12 17 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, December 17, 2008 TIME: 9:05 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor Jahn Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurer/Deputy GAO; Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Scott
Cowden, Director of Fire & Emergency Services; Lisa McNiven,
Manager of Engineering and Environmental Services; Shawn Binns,
Director of Recreation and Community Services; Tamara Obee, Human
Resources Officer
Also Present: Ted Michener, Melanie Michener, Terry Ball, Jared Ball, Mary Pokora,
Brenda Houben, Don Morris, Tim Cane
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW081217-1
Moved by Coutanche, Seconded by Allison
It is recommended that the following items be added to the agenda for consideration:
8. REPORTS OF MEMBERS OF COUNCIL:
d) Councillor Coutanche, re: Lake Simcoe Clean-Up Fund.
e) Mayor H.S. Hughes, correspondence from Association of Municipalities of Ontario
(AMO), re: 2009 Annual General Meeting/Conference, August 16-19, 2009.
10. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
c) Jerry Ball, Director of Transportation and Environmental Services, memorandum
correspondence dated December 15, 2008 re: 2008 Capital Budget.
14. IN-CAMERA:
e) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (Russell).
f) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW081217-2
Moved by Crawford, Seconded by Evans
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, December 17, 2008 be received and adapted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 9d), Oro-Medonte
Environmental Group Advisors minutes (OMEGA), meeting held on December 11,
2008, Motion Na. CW081217-17, Application for GrantlSubsidy submitted by Huronia
Woodland Owners Association, as he is a member and sits on asub-committee of
Maple Trees Forever. Councillor Crawford left the Chambers and did not participate
in any discussion or vote on this item.
Motion No. CW481217-3
Moved by Crawford, Seconded by Agnew
It is recommended that Rule 3.6 of Procedural By-law 2007-136 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
4. PRESENTATIONS
a) Melanie Michener, re: Canadian Gold Championship Rugby.
b) Jared Ball, re: Grand Champion Show Person, Royal Agricultural Winter Fair.
c) Notre Dame School Choir Presentation.
Mayor N.S. Hughes and Councillor Evans presented Jared Ball with a congratulatory
certificate with respect to his accomplishment of Grand Champion Show Person at
the 2008 Royal Agricultural Winter Fair.
Mayor H.S. Hughes and Deputy Mayor Haugh presented Melanie Michener with a
congratulatory certificate with respect to her accomplishment of Canadian Gold
Championship in the sport of Rugby.
Students from Notre Dame Schoal presented seasonal songs. The students were
lead by Mrs. J. Hewitt, Mrs. J. Lafleche, and Mrs. T. Rogers.
Council recessed for refreshments.
Council resumed at 11:10 a.m.
5. DEPUTATIONS:
None.
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Committee of the Whole Meeting Minutes -December 17, 2008
S. CONSENT AGENDA:
a} Orillia Public [_ibrary Board, minutes of meetings held on October 22 and
November 12 and 19, 2008.
Staff Recommendation: Receipt.
b} Springwater Library Board, minutes of meeting held on November 18, 2008.
Staff Recommendation: Receipt.
Motion No. CW081217-4
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a} Orillia Public Library Board, minutes of meetings held on October 22 and
November 12 and 19, 2008.
Received.
b} Springwater Library Board, minutes of meeting held on November 18, 2008.
Received.
Carried.
7. COMMUNICATIONS:
a} Keith Sherman, Co-ordinator, Severn Sound Environmental Association,
correspondence dated December 5, 2008 re: Tree Seedling Distribution Project
- Municipal Participation in 2009.
Motion No. CW081217-5
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence dated December 5, 2008 from Keith Sherman, Co-
ordinator, Severn Sound Environmental Association, re: Tree Seedling
Distribution Project -Municipal Participation in 2009 be received.
2. That the Township of Oro-Medonte will support the distribution of materials and
provide a facility.
3. And Further That Council request that the Oro-Medonte Environmental Group
Advisors (OMEGA) consider undertaking this activity as an environmental
initiative.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
b) Archie and Mary Jarvis, correspondence dated November 28, 2008 re:
Unopened Road Allowance, Line 2 North, North of Moonstone Road West.
Motion No. CW081217-6
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated November 2$, 2008 from Archie
and Mary Jarvis, re: Unopened Road Allowance, Line 2 North, North of Moonstone
Road West be received.
Carried.
8. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Agnew, excerpt correspondence dated Summer, 2007 from Lake
Simcoe Fishing & Recreation News re: Ernie Crossland.
