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01 14 2009 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JANUARY 14, 2009 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Special Council Meeting of December 10, 2008. b) Minutes of Council Meeting of December 10, 2008. c) Minutes of Special Council Meeting of December 15, 2008. d) Minutes of Special Council Meeting of December 17, 2008. e) Minutes of Special Council Meeting of January 13, 2009 [to be distributed at the meeting]. 7. RECOGNITION OF ACHIEVEMENTS: a) Jonathan Roe, Completion of Playground Practitioner Certificate, Ontario Parks Association. b) Marie Brissette, Completion of Municipal Law Program, Unit 2 - Municipal Torts, Association of Municipal Managers, Clerks and Treasurers of Ontario. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) 7:00 p.m. Judi Bolton, Ladies of the Lake, re: 2009 Youth Project "Behind the Lens" - Lake Simcoe Revolution Funding Request. 10. REPORTS OF MUNICIPAL OFFICERS: a) Jerry Ball, Director of Transportation and Environmental Services, correspondence dated December 18, 2008 re: Clean Water Act Update/Source Water Protection [from December 17, 2008 meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Allison, re: Toba Offman, Lamont Beach Association Requests. b) Councillor Coutanche, re: OGRAIROMA 2009 Combined Conference, February 22-25, 2009, Fairmont Royal York Hotel. 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held December 17, 2008. 13. CONSENT AGENDA: a) Barrie Public Library minutes, meetings held on September 25, October 8 and 23, 2008. Staff Recommendation: Receipt. b) Ontario's Lake Country minutes, meeting held on November 28, 2008. Staff Recommendation: Receipt. c) Lake Simcoe Region Conservation Authority, minutes of meeting held on November 28, 2008. Staff Recommendation: Receipt. d) Orillia Public Library Board minutes, meetings held on November 26, 2008. Staff Recommendation: Receipt. 14. COMMUNICATIONS: None. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update). b) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter (Recreation Technical Support Group), c) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Line 11 North and 15/16 Sideroad). d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Part of Block 104, Plan 51 M-368, being Part 1, Plan 51 R-35715). 18. BY-LAWS: a) By-Law No. 2009-002 A By-law to A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Christopher Guest and Betty Kim described as lands as follows: Part of Lot 1, Range 2, Part 5, 51 R-31725 Being all of PIN 58554-0101 (LT) 17 Pemberton Lane Roll # 4346-010-007-08500 Township of Oro-Medonte, County of Simcoe and to repeal By-Law No. 2007-119. b) By-Law No. 2009-005 A By-law to Provide for an Interim Tax Levy and to Provide for the Payment of Taxes and to Provide for Penalty and Interest. c) By-Law No. 2009-006 A By-Law Imposing Special Annual Drainage Rates Upon Land in respect of which Money is Borrowed under the Tile Drainage Act. 19. CONFIRMATION BY-LAW NO. 2009-003 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ADDENDUM COUNCIL MEETING Wednesday, January 14, 2009 11. REPORTS QF MEMBERS OF COUNCIL: c) Mayor H.S. Hughes, correspondence dated December 26, 2008 from The Kiwanis Club of Barrie, re: The Kiwanis Club of Barrie's Annual Civic Night, Monday, January 26, 2009. d} Mayor H.S. Hughes, correspondence dated January 6, 2009 from The Honourable ~incaln M. Alexander, Chairman, Ontario Heritage Trust, re: 2008 Heritage Community Recognition Program, Church Woods Preservation Team. 14. COMMUNICATIONS: a) Lake Simcoe Region Conservation Authority, correspondence received January 1, 2009 re: Invitation, 58t" Annual General Meeting, January 23, 2009, Madsen's Greenhouse, Newmarket. 17. IN-CAMERA ITEMS: e) Tamara Obee, Human Resources Officer, re: Personnel Matter (Parental Leave). f) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North). ,i/ii~. INS. ~ ; 1 Y/f i if P; ~n I \ \r~• i ONTARIO PARKS ASSOCIATION Protecting Tomorrow Today" r` ITD This is to certify that f Jonathan Roe has successfully completed the extensive training and examination process and completed all the criteria required by the 0 N T A R 1 ACADEMY and is hereby registered as a PLAYGROUND PRACTITIONER Dated: December 2, 2008 President, 2008 - 2009 Ontario Parks Association General Manager Ontario Parks Association .•.//II .i~~i0i~`. r/tRI f~. .~~\Y\?i~~.itii ~.5/S ~YSStY•S>S :~\ii'~~1 •.l~Stt r Y ..*._•.4~Sii` ~7t'IY't` ,t~slli 76 4. L c~ CL V J. ce x N Q CL r 0, *1 W oft. 0 i U U ~m rz U ,C C 0~ o N O T ~~u CD CD- n. 2- U U b C C Q N A -rz 'a U .j u Q) W Lr, ~ .o ro~ 'v o ~ o a -o -tD o a_ G U December 21, 2008 ladies ~ ~~ ~-- ~ "'~I,ake ~~~~ Mr. Doug Irwin ~1e ~~~ Truce Clerk Township of Oro-Medonte ~ ~~ Box 100 Oro, ON LOL 2X0 JqN 0 1 2~Og Dear Mr. Irwin: ~ ~G_~EpON-~E ~~~~~------~ Tl7W IVS t-l I P At the Board Meeting of the Lake Simcoe Region Conservation Authority held on Friday, December 19th, 2008, a presentation was made by the Ladies of the Lake, Windfall Ecology Centre and the LSRCA regarding a very exciting new partnership in the project: Behind the Lens. Following this presentation, the Authority's Board of Directors recommended that we contact each municipality in the Lake Simcoe watershed to arrange a similar presentation before Council early in the New Year and to discuss funding for this project. The Behind the Lens project is a three-part program that will take place in the summer of 2009. It is comprised of an eight-week film school for approximately 100 youth from around the Lake Simcoe watershed, asix-location and on-line film festival, and a conference intended to result in actionable ways to help Lake Simcoe. For additional information, please see the attached two page description of the project. The entire project will cast approximately $400,000 in cash and in-kind. At present we have confirmed in-kind contributions of $55,000 and cash contributions of $145,000. We are requesting the balance of funding from various agencies including Drinking Water Stewardship Program, Go Green Fund, RBC Blue Water Program and local Regions and Municipalities. Specifically, we are asking that each Municipality or Region contribute $5,000. In order to provide a full presentation on this very exciting initiative we are respectfully requesting placement on your next Council agenda. Please contact the undersigned at (905)473-3742 at your convenience to discuss dates and times. Thank you in advance for your consideration of this request. We believe that Behind the Lens will be a valuable vehicle to inspire the youth of our watershed as well as to create awareness and commitment to helping and protecting Lake Simcoe. Yours truly, Goody Gerner, President, Ladies of the Lake Attach. 28 Turner Street ~ P.O. Box 1152 ~ Roches Point ~ Ontario ~ LOE 1 PO ~ 905.535.0444 www.lakeladies.ca ~~.+d1~S Lake Simcc~e ~! ~ Region ~ _ T t~ 1 ~eLae ; Conservat(on ~. ~ ` ~ ~ ~ ~' Y ~r-~"~, ~ ~~„'/ / Authority ~£' C1t1'~ 'C"he Lwk~ ~i ~i~ruth _ The inner life of young people is exactly lr'ke the primeval state of the planet. their untamed and uncantratlable energies give rise to a!! kinds of wild and contradictory manifestations. This !s the human renewable energy of our time -once channelled, it wr""!! fuel a bright new future.... BEHIND THE LENS-- ~! LAKE SIMCOE REVCl~UTIt}N" THE FILM sCNOOL - An eight-week program in summer 2009 in which 100 watershed teens between 14 to 19 will develop an increased appreciation for the importance of Lake Simeoe, its challenges and how people can help; and learn how to connect with audiences and inspire them through video storytelling techniques. After excursions around the watershed and atwo-day session reinforcing the programs' context, the School will get rolling in a solar-assisted mobile studio that travels between five locations with equipment and ~aciiities. (..earning is through one-on-one caachi~ig and through a specially-created website. The result will be a minimum of 20 films created in teams. TtiE FILM FESTIVAL -Celebrates the young filmmakers" work and shares it at six locations in the watershed, two in outdoor venues. The t:tlms will also form the basis of a watershed-wide geo-caching treasure hunt. Once found using GPS technology, the films will go online. They will also be shared worldwide as a prelude to connecting lakes in other countries to Lake Simeoe. THE WHERE WATERS MEET' CONFERENCE -- 25-30 representatives of Lake Simcoe's mosaic will came together for atwo-day workshop. The centrepiece will be a compilation youth film, and the challenge for the group will be to plan out collaborative community actions to protect, restore and sustain the health of the Lake Simeoe watershed and advance the future. Participants will work alongside musicians, scientists, native elders, artists, and filmmakers and youth representatives from other lakes of the world. The outcome will be a few meaningful and implementable "must da" actions rather than the usual long lists of "should do's." The results will be published in print and in a special video presentation to reach and engage al( 350,000 watershed residents. FINANCING SCENARIO Cast : $400,000 cash and in-kind In kind cmnfrmPci $55,000 From three Initiating Partners Cash contributions confirmed $145,000 Trillium Foundation $75,000 Ladies of the Lake $50,000 Provicne of Ontario (MNR) $20,000 Balance being requested $210,000 Sources include Drinking Water Stewardship Program, Go Green Fund, RBC Blue Waters Program, and Regions and Municipalities REQUEST TO REGIONS AND MUNCIPALITIES Our hope is that each of the municipalities would help with in kind and cash contribution towards community costs: teams of young people, learning expeditions, outdoor classrooms near stadia bus, publicizing the film school, festival and the conference, the screening of the youth films in your communities. THE "BEHIND THE LENS LUMINARIES" -- PR01lIDING ADVICE FROM YOUTH, FILMMAKING AND LAKE SIMCOE PERSPECTIVES Cheryl Daniel, Principal of W.l Watson Public School in Keswick has lived on Lake Simcoe for 16 years. Ner interest is finding creative ways to engage students in preservingJconserving Lake Simcoe and developing an awareness of all that makes this an amazing place to live. Paul Davis, a film industry veteran, founded the PACT Youth Film program, a mobile film school that teaches youth in conflict with the law how to write, shoat, and edit their own films. Steve De Nure is President of DECODE Entertainment one of the largest and most important international suppliers of television and Interactive programming for children and youth. Among many volunteer activities, he is Vice Chair of the Canadian Film Centre, Toronto and the Vice Chair of the Alliance for Children and Television. He has a tree farm on the Oak Ridges Moraine. Justin Dyck, aproducer/director, grew up in Barrie and graduated from Ryerson University in 2004 with a BFA in Image Arts -New Media. Nis company, Dare2 Productions, has produced videos for local, national and international charitable organizations, as well as music videos, commercials and television pilots. Dr David O, Evans is a senior research scientist, Ontario Minn=try of Natural R„e;ources and Adjunct Professor, Watershed Ecosystem Graduate Program, Trent University, Peterborough, Ontario. His research spans fish physiology, population biology, aquatic ecology and watershed science. David Fitt has been teaching Communication Technology at Barrie Collegiate High School for the past 15 years focussing on broadcasting, TV, film and journalism, He offers the only program in Ontario where students can specialize and receive a Specialist High Skills Major designation in Broadcasting and Film. Working with David as Luminaries are two students: Caitlind Lusty and Melanie Oidford. John Gilbank before moving to Georgina to restore a heritage home as a B & B, was a CEO in the energy industry. Early in his career he worked as a consul and trade commissioner, focusing an international trade strategies in the western United States. Peggy Nebden, a long-time media professional was Program Director for CKVR {Barrie} and CHUM Regional Television {A-Channels) across Canada. She is now Station Manager at A Channel Barrie, and is actively involved the Barrie community through the Rotary Club. Chris Lowry, PhD in Philosophy of Education, has served on the faculty of the Institute Without Boundaries, an interdisciplinary graduate Program on sustainable housing design at George Brown City College School of Design. He co-founded Street Kids International (SKI}, and has worked with MSF/Doctors Without Borders (Canada}. Naw, with Green Enterprises Toronto he is working to build a better future sustained by a green economy. Linda Schuyler, Creator of a multi-award winner range of TV and web programs under the De Grassi rubric, is a founding member of the Association far Media Literacy. She was honoured for her work with an Order of Canada in i796. Karen Kraft Sloan served as MP for this area from 1993 to 2004. Then, as Canada's Ambassador for the Environment, she headed delegations to the United Nations an matters relating to sustainability, the environment and renewable energy. She is now special advisor on environmental research to York's Vice-President for Research and Innovation and runs her awn strategic planning and consulting business. Cynthia Wesley Esqimaux, assistant professor in Aboriginal Studies at the Faculty of Social Wark at the University of Toronto, has worked in the local, regional and national Canadian Native political field as a researcher and advocate. She is Chair of the Maclaren Art Centre in Barrie, and an Advisory Member of the Mental Health Commission of Canada. Quammie Williams is a video maker with a long relationship with Trinity Square Video, helping involve youth in video production. He is also a drummer, and is helping to shape the region's arts vision as Arts Administrator for the City of Barrie. Phyllis Yaffe has been in the film and television industry for over 20 years. Most recently she was the CEO of Alliance Atlantis, now she is a member of the Board of Directors of Cineplex Entertainment. She is Vice Chair of Ryerson University and on the Board of the World Wildlife Fund. MEMORANDUM To: Council cc:RobinDunn,AndriaLeigh From:KeithMathieson _. ~[>1I~IlS~fl `~ ~ ~fj ~~ I'rvrrr~ II~r•~tae, Eitr' Fr-rrrr~ R.M. File #: Date: December 18, zaa8 Subject:SourceWaterPratection Roll #: The following is my understanding and involvement with Source Water Protection: In 2003 the Municipality was involved in a ground water study that identified the 50-day, 2 yr., 10yr, 25 yr., capture zones and 25-year Zone of Uncertainty for all the Municipal Wells. Since that time Source Protection Committees have been established made up of municipal, industry, and public representatives who will ultimately produce a Source Protection Plan for the Municipalities water supplies to be completed in 2012. A Draft Terms of Reference/Work Plan was prepared and distributed to Municipalities for comments June/08. The Township of Oro-Medonte is located in the South Georgian Bay Lake Simcoe Source Protection Region and is part of three areas within the Region; Lake Simcoe and Couchiching/Black River, Nottowasaga Valley and Severn Sound each of which has a Work Plan which was identified in the Draft TofR . Work began last year in all three areas to notify residents within 100m of Municipal Well Heads that funding was available for upgrades to septic systems, wells, runoff and erasion protection etc. This area (100m) affected very few people in our municipality and the feed back that I have received is no one took advantage of the funding which is not surprising as the septic systems within this area are relatively