—any ideas. We are awaiting the approved budget
to plan the 160th Anniversary.
Next meeting is December 8 at 6pm in Barrie.
Adjourned 7:45pm
JANN ' 1t10
The Honourable Guard of
--HIP
TOWN� - -
the Grey & Simcoe Foresters Regiment --,-
The Armoury, 37 Parkside Drive, Barrie, Ontario UN 1W8
Commander, Brigadier General John C. Hayter
December 23, 2008
His Worship Mr. Harry Hughes, Mayor
Township of Oro-Medonte
148 Line 7 South
Box 100, ORO
Ontario, LOL 2X0
Sir:
Bruce Pearson and I enjoyed meeting you and Deb Micks last week. The
purpose of our meeting was to provide you with early awareness and solicit
your support for elements of our September, 2009 celebration of the Grey &
Simcoe Foresters Regiment. The Fair Valley components of this event include,
on Sunday, September 13.
1. Raising the Regimental Garrison Flag at the Steele Memorial site
Fairvalley
2. Hanging the Regimental Garrison Flag in St. George's Church,
Fairvalley
3. Change of appointment of the Honoraries
A Regimental Mess dinner will be held in Barrie the evening of the 12 th .
As discussed, we will require the support of the Township of Oro-Medonte on
Sunday, September 13 in:
1. Allowing several alterations to the Steele Memorial site:
i. adding a fourth flag pole
ii. adding a pillow stone or plaque to the site
iii. clearing overhanging brush and branches that may interfere
with the flag poles and the historical shelter across the road.
2. Allowing the local police to close the north end of the 11th concession
for about two hours for the formation and conduct of a parade at
the memorial site while raising and re-raising the flags that will
fly there. You did indicate that we should direct road closure requests
through you. We will also provide a briefing for Dept Comm Chris
Lewis.
3. Closing the church side road for much of the day.
4. Confirming that road paving or construction will be avoided at the site
within a reasonable time of the parade,
5. Helping provide some notice of or direction to Sam Steele's homestead
site.
You will be receiving a formal request for support from the Regiment. As this
event planning progresses, we would be pleased, if desired, to make a
presentation to Council in the spring, filling in background and details.
Thank you for your interest and support, I look forward to working with you to
make this a truly memorable event in the Township. Please direct any questions
or concerns to me at the address below. I will be away for several months but in
easy contact by internet.
e
Wit I st wishes for the Christmas season and a grand New Year, I remain,
Murray A. Cayley
Adjutant, the Honourable Guard
3-200 Memorial Ave, St. 323
Orillia, ON L3V 5X6
Phone (705) 325-6425 - e-mail toadhall @encode.com
encode.com
cc:
Deb Micks, Township Admin. Asst., dmickgoro-medonte.ca
BGen JC Hayter, john.c.hayterPsympatico.ca
Major MC Walsh, MARC. WALSH(q)forces.gc.ca
Capt Eric Fuller, Adjutant the G&SF, ERIC-FULLER@forces.gc.ca
Mr. Bruce Pearson pearsonjbeaol.com
January 4, 2009
Sandy Agnew
Councilor Ward 3
Township of Oro Medonte
148 Line 7 South
Oro, Ontario
LOL 2X0
Dear Mr. Agnew:
JAN 14 1009
OROTMEa4 pTE
This is further to our brief discussion in the Spring of 2008 during which we advised you of our concerns
about the winter traffic on Black Forest Lane.
This issue was raised because the traffic along Black Forest Lane at the curve near the entrance and
walkway to Lake Simcoe has become a serious hazard for emergency response vehicles, snow ploughs and
other municipal vehicles. Last winter, there were several opportunities when vehicles were trapped and
unable to proceed, due to the congested parking of trucks and trailers from ice fishing and snowmobile
enthusiasts.
At the time, you suggested that the Township was considering posting a sign about restricting parking
during the winter season.
We hope to hear from you or the Township Council in the very near future.
Yours truly,
John and Marilyn Birch
John Birch
4 Black Forest Lane
RR 2 Shanty Bay Ont.
LOL 2L0
Mr. Agnew
Please find att: pictures.
EC EIVE
JAN 1 9 -2009
ORO -MEDONTE
As I have previously mentioned, I do not have the right to complain about parked
vehicles passed my driveway, as it does not bother or interfere with me. However parked
vehicles on the bend does and has presented a problem in the past for emergency vehicles
to our home. There is only one way in and out on our street, which also presents a
possible problem for emergency vehicles. I am only concerned with the area from
Murkers driveway around the bend to the stop sign. It is up to my neighbours on there
end of the street, as well that end of the street is wider than the bend. Most of the fisher
people are very good, however since it was put on the internet 2 -3 yeas ago, it has been a
problem.
Saturday we had 61 vehicles plus trailers, ATV,s snowmobiles. On Sunday we had
approx 45. that is a lot for a street with 8 homes on it. Some of the vehicles are there all
night therefore the snow plowing is never complete. Plus they arrive by 6: am in the
morning. With signs in the bend area, it would mean approx. 10 —11 vehicles would
need to find other parking.
I own a trailer which I transport snowblower to clear other properties in oro,and when the
vehicles are parked across from my drive and parked quite often on an angle because they
do not want to walk a few feet farther to a larger spot, it makes it sometimes impossible
to get out of my drive.
I do not wish to be the trouble maker for fisher people as some of the locals are friends
however I have lived here 20 years and have not had a problem like this until 2- 3 yrs
ago.
Again I wish to make clear my only concern is the bend area.
Thank You for your concern in this matter
John Birch
C-�'
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REPORT � V-4-! ducont
Prond Heritqge, Excith�q Future
Report No.
F12009-01
To:
Committee of the Whole
Prepared By:
Paul Gravelle
Meeting Date:
January 21, 2009
Subject: Statement of
Investment Activities
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report F12009-01 relating to investment activities to December 31, 2008 be
received.
BACKGROUND:
The Municipal Act requires the Treasurer to report annually to Council on investment
activities.
ANALYSIS:
Accordingly, please find attached the Statement of Investment Activities for the year
ending December 31, 2008.
FINANCIAL:
None
POLICIES/LEGISLATION:
Municipal Act
HNAN(A: January 21, 2009
Report No. F12009-01 Page 1 of 2
CONSULTATIONS:
IM
ATTACHMENTS:
Statement of Investment Activities
CONCLUSION:
Report F12009-01 be received as information only.
Respectfully submitted:
Paul Gravelle
Director of Finance/Treasurer
SIVIT Approval / Comments:
C.A.O. Approval / Comments:
FINANCE January 21, 2009
Report No. F12009-01 Page 2 of 2
TOWNSHIP OF i • -MEDONTE
STATEMENT OF INVESTMENT ACTIVITIES
FOR •i OF OCTOBER il4 TO DECEMBER 31,2008
Interest
Earned
$500,000 GIC - Royal Bank
Interest Payable @ 3.55%
Purchased October 21, 2004
Maturity date October 21,2009
($100,000 maturing annually)
$500,000 GIG - Royal Bank
Interest Payable @ 3.1010
Purchased September 12,2005
Maturity date September 15, 2010
($100,000 maturing annually)
$100,000 GIC - Royal Bank
Interest payable @ 370%
purchased October 21, 2005
Maturity date October 21, 2010
$100,000 GIC - Royal Bank
Interest payable @4.25%
purchased October 21,2006
Maturity date October 21, 2011
MFOA One Funds - Money Market Fund
$1,500,000 invested June 7, 2006
withdrawn June 22, 2007
Additional interest revenue
Interest gained due to investment
otherwise BMO bank account in excess
of bank's $10,000,000 limit at
which interest no longer paid
Interest revenue lost as BMO bank accoun
balance in excess of $10,000,000
Total additional revenue due to
investment activities
50,371.07
9,326.71
•1 •1
31 .v
Interest if Prior 01/01/2008
funds left in Variance Report to
bank account 31/12/2007 31112/2008
47,596.97 2,774.10 2,139.51 634.59
• • • • • • • i • MENINT50
11,919.75 -10U2 -706.40 606.38
8,218.65 1,108.06 -48.32 1,156.38
64,693.15 - 1,599.55 - 1,599.55 0.00
- 5,933.78 - 8,142.85 2,209.07
49,386.23. 49,386.23 0.00
-3,221.46 -3,221.46 0.00
40, 230.99 38, 021.92 2,209.07
REPORT 0`'
frond Heritrxqe, Exciting Future
Report No.
F12009-02
To:
Committee of the Whole
Prepared By:
Paul Gravelle
Meeting Date:
January 21, 2009
Subject: Report on Tax
Arrears
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action 11 For Information Only [i]
It is recommended that:
1. Report F12009-02 be received.
BACKGROUND:
The Municipal Act requires the Treasurer to report annually to Council on the status of
tax arrears.