Motion No. CWQ81217-7
Moved by Coutanche, Seconded by Allison
It is recommended that the excerpt correspondence dated Summer, 2007 from Lake
Simcoe Fishing & Recreation News and verbal information presented by Councillor
Agnew, re: Ernie Crossland be received.
Carried.
b) Councillor Agnew, correspondence dated December 3, 2008 from Ellen Craig re:
Development.
Motion No. CW081217-$
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated December 3, 2008 and verbal
information presented by Councillor Agnew, from Ellen Craig re: Development be
received.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
c) Councillor Crawford, correspondence dated December, 2008 re: Clean Water
Act Update.
Motion No. CW081217'-9
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated December, 2008 and verbal
information presented by Councillor Crawford, re: Clean Water Act Update be
received.
Carried.
d) Councillor Coutanche, re: Lake Simcoe Clean-Up Fund.
Motion No. CW08121?-10
Moved by Agnew, Seconded by Grawford
It is recommended that the correspondence and verbal information presented by
Councillor Coutanche, re: Lake Simcoe Clean-Up Fund be received.
Carried.
e) Mayor H.S. Hughes, correspondence from Association of Municipalities of
Ontario (AMO), re: 2009 Annual General Meeting/Conference, August 16-19,
2009.
Motion No. CW08121?-11
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence from Association of Municipalities of
Ontario (AMO) and verbal information presented by Mayor H.S. Hughes, re: 2009
Annual General Meeting/Conference, August 16-19, 2009 be received and further
that Mayor H.S. Hughes and Councillors Agnew, Evans and Crawford be authorized
to attend.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
9. FINANCE AND ADMINISTRATION:
a) Report No. TR 2008-27, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts -November, 2008.
Motion No. CWQ$1217-12
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. TR 2008-27, Paul Gravelle, Director of Finance/Treasurer/Deputy
CA4, re: Statement of Accounts -November, 2008 be received.
2. And Further That the accounts for the month of November, 2008 totalling
$1,323.735.62 be received.
Carried.
b) Report No. TR 2008-28, Paul Gravelle, Director of Finance/Treasurer/Deputy
CA4, re: Tax Shifts Due to Re-Assessment.
Motion No. CW081217-13
Moved by Coutanche, Seconded by Allison
It is recommended that Report No. TR 2008-2$, Paul Gravelle, Director of
FinancelTreasurer/Deputy CA4, re: Tax Shifts Due to Re-Assessment be received.
Carried.
c) Accessibility Advisory Committee minutes, meeting held on December 9, 2008.
Motion No. CW081217-14
Moved by Allison, Seconded by Coutanche
It is recommended that the draft minutes of the Accessibility Advisory Committee
meeting held on December 9, 2008 be received.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
d) Ora-Medonte Environmental Group Advisors minutes (OMEGA), meeting held on
December 11, 2008.
Motion No. CW081217-15
Moved by Agnew, Seconded by Evans
It is recommended that the draft minutes of the Ora-Medonte Environmental Group
Advisors minutes (OMEGA), meeting held on December 11, 2008 be received.
Carried.
Motion No. CW081217-16
Moved by Coutanche, Seconded by Allison
It is recommended that the Township endorses the principle of a program for the
County of Simcoe that will instill practices to encourage a zero waste community.
Carried.
Councillor Crawford declared a conflict of interest on Item 9d), Oro-Medonte
Environmental Group Advisors minutes (OMEGA), meeting held on December 11,
2008, Motion No. CW081217-17, Application for GrantlSubsidy submitted by Huronia
Woodland Owners Association, as he is a member and sits on asub-committee of
Maple Trees Forever. Councillor Crawford left the Chambers and did not participate
in any discussion or vote on this item.
Motion No. CWO$1217-17
Moved by Allison, Seconded by Coutanche
It is recommended that the Application far Grant(Subsidy submitted by Huronia
Woodland Owners Association, in the amount of $4,250.00, be approved as an
Environmental Initiative.
Carried.
Motion No. CWO$1217-18
Moved by Crawford, Seconded by Evans
It is recommended that the Application far Grant/Subsidy submitted by Simcoe
County Farm Fresh Marketing Association, in the amount of $625.00, be approved
as an Environmental Initiative.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
e) Robin Dunn, Chief Administrative Officer, re: Township pf Oro-Medonte, 2009
Draft Budget [continuation from December 10, 2008 meeting].
Motion No. CW081217-19
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence presented by the Senior Management
Team, re: Township of Oro-Medonte, 2009 Draft Budget Presentation be received.