new. This year the program has been expanded to include the 2 year Capture Zone for each of the Municipal Well Heads, again this doesn't include a very large area and in most cases doesn't go beyond the limits of the development the wells are located. Water budgets and Risk/Threat Assessments have been started in all three (3) areas. This is some background information and what is happening presently from Environmental Services, my thoughts going forward is that much of the future work will be in Planning, identifying present and future land uses within the 25-year Zone of Uncertainty from the Municipal Wells. Until the Plan has been finalized and Regulations put in place it is hard to answer the concerns of the correspondence Council received dated December, 2008. I am positive that it will be the Municipalities responsibility to enforce the new Regulations and put in place the proper Zoning, it has been suggested that inspections of properties to identify land use could be part of the duties of Municipal By-t_aw enforcement after proper training. In future costs associated with the Source Water Protection will become the responsibility of residents of Municipal Water Systems. Areas of concern to our residents is within the "25-year Zone of Uncertainty", this represents a very large area far each of the Municipal Well Heads including residential, farmlands, industrial, golf courses ,ski resorts, waste disposal site and municipal salt storage. The Risk/Threat Assessments on these properties could result in changes to land use and /ar practices and decreased land value. There is a large gap between the 2 year Capture Zane were presently people are being notified of being in the WeII Head Protection Area and stewardship programs available to them and the 25-year Zone of Uncertainty were no plans are in place to give residents notice that their property is within the Source Protection Plan. Am sure that there will be many concerns with the Plan as it rails out from residents, what Council should remember is that Council has the 1st right of refusal of the Plan so as each part of the Work Plan is completed and sent to the Township of comment it should be scrutinized very carefully before being finalized. pp~ng of all the Well Head Capture Zones is available in Lisa's office if any member of Council wauldike to review. Keith -2- CLEAN WATER. ACT UFT~-ATE DECEMBER 2008 ~---- -~ ~ ___ ISSGE The development and approval of local Source Water Protection Plans presents a lobby challenge far provincial organizations. In order to prated livestock agriculture interests it is important for local livestock group leaders to develop and reinforce relationships with bath the local Source Protection Area `Agricultural-Representatives' and key municipal council members sACxcRatrvD SC}t)RCE PRC}TECTTCJN AGRICULTURAL- - AREA REPRESENTATIVE Ausable Hayfield Keith Black Mike Strang Rowena Wallace Cataraqui )eff Peters Kim S tsma CTC [Central Lake Ont - Lynne Moore Credit Valve - Toronto Heather Laidlaw Essex )ohn Barnett i Lar Verbeke Halton-Hamilton Gavin Smuk Nick DiGiraiamo Lake Erie Mark Wales Ken Hunsbeger David Parker Lakehead Bernie Kam hof Mississippi-Rideau Richard Fraser ~ Peter McLaren Nia ara Robert Bator North Ba - Mattawa Maurice Schlosser Quinte Heather Lang Ga Fax Raisin -South Nation Shawn McRae Hilt Smirte Brian Powetl 5augeen David Biesenthat Robert Emerson Brent Lanktree Lake Simcoe Colin Elliott David Ritchie )ohn Hemsted Thames Dan McCabe Pat Feryn )ohn van Dor Trent Conservation Glenn Milne Edgar Cornish Beverle S encer *Note: There are no Ag-Reps the Mattagimi, Sudbury and Sault Ste. Marie Source Protection Areas A Source Protection Area map can be found at htto://conservation- ontario.on.ca/source_protection/files/SourceProtectionA reas_Map_sm. pdf O x. '~ . II The Clean Water Act is structured to provide some decision making authority m the local Source Protection Committee and to the local municipal Council.. The Province retains control through i) the provision of `guidance documents' and Directors Rules and ii) ultimate approval authority. There are 36 Ag-Reps in place on I6 of the 14 local Source Protection Committees. Even though farmers own the majority of the land that will be impacted by the Source Protection planning process, in all situations the Source Protection Committees are heavily weighted to represent municipal and environmental organization perspectives. The Ag-Rep is in a rninarity position with a maximum of 2-3 Ag-Reps on a I4-16 member Conunittees. The Ag-Rep mandate includes representing your interests at the Source Protection Committee. The Ag-Rep is not permitted to actively lobby and promote agricultwe concerns outside of the Source Protection Committee meeting. Building and reinforcing contact with the local Ag-Rep is the best way to i} remain informed on local issues and ii) remain up-ta-date on the timing of Iocal public consultation sessions. The Ag-Rep may also need your help in communicating concerns to local municipal COllnCtlorS. The Ontario Farm Environmental (OFEC} continues to provide technical support and information sharing sessions far the Ag- Reps. KEY MESSAGES The following ke4 mes~:,~~~s could be shared with Source Protection Committee Ag-Reps and local municipal councilors. • We are concerned about the long term impact of the Clean Water Act an municipalities. _ Municipalities will be responsible and liable for the `municipal risk management official' activities Risk management official, rrsk management ~nspeetors ~ '~ The council of a municipality that is responsible for the enforcement of this Part shall appoint a risk management official .ind such risk management "rnspectars as are necessary far that purpose. 2006, c. 22, s. 47 {6}. Source: Section 4?(6) htt~ ,_ was w.e-lav~•s.~av.an.cahtmUstatuteslen~lish,'elaws statutes 06c~~ e htm~Bl{55 • We are concerned about the long-term commitment from the Province toward funding implementation of Source Water Protection policies. The Clean Water Act has set a costly planning process in effect. , „~, L „ „~, ~.~r„u,r,uncni rar rrovmcrat tmplementat~an support beyond the spring of ?011 The Pravmce has committed approxymately ~t20,000,000 for Source Protection Plan development. Source Protection Authorities t Cansen•ation Authorities (SPAICA} have directly benefited from this funding In December 2007 the Provmce committed 521,000,000 over the next 3-years to provide financial assistance to implement source water protection. $2,{1t10,00t1 per year is allocated to `education and communication' activities. The OSCIA was allocated X400,000 for on-farm projects. Ta date (December 2008}, eight on-farm projects (4-projects have been paid} totaling $35,700 have been approved by OSCIA. Even. with recent amendments, very stringent and limited eligibility criteria remain in place. The precedent far l00% funding for on-farm projects is established. Based on the current eligibility criteria we expect that less than h 100 o00tvear will actually be spent on farm improvement protects. • Beyond the spring of 2011, municipalities may be left with the responsibility and Liability of tmpiementing costly Source Protection Plan policies without provincial support. We are concerned about potential conflict between municipal implementation officials and impacted property owners if the Province is unable or does not continue to provide appropriate implementation support, Potential Fundin Sources: Sauree Water Protection PIan Im 1 t t' o Provincial Stewardship emen a ton -Who Pa s. No commitment beyond the spring of 2011 Fund Munici al Vb'ater Users No 1e al obli anon for the rovince to rovide com ensation to im acted ra e owners Limited ca achy to raise rates - articularl for smaller mantel al s stems General Municipal Tax Limited capacity to download additional tax burden to business and property tax Base rate a>ers Impacted Property Owner Livestock producers understand and accept the need to meet normal farm practices , defined as compliance with the Nutrient Mgt. Act, the Pesticide Act, the Ont Water . Itesaurces Act, etc. There should he 100°io compensation for any additional cast related to im lementin local Source Water Protection olic . • The Ministry of Environment {MC1E) and local municipalities should not approve Assessment Reports or Source Water Protection Plans that da not include full details on implementation cost. [How much will it cost? Who benefits? Who pays?] The livestock group position is that all environmental regulations should be subject to clear, concise, transparent and credible Impact Analysis. i.e following protocols similar to the Government of Canada Regulatory Impact Analysis Statement {BIAS) • Municipalities may be asked to include, through municipal council resolution, subdivision and other residential cluster systems into the Source Protection Planning process. We strongly advise against inclusion of a~~r3i±i~nal ~irinkin~ •.~~ater systems until the long-term financial impact on both municipalities and private property owners is more clearly understood. • The `semi-quantitative' process for classifying `significant drinking water threats' is subjective and not based on sound science. The Source Protection AuthorityiConservation Authority {SPA{CA) has an apparent conflict of interest to establish larger than necessary wellhead and intake protection zones. Larger protection zones may be linked to larger administrative and implementation budgets. RECOMMENDATIONS 1. Build & reinforce relationships with key municipal councilors. Share the key concerns. 2. Contact your Local Committee Ag-Rep. Ask for an update on local issues & ask to be notified about local public consultation sessions 3. Ask you local Ag-Representative to provide an update at your local county meetings. December 26, ~O()t3 Doug Irwin Clerks Township ofQra-Medonte P.Q. E3ax 100 Ora, Ontario, L~OL 2~0 Dear Mr. Irwin: .~~ ~. :. .~' r t , ;~.,, .~ . ti~ ~`Xrr r if~ ,t~ n i -rnwNS4-~iP On h~i~alfaf the Kiwanis Club of Barrie, it is my pleasure to invite the elected administrati~c ;~crsonnel, to the Kiwanis Club of Barrie's annual Civic Night an Monday, .tanuary 26th. 2009. Nan -elected personnel are welcome to attend `c $35,00 !person. It will be held at:- Social Hour 5:30pm Dinner 6: I Spm Guest Speaker:- The Lions Gate Banquet Centre 336 Blake Street, Barrie Dr.Michael Hall Far planning purposes it would be helpful to know, by January 19th., haw many guests will be ~~ttending. it would be appreciated if you would notify the undersigned, the names and titles of those pi<innin~ to attend, Thane X705) 726-2515, Fax (705) 726-974$ ore-mail me at ragers.eam with this information. We look forward to this annual event where the v~rir~us municipal representatives can meet in a social atmosphere. We anticipate a goad evening of fellowship. l~aurs truly, ~., _~ ! ~,, r Don 1~:1acMillan for C;ail lndrews - 4ecretarv BIO T{~r Dr. Flail ;lttai:hed ~tv,,~.~.nis C'!ub vf~f~ ~ ~~ ,i~°' ' ~ ~~ ~ ~ ~, . .' `<, ~~~~R R.tcrir tiincc 19~Z ~L~V~~-~~1I~ CLUB OF FiAi2~ZIF E~ox -~.~z, ~3atzHtE, o~T~~KIV ~.~~~ ~~r~ Dr. Michael Hall Dr. Hall is Vice-President, Research at Imagine Canada where his work focuses on building the body of knowledge about Canada's charitable and nonprofit sector and the ways in which Canadians support one another and their communities. The author of numerous publications regarding nonprofit organizations, he is recognized as a leader in this area in Canada. His many publications include Cornerstones of Community: Highlights of the National Survey of Nonprofit and Voluntary Qrganizations; Charitable Fundraising in Canada and Assessing Performance: Evaluation Practices and Perspectives in Canada's Voluntary Sector. He currently serves as an Associate Editor of Nonprofit Management and Leadership. Dr. Hall holds a PhD in social psychology from York University. ~~HE ITA~ Ifni;- 4.`TRUST An agency of the Government of Ontario January 6, 2009 Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes: -' ~ ~~~ ,~'~. ~~ ~ _' O`ff`°t~`.,%~'~l. .~ 1 d Adelaidu Street East Toronto, Ontario M5G 1 J3 Telephone; 416-325-5400 Fax ; 416-325-5471 www. heritagetrust. on. ca As Chairman of the Ontario Heritage Trust, I am well aware that volunteers across the province work tirelessly to keep our heritage alive and meaningful I am pleased to tell you that your community's nomination to the 2008 Heritage Community Recognition Program has been accepted. Ontario Heritage Trust recognition certificates and achievement pins for the Church Woods Preservation Team are enclosed. We ask that the nominating community frame certificates for presentation. A public ceremony to present the certificates and pins is an important part of recognizing the accomplishments of the recipients. This year, at council meetings, annual celebrations or other events, communities across Ontario will celebrate the significant contributions of over 230 people who helped conserve our heritage. Please advise the Trust of the plans for your ceremony. Whenever possible, we will arrange to have a Trust representative at these important events. The Trust also appreciates receiving photographs of the presentations. For information or to let us know the details of a presentation ceremony, please contact Susan Schappert at 416-314-4907 or Susan.schappert@heritagetrust.on.ca. On behalf of the Ontario Heritage Trust, thank you for participating in the Heritage Community Recognition program and for celebrating these outstanding heritage volunteers. Yours truly, ?~ ----~...,_.~- ~--zr _-~.._ The Honourable Lincoln M. Alexander Chairman ~,. i .~~ ,_ _ ~. _ _ ~ o _ ~_ BARRIE PUBLIC LIBRARY MINUTES BOARD MEETING #0$-87 THURSDAY SEPTEMBER 25, 2088 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: S. Kastner (Chair), C. Virgo (Vice-Chair), V. DeCecco, L. Strachan, R. Duhamel, L. McClean, M. Meads, M. Stang, A, Davis (Director), T. Latimer (Recorder} ABSENT: A. Prince I. Call to Order The meeting was called to order at 7:33pm 2. Confirmation of Agenda Capital Campaign coaches are moved to item #4 The agenda was confirmed. 3. Conflict of Interest None declared Moved to In Camera Session -Moved by Lynn M. seconded by Lynn S 4.0 Campaign Coaches Discussed In Camera Move out of in camera 5. Minutes of Meeting 5.1 Minutes of Board Meeting #08-05 dated Thursday May 29, 2008 #08-28 MEADS - DUHANIEL THAT the 1Vlinutes of Board Meeting #08-OS dated Thursday May 29, 2Q48 be adopted. CARRIED 5.2 Minutes of Board Meeting #08-06 dated Thursday June 26, 2008 #08-29 STRACHA~1- DUHAMEL ' ~ F.,.. THAT the Minutes of Board Meeting #08-06 dated Thursday June 26, 240$ be adopted. CARRIED 6. Business Arising - Board Policy Review -Constitution and Procedural Bylaws It was pointed out the board needs to review the constitution and procedural bylaws - moved to the planning committee - City Staffing Report re: recreation centre as library circulation strategy Report has not yet been provided but will come out in October. Discussion regarding the expenses that this will accumulate was brought forward. - Budget -Municipal Operating Grant guidelines Budet is not quite done -finance meeting will be called when it is complete 7. Report of the Chair Dragon Boat festival was a huge success. 8. Committee Reports 8.I Financial Statements for May 2008, June 2008, July 2008, August 2008 #08-34 VIRGO - STONG THAT the expenses listed in the Financial Statements for May, June, July and August 2048 be approved. CARRIED 8.2 Finance Report 8.2.1 1~linutes of Finance Meeting #F08-02 dated Thursday June 26, 2008 #48-31 DUHAMEL - MCCLEAN THAT the Minutes of Finance Meeting #F08-42 dated Thursday June 26, 2448 be received. CARRIED 8.3 Capital Camtaai~n - Report on feasibility scan -moved up to item #4 9. Director of Library Services Report for June, July and August 2008 Highlights were discussed 10. Other Business None declared 11. Committee Meetin,~Dates At the Call of the Chair Planning and Finance need to be called. 