09 04 2008 Rec Tech Minutes}
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TOWNSHIP OF ORO-MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MEETING MINUTES
Robinson Room
Thursday, September 4, 2048 TIME: 7:06 p.m.
Present: Ted Duncan Phillip Patchell
Reta Regelink Carolyn Tripp
CounciUStaff Mayor H.S. Hughes Councillor Mei Coutanche
Present: Gouncillor John Crawford Marie Brissette, Committee Coordinator
Shawn Binns, Director of Recreation and Community Services
Regrets: Kelly Meyers
Also Present: Julie Cloutier, Phil McGee, Michelle O'Sullivan, Ann Budge
Gouncillor Coutanche assumed the chair and called the meeting to order.
1. ADOPTION OF THE AGENDA
Motion No. RTSG084904-1
Moved by Tripp, Seconded by Patchell
It is recommended that the agenda for the Recreation Technical Support Group meeting of
Thursday, September 4, 2008 be received and adopted.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
None.
3. ADOPTION OF MINUTES OF JUNE 12, 2008.
Motion No. RTSG080904-2
Moved by Regelink, Seconded by Tripp
It is recommended that the minutes of the Recreation Technical Support Group meeting held
on June 12, 2008 be adapted as printed and circulated.
Carried.
4. DEPUTATIONS
a) Julie Cloutier, Project Coordinator, Simcoe Muskoka District Nealth Unit, re: Goad for
C_ife.
Ms. Cloutier reviewed the programs available and various committees and partnerships in
place and provided brochures and a handout of her power point presentation.
Motion No. RTSGQ80904-3
Moved by Patchell, Seconded by Duncan
It is recommended that the verba! information presented by Julie Cloutier, Simcoe Muskoka
District Nealth Unit re: Good for E_ife, be received.
Carried.
b) Phil McGee, re: Indian Park Association Trail Committee.
Mr. McGee and Ms. O'Sullivan reviewed the trail systems within the Indian Park Association
lands and provided maps of the IPA lands.
Motion No. RTSG080904-4
Moved by Duncan, Seconded by Patchell
It is recommended that the verbal information presented by Phil McGee and Michelle
{'Sullivan re: Indian Park Trail Committee, be received.
Carried.
5. COMMUNIGATIONS
a) Councillor Coutanche, re: Action Items from June 12, 2008 meeting.
Updates were provided by staff and committee members on the various items listed.
Motion No. RTSG08Q904-5
Moved by Duncan, Seconded by Patchell
It is recommended that the verbal information presented by Councillor Gautanche re: Action
Items from June 12, 2008 Recreation Technical Support Group meeting, be received.
Carried.
Recreation Technical Support Group
Minutes of September 4, 2QQ8
2
b} Councillor Coutanche, re: "Everybody Gets to Play,'.
The Committee discussed the potential fora "Fee Assistance Policy'"
Motion No. RTSG080904-6
Moved by Patched, Seconded by Duncan
It is recommended that the verbal information presented by Councillor Coutanche re:
"Everybody Gets to Play„ be received.
Carried.
c} Shawn Binns, re: Facility Master Pfan Update.
Mr. Binns provided an update on the facility condition audit and noted that surveys were
provided to various user groups in order to generate comments and input into the Master
Pfan. A Public Meeting was set for Tuesday, September 23, 200$ at 7:00 p.m. at the
Warminster Elementary School.
Motion No. RTSG080904-7
Moved by Tripp, Seconded by Patcheli
It is recommended that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services re: Facility Master Plan Update, be received.
Carried.
d} Shawn Binns, re: Recreation and Community Services Department Organizational
Realignment.
Mr. Binns provided an overview of the realignment and responsibilities of the department.
Motion No. RTSG4809448
Moved by Duncan, Seconded by Tripp
It is recommended that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services re: Recreation and Community Services Department
Organizational Realignment, be received.
Carried.
Recreation Technical Support Group
Minutes of September 4, 2008
3
e} Shawn Binns, re: Capital Projects Update.
Mr. Binns noted that the Grand Qpening for the Sweetwater Park is scheduled for
September 20, 2048 at 1 p.m. An update on the ongoing projects at the Ravines of C?ro-
Medonte, Shelswell Park, Memorial Park, Line 4 Park and Sweetwater Park was provided.
Mot"ron Na. RTSGfl8fl9fl4-9
Moved by Tripp, Seconded by Regelink
It is recommended that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services re: Capital Projects Update, be received.
Carried.
6. SUB-COMMITTEE UPDATES
a} Sports Groups Committee.
The sub-committee is to reconvene in the fall.
7. ANNOUNCEMENTS
The Master Plan Public Meeting, Grand Opening of Sweetwater Park and Oro Moraine Day
at the Oro World's Fair will be advertised.
8. ADJOURNMENT
Motion No. RTSGfl8fl9fl4-1 fl
Moved by Regelink, Seconded by Patchell
It is recommended that we do now adjourn at 9:06 p.m.
Carried.
Recreation Technical Support Group
Minutes of Septamt~er 4, 2008
4