Carried.
10. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2008-12, Jerry Ball, Director of Transportation and
Environmental Services re: Water Rate Structure -Change from Flat Rate to
Consumption Based [from December 10, 2008 meeting] [additional information
to be distributed at meeting].
Motion No. CW081217-20
Moved by Evans, Seconded by Agnew
It is recommended that the memorandum correspondence dated December 16, 2008
and verbal information presented by Jerry Ball, Director of Transportation and
Environmental Services and Lisa McNiven, Manager of Engineering and
Environmental Services re: Water Rate Structure -Change from Flat Rate to
Consumption Based be received.
Carried.
Motion No. CW081217-21 {Amendment)
Moved by Crawford, Seconded by Evans
It is recommended that the motion regarding Report No. TES 2008-12, Jerry Ball,
Director of Transportation and Environmental Services, re: Water Rate Structure -
Change from Flat Rate to Consumption Based be amended to replace "$1.65 per
cubic meter" with "$1.90 per cubic meter".
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
Motion No. CW081217-22
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. TES 2008-12, Jerry Ball, Director of Transportation and
Environmental Services re: Water Rate Structure -Change from Flat Rate to
Consumption Based be received and adopted.
2. That the rate structure for municipal water systems be changed from flat rate to
consumption based with a charge of $1.90 per cubic meter (m~) and an annual
infrastructure renewal fee of $200.00, effective April 1, 2009.
3. That homeowners on municipal water wha do not allow access to their homes for
the purpose of the installation or repair of water meters will, after three notices,
be charged an annual flat rate of $1,200.00, effective April 1, 2009.
4. And Further That the Clerk be authorized to prepare a By-law to reflect the
changes to the water rates.
Carried As Amended.
b) Report No. TES 2008-13, Jerry Ball, Director of Transportation and
Environmental Services re: Buffalo Springs Subdivision (Gargano Development
Corp.) -Issuance of Certificate of Substantial Completion and Acceptance for
the Line 9 North Road Improvement Works.
Motion No. CW081217-23
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. TES 2008-13, Jerry Ball, Director of Transportation and
Environmental Services re: Buffalo Springs Subdivision (Gargano Development
Corp.) -Issuance of Certificate of Substantial Completion and Acceptance for
the Line 9 North Road Improvement Works be received and adopted.
2. That the Township of Oro-Medonte issues the Certificate of Substantial
Completion and Acceptance for the Line 9 North Road Improvement Works for
the Buffalo Springs Subdivision, dated December 2, 2008.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That the Developer be notified of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
c) Jerry Ball, Director of Transportation and Environmental Services, memorandum
correspondence dated December 15, 2008 re: 2008 Capital Budget.
Motion No. CWp81217-24
Moved by Cautanche, Seconded by Allison
It is recommended that
1. The memorandum correspondence dated December 15, 2008 from Jerry Ball,
Director of Transportation and Environmental Services, re: 2008 Capital Budget
be received.
2. That council hereby ratifies additional expenditure far the paving of Line 5 North
from Hwy. 11, north to the 15/16 Sideroad, and Line 1 North from Hwy. #11,
north to Ski Trails Road.
3. And Further That the Director of Transportation and Environmental Services
proceed accordingly.
Carried.
11. DEVELOPMENT SERVICES:
a) Report No. DS 2008-82, Andria Leigh, Director of Development Services, re:
Request for Extension of Draft Plan Approval -Houben.
Motion No. CW081217-25
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. DS 2008-82, Andria Leigh, Director of Development Services, re:
Request far Extension of Draft Plan Approval -Houben be received and
adopted.
2. That Council approve the extension to the draft plan approval for Houben 43-
4M-94003 for a period of one year.
3. And Further That the applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
b} Report No. DS 2008-84, Andria Leigh, Director of Development Services, re: Site
Plan Agreement and Removal of Hold 2008-SPA-11 (Lois and Beverley
Crawford} Lot 16, Plan 798, (Oro}, Township of Oro-Medonte, Being all of PIN
58559-0153 (LT} 29 O'Connell Lane.
Motion No. CW081217-2fi
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. DS 2008-84, Andria Leigh, Director of Development Services, re: Site
Plan Agreement and Removal of Hold 2008-SPA-11 (Lois and Beverley
Crawford} Lot 16, Plan 798, (Oro), Township of Oro-Medonte, Being all of PIN
58559-0153 (LT} 29 O'Connell Lane be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Lois
and Beverley Crawford to permit the replacement of an existing deck at 29
O'Connell Lane.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site
Plan Agreement with Lois and Beverley Crawford.