ANALYSIS:
Accordingly, please find attached a Report on Tax arrears as at December 31, 2008.
FINANCIAL:
N/A
POLICIES/LEGISLATION:
Municipal Act
Finance January 21, 2009
Report No. F12009-02 Page 1 of 2
CONSULTATIONS:
None
ATTACHMENTS: I
Report on Tax Arrears
I CONCLUSION:
The attached report be received as information.
Respectfully submitted:
Paul Gravelle
Director of Finance/Treasurer
I SMT Approval / Comments: I C.A.O. Approval I Comments:
Finance January 21, 2009
Report No. F12009-02 Page 2 of 2
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Rep
0 ort No.
FI 2009-003
To:
Committee • the Whole
Prepared u'll
Janice MacDonald
Meeting Date:
January 21, 2009
Subject:
Statement of Accounts —
December 2008
II
Motion #
AC00522
December 17, 2008
. .. ........................... .. .. . . . .
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. That Report No. FI 2009-003 is received.
2. The accounts for the month of December 2008 totalling $5,988,721.74
are received.
BACKGROUND:
Following is the statement of accounts for the month of December.
Batch No. Date Amount
Cheque Registers:
AC00520
December 03, 2008
5,243,151.97
AC00521
December 10, 2008
226,913.20
AC00522
December 17, 2008
236,768.33
A000388
December 16, 2008
10,976.00
AQ00389
December 17, 2008
3,336.00
AQ00390
December 18, 2008
1,376.00
A000391
December 18, 2008
389.26
A000392
December 19, 2008
9,712.73
Payroll:
PR00338
December 06, 2008
128,323.61
PR00341
December 20, 2008
124,301.07
$5,732,623.49
$ 252,624.68
FINANCE January 21, 2009
Report No. 2009-003 Page 1 of 2
AE00155
December 26, 2008
AE001 56
December 26, 2008
AE001 57
December 26, 2008
AE00158
December 26, 2008
AE001 59
December 26, 2008
ATTACHMENTS:
Cheque Registers.
CONCLUSION:
Total: $5,988,721.74
That the accounts for the month of December are received.
Respectfully submitted:
Janice MacDonald,
Senior-Aevenue Clerk
SIVIT Approval / Comments:
FINANCE
Report No. 2009-003
C.A.O. Approval / Comments:
January 21, 2009
Page 2 of 2
REPORT Wanle.-
Prond I-Ierit,�qe, E.vcithAg Future
Report No.
F12009-04
To:
Committee of the Whole
Prepared By:
Paul Gravelle
Meeting Date:
January 21, 2009
Subject: Al-Cheragh
International Corporation
request for waiving of interest
charges
Motion #
Roll #: 010 007 02000
I I
R.M.S. File #:
I
RECOMMENDATION(S): Requires Action X For Information Only 11
It is recommended that:
1. Report F12009-04 be received and adopted.
2. The request from Al-Cheragh International Corporation for the waiving of interest be
denied.
3. Al-Cheragh International Corporation be advised of Council's decision.
BACKGROUND:
The municipality has received a request from Al-Cheragh International Corporation for
the waiving of interest charges.
The reason given for the request is that the tax bills went being sent to the wrong
address.
ANALYSIS:
Al-Cheragh International Corporation acquired the property in question on April 24,
2006.
Upon a sale of property, the municipality is provided a mailing address from MPAC.
MPAC obtains the mailing address from the registered deed.
The address provided to the municipality was 1525 Highway 11, being the municipal
address of the property.
Finance January 21, 2009
Report No.Fl-2009-04 Page 1 of 2
On September 9, 2008, we were provided with the correct address by a representative
of the company.
Please note that failure to receive a tax bill does not relieve the property owner from
liability for payment of taxes nor penalty for late payment.
Please also note that it was a period of 27 months from the date of acquisition to the
date the correct mailing address was provided to the municipality.
As such, we cannot recommend granting of the requested waiving of interest.
FINANCIAL:
$6,561.75 cost to be absorbed by municipality if interest waived
POLICIES/LEGISLATION:
Municipal Act
CONSULTATIONS:
ATTACHMENTS:
Request from Al-Cheragh International Corporation dated December 11, 2008.
CONCLUSION:
The request for the waiving of interest should be denied. The onus is on the taxpayer to
follow up with the municipality in the event a tax bill is not received.
Respectfully s bmitted:
Paul Gravelle
Director of Finance/Treasurer
SIVIT Approval / Comments: I C.A.O. Approval I Comments:
Finance January 21, 2009
Report No.Fl-2009-04 Page 2 of 2
19
From: Al-Cheragh International Corporation
329 Johnson St Barrie, Ont L4M 7A2
In
son
Honorable Mayor and Council of township of Oro-Medonte. E
LRECEIVE
C 17
Sub*ct: Tax Arrears DE !
0 -
Roll 4 4346-010-007-02000-0000 ORO MEDONTE
r
S
01525 Highway 11. W �NS H" I lo
Dear Sir,
1. Al-Cheragh International Corp is doing business on highway 11. On the above
location under your able Mayorship.
2. Township of Oro-Medonte has been sending the tax bills on the wrong address,
thus because of non-receipt of regular bills, the arrears kept on accumulating with interest, one
letter dated 18" Nov, 08 which was received on right address showed up an amount of
$39,257.04 with interest. (Photo copies attached.)
3. 1 visited the of ice of Township of Oro-Medonte and asked for the details of taxes
and the waving of the interest amount if the Al-Cheragh International pay the complete amount
of tax. Arrears ie: $ 33,109.16, less the interest amount ie: 6561.75
4. Your honor, I have directed my lawyer Andrew Zyp. To pay the actual amount of
taxes due ie: $ 33,109.15 in totality. Keeping in view the present Global Economic recession and
uncertain fluctuating gas prices, has adversely affected the business rendering it even difficult to
survive under the prevailing condition therefore it is requested to your honor to help the Al-
Cheragh International Corporation, by waving the amount of interest ie: $ 6651.75. So that we
keep on serving the township of Oro-Medonte.
5. We shall be highly obliged and thankful to your honor, for your kind
cooperation.
Thanks
Dated: Dec 1 i to 21008 Yours Sincerely,
.Xbdul Alla Kareem
AI-Cheragh International Corp
finder Notice
Tuesday, November 18, 2008
AL-CHERAGH INTERNATIONAL
CORPORATION
329 JOHNSON ST
BARRIE ON L4M 7A2
Subject: Tax Arrears
Roli 4 4346-0 iG-007-&2666-0a00
01525 HIGHWAY 11
Dear Sir/Madam
Township of Oro-Medonte
P ('� pox 1 f1,0 Ortann L 01 2),,,r:
The following is a summary of the taxes due to Township of Oro-Medonte
2005
2006
2007
2008
Totals
Arrears $0-00
$8,171,71
$11,752.37
$13,18508
$33,109.16
Interest $0-00
$2,841.05
$2,490.76
$816.07
$6,147.88
$0,00
$11,012.76
$14,24313
$14.001.15
$39,257.04
Please be advised that as of January 1, 2009, this property will be eligible for tax registration proceedings
pursuant to the Municipal Act. Registration costs in the area of $1,200 are payable by the property owner.
To avoid such proceedings, payment of all outstanding interest and 2006 and prior taxes must be made or
mutually acceptable payment arrangements agreed upon by January 16, 2009.
Payments are applied to all outstanding interest first, then the remainder of the payment is applied against the
taxes that have been in arrears the greatest period of time. Interest charges of 1.25% per month are added
the firat dz--,-ef Month,
J
To discuss payment arrangements, please contact Michael Kelly at (705) 487-2171
THIS IS YOUR FINAL NOTICE PRIOR TO TAX REGISTRATION,
TOWNSHIP OF ORO-MEDONTE
TREASURY DEPARTMENT
Report No.
TES2009-01
To: COMMITTEE OF THE
WHOLE
Prepared By:
Jerry Ball
Meeting Date:
Subject:
Motion #
January 21, 2009
Quotations for Generators —
North and South Works Yards
Roll #:
R.M.S. File #:
L14 -38887
RECOMMENDATION(S): Requires Action For Information Only 0
It is recommended that:
1. THAT Report No. TES2009-01 be received and adopted.
2. THAT the Director of Transportation and Environmental Services be authorized to
purchase two (2) 22 kw Generac generators, one for the North Yard and one for the
South Yard, for a total amount of $32,178.12 (including taxes, installation and
disconnect switch) from Orser Technical.
3. THAT the expenditure for the two (2) Generac generators be financed from the
Working Fund Reserve.
4. AND THAT the Director of Transportation and Environmental Services advises the
unsuccessful bidders of Council's decision accordingly.