12. Date of Next Board Meeting Thursday October 23, 208 at 7.3(?pm in the Consumers Gas Board Rohm 13. adjournment ~ motion to adjourn the meeting at 9:35pm was made by Vince DeCecco CHAIR ~ -~ ~ ~ ~ ~ DATE ~~~ ~+ ,~ ~,.~' SECRE`IzARY ~ `~ __ -~ ~_~_r ;, ~ ~ ~_ ~ v ~ ~ ~ -~- -E E-31~I=BRIE: F'UBL.CC L.II/i;.AF1Y ~IINUTES FUR FINAti'CE CUti1V1ITTEF, ii lI~;EYING #F08-03 DATE: Wednesday, October 8, 2008 TIME: '7:30 pm LUCATIUN: Consumers Gas Boardroom PRESENT: R.Duhamel, M. Meads, A. Davis (Director), H.Betz, (Recorder) ABSENT: S. I~astner, C, Virgo (Chair), ~. DeCecco. 1. Call to Order The meeting was called to order at 7:SOpm. 2 3 4. 5 7 Confirmation of A eg nda The agenda was confirmed. Conflict of Interest None declared. 2009 - 2011 Budget F08-OS MEADS - DUHAMEL THAT the Finance Committee recommends to the Barrie Public Library Board that the Staff budgets for 2009, 2010 and 2011 be received. CARRIED. FO$-06 MEADS - DUHAMEL THAT the Finance Committee recommends to the Barrie Public Library $oard that the 2009 Budget and 2010 -2011 forecasts be received. CARRIED. F08-07 MEADS - DUHAMEL THAT the finance Committee recommends to the Board that the 2009 Municipal Operating Grant -letter to Council be received. CARRIED. Other Business None. Date of Next Meeting At the Call of the Chair $. Adjournment A motion t ~~'u~ meeting at 9:ISpm ~~as made by Ray Duhamel. y, ~ .~ f.. ~ ..~, ..-,';' ( ~,~ -,eft '°~f"~+~; CHAIR __~.~.- ~ ~...___ .,~__~ - DATE s~cR~~ ~x~°" D sK, DIRECT'OR'S REPORT October 23rd, 2008, for September, 2008 I PI~:RSt7~~NEL 1. S~~l~t~:mb~.r 3rd, Manager, Adult Information Services, Shonna Froebel and the Director attended the grand opening of the new Toronto Dominion Bank offices downtown. As part of the opening ceremonies, the Library received a $5,000 donation towards the Library's environmental collection. 2, September 4th, the Business Officer and Director met with City staff to further discuss the use of City Recreational Facilities as an additional library circulation strategy. A City staffing report is expected to be presented to City Council in October. 3. September 22nd, the funeral for Frieda Lund's husband was held. Many staff members attended and thoughts are with Frieda. 4. September 24th, Manager, Volunteer Resources, Julie Ross and the Director met with representatives from the Associations of Volunteer Administrators (AVA) and Professional Administrators of Volunteer Resources -Ontario (PAVR-O) to discuss the potential for a Volunteer Centre in Barrie. Julie also acted as the representative of the Barrie Association of Volunteer Administrators (BAVA). Cathy Barlow, Director of Community Leadership and Learning Services of United Way; Greg Stewart, Consultant with the Ministries of Citizenship and Culture; John Pugsley, Regional Program Manager for the Trillium Foundation; Pam Hillier, Executive Director of Community Connection and Alice Grottoli of Community Connection were also present. 5. September 29th, Manager of Fundraising, Marketing and Communications and the Director met with post graduate student, Grace Chung, from Georgian College to discuss a possible research projectlassignment that would involve surveying the south end on library use, services as well as supplement certain demographic details in the community. 6. Shonna Froebel, Manager, Adult Information Services, provided a workshop far all staff on the safe handling of materials at the Library's All Staff meeting in September. This is part of the Library's effort to ensure that all staff receive proper instruction in safe and ergonomically correct working methods as recommended by the Ministry of Labour. 7. As the Library's United Way representative, Elizabeth Bufton attended a United Way meeting September 16th 8. Kym McOuat, Children and Youth Services, passed her first course towards her Library degree. She is now working on two more. Congratulations Kym. 9. Fene Campbell, Circulation Services, has been promoted from a contract position to a permanent part-time position. 10. Holly Dickson was hired to fill the contract position in Circulation Services. 11. Joanne Comper participated in a bi-monthly conference call with the Federation of Ontario Public Libraries Marketing Task force September 23rd. (see attached report) II INFORMATION SERVICES Adult Services 1. All Adult Reference Services staff received instruction on the Library's "Overdrive" electronic subscription products in September. 2. Janet Graham attended the Initiative of Equitable Library Access (ILEA} meeting as the Library's representative. Information on this Federal initiative was presented and input sought an working toward better access for print-disable users. 3. Anne Dorsey attended the Web Conference "Maximizing the Impact of Your Business and Community Partnerships" hosted at the Barrie Public Library September 9`h. She also attended "Deep Yaur Donors: The Secrets of Successful Communication" September 18th. 4. Patricia Roebuck arranged to have the Library subscribe to Prote~ez-vows, a French language magazine similar to Consumer Reports and is investigating the passibility of offering CD audiobaoks in French for adults. 5. Elizabeth Bufton created two displays for the main floor of the Library: "1blovers and Shakers @ Your Library" and "Arts and Antiques @ Your Library." 6. Elizabeth also answered a lengthy genealogy query from a Professor of History and University Chair of Critical Thinking at Saint John's University on information on a family who came to Oro from Ireland in the 1850's. 7. Anne Dorsey created a bibliography to be included in the Welcome Wagon Bridal Show and met with a number of patrons and business groups developing business plans for display cases, professional lab coats, graphic designs, planning, clay therapy, bed and breakfast, web design, mobile spas, recycling, cleaning, wellness and jewelry businesses. 8. Shonna attended a meeting of the Ontario Library Associations Readers Advisory Committee in Toronto September 12th and a meeting of the Library's computer system user group (OHDUG) in Stratford on September 29th 9. Janet Graham attended the bi-monthly Barrie Senior Interagency meeting and has started planning for the annual fun day. 10. Alison Bramwell met with the Simcoe Community Services Book Club September 25th This month, the theme was Africa. Alison also attended an Appreciation Breakfast at the MacLaren Art Centre sponsored by Simcoe Community Services for all their community partners. Alison listened to a number of testimonials from several clients who volunteer at the Kozlov Cafe. 11. Patricia Roebuck attended the opening reception of John Hartman's "Cities" exhibition at the McLaren Art Gallery on behalf of the Library September 18th I2. Anne Dorsey attended the Chamber of Commerce breakfast September 4th. Anne listened to speakers from the Circle of Professionals who provide a wide spectrum of services for people experiencing transition. Anne also attended the Mr. Bob Networking Event September l la' and her first Greater Barrie Chamber of Commerce Board meeting September 16tH 13. Anne attended the Scotiabank Small Business event September 16th and the Greater Barrie Chamber of Commerce BAS, September 17th. 14. Anne was a speaker at the inaugural launch of the Speaker's Showcase September 23ra 15. Anne attended the Women in Business Going Strong (WINGS) breakfast September 24th and conducted her second interview with a local business owner for the Economic Development Office Business Retention and Expansion survey on September 24`h. 16. Anne also created a display and put together a draw basket for the Ontario Alliance of Career Development Practitioners fair held at Victoria Village September 24th. 17. In September, Adult Information Services delivered a total of 25 programs from computerized information services, tours, book clubs community outreach and programs on Genealogy and Gardening to a total of 118 people. Children and Youth Services 1. All Children and Youth Services staff attended the Library Services Centre sponsored Publishers Display Day September 16~' which was held in Barrie this year. It was a great opportunity to preview upcoming publications. 2, September 15th Vicki Nicholls and Laura LaFleshe attended a presentation on the results of the Early Development Initiative {EDI} survey completed by all kindergarten teachers and students rating school readiness including literacy. Jane Salmon hosted the presentation by the Early Years Centre Data Coordinator far Simcoe County as part of the Best Start Committee with which Jane is involved. The information Identified outreach program needs for Barrie and those children most at risk in the southwest area of the City. Discussion followed between Simcoe County libraries on the Every Child Ready to Read program that B arrie has adopted. 3. Staff received several opportunities this month to provide reader's advisory to parents for beginning readers who are interested in haw to start their children as emerging readers who have just entered school. 4. Kym McOuat and Laura LaFleshe attended the "Beyond Eency Weency Spider" sharing session held at the Oshawa Public Library on September 26th. Participants presented many complete storytime outlines that will be very useful to the Library. 5. 17 Storytime Kits were circulated in September. 6. Patricia Roebuck is being contacted by more and more members of the Francophone community to obtain material. This also includes homeschooling parents trying to identify titles that will meet the needs of their children. 7. Cindy Pomeroy-White will work with Jessica Wolfe of the Barrie Youth Centres and the National Youth Week committee to involve the Library in organizing activities again this year (City Pizza Challenge and Guitar Hero contest at the Library). 8. Cindy sent letters to all teacher/librarians reminding them of the Library's "Fall Teen" programs and advertise the Teen Advisory Board (TAB} at the Library. Cindy also received a request from the Barrie Central Collegiate Arts Council for information and flyers on the Teen programs. 9. The first meeting of TAB this year was held in September. There are 17 members from schools in Barrie. 10. September lOt1i, Nancy Woods led a tour for 24 students and teachers from New Friends of Children. The children visit the Library once a week as part of their school curriculum. 11. Kym McOuat and Ruby Meijers brought their "Singing Cows" puppet show from the summer to the Road to Reading Festival on September 14th. Approximately 110 people attended the event at the Dorian Parker Centre. Laura LaFleshe worked on the library information table at the festival handing out information sheets and answering people's questions on the Library's upcoming Fa11 programs. 12. September 17th, Jane Salmon visited St. Michael the Archangel Catholic Elementary School for their "meet the teacher" night and spoke to 50 parents about the future library being planned near their school. Parents were very interested in the opening date. 13. September 19th, Jane Salmon attended a meeting of the Ontario Library Association (OLA) Children's and Youth Committee. The creation of a new survey of Children's and Youth Services is being planned. ~- 14. Helene Asselin-Thorne from the Ontario Early years Centre has started offering. french storytimes at the Library, starting with a French sign langua~~; program far babies. I-lelene will provide a French tour of the library for parents in November on adult and children's resources as well as a short storytime for babies. 15. Zehrs' "Library an the Loose" storytimes began September 23`~~ with Kym McOuat. 21 people had to be turned away from the first two sessions because of Fire Code r~:~~~~.~lations. 16. Kym McOuat visited Cundles Heights School September 24th to participate in the "meet the teacher/community" night. Kym provided a scavenger hunt style hand out for the 71 peaple attending targeting the Kidzone section of the Library's website. 17. Ruby Meijers visited Goad Shepherd Catholic Elementary School September 25th for an open house and distributed Library newsletters and reading buttons. 18. September 25th Debra Smith provided a tour and overview of the Library's databases to a small group of Eastview Secondary students. 19. September 25th, Jane Salmon chaired a meeting of the OLA "Best Bets" committee in Mississauga. 20. September 29th, Jane responded to a request from ateacher-librarian at Lone Star Elementary School in Texas interested in the Library's Readopaly program. The program's reputation seems to be spreading beyond Ontario. 21. In September, 25 programs including storytimes, tours, book clubs, community outreach and teen programs were provided to 112'7 people. 22. Roby Meijers created press releases far children's and teen programs including the Mango Club, Teen Book Club and the Photography workshop. Cindy Fameroy-White also sent a press release for the William Bell author talk and Teen Read Week. 23. Debra Smith and Cindy Pomeroy-White continue to work an the new Library website far teens. A Focus Group involving teens tested the new site September 15`h along with a "sneak preview" for staff being provided September 19th. Some changes will be made to the design and content before a second focus testing session in October. 24. Ruby Meijers prepared the Expo with childrens and teen program information for the Road to Reading Festival and school open houses. III CIRCULATIOiV' SERVICES 1. Catherine Truax continues to work on completing the collection inventory to meet the Library's new asset valuation legislation and audit requirements. 2. Katherine Coy, Tammy Maguire, Elizabeth Thompson and Barbara Hardy assisted Information Services staff with Internet workshops for the public in September. 3. Circulation staff had their diplomacy challenged in September when dealing with patron concerns about some of the speech issues associated with our Telecirc computer software. Telecirc is responsible far letting people know when their holds are at the Library. Thank you Circulation Staff. I'V TECIL'VICAL SERVICES 1. Dunja Conroy, Manager, Technical Services, working with City Computing Resources, added "wireless" to the Barrie Public Library. Patrons will be able to use their laptops in the Library to access e-mail and information resources without having to use one of the Library's computers. Dunja has applied to the Library strategic development to help offset some of the initial installation cost. 2. Laurie Fright is completing the Library's new teen website and will begin working on the Capital Campaign website. 3. Library collection orders and expenditures appear to be on schedule. V COI~IMT'~11'1~ DEVErIOt'~TI~;NT 1, The Dragon Boat Festival ~r~~ls successful at the end of August and Recognition Night is October 17th. The total raised for charities in Barrie will be announced at that event. A full report to the Library Board will follow. In the meantime, "thank you" cards to Festival volunteers have been sent and Ann Andrusyszyn attended the formal presentation of Base Borden's presentation of their pledge to the Library. Plans to involve the Sports Tourism students from Georgian College as part of marketing plan for next year is being discussed with Martha MacEachern of Georgian College. 2. Anri continues to attend the monthly Executive of the Planned Giving Counsel of Simcoe County and attended the "Meet and Greet" to open the Counsel year. 3. In September, Ann received an invitation to speak on marketing and fundraising at the Nlay, 20Q9 Library Technician conference which will be held in Barrie. 