4. That the Clerk prepare a By-law far Council's consideration to remove the
Holding Symbol from lands described as 29 O'Connell Lane, Lot 16, Plan 798
(Oro} Oro-Medonte, Being all of PIN 58559-0153 (LT}.
5. And Further That the owner be notified of Council's decision.
Carried.
c) Report No. DS 2008-86, Andria Leigh, Director of Development Services, re:
Quarterly Building Statistics Summary, Sept-Nov, 2008 (Q3).
Motion No. CWO$1217-27
Moved by Evans, Seconded by Crawford
It is recommended that Report No. DS 2008-$6, Andria Leigh, Director of
Development Services, re: Quarterly Building Statistics Summary, Sept-Nov, 2008
(Q3) be received.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
12. EMERGENCY SERVICES:
a) Report No. FD 2008-21, Scott Cowden, Director of Fire & Emergency Services
re: A Proposal to Charge Fees for Selected Emergency Services.
Motion No. CW081217-28
Moved by Coutanche, Seconded by Allison
It is recommended that Report No. FD 2008-21, Scott Cowden, Director of Fire &
Emergency Services re: A Proposal to Charge Fees for Selected Emergency
Services be received and brought forward to the January 21, 2009 Council meeting
for further consideration.
Carried.
13. RECREATItaN AND CC}MMUNITY SERVICES:
None.
14. IN-CAMERA:
Motion No. CW081217-29
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In-Camera at 1:21 p.m. to discuss Legal,
Property and Personal Matters.
Carried.
Motion No. CW081217-30
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 1:56 p.m.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
a) Andria Leigh, Director of Development Services re: Legal Matter (OMB Hearing -
Spasov, Application 2007-A-18).
Motion No. CWO$1217-31
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Confidential Report Na. DS 2008-83, Andria Leigh, Director of Development
Services re: Legal Matter (OMB Hearing - Spasov, Application 2007-A-1 $) be
received and adopted.
2. And Further That the Planning Division staff appear on behalf of the Township at
the January 16, 2009 Ontario Municipal Board hearing to provide background
planning information to assist the Board.
Carried.
b) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Markov
and Heatherington -Plan 606 and 798).
Motion No. CWQ81217-32
Moved by Crawford, Seconded by Evans
It is recommended that
1. Confidential Report No. ADM 2008-025, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Markov and Heatherington -Plan 606 and
798) be received and adapted.
2. That the sale of the unopened road allowance on Plan 798 known as Lakeview
Avenue be approved,
3. That the sale of the unopened road allowances on Plan 606 known as Cedar
Walk, Jory Avenue, Hambly Avenue, Palling Avenue, Sunnyside Avenue, Indian
Trail, Maple Road, Cave Street, and Park Drive be approved.
4. That Messrs. Markov, Heatherington, Gignac, and McKay be advised of
Council's decision.
5. And Further That staff be authorized to proceed accordingly and report back to
Council.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
c) Doug Irwin, Director of Corporate ServiceslClerk, re: Personal Matter (OMEGA
Member).
Motion No. CW081217-33
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated December 11, 2008
and presented by Daug Irwin, Director of Corporate Services/Clerk, re: Personal
Matter (OMEGA Member-Smith) be received with regrets.
Carried.
d} Doug Irwin, Director of Corporate ServiceslClerk, re: Personal Matter (OMEGA
Member).
Motion No. CW081217-34
Moved by Agnew, Seconded by Evans
It is recommended that the confidential correspondence dated December 11, 2008
and presented by Doug Irwin, Director of Corporate Services/Clerk, re: Personal
Matter (OMEGA Member-Parle) be received with regrets.
Carried.
e) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (Russell).
Motion No. CW081217-35
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential correspondence dated December 12, 2008
presented by Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter
(Russell) be received.
Carried.
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Committee of the Whole Meeting Minutes -December 17, 2008
f) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
Motion No. CWO$1217-36
Moved by Coutanche, Seconded by Allison
It is recammended that the confidential correspondence dated December 16, 2008
and confidential verbal information presented by Andria Leigh, Director of
Development Services, re: Praperty Matter (TRY Recycling) be received.
Carried.
15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CW081217-37
Moved by Allison, Seconded by Coutanche
It is recommended that we do naw adjourn at 3:24 p.m.
Carried.
..
Clerk, J. Douglas Irwin
~_
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Committee of the Whole Meeting Minutes -December 17, 2008