BACKGROUND:
To ensure competitive pricing for the required generators, local businesses were
contacted to submit proposals for this project.
ANALYSIS:
The results of the quotations submitted for generators for the North and South Works
Yards is as follows:
Transportation and Environmental Services January 21, 2009
Report No. TES2009-01 Page 1 of 2
CA r — _._t
NAME OF
SOUTH YARD GENERATOR!
NORTH YARD GENERATOR
BUSINESS
Oro Electric Inc.
Oto3642ANANP2 Generator' -36 kw
Qto3642ANANP2 Generator — 36 kw
$24,570.00 (including taxes)
$24,570.00 (including taxes)
Oto4824ANSNP2 Generator — 48 kw
Oto4824ANSNP2 Generator — 48 kw
$30,030.00(including taxes
$30,030.00 (including ;taxes.:
Orser Technical
Onan Generator — 20 kw
Generac Generator — 16 k
$23,732.46 (including taxes)
$9,562.54 (including taxes)
Generac Generator — 22 kw
$16,089.06 (including taxes,
installation and disconnect switch
Wallwin Electric
17 kw Generator
14 kw Generator
$14,910.00 (including taxes)
13,318.20 (including taxes)
FINANCIAL:
POLICIES /LEGISLATION:
CONSULTATIONS:
ATTACHMENTS:
CONCLUSION:
It is recommended that Council give favourable consideration to award the quotation
from Orser Technical for two (2) 22 kw Generac generators, one for the North Yard and
one for the South Yard, for a total amount of $32,178.12 (including taxes, installation
and disconnect switch).
It is further recommended that the expenditure for the two Generac generators be
financed from the Working Fund Reserve.
Respectfully sub i d:
Jerry Bal , C.R.S.S.
Director of Transportation and Environmental Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
is
Transportation and Environmental Services January 21, 2009
Report No. TES2009 -01 Page 2 of 2
wownsliip� w0f; 9 b-
REPORT C illlW�
Proud Heritage, Exciting Future
Report No.
To: COMMITTEE OF THE
Prepared By:
TES2009-02
WHOLE
Jerry Ball
Meeting Date:
Subject:
Motion #
January 21, 2009
Safety Issues — Line 2 South
between Hwy. #11 and Ridge
Roll #:
R.M.S. File #:
Road
M04-26485 v-004
IRECOMMENDATION(S): Requires Action X For Information Only
It is recommended that:
1. THAT Report No. TES2009-02 be received and adopted.
2. THAT Transportation Services install guild rail systems along three separate areas
of Line 2 South, between Hwy. #11 and Ridge Road, where the road width and
shoulder drop off do not meet the standard.
3. AND THAT Ms. Jennifer Craddock-Jones be advised of Council's decision.
�BACKGROUND:
Correspondence dated December 2, 2008 was received from Ms. Jennifer Craddock-
Jones (attached for Council's perusal) requesting consideration being given to the
installation of a guild rail system in various areas along Line 2 South, from Hwy. #11,
south to the Ridge Road. Concerns were noted that Line 2 South was narrow, with little
or no shoulders and steep drop off sections, within wet or marsh areas.
ANALYSIS:
After a site inspection of Line 2 South was completed to review the road or platform
width, including shoulders, it was determined that there are approximately three areas
which are deficient in width and are within a wet or marsh area.
Each year, throughout the municipality, Transportation Services addresses deficient
narrow roads, shoulders and vertical drops greater than three (3) metres from the
travelled road, by installing cable guild rail systems to improve the safety of the
travelling public.
Transportation and Environmental Services January 21, 2009
Report No. TES2009-02 Page 1 of 2
It is recommended that a cable guild rail system be installed within the narrow road
sections along Line 2 South to improve the safety of the travelling public. It was also
suggested that a second review be completed in the spring to ensure that there are no
further narrow road deficiencies within this section of Line 2 South.
FINANCIAL:
Financed from the Operating budget within the Guild Rail section.
POLICIES/LEGISLATION:
Oro-Medonte Roadway Service Standards.
CONSULTATIONS:
Brian Roubos, Manager of Transportation Services
ATTACHMENTS:
Letter dated December 2, 2008 from Jennifer Craddock-Jones.
CONCLUSION:
That a guild rail system be installed along three separate areas of Line 2 South, from
Hwy. #11 to Ridge Road, to reduce liability within the wet and marsh areas.
Respectfully submitted:
Jerry Ball, C.R.S.S.
Director of Transportation and Environmental Services
SIVIT Approval / Comments: I C.A.O. Approval / Comments:
Transportation and Environmental Services January 21, 2009
Report No. TES2009-02 Page 2 of 2
PURSER
P00I FY
0 t
i P � ;
.
SMITH L.Q.P.
�_
aalifwt:�u���
Mr. Harry Hughes
Mayor
Township of Oro - Medonte
148 Line 7 South
P.O. Box #100
Oro Medonte, ON LOL 2XO
-and-
Mr. Sandy Agnew
Councillor Ward 3
Township of Oro - Medonte
148 Line 7 South
P.O. Box #100
Oro Medonte, ON LOL 2XO
Dear Sirs:
RE: Safety Issues Concerning Line #2 South, Oro - Medonte
DEC 0 8 2008
ORO -MEDON E
I am writing to you not only as a resident of Shanty Bay but also as a mother of two small
children.
As you may be aware, there are a number of wetland and water areas bordering Line #2 South
between Highway #11 and the Ridge Road. This particular stretch of roadway is narrow, with little or
no shoulder area, and it is treacherous to travel along in times of inclement weather. The fog can be
very heavy at times and the snow and slush can often reduce the roadway to one lane. In addition, the
spring run -off dramatically increases the water depth to the point where it is almost level with the road.
In an effort to ensure the safety of all residents and visitors who travel along Line #2
South, I am requesting that you, as our local representatives, take the necessary action to have
proper barriers or guardrails constructed in those two or three locations where the wetland
areas adjacent to the roadway are very deep and marshy. The roadway can be unforgiving and
the combination of bad weather and split second decisions could easily result in a car sliding off
the side of the road and into the water. With the deployment of air bags, getting out of a car
could prove to be extremely difficult - if not impossible - and particularly if a driver or his/her
passengers were injured in any way.
151 Fcrris Lane. Suite 300 Ban ie. ( )N L4 \I 6(11
Tel: 705.792.6910 Fax: 705.792.6911
9b-LI
I believe that it is the responsibility of our elected officials to take pro-active measures to
prevent foreseeable accidents from occurring and to ensure the safety of their constituents. Years of
political wrangling and good intentions could not prevent the tragic loss of a mother and her young son
who drowned when their car veered off the road in a storm on Canal Road in the Holland Marsh a
couple of years ago. Today — much too late but nonetheless well received by the community — a
guardrail has been installed around selected sections of the canal with a view to preventing and
reducing future accidents.
The costs associated with planning and constructing such improvements are minimal when
considered in the context of a loss of life or injury and the resulting litigation which would
undoubtedly occur against the Township.
I trust that you will take the required steps to expedite this matter through the necessary
channels to fruition. If desired, I would be pleased to meet with you in person to discuss this matter in
more detail at your earliest convenience.
/i rci
Thank you in advance for your serious consideration of the foregoing request.
Yours very truly,
PURSER DOOLEY COCKBURN SMITH LLP
Jennife R. Craddock-Jones
jcraddock@pdcslaw.com
C
Township of
REPORT
Proud Heritage, Exciting Future
Report No.
TES2009-03
To: COMMITTEE OF THE
WHOLE
Prepared By:
Jerry Ball
Meeting Date:
January 21, 2009
Subject:
Demonstrator Street Sweeper
Purchase
Motion #
Roll #:
R.M.S. File #:
IRECOMMENDATION(S): Requires Action X For Information Only F]
It is recommended that:
1. THAT Report No. TES2009-03 be received and adopted.
2. THAT the Director of Transportation and Environmental Services be authorized to
purchase a 2008 Demonstrator Elgin Street Sweeper at the quoted price of
$151,530.00.
3. THAT the purchase of the 2008 Demonstrator Elgin Street Sweeper be financed
from the Equipment Reserve.
4. AND THAT the provisions of the Purchasing and Tendering Procedures be waived.
BACKGROUND:
In 2003, the municipality purchased a used 1990 Elgin Street Sweeper to work in
conjunction with the tractor-mounted broom for the clean up of winter sand.
Prior to the purchase of the used street sweeper, the works department utilized outside
contractors who provided sweepers and operators to assist our own crews with the
spring clean up. After four seasons of working with outside contractors and scheduling
of street sweeping, it was determined that a used street sweeper be purchased in order
to complete the clean up in early spring versus mid-June, as contract sweepers were
never available until mid-May each season. Through the process of using contractors
for sweeping, it also provided an opportunity to view different types of sweeping
equipment and determine the best equipment for our type of work. It was concluded
that a mechanical sweeper was the only type of equipment that would pick up the heavy
amounts of winter sand left on our streets.