4. The Development Office continues to offer the Association of Fundraising Professionals Webconference sessions to other fundraisers in the area. With Chris Vanderkruys taking the lead, the Library hosted two sessions in September on "Redefining Fundraising Success Through Analytics" and "The Secrets of Successful Communications." 5. Ann attended the Oro-Medonte Chamber BA5 in September. 6. Ann attended the planning meetings of the Georgian College Advisory Committee to prepare for the October one-day fundraising conference being held by the College. Ann will co-present a session at the conference an "What Boards Need to Know About Fundraising." 7. The Barrie Folk Society held their special "Annual Campaign" event September 20th and an "Unplugged Saturday Night, September 13th with 36 people in attendance. Chris Vanderkruys was the Library lead for the Gala and silent auction. 8. Two monthly columns were sent to the Barrie Life and Times and another bimonthly column to the North Simcoe County News. Media releases were sent to promote various Library events and programs. The Library's newsletter was published in late September. 4. Ann was a guest on "Daytime" at Rogers TV to speak about special "Library Month" events coming up in October. 10. Chris attended Part II of Raiser's Edge training as the Library prepares for its Capital Campaign. The Community Scan was completed in September and the consultants presented the results to the Board. The Communications Team continued to meet in September. VI VOLUNTEER PROGRAM 1. The Library is currently hosting a co-op placement for a student attending St. Peter's Secondary School. The student is working at the library daily from 11:30am to 2:OOpm performing shelf reading, shelving and other clerical tasks. 2. Julie Ross, Manager, Volunteer Resources, attended the September meeting of the Barrie Association of Volunteer Administrators (BAVA). 3. Two new Reading Circle volunteers were added in September and another two shelving volunteers. '. Julie was invited to attend the Community Appreciation Breakfast hosted by Simcoe Community Services September 26~''. Volunteers provided testimonials of their worklvolunteer placements and how their lives have been changed. The Library provides a number of the placements especially for individuals with special needs. These volunteers assist with Reading Circle, shelving and work at the Cafe. 5. Julie represented the Library at the annual Barrie Community Health Centre meeting on September lltn. 6. Julie was successful in arranging for the loan of the "Healthy StepsC~Work" display from the Simcoe County District Health Unit. The Library is part of a pilot project for the "Healthy Steps" toolkit. 7. As part of Julie's work with the Development Office, she attended Raiser's Edge training in Toronto September 17`I' to 19~'. VIII BITILDING 1. Business Officer, Heather Betz, continues to work with the City to arrange for the work on the new Volunteer Office to commence. 2. Heather continues to work on the Ministry of Labour compliance orders. 3. The building's windows have now been re-caulked as part of the maintenance cycle. 4. Heather has requested that the Angus Ross room repainted. Water stains and high usage requires that the space have a "fresher" look. PREPARED BY A. Davis DATE October 23rd, 2008 ~ ---, ~~~ - ~, - ~' ._ ~ ... EsARR(E PI.JBL.IC I~..IBRARY MINUTES BOARD MEETING #08-08 THURSDAY OCTOBER 23~ 2008 AT 7.30PM CONSUMERS GAS BOARD ROOM PRESENT: S. Kastner (Chair}, C. Virga (Vice-Chair}, R. Duhamel, M. Meads, A. Prince (for partial meeting}, A. Davis (Director}, T. Latimer (Recorder} ABSENT: A. Prince, V. DeCecco, L. Strachan, L. McClean, M. Stong 1. Call to Order The meeting was called to arder at 7:39pm No quorum to pass minutes ar motions. Proceed with discussion meeting only. 2. Presentation by Elisabeth Bufton in regards to United Way Raffle. It was agreed that it is important for the library to participate and be included in the fundraising initiative. The Barrie Public Library Board has directed Al Davis that the Barrie Public Library staff can participate in the Raffle for United Way to win a day off with pay. 3. Confirmation of Agenda The agenda was confirmed. 4. Conflict of Interest None declared. 5. Minutes of Meetin¢ 5.1 Minutes of Board Meeting #08-07 dated Thursday September 25, 2008 Motion Deferred iVloved to In Camera session 5.2 Minutes of In Camera Board Meeting #fl&07-IC dated Thursday September 25, 2008 Madan Deferred lYloved from In Camera Session 6. Business Arising None 7. P~'1`±~i(_~~f th~~ f`hair _.. __ _ Dunja Conroy is retiring on October 3I if any board members are available to attend in the afternoon for cake and gift. Sarah will be presenting the gift from the board. Seasonal Gathering is on Dec 5, information and details will be sent out in the near future. 8. Committee Resorts $.I Financial Statements for September 2008 It was noticed Room rentals are up -bookings are getting busy. Motion deferred. A. Prince joined in attendance at 8:02pm for the Finance Report 8.2 Finance Report $,2.1 Minutes of Finance Meeting #F08-03 dated Wednesday October 8, 2008 #08-33 DUHA~~L -VIRGO THAT the IVlinutes of Finance Meeting #F08-03 dated Wednesday October 8, 200$ be received. CARRIED #08-34 . 1VIEADS - DLTHAI~L THAT the Barrie Public Library Board approve the Staff I~udgets for 2009, 2010 and 2011. CARRIED #08-35 DUHAMEL -MEADS THAT the Barrie Public Library Board approve the 2009 Bridget and 2010-2011 forecasts. CARRIED #08-36 VIRGO - BADS THAT the Barrie Public Library Board approve the 2009 Nluxricipal Operating Grant and Letter to Council. CARRIED A. Prince in attendance until 8:05pm. Meeting proceeded as discussio~z only. 8.3 Personnel Report Grievance has proceeded to mediation. Lawyer Paul Wearing will act on behalf of the library. 8.4 Capital Campaign -Leadership Steering Committee Report The Leadership Steering Committee has been working to narro~4~j town names for supportive people of the library and potential campaign leaders. P.~eliminary contact with an honourary advisor has been done. 9. Director of Librar~z:~_< Report September 2008 Highlights of the report w ire discussed. It was highlighted that wireless networking was up and running and provides a great service far the public and for patrons using the meeting rooms. It was Hated the volunteer office renovations are scheduled to begin on IV'ovember 3. 10. Other Business Discussion regarding report from council in regards to the book drop in the Holly Community Centre. The expense around the bank drop was discussed. 11. Committee Meeting Dates At the Call of the Chair 12. Date of Next Board Meeting Thursday November 27, 2008 at 7:30pm in the Consumers Gas Board Room I3. Adjournment Meeting was adjourned at 8:44pm .. ~ ~ ~ : -~ -~ ,r CHAIR DAT fiF.C. ~ . DAT DIRECTOR'S REPORT November 27th, 2008, for October, 2008 I PERSOti'~fEL I. October Ist, the Management Team held a luncheon meeting to celebrate Dunja Conroy's retirement. 2. October 16 and 17`h, the Director attended the annual meeting of the Canadian Urban Libraries Council (CULL) in Winnipeg. (report attached). 3. October 3rd, Manager, Fundraising, Marketing and Communications, Ann Andrusyszyn and the Director met with two past graduate marketing students from Georgian College to discuss their engaging south Barrie residents to help develop a demographic and library service profile for the satellite library planned far that part of the City. The survey and statistical work will became part of an assignment for the students' course work. 4. October 7th, Business Librarian, Anne Dorsey and the Directar attended the Georgian Dedication Partnership and Expansion ceremany 5. October 8th, Ann Andrusyszyn, Anne Dorsey and the Director attended the Chamber of Commerce Bell Business Award nomination ceremany. 6. October 20th, the Barrie Public Library hosted the launch of Ontario Library Week with Hon. Aileen Carol, Minister of Culture. Thanks to the many staff who helped prepare and assist with the event. 7. Mary McAlpine, Patricia Roebuck and Robyn Zuck attended First Aid training at the St. John's Ambulance office far two days as part of the Library's compliance with provincial legislation. $. Elizabeth Bufton, Library United Way representative, attended a meeting October 14th and helped with the United Way Kick-off at City Hall October 22nd 9. Teresa Zimmerman started as a page in Circulation Services in October. 10. Manager Circulation Services, Joanne Comper, started her sick leave October 14 to have surgery on her right hand. II I`yFORMATION SERVICES Adult Services I. Elizabeth Bufton and Mary McAlpine attended the Ontario Public Library Association's (OPLA) "Readers Advisory in A Day" workshop presented by Diana Tixier Hearld and Laura Calderone. 2. Patricia Roebuck participated in the semi-annual French services teleconference presented by the Southern Ontario Library Services (SOLS) French language consultant October 22nd. 3. Thorndike Press has asked Seniors Librarian, Janet Graham, for permission to use her ideas as part of a page on "Large Print Best Practices" to be included in their catalogue. 4. In October the Library received the bulk of its multilingual books and DVDs as part of the Library Services Centre (LSC} automatic release plan (ARP). 5. Manager, Adult Information Services, Shonna Froebel and Electronic Services Librarian, Robyn Zuck, participated in a "Libraries On The Go" conference October 3rd to discuss future plans. Robyn and Shonna have ordered new titles as have Business Librarian, Anne 1)t~r~~~;, Consumer I I~:~lth Services Librarian, Cindy Madden, and Readers Advisory Librarian, Mary Mc~~lpine. 6. Robyn Zack arranged to preview 2 online database subscriptions in October: "Hobbies and Crafts Reference Centre" and "PCensus." 7. Janet Graham and Elizabeth Bufton provided materials to 13 NursinglRetirement Homes in October. 8. Lynn Hoagham added 166 titles to the Library's collection from the many items donated to the Library in October. 9. Anne Dorsey prepared the "Small Business Week" display in the Library for October. 10. Cindy Madden revised the AIDSlHN bibliography far the AIDS Committee of Simcoe County. 11. Elizabeth Bufton created displays for the main floor of the Library: "Evergreen Awards C Your Library", "Ontario Public Library Week C Your Library" and "Get Spooked@Your Library". Elizabeth also designed a Library bookmark for the 2008 Man Booker Prize far Fiction. 12. Robyn Zuck received an interesting reference question (referred by a City Councilor and Library Board member) from a landscape architect planning an a revitalization of the City of Barrie park next to the Library and named after John Edwin Coupe. Robyn had already lane some research two years earlier when local lawyer, Edmund Rowe, spoke to the library about donating John Edwin Coupe's military medals. The City created the park with a donation received from Jahn Edwin Coupe's estate. 13. Manager, Adult Information Services, Shonna Froebel, as a member of the Ontario Public Library Association Reader Advisory Committee, provided a full day seminar called "RA in a day." 14. Shonna also attended a United Way regional session to look at setting priorities in the region. 15. Alison Bramwell met with the Simcoe Community Services Book Club on October 30tH 16. Anne Dorsey attended the Chamber of Commerce breakfast October 2nd. The speaker was Jean Bamford from "A Smart Mave." 17. Anne also attended the Economic Development Office's volunteer appreciation breakfast October 8d'. 18. Anne created a display and attended the Greater Barrie Chamber of Commerce trade show October 15th 19. Anne created a display and attended the Barrie Examiner's "Women in Business" event October 16th. Anne and Sharma Froebel also attended the luncheon for this event to hear guest speaker, Jeanne Beker from Fashion Television, honoring this year's Women in Business winners. 20. As a member of the Greater Barrie Chamber of Commerce Board, Anne attended her first meeting October 21st 21. Anne created a display for the "Bridges to Better Business" event October 23rd. 22. Anne arranged for members of the Library Board and staff as well as for several members of those business groups partnering with the Library to attend Richard Florida, author of Who's Your City and The Flight of the Creative Class, speaking at Georgian College October 27th 23. Anne attended the Women in Networking Going Strong (WIl~1GS}breakfast October 29tH 24. Anne met with Sonja Knauft to prepare the types of businessllaw programs to be held at the Library in the spring. 25. Anne also submitted a number of articles far the next issue of the library newsletter. 26. Cindy Madden wrote the printer Health and Wellness newsletter article on "Antibiotics and Your Immune System." 27. Elizabeth Bufton, Janet Graham and Heather Kenehan presented a workshop called "Positive Partnerships" at the Older Adult Centres Association of Ontario (OACAO) conference. Most senior centre delegates had not previously considered using their public library as a resource. 28. Elizabeth Bufton provided a tour for the Job Finding Club in October. 29. Elizabeth and Janet Graham provided a book talk at Collier Place October 27`h and a Sudaku presentation at Waterford Retirement Home. 30. The Special Needs Supervisor at Oakville Public Library contacted the Library to ask about our Visiting Library Service and the selection of special needs material as well as assistive technology. 31. After attending a Barrie Interagency meeting, Janet Graham was contacted about our Sudoku program. 32. At the Low Vision workshop, Janet was also asked to recommend other libraries from the seniors' brainstorming session held earlier. 33. Janet provided her monthly book review far Focus 50+ community seniors' paper and listed our upcoming programs. 34. Lynn Hougham provided a tour for the YMCA newcomers group October 9`h 35. Mary McAlpine prepared the Winter Reading Ideas for the next newsletter. 36. October 2nd, Patricia Roebuck provided College Boreal (Access Carrieres Etudes program) with a general library training session in French an job hunting, the Library's catalogue and Library website. 37. October 9d', Patricia coordinated the annual YMCA settlement program tour. Lynn Hougham provided the tour for the beginner ESL group and Patricia delivered the tour to the intermediate group. 38. Patricia also provided information about the Library's new multilingual collection for the winter newsletter. 39. October 9`h, Robyn Zuck made a presentation to the CEOs of the smaller public libraries of Simcoe Muskoka Library Committee on accessing and promoting their online databases. While the small libraries have access to the Knowledge Ontario databases, most haven't the time to take advantage of the service. 40. Robyn Zuck wrote an article about the online database "Biography Resource Centre" for the newsletter in October. 41. In October, Adult Information Services delivered 35 workshops to 228 people. The workshops included tours, book clubs, electronic database products, articles, health and wellness, travel, books and writing and business as well as community outreach events. 42. Alison Brumwell monitored the "Who Read That?" contest that ran throughout the month of October. Three prize packages were awarded (child, teen and adult). Each prize package contained a gift card from Page and Turners Bookstore, free pizza from Topper's Pizza and either a free ski or tubing pass from Pine Ridge Resort. 43. Anne Dorsey hosted the Small Business Start-up seminars presented by Doug Gray of Business Affairs, October 20`h 4~, Anne Dorsey provided an in~orn~~~tion session October 29`h for students in the chef program at Liaison College. 