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12 10 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL. MEETING MINUTES Council Chambers Wednesday, December 10, 2008 TIME: ?:00 p.m. 2006 - 2010 COUNCIL. Present: Mayor H.S. Hughes Deputy Mayor Ralph Haugh Councillor Mel Cautanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Daug Irwin, Director of Corporate Services/Clerk; Shawn Binns, Director of Recreation and Community Services, Lisa McNiven, Manager of Engineering and Environmental Services; Tamara Obee, Humor Resources Officer; Janette Teeter; Deputy Clerk Also Present: Ted Duncan 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C081210-1 Moved by Crawford, Seconded by Evans Be it resolved that the following items be added to the agenda for consideration: 10. REPORTS OF MUNICIPAL. OFFICERS: e) Tamara Obee, Human Resources Officer, memorandum correspondence dated December 10, 2008 re: Retirement of Director, Engineering & Environmental Services -Special Projects. 17. IN-CAMERA ITEMS: c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update). d) Councillor Agnew, re: Legal Matter (Craighurst). e) Deputy Mayor Hough, re: Legal Matter (Ossum). Carried. 4. ADOPTION OF AGENDA Motion No. CO$1210-2 Moved by Allison, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, December 10, 2008 be received and adapted, as amended, to withdraw Item 10d), Report No. FD 2008-21, Scott Cowden, Director of Fire & Emergency Services re: Proposal to Change Fees for Selected Emergency Services. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF GOUNCI~: a} Minutes of Council Meeting of November 26, 2008. Motion No. CO$1210-3 Moved by Evans, Seconded by Agnew Be it resolved that the minutes of the Council meeting held on November 26, 2008 be adopted as printed and circulated. Carried. ~. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. Page 2 Council Meeting Minutes- December 10, 2008 10. REPORTS OF MUNICIPAL C?FFICERS: a) Shawn Binns, Director of Recreation and Community Services, verbal update, re: Oro-Medonte Minor Sports Association. Council consented to allow Ted Duncan to speak on this matter. Motion No. C081210-4 Moved by Coutanche, Seconded by Allison Be it resolved that the verbal information presented by Shawn Binns, Director of Recreation and Community Services, re: Oro-Medonte Minor Sports Association be received. Carried. b) Report No. RC 2008-31, Shawn Binns, Director of Recreation and Community Services re: Recreation and Community Services Fees and Charges Review. Motion No. C081210-5 Moved by Evans, Seconded by Crawford Be it resolved that 1. Report No. RC 2008-31, Shawn Binns, Director of Recreation and Community Services re: Recreation and Community Services Fees and Charges Review be received and adopted. 2. That the fees for rental of the Ian Beard Community Room be established at $14.00 per hour effective March 1, 2009. 3. That staff report back to Council in the first quarter of 2009 with respect to the proposed fee structure for ice rentals by minor sports groups. 4. And Further That the appropriate by-law be brought forward for Council's consideration. Carried. Page 3 Council Meeting Minutes- December 10, 2008 c) Report No. TES 2008-12, Jerry Ball, Director of Transportation and Environmental Services re: Water Rate Structure -Change from Flat Rate to Consumption Based. Motion No. C081210-6 Moved by Crawford, Seconded by Agnew Be it resolved that the motion with respect to Report No. TES 2008-12, Jerry Ball, Director of Transportation and Environmental Services re: Water Rate Structure - Change from Flat Rate to Consumption Based be deferred far further information. Carried. Motion No. C081210-? Moved by Allison, Seconded by Coutanche Be it resolved that 1. Report No. TES 2008-12, Jerry Ball, Director of Transportation and Environmental Services re: Water Rate Structure -Change from Flat Rate to Consumption Based be received and adopted. 2. That the rate structure for municipal water systems be changed from flat rate to consumption based with a charge of $1.65 per cubic meter (m3) and an annual infrastructure renewal fee of $200.00, effective April 1, 2009. 3. That homeowners on municipal water who do not allow access to their homes for the purpose of the installation or repair of water meters will, after three notices, be charged an annual flat rate of $1,200.00, effective April 1, 2009. 