In 2007, Council and staff developed an aggressive paving program, reducing the
kilometers of gravel roads and increasing the number of kilometers of paved roads,
which has also increased the time needed for sand sweeping and clean up. In this
paving program, it was discussed that by increasing the kilometers of pavement, the
Transportation and Environmental Services January 21, 2009
Report No. TES2009-03 Page 1 of 3
Transportation Services division could reduce the grader fleet of six (6) graders to two
(2) machines. in 2008, two (2) graders were sold and one (1) lease expired, which
reduced the grader fleet to three machines. In turn, three new tandem plow/sand C%
combination trucks were purchased for plowing and increased sanding. It was also
discussed in the paving program that winter sand/salt would be increased as paved
road mileage increases, which in turn would increase street sweeping and spring clean
up. Transportation Services demonstrated a new 2008 Elgin Pelican sweeper in early
fall to review new design changes and the capability of picking up heavy sand
quantities.
In early January, Joe Johnson Equipment Inc. from Barrie, the only dealer that supplies
an Elgin Pelican 3 wheel mechanical street sweeper, was contacted to provide prices
for a new Elgin sweeper and approximate delivery date. The delivery date for a new
unit would be 90 to 120 days and the cost was quoted at $179,205.00, plus taxes. The
sales representative indicated that the 2008 demonstration unit was available at a cost
of $151,530.00, with a delivery date of 15 days.
ANALYSIS:
Considering the added paved roads within the municipality and increased sand /salt
usage, it also increases the need for additional street sweeping equipment, in order to
complete the street clean up by mid to late May. As Joe Johnson Equipment Inc. is the
only dealer to supply a 3 wheel mechanical street sweeper, it is recommended to
purchase the demonstration unit at the reduced cost of $151,530.00.
� FINANCIAL:
The purchase of the Demonstrator Elgin Street Sweeper would be financed from the
Equipment Reserve.
POLICIES&EGISLATION:
N/A
CONSULTATIONS:
Manager of Transportation Services
Director of Finance
Deputy CAO
ATTACHMENTS:
Quotation from Joe Johnson Equipment Inc.
Transportation and Environmental Services January 21, 2009
Report No. TES2009-03 Page 2 of 3
CONCLUSION:
As our road system changes from gravel to a paved surface, our maintenance O�
equipment will also need to change to enable Transportation Services to provide the tc
proper street maintenance. Through trial and error, it has been determined that a
mechanical street sweeper such as the Elgin Pelican sweeper, provides the best clean
up within a rural area compared to other vacuum sweepers, thus the opportunity to
purchase this type of a demo unit at a reduced cost is a financial benefit to the
municipality.
Respectfully submitted:
Jerry Ball, C.R.S.S.
Director of Transportation and Environmental Services
SIVIT Approval / Comments: I C.A.O. Approval / Comments:
Transportation and Environmental Services January 21, 2009
Report No. TES2009-03 Page 3 of 3
January 9, 2009
Township of Oro Medonte
Oro, Ontario
M8Z 5Z6
Attention: Mr. Jerry Ball
Dear Mr. Ball:
Joe
•JOHNSON
ew EQUIPMENT
NG.
Thank you for your continued interest in Elgin Street Sweepers.
`iC.y
Further to our telephone conversation, we are pleased to provide literature, specifications and a
quotation for both a new and demonstrator Elgin Pelican P, 3 -wheel mechanical street sweeper.
The Pelican sweeper is a proven sweeper design that has been in operation for many years. Its rear
steer design provides unmatched manoeuvrability for sweeping in tight confined areas and around
obstacles. The Pelican design includes a variable height, front dumping hopper, very similar to
that of a front -end loader. This affords the operator the ability of inspecting the load at any time
from the operator's seat, a feature that is not available on any other street sweeper. The one -piece
conveyer system has been the design that Elgin has utilized since day -one on all their mechanical
sweepers. The conveyer belt is a very simple yet highly effective method of loading material.
There are very few moving parts in this design. This design also offers "no jam" performance in
that there are no areas where material can get hung up. The Pelican cab design also offers 360
degree visibility for maximum safety and sweeping performance.
10
These are just a few of the features that the make the Elgin Pelican the most popular 3-wheel
mechanical sweeper in the world.
We thank you for your continued interest in Joe Johnson Equipment and Elgin Street Sweepers
and if we are favoured with an order, we will do our utmost to ensure your complete satisfaction
with the Elgin product.
Respectfully,
Brian Knight
Regional Sales Manager
I
Onotation
To supply one (1) only:
Q I
New 2009 Elgin Pelican P dual gutter broom - three wheel mechanical street sweeper powered by
a John Deere 4045TI50 Tier 3 diesel engine and c/w all standard equipment including the
following:
• variable height (up to 9'6") front dumping hopper
• automatic high temp / low oil press shutdown system
• automatic shutdown for low hydraulic oil
• hydrostatic transmission with hydraulic wheel motors for maximum sweeping flexibility
and performance in all conditions
• full power steering
• Corduara covered deluxe suspension operator seat on right and left sides
• new cab design featuring improved visibility with additional glass in all areas
• centre mounted control console including all controls and complete gauge package
• cab air conditioning / pressurizer / heater system
• No-Jam one piece solid rubber conveyer system
• internal cascade, automatic conveyer wash down system
• dual right and left hand, 36" diameter hydraulically driven gutter brooms
• gutter broom spotlights
• automatic pick-up of sweeping gear when reverse is activated and automatic sweep resume
function
• 35" diameter by 68" hydraulically driven main broom
• in-cab down pressure control for both gutter and main brooms
• 220 US gallon poly water tank
• complete non-corrosive water system with run-dry water pump and spray nozzles at each
broom location
• 35 gallon diesel fuel tank
• combination tail / stop lights and headlights and clearance lights
• painted one standard colour (RAL colour only)
Additional Optional Items Included:
Lifeliner hopper liner (with full lifetime perforation / corrosion replacement)
In-cab right hand gutter broom tilt control
AM/FM CD radio
Net Price ... $179,205.00
rd
To supply one (1) only:
9c -`I
Demonstrator 2008 Elgin Pelican P dual gutter broom - three wheel mechanical street sweeper
powered by a John Deere 4045T150 Tier 3 diesel engine and c/w all standard equipment including
the following:
• variable height (up to 9'6") front dumping hopper
• automatic high temp / low oil press shutdown system
• automatic shutdown for low hydraulic oil
• hydrostatic transmission with hydraulic wheel motors for maximum sweeping flexibility
and performance in all conditions
• full power steering
• Corduara covered deluxe suspension operator seat on right and left sides
• new cab design featuring improved visibility with additional glass in all areas
• control console centre mounted for operator ease and includes all controls and complete
gauge package
• cab air conditioning / pressurizer / heater system
• No-Jam one piece solid rubber conveyer system
• internal cascade, automatic conveyer wash down system
• dual right and left hand, 36" diameter hydraulically driven gutter brooms
• gutter broom spotlights
• automatic pick-up of sweeping gear when reverse is activated and automatic sweep resume
function
• 35" diameter by 68" hydraulically driven I piece main broom
• in-cab down pressure control for both gutter and main brooms
• 220 US gallon poly water tank
• complete non-corrosive water system with run-dry water pump and spray nozzles at each
broom location
• 35 gallon diesel fuel tank
• combination tail / stop lights and headlights and clearance lights
• painted white
Additional Optional Items Included:
Lifeliner hopper liner (with full lifetime perforation / corrosion replacement)
In-cab right hand gutter broom tilt control
AN1/FM CD radio
Conveyer stall alarm
Net Price ... $151,530.00
5
Options for New or demo Unit:
Dual left / right gutter brooms
High / low engine shutdown
Low hydraulic level shutdown
Beacon light (1 is included)
Auto-lube system
Rear flood lights
Options for New Unit Only:
Air ride seat in lieu of spring suspension seat
PM 10 certification on water system
Strip broom in lieu of I piece tube broom
QUOTATION VALID FOR 30 DAYS.
Please Add:
Incl.
Incl.
Incl.
$520.00
$5,400.00
$365.00
Ph,wzp Add-
1061WITITIT M,
$3,890.00
$850.00
DEMONSTRATOR UNIT: UNIT HAS 32 HOURS / 55 MILES OF OPERATION ON IT.
DEMONSTARTOR UNIT IS AVAAILABLE SUBJECT TO PRIOR
SALE ONLY ON A FIRST COME / FIRST SERVE BASIS
UNIT HAS FULL STANDARD FACTORY WARRANTY ON IT.