45. An author reading held in October by Sherry Douglas and John Stoddart was well attended. 46, In October, Cable 10's community rollover featured the library programs provided by Janet Graham. 47. Cindy Madden, Consumer Health Librarian, and Marge Osborne, Circulation Services and Visiting Library Service, began the delivery of letters to those patrons introducing Cindy and offering health-related reference services. Cindy has already received queries. 4$, Mary McAlpine received a comment from a Library patron stating "I must tell you that I have done all of my research from home for three years and find that Barrie Library Databases indispensablel" Children and Youth Services 1. October 24`h, Debra Smith attended the workshop "RA in a Day" focusing on reader advisory for young adults. 2. Nancy Woods added 46 donations to the junior collection in October. 3. 20 Storytime Kits were circulated in October. This is a 25°Io increase over last year. 4. Staff in Children and Youth Service noticed again this month that reader advisory requests have increased. 5. Debra Smith provided a display on the main floor of the Library for Teen Read Week. The theme was "Backs with Bite" novels for teens. Debra also submitted an update of "Book Buzz" for the Kids' Zone including lists of the 2009 nominated titles for Silver BirchtRed Maple. 6. Brenda Jarvis prepared another Municipal Housing book block. 7. Everyone in Children and Youth Services is writing questions for the upcoming Battle of the Books program as well as for the game being put together for school teams. By the end of October, 22 teams were registered including two schools new to the program. 8. Ruby Meijers provided a tour for grade 5 Monsignor Ciair students. 9. Ruby also delivered a storytime session for the YMCA newcomers group's children. 10. Once again the Zehrs "Library on the Loose" storytime is very popular. Kym McOuat provided 8 storytimes to a total of 456 people in October. Room size limits resulted in 25 people being turned away. 11. The Barrie Latin Cultural Association presented 2 Spanish storytimes this month. The new Spanish books, especially picture books, arrived in October and are very popular. 12. Laura LaFleshe crated two book blocks for schools participating in the Battle of the Books program. 13. October 17`h, author Susan Ross presented her children's book, "The Great Bellybutton Cover-up". Susan lives in London but agreed to read her book at the Library while visiting family in the area. 14. Cindy Pomeroy-White attended a National Youth Week Committee meeting. The Library will once again organize the city-wide Pizza Challenge and a Guitar hero contest (lst full week of May). 15. October 22"d, Jane Salmon met with Frances Hellier from Georgian College to explore a possible partnership with students in the Children's Literature Course. 16. October 29th, Jane met with teacher, Kathleen Wormbecker, from Eastview Secondary School to discuss setting up a parent resource collection and baaklist at the school. 17. In October, Children and Youth Services delivered 56 programs to 1855 participants. Programs included storytimes, reading circle, tours, Library on the Loose and teen programs. 18. Fall sessions of registered storytimes started in October with Baby Goose, Family Starytime and Toddler Time filling up immediately, Children and Youth Services notice that the family demographics are changing slightly in Barrie. As young families have more children with the oldest ones still under five, Family Storytime is becoming more popular. 19. Brenda Jarvis, Laura La Fleshe, Kym McOuat, Cindy Pomeroy-White and Jane Salmon welcomed 212 ghosts, goblins and their parents to Friday Fright Night October 24th. Six teen Advisory Board members assisted. All enjoyed "The Amazing Frank Clarkson" magic show, master pumpkin carver, Colin Partridge, a scary haunted pause, crafts, fortune telling and a "Spooky Poetry" reading. Many parents commented to staff just how much their children enjoyed the event, 20. Ruby 1vleijers held her first Marvellous Marvin's Book Club meeting of the season. 2l. Reading Circle and Reading Buddies continue to fill a need for many children. However, many requests are being received for the Library to help children new to Canada to learn English. The Library has two children from Korea in Reading Circle and another two registered for Reading Buddies. As there is not much help for ESL children in the community outside school, Children's staff are exploring ideas far a new program approach. Public libraries are preparing to take a larger role in facilitating the social inclusion of immigrant youth. 22. Laura, Kym, Debra, Cindy and Jane held a Twilight Party planning session to get local teen band "Signal to Sound" to play at the event being held Friday November 28th after library hours. Twilight is the first title of a four book series by author, Stephenie Meyer, and is incredibly popular with teens. The movie will be released late November. 23, The first Mango Club meeting was held October 11`h. Chris Batterill, local graphic artist and former Mango Club member is now about to publish his own work. He will be asked to judge the Creative Arts Contest. 24, Cindy finished arranging a "Health and Wellness Series far Teens" with three seminars to be delivered over the winter. A local Yoga Instructor will provide a workshop for teens, the Canadian Mental Health Association will provide a workshop an "Teen Depression" and RVH will provide a workshop on "Eating Disorders and Bady Image". 25. Cindy arranged for a seminar to be held in March from DRIVEWISE Canada on Driving Distraction for Teens. 26. Cindy contacted Steven Fennell of Georgian College to arrange for a PowerPoint presentation an OSAP and financial aid for students and parents. 27. Teen Read Week ran from October 14-20. Debra and Cindy set up a display in the foyer display case for Teen Read "Books with Bite" The Teen Advisory Board {TAB) helped decorate the bulletin board advertising Teen Read Week activities and "roamed" everyday handing out candy, inviting teens to participate and to find the rubber chicken. 28. Cindy and Debra led the Teen Baok Club meeting October 16th with author, William Be11. The new Teen Website was launched afterwards. III CIRCULATION SERVI('hS 1. Circulation staff have implemented the use of the new book drop bin trucks recommended by the Ministry of Labour. While it has improved workflow and eliminated the need for staff to pick material off the floor, leaning into the bin trucks is causing the majority of staff difficulty. 2. Catherine Truax continues with the Library's inventory and it is expected that the December target date will be achieved. 3. Nlary Colvin and Marge Osborne completed a 4 week online course through the Ontario Library Association Education Institute. The course was on Time Management. 4. Joanne Camper began a sick leave October 14 with surgery to her right hand. 5. Barbara Flardy and Elizabeth Thompson assisted I.S. staff with public Internet workshops. IV TECHNICAL SERVICES 1. Melinda Walley attended a one day Interlibrary Loan Workshop in Midhurst. 2. Laurie Wright worked with the Development Office to setup the new marketing screen on the main floor as well prepare a slide show far the launch of Ontario Public Library Week. 3. Laurie continued to work on preparing the Library's new Teen Territory website for launch on October 16tH 4. Laurie launched the Library's wireless network early in October after testing, training and resolving technical issues to enable library computers to also access the network. V COy11VIL'NITY DEVELOPMENT 1. Dragon Boat Volunteer Recognition Night was hosted October 17th with a huge Dragon Boat cake from "Yours to Savour." `142,929.38 was raised in pledges for 37 charities including the Barrie Public Library. 2. Chris VanderKruys and Ann Andrusyszyn have been invited by Georgian College to present a possible dragon boat project to Sports Tourism students. 3. Ann continued to attend the monthly Executive meetings of the Planned Giving Counsel of Simcoe County as well as a special educational session in October on marketing planned giving. 4. The Development Office continued the Association of Fundraising Professional's (AFP) Webconference initiative in October. Sessions were offered to other fundraisers in the area an a cost recovery basis. Sessions included "Marketing Planned Giving" and "Boom Generation Women Create New Horizons for Fundraisers. 5. Ann continues her work as a Board member on the Barrie Community Foundation. 6. As a member of the Georgian College Advisory Committee, Ann co-presented a session at the October 23rd one-day fundraising conference held by the College at the Orillia Campus. The session was called "What Boards Need to Know about Fundraising". 7. October I1, the Barrie Folk Society held another Unplugged Saturday Night. 8. Two monthly columns were sent to the Barrie Life and Times for the November issue. 9. Chris performed a guest spot on KOOL FM to speak about Library Month and Ontario Public Library Week launch event with the Minister of Culture. Media releases were also sent out to promote the various events and programs. 10. Chris completed the move of the donor wall from its original position behind the hold pickup shelves. The new location will allow members of the public to have a much better view of our past capital campaign sponsors. I1. In October, Ann and Chris were invited to meet with representatives from Investors Group determine how the Group can assist the Library with any needs or partnerships. Investors Group is putting an an educational event for donors December 3rd to encourage planned gifts to charities. I2. The Capital Ca~npai~,n is progressing and meetings continue, Communication materials are being developed. VI Vt1LI~~TEER PROGRAiVI 1. Currently, Barrie Public Library has 18d volunteers working at the library and occupying 203 volunteer positions. Approximately 80 are high school students either completing their d0 hours of community service or continuing to volunteer at the Library. Nine volunteers have special needs and are attended with a support worker. 2. Three new volunteers were added in October. Three far shelf reading and shelving, two far Reading Buddies and another three for Reading Circle. Twa were added to the Cafe and one to the Boutique. 3. Julie Ross attended the October meeting of the Barrie Association of Volunteer Administrators (BAVA} and made arrangements for a speaker to make a presentation on volunteer recognition. Julie also attended the BAVA Volunteer Job Fair, October ISth at City Hall. The most frequently asked question was "When is the new library going to be ready?" Julie received approximately 15 leads for library volunteers. 4, Julie visited the YMCA Youth Quest class to speak about volunteer opportunities at the Library and in the City of Barrie. This class consisted of 18-30 year olds with barriers to employment. 5. Julie attended a workshop on "Baby Boomers as Volunteers" presented by the united Way in October. Julie learned about the unique volunteer needs of the Baby Boomer and the kinds of opportunities they are interested in pursuing as well as how the Library can market, recruit and engage this group. 6. Julie presented the BAVA list of Volunteer Opportunities to the Barrie Career Centre in October. This group assists people looking for employment and Julie recommended volunteering as a way to gain experience and skills. 7. All volunteers received a Halloween treat bag from the Library in October. 8. Julie also attended a special United Way Community Consultation session October 21st an behalf of the Library and BAVA. Multi-sectorial segments of the community were represented including business leaders, government, elected officials, community agencies, academics, citizens at large and agencies. Input and perspectives were given to assist the United Way with their investment strategy. Visioning exercises and facilitated discussions focused an the current reality in Simcoe County and in developing community outcomes and priorities. Opportunities for networking were provided as well as a presentation an economic, social and demographic trends. 9. Julie provided Central North Correctional Centre with another ten cartons of books. The books are surplus donations that the Library cannot use at the Boutique. VIII BUILDING 1. Renovations for the Volunteer Office and the public washrooms on the main floor have been tendered by the City. 2. ~%ork continues with the Ministry of Labour to ensure Barrie Public Library gill be in compliance. PREPARED B~ A. Davis DATE November 27th, 2008 C LTL C 1~Ie~tin~ 2008 (Jctober i6 and 1'7tn ~~%innipeg 1. New Executive Director: Executive Director, Jefferson Gilbert was introduced and transition outlined (November 10). ~. Minutes of Spring 2008 approved. 3. By-Law amendments addressing terms of office and quorum discussed and approved. 4. Current Financial Statements approved. 5. CULC strategic Plan (and budget) 2007-2009 reviewed and updated Goals reviewed and set for the fallowing focus areas within strategic directions and role of CULC: Knowledge Transfer: collaborate to meet CULC membership needs national public library voice on relevant issues educational and collaborative CULC meetings access opportunities for collaborative projects/grants at national and international level communication plan to promote CULC as key library sector player. Research: CULC operating statistics forecast, research agenda and implement research fund. CaLaaeity Building: Coordinate international etc. conferences training sessions collaborative project opportunities. C)r~anizational Resiliency: fund development and revenue diversification collaboration with other agencies on fund development. 6. Social Inclusion Manifesto Discussion resulted in endorsement of CLA statement: The Canadian Library Association believes that a diverse and pluralistic society is central to our country's identity. Libraries have a responsibility to contribute to a culture that recognizes diversity and fosters social inclusion. Libraries strive to deliver inclusive service. Canada's libraries recognize and energetically affirm the dignity of those they serve, regardless of heritage, education, beliefs, race, religion, gender, age, sexual identity, physical or mental capabilities, or income. Libraries understand that an acceptance of differences can place individual and collective values in conflict. Libraries are committed to tolerance and understanding. Libraries act to ensure that people can enjoy services free from any attempt by others to impose values, customs or beliefs. 7. New Immigrant youth Social Inclusion Audit Literature review discussed to establish best practices, policies, programs and systems for inclusion of new immigrant youth in urban libraries. A community based research approach was used involving immigrant youth, public library stakeholders and project researchers working on social inclusion. ~~~~.