4. And Further That the Clerk be authorized to prepare a By-law to reflect the changes to the water rates. Deferred. d) Report No. FD 2008-21, Scott Cowden, Director of Fire & Emergency Services re: Proposal to Change Fees for Selected Emergency Services. This item was withdrawn. Page 4 Council Meeting Minutes- December 10, 2008 e) Tamara Obee, Human Resources Officer, memorandum correspondence dated December 10, 2008 re: Retirement of Director, Engineering & Environmental Services -Special Projects. Motion No. C081210-8 Moved by Crawford, Seconded by Evans Be it resolved that 1. The memorandum correspondence dated December 10, 2008 and verbal information presented by Tamara Obee, Human Resources Officer, re: Retirement of Director, Engineering & Environmental Services -Special Projects be received and adopted. 2. That Council fund up to $1,300 for the retirement celebration of the Director, Engineering & Environmental Services -Special Projects from the 2009 budget. 3. And Further That staff be authorized to proceed accordingly. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Oro-Medonte Environmental Group Advisors (OMEGA) Membership. Motion No. C081210-9 Moved by Coutanche, Seconded by Agnew Be it resolved that 1. The verbal information presented by Mayor N.S. Hughes, re: Oro-Medonte Environmental Group Advisors (OMEGA) Membership be received. 2. And Whereas various public representatives have not been in attendance at the last three (3) consecutive meetings of OMEGA and have not provided notice to the Township of non-availability far these meetings, scheduled on April 17, June 19 and September 18, 2008. 3. Now Therefore the following public representatives: Don Hanney, Allan Johnson, Jacinta McNairn and Avery Parle; are deemed to have resigned their appointment to OMEGA due to non-attendance and lack of notification. 4. These resignations in no way affect the individuals' ability to continue to participate on any OMEGA Working Group to which they have been appointed by resolution of Council. 5. These individuals may still attend OMEGA meetings as members of the public and will be afforded the same rights and privileges as such, but shall not have the rights and privileges of the public representatives appointed to OMEGA. 6. Should any of these individuals wish to have Council re-consider their appointment to OMEGA, the individual must request the same in writing. 7. And Further That the individuals who are deemed to have resigned their appointment to OMEGA, due to non-attendance and lack of notification, be advised in writing by the Co-Chairpersons of OMEGA. Carried. Page 5 Council Meeting Minutes- December 10, 2008 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole, meeting held December 3, 2008. Motion No. 0081210-10 Moved by Coutanche, Seconded by Nough Be it resolved that the minutes of the Committee of the Whole Meeting held an December 3, 2008 be received and further that the recommendations therein be adopted. Carried. b) Minutes of Site Plan Control Technical Support Group, meeting held on December 3, 2008. Motion No. 0081 21 0-1 1 Moved by Agnew, Seconded by Evans Be it resolved that the draft minutes of the Site Plan Control Technical Support Group meeting held on December 3, 2008 be received. Carried. 13. CONSENT AGENDA: a) Lake Simcoe Region Conservation Authority, minutes of meeting held on November 14, 2008; board highlights of meeting held on November 28, 2008. Staff Recommendation: Receipt. b) Orval Hutchinson, President, Oro Agricultural Society, correspondence dated November 23, 2008 re: Letter of Appreciation. Staff Recommendation: Receipt. c) Christie Cadotte, Physician Recruitment Co-ordinator, Barrie Area Physician Recruitment, correspondence dated November 28, 2008 re: Financial Support Request. Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations. d) Springwater Library Board, minutes of meeting held on October 21, 2008. Staff Recommendation: Receipt. e} Brian Smith, Director of Information Technology, County of Simcoe, correspondence dated December 1, 2008 re: Rural Connections Application. Staff Recommendation: Receipt. f) Ontario's Lake Country, minutes of meetings held on November 4 and 14, 2008. Staff Recommendation: Receipt. g) Nottawasaga Valley Conservation Authority, minutes of meeting held on October 17, 2008 and board highlights of meeting held on November 28, 2008. Staff Recommendation: Receipt. Page 6 Council Meeting Minutes- December 10, 2008 13. CONSENT AGENDA: (Cont'd) Motion No. CO$1210-12 Moved by Hough, Seconded by Cautanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Lake Simcoe Region Conservation Authority, minutes of meeting held on November 14, 2008; board highlights of meeting held on November 28, 2008. Received. b) Orval Hutchinson, President, Oro Agricultural Society, correspondence dated November 23, 2008 re: Letter of Appreciation. Received. c) Christie Cadotte, Physician Recruitment Co-ordinator, Barrie Area Physician Recruitment, correspondence dated November 28, 2008 re: Financial Support Request. Received and Referred to 2009 Budget Deliberations. d) Springwater Library Board, minutes of meeting held on October 21, 2008. Received. e) Brian Smith, Director of Information Technology, County of Simcoe, correspondence dated December 1, 2008 re: Rural Connections Application. Received. f) Ontario's Lake Country, minutes of meetings held on November 4 and 14, 2oa8. Received. g) Nottawasaga Valley Conservation Authority, minutes of meeting held on October 17, 2008 and board highlights of meeting held on November 28, 2008. Received. Carried. 