DELIVERY: NEW UNIT 90-120 DAYS ARO. TO BE CONFIRMED AT TIME OF ORDER.
DEMO UNIT 1-15 DAYS ARO.
Toivnship Of
REPORT
Proud Heritage, Exciting Future
Report No.
DS2009-003
'To: Council
Prepared By:
Kim Allen
M eeting Date:
January 21,200•
Subject:
Year End Building Division
Ppnnrt
Motion #
R.M.S. File #:
1 RECOMMENDATION(S): Requires Action 11 For Information Onlyl—V-1
n
It is recommended that:
1. That Council receive report # DS2009-003 for information
BACKGROUND:
This report is to provide for Council information on building permit activity for the fourth
quarter of 2008. Included with the attached report are the totals for all permits for the
year along with construction values. ( See attachment #1 )
ANALYSIS:
The Building Department reviewed and issued a total of 615 permits in 2008. A total of
2,254 inspections were performed during the year. The department went through a
process review which resulted in adjustments to our staff compliment and the way we
do business. As a result of the changes we look forward to providing a high level of
service to our customers while remaining fiscally responsible in these changing
economic times. In order to keep Council up to date with construction in the Township
we will be providing reports on a monthly basis in 2009. These reports will also include
highlights of projects that may be of interest to Council. Some of the larger projects in
2008 include the addition to the Barrie Bio Solids Facility, the construction of a new Ski
School Building at Mt. St. Louis Ski Resort.
Development Services Meeting Date Jan. 21/09
Report No. DS2009-003 Page 1 of 2
FINANCIAL:
Total Permit Fees 2008 $ 346,718.68
POLICIES/LEGISLATION:
I CONSULTATIONS:
ATTACHMENTS:
Permit Report for the Quarter Ending December 2008
I CONCLUSION:
Respectfully submitted:
Kim Allen
Chief Building Official
1.4 ivi 11191 01 o 7017F.1 Frq*l N1 i ITZ] i
h
koo —
Development Services Meeting Date Jan. 21/09
Report No. DS2009-003 Page 2 of 2
D"
Building Permit Fee $59,060.46 --- -------
Septic Deposit $6,205.00
Totals: $65,265.46
Construction Value of Permits Issued For:
AMAC H
-# I
$293,01,8.01
$59,265.00
$352,283.01
2007
Agr/Add/Reno/Demo
This Period
$64,500.00
$284,000.00
Township of
Oro-Medonte
To Date
For the Quarter Ending
M
December 2008
Com/Ind/Pub
This Period
2008
2007
This
This
$22,015,500.00
$826,969.00
Period To Date
Period
To Date
Number of Permits Issued:
105 615
142
677
Agr/Add/Reno/Demo
3 16
4
16
Com/Ind/Pub
4 23
2
17
House Demolition
3 25
4
22
Pool
1 30
3
32
Renovation
Septic
14 98
28
124
Septic Replace/Repair
— ------ -------
— -------
$14,000.00
SFD House
10 65
15
73
SFDAdd/Reno/Dem
- --- - -----
7 44
14
48
Signs
6 21
2
11
Small Projects
51 242
60
279
Tent
6
10
Other
6 45
10
45
2008 2007
_
Fees Collected: This Period To Date This Period
To Date
Building Permit Fee $59,060.46 --- -------
Septic Deposit $6,205.00
Totals: $65,265.46
Construction Value of Permits Issued For:
$301,143.68
$45,575.00
$346,718.68
$60,412.24
$13,645.00
$74,057.24
2008
$293,01,8.01
$59,265.00
$352,283.01
2007
Agr/Add/Reno/Demo
This Period
$64,500.00
$284,000.00
To Date
$428,500.00
$728,000.00
Com/Ind/Pub
This Period
$190,000.00
$150,000.00
To Date
$22,015,500.00
$826,969.00
House Demolition
This Period
$52,500.00
$6,000.00
To Date
$251,000.00
$81,000.00
Pool
This Period
$15,000.00
$62,000.00
To Date
$636,600.00
$698,000.00
Renovation
This Period
To Date
Septic
This Period
$0.00
$14,000.00
To Date
$0.00
$204,500.00
Wednesday -January i4,-"2'-00-9-2-:37-5'8—P-M—�-(M—arion) Page 1of2
. %
IUq_y
Wednesday January 14, 2009 2.37:58fPM (Marion) �� �� �� �� ���� -Page 2 of 2
Township of Oro - Medonte
:r For the Quarter Ending
December 2008
2008
2007
This
This
Period To Date
Period To Date
Septic Replace /Repair
This Period
To Date
SFD House
This Period
$3,713,000.00
$2,735,000.00
To Date
$19,568,900.00
$17,526,000.00
SFDAdd /Reno /Derr
This Period
$501,000.00
$450,840.00
To Date
$2,608,540.00
$2,442,222.00
Signs
This Period
$27,000.00
$81,850.00
To Date
$139,150.00
$130,500.00
Small Projects
This Period
$1,007,160.00
$1,166,081200
To Date
$3,916,012.00
$2,967,659.00
Tent
This Period
To Date
$36,500.00
$1,700.00
Other
This Period
$102000.00
$0.00
To Date
$248,000.00
$16,000.00
Total Value of Permits To Date:
$25,622,550.00
$49,848,702.00
Education Development Public To Date:
$34,290.01
$27,548.55
Education Development Separate To Date:
$8,287.48
$10,350.67
Simcoe County Development To Date:
$147,649.61
$174,510.12
Wednesday January 14, 2009 2.37:58fPM (Marion) �� �� �� �� ���� -Page 2 of 2
REPORT etion le,
Proud Heritage, Exciting Future
Report No.
FD 2008 21
To:
Committee of the Whole
Prepared By:
S. Cowden, Director
Meeting Date:
December 17 2008
—
Subject:
A Proposal to charge fees for
Selected Emergency Services
_1
Motion #
C 0 1 -1
Roll #:
R.M.S. File #:
I RECOMMENDATION(S): Requires Action[_XJ For information OnlyF_� I
It is recommended that:
1. That Report FD 2008-21 be received and adopted.
2. That Council approves the fees for service as follows:
Type of Service
S,uggested Fee
Additional fees
Motor Vehicle Collision
$350/hr per vehicle dispatched
$175/hr/vehicle second
and subsequent hours
Unauthorized Controlled
$000 municipal law fine
burnin
Extinguishment of same
$350/hr per vehicle dispatched
$175/hr/vehicle second
—subsequent
and subseauent hours
Nuisance Alarm calls
$300/ P—and in a
calendar year
Water/Ice Rescue
$350/hr per vehicle dispatched
$175/hr/vehicle second
_
and subsequent hours
Other non statutory
$350/hr per vehicle dispatched
p
$175/hr/vehicle second
responses
and subsequent hours
Paid Duty responses
Per Departmental Paid duty
I
Folic
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
BACKGROUND:
The Fire and Emergency Services Department manages a wide range of community
concerns. These include responses to fires of all types, vehicle collisions, entrapments
_Ffht AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 1 of 8
Cf-
in vehicles and equipment, serious medical emergencies, off -road, on-water and Ice
rescues and a wide range of other demands.
Many of these response types have been added to address community needs and
desires. Some of these, however, have moved into the realm of negative impact on the
cui t it nut iity in let rns of the volume of calls.
Responses covered by the Fire Prevention and Protection Act deal with our responses
to fire emergencies. There is also workload placed on staff and volunteers to respond
to incidents relating to those who are not in compliance with this safety-oriented
legislation. For the purposes of this report, responses like, 'Burning complaints,' create
undue workload for these staff and expense for the Township.
There are also many issues which, while not part of our statutory responsibility, seem to
fall squarely on the Fire Service in part due to the type of equipment we historically have
had on hand.
The demand for services to these types of incidents have grown over the years to the
point where the costs of maintaining the service are becoming onerous on the
community. These costs should rightly fall on the individuals creating the demand.
To date, the only fees collected for emergency response in the Township have been for
emergency responses on Provincial roadways. Considered, 'outside,' the municipality,
these fees have been collected for many years with assistance from the Ministry of
Transportation to offset expenses for small municipalities. In 2007, the Department
invoiced and received approximately $35,000 for responses to Provincial Hwy's 11, 12,
and 400.
This report is intended to analyze these demands and the possibility and
appropriateness of recovering costs to offset the expense of their management.
ANALYSIS:
Quite a number of municipalities in Ontario have moved over the past ten years or so to
defray some of the expenses related to the operation of their emergency services.
Some things that began years ago as a minor part of a fire services workload have
expanded to the point that they are now a major portion of our total workload. Tables 1
and 2 illustrate some of these issues and the amount of resources required to service
them.