` 1 An audit toolkit far public libraries will be developed to enable public libraries to self-assess haw inclusive their facilities, collections and services are to immigrant youth. Research funded by Wellesley institute and Laidlaw Foundation. Initial Key L,earnings of study conclude: Public libraries have a fundamental role to promote social inclusion through efforts of bridging the gap betty°een those who core Information Poor and the Informatiatz Rich Access to information is imperative for social inclusion, but putting multilingual books in libraries will not foster social inclusion for newcomers Librarians have an opportunity to make libraries a place where immigrants want to be inelc~ded by making them relevant and meaningful. And they must provide the information literacy skills that will make library programs and collections accessible Library and itzforrnation managers should view themselves as mentors and gatekeepers for those deprived of access to ICTs (Information Computer Terminals) and meaningful information Draft of survey/audit toolkit circulated and preliminary results tested on Toronto, Vancouver, Brampton and Hamilton 8. CULC KPI (Key Performance Indicators) Definitions Efforts to establish standard definitions and base to gather of Annual Public Library Statistics Program discussed. -will pursue PTPLC's (Provincial and Territorial Public Libraries Council) effort to create a "basic set" of public library statistics for future CULC annual surveys -review ISO definitions -consider statistics far archives and local history programs -consider capital asset information -confirm accuracy of information as well as investigate non reports -consider "total use" as new element -add non resident active card holder -refine circulation statistics (childrenlprint) -refine program statistics -review e-measures far better results -defer distribution decision on charginglfree 9. Copyright: Unlocking the Public Interest Update information an Bi11 61. While may have died an order table, maybe revived and a strategy may require that CULC approach individual Boards for help. A toolkit will follow if such is necessary. CLA (Canadian Library Association) is concerned that the balance between private interest of content industry and the guarantee of reasonable access by the public is not appropriate. 10. Counting Opinions Negotiations and agreement with Counting Opinions to gather statistics, etc. discussed and approved. X2,500 per library for 2009. I I. National Summit on Library Iluman Resources Summit held October 6-1 in Ottawa discussed and final action plans/projects will be shared through CLA. CULC will be expected to act as a co-coordinating body and as a lead on identified actionlproject items such as the internship pilot project. 12. Biblio Commons Verbal up date provided Beta test roll out an target (Jan 2009) Integrated website and catalogue of interest Currently restricted to SIRSUDYNIX Issues with scalability 13. Association of Canadian Book Wholesalers (Sponsors of Meeting} Presentation Al Davis t_IBRARY USAGE FOR THE MONTH OF; SEPTEMBER 2 008 REVISED SAMEMTH CURB PREY CURB PREY YR MTH °lo+!- YTD YTD %+/- 1 GIRGU~ATION Adult 68,051 74,935 10.12°l0 719,4$9 738,159 2.59°,ro Children 51,462 49,$71 -3.09% 542,566 528,956 -2.51% TOTAL. CIRCULATION 119,513 124,$06 4.43°l0 1,262,055 1,267,115 0.40°0 2 HOLDS PLACED 10,656 10,593 -0.59°l0 107,833 112,317 4.16°l0 3 INTERLIBRARY LOAN Borrowed 215 203 -5.58°l0 2,259 2,345 3.81 °lo Lent 17$ 158 -11.24% 1,808 1,619 -10.45% 4 MEMBERSHIP New members 621 739 19.00% 6,002 6,094 1.53°l0 Active Members 66,403 54,785 -17.50% 66,403 54,785 -21.13°l0 In Person Visits 59,069 59,973 1.53°l0 628,440 644,420 2.54°l0 5 INFORMATION REQUESTS a) Main Floor Information 2,67$ 2,779 3.77°l0 27,611 29,002 5.04°l0 b) Second Floor Information 1,0$1 956 -11.56% 10,731 12,293 14.56% TOTAL INFORMATION REQUESTS 3,759 3,735 -0.64% 38,342 41,295 7.70°l0 6 ON-LINE DATA BASE SEARCHES 3,030 5,324 75.71 °/a 28,074 55,626 98.14% 7 COMMUNITY INFORMATION a} Database records created 6 7 16.67°l0 109 89 -1$.35% b) Database records updated 237 87 -63.29°l0 2,318 1,636 -29.42% a} Events records created 198 161 -18.69% 1,331 1,299 -2.40°l0 b) Events records updated 115 85 -26.09°l0 1,46$ 688 -53.13% 8 COMMUNITY SERVICES Programs & Tours a} Adult 14 25 7$.57% 139 207 48.92% b} Children/Young Adult 20 24 20.00°l0 412 422 2.43°!0 TOTAL PROGRAMS 34 49 44.12% 551 629 14.16% Attendance a) Adult 85 158 $5.8$% 1,141 2,005 75.72°l0 b) ChildrenJYoung Adult 1,040 1,122 7.88% 13,276 14,448 8.83% TOTAL ATTENDANCE 1,125 1,280 13.7$% 14,417 16,453 14.12°l0 VISITS TO LIBRARY WEBSITE 9 (remote and in house} 79,168 147,632 $6.48% 874,8$8 1,264,496 44.53% 10 GOMPUTER RESERVATIONS 5,537 5,765 4.12% 54,822 56,535 3.12°l0 11 NEW ITEMS a) Adult 1,259 1406 11.6$°/a 14,444 13,599 -5.85% b) ChildrenlYoung Adult 803 1100 36.99% 10,701 10,040 -6.18% Collection size 239,073 247,626 3.58% 239,073 247,626 3.23% 12 VOLUNTEER HOURS 575.00 679 18.09% 13 ROOM BOOKINGS 126 139 10.32°l0 6,453 6,792 5.25°l0 1,352 1,350 -0.15% LIBRARY USAGE FOR THE MONTH OF: OCTOBER 2008 SAME MTH PREY YR 1 CIRCULATION Adult 73,755 Children 54,344 TOTAL CIRCULATION 128,099 2 HOLDS PLACED 10,674 3 INTERLIBRARY LOAN Borrowed Lent 4 MEMBERSHIP New members Active Members In Person Visits 5 INFORMATION REQUESTS 193 246 REVISED CURR PREY CURR MTH °I°+!- YTD YTD °l°+/- 75,678 2.61°l0 793.244 813,837 2.60°l0 50,683 -6.74% 596,910 579,639 -2.89°l0 126,361 -1.36% 1,390,154 1,393,476 0.24°l0 10,097 -5.41°l0 118,507 122,414 3.30°l0 234 21.24% 2,452 2,579 5.18°l0 175 -28.86% 2,054 1,794 -12.66% 697 707 1.43% 6,699 6,801 1.52°l0 66,1$2 54,716 -17.32°l0 66,182 54,716 -17.32°l0 70,250 61,992 -11.76% 698,690 706,412 1.11% a) Main Floor Information 3,030 3,293 8.68°!0 30,641 32,295 5.40% b} Second Floor Information 1,324 1,059 -20.02°I° 12 055 13 352 10.76% TOTAL INFORMATION REQUESTS 4,354 4,352 -0.05% 42,696 45,647 6.91% 6 ON-LINE DATA BASE SEARCHES 7,511 6,997 -6.84% 35,585 62,623 75.98% 7 COMMUNITY INFORMATION a) Database records created 17 10 -41.18% 126 99 -21.43% b) Database records updated 147 198 34.69% 2,465 1,834 -25.60% a) Events records created 128 147 14.84°l0 1,459 1:446 -0.89% b) Events records updated 55 128 132.73% 1,523 816 -46.42% 8 COMMUNITY SERVICES Programs & Tours a) Adult 20 35 75.00% 159 242 52.20°l° b} ChildrenlYoung Adult 59 57 -3.39% 471 479 1.70% TOTAL PROGRAMS 79 92 16.46% 630 721 14.44% Attendance a) Adult 172 228 32.56°l0 1,313 2,233 70.07% b~ ChildrenlYoung Adult 2,103 1,882 -10.51% 15,379 16 330 6.18% TOTAL ATTENDANCE 2,275 2,110 -7.25°l0 16,692 1$,563 11.21% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 79,168 168,810 113.23% 954,056 1,433,306 50.23°l0 10 COMPUTER RESERVATIONS 5,690 5,692 0.04% 60,512 62,227 2.$3% 11 NEW ITEMS a) Adult 1,327 1618 21.93% 15,771 15,217 -3.51% b) Children/Young Adult 619 976 57.67% 11,320 11,016 -2.69% Collection size 240,072 265,821 10.73% 240,072 265,821 10.73°l0 12 VOLUNTEER HOURS 744.50 791 6.25% 7,198 7,583 5.36% 13 ROOM BOOKINGS 149 141 -5.37% 1,501 1,491 -0.67% r~ ONTARIO'S LAKE COUNTRY BOARD OF DIRECTORS MEETING Minutes of the meeting of the Board of Directors held at the Orillia CDC, an Friday, November 28, 2008, at 2:00 pm. PRESENT: Carol Benedetti, Roger Selman, Bruce Chappell, Roy Menagh, Kathryn Stephenson, Bill Duffy, Frank Coyle, Shawn Binns, Lynda Bidwell ABSENT: Andrei Kun, Steve Sanderson, Jahn Britton, Linda Hilton, Dan Shilling, Tara Woodward Guests: Josh Muirhead and Kathy Connor of The Marketing Group of Canada. 1. ADDITIONS TO THE AGENDA None. 2. APPROVAL OF MINUTES - It was moved by Bill Duffy and seconded by Katherine Stephenson "THAT the minutes of the Board meeting held on Tuesday, November 14, 2008 be approved as circulated." CARRIED 3. BUSINESS ARISING FROM THE MINUTES None. 4. FINANCIAL REPORT - It was moved by Katherine Stephenson and seconded by Roger Selman "THAT the monthly financial statements as of October 31, 2008, be approved as circulated." CARRIED 5. MARKETING COMMITTEE REPORT • Kathryn introduced Josh Muirhead and Kathy Connor of the Marketing Group. They presented to the Board the power point 1 presentation which they had previously presented to the Common Interest Group. • The billboard is now up at Rama. A media release is being planned. • A discussion took place regarding the map an the truck wraps. A media release will be planned as soar as the trucks are done. • Kiosks will be set up at local festivals and events • Partnerships with the local chambers of commerce are important to combine efforts and not duplicate the work. 6. OTHER BUSINESS • The Marketing Group will be preparing the Fall Newsletter for members • Katherine made a presentation an tourism to the students at the Orillia Learning Centre • We will invoice, with a payment date, to the funding partners after all have approved their commitment • Frank will be making a presentation, on behalf of Ontario's Lake Country, to the Township of Oro-Medonte on January 13, 2009 7. NEXT MEETING/ADJOURNMENT Meeting adjourned at 3:45 PM A wine and cheese social time followed the meeting Recorder: Lynda B idwell 2 ~ ~ ~ ~- I LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOA-11-08 Friday, November 28, 2008 Lake Simcoe Region Conservation Authority Newmarket, ON MINUTES Board Members Present: Staff Present: V. Hackson, Chair D. Gayle Wood, C.A.O./Secretary-Treasurer Councillor B. Drew, Vice-Chair B. Kemp, Director, Conservation Lands Councillor S. Agnew M. Valcic, Director, Corporate Services Councillor G. Campbell M. Walters, Director, Watershed Management Councillor K. Ferdinands B. Booth, A/Manager, Planning Regional Councillor J. Grant T. Hogenbirk, Manager, Engineering & Technical Services Mayor R. Grossi G. Casey, Coordinator, Board/CAO, Projects & Services Regional Councillor H. Herrema Councillor B. Huson Guests: Councillor E. MacEachern Mr. D. Dabis, D & G Dabis Farm Councillor J. McCallum Ms. C. Kaiser-Reid, Point of Mara Resort & Trailer Park Councillor A. Nuttall Ms. G. Rosen, York Region Community Fund Councillor J. O'Donnell Mr. E. Crossland, Crossland Family Foundation Councillor J. Rupke Ms. K. McKenzie, Lake Simcoe Conservation Foundation Deputy Mayor G. Wauchope Mayor J. Young Regrets: Mr. E. Bull Regional Councillor J. Taylor Mayor R. Stevens DECLARATIONS OF PECUNIARY INTEREST None indicated for the record of this meeting. APPROVAL OF AGENDA At the request of the presenters Items VII (a) and (c) of the agenda will be deferred to the December 2008 meeting. Moved by: E. MacEachern Seconded by: J. O'Donnell BOD-08-129 RESOLVED THAT the content of the Agenda for the November 28`h, 2008 meeting of the Board of Directors be approved as amended to defer agenda items VII (a) and (c) to the December 2008 Board meeting. CARRIED ~- y,, ~' Lake Simcoe Region Conservation Authority ~~,~! Board of Directors' Meeting BAD-11-08 ~~'~~ November 28`", 2008 -Minutes ~___ Pace 2%of 8 III ADOPTION OF MINUTES (a} Board of Directors Moved by: J. Grant Seconded by: B. Drew BOD-08-130 RESOLVED THAT the minutes of Board of Directors Meeting No. BOD-10-08, held on November 14, 2008, be adopted and approved as printed and circulated. CARRIED (b) Conservation Ontario Moved by: H. Herrema Seconded by: G. Wauchope BOD-08-131 RESOLVED THAT the minutes of the Conservation Ontario Council meeting held on October 6, 2008, be received. CARRIED IV ANNOUNCEMENTS (a) Association of Fundraising Professionals(AFP) Chair Hacksan, Vice Chair Bobbie Drew and Councillor Jahn McCallum attended the 2008 AFP Philanthropy Awards Luncheon on November 26, 2008, at which the Lake Simcoe Conservation Foundation received the award for the 2008 Outstanding Small Organization for Excellence in Fundraising. Chair Hacksan, with Mrs. Debby Beatty, accepted the award on behalf of the Foundation. Chair Hackson, on behalf of the Authority's Board extended congratulations to the Lake Simcoe Conservation Foundation on this achievement. (b} Santa Clause Parade -East Gwillimburv Chair Hackson advised that the ~SRCA participated in the 2008 East Gwillimbury Santa Clause Parade on November 22"d, using the Authority's research boat for the parade float. Chair Hackson received very favourable comments from those in attendance. The Authority will also be participating in the Sutton Parade on December 6, 2008. (c) Annual General Meeting The CAO reminded the Board of Directors that the Authority's Annual General Meeting will be held on Friday, January 23`d, 2009. Location to be confirmed. ,~ ~ Lake Simcoe Region Conservation Authority '; Board of Directors' Meeting BC}D-11-08 _ ~ November 28`", 2Q08 -Minutes - Pa~,~w~~.°f,g (d) Proposed Lake Simcoe Protection Act The CAO provided an update an the proposed Lake Simcoe Protection Act which included Chair Hackson's presentation before the Standing Committee on General Government. The CAO advised that the proposed Act has been revised and includes two of the three recommendations put forward by the LSRCA. The proposed Act is now submitted for Third Reading. It is expected that the proposed Lake Simcoe Protection Plan will be released for public comment in early January, 2009. V HEAR/NGS There were no Hearings scheduled for this meeting. VI DELEGATIONS (a) McNabb Drain The Board dealt with Staff Report 53-08-BOD regarding the McNabb Drain. This report was deferred from the November 14`", 2008, meeting in order to provide Mr. Dabis the opportunity to address the Board on this matter. Mr. Dabis provided his comments to the Board regarding the content of Staff Report No. 53-08-BOD advising that, in his opinion, the Report contained inaccurate information and is bias. Mr. Dabis criticized the LSRCA for their apparent lack of concern and the appearance that the CA prefers to ignore the situation with the McNabb Drain rather than electing to work with the Ministry to resolve the problem. Mr. Dabis further advised that he appeared before the Standing Committee an General Government regarding the proposed Lake Simcoe Protection Act and presented information regarding the McNabb Drain. The Standing Committee took notice that this is a serious problem which needs to be addressed and they will likely use this situation when making their decision on who should lead this process. Mr. Dabis referenced the comment made at the Authority's September Board Meeting regarding the Drainage Act. The comment reference that the municipality is responsible for the maintenance of the drain. Mr. Dabis commented that there is nothing in the Drainage Acf referencing environmental matters however the municipality is responsible for preventive and corrective maintenance. Mr. Dabis advised of a recommendation put forward by Mayor Duffy which indicated that Township of Ramara staff would be responsible to monitor the flow of water at this Dam and further advised that this recommendation was never implemented. /~,i~ Lake Simcoe Region Conservation Authority -~ ~ Board of Directors' Meeting BOD-11-08 \`ririri.../// November 28`", 2008 -Minutes Page 4 of 8 In response to Mr. Dabis' presentation, Councillor Gord Wauchope advised that the comments made regarding the Staff Report, in that it was poorly written, contained inaccurate information and was bias are offensive and insulting. Councillor Wauchope added that it is not appreciated when anyone comes into a meeting of the Authority's Board and makes insulting comments to both staff and the Members of the Baard. Further, Councillor Wauchope reminded Mr. Dabis that there is in fact currently litigation underway with regard to the McNabb Drain and, while it is not that the LSRCA does not want to react to the McNabb Drain situation, neither the Board nor staff can get involved until such time as the litigation is resolved. Councillor O'Donnell commented that he has recently walked the area in question and although he noted that the water is high, and the water coming downstream to Ramara Road 47 appeared to be fairly clean. Councillor O'Donnell acknowledged the photos provided by Mr. Dabis and referenced that a contributing factor to the condition of the water is the erosion on properties downstream from Ramara Road 47. Councillor O'Donnell referenced that the culvert at the railway track and advised that while the culvert has been cleaned, it has never been changed and can only handle a limited amount of water. If there is more water rushing through then the culvert can handle, the water will go over the tracks which, Councillor O'Donnell advised, he cannot recall ever happening. Councillor O'Donnell advised that staff of the Township of Ramara have been working with