14. COMMUNICATIONS: None, 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. Page 7 Council Meeting Minutes- Decemfaer 1 Q 2008 17. IN-CAMERA ITEMS: Motion No. CO$1210-13 Moved by Agnew, Seconded by Crawford Be it resolved that we do now go In-Camera at 7:51 p.m. to discuss Legal, Property and Personnel Matters. Carried. Motion No. C081210-14 Moved by Coutanche, Seconded by Hough Be it resolved that we do naw Rise and Report from In-Camera at 9:15 p.m. Carried. a) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Landfill Site). Motion No. C081210-15 Moved by Crawford, Seconded by Agnew Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: legal Matter (landfill Site) be received. Carried. b) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Poplar Crescent). Motion No. C081210-16 Moved by Hough, Seconded by Coutanche Be it resolved that Confidential Report No. ADM 2008-031, Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Poplar Crescent) be deferred pending additional information. Carried. Page 8 Council Meeting Minutes- December 10, 2008 e) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update). Motion No. 0081210-17 Moved by Evans, Seconded by Agnew Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staffing Update) be received. Carried. d) Councillor Agnew, re: Legal Matter (Craighurst). Motion No. 0081210-18 Moved by Coutanche, Seconded by Allison Be it resolved that the confidential verbal information presented by Councillor Agnew, re: Legal Matter (Craighurst) be received. Carried. e) Deputy Mayor Hough, re: Legal Matter (Ossum). Motion No. 0081210-19 Moved by Allison, Seconded by Goutanche Be it resolved that the confidential verbal information presented by Deputy Mayor Hough, re: Legal Matter (Ossum) be received. Carried. Page 9 Council Meeting Minutes- December 10, 2008 18. BY-LAWS: a} By-Law No. 2008-109 A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law No. 2007-136. Motion No. 0081210.20 Moved by Evans, Seconded by Crawford Be it resolved that a By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro- Medonte and to Repeal By-law No. 2007-136 be introduced and read a first and second time and numbered By-Law No. 2008-109. Carried. That By-Law No. 2008-109 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b} By-Law No. 2008-162 Being a By-law to Remove the Holding Symbol Applying to Lands Located in Draft Plan of Subdivision 43T-91031, Part of Lots 2 and 3, Concession 9 (Oro}; Township of Ora-Medonte. Motion No. 0081210-21 Moved by Coutanche, Seconded by Hough Be it resolved that a By-law to Remove the Holding Symbol Applying to Lands Located in Draft Plan of Subdivision 43T-91031, Part of Lots 2 and 3, Concession 9 (Ora); Township of Oro-Medonte be introduced and read a first and second time and numbered By-Law No. 2008-162. Carried. That By-Law No. 2008-162 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 Council Meeting Minutes- December 10, 2008 c) By-t_aw No. 2008-177 A By-law to Amend By-law No. 2007-021, being A By-law to Appoint Representatives to Various Committees/ Organizations and Technical Support Groups and to Repeal By-Law No. 2007-110. Motion No. C081210-22 Moved by Haugh, Seconded by Coutanche Be it resolved that a By-law to Amend By-law No. 2007-021, being A By-law to Appoint Representatives to Various Committees) Organizations and Technical Support Groups and to Repeal By-Law No. 2007-110 be introduced and read a first and second time and numbered By-Law No. 2008-177. Carried. That By-Law No. 2008-177 be read a third time and finally passed, as amended, to remove Don Hanney, Allan Johnson, Jacinto McNairn, Avery Parle on Schedule A, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW NO. 2008-173 Motion No. C081210-23 Moved by Crawford, Seconded by Evans Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, December 10, 2008 be introduced and read a first and second time and numbered By-Law No. 2008-173. Carried. That By-Law No. 2008-173 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS Page 11 Council Meeting Minutes- December 10, 2008 22. ADJOURNMENT Madan Na. G081210-24 Moved by Coutanche, Seconded by Hough Be it resolved that we do now adjourn at 9:35 p.m. Carried. r~ ~~~ ~.~ ~ ~. ~ , ~_ ------ Mayor, H.S. ug s ~~erk, J. Douglas Irwin P ~~~ Page 12 Council Meeting Minutes- December 10, 2008