For the purposes of this report, we are examining those incidents where a response is
generated through a Code contravention on the part of a person, or where services are
being provided outside of our statutory requirements.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 2 of 8
Table V Responses Under Review for Potential Fees for Service
Response Type
2007
2006
2005
2004
2003
Unauthorized Controlled Burning 1
55
81
62
43
47
Alarm system Malfunction
23
27
21
32
16
Carbon Monoxide Alarm
34
40
30
36
24
Power Lines down, arcing
26
30
32
13
24
Motor Vehicle Collisions
179
147
127
118
120
Water/Ice Rescue
4
4
2
2
2
Medically related responses
77
63
79
150
178
Subject Calls per year
398
392
353
394
411
Total Calls for the year
558
564
528
588
574
\ � C, - -s
Total by type
288
119
164
125
691
14
547
These incidents, when combined, represent more than half of the total responses the
Department manages each year.
To determine how this is being handled by some of our neighbouring municipalities, we
sent a brief survey to every municipality in Simcoe County to determine their approach.
Table 2, below, lists the responses received from the eight municipalities that
responded to our request.
Table 2: Municipalities Collecting Foos for Fire Services Responses in Simcoe County
Response Type
3
Oi
Z
M
g
0
Unauthorized Controlled Burning
Yes
ypsi__
Yes
Y - PS
Yes
Yes
Yes
N - o
Extinguishment of same
'No
Yes
Yes
Yes
Yes
Yes
No
No
Nuisance Fire alarm responses
No
Yes
Yes
Yes
Yes
Yes
Yes
No
Carbon Monoxide Alarm
No
No
No
No
No,
No
No
No
Power Lines down, arcing
No
No
No
No
No
No
No
No
Motor Vehicle Collisions/fires
Yes4 , ,
3
Ye 5
Yes'
Yes'
ye, 52
Yes'
Yes;
Yes
Water/Ice Rescue
Yes 6
No
Nos
No'
N/A
Yes6
Nos
N/A
1. Charges for all MVC's-resident and non-resident;
2. Charges for MVC's to non-residents only.;
3. Charges for MVC's only on Provincial Roadways;
4. Charges non-residents for car fires; charges Residents and Non-Residents for
MVC's;
5. Performs shore -based water rescue;
6. Performs boat-based water rescue;
7. Enforcement of the bylaw is managed by Municipal Law Enforcement
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 3 of 8
I I
CA ,
In Table 3, we have taken the information gathered from Tables 1 and 2 and projected
revenue generation based on adopting fees similar to those charged in the subject
municipalities.
We have not included responses to medical emergencies or downed power lines in this
Fee Table largely due to it being 'uncharted territory,' for fees with other municipalities.
We have also made some projections of the number of a particular type of response
that may be subject to a fine or fee. For instance, a response to a, 'Burn complaint,'
does not always result in the finding of a violation of the Fire Code. Hence, no fine or
fee would result.
Parameters for the new fees
We have been investigating how other municipalities have been justifying fees and how
they've administered permit systems for issues such as open air burning.
0 Open air burning
Many of our neighbouring municipalities operate a 'permit,' system to manage open air
burning in their communities. Some issue permits on an annual basis, some issue 3-
day permits. Some charge fees that range from $5 to $20 for a permit. In casual
discussion with Council, we believe that there is not support for this type of system. We
believe a permit system for this issue will generate significant workload with little benefit.
The municipalities with permit systems are dealing with similar numbers of complaints to
Oro-Medonte.
We are proposing to apply the Ontario Fire Code prescriptions in the same manner as
we have been doing for several years. The Fire Code allows small fires for cooking
purposes. It allows fires for other reasons with the permission of the Chief Fire Official.
This requires anyone wishing to burn off wood or other debris to call the Fire Dept. and
explain their plans. If the plan is realistic and safe, they are given permission on a case-
by-case basis. This provides us the opportunity to give fire safety information without
the process of issuing written permits. The resident does not have to attend Fire HQ,
which is also convenient for them.
The Department receives many complaints each year under the category of a, 'Burning
Complaint.' Currently the initial response to these incidents is handled by either the full
time staff or by an Officer from the local Fire Station. Sometimes we find that the
person is obeying the rules, but we also find many occasions where the fire is not being
managed safely, is producing copious quantities of smoke that is irritating neighbours or
has started a fire far too large to be managed properly.
For those found in contravention, they are provided two options: If the fire is relatively
small they can extinguish the fire themselves or for larger fires, the Fire Dept. will attend
and extinguish it. Calling out a fire station costs the Township an average Of $400. This
cost under the new bylaw will be placed on the individual starting the fire.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 4 of 8
• Motor Vehicle Collisions [MVC's]
Motor Vehicle Collisions are one third of our Departments' workload. With two major
highways and hundreds of kilometres of Township roads, MVC's are a major demand to
the Department.
Each MVC is a potential medical emergency, a potential entrapment, an environmental
issue, and a safety ronc.prn to those involved and anyone in the immediate area of the
incident. The full extent of the emergency cannot be determined until we have fire
fighters on the scene to assess the situation.
Each MVC response requires the closest Pumper and Tanker, plus the closest Rescue.
Emergency calls where the caller notes that entrapment has occurred also received
response of one of the Departments' senior officers [Chief or Deputy).
MVC's are one of our more costly services in terms of the equipment, vehicles and
training required to piopedy manage the iiicideiit.
Currently, we bill for every incident that occurs on a Provincial roadway. The MTO
tracks these Incidents and provides billing and collection services, distributing the
charges amongst the owners of the vehicles involved and ensuring that infrastructure
damaged in the incident such as guardrails, light standards and signage is paid for and
replaced.
As noted in Table 2 several of our neighbor municipalities and many in Ontario have
extended this program to municipal roads. Because of the draw on resources due to
MVC's in Oro-Meclonte, we are proposing the same.
Fire Fighters on scene will collect the required owner and insurance information for the
Township to act on to recoup our costs using the same rates paid by MTO.
This will require the Township to manage billing, tracking and collection of these fees,
the costs of which are discussed below.
0 kelWater Rescues
Liko MVC's Ice and Water Rescues onto bodies of water like Lake Simcoe are in fact
outside our municipal boundaries. This valuable service is also an expensive one which
is both equipment and labour intensive.
Our proposal, then, is to charge fees similar to those we charge for MVC's to recover
some of the costs involved,
• Nuisance Alarms
Alarm systems are an ever more common technology. These have long been required
in larger buildings, but are now very common in residences. Regardless of whether
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 5 of 8
these are in place as d result of Regulation or choice, these Systems Must be properly
maintained by the Owner to prevent false alarms.
While not a major issue for Oro-Medonte, nuisance alarms create a number of
challenges for the Fire Service. Repeated, 'false alarms,' at an address cause a
problem we call, 'Call filtering,' where our volunteers, when hearing another call for,
`Alarms ringing,' at this address opt not to respond because, 'it's just another false
alarm.' This is a dangerous precedent that will delay effective response when a bona
fide incident occurs. We actively work with our staff to prevent 'call filtering.' from
becoming an issue. Property owners must also do their part to ensure this problem
does not occur.
We propose, then, that a charge of $300 per vehicle dispatched is levied on property
owners for the third and subsequent false alarms in a calendar year. This will result in a
fine of $9-1200 per instance once the threshold has been met. This is amplo
inducement for property owners to maintain their alarm systems.
We note that Malicious False Alarms and Accidental alarms, which are instances where
the system has been triggered deliberately or through some accidental event are not
part of this bylaw. Our aim is to ensure that the system is properly maintained.
Table 3: Projections of revenue from selected Emergency Responses
Response Type
2007
Eligible
Net
Avg Fee
Unauthorized Controlled Burning
55
75%
41.25
S 300,00
Extinguishment of same
55
50%
27.5
$ 300.00
Nuisance Alarms
23
10%
2.3
$ 300.00
Motor Vehicle Collisions,
179
100%
179r
luo.uu
Water/Ice Rescue 1
4
100%
4
2,100.00
Total by year
316
Extension
12,375.00
$ 8,250.00
690.00
125,300.00
$ 8,400.00
S 155,030.00
In 2007, the Department collected $48,648.09 and will collect a similar amount this year
from emergency response to MVCs on provincial roadways.
Finally, it would be good practice to leave some room for the discretion of staff for the
collection of fees in instances that do not fall within a currently defined area. Things
such as non-emergency standby's, Fire watch standby's and paid duty events are areas
where the Department can recoup expenses, but are not of the, 'bread and buffer,' of
our workload.
For the response fees we currently collect for attending emergencies on Provincial
Roadways, the Ministry of Transportation provides administration and collection
services at no cost to the Township. The MTO, using information from our reports and
from the OPP, identifies the operators of the vehicles, assigns the related charges and
bills them to the vehicle owners. In most cases, of course, these fees are paid by the
Insurers of the vehicles involved.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 6 of 8
k"
C
Any consideration for additional fees should Include provision for the appropriate staff
time to track and collect them. Outside of the MTO-managed fee collection, the fees
outlined in this report, if adopted, will require in-house administrative management
including invoicing and collections.