the Courts on this matter and have been completing work at the direction of the Drainage Engineer. Chair Hackson thanked Mr. Dabis for his presentation and advised that staff have worked very hard with him for a number of years on this issue dealing with all concerns in a very timely manner. Further, the Baard and staff have provided him the opportunity to make comments as requested. Moved by: J. Young Seconded by: B. Huson BOD-08-132 RESOLVED THAT Staff Report No. 53-08-BOD which is in response to the deputation provided by Mr. Diether Dabis regarding the McNabb Drain in the Township of Ramara, be received for information; and FURTHER THAT the deputation provided by Mr. Diether Dabis on November 28, 2008, be received. CARRIED Lake Simcoe Region Conservation Authority Soard of Directors' Meeting BOD-11-08 November 28`", 2008 -Minutes ~_ Page 5 of 8 VII PRESENTATIONS (b) York Region Community Fund Ms. Gina Rosen presented an overview on the York Region Community Fund which administers The Crossland Family Environmental Scholarship Fund . Mr. Crossland presented to the Board information regarding The Crossland Family Environmental Scholarship Fund advising that the purpose of this Fund is to provide scholarships to students pursuing apost-secondary education in environmental studies. Mr. Crossland has a vision of providing a scholarship for more than one year and in order to accomplish this he needs to acquire more donations for his Foundation. Mr. Crossland requested that the LSRCA Board Members share the information provided to them today with their respective municipal and regional councils to consider making a donation to The Crossland Family Environmental Scholarship Fund . Chair Hackson reminded the Board that the Lake Simcoe Conservation Foundation, in partnership with the Town of Newmarket, held a dinner in honour of The Crossland Family Environmental Scholarship Fund and raised $25,000. Moved by: J. O'Donnell Seconded by: G. Campbell BOD-08-133 RESOLVED THAT the presentation provided by Ms. Gina Rosen, York Community Fund and Mr. Ernie Crossland, The Crossland Family Environmental Scholarship Fund , be received. CARRIED VIII DETERMINAT/ON OF /TENS REQUtR/NG SEPARATE D/SCUSS/ON Items 1, 4, 6, and 7 were identified for separate discussion. IX ADOPTION OF ITEMS NOT REQUtR/NG SEPARATE D/SCUSS/ON Moved by: G. Wauchope Seconded by: J. Rupke BOD-08-134 RESOLVED THATthe following recommendations respecting the matters listed as "Items Nat Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED Lrake Simcoe Region Conservation Authority Board of Directors' Meeting BC)D-11-08 November 28"' 2008 -Minutes -- Page 6 of 8 2. Correspondence BOD-08-135 RESOLVED THAT the correspondence listed in the November 28th, 2008 agenda as item 2 (a) through (f) be received far information. 3. Monthly Communications U da#e BOD-08-136 RESOLVED THAT the Monthly Communications Update, far the period October 1 to 31, 2008 be received for information. 5. Quarterly Planning Update BOD-08-137 RESOLVED THAT Staff Report No. 61-0$-BOD regarding the monitoring of planning and development applications far the period January 1, 2008, to September 30, 2008, be received for information. X CONS//.7ERA T/ON 4F ITEMS REQUtR/NG SEPARATE D/SCUSSION 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 Moved by: G. Wauchope Seconded by: G. Campbell BOD-08-138 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179J06 be received for information. CARRIED 4. Budget Status Report The Director, Corporate Services advised that staff are projecting a balanced budget for year end and further advised that the Auditors will begin preparing the interim audit in the next week. The Director anticipates that the next budget report to the Board will be in February 2009 with the final audited budget figures available in April 2009. Moved by: B. Drew Seconded by: J. McCallum BOD-08-139 RESOLVED THAT Staff Report No. 60-08-BOD regarding the Authority Budget Status for the ten month period ending October 31, 2008, be received. CARRIED Lake Simcoe Region Conservation Authority ~,~1 Board of Directors' Meeting B(~D-11-08 ~% ch November 28 , 2008 -Minutes Page 7 of 8 6. Proposed Changes to the LSRCA Watershed Development Policies The Board dealt with Staff Report No.62-08-BOD regarding proposed changes to the Authority's Watershed Development Policies. The proposed changes are in relation to the "Wetlands Policy Statement far the Lake Simcoe Watershed for the Implementation of Ontario Regulation 179/06" which was included with the report. Staff responded to various questions from the Board and advised that the purpose of the revised Policy is to make the process more transparent and understandable in relation to development in a wetland. The content of the Policy does not differ from what is currently being done regarding the implementation of Ontario Regulation 179/06. Staff further advised that there is same expectation that these Policies may be further revised to bring them in compliance with the proposed Lake Simcoe Protection Act and Plan if required. Moved by: G. Wauchope Seconded by: E. MacEachern BOD-08-140 RESOLVED THAT Staff Report No. 62-08-BOD regarding the proposed changes to the LSRCA Watershed Development Policies be received; and THAT the proposed changes to the Watershed Development Policies contained herein be approved; and FURTHER THAT a copy of the revised Watershed Development Policies be circulated to all watershed municipalities. CARRIED 7. Flood Events - 2008 The Board dealt with Staff Report No. 63-08-BOD which provides information regarding 2008 Flood Events in the Lake Simcoe watershed. Councillor's O'Donnell and McCallum extended their thanks to the Authority's Board and staff for the assistance provided during the flood events in their respective municipalities. The Board commended staff on the process used in 2008 to communicate the water levels to the Board Members and municipalities and recommended that this same process be implemented again far the 2009 season. i r`, l Lake Simcoe Region Conservation Authority Board of Directors' Meeting BUD-11-08 November 28`", 2008 -Minutes Page 8 of 8 Moved by: J. ©'Donnell Seconded by: B. Drew BdD-08-141 RESC}L_VED THAT the Staff Report No. 63-08-BOD Entitled "Flood Events - 2008" be received for information; and FURTHER THAT the existing Communications Protocol established in 2008, regarding high lake levels be continued in 2009. CARRIED XI CITHER BUSINESS (a) Proposed Changes to the Drainage Act Regional Councillor Jahn Grant asked for clarification regarding some proposed changes to the Drainage Aef as it relates to the Endangered Species Act and the potential requirement to complete fisheries related Environmental Impact Statements. Staff responded that there has been some discussion in this regard and a report will be forthcoming to the Board that will include potential financial implications of recommended changes. (b) Charity Cookbook Councillor John Q'Donnell advised that the staff of the Township of Ramara have put together a Cookbook and are selling it for $10.00, proceeds going to charity. If interested in purchasing a cookbook, contact Jahn O'Donnell or the Township directly. XII CL_4SED SESSION There were no agenda items for Closed Session discussion. XIII ADJOURNMENT Meeting adjourned at 11:00 a.m. on a motion by R. Grossi Councillor Virginia Hackson Chair D. Gayle Wood, CMM III Chief Administrative Ufficer QRiL[.L~ PUBC.[C L[I3RARY BOARD 1~IINUTIS OF NOVEi~iBER ?6.2~081~lEETING A regular meeting of the Library Board was held in the Library commencing at 7.~0 p.m. PRESENT -BOARD - J. Swartz, Chair; P. Hislop, Viee-Chair; F. Coyle; M. Fogarty, R. Fountain; G. Guthrie; R. Hawkins, A. Murphy; J. Rolland; M. Seymour STAFF - D. Silver, Chief Executive Officer L. Gibbon, Director of Information Services T. Chatter, Recorder ABSENT - D. Evans DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA MOTION #2008:41 Moved by G. Guthrie, seconded by F. Coyle that the consent agenda of the November 26, 200$ meeting be adopted with the exception of item 4 b) CARRIED The request for return of a Shrapnel painting to the Orillia Museum of Art and History was discussed by Board members. MOTION #2008:42 Moved by J. Rolland seconded by R. Ha~v~-ins that further to the request of the Oriltia Museum of Art and History, the OrilCia Public Librar~.> Board acknowledges the ownership of the E.S. Shrapnel painting in the Orillia h1'useum of Art and History's favour and wishes it returned to them. C 4RRIED P. Hislop will act as timekeeper. DISCUSSION AGENDA BUSIIy'ESS ARISING FROM THE MINUTES PerformerslProarammers Recommendation - D. Silver presented a report outlining this issue which was discussed by Board members. ~I~IOTION #2008:43 Moved by R. Hatiti~kzns, seconded by P. Hislop that the report "Performer Payment Policy Draft" become Policy #262 of the ~rillia Public Library Board Policy Manual. CARRIED ~F.r ~., ;,. LIBRARY BUILDINCJ PROJECT Update - A special meeting is being held in the City Council Chamber on November 27 to receive further input from the public before going to a vote to move forward with the project at City Council on December 1. Board members were asked to try to attend both meetings. Advocacy -The use of the Library's website for the purpose of advocacy should be strictly based on known facts offering constructive input. REPORTS OP BOARD COMMITTEES AND REPRESENTATIVES Ad Hoc Polite Committee -The committee will meet on December l l at 4 p.m. to continue to discuss further policy changes. MOTION #2008: ~~ Itiloved by R. Hawkins, seconded by P. Hislap that the Orillia Public Library Board Polley tl~anual be amended to accept the revised Personnel Policy numbers 500-517 as per the previous t~zo board packages, to replace the 500 section in the current policy manual in its entirety. CARRIED rIIOTION #2008:45 Moved by R. k'ountain, seconded by F. Coyle that the Orillia Public Library Board defer the proposed Discipline Policy to the Personnel Committee. CARRIED Personnel Committee - M. Seymour presented a report of the committee meeting following board discussion. Board members will meet with staff to discuss their concerns regarding the recent processes to date on December 9 or 12, confirmation of the date to follow as soon as arranged. MOTION #2008:46 Moved by R. Hawkins, seconded by G. Guthrie that the Personnel Committee report of the November 20`'' meeting be received. CARRIED NEW BUSINESS Board Attendance at OLA Conference -Board members who are interested in attending the upcoming OLA Conference were reminded to contact the CEO to arrange for registration. December Board Meeting Date -The next Board meeting will be held December 17`h at 7 p.m. Board Member Attendance at Meetings -Board members 4vere reminded that the Library Act states that if a member is absent from three or more meetings in a row, they can be disqualified from the Board. As this is a requirement for all board members, it is not the wish of the board to loose the experience gained to date. Yl~1.t`'~ Youth Quest -The board directed the CEQ to respond that the staffing conditions at pr~~~r~t are not available to support this program. Building Tour -The CEQ pointed out recent problems with the building including a roof leak which hay bc~~~~ looked into but cannot be properly fixed until the spring, toilet replacements and complaints from patrons and staff concerning icy canditions and snow removal from the parking lat. Board members were also walked. around the building behind the scenes to emphasize the working canditions in the facility. Qrillia's Big Read - A f nal report of this year's event was presented to the Board. Adjournment at 8:15 p.m. moved by M. Fogarty. BOARD CHAIR CHIEF EXECUTIVE OFFICER REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES November 208 CHILDREN'S SERVICES Programs Goal 2.1 Develop and maintain programs associated with identified groacps. A new set of fully registered story hour programs began the second week of November including: Storytime for Caregivers; Babytime; Toddler time; and Preschool Stories. The Mariposa Chess Club held two meetings this month under the leadership of Mary McCooeye with a membership of eleven children. The school age Explorers Club met this month for Painting in Paris. Kelly Smith's husband John led this program and taught the children techniques far painting with water colors. This program was enjoyed with children who were focused on their creations. The entire fall session of the Explorers Club is fully registered. The Saturday morning Drop-in Family Storytime continued in November with good attendance. The program continues every Saturday morning until Christmas. Sleepytime Tales, a new drop-in program for families was started on the initiative of a new staff member-Margaret O'Leary. This program is offered on Wednesday evenings. Children are invited to come in their pajamas and come and listen to quiet stories and rhymes. The program has begun slowly, but we are beginning to see increased participation. Goal 7 The Library will investigate, develop and maintain partnerships in the community Twa sessions of Paws to Read in partnership with Therapy Dogs of Canada was offered again this month, the program continues to be popular with three dogs now participating. Tween Programs Goal 2.1 Develop and maintain programs associated with identified groups. Two sessions of the Mother Daughter Book Club for Girls were offered this month. This program ntns on the first and second Thursday of the month. The book discussed this month was Harriet the Spy by Louise F'itzhcigh. Outreach and Publicity Goa14 The Library titi•ill advocate for increased public awareness of the value and range of library services. Suzanne presented a Library Storytime at the Ontario Early Years Center and promoted our Family Drop-In Storytime and Sleepy Time Tales. Amanda attended a meeting of the Goad for Life Committee and was asked to look into a cooperative programming for PA Days and Summer Holidays using a kit similar to the Active Fun Kit as we are busy and do not have space for additional programming in the summer we were unable to enter into this cooperative programming activity.. Material displays included: Great Non-Fiction, Christmas and Hanukkah books Goal 7 The Library' ~~ill investigate, develop and maintain partnerships in the community Kelly attended a board meeting of Boys and Girls Club located in St. Paul's Church. Staff Development Goal 8 Maintain an ongoing commitment to staff training, recruitment and development Margaret O'Leary and Sarah Papple-Csekey were hired on a contract finishing in Aprii when the staffing will be evaluated based on the results from the staffing survey. Margaret and Sarah are taking an programming duties and hours as Lee Kelly has moved into the Technician position in Technical Services. Lee will continue to be available for relief hours in Children's Services. Kelly attended the teleconference "Shaking Up Shakespeare", a teleconference presented by OLA. The program offered information on introducing classic titles from both the YA collection and the adult collection to teens. Ke11y attended a program offered in Barrie titled: Teaching Yoga to kids. Kelly is planning on offering a Yoga program as part of the teen programming as well some of the positions can be incorporated in toddler and preschool programming. YOUTH Programs Goal 2.1 Develop and maintain programs associated ~~~ith identified groups. Chick Chat continues to be popular with a core group of girls and a number of new additions this year. This program is held once a month in the magazine room upstairs. The book for November was Memoirs of a Teenage Amnesiac. This month we were invaded by Goths attending an after hours program on November 7. This program was planned and executed by members of BET under the direction of Kelly Smith. The program was loosely based on the very popular Twilight book. The program was as popular as the book with eighty teens including the BET members attending. Highlights included a-walk through the Haunted Stacks, and a dance complete with a D.J. This program was very successful and was great promotion far the library as a fun destination spot for teens. REPORT FD[2 T[[E iti[t)tiTN OE' iVQVE~[BEI2 20023 BY )a[RECT012 OF Iti E OR~1:lT[Oti SE[2VIC~S L~'~\E G[[3[30ti GOAL Z: Create and maintain lifelong relationships with users: Volunteers provided the library with l 89 hours of time. Sheldon Godfrey, a Toronto lawyer and Orillia landowner, provided the library with a donation of 53,(}30 worth of materials for the local history collection, such as photos, documents, architectural drawings for renovations of the Kean block, postcards. GOAL 3: Optimize and customise library services to our user groups: 1? members attended the Bookworms Bookclub in November. Adrienne Clarkson's Heart Matters was the title discussed and as a coincidence, one of the bookclub members nursed the Clarkson's twins when they were born. I wrote and submitted the final report to the federal government concerning the access button far the disabled washroom which we installed with grant money. GOAL 4: Advocate for increased public awareness of the value and range of library services: 44 people attended the four Lifescapes programs during the month and 24 people attended the Lifescapes Alumni meeting. Jayne attended the Friends of the Library meeting, with 5 people in attendance. 