Once a fee schedule has been adopted by Council, we suggest a brief study of the
administrative requirements is made by this Department and the Treasurer to devise a
plan to implement the invoicing and collection portions of this program. Once Council
has determined the level and type of charges, we will provide a report on the
administrative requirements.
As a point of consideration, in brief conversation with the Treasurer, we estimated that
costs between 20-30% of the revenue collected in administrative expenses should be
expected.
FINANCIAL:
If accepted in full, this package of fees will increase revenues to the Township by 400%
from current levels.
POLICIES/LEGISLATION:
CONSULTATIONS:
CAC?
Treasurer
Various Simcoe County Municipalities
ATTACHMENTS:
None
CONCLUSION:
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 7 of 8
tt
Erfietyef icy Services provide a broad range of services to the community not
specifically-mandated by legislation. The demand for some of these responses have
elevated to levels such that they now represent significant workload.
Using a template for billing for these services the Township can begin to charge users
of these services in a bid to defray costs.
Type of Service
Suggested Fee
Additional fees
Motor Vehicle Collision
$350/hr per vehicle dispatched
$175 /hr /vehicle second_
and subsequent hours
Unauthorized Controlled
$300 municipal law fine
burning
Extinguishment of same
$350/hr per vehicle dispatched
$175/hr/vehicle second
and subseg !�ent hours
Nuisance Alarm calls
subsequet
$300/ 3"' anti subsequent
annually
Water/Ice Rescue
$350/hr per vehicle dispatched ]
$175/hr/vehicle second
and subse pent hours
Other non-statutory
$350/hr per vehicle dispatched I
$175/hr/vehicle second
responses
_15,aicl
and subsequent hours
Duty responses
Per Departmental Paid duty
Policy
There is the potential to create an increase in revenue of 200% over current levels.
Council may opt to adopt all these fees or can target specific portions for enactment. As
noted in Table 2, there are differing approaches to recouping expenses among the
municipalities that responded to the survey.
There are costs of collection for this revenue in the form of Accounting, Invoicing and
Collections to ensure the fees are paid. These expenses may roughly equate to 20-
30% of the revenue collected.
Respectfully sub itM
Z
Scott P. Cowden
Director, Fire and Emergency Services
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008
Report No. FD 2008-21 Page 8 of 8
0
f
Proud Heritage, Evciting Future
To: Mayor Hughes an d Council
cc: CAO R. Dunn
From: S. Cowden, Chief R.M. File #:
Date: January 20 2009 Roll #:
Subject: Executive Summary, FD 2008-21 Report on Fee's for Service
In December, we reported to Council with background and avenues for addressing some nuisance
issues and high demands for non-statutory emergency services.
In brief, this summary addresses the issues.
Table 1: Responses Under Review for Potential Fees for Service
Response Type
2007
2006
2005
2004
2003
Total by type
Unauthorized Controlled Burning
55
81
62
43
47
288
Alarm system Malfunction
23
27
21
32
16
119
Carbon Monoxide Alarm
34
40
30
36
24
164
Power Lines down, arcing
26
30
32
13
24
125
Motor Vehicle Collisions
179
147
127
118
120
691
Water/ice Rescue
4
4
2
2
2
14
Medically related responses
77
63
79
150
178
547
Subject Calls per year
398
392
353
394
411
Total Calls for the year
558
564
528
588
574
These call categories for non-statutory services comprise more than 50% of the total call volume for
the Department.
` 1�q -/o
` The table below illustrates what steps other municipalities in Simcoe County have done to address
similar issues.
Table 2: Municipalities Collecting Fees for Fire Services Responses in Simcoe County
Response Type :v
O
1. Charges for all MVC's- resident and non - resident;
2. Charges for MVC's to non - residents only.;
3. Charges for MVC's only on Provincial Roadways;
4. Charges non - residents for car fires; charges Residents and Non - Residents for MVC's;
5. Performs shore -based water rescue;
6. Performs boat -based water rescue;
7. Enforcement of the bylaw is managed by Municipal Law Enforcement
To deter some nuisance issues and to defray some expenses incurred by the Township, the following
recommendations were made:
Type of Service
Suggested Fee
Additional fees
Motor Vehicle Collision
v,
$175 /hr /vehicle second
tD
Unauthorized Controlled
W
Z
3
$350 /hr per vehicle dispatched
O
fD
T
A
-mss
G
calendar year
Unauthorized Controlled Burning
$350 /hr per vehicle dispatched
f Yes
Yes'
Yes
Yes
Yes
Yes
Yes
No
Extinguishment of same
and subsequent hours
No
Yes
Yes
Yes
Yes
Yes
No
No
Nuisance Fire alarm responses
No
Yes
Yes
Yes
Yes
Yes
Yes
No
Carbon Monoxide Alarm
No
No
No
No
No
No
No
No
Power Lines down, arcing
No
No
No
No
No
No
No
No
Motor Vehicle Collisions /fires
Yes4
Yes3
Yes'
Yes'
Yes?
Yes'
Yes'
Yes'
Water /Ice Rescue
Yes6
No
Nos
Nos
N/A
Yes6
Nos
N/A
1. Charges for all MVC's- resident and non - resident;
2. Charges for MVC's to non - residents only.;
3. Charges for MVC's only on Provincial Roadways;
4. Charges non - residents for car fires; charges Residents and Non - Residents for MVC's;
5. Performs shore -based water rescue;
6. Performs boat -based water rescue;
7. Enforcement of the bylaw is managed by Municipal Law Enforcement
To deter some nuisance issues and to defray some expenses incurred by the Township, the following
recommendations were made:
Type of Service
Suggested Fee
Additional fees
Motor Vehicle Collision
$350 /hr per vehicle dispatched
$175 /hr /vehicle second
and subsequent hours
Unauthorized Controlled
$300 municipal law fine
burning
Extinguishment of same
$350 /hr per vehicle dispatched
$175/hr /vehicle second
and subsequent hours
Nuisance Alarm calls
$300/3 r and subsequent in a
calendar year
Water /Ice Rescue
$350 /hr per vehicle dispatched
$175/hr /vehicle second
and subsequent hours
Other non - statutory
$350 /hr per vehicle dispatched
$175 /hr /vehicle second
responses
and subsequent hours
Paid Duty responses
Per Departmental Paid duty
Polio
2 -K`
t
From: S. Cowden, Chief
te
Proud HO-iti�qc, Excith�!,, Futurt,,,
i I , M
Subject: Update on an Automatic Aid agreement with the Township of Springwater
As Council will recall, your Fire and Emergency Services Department have been working to update
and formalize an agreement to provide fire services across the shared border area of the two
townships. In Fire Services terms, these are called Automatic Aid Agreements.
This month, we have met with our partners from Springwater and defined the areas to be jointly
protected.
In brief, Springwater will assist the Township of Oro-Medonte with Emergency calls in an area roughly
defined bounded by Scarlett Line, Mt. St Louis Rd, Line 2 North and Vasey Rd. They will also assist
on responses along Ingram rd from Penetanguishene rd to the 4t" line North.
Oro-Medonte will assist Springwater with responses in an area bounded by Penetanguishene Rd,
Georgian Drive, Hwy. 400 and Brown's Rd. [Oro-Medonte 20/21 sideroad].
We will assist each other with responses on Hwy 400 incidents through shared resources and 'closest
to the call,' responses on the north and south-bound lanes.
These responses have been plotted on maps to be provided to the County and then our Dispatch
Centre and will be the basis of plotting emergency service delivery.
We have also updated the agreement and bylaws covering this program and will provide this to the
Clerk's of both municipalities for comment in the next few days.
We will work through these maps and documents and report to Council in as timely a fashion as
possible.
) 7-bullship of
REPORT 0 // 4,1411�"c -kn te4_
Proud llerite qe, Excitin tause
Report NO. 1�
FD 2009-01
To: J
Committee of the Whole
Prepared By:
S. Cowden, Director
Meeting Date:
January 21 2009
Subject:
Boat-based Ice Water Rescue
Servic
R.M.S. File #:
IRECOMMENDATION(S): Requires Action For Information Only F]
It is recommended that:
1. That Council receive this report;
2. That Council endorse the continuation of boat-based ice rescue by the Fire and
Emergency Services Department;
3. That $50,000 is allocated from the Fire Department's Vehicle Capital
Replacement reserve towards the purchase of a new airboat.
BACKGROUND:
The Fire Service has been the leader in delivery of ice rescue in Canada and the Oro-
Medonte Fire and Emergency Services Department has provided ice-water rescue
services for more than 20 years.