3? people attended the Heritage Food Program. Jayne attended the volunteer recruitment program at Park Street School, along with Information Orillia, to advertise our volunteer program to accommodate their 40 hours of volunteer work. Michelle created promotional displays on themes such as Remembrance Day, the Governor General's Award, the Giller Award, Senior's Month. Bookmarks were created on same of these themes, as well as the Evergreen Awards and Oprah's latest book club list. GOAL 5: Develop methods of measurement to evaluate fhe effectiveness of library services and programs: Jennifer has been off sick, so the slats are not available for the November report. Most of the reports from the online databases are not yet available for November, either. GOAL 6: lnvesfigate, develop and maintain partnerships in the community: The November meeting of Information Orillia finalized the terms of the business plan. The Community Policing Committee 4vas not well attended; neither the Chair nor the representative from the OPP tivas in attendance. Goal 8: Maintain an ongoing commitment to staff training, recruitment and deve/opment. Dawn and Jayne attended an audio conference on :Marketing and Fundraisin~~ ideas. Lee Kelly, who also works in Technical Ser~~ices, has been assisting us with some of Gail Ward's hours and has also covered same Sundays for us, so she has now had cursory training in same of the procedures in the Information Services Department. REPQRT OF' THE DIRECTOR ClF TECHtiICAL SERVICES NO~'E~IBER 2008 Administration November 20{8 .vas a very interesting month for the library as a whole, with an important decision reached by City Council on the future of a nevv building, and therefore an the future of the services collections and programs of the C7rillia Public Library itself. I am very proud of the part that Technical Services staff members took in helping inform the public of the importance of Orillia City Council's delays and empowering our patrons to speak directly to their elected representatives. The library board should by now know that the best advocates the library has are the staff who deal with our users in the real world of the circulation desk and the kids' programmes and the PC reservations process. It is thanks to them and their love for their work and their passion for this institution that concerned library users filled the Council Chambers insist that a new library be built. The people who work in this library are to be commended for their actions and their inspiring belief that our patrons would speak truth to the power of Council. They did nothing that needed to be apologized for. S 5y terns Geoweb spent most of the month of November in an on-again off-again made, as I worked with the Infor support staff to try to figure out ~vhy. Once the system reaches a maximum number of concurrent users, new users cannot access it until someone logs off. But Geoweb sometimesrsn't lagging off people properly, for reasons not yet understood. A new system is at the very least 6 months dawn the road. David Rowe Director of Technical Services wq ~+ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-002 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Christopher Guest and Betty Kim described as lands as follows: Part of Lot 1, Range 2, Part 5, 51 R-31725 Being all of PIN 58554-0101 (LT) 17 Pemberton Lane Roll # 4346-010-007-08500 Township of Oro-Medonte, County of Simcoe and to repeal By-Law No. 2007-119 WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2008-069, a By-Law to Designate Areas of the Township as Site Plan Gantral Areas, was passed by Council for the Township of Ora-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2008-069; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Contra) Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT By-Law No. 2007-119 is hereby repealed in its entirety; 5. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 14T" DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~~:. ~ti APPENDIX "A" SITE PLAN AGREEMENT -between - CHRISTOPHER GUEST AND BETTY KIM - and - THE CORPORATION OF THE TOWNSHIP OF ORO•MEDONTE DESCRIPTION OF LANDS Part of Lot i, Range 2, Part 5, 51 R-31725 Being all of PIN 58554-0101 (LT) 17 Pemberton Lane Roll # 4346-010-007-08500 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE January, 2009 By-Law No. 2009-002 THE Tt7WNSHIP QF URO-MEDONTE SITE PLAN AGREEMENT TABLE QF CONTENTS Section 1 Covenants by the Qwner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of 2009, in accordance with Section 41 of the Planning Act. BETWEEN: CHRISTOPHER GUEST and BETfY KIM Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medante to permit construction of a new two storey single detached dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a} The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b} This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c} No work shall be performed an the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d} The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from ail Ministries and Agencies, including, but not limited to, the County of Simcoe. e} The Owner shall, prior to the execution of this Agreement, pay ail municipal taxes and charges related to obtaining the approval of these lands for the intended use. f} The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible far the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shat! be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the TransferlDeeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the TownshipJMinistr}r of the Environment. The Owner acknowledges that the lot does not front on an improved public road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township public road or street unless it has been built according to the Township standards, then in force, and that the Township is not liable far any injuries, lasses or damages as a consequence of the Township issuing a Building Permit. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit construction of a new two storey single detached dwelling as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a} Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Li htin Ail lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419186, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain ail necessary approvals from the Ministry of Transportation, County of Simeoe and Township of Oro-Medonte. d} Outside Storage tVo outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around developmen# on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f} Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & O and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simeoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete ail landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erasion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement ar the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner wiH deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%} of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b} An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100°t°) of the estimated casts of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1}year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30} days prior to expiration. c} The Township reserves the right to accept ar reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer far approval. When the cost estima#e has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d} Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security far any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township ar its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f} If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The C7wner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and ether documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAYE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants orsub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents ar sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) }Christopher Guest, Owner: } 1 }Betty Kim, Owner: } } } } The Corporation of the } Township of Ora-Medonte } per: 1 H.S. Hughes, Mayor 1 J. Douglas Irwin, Clerk } SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and LEGAL DESCRIPTION OF LANDS Part of Lat 1, Range 2, Part 5, 51 R-31725 Being all of PIN 58554-0101 {LT) 17 Pemberton Lane Roll # 4346-010-007-08500 SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of tiro-Medonte and SITE PLAN Site Plan drawing ~-1 prepared by John D. Bell Associates dated June 2t7Q8 is not in a registerable form and is available from the Township of Oro-Medonte. N SCHEDULE "G" ~~ NOTE: It is understood and agreed that this Schedule forms part of the Site Pian Agreement between the Township of Oro-Medonte and DEEDS AND EASEMENTS TO BE GONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot ar Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration far all conveyances shall be the sum of Two Doi/ars t$Z.OOt and the cost of preparation, execution and registra#ion thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor far the Township. The following land and easement shall be conveyed: 1,4 LANDS TO BE CONVEYED TO THE TOWNSHIP N1A 2.4 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NIA i t~ ~_ SCNEDU~E "D" NUTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and ITEMIZED ESTIMATE OF COST OF CC)NSTRUCTI{~N ITEMIZE CONSTRUCTION ESTIMATE AMOUNT NIA 2. LETTERS OF CREDIT AMOUNT t_etter of Credit to be provided by the Owner to ensure completion of all works required NtA under the terms of this Agreement, as noted in Section 5 herein. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2pp9-pp5 Being a By-law to provide for an interim tax levy and to provide far the payment of taxes and to provide far penalty and interest WHEREAS Section 317(1} of the Municipal Act, 2001, S.©. 2001, c.25 as amended, provides that the Council of a local municipality may before the adoption of the estimates far the year pass a by-law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; AND WHEREAS Section 317(3} of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the amount levied on a property shall not exceed 50°I° (percent} of the to#al amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it expedient to enact such a by-law; NOW THEREFORE the Council of the Corporation of the Township of Oro- Medonte enacts as follows: 1. There shall be levied and collected upon all properties having rateable assessment in the Corporation of the Township of Oro-Medonte an amount of 50% of the total amount of taxes far municipal and school purposes levied on the property for the previous year. 2. The said interim tax levy shall be due and payable in two equal installments on or before Friday February 27th, 2pp9 and Thursday April 30th, 2p09. 3. The Treasurer is hereby authorized to mail or cause to be mailed the native of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 4. A penalty for non-payment of taxes shall be imposed not exceeding 1 ~/a°1° on the first day of default, and on the first day of each calendar month thereafter during the year 2009, until taxes are paid. 5. That there be added an interest charge of 1 ~/a% on the first day of each month on any outstanding tax arrears from the 31St day of December in the year in which the taxes were levied until the taxes are paid. 6. Taxes are payable at the Township of Ora-Medonte Administration Office ar at most financial institutions which accept and process payments an behalf of customers, with the onus on the financial institution to remit payments on time. 7. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment, provided that acceptance of any such payment shall not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non-payment. 8. By-law No. 2008-003 is hereby repealed. By-law No. 2tN19-405 Interim'I'ax Levy 9. That this by-law tames into force and takes effect on and from the date of the final passing. BY-LAW READ A FIRST AND SECOND TIME THIS 14t" DAY OF JANUARY, 2009. EY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayar, H.S. Hughes Clerk, J. Douglas Irwin '+~_... . ~1 Woeid' -Form 1120_q i.. s. , ...,,,,~ t1 ryxd Ii ., kl ter. RATING BY-LAVV THE CORPORATION OF THE Township of Oro-Medante BY-LAW NUMBER 2009-006 7 ~ , ~ icc~•. nv : i 2 ~. R by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tite Drainage Aet. WHEREAS owners of land in the municipality have applied to the Council under the Tile Drainage Act for lawns for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the Council has, upon their application, lent the owners the total sum of ~ , 4(}, 506, .. , , to be repaid with interest by means of rates hereinafter imposed; BE IT THEREFORE ENACTED by the Council: 1. That annual rates as set out in the Schedule `A' attached hereto are hereby imposed upon such land as described for a period of ten years, such rates to be levied and collected in the same manner as taxes. Passed this ...14th.. ,day of ......January ................ . .2009. . corporate seal yayor , H. S . Hughes , Head of Council J. Douglas Irwin, Clerk C 4 «MUnicip~l World' -- roan 1120-2 "` Rqg. 1-h1. in Canada. d4xnic-ipa! 4k4~r/d Lu- Name and address of owner Graham, John Graham, Jody 1849 Old Barrie Road West RR #1 Shanty Bay, Ontario LOL 2L0 The Gflrporation flf the Township of Oro-Medon SCHEDULE `A' to By-law Number 2009- Description of Iand drained 43 46 O10 002 01700 Concession 3 W Pt Lot 11 to Q06 Proposed date of loan February 1, 2009 "Total principal of debenture and total sum shown on by-iaw Sum to be loaned $ $40,500.00 TOTAL *$40,500.00 Annual rate to be imposed $ $5,502.63 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-003 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, JANUARY 14, 2009 THE COUNCIL OF THE GORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, January 14, 2009, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 14th DAY OF JANUARY, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 14th DAY OF JANUARY, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S, Hughes Clerk, J. Douglas Irwin