In 1997, this service was augmented when an airboat was added to the Departments'
apparatus fleet. This boat was purchased by the Oro-Medonte Fire Fighter's
Association with assistance from the Oro District Lion's Club, Canadian National
Railway and Molson Breweries. The boat was then donated to the Township.
Since being placed in service, the airboat has rescued ice fishermen, snowmobilers,
hikers, ATV users and any other person in trouble off the shoreline of Lake Simcoe,
Bass Lake and further afield in Georgian Bay to assist other Fire Department's and the
Police.
In May of last year, the airboat ran into trouble while rescuing an 18 year old man from
Lake Simcoe. Large waves began dumping water into the boat and the crew were
forced to abandon it along with their newly-rescued charge as it foundered and sank
approximately one mile from the shore.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009
Report No. FD 2009-01 Page 1 of 6
In July, the boat was recovered by the York Regional Police Service Marine Unit and
brought to shore.
Since then, the Department has been working to determine the fate of the boat in terms
of the viability of its' return to service.
ANALYSIS:
There have been a number of factors considered in the research of this program. Some
of the elements include:
• The demand for this type of service;
• Regulations affecting the delivery of boat-based rescue services;
• The financial impact of providing this service;
• Community expectations of the Department.
The Township has approximated 18 miles of Lake Simcoe shoreline. One of our
defining geographic features, this body of water is a major attraction for people who love
the outdoors, or simply the scenic views. Our residents and visitors love to make use of
this resource pretty much year round.
The Township also encompasses Bass Lake, a small, land-locked lake in the north east
corner of our service area.
Each year, we receive emergency calls from people in trouble on one of our waterways
or from those on shore who can see what they believe is someone in distress on the
water, or in winter on the ice.
For a number of years our service was limited to what we define as, 'Shore-based,'
which involves using a rescue sled with fire fighter's venturing out on foot or swimming
while tethered to shore by a rescue line. This provides rescue to those in distress within
600 feet from the shore. One rescue in particular brought home the risks of this limited
capability and some changes were planned.
Given the size of Lake Simcoe, it was deemed that more was needed to effect rescue.
In 1997, our volunteer Fire Fighter's Association fundraised nearly $50,000 to purchase
a 3 year-old airboat to improve our abilities. With this addition, our Department was on
a par in service delivery on Lake Simcoe with the Townships of Innisfil , Georgina, and
Ramara. In 2007, the City of Barrie also entered the field with the purchase of a new
airboat.
This field of service has been undergoing change in the past three years. Transport
Canada determined that all water craft this category should be treated as commercial
vessels with the attendant proficiency requirements for the craft and for the personnel
on board.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009
Report No. FD 2009-01 Page 2 of 6
When this change in regulation was announced, initial estimates for compliance
threatened to put many small Departments out of the ice/water rescue field. We initially
reported to Council in 2006 that the cost of training a fire fighter to the new Small Vessel
Operator's Proficiency [SVOP] could run as high as $1500 per person.
New standards for watercraft engaged in this type of work were also a concern and we
began to investigate the requirements and expense of retrofitting our boat. It initially
appeared that the cost of retrofitting, if even possible, would run to the tens of thousand
of dollars.
In the early days of this review we were concerned about the viability of the program
due to our ability to manage the financial demands.
Much has changed since our early findings in 2006.
There are a lot of small and medium-sized fire services providing similar services and
our voices were heard when our joint concerns were aired to Transport Canada, the
Office of the Fire Marshal and amongst ourselves at the Provincial Fire Chiefs
Association.
In concert with the Ontario Fire College and the Ontario Provincial Police Marine
Division, a program to certify fire fighters to the SVOP level was developed. Offered at
the Fire College site on Lake Muskoka, the cost of this 7-day program was reduced by
almost two-thirds from $1500 to $425 including accommodations. This makes this
program affordable by Departments such as ours.
In the fall of 2008, two Captains from our Hawkestone Fire Station, Captain's Kent
Monkman and John Cuppage attended this course and received their Commercial
Proficiency certificates. Both had high praise for the course.
We have three spaces reserved on this course for 2009.
Of course, the precipitating event for this report has been the loss of our airboat. To
safeguard the Township, we have traditionally purchased replacement value insurance.
The limit of the policy on the airboat is $110,000.
Purchased in 1997 for $47,000, the price of a new boat has been a topic of great
concern as costs have risen 2-300% from our original purchase price for a boat that
meets the current regulations.
It took considerable time to get a final determination from our insurer as to the viability
of repairing our boat against the cost of replacement.
A new boat of the same design as our current one is approximately $80,000. This
design, however, does not meet the new Transport Canada regulations for an ice/water
boat.
In the end, we negotiated a settlement of $90,000, less our $5,000 deductible, for a net
payout of $85,000.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009
Report No. FD 2009-01 Page 3 of 6
Both companies produce similar product and have boats in the 18-19 foot LOA siz4
range. Pricing for a properly equipped boat in this range is $140-150,000.
So, from a financial perspective, the impact to the Township to remain in this program
has been reduced from our original requirement to buy a new boat outright at $150,000
and then train our staff at $1500 per fire fighter trained, to requiring a $50,000 capital
top-up to purchase the new boat and $500 per fire fighter for the required training.
We have also been in contact with our Fire Fighter's Association in regards to the
airboat program. As the spearhead behind the program's inception, we are interested in
a cooperative approach with them. One of the items of new technology in search and
rescue is called, 'FLIR, 'or Forward-looking Infra Red. A FLIR camera can see through
fog and through low light conditions and 'see's' heat, and can identify people, and
equipment that generate heat that would otherwise be invisible to the naked eye and
even to a lighted scene. We have been using smaller infra red cameras in search and
rescue.
In principle, the Association is amenable to fundraising to put one of these systems on a
new airboat. The cost of this system is approximately $14,000.
In preparing this report, we have also been working with our neighbouring municipalities
to discuss options for this updated program. Although in very early stages, we have
begun to set the stage for a new level of inte rope rabi lity. In casual discussions with the
City of Orillia, for example, we have discussed entering into a type of Automatic Aid
agreement to share resources of the two Fire Departments. In return for winter time
assistance to Orillia along their portions of the Lakes Simcoe and Couchiching
shorelines, the Orillia fire and rescue boat would be made available to us on a
reciprocal basis during the open water months.
We are also attempting to negotiate a partnership with the OPPs Marine Unit in Orillia
to assemble a 'ride-along' program using our trained fire fighters to assist the OPP while
patrolling the north shore of Lake Simcoe. The benefit to us lies in both service delivery
and maintenance of the fire fighter's marine training skills. This conversation is in the
earliest stages.
FINANCIAL:
$50,000 from the Department's Capital Vehicle Replacement Reserve;
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009
Report No. FD 2009-01 Page 4 of 6
$2,500 from our 2009 Training budget to certify 5 additional volunteers to the SVO
designation; I
$14,000 [potential] in fundraising by the Fire Fighter's Association to install a FLIR
camera on board the airboat
POLICIES/LEGISLATION:
Transport Canada Commercial Vessel regulations
Occupational Health and Safety,
CONSULTATIONS:
Transport Canada
Cunningham and Lindsay Insurance Adjusters
York Regional Police Marine Unit
OPP Marine Unit-Orillia
Ontario Fire College
City of Orillia Fire Service
City of Barrie Fire and Emergency Services
Township of Georgina Fire Services
Connor Industries, Parry Sound, ON. [Taylor boats]
K&H Engines, Parry Sound, ON
Thousand Island Airboats
Husky Airboats
Canadian Airboats
Officers and crew of Hawkestone Stn. 2:
• District Chief Rob Jermey
• Captain John Cuppage
• Captain Kent Monkman
• Fire Fighter Jamie Crawford
• Fire Fighter Paul Herbst
Manager of Operations Hugh Murray [2006-08]
ATTACHMENTS:
None.
CONCLUSION:
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009
Report No. FD 2009-01 Page 5 of 6
Ice and water rescue is not in the highest of our demands for service compared to Motor
Vehicle Collisions or fires. This program is, however, directly responsible for the saving
of numerous lives and assistance to people in distress.
Being able to provide a measure of public safety on our waterways in winter can be
viewed as a value-added service for our residents and visitors.
Finally, it should be noted that while researching this report we have noted the
volunteers' attachment to our ice/water rescue program. During the preparation of this
report, we have been working with our fire fighters from across the Township and
especially from our Hawkestone station where the boat has been based. When queried
as to the value of the program and the need for it to continue, the answer has been
clear. To them, as the first responders who've seen first-hand those in need on the lake
there is no question; the program needs to continue.
SMT Approval / Comments: I C.A.O. Approval / Comments:
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: January 21 2009
Report No. FD 2009-